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Home My WebLink AboutMINUTES Town Board 2018-10-23Town of Estes Park, Larimer County, Colorado, October 23, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23rd day of October, 2018. Present: Also Present: Todd Jirsa, Mayor Cody Walker, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Ken Zornes Greg White, Town Attorney Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Bunny Victoria Beers, Recording Secretary Absent: None Mayor Jirsa called the regular meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Walker/Zornes) to approve the agenda with the addition of Action Item 2 to amend the Town Administrator's 2019 proposed budget regarding business license fees, and it passed unanimously. PUBLIC COMMENTS. Mayor Jirsa recognized the passing of Robert 'Bob" Howell a member of the Estes Park community who provided services to the town and surrounding area for over 49 years. Alice Reuman/League of Women Voters President spoke on behalf of the League in support of Larimer County ballot issue 1A, and Amendments 73, X and Y. TOWN BOARD COMMENTS Trustee Bangs expressed support for Amendment 73 stating the benefits it would provide to schools and the children in the community. She referenced discussion held during the Transportation Advisory Board meeting regarding shuttle services which would be discussed at a future study session. She added staff continues to receive feedback from the public on the wayfinding project. Trustee Norris stated Trustee Bangs would attend the Family Advisory Board meeting being held on November 3, 2018 in the Town Hall Board room. He stated the Alarado Business Park Development Plan at Big Thompson Avenue and Steamer Drive was approved by the Planning Commission which provides employee housing. He also voiced his support for Amendment 73 and encouraged the public to vote in the upcoming election. He added the Comprehensive Plan Task Force continues to work on recommendations for the plan and an RFP to be presented to the Board prior to the end of 2018. Trustee Zornes stated Larimer County Wasteshed has researched the potential of outsourcing waste to private contractors or landfills. Findings determined Larimer County would own and operate the landfills and continues to develop the Solid Waste Infrastructure Master Plan. TOWN ADMINISTRATOR REPORT. Board of Trustees — October 23, 2018 — Page 2 CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated October 9, 2018 and Town Board Study Session Minutes dated October 9, 2018. 3. Estes Valley Planning Commission Minutes dated September 18, 2018 and Estes Valley Planning Commission Study Session Minutes dated September 18, 2018 (acknowledgment only). 4. Parks Advisory Board Minutes dated September 20, 2018 (acknowledgment only). 5. Transportation Advisory Board Minutes dated September 19, 2018 (acknowledgment only). 6. Revised Board Policy 101, Board Assignments. 7. Revised Board Policy 102, Town Committees. 8. Resolution #23-18 Continuance of Board Audit Committee. 9. Acceptance of CDOT Grant Agreement for a Battery -Electric Trolley. 10. Letter of Support for the 2019 Colorado Safe Routes to School Grant Application. 11. Resolution #22-8 Support of Grant Application with GOCO for a Big Thompson River Picnic Shelter. 12.Appointments to the Estes Valley Public Library District Board of Trustees. • Liz Zornes for a 4-year term beginning January 1, 2019 and expiring on December 1, 2022. • Kay Weston to complete the term of Kaye Orten beginning January 1, 2019 and expiring December 31, 2019. It was moved and seconded (Walker/Cenac) to approve the Consent Agenda, and it passed with Trustee Zornes abstaining. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. ORDINANCE #14-18 AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE (EVDC) TO ADD "SIGHTSEEING/TOUR VEHICLE FACILITY" AS A SPECIAL REVIEW USE IN CERTAIN ZONING DISTRICTS. Mayor Jirsa opened the public hearing and Planner Woeber presented Ordinance 14-18 to amend the EVDC to clearly define the use of sightseeing, tour, and wedding charters in the Estes Valley. The amendment would allow for a S2 special review process in the A (Accommodations), CD (Downtown Commercial) and CO (Outlying Commercial) zoning districts. At the October 9, 2018 meeting staff was instructed by the Board to revise the definition of "Sightseeing/Tour Vehicle Facility" to read The facility shall include on -site ticket sales and customer parking. The facility may or may not involve on -site storage of the sighsetting/tour vehicles." Planner Woeber stated Larimer County Commissioners approved the amendment on October 15, 2018 including the changes requested by the Board. Trustee Martchink requested clarification on the requirement in the Development Code for businesses to provide parking in the Commercial Downtown zoning district with limited or no available space for designated parking spaces. Staff responded downtown business customers must rely on the availability of public parking. Mayor Jirsa closed the public meeting and Attorney White read the ordinance into the public record. It was moved and seconded (Walker/Norris) to approve the Estes Valley Development Code Board of Trustees — October 23, 2018 — Page 3 amendment stated in Ordinance 14-18, including findings as identified in the Ordinance, and it passed unanimously. B. SPECIAL REVIEW, "SIGHTSEEING/TOUR VEHICLE FACILITY," 1340 BIG THOMPSON AVENUE, ESTES PARK TROLLEYS/APPLICANT. The applicant at 1340 Big Thompson Avenue requested approval for a Sightseeing/Tour Vehicle facility at the corner of Big Thompson Avenue and Lakefront Street. The applicant has been operating at at the site through a temporary use permit. Planner Woeber stated conditions of approval would be limiting the number of allowed vehicles, customer parking and employees at the site. He added most transactions are established online. He read the 13 standards from the Development Code which the applicant must address along with stipulations received by CDOT. The applicant stated their willingness to meet the standards set forth and were available for questions. John Meissner/Town Citizen spoke against the location of the special review application at 1340 Big Thompson Avenue. It was moved and seconded (Walker/Cenac) to approve the Special Review application for the Sightseeing/Tour Vehicle Facility at 1340 Big Thompson Avenue with the finding and conditions of approval recommended by the Planning Commission and staff including any stipulations received from CDOT, and it passed unanimously. ACTION ITEMS: 1. INTERGOVERNMENTAL AGREEMENT (IGA) WITH UPPER THOMPSON SANITATION DISTRICT FOR WATER MAIN EXTENSION. Director Bergsten presented an IGA with Upper Thompson Sanitation District for a water main extension at U.S. Highway 36 and Mall Road. He stated the extension has been a capital project in the Strategic Plan. It was moved and seconded (Norris/Bangs) to approve the Intergovernmental Agreement with Upper Thompson Sanitation District for a Water Main extension at U.S. Highway 36 and Mall Road, and it passed unanimously. 2. AMENDMENT OF THE TOWN ADMINISTRATOR'S 2019 PROPOSED BUDGET — BUSINESS LICENSE FEES. At the regular study session on October 23, 2018, the Mayor requested the addition of Action Item 2 proposing a 33% reduction to the 2019 business license fee decreasing the budget by $24,000. No further discussion took place. It was moved and seconded (Walker/Cenac) to amend the Town Administrator's 2019 proposed budget to reduce business license fees by a third excluding bed and breakfast and vacation home registrations, and it passed unanimously. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Zornes/Norris) to enter an Executive Session for a conference with the Town Attorney for the purposes of receiving legal advice on specific legal questions regarding the Estes Valley Comprehensive Plan per Section 24-6-402(4)(b), C.R.S., and it passed unanimously. Whereupon Mayor Jirsa adjourned the meeting at 7:38 p.m. The Board entered Executive Session at 7:42 p.m. •, concluded at 8:02 p.m. Todd Jirsa, Ma or ` Burtny w\foria eers, Recording Secretary