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Home My WebLink AboutMINUTES Town Board 2018-11-13Town of Estes Park, Larimer County, Colorado, November 13, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13th day of November, 2018. Present: Also Present: Todd Jirsa, Mayor Cody Rex Walker, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Ken Zornes Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Bunny Victoria Beers, Recording Secretary Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Cenac/Martchink) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Charlie Dickey/Town Citizen acknowledged Town Clerk Williamson and staff for their efforts to serve the public by conducting fair and accurate local elections. Gordon McAlpine/Estes Valley Sustainability Group requested the Board consider a Resolution in support of the Platte River Power Authority Resource Diversification Policy to work toward the goal of 100% carbon -free electric energy production by the year 2030. Sue YowelVEstes Park Learning Space Executive Director requested the Board consider increasing funding to the Learning Space in the proposed 2019 Budget to be used for scholarships for all ages. Anthony DeSousa/Antonio's Real NY Pizza owner stated his gratitude to the community and the Board for the support of his business and the opportunity to move to a larger location. Kathy Whitacre/Partners Mentoring Youth Coordinator expressed gratitude to the Board for ongoing support of the program which works with kids in the community and local volunteers. TOWN BOARD COMMENTS Trustee Norris stated the Estes Valley Planning Commission held their regular meeting on November 13, 2018 where they approved the Development Plan for the Black Canyon Inn. He pointed out the value of requiring neighborhood meetings which contributed to a satisfactory outcome and commended everyone involved. Mayor Jirsa stated he would attend the Economic Development Commission meeting to be held on November 15, 2018 where the Regional Tourism Act would hear the Stanley Film Center update. Trustee Cenac stated Visit Estes Park continues to review applicants to fill the vacant CEO position. Board of Trustees — November 13, 2018 — Page 2 Trustee Martchink stated the Parks Advisory Board meeting would be held on November 15, 2018. Additionally, he congratulated the Colorado Secretary of State elect Jena Griswold an Estes Park High School alumni. TOWN ADMINISTRATOR REPORT. Policy Governance 3.3 Financial Planning and Budgeting Report — Administrator Lancaster reported compliance with the exception of Section 3.3.5 fund balance reserves which he reported no -compliance and 3.3.8 protection of future bond ratings which he reported partial compliance. The Town did not receive a grant reimbursement prior to the end of 2017 which dropped the reported fund balance to 10.3%. Town Administrator Lancaster stated National Philanthropy day would take place on November 15, 2018 and recognized all local non -profits for contributions to the community. 1. CONSENT AGENDA: 1 Bills. 2. Town Board Minutes dated October 23, 2018 and Town Board Study Session Minutes dated October 23, 2018. 3. Town Board Budget Study Session Minutes dated October 12, 2018 and October 19, 2018. 4. Board of Adjustment Minutes dated October 2, 2018 (acknowledgment only). 5. Special Meeting of the Board of Adjustment Minutes dated October 16, 2018 (acknowledgement only). 6. Family Advisory Board Minutes dated October 4, 2018 (acknowledgement only). 7. Intergovernmental Agreement with CDOT for Brodie Avenue Improvements. 8. Acceptance of Colorado Parks and Wildlife Grant Agreement for Fall River Trail Construction. 9. Acceptance of Town Administrator Policy Governance Monitoring Report. 10. 2019 Strategic Plan. It was moved and seconded (Walker/Zornes) to approve the Consent Agenda Items, and it passed unanimously. 2. LIQUOR ITEMS: 1. TRANSFER OF A HOTEL AND RESTAURANT LIQUOR LICENSE HELD BY LONGS PEAK INC DBA SPICE TREE TO ATSK HOLDINGS LLC DBA ANTONIO'S REAL NY PIZZA, 1560 BIG THOMPSON AVENUE. Recording Secretary Beers presented the application to transfer the current Hotel and Restaurant Liquor license. All required paperwork and fees were submitted and a temporary was issued on October 26, 2018. TIPS training had not been completed at the time of the Board meeting; however, the applicant would attend a training in December. It was moved and seconded (MartchinkfCenac) to approve the Transfer of Ownership from Longs Peak Inc. dba Spice Tree to ATSK Holdings LLC dba Antonio's Real NY Pizza, 1560 Big Thompson Avenue, Hotel and Restaurant Liquor License, and it passed unanimously. 3. ACTION ITEMS: 1. PUBLIC HEARING — 2019 BUDGET: Mayor Jirsa opened the public hearing. Director Hudson presented the proposed 2019 budget, including the intended uses of the Highway User Trust Fund revenues received from the State of Colorado. The proposed budget was presented to the Town Board during study sessions held on October 12 and 19, 2018 and all changes have been reflected Board of Trustees — November 13, 2018 — Page 3 in the budget for the Board's consideration. The budget would increase reserves above the 20%, a 5% sales tax increase, new positions including a Police Officer, Planning Technician, Event Maintenance Worker, a temporary Collections Deaccession Assistant, Grant Specialist, Meter Maintenance Worker, and an IT Specialist, 3% merit, 33% reduction in business licensing, radio replacement project with a proposed 7 year lease purchase through Motorola utilizing the 1A Emergency Response fund to make debt payments, and removing Light & Power and Water vehicles from the Vehicle Replacement fund and placing them in the enterprise funds. It was moved and seconded (Walker/Zornes) to continue the public hearing to the November 27, 2018 Town Board meeting, and it passed unanimously. John Meissner/Town Citizen stated his concern for the need of an emergency plan for all communities and implored the Board consider a plan in current or future budget planning. 2. CHANGE ORDERS TO MORAINE AVENUE BRIDGE REPLACEMENT CONSTRUCTION. Manager Hook stated the Board approved a contract with Structures, Inc. for the Moraine bridge replacement project and the associated offsite utility upgrades. To complete the project and meet the road opening by Memorial Day seven change orders were required to adjust the scope of work, project schedule and construction cost. The grant provider ($509,948), Open Space funds ($119,284) and Utility funds ($134,744) were secured through budget amendments to allocate additional costs for the change orders. Without the change orders the roadway would not have been opened in time for the holiday weekend. It was moved and seconded (Norris/Bangs) to approve change orders 1-7 with Structures Inc. for the Moraine Avenue Bridge Replacement Project and utilities work in the amount of $582,080.93 to increase the contract for Structures, Inc. to $2,627,435.35, and it passed unanimously. 3. REAL ESTATE CONTRACT WITH YMCA. Director Bergsten and Superintendent Eshelman presented a real estate contract to purchase land and establish easements with the YMCA of the Rockies for the Glacier Creek Water Treatment Plant providing the Town with contiguous land ownership surrounding the facility, increase raw water access, and utility and vehicle access to and from the plant. The land purchase at a cost of $112,0000 would further provide the Town with sufficient land to rebuild the plant to provide increase capacity to provide year-round operations. It was moved and seconded (Norris/Zornes) to approve the real estate contract transaction between the Town and YMCA of the Rockies for the purchase of property surrounding the Glacier Creek Water Treatment Plant, and it passed unanimously. 4. WATER SUPPLY AGREEMENT WITH YMCA. The Town entered into an agreement in 2008 to provide potable water on a temporary basis when the YMCA water treatment plant could not produce needed water. The agreement has expired (2013) and both parties have agreed to a ten-year Water Supply Agreement to be executed contingent on the closing of the real estate contract for the Glacier Creek Treatment Plant. All connection and/or disconnection of the YMCA to the Town's water supply shall be the responsibility of YMCA. The YMCA would pay the rural pumped flow rate in effect at the time water is supplied. It was moved and seconded (Cenac/Walker) to approve the Water Supply Agreement between the Town of Estes Park and the YMCA of the Rockies to be executed after the closing of the real estate contract, and it passed unanimously. 5. RESOLUTION #24-18 FORMATION OF CHILDCARE AND WORKFORCE HOUSING AD -HOC TASK FORCE. Assistant Town Administrator Machalek presented a Resolution to form an ad -hoc committee composed by Trustees Bangs, Trustee Norris and Assistant Town Administrator Machalek to develop recommendations for the Town Board on strategies and tactics the Town could employ to address workforce housing and childcare availability and affordability Board ofTrustees — November 13,oO10—Page 4 issues. Mayor Jirsarequested Attorney White read the resolution into record. |t was moved and seconded (Cenoo/Banga)toapprove Resolution #24~18.and itpassed unanimously. Whereupon Mayor Jiraaadjourned the meeting at7:5Opm. - ' - — un � `*oohaB*em.Reoc7�ingSecretary