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Home My WebLink AboutMINUTES Town Board 2018-01-23Town of Estes Park, Larimer County, Colorado, January 23, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23rd day of January, 2018. Present: Also Present: Todd Jirsa, Mayor Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Bunny Beers, Recording Secretary Absent: Mayor ProTem Koenig Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. Mayor Jirsa recommended the addition of two action items to discuss an agreement with Senior Citizen Center Inc. and to appoint the Municipal Court Judge Interview Committee. It was moved and seconded (Walker/Norris) to approve the Agenda with the addition of Action Items 4 and 5, and it passed unanimously. PUBLIC COMMENTS. Those speaking in favor of Senior Center services remaining at the current location, included Elvia Allen/County citizen and Joanna Darden/Town citizen. The Senior Center is a familiar and comfortable location for the seniors. Those speaking in favor of utilizing the Senior Center space for childcare needs included Ann Finley/Town citizen, Sherry Ruth/Town citizen, Kristen Berg/County citizen and Art Messal/Town citizen. Comments have been summarized: the presence of all generations make a healthy community; lack of affordable housing and options for daycare and options for pre -kindergarten education deters young families; in reference to the deed restrictions, the needs of seniors and children are similar and can be met at the same location; childcare should be a priority to keep young families in Estes Park, and a space does not exist to fill the childcare needs in the community. Joann Batey/County citizen and member of the Senior Advisory Committee (SAC) stated the needs of seniors would be met at the new community center with educational and entertainment programs and services. The new location is equipped with a full kitchen used to serve lunches to seniors which would be funded through a grant. Estes Valley Recreation and Parks District Executive Director Tom Carrasello added staff is honoring the IGA and would make sure the seniors in the community are taken care of. Staff intends to keep educating the public on the senior services offered at the community center. TRUSTEE COMMENTS. Trustee Holcomb stated during the Transportation Advisory Board meeting held on January 17, 2018 Belle Morris was appointed Chair and Claudine Perrault would serve as Vice Chair. New member appointment interviews would be scheduled in March 2018 to fill three open positions. Mayor Jirsa attended the Colorado Association of Ski Towns (CAST) meeting held in Telluride, CO. He attended a CDOT presentation on the new RoadX program. He also Board of Trustees — January 23, 2018 — Page 2 had discussions regarding the possible transfer of the Bureau of Reclamation land to the Town which the parking garage was built on. Trustee Walker attended the Estes Valley Planning Commission meeting held on January 18, 2018 where staff discussed workforce housing bonuses. Trustee Norris stated the Family Advisory Board meeting would be held on February 1, 2018. Trustee Martchink stated 10 citizens have turned in nomination petitions to the Town Clerk and are official Trustee candidates for the 2018 Municipal Election. TOWN ADMINISTRATOR REPORT. Administrator Lancaster reported compliance on policy 3.3 without any limitations. 1. CONSENT AGENDA: 1. Town Board Minutes dated January 9, 2018 and Study Session January 9, 2018. 2. Bills. 3. Committee Minutes. A. Audit Committee Minutes dated November 17, 2017. 4. Parks Advisory Board Minutes dated December 14, 2017 (acknowledgement only). 5. Transportation Advisory Board Minutes dated December 20, 2017 (acknowledgement only). 6. Estes Valley Planning Commission Minutes dated November 14, 2017 (acknowledgement only). 7. Policy Govemance Compliance Report Policy 3.3. 8. Revised Policy 106 — Public Forums and Meetings. It was moved and seconded (Holcomb/Martchink) to approve the Consent Agenda Items, and it passed unanimously. 2. REPORT AND DISCUSSION ITEMS: 1. ESTES VALLEY PARTNERS FOR COMMERCE (EVPC) QUARTERLY REPORT. Charlie Dickey EVPC President stated board elections took place and are as follows; Kent Smith/Vice President, Kirby Hazelton/Treasurer, and Ann Wilcox/Secretary, other members mentioned were Jon Nicholas, Nick Smith, Derek Vinge, McShan Walker and John Witmer. Seated as the new president he intends to increase membership, participation and would continue collaborations with other entities, business and committees. The board approved a vote to support the Career Wise program. The quarterly dinner took place in January at the Stanley Hotel with various updates from local entities. EVPC and the Estes Area Lodging Association would partner to hold a candidate forum at the Ridgeline Hotel on March 14, 2018. 3. LIQUOR ITEMS: 1. NEW BEER AND WINE LIQUOR LICENSE FILED BY DNC PARKS & RESORT AT TRENDZ, INC., DBA TRENDZ AT THE PARK, 100 E. ELKHORN AVENUE, ESTES PARK, CO 80517. Mayor Jirsa opened the public hearing. Town Clerk Williamson reviewed the application for a new beer and wine liquor license Board of Trustees — January 23, 2018 — Page 3 stating all necessary paperwork had been submitted. She added TIPS training has not been scheduled. Manager Kyle Forgey stated the purpose for the license would be to provide a wine bar in the retail area at the location. The Mayor closed the public hearing. It was moved and seconded (Holcomb/Norris) to approve the New Beer and Wine Liquor License filed by DNC Parks & Resort at Trendz, Inc., dba Trendz at the Park, 100 E. Elkhorn Avenue, and it passed unanimously. 4. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. ORDINANCE #34-17 — AMENDING THE ESTES VALLEY DEVELOPMENT CODE (EVDC) CHAPTER 13 §5.4 & §3-17, REGARDING OUTDOOR MOBILE FOOD VENDORS & VENDING PERMITS. Mayor Jirsa opened the public hearing. Planner Becker reviewed recommended changes to the EVDC to include an Outdoor Mobile Food Vending Permit. Changes were prompted for the following reasons, the unsatisfied need for outdoor mobile food vendors to operate with a permit specific to the use, clear interpretation of how and where operation would be allowed in specific zoning districts, and to accommodate current mobile food vendor needs that are economically beneficial to the Town and local business owners. She stated use is currently allowed through a 1-year Temporary Use Permit and a Town business license. Staff has contacted several businesses to obtain input on the development of the changes to the code. Board comments have been summarized: has staff considered simplifying the process for short termed mobile food vending for weekend or single day operation; the amount of local business and community input; and the simplification of the permit renewal process. Charlie Dickey/Town citizen questioned if local restaurants have been contacted for interest in offering outside food service and to provide input on the permitting of mobile vendors. Matt Heiser/Town citizen and owner of Rock Cut Brewing Company spoke on behalf of his business, Lumpy Ridge Brewing Co., and Elkins Distilling Co. He stated local businesses have been in communication with staff to address concerns with the code changes. The financial burden placed on vendors who operate for shorter periods of time continues to be a barrier in recruiting vendors. He added it would be feasible to create a list of standards rather than requiring each location to be permitted. Mayor Jirsa closed the public hearing. Attorney White read the Ordinance into record. It was moved and seconded (Walker/Norris) to continue Ordinance #34-17 Amending the Estes Valley Development Code Chapter 13 §5.4 & §3-17, Regarding Outdoor Mobile Food Vendors & Vending Permits to the February 13, 2018 meeting to address annual temporary use permitting, cost of the temporary use permit and business license, licensing the truck and or the space, and the need for a limited duration permit versus an annual permit, and it passed unanimously. B. ORDINANCE #01-18 — AMENDING THE ESTES PARK MUNICIPAL CODE CHAPTER 17.66 (SIGNS), REPLACING THE EXISTING SIGN CODE. Mayor Jirsa opened the public hearing. Code Enforcement Officer Hardin stated staff has been working on the amendment to the Municipal Code as it relates to signs. She highlighted the changes to include offering special event temporary signage through temporary use permitting. The amendment included a section on historic and cultural signage allowing iconic signs in the community which do not meet compliance with current standards. Anyone Board of Trustees — January 23, 2018 — Page 4 who can demonstrate signage holds historic value can request review by staff. The change would also allow more square footage and total allotment in the community outside the CD Commercial Downtown zoning district. Off premise signs would be allowed for businesses with more than one business in town to allow advertisement of the other location and be limited to one per location with size limitations. An appeal and variance process has been developed for Board review. A new section has been added to remove dilapidated and old signage. Staff reached out to stakeholder groups in the community and signage companies for feedback. The Mayor closed the public hearing. Attorney White read the Ordinance into record. It was moved and seconded (Nelson/Holcomb) to approve Ordinance #01-18 Amending the Estes Park Municipal Code Chapter 17.66 (Signs), and it passed unanimously. 5. ACTION ITEMS: 1. ESTES PARK DOWNTOWN PLAN. Planner Gonzales stated staff had over 20 Downtown Plan steering meetings during the development of the plan. There has been public input during community workshops in which staff received hundreds of comments. Key public participation opportunities were organized by staff in February, April and September of 2017. The 20-year vision focused on new development and retaining the values of the community. Staff requested approval of the plan as a long range document. Director Muhonen stated the content of the plan is broad and crafted towards guidance and can be manipulated after flood plain maps are available. Planner Gonzales added the plan would provide different options, would not be regulatory and would be a conceptual guideline for which staff anticipates changes to occur over time. Board comments followed: questioned whether the new flood plain information had been incorporated in the plan; questioned if the plan could wait for the flood plain maps; and stated staff should make changes to the plan when the flood plain maps are available. Joanna Darden/Town citizen stated her concerns about the construction and safety. She questioned if the structures in the plan would withstand water damage. She requested the Board postpone approval of the plan. It was moved and seconded (Nelson/Holcomb) to approve the Estes Park Downtown Plan, and it passed unanimously. 2. DOWNTOWN PARKING MANAGEMENT PLAN. Director Muhonen reviewed the Downtown Parking Plan as a subset of the Downtown Plan. The plan addresses strategically managing downtown parking issues. In 2017, the Board defined specific objectives to develop a parking strategy plan to include funding options. Staff hired Kimley Horn to develop the plan. Staff held 19 public outreach meetings in 2017 and received approximately 195 comments. Staff proposed the adoption of the plan and authorization to purchase equipment and hire staff to lead a new parking services division to implement Phase I. Staff anticipates financial impacts would be recovered in future phases. Phase I implementation costs in 2018 could be funded by reallocating approximately $200,000 in unspent contingency funds previously allocated to the parking structure project. Phase I would incorporate time limit modifications for 1-hour zones and additional 3-hour zones, real-time parking availability detections in five Tots, direct message sign parking availability integration, additional enforcement, the hiring of a parking administrator and parking performance evaluation, and an occupancy and turnover study. Staff would review data annually and report back to the Board. Those speaking in support of the plan included Joanna Darden/Town citizen, Kimberly Campbell/Town citizen, Greg Rosener/Town citizen and Art Messal/Town citizen. Board of Trustees — January 23, 2018 — Page 5 It was moved and seconded (Holcomb/Nelson) to approve the Downtown Parking Management Plan, and it passed unanimously. 3. POLICY #206 CELL PHONE. Assistant Town Administrator Machalek presented an update to Policy #206 which would eliminate the Town -provided cell phone option and the annual reauthorization process and simplify allowance levels. It was moved and seconded (Holcomb/Martchink) to approve the Policy #206 CeII Phone, and it passed unanimously. 4. AGREEMENT WITH SENIOR CITIZEN CENTER INC. The Board discussed entering into an agreement with Senior Citizen Center Inc., to operate the current Senior Center at 4th Street through February 28, 2018 while a final decision on the use of the building is determined. It was moved and seconded (Holcomb/Martchink) to approve an Agreement with Senior Citizen Center Inc., to extend services through February 28, 2018, and it passed unanimously. Johanna Darden/Town Citizen stated her support of the agreement extending services. 5. APPOINT THE MUNICIPAL COURT JUDGE INTERVIEW COMMITTEE. Mayor Jirsa stated the interviews for the new Municipal Court Judge would be made public and take place theweekof February 26, 2018. It was moved and seconded (Jirsa/Walker) to appoint Mayor Jirsa and Trustees Holcomb and Walker to the Interview Committee, and it passed unanimously. Whereupon Mayor Jirsa adjourned the meeting at 9:03 p.m. Todd Jirsa, yo Bt5nriy Beers, Recording Secretary