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Home My WebLink AboutMINUTES Town Board 2018-02-27Town of Estes Park, Larimer County, Colorado, February 27, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 27th day of February, 2018. Present: Also Present: Todd Jirsa, Mayor Mayor ProTem Koenig Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Kimberly Disney, Recording Secretary Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Holcomb/Walker) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Barbara MacAlpine/Town Citizen spoke on behalf of the Estes Valley Community Garden Board, which has experienced two very successful years. She noted the garden received community support and presented the 2017 report to donors which highlighted the progress of the garden since the groundbreaking. TRUSTEE COMMENTS. Trustee Norris stated the Family Advisory Board would meet March 1, 2018. He requested the Vacation Home Registration (VHR) report delivered at the Estes Valley Planning Commission (EVPC) meeting on February 20, 2017 be provided to the Town Board. The report contained an overview of VHRs, detailing complaints and violations in 2017. He noted the progress made at the Special Meeting of the Town Board, EVPC, and Larimer County Commissioners held on February 22, 2018, with an additional meeting tentatively scheduled for June 2018. Trustee Holcomb stated the Visit Estes Park (VEP) Board met on February 14, 2018. They discussed a potential financial audit and had a presentation on ethics. The next VEP meeting would be held on February 28, 2018. The Transportation Advisory Board met on February 14, 2018 and reviewed plans for the Brodie Avenue Improvement Project. TOWN ADMINISTRATOR REPORT. None. 1. CONSENT AGENDA: 1. Town Board Minutes dated February 13, 2018 and Study Session February 13, 2018. 2. Bills. 3. Committee Minutes — None. Board of Trustees — February 27, 2018 — Page 2 4. Parks Advisory Board Minutes dated January 18, 2018 (acknowledgement only). 5. Transportation Advisory Board Minutes dated January 17, 2018 (acknowledgement only). 6. Resolution #04-18 Amendment to the Municipal Election Judge Compensation. It was moved and seconded (Holcomb/Martchink) to approve the Consent Agenda Items, and it passed unanimously. 2. REPORT AND DISCUSSION ITEMS: 1. CHILDCARE NEEDS ASSESSMENT. Mollie Fitzpatrick of BBC Research and Consulting presented the Estes Valley Childcare Needs Assessment. She highlighted the project background, key findings, demand analysis, and the top needs and recommendations formed as a result of the assessment. The assessment, based on data analysis, community surveys, and interviews, resulted in seven recommendations to address the demand for childcare through 2027. The Board discussed the assessment and sought clarification on childcare demand and needs in the town, survey demographics, and how to proceed. (Mayor Pro Tem Koenig entered the meeting at 7:21 p.m.) Laurel Walker Director of Human Services for Larimer County questioned if the Child Care Assistance Program (CCAP) was included in the assessment. She provided background information on CCAP within the county and discussed the funding and demand of the program. She emphasized the need to explore funding options. She stated the goal of the County would be to ensure those who qualify for assistance receive assistance and provide support and advocacy to additional agencies. Randy Philips/Town citizen questioned how the results of the assessment would compare to the usage of childcare in the state, and if childcare options were analyzed for those parents who work evenings and weekends. 4. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. GRAND ESTATES APARTMENTS PRELIMINARY AND FINAL PLAT. Request to continue to March 27, 2018. B. AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE CHAPTER 11 TO ADD A PROVISION FOR A RESTRICTIVE COVENANT AGREEMENT. Request to continue to March 13, 2018. C. FALL RIVER VILLAGE II: AMENDED PUD, AMENDED DEVELOPMENT PLAN, AND AMENDED PRELIMINARY CONDO MAP. Request to continue to March 27, 2018. D. PRELIMINARY AND FINAL TOWNHOME PLAT, Stanley Avenue Townhomes 260 Stanley Avenue. Request to continue to March 27, 2018. It was moved and seconded (Koenig/Norris) to approve the Planning Commission Consent Agenda items, and it passed unanimously. 5. ACTION ITEMS: 1. HISTORICAL SIGN APPROVAL AT 121 W. ELKHORN AVENUE, THE ORIGINAL TAFFY SHOP. Code Compliance Officer Hardin presented the historical sign approval for The Original Taffy Shop. The approval would allow Board ufTrustees — February 27, 2O18—Page 3 the operation ofscintillating lights, aethe sign was originally intended. [Nark|ge|. Owner of The Original Taffy Shop detailed the history and cultural significance of the shop dating back io1Q35.hwas moved and seconded (Norriu/Ho|oomb)to approve the Historical Sign at 121 W. Elkhorn Avenue for the Original Taffy Shop, and itpassed unanimously. 2. RESOLUTION #0348REAPPROPR|AT|DNOF2U17ENCUMBERED FUNDS AND PROJECT '^ROLLOVERS^TOTHE 2D1DBUDGET. Mayor Jimaopened the public hearing and Director Hudson presented Resolution #03-18 to re - appropriate remaining balances of 2017 purchase orders to 2018, for funding the completion or acquisition of goods or services ordered and not completed in 2017. The resolution would include the reallocation of funds for two projects: The Community Drive/US 38 Intersection preliminary engineering & design project and the Dynamic K8enoaga System Project. Mayor Jima closed the public hearing. It was moved and seconded (Holcomb/Walker) to approve Resolution #03-18 appropriating additional sums of money for the Town of Eobam Park for the budget year ended Oecember31. 2018. and it puaaod unanimously. 3. US 36XCOK0K8UN[R' DRIVE TURN LANE PRELIMINARY DESIGN CONSULTANT CONTRACT AWARD. Manager Hook presented the preliminary design consultant contract award to Cornerstone Engineering & Surveying. This would initiate the design pmoeoa for two turn lanes from Highway 30 onto oouihbound Community Drive. In January 2018 staff issued a request for proposals and received three responses, which were analyzed based on refen*noan, adequacy of pmpoua|, qua|ifioaUone, aohedu|e, and cost. The preliminary design would be completed in three months with a final design by mid -August 2018. It was moved and seconded (Holcomb/Norris) to approve the professional services contract not to exceed $SO'UOU to Cornerstone Engineering & Surveying, |nc.,and itpassed unanimously. 4. DYNAMIC MESSAGE SIGNS CONSTRUCTION CONTRACT AWARD. Manager Hook presented the Dynamic Message Signs (DMS) Construction Contract Award to DaVinoi Sign Systems, Inc. OMS signs were purchased in 2017 and o request for proposals for the installation of the signs was issued twice in 2017. Negotiations were held with DaVinci, to reduce the scope and cost of the work. Installation would be completed by Memorial Day, contingent upon Colorado Department of Transportation's acceptance of the construction contract. It was moved and seconded (Holcomb/Norris) to approve the dynamic message signs construction contract award, and it passed unanimously. Whereupon Mayor Jirsa adjourned the meeting at 8:14 p.m. ' mberlyDis ~~ Recording Secretary Todd Jirsa, Mayor ~—