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Home My WebLink AboutMINUTES Town Board 2018-05-08Town of Estes Park, Larimer County, Colorado, May 8, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 8th day May, 2018. Present: Also Present: Todd Jirsa, Mayor Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Cody Rex Walker Ken Zornes Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Jirsa called the regular meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Martchink/Walker) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. John Meissner/Town citizen commented on the Estes Valley Hospital Park District mail ballot election, stating ballots did not get delivered to all eligible voters prior to the election. He stated the League of Women Voters should have an active role in addressing election topics and issues during local elections. TOWN BOARD COMMENTS Trustee Martchink commented he would be interested in researching the possibility of having Special Districts coordinate their ballots and sending one ballot to the voters. Trustee Norris stated conversations continue on completing an update to the Estes Valley Comprehensive Plan with funding from the Town and Larimer County. The Family Advisory Board met May 3, 2018 and discussed code changes that may promote more childcare opportunities in the valley, additional outreach to understand needs, and working on hosting a meeting with Breckinridge in Estes Park on June 15, 2018 to discuss housing and childcare solutions used to address the issues in their community. Trustee Zornes informed the public he attended Visit Estes Park's annual meeting (Local Marketing District) on May 3, 2018 and the quarterly Destination Marketing meeting between VEP and the Town on May 4, 2018. The organization continues to be led by interim CEO Suzy Blackhurst during the nationwide search for a new CEO. The search has been narrowed to three finalists with interviews to be held on May 17, 2018 and a public presentation on May 18, 2018. He also stated the VEP Board currently has one Town appointment open. Trustee Cenac thanked staff for providing a through orientation to bring the new Trustees up to speed. TOWN ADMINISTRATOR REPORT. • Brittany Hathaway/Planner II was introduced to the community. Board of Trustees — May 8, 2018 — Page 2 • An update on the current status of outcome areas for the 2018 Strategic Plan was reviewed. Administrator Lancaster stated staff continues to make good progress with the exception of a few items, including the implementation of the Downtown Plan, utilities fee waiver, developing wayfinding, defining housing needs, and exploring code changes to incentives the inclusion of renewable energy infrastructure in workforce and attainable housing. The facilities assessment has been placed on hold and would be conducted in 2019. 1. CONSENT AGENDA: 1. Town Board Minutes dated April 24, 2018. 2. Bills. 3. Family Advisory Board Minutes dated April 5, 2018 (acknowledgement only). 4. Arts in Public Places (AIPP) Approval of Decorating Utility Box (DUB) Art Proposals. 5. 2018 Chip and Crack Seal Contract, Vance Brothers, Inc., $447,310, Budgeted. 6. 2018 Overlay Program Contract, All Pro Pavement, $371,692.29, Budgeted. 7. Appointment of Tyler Schmitt to the Family Advisory Board, 1-year term expiring April, 30, 2019. It was moved and seconded (Cenac/Bangs) to approve the Consent Agenda, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. ROCKY MOUNTAIN PERFORMING ARTS CENTER UPDATE. Melinda Merrill stated the Town awarded the organization the FOSH funds two years ago and noted there have been concerns raised on how the funds have been spent. The organization has used the funds to hire an Executive Director, investigate 20 sites, and redesign the facility with up to 600 seats that can be removed to utilize the facility for other uses outside of seated performances. It has been determined the Stanley Fairgrounds would be the optimal site to locate the theater, therefore, the organization requested the Town Board direct staff to develop a Memorandum of Understanding (MOU) to site the facility on the fairgrounds property with the express understanding the fundraising would be completed in the next nine months. Public comment in support of the theater and the development of an MOU included SoYoung Lee /Rocky Ridge Music Center, Kathy Bowser/Town citizen, Bob Burger/Glen Haven citizen, Ellie Williams/County citizen, Robin Howard/Town citizen and Susan Miller/County citizen. Those speaking stated a need for a facility to practice the arts and an adequate performing venue which does not currently exist in Estes Park. Board comments were heard and have been summarized: the MOU should contain milestones that must be met in order to consider using the fairgrounds for the development of the facility; requested staff review the location to determine if there are any concerns; the details of the plan need to be thoroughly reviewed; some concerns with the location of the facility on the fairgrounds property; and the need for the MOU to be mutually beneficial. It was moved and seconded (Walker/Norris) to direct Attorney White to draft a Memorandum of Understanding with the Rocky Mountain Performing Arts, and it passed unanimously. 3. PLANNING COMMISSION ITEMS: 1. CONSENT ITEMS: Board of Trustees — May 8, 2018 — Page 3 A. PRELIMINARY AND FINAL TOWNHOME PLAT, Stanley Avenue Townhomes, 260 Stanley Avenue, Michael R. & Cynthia A. Kingswood/Owners. Planner Becker. B. FINAL TOWNHOME PLAT, Raven Rock Townhomes, Promontory Drive at Marys Lake Road, James R. Mackey And Susan M. Mackey. Director Hunt. Request for continuance to May 22, 2018. It was moved and seconded (Cenac/Norris) to remove Planning Commission Consent Item A and approve the Planning Commission Consent Agenda Item B, and it passed unanimously. Action Item: Preliminary and Final Townhome Plan, Stanley Avenue Townhomes, 260 Stanley Avenue. Mayor Jirsa stated the Board received an email from a citizen concerned with the development of townhomes built under the high-tension transmission lines and the need for the lines to be secured if the buildings are built in the area. Director Bergsten stated the conflict related to the lines would be resolved prior to the final construction and stated the powerline easement in place is not large enough to address blowout of the lines during wind events. Tom Bergman/Kingswood Construction stated WAPA has been contacted to address the arcing of the lines over the subject property. Construction of temporary wooden poles could be constructed to allow the construction of the units which would be replaced with permanent metal poles in the future to contain the lines. Kingswood would construct the buildings outside of the easement while WAPA addresses the temporary poles. Once the poles are in place the units closer to the lines on the west end of the property would be built. Director Hunt stated the Board should consider the plats only at this point and not the vertical building of the units. The building permitting process would address the WAPA line concerns at the time the permits are issued. Trustee Cenac stated concern with double density for workforce housing and how the Town ensures the units would be used as workforce housing in the future. She requested the Board have a discuss on the issue. It was moved and seconded (Martchink/Norris) to approve the Preliminary and Final Townhome Plat, Stanley Avenue Townhomes, 260 Stanley Avenue, and it passed unanimously. 2. ACTION ITEMS: A. ORDINANCE #08-18 AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE § 3.15 (GENERAL NOTICE PROVISIONS) TO PROVIDE ADDITIONAL NOTICE REQUIREMENTS FOR PUBLIC HEARINGS. Mayor Jirsa opened the public hearing. Director Hunt reviewed the changes to the Estes Valley Development Code to enhance and diversify public notification requirements for development proposals requiring a public hearing by the Estes Valley Planning Commission and/or the governing body, i.e. Town Board or County Commissioners. The amendments include changing the format in which mailed public hearing notices are sent; expand the property perimeter within which mailed public hearing notices are sent; and require the posting of a notice on the subject property. The new mailing requirements would approximately reach four times the current mailing requirements to ensure the surrounding properties are aware of the proposal. Frank Theis/County citizen commented the public notice requirements would be an improvement; however, the expanded notification may provide the Planning Commission with more comments than needed. He suggested a metal real estate sign due to the high winds experienced in Estes Park. Board ufTrustees — May 8,2U1V—Page 4 Johanna Darden/Town citizen thanked staff for the proposed change in notification. Mayor Jimaclosed the public hearing. Attorney White read the Ordinance. It was moved and seconded (Wa|ker/Norris)toapprove Ordinance #U8- D. amending the Estes Valley Development Code as stated in Exhibit A, finding that the amendment iainaccord with the Comprehensive Plan and with Section 3.3ofthe Estes Valley Development Code, and itpassed unanimously. 4. ACTION ITEMS: 1. RESOLUTION #0848 APPROVING WATER SYSTEM LOAN FOR PARK ENTRANCE MUTUAL PIPELINE AND WATER COMPANY. Director Bengston presented the Resolution required bythe USDA inorder for the agency to provide the Park Entrance Mutual Pipeline and Water Company with o$65O.000loan to rebuild the water main. The Town Water department would provide the staff ho complete the project and would be reimbursed by the loan. Utility billing would create and manage asurcharge line item for the 18properties 0orepay all project expenses. |twas moved and seconded (NonisxCenuo)toapprove Resolution #OD4O.and itpassed unanimously. 2. TRANSPORTATION ADVISORY BOARD INTERVIEW COMMITTEE APPOINTMENT. |twas moved and seconded (NorhuMa|ker)boapprove the appointment ofTrustees Bangs and Cenectothe Transportation Advisory Board Interview Committee, and itpassed unanimously. 5. REQUEST TOENTER EXECUTIVE SESSION: It was moved and seconded (Cenac/Walker) to approve entering into Executive Session for the discussion of specialized details of security arrangements or investigations per CRS Section 24-6-402(4)(d), and it passed unanimously. The Board entered Executive Session at81Qp.m.and concluded at8:59p.m. Whereupon Mayor Jirsa adjourned the meeting at �,;5� p.m Todd Jirsa.Mayor ie Williamson, Town Clerk