HomeMy WebLinkAboutMINUTES Town Board 2013-10-22Town of Estes Park, LahmerCounty, Colorado, October 22.2O13
Minutes of Regular meeting of the Bound of Trustees of the Town of Estes
Park, Lahnner County, Colorado. Meeting held in the Town Hall in said Town
ofEstes Park onthe 22""day ofOctober, 2013.
Also Present:
William C.Pinkham, Mayor
EhnBkackhurot Mayor Pro Tern
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.nu and all desiring to do so.
recited the Pledge of Allegiance.
SWEARING |0CEREMONY.
Town Clerk Williamson podbnned a swearing in ceremony for Police Commander
Corey Pass and Police Officer Jared Paul.
PROCLAMATION.
Mayor Pinkham presented u proclamation for National Philanthropy Day to be held on
November 14.2U13.
PUBLIC COMMENTS.
Jon Nicholas/Executive Director Estes Park Economic Development Council provided a
review of the organizations achvitieu, including providing assistance to local
businesses with disaster nanovory, businesses recovery, tourism reoovery, business
natendon, and attracting new business. He and Bill Almond/Visit Estes Park (VEP)
attended the EDCC conference and meet with A| VVhite/OirecturStato Tourism office to
discuss the importance of funding VEP for business recovery and discussed how to
access State funds tosupport the organization. Staff continues Vzreview other funding
resources for buaineso, including the EDAfor economic recovery and aouawe to federal
money aimed at business recovery and marketing.
Charlie Dickey/Town citizen provided the Board with results ofo survey conducted on
the recent Pm Cycle Challenge event and its effects on local businesses. He also
commented on the actions taken bythe Town, businesses and citizen to come together
and support one another after the flood. He stated a number ofbusinesses paid their
employees to dean up after the flood instead of laying them off. He has worked with
Rob Pieper/Poppy's and Poppy's wholesaler to provided candy for the businesses
downtown to handout this Halloween. McLane Company, one of the largest candy
distributors in the world and several candy manufacturers: Mars Chocolate North
Amerioa, The Hershey Cumpany, Ferrara Cendy, Nestle USA. and Tootoie Chunno
have donated all the candy for this year's Halloween event,
Johanna Darden/Town cihzenatatadthopmpoeedpav|ionondomphitheaterhunbeen
reviewed bythe Technical Review Committee. The Committee heard concerns from
the neighboring property owners related to the noise generated by the new facilities.
Board ofTrustees — October 22.2O13—Page 2
She questioned why the Estes Valley Planning Commission was provided anupdate nn
the status of this review.
1. CONSENT AGENDA:
1. Town Board Minutes dated October 8.2O13.
2� Bills.
3. Committee Minutes:
n. Public Saf*�� Uti|itioe, Public Vyodm C:mmiftee — October meeting
4. Estes Valley Planning Commission Minutes dated October 1, 2013.
(acknowledgement only).
It was moved and seconded (Blaokhurst8{oon7.g) to approve the Consent Agenda,
and itpassed unanimously.
4. ACTIONS ITEMS:
1CONSIDERATION OFTHE SALE OFLOT, 4STANLEYHISTORIC DISTRICT
FOR THE ANSCHUTZWELLNESS CENTER. Administrator Lancaster stated
the Board requested staff determine if it was possible to complete an
accelerated review of the Anoohutz VVoUneos Center proposal and hold an
election for the no|e of Lot 4 by the end of the year, per Municipal Code
17.44.000 VuVa Prior to Sale. The Stanley Hotel has Credit Enhancement
grants that expire at the end of the year; thorefone, they need approval for the
sale of the property before the end of the year. This would require the
completion of an appraisal of the proporty, development of u ou|oo contract
and the preparation of the ballot language for the Board's consideration at the
November 12. 2013 meeting. The contract would include purchase prioa,
description of the pmperty, and the oa|o would be specific to the VVo||neae
Center use and would not allow any other use of the property. The Stanley
would work through any concerns related to the relationship of the proposed
destination wo||neua center and the proposed community wo||nosn and
recreation conter, to the satisfaction of the Board prior to November 12^^ The
Stanley would submit a development application for review by the Planning
Commission prior to December 171h. with all ooa\y of an outside consultant to
review said proposal paid for bythe Stanley. |fasales contract iaapproved on
November 12w. the Board would take action to not o special election on
December 17m as a poll e|eo\iun, with the Stanley paying for the full cost ofthe
election. The Special Review would come before the Town Board for final
approve atthe January 14.21O4meeting.
Skylar Rorabaugh/Executive Director Estes Valley Recreation and Park District
stated the Board nfDirectors conducted a special work session to discuss the
Anschutz Wellness Center and how it may affect a community center with John
Cullen/Stanley Hotel and Grog Ronenorattonding the meeting. The EVRPD
Board aOnaod to work on an MOU to outline the synergy between the two
projects.
Public Comment.
Those speaking in favor of the sale of Lot 4, Stanley Historic District with an
expedited review process and vote by the end of the year included Cydney
Springer/Town citizen, Bubbi 3wenaun/Ey@PC Interim CEO. Dr. Frank
Dumunt/EyWPC, Kent Smith & Diane K4unm/Estoe Partners for Commerce, Bill
Von Horn/Stanley Village & EOC member, Jim Pinknring/EDC Board of
Director Chair, Rainer Sohm|p/EDC Executive Chair, K8a|indo Merrill/Town
citizen, and John Nicholas/Economic Development Council Executive Director.
Comments have been summarized: the mm||neea man!or would benefit the
Board ofTrustees — October 22.2V13—Page 3
community through the creation ofyear around revenue generation, increased
lodging tax, increased utilization ofthe hospital, benefit the lodging association
membem, and bring awareness ofbetter health to the community; the project
would bring e new non -tourism business to Estes Park, diversifying the
economy; new jobs would be orau0od and bring additional families to the
community-, the hospital continues to look for new revenue sources to close the
gap on the reimbursement of services; recruitment of medical professionals
would be easier; the wellness center would focus on a new model of health
care; Lot 4was not purchased bythe Town as open space and should be used
to improve the economy ofthe town; the mm||n000 center would be built with
private funds and no public assistance has been requested; and the EDC has
completed afull analysis ofthe project and has stated the project has merit.
Those speaking against the sale of Lot 4, Stanley Historic District with an
expedited review pmoaoa and vote by the end of the year included Jim
Cope/Town citizen & President Stanley Views HOA, Janet Jones/Town citizen,
Don Seller/Town citizen, Ed Hayak/Tuvvn citizen, Put Newsom/Town citizen,
Johanna Oarden/Towncitizon. and Matthew Heiser/Town citizen. Comments
have been summarized: Lot should be |oft in its natural state and itserves ao
o buffer between the Stanley and Stanley Village commercial area; the fate of
the property should not be decided in a rushed naviovv process; the land
belongs to the citizens of Estes Park and a decision on the ultimate use of Lot
4shou|d not be made hastily; the town continues 0odeal with the flood and
Town staff is already overtaxed; an outside contractor should not be used to
review the project as they are not familiar with our codes, the town and specific
|nna| issues; the Town should have adiscussion on the best and highest use
for Lot 4 before selling it; the project would negatively impact the |000|
nnighborhood, who wish for the property to remain as open space; the view
and wildlife corridors would be impacted; Estes Pork attracts middle o|aon
families that would not utilize the wellness facility; the proposed election in
December would be during the holiday season when voters would be out of
town and unable to vote; if the project is a good idea Vxday, it will be good idea
in the future when a proper review can be conducted; further review of the
pnojeut, a business plan and the activities to tyke place at the center are
needed before a decision can be made on the sale of the property; questioned
why the Town would expedite a process that other developers with time and
financial constraints are required to follow; and the accelerated pvu0000 would
require significant staff time toprocess.
Dr. Paul Fnnken/Timber|ino Medical facility Director stated he was undecided
on the wellness center; however, he would not support the accelerated review
process. The Ansohutz VVe||neoe Center would have o limited markot, but it
could dovetail nicely with the Community campus. Timberline Medical has not
been involved in any discussions on providing services to the proposed facility.
He questioned the viability of the project and the fate of the property if it does
noteuooeed.
Lucia Lily/Stanley Hotel representative provided an overview of the project
stating the center would not be o spa but a wellness center incorporating the
outdoor activities such an hiking, biNng, walking trails, oU:. The Stanley Hotel
requested the sale of Lot 4 be presented to the voters to decide if this is the
right project for the property. The planning process would proceed inaparallel
path to determine if the project meets the ouda requirements. The expedited
process would require additional offortm, including the use ofconsultants hu
complete the wmrk, and the Stanley Hotel would pay for the costs incurred by
the Town. Without the expedited pnnoeeo the credit enhancement financing
would not be available to complete the privately financed project. She
emphasized the commitment of the Stanley Hotel to ensure the voters have the
information needed to make an informed decision onthe sale and the project.
The project would created 100 construction jobu. UO new primary jobs, a new
revenue oourco, a year around fooi|ity, new property, sales and lodging tax
Board ofTrustees — October 22,2V13—Page 4
funding, a partnership with EMPC and help brand Estes Park. The |000 of this
unique project would have immediate and long term consequences.
Town Board Comments.
Mayor Pro Tom B|aokhurst stated that until the Board is presented with a
contract and an appraisal there can be no act. He supports the project but the
bmofnam*for the voters ietoo quick.
Trustee Elrod commented the contract and appraisal would be presented at
the November 12. 2013 meedng, and if approved the Board would set a
special election date. The unique project at no cost to the community should
be presented to the votes for u decision.
Trustee Norris agreed the community should weigh in on the project at the
polls. He stated concern that the complex project be given careful
consideration without skipping steps in the review process and allow for public
input. The use classification for the project and the expedited review schedule
may be the limiting tau1om for whether or not the project can be completed
before the end of the year. An April election would allow for an adequate
review; however, he could support taking the next steps, including an appraisal
and contract.
Trustee Koenig voiced support in taking the next steps to determine if viable
contract can bocompleted.
Trustee Ericson commented the project could be beneficiu!0othe oommunity�
however, he has concerns with the content of the project, the timing, and the
need toexpedite.
Trustee Phipps agreed the project presented has inconsistencies and changes
with each review. He stated the Board has duty toensure the project details
are clear before moving it forward 0z u vote. The development plan needs to
bedetailed and should gothrough the regular review process.
After further discussion, it was moved and seconded (Elrod/Norris) to direct
staff to proceed with the outlined process for the amie ofLot 4. Stanley
Historic District and the development review for the Anschutz/Stan|ey
Wellness Center as outlined with an additional check point at the
November 12, 2013 Town Board K8eeting, and the motion was a tie vote
Trustees Elrod, Koenig and Norris voting ^Yes''and Mayor Pro Tern B|aokhumt,
Trustees Phipps and Ericson voting ^No^ Mayor Pinkhamvoted "Yes" to break
the tie and the motion passed.
It was moved and seconded(B|ackhurst/Phipps) to extend the meeting until the
10:30 p.m., and itpassed with Trustee Ericson voting "No". Mayor Pinkhamcalled for
urecess ut10:UOp.m.and resumed the meeting at1O:10p.m.
2. RESOLUTION #3143 ESTES PARK LOCAL MARKETING DISTRICT
BUSINESS AND OPERATING PLAN FOR 2D14. Visit Estes Park Executive
Director &CEO Campbell presented the Local Marketing District (LMD)2014
Operating P|an, including the budget. She stated the budget presented would
be updated in light of the flood and its affect on local tourism. The L[ND
receives its funding from the 2% lodging tax collected and remitted quarterly by
lodging establishments. The announcement bythe Department ofRevenue to
allow u delay in payment until the and of the year could negatively affect the
viability ofthe organization. Todate the LK8Qhas laid off 2employees and all
vendors continue towork without payment. Staff continues tninvestigate other
funding ouunmo such as grants to close the gapon the delayed revenues from
the State. As the organization has completed major projects such asa now
wobniho, economic n!udiou, branding, and DK8O accreditation from the
DooUnuUun Marketing Association International, the 2014 budget would focus
onmarketing the community and increasing revenues inthe future.
Board of Trustees — October 22, 2013 — Page 5
Charley Dickey/Town citizen and business owner stated appreciation for the
common message delivered from all the business sectors in the aftermath of
the flood. He stated there should be a funding mechanism for situations such
as these.
It was moved and seconded (Norris/Ericson) to approve Resolution #31-13,
and it passed with Mayor Pro Tem Blackhurst recusing himself.
It was moved and seconded (Koenig/Norris) to extend the meeting until the
completion of the agenda, and it passed with Mayor Pro Tem Blackhurst abstaining.
3. TREE TRIMMING CONTRACT FOR 2014-2018.
Director Bergsten stated an RFP was completed for a five year tree trimming
contract starting January 2014 through 2018. Quotes were received from three
vendors including Asplundh Tree Expert Co., Adam's Tree Service and Wright
Tree Service. Although the Town currently contracts with Wright Tree Service,
the low bidder, staff recommends contracting with Adam's Tree Service, a local
company. Wright Tree Service has not been available since the flood,
therefore, staff contracted with Adam's Tree Service to perform necessary tree
removal during the flood recovery. The work performance, cooperation, quality
work and reliability have been recognized during the past four weeks.
Mayor Pro Tem Blackhurst requested the item be delayed until the Board has
been presented the proposed budget during the budget study sessions. It was
moved and seconded (Ericson/Blackhurst) to table the issue until the
November 12, 2013 meeting. The motion did not carry as a substitute motion
was presented.
Johanna Darden/Town citizen stated she has heard Adam's Tree Service
provides excellent service.
It was moved and seconded (Koenig/Elrod) to award the 2014 — 2018 Tree
Trimming Contract to Adam's Tree Service for a five-year term with each
of the last four years being contingent upon work performance of
contract obligations of the previous year and budget appropriations, and
it passed unanimously.
4. ENGINEERING CONTRACT FOR ELM ROAD ENVIRONMENTAL
IMPROVEMENT/MITIGATION MASTER PLAN. Mayor Pro Tem Blackhurst
and Trustee Phipps requested the item be delayed to the November 12, 2013
because of missing attachments to the contract. It was moved and seconded
(Norris/Blackhurst) to table the item to the November 12, 2013 meeting, and
it passed unanimously.
3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or
staff for Town Board Final Action.
1. CONSENT ITEMS:
A. PRELIMINARY PLAT, Mountain River Townhomes, Metes & Bounds
parcel, 650 Moraine Avenue; Item Tabled until the Estes Valley
Planning Commission provides a recommendation to the Town
Board.
B. AMENDED PLAT, Estes Park Medical Center, Rezoning Request, and
Special Review 2013-03, All Hospital Addition, Lot 18 and a portion of
Lot 17, Little Prospect Mountain Addition, 555 Prospect Avenue, 161
1/2, 163, & 165 Stanley Circle Drive; Item Tabled until the Estes
oard of Tr
3.
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Valleyr1ammin
Town Board.
A"
Com,issiem movi�)esamecomxen*�atior to the
C. 111sELINIKN �-,YrLAT.The Sanctuary nnFall River Townhomeo Tract
59A. Amended Plat ofTracts 59. 81. 82. & 03. Fail River Addition,
lte,// Ta~&e*,( m40 the Estes Valley �Ifannb)i,� Cm.//'''ismion wmmvfries
arecommendation &mthe T wn 0,aarmi.
It was movm� anw sec
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s MresenteoO, and it passed unanimously.
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. mULTI-rUmr0SE EVEm7 CENTEP & STALL OARN CONSTI-UCT|*m
UPDATE. Director Zurn updated the Board on the construction activities for the
abaU barn stating completion ofperimeter metal siding and roof panels, exterior
door frames and exterior stone work has begun, and interior painting of
structural members to begin. K8PEC structural steel frame is 50% complete
and the underground exterior civil site work has begun. Staff continues
negotiations with Dohn Construcbon form revised schedule due to the flood.
The project remains within budget ifthe highways open byDecember 1.2O13
aoprojected bythe State.
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u�LICK F*R TIOm� *FFlCE QUART�LYn
EP��|.
Public Information Officer Rusch provided a review of the past quarter
activities, including flood response and recovery efforts, public information and
involvement p|onning, and social media. Most notub|y, staff was involved in
the operations ofthe joint information center during the flood; facilitation of
communication related to Park closure, y�PEC and stallstallbbarnconstruction,n.
Visitor Center parking structure desigm, aand,bear eduoedon task force; and use
ofsocial media aacfAugust 13.2O13.
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3. T*vvw 0ARD C*P,(J ENTS/LIAIS*N� �-Er*RTS.
Trustee Elrod stated the Estes VaWey Planning Commission received an
update from staff on the modernization of the Comprehensive Plan. The
update has been extended by three to four months due to staff efforts
addressing issues related tothe flood.
Trustee Ericson reminded citizens the Community Development /Communit/
Services meeting would beheld onThursday, October 24.2D13et8:OOa.m.in
the Board Room. He stated the Board umu|d ho|d budget study session
meetings nnOctober 25and November 1.2Q13.
Mayor Pinkham attended a meeting with Governor Hickenlooper and other
Colorado Representative where it was announced $425 million has been
dedicated to road repairs.
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Whereupon Mayor Pinkham adjourned the meeting
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1:05pm. ,,~
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' William C. pinkhem. Mayor
�a��oVViUiomnon.Town Clerk
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