HomeMy WebLinkAboutMINUTES Town Board 2013-03-12Town of Estes Park, Larimer County, Colorado, March 12, 2013
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park' Larinner County, Colorado. Meeting held in the Town Hall in
said Town of Estes Park onthe 12"day ofMarch, 2013. Meeting called
toorder byMayor Pinkhano.
Present:
Also Present:
William C. Pinkhann' Mayor
Erin B|aokhurot' Mayor Pro Tenn
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Lowell Richardson, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham md|od the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
CITIZEN COMMENDATION FOR MATHEVVRE|H|NG.
Chief Kufo|d presented longtime resident Mc Roihing with an award for assisting the
Town Police department inalifesaving effort.
PRESENTATION OFFINANCIAL REPORTING AWARD.
Finance Officer McFarland presented the Board with the Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report for
the fiscal year ending onDecember 31.2O11.
PUBLIC COMMENTS.
Kent Smith/Town citizen and owner ofSmith Signs presented the Town Board with
bumper stickers created to encourage citizens and visitors to ride the shuttle.
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Bhmmn commented the Community Development/Community Somimm
Committee meeting has been rescheduled to March 21, 2013 at 8:00 a.m. in the Board
Room. The sewer infrastructure work and civil site work has begun atthe fairgrounds
to support the two new facilities, MPEC and staff barn. He requested he be removed
from the Museum and Senior Center Master Plan review team and replaced by Trustee
Koenig. Mayor Pinkham stated the item would be addressed at an upcoming Town
Board meeting.
Trustee Phipps stated the LohmerCounty Open Lands Board voted infavor ho accept a
generous gift by land owner atthe last meeting; however, the land owner has now
revoked their offer. The LahmerCounty Small Grant program may raise the limit from
$2.000 to $3.000 per year. A number ofentities are eligible including eohou|o and
subdivisions and encourage citizens to apply aoonly one grant was awarded to Estes
last year.
Mayor Pro Tom 8|aokhunst stated the Housing Authority would hold its monthly meeting
Wednesday, March 13. 2013 in Room 203at8:3O a.m. and the Public Safety, Utilities
and Public Works Committee would meet on Thursday, March 14, 2O13inthe Board
Board of Trustees — March 12, 2013 — Page 2
Trustee Koenig announced the Town continues to accept applications for the Pride
Awards. The deadline to submit an application is April 1, 2013.
Trustee Elrod stated a consultant has been hired to complete the Museum/Senior
Master Plan. During the 6 month process the consultant would complete phone
interviews, online surveys and public meetings to address how the facilities are being
used and how they should be used moving forward.
TOWN ADMINISTRATOR REPORT.
Administrator Lancaster requested two members of the Board to assist staff with
interviews for the Board of Appeal. Mayor Pro Tem Blackhurst and Trustee Phipps
volunteered.
Administrator Lancaster requested two member of the Board to assist staff with the
selection of the Transportation Advisory Committee (TAG). Trustees Ericson and
Phipps volunteered. Trustee Ericson was also appointed at the liaison to the
Committee. The Board discussed the process that should be used to select the
Committee individuals with Trustees Ericson, Norris and Koenig agreeing the selection
committee should chose the individuals and recommend individuals for the full Boards
approval. Mayor Pro Tem Blackhurst and Mayor Pinkham stated the selection process
should be followed. After further discussion, it was concluded the selection committee
would forward recommendations to the Town Board at the next Town Board meeting.
1. CONSENT AGENDA:
1. Town Board Study Session Minutes dated February 26, 2013, and Town
Board Minutes dated February 26, 2013.
2. Bills.
3. Committee Minutes:
a. Community Development/Community Services, February 28, 2013.
It was moved and seconded (Blackhurst!Phipps) to approve the Consent Agenda,
and it passed unanimously.
2. REPORT ITEMS:
1. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Rescheduled to the April 9,
2013 Town Board meeting.
3. LIQUOR ITEMS:
1. NEW LIQUOR LICENSE — ELK MEADOW RV ESSENTIAL GROUP, LLC
DBA ELK MEADOW LODGE AND RV RESORT, 1665 COLORADO
HIGHWAY 66, BEER AND WINE LIQUOR LICENSE. Town Clerk Williamson
reviewed the application stating all paperwork and fees were submitted to the
Clerk's Office on February 8, 2013 and filed with the state as a concurrent
review. The applicant had a liquor license previously with the Town and chose
not to renew the license in 2011. T.I.P.S. training was completed with the
previous license; however, the Town would require training to be completed
again with the new application. It was moved and seconded
(Blackhurst/Ericson) to approve the new Beer and Wine liquor license
application for EIk Meadow RV Essential Group, LLC dba EIk Meadow
Lodge and RV Resort, and it passed unanimously.
4. ACTION ITEMS:
Board ofTrustees — March 12,2U13—Page 3
1� INTERGOVERNMENTAL AGREEMENT WITH PLATTE RIVER POWER
AUTHORITY (PRPA) FOR THE FUNDING AND COORDINATION OF A
JOINT COMPENSATION STUDY. Director Bengstan stated PRPA has
coordinated a]oint compensation study for the benefit of the four member
municipalities. The study would 'provide na|iab|o compensation information to
attract and retain employees with unique uNUs to operate and manage an
electric distribution systems in each community. The |GA would authorize
PRPA to contract for and coordinate the nenviooa of consultant to complete
the study and reimburse PRPA for the services. The Town'n portion of the
oomivam would be $7.244 booed on u $50.000 contract. The item was
budgeted for and approved for 2013. |'1 was moved and seconded
(Koenig/Ericson) to approve the Intergovernmental Agreement with Platte
River Power Authority for m joint compensation study, and it passed
unanimously.
2. ROCKY MOUNTAIN BAZAAR |NBOND PARK.
Colorado Events, a non-profit Boulder based oompany, approached the Town
to conduct a new event in Bond Park on Juno 8 and 0to showcase |uoal
exhibitors selling a¢ handcrafted goods and other unique items. All artists
would be from Colorado. The event would close the 100 block of MacGregor
Avenue and the closure of 'the South side parking of Park Lane. Town policy
requires any new events inBond Park tobeapproved bythe Town Board.
Steve Wallace/Colorado Events Director stated the company has been
organizing arts and craft shows in Boulder and Denver, and mmuN |iho to
expand to the Estes Park area. The event would offer local Estee Park artists
and businesses o discount to participate in the event. Small informal
entertainment such as o guitar player may be included in the event, auwell ua
children's activities.
Mayor Pro Tern Blackhurst commented during the development ofthe Bond
Park Master Plan the community oenUmork was the park should only
accommodate the current events and no new events should be planned. Any
new events should be moved k»the fairgrounds. The community has stated
the park should not booverused and commercialized.
Trustee Elrod stated the Town has invested in considerable infrastructure for
the park to accommodate events and would support the new event.
Trustee Norris stated the Community Oevokopmont/Community Services
Committee agreed the event should be permitted for 2013 and reviewed
afterwards todetermine ifhshould bacontinued inthe future.
After further diaouaokon, it was moved and seconded (Koenig/Elrod) to
approve the Rocky Mountain Bazaar inBond Park pnJune 8-9.2O13with
a report provided at the end of the summer, and it passed with Trustee
Ericson voting "No".
3. PURCHASE OF A TROLLEY FOR DOWNTOWN SHUTTLE SYSTEM.
Director Winslow stated the Shuttle Committee recommended a downtown only
route be established to improve service Umae and decrease the number of
shuttles downtown serving Elkhorn Avonue, thereby reducing congestion. A
trolley was suggested to mame this new route to add a "fun factor". The
Committee is seeking a gasoline powered trolley with anADA approved chair
lift with ooudng for approximately 25 to 30 passengers and air-conditioning.
The 2013 budget contains $12.000 for the purchase/lease of trolley. Staff
has researched ovor2O0 tm||eye, which are difficult to oompana, and would
request the purchase of im||ey at not to exceed amount of$0O.0OO. A
lease option would limit the use of a trolley to the shuffle season only at half the
identified capacity. The purchase of a tvu||oy would allow the vehicle to be
Board ofTrustees — March 12.2U13—Page 4
fitted with necessary equipment permanently; use throughout the winter season
for special events; provide a uniform/consistent imago for the Town; and be
available for charter events. Once a trolley has been identified, Rocky
Mountain Transit has ugvood to send a mechanic to inspect the vehicle; staff
would negotiate storage at their facility; and Rooky Mountain Transit would
conduct all maintenance and repairs as they possess the specialized skills to
completed the tasks. Staff recommends funding the additional cost of the
vehicle from the Vehicle Replacement Fund. The fund would be repaid
annually $12.000 from the Shuttle budget for the no* four years. It was
moved and seconded (Norris/Elrod) to approve the purchase of trolley
for the Town shuttle system atanot toexceed cost of*OU.0O0amoutlined
above, and i{passed unanimously.
4. MULTI -PURPOSE EVENT CENTER (K8PEC) AND STALL BARN
CQK8K8|TK8ENT LETTER AND BID AWARD. DimctorZum stated staff has
negotiated anextension ofthe bid hyDohn Construction from April 15.2013Vu
May 31. 2013 with the approval of the Notice of Award. This would allow the
Town sufficient time to secure financing for the projects. This approval would
000um the low bid obtained by Dohn Construction. The Notice of Award is
contingent upon the Town negotiating and closing on Certificates of
Participation and executing a Contract Agreement for the projects on or before
May 31.2013. |norder for the projects toremain onschedule and avoid costly
delays in oonotmotion. Dohn has requested the Town allow the project to move
forward with metal building shop drawings at cost of$O4.yO0. Staff stated a
building permit would be issued for the buildings at the and of March to ensure
the buildings are built under the 2003 International Building Codes as
designed. Dohn has listed a number oflocal subcontractors that would be
working on the projects; howover, the bid requirements did not specify a need
for local contractor participation in the projects. After further discussion, it was
moved and seconded (Norhe/B|ackhurst)0mapprove the Notice ofAward
for the Multi -Purpose Event Center and the Stall Barn with contingencies
outlined toDohn Construction, and hpassed unanimously.
5. 2U13ORGANIZATIONAL PLAN. Town Administrator Lancaster presented the
Town Board with the 2013 organizationu| chart as required by the Municipal
Code. The chart contains no significant changes from 2012. It was moved
and seconded (Eh000n/Phippo)0o approve the 2013 organizational chart
with the Municipal Judge and Town Attorney lines placed above the Town
Administrator as they report tothe Board and not the Town Administrator,
and itpassed unanimously.
Whereupon Mayor Pinkham adjourned the meeting at 8_��O p.m.
C.Pinkhum.Mayor