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Home My WebLink AboutMINUTES Town Board 2011-05-24Town of Estes Park, Larimer County, Colorado, May 24, 2011 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24th day of May, 2011. Meeting called to order by Mayor Pinkham. Present: Also Present: William C. Pinkham, Mayor Chuck Levine, Mayor Pro Tem Trustees Eric Blackhurst Mark Elrod John Ericson Wendy Koenig Jerry Miller Greg White, Town Attorney Jacquie Halburnt, Town Administrator Lowell Richardson, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. FINANCIAL REPORTING AWARD. Finance Officer McFarland presented the Board with the Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for the fiscal year ending on December 31, 2009. PUBLIC COMMENT. Curt Gleaves/Elkhorn Project Inc. (EPI) stated the deadline for RTA applications has been moved to the end of June 2011. EPI continues to work on a draft Memorandum of Understanding between EPI and the Town for the potential project. A draft economic impact analysis has been prepared and is under review by EPI before forwarding it to the Town Board. The Colorado legislature has approved a change to the RTA to allow approval of up to 2 applications per year for the next 3 years. TOWN BOARD COMMENTS / LIAISON REPORTS. Trustee Elrod reviewed the items addressed at the recent Estes Valley Planning Commission meeting. A public comment was heard during the meeting with regard to the rental of ADUs and grandfathering of such units. The EVPC suggested the individual express their concerns to the Town Board. Mayor Pro Tem Levine announced the annual Tree Symposium would be held on May 25, 2011 in the Board room from 8:00 a.m. to 12:00 p.m. Trustee Koenig stated Sister Cities plans to send students to Costa Rica are proceeding. The Rooftop Rodeo continues to prepare for this year's rodeo and awaits all that will participate and attend. Trustee Miller reported the Marketing Committee met and discussed the continued increase in downloads and electronic communication. The LMD has narrowed the field to three for the branding consultant with the hopes of having the selected company in place by the end of June. TOWN ADMINISTRATOR REPORT. Stated the reports portion of the agenda have been moved to the end of the agenda as suggested by the Board at the last meeting. This is an effort to address action items earlier during the meeting. Board of Trustees — May 24, 2011 — Page 2 CONSENT AGENDA: 1. Town Board Minutes dated May 10, 2011 and Town Board Study Session Minutes dated May 10, 2011. 2. Bills. 3. Committee Minutes: A. Public Safety, Utilities and Public Works, May 12, 2011. 1. Moraine Avenue Pedestrian Improvements - Design Engineering contract, McDowell Engineering, $33,922 — Budgeted. 4. Estes Valley Planning Commission Minutes dated April 19, 2011 (acknowledgement only). 5. Estes Valley Board of Adjustment Minutes dated April 5, 2011 (acknowledgement only). 6. Creative Sign Design Review Board Minutes dated March 1, 2011 (acknowledgement only). It was moved and seconded (Levine/Blackhurst) the Consent Agenda be approved, and it passed unanimously. 2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. Mayor Pinkham opened the Public Hearing for all Action Agenda Items. 1. ACTION ITEMS. A. ORDINANCE #15-11 Amendments to the Estes Valley Development Code — Amend sections of the EVDC to allow townhome subdivisions in additional zoning districts and to redefine "townhome." Director Chilcott reviewed the proposed amendments to allow townhome subdivisions in additional zoning districts and redefine townhome in the code. The amendments would allow free-standing and two -unit townhome subdivisions, and would allow townhomes in the "R-1" and "R-2" zoning districts. The amendment would clarify ownership, not the form of development; therefore, would not affect allowed density, required landscaping, road or stormwater standards, or wildlife habitat protection standards. Attorney White read the ordinance. As there were no public comments, the Mayor closed the public hearing. It was moved and seconded (Blackhurst/Miller) to approve Ordinance #15-11, and it passed unanimously. 3. ACTION ITEMS: 1. ORDINANCE #13-11 AMENDING SECTION 9.08.080 HARASSMENT. Commander Rose reviewed the Ordinance presented to the Board on May 10, 2011, which would bring the Municipal Code in line with current language in the Colorado Revised Statutes to address electronic communication methods. Attorney White read the ordinance. It was moved and seconded (Levine/Miller) to approve Ordinance #13-11, and it passed unanimously. 2. RESOLUTION #07-11 AUTHORIZATION OF THE FIRE CODE ADOPTED BY THE FIRE DISTRICT. Fire Chief Dorman briefly reviewed a presentation provided to the Town Board during a study session held on May 10, 2011, highlighting fire codes monitor the maintenance of required building code elements such as fire suppression devices; Estes Park continues to be one of Board of Trustees — May 24, 2011 — Page 3 the larger communities without a fire code; the Park Theater Mall fire demonstrated the community is vulnerable; the Fire District Board performed a strategic plan and addressed the need to adopt a fire code; and the Town's Chief Building Official has been involved in reviewing regulations and developing local amendments to the fire code to ensure coordination and compatibility between the building and fire code. The Fire District Board adopted the 2009 International Fire Code on April 27, 2011. Both the Town of Estes Park and Larimer County must approve resolutions to authorize the fire code within the respective jurisdictions. The Larimer County Commissioners unanimously approved a resolution on May 24, 2011 for the unincorporated areas of Estes Park. It was moved and seconded (Levine/Miller) to approve Resolution #07-11, and it passed unanimously. 3. REVISED 2011 ORGANIZATIONAL CHART. Town Administrator Halburnt presented the Board with a revised 2011 organizational chart. The chart includes the formation of the Administrative Services department responsible for all Town Clerk and Human Resource duties. All Board appointed Commissions, Committees and Boards were removed from the chart and placed in a separate box to the side to provide a clear delineation of responsibility. It was moved and seconded (Ericson/Koenig) to approve the revised 2011 organization chart, and it passed unanimously. 4. STAFF REPORTS: 1. SALES TAX AND 1ST QUARTER FINANCIAL UPDATE. Finance Officer McFarland provided an overview of the 1st quarter sales tax stating through March sales tax is ahead of budget by .6% and by 6.7% in 2010. Analysis shows that smaller categories are up while the larger categories (retail, food and utilities) are down. The sales tax rate of change through March is trending upward. The General fund revenues are 17.9% of budget with 33% of the year complete. Revenues are lagging budget due to timing and cyclicality of sales tax receipts. Expenditures are at 38% and are due mostly to the pay out of community service grants. The Enterprise revenues are at 34% with expenditures under budget. Investments are in very short term maturity horizons and are the safest option during these financial times. This year there has been a reduction in the fee structure for the Town's investment manager to help control costs. 2. CAPITAL PROJECT UPDATE. Bond Park would have a final inspection on May 26tt'and a final punch list for the project would be created. Final work continues on the drainage easement and landscaping. Kevin Ash/Public Works Engineer was recognized for his work in addressing major engineering and scheduling issues during the project. The transportation hub has slipped schedule by 5 days because of weather conditions; however, the June 2"d Farmers Market would have a hard surface to conduct business. Prospect Avenue repairs have been completed and staff would complete a walk through prior to final acceptance. Whereupon Mayor Pinkham adjourned the me 'n 7 �5 p.m. ,7) William C. Pinkham, Mayor Ja ki Williamson, Town Clerk