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Home My WebLink AboutMINUTES Town Board 2012-01-24Town of Estes Park, Larimer County, Colorado, January 24, 2012 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24th day of January, 2012. Meeting called to order by Mayor Pinkham. Present: Also Present: William C. Pinkham, Mayor Chuck Levine, Mayor Pro Tem Trustees Eric Blackhurst Mark Elrod John Ericson Wendy Koenig Jerry Miller Lowell Richardson, Interim Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT. A group of students from Eagle Rock School were present to discuss Peace Jam, youth motivated groups serving and building better connections that help benefit the community and create social change. John Guffey/Eagle Rock Instructor stated Peace Jam helps engage students in global leadership and address local issues. Johanna Darden/Town citizen stated a recent Denver Post article discussed RTA funding for the applicants, which stated the Elkhorn Project would only realize $5.1 million of the $19 million required for the project during a 30 year period. She requested the Town review the details of the report and pull the application. Frank Theis/Elkhorn Project Inc. commented on a recent letter to the editor and stated the buildings on the Elkhorn property would not be destroyed with the Elkhorn Project as stated in the letter. He also commented the third party analyst stated the project was unique. TOWN BOARD COMMENTS / LIAISON REPORTS. Trustee Blackhurst recognized the new Town website and voiced appreciation to all staff involved in its development. Trustee Elrod stated the Planning Commission continues to discuss ADUs. The Town Board provided comments on code changes at a study session with Planning Commissioner Klink and Tucker. The Planning Commission would review comments and continue discussions and public meetings on the issue. Trustee Ericson encouraged participation in the upcoming Caucasus for each party. The Transportation Visioning Committee continues to work on the final report to be presented to the Board. The report would identify transportation priorities for the town. Trustee Miller stated the LMD marketing committee reviewed the makeup of the committee and the purpose, and would like to consider additional stakeholders in the future. He attended the annual State tourism meeting and stated heritage and cultural tourism continue to be emphasized as well as agritourism (wine country). The State recognizes the importance of tourism and continues to fund the department. Board of Trustees — January 24, 2012 — Page 2 Trustee Koenig commented the Sister Cities Organization is looking for ideas and suggests to involve the community. She thanked the community for the outpouring of sympathy during the recent passing of her mother. Mayor Pro Tem Levine reminded the public of the Community Development/Community Services meeting on Thursday, January 27, 2012 at 8:00 a.m. in the Board Room. TOWN ADMINISTRATOR REPORT. Interim Town Administrator Richardson stated the TIF return for the Elkhorn Project increased from $3.9 million to $5.1 million after the Errors and Omissions were reviewed by the Third Party Analyst. The Elkhorn Project Inc. has submitted additional information as it relates to Errors and Omissions with the final Third Party Analyst report, which completes the RTA application. On February 3, 2012, the Office of Economic Development would review the applications and forward them on to the local communities for comment, with final comments to be delivered by March 5, 2012. The new robust website provides the Town with the ability to begin working on e- government services such as online billing, payments, applications, etc. He stated the Town would test (Pads to move to paperless Board packets. The Town has not received an official notice of award for the $3 million Paul S, Sarbanes grant to construct a parking garage at the CVB. Once a letter has been received, staff would bring forward the award for the Town Board to consider accepting the grant and matching funding. 1. CONSENT AGENDA: 1. Town Board Minutes dated January 10, 2012, Town Board Study Session Minutes dated January 10, 2012. 2. Bills. 3. Committee Minutes: A. Public Safety, Utilities and Public Works, January 12, 2012. 1. Estes Valley Victim Advocate 2012 Contract. 4. Estes Valley Planning Commission Minutes dated December 20, 2011 (acknowledgement only). It was moved and seconded (Levine/Miller) to approve the Consent Agenda, and it passed unanimously. 2. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP #1, Units 5 & 6, The Meadows Condominiums — Jim Tawney/Applicant. Mayor Pinkham opened the public hearing and as there were no comments the public hearing was closed. It was moved and seconded (Levine/Miller) to approve the Supplemental Condominium Map #1, Units 5 & 6, The Meadows Condominiums subject to the findings and conditions recommended by the Estes Valley Planning Commission, and it passed unanimously. Board of Trustees — January 24, 2012 — Page 3 3. ACTION ITEMS: 1. RESOLUTION #02-12 — OFFICIALLY SCHEDULING REGULAR MUNICIPAL ELECTION - APRIL 3, 2012. Town Clerk Williamson reviewed Resolution #02-12 scheduling the regular Municipal Election for April 3, 2012 to elect the Mayor and three Trustee positions currently held by Mayor Pinkham and Trustees Ericson, Levine and Miller. The Resolution would also approve contracting with Larimer County to perform a mail ballot election at an approximate cost of $15,849. It was moved and seconded (Ericson/Koenig) Resolution #02-12 and Intergovernmental Agreement with Larimer County be approved, and it passed unanimously. 2. WIEST PARKING LOT RESTROOM RETAINING WALL REPAIR. Director Zurn stated staff has determined the retaining wall located on Town property north of the restroom along Moraine Avenue has become unstable and poses a risk to the public and neighboring private commercial building at 157 Moraine Avenue. A gas meter is attached to the retaining wall and would have to be relocated during construction. Staff recommends the leaning wall be repaired prior to the summer season to address the public risk. A two - tiered concrete wall has been proposed to replace the current wall. A temporary construction easement has been discussed with the property owner. Trustee Miller requested staff look at other materials such as concrete block to construct the wall in an effort to reduce costs. After further discussion, it was moved and seconded (Levine/Koenig) to contract with Van Horn Engineering in the amount of $4,500 to design and develop bid documents for the replacement of the retaining wall in the Wiest parking lot, and to proceed with the hiring of a contractor within the Town's purchasing policy, and it passed unanimously. 4. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Ericson/Blackhurst) to enter Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. 24-6-402(4)(b) related to the Bond Park Project, and it passed unanimously. Mayor Pinkham called a 5 minute break at 7:42 p.m. and reconvened the meeting at 7:58 p.m. where the Board entered into Executive Session. Mayor Pinkham reconvened the meeting at 8:20 p.m., whereupon he adjourned the meeting at 8:20 p.m. ham C. Pinkham, Mayor Jackie Williamson, Town Clerk j