HomeMy WebLinkAboutMINUTES Town Board 2012-09-25Town of Estes Park, Larimer County, Colorado, September 25, 2012
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in
said Town of Estes Park on the 25`h day of September, 2012. Meeting
called to order by Mayor Pinkham.
Present:
Also Present:
William C. Pinkham, Mayor
Eric Blackhurst, Mayor Pro Tem
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Lowell Richardson, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
Keith Montag/Eagle County Manager recognized Town Administrator Frank Lancaster
for his contributions and dedication to the Association of Colorado County
Administrators (ACCA) for the past 18 years, including serving as a board member for
15 years.
PUBLIC COMMENTS.
Howell Wright/President of Estes Park Western Heritage Association stated the 2012
Rooftop Rodeo was the most successful rodeo ever produced seeing numbers increase
for attendance, contestant participation, sponsorships and fundraising with a net
increase of approximately $20,000. The funds raised will be used to produce the 2013
Rodeo and a youth scholarship. The rodeo has been voted one of the top five medium
rodeos for a second year in the U.S. and Canada.
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Ericson stated the Audit Committee met to review 7 proposals submitted for
audit services. Interviews would be held with the top 3 firms and a recommendation
forwarded to the full Board. The Community Development/Community Services
Committee would meet on Thursday, September 27, 2012 at 8:00 a.m. in the Board
Room. He reminded the citizens to register to vote by October 9, 2012 for the
upcoming General Election on November 6`h
Mayor Pro Tem Blackhurst announced the Estes Park Housing Authority has been
chosen as a feature project for Housing Colorado's Annual Design By Community
Charrette and Workshop. The Authority would hold a public meeting at Talons Pointe
Apartment complex on October 2, 2012 at 4:00 p.m. to gain input for the process.
Trustee Norris informed the public the Visit Estes Park (LMD) has submitted their 2013
Operating Plan to the Town for review and approval at an upcoming Town Board
meeting. The Branding Promise and Education continues to move forward with
implementation of the strategy and new website forthcoming.
Board ofTrustees — September 25, 2V12—Page 2
Trustee Elrod stated the Estes Valley Planning Commission (EVPC) continues to
discuss the Comprehensive Plan. Ajoint meeting of the Town Board and EVPC would
be held on November 15, 2012 to discuss the updates or changes to the plan.
Mayor Pinkham announced a ribbon -cuffing would take p|uoo on September 20, 2012
at 2:00 p.m. at the south end of the Fish Creek trail to mark the completion of the trail.
TOWN ADMINISTRATOR REPORT.
Administrator Lancaster requested direction from the Board on the selection of
members for the newly formed Transportation Advisory Board. The Board consensus
was to allow interested members of the Transportation Visioning Committee to be
appointed and advertise any additional positions. Trustee Elrod requested both the
Transportation Advisory Board and the Shuttle Committee have formal bylaws inwhich
to operate, and each committee have formal minutes published onthe wmbaite. Mayor
Pinkham further requested the m|as of each be established as well as
accomplishments. Mayor Pm Tam B|ackhurat stated each committee should have a
sunset review annually todetermine their continuation.
1. CONSENT AGENDA:
1. Town Board Study Session Minutes dated September11. 2012and Town Board
Minutes dated September 11.2O12.
2. Bills.
3. Committee Minutes:
a. Public Safety, Utilities, Public Works, September 13.2O12.
1. Dodge 35UURam 1'TonUtility Truck, FortCoUinoOodge.$50.112—
Budgetod.
4. Estes Valley Planning Commission Minutes dated August 21. 2012
(acknowledgement only).
5. Estes Park Tree Board Minutes dated April 20. 2012 and May 10. 2012
(acknowledgement only).
O. Resolution #08'12—Schedule public hearing date ofOctober Q.2012for a
New Hotel and Restaurant Liquor License Application filed byEstes Taqueha
LLC dba Peppers Mexican Grill, 401 E. Elkhorn Avenue.
It was moved and seconded (B|ockhurat/Koonig) to approve the Consent Agenda
Items and hpassed unanimously.
2. LIQUOR LICENSE ITEMS:
1. TRANSFER OF OWNERSHIP — FROM REBECCA INC. DBA FAMOUS
EASTS0E FOOD STORE TO EVEREST KITCHEN LLC DBA FAMOUS
EASTS|DE GROCER|ES, 381 S. SAINT VRA|N AVENUE. Town Clerk
Williamson stated the Everest Kitchen LLC has requested the transfer of the
3.2% Off -Premise Beer license held by Rebecca Inc. Atempoxory license was
issued with the submittal ofthe paperwork onJune 2Q.2O12. T.|.P.S.truining
is unscheduled utthis time; howovor, the applicant owns Thai Kitchen next
dour and has completed training in the past. It was moved and seconded
(Blackhurst/Phipps) to approve the transfer from Rebecca Inc. dba Famous
Eaoteide Food Store to Everest Kitchen LLC dba Famous Eaatside
Groceries, 3Q1S'Saint VmainAvenue, and it passed unanimously.
3. PLANNING COMMISSION ITEMS. Items reviewed byPlanning Commission ur
staff for Town Board Final Action.
Board of Trustees — September 25, 2012 — Page 3
CONSENT ITEMS:
A. MINOR SUBDIVISION, Lot 2, Pine Knoll Subdivision, Estes Park
Housing Authority/Applicant.
B. PRELIMINARY & FINAL CONDOMINIUM MAPS, Lots 1 & 2, The Pines
North Condominiums and The Pines Condominiums, Estes Park
Housing Authority/Applicant.
C. PRELIMINARY & FINAL CONDOMINIUM MAPS, River View Pines
Condominiums; Tract 56C, Amended Plat of Lot 2, Deer Crest
Subdivision, 1150 W. Elkhorn Avenue, Frederick Kropp/Owner.
It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda
subject to the findings and conditions recommended by the Estes Valley
Planning Commission, and it passed unanimously.
4. ACTION ITEMS:
1. ESTES PARK HOUSING AUTHORITY FEE WAIVER FOR THE PINES
CONDOMINIUMS DEVELOPMENT APPLICATION FEES. Director Chilcott
stated the Estes Park Housing Authority has requested a fee waiver for the
development application fees in the amount of $4,670 for the minor subdivision
and preliminary and final condominium maps for Lot 2A and Lot 2B. The item
was reviewed and recommended by the CDCS Committee at their July meeting
to the full Board. Director Kurelja stated the fee waiver would provide
additional funding to assist the seniors and families in Estes Park, as well as
help the Authority continue to meet its objectives with little to no debt. It was
moved and seconded (Norris/Koenig) to approve the Estes Park Housing
Authority development application fee waiver in the amount of $4,670 as
outlined above, and it passed with Mayor Pro Tenn Blackhurst recusing
himself.
2. BOND PARK PHASE V CONSTRUCTION CONTRACT.
Director Zurn provided an overview of the improvements that would occur
during the next phase of the Bond Park Master Plan. Following the Board's
approval of the design at the July 24, 2012 meeting, staff issued an RFP for
construction and received four bids from the eight firms attending the pre -bid
meeting. After evaluation of the submitted bids, staff recommends Taylor
Kohrs for the project which would begin on October 1, 2012 and be completed
in two phases: Phase 1 — site prep work, underground infrastructure and
concrete flatwork for pedestrian access (October 1 — November 20) and Phase
2 — installation of landscaping and potential pavilion (March 1 — May 20).
After further discussion, it was moved and seconded (Blackhurst/Koenig) to
approve the contract with Taylor Kohrs for the construction of Bond Park
Phase V for $511,331.81 including a 10% contingency and it passed
unanimously.
3. MPEC PRO FORMA AND MARKETING STUDY CONTRACT APPROVAL.
Assistant Town Administrator Richardson stated staff prepared and posted an
RFP for proposals from qualified firms for a feasibility study and market
analysis to build a multi -purpose event center at the Town's Fairgrounds. The
Town received seven responses with two from firms, hunden strategic partners
and Johnson Consulting, which have prepared similar pro forma for municipally
owned event centers. After a review of references, the review committee
selected Johnson Consulting due to the lower bid and project completion date.
It was moved and seconded (Blackhurst/Elrod) to approve the contract with
Johnson Consulting for $37,000 to complete a pro forma for a multi-
Board of Trustees — September 25, 2012 — Page 4
purpose event center (MPEC) at the Fairgrounds, and it passed
unanimously.
Mayor Pinkham whereupon he adjourned the meeting at 8:05 p.m.
William C. Pinkham, Mayor
Jackie Williamson, Town Clerk