HomeMy WebLinkAboutMINUTES Town Board 2012-10-09Town of Estes Park, Larimer County, Colorado, October 9, 2012
Minutes of m Regular meeting of the Board of Tivataoe of the Town of
Estes Park' Lorimer County, Colorado. Meeting held in the Town Hall in
said Town of Estes Park on the G"day of October, 2012. Meeting called
toorder byMayor Pinkhenn.
Present:
Also Present:
VViUiann C. Pinkhann' K4ayo,
ErioB|aokhurot, Mayor Pro Tern
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
LovvoU Richardson, Assistant Town Administrator
Greg White, Town Attorney
Cynthia Doata' Deputy Town Clerk
Absent: Frank Lancaster, Town Administrator
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
SWEARING IN OFOFFICER R|CMAROS.
Chief Kufeld, introduced Officer Corey Richards who joined the force in October 2011.
Town Clerk Williamson conducted aformal eweahng'inceremony.
EMPLOYEE AWARDS.
Chief Kufo|d presented official commendations and honors to members of the Police
Department in recognition of their oodono during the Woodland Heights Fire.
Dispatchers Jan Carpenter, Susan Pemey. and Julie Sullivan each received
commendations; and Officers Twigg and Richards received Medals of Valor.
Commander Rose presented an award to ChiefKufa|d for exceptional, pnofoaaonu|.
and life-saving efforts displayed when responding to o motor vehicle accident while off -
duty on May 24, 2012.
PUBLIC COMMENTS.
None
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Ericson reported that fo!!owina a Request for Proposal (RFP) pmnoso and
review of applications, o recommendation foran auditing firm will be brought forward to
the Town Board on October 23rc! He noted 'Ehatdue to scheduling conflicts and the
upcoming holidays, the Community Development / Community Services Committee
meetings for {)otober. November, and Ducemborwi|| be held unthe third Thursday of
the month.
Trustee Phipps attended the September meeting of the Lahmer County Open Land
Advisory Board and stated a regional meeting will be held in November,
Mayor Pm Tom 0ookhunst noted that the Estes Park Housing Authority (EPHA)
meeting was postponed to Wednesday, October 17. 2012. and reported that during a
nuoont housing nonferenoo. EPHA staff took part in a design ohanettu related to the
development of property located near Good Samaritan. He announced that the Public
Safety, Uh|i<ios, Public Works (PUP) Committee meeting will be held on Thursday,
October 11.2012�
Board ofTrustees — October S\2U12—Page 2
Trustee Koenig said recommendation letters for Community Service Grants for 2013
have been mai|ed, and thanked Public VVodm staff on behalf of residents in her
neighborhood for addressing a traffic -related issue.
Trustee Norris reported that the Economic Development Task Force is currently
defining factors orbua| to the success ofeconomic development in the Estes Valley.
He also recently attended a meeting of the Estes Valley Investment in Childhood
Success (EV|C3) and the Early Childhood Council ofLahmer County where o lack of
childcare services inthe Estes Valley was discussed.
Mayor Pinkham provided anupdate onthe Fern Lake Fire which was reported at2p.m.
onTuesday, October 0th The fire ioestimated tobe300acres insize and ioburning in
steap, forested terrain. Rooky Mountain National Park personnel are on nnono with
additional personnel and air support enroute.
TOWN ADMINISTRATOR REPORT.
° Cornerstone Construction has started repairs to MacGregor Avenue. The
project is a few days behind scheduled due to utility locates that are uunnrt|y
being performed, howmver, the contractor is confident the nohodu|m can be met
and repairs will bucompleted intime for the Catch the Glow weekend.
° Representatives ofJohnson Conau|dngv�||beinE��enPark onO�obar24mand
25m and will meet with various community stakeholders aathey gather data for
the yNPECpro forma.
w Staff has been working with the L[ND in conjunction with their branding efforts
and the 2013Operating Plan.
1. CONSENT AGENDA:
1. Town Board Minutes dated September 25. 2012 and Town Board Study
Session Minutes dated September 25.2812.
2. Bills.
3. Committee Minutes:
a. Community Development/Community Services, September 27.2U12�
4. Eaten Valley Board of Adjustment Minutes dated August 7. 2012
(acknowledgement only).
It was moved and seconded (8|aokhurut/Nonis)tm approve the Consent Agenda
Items, and itpassed unanimously.
2. LIQUOR LICENSE ITEMS:
1.NEW LIQUOR LICENSE—ESTBTAQUEFIALLCOBA PEPPERS
K8EX|CAN GRILL, 401E.E0KHORNAVENUE, HOTEL AND RESTAURANT
LIQUOR LICENSE.
Town Clerk Williamson reviewed an application for a new Hotel and
Restaurant liquor license for EataaTequohe. LLC dba Peppers Mexican Grill,
located at 401 E. Elkhorn Avenue. All required paperwork and fees were
received by the Clerk's office on August 31. 2012. and the application was
submitted to the Colorado Department of Revenue, Liquor Enforcement
Division for concurrent review. Mayor Pm Tom 8|achhurst stated that the
licensee is the primary enforcer ofthe Colorado liquor code and encouraged
the scheduling of TIPS training for employees as soon as possible. He said
the licensee must ensure that all liquor rules and regulations are being
followed at the establishment. It was moved and seconded
(B|aukhurst/Koenig) to approve the new Hotel and Restaurant Liquor
License for Peppers Mexican Grill, and i1passed unanimously.
Board of Trustees — October 9, 2012 — Page 3
2. LIQUOR STIPULATION AGREEMENT FOR GALEX LLC DBA CHELITOS
MEXICAN RESTAURANT.
Town Clerk Williamson reviewed violations to the liquor code that occurred at
Chelito's Mexican Restaurant including purchasing more than the authorized
amount of alcohol from a retail liquor store, failing to retain evidence of these
purchases, and allowing an individual other than the licensee to exercise the
privileges of the liquor license, which occurred January through November
2011; and sale to a minor which occurred on July 20, 2012. Following the July
2012 violation, the licensee and the restaurant staff all completed a TIPS
training class on August 6, 2012. Licensee Erika Santana and her husband,
accompanied by their Attorney Greg Coffman, met with Town Clerk
Williamson, Town Attomey White, and Chief Kufeld to discuss a stipulation
agreement related to the violations. Based on guidelines adopted by the Town
Board in 1999, staff presented a 51-day suspension of the liquor license with
the recommendation that a 17-day suspension be served with the remaining 34
days held in abeyance for one year. The 17-day suspension would begin at
12:01 a.m. on October 22, 2012, and end at midnight on November 7, 2012. In
addition, the licensee must submit paperwork to the Clerk's office within 30
days of execution of the stipulation agreement to license a manager for the
restaurant. The agreement also states that permanent employees will be TIPS
trained within six months of employment. Trustee Elrod questioned the timing
of the suspension and proposed it be served during the summer of 2013 when
it would have a greater impact. Town Clerk Williamson said that the Board
could amend the dates of the suspension but that staff recommends the
suspension occur as soon as possible. Police Department personnel will
conduct compliance checks during the suspension period. It was moved and
seconded (Phipps/Blackhurst) to approve the Stipulation Agreement for
Chelito's Mexican Restaurant as outlined, including the Findings and
Order of Suspension, and it passed unanimously.
3. ACTION ITEMS:
1. HALLOWEEN ROAD CLOSURE.
Coordinator Winslow recommended a road closure to accommodate trick or
treating activities in the downtown area on Halloween evening. The closure
will take place from 4 p.m. till approximately 9 p.m. on October 31st, and will
close Elkhorn Avenue to traffic from Spruce Drive to Riverside Drive. In
addition, single lane closures allowing pedestrian traffic only on the north and
south sides of Elkhorn Avenue from Riverside Drive to the intersection at
Highways 34 and 36 will also be implemented. It was moved and seconded
(Ericson/Koenig) to approve the 2012 Halloween road closure for Elkhorn
Avenue, and it passed unanimously.
2. POLICE DEPARTMENT LOBBY REMODEL CONSTRUCTION CONTRACT.
Funding for the Police Department Lobby Remodel was approved by the Town
Board in August 2012. Monies will be taken from the Community Reinvestment
Fund which include funds that were not expended from the Police Department
budget due to a savings in personnel costs during the first half of 2012. Bids
received for the architectural elements of the project are as follows:
Firm Name
Cornerstone Construction Concepts
Growling Bear Co., Inc.
Westover Construction, Inc.
Bid Amount
$112,867
$108,443
$104,650
Staff negotiated with low bidder, Westover Construction, Inc., for the exclusion
of built-in office components that were in the original plan, to an adjusted cost
of $102,375, for a total of $112,613, when including a 10% contingency. The
balance of the $140,000 project budget will be utilized for office fumiture. The
Board of Trustees — October 9, 2012 — Page 4
contractor expects to complete the project by the end of 2012. It was moved
and seconded (Koenig/Phipps) to approve the contract with Westover
Construction, Inc., for the remodel of the Police Department lobby at a
not to exceed cost of $112,613 from the Community Reinvestment Fund,
and it passed unanimously.
3. ADDITIONAL FUNDING FOR 2012 CRACK SEAL PROJECT.
A Town -wide crack seal project is underway. 80,000 pounds of sealant
material was originally estimated to be an adequate quantity to complete the
project, however, due to the severity, width, and depth of the cracks, additional
material is needed to complete the project. Based on the amount used so far
and the remaining streets to be repaired, an estimated 65,000 pounds of
additional material costing $80,000, is required. Staff noted that not having a
crack seal program over the past 20 years has allowed the road conditions to
deteriorate. Implementing a systematic biennial crack seal program in the
future would result in a maintenance expense estimated at $100,000 every two
years and keep the roads from degrading to the current level. Trustee Elrod
voiced concern that the contractor's original bid was inaccurate. Director Zurn
reiterated that the condition of the roads presented a significantly bigger
problem than first anticipated. The Trustees concurred with the importance of
maintaining the Town's roads and it was moved and seconded
(Norris/Koenig) to approve $80,000 in additional funding for the 2012 crack
seal project and increasing the contract with A-1 Chipseal Co. to $199,040
from Account #101-3100-431-35-51, and it passed unanimously.
4. 2013 TOWN BOARD OBJECTIVES.
Following discussions over the past few weeks, the Town Board finalized
objectives for 2013 at the study session held on September 25`h. Mayor
Pinkham explained the distinction between objectives and goals noting that
objectives define strategies or implementation steps used to reach goals, and
said that objectives are specific, measureable, and have a completion date.
Mayor Pinkham said it is appropriate to adopt the objectives at this time in
order to provide direction to staff throughout the budgeting process and match
the budget to the objectives. He said the objectives can be modified to fit the
budget at a later date if all the objectives cannot be accomplished from a
budget standpoint. Trustee Ericson suggested having the objectives be
included in the meeting materials for the budget public hearing in November. It
was moved and seconded (Koenig/Norris) to approve the Town Board 2013
Objectives, and it passed unanimously.
4. REPORT AND DISCUSSION ITEMS:
1. WAPA POWER LINE RELOCATION COMMENTS.
Trustee Norris attended public meetings related to potential upgrades and
routing of power lines by the Western Area Power Administration (WAPA). An
environmental impact statement is being developed and public input is being
taken related to the pros and cons of proposed routes and the visual impact of
the power lines and poles. Public comment is being accepted through October
19, 2012, and can be submitted online at RMR estesflatironeisCNwapa.gov or
by calling WAPA. Alternative routes will be developed and there will be
opportunities to provide additional public comment in the second quarter of
2013.
Whereupon Mayor Pinkham adjourned the meeting at 8;1'8 p.m.
6 William C. Pinkham, Mayor
Cynthi4 Deats, Deputy Town Clerk