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Home My WebLink AboutMINUTES Town Board 2012-10-23Town of Estes Park, Larimer County, Colorado, October 23, 2012 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larinner County' Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23* day of October, 2013. Mooting called toorder byMayor Pinkhnnn. Present: Also Present: VViUienn C. P1nkhann' Mayor ErioB|unkhurut' Mayor Pro Tern Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: Lowell Richardson, Assistant Town Administrator Mayor Fqnkhum md|ad the meeting to order at 7:00 p.m. and all desiring to do no. recited the Pledge of Allegiance. PUBLIC COMMENTS. None. TOWN BOARD COMMENTS /LIAISON REPORTS. Trustee Norris stated Visit Enhao Park (LK8D) would begin phase four of the branding effort. They would hold meetings with the community to begin the ou|1uny|izu ion. Marketing efforts continue to focus on social media efforts including Twitter and Faoobook. The LMO Board mentioned the Town continues to lose business at the Conference Center due to a lack ofup'to-datetechnology. Trustee Koenig commented the MOU between the Town and Western Heritage has been completed and would be brought forward to the Town Board. Mayor Pro Tern B|aokhunt informed the community the Housing Authority had u successful ohmrnatte forth* and affordable housing development on Lot4. Director Kuna|ja would forward the final outcome for review. The Housing Authority received a $350.000 grant for the Vista Ridge Housing development. All but one unit at the Pines would be rented to provide funds to pay off debt to the Town. TOWN ADMINISTRATOR REPORT. Administrator Lancaster informed the Board the women of the Sunrise Rotary purchased a columbine flower sculpture for the Town. Staff is investigating the appropriate location for the sculpture. A policy on the aooaptunoa of art would be developed for art inpublic places. 1. CONSENT AGENDA: 1. Town Board Study Session Minutes dated October S. 2012. Town Board Minutes dated October Q. 2012 and Town Board Budget Study Session Minutes dated October 5.2U12. 2. Bills. 3. Committee Minutes: Board of Trustees — October 23, 2012 — Page 2 a. Public Safety, Utilities, Public Works, October 11, 2012. 4. Estes Valley Planning Commission Minutes dated September 18, 2012 (acknowledgement only). It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda Items and it passed unanimously. 2. LIQUOR LICENSE ITEMS: 1. RENEWAL LICENSE — CISCOS, INC. DBA CISCOS, 509 BIG THOMPSON AVENUE, #300. Town Clerk Williamson stated Ciscos failed a compliance check on July 20, 2012 conducted by the State Liquor Enforcement division. The State issued a stipulation agreement prior to the Town's knowledge of the violation; therefore, the Town would not be conducting its own Notice to Show Cause hearing. The stipulation agreement contains a 15 day suspension with 5 served and 10 held in abeyance for one year or a fine of $200 with no time served. The licensee was present and confirmed an employee misread the identification and served an underage patron. The owners confirmed T.I.P.S. training had been completed and they train all of their employees onsite. Their standard is to card anyone under the age of 40. The Board expressed dissatisfaction with the business failing the compliance check and emphasized the need for the business to be more vigilant in the future. It was moved and seconded (Blackhurst/Koenig) to approve the renewal from Ciscos Inc. dba Ciscos for a Tavern license, and it passed unanimously. 2. RENEWAL LICENSE — SAFEWAY STORES 46, INC. DBA SAFEWAY STORE NO. 920, 451 E. WONDERVIEW AVENUE #1. Town Clerk Williamson stated Safeway grocery store failed a compliance check on August 3, 2012 conducted by the State Liquor Enforcement division. The State issued a stipulation agreement prior to the Town's knowledge of the violation; therefore, the Town would not be conducting its own Notice to Show Cause hearing. The stipulation agreement contains a 15 day suspension with 5 served and 10 held in abeyance for one year or a fine of $1,395 with no time served. Safeway Attorney Steve Lee, Store Manager Jared Andrew and District Store Manager Jay Gomez were present. They stated all store clerks are trained on the sale of alcohol and must complete and pass T.I.P.S. training. The store would review training practices and review steps to prevent an override of the system in the future. Safeway stated they too do not want alcohol in the hands of minors and takes the issue seriously. The Board restated the seriousness of the violation and stated the corporation may need to review training practices as this is the second time within a year Safeway has been involved in a compliance check, i.e. fuel station. It was moved and seconded (Koenig/Blackhurst) to approve the renewal from Safeway Store 46, Inc. dba Safeway Store No. 920 for a 3.2% off -premise license, and it passes with Trustee Elrod voting "No". 3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. AMENDED CONDOMINIUM MAP, Amended Map of Units 14, 17, 20, 21, & 22 of the Promontory at Kiowa Ridge Condominiums, Kenneth and Cheryll Martin/Applicant. Board ofTrustees — October 23.2012—Page 3 It was moved and seconded (Norris/Elrod) to approve the Consent Agenda subject to the findings and conditions recommended by the Estes Valley Planning Commission, and itpassed unanimously. 4. ACTION ITEMS: 1. AUDIT SERVICES ENGAGEMENT LETTER. Finance Officer McFarland stated the Town has traditionally engaged audit oemiooe for 5 year terms before requesting bids. The Town has engaged the services ofSwonhorst & Company since 2OO1 The Audit Committee approved a Request for Proposals for audit oon/ioos this summer and received 7 proposals. After review of the pnoposo|n, interviews and a reference ohooks, the Audit Committee is recommending contracting with Clifton Larson Allen for five years for o cost uf*22.074for 2O12 and a total cost of$118.07Q and single audit costs of$4.2OO /ur2O12 and a total cost of$21.3OO. After the initial audit for 2012. the Town can continue the contract with an annual engagement letter. The engagement letter has been reviewed and approved by Attorney White. After further discussion, it was moved and seconded (Ericson/Phipps) to approve the audit service engagement letter with Clifton Larson Allen for the financial year ending December 3i.2O12.and itpassed unanimously. 2. ESTESVALLEY PUBLIC LIBRARY DISTRICT BOARD APPOINTMENTS. The Estes Valley Public Library District has completed an advertisement, interview and recommendation process for three open seat on the Library Board. The District requests the appointment nfMarjorie Hancock, Kaye Orton and reappointment of Sharon Poggenpohi yWarjuho Hancock would be replacing Sarah Walsh due to term limits and would be appointed fora 4 year term beginning January 1.2013and ending December 31.2U10. Kaye Orten would complete the term vacated byJo'Ann Mullen beginning January 1. 2013 and expiring Oocembor31. 2015. Sharon Puggenpoh| would be reappointed to a 4 year term beginning January 1. 2018 and expiring on Donmmbor31. 2016. It was moved and seconded (Koenig/Ericson) to approve the appointments of Marjorie Hancock, Kaye C}rtan and Sharon PogQenpoh| as outlined above to the Estes Vo||my Library District 8oard, and it passed unanimously. 3. RESOLUTION #10'12 SECOND EXTENSION OF CABLE TELEVISION FRANCHISE AGREEMENT. Attorney White stated the Board approved Resolution #07'12 extending the Cable Television Permit Agreement held by Baja to October 25. 2012 to allow thorough review ofthe agreement by a third party. River Oaks Communications Corporation. Representatives ofRiver Oaks met with the Town Board to review the pnugr000 of the agreement and the Pole License Agreement. |twas determined at the meeting additional time was necessary to complete the agreements; therefore, Resolution 10-12 would extend the agreement to December 14. 2012. It was moved and seconded (B|aokhurnt/Phipps) to approve Resolution #10'12. and it passed unanimously. 4. RESOLUTION #1142 WAIVER OF MONTHLY BASE/MINIMUM CHARGE FOR WOODLAND HEIGHTS FIRE VICTIMS. OirocturBangstan commented the proposed resolution would eliminate the minimum monthly fees associated with water and o|ootho services for those owners that lost their home in the Woodland Fire. The suspension of the minimum fee would be retroactive to June 23, 2012 and effective through August 1, 2013 or until service is restored, whichever comes first. A credit would be placed on the accounts for the reimbursement ofcharges tndate. The potential loss inrevenue would beless Board ofTrustees — October 23.3V12—Page 4 than $10.000. The utilities do not charge a fee to replace the service line damaged or destroyed. It was moved and seconded (Koenig/Norris) to approve Resolution #11'12.and itpassed unanimously. RESOLUTION #12'12 ESTES PARK LOCAL MARKETING DISTRICT BUSINESS AND OPERATING PLAN FOR 2013. Administrator Lancaster stated the Town has an intergovernmental agreement (|GA) with Lahmer County and the Local Marketing District (LIVID) that requires Town Board approval of the LyNO'o operating plan annually within 30 days of receipt. The Town Board reviewed the proposed plan with the roprenaniudvoo from the LK8O at a Board study session on October 0, 2012. After further discussion, it was moved and seconded (Norho/B|aokhurot)toapprove Resolution #12'12 approving the 2013 Local Marketing District Operating P|mn, and it passed unanimously. Mayor Pinkhumwhereupon haadjourned t e meeting at 8:05 VViUkamC. Pinkham. Mayor . ` � ��. ��