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Home My WebLink AboutMINUTES Town Board 2012-01-10Town of Estes Park, Larimer County, Colorado, January 10, 2012 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10' day of January, 2012. Meeting called to order by Mayor Pinkham. Present: William C. Pinkham, Mayor Chuck Levine, Mayor Pro Tem Trustees Eric Blackhurst Mark Elrod John Ericson Wendy Koenig Jerry Miller Also Present: Lowell Richardson, Assistant Town Administrator Jackie Williamson, Town Clerk Absent: Greg White, Town Attorney Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION — WOMEN'S CLUB CENTENNIAL. The Mayor presented Judi Cunningham/President and Ludi Dickeson/Centennial Chair with a proclamation recognizing the Women's Club Centennial. The club's representatives invited the community to attend the monthly activities scheduled during 2012 in recognition of the accomplishments of the club during its first 100 years. YULETIME LIGHTING CONTEST — PRESENTATION OF AWARDS. Mayor Pinkham stated the contest was sponsored by the Town of Estes Park, the Ambassadors and the Estes Park News. Each winner received a certificate and a $50 dinner gift card. Best Commercial/Lodging McGregor Lodge Best Downtown Business Window Display The Ore Cart Best Dressed Snowman Kirk's Mountain Adventure PUBLIC COMMENT. Johanna Darden/Town citizen shared a January 6, 2012 article from the Denver Post written by Harris Kenny. Mayor's Trophy The [gel Family Resident Overall Best Gloria Rademacher Best First Time Entry Kent & Mary Pridey TOWN BOARD COMMENTS / LIAISON REPORTS. Trustee Blackhurst reminded the public the Public Safety, Utilities and Public Works Committee would meet on Thursday, January 12th in the Board Room at 8:00 a.m. and the Housing Authority would hold its regularly scheduled meeting on Wednesday, January 11'h, in Room 203 at 8:30 a.m. Trustee Koenig stated the Sister Cities organization would meet on Wednesday, January 11th at the Senior Center at 8:00 a.m. She attend the Colorado versus the World, a new rodeo format at the Stock Show, in which Colorado athletes, some from the Rooftop Rodeo, and athletes from around the world competed against each other. Colorado won four of the five events. Trustee Miller commented the LMD met on January 3rd to swear -in newly appointed members Lynette Lott and Bill Almond. Officers were elected with Kathy Palmeri Board of Trustees — .January 10, 2012 — Page 2 serving as Chair, Bill Almond as Vice -Chair and Scott Webermeier as Secretary. The LMD would move from the Visitor Center to its new location on the 13m. The newly formed Shuttle Committee met to look at ways to improve the system utilizing the 2012 budgeted funds. Mayor Pinkham stated the Town is moving forward with the process of finding a new Town Administrator and thanked Interim Town Administrator Richardson for stepping in to fill the position during the interim. TOWN ADMINISTRATOR REPORT. Interim Administrator Richardson stated the Third Party Analyst would deliver the completed revised independent analysis and a copy of final report would be forwarded to Applicant on Friday, January 13th. The Applicant would then submit the final report to the State to finalize the application. He reviewed the RTA schedule stating a final decision would be rendered by the State on April 23, 2012 after receiving public comment on March 26, 2012. On Friday, January 13th in Town Hall at 8:00 a.m., ARD would hold a discussion on Open Space. ITA Richardson would review the management of Town open space and the use of the funding received by the Town for open space. A panel discussion would also take place to discuss management of open space by other groups such as the Estes Valley Land Trust, Larimer County, Boulder County and others. 1. CONSENT AGENDA: 1. Town Board Minutes dated December 13, 2011 and December 20, 2011 and Town Board Study Session Minutes dated December 13, 2011. 2. Bills. 3. Committee Minutes — None. 4. Resolution #01-12 - Public Posting Area Designation. It was moved and seconded (Levine/Miller) to approve the Consent Agenda, and it passed unanimously. 2. REPORT ITEMS: 1. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Superintendent Vaughn Baker presented a Park update stating park visitation was up in 2011 by 6.63% and was the third highest visitation on record; Get Outdoors has added a new fee free day on June 9th; over 1,600 volunteers provided approximately 105,000 hours in 2011; the Park continues the 15 year effort to improve the infrastructure in preparation for the Park's centennial celebration; over $100 million has been reinvested with the park able to retain 80% of the entrance and camping fees and has spent the money on roadways, restrooms, trails, etc.; the Beaver Meadow Visitor Center remodel to be completed in March to make the facility accessible; ongoing projects include the fourth year of the Elk and Vegetation Management Plan implementation, hazard tree management, nearing completion of the Fire Management Plan, bear management, and Environmental Impact Plan for the Grand Ditch restoration; the lower portion of the Bear Lake Road reconstruction would take place this summer and require the Glacier Basin campground with 150 sites to be closed during the 2012 summer season; an Environmental Impact Analysis for Lily Lake dam to address options to stabilize the dam; the shuttle system continues to grow with over 442,000 riders in 2011; and upcoming events in the Park include the Colorado Youth Summit, Ride the Rockies, and Bioblitz, an event cosponsored by National Geographic. Board of Trustees — January 10, 2012 — Page 3 2. THIRD QUARTER FINANCIAL UPDATE. Finance Officer McFarland reviewed the third quarter financial report stating sales tax continues to track ahead of budget by 6.6% and 7% above 2010. He reported the General Fund revenues are lagging due to timing and cyclicality of sales tax at 88.2°I° and expenditures at 84% of the budget. The Enterprise funds are faring well with 90% of revenues and 78% of expenditures. After further review of the 2011 budget, it appears the fund balance would increase from the originally reported 25% to 29% at the end of 2011. The additional funds would be available for projects or additional infrastructure improvements. 3. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. AMENDED CONDOMINIUM MAP - Unit 19, The Promontory at Kiowa Ridge Condominiums, 535 Promontory Drive, Diane & Peter Kassab/Applicant. As there were no comments the Mayor closed the public hearing and it was moved and seconded (Blackhurst/Levine) to approve the Amended Condominium Map, Unit 19, The Promontory at Kiowa Ridge Condominiums subject to the findings and conditions recommended by the Estes Valley Planning Commission, and it passed unanimously. 4. ACTION ITEMS: 1. 2012 ORGANIZATIONAL CHART. Interim Administrator Richardson stated the Municipal Code 2.28.020 requires the Town Administrator to develop and present for the Town Board's approval an organizational plan. An organizational chart is a component of an overall plan. Staff recommended a temporary plan be adopted until a new Town Administrator is appointed, and should include the revised 2011 organizational chart, Resolution 17-11 outlining the duties of the Interim Town Administrator and the 2012 Town Board Goals. After further discussion, it was moved and seconded (Koenig/Ericson) to approve a temporary Organizational Plan as outlined above, and it passed unanimously. 2. BOARD OF ADJUSTMENT APPOINTMENTS. Director Chilcott presented the appointments of Wayne Newsom and Jeff Moreau to the Board for three-year terms. After discussing the appointments with the Mayor, it was decided not to solicit additional applicants. Mr. Newsom has been a member of the Board since 1990. Mayor Pro Tem Levine suggested Mr. Moreau, the current alternate, be appointed to his seat as he would not be requesting reappointment. These appointments would remove a Town Board member from the Board, and staff questioned if having a Town Board representative was important. If so, suggested a Board liaison could be appointed to the Board. Discussion followed; Trustee Blackhurst stated a Board representative should be considered; Trustee Elrod voiced concern with not following the practice of announcing the positions, accepting applications and interviewing potential applicants; Trustee Koenig stated concern with not allowing others to apply; and Trustee Ericson and Miller stated a policy should be developed for Board appointments in order to be consistent. ITA Richardson commented a draft policy would be developed during the first quarter for the Board's review. Board of Trustees — January 10, 2012 — Page 4 It was moved and seconded (Koenig/Ericson) to continue the item until such time the positions can be advertised and interviews conducted if appropriate, and it passed with Trustees Blackhurst and Levine voting "No". 3. CREATIVE SIGN DESIGN REVIEW BOARD APPOINTMENTS. The Board has two positions expiring on March 1, 2012 held by Charley Dickey and Diane Muno. Each has served a one-year term on the newly formed Board. After discussion with the Mayor it was determined the Board has just begun to work with the new code and it would be beneficial to retain the current Board members for an additional three-year term for consistency. It was moved and seconded (Koenig/Ericson) to continue the item until such time the positions can be advertised and interviews conducted is=f appropriate, and it passed with Trustees Blackhurst voting "No". 4. VIRGINIA DRIVE, PARK LANE AND MACGREGOR AVENUE REHABILITATION PROJECT DESIGN CONTRACT. Director Zurn stated an Request for Proposals was developed in December with the following responseding: Fimi Name City Fee The Engineering Company (TEC) Fort Collins $67,627 Landmark Engineering Ltd. Loveland $80,700 TST Consulting Engineers Fort Collins $142,652 Ayres Associates Fort Collins $137,990 RG & Associates Wheatridge $107,790 Cornerstone Engineering & Survey Estes Park $81,440 Vision Land Consultants, Inc. Golden $86,700 The project has been coordinated with the Town's Public Works and Utilities Departments as well as the Estes Park Sanitation District to improve public infrastructure long Virginia Drive, Park Lane and MacGragor Avenue. Coordination of the design and construction of these improvements would help minimize the impacts to businesses and residents by completing all improvements at one time, thereby limiting traffic closures and construction congestion. The scope of the project includes waterline installation, asphalt mill and overlay, new sidewalk, new curb and gutter and drainage improvements. A stakeholder group evaluated the proposals and recommended The Engineering Company (TEC) of Fort Collins. The project is estimated to start this spring and finish by Memorial Day. He stated the project contains a 15% contingency because the area is not mapped and unknown geotechnical issues. ITA Richardson stated staff would notify each business of the schedule and limit road closures. Trustee Miller voiced concern with a 15% contingency. Brian Zek/TEC was present to introduce the company and the team working on the project. He stated TEC brings forward an experience team to produce a quality finished project. He also stated the importance of communication, safety and minimal interruption to the local businesses. Public comment was heard from Ron Norris/Town citizen stating support for a 15% contingency and encouraged a written communication plan for weekly updates on the project. Johanna Darden/Town citizen suggested posting blast times in order to prevent destruction of personal property for those businesses and residents in close proximity to the project. After further discussion, it was moved and seconded (Miller/Levine) to award the design engineering and construction management services for the Virginia Drive, Park Lane and MacGregor Avenue Rehabilitation Project to The Engineering Company (TEC) for a project cost of $75,000 which includes a 10% contingency, and it passed with Trustee Elrod voting "No". Board of Trustees —.January 10, 2012 — Page 5 Whereupon Mayor Pinkham adjourned the meeting at :30 p.m. William C. Pinkham, Mayor s•_. 0O. Jackie Williamson, Town Clerk