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Home My WebLink AboutMINUTES Town Board 2010-08-24Town of Estes Park, Larimer County, Colorado, August 24, 2010 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24th day of August, 2010. Meeting called to order by Mayor Pinkham. Present: Also Present: William C. Pinkham, Mayor Chuck Levine, Mayor Pro Tem Trustees Eric Blackhurst Mark Elrod John Ericson Wendy Koenig Jerry Miller Greg White, Town Attorney Lowell Richardson, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: Jacquie Halburnt, Town Administrator Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT. Joanna Darden/Town citizen addressed the Board regarding her comments from the July 20, 2010 Estes Valley Planning Commission and requested the minutes be updated to reflect her comments related to setbacks for wind turbines. TOWN BOARD COMMENTS. Trustee Blackhurst stated the Estes Park Housing Authority would issue an RFP for a needs assessment for Lot 4 near Good Samaritan to be completed the first of the year. Trustee Ericson commented applications for the Transportation Visioning Committee would be accepted through September 1, 2010. The Committee would be formed after Labor Day. Mayor Pro Tem Levine stated the Community Development/Community Services Committee would meet on Thursday, August 26, 2010 at 8:00 a.m. in the Board Room. Mayor Pinkham reported on the events at the fairgrounds this past weekend, including the Senior Rodeo, Dressage, Draft Horse Show and Llama Show. He stated the staff received accolades from the participants and the attendees. 1. CONSENT AGENDA: 1. Town Board Minutes dated August 10, 2010 and Town Board Study Session Minutes dated July 23, 2010 and August 10, 2010. 2. Bills. 3. Committee Minutes: A. Public Safety, Utilities & Public Works, August 12, 2010: 1. Public Safety: a. Northern Colorado Regional Hazard Mitigation Plan. Board of Trustees — August 24, 2010 — Page 2 2. Utilities: a. Cost of Services Analysis for L&P, HDR Engineering - $24,715, Budgeted. b. Cost of Services Analysis and Tap Fee Study for Water, HDR Engineering - $19,390, Budgeted. 3. Public Works: a. Street Sweeper Replacement, MacDonald Equipment - $149,012 — Budgeted. 4. Estes Valley Planning Commission Minutes July 20, 2010 (acknowledgement only). 5. Estes Park Urban Renewal Authority Minutes July 21, 2010 (acknowledgement only). It was moved and seconded (Levine/Miller) the Consent Agenda be approved, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS: 1. GRANDSTAND PROJECT UPDATE. Deputy Town Administrator Richardson reported the contractor continues to work on the last few issues. Final bills would be held until the final walk through has been completed. He stated the two new freezer units failed and all the concessionaires' product was destroyed. The Town has covered the loss of the product; however, the Town would be reimbursed by the manufacturer. Landscaping, new chain link fencing long Manford Avenue, new irrigation to be completed by Park staff, and colored concrete on the landing area at the west entrance would be completed for a total of $21,000. 2. BOARD LIAISON UPDATES. Trustee Elrod reported the EVPC discussed small wind turbines as it relates to setback and a public review process though a conditional use permit. The EVPC has recommended approval to the Town Board code language that does not include a public review process and reduced setbacks from 3 times to 2 1/2 times the setback. The review process remains in draft form for the Board to review on September 14, 2010. Mayor Pro Tem Levine provided an update on the Partners for Commerce activities, including membership renewal, hosting a social event for business owners this fall for networking, luncheon series continues, a series of business classes are being prepared for fall and winter, downtown blog site created, and begin partnering with Town during ribbon cuttings. Trustee Koenig stated the Rooftop Rodeo Committee produced three successful events this past weekend as indicated earlier by Mayor Pinkham. A shuttle was provided by the Pieper's from the fairgrounds to the Heritage Festival during the weekend. The Rodeo Committee and fairground staff should be commended for their efforts. Trustee Miller commented the LMD Marketing Committee continues to see an increase in requests for visitor guides by both downloads and hardcopies. 3. TOWN ADMINISTRATOR REPORT. Deputy Town Administrator Richardson reported the Town would be conducting interviews of 8 candidates on September 2 and 3, 2010 for the Utilities Director position. Board of Trustees — August 24, 2010 — Page 3 Director Zurn provided an update of Prospect Avenue, which is substantially complete. The Contractor has addressed the upper 40% of the roadway that failed to meet specifications due to rideablity through a grinding operation. Staff and Cornerstone Engineering stopped the grinding because of concerns with structural integrity of the concrete surface. Administration and staff would meet to discuss the issue further. 3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. Mayor Pinkham opened the Public Hearing for all Consent Agenda Items. 1. CONSENT ITEMS: A. AMENDED SUBDIVISION PLAT 1. Amended Plat, Lots 1, 2, and 3 Vincent and Karen Gerber, Applicants. As there were no public comments, it (Blackhurst/Ericson) to approve the Amended at Spruce Subdivision with the Estes Valley and it passed unanimously. 2. ACTION ITEMS: , Big Horn at Spruce Subdivision; John and Margaret Kacergis, was moved and seconded Plat, Lots 1, 2, and 3, Big Horn Planning Commission findings, A. ORDINANCE #19-10, A-1 Accommodations Density and Dimensional Standards Code Revisions to the Estes Valley Development Code — Public Hearing. Mayor Pinkham reopened the public hearing. Planner Chilcott reviewed the proposed code amendments. As there were no public comments Mayor Pinkham closed the public hearing and Attorney White read the Ordinance. It was moved and seconded (Koenig/Miller) Ordinance 19-10 be approved, and it passed unanimously. 4. ACTION ITEMS: 1. ORDINANCE #20-10 EXTENSION OF WIND TURBINE MORATORIUM. Attorney White stated the current moratorium approved by the Board on March 9, 2010 ends on August 31, 2010. He stated small wind turbine regulations were reviewed by the Planning Commission, which recommend amendments to the Estes Valley Development Code regulating the operation, installation and location of small wind turbines. The amendments would be reviewed by the Town Board on September 14, 2010; therefore, an extension of the moratorium was needed. Joanna Darden/Town citizen stated the moratorium should be extended until regulations are complete. The close vote by the Planning Commission demonstrates there is more work to be completed. Attorney White read the Ordinance. It was moved and seconded (Levine/Elrod) to approve Ordinance 20-10, and it passed with Trustee Blackhurst voting "No". 2. RESOLUTION #09-10 — APPROPRIATION OF MATCHING FUNDS FOR TRANSPORTATION HUB GRANT. Director Zurn presented an overview of the transportation hub at the Fairgrounds at Stanley Park. This integrated solution would address transportation and parking by providing 408 parking spaces for cars, RVs, 2 Board of Trustees — August 24, 2010 — Page 4 bus bays and a bus shelter. This satellite site would service Hwy 36 traffic, shuttle visitors to the visitor center, reduce delays/congestion downtown, reduce emissions and improve visitor experience. The Town has been awarded $956,000 in federal funds through a grant from the Upper Front Range Congestion Mitigation Air Quality Fund requiring the Town to commit matching funds of $250,000 by Resolution. The funds would be allocated from the Community Reinvestment Fund. Construction is tentatively set for February 2011 with a completion date prior to the first event at the fairgrounds. Board comments are summarized: has there been consideration of a multi- level parking structure; questioned if acceptance of the grant would allow groups to charge for parking during events; would there need to be improvements to the intersection of Highway 36 and Community Drive; would the dirt portion of the lot continue to be used by those attending the horse shows; and questioned if the current gate houses would be moved to an alternate location on the property. Director Zurn stated there is not enough funding for a multi -level parking structure and there is plenty of land for surface parking. The new lot would be a shared lot for transit and fairground participant parking. The gate houses would remain in the current location. The current funding would be for the construction of the lot only and does not include funds for landscaping; however, there are beautification grants available to complete landscaping. He stated the Federal Highway has committed a free information system pilot program for the transit hub during the 2011 season. Deputy Town Administrator Richardson stated the approval of the reallocation of $250,000 in the CRF would come from funds currently budgeted for the Multi Purpose Event Center. Finance Officer McFarland stated the CRF fund balance at the end of 2009 was $2.749 million and the ending fund balance for 2010 of $1.366 million. Joanna Darden/Town citizen stated concern with the expense of the hub and whether or not visitors would use it. She questioned if a survey had been taken to determine usage by visitors. Charley Dickey/Town citizen stated the parking lot would be used as an overflow parking area. He questioned how the lot would be promoted, i.e. signage, to educate visitors of the lot. After further discussion, it was moved and seconded (Ericson/Blackhurst) to approve Resolution 09-10 allocating $250,000 in matching funds for the Colorado Department of Transportation Congestion Mitigation and Air Quality grant from the Community Reinvestment Fund #204-5400-544-35- 52, and it passed unanimously. Whereupon Mayor Pinkham adjourned the megting at 22p.m. c /William C. Pinkham, Mayor Jat kie Williamson, Town Clerk