HomeMy WebLinkAboutMINUTES Town Board 2008-06-24Town of Estes Park, Larimer County, Colorado, June 24, 2008
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park, Larinmer County' Colorado. Meeting held in the Town Hall in
said Town of Estes Park onthe 24' day of June, 2008. Meeting called to
order byMayor Pinkhunm.
Present:
Also Present:
VVU|hanl C. Pinkhurn, Mayor
Trustees EricB|aokhumt
Dnr|m Eivan|ouor
John Ericson
Jerry Miller
Town Attorney \A/hbe
Jocquie Ha|burnt, Town Administrator
Lowell Richardson, Deputy Town Administrator
Cynthia Doato' Deputy Town Clerk
Absent: Mayor Pro Tern Levine
TruoteoHorneier
Mayor Hnkham md|ad the meeting to order at 7i0 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PUBLIC COMMENT.
Phil Stern/Boulder County resident, expressed his dissatisfaction with the boundaries
ofthe Estes Valley Recreation and Parks District (EVRPO). Henoted that the northern-
most bwomi|esnfBnu|dorCnuntyaneino|udadinthobounduheo.butthedthediothotim
unresponsive to the needs of Boulder County residents. He stated the procedure to
exclude this portion of Boulder County from the B/RPO boundaries may be pursued.
Mr. Stern brought this matter to the attention of the Trustees to provide additional
information for any negotiations the Town Board may have with EVRPD in the future.
Ron Norris/Town reodort, spoke on behalf cfthe Board of Directors of the Association
for Responsible Development (4RD) related to recent additions to the Comprehensive
Plan. He stated the Board had concerns about the low occupancy level of Town
residences and the challenges this poses for future p|anning, and that utilizing CVB
advertising dollars to emphasize outdoor raonuation, wildlife and scenic vimwm, as
opposed to promoting conferences and meeUngn, may bebeneficial in attracting more
tourists to Estes Park.
Dick Brett/Town reaidan, spoke about the Stanley Historic District Master Plan
development standards and guidelines that were designed to insure controlled
development in the district. He argues that the guidelines were not intended to be
abolished after 15 years and suggests that the guidelines in place today be extended
and adhered to for as long as ittakes ho complete development in the district and meet
the goals ofthe original master plan.
David Hobeoken/Tovwn r*oderd, voiced his disappointment with the denial of the
rezoning request for the Sapling Green Development. He also requested the
discontinuation of the recitation of the Pledge of Allegiance at the beginning of the
Board meetings stating that Christians are using the Pledge to claim authority for their
personal definition of God and insulting those who have different beliefs.
Board of Trustees — June 24, 2008 — Page 2
TOWN BOARD COMMENTS.
Trustee Ericson reported that he and Trustees Blackhurst, Eisenlauer and Miller
attended the recent Colorado Municipal League (CML) Annual Conference and found it
provided information that will be helpful in performing their duties as trustees.
Trustee Miller requested that follow-up information be provided at a future meeting on
staffs efforts related to updates and potential revisions to the development code and
the new EPURA boundaries. Town Administrator Halbumt stated she would initiate a
discussion regarding the boundaries with the EPURA Commissioners and that if a
future project arose in a location not currently in the urban renewal area, it could be
included at that time.
Mayor Pinkham encouraged community members to attend a public hearing scheduled
for Thursday, June 26, 2008 at 7:00 p.m. in the Town Board room related to the Local
Marketing District.
1. CONSENT AGENDA (Approval of):
1. Town Board Minutes dated June 10, 2008; Joint Town Board and County
Commissioner Minutes dated June 5, 2008; and Town Board Study Session
Minutes dated June 10, 2008.
2. Bills.
3. Committee Minutes:
A. Utilities, June 12, 2008.
4. Estes Valley Board of Adjustment, May 6, 2008 (acknowledgement only.)
5. Estes Valley Planning Commission, June 20, 2008 (acknowledgement only.)
6. Contract for a gasoline shuttle bus for 2008 with DCS America, Inc., $10,299.
It was moved and seconded (Eisenlauer/Blackhurst) the Consent Agenda be
approved, and it passed unanimously.
2. REPORTS AND DISCUSSION ITEMS:
1. Appointment of Wayne Newsom to the Estes Park Urban Renewal Authority.
Mayor Pinkham reported that Wayne Newsom was selected to fill the
vacancy created on the EPURA board by the election of John Ericson to the
Board of Trustees in April. The appointment was made on June 13, 2008, to
allow Commissioner Newsom to participate in the regularly scheduled June
EPURA meeting. His term will expire in September 2012. The opening on
the EPURA board was posted in the newspaper and eight letters of interest
were received for the position. Interviews were held with all interested
candidates resulting in the selection of Commissioner Newsom. Mayor
Pinkham stated the process is indicative of how openings on boards and
commissions will be filled in the future.
3. PLANNING COMMISSION AGENDA (Approval of):
Mayor Pinkham: Open the Public Hearing for all Consent Agenda Items. If
the Applicant, Public or Town Board wishes to speak to any of these consent
items, they will be moved to the "Action Item" Section.
Board of Trustees — June 24, 2008 — Page 3
1. CONSENT ITEMS:
A. SUPPLEMENTAL CONDOMINIUM MAP
1. The Links of Estes Park, Supplemental Condominium Map #2,
A Portion of Lot 3, South St. Vrain Addition, 1008 S. St. Vrain
Avenue, Units A & B, Mountain View Vacation, LLC/Applicant.
As there were no comments, the Mayor closed the public hearing and it was
moved and seconded (BlackhurstlMiller) the Consent Agenda be approved
with Staff conditions of approval, and it passed unanimously.
2. ACTION ITEM:
a. BIG BEAR ESTATES ANNEXATION AND RELATED LAND USE
ITEMS: Four Metes and Bounds parcels (parcel identification
numbers (35261-00-001, 35261-05-046, 35261-06-001, and 35252-
53-018) and Outlot A, Sallee Resubdivision, Rock Castle
Development Company/Applicant.
1. ANNEXATION — RESOLUTION #-08 & ORDINANCE #-08.
2. REZONING — ORDINANCE #-08 Rezoning of Parcel #35261-00-
001 from RE -Rural Estates to CO -Commercial Outlying.
Rezoning of Parcel #35261-05-046 and Outlot A, Sallee
Subdivision from E-Estate to CO -Commercial Outlying.
3. PRELIMINARY SUBDIVISION PLAT.
4. PRELIMINARY PLANNED UNIT DEVELOPMENT (P.U.D.) #08-
01.
Rock Castle Development Co./Applicant has requested all items related to the Big
Bear Estates development be continued to the July 22, 2008 Town Board meeting.
It was moved and seconded (Eisenlauer/Ericson) to approve the continuance
as requested by the applicant, and it passed unanimously.
4. ACTION ITEMS:
1. 2007 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
The auditing firm of Swanhorst & Company, LLC conducted an independent
audit of the Town of Estes Park's financial statements as of December 31, 2007
and have expressed an unqualified opinion that the financial statements
presented fairly, in all material respects, the financial position of the funds and
activities of the Town of Estes Park in conformity with Generally Accepted
Accounting Principals (GAAP). Kyle Logan, Swanhorst & Company, LLC,
discussed the Comprehensive Annual Financial Report (CAFR) highlighting the
Town's increase in net assets at end of year to $92 million, and an ending fund
balance of just over $4 million. He stated that no significant audit adjustments
were necessary and no difficulties were encountered in performing the audit.
The firm recommended closer monitoring of EPURA expenditures compared to
budget, improving procedures to identify federal grants and account for federal
revenues and expenditures, and informed the Board that the reporting of
liabilities related to non -pension post employment benefits will be required
beginning in 2008. Town Administrator Halburnt stated that a process to track
pass -through grants has been established and implemented. It was moved
and seconded (Ericson/Eisenlauer) to approve the December 31, 2007
CAFR as presented, and it passed unanimously.
Board of Trustees — June 24, 2008 — Page 4
2. TOWN ADMINISTRATOR REPORT.
Last year staff consulted experts about three trees located in Bond Park. They
recommended injecting the dying trees with steroids to revitalize them, but this
was only a temporary solution. The trees have died and now represent a safety
risk for visitors, residents and wildlife, and must be removed. The removal will
be scheduled to be completed prior to the 4`h of July weekend. With work on
the Bond Park Master Plan scheduled to begin next month, the trees will not be
replaced at this time, however, in anticipation of the loss of these trees
additional trees were planted along the Riverwalk last year.
Town Administrator Halburnt stated that a spill from the Upper Thompson
Sanitation District sewage facility did not affect the Town's water supply.
3. REQUEST TO ENTER EXECUTIVE SESSION:
24-6-402(4)(e), C.R.S. - For the purpose of determining positions relative to
matters that may be subject to negotiations, developing strategy for
negotiations, and/or instructing negotiators — Lot 4 Stanley Historic District.
It was moved and seconded (Eisenlauer/Blackhurst) the Town Board enter
into Executive Session for the purpose of determining positions relative
to matters that may be subject to negotiations, developing strategy for
negotiations, and/or instructing negotiators for Lot 4 Stanley Historic
District, under C.R.S. Section 24-6-402(4)(e), and it passed unanimously.
Whereupon Mayor Pinkham adjourned the meeting to Executive Session at 8:02 p.m.
Mayor Pinkham reconvened the meeting to open session aL8 &.p.m. and adjourned
the meeting at 8:55 p.m.
William C. Pinkham, Mayor
90,0
Deats, Deputy Town Clerk