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Home My WebLink AboutMINUTES Town Board 2007-09-25Town of Estes Park, Larimer County, Colorado, September 25, 2007 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 25th day of September, 2007. Meeting called to order by Mayor Baudek. Present: Also Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Darla Eisenlauer Richard Homeier Wayne Newsom Randy Repola, Town Administrator Jacquie Halburnt, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: Chuck Levine Mayor Baudek called the meeting to order at 7:00 p.m. and invited any person desiring to participate to stand and recite the Pledge of Allegiance. PUBLIC COMMENT. David Habecker/1100 Big Thompson Ave. repeated his assertion that the Town Board should not begin their meetings with the Pledge of Allegiance. Paul Fishman/321 Big Horn Dr. spoke to respect. He stated he respects Mr. Habeckers right not to stand for the Pledge; however, he does not have to respect the man that made that decision. He stated that perhaps Mr. Habecker was removed from office because he failed to remember that elected officials are hired to serve the people not themselves. TOWN BOARD COMMENTS. Trustee Blackhurst reminded the public that the Public Safety Committee would meet Thursday at 8:00 a.m. in the Town Board Room. Mayor Baudek commented the Board meetings on November 13th and December 25th have been cancelled. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated September 11, 2007 and Study Session Minutes dated September 11, 2007. 2. Bills. 3. Committee Minutes: A. Public Works, September 13, 2007: 1. 2007 Elgin Road Wizard Street Sweeper - $187,475, Budgeted. 2. Salt and Sand Storage Tent - $32,525. 3. Big Thompson River Bank Stabilization North of CVB - $10,000, Budgeted. B. Utilities, September 20, 2007. Board of Trustees — September 25, 2007 — Page 2 1. Dry Gulch Direct Bury Replacement Phase I - Selcon Utility and Light & Power Department, $124,767 — Budgeted. 2. 2007 Christmas Decoration Installation & Maintenance - T.A. Enterprises, $43,000 — Budgeted. 4. Agreement with RRC Associates to provide a Housing Assessment Study. 5. Qwest ISDN PRS/DSS Autumn's Colorful Offer Agreement. 6. Estes Valley Planning Commission, August 21, 2007 (acknowledgement only). 7. Estes Valley Board of Adjustment, September 11, 2007 (acknowledgement only). Mayor ProTem Pinkham and Trustee Blackhurst recused themselves from Item 4. It was moved and seconded (Pinkham/Newsom) Items 1, 2, 3, 5, 6 and 7 be approved, and it passed unanimously. After discussion, it was determined that Mayor ProTem Pinkham and Trustee Blackhurst did not have a conflict of interest and it was moved and seconded (Pinkham/Eisenlauer) Item 4 be approved, and it passed unanimously. 1A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for the following Consent Agenda Items: 1. CONSENT ITEMS: A. AMENDED PLAT 1. Lot 46A of the Amended Plat of Tracts 42, 43 & 46, Fall River Addition, Van Horn Engineering/Applicant. B. PRELIMINARY CONDOMINIUM MAP 1. The Timbers of Estes, Lot 3, Schroeder Subdivision, Mark Theiss/Applicant. As there were no further comments, Mayor Baudek closed the public hearing and it was moved and seconded (Newsom/Homeier) the Consent Agenda be approved with Staff conditions of approval, and it passed unanimously. 2. ACTION ITEM: SPECIAL REVIEW 07-03, Tract 19, Beaver Point Addition 2nd Filing, H & C Properties/Applicant. Mayor Baudek opened the Public Hearing and Planner Shirk reviewed the staff report. He stated this request is for a "U-Haul" truck/trailer rental business to be located at 701 Elm Road. The applicants are operating under a temporary use permit that expires this fall. This use is permitted with a Special Review in the 1-1 zoning district. The Planning Commission recommended approval at their August 21, 2007 meeting. No neighborhood comments were received. As there were no comments, Mayor Baudek closed the public hearing and it was moved and seconded (Newsom/Pinkham) the Special Review 07-03 be approved with Staff conditions of approval, and it passed unanimously. Board of Trustees — September 25, 2007 — Page 3 2. ACTION ITEMS: 1. B-READY PRESENTATION. Community Services Mgr. Nagl presented the B-Ready Campaign, a partnership between the Citizen Corp., a local and national volunteer organization sponsored by FEMA, of which the Police Auxiliary is a member and Ready Colorado to promote disaster preparedness in our community. The B-Ready cutout has traveled to and from businesses and homes, promoting those he visits to do something to prepare for an emergency. A presentation on emergency preparedness was done at the Estes Park Senior Center where seniors were able to ask questions on preparing for an emergency as well as show them examples of items that should be included in a 72 hour survival kit. Brochures were distributed to assist them in making a plan, packing a kit and making a difference. 2. AUDIT SERVICES. The Town Board of Trustees has contracted with Swanhorst & Company as its independent contractor since 2002. Finance Officer McFarland stated the Audit Committee solicited bids through an RFP process for audit services for 2007 - 2011. Three firms responded with the following bids. • Swanhorst & Company, LLC $104,000 • Hirsatsuka & Schmitt, LLP $144,980 • Bondi & Company, LLC $147,000 The Government Accounting, Auditing and Financial Reporting (GFOA) recommends that an RFP process be performed periodically to allow for the consideration of alternatives; however, there are limited options available for public accounting and switching auditors can potentially be counterproductive. In addition, references for Swanhorst & Company were checked with the cities of Lakewood, Loveland and Golden, all of which have been satisfied with the services provided and have renewed contracts with Swanhorst & Company. After further discussion, it was moved and seconded (Newsom/Pinkham) the Town Board of Trustees contract with Swanhorst & Company for independent auditor services for 2007 — 2011, and it passed unanimously. 3. RESOLUTION #10-07 — RENAMING THE MONTH OF OCTOBER TO "ELK- TOBER". Administrator Repola commented the Resolution would officially rename October to "Elk-tober" in an attempt to acknowledge the elk, one of Estes Park's unique assets and to highlight that autumn is a great time to visit Estes Park. Trustee Homeier suggested the Town should distinguish itself from other communities and embrace the concept of Estes Park as the Elk Capital. It was moved and seconded (Eisenlauer/Pinkham) to approve Resolution 10-07 and instruct staff to investigate the possibility of naming Estes Park the Elk Capital, and it passed unanimously. 4. TOWN ADMINISTRATOR REPORT. • Budget Study Sessions will be held on Friday mornings starting October 12th through November 21d from 8:30 a.m. to 11:30 a.m. in the Board Room. • Fire Department Fee for Service — Administrator Repola discussed the scope of service and the timing of public meetings to address the fees, stating the issue could be addressed in October with a Special Board Board of Trustees — September 25, 2007 — Page 4 meeting the end of October or first of November. Planning staff is researching the number of affected addresses in the response area. Discussion followed on the timing: there is not enough time with the budget process looming to give the item justice until the first of the year; the fee schedule should be approved by the County to assert ownership and not present it to the community as a fee solely approved by the Town; concerns with the amount of staff time required to complete the issue prior to the first of the year; the meetings should be at the convenience of staff and the Trustees; the issue should be addressed as soon as possible. After further discussion, it was agreed to set a public meeting the first half of January 2008, take the issue back to Public Safety on January 24, 2008 and a final public hearing at a Special Board meeting the last week of January 2008. • A joint Study Session with the Board of County Commissioners, Planning Commission and Town Board will be held in January 2008 to discuss planning issues. • The Estes Park Museum is hosting a second of two meetings tomorrow from 6:30 p.m. to 8:00 p.m. to discuss growth in the Estes Valley with a panel of locals moderated by Historian Laureate Tom Pickering and Director Kilsdonk. • Elkfest this weekend in Bond Park September 28th — 30`h 5. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(e), C.R.S. - For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators — Lot 4, Stanley Historic District. It was moved and seconded (Pinkham/Eisenlauer) the Town Board enter into Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators for Lot 4, Stanley Historic District, under C.R.S. Section 24-6-402(4)(e), and it passed unanimously. Whereupon Mayor Baudek adjourned the meeting to Executive Session at 8:09 p.m. Mayor Baudek reconvened the meeting to open session at 8:48 p.m. Whereupon Mayor Baudek adjourned the meeting at 8: 48 p.m. bhn Baudek, Mayor oQ� ie Williamson, Town Clerk