HomeMy WebLinkAboutMINUTES Town Board Special Meeting 2007-12-11Town of Estes Park, Larimer County, Colorado, December 11, 2007
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in
said Town of Estes Park on the 1 1 `h day of December, 2007. Meeting
called to order by Mayor Baudek.
Present:
Also Present:
John Baudek, Mayor
Trustees Eric Blackhurst
Dorla Eisenlauer
Richard Homeier
Chuck Levine
Wayne Newsom
Greg White, Town Attorney
Randy Repola, Town Administrator
Jacquie Halburnt, Deputy Town Administrator
Jackie Williamson, Town Clerk
Absent: Bill Pinkham, Mayor ProTem
Mayor Baudek called the meeting to order at 7:00 p.m. and invited any person desiring
to participate to stand and recite the Pledge of Allegiance.
RODEO QUEEN PRESENTATION.
Ed Howell/Rodeo Committee President commented the Rooftop Rodeo placed in the
top 5 rodeos nationally for the 6th year straight at the National Final Rodeo; however,
the rodeo did not receive the Gold Buckle this year. The Rodeo Committee will begin a
strategic planning process in January. He introduced the ambassadors of the Rooftop
Rodeo Queen Tori Vendegna and Lady in Waiting Brittany Coffman. They discussed
their responsibilities and the events they attend throughout the year. Both thanked the
Town for its support of the rodeo. Mayor Baudek stated the Rooftop Rodeo is one of
the events that makes Estes Park a special place.
PUBLIC COMMENT.
None.
TOWN BOARD COMMENTS.
Trustee Levine stated applications for the Citizens Information Academy are available
and recommends the course to anyone with an interest in their local government.
Trustee Homeier thanked everyone in attendance for participating in their local
government.
1. CONSENT AGENDA (Approval of):
1. Town Board Minutes dated November 27, 2007.
2. Bills.
3. Committee Minutes:
A. Community Development, December 6, 2007:
CVB
1. Conference Center/Forever Resort Service Contract through 2012.
2. Conference Center Chair Replacement - $12,729.62 — Budgeted.
Board of Trustees — December 11, 2007 — Page 2
Museum
1. Policy Manual Update.
4. Resolution #19-07 — Schedule public hearing date of January 8, 2008 for
New 3.2% Beer License Application filed by Gael Inc. dba CASA DEL SOL
YILUNA MINI MARKET, 920 Dunraven.
5. Estes Valley Planning Commission, November 20, 2007 (acknowledgement
only).
It was moved and seconded (Levine/Eisenlauer) the Consent Agenda be approved,
and it passed unanimously.
1A. PLANNING COMMISSION AGENDA (Approval of):
Mayor Baudek opened the Public Hearing for the following Consent Agenda Items:
1. CONSENT ITEMS:
A. SUPPLEMENTAL CONDOMINIUM MAPS
1. Sundance Condominiums, Supplemental Condominium Map #6,
Tract 69B of the 1st Replat of Tract 69, Fall River Addition, Brian
Murphy, LLC/Applicant.
2. The Promontory at Kiowa Ridge Condominiums, Supplemental
Condominium Map #2, Lot 6, Mary's Lake Replat, The
Promontory, LLC/Applicant.
B. FINAL CONDOMINIUM MAP & LOT CONSOLIDATION
1. Wonderview Village Condominiums, Metes & Bounds Property
located at 147 Willowstone Drive, Longs Peak Development,
LLC/Applicant.
As there were no comments, Mayor Baudek closed the public hearing and it was
moved and seconded (Homeier/Newsom) the Consent Agenda be approved
with staff conditions of approval, and it passed unanimously.
2. ACTION ITEMS:
1. APPOINTMENTS/REAPPOINTMENTS.
PLATTE RIVER POWER AUTHORITY:
Appointment:
• Bob Goehring replacing Randy Repola, expiring 12/31/11.
It was moved and seconded (Levine/Blackhurst) to approve the
appointment, and it passed unanimously.
CVB POLICY ADVISORY COMMITTEE:
Reappointments:
• Sue Doylen, 1-yr. term, beginning 1/01/08, expiring 12/31/08.
• Lee Lasson, 1-yr. term, beginning 1/01/08, expiring 12/31/08.
• Julie Pieper, 1-yr. term, beginning 1/01/08, expiring 12/31/08.
• Darla Eisenlauer, 1-yr. term, beginning 1/01/08, expiring 12/31/08.
• Christopher Wood, 1-yr. term, beginning 1/01/08, expiring 12/31/08.
• John Buller, 1-yr. term, beginning 1/01/08, expiring 12/31/08.
Board ofTrustees — December 11.2UD7—Page 3
It was moved and seconded (8|mukhuret/Nowaom) to approve the re-
appointments as listed, and it passed unanimously.
2. ROCKY MOUNTAIN NATIONAL PARK UPDATE.
Superintendent Baker presented the Town with the Final Elk and Vegetation
Management Plan that was four years in the making. He stated the plan
balances the views heard during the review process. The plan has oou|ed
back on the number of animals to be uu||od and reduced costs with an
emphasis on fencing within the pork over the noxt20 years. The Park will
conduct a research study for a new live test for Chronic Wasting disease and
0mnt e multi -year fertility agent. Culling would begin in the fall of2O08 and only
those animals testing positive for CVVDwould bedestroyed.
3. REPEAL SECTION 2J6 MUSEUM DEPARTMENT ' ORDINANCE #3O-07.
Director K]|odnnk stated the Estes Park Area Historical Museum became a
department in 1991 with the Museum Advisory Board created concurrently.
Staff recommends dissolving the Advisory Board and replacing it with an
Advisory Committee of the private support organization, the Estes Park
Museum Friends and FoundaUon, which would not be appointed by the Mayor.
The Committee would be constructed of three Friends Board uf5nnm and three
others determined by the Friends Board. A Town Trustee would continue to
serve as liaison and the Museum Director would be an exoffioio member.
Attorney White read the Ordinance and after further discussion, it was moved
and seconded (Levi no/Homoior) Ordinance #30'07 be approved, and it
passed unanimously.
4. UTILITY POLE AUDIT.
Director Goehring reviewed the staff report stating the utility has approximately
8,000 utility poles that are 80 plus youna old. This testing program will identify
those poles that require replacement and include information on the condition,
age, |ongth, attachmente, wildlife protection, |ooaUnn, and deaxonoo issues.
Project plans and specifications were sent to six companies and two bids were
Power Pole Inspections $ 33.200
OomoaeUtility Services S192.750
Davey Tree No Bid
Lee Inspection and Consulting No Bid
Notumhom No Bid
Kelly Corporation No Bid
The inspections would be completed inthe spring as the poles freeze solid in
the winter and accurate information can not boprovided. The audit would also
provide information for a 15'year replacement plan. Staff recommends
contracting with Power Pole Inspections for $70.000 with work completed in
2008.
It was moved and emumndmd (Newaom/B|aokhumt) to contract with Power
Pole Inspections for $TQ.UUOesbudgeted inaccount #5O2'G3O1'54U-2532.
and itpassed unanimously.
5. DRY GULCH DIRECT BURY REPLACEMENT PHASE U.
DiroctorGoohhng stated in September 2OO7the Utilities Committee approved
$124.7O7tocomplete Phase |ofthe project. Phase | involved the replacement
uf7.3UOfeet ofa12.800feet project. Phase || involves the replacement ofthe
final 5.500 feet from Eagle Rook to the top of the switchbacks to Glen Haven.
Staff recommends negotiating a contract with the Phase | contractor, So|cun
Board of Trustees — December 11, 2007 — Page 4
Utility, Inc., for Phase II at the same unit price as Phase I for a cost not to
exceed $33,093 and encumbering $60,632 from the Light and Power budget
for the project. The project would not begin until the spring of 2008 due to
easement negotiations that are needed prior to beginning work.
It was moved and seconded (Homeier/Blackhurst) to contract with Selcon
Utility Inc. for Phase II of the Dry Gulch Direct Bury Replacement at a cost
of $33,093 and Light & Power materials of $60,632 from account #502-
7001-580-3558, and it passed unanimously.
6. 2007 BUDGET — SUPPLEMENTAL BUDGET RESOLUTION #20-07.
Finance Officer McFarland reviewed the 2008 budget process that began in
August and was finalized in November. A supplemental appropriation
resolution allows a municipality to authorize additional money for a specific
fund than was originally adopted with the budget. Staff only requests
supplemental appropriations when all other methods to contain costs within the
original budget have failed. Two funds are expected to exceed the original
budget: the Firemen's Pension by $4,900 due to an unexpected retirement and
CVB by $14,000 due to additional costs associated with the generation of
$39,000 in additional revenue. After further discussion, it was moved and
seconded (Newsom/Homeier) Resolution #20-07 be approved, and it
passed unanimously.
7. INITIATED ORDINANCE PETITION — REQUIRING A VOTE PRIOR TO THE
SALE OF LAND OWNED BY THE TOWN IN THE STANLEY HISTORIC
DISTRICT.
Town Clerk Williamson reviewed the Initiated Ordinance stating the petitions
were received on November 20, 2007. When the Initiated Ordinance was
submitted to the Clerk for approval of the form on October 30, 2007, Larimer
County advised the Town's total registered electors was 4,209. State statute
31-11-104 requires a petition to be signed by a least 5% of the registered
electors; the total number of signatures required is 210. A Statement of
Sufficiency was delivered to the petitioners on December 5, 2007.
Mayor Baudek reviewed the Town Board's options stating that within 20 day
from the Statement of Sufficiency, the Trustees must either: (1) adopt, without
alteration, the Initiated Ordinance as proposed, Ordinance 29-07, or (2) refer
the Initiated Ordinance to the registered electors of the municipality at a
regular or special election, held not less than 60 days and not more than 150
days after the Statement of Sufficiency by adopting Resolution 18-07.
Those speaking in favor of the Town Board to adopt the Ordinance were Jim
Cope/631 Findley Court, Byron Hal1/160 Stanley Circle, Mark Sullivan/Stanley
Hotel lawyer, and Randy Eubanks/Larimer County Commissioner. Comments
were heard and summarized: the Board should be responsive to the citizens;
and the Stanley Historic District Master Plan was developed to protect the
hotel and surrounding area; the citizens should be given the right to vote on
any development on Lot 4, Stanley Historic District.
Discussion followed amongst the Trustees and is summarized: The registered
electorate should vote on the Initiated Ordinance; statements have been made
that many signing the petition did not understand the question fully; and the
Board has a responsibility to hear from those that did not sign the petition; and
the Board would like to hear from the other roughly 80% of the electorate.
John Nicholas/1660 North Ridge accused the Town Board of Trustees of
discussing the Initiated Ordinance in Executive Session meetings and making
Board of Trustees — December 11, 2007 — Page 5
a decision prior to the Town Board meeting. He stated the Town has not
complied with Open Meeting laws. Attorney White stated no discussion on the
Initiated Ordinance was had during the Executive Session held on December
6, 2007 as it was not an appropriate topic.
It was moved and seconded (Newsom/Eisenlauer) not to adopt the Initiated
Ordinance 29-07, and it passed unanimously.
It was moved and seconded (Levine/Homeier) to adopt Resolution 18-07 to
set the Initiated Ordinance to the General Election on April 1, 2008, and it
passed unanimously.
8. STANLEY FAIRGROUNDS MULTI -USE BARN.
Administrator Repola stated that in February 2005 the Town adopted a Stanley
Master Plan to improve the Stanley Fairgrounds. The master plan was
developed over a seven -month period and consists of multiple community and
user group meetings. The master plan envisions six phases with Phase I of
the project completed in 2006. In the spring of 2007, staff sought permission
from the Community Development Committee to solicit bids to develop concept
plans for a new multi -use barn. Staff has worked with Basis Architecture and
various building contractors to develop a concept for a new multi -use barn.
The current concept is a multi -use metal building that would be used for
equestrian events for six months of the year with portable 10x10 stalls. The
other six months of the year the barn could be outfitted with an indoor ice rink,
tennis courts, walking track or used for other events such as the Snow and Ice
Convention. In addition, the Special Events department offices would be
housed within the building.
Construction costs range from $2.8 to $3.8 million. The ice rink would be an
additional $150,000 for plumbing and $700,000 to $800,000 for the
compressor, boards, glass, Zamboni, etc. Financing may include pay-as-you-
go with phasing over a two to three year period or a private placement of debt
with a ten-year loan. Ice rink amenities could be paid for in cash over time.
The Town has been in discussion with the Estes Valley Recreation and Parks
District (EVRPD) to form a partnership for the programming of the multi -use
barn on the off season. The EVRPD would be responsible for any personnel
costs associated with the programming and operation. The next steps include
approval of the concept by the Board, community meeting to receive feedback
from the community, finalization of financing and continue discussions with
EVRPD.
Trustee Levine stated he continually receives comments on the dearth of
winter time activities and considers the barn a low cost method to provide
additional activities to the community and the visitors. Trustee Newsom and
Eisenlauer are supportive of moving forward with the project.
Trustee Blackhurst supports the concept; however, he expressed concern with
financing the project and would support a pay-as-you-go plan. He would also
request staff develop a list of organizations/businesses that could utilize the
building and how it may support the local economy. Director Pickering stated
the cost would increase if the project is phased due to increases in the cost of
materials and the need to mobilize construction equipment twice.
Mayor Baudek expressed interest in moving forward with financing the project
and completing it with the additional amenities for the community.
Board of Trustees — December 11, 2007 — Page 6
Mike Richardson/EVRPD President stated the district is excited by the
opportunity and looks forward to working with the Town.
The Board agreed to move forward with the multi -use barn concept,
finalize financing and hold community meetings to receive input.
2. TOWN ADMINISTRATOR TRANSITION.
Mayor Baudek reviewed the Town Boards options for replacing the outgoing
Town Administrator Repola. The Board is prepared to offer Deputy Town
Administrator Halburnt a one-year contract starting January 1, 2008. After
further discussion, it was moved and seconded (Blackhurst/Eisenlauer) to
approve a one-year contract with Jacqueline Halburnt as the Town
Administrator beginning January 1, 2008. Deputy Town Administrator
Halburnt will be acting Town Administrator from December 22, 2007
through December 31, 2007.
3. TOWN ADMINISTRATOR REPORT.
• Reviewed a document on the Stanley Master Plan printed in the Trail
Gazette January 21, 1994. He encouraged those attempting to interrupt
the Master Plan to understand it is a guideline only as to allowed uses
and as related to Lot 4 an allowed use is 30,000 square feet of
commercial plus 20,000 square feet of second floor dwelling use. He
encouraged the citizens of Estes Park to have constructive dialogue on
the issue and to put aside the personal attacks.
• He thanked the Board for the opportunity to serve the community and
stated he has enjoyed his 20 plus years of service to the community.
Whereupon Mayor Baudek adjourned the meeting at 9:00 p.m.
n Baudek, Mayor
J kie Williamson, Town Clerk