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Home My WebLink AboutPACKET Town Board Study Session 2010-10-26Â¥ ILE D 94Â£ls>p' STUDY SESSION TOWN BOARD Tuesday, October 26, 2010 5:00 p.m. Room 130 170 MacGregor Ave. AGENDA 5:00 p.m. - LMD 2011 Operating Plan. - Quarterly Financial Update. 7:00 p.m. - Board Meeting. NOTE The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4.1. Vt &24=*td Jackie Williamson From: Admin iR3045 Sent: Wednesday, October 20, 2010 2:59 PM To: Jackie Williamson Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 3602 ST. TIME 10/20 14:53 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 6922611 EP News ERROR ----- 1 2 1 888%6888888888E 88888'Rgg8888 8888*883333#555556 000--O-00-mo â€¢-1 010- 00 0'0-0(Nur, - OOOLDOO=0#00 o vi t A- 1Â·2 0 1<~ A rÂ· 4 ci:m d d c:f o. 0 0 rÂ·Â·Â· ~0 ,n ,n â€¢:r . 0 :r, 0 0 Ui --7- *.----.------ 61 00 0# r-1 r-Ir + 01 M * In!- r-1 .-1 .-1 -1 NCI LANâ€¢-1 - % M-*333%3033&336Â§Â§Â§3Â§@@3Â§33Â§-Â§-*Â§3333Â§3633:32&3 ON Url .-1 m d,not d LD h W C,Un LA r-- Ce NN Â¢14Â·m# to # r.1 224.222225521 9 14.4.122.12 g fid<<414 g Eff<fi E ZzzzZZzzzZZZ;QzzzZZzzz*zzzZZZzzr-zzzZZZ ,-1 -4 â‚¬22 2.1.22.2222292.22.ilig militiliN<22 m g 0;0212 zzz ZzZZZzZZZ;gzzzZZZ~ ZzzzZZZRZZ c,ooc,3 5}ZZZ S N .4 ,-4 a- C 2 8 2 E 2 F - C 0 8 a E -1 rd.li , 2, NE.6 6=-Â·4.06.9 4=52 3 3% 5# 1 5 2:4522Â·3Â·TUeES EN E 02,9 . M '22 Obel-# ~Â° fÂ·& i ti? ~:fe#gfi&75 Â·, fNN &1 gi 3- t % 2- 3 0- 0 -a > I 246 y H ,2 u.sE= .2 ta- ~~ :uacnig_ a, 3 52 + 2 I 1 8 E E & g 0, Oce :lgE;*F~vell g Z o â€¢I ~ Z ZE EN= ~'~ ~~ 518:g %# E * .E -2 @- -# 1 :, o a &: L wadm M 2 u, E J = z .*ezzBJM83 0= im<uoed!5 B.wooa u r1-Mq-'WAÂ°Â°~'9~~rn~trn~S~S~~~rnX~C~~~~~~â„¢~~~~~~~WW~W 373,700 ~ 868'*Â£8'I 866'80Z'Z LLS'*017'I EI6'6L t,9I'SE8 Media - tr 657,782 29,962 545,244 0,000 Personnel services 149,105 28,000 502,321 116,751 556'8Â£ WN sales dnoa TOWN LMD 05*'E suoud:J]sqns 13 sa I6E'DE gullinsu ZL6'8I asuadxa u0!Pal3 47,457 52*'29 9ullu!.Id 'a x3 aPI Operations & Maintenance tion aouej a ueu lu0O10 0 000 00 - 000 00 ==O== CO 00 47 m .1 f GÂ°G m m m 14 1 N 3 0 00 OR 0- < Z 0 f '4 g N m 0 =2 â‚¬= 9 E @9 28 - â€¢ 2- Ul 373,700 Non-recurring (1-time 2011) 500,000 Emergency reserve 66,258 Tabor reserve .ewolu! I.[02,0 553]xe u! dxa paxgâ€ž 109png OIN-1 (90'['Z80 (8*5'68*) (265) 9ED'5LI'I (692't,86) .laAO Sanuaâ€ž,2 40 (A,Ual,!Jap) ssaoxa (uoddns uels )A) ,,Uo!55rl]5! P A]U@Jec suenâ€ž utOJ: LEI'ET sa.In:!puadxe â€žalUOJU! TIOZ Jossalxa u! dx, pax!Â£, MaN (Et Z'56I$) LMD t Format/Request Budget 2009 2010 2011 Intergovernmental (Visitor Guide) $196,985 $197,000 $197,000 2% Tax 1,235,000 1,272,050 1,272,050 older Services 250,00 250,000 $1,431,985 $1,719,050 $1,719,050 28,000 502,321 502,321 LLS'ZEE'I LLZ'90L'I LL5'*OD'I EI6'6L *9I'SE8 aoueumulew v suouelado 95I'I06'I 866'80Z'Z LLS'ZED'I 0*0'E8 692'*86 sasuadxa juaun) le:ol 95I'I06'I 865'802'Z LLS'ZED'I 0*0'E8 69Z'*86 sasuad*3 le;01 (8*5'68*) (265) 9Et/SLI'I (69Z'*86) aoue,eq pury u! (aseal:ap) aseanui j *PS'NI'I 9Er'SLI'I 0 a,ueteq pund guiuu!'08 96Z'589$ MS'*LI'IS 9ED'SLI'I$ V/N alueleq pund Sullug TIOZ 600Z 28,000 169,200 Town Portion 149,105 0 333,121 1 85Z'99 LL6'ZD 5@Jnlipuadxa Jo %Â£ :aA.laS@J B08Â¥1 Local Marketing District SNOI IM153H 2011 BUDGET (U! SJ@,SUe,j) Se,JnOS BU!,UeuU '2410 ge,suen) sesn :upueuy Jet,Jo Revenues Investment TOWN op ESTES PAIUL FINANCE Memo TO: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt From: Steve McFarland - Finance Officer Date: October 26, 2010 RE: 3rd Quarter 2010 Financial Report (Quarterly Financial Update) Background: Attached please find the third quarter 2010 financial report. The financial report includes income and expense data through September 2010, and sales tax data through August 2010. The expenditure categories used in the General Fund box are not identical to the way items are reported in the budget, but are the same as the way expenditures are listed in the CAFR (per GFOA recommendations). The General Fund departments correspond to the attached report in the following manner: General Government: Legislative (1100), Judicial (1200), Executive (1300), Elections (1400), Finance/Admin (1500), Community Development (1600), Buildings (1700), Employee Benefits (1800), Subsidies/Grants (1900), Transportation (5600). Public Safety: Police (2100, 2155, 2175), Protective Inspections (2300). Engineering/Public Works: Engineering (2400), Streets (3100). Culture/Recreation: Parks (5200). Other revenues include all of non-sales tax revenues in the General Fund, the largest of which include property tax, use tax, franchise fees, interest, PILOTs, and business and liquor licenses. In order to assist in analyzing the General Fund in a practical manner, details have been included by department. Page 1 TOWN OF ESTES ]BR-K_ FINANCE Memo Comments on Financial Statements/Attached Slides Sales Tax With 67% of the year complete, Jan - Aug sales tax ($4.86m) leads Jan - Aug 2009 ($4.71 m) by 1.27%. 2010 has trailed 2009 by as much as 8.0%, so the rebound is impressive. The CAST (Colorado Association of Ski Towns) slide shows that Estes Park is _among_the-leading_communities in Colorado_in year over year_performance in -sales _tax, _ surpassed only by Telluride. 2008-10 Sales tax comparisons (through August) are provided by major category. Food and lodging have increased, whereas retail continues to lag. Construction perhaps has found a bottom. The "sales tax rates of change"slides (a staff favorite) tells a remarkable story. The bottom, more jagged line, shows an alarming decline through March. At that point, the annual sales tax forecast was $6.78m, $120,000 under budget, and sales tax was declining at the rate of 5.37%/year. The August slide refiects the outstanding performance of the summer months, which has lifted the annual forecast to slightly over $7.Om, and the rate of change is now +1.27%. With only 67% of the year complete, staff is not comfortable assuring an "up" year, but prospects certainly look more favorable now that when the year was at its nadir in March. The Sales Tax box on the Dashboard Report shows that, if September sales tax receipts can match budget, sales tax receipts will be 2.7% ahead of budget. Financial performance The Dashboard Report slide reports the following: The General Fund box reports revenues at 63% of revised budget, partially due to only 67% of the sales tax year being reported (vs. 75% of the Budget). As the first 9 months of the calendar year is complete, the reference point for expenses is the 75% level. All major General Fund expenditure categories are under 72%. The Enterprise Funds box reports utility revenues at 93% of budget. Total expenditures are well below the 75% level, with two exceptions. One, transfers have exceeded budget because revenues have exceeded budget, two, debt service has exceeded budget because we elected to pay off the called L&P bond, thus saving over $130,000 in interest expense. Page 2 in f... I 14 Ab .K g .lk e" ' St t. 4Â©a : 1,2.91. . . Ct'.34t. . tr '-1 J A F ./ > i> 4 4 4 att, 1* 4 2. Financ a Upcate: 3rd Quarter 2010 330!No aoueu!:1 - pueped)1/\1 3A~S 01 4. ; %4' <S '2 & r. & * 9 14> Â¥ 4Â§4.. I.*..Â£ . 'K' . 4, 26 TOWN op ESI'ES PAR~_ FINANCE 3055 4$4%, RIE Memo An additional page has been provided for analysis of the General Fund departments. 2010 performance is within $83,208 of 2009 - a variance of 1 %. The primary difference is the decrease in transfers (reduction to Community Services Fund, elimination of EPURA) from 2009 to 2010, and the increase in capital projects in 2010. 2010 actuals are favorable compared to budget because 1) costs have been reduced when appropriate, and 2) the budget is reported in-linear-fashion-(budget/_12-months),_whereas-expenditures,-specifically_ - _ _-- capital projects (3100, 5200), occur more on a weather-friendly basis. In contrast, Community Service Grants (1900) are paid almost entirely in January. Further details will be made available at the Study Session on October 26, 2010. Investments The Investments box breaks down the Town investments by what is available to the Town, and what is committed to L&P bonds. The bond issuance is to be used up by the end of 2010, at which point staff will then find new ways to report investment progress. Although the equity markets have made progress (+2.3-4.4%) in 2010, the Town's returns are not as positively affected. Our investment universe (mostly money markets, CDs, treasuries and bonds) is limited by statute to vehicles that are currently paying very low yield. We continue to manage our reserves in the following priority order: safety - liquidity - yield. Grants Grants have become an increasingly important part of the Town financial plan. As such, staff is providing an overview of the Grants in progress. Further details will be provided at the Study Session on October 26, 2010. Budget Not applicable. Staff Recommendation: Acceptance of Financial Report. Sample Motion: Formal motion not applicable/necessary. 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T â„¢ R 4 M.I~'rk:f* ~:22* Â·Â·* 1 : ~ ;::~~*j; 4 : 0/Â·E~< f:>Â· i Â· 4Â· ::,0eÂ·.â€¢Â·Â«Â·Â¥*~~Â¢v %~~ +AÂ·Â·'t*',i,â‚¬~ 2009 EOY of Tot THRU VS JAN-SEPI DSE'SE ISO'8E 99Z'5EI %5S ZI6'66 *96'LEI i *00'69[ IOZ'* 8*E 6ZB'ZE %59 8Z9'8Z 9L6'8Z SEL'ov le! i!pn f L *V '8 Z (EL9) 609'ZZE %89 7.9-['*6Z 68*26Z LOI'8Zt' I96'IE (08*2) â‚¬69'66Z . %L9 ZEL'L9Z ESZ'59Z VEE'OLE 009I) I6I'8Z 8ZS'Lt 868'89E %69 LOL'OVE 5ES'88E I08'EZS TIL'EI (989'I) 005 'SZ %SE 68L'II EOI'OI ~ LIZ'LZ (008-[) sluauag dw3 9LE'96 OII'OV OLO'80*'I %OL i '6#'II I VOS'Isa 226'2262/ L68'808'I ( bit) joifed IPE-96 E9E-LI 90ZL65 %E9 S96'00 LZE'SIS SLZ'96L *8*.TIL (SSIZ) 4)leas!0 ACTUAL 2010 gt SEP 2010 v SEP 09 BUDGET ~ REVEN $10,621,785 $10,819,7 9 - $6,571,942 $6,807,385 63% $8,114,842 $235,443 ($1,307,456) THRU BUDGET VARIANCES (008'EL) It'S'8I OSO'8EZ %86 068'IIE I6E'OEE I66'86E (006-0 slue.,9 DAS U.100 056'EI %59 WI'ZI GENERALFUND EXPENDITURES EEZ'99Z %69 SII'9*Z Lâ‚¬6'EEZ IL8'9IE 19Â¥1 F34-4 - C lew:Alt 9 4- 1 , X x x x xx x I .t> XX LÂ· 41. f *64. 4 9 k I. 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A k. 7 -- 3Â· Â·.Â·r.Â·..0**p Â· High Visiblity Impaired Driving (annual program) 1/1/2010-06/30/2010 3,843.75 3,843.75 X High Visiblity Impaired Driving (annual program) 7/1/2010-12/31/2010 9,940.00 9,940.00 X Estes Valley Restorative Justice Partnership 7/1/2009-6/30-2010 21,082.00 21,082.00 Estes Valley Restorative Justice Partnership 7/1/2010-6/30/2011 21,082.00 21,082.00 4/1/2009-09/30/2011 4,340.50 8,681.00 00-005'I 00-005'I OIOZ/9/90-OI/*Z/S (lueJBoid Ienuue) luaU.Ial,IOJU3 1Iaqleas 00'OSL'LI 00'OSL'LI OIOZ/OE/6-OIOZ/I/I (-InIAIHO:1) uo!}UaANd Aouanbulaa 19 80 r 01!UaAnr Jo 30!JJO OOSIE'EI 00086'II OIOZ/0Â£/60-OIOZ/IO/I (9Ellvr) uouuaAaid Aouanbu!la f el!UaAnf jO 30!JJO 00'06Z'6Z 0006Z'6Z OIOZ/0Â£/6-600Z/I/OI ~~CJ K:~0 :1:~r I:~1~1~ i~ uols!A!0 opejolo) 00.005'sz 00.005'sz TIOZ/02/6-OIOZ/I/OI ELSE'I 00'LSE'I OIOZ/OE/*-OIOZ/6/Z 045-63!lsnr leu!LU!10 JO Uo!5!A!a opelop) 1 A . 6 . > ./. 4 I I . '.".... .. 1. * --,- ., NONLY. 3. 4 -Â·-8.- m Funding for overtime enforcement of Colorado's impaired driving laws (checkpoints, saturations patrols, increased patrols, or as dedicated enforcement cars-holidays mostly) OOS'S Jo sa)!Alas Jo.Id put) OSZ'ZIS Jo slsoo lauuos.lad s.laAo) (luo.lbo.Id nl 341 Jo ap!sino 41nOA JOI papaau 530!AJas) fkl 45noilll Sa:)!AjaS palopJ JO SanSSI ualu bu!Ssajppv (luojoojd SuoiloaJ.loo Al!unwwoo) AaiIDA 53153 341 olu! uo!lualap WOJJ pasoalaJ SJall lo puo sealojod JOJ U.Joibold AJ:lue-33 alqo!A O 310@Jo u[)0 drki/\3 18 add3 OS bu!Pund . POLICE DEPARTMENT (m the PD grants are for 100% reimbursement of what we spend, at least up to the grant award amount.) 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Homeland Security Grant proposal-Equipment Procurement 103[0.Id u0!leJ 1SUOUJaC]'10\1 a)ue43 puooaS :lsanbaH OIOZ VIS (paleadde Buiaq s!) lunnuquo) 00103 Jo asn Sup\O.Idull-aÂ®Snf leu!Ul!.DJO uo!50!0 opeJoloo POLICE DEPARTMENT GRANTS PENDING: (8/31/2010: Status e-mail sent to Amanda) :aBINE]Cl SllyVHS iN3IAI.LHVd30 3]IlOd S>IHOM ]llgnd/SNIH33NIDNEI NOI.LVH.LSINIWOV 1ISNVH1 1VH3O33 44' 4Â·4<1 ric :40 1 , x X 1 1. 6 7f S., 14/Â· 1Â«. :*100' A-OK :tRA '6 $ A. g O r 79.9Â·; Â· 2 /2, e A 4 Eig.:4#''O. m 2% 2 1Â·L, t . v '6 4: t. 6.., AW . X 6 4./ 91#.1 1. . '-04 4.,Â» .. ~39; t p 74 V ' 3.94.2 .i./: Ft 41 +00 . Â¥ 24 2% ., .1 21* 0-,fk.r';'. 4 b. 4 ..flo t:*.: E. 2 &': '04-~U.1 8' 4 121'0.1 e J $ 1/4,6,12 %..,ftc *4Â· A %443 * 0.. 1 <. Â¢ -+ 7. 19,1 4 +41 r 14 I Â¢,Wl; <t :352:. -1. , . .-tr & Â¢ 9. Z.... 0>. ' 9,1 -'.' :.4 ,Â·, N. I > 1.49 ..... 1,49, I f ./ ..4. .1. 0% 1 P. 4 <3 , , 9. 4 .:2 I â‚¬ 2Â·j,r 31. Mgh *4 < 1 . + 24 .71 8/ 7 i 1 i 6,0 . 7 1 01%â€ž -'% ve 00 iF . . 0 . P. . $ Al .'.1.Nk A /1 U. %: 4 9, 9 1. EL 1i 0 4. 46' 2 2 3 @Â° QALN / 115 44*$, 2 3 %.2* 25-2 6 0.0, 1. #Unm O 6 - Z caZ 0 + -3. ; 13 95 2 3 1 C E 2 6 31 C -- .2 6 = 20 m a 29 9;jig; 5 14 4 a, 2 a, B e â‚¬Â£3 2%1 m 2% - ~~ t f:. 4,3 ?E al- D (0 9 0 8 0 0*d :A' CD D 4*42(~R 9 3: g ~ 3 2 f '11 0.4 4 5 Q.Q) C CD 52 2Â£ 2 5 E D a ,ONLY-2 A 2 0 SPAT.4 A FEDERAL: 4%* 1 1 1 : I 7%~~*4. 6./11 0 '13)WNÂ·71' : - 1/1/09-12/31 140,000.00 140,000.00 itization project 8/01/2010-12/31/2011 19,800.00 19,800.00 00000'6 00'000'6 IIOZ/OE/90-0IOZ/IO/L WeiSOJd leaw 43 uaS-,UNrIC)) Jal.U!Jel JO AeM Pal!.un 00.000'05 341 1041 Wo.lf o s! s!41 'ESELZ# d aaS SZ-9Z'095-I059-ZOS OI/IE/ZI Spua UleJNOid We330Jd aleqakl-ao!#O , remaining from 2009 is $3,367.94-not rec'd as of 10/21/10 but submitted) rtment of Transportation Board minutes. Is the town obligated any way? brary Services/Museums of America spunJJo junouto u![)1130 0 01 Pal.!wuto] 3/V\ '6u!6Ouout S! 039 'OIOZ/6I/O-[ Pal!ew ddV ueld uoueNesuoo JajeAA e SupedaJd u! aouels!sse JOJ BU Park District rec'd a GoCo grant town is not named on the Contract. WOJ6O.Id IDa'Al Jawa) 30!uas Sp.IDMol bu!pur~ lou '039 341 4bnO!41 ato saloqaj 041 rn a)!OAU! 000'05$ paaixaol lou-039 01 alqoADd lunount pJEOE' U0!leAJaSUO) JaleM opeJOi03 (OO EE*'St Jo lejoi e Bu!puads/gLO'17Â£$ joi s! 1sanb H31N3) HOIN3S :aNrk! H3/nOd'81Hell :CENn:1 H31Â¥M MUSEUM