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Home My WebLink AboutPACKET Town Board Study Session 2010-10-014 . f:rl LE- TOWN BOARD I 1 . 2011 BUbGET STUDY SESSIONS Friday, Elktober 1, 2010 Meeting #1: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Budget Overview 2. Presentation of the following funds: Internal Service Funds â€¢ Fleet Maintenance â€¢ Information Systems Technology â€¢ Vehicle Replacement General Fund â€¢ Legislative â€¢ Judicial â€¢ Executive â€¢ Elections â€¢ Finance â€¢ Community Development/Protective Inspections â€¢ Buildings â€¢ Employee Benefits , L b '4 . n TOWN BOARD 2011 BUDGET STUDY SESSIONS Friday, Elktober 8, 2010 Meeting #2: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: General Fund â€¢ Community Services Grants â€¢ Police â€¢ Public Works â€¢ Transportation 7/1 TOWN BOARD 2011 BUDGET STUDY SESSIONS Friday, Elktober 15, 2010 Meeting #3: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: Special Revenue Funds â€¢ Conservation Trust â€¢ Larimer County Open Space â€¢ Community Services TOWN BOARD 2011 BUDGET STUDY SESSIONS Friday, Elktober 22, 2010 Meeting #4: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: Enterprise Funds â€¢ Utilities Fiduciary Funds â€¢ Police Pension â€¢ Theater Jackie Williamson From: Admin iR3045 Sent: Wednesday, September 22, 2010 12:34 PM TO: Jackie Williamson Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 3409 ST. TIME 09/22 12:19 PGS. 4 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan ERROR 5771590 EP News 1 TOWN BOARD 2011 BUDGET STUDY SESSIONS Friday, Elktober 1, 2010 Meeting #1: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Budget Overview 2. Presentation of the following funds: Internal Service Funds â€¢ Fleet Maintenance â€¢ Information Systems Technology â€¢ Vehicle Replacement General Fund â€¢ Legislative â€¢ Judicial â€¢ Executive â€¢ Elections â€¢ Finance â€¢ Community Development/Protective Inspections â€¢ Buildings â€¢ Employee Benefits TOWN of ]-~FES PAR]Q p =UN 412â‚¬909jjiv~%:FINANCE>14 1 7 18 Memo TO: Honorable Mayor Pinkham Board of Trustees From: Jacquie Halburnt - Town Administrator Steve McFarland - Finance Officer Date: October 1, 2010 RE: Budget Sessions Background: Welcome to week one of the four week budget study process. The budget is a large, complex document, so it is being presented to you in four pieces. One of the changes for this year will be that the budget will be presented in much the same order as it appears in its final printed form. Internal Service Funds (Fleet, Information Systems Technology and Vehicle Replacement) will be reviewed first because their costs are passed along to many of the departments and funds that will be reviewed in subsequent weeks. We will then begin to systematically present the General Fund departments. Week one will include Legislative, Judicial, Executive, Elections, Finance, Community Development/Protective Inspections, Buildings, and Employee Benefits. As was the case in 2010, staff is presenting an annual budget that in form is unchanged. The Department Heads and/or other appropriate staff will again deliver brief presentations reviewing their services and highlighting expenditure items within their budgets. Following the October 2010 budget sessions, the budget will be reviewed in its entirety in the November 09, 2010 Board meeting and will be officially adopted in the second November 23, 2010 Board meeting. This allows citizens additional time to provide input to the budgetary process. Budget highlights: The 2010 budgetary philosophy was carried over to 2011: budget expenditures as flat as possible while trying to maintain a 30% General Fund balance and allocating $800,000 for Community Reinvestment. Week 1-1 TOWN oF ESTES PARIâ‚¬_ itit:ri f. ~ p,NANC~~ ~~4.9 Memo MafÂ·'titiu 2/..1,>:f.,s 211.1*:**222~ Budgetary highlights: â€¢ In 2010, the Town reorganized which r6sulted by merging of the Museum and Senior Center Funds into the CVB Fund, which was renamed the 'Community Services Fund". Further, the Fire Services Fund was retired (replaced by a transfer out of the General Fund) as the Estes Valley Fire Protection District (EVFPD) came into existence. For 2011, the Town has continued to consolidate Funds as described below: o The Community Reinvestment Fund (CRF) no longer qualifies as ar + Special Revenue Fund (Governmental Accounting Standards Board - GASB - 54 discusses need for committed/restricted revenue sources) and - has been rolled t into the Geheral Fund. The CRF appears as a designation in th'e detailed fund balance section of the General Fund summary page. CRF-related revenue and expenditures will now show up in appropriate General Fund departments (usually Streets and Parks). o The Catastrophic Loss and Medical Insurance Funds no longer qualify as Internal Service Funds and have also been rolled into the General Fund. Catastrophic Loss appears as a designation in the detailed fund balance section of the General Fund summary page. The Medical Insurance Fund balance has been absorbed into the General Fund balance. Related expenditures now appear in the Employee Benefits (#1800) department of the General Fund. o The Fire Pension Fund was taken over by the EVFPD in 2010, and will be retired as of 12/31/10, and will therefore not appear in the 2011 budget. o The Building Authority Fund has no activity scheduled for the 2nd year in a row and is not shown in the 2011 Budget. The Authority and Fund continue to exist, should the Town choose to utilize them in the future. â€¢ The General Fund projects a 30% fund balance (expenditures/available fund balance) and also projects positiye cash flow. Designating $800,000 to the CRF portion of the General Fund fund balance still leaves $44,659 of *positive cash flow for 2011. To achieve this, several strategies were employed: o Sales tax is projected to increase 1.4%, which is consistent with 2010 performance to date. The Sales Tax vendor fee of 3.33% is recommended to be discontinued, and will generate $230,000 in additional sales tax revenue. o Community Service grants (#1900) have been decreased by 10%, in addition to the Estes Park Housing Authority requesting a decrease in funding of $32,500. Week 1-2 TOWN oF 8-TES IV\RIQ_ Memo o Charges for the Vehicle Replacement Fund (VRF) were scaled back. The VRF fund balance is sufficient to meet the ongoing needs of the program. o There are no salary increases (raises) budgeted. Benefit costs are projected to increase in the following manner: Medical +20%, Life Insurance +2%, EAP +1%, Dental +15%. The Finance department costs have increased due to a multi-year plan (year 6 of 6) to place more salary costs into Finance and out of the Enterprise Funds. These factors have led to increase personnel costs in most areas. Please note that salary and benefit costs are now separated. o The transfers out of the General Fund have been pared by $980,000. The CRF portion of the transfer ($800,000) has been moved to the Fund balance detail section of the General Fund summary page. $180,000 is an actual reduction of transfers to the Community Services Fund (CSF). The CSF fund balance was large enough that a reduction in transfer was appropriate. 0 11 vehicles are scheduled for replacerrient, and are noted in both the VRF and in the affected departments/funds. o In the Open Space Fund, the Bond Park project was scaled back in 2010, but $500,000 has been allocated in 2011. o Several grants and attached expenditures are budgeted in the General Fund in Engineering (#2400) and Streets (#3100). These revenues and expenditures would likely have been budgeted in the CRF had it continued to exist independently. This grant-related activity is large enough (Engineering - $466,000; Streets - $956,000) to actually affect our benchmark ratios. o Required ratios for the Enterprise Funds (Light & Power, Water) were maintained. Week 1-3 *3. '01â‚¬ti~ -Â·...Â·'.4,4 'Â·-Â·6Â· ./'/64" #:cl:.. <Â· tf~FINANCE ~ - *mi 0 m3% - 55 5 6 3 g ast 0 0 ... O 3 50 0 00 6:= *82 9 11 2% M h .52.92 553% i OOQ.b .. .b - 91151 2 9 42 .4 , iL'*10: fols *E Z '. 9 I 1 0 Of It LAS too r W 1 11 Ill = i 41%1{ 094*,1 - & 311 E /1 Em 01- 2 k .2,8 8.72 2 2%2232 -2 182281 12Â®% EM 86 42#33 %*81 2< t: 5 3z c lE S. i. 41 822 2 9 0 . - gld, 00 1 20:r 85 2 r 12 E O% 8 :% 87.& m LU LU STANDING COMMITTEES Water ADVISORY BOARDS TOWN ADMINISTRATOR SONVNId SBOIAN UOÂ· |~~ rforming Arts Theatre u,e;Or#u~oa BOARDS & COMMISSIONS TOWN OF ESTES PARK Financial Overview - All Funds - 2011 Budget Special Revenue Funds Internal Service Fu General Conservation Open Community Information Fund Trust Space Services Fleet Technology REVENUE Taxes $8,234,167 $ - $ - $ - $ -$- . Intergovernmental 1,457,500 30,000 200,000 15,540 0 0 ' Current 12,500 0 0 0 0 0 Miscellaneous 216,472 0 0 372,550 0 0 Charges for Services 1,514,876 0 0 812,137 295,000 456,553 Interest 70,250 800 4,000 3,700 2,050 1,500 Total Operating Revenues 11,505,765 30,800 204,000 1,203,927 297,050 458,053 Other sources Transfers-In from other funds 1,139,732 - - 1,445,000 - Sale of assets - Bond/Loan Proceeds - TOTAL REVENUES 12,645,497 30,800 204,000 2,648,927 297,050 458,053 EXPENDITURES Source of Supply - Personnel 4,843,321 - 48,946 1,615,718 229,497 234,897 Operating & Maintenance 3,647,717 40,000 161 1,139,775 67,007 217,343 Capital 1,381,800 13,110 500,000 29,500 - 20,000 Total Operating Expenditures 9,872,838 53,110 549,107 2,784,993 296,504 472,240 Debt Service - Other uses Transfers/reserves 1,928,000 - TOTAL EXPENDITURES 11,800,838 53,110 549,107 2,784,993 296,504 472,240 NET SOURCE (USE) OF FUNDS 844,659 (22,310) (345,107) (136,066) 546 (14,187) FUND BALANCES, Beginning 3,745,498 32,574 425,054 189,152 290,070 196,773 (unrestricted) ALLOCATION CHANGES 1,017,125 - FUND BALANCES, End of Year 3,573,032 $10,264 $79,947 $53,086 $290,616 $182,586 (unrestricted) Week 1-5 TOWN OF ESTES PARK Financial Overview - All Funds - 2011 Budget inds Fiduciary Funds Enterprise Funds Vehicle Police - Light & % of Replacement Pension Theater Power Water Total Total $-$-$-$-$- 8,234,167 27.33% 0 0 0 0 0 1,703,040 5.65% I ./ 0 0 0 0 0 12,500 0.04% 0 2,640 0 202,217 10,250 804,129 2.67% 278,526 0 0 12,564,144 3,276,066 19,197,302 63.71% 20,000 0 600 50,000 30,000 182,900 0.61% 298,526 2,640 600 12,816,361 3,316,316 30,134,038 100.00% - 2,584,732 298,526 2,640 600 12,816,361 3,316,316 32,718,770 - - 5,922,716 160,561 6,083,277 21.05% - - 2,239,794 1,310,291 10,522,464 36.42% - 2,640 21,000 2,252,853 1,280,472 8,668,968 30.00% 464,000 - 724,872 486,000 3,619,282 12.53% 464,000 2,640 21,000 11,140,235 3,237,324 28,893,991 100.00% - - 448,319 429,830 878,149 1,023,467 116,265 3,067,732 464,000 2,640 21,000 12,612,021 3,783,419 32,839,872 (165,474) - (20,400) 204,340 (467,103) (121,102) 2,178,832 335 435,696 3,879,230 1,832,940 13,206,153 - 1,017,125 $2,013,358 $335 $415,296 $4,083,570 $1,365,837 12,067,926 Week 1-6 TOWN OF ESTES PARK Financial Overview - General Fund - 2011 Budget . General Community Building Legislative Judicial Executive Elections Finance Development Maintenance 1000 1100 1200 1300 1400 1500 1600 1700 REVENUE Taxes $8,234,167 $ -$-$ -$-$ -$ -$ - General (PILOTs, cigrtte, rent, etc) 264,472 - - - - Grant related Departmental - 300 200 303,624 - 44,483 65,000 191,651 Interest 70,250 - Total Operating Revenues 8,568,889 300 200 303,624 0 44,483 65,000 191,651 ' Other sources Transfers-In from other funds 1,139,732 - - TOTAL REVENUES 9,708,621 300 200 303,624 - 44,483 65,000 191,651 EXPENDITURES Personnel 0 80,882 41,877 218,865 0 316,965 335,367 34,403 Operating & Maintenance 0 114,867 2,250 227,700 6,500 76,157 68,020 455,414 Capital 0 0 0 0 0 0 0 0 Total Operating Expenditures 0 195,749 44,127 446,565 6,500 393,122 403,387 489,817 Other uses Transfer - Community Services Fund 1,445,000 0 0 0 0 0 0 0 Transfer - Fire Services Fund 483,000 0 0 0 0 0 0 0 TOTAL EXPENDITURES 1,928,000 195,749 44,127 446,565 6,500 393,122 403,387 489,817 NET SOURCE (USE) OF FUNDS 7,780,621 (195,449) (43,927) (142,941) (6,500) (348,639) (338,387) (298,166) DEPT./FUND BALANCES, Beginning - (unrestricted) CHANGES IN ALLOCATIONS Community Reinvest allocation 800,000 0 0 0 0 0 0 0 SOPA allocation 217,125 0 0 0 0 0 0 0 DEPT./FUND BALANCES, End of Year - $ (195,449) $ (43,927) $ (142,941) $ (6,500) $ (348,639) $ (338,387) $ (298,166) Week 1-7 TOWN OF ESTES PARK Financial Overview - General Fund - 2011 Budget ' Employee Protective % of Benefits Subsidies Police Inspections Engineering Streets Parks Transportation 1800 1900 2100-75 2300 2400 3100 5200 5600 Total Total - $ - $ $ $$-$-$- 38,234,167 71.57% - - 264,472 2.30% - - 466,000 956,000 - - 1,422,000 12.36% 6,500 - 382,965 139,500 100 378,053 2,500 - 1,514,876 13.17% - - - 70,250 0.61% Â· 6,500 0 382,965 139,500 466,100 1,334,053 2,500 0 11,505,765 100.00% - - - 1,139,732 6,500 - 382,965 139,500 466,100 1,334,053 2,500 - 12,645,497 0 0 2,500,012 316,419 51,509 388,838 558,184 0 4,843,321 49.06% 163,688 272,050 435,802 51,493 574,190 614,587 380,227 204,772 3,647,717 36.95% 0 '0 2,300 0 0 1,376,000 3,500 0 1,381,800 14.00% 163,688 272,050 2,938,114 367,912 625,699 2,379,425 941,911 204,772 9,872,838 100.00% 0 0 0 0 0 0 0 0 1,445,000 0 0 0 0 0 0 0 0 483,000 163,688 272,050 2,938,114 367,912 625,699 2,379,425 941,911 204,772 11,800,838 (157,188) (272,050) (2,555,149) (228,412) (159,599) (1,045,372) (939,411) (204,772) 844,659 3,745,498 0 0 0 0 0 0 0 0 800,000 0 0 0 0 0 0 0 0 217,125 $ (157,188) $ (272,050) $ (2,555,149) $ (228,412) $ (159,599) $ (1,045,372) $ (939,411) $ (204,772) $ 3,573,032 Week 1-8 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/mtc, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/otracking, equipment costs, fueltracking, DOT records, replacementrecommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. mid brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services $262,144 $270,000 $275,325 $295,000 Investment income 1,614 3,800 2,050 2,050 Miscellaneous 924 0 0 0 - Total Revenues 264,682 273,800 277,375 297,050 Expenses Personnel Services Salaries 157,280 154,823 Benefits 65,647 74,674 208,193 223,333 222,927 229,497 Operations & Maintenance 51,687 58,482 57,749 67,007 Total Current Expenses 259,880 281,815 280,676 296,504 Capital 0 0 0 0 Subtotals 259,880 281,815 280,676 296,504 Rollovers 0 0 0 0 Total Expenses 259,880 281,815 280,676 296,504 increase/decrease from prior year 3% -15% 0% 6% Excess (deficiency) of revenues over 4,802 (8,015) (3,301) 546 expenditures other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 4,802 (8,015) (3,301) 546 Beginning Fund balance 288,569 293,371 293,371 290,070 Ending Fund balance $293,371 $285,356 $290,070 $290,616 Week 1-9 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2011 Budget SCOPE OF SERVICES 1 * Services: vehicle/equipment repair/mtc, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall m&nagement, billing re: vehicles, ASE certified mechanics * Records management w/otracking, equipment costs, fuel tracking, DOT records, replacementrecommendations * Special projects: equip police vehides, equipment training * Miscellaneous: L&P special const. mid brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, bannermounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Director of Public Works O.10 O.10 O.10 O.10 Public Works Superintendent 0.34 0.34 0.34 0.34 Lead Mechanic 1.00 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 1.00 -Â· Seasonal Mechanic (FTE) 0.51 0.50 0.50 0.50 Operations and Maintenance expenses include: IT Services 9,884 7,182 7,182 7,182 Maintenance contracts 2,438 7,090 2,634 6,650 Buildings 1,876 4,200 4,200 11,200 Machinery/tools 1,650 1,100 1,100 1,650 Future vehicle replacement 3,600 0 0 0 Shop Equipment 10,010 10,000 10,000 10,300 Education & training 2,421 4,580 4,580 4,580 Utilities 5,267 7,265 6,800 7,265 Depreciation (38,998) 0 0 6 Capital includes: columnar vehicle lift 38,765 0 0 0 building expansion 0 0 0 0 Week 1 - 10 Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2011 Account Account Name Budget Number Detail 616 21-01 Property 1,219 21-02 Liability Insurance Premiums 1,835 7,182 22-09 IT Services Professional Services/Fees 7,182 100 23-01 Publication fees Publishing 100 6,650 25-01 Maintenance contracts 1,794 Telephone 400 Motorola 4,456 H.T.E. (acct software) 11,200 25-02 Buildings 3,200 General maintenance/repair 8,000 Vehicle exhaust rpr/replace 1,100 25-03 Furniture/fixtures 4,000 25-04 Vehicle Maintenance and fuel 1,650 25-05 Machinery/tools 0 25-44 Future vehicle purchase Maintenance & repair 24,600 2,850 26-01 Office Supplies 50 26-02 Freight/shipping 500 26-06 Small tools 400 26-13 Medical 550 26-17 Catering/special circumstances 1,000 26-23 Furniture/fixtures 2,700 26-33 Data processing 10,300 26-48 Shop equipment 3,500 Diagnostic software upgrade 2,500 Alldata - online service manual 2,500 Porta-power replacement 1,800 Transmission Jack replacement Materials and Supplies 18,350 1,200 27-01 Personal safety equipment 1,175 27-02 Uniform allowance 4,580 27-04 Education/Training 630 Snow & Ice conference 650 American Public Works Assoc (Gunnison) 750 RM Fleet Mgrs Assoc Conference 1,200 Sweeper/aerial training Week 1 - 11 Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2011 Account Account Name Budget Number Detail 1,000 Equipment diagnostic training 350 DOT regulatory training 480 27-05 Member Dues/Subscriptions 240 27-06 Employee Recognition (3 @ $80) Job Performance Expenses 7,675 600 28-01 Telephone , 4,200 28-02 Natural gas 1,800 28-03 Electrical energy 200 28-04 Water 465 28-05 Sewer Utility Expenditures 7,265 Total Operations & Maintenance Costs 67,007 0 Capital Equipment 0 Week 1 - 12 Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support AtV - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water S(ADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Budget Revised Budget Budget 2009 2010 2010 2011 Revenues $458,455 $469,929 $470,379 $458,053 Expenses Personnel Services Salaries 159,032 155,939 Benefits 68,833 78,958 215,837 227,389 227,865 234,897 Operations & Maintenance 178,660 223,402 199,804 217,343 Total Current Expenses 394,497 450,791 427,669 452,240 Capital 0 0 23,900 20,000 Subtotal 394,497 450,791 451,569 472,240 Rollovers 0 24,049 0 0 TotaIExpenses 394,497 474,840 451,569 472,240 inc/dec over prior year 18% -6% -5% 5% Increase (decrease) in Fund balance 63,958 (4,911) 18,810 (14,187) Beginning Fund balance 114,005 177,963 177,963 196,773 Ending Fund balance* $177,963 $173,052 $196,773 $182,586 *Fund balance is accumulating for future phone system replacement Personnel Services Director of Utilities 0.05 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 1.00 Support Analyst 1.00 1.00 1.00 1.00 IT Support 0.50 0.50 0.50 0.50 Revenues 458,669 469,929 470,379 458,053 IT Services 387,947 399,807 399,807 399,805 Phone maintenance fees 68,822 68,822 68,822 56,748 Interest income 1,900 1,300 1,500 1,500 Week 1 - 13 Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support AN - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management , Budget Revised Budget Budget 2009 2010 2010 2011 Other 0 0 250 0 Operations & Maintenance includes: Software maintenance contracts 98,872 107,097 107,097 101,289 Future vehicle replacement 0 1,000 1,000 1,000 Data processing software 15,000 15,000 15,000 10,000 Data processing equipment 22,162 56,969 9,400 37,952 Data processing 13,955 14,000 14,000 14,000 (electrical and cooling needs, Front Range Internet) Communication equipment 788 12,000 12,000 12,000 Education/training 620 2,500 2,500 2,500 Telephone service 27,984 30,000 30,000 30,000 Depreciation (29,657) 0 0 0 Capital Data processing equipment D2D backup 5,000 0 0 0 DVR 8,500 0 0 0 LAN MGR PC replacement 3,000 0 0 0 New (8) HP proliant services (split w/ L&0) 0 0 23,900 0 Other equipment Digital capture board room 11,750 0 0 0 AV Board rm repl (5yr plan, '11 is yr 2 of 5) 11,750 0 0 20,000 40,000 0 23,900 20,000 Â· 4 Week 1 - 14 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2011 Account Account Name Budget Number Justification 180 21-01 Property 1,027 21-02 Liability Insurance Premiums 1,207 101,289 25-01 Maintenance contracts 55,000 H.T.E. software H.LE. graphical license 1,500 2,500 .IBM support line 300 IBM alert options 10,000 Annual CCTV security mtc (CCTV = closed-circuit TV) 12,000 Cisco/Websense firewall content 3,000 McAfee Virus/spyware 2,000 Net motion (wireless) 3,000 Quantum tape backup 4,000 Qualys Int/Ext security scan 2,000 Plotter maintenance 1,200 Blackberry server maintenance 2,400 Cybernetics virtual tape drive 2,389 Phone (6) 2,500 25-04 Vehicle Maintenance 1,000 25-44 Future Vehicle Purchase Repair and Maintenance 104,789 1,000 26-01 Office Supplies 500 26-04 Freight/shipping 10,000 26-32 Data processing software 10,000 H.T.E. Navaline 37,952 26-33 Data processing equipment 5,000 Networking equipment 25,000 Network servers 5,000 Cell extender/subscriber units 2,952 Blackberry service 14,000 26-35 Data processing 5,000 Electrical/cooling needs 9,000 Front Range Internet ISP 1,000 26-42 Omce equipment 12,000 26-46 Communication equipment 7,000 AV room misc equipment/upgrades 5,000 Security expansion (door locks, cameras) Materials and Supplies 76,452 195 27-02 Uniform allowance 2,500 27-04 Education/training 1,500 27-05 Member dues/subscriptions Week 1 - 15 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2011 Account Account Name Budget Number Justification 200 27-06 Employee recognition (2.5 @ $80) 500 Â· 27-07 Mileage reimbursement Job Performance 4,895 30,000 28-01 Telephone Utility Expenditures 30,000 Total Operations & , Maintenance Costs 217,343 33-36 Other equipment 20,000 AV Board room replacement Capital Equipment 20,000 Week 1 - 16 Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2011 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Revenues - future vehicle purchases $531,380 $488,246 $392,796 $278,526 Interest/other income 10,855 17,000 20,000 20,000 Total Revenues 542,235 505,246 412,796 298,526 Expenses Personnel Services O 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 18,578 370,500 370,500 464,000 Rollovers 0 152,619 0 0 TotaIExpenses 18,578 523,119 370,5qp 464,000 Excess (deficiency) of revenues over 523,657 (17,873) 42,296 (165,474) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 523,657 (17,873) 42,296 (165,474) Beginning Fund balance 1,612,879 2,136,536 2,136,536 2,178,832 Ending Fund balance $2,136,536 $2,118,663 $2,178<832 $2,013,358 Other financing sources (transfers in, pre-2008) Revenues Revenues Revenues Revenues Transfers-in considered revenues beginning in 2008 General 207,991 181,113 181,113 88,995 Museum 2,220 2,220 2,220 1,110 Special Events (CVB) 34,747 30,900 30,900 4,621 Fire 96,031 95,450 0 0 Ught and Power 137,491 137,963 137,963 140,350 Water 49,300 39,600 39,600 42,450 Fleet 3,600 0 0 0 IT 0 1,000 1,000 1,000 531,380 488,246 392,796 278,526 Vehicles scheduled for purchase/replacement Summary ofvehicles purchased 0 0 0 0 101-2100 (Police), 6102-C - '02 Ford Crown Vic 24,500 0 0 0 101-2100 (Police), G78A -'03 Dodge Intrepid 24,500 0 0 0 101-3100 (Streets), G-70C - '05 John Deere (2 yr lease) 20,000 0 0 0 Week 1 - 17 Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2011 Budget PURPOSE Tofund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. Budget Revised Budget Budget 2009 2010 2010 2011 101-5200 (Parks), G-22A - '93 Ford F350 4x2 40,000 0 0 0 101-5200 (Parks), G-42 - '97 Cushman Truckster 22,000 0 0 0 502 (L&P), 93327A - '98 F700 Bucket (4)<4) 235,000 0 0 0 502 (L&P), 93334A - '03 Jeep Liberty 25,000 0 0 0 101-2100 (Police), G-988 - '00 Jeep Cherokee 4x4 0 27,500 27,500 0 101-3100 (Streets), G-97A- '96 Elgin Pelican 0 185,000 185,000 0 101-5200 (Parks), G-59A-'97 Cushman White Truck 0 22,000 22,000 0 502 (L&P), 93314C - '05 Jeep Liberty 0 25,000 25,000 0 502 (L&P), 93315A - '97 Ford F1504x4 0 26,000 26,000 0 503 (Water), 9037-'03 GMC 2500HD 4x4 0 40,000 40,000 0 222 (CVB), G-103- '88 Ford 545A Tractor 0 45,000 45,000 0 101-3100 (Streets) G-100B Ford F-250 4x4 0 0 0 35,000 101-3100 (Streets) G-53A '00 Freightliner FL-80 4x4 0 0 0 185,000 101-3100 (Streets) G-7OE '09 John Deere 544J 0 0 0 20,000 101-5200 (Parks) (3-56A '01 Cushman Truckster 0 0 0 12,000 101-5200 (Parks) G-69A '00 Ford F250 4x4 0 0 0 33,000 502 (L&P) 93317 '99 Jeep Cherokee 4*4 0 0 0 26,500 502 (L&P) 93318B '01 Ford F-150 4x4 0 0 0 25,000 502 (L&P) 9332OD '06 GMC K3500 4x4 0 0 0 44,000 222 (Special Events) G-115A '01 J/D Gator 0 0 0 12,000 503 (Water) '00 GMC K1500 4x4 0 0 0 27,500 503 (Water) 9036 '04 Ford F350 4x4 0 0 0 44,000 391,000 370,500 370,500 â€¢ 464,000 Week 1 - 18 09/24/10 Projected Statement of Revenues, Expenditures, and Fund Balance GeneraIFund Town of Estes Park - 2011 Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues $9,546,220 $9,704,627 $9,670,179 $11,505,765 Expenditures Personnel Services Salaries 3,371,970 3,405,362 Benefits* 1,259,108 1,437,959 4,403,011 4,680,336 4,631,078 4,843,321 Operations and Maintenance 2,929,120 3,057,188 3,253,844 3,647,717 Total Cu rrent Expenses 7,332,131 7,737,524 7,884,922 8,491,038 Capital 127,457 555,800 931,765 1,381,800 Subtotal 7,459,588 8,293,324 8,816,687 9,872,838 Rollovers 0 557,163 0 0 Total Expenses $7,459,588 $8,850,487 $8,816,687 $9,872,838 Excess (deficiency) of revenues over expenditures 2,086,631 854,140 853,492 1,632,927 Other financing uses (cont/transfers out) (3,271,254) (2,908,000) (2,908,000) (1,928,000) Other financing sources (transfers in) L&P/W ater 1,075,566 1,115,162 1,114,456 1,139,732 Community Reinvestment Fund (closure) 0 0 1,811,041 0 Catastrophic Loss Fund (closure) 0 0 1,440,920 0 Medical Insurance Fund (closure) 0 0 163,364 0 Increase (decrease) in fund balance ( 109,059) (938,698) 2,475,273 844,659 (Estimated) beginning fund balance 4,631,244 4,522,186 4,522,186 6,997,459 (Estimated) ending fund balance $4,522,186 $3,583,487 $6,997,459 $7,842,118 Weekl-19 09/24/10 Projected Statement of Revenues, Expenditures, and Fund Balance GeneraIFund Town of Estes Park - 2011 Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Fund Balance Components Total General Fund Balance 6,997,459 7,842,118 Catastrophic Loss components TABOR calculation 525,000 525,000 EPHA loan 268,939 268,939 Nonspecified 646,981 646,981 f Community Reinvestment Fund Society for Permforming Arts (SOPA) 434,250 651,375 Nonspecified 1,376,791 2,176,791 Total restrictions/commitments 3,251,961 4,269,086 Unrestricted Fund Balance 3,745,498 3,573,032 Gen fund bal/(Total Expenses + Transfers Out) 42% 30% 32% 30% * Benefits Benefits as a % of salaries: FICA/medicare 7.65%; retirement avg 11.0%; insurances -23.3% (Medical/life/dental/vision/EAP/workers comp) Fund cash flow summary Total monies in 10,621,784 10,819,789 14,199,960 12,645,497 total monies out 10,730,842 11,758,487 11,724,687 11,800,838 net change in cash position (109,059) (938,698) 2,475,273 844,659 Week 1 - 20 General Fund Revenue Detail Town of Estes Park - 2011 Budget Original Budget Revised Budget Budget 2009 2010 2010 2011 Taxes $7,796,995 $7,919,485 $7,877,453 $8,234,167 Intergovernmental 40,278 35,145 35,145 35,500 (cigarette, mineral) Current 11,866 12,500 12,500 12,500 (rentals} Miscellaneous 205,421 214,027 214,027 216,472 (lieu of taxes) Interest 16,007 42,280 31,000 70,250 ; Departmental revenues 1,475,653 1,481,190 1,500,054 2,936,876 Subtotal 9,546,220 9,704,627 9,670,179 11,505,765 Proceeds from: EPHAIoan 0 0 0 0 Transfers Light & Power 958,589 998,897 999,456 1,023,467 Water 109,060 116,265 115,000 116,265 Fire Fund 7,917 0 0 0 Community Reinvestment 0 0 1,811,041 0 Catastrophic Loss 0 0 1,440,920 0 Medical Fund 0 0 163,364 0 Total transfers 1,075,566 1,115,162 4,529,781 1,139,732 Total Revenue $10,621,786 $10,819,789 $14,199,960 $12,645,497 inc/dec over prior year -14% 2% 31% -11% Revenue detail Taxes Property $307,124 $330,073 $330,073 $335,000 Ownership - license plate fees 22,483 31,710 18,600 25,000 Sales - General 6,852,574 6,900,000 6,900,000 7,233,100 Sales - vehicles sold in EP 1,623 3,171 2,025 2,500 Use - vehicles sold outside EP 173,166 184,976 157,200 165,000 Prop tax - late pmnt fees 1,778 1,321 1,321 1,300 Telephone franchise 15,864 21,140 21,140 22,000 Natural gas franchise 105,128 137,411 137,411 137,500 Cable TV franchise 71,570 52,850 52,850 53,000 Electric franchise 189,947 198,809 198,809 201,743 Water franchise 55,738 58,024 58,024 58,024 7,796,995 7,919,485 7,877,453 8,234,167 Departmental Revenues Legislative 731 317 403 300 judicial 211 264 264 200 Executive 344,097 317,101 318,851 303,624 Elections 18,972 0 0 0 Finance/Administration 25,221 27,328 37,272 44,483 Community Planning 90,028 63,949 67,194 65,000 Buildings 189,443 191,651 191,651 191,651 Benefits 0 0 0 6,500 Community Service 20,000 0 0 0 Police 309,205 389,833 390,673 382,965 Protective Inspections 157,415 136,882 137,382 139,500 Engineering 187 476 476 466,100 Streets 306,418 347,364 349,863 1,334,053 Parks 8,025 6,025 6,025 2,500 $1,475,653 31,481,190 $1,SOO,054 $2,936,876 -- Week 1 - 21 General Fund Expense by Department Town of Estes Park - 2011 Budget Original Revised Budget Budget Budget 2009 2010 2010 2011 Legislative (1100) $159,004 2.1% $180,355 2.0% $175,876 2.0% $195,749 2.0% Judicial (1200) 40,725 0.596 43,772 0.5% , 41,365 0.5% 44,127 0.4% Executive (1300) 428,107 5.7% 430,145 4.9% 433,750 4.9% 446,565 4.5% Elections (1400) 0 0.0% 18,600 0.2% 18,600 0.2% 6,500 0.1% Finance (1500) 316,871 4.2% 354,977 4.0% 366,513 4.2% 393,122 4.0% Community Development (1600) 370,334 5.096 399,591 4.5% 399,232 4.5% 403,387 4.1% Buildings (1700) 523,801 7.096 491,864 5.6% 499,239 5.7% 489,817 5.0% Employee Benefits (1800) 27,217 0.4% 34,000 0.4% 30,600 0.3% 163,688 1.7% r Community Service Grants (1900) 398,991 5.3% 317,400 3.6% 317,400 3.6% 272,050 2.8% Police Patrol (2100) 1,808,897 24.2% 1,877,427 21.2% 1,888,645 21.4% 1,944,189 19.7% Dispatch (2155) 711,484 9.5% 796,275 9.0% 719,057 8.2% 736,625 7.5% ' Community Service (2175) 226,956 3.0% . 287,793 3.3% 286,798 3.3% 257,300 2.696 Protective Inspections (2300) 369,266 5.0% 356,941 4.0% 359,552 4.1% 367,912 3.7% Engineering (2400) 84,142 1.1% 123,980 1.4% 126,529 1.4% 625,699 6.3% Streets (3100) 1,004,361 13.5% 1,983,286 22.4% 1,994,831 22.6% 2,379,425 24.1% Parks (5200) 822,125 11.0% 976,526 11.0% 971,145 11.0% 941,911 9.5% Transportation (5600) 167,306 2.2% 177,555 2.0% 187,555 2.1% 204,772 2.1% Subtotal 7,459,588 100.0% 8,850,487 100.0% 8,816,687 100.0% 9,872,838 100.0% Transfers/Contingencies Community Reinvestment 500,000 4.7% 800,000 6.8% 800,000 6.8% 0 0.0% Museum 244,950 2.3% 285,000 2.4% 285,000 2.4% 285,000 2.4% Senior Center 155,804 1.5% 160,000 1.4% 160,000 1.4% 160,000 1.4% CVB 1,870,000 17.4% 1,180,000 10.0% 1,180,000 10.1% 1,000,000 8.5% Fire Services 300,500 2.8% 483,000 4.1% 483,000 4.1% 483,000 4.1% EPURA 200,000 1.9% 0 0.0% 0 0.0% 0 0.0% 3,271,254 30.5% 2,908,000 24.7% 2,908,000 24.8% 1,928,000 16.3% Total Expenditures $10,730,842 100.0% ** $11,75Â¥87 100.0% $11,724,687 100.0% $11,800,838 100.0% inc/dec over prior year -8% 10% 9% 1% ** 2010 Original budget includes rollovers of $557,163 Week 1 - 22 General Fund Legislative, #101-1100 (Mayor & Town Board) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Mayor and Board of 6 Town Trustees provide broad policy direction. * Develop strategic plans as necessary * Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Reoppoint advisory committees annually * Town Board approves budget annually Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $29,270 $31,450 Benefits 41,600 49,432 $58,877 $64,501 $70,870 $80,882 Operations & Maintenance 100,127 115,854 105,006 114,867 Total Current Expenses 159,004 180,355 175,876 195,749 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $159,004 $180,355 $175,876 $195,749 inc/dec over prior year 46% 13% -2% 11% Revenues 731 317 403 300 Personnel Levels Mayor 1.00 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 6.00 Operations & Maintenance Ord./Plans/studies as needed 3,440 8,200 8,200 8,200 Volunteer Recognition 13,884 10,800 10,800 10,800 Education/Training 18,230 24,500 19,500 19,500 Citizen's Information Academy 1,133 1,500 1,500 1,500 Dues/subscriptions 10,433 10,454 10,454 10,454 Pride Awards 2,525 4,000 4,000 4,000 Mayors contingency fund* 48,384 45,000 35,000 45,000 * 2010 revised - $10,000 moved to transportation Week 1 - 23 Town of Estes Park Detail budget information Legislative 101-1100-411 (Mayor and Board) 2011 Account Account Name Budget Number Detail 2 21-01 Property 161 21-02 Liability Insurance Premiums 163 3,000 22-04 Ordinance Revision Fees 5,200 22-98 Plans/studies as needed Professional Services/Fees 8,200 1,700 26-01 Office Supplies 300 26-02 Postage 300 26-03 Printing/Forms 10,800 26-17 Volunteer Recognition Luncheon 11,560 26-17 Catering/Special Circumstances Materials and Supplies 24,600 19,500 27-04 Education/Training details 11,500 27-04 5 out of state 6,500 27-04 5 in state 1,500 27-04 CIA class 10,454 27-05 Dues/subscriptions details 7,378 27-05 Colo Municipal League 1,117 27-05 National League Cities 1,650 27-05 Colo Assoc of Ski Towns 309 27-05 Other dues/sub as needed 1,00027-06 Employee Recognition 750 27-07 Mileage Reimbursement Job Performance Expenses 31,704 Utility Expenditures 1,200 28-01 Telephone Other Current Expenses 4,000 29-40 Pride Awards Mayor's Contingency 45,000 60-01 Contingency Fund for Mayor Total Operations & Maintenance Costs 114,867 Capital Equipment 0 Week 1 - 24 GeneraIFund Judicial, #101-1200 (Municipal Court) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Provide fairandimpartialapplication of Town codestoincludethe modeltraffic code * Manage and review sentencing of offenders * Assist with certification of municipal election results * Provide for the swearing-in of Town elected officials Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $31,686 $33,845 Benefits 7,443 8,032 - $39,784 $41,705 $39,129 $41,877 Operations & Maintenance 941 2,067 2,236 2,250 Total Current Expenses 40,725 43,772 41,365 44,127 Capital 0 0 0 0 TotaIExpenses $40,725 $43,772 $41,365 $44,127 inc/dec over prior year -196 7% 2% 7% Revenues 211 264 264 200 Personnel Levels Judge 0.50 0.50 0.50 0.50 Court Clerk 0.50 0.50 0.50 0.50 Assistant Judge contracted contracted contracted contracted 5% salary increase by ordinance in even-numbered years (next = '12) Week 1 - 25 / Town of Estes Park Detail budget information Judicial 101-1200-412 (Municipal Court) 2011 Account Account Name Budget Number Justification 211 21-02 Liability Insurance Premiums 211 Prof services/fees 250 22-98 Translator fees ' 167 26-01 Office Suppliek i28 26-02 Postage 69 26-17 Printing/Forms Materials and Supplies 364 749 27-04 Education/Training , 576 27-05 Member Dues/Subscriptions (Bar Assoc, Clerk/Judge Assoc) 100 27-06 Employee recognition (1 @ $80) emp rec contingency for cont. judge Job Performance Expenses 1,425 Total Operatiolls & Maintenance Costs 2,250 Capital Equipment O Week 1 - 26 GeneraIFund Executive, #101-1300 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Implementation of Town Board goals and strategic plan(s) * Provide operational oversight of Town Departments * Supervise enforcement of laws and ordinances * Maintain official documents and records I Oversight of legal publications * Minutes for Town Board and Committee meetings * Preparation and monitoring of annual budget * Manage business and liquor licensing * Oversight of public information programs and publications * Serve orfacilitate as tioison between Town and community groups as needed * Staff support to the Mayor and Town Board of Trustees Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $168,650 $166,552 Benefits 49,021 52,313 $199,327 $218,016 $217,671 $218,865 Operations & Maintenance 228,781 212,129 216,079 227,700 Total Current Expenses 428,107 430,145 433,750 446,565 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $428,107 $430,145 $433,750 $446,565 inc/dec over prior year 26% 0% 1% 3% Revenues 344,097 317,101 318,851 303,624 Liquor occupation licenses 55,502 52,851 52,851 51,624 General occupation licenses 255,730 264,250 264,250 250,000 Other 32,865 0 1,750 2,000 Personnel Levels Town Administrator 0.38 0.38 0.38 0.38 Deputy Town Administrator 0.38 0.38 0.38 0.38 Town Clerk 0.38 0.38 0.38 0.38 Deputy Town Clerk 0.38 0.38 0.38 0.38 Public Information Officer 0.38 0.38 0.38 0.38 Secretary 111 (PT) 0.38 0.38 0.38 0.38 Operations & Maintenance Legal 90,000 90,000 90,000 90,000 ITServices 29,652 40,699 40,699 40,699 Newsletter 5,000 5,000 5,500 5,500 Annual report 1,700 1,700 1,700 1,700 LMD Expenses 17,750 0 0 0 Department assessment 20,000 0 0 0 Furniture/fixtures 2,164 0 0 0 Education/training 17,500 23,000 23,000 21,000 Week 1 - 27 Town of Estes Park Detail budget information Executive 101-1300-413 2011 Account Account Name Budget Numbek Justification 168 21-01 Property 1,058 21-02 Liability Insurance Premiums 1,226 750 22-07 Recording Fees 90,000 22-08 Legal 40,699 22-09 IT Services 3,700 22-98 Public information as needed 5,500 22-98 Newsletter 1,700 22-98 Annual report 7,000 22-98 Website mgt 12,000 22-98 Citizen survey Professional Services/Fees 161,349 Publication Fees 2,500 23-01 Publishing 6,583 25-01 Phone 500 25-01 Clerk's index 1,100 25-01 Copy machine maintenance Maintenance Contracts 8,183 5,000 26-01 Office Supplies 7,000 26-02 Postage (incl. Newsletter - $2,700) 1,500 26-03 Printing/Forms 100 26-04 Freight/Shipping 6,000 26-17 Catering/Special Circumstances 5,400 26-33 Data Processing Equipment (Deputy Town Administrator, Materials and Supplies 25,000 Town Clerk desktops) 21,000 27-04 Education/Training 12,500 27-04 Out of state (5) 7,500 27-04 In state (5) 1,000 27-04 misc training 2,952 27-05 Member Dues/Subscriptions 202 27-05 Newspapers 90 27-05 Colo Muni Clerks Assoc 250 27-05 Intl Inst of Muni Clerks 1,000 27-05 Intl City/Cty Mgrs Assoc 65 27-05 Colo City/Cty Mgrs Assoc 215 27-05 Colo Assoc of Transit Agencies 275 27-05 Rotary - TA 75 27-05 Colo Public Info Officers Assoc 80 27-05 Nat Info Officers Assoc Week 1 - 28 Town of Estes Park Detail budget information Executive 101-1300-413 2011 Account Account Name Budget Number Justification 375 27-05 3 City/Cty Cmnctn/Mkt Assoc 325 27-05 Misc 2,190 27-06 Employee Recognition 720 27-06 9 Dept heads 200 27-06 2.5 employees @ $80 1,270 27-06 127 employees @ $10 ' 700 27-07 Mileage Reimbursement Job Performance Expenses 26,842 Utility Expenditures 2,600 28-01 Telephone Total Operations & Maintenance Costs 227,700 Capital Equipment O Week 1 - 29 General Fund Elections, #101-1400 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Provide administrative oversight of all municipal elections to include regular elections and special elections as called Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services $0 50 $0 $0 Operations & Maintenance - 18,600 18,600 6,500 Total Current Expenses 0 18,600 18,600 6,500 Capital 0 0 0 0 Total Expenses $0 $18,600 $18,600 $6,500 inc/dec over prior year -100% 0% 0% -65% Revenues Reimbursement from Local Marketing District Election - Nov 2008 18,972 0 0 0 Personnel Levels none Week 1 - 30 Town of Estes Park Detail budget information Elections 101-1400-414 2011 Account Account Name Budget Number Justification Professional Services/Fees 600 22-25 Judges Publication Fees 100 23-01 Publishing 26-01 Office Supplies 4,100 26-01 Municipal election ' 1,500 26-02 Postage Materials and Supplies 5,600 Catering/Special Circumstances 200 26-17 Catering Total Operations & Maintenance Costs 6,500 Capital Equipment 0 Week 1 - 31 GeneraIFund Finance, #101-1500 Town of Estes Park - 2011 Budget SCOPE OF SERVICES I Act as a "front desk'* for Town Hall - information/billing requests. phone answering * Generate, process and manage utility billing process * Process personnel activity, risk management * Provide internal/external reports tostaff, public. bodrd, other interested parties * Budget and CAFR preparation/presentation ' * Manage cashflow, accounts payable/receivoble functions â€¢ Provide servicesforother governmentalentities (EPURA, EVRPD, EVPLD), including Fire Services Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $206,856 $222,163 Benefits 77,953 94,802 -- $249,004 $279,351 $284,809 $316,965 Operations & Maintenance 67,867 75,626 81,704 76,157 Total Current Expenses 316,871 354,977 366,513 393,122 Capital '10 0 0 0 Total Expenses $316,871 $354,977 $366,513 $393,122 inc/dec over prior year 21% 12% 16% 7% Revenues 25,221 27,328 37,272 44,483 EVFD accounting 0 5,000 15,000 15,450 EVPLD accounting 21,145 21,144 21,144 21,778 LETA admin fee 3,319 0 0 3,775 LMD admin fee 0 1,128 1,128 3,480 Miscellaneous counter sales/services 300 56 0 0 Personnel Levels* Finance Officer 0.50 0.55 0.55 0.60 Administrative Clerk 0.19 0.14 0.14 0.10 Accounts Payable/Utility Billing Specialist 0.54 0.57 0.57 0.60 Accountant 1 0.50 0.55 0.55 0.60 Accounting Manager 0.50 0.55 0.55 0.60 Human Resources Manager 0.36 0.48 0.48 0.60 Payroll/HR Technician 0.60 0.60 0.60 0.60 *2011 is final year of 6-yr migration of staff costs from utilities to Finance to more accurately reflect activity/tasks Operations & Maintenance Auditing 28,729 5,625 7,453 7,453 7,453 (split between Finance, L&P, Water) IT Services 29,652 28,729 28,729 Education/training 5,245 6,020 1,770 8,020 Dues/subscriptions 1,832 1,909 1,813 1,909 Week 1 - 32 Town of Estes Park Detail budget information Finance 101-1500-415 2011 Account Account Name Budget Number Justification 7 21-01 Property 1,217 21-02 Liability Insurance Premiums 1,224 7,453 22-01 Auditing 250 22-08 Legal , 28,729 22-09 IT Services 700 22-10 Bank fees 6,300 22-11 County Treasurer 4,556 22-98 Other 531 22-98 Govt Finance Officers Assoc (GFOA) Application fee for award 3,900 22-98 Courier service 125 22-98 Workers comp policy fee Professional Services/Fees 47,988 Publication Fees 1,250 23-01 Publishing 4,183 25-01 Phone System Maintenance Contracts 4,183 2,000 26-01 Office Supplies 3,244 26-02 Postage 2,500 26-03 Printing/Forms (Budgets) 114 26-04 Freight/Shipping 1,000 26-17 Catering/Special Circumstances 500 26-23 Office Furniture file cabinets, counter efficiency 100 26-33 Data processing equipment Materials and Supplies 9,458 8,020 27-04 Education/Training 6,000 27-04 GFOA/RM Leadership 1,136 27-04 8 in-state classes 100 27-04 GFOA resource material 284 27-04 HR class 500 27-Ott H.T.E. (acct software) conference 1,909 27-05 Member Dues/Subscriptions 90 27-05 GFOA national 150 27-05 GFOA state 164 27-05 SHRM (Soc HR Mgmt) 480 27-05 Colo/Ntl HR issues 450 27-05 FMLA Handbook Week 1 - 33 Town of Estes Park Detail budget information Finance 101-1500-415 2011 Account Account Name Budget Number Justification 500 27-05 HR Cafa (21 Bus publishing) 75 27-05 Notary renewal 720 27-06 Employee Rec (9 FTE @ $80) 250 27-07 Mileage Reimbursement Job Performance Expenses 10,899 . ' Utility Expenditures 1,155 28-01 Telephone Total Operations & Maintenance Costs 76,157 Capital Equipment 0 Week 1 - 34 General Fund Community Development, Protective Inspection Summary (1600, 2300) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * see 1600 and 2300 for departmental details Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $447,871 $439,143 Benefits 188,843 212,643 $631,101 $633,381 $636,714 $651,786 Operations & Maintenance 108,499 123,151 122,070 119,513 Total Current Expenses 739,600 756,532 758,784 771,299 Capital 0 0 0 0 TotaIExpenses $739,600 $756,532 $758,784 $771,299 inc/dec over prior year -2% 2% 3% 2% Revenues Community Development (1600) 90,028 63,949 67,194 65,000 Protective Inspections (2300) 157,415 136,882 137,382 139,500 Total 247,443 200,831 204,576 204,500 Week 1 - 35 General Fund Community Development, #101-1600 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Administer Development Code * Administer Improvement Agreements * Code Compliance * Code Maintenance * GIS: zoning, annexations, existing land-use inventory, parcel map, new subdivisions, hazards mapping * Land-use Consultation (walk-in and by-appointment) * Long-Range Community Planning (as workload allows) * Maintain Web Pages * Maintain Zoning Map * Public Information Services: mailings and public notices, publications * Records keeping: land-use approvals, annexations, rezoning, variances * Staff to Planning Commission and Board of Adjustment Original Revised Budget ' Budget 2009 2010 2010 2011 Personnel Services Salaries $228,280 $223,819 Benefits 98,215 111,548 $307,065 $327,215 $326,495 $335,367 Operations & Maintenance 63,270 72,376 72,737 68,020 Total Current Expenses 370,334 399,591 399,232 403,387 Capital 0 0 0 0 Total Expenses $370,334 $399,591 $399,232 $403,387 inc/dec over prior year -2% 8% 8% 1% Revenues (totals) 90,028 63,949 67,194 65,000 Larimer County IGA planner's salary 46,270 44,000 37,694 . 40,000 Larimer County IGA plan reviews 2,517 0 0 0 Application fees 38,912 18,449 28,000 24,500 Guarantee release fees 0 1,000 1,000 0 Other 2,329 500 500 500 Personnel Levels Community Development Director 0.75 0.75 0.75 0.75 Planner 11 2.00 2.00 2.00 2.00 Secretary 111 0.75 0.75 0.75 0.75 Plans Examiner (moved to 101-2300) 0.00 0.00 0.00 0.00 Operations & Maintenance Planning 0- 0 Outsourcing 0 0 Legal 27,360 31,500 31,500 27,500 IT Services 9,884 9,576 9,576 9,576 , Application publications 1,262 1,000 1,000 1,000 Maintenance contracts 4,872 6,634 6,634 6,620 Data processing software/equipment 100 1,600 1,600 0 Education/training 3,454 4,380 4,380 4,000 Member dues/subscriptions 3,405 3,800 3,500 3,800 Interest on deposits 25 500 2,000 500 Week 1 - 36 Town of Estes Park Detail budget information Community Development 101-1600-416 2011 Account Account Name Budget Number Justification 120 21-01 Property 1,464 21-02 Liability Insurance Premiums 1,584 27,500 22-08 Legal 9,576 22-09 IT Services ' 1,000 22-35 Applications (Town and County notices) Professional Services/Fees 38,076 Publication fees 300 23-01 Publication fees Lease 3,300 24-03 Copy machine lease 2,950 25-01 Copy charges -planning dept 676 25-01 Copy charges - other users 1,794 25-01 Telephone system 1,200 25-01 OCE printer Maintenance Contracts 6,620 2,000 26-01 Office Supplies 1,500 26-02 Postage 500 26-03 Printing/Forms 2,000 26-17 Catering/Special Circumstances 1,600 26-32 Software (ARC 9 mtc) Materials and Supplies 7,600 4,000 27-04 Education/Training 1,000 27-04 Amer Inst of Cert Planners - Cont Ed 2,790 27-04 Rocky Mtn Land Use conference 210 27-04 Educational videos/supplies 3,800 27-05 Member Dues/Subscriptions 1,560 27-05 Amer Planning Assoc (APA) - staff 500 27-05 APA-PC 1,300 27-05 APA - subscriptions 375 27-05 Amer Assoc of Landscape Architects 45 27-05 EP Trail Gazette 20 27-05 Other dues/subscriptions as needed 240 27-06 Employee Recognition (3 @ $80) 1,000 27-07 Mileage Reimbursement Job Performance Expenses 9,040 Utility Expenditures 1,000 28-01 Telephone Interest on Deposits 500 29-06 Interest on Deposits Week 1 - 37 Town of Estes Park Detail budget information Community Development 101-1600-416 2011 Account Account Name Budget Number Justification Total Operations & Maintenance Costs 68,020 Capital Equipment O j . - Week 1 - 38 General Fund Protective Inspections, #101-2300 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Addressing (GIS) * Administer Building Code * Administer Flood Plain Ordinance * Code Compliance: Muni/1-code/EVDC Code Maintenance * Coordinate with utility providers, sanitation districts, and health department ' Issue building permits * Maintain Webpage * Plan Reviews and Inspections * Records keeping: permits, complaints, violations, code copies, addressing, variances Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $219,591 $215,324 Benefits 90,628 101,095 $324,037 $306,166 $310,219 $316,419 Operations & Maintenance 45,229 50,775 49,333 51,493 Total Current Expenses 369,266 356,941 359,552 367,912 Capital 0 0 0 0 Rollovers 0 0 0 0 TotaIExpenses $369,266 $356,941 $359,552 $367,912 inc/dec over prior year -2% -3% -3% 2% Revenues (totals) 157,415 136,882 137,382 139,500 Building permit fees 150,000 132,382 132,382 135,000 Sign fees 5,550 3,000 3,500 4,500 Other 1,865 1,500 1,500 0 Personnel Levels Director of Community Development 0.25 0.25 0.25 0.25 Chief Building Official 1.00 1.00 1.00 1.00 Building Inspector l 1.00 1.00 1.00 1.00 Plans Examiner 1.00 1.00 1.00 1.00 Permit Technician 1.00 O.00 O.00 O.00 Secretary 111 0.25 0.25 0.25 0.25 Operations & Maintenance IT Services 12,355 11,970 11,970 11,970 Contract/skilled services 2,490 5,000 5,000 5,000 Vehicle fuel/mtc 2,198 7,000 7,000 7,000 Future vehicle replacements 4,600 2,300 2,300 1,150 Data processing equipment 0 4,700 4,700 4,700 Education/training 8,132 4,850 2,571 4,850 Week 1 - 39 Town of Estes Park Detail budget information Protective inspection 101-2300-423 2011 Account Account Name Budget Number Justification 236 21-01 Property 1,819 21-02 Liability Insurance Premiums 2,055 11,970 22-09 IT Services 5,000 22-13 Contract building inspection Professional Fees/Services 16,970 Publishing 500 23-01 Publications fees Rentals 3,300 24-03 Copier 1,461 25-01 Telephone system 1,327 25-01 Copier charges 7,000 25-04 Vehicle maintenance and fuel .., 1,150 25-44 Future vehicle purchase Repair and Maintenance 10,938 1,500 26-01 Office Supplies 390 26-17 International Building Code (IBC) code adoption workshops 4,700 26-33 Computers (Bldg Off, Chief Off laptop) 2,400 26-47 Building code books (IBC) Materials and Supplies 8,990 1,500 27-02 Uniform allowance 4,850 27-04 Education/training 2,850 27-04 1BC training 550 27-04 Floodplain admin 1,450 27-04 Chief Bldg official training 1,200 27-05 Member dues/subscriptions (Intl Bldg Code, Intl Code Council, Intl Assoc of Electrical Inspectors, Colo Assoc of Permit Technicians, Nat Fire Protection Agency, Colo Assoc of Code , Enforcement Officials, Electrical Engineers Assoc) 240 27-06 Employee recognition (3 @ $80) 200 27-07 mileage reimbursement Job Performance 7,990 750 28-01 Telephone Utility Expenditures 750 Total Operations & Maintenance Costs 51,493 Week 1 - 40 General Fund Buildings, #101-1700 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, cleaning contracts. . * Records management: maintenance records, as-built, mechanical equipment, warranties Revised Budget Budget Budget Budget 2009 2010 2010 2010 Personnel Services Salaries $25,915 $25,420 Benefits 8,302 8,983 $32,594 $33,987 $34,217 $34,403 Operations & Maintenance 491,208 452,029 465,022 455,414 Total Current Expenses 523,801 486,016 499,239 489,817 Capital 0 0 0 0 Rollovers 0 5,848 0 0 Total Expenses $523,801 $491,864 $499,239 $489,817 inc/dec over prior year 27% -6% -5% -2% Revenues (totals) 189,443 191,651 191,651 191,651 Building rent 170,747 181,315 181,315 153,011 Employee housing rent 18,696 10,336 10,336 38,640 Personnel Levels Director of Public Works 0.14 0.14 0.14 0.14 Public Works Project Manager 0.16 0.16 0.16 0.16 Operations & Maintenance Insurance premiums (prop/liab) 19,254 19,578 22,573 24,153 Maintenance contracts 175,311 197,812 197,812 195,000 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Building maintenance 131,320 99,036 99,036 94,810 Janitorial supplies 21,407 25,000 25,000 25,000 Utilities 100,184 102,600 102,600 102,600 Capital 0 0 0 0 Week 1 - 41 Town of Estes Park Detail budget information Buildings 101-1700-417 2011 Account Account Name Budget Number Justification 22,148 21-01 Property 2,005 21-02 Liability j Insurance Premiums 24,153 Rentals 12,501 24-02 Real property (rental prop from L&P/H20) 195,000 25-01 Maintenance contracts 67,260 25-01 Municipal buildings Oanitorial) 64,000 25-01 Public restrooms Oanitorial) 3,500 25-01 Shops 35,000 25-01 Mechanical 11,000 25-01 Carpets 2,400 25-01 Elevators 1,500 25-01 Copiers 1,060 25-01 Telephone system 9,280 25-01 Minor/misc maintenance/janitorial 94,810 25-02 Buildings Maintenance Contracts 289,810 500 26-01 Office Supplies 25,000 26-05 Janitorial supplies 0 500 26-23 Furniture/fixtures Materials and Supplies 26,000 Education and Training 350 24-04 Education and Training 2,500 28-02 Natural gas 85,000 28-03 Electrical energy 5,100 28-04 Water 10,000 28-05 Sewer Utility Expenditures 102,600 Total Operations & Maintenance Costs 455,414 Capital Equipment 0 32-22 Building remodeling Week 1 - 42 General Fund Employee Benefits, #101-1800 Town of Estes Park - 2011 Budget PURPOSE This division provides for employee recognition, motivation and events. In 2011, the department will absorb the costs from the #606 (Medical) Fund. Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services $O $O $O $0 Operations & Maintenance 27,217 34,000 30,600 163,688 Total Current Expenses 27,217 34,000 30,600 163,688 Capital 0 0 0 0 Total Expenses $27,217 $34,000 $30,600 $163,688 inc/dec over prior year 9% 25% 12% 435% Revenues 0 0 0 6,500 (3% fee for administering policies for EPLPD, EVFPD, EPHA) Personnel Levels none Operations & Maintenance Post Employment Insurance* 0 0 0 66,118 (3 current, 3 eligible) Other Post Employment Benefit* 0 0 0 45,470 Benefit Consultant Fee* 0 0 0 25,000 Actuarial Fee* 0 0 0 100 Wellness Benefit 0 0 0 1,000 Catering (2011 = holiday party) 16,860 17,000 17,000 12,000 Employee recognition (longevity) 1,857 2,000 2,000 2,000 Employee Home Ownership 8,500 15,000 10,750 12,000 (2009: Town contributes $250/participant/month; currently 4 participants - 1 additional participant anticipated. Employee must contribute minimum of $95/pay period) *moved from #606 (Medical) Fund Week 1 - 43 Town of Estes Park Detail budget information Employee benefits 101-1800-418 2010 Account Account Name Budget Number Justification 38,210 14-60 Post employment insurance (3 current) 27,908 14-60 Post employment insurance (3 eligible) 45,470 14-65 Other post employment benefits 1,000 14-80 Wellness Benefit Employer Benefits 112,588 , 25,000 22-28 Benefit consultant 100 22-90 Actuarial study Prof. services/fees 25,100 26-17 Catering/Special Circumstances 12,000 26-17 Holiday Party Materials and Supplies 12,000 2,000 27-06 Employee recognition (longevity) 12,000 27-11 Employee home ownership Job Performance Expenses 14,000 (3 current, 1 anticipated) Total Operations & Maintenance Costs 163,688 Capital Equipment O Week 1 - 44 .#tly I. 3 g e t 0 m 82 ..0 95- O g C\1 i 23 fG lip 2 ... r~.1.-6...1/Waolawl ,Â·il Â·98.fle**1 i (9 4*5 0 eoueieqpund GENERAL FUND OGRESSION 8â‚¬9'009'EL 2891â‚¬Z' L L 1179'0Â£2'OL 6Â£9'699' L L 909' LEOL S#Silld)GIl EL'062'E 96*'9*Z'â‚¬ 99 L'ZES'17 41â‚¬'Lâ‚¬9'* 116'LEO't eoueteqpund. hi 0 LOZ 600E 9002 ZOOZ General Fund balances 14,000.000 94>Et %0* %0 000'000'9 12,000,000 10,000,000 8,000,000 %0Â£ - %2Â£ 4 %0~ %~ . - 000'000'Z 4 '14. '01 I'* ge- g .th 0 BM# Or. 11' re 39 33(1 74 2. C id: g g 4-2 S U' 3 Â® ~Ei ~ *p 2 c % > CL C C (DX33 DZ U.1 11 LL ..00 0 ,4 IRevenues 1~ â€¢Expenditures iegpundo , %pundo 2617'949'ZL$ *9.CLZ9'0 LS 9â‚¬9'009'ELS 2*9'0â‚¬Z'OLÂ¢ ZGL'062'â‚¬$ 99 L'ZES't,$ %0â‚¬ %Zâ‚¬ %2* GENERAL FUND $14,000,000 - hi 0 LOE $12.000.000 $10,000,000 - $8.000,000 - - 000'000'9$ - 000'000'+S -- 000.000.1$ 4 - 212.: - f:f ;44h iff (/2 a .. IX ./. (D 01) CD ,% 2 SenU@Aeag 000'000'9 L LO'Z J O~LOZ 600'1 264'949'ZL 096'66 L'*L 992' LZ9'0 L senuaAell. ~ GENERAL FUND REVENUES 16,000.000 14,000,000 12,000,000 10,000.000 8,000,000 000'000'* 000'000'Z th 2 I .9% S 3 2 LW ft@li 0 2 h -<Dis 5 N 5 2 IES C 1 & i 1602 0 0 A 4- ? r- 0 12 & O Ch CO A 0 01 tax etc xel sales o le] ueUJUedeCI - 000'0007 S] Ue.15 MeN c LUOU SJe; Ue 1 L LO'Z JOLOE 600'Z Tr OOL'â‚¬â‚¬Z'Z 000'006'9 *29'299'9 xe] seleso 929'909' L 490'009' L â‚¬99'92â‚¬ L ielueullÂ·ledec] i 000' Lâ‚¬t' L sluei6 AAeN * Zâ‚¬Z'6â‚¬L'L 99*'*LEL 9*9'290' L Se!1!INA LUO# Sje;SUe.Il 1 2.90Zzt Dâ‚¬Z'99+ tz.904 seai es!40Ue.la 0009â‚¬â‚¬ â‚¬20'0Â£â‚¬ sexel 4'edoido 32+9 LZ ZZOD LE LE*902 S10-Iici â€¢ 009*Â£6 L 91, L'6Z L Ole xel d!qsfel,I~AO 'Xejesn 0909 L L 9*9'92 *91'99 (efi! 'Sletual 'isele:Ul) Je410. 93Â£'9 Ltâ‚¬â‚¬ ZL6 Z sie,suen ew!1-euo. GENERAL FUND REVENUES 8.000,000 7,000,000 6,000,000 - 5,000.000 - 4,000.000 - 3,000,000 - - 000'000'E %1 9 4 * *j *47 t U /4 9 9 /14 1 y M 6 0 t> %,e 'fr 2 Â°k LL.1 -c 74 1 F - 0 Z â„¢te, 3753~ ' LU 0 do' 9-1 0 - r-1 c 0.00 7 01 0 ftc O r4 4 0 Ln y 4 - tb â€¢-1 O ri 32 g te 0 N O N 4,2'P & 4 0I0ZA600E %0. t. %Z-9- 1.1% %*' Z GENERAL FUND %8't,- 4.0% 1 %09- %0'8- %0 OI- Â£00 D Z LL D LL LU *' 2. 1 0 0 AS 4 j gz -G 01 N U..1 09 0 Z LU W 4 0 > 0 .er# a r 2 X 2 1 0 16 4 LU > 5 2 e VAâ‚¬ 01 N N CE 00 0 0 A UJ 4 N rÂ§ 0 t/, 4 0 - M 111 U. 4 Â§ 8 00 --4 -00 D (Xi (D C) A h 0 1- O 0 V> 0 0 O 0 O 0 LO in LD 011 - 09 0 1,~l, V: ..Â·1: 2,4.4.' . . 1..' 1 sainiipuadxgi IRevenues Re Pundo % pundo .LOE COMMUNITY SERVICES FUND 980 99$ ESL'68 KÂ¢ 90 L'SLUB ies pund o SLZ' ~Â£61$ senueAehlâ€¢ 086'8062$ se.In;!puedxaâ€¢ $3,500,000 $3.000.000 - 000'0002$ - 000'000'LS %pundo 0 0 J 01) f 0 U g i > Cl CD .. 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L 00000000000 00000000000 dciddo-666 2 2 ~ 0000000000 g 888888880 6 2- 049000000 90000000 eaL OLDCMODOLD > 00000000 , 0 -0 --- 0000000000 0 LU Â©*No 00-04(4 W X J 1ri44**4*418 0 '-rrr-6466666 H W 11 0919141*B*ACR,AM# CÂ£ 66064 1/0 1 L 0 h (9 00 0 L - Lu I d 0 Oil 01) 0 ./ ii MFund Bal 2009 2011 sen ueAea l saLnj! puedxal ieg puna Â¤ 4- ,185,148 12,816,361 5 119,648 12,612,021 LLOZ 600Z 9LE'9LE'E /69'891'â‚¬$ *ZZ' L 917'â‚¬$ 2Â£8'99Â£'LS 0176'/â‚¬8' 1$ GLE'9170'â‚¬$ lee pund Â¤ 61-17'882'Â£ 026'LZ17'17$ 906'ZSZ'â‚¬$ seJnupuedxa. lilli -Â»onÂ«. n J eJeAA 1 - - : 11 I i 1....... :Or CD 2 PE S 1 1 1 14* -11.lili . ri ' 1 0 -....... 0 0 11~ O IL .I LL k OO OO 0- 0. 00 10 1 N N 64 68 C 3 0 1 ~ L N ~m-FFT - 00000000000 00000000000 00-0-0-0-0-0-0-0-0. 0000000000 0100lf)01000010 10*916(9)01.-re UWW*/wwww>ta senueAeht - 000'000'ES SenueABH. sen;!puedxa- iee pund M 9 Eg'862 96Z'EL*$ gez'Z.99 senueAehl I Â£90'89* 62Â£'02* 698'89*$ senueAehl . 000't9* 009'ozes 8Â£9'8 LS sejnjipuedx3 I 0*Z'ZZ# 69929* 2617'*6Â£$ seinmouedxa. 89â‚¬'â‚¬,0'ES Eâ‚¬9'8Â£ L'Ze 9Â£9'9â‚¬L'/$ Leg pund Â¤ 989'Z8 L$ Â£22'96LS â‚¬96'ZZLS les punam iNBWEOV-IdaÂ¥ 3113IHEIA 000'0092$ hi OLOZ LLOZ hIOLOZ INTERNAL SERVICE FUNDS I Revenues $270,000 -Ex penditures 2009 2011 000'009' LE 000'000' LS 000'009$ le8 pund. I Revenues $264,682 $277,375 297,050 *09'963 9Z9'091$ 088'69Z$ sejnlipuedx3. - 9 L 9'062$ OZO'06Z$ LZE'Â£63* leg pure Â¤ mnjipuedxa l $300,000 $290,000 $280,000 - $260,000 i 1 '19 > TOWN BOARD 2011 BUDGET STUDY SESSIONS Friday, Elktober 8, 2010 Meeting #2: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: General Fund â€¢ Community Services Grants â€¢ Police â€¢ Public Works â€¢ Transportation â€¢ Transfers GeneraIFund Community Services, #101-1900 Town of Estes Park - 2011 Budget SCOPE OF SERVICES The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Fund appropriation is -5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget 2009 2010 2010 2011 Arts & Education $6,000 $5,500 $5,500 $4,800 Transportation 27,500 26,000 26,000 26,000 Housing* 177,000 168,400 168,400 135,500 E.P. Ubrary District 27,600 0 0 0 Youth 49,891 42,000 42,000 38,800 Food Tax Refund 17,500 20,000 20,000 17,500 Human Services 45,500 47,000 47,000 39,800 Sister City Program 9,000 8,500 8,500 8,350 N/P-EVFPD 39,000 0 0 0 subtotal: $398,991 $317,400 $317,400 $270,750 Total $398,991 $317,400 $317,400 $270,750 inc/dec over prior year -31% -20% -20% -15% (not counting EPHA loan) Revenues (from grant funding) 20,0(JO 0 0 0 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups/agencies 2011 funding = 2010 funding less $32,500 reduction to Estes Park Housing Authority (EPHA), less 5%. (6317,400 - 32,500) - 5%) 2009 2010 2010 R 2011 Allocation to be determined 313,703 317,400 317,400 270,750 Arts & Education Art Center of EP 0 800 800 700 Chamber Music Society of Estes Park 1,000 800 800 700 Cultural Arts Council of EP 1,000 0 0 400 EP Historical Society (Heritage Fest) 0 1,500 1,500 0 EP Repertoire Theater Company 1,000 0 0 700 Estes Park Jazz Big Band 1,000 800 800 700 Estes Park Village Band 1,000 800 800 700 Oratorio Society of Estes Park 1,000 800 800 700 Stanley Museum 0 0 0 200 6,000 5,500 5,500 4,800 Transportation Special transit 27,500 26,000 26,000 26,000 27,500 26,000 26,000 26,000 Housing Estes Park Housing AuthoritY 170,000 161,500 161,500 129,000 Estes Housing Assistance Program 0 1,900 1,900 1,500 Habitat for Humanity of Estes Valley 7,000 5,000 5,000 5,000 177,000 168,400 168,400 135,500 Week 2-1 GeneraIFund Community Services, #101-1900 Town of Estes Park- 2011 Budget SCOPE OF SERVICES The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and contihuing support ofthe Estes Park Ubrary District. Fund appropriation is -5% of prior yeafs sales tax collection estimate. Original Budget Revised Budget Budget 2009 2010 2010 2011 E.P. Ubrary District 27,600 0 0 0 Youth BACers (Bobcat Athletics) 0 0 0 3,800 Circle of Friends Montessori School 4,800 5,000 5,000 0 Cub and Boy Scout Program 2,591 0 0 0 Estes Park Learning Place 2,500 2,000 2,000 1,800 Estes Valley Invin Childhood Success 28,000 26,000 26,000 25,800 PACK 6,500 4,000 4,000 3,000 Partners Mentoring of Larimer County 4,000 3,80'0 3,800 3,600 Partnership of EP Nonprofit Research 1,500 1,200 1,200 800 49,891 42,000 42,000 38,800 Food Tax Refund 17,500 20,000 20,000 17,500 Human Services American Legion Post 119 0 1,500 1,500 0 Audio I nformation Network of CO 500 500 500 500 Crossroads Ministry of Estes Park 20,000 19,000 19,000 18,850 Estes Park Gun & Archery Club 5,000 3,000 3,000 1,600 Estes Park Salud Foundation 20,000 19,000 19,000 18,850 EV Victims Advocates 2008 adjustment (20,000) Estes Valley Victim Advocates 20,000 4,000 4,000 0 45,500 47,000 47,000 39,800 Estes Park Sister Cities Association 9,000 8,500 8,500 8,350 N/R-EVFPD 39,000 0 0 0 $398,991 $317,400 $317,400 $270,750 Week 2-2 GeneraIFund Police, #101-2100, 2155, 2175 (summary) Town of Estes Park - 2011 Budget SCOPE OF SERVICES Summary Of 2100, 2155, 2175 Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $1,737,470 $1,770,269 Benefits 633,877 729,743 $2,257,074 $2,434,542 $2,371,347 $2,500,012 Operations & Maintenance 464,134 496,369 518,153 435,802 Total Current Expenses 2,721,208 2,930,911 2,889,500 2,935,814 Capital 26,130 5,000 5,000 2,300 Rollovers 0 25,584 0 0 TotaIExpenses 2,747,338 2,961,495 2,894,500 2,938,114 inc/dec over prior year 6% 8% 5% 2% Revenues Police (2100) $113,701 $108,907 $107,961 $104,325 Communications (2155) 139,349 174,571 175,000 202,328 Com Svcs (2175) 56,155 106,355 107,712 76,312 $309,205 $389,833 $390,673 $382,965 Week 2-3 GeneraIFund Police (Patrol), #101-2100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * Investigations: felony crimes,internalaffairs, drugtosk force assignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officertraining, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $1,089,822 $1,137,985 Benefits 407,921 465,257 $1,409,448 $1,484,452 $1,497,743 $1,603,242 Operations & Maintenance 373,319 376,910 385,902 338,647 Total Current Expenses 1,782,768 1,861,362 1,883,645 1,941,889 Capital 26,130 5,000 5,000 2,300 Rollovers 0 11,065 0 0 Total Expenses 1,808,897 1,877,427 1,828,645 1,944,189 inc/dec over prior year 6% 4% 4% 3% Revenues (totals) 113,701 108,907 107,961 104,325 Ucenses/permits/fines 1,853 1,8CK) 1,800 2,000 Federal grants 14,438 3,953 0 3,543 3,535 Capital grants 6,870 0 15,438 Charges for services 1,340 1,000 1,000 1,000 Court fines 49,759 45,500 43,100 40,600 Other event coverage, charities, (Chiefs golf tourney*) 49,926 60,607 43,080 42,752 *The Chief's Golf Tournament is a pass-through event where revenues and expenses offset to a net $0. Personnel Levels Police Chief 1.00 1.00 1.00 1.00 Secretary 111 1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 2.00 2.00 2.00 2.00 Investigator(s) 2.00 2.00 2.00 2.00 Patrol Officers 10.00 10.00 10.00 10.00 Community Services Officer O.00 O.00 O.00 1.00 (moved from 101-2175) Operations & Maintenance Insurance (prop/liab) 36,253 37,625 28,952 30,978 Veterinary/Boarding 7,200 7,200 7,200 7,200 IT Services 71,659 69,428 69,428 71,822 Lab testing (hospital MOU - offset) 689 16,000 14,570 16,000 Week 2-4 General Fund Police (Patrol), #101-2100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, accident investigation for Town, ERT/SELI (specialty unit) * Investigations: felony crimes, internalaffairs, drugtask forceassignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2009 2010 2010 2011 Victim advocates 7,500 7,920 7,920 7,920 Maintenance contracts 27,088 26,313 26,313 26,932 Vehicle maintenance/equipment 68,007 75,500 75,500 58,900 Future vehicle purchases 48,987 36,984 36,984 13,625 Equipment& supply 12,318 15,195 22,660 13,520 Catering/special circumstances 14,236 14,850 14,850 17,200 Data processing equipment 21,333 9,600 11,900 19,700 Uniforms 4,624 6,910 6,910 8,760 Education/training 25,592 23,200 29,200 15,300 Capital Equipment for vehicles 26,130 5,000 5,000 2,300 Week 2-5 Town of Estes Park Detail budget information Patrol 101-2100-421 2010 Account Account Name Budget Number Justification 1,764 21-01 Property 29,214 21-02 Uability Insurance Premiums 30,978 7,200 22-05 Veterinary/boarding 500 22-06 Medical (shots/physicals/evals) 3,000 22-08 Legal 71,822 22-09 IT Services 16,000 1,000 22-14 Lab testing 15,000 22-14 MOU - hospital 10,670 22-98 Other 7,920 22-98 Victim advocate service 2,300 22-98 HUB service/fees (Center for Juvenile Services) 450 22-98 Job fairs Professional Fees/Services 109,192 Publishing 500 23-01 Publications fees 26,932 25-01 Maintenance contracts 10,000 25-01 Tiburon agreement - Larimer Co 5,500 25-01 Wireless citation 3,400 25-01 Copier 7,292 25-01 Phone (16) 390 25-01 AED authority (Automatic External Defibrillator) 350 25-01 Radar certification (6) 58,900 25-04 Vehicle Equipment 39,500 25-04 Fuel costs 19,400 25-04 Maintenance/Repair/Upkeep 13,625 25-44 Future vehicle purchases Maintenance & repair 99,457 6,900 26-01 Office Supplies 1,000 26-02 Postage 3,500 26-03 Printing/forms (incl bi-annual report) 250 26-04 Freight/shipping 100 26-06 Small tools 100 26-07 Small hardware 13,520 26-11 Police Equipment & Supply 2,300 26-11 Ammunition - Patrol 1,000 26-11 Ammunition - SEU/ERT (Special Enforcement Unit/Emergency Response Team) 980 26-11 Evidence collection supplies Week 2-6 Town of Estes Park Detail budget information Patrol 101-2100-421 2010 Account Account Name Budget Number Justification 1,000 26-11 Digital camera for investigations 50 26-11 Marking paint 50 26-11 Police barrier tape 1,900 26-11 Taser (3) replacements 300 26-11 Taser batteries 600 26-11 Taser cartridges 200 26-11 Digital camera for car 300 26-11 Batteries 1,750 26-11 Replace radar speed gun 190 26-11 CO Peace Officers handbook 100 26-11 Transport belt 525 26-11 Portable Breather Testersupplies 800 26-11 APS Replacement hand held (2) (Advanced Public Safety) 400 26-11 Thermal Paper for Wireless Citations 50 26-11 Chalk 50 26-11 Parking permit supplies 100 26-11 Dog tags 375 26-11 Pepper spray 0 26-11 800 MHz bank charger 500 26-11 Arrest control equipment 300 26-13 Medical 17,200 26-17 Catering/special circumstances 11,700 26-17 Chiefs golf tourney 3,000 26-17 Special Meetings 2,500 26-17 Safety Fair 0 26-23 Furniture/fixtures 0 26-23 Patrol chairs (4) 19,700 26-33 Data processing equipment 500 26-33 ICOP (in car camera) Hard drives (4) 19,200 26-33 Toughbook replacements (3) Materials and Supplies 62,570 investigations 4,220 27-01 Personal Safety Equipment 4,220 27-01 Bullet resistant vests (5) 8,760 27-02 Uniform Allowance 7,200 27-02 16 uniforms 400 27-02 Investigations allowance (2) 1,000 27-02 Community Service Officers uniforms 0 27-02 Reserve program 160 27-02 Taser holsters (4) 15,300 27-04 Education/training 0 27-04 Int Assoc of Police Chiefs conference 350 27-04 Colo Assoc of Chiefs of Police conference 4,000 27-04 Tuition reimbursement Week 2-7 Town of Estes Park Detail budget information Patrol 101-2100-421 2010 Account Account Name Budget Number Justification 0 27-04 Defensive tactics instructor course 6,500 27-04 Fitness memberships 450 27-04 Admin assistant training 2,000 27-04 Basic police services 2,000 27-04 Supervisor/Management training 2,010 27-05 Member dues/subscriptions 240 27-05 Int Assoc of Police Chiefs 120 27-05 Colo Assoc of Chiefs of Police 500 27-05 Firearms range fee 40 27-05 Estes Park Trail Gazette 175 27-05 National Tactical Officers Association 150 27-05 Rocky Mountain Information Network 130 27-05 Ragan communications 35 27-05 Notary 270 27-05 Thompson employment law 200 27-05 Quinlan legal updates 125 27-05 Public Employment Report 25 27-05 Nat Citizens Police Academy Assoc 1,760 27-06 Employee recognition (19 @$80), annual awards ($240) 500 27-07 Mileage reimbursement Job Performance 32,550 28-01 Telephone service 2,400 28-01 Blackberry 500 28-01 cell phones (3) Utility Expenditures 2,900 500 29-25 Recruitment & promotion Other Current Expenses 500 Total Operations & Maintenance Costs 338,647 2,300 33-98 Lightbars for Expedition Capital Equipment 2,300 Week 2-8 General Fund Police (Dispatch), #101-2155 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Support Services:911 services (Estes valley), radio communications (EPPD, EPFD, LCSO, EPMC, GHFD, RMNP), records management, fingerprinting (government, child core providers, day camps, schools, businesses), document photocopying (public, government agencies, etc.), crime data entry, [Bl monthly reports, department quarterly and annual reports, receive walk-in customers Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $457,309 $473,311 Benefits 153,620 182,717 $637,448 $686,889 $610,929 $656,028 Operations & Maintenance 74,037 94,867 108,128 80,597 Total Current Expenses 711,484 781,756 719,057 736,625 Capital 0 0 0 0 Rollovers 0 14,519 0 0 TotaIExpenses $711,484 $796,275 $719,057 $736,625 inc/dec over prior year 7% 12% 156 2% Revenues 139,349 174,571 175,000 202,328 Larimer Emergency Telephone Authority (LETA) 18,785 18,785 18,785 21,000 LETA director salary and benefits 120,564 121,758 121,758 129,528 Fire dispatch 0 0 429 16,800 Hospital dispatch 0 34,028 34,028 35,000 Personnel Levels Administrative Sergeant 1.00 1.00 1.00 1.00 Dispatchers 6.00 6.00 7.00 7.00 LETA Executive Director (paid by LETA) 1.00 1.00 1.00 1.00 Records Technician 1.00 1.00 1.00 1.00 Code Compliance Officer 1.00 1.00 O.00 O.00 Operations & Maintenance IT Services 32,123 31,123 31,123 31,123 Digital imaging/archiving 1,018 2,500 0 1,SOO Maintenance contracts 14,275 20,586 20,586 21,561 Data processing equipment 6,568 11,300 12,694 0 Education/training 5,828 10,700 10,700 9,100 Uti Nties 8,182 12,000 12,869 12,000 Capital Week 2-9 Town of Estes Park Detail budget information Dispatch 101-2155-421 2011 Account Account Name Budget Number Justification 531 21-01 Property 3,252 21-02 Uability Insurance Premiums 3,783 31,123 22-09 IT Services 1,500 22-98 Digital archiving Professional Fees/Services 32,623 Publication fees 150 Publication fees 25-01 Maintenance contracts 2,629 25-01 Dispatch phone 9,282 25-01 Wireless advanced 850 25-01 Heron communication site (LETA) 700 25-01 Coplink 900 25-01 Care maintenance program 6,800 25-01 NCRCN Maintenance agreement (Northern Colo Radio Comm Network) 400 25-01 800 MHz pacset programming Maintenance and repair 21,561 9,100 27-04 Education/training 1,200 27-04 Records clerk conference 3,600 27-04 Nat Emergency Number Assoc (LETA) 1,800 27-04 Assoc of Public Safety Communication Officials (LETA) 1,800 27-04 Navigator (LETA) 100 27-04 CPR (LETA) 200 27-04 Emergency Medical Dispatching (EMD) re-cert training (LETA) 400 27-04 EMD - ClA certifications (LETA) 415 27-05 Member dues/subscriptions 965 27-06 Employee recognition (7 x $80, AMD, LETA) 0 27-07 Mileage reimbursement Job Performance 10,480 12,000 28-01 Telephone Utility Expenditures 12,000 Total Operations & Maintenance Costs 80,597 Capital Equipment O Week 2-10 General Fund Police (Community Services), #101-2175 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Restorative justice: juvenile status offenders, juvenile crimes, adult crimes, parole reintroduction program, probation re-introduction, Larimer County community corrections, SB-94 (grant funding), deportment grant writing, manage (35) volunteers Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $190,339 $158,973 Benefits 72,336 81,769 $210,178 $263,201 $262,675 $240,742 Operations & Maintenance 16,778 24,592 24,123 16,558 Total Current Expenses 226,956 287,793 286,798 257,300 Capital O 0 0 0 Rollovers 0 0 0 0 Total Expenses $226,956 $287,793 $286,798 $257,300 inc/dec over prior year 4% 27% 26% -10% Revenues 56,155 106,355 107,712 76,312 Federal Grants 13,091 60,355 61,712 55,230 Operating Grants 26,419 21,000 10,838 21,082 Other (school resource officer program) 16,645 25,000 35,162 0 Personnel Levels Manager 1.00 1.00 1.00 1.00 School Resource Officer 1.00 1.00 1.00 1.00 Restorative Justice Coordinator 0.63 1.00 1.00 1.00 (pending grant funding) Seasonal Community Service Officers (FTEs) 1.33 1.33 1.33 0.00 (moved to 101-2100 in 2011) Operations & Maintenance Education/training 5,135 7,130 8,630 4,060 Week 2 - 11 Town of Estes Park Detail budget information Police (Community Services) 101-2175-421 2011 Account Account Name Budget Number Justification 16 21-01 Property 1,177 21-02 Liability Insurance Premiums 1,193 Other 500 22-98 OMNI Services - grant restor 950 22-98 OMNI data collection grant restor 4,550 22-98 Larimer Center for MH grant restor Other 6,000 Printing/Forms 1,000 26-03 Brochures (offset by grant) 282 26-11 Police equipment & supply 200 26-11 Fingerprint gloves 82 26-11 maysi-2 manual - resor offset by grant 500 26-17 SRO Supplies Materials and Supplies 782 1,500 27-02 Auxiliary uniforms 4,060 27-04 Education/training 500 27-04 Drug/alcohol prevention materials 800 27-04 CPA Academy 500 27-04 Auxiliarytraining 500 27-04 SRO training (NASRO) 750 27-04 RJ training (case manager/volunteers) 650 27-04 CS managertraining jug (conf) 360 27-04 SRO physical fitness membership 0 27-04 Chaplain training 0 27-04 Tuition reimbursement 175 27-05 Member dues/subscriptions 648 27-06 Employee recognition (3 @ $80) annual recognitions/awards ($408) Job Performance 6,383 1,200 28-01 Telephone Utility Expenditures 1,200 Total Operations & Maintenance Costs 16,558 Week2-12 General Fund Engineering, #101-2400 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: Project engineering/management, contract administration, right of way management, development review, public information, drainage, pavement management, phone system * Records management: certificate ofliability insurance, requestforproposals, press releases, sole mops and publications, complaint database Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $39,231 $38,468 Benefits 12,253 13,041 $48,743 $51,077 $51,484 $51,509 Operations & Maintenance 35,398 48,371 75,045 574,190 Total Current Expenses 84,142 99,448 126,529 625,699 Capital 0 0 0 0 Rollovers 0 24,532 0 0 Total Expenses $84,142 $123,980 $126,529 $625,699 inc/dec over prior year -25% 47% 50% 395% Revenues Revenues 187 476 476 466,100 Grantfor Colo Deptof Transportation 0 0 0 256,000 (CDOT) enhancement Grant for National Environmental 0 0 0 210,000 Policy Act (NEPA) study Sales of Maps/Publications 187 476 476 100 Personnel levels Director of Public Works 0.04 0.04 0.04 0.04 Public Works Project Manager 0.48 0.48 0.48 0.48 Operations & Maintenance Engineering (details below) CDOTenhancementstudy (20% match) 9,726 0 0 0 Moraine Ave. Design (grant match) 0 20,000 20,000 10,000 Grant match for CDOT enhancement 0 0 0 292,000 Grant match for $200k NEPA Study 0 0 0 250,000 Legal 2,580 10,000 10,000 5,000 IT services 14,826 9,576 9,576 9,576 Maintenance contracts 5,808 1,813 1,813 1,461 Data processing equipment 0 2 700 2,700 0 Week 2-13 Town of Estes Park Detail budget information Engineering 101-2400-424 2011 Account Account Name Budget Number Justification 35 21-01 Property 258 21-02 Liability Insurance Premiums 293 10,000 22-02 Grant match for CDOT from 2010 292,000 22-02 Grant match for CDOT enhancement 250,000 22-02 Grant match for $200k NEPA Study 5,000 22-08 Legal 9,576 22-09 IT Services Professional Fees/Services 566,576 Publication fees 100 23-01 Publication fees 1,461 25-01 Phone (4) Repair and Maintenance 1,461 1,000 26-01 Office Supplies 130 26-17 Catering/special circumstances 200 26-23 Furniture/fixtures Materials and Supplies 1,330 3,000 27-04 Education/training 1,500 27-04 International Building Code - Colo Chptr 1,000 27-04 Flood plain and urban drainage 500 27-04 Traffic control/engineering ref manuals 1,000 27-05 Dues - Inst of Transportation Engineers 250 27-05 Dues - other 80 27-06 Employee recognition 100 27-07 Mileage reimbursement Job Performance 4,430 Total Operations & Maintenance Costs 574,190 Capital Equipment 0 Week 2 - 14 GeneraIFund Streets, #101-3100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack seoling, drainage, special projects, right of ways, seasonol trash. * Records monogement: work order tracking, time card tracking, invoices * Inspections: potholes, crack scaling, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sonding), specialties (culverts, signs, curbs/droinage) Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $288,212 $282,466 Benefits 102,582 106,372 $396,449 $382,117 $390,794 $388,838 Operations & Maintenance 516,352 578,551 689,797 614,587 Total Current Expenses 912,801 960,668 1,080,591 1,003,425 Capital 91,560 537,300 914,240 1,376,000 Rollovers* 0 485,318 0 0 Total Expenses $1,004,361 $1,983,286 31,994,831 $2,379,425 inc/dec over prior year -20% 97% 1% 19% Revenues 306,418 347,364 349,863 1,334,053 Ucenses and permits 3,032 4,500 4,500 4,500 HUTF (Highway Users Trust Fund) 227,628 243,131 243,131 243,131 Motor Vehicle registrations 27,361 28,500 28,500 28,500 Road & Bridge 44,769 50,000 50,000 50,000 Tansportation Hub (Grant) 0 0 0 956,000 Other (recycling rebates, work orders) 3,628 21,233 23,732 51,922 Personnel Levels Director of Public Works 0.38 0.38 0.38 0.38 Public Works Superintendent 0.25 0.25 0.25 0.25 Municipal Service Worker 2.00 2.00 2.00 2.00 Municipal Service Foreman 1.00 1.00 1.00 1.00 Project Manager 0.16 0.16 0.16 0.16 Secretary 111 0.70 0.70 0.70 0.70 Seasonal Maintenance (FTEs) 1.80 1.80 1.80 1.80 Operations & Maintenance IT services 2,471 2,394 2,394 2,394 Equipment (material screen project) 8,500 9,000 9,000 9,000 Maintenance contracts 6,523 6,463 6,463 56,284 Vehicle maintenance & fuel 120,000 120,000 122,499 128,000 Streets (maintenance & repair) 108,337 83,500 119,145 88,500 Storm drainage 15,000 15,000 15,000 40,000 Traffic signs 17,615 16,700 16,700 16,700 Future vehicle purchases/replacements 123,971 114,138 114,138 57,408 Materials and supplies 24,724 28,375 28,400 31,075 Education & training 8,500 10,250 10,250 10,250 Utilities 138,879 144,700 145,435 148,533 Week 2 - 15 GeneraIFund Streets, #101-3100 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: snow removal street sweeping, street signs, parkinglot maintenance and striping, patching(pot holes}, crack scaling, drainage, special projects, right of ways, seasonal trash. * Records management: work ordertracking, time card tracking, invoices * inspections: potholes, crack scaling, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police {parking/signs/barricades), special events, fire (barricodes, sanding cleanup}, water (sanding), specialties (culverts, signs, curbs/drainage) Original Budget Revised Budget Budget 2009 2010 2010 2011 Capital Heavy equipment/machinery Pothole patcher 0 47,300 47,300 0 Jet Patcher from EPSD 10,000 0 0 0 Asphalt roller 0 25,000 25,000 0 Streets Transportation Hub (Grant Funded) 0 0 0 956,000 Annual STIP overlay including conf ctr 470,000 415,000 864,240 370,000 Parking lot/concrete rehab 50,000 50,000 50,000 50,000 530,000 537,300 986,540 1,376,000 ** Vehicle G-loOB (Ford F-250 4x4) to be replaced through Vehicle Replacement Fund in 2011 ($35,000). Vehicle G-53A ('00 Freightliner FL.80 4x21) to be replaced through Vehicle ReplacEment Fund in 2011($185,000). Vehicle G-7OE ('09 John Deere S44) to be replaced through Vehicle Replacement Fund in 2011 ($20.000). Week 2-16 Town of Estes Park Detail budget information Streets 101-3100-431 2011 Account Account Name Budget Number Justification 1,914 21-01 Property 4,696 21-02 Liability Insurance Premiums 6,610 6,000 22-02 Engineering 400 22-08 Legal 2,394 22-09 IT Services 5,000 22-26 Insurance damage claims 0 22-98 Professional fees/svs as needed Professional Fees/Services 13,794 Publishing 1,700 23-01 Publications fees Rentals 9,000 24-01 30-day material screen project (annual) 56,284 25-01 Maintenance contracts 1,059 25-01 Phone (2) 375 25-01 Heron Trust (Radio site) 1,400 25-01 Motorola (radio mtc) 900 25-01 OCE printer 850 25-01 Copier 1,200 25-01 Seasonal trash can cleaning 25,000 25-01 Parking lot Striping 25,000 25-01 Roadway striping 500 25-01 Other 2,400 25-02 Building maintenance 128,000 25-04 Vehicle Maintenance and Fuel 350 25-05 Machinery/tools 88,500 25-20 Streets 47,500 25-20 Materials for maintenance/repair 10,000 25-20 Curb/gutter 6,000 25-20 Sidewalks 2,000 25-20 Guardrails 15,000 25-20 Sa It 8,000 25-20 Snow plow blades 40,000 25-24 Storm drainage (culvert repair/cleaning) 16,700 25-25 Traffic signs 5,200 25-25 Delineators/reflectors/materials 10,000 25-25 Replacement - MUTCD (l of 6 yrs) (Manual Uniform Traffic Control Devices) 1,500 25-25 Stencils (replace worn out) 57,408 25-44 Future vehicle replacement Repair and Maintenance 389,642 2,700 26-01 Office Supplies 75 26-03 Printing/forms 50 26-04 Freight/shipping 5,250 26-06 Base small tools 1,600 26-07 Small hardware 3,600 26-08 Lumber/paint 650 26-13 CDOT physicals 1,000 26-17 Catering/special circumstances 5,000 26-21 Bridges (foot per CIRSA) Week 2 - 17 Town of Estes Park Detail budget information Streets 101-3100-431 2011 Account Account Name Budget Number Justification 4,750 26-23 School/signals materials (1,750), trash cans (3,000) 2,700 26-33 Data processing equipment 3,200 26-46 Communication equipment 500 26-48 Shop equipment Materials and Supplies 31,075 400 27-01 Personal Safety Equipment 1,650 27-02 Uniform Allowance 10,250 27-04 Education/training 1,050 27-04 Snow & Ice 900 27-04 American Public Works Assoc (APWA) 1,800 27-04 Co Asphalt 3,500 27-04 APWA out of state 1,200 27-04 APWA - Grand Junction 1,800 27-04 CIRSA Flagging/winter driving 1,513 27-05 Member dues/subscriptions 650 27-05 Micro-paver 200 27-05 APWA 200 27-05 Co Asphalt Paving Assoc 50 27-05 Co Assoc of Road Mtc 105 27-05 CDL renewals 48 27-05 Better Roads magazine 260 27-05 Additional as needed 320 27-06 Employee recognition (4 @ $80) 100 27-07 Mileage reimbursement Job Performance 14,233 3,750 28-01 Telephone 7,000 28-02 Natura! Gas 2,900 28-03 Electrical 400 28-04 Water 900 28-05 Sewer 62,500 28-06 Trash disposal 71,083 28-09 Street light electricity charge Utility Expenditures 148,533 Total Operations & Maintenance Costs 614,587 956,000 35-51 Transportation Hub (Grant) 370,000 35-51 Annual STIP 50,000 35-51 Concrete rehab Capital Equipment 1,376,000 Week 2 - 18 General Fund Parks, #101-5200 Town of Estes Park - 2011 Budget SCOPE OF SERVICES * Services: flowerplanting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board * Contract monagement: sidewalkcleaning, Bureou of Reclamation Grounds mtc, weed control, sculpture maintenance and cleaning, annual bockflow maintenance/testing, tree trimming * Records management: work order tracking, time card tracking, invoices * Miscellaneous: police (gramti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services Salaries $396,809 $395,586 Benefits $137,234 $162,598 $490,058 $541,659 $534,043 $558,184 Operations & Maintenance 322,299 405,486 424,577 380,227 Total Current Expenses 812,358 947,145 958,620 938,411 Capital 9,768 13,500 12,525 3,500 Rollovers 0 15,881 0 0 Total Expenses $822,125 $976,526 $971,145 $941,911 Inc/dec over prior year -11% 19% 18% -3% Revenues 8,025 6,025 6,025 2,500 Personnel Levels Director of Public Works 0.24 0.24 0.24 0.24 Public Works Superintendent 0.41 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4.00 4.00 Seasonal Park Personnel (FTEs)* 7.04 7.04 7.04 7.Ott Work study student 0.05 0.05 0.05 0.05 *seasonal employee numbers are calculated by taking total budgeted seasonal wages and dividing by FTE units. It does not necessarily reflect the number of actual seasonal workers hired. Operations & Maintenance IT Services 7,413 7,182 7,182 7,182 Dead tree removal 1,501 10,000 10,000 10,000 Maintenance contracts 30,766 56,616 56,616 45,175 Furniture/fixtures 43,812 95,600 101,055 69,750 Vehicle Equipment 49,632 50,000 50,000 50,000 Future vehicle replacement 30,433 27,691 27,691 16,812 Lawn 16,859 12,000 12,000 27,000 Walkways 1,417 6,000 11,845 6,000 Maintenance, trees, plants 47,936 42,500 42,500 42,500 Education/training 5,881 6,850 6,850 6,850 Utility expenditures 39,750 40,300 41,004 40,300 Capital Week 2-19 GeneraIFund Parks, #101-5200 Town of Estes Park- 2011 Budget SCOPE OF SERVICES * Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board * Contract management: sidewalk cleaning, Bureau of Rectomation Grounds mtc, weed control sculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming * Records management: work order tracking, time card tracking, invoices * Miscellaneous: police (graffiti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Holl roof maintenance Original Budget Revised Budget Budget 2009 2010 2010 2011 Bobcat exchanges 1,699 3,500 3,500 3,500 Rollovers from 2008 8,069 0 0 0 Peacock Park renovation 0 10,000 9,025 0 9,768 13,500 12,525 3,500 * Parks vehicle G-56A ('01 Cushman Truckster) to be replaced through Vehicle Replacement Fund in 2011 ($12,000) Parks vehicle G-69A ('00 Ford F2504x4) to be replaced through Vehicle Replacement Fund in 2011 ($33,000) Week 2 - 20 Town of Estes Pa rk Detail budget information Parks 101-5200-452 2011 Account Account Name Budget Number Justification 1,728 21-01 Property 3,870 21-02 Liability Insurance Premiums 5,598 7,182 22-09 IT Services 10,000 22-98 Dead tree removal 1,500 22-98 Bark Beetle Mgmt 750 22-98 Speaker fees - tree symposium Professional Fees/Services 19,432 Publishing 1,000 23-01 Publications fees 3,600 24-01 Bobcat rental (bark beetle mgt) 2,500 24-02 Storage building rental Rentals 6,100 45,175 25-01 Maintenance contracts 1,925 25-01 Phone 16,000 25-01 Sidewalk cleaning 600 25-01 Motorola 5,000 25-01 Sculpture maintenance 4,500 25-01 Tree Trimming 7,500 25-01 Annual Backflow maintenance 2,150 25-01 Brick planter repair 7,500 25-01 Irrigation maintenance 6,500 25-02 Shop/greenhouse 69,750 25-03 Furniture/fixtures 500 25-03 Normal repair/fountains 7,500 25-03 Confluence Park inlet 4,000 25-03 Tables 2,000 25-03 Tree Grates 7,000 25-03 Benches 16,250 25-03 Trail Repair 2,500 25-03 Seasonal trash cans 10,000 25-03 River bank repair 10,000 25-03 Paver repair 10,000 25-03 Riverwalk repair 50,000 25-04 Vehicle maintenance/upkeep/fuel 16,812 25-44 Future vehicle replacement Repair and Maintenance 188,237 1,200 26-01 Office Supplies 7,750 26-06 Small tools 1,800 26-07 Small hardware 2,000 26-08 Lumber/paint 500 26-09 Chemical 27,000 26-10 Lawn (irrigation/turf mat/sup/upgrade ssi) 750 26-13 Medical (CDL physicals) 2,050 26-17 Catering/special circumstances 6,000 26-22 Walkways Week 2 - 21 Town of Estes Pa rk Detail budget information Parks 101-5200-452 2011 Account Account Name Budget Number Justification 6,000 26-22 Paving repair/materials 2,000 26-23 Equipment/fixtures 4,000 26-27 Aggregate 8,000 26-30 Mulch 42,500 26-36 Maintenance, trees, plants 40,000 26-36 Flowers, flower-related supplies 2,500 26-36 CVB plantings 3,000 26-48 Shop equipment 2,000 26-48 Sprayer/pump with tank 500 26-48 Grinder 500 26-48 Planer repair Materials and Supplies 108,550 1,000 27-01 Personal Safety Equipment 2,250 27-02 Uniform Allowance 6,850 27-04 Education/training 1,250 27-04 Backflow prevention certification 1,200 27-04 Turf conference (3) 2,750 27-04 Pro green expo (5) 150 27-04 Pesticide conference 1,500 27-04 Horticulture 510 27-05 Member dues/subscriptions 400 27-06 Employee recognition (5 @ $80) Job Performance 11,010 600 28-01 Telephone 3,100 28-02 Natural Gas 9,200 28-03 Electrical 25,500 28-04 Water 200 28-05 Sewer 1,700 28-06 Trash disposal Utility Expenditures 40,300 Total Operations & Maintenance Costs 380,227 34-98 Other machinery/equipment 1,100 34-98 Annual S100 bobcat exchange 2,400 34-98 Annual S360 bobcat exchange Capital Equipment 3,500 Week 2 - 22 GeneraIFund Transportation (#101-5600) Town of Estes Park - 2011 Budget SCOPE OF SERVICES Seasonal shuttle service for 3 routes. Original Budget Revised Budget Budget 2009 2010 2010 2011 Expenses Personnel Services $0 0 $0 $0 Operations & Maintenance 167,306 Â· 177,555 187,555 204,772 Total Current Expenses 167,306 177,555 187,555 204,772 Capital 0 0 0 0 Total Expenses $167,306 $177,555 $187,555 $204,772 inc/dec over prior year 7% 656 12% 9% Personnel levels none Operations & Maintenance Shuttle contract 161,388 171,655 181,655 198,872 Shuttle services provided for Scotfest, Christmas Parade, and other miscellaneous requests Office supplies 2,063 2,100 2,100 2,100 Traffic signs 3,855 3,800 3,800 3,800 Capital none Week 2 - 23 Town of Estes Park Detail budget information Transportation 101-5600-456 2011 Account Account Name Budget Number Justification 22-60 Transportation fees 104,478 22-60 Base ($63.32/hr 1st 1650 hrs) 16,899 22-60 Additional hours 5,500 22-60 Additional fuel 22,275 22-60 Lease 3 buses 1,500 22-60 Mileage overages 2,025 22-60 Lettering 1,000 22-60 Animal logos 31,715 22-60 Fairgrounds shuttle 7,200 22-60 Shuttle lease 250 22-60 Additional fuel 675 22-60 Add lettering 5,355 22-60 Spec charters (scotfest/elkfest/xmas) Professional Fees/Services 198,872 2,100 26-01 Office Supplies 3,800 26-52 Traffic signs Materials and Supplies 5,900 Total Operations & Maintenance Costs 204,772 Capital Equipment 0 Week 2 - 24 General Fund Transfers from General Fund, #101-9000 To'Â·wn of Estes Park 2011 Budget PURPOSE to provide for contingency in the general budget and transfers between the General and other Funds Original Budget Revised Budget Budget 2009 2010 2010 2011 Personnel Services $0 $0 $0 $0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 0 0 0 Total Expenses $O 50 $O $O Transfers out/to: Community Reinv. 500,000 800,000 800,000 0 Museum 244,950 285,000 285,000 285,000 Senior Center 155,804 160,000 160,000 160,000 CVB 1,870,000 1,180,000 1,180,000 1,000,000 Fire services Fund 300,500 483,000 483,000 483,000 EPURA 200,000 0 0 0 Total: 3,271,254 2,908,000 2,908,000 1,928,000 inc/dec over prior year -19% -11% -11% -34% Week 2 - 25 TOWN BOARD Â£- [Fi) 2011 BUDGET STUDY SESSIONS Ey Friday, Elktober 15, 2010 Meeting #3: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: Special Revenue Funds â€¢ Conservation Trust â€¢ Larimer County Open Space â€¢ Community Services Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park - 2011 Budget Scope of services: To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Intergovernmental $28,954 $32,000 $32,000 $30, Investment income 913 1,400 8(JO Total Revenues 29,867 33,400 32,800 30, Expenses Personnel Services O 0 0 0 Operations & Maintenance 36,359 49,500 49,500 40,000 Total Current Expenses 36,359 49,500 49,500 40,000 Capital 55,278 13,500 22,280 13,110 Subtotal 91,637 63,000 71,780 53,110 Rollovers 0 8,780 0 0 Total Expenses 91,637 71,780 71,780 53,110 % change from prior year 796% -22% 0% -26% Increase (decrease) in Fund balance (61,770) (38,380) (38,980) (22,310) Beginning Fund balance 133,324 71,554 71,554 32,574 Rollover adjustment Ending Fund balance $71,554 $33,174 $32,574 $10,264 Operations & Maintenance Bark Beetle Mgmt 14,082 20,000 20,000 20,000 Weed Control 14,082 20,000 20,000 20,000 Operating supplies 98 0 0 0 Tree replacement 8,097 9,500 9,500 0 Park Improvements 55,278 0 22,280 0 91,637 49,500 71,780 40,000 Capital Bond Park Master Plan 50,000 0 0 0 Arbor Day/tree replacement 13,500 13,500 22,280 13,110 (Est. population 6,555 x $2.00, to be used for Tree City designation) 63,500 13,500 22,280 13,110 Week 3 -1 Â§Â§Â§ Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2011 Budget PURPOSE In 1996, Larimer County voters approved a one-quarterof one percent sales tax increase to be used for trails and open space purchases through 2018. This fund accounts for the Town's portion of the tax. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues , Intergovernmental $362,788 $230,000 $230,000 $200,000 Grant 0 0 0 0 Other 24,415 0 0 0 Investment 2,980 4,000 4,006 4,000 Total Revenues $390,183 $234,000 $234,000 $204,000 Expenses Personnel Services Salaries 29,792 39,316 Benefits 8,159 9,630 45,904 32,445 37,951 48,946 Operations & Maintenance 10,965 0 150 161 Total Current Expenses 56,869 32,445 38,101 49,107 Capital 292,083 290,000 203,828 500,000 Subtotal _ 348,952 322,445 241,929 549,107 Rollovers 0 73,828 0 0 Total Expenses 348,952 396,273 241,929 549,107 Excess (deficiency) of revenues over 41,231 (162,273) (7,929) (345,107) expenditures Other finandng sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 41,231 (162,273) (7,929) (345,107) Beginning Fund balance 391,752 432,983 432,983 425,054 Rollover adjustmentr Ending Fund balance $432,983 $270,710 $425,054 $79,947 Personnel services Director of Public Works O.10 O.10 O.10 O.10 Public Works Project Manager 0.20 0.20 0.20 0.20 Seasonal engineer 0.00 0.00 0.25 0.76 Operations & Maintenance Week 3 -2 Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2011 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. Thisfund accounts for the Town's portion ofthe tax. Budget Revised Budget Budget 2009 2010 2010 2011 Storm drainage 3,590 0 0 0 Walkways/bikeways 7,375 0 0 0 Insurance - liability 0 0 150 161 Capital Walkways and Bikeways Bond Park Phase 1 0 240,000 80,000 500,000 Fall River Trail 0 50,000 50,000 0 Hike/Bike path 0 0 73,828 0 Fall River Trail (grant contingent w/ EVRPD) 0 0 0 0 Fall River Trail Phase IV B 0 0 0 0 Fish Creek Trail Phase 3 0 0 0 0 Trails/walkways 292,083 0 0 0 Total 292,083 290,000 203,828 500,000 Week 3 -3 COMMUNITY SERVICES FUND Special Revenue Fund, #222 SUMMARY Town of Estes Park - 2011 Budget SCOPE OF SERVICES * In 2010, the CVB Fund (#222) will absorb the Museum (#207) and Senior Center (#217} Funds. The Museum and Senior Center Funds will become departments within Fund #222, which will change its name from "CVB" to "Community Services Fund". With the creation of the Local Marketing District (LMD), the Advertising (#222-2000) and Visitors Guide (#222-2700) departments will be discontinued. The LMD department (#222-2900) has been added to reflect the agreement between the Town and LMD regarding the Town continuing tofund staff that is now employed by the LMD. Original Budget Revised Budget Budget 2009 2010 2010 2011 REVENUES BY DEPARTMENT Interest income (2000) $3,529 $2,550 $3,850 $3,700 Visitor Center (2600) 309,680 306,700 299,456 299,200 Visitor Guide (2700) 137,939 0 0 0 Facilities Sales & Marketing (2800) 7,618 6,000 6,000 5,000 LMD (2900) 0 49,266 49,266 184,250 Senior Center (5304) 0 54,745 54,845 77,417 Events (5500) 555,679 549,584 595,698 570,400 Museum (5700) 0 43,635 35,629 34,750 Conference Center (5800) 21,000 24,000 24,000 24,000 Total Revenues 1,035,445 1,036,480 1,068,744 1,198,727 Expenditures Personnel Salaries 1,103,315 1,154,769 Benefits 369,269 460,949 1,003,663 1,474,864 1,472,584 1,615,718 Operations & Maintenance 1,903,136 1,151,479 1,160,973 1,139,313 Total Current Expenses 2,906,800 2,626,343 2,633,557 2,755,031 Capital 0 61,000 56,000 29,500 Less rollovers Subtotal 2,906,800 2,687,343 2,689,557 2,784,531 Rollovers 0 0 0 0 Total Expenditures 2,906,800 2,687,343 2,689,557 2,784,531 Inc/dec over prior year 1% -8% 0% 4% Excess (deficiency) of revenues over (1,871,355) (1,650,863) (1,620,813) (1,585,804) expenditures Other financing sources (transfers in - General) 1,870,000 1,625,000 1,625,000 1,445,000 Other financing sources (transfers in - Mus/Sr Ctr) 26,330 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 24,975 (25,863) 4,187 (140,804) Beginning Fund balance 150,130 175,105 175,105 179,292 Ending Fund balance $175,105 $149,242 $179,292 $38,488 6% 6% 7% 1% Week 3 -4 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2000 Advertising (to Local Marketing District) Town of Estes Park - 2011 Budget SCOPE OF SERVICES * advertising: national, state/regional, Internet. Includes magazines, television, radio advisories, police/business partnerships, Town (Bugle, Annual Report, Town Web Team, Visitor Center Support) Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Investment income $2,000 $2,550 $3,763 $3,700 Miscellaneous 160 0 87 0 Total Revenues 2,160 2,550 3,850 3,700 Expenditures Personnel 149,106 0 0 0 Operations & Maintenance 835,164 0 0 0 Capital 0 0 0 0 Total Expenditures $984,270 50 $0 50 inc/dec over prior year 1% - 10056 -100% 0% Personnel Communications Manager 0.50 0.00 0.00 0.00 Communications Coordinator 1.00 O.00 O.00 O.00 Director of CVB 0.25 O.00 O.00 O.00 Operations & Maintenance Advertising media purchases 657,782 0 0 0 Event promo/press releases 47,457 0 0 0 Design/photo/print/prod. 62,425 0 0 0 Visitor Guide Mail/shipping 42,990 0 0 0 Marketing research 15,250 0 0 0 Education & training 3,992 0 0 0 Member dues/subscriptions 586 0 0 0 Capital none * Advertising costs assumed by the Local Marketing District - 2010 Week 3 -5 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2600 Visitor Center Town of Estes Park - 2011 Budget SCOPE OF SERVICES Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. Promote Estes Park events and activities and distribute promotional materials Facilitate Ambassador volunteer organization Handle limited retail sales Of Estes Park - related merchandise Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services $290,235 $297,500 $297,500 $297,500 Miscellaneous 19,444 9,200 1,956 1,700 Total Revenues 309,679 306,700 299,456 299,200 Expenditures Personnel Salaries 177,227 150,297 Benefits 57,150 56,788 375,081 258,939 234,377 207,085 Operations & Maintenance 159,536 152,685 145,720 139,945 Capital 0 0 0 0 Total Expenditures $534,617 $411,624 $380,097 $347,030 inc/dec over prior year 5% -23% -29% -9% Personnel 2009 2010 2010 2011 Visitor Center Manager 1.00 1.00 1.00 1.00 Visitor Information Specialist (2 PT, 1 FT) 3.00 3.00 2.00 2.00 Community Services Director 0.25 0.20 0.20 0.20 Communications Manager 0.50 0.00 0.00 0.00 Seasonal Phone Operators 2.10 2.10 2.37 2.10 Stakeholder Sales & Service Coordinator 1.00 O.00 O.00 O.00 Operations & Maintenance IT Services 34,594 26,335 26,335 21,546 Bank (credit card) fees 2,304 2,000 2,000 2,400 CVB Services Support (internal and external) 0 1,166 1,166 0 Web SEO maintenance 6,550 0 0 0 Web maintenance 4,260 2,000 2,000 500 Web hosting fee 2,200 0 0 0 Ad production costs 0 2,400 0 0 Equipment (copier lease, other rentals) 3,452 5,512 5,512 5,000 Maintenake contracts 29,435 30,249 31,146 30,308 Buildings 3,621 2,500 4,700 4,635 0 2,457 2,457 500 Exhibits/displays Week 3 -6 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2600 Visitor Center Town of Estes Park- 2011 Budget SCOPE OF SERVICES Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. Promote Estes Park events and activities and distribute promotional materials Facilitate Ambassador volunteer organization Handle limited retail sales of Estes Park - related merchandise Original Budget Revised Budget Budget 2009 2010 2010 2011 Furniture/fixtures 2,067 0 0 0 Promotional mat printing 2,180 5,972 5,972 5,000 Data processing software/equipment 2,400 5,185 0 8,100 Education/training 164 2,000 1,000 500 Utilities 25,574 23,350 23,350 24,602 Resale purchases 22,164 22,010 22,918 22,000 Ambassador expenses 3,556 3,000 3,200 4,300 Capital 0 0 0 0 Week 3 -7 Town of Estes Park Detail budget information Visitor Center (222-2600-426-) 2011 Account Account Name Budget Number Justification 211 21-01 Property 2,000 21-02 Liability Insurance Premiums 2,211 250 22-08 Legal 21,546 22-09 IT 2,400 22-10 Bank service 500 22-41 Website Upgrades 100 22-98 Background checks i Professional Fees/Services 24,796 .. Publishing 1,100 23-01 Publication fees (resort map, emp ads) 1,100 Equipment 5,000 24-01 Copier lease 5,000 30,308 25-01 Maintenance contracts Oanitorial, window washing, elevator, mats, phone, hvac) 4,635 25-02 Buildings, Furbiture, Fixtures & Equipment (FF&E) 230 25-98 Other equip/machinery Repair & Maintenance 35,173 3,200 26-01 Office Supplies 500 26-02 Postage 400 26-05 Janitorial supplies 500 26-15 Exhibit/display 972 26-17 Catering/special circumstances 300 26-23 FF&E 5,000 26-29 Promotional matÂ·pfinting (counter materials/annual report) 8,100 26-33 Data processing equipment 300 26-46 Communication equipment Materials and Supplies 19,272 500 27-04 Education/training 610 27-05 Member dues/subscriptions 256 27-06 Employee recognition (3.2 x $80) 125 27-07 ., Mileage reimbursement Job Performance 1,491 Week 3 -8 Town of Estes Park Detail budget information Visitor Center (222-2600-426-) 2011 Account Account Name Budget Number Justification 5,888 28-01 Telephone 2,888 28-02 Natural Gas 9,196 28-03 Electrical 2,482 28-04 Water 1,208 28-05 Sewer 840 28-06 Trash disposal 2,100 28-15 Telephone lines Utility Expenditures 24,602 22,000 29-20 Resale purchases 4,300 29-24 Ambassadors club Other Current Expenses 26,300 Total Operations & Maintenance Costs 139,945 0 Capital Equipment O Week 3 -9 COMMUNITY SERVICES FUND Spfial Revenue Fund, #222-2700 Visitor Guide Town of Estes Park - 2011 Budget SCOPE OF SERVICES * to account for production and distribution of annual Visitor Guide Original Budget Revised Budget Budget 2009 2010 2010 2011 , Revenues , Charges for services $179,385 $0 $0 $0 Total Revenues 179,385 0 0 0 Expenditures Personnel 0 0 0 0 Operations & Maintenance 171,743 0 0 0 Capital 0 0 0 0 Total Expenditures $171,743 $0 ' $0 $0 inc/dec over prior year N/A -100% -100% O% Excess (deficiency) of revenues over 7,642 0 0 0 expenditures Personnel 0.00 0.00 0.00 0.00 Operations & Maintenance Publication fees 69,307 0 0 0 Office supplies 1,083 0 0 0 47,411 0 0 0 Postage O 0 Printing/forms 53,942 0 171,743 0 0 0 Capital none * Revenues and expenditures assumed by the Local Marketing District - 2010 Week 3 -10 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2800 Facilities Sales & Marketing Town of Estes Park - 2011 Budget SCOPE OF SERVICES Develop and implement comprehensive marketing program for Conference Center and Fairgrounds Promote, recruit, book and facilitate Town-wide groups into the Conference Center and other facilities Coordinate with local marketing officials to promote meeting properties Book, facilitate and support local events andfundraisers at the Conference Center Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Miscellaneous (room night fees) $7,618 $6,000 $6,000 $5,000 Total Revenues 7,618 6,000 6,000 5,000 Expenditures Personnel Salaries 91,718 89,592 Benefits 27,926 30,592 105,426 118,525 119,644 120,184 Operations & Maintenance 32,772 33,627 34,428 23,618 Capital 0 0 0 0 Total Expenditures $138,198 $152,152 $154,072 $143,802 inc/dec over prior year 3% 10% 1% -7% Personnel Group Sales and Marketing Manager 1.00 1.00 1.00 1.00 Community Services Director 0.25 0.10 0.10 0.10 Seasonal 0.09 0.00 0.00 0.00 Operations & Maintenance IT Services 4,942 2,394 2,i94 2,394 Publishing 10,521 10,000 10,000 8,150 Printing forms 737 4,000 4,000 500 Education/training 3,048 4,000 1,500 1,500 Member dues/subscriptions 2,785 2,000 2,000 2,000 Mileage reimbursements 927 1,000 1,000 1,000 Marketing expenses 4,098 5,000 5,000 4,000 Special marketing (transit) 1,862 2,000 4,500 1,000 Capital none Week 3 -11 i Town of Estes Park Detail budget information Facilities Sales & Marketing (222-2800-428-) 2011 ' Account Account Name Budget Number Justification 15 21-01 Property 471 21-02 Liability Insurance Premiums 486 IT Services 2,394 22-09 8,000 23-01 Publication fees 150 23-03 Advertising production Publishing 8,150 500 26-01 Office Supplies 500 26-02 Postage 500 26-03 Printing/forms (Conf Ctr photos) 0 26-04 Freight/shipping Materials and Supplies 1,500 1,500 ' 27-04 Education/training 1,500 . 27-04 Conf Ctr, State Tourism conferences 2,000 27-05 Member dues/subscriptions 2,000 27-05 Colo Society of Assoc Executives International Assoc of Assembly Mgrs Prof Convention Mgrs Assoc 88 27-06 Employee recognition (1.1 @ $80) 1,000 27-07 Mileage reimbursement Job Performance 4,588 1,500 28-01 Telephone Utility Expenditures 1,500 4,000 29-22 Marketing expense 1,000 29-35 Shuttle buses for conferences Other Current Expenses 5,000 Total Operations & Maintenance Costs 23,618 Week 3 -12 COMMUNITY SERVICES FUND Special Revenue Fund, #222-2900 Local Marketing District Assistance Town of Estes Park - 2011 Budget SCOPE OF SERVICES Beginning in 2010, Town Board agreed to provide assistance with LMD payroll. Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Miscellaneous (personnel reimbursement) $0 $49,266 $49,266 $184,250 Total Revenues 0 49,266 49,266 184,250 Expenditures Personnel Salaries 312,537 390,074 Benefits 100,820 162,244 0 400,853 413,357 552,318 Operations & Maintenance 0 1,021 1,000 1,500 Capital 0 0 0 0 Total Expenditures $0 $401,874 $414,357 $553,818 inc/dec over prior year 0% NA NA 33.66% Personnel Communications Manager 0.00 1.00 1.00 1.00 Communications Coordinator O.00 1.00 1.00 1.00 Stakeholder Sales/Service Manager O.00 1.00 1.00 1.00 Executive Director 0.00 1.00 1.00 1.00 Seasonal Administrative Assistant 0.00 0.50 0.50 0.60 Mtgs/Conf sales Manager 0.00 1.00 1.00 1.00 Operations & Maintenance Insurance - liability 0 1,021 1,000 1,500 Capital none Week 3 -13 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5304 Senior Center Town of Estes Park - 2011 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, o#-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter - * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support o Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Grants/Awards $0 $2,475 $2,475 $2,475 Charges for Services 0 18,320 19,820 23,852 Miscellaneous 0 33,950 32,550 51,100 Total Revenues 0 54,745 54,845 77,427 Expenses Personnel Services Salaries 83,665 81,847 Benefits 30,008 32,987 0 108,382 113,673 114,834 Operations & Maintenance 0 108,929 110,390 105,576 Total Current Expenses 0 217,311 224,063 220,410 Capital 0 0 0 19,500 TotaIExpenses 0 217,311 224,063 239,910 inc/dec over prior year Budget comments 2009 2010 2010 2011 Revenues (totals) 0 54,745 54,845 77,427 County Awards 0 2,475 2,475 2,475 Services 0 18,320 19,820 23,852 Current (bu ildings, fund raisers, United Way) 0 15,700 14,800 19,500 Other (SC Inc) 0 16,750 16,650 30,500 Coffee fund 0 1,000 1,000 1,000 Van usage fees 0 500 100 100 Personnel Services Community Services Director O.10 O.10 O.10 O.10 Senior Center Manager 1.00 1.00 1.00 1.00 Van Drivers 0.10 0.10 0.15 0.15 Senior Center Coordinator 0.50 0.50 0.50 0.50 Operations & Maintenance Week 3 -14 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5304 Senior Center Town of Estes Park - 2011 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, off-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support Original Budget Revised Budget Budget 2009 2010 2010 2011 IT Services 0 11,970 11,970 11,970 Food service contract 0 22,400 22,400 20,160 Maintenance contracts 0 19,155 18,505 19,700 Buildings 0 1,000 1,400 1,500 Program expenses 0 14 060 14,060 16,120 Furniture/Fixtures 0 6,500 6,850 1,000 Data processing equipment 0 0 1,500 0 Operating supplies (Meals on Wheels incl) 0 7,500 7,500 7,700 Education & training 0 700 450 600 Utilities 0 11,670 11,970 13,250 Capital SCINC: deck repair/wood floor/water heater 0 0 0 19,500 Week 3 -15 Town of Estes Park Detail budget information Special Revenue Fund, #222-5304-453 Senior Center 2011 Account Account Name Budget Number Detail 1,026 21-01 Property 825 21-02 Liability Insurance Premiums 1,851 11,970 22-09 IT Services 20,160 22-71 Food service contract Professional Services/Fees 32,130 19,700 25401 Maintenance contracts 800 25-01 Carpet cleaning 860 25-01 Floors 6,360 25-01 Janitorial 3,611 25-01 Mechanical Services contract 360 25-01 Small copier contract 2,459 25-01 Telephone (7) 450 25-01 Valley Fire Inspections 1,500 25-01 SCINC: Large Copier Contract (SCINC - Senior Center Inc funding source) 1,500 25-01 Hydroplant grounds - Janitorial 800 25-01 Entry Mats 600 25-01 Window washing 400 25-01 Grease trap pumpings 1,500 25-02 Buildings 3,700 25-04 Van maintenance 3,300 25-98 Other 2,000 25-98 Kitchen equipment 1,300 25-98 Meeting room and program equipment Maintenance & repair 28,200 1,450 26-01 Office Su pplies 500 26-02 Postage 1,000 26-10 Lawn 16,120 26-16 Programs 4,950 26-16 Day trip ticketing (participant covered) 5,520 26-16 Instructor fees (participant covered) 350 26-16 Day trip supplies 1,500 26-16 Membership events 500 26-16 Guest meals 500 26-16 Volunteer recognition 2,800 26-16 General programs/supplies 1,000 26-23 Furniture, Fixtures & Equipment Week 3 -16 Town of Estes Park Detail budget information Special Revenue Fund,#222-5304-453 Senior Center 2011 Account Account Name Budget Number Detail 1,000 26-23 Billiards/furniture (SCINC) 1,000 26-96 Coffee (pass through from SCINC) 7,700 26-97 Operating supplies 3,000 26-97 Meals-Wheels (pass through) 1,200 26-97 Fundraising supplies 2,000 26-97 Food service 1,500 26-97 Janitorial Materials and Supplies 28,770 600 27-04 Education/Training 200 27-04 Colo Assoc of Senior Ctrs (workshops) 400 27-04 Computer training (2) 135 27-05 Member Dues/Subscriptions 140 27-06 Employee Recognition (1.75 @ $80) 500 27-07 Mileage Reimbursement Job Performance Expenses 1,375 1,020 28-01 Telephone 1,500 28-02 Natural gas 7,400 28-03 Electrical energy 530 28-04 Water 600 28-05 Sewer 2,200 28-06 Trash Disposal Utility Expenditures 13,250 Total Operations & Maintenance Costs 105,576 32-22 7,000 SCINC: refinish and repair exterior deck 5,000 SCINC: refinish wood floor (rm 114) 7,500 SCINC: replace commercial water heater Capital Equipment 19,500 Week 3 -17 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2011 Budget SCOPE OF SERVICES Plan and execute Town events (ex: Catch the Glow, Rooftop Rodeo) Assist with local events such as the Longs Peak Scottish-irish Festiva/ Coordinate use of Fairgrounds, Performance Park, and other Town venues ' Support destination shows such as the Hunter-Jumper Horse Show Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Charges for services $459,323 $468,484 $479,224 $486,800 Miscellaneous 96,357 81,100 116,474 83,600 Total Revenues 555,680 549,584 595,698 570,400 Expenditures ~ Personnel Salaries 335,902 332,503 Benefits 112,888 130,539 374,050 450,866 448,790 463,042 Operations & Maintenance 597,174 . 619,376 636,907 660,209 Capital 0 50,000 50,000 0 Total Expenditures $971,225 $1,120,242 $1,135,697 $1,123,251 inc/dec over prior year 2% 15% 17% -1% Revenues $555,680 $549,584 $595,698 $570,400 Special Event vendor permits 690 4,500 4,500 4,500 Arena 22,536 , 19,500 21,892 19,500 Stall 106,284 106,284 106,284 110,000 Camper 20,161 17,000 20,161 17,500 Commercial Vendors 22,365 24,000 28,695 24,000 2,358 2,500 2,500 2,500 Storage 8,100 8,100 8,300 7,936 Parking 12,000 12,000 12,000 11,781 Food concessions Dance (Rodeo Queeh) 3,657 4,000 4,000 4,000 Admissions 113,865 121,000 142,388 135,000 Entry Fees (Wool Market animals) 8,562 10,000 10,275 10,500 Workshop fees 33,625 37,000 28,649 30,000 Feed sales 96,660 95,000 95,000 98,000 Retail 8,843 7,600 10,582 11,000 15,991 7,000 11,876 7,000 Buildings 2,170 1,600 Real property (Bond/Performance Park rentals) 4,850 1,600 Donations 17,000 18,000 18,000 18,000 Other 5,269 2,500 14,877 3,000 Sponsorship 35,066 36,000 36,000 38,000 Week 3 -18 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2011 Budget SCOPE OF SERVICES Plan and execute Town events (ex: Catch the Glow, Rooftop Rodeo) Assist with local events such as the Longs Peak Scottish-Irish Festival Coordinate use of Fairgrounds, Performance Park, and other Town venues Support destination shows such as the Hunter-Jumper Horse Show Original Budget Revised Budget Budget 2009 2010 2010 2011 Program sales 9,423 8,000 8,968 8,000 Platte River Power Authority - No Colorado 8,758 8,000 8,781 8,000 Economic Development (Grant) Personnel Fairgrounds/Special Events Manager 1.CK) 1.00 1.00 1.00 Municipal Services Foreman 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 1.00 Special Events Worker 1.00 1.00 1.00 1.00 Seasonal workers (FTEs)1 3.89 4.06 4.06 4.06 Community Services Director 0.25 0.46 0.46 0.46 iseasonal employee numbers are calculated by taking total budgeted seasonal wages and dividing by FTE units. It does not necessarily reflect the number of actual seasonal workers hired. Operations & Maintenance IT Services + 7,413 7,182 7,182 9,576 Contract services (Christmas, Jazz Fest, Elk Fest, Wool Market) 33,675 42,500 42,500 37,488 Entertainment (Jazz Fest, Scandinavian Fest, Performance Park, Riverside Park, Elk Fest, Fireworks, Rooftop Rodeo, Wool Market, Scottish Fest, Auto Show, Heritage Days) 98,396 101,550 93,501 101,963 Advertising 4,095 3,786 2,786 4,857 Equipment (Tent/tables, Bobcat) 18,167 21,400 31,878 22,150 Maintenance contracts 6,223 9,806 13,806 15,598 Buildings (general repair and maintenance) 31,349 20,000 25,000 25,000 Vehicle maintenance & upkeep 33,878 30,000 31,546 35,000 Future vehicle replacementz 34,747 30,900 30,900 4,616 Feed costs 68,749 50,000 51,296 70,000 Exhibits/displays 9,164 15,000 10,363 15,000 Programs 5,846 6,500 4,608 11,300 Catering (Wool Market lunches) 6,381 6,750 4,750 6,900 Trophies/awards 3,749 4,350 4,350 4,400 Education & training 11,375 8,023 8,023 8,350 Dues & subscriptions 5,531 3,322 3,754 4,647 Marketing expenses 4,899 0 0 0 Utilities expenses (includes trash disposal) 50,138 49,800 55,100 47,704 Purse money (Rodeo, Wool Market) 25,904 28,625 26,625 33,600 Volunteer banquet 2,971 3,750 3,750 3,750 Rooftop Rodeo 77,056 91,420 92,703 95,560 Resale purchases 5,265 6,250 6,250 7,200 Manure disposal 13,387 20,000 20,000 20,000 Week 3 -19 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2011 Budget , SCOPE OF SERVICES Plan and execute Town events (ex: Catch the Glow, Rooftop Rodeo) Assist with local events such as the Longs Peak Scottish-Irish Festival Coordinate use of Fairgrounds, Performance Park, and other Town venues Support destination shows such as the Hunter-Jumper Horse Show Original Budget Revised Budget Budget 2009 2010 2010 2011 Capital {site work - arena floor) 0 50,000 50,000 . 0 0 0 0 0 ~Special Events vehicle G-115A ('01 J/D Gator) replaced from Vehicle Replacement Fund - $12,000 Week 3 -20 Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification 8,776 21-01 Property 3,331 21-02 Liability Insurance Premiums 12,107 300 22-08 Legal 9,576 22-09 IT 1,200 22-10 Bank Service fees 37,488 22-12 Contract Services 11,500 Christmas Parade 3,100 Jazz Fest 5,100 Elk Fest 17,788 Wool Market - judges fees 101,963 22-20 Entertainment 18,500 Jazz Fest - bands 5,300 Performance Park 7,500 Riverside Plaza 30,000 Fireworks/4th July 1,600 Rooftop Rodeo 35,000 Scottish Fest/Hotel rooms 150 Auto Extravaganza 2,000 Heritage Festival 1,913 Hunter Jumper concert 1,000 22-26 Insurance damage claims 110 22-98 Other prof services as needed Professional Fees/Services 151,637 300 23-01 Publication fees 4,857 23-02 Advertising production 490 Rodeo News 347 Arabian Magazine 1,200 Banner Changes 120 Poster designs 500 Western Horseman Magazine 1,000 Regent Broadcast Radio Assoc 1,000 Radio Ads - Wool MI<t 200 Scoops Ad - Car Show Publishing 5,157 22,150 24-01 Equipment 1,400 Bobcat 19,100 Tents/tables - Wool Market 1,650 Panel rental - Wool Market Week 3 -21 Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification Equipment 22,150 3,700 24-02 School Rental - Wool Market 2,820 Office/Trailer rental Real Property 6,520 15,598 25-01 Maintenance contracts , 2,258 Phone (6) 3,800 Copier 420 Hand-held radios 9,120 Sound Systems (downtown/fairgrounds) 25,000 25-02 Buildings 15,000 General 2,500 Roof gazebos and small office 2,500 Privacy fence 5,000 Dirt - stalls/alleys 1,600 25-03 Furniture/fixtures 1,600 Misc repair/supplies -35,000 25-04 Vehicle maintenance and fuel 500 25-05 Machinery/tools 4,616 25-44 Future vehicle purchase Repair & Maintenance 82,314 3,200 26-01 Office Supplies 1,750 26-02 Postage 1,000 26-03 Printing/forms 500 26-04 Freight/shipping 4,810 26-05 Janitorial 1,000 26-06 ' Small tours 1,500 26-07 Small hardware 11,500 26-08 Lumber/Paint 5,000 26-10 Lawn 70,000 26-12 Feed costs 500 26-13 Medical 15,000 26-15 Exhibit/Display 11,300 26-16 ' Programs (Rooftop, Wool) 6,900 26-17 Catering/special circumstances 6,000 Lwool Market luncheons 900 Rodeo 4,400 26-18 Trophies/Awards 150 Rooftop President 650 Elk Fest Bugling 3,200 Wool Market Ribbons Week 3 -22 Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification 400 Auto Extravaganza 1,500 26-23 Equipment - Tables (8', picnic) 800 26-32 Data processing software 2,700 26-33 Data Processing Equipment 800 26-46 Communication equipment 700 26-48 Shop Equipment 1,000 26-52 Traffic Signs Materials and Supplies 145,860 150 27-01 Personal Safety Equipment 1,500 27-02 Uniform allowance 8,350 27-04 Education/training 100 Farm show 500 Computer training 100 Stock Show 450 Colo Festival and Events Conf 4,700 Prof Rodeo Cowboys Assoc (PRO\) rodeo 500 Equip training for two FTEs 2,000 Footing academy, equip training 4,647 27-05 Member dues/subscriptions 22 Western Horsemen 315 Amer Society for Composers, Authors, and Publishers (ASCAP) 100 International Festivals/Events Assoc 150 Alpaca-Llama Show Association 25 Rabbit Sanction fees 500 State Discharge Permit 100 Assoc of Rodeo Committees 4 150 Town Business License - . 1,250 PRCA 300 Broadcast Music Inc (BMI) 260 Society of European Stage Authors and Composers (SESAC) 500 Alpaca Owners and Breeders Assoc 150 Cultural Arts Council 275 League of Equine and Agriculture Ctrs 50 Colo Assoc of Fairs and Shows 500 Commercial Drivers License (CDL) fees 353 27-06 Employee recognition (4.41 x $80) 820 27-07 Mileage reimbursement Job Performance 15,820 4,100 28-01 Telephone Week 3 -23 Town of Estes Park Detail budget information Events (222-5500-455-) 2011 Account Account Name Budget Number Justification 3,600 28-02 Natural Gas 10,500 28-03 Electrical Energy 9,504 28-04 Water 6,000 28-05 Sewer 14,000 28-06 Trash Disposal Utility Expenditures 47,704 650 29-12 Parade 3,480 29-13 Dance (rodeo) 3,480 Queen's Dance room rental 1,500 29-14 Sponsors' dinner 33,600 29-15 Added purse money 23,600 Rodeo 3,000 Draft horse show 7,000 Wool Market 2,000 29-16 Security/Ticket Labor 3,750 29-17 Volunteers banquets 2,100 Rooftop 1,000 . Wool Market 425 Elk Fest 225 Auto Show 95,560 29-18 Rodeo 7,200 29-20 Resale purchases 5,200 Wool market 2,000 Elk Fest 3,200 29-25 Promotion (Queens/ponies) 20,000 29-30 Manure/bedding Other Current Expenses 170,940 Total Operations & Maintenance Costs 660,209 Week 3 -24 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5700 Museum Town of Estes Park - 2011 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, staff research & publication * Exhibits: permanent exhibits, temporary installations, off-site installations * Collections management: collections processing, object core & conservation, collections database management * Miscellaneous: facility rental & public meetingspace, community case, Friends fundraising support Original Budget Revised Budget Budget ' 2009 2010 2010 2011 Revenues Grants 0 6,860 6,735 13,065 Charges for Services 0 1,625 1,494 3,985 Other 0 35,150 27,400 17,700 Total Revenues $0 $43,635 $35,629 $34,750 Expenditures Personnel Salaries 102,266 110,456 Benefits 40,477 47,799 0 137,299 142,743 158,255 Operations & Maintenance 0 113,808 110,078 90,686 Total Current Expenses 0 251,107 252,821 248,941 Capital 0 6,000 6,000 10,000 Subtotal 0 257,107 258,821 258,941 Rollovers 0 0 0 0 Total Expenditures 0 257,107 - 258,821 258,941 inc/dec over prior year 2009 2010 2010 2011 Personnel Community Services Director 0.14 0.14 0.14 0.14 Curator - Education 1.00 1.00 1.00 1.00 Curator - Exhibits/Manager 1.00 1.00 1.00 1.00 Seasonal grant-funded Digital Technician 0.33 0.33 0.33 0.64 Seasonal (Shared with CVB) 0.00 0.00 0.00 0.23 Revenues Grants $0 56,860 $6,735 $13,065 Charges for services 0 1,625 1,494 3,985 Interest 0 0 0 0 Miscellaneous (buildings, donations) 0 11,500 8,500 6,500 Contributions from "Friends" 0 23,650 18,900 11,200 Total revenues 0 43,635 35,629 34,750 Operations & Maintenance Week 3 -25 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5700 Museum Town of Estes Park - 2011 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, staff research & publication * Exhibits: permanent exhibits, temporary installations, off-site installations * Collections management: collections processing, object care & conservation, collections datobade management * Miscellaneous: facility rental & public meeting space, community case, Friends fundraising support Original Budget Revised Budget Budget , 2009 2010 2010 2011 Insurance premiums 0 - 4,860 4,779 5,114 IT Services O 21,547 21,547 19,152 Contract/skilled services 0 8,000 0 0 Advertising/publishing 0 2,150 2,150 2,150 Maintenance contracts 0 19,917 19,917 19,014 Buildings 0 9,600 14,350 2,500 Future vehicle replacements 0 2,220 2,220 1,110 0 2,700 2,700 2,550 Exhibit/displays 0 3,300 3,175 2,300 Programs 4,700 Data processing (computer replacements) 0 5,400 5,400 0 1,600 1,600 1,600 Education/training . 0 18,494 18,594 18,465 Utilities Capital Buildings remodeling/upgrades Event Garden (FRIENDS) 0 6,000 6,000 0 Handicap door - front/back (FRIENDS) 0 0 0 10,000 0 6,000 6,000 10,000 I Week 3 -26 Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 2011 Account Account Name Budget Number Detail 3,677 21-01 Property 1,437 21-02 Liability Insurance Premiums 5,114 19,152 22-09 IT Services 800 22-10 Banks chgs (reimb by FRIENDS) 22-13 Contract/skilled services Professional Services/Fees 19,952 Publishing 2,150 23-02 Advertising 25-01 Maintenance contracts 19,014 2,657 Trane mechanical 2,057 Telephone system (5) 6,500 Cleaning Museum 450 Pastperfect software mtc 3,000 Copier 100 Fire extinguisher 500 Enviropest 500 Enviropest (Hydro) 500 ADT Security Hydro 2,000 Clean hydroplant 750 Entry mats 25-02 Buildings 2,500 2,000 General 500 Museum Lights/Ballasts 2,600 25-04 Van Maintenance 1,110 25-44 Future vehicle purchase Maintenance & Repair 25,224 2,160 26-01 Office Supplies 1,800 26-02 Postage 300 26-03 Printing/Forms 100 26-04 Freight/Shipping 600 26-05 Janitorial 2,550 26-15 Exhibit/Display 350 Wiest Butterflies 1,200 Hydro signs 500 Exhibit repairs 500 History clothing 2,300 26-16 Programs Week 3 -27 Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457. Museum and Hydroplant 2011 Account Account Name Budget Number Detail 300 Education (Rotary funded) 1,200 Speaker expense 300 Program supplies 500 Van trip 1,100 26-17 Catering/special circumstances 1 500 Exhibit openings (2) 250 Volunteer brunch/pot luck 200 Volunteer recognition 150 Meeting refreshments 100 26-23 Furniture/fixtures 1,000 26-26 Conservation supplies 500 Archival Folders/Papers 500 Miscellaneous ' 4,700 26-33 Data processing equipment 4,700 Manager/laptop Materials and Supplies 16,710 1,600 27-04 Education/Training 800 Colo-Wyo Assoc of Museums (CWAM) 300 Front Range educators 300 Assoc of Northern Front Range Museums (curator) 200 Reference materials 1,100 27-05 Member Dues/Subscriptions 225 Amer Assoc of Museums 110 Amer Assoc for State/Local History 60 Mountain-Plains Museum Assoc '40 CWAM 100 Cultural Arts Council of Estes Park 65 Colorado Historical Society 45 Estes Park Trail Gazette 55 Nat Assoc Interpretation 300 American Society of Composers, Authors and Publishers Broadcast Music Incorporated Society of European Stage Authors and Composers 100 Domain name registration 171 27-06 Employee Recognition (2.14 FTE @ $80) 200 27-07 Mileage Reimbursement Week 3 -28 Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 2011 Account Account Name Budget Number Detail Job Performance Expenses 3,071 1,550 28-01 Telephone 3,050 28-02 Natural gas 10,465 28-03 Electrical energy 1,600 28-04 Water 500 28-05 Sewer 1,300 28-06 Trash Disposal Utility Expenditures 18,465 Total Operations & Maintenance Costs 90,686 33-22 Building remodeling 10,000 Handicap door front/back (FRIENDS) Capital Equipment 10,000 Week 3 -29 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5800 Conference Center Town of Estes Park - 2011 Budget SCOPE OF SERVICES operation of conference center. See #2800 for further details on scope of services. Original Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Miscellaneous (Holiday Inn F&B concession) $21,000 $24,000 $24,000 $24,000 Total Revenues 21,000 24,000 24,000 24,000 Expenditures Personnel 0 0 0 0 Operations & Maintenance 108,926 122,033 122,456 117,779 Capital 0 5,000 0 0 122,450 Total Expenditures 108,926 127,033 117,779 inc/dec over prior year -8% v . . 17% -4% -4% Personnel none Operations & Maintenance Insurance/property & real taxes 32,119 36,250 36,250 36,250 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 11,734 20,000 20,000 15,000 Utility Expenditures 57,518 57,925 57,925 57,675 Capital Stacking chairs replacement program 0 5,000 ' 0 0 Week 3 -30 Town of Estes Park Detail budget information Conference Center (222-5800-458-) 2011 Account Account Name Budget Number Justification 8,854 21-01 Property Insurance Premiums 8,854 24,000 24-02 Real property Equiprnent 12,250 24-04 Land taxes 36,250 15,000 25-02 Buildings (repairs as needed) Repair & Maintenance 15,000 0 27-05 Member dues/subscriptions Job Performance o 975 28-01 Telephone 1,200 28-02 Natural Gas 50,000 28-03 Electrical Energy 3,250 28-04 Water 2,250 28-05 Sewer Utility Expenditures 57,675 Total Operations & Maintenance Costs 117,779 Capital 0 33-31 Week 3 -31 Local Marketing District 2011 BUDGET TOWN Budget 2009 2009 2010 2011 Revenues Intergovernmental (Visitor Guide) $94,842 $196,985 $197,000 2% Tax 1,163,212 1,235,000 1,272,050 Stakeholder Services 0 0 250,000 Other 311 0 0 Investment 112 0 0 Total Revenues $0 $1,258,476 $1,431,985 $1,719,050 Expenses Personnel Services LMD Portion 3,127 28,000 169,200 Town Portion 149,105 0 0 333,121 0 3,127 28,000 502,321 Operations & Maintenance 835,164 79,913 1,404,577 1,706,277 Total Current Expenses 984,269 83,040 1,432,577 2,208,598 Capital 0 0 0 Subtotal - 984,269 83,040 1,432,577 2,208,598 Rollovers 0 0 0 Total Expenses 984,269 83,040 1,432,577 2,208,598 Excess (deficiency) of revenues over (984,269) 1,175,436 (592) (489,548) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (984,269) 1,175,436 (592) (489,548) Beginning Fund balance NA 0 1,175,436 1,174,844 Ending Fund balance N/A $1,175,436 $1,174,844 $685,296 RESTRICTIONS TABOR reserve: 3% of expenditures 2,491 42,977 81,328 DETAILS 2009 2009 2010 2011 TOWN LMD LMD LMD Personnel services 149,105 3,127 28,000 502,321 Operations & Maintenance 1 Media - traditional 657,782 29,962 545,244 520,000 2 Media - internet N/A N/A 116,751 280,000 3 Production & Distribution N/A N/A 129,300 105,000 4 PR Firm - out of State N/A N/A 25,000 44,000 5 Event promo press release 47,457 N/A N/A N/A 6 Design photo print prod 62,425 N/A N/A N/A 7 Media - social N/A N/A N/A 7,000 8 Film Commission N/A NA 1,200 500 9 Stakeholder Communications N/A N/A NA 7,000 10 In-State CVB Expenses N/A N/A 3,750 10,000 11 Email Marketing N/A NA N/A 7,700 12 Trade Shows N/A N/A N/A 7,300 13 Marketing N/A N/A NA 7,000 14 Lunch/Dinner Meetings N/A 1,150 N/A 4,100 15 New Product Development N/A N/A N/A 10,000 16 Research 15,250 N/A 30,170 43,700 17 Website NA N/A 45,000 110,000 18 Rebranding N/A N/A 30,000 90,000 19 New Creative/Advertising Agency N/A N/A 44,000 40,000 20 New Photography/Footage N/A N/A N/A 40,000 21 Contingency (1) N/A NA 160,000 50,000 22 Membership NA N/A 6,630 10,275 23 Education 3,992 162 7,650 17,500 24 Cell phone & Mileage 39 N/A NA 6,100 25 Legal N/A NA 5,000 5,000 26 Office Space Configuration N/A N/A N/A 5,000 27 Upgrade PC/Software N/A NA NA 4,000 28 IT Support N/A NA 9,000 15,606 29 Bookkeeping NA N/A 5,000 10,000 30 Audit NA NA 5,000 5,000 31 Contingencies (2) N/A N/A 500 10,000 32 Office Supplies, Postage, Printing 772 1,781 N/A 6,000 33 Rent NA N/A NA 26,496 34 Payroll processing N/A NA N/A 5,000 35 Visitor Guide Expenses 42,990 N/A 187,227 197,000 36 Web maintenance 1,869 N/A 9,200 NA 37 Property/liability insurance 982 N/A N/A N/A 38 EmployeArecognition 1,020 N/A N/A N/A 39 Bank charges N/A 45 N/A NA 40 Dues & subscriptions 586 3,450 N/A N/A 41 Consulting NA 24,391 N/A N/A 42 Election expense N/A 18,972 N/A N/A 43 Group sales N/A N/A 38,955 NA 835,164 79,913 1,404,577 2,208,598 ZE 3 & rn A N 64 W 44 0 te e 0 0 0 {A -5 2 2 2 Â£1 f 5 N 0-> J 2 2 5 28 0% Z2k2* Z Ki Xi 05 g g 2 4 4 3 1%8 J N N UU ursement Per Agreement $ 38,501 budget prep wksheet per Peggy: admin asst $25K, OT, sales commission, etc. 000 same K adjusted a down from $2500 to match CVB portion of CSD budget TOEP-LMD 2010 Amount Referen Personnel (4.5 FTE) 400,853 2010 bJjget p. 108 -429.21-02 O&M (Insurance-Liability) 1,021 same nditures Total 401,874 Sales Commission 10,765 same 49,266 Stakeholder Servi 260,000 budget prep wksheet 2010 TOEP Expenditure Budget (222-2900 Local Marketing District Assistance) 222-0000-361.00-00 -~sc~F~venues Subtotal 269,500 Revenue Total 318,766 Net Expense to the TOEP $ 83,108 (222-2900 Local Marketing District Assistance) Stakeholder Services-Associated Revenue (222- 26 0 sitor Services) 1. Initial Calculation (courtesy of Lowell on 8.25.10) 2010 TOEP Revenue Budget 222-2600-;~ 2~~ rkers Comp Dii ,500 same r the (unsig d) AOA, stakeholder services manages the Workers Comp Group Dividend Program 222-2600 TOWN BOARD 2011 BUDGET STUDY SESSIONS Friday, Elktober 22, 2010 Meeting #4: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: Enterprise Funds â€¢ Utilities C 1 Fiduciary Funds â€¢ Police Pension â€¢ Theater Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 OPERATING REVENUES Charges for Services $11,366,577 $11,900,085 $11,912,944 $12,564,144 Other 376,213 216,266 222,204 202,217 Total Operating Revenues 11,742,790 12,116,351 12,135,148 12,766,361 OPERATING EXPENSES Source of Supply 4,960,316 5,541,308 5,541,663 5,922,716 Distribution Personnel 1,202,544 1,241,454 1,277,782 1,323,130 Operations and Maintenance 742,359 696,164 726,167 696,494 Customer Accounts Personnel 539,235 545,919 553,162 540,050 Operations and Maintenance 93,132 129,925 140,417 122,265 Administration/General Personnel 350,405 372,414 372,755 376,614 Operations and Maintenance 1,216,726 1,600,255 1,562,042 1,433,574 Capital 486,096 2,045,823 2,416,204 724,872 Depreciation 0 0 0 0 TOTAL OPERATING EXPENSES 9,590,813 12,173,262 12,590,192 11,139,715 change from prior year 4% 21% 3% -13% OPERATING INCOME (LOSS) 2,151,977 (56,911) (455,044) 1,626,646 NON OPERATING REVENUES (EXPENSES) Investment income 70,641 50,000 50,000 50,000 Debt service payments (307,769) (751,568) (1,530,000) (448,319) Interest Expense (Bonds) inclabove incl above inclabove inclabove TOTAL NON-OPERATING REVENUES (EXPENSES) (237,128) (701,568) (1,480,000) (398,319) NET INCOME (LOSS) BEFORE CAPITAL 1914,848 (758,479) (1,935,044) 1,228,327 CONTRIBUTIONS AND TRANSFERS Rollovers 0 (114,724) 0 0 Capital Contributions 0 0 0 0 Transfers Out (958,589) (998,897) (999,456) (1,023,467) CHANGE IN AVAILABLE FUNDS 956,259 (1,872,100) (2,934,500) 204,860 Rollover adjustment 0 0 0 0 AVAILABLE FUNDS*, Beginning, as Restated 5,857,471 6,813,730 6,813,730 3,879,230 AVAILABLE FUNDS*, Ending $6,813,730 $4,941,630 $3,879,230 $4,084,090 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2009). Amounts for 2009 ending balance are unrestricted current assets ($8,944,670) less current liabilities ($3,244,383) less inventories ($807,145) for an available fund balance of $4,893,142. The restricted cash and investment portion ($1,920,588) isthen added to arrive at $6,813,730. Week 4-1 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan. energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 $202,560 of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2011. COVERAGE DATA Debt service coverage ratio 8.80 2.71 1.31 5.36 Bond covenant requirements 1.25 1.25 1.25 1.25 Summary of expenditure types 4,960,316 5,541,308 5,541,663 5,922,716 Source of Supply Personnel 2,092,184 2,159,787 2,203,699 2,239,794 Salaries 1,617,608 1,602,729 Benefits 586,091 637,065 Operations and Maintenance 2,052,218 2,426,344 2,428,626 2,252,333 Capital 486,096 2,045,823 2,416,204 724,872 Depreciation 0 0 0 0 Debt Service 307,769 751,568 1,530,000 448,319 Transfers out (to General Fund) 958,589 998,897 999,456 1,023,467 Rollovers Â· 0 114,724 0 0 10,857,171 14,038,451 15,119,648 12,611,501 Source of Supply Includes PRPA purchased power increase of 6.2%. Wind power included, projected at $47,000 in 2011 4,960,316 5,541,308 5,541,663 5,922,716 Wheeling charges (hydro) 2011 - $11,000 Personnel Director of Utilities 0.58 0.58 0.58 0.58 Assistant to Director of Utilities 0.00 0.00 0.00 0.00 Line Superintendent 1.00 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 1.00 8.00 8.00 8.bo 8.00 Unemen 1.00 1.00 1.00 1.00 Groundman Material Mgmt. Specialist 1.00 1.00 1.00 1.00 Line Equipment Specialist O.00 O.00 O.00 O.00 Utilities Meter Foreman 1.00 1.00 1.00 1.00 Meter Specialist 2.00 1.00 2.00 2.00 Meter Reader 1.00 2.00 1.00 1.00 Secretary 111 0.50 0.50 0.50 0.50 Electrical Engineer 0.80 0.80 0.80 0.80 IT Specialist 0.50 0.50 0.50 0.50 Util/PW Office Manager , 0.50 0.50 0.50 0.50 Human Resource Manager 0.56 0.41 0.41 0.26 Payroll/HR Technician 0.26 0.26 0.26 0.26 Seasonal GIS ' 0.00 0.83 0.00 0.98 Finance Officer 0.31 0.29 0.29 0.26 0.31 0.29 0.29 0.26 Accounting Manager Accountantl 0.31 0.29 0.29 0.26 Accts. Payable/Utility Billing Specialist 1.00 0.97 0.97 0.94 Administrative Clerk 11 1.18 1.24 1.24 1.29 Town Administrator 0.48 0.48 0.48 0.48 j Week 4-2 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles ofdistribution system, construct electricol infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, lood shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 Deputy Town Administrator 0.48 0.48 0.48 0.48 Town Clerk 0.48 0.48 0.48 0.48 Deputy Town Clerk 0.48 0.48 0.48 0.48 Secretary 111 0.48 0.48 0.48 0.48 Public Information Officer 0.48 0.48 0.48 0.48 Operations and Maintenance Distribution IGA - Engineering services (Loveland) 25,613 25,000 25,000 25,000 Streetlights 35,000 35,000 35,000 15,000 Substation 25,046 40,000 50,000 40,000 Tree Trimming (overhead lines) 175,911 225,911 225,911 300,000 Underground conduit 45,000 50,000 80,000 75,000 Meter maintenance & replacement 101,127 123,956 110,000 90,000 < Street Light Upgrade 60,000 60,000 60,000 30,000 Personal safety equipment 36,196 32,686 32,686 32,686 Customer Accounts Maintenance contracts 7,605 7,515 7,515 7,515 Materials and Supplies 68,750 68,750 74,250 74,250 Education & Training 5,500 5,500 1,350 4,500 Administration Engineering Financial Plan and rate study update 0 35,000 Distribution system upgrade (15% of $2M project) 125,000 125,000 120,000 0 IT Services 44,478 44,478 45,487 45,487 Real property (Muni Bldg office space) 85,000 85,000 85,000 85,000 Maintenance contracts 41,120 91,157 91,157 85,064 Buildings 10,000 10,000 10,000 10,000 Vehicle Maintenance 150,000 150,000 150,000 120,000 Future vehicle replacement 137,491 137,963 137,963 140,350 Exhibits/displays 107,500 107,500 107,500 85,000 Energy efficiency 125,000 130,000 100,000 100,000 Data Processing Software 35,000 5,000 8,000 10,000 Data Processing Equipment 34,600 10,700 15,043 17,500 Heavy Equipment 0 0 0 5,000 Communication Equipment 12,000 10,000 10,000 10,000 Education/Training 29,500 34,200 34,200 34,200 Member dues/subscriptions 17,825 17,825 17,825 13,000 Utilities 91,375 94,800 96,850 90,350 Payment in lieu of tax (2.5% Urban Revenue) 160,928 165,674 165,674 168,119 Franchise Fee (3.0% Urban Revenue) 193,114 198,809 198,809 201,743 Transfers General Fund (8.5%) 970,135 998,897 999,456 1,023,467 Debt Service Series 2027, $6.18m, 3.875% Bond principal 435,000 460,000 1,305,000 235,000 Bond interest 311,008 291,568 225,000 213,319 Week 4-3 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2011 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency. promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan. energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2009 2010 2010 2011 Capital Building remodeling 0 15,000 15,000 15,000 ML substation (2008-09), Line upgrades (2010) 44,733 1,250,000 15,743 20,000 Office Equipment 21,042 25,000 25,000 25,000 Data Processing Equipment 26,812 67,500 91,549 91,549 Transformers 35,915 180,000 180,000 100,000 Communication Equipment 37,404 43,323 43,323 43,323 Other machinery/equipment 127,759 15,000 15,000 15,000 Tools 11,150 0 0 15,000 Street Lights 0 20,000 20,000 10,000 Poles/Towers/Fixtures 3,273 40,000 40,000 20,000 Overhead Lines 72,901 150,000 884,257 250,000 Underground Conductors 105,108 240,000 1,086,332 120,000 Total Capital 486,097 2,045,823 2,416,204 ' 724,872 *L&P vehicle 93317 ('99 Jeep Cherokee 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $26,500. 1 j *L&P vehicle 933188 ('01 Ford F-i50 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $25,000. *L&P vehicle 933200 ('06 GMC K3500 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $44,000. Week 4-4 Town of Estes Park Detail budget information Light and Power 502-6301-540 - Distribution 2011 Account Account Name Budget Number Justification 6,258 21-02 Liability Insurance Premiums 6,258 1,500 22-14 Lab testing 400 22-26 Insurance claims 2,000 22-30 Land use fees 25,000 22-98 IGA - Loveland Engineering Professional Fees/Services 28,900 (IGA-Intergovernmental Agreement) Rentals 2,400 24-01 Prospect Mtn access lease 10,000 25-01 Shop cleaning 15,000 25-02 Buildings 6,000 25-05 Machinery/tools 250 25-06 Meters 4,000 25-07 Transformers - repaint ground mounts 4,000 25-08 Lab - test safety equipment / 15,000 25-30 Street light maintenance 40,000 25-31 Substation per IGA w/ PRPA (PRPA - Platte River Power Authority) 300,000 25-32 Overhead maintenance / tree trimming 75,000 25-33 Underground conduit 3,500 25-34 Customer service lines 3,000 25-98 Other equipment/machinery Repair and Maintenance 475,750 500 26-01 Office Supplies 1,000 26-04 Freight/shipping 1,500 26-05 Janitorial supplies 17,500 26-06 Small tools/new chain saws 6,000 26-07 Small hardware 2,500 26-20 Electrical 90,000 26-34 Meters 30,000 26-55 Street light program Materials and Supplies 149,000 32,686 27-01 Personal Safety Equipment 1,000 27-03 Vehicle Allowance 0 27-06 Employee recognition 500 27-07 Mileage reimbursement Job Performance 34,186 Total Operations & Maintenance Costs 696,494 Week 4-5 Town of Estes Park Detail budget information Light and Power 502-6401-550 Customer Accounts 2011 Account Account Name Budget Number Justification 3,020 21-02 Liability Insurance Premiums 3,020 500 22-98 IBM Infoprint 1585 training , Professional Fees/Services 500 Rentals 2,000 24-01 Town records disposal 7,515 25-01 Maintenance contracts 5,500 25-01 Minolta copier 525 25-01 Check encoder 1,365 25-01 Folder/inserter 125 25-01 Letter opener 150 25-03 Furniture/fixtures Repair and Maintenance 7,665 15,350 26-01 Office Supplies 27,500 26-02 Postage 12,500 26-03 Printing/forms ( 7 1,700 26-04 Freight/shipping 1,300 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 8,400 26-33 3 desktop replacements 5,500 26-42 Office equipment Materials and Supplies 74,250 4,500 27-04 Education/training - HUG conferences 210 27-05 Dues - HUG 120 27-07 Mileage reimbursement Job Performance 4,830 Uncollectible accounts 30,000 29-07 Uncollectible accounts Total Operations & Maintenance Costs 122,265 (1/1 Week 4-6 Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2011 Account Account Name Budget Number Justification 37,852 21-01 Property 7,602 21-02 Liability Insurance Premiums 45,454 11,250 22-01 Auditing 35,000 22-02 Engineering 250 22-07 Recording fees 5,000 22-08 Legal 45,487 22-09 IT Services (19) 2,000 22-10 Bank Service 22,000 22-98 Other engineering/legal/prof fees as needed Professional Fees/Services 120,987 Publishing 3,000 23-01 Publications fees 85,000 24-02 Real property 4,000 24-03 Copier lease Rentals 89,000 L 85,064 25-01 Maintenance contracts 13,520 25-01 Itron handheld reading equipment 6,000 25-01 MV-90 XI support 2,000 25-01 Minolta shop copier 5,000 25-01 HVAC (heating, ventilation, air-conditioning) 2,900 25-01 Milsoft 3,400 25-01 ARCFM 22,000 25-01 Wonderware SCADA (Supervisory Control and Data Acquisition) 1,800 25-01 OCE plotter 20,000 25-01 IT contracting 8,444 25-01 Telephone system (25) 10,000 25-02 Buildings 7,500 25-03 Furniture/fixtures (remod eng/shop) 120,000 25-04 Vehicle fuel & maintenance 100 25-05 Machinery/tools 140,350 25-44 Future vehicle purchases 500 25-98 Repair on minorequipment/machinery Repair and Maintenance 363,514 15,000 26-01 Office Supplies 5,000 26-02 Postage 1,500 26-03 Printing/forms 2,000 26-13 Medicine 2,500 26-14 Laboratory 85,000 85,000 26-15 Exhibit/display Week 4-7 Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2011 Account Account Name Budget Number Justification 3,500 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 100,000 26-25 Energy efficiency program 10,000 26-32 Data processing software (Navaline 09) 26-33 Data processing equipment 17,500 26-33 Network, Meter (1), LP Shop (2) replacements 20,000 26-42 Copier-eng/plotter - GIS (Geographic Info System) 5,000 26-43 Heavy Equipment 10,000 26-46 Communication equipment Materials and Supplies 279,000 4,635 27-02 Uniform allowance 4,000 27-03 Vehicle allowance 34,200 27-04 Education/training 1,100 27-04 Rocky Mtn Eclectic Assoc (RMEA) meter school 2,500 27-04 ITRON (operating system) users conference 1,000 27-04 RMEA Fall tech conference ( 6,400 27-04 Mesa Hotline School 1,550 27-04 Rocky Mtn Electrical League (RMEL) classes 7,500 27-04 Safety training 1,800 27-04 Institute of Electrical/Electronic Engineers (IEEE) Conference 1,550 27-04 RMEL Spring/Fall conference 5,000 27-04 Apprentice training 2,000 27-04 Meter foreman training 2,000 27-04 Locater training 1,800 27-04 Energy efficient buildings conference 13,000 27-05 Membership dues/subscriptions 1,680 27-06 Employee recognition 2,500 27-07 Mileage reimbursement 500 27-10 Meal reimbursement - emerg. Job Performance 60,515 35,000 28-01 Telephone 10,000 28-02 Natural Gas 35,500 28-03 Electrical 2,500 28-04 Water 350 28-05 Sewer 7,000 28-06 Trash disposal Utility Expenditures 90,350 1,000 29-06 Interest on deposit 168,119 29-08 Payments in lieu of taxes (PILOTs) Week 4-8 Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2011 Account Account Name Budget Number Justification 10,892 29-09 Public Utility Customer Protection Division (PUC) gross receipts 201,743 29-10 Franchise fees Other current expenses 381,754 Total Operations & Maintenance Costs 1,433,574 L Week 4-9 Town of Estes Park Detail budget information Light and Power 502-7001-580 Capital 2011 Account Account Name Budget Number Justification 15,000 32-22 Building remodeling 20,000 33-30 SCADA equipment 25,000 33-32 Office equipment 91,549 33-33 Data processing equipment 100,000 33-35 Transformers 43,323 33-36 Communication equipment 15,000 33-41 Tools 15,000 34-98 Other machinery/equipment 10,000 35-55 Â· Street lights 20,000 35-56 Poles/towers/fixtures 250,000 35-57 Overhead lines 120,000 35-58 Underground conductor Capital Equipment 724,872 L. J Week 4 - 10 Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 OPERATING REVENUES Charges for Services $3,245,495 $3,213,379 $3,219,976 $3,276,066 Miscellaneous 193,751 10,250 10,113 10,250 Total Revenues 3,439,246 3,223,629 3,230,089 3,286,316 OPERATING EXPENSES Source of Supply 140,910 160,561 160,561 160,561 Purification Personnel 300,636 291,638 311,790 277,998 Operations and Maintenance 345,622 359,828 324,406 422,621 Distribution Personnel 668,052 630,582 676,652 759,233 Operations and Maintenance 266,770 269,360 274,434 317,256 Customer Accounts Personnel 135,544 133,641 134,608 136,222 Operations and Maintenance 158,292 191,282 197,106 154,773 Administration/General Personnel 133,838 137,984 138,287 136,838 Operations and Maintenance 258,674 502,463 533,461 385,703 Capital 4,739,754 131,000 1,094,877 486,000 Depreciation (4,159,583) TOTAL OPERATING EXPENSES 2,988,511 2,808,339 3,846,182 3,237,205 change from prior year 11% -6% 29% -16% OPERATING INCOME (LOSS) 450,734 415,290 (616,093) 49,111 NON OPERATING REVENUES (EXPENSES) Investment income 21,978 35,000 28,603 30,000 Debt service payments (156,218) (510,788) (510,788) (429,830) Interest expense (loans) inclabove inclabove inclabove inclabove TOTAL NON OPERATING REVENUES (EXPENSES) (134,240) (475,788) (482,185) (399,830) NET INCOME (LOSS) BEFORE TRANSFERS 316,495 (60,498) (1,098,278) (350,719) Rollovers 0 (1,015,707) 0 0 Capital Contributions O 0 0 0 Transfers Out (109,060) (116,265) (115,000) (116,265) CHANGE IN AVAILABLE FUNDS 207,435 (1,192,470) (1,213,278) (466,984) Rollover adjustment 0 0 0 0 AVAILABLE FUNDS*, Beginning, as Restated 2,838,783 3,046,218 3,046,218 1,832,940 AVAILABLE FUNDS*, Ending 3,046,218 1,853,748 1,832,940 1,365,956 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6 for the fiscal year ended Dec. 31, 2009). Amounts for 2009 ending balance are Week 4-11 Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning andforecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Closs A water operators, Closs 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 unrestricted current assets ($3,725,318) less current liabilities ($598,888) less inventories ($119,355) for a fund balance of $3,007,075. The restricted cash and investment portion ($39,143) is then added to arrive at $3,046,218. $159,361 of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2011. COVERAGE DATA Debt service coverage ratiol 6.79 1.34 1.34 1.44 Bond covenant requirements 1.10 1.10 1.10 1.10 2Engineering fees removed from ratio (engineering fees in 0&M related to capital project - 503-6500-560-22-02). Revised budget ratio affected by previous year's rollovers. Revenue none Expenditures ~ Summary of expenditure types Source of Supply 140,910 160,561 160,561 160,561 Personnel 1,238,071 1,193,845 1,261,337 1,310,291 Salaries 917,364 912,376 Benefits 343,973 397,915 Operations and Maintenance 1,029,360 1,322,933 1,329,407 1,280,353 Capital 4,739,754 131,000 1,094,877 486,000 Depreciation V, (4,159,583) 0 0 0 Debt Service 156,218 510,788 510,788 429,830 Transfers out (to General Fund) 109,060 116,265 115,000 116,265 Rollovers 0 1,015,707 0 0 3,253,789 4,451,099 4,471,970 3,783,300 Personnel Director of Utilities 0.37 0.37 0.37 0.37 Water Superintendent 1.00 1.00 1.00 1.00 Assistant Water Superintendent 1.00 1.00 1.00 1.00 Water Plant Operators 2.00 2.00 3.00 4.00 Water Quality Manager 1.00 1.00 1.00 0.00 Part time Lab Technician 1.00 1.00 1.00 1.00 Municipal Service Worker 3.00 3.00 3.00 3.00 , Seasonal meter calibration (2) 0.62 0.00 0.00 0.00 Cross Connection Control Sp. 1.00 1.00 1.00 1.00 Secretary 111 0.15 0.15 0.15 0.15 Electrical Engineer 0.20 0.20 0.20 0.20 Util/PW Office Manager O.15 O.15 O.15 0.15 Human Resource Manager 0.08 0.11 0.11 0.14 Payroll Technician 0.14 0.14 0.14 0.14 Finance Officer 0.19 0.16 0.16 0.14 0.19 0.16 0.16 0.14 Accounting Manager Accountantl 0.19 0.16 0.16 0.14 Accounts Pay/Util bill Spec 0.46 0.46 0.46 0.46 ~~ Week 4 - 12 Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/leose water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner. produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backnow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 Administrative Clerk 0.63 0.62 0.62 0.61 Town Administrator 0.14 0.14 0.14 0.14 Deputy Town Administrator 0.14 0.14 0.14 0.14 Town Clerk 0.14 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 0.14 Secretary 111 0.14 0.14 0.14 0.14 Public Information Officer 0.14 0.14 0.14 0.14 Purification Lab testing 31,340 20,900 20,900 22,480 Buildings 12,980 7,000 27,000 32,000 Storagetank maintenance 4,383 8,500 4,000 13,000 Equipment/machinery 29,034 17,594 16,000 17,000 Chemicals 121,145 150,000 120,000 150,000 Utilities 108,774 116,045 99,079 132,500 Distribution Buildings 16,774 8,000 8,000 14,000 Vehicles maintenance and upkeep 53,578 59,500 59,500 59,500 Water system 60,797 52,000 48,000 47,500 Pump 2,500 3,370 3,000 3,000 2,500 Customer Service Lines 3,527 2,500 1,000 Future vehicle replacement 49,300 39,600 39,600 42,450 Other equipment/machinery 8,638 12,350 12,350 12,350 Data processing equipment 8,553 7,500 7,500 30,300 Utilities 19,765 19,428 23,928 27,750 Customer accounts L&P - meter reading 34,000 34,000 34,000 34,000 Meters 120,438 127,000 152,360 90,000 A&G Engineering 7,071 104,500 175,000 52,500 Legal 15,830 60,822 17,000 12,000 IT Services 24,710 35,911 35,911 35,911 Utility Financial Studies 0 27,500 35,000 0 Property rental 47,452 45,201 49,201 45,201 Maintenance contracts 6,374 17,735 17,735 39,022 Education/training 5,897 23,900 20,000 26,200 Payment in Lieu of Tax (2.5% Urban Revenue) 46,448 48,353 48,353 48,353 Franchise Fee (3.0% Urban Revenue) 55,738 58,024 58,024 58,024 Transfers General Fund (4.0% of sales, less bulk water, in 2009) 110,099 116,265 115,000 116,265 Debt Service 1990 Series A Colorado Water Resources, 4.85% Final maturity 2010 1997B Series A Colorado Water Resources, 4.75% Final maturity 2011 2008 Series A Colorado Water Resources, $5.494m, 3.94% Final maturity 2028 Week 4 - 13 Water Fund Enterprise Fund, #503 Town of Estes Park - 2011 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contractreview. easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backnow prevention program, troubleshoot customer PS! and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2009 2010 2010 2011 Ptincipal 413,377 419,409 419,409 289,859 Interest 141,469 91,379 91,379 139,971 554,846 510,788 510,788 429,830 Capital Building remodeling 4,375,726 8,500 1,063,115 142,000 08 - Marys Eake WTF Expansion/treatment modification Communication equipment 0 10,000 0 15,000 Lab equipment 0 0 0 5,000 Purification equipment 17,300 12,500 0 89,000 Water system 346,728 50,000 31,762 235,000 Water system master plan 0 50,000 0 0 Total capital 4,739,754 131,000 1,094,877 486,000 *Water vehicle ('00 GMC K1500 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $27,500. *Water vehicle 9036 ('04 Ford F350 4x4) scheduled for replacement in Vehicle Replacement Fund in 2011, valued at $44,000. C./-1 Week 4 - 14 Town of Estes Park Detail budget information Water 503-6200-530 Purification 2011 Account Account Name Budget Number Justification 1,366 21-02 Liability Insurance Premiums 1,366 22,480 22-14 Lab testing , Professional Fees/Services 22,480 Publishing 1,000 23-01 Publications fees 32,000 25-02 Buildings 7,000 25-02 Pond discharge/sludge press/haul 22,000 25-02 General maintenance and repair 3,000 25-02 Chlorine room monitoring 150 25-05 Machinery/tools 14,000 25-08 Laboratory 2,050 25-23 Pump treatment 13,000 25-26 Storage tank (cleaning/panel replacements) 17,000 25-98 Maintenance/sample stations Repair and Maintenance 78,200 225 26-01 Office Supplies 3,100 26-02 Postage . 3,100 26-03 Printing/forms 300 26-05 Janitorial supplies 650 26-06 Small tools 2,850 26-07 Small hardware 150,000 26-09 Chemical 22,850 26-14 Laboratory 4,000 26-40 Purification equipment Materials and Supplies 187,075 4,900 28-01 Telephone 25,000 28-02 Natural Gas 60,000 28-03 Electrical 37,500 28-05 Sewer 5,100 28-11 Propane gas Utility Expenditures 132,500 Total Operations & Maintenance Costs 422,621 Week 4 - 15 Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2011 Account Account Name Budget Number Justification 20,985 21-01 Property 2,782 21-02 Liability Insurance Premiums 23,767 4,475 22-01 Auditing 52,500 22-02 Engineering 35,000 Prospect Pressure Relief Valve (PRV), Grey Fox PRV, Dressed & Center Match 17,500 Glacier Creek Flood Plain 155 22-07 Recording fees 12,000 22-08 Legal 35,911 22-09 IT Services 2,000 22-10 Bank service 0 22-89 Utility financial studies 600 22-98 Other Professional Fees/Services 107,641 Publishing 3,300 23-01 Publications fees 45,201 24-02 Real property 3,200 24-03 Copier lease (shared with L&P) Rentals 48,401 39,022 25-01 Maintenance contracts 2,600 25-01 Copiers 1,000 25-01 Radio 3,982 25-01 Telephone (10) 8,000 25-01 Supervisory Control and Data Acquisition (SCADA) support 2,100 25-01 HP plotter 2,500 25-01 Laboratory Information Mgt System (LIMS) 4,200 25-01 Economic and Social Research Institute (ERSI) modeling software license 14,000 25-01 Zenotrac 24/7 support 640 25-01 Tokay software agreement Repair and Maintenance 39,022 1,700 26-01 Office Supplies 1,000 26-02 Postage 1,000 26-03 Printing/forms 1,500 26-17 Catering/special circumstances 1,000 26-42 Office equipment Materials and Supplies 6,200 Week4-16 Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2011 Account Account Name Budget Number Justification 8,000 27-02 Uniform allowance 26,200 27-04 Education/training 1,200 27-04 Lab Classes 3,700 27-04 American Water Works Assoc. (AWWA) - out of state 2,000 27-04 Pump classes 1,100 27-04 Cross connections classes 500 27-04 License renewal fees 4,300 27-04 Standard/advanced water 3,500 27-04 Distribution training 1,000 27-04 Misc seminars 1,300 27-04 AWWA collateral 300 27-04 Cross Connection manuals 3,600 27-04 Motorola Supervisory Control and Data Acquisition (MOSCAD) - in state 3,700 27-04 MOSCAD out of State 15,100 27-05 Membership dues/subscriptions 2,300 27-05 AWWA research foundation 1,000 27-05 AWWA individuals 450 27-05 AWWA standards 1,225 27-05 Northern Front Range Water Quality Planning Assoc (NFRWQPA) 475 27-05 Colo Dept of Public Health & Environment (CDPHE) Discharge permit 2,000 27-05 Big Thompson Watershed forum 400 27-05 Marys Lake HOA 100 27-05 Top of Rockies Road Assoc 1,000 27-05 CDL Physicals/license fees 4,000 27-05 CDPHE Public Water System fee/lab cert 400 27-05 Colorado Rural Water Assoc (CRWA) Northern Colorado Water Conservancy District (NCWCD) 1,200 27-05 Endocrine disruptor sampling 250 27-05 Larimer false alarm reduction program 300 27-05 American Backflow Prevention Assoc (ABPA) - American Society of Safety Engineers (ASSE) 880 27-06 Employee recognition (11 @ $80) 750 27-07 Mileage reimbursement Job Performance 50,930 65 28-01 Telephone Utility Expenditures 65 48,353 29-08 PILOTS (Payments in lieu of taxes) Week 4 - 17 Town of Estes Park Detail budget information , Water 503-6500-560 Administration and General 2011 Account Account Name Budget Number Justification 58,024 29-10 Franchise fees Other Current Expenses 106,377 Total Operations & Maintenance Costs 385,703 Week 4 - 18 Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2011 Account Account Name Budget Number Justification 2,870 21-02 Liability Insurance Premiums 2,870 1,500 22-26 Insurance claims Professional Fees/Services 1,500 Rentals 9,713 24-01 Real property 9,000 25-01 Maintenance contracts 14,000 25-02 Buildings 59,500 25-04 Vehicle Equipment 550 25-05 Machinery/tools 1,000 25-06 Meters 47,500 25-21 Water system 47,500 25-21 Maintenance 500 25-22 Water hydrant 2,500 25-23 Pumps 2,500 25-34 Customer Service lines 42,450 25-44 Future vehicle purchase 12,350 25-98 Maintenance/safety block inspection Repair and Maintenance 191,850 5,600 26-01 Office Supplies 200 26-04 Freight/shipping 300 26-05 Janitorial supplies 16,450 26-06 Small tools 1,750 26-07 Small hardware 2,400 26-08 Lumber/paint 325 26-13 Medical 600 26-17 Catering/special circumstances 500 26-23 Furniture/fixtures 1,473 26-25 Energy efficiency 8,000 26-32 Data processing software 30,300 26-33 Data processing equipment 9,600 CPU notebook (2 @ $4800) 2,700 CPU repl (desktop) 18,000 SCADA machines, MLWTP (2) (Marys Lake Water Treatment Plant) 2,500 26-42 Office equipment 4,000 26-46 Communication equipment 700 26-48 Shop Equipment Materials and Supplies 75,098 7,975 27-01 Personal Safety Equipment Week 4 - 19 Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2011 Account Account Name Budget Number Justification Job Performance 7,975 3,000 28-01 Telephone 7,100 28-02 Natural Gas 15,000 28-03 Electrical 150 28-04 Water 2,500 28-06 Trash Utility Expenditures 27,750 Promotion 500 29-25 Water conservation promotion Total Operations & Maintenance Costs 317,256 Week 4 - 20 Town of Estes Park Detail budget information Water 503-6400-550 Customer Accounts 2011 Account Account Name Budget Number Justification 798 21-02 Liability Insurance Premiums 798 34,000 22-09 IT Services Professional Fees/Services 34,000 13,750 26-02 Postage 10,000 26-03 Printing/forms 225 26-04 Freight/shipping 90,000 26-34 New meters Materials and Supplies 113,975 6,000 29-07 Uncollectible accounts Other Current Expenses 6,000 Total Operations & Maintenance Costs 154,773 4 Week 4 - 21 Town of Estes Park Detail budget information Water 503-7000-580 Capital 2011 Account Account Name Budget Number Justification Marys Lake Water Treatment Facility (MLWTP) 142,000 32-22 Expansion/modification 15,000 33-36 Communication equipment - base 5,000 33-37 Lab equipment 89,000 33-40 29,000 33-40 Total Organic Carbon process analyzer 26,000 33-40 Feeder replacement 14,000 33-40 Process TSS analyzer (membrane optimization) 20,000 33-40 MLWTP screen housing monorail 235,000 35-54 Prospect - PRV Install/ Thunder Mtn Pump Capital Equipment 486,000 (PRV = pressure relief valve) Week 4 - 22 Police Pension Fund Fiduciary Fund (Closed), #710 Town of Estes Park - 2011 Budget PURPOSE The Police Pension Fund is a plan that was formerly offered to the Town of Estes Park's law enforcement personnel. The plan was closed to new enrollees in 1988, and a 401(a) defined contribution plan is currently offered. Budget Revised Budget Budget 2009 2010 2010 2011 Revenues Additions: State: Town: 650 3,465 3,465 2,640 Investment income: 33 50 0 0 Total Revenues $683 $3,515 $3,465 $2,640 Expenses Personnel Services O 0 0 0 Operations & Maintenance (benefit payment) 2,565 3,465 3,465 2,640 Total Current Expenses 2,565 3,465 3,465 2,640 Capital 0 0 0 0 Totat Expenses 2,565 3,465 3,465 2,640 Excess (deficiency) of revenues over (1,882) 50 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (1,882) 50 0 0 Beginning Net Asset balance 2,217 335 335 335 Ending Net Asset balance $335 $385 $335 $335 The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one surviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. Expenses Current benefit payment 2,565 2,565 2,565 2640 Actuarial study 0 900 900 0 Week 4 - 23 Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town of Estes Park - 2011 Budget PURPOSE The Friends of Stanley Hall donated funds to the Town of Estes Park for the purpose of construction of o performing arts facility. If construction of the facility is not feasible, by 12/31/2011 the funds are to be donated a non-profit organization dedicated to the support of the performing arts. lf construction is deemed feasible, Friends of Stanley Hall has 8 additional years to use funds. Budget Budget Budget 2009 2010 2010 2010 Revenues Investment income $1,903 $2,700 $600 $600 Total Revenues $1,903 $2,700 $600 $600 Expenses i Personnel Services 0 0 0 0 Operations & Maintenance 35 21,000 21,000 21,000 Total Current Expenses 35 21,000 21,000 21,000 Capital 0 Total Expenses 35 21,000 21,000 21,000 in/dec over prior year: -100% 59900% 0% 0% Increase (decrease) in Fund balance 1,868 (18,300) (20,400) (20,400) Beginning Fund balance 454,228 456,096 456,096 435,696 Ending Fund balance $456,096 $437,796 $435,696 $415,296 Budget comments 2009 2010 2010 2011 Operations & Maintenance Legal 1,000 1,000 1,000 1,000 Other professional fees 7,500 7,500 7,500 7,500 Publication fees 1,000 1,000 1,000 1,000 Materials & supplies 11,500 11,500 11,500 11,500 postage 0 0 0 0 4/2 Week 4 - 24 Jackie Williamson From: Lowell Richardson Sent: Wednesday, October 06, 2010 4:52 PM To: Steve McFarland; Scott Zurn; Bob Goehring; Jackie Williamson; Bob Joseph CC: Greg Sievers; Dave Mahany; Mark Pallissard Subject: Budget study session from last week As you are aware during the budget study session last week the Board asked specific questions that we are to provide answers to so please let me know what the answers are by the end of business tomorrow: 1) Provide hard copies of charts from session 1 to the board (Steve McFarland) 2) Capital assets vs. cash how are these tracked and accounted (Steve Mc) 3) Page 3 on memo shows the open space funds for Bond Park phases 1&3 short by $151. (Steve Mc) 4) Benefits shown on page 20 would like it in cover letter as well. (Steve Mc) 5) How is employee recognition calculated by each department and can we do this in a consistent manner as opposed to individual department preference. (Steve Mc) 6) Fleet is that department understaffed? (Scott Zurn and Dave Mahany)please make sure you provide comprehensive data to support any proposed increased staffing information. 7) Applying an overhead expense concept for benefits versus line item practice. (Steve Mc). 8) FTE for I.T. is it warranted and should this be addressed during the study that Bob G. recommended. 9) Newsletter costs is this a good number or can we reduce it by using other mediums of public communication? (Steve Mc) 10) Digitizing records for archiving purposes. ( Bob G., Mark and Jackie) do we have any cost estimates and a product choice yet? 11) Can we see what it would cost to implement a switchboard type phone for admin assistant in Com Dev. (Mark and Bob J.) 12) Employee housing should we keep it? (Steve Mc, Scott and Greg)is this something we want to hold onto? 13) Building maintenance fund. (Steve Mc). Is this something we can do and how would we fund it? 14) Employee housing. (Scott and Greg) how do we establish rental rates and what type of leases do we use? 15) Page 41 fix budget column revise from 2010 to 2011. (Steve Mc). 16) Holiday Barbeque and Christmas party. Should we hold these or use to provide as a bonus to employees. Board is leaving the decision up to administration. (Steve Mc) what would the actual bonus appear as for the employee with deductions etc... Sorry for getting this out so late but your help is appreciated. Thanks Lowell 1 . .. r .. (su]Auojoe 2011 BUDGET HIGHLIGHTS LAYOUT-NO MAJOR CHANGES Organizational Chart, Fund Summary pages Compression/reduction of amount of Funds â€¢ Easier-to-follow descriptions/details (elimination of aoueleq pund %0Â£ Bu!ulelu!elll pund leJauag m AP'sqns uodn luapuadap ssal (s)puni anuaAakl lepads m 1VIONVNI:I Â¤ (%65-TIOZ '%Â£9-0-[OZ :%99-600Z) 2011 BUDGET HIGHLIGHTS (Cont) Â¤ Community Services Fund transfer reduced. Â¤ Internal Service Funds (Fleet, IT, Vehicle) continue to retain/utilize fund balances for capital purchases. pue sloafold leude) Bufloqelal.U Spun:I aS'Jdjalu3 0 .sollei Al.Riea4 Bulu!elu!elli al!4/\A 30!AJas jqap 0 0 2011 BUDGET HIGHLIGHTS (Cont) Â¤ FUNDS ELIMINATED 12/31/10: â€¢ Community Reinvestment Fund (CRF) CRF revenues and expenditures will appear in General Fund departments where appropriate '(S>ped JO '5133.IlS 'Bupeal.40u3 AIiensn) pund le.lauag uo sieadde Mou aoueleq pund 'aoueleq pun:I leial.lag u! U.lal! auil se afied Aleull.uns VdOS) aoueieq pury :lkID JO suo!13od pa>peulle3 Â¤ .palou (luaull!UJU.loo 2011 BUDGET HIGHLIGHTS (Cont) Â¤ FUNDS ELIMINATED 12/31/10: Â¤ Fund balance now appears on General Fund Summary page as line item in General Fund balance. puni ssol )!4donsele) Jo suo!1Jod pa>lieluie3 0 (aAJasal 5108\11 'ueol Al!3041nv BulsnOH d3) aoueleq aoueieq pund Ieiauagolu! paqiosqeaoueleq pund 7008-0 1dap slgauag U! sasuadx3 '(pale.ledas lou) â€¢ Catastrophic Loss Fund .palou pund 30UeinSUI ~ED'PalAI â€¢ NODO 01.-1 moo 01 m- 00 to t.0 91- N LD 4 4 *.21 r. 00 omoo t.r) 0 t.0 01 N m (O 0 0 01 ..1 Or-1 r.1 00 : O AI 0 01 M N â€¢-1 0 01 01 N K 0, . m 01 lEI . # o m ui N 5 Ln 00- CD 4 46 4 6 r.1 4- 1.0 1~ N 01 N 1.0 H m h M 4 -00- t p-1 1 Ul 03 Ut N (D e 0-N h . I r-1 .-1 N 4 lo rim m 000 to COO (D F 2 J (0 8 C J C 3 @ - L ~ 2 ZE C W 2 2 . 22232 r_ 5 3 Z 980 RE tz 2 2 a .1 * Revised Budget Budget Original Bu~~ 2010 2011 (109,059) (938,698) 844,659 beginning fund balance 4,631,244 4,522,186 6,997,459 (Estimated) ending fund balance $4,522,186 $3,583,487 $6,997,459 $7,842,118 8II'Zt78'L aoueleg pung lejauag le:10.1- 000'SES . uoileinoleo HOSÂ¥1 SLE'I 59 (Vd OS) SJV yu luuoilluad Joi I 6L'9LI 980'69Z %0â‚¬ %06 %Z, (tno Sialsue.u + sasuadx3 le:01)/leg L6t7'St,9'ZI . 9 '66-['*I 68L'6I8'OI DBL'IZ9'OI u ! 9!UOU.1 1 2101 8E8'008'II 8 *ZL'II L8*'8SL'II Z*8'OEL'OI ino SalUOUJ letol 659'**8 ELZ'5 ZVZ (869'8â‚¬6) (650'60I) 00!1!sod LIseo ulailuele lau 1,075,56 1,115,162 1 114,4 1,139,73 ZEO'ELS'E aoueies pund pal)!J;Sailln Projected Statement of Revenues, Expenditures, and Fund Balance , General Fund Town of Estes Park - 2011 Budget 2009 %â‚¬EZ. saouunsu! '%0 II QAe luall.Jai !10.1 :%59'L Reinvestment Fund (closure) aie0!paw/Vold saueies Jo % e se S Uauag (du100 S.la)110/vgd~13/uols!A/lejuap/ap'/le:upal/~1) Other fi nanri np gni irreq (trang fprq in) atastrophic Loss Fund (clos ure) nce Fund (cl sweuodutol e,ueleg pund sjuauodwoo ssol 0!4do4seleo pun 3 juaLLI; SeAL, !aH A, ! unwwoo stualu,!UIWOO/SUO !10 I AJell,WrIS MOU Lise, pund Pagnadsu pa J.oad UON L 01 4-' 0 MATH CHALLENGE o Fund Balance ratio is determined by fund balance total expenditures. Adding expenditures from funds, such as leq puni %OÂ£ = dxa U.10-[$ 'leq puni U.1Â£$ :XEI lau S,li 43no41 uaAa) dxa lueJB Ul U.I -[G BUIPPV LUOI $) 0~|eq' eAnirl ;lio (leq Iluneiesa/u8- 10$ Â·Â·Â·â€žsaidde oisaiddeâ€ž aiedu.loo ol lin)!N!O m grants, skews fund balance %. .. El 2011 BUDGET HIGHLIGHTS (Cont) o FUNDS BEING ELIMINATED 12/31/10: â€¢ Fire Pension Fund Â¤ Assets transferred to Estes Valley Fire Protection District Pension Board. :SS30Okld 13 90 AS IIOZ NI 03MBIAEIkl lON Â¤ Jeadde 11!AA O.[OZ,u! (ZEZ) :~13 sa]!Ades Al'unululo) 41!AA pailial.U 40!l.~AA (LIZ Ja O Jo!uas pue (LOZ) l.unasnIAI Il!AA Ualll 'slenloe 6001 01 anp lual.un]Op 133pnq IIOZ u! ZIOZ U! lual.Un]Op laBpng Jo go apAO 2011 BUDGET HIGHLIGHTS (Cont) Â¤ FUNDS NOT REVIEWED IN 2011 PROCESS: o Fire Services (229) was discontinued in 2010, and will cycle off budget reports in 2012. ANA!:pe painpallos AW\!loe ou sell (6-[1;4 Al!3041nv Bu'Pung 'TIOZ Joi tmo-2 .Cli) 0 Et 8.O U pE ~4 -8 CS '1 1 5 A â‚¬ 71 50 0 Â¤ In 2009, due to lagging revenues, $260,000 in That does not ap 2010 ' s Din Idnoo SanUOAOLI GENERAL FUND BUDGET (CHANGES FROM 2010 TO 2010 REVISED) cuts were made to the 2009 revised budget. 01 poisBOOJOJ s! goueleq punJ Poloofold slaSpnq O I OE IBUTS!10 103 %OÂ£ LUOIJ OSBOIOUT SloSpnq OIOE Pas!AOLI IOJ %ZE 01 Ualls 041 01 gnp 1# %9? 42 ~ 04 -O a g J Z 42=* LL- 97 $ â‚¬1 i 4 2 LU U-1 â‚¬= *5/. 'IÂ·..1~91Â· 4*MAW* 4 4 . 10.2- 4% e *f~ I ' ><0~ ~*:120p. i "~./.#/#*:' ~,~:44~1 12{ 1 *- y, 1 1 1 1 1 0000 0 0 0 0 0 0 â‚¬8 0 8 0808 4 Odd O 6 d g Â§ g go- 0 0 O 0 0 (4 0 cd cd xr- cv 0 64 0 66 64 66 sejnlipued)(3 I â€¢ Revenues led pundo % pundo 26*'9*9'ELS 666'2176'OLS *82'LE9'OLE SenUGAGN I 9â‚¬8'009'ELS 299'*EL' L LS Zt78'0â‚¬Z'OLS seinj!.puedx3 I 29 L'062'â‚¬9 86*'St,Z'â‚¬$ 99 L '119'17$ ieg pun 30 B OLOE 600Z %1Â£ %Et % pundo 1# W y 44; 32 g g , % W v LLI . 19 05 y i N O 3 1 0 C r 0 cs. 91 9 LL , - E Z r Â® C + 4 3 t 3 1 LU LU .Ah.*Ill 000000 0 000000 000000 odoodo 000000 000000 N d co <c- 4 Â·Ir- r- CS- 0 mFund balance S.IJSJ 8â‚¬8'009'EL 289'tâ‚¬Z' L L 1*9'OEL'OL 6â‚¬8'699' L L 808' Lâ‚¬Z,0 L SJJSJ1/d)(3 â€¢ 960Â£ 962Â£ 0614 i ~t~%6â‚¬ Z9 L'06Z'â‚¬ 96*'9*Z'â‚¬ 99 L '119't' **Z' LE9't' 116'2â‚¬0'V eoueieq punal 6001 8001 ZOOZ 960t %6Â£ - 000'0002 m (D X E 2 %- (0 3 2 3 5 00 3, 12 M.ft %,1 0%Â° 02= 2 9 & 32@ a 9 -1 22 U) 2 - 0 0 Z ADLL D. 0- 260 0.. .0... 62-1 1 60 0 0 ON O A O M 00 O N CO Lri r- C) 622*99 PfR 0 h 0 n 0C 59 0 4 t Et etc see, es! 000'006'9 *29'198'9 xel se 291-Za VEL "97 bed[ db!4Uu *90'009' L â‚¬99'92â‚¬ L lejueUJuec 99t''t' LL'b 9t9'290' L se!1!IRA WOJ:[ SieBU GENERAL FUND REVENUES 6001 8,000,000 7,000,000 6,000,000 - 5,000,000 - - 000'000'* - 000'000'â‚¬ - 000'000'Z - 000'000'L sluei6 N 4 i l ar--aâ€ž-d/'Iri'kia""6& LU M ~'le EL .. J > M LU 42 2:i/& 0 ser,ueAetd, 000'000,9 26*'91~9'EL 096'66L'*L 99Z'LZ9'OL SenueAehl â€¢ GENERAL FUND 16,000,000 14,000,000 12,000,000 10,000,000 000'000'8 000'000'Z 000'000'f L LO'Z J OLOI 6001 6 \0 01 49 /6. 44 0 1 %0 fte 34 A* ~== ..16, t = 7 Ce tD \0 h 6 1 4 2 tk 'IP. M lili e O :,/1 4 .0 4 32 W. - ta -4. g,J 32 y g O 0 #NON OIOZ A 6002 â€¢ GENERAL FUND 2.3% REVENUES 2009 v 2010 through July 905-Z- %0.8- %0*t %0'9- LL -140 f Â· I. . 1 - - U.1 1.LLI > U, ..ry. CO - 5.-- z a LU 0 0 1 M 04 1 1 1 1 1,-1 19. kil J 5 -- A - - 4 0 iy li . 0 0 3 VIE 01 Â«4 ' 9 00000 1 - mlf. e W w - Imnt - 0 000000000 - L 00000000000 8888888866 $2= 0000000000 0 6666666 g 2 CO 0000000000 2 00000000 m & 2 -- 0 -O - 00000000 OMOLOOLDOLOOID > C LfULddid & 8 2 *%2227 2 .2 66666666 1.0 . 0 ENTERPRISE FUNDS I Expenditures san ueAak) . seJnlipuedxal Â¤Fund Bat ied p und o 2009 2010 R 2011 12,185,148 12,816,361 LEO'ZL9'EL 8179'6 L L '9 L 029'â‚¬90't,$ 083'628'8$ 082'â‚¬ 9 LE' 9 LE'â‚¬ 169'991'Â£$ *ZE'/9/'8$ 2â‚¬8'99â‚¬'L$ Ot,6'/Â£9' L $ 9LZ'9*0'â‚¬$ LLOZ 600Z Light & Power Water Lt'â‚¬92'â‚¬ 026'LL*'t'$ 906'292'â‚¬$ se~m!puedxam 6*5*6'Â¥4 I ~' *0Â»*t#*92:3-Â·it ....6 , F Fto: - Z I 4 1,1,1 'E gn lu * 6 - -0 f kki a. UJ Z k ~*Al Z ' -1 i z a B to g Ul 41 2 1-m c > Aw M LL 0& F N *rn 2 -- 0 I l g LU Â¢ 0 U> 1 1 171â€¢ 3 1 W O LU 2 1...IN 17 C) (D U) 3 0> - C .> (D 3 O -- 6 0000 0000 (90 - 0-0-0-0 (D -% 10 * 000 c m O- N- U co N C L,- 937.. 10 h 0 0 0 v J FirÂ· 1. ~LLL 13Â©I 7 1 LL LLI . 0 El r 0 0 '- 1 IHI]1 N i Z 0 0 : -lw % nrr~mr. 00000000000 00000000000 0000000000 O0OLOOLOOWOLO 6000000000 lf)**COCON,Ir-r-0 tatete,eee,au?64 senu@Aehll 000'000'ZS smaguedx3- ies pund= 9/9'861 96Z'ZLt7$ senueAabl I 6Zâ‚¬'OZ* 698'89*$ senueAehl I 000'*9* 009'OZES BL9'8 sain;!puedxa. 699' L 9* 26*'*68$ seinlipuedx). 89â‚¬'â‚¬ LO'Z$ Zâ‚¬8'8,LL'ZE ies pund Â¤ hi 0 LOZ L Log 000'009' LS 000'000' LS ~- 000'009$ leg pun::i. 090'261 92â‚¬'ZLES 289'*91$ *09'961 929'081$ 088'691$ seunl!puedxaI 2011 9 L 9'061$ 020'06ZS LZE'Â£6ZS seinypuedxal senue.ahl. 8.-~ 000'009'ZS 989'18 L$ â‚¬22'96 LS â‚¬96'ZZ L$ ies pund Â¤ $290,000 Â· $280,000 Â· $270 $300,000 4 U &54 4 k tx BUDGET SESSION #1 Â¤ END OF GENERAL FUND PRESENTATION i} i =*f..IT FINANCE DEPARTMENT GENERAL FUND, #101-1500 0 2011 BUDGET 4 LU LLI 4 1-L uos.lad/SJA II :BAe) 30!AJas JO S.leaA OII I d'81 'Fiallaguaa/\Alaq 1!Ids sasuadxa lauuosiad â€¢ In vear 6 of 6-vr ohasing Drocess (-5201</vA to 'spull:I JaleAA pue STAFF It. 4 r - Z t. 40 LU 0 . :FA - f Â¢ CL U.J - 4 LU U e 3 0 4 LL 4 16 ir, 25 45 2 2 Z fl t2 19 Â¥* TIOZ OIOZ 600Z 8005 1-:40;4 9 - . *.#) I J / 5 4 ' I .t 0,000 $300,000 0,000 - - 000' - 000' - 000'00IS - - 000'09$ 9%40 02 02 02 00 02 02 02 00 02 OD 0 00Â©00Â©00 0 00Â© Â© 02 Â©Â©Â© 16 Â© 40 - 16 Ird -r M M rn rn -1 -1 FINANCE DEPARTMENT (O&M) â€¢ Dues/sub â€¢ Edu/Trng JIpnv I %33IA.I#* iI â€¢ TIOZ OIOZ 6005 8002 45000 fi 6 1% % .A. D. .. fc' EMPLOYEE BENEFITS DEPARTMENT GENERAL FUND, #101-1800 0 2011 BUDGET $ f. 3 /1 4%22, LU 4 $ i 3 O 1 f 4 3<~ â‚¬ 1 09 0 0 Â©Â©Â©Â©Â© ta LU =Â©Â©Â©Â©Â©Â© *0 0 0 0 0 0 0 0 Ir, 9 â€¢r, 16 Â© 16 it M M N M A ,# 44 EFITS DEPARTMENT IRecognitions â€¢Staffgatherings d!1ISIatIMO JUIO~ . TIOZ OIOZ 6005 - 0 I 51 = ==-2 0=14 Z ttle . 1.' O/ LIJ &1498 - m A A 2 1 bo ..... LA -*.- 0 LU Lu - 1-L LL cn -fe. 0/ 0-0 U-1 0 661 H- LU u LU R ~ LLI 00Â©Â©Â©00 0 LU Â© Â© Â©Â©Â© 0 0 00 04 02 02 Â©Â© 02 Â©Â©Â©Â©Â©Â©Â© ZW-rNÂ©QOW ----- )111: 1,1~Â§1101 )11 dillsÂ·1211440 JUIO~~l 000ot- 00005 T ~0 â‚¬ tbA r EMPLOYEE BENEFITS DEPARTMENT GENERAL FUND, #101-1800 Â¤ END OF PRESENTATION %0 $ F it: jit 4 BUDGET SESSION #2 October 8, 2010 GENERAL FUND Â¤ Community Services Grants Â¤ Police (2100,2155,2175) (OOES '00-[ E 'OODZ) S>poM )!Iqnci Â¤ Â¤ Transportation (5600) (0006) SiaJSU eil Â¤ ,!r- ' 2 7 . r + -#I 'I. - I.' 4 4 6 -Â· I . .. 61 - I 4 .Er'31..~ ...P. Â¥ I 9 18 A L ft . e.4 1.4 2.4 Â£ 0 litif ..&11 41 . 4*/fe; Â· r 1 174 L - 2-24 :All ... ff,149'' it f b yamp,?9~ 4 . 6 . It; I J 4 , . /1.' ./ . 0 1 - rl ././I- Â¥ r .3 s .41 3 4 f 00 1... 1 t.4. ' '42.. 4 7~ 19.- i , r 0 - 0- - 8 11 1: b aN .4 6 At -- . 0 j - -C) 1 i .3 A AÂ· 1 r2 .. f , X Ill ./ 44 /124[I .U 2 1 0 Â·Â·, .:Â· =24~.. 1% *ta 9.-- 1kl - .~6 . h Ill4 * /. I ... f 1 1 ; t. . . 'til oi P'*i General Fund DINGS E Ul I M 4.- 0080 *A- 880 *82 4* 4.- 4.- Buildings Revenue U Building Rent $153,011 eeAold iue~ Bui~notÂ£ 159'161$=1Â¥101 11 03 01 oz 199'16 1$ 199'16 1 $ $200,000 -' 32 Buildings Expenses, 2011 Â¤ Personnel eououe,u!"W 9 uo!11"edo m Dlt'5517$ 2 1 8'68â€¢$ :1Â¥101 $34,403 %Â£6 * -2 -M 06 6 11 15 r~ FÂ£2 11 1 U Â·~ (D W â‚¬ 5 DiaLâ‚¬ , t.1 9â‚¬ 1 -941 tu F# *. ' 1 S! jaBDUD A percentage of the expense for .iunso~3~ sBu!PI!nil 110 0103 6002 "~~~ Personnel Services Â£Â°'97~Â£$ 2 1 Z'.Â£$ .69'ZE# $100,000 1 /r 000'05$ 0$ C C ...4, 0 ID!Â·104!Ulo! 'SPDJ+UOD Operations & Maintenance Included in this 400,000 1- category are maintenance, 300,000 -Im' A' insurance 'swn!weid eououetu!DUU - 000'003 puD 'se!lddns 000'00 1 'se!4!1!Â·In Ilot OLOE 6002 pll,/ggDE Cto'594$ 80E' 16â€¢$ 500,000 -Â« 93% FT 73 V.Jf- . 3 COMMUNITY DEVELOPMENT 2011 BUDGE BuruuBId 0091 (SuIPIT.ng) uo!1)adsuI aA!100104[ 00â‚¬E n , R ~ M -8 Er N 1 CO VIP (1 Ch 4 50 O -0 I. 1 L 1, r, LO e 0 CA 0 Cq h 0 LO 1-0 wer) 04 > 1 ./ t#) ' 4, 0 0 0 O 0 0 0 -CD 00 R th N V - , 0 0 0 CIO =fl CO â€¢ Bui 1ding I Planner II (LarCo) Revenues 450000 250000 295707 RZE69 --~- 00009 BOOZ 00000E saaJ SuluuBId â€¢ 300000 4- 0000â‚¬I ' 00000I Z4 .2 0* N rÂ·\ 0 A- i tBÂ» 0- 01 9- 4 0 =3 32 .E O A C e Z = C 0 6 1 50 71 ta C LD E %1; . N 71 . W .% B .5 & 0 EL rs r.-- 2 to =L - 1 UK M E * 2 = 54 - -> 00 n %0 2,2 22 ~E~ U t EE .2 M E .2 r92 = % ik Q =34# 0 5 VJ =t C Cha b Â¤.*-c E m C .3 U U 2 22 1% ECE 0 .. 60 ce@- % 3 %2 2 6 â‚¬ M .%-t k *- 24 E VE 8 4 k *11 2 73 .S T .â‚¬ 05 = Â·C 1Â·Â·-(Co _ 28 12 KE; Et ~ Ria u 2 o -* 8 4 2 t t 00 g *M .E 'E '@ t.to oty Â«Â«UUU 4 4 ~E 4 ~ 0 Â®Â®Â®Â®Â® Â®Â®Â®Â®Â®Â® El Community Development: d-use inventory, parcel map, new suoyvillqnd 'spollou SNUmul :630 630111)Uud '810110231 ' 12 UUV 'siua ]6 jugullsnfpv pluog puv uoissim nister ntain Zoning Map CK) C O =Ue 0 0 P..1 01 fÂ«uu (4 24 Â®Â® Â®Â® El il Â®Â® El il Community Development: Protective inspection 'sPNAP uommuvs 'sigplaold /inmn W?m aivuquooo juvullivdap Willatj puv sum.ed Suiplinq ansSI suoyoadsuI puu solatagy Maintenance q*t uzuju.WI/\f 3poo 'suoyl-Blota 'sl-uroldtu~jisil293**f 101-2300-423 dminister Flood Plain Ordinance Compliance: Muni/7-code/EVDC dminister Building Code Ad~essmg (GIS) 0 C.) 50 C l t . Â»2-1-Â¥ 1.2.2 2 1. N 41.- Ch ON 0 1 + .ftp . 1 Â£ 1 Â» 1 UD N A -4 4,8{Q ~ X., 000000 00000 00000 00000 0 00 VD =EN perations and Maintenance 1600 and 2300 140000 OE laSPnq OIOE 600E BOOE 120000 - 122070 --119513 0 9 :21 ... #hi 8 Â§* - -.Di - *%14.... Lor gig ,-IN lil '7 2 m -.-9 .- m M.3-4.3 1 -21 12 h 91- 00 00 - 9 0. ~ 47. .79 1 m .4 -33 . -/cte-Ha 9 17 8 in i 4,4.) a 9 - 1. ill",liti#/91 ?*1Â»~i),4,~~V~- --9 2 5 .....w*(*0* pt?2~3 Ol All a.:r/ 01 FRF~ N .-1 M -= Â» m p /O - gk r =42% rapâ€¢; â€¢ 17-/ VIÂ¥,fl -21- *- Â»a , ./ 4- t*(49. 0... Iilizfin 1:*.4..CAW-1 # -'I: *I 9â€¢Wh; 4, 0 .... ~0 -Ilâ‚¬*,Â¥.,Zh;Gl. --i 00 IP Uy m 8 O 91- , \ O 99- 61 -'01,1*1- - 9 %4 O - h 4 - m . /ral.-o=< ll- 0, 41 M 14 - -Feel 1 4 2-&10 ,â‚¬M, 1*k kill 1 9- "'~~ix#twe AL,-44 . .....: I ER...~. -- =Fag ~ ~~Z JAWe. $22** B:1....fr~ * -*02* ---7 . -/ 9,1.&4 9Â¢2 I.../ b/<1.5% ?A ' /2' -Â·rd/, 244*2 Â£9124 .*00 A //////41 1 1 s w //7/*ip 6.4,â€¢t 61 .. uÂ»44 I '91 +4-~ J milizyililillifiri'O -23*.4 *re>41.1 '199 %35.... kaiÂ»Câ„¢ 4.- i Â«*44 % ..0 Â£05'E-4 ,â€ž0=0~. , p.2491 4 4~0'97 r;l~ f . I' ....E#, Â£-râ€¢â€¢ ' ~i~ '' Ar , 42, 1.....4 +M* - etÂ»..1 4, .- U':4~ > 0 i 14 2 -=EL . f . 17, 0 4 41 i > - 3 3 10 9 a' 8 . I 44 - m a. 8 3.1 ~ ~ ~,2 E Â¥3 tz ~tb. ... a 2,7 + 2010~k 2011 Et79'ZIZ 66Z'ILL$ 123,151 122,070 1 1 119,513 758,784 8'9EI (OOEZ) suo!:,adsu 7 3 4[ blha-~~,H' ./ . â€ž Â¥ O 0 M .0 4 . . Â» A 40 O ON (41(N (41 .. .. '* M .. 4, M 4, 0 4 W. i W C PE~..9 1, .. -~ - W, a. W . 0 10 . 1 9. * : 70, 0 9, mC 1 0 2 8, 41 , LI F Qi . 0.~ 9.-3- 0 44 O-0 1 Ci-0- C ul to .- . r./ 11 0 :~.4 ri - 44 1 r Â·' - .2..t . i 1 1.. 1 N /1, 4 Â¥ ,~ r- N,t=: Bu!.pug . . 0 . . 0 - . .. .. . . 1 : 4&6 - . I. . / 0 000 00 0,0 00 0,0 0.0 00 -- Fleet Expenses, 2011 C Personnel $229,497 eougue,u!"W 9 suo!,Diedo E ZOO'29$ D05'962$ :1Â¥.LO.L 9/oLL 23% C 0 (D â‚¬ 71 0 1 C u 'C D D . -*41, .1 $500,000.00 1 This account pays for two full time employees 544 40 uo!4.lod 044 JO; septol S>POAA 0!lq 044 puo jopal! 00'000'00 1 $ pe63Â¤40 OSID 11OE Olot 600E and one seasonal 9 'eekoldule yunono s!44 04 2611'6ZEÂ£ ZE6'EEEÂ£ Â£61'802Â£ Personnel Expenses $400,000.00 F 00'000'00Â£$ I- 00'000'003$ a,t ly- 00'0$ 1.0011\ BOO O ilii .. 2 6 6 00 ,- 40 r-- *RR WOO '01 01 El ! sesuedxe Jo!Â¤W shop equipment, 0000 1 services, and edu Z89' 6VZZg$_~~ I/~0 uperaTions & Maintenance and training. m Budg 0000 1 0000 1 F 0000 F 0000 r- 0000 F 0000 O00Q.re'091.900 1,62)*ue=ued -0-- Value of Stock 2006: $7,390,900 2008: $7,796,400 00*'ZE62$ :0 LOE 7 suo!,Diedo - 01.02 8002 9002 O&M Vs. Value of Rolling Stock eououe,u!"W 6EG' L99 :9002 *809$ :8002 6*Z8$ :O L OE MMO'O Alt'. 00 1IW A i O ov In ; 4 . to 06 CN <.4 6 B M Noo 32=.... 1,64. ..1 Il 45 45 44- 48 â€¢ f .â€¢ 11 .- 0/////li'dic'-- 3- 7 6 - r .. - -Â¥ v I i .p- .~. -~Al â€¢~;~~ c i.. f Â® Ilit I:: 0. 2 *SI 2 '.2 X . . .--169# 6.4.-- Â·â€¢. 1:Ty~~/1.lk#Y: Ul , -Oj,X 1 V 1.-1. Â¥< 1 gli rÂ¤ 4, Ul.11 08 ~-441129 4. Â¢ 1 5 1 17 ..ES '24 2 w473 . Al' ~ LL Â® 4. U.1 O I *U .6 t .- 9 .- \ 4%, - 6 -41 . LU % 11'/7/ . -- - I .Ii: in.6 4 51 Al'LE.* - L~ 11 f -- - i. -~ i. I i I jrsal/4 -k / IllillilillillÂ£ 1 U A- - WU .....' ./.-/./ 1 5 8: 1112~ ----U - Information Sy tZ;~TY&hnology Fu~Ul 2011 Proiected incom ses uu,Beg Â¤ ul E 0 -6 2800 M M ER 5 9 0 - 00-U DIC ==gÂ»f03-52 ~'- (4 U imilgE(t*3 C.... 90 - \1 1 1 I kla+..,Arl, ea,-1 Ir;+v R. n y 41 32 0 0 AX - (41 in U CC 0 0 0 m N C B =C. - 0 ON C 00 Â¤(DM 2 0 1-0- I. O.0 A 911 (D (41 Q. 0 pl 0 0 - a. 4,4 0 2 2 U 41< .. ... IJ 1- 0 1- be 0 Et &42 Q. 0 - 0 1 Uort 9. repicicenienib OT i 0/ 24 servers, 221 leo components, nces of softwar, and 1,321 telephone SID 11Â¤ Slu.loped 31=1 9'0 pei!Dlep Suipnpu! '4.loddns ip 10, sclow e#DmooD ,g components. 'spe!0.Id -7 g t 4 3 4% .3 $500,000 1 This includes software maintenance contracts $400,000 Â« (e.g. virus software), data 'slueludinbe Buisseooid SUO!1100!UnLULUOD euo4deiet p uo!+oinpe 'tueludinbe 1- 000'003$ euol.Idept puD '60!u!Â¤34 Operations & Maintenance $300,000- radio, video and Â·el!Alas Olot 600E 8'66 1 $ 099'8Z 1$ - 000'00 1 $ 1.-7-0$ (D C 0 3Â§_f uae< g .go 2 m- 0 4.- 3 1 apital expense in ment of o Visual Town Board Room. llOE 6002 000'OE$ Ill 4205,&0 0,7 a - T 9 :' 4 .. 'P/041- 4 . 4 ..4* 'P 4WD#$4 j: . r 2 9 ,/sll * 247 U *-Py 0. .. ,/ . 16%8 .. 9 . ' ...4 I i 4 . - 7 1 E * , â€¢ 9% 4 9 - , . 4.1 .' . â€¢.., , 0 - - 4,2 ./4 0 0 v -- 9% t 0 . - 6/4- . . I .. . . 31 1*-r. 1 . g.:44 - .1.- ... -Â©4 4-1-4 .4 , 0. f ... - . tift>"M c 1 , . *$ I W *. 1 y .1-3 . , A 1. - 4 4,- 4 0 .1../ .2 4 4/ F 9- . ..1 .t. . - 49 0 4- latt '94 77:A . ' D. g Â¥ 0 ~'>5 95.16 . 1/4 - , -6.11 .. ... 4.. 44 2 .B~j: , ' Â·.1334% f , J.* il .I 4 1 1..Ii I 0 >./- 9- ~ Â£ t,A f 4 m1 _. U . ..fy//BE// . 14 4Â£.1 ..9& .<407. 4 - . Â¢. 6 i'....../ 4 4 '3 , S . t. I-: 1, f 1% 0 2* - I .4 - 0 :.'l l I Y 41 ,>,W ' %,8 4 -, I r~1.2- â€¢ -Â· :,5-5 - LA P itt 'I G. 4 1 ~.le, 9'.I- f J.*f 1 -- 6 1 1 3 t ...1 I., 1 . .lit - . *~*4,4.9&: F~- \1 1 1 JJJ Â§Â§Â§ 8Â§ 0 00 dod lan - q 9 4 2 2 2 1 10E AOEI olot AOSI 600t *03 89Â£'E 10'2$ ZES'821'ZE 9Â£9'9Â£ CEÂ£ I Fund Balance $1,410,0001 $1,210,0001 $1,010,000 1 ~Â§25 fs:2@ ooo Eug Â·i:288 -1<35 OIV+32Â· *St#Trc-0-6 200-aq 6 200 00 m 00 0- 28 00 94 06 M rn N . 03 02 (4 m 9- 0 1 F.o g g ;to o .lol -1 O O D D ' 4,> 4,> M 4,} 4/} 4# .8! 4,3 4,> 'r, a) 1 (%1 ..7 a, 1 1 1 0, 1 4444 444444 .494.49 8 0444444 6000 -000 2.(NI- Or--M- BOO 44> 6 -1 94 6 2- m o. 6 2- clc~ 0 --c,0 Â·- .98 c,8 2- .hoÂ· 8 .1 ~ * 2 EE X - u.O - _ .00... m. 0 L.- 0 0 C.2 Â·Â·-Â·Â·.Â·22*~ *0'23*2 C) 0 0 N ..U46,'-... - .1.... -- .....''K,â€ž.#............ 0 11'VRF Income Trends ulnesn IN E 9ts'863$ 962'E 1 4$ get't175$ 200000- 180000-4 160000-- 140000-- 120000- 100000 -ri -00008 4- 0000, Looooz r -O O 0- (0 0 4 ... ,/ 5. r *28Â·kfikkaa//i....4 2.*.. 29~2'LÂ· -2 51': V 7-a '47. o;*199> ..... 2011 Vehicle Replacement Income El General Fund, 31.95% n Museum, 0.40% I Special Events, 1.66% %6Â£ 09 '18Mod 9 146!1 C] %172'9 L 'JeleAA D %9Â£'0 'll â€¢ %6Â£ 09 31.95% 0.36% 15.24% .. -O CS- 0 $240,00 â€¢ General Fur $45,000 m Light & Pow $95,500 tu ads. 1 el DM m 009'12$ TOTAL $464.0 51% e â€¢ <) C) CK 0 %2E,2 21 88Â£% E 03!C 1 - 4. 0 RE 01 0 -C *PI 0 C Â£ 0 / Scheduled for 2011 are a replacement d, the 2009 s 10/A .Tor; F 00'000'05$ JoeX-O/Al D ' 9002 544 00.0$ som eje Meu D 41!/A peoolde.1 000'043$ 000'58 1$ 000'02$ .eUO Streets $250,000.00 1 $200,000.00 " $150,000.00 ~ re 544J r 00'000'00 1 $ Olot 6003 D ord F250 n~~L80 -M 1- -0 0 0 0 (41 C 0 0 -0 CN,A 0 0 8- 441 *i- 0 000 08000 ,~0 0 0 0-0 - '229 - 7- 0. 70 g O 0 0 0 00 qi rt (N - - 0- 0 4.- .A- tA- replace 1 are the 2001 Cushman Truckster and the 2000 Ford F250 4X4. Department replaced Uouillsnoz61[e~ mod Â£66 L D '6002 ul Z66 L Â¤ puo oged Jets>pnil UDLU4snD Schedu d e44 0 LOE ul 'pe)Â¤ldej ejeM Pa rks 6003 00009$ d $ rn 73 M - (NI u M C Â¤ O -JU Â¤ 5 01 2= co 01 3 1 0 Scheduled to be $300,000 1 r~~cjeedein(~~tr: a 4;~ aant~b 12SZZ'42&2 Lue !1 deer 002: V 09 L d ~'0=I Z66 L D 000'05 1 $ 544 Joi pejoldei u! Jueul+lodep Jeteul ~- 000'00 1 $ OOLd 866 L D '600 D pUD >pnit ~.4 Xuaq!1 deer 6002 $200,000 -1 2* K3500 4X4. Â·peololde.1 ala 1 IL OE olot 009'56$ 000'15$ 000'092$ ~, Light & Power $250,000 Â« F 000'05$ -2 N as ... 00 EUO 1 1 1 1 s the replacement 2001 J/D 0, The pecial Events +Uellip Dd sel,!lleA OU 6002: ul %7 77 CO L 0 eoto dei 7 040Â¤11 0 . tn 00 0 Motuk 2 2 G 9 8 01 58~ 5 2 (41 01 1 1.6 E 0 $100,0001 Scheduled for replacement in aH 009Z /- 000'011$ 'O LOE U! peooldel ou '600E ul ejeM sep!4eA 'peDÂ¤ldei 0$ 1 IL OE 01 03 600E 009'12$ 000'014$ Water $80,000 -~ f- 000'09$ I- 000'02$ 941 4 Â· Â·;---1 bil,rn,~-4iviipiifii ----- //1-~j-D tÂ¢ ...U#'*a.â€¢lfâ€¢ , .....CO .:.t - *: 441 .. Â·'Â·.:m.Â·i,- 3'.t~-C '1 i 1 [ 83 1. 2. 3 4 4 0 .. J -1 & 4 . u R - -- 1/. -*9110 2011 Budget Ove rview uoiloela - eA!1noexa - le!0!pnr - eA!1els!6el 14.4 4~ 1 4 e :.*# 'p.FE-. -. - .6. 4 1:. 1"; ~ lillimimilliv 1 . .=1 (% 41 2 7.......Wi/JAJ,113 e.1.4 4.-~~ / 47 2 9 .... " - Legislative Expenditures 2011 2010 a, 4 Me â€¢. put 71 1 + I . h . .1 0 - ~2-~ aC ~ ~ g & 094- 21//9/li-9 1- AW:. 7-m-/ . 1 a) 0 f C 22% '2 09 9 4 1 4 . A-&491 P. m~ * . . i '4.-4 W m Pewele AIMau Joi eSBeJOU! I3UUOSJed - @Ael O LOE le u!EllIN Slunoooe J341 Legislative $175,87 Proposed $195,74 %9 Lpugu T~OnICE: pJC~U1 1.A~ I sle'04~P ff.X> Z.JÂ¢ .... M . m m a tat. Â¢*fl X,k>.3.t :== 'f. . . -t;t .,1{GER-44I~ :-Â·0 ' - -C 7- 2--3% t.,1/ 0,- itÂ«K %14 '..-- 11, m % C f t. -ifr Â·. 1 8 4 -4 e ~%Â»2Â» 23 ' EEla. I n 66Â£L . . m..31 :Ve . 451. Â· 6, i "J)~Â©:~*fe b , 0 9 0 . i B \O LA 44 t./ . 9.6 , 1- A .:.,Â·~I ' 0 .,2 ..#t 3 - 12.....Ene *3 # 4' 4' I ' a R m 48 IM . .31<93~~ 31 . 46 , A .... i N A %Â·4 * puu"0989ed Â®&M FUUOS..lad %S6 @& M 1 #.. 14'97~ 7//1,:/3~/lim) I I *.#p..f:*&. I k,> 9... 61-41.--Fil Ir,11 ...1 - :' (D (D J CC *CO a) a) 00 00 C & > CO a) 0 2 E o 0 CD .6 - *O [C 2 4.i _ /42:# - 006- 4 404* 3 N h 1 Lmill. '09 1 I 64. 40 t . M. ~â€¢.~Â«4â‚¬41.4*43, , $39,129 Judicial Proposed $41,877 op Aleles O LOE pas! LLOE O LOE Ien 10Â¥ oueinsu! 41leeij ol enp es !1 - 2 --*al#"/M" -% I .5 frds:Flrialilillililip.'ll'llillem""Milli 62 4497 i -/ I -- *. . .............2............... 1 irÂ·' 1 A..... I . I I '#'. - ..3.11 :-tai# I $ Al-V W~WA- 9/65 0 fu ...0 - -,fillihiLMS;Miallsit- Executive Expenditures 2010 2011 ... . - ..7- - - .- I. '~.:.~ - :liM/Fi it /1 - 911% K 1, â‚¬44 Â·t.- 1 .. 1 I I -~:=.Â·:443, -0 CD CD 2 J > 8- 0 0 0 0 C On 0. 0 0 Â» =1. C N - 4 .6 'e.396,1//1/ ' 00- (D = A. 3/:49 1 T- r- -O ... fi:ill , 9 006- . . 4 M ~- T./1VlÂ» C\Ic\lcD 1 ./ 1/ a 2.91 =.15% I ulgi .. ., i.-14&8**m-t Â·:'.irS?Â»AIRM'Wmwi Executive $433,750 $446,565 sepej6dn ei!sq * 4.44 - 4- 2-apt:. 44*94289.4 fÂ»Awl. 8'540*+* I #-r 649:fk A / .7, uouoele pejeull)JO00 GUO JO Election - 2010 Election 12 Coordinated mail ballot elections EPURA & Municipal l,10!Wel3 L LOE ~ Â· #7 M 6,r Budget Session #2 October 8, 2010 330!JJO aoueu!3 - puefe:lol/\I aAals E IÂ· - L ./ , I , ,. ...r I . 91 0 . . 2 I 4 . i . I i - 0 P le t 1 L J rj 'rf r 4: I . r 1 , 1 I , li . - 2 ki ' 4 F, Ill J=: 7 1. fl 1 0 '*Ir i. 3 I , **' ' r r, 4, - . L ., i . t' â€¢ - Qr///0. k 11[[il~-/1 I * 0 I. . 4. 1.1 86 '1; 11,111 4:19 121 C -13 GOOD NEWS E 1 SALES TAX i s UP! ML AUGUST SALES TAX IS 8.5% BETTER THAN BUDGET/'09 (69% OF FISCAL YEAR). 60,/13 90 AS NÂ¥Hl EISHOM %01 = OI I) isI El 60,/1390 AS NÂ¥Hl 3SHOM %51 = 0I D 0NZ 0 NÂ¥Hl kl31139 %L'II = (9AV/1Af) OI D awÂ£ 0 60,/13 90 A 8 60,/1390[19 NVH1 831139 %61 = 3AllV] Ill/\I [10 I :... ...t.? 't; t Â£ g 0 . . 4 U 9 g +4 â‚¬F 2 Cl. f 1@Spne â€¢ linjnv 40.IRIN Kieniqoil Kienuef 2010 SALES TAX is UP! $6,000,000 $5,000,000 $4,000,000 000'000'Â£$ 000'000'E$ 000'000'IS 44 0-.4 0 4 0 6--J 1.e 7 A ..i* . ~1:aNNA2B tt 00 A 'pli O K r. lj-* ri7 1 4. 44.44 -11 Z (19 - , 0. . . J . e â€¢81 1 A . . I iN 06 4 7. ' Illi. . r -UIL<*71 ~ h'.4 1 4!unwwoo .Ino '03! tod JnoA" ED BUDGET 1106 *4*Rew_ _ -4.9 k 49Â¥Wk r. ./.1 /Af - 3- 1.6,4,~ 13.*863 Â· 1 05/ 1 I - \ â€¢31*\ ' l -4 6 6, 4~ I."ir. ip. -1 149.4 # /0.--4 6 .. , 1.,Ja . h , ". . 1 it --- --- .t, *hy , f .4, ~ I Â· .r,-9 - 4, 0 .. . . 4. , 1 * 394 ) I r f t . 44 ./ 4 W. 4 . 1, . 1 . li 1.. . ' 7 Â» Â¥ ft ~,i: 1 i .ip W & 43. . Â¢ 1 P $ . I I -- - A *Â«5 k .11 1 , - . P. 11.-*-"- fr: C 4- , 4 ...*lur--Il .P....V T, 1 ' 4 4 . 1,- , I.rÂ¥ , 41 7 31 j I /-2 L . .. / r Ji,. 04/+464 # '.91 'mt . * A Â· 1 ./. E *al .9.. , . . . r 'I, mâ€ž, r /i2* ,- t' I ~r-r ..... Z 'ji , 8 i. 11%= 04,4 - 1 % l, iÂ« .Â·1 t 9 1 '62'vilillicirilillk A 1 + 0% I. 1 $ *all - 9 J r i .r '4? ~, 4 '1.- tÂ· 1 . A..WA,440 O 5 1- -.00 1 , 4 . . , Â§91'tv e 1 t. ifi-4..EF-~..Flibl -. .......r=? ..mr A V f-Â£260 In~ â‚¬31 N . 14 LIZE. ur* U i 4 AM~S~~ ~ ORZ Q IA -Ii--1I .C......%.i - -- EC) O a. E U I , . I E 6- .. - /7 ((.0~ C ... ..1 W . .o @gc 0 W 2 5 aG a C O C.G.2 26- C W UCL U Uzzl S O 0 U 3.= 00 1 rd 3 .1-, .1 E Â£ 5 E 2 2 0 . U s a k EGE E 2 % O CLE] O.!2 0 8 5 . 01<t 0- 9- .1.-0 -Â¤ V 1- fuu .= 0 m 1- O 4,0 1 =0. 1 - U O W IA w tA = -C lA LA Q O U u., 52 /0.0600 Â· 0 0 .-00 -- 000 N Al Â®... sa)!Alas Auun THREE DO Â® 2100 - I.0. . A- .9 0 0 2 n ga 6 JED Illillill~lillillillillillillillillillill O m O 0 0 4, 0 e U) 2 â‚¬=â‚¬ 2 3 9 j~I 2 1 /1 -----â‚¬ UJ~ . I 1 I -24 - 17 'U 1 ii 0 M *9 #ij U) - U) .." 00 0 0 & E E '11 & = 0 v mi " ..Al 113 0 . ZLI 11. .1 -1 E w O I U)- f r -r-0 1 {D 0 0 2 a. 2 * Itt J i U . Westover 20 Police Auxiliary E-= r~~~~cy 11 :IT:211='Sned~i=:1 IL Sergeojnty- aearn A 11 ~L Rsergeant -Team B Case Wo 50 Restorative ustic Chief of Police Wes Kufe~ ORGANIZATIONAL -I ./.le 'L.~~~ ,1-~~1 -i~â€¢~ -I- .â€¢~ â€¢d .â€¢1â€¢' *iâ€¢â€¢â€¢Iâ€¢,â€¢/â€¢. f=. t#am,Jeoma~1"~"-~- 1 Ass2 rF?:FTivirne: ~ JeOUJO Il ~ 3 Police Chaplains obert r f 41... V, ..1 - i<% 1 1 , %. 21 , I ...0 ' 'A Alu . 0 1 Â¥i~ 4 - /4.,9 1 . W-L=-mr 3â‚¬Â»U/F/~M .In 40 24.'a C C fab# 3Â»6,7/f ro - 44..: . 11 C 0 W -*-//0- i 971 16 1,1 In 4-1, ... Ul Q t'/\ U * 4 '30 n . L_.23 , 4.., 1 O <85 'm 4 4414 L-' IA .-/I -- Wati r-- 4- O . N C W 1, &&2~kEâ‚¬ w>foa, N- < 95 v â‚¬ 2 2 11 [Â»1 C , .. 11 1 1_F~ re l* M 2 /- E f E C a. Eo E -141 7 4. O Â¤. 73 UU a < - d-7- 2Â· (01 2 72 3 - US - P]III ... -4 +=.le- â€¢ (2) Patrol Serge SeA!10010(] (2) Jls UJOMS (O L) ' I- 1 1. Jil. 7 31Â§1' 'llii[ 1 1 1--me 4.14 V, :Ii 1 3,5 189 4 i ' N w . ~. A t E e 4-1 C m 1 9~ lit al /1 a,C lA re IA .U .mu 00 Câ‚¬ -1 - 42% U LLI (A |- 2 . I 4.4* - a Z Gon= .. U U tA /*b - = ER Ja).- 0 2 0 ,/.... P- (0 4 O &! ... \42=7 *1.., 116 O(DNS i . A tÂ» -0 i W ro Â¤' u re tl 03 = 8 a C 4- m L % 1.11 0 2 B m *, 08 0 * 2 0 y, , . 6 U ' C>@ p.,0 11' 7 2 w -O 02 E 2 W = E > th; W 4, C . M e=E -310 c -3 > D >ti - pt <i R 2.0 g 02= E -1.J i j Cil-1 3 10 .- â€¢w & r- ;#:i E 75 0 11 ;7 E o c EoME_xME 3 0 â€¢ n â€¢]LL O 3 N O Â» U j 2 04 N < E J~ - : , 1214717, fo~ ", N.*. 3 00 4#â€¢r'A/.ok,**, 42 l- 4/. *-0 0~~ V * N LA 4 k-JB a 04 0 404 04 &0/ 8> Rtuj/,.-~ K.prw, n siealuni a O P- - 4 -44 . - 4Â©4 . .... E ----. ... 0 - . . 000 I . 00 01 rv Fr fr fr C, 1< m P-1--11 O 0,0 N rv U 41 -al LCE , n p- - 48 48 99 (0 â€¢ b [1 0 0 CIO - m , 5=13 P- Fl Â¢111 000 Al Al Al Â· 5- i.i -14 1+73 OPERA PERSONNEL COST @Spal,U! 1!Jauaq MLS 1 1650000 000009[ 0000555 0000051 0000517 l - 00000+' 1 - 00005EL .â€¢i C) O .0- 0 0 . . Al Al 15 - 4.49 .. (93 Lil . UtE[1 04 U ooctoo N N < a -1 4. 0, CL 2 z r: o (c) M p.. LA Az 1.0 1.0 1.0 48 48 48 I . 1 I N [Lfie .. Fi C) O A!] 0- 00 . N Al *114.m 49 Â® Â® .. . . 9 L LOZ I 35231)u! 1!Jallaq 162 0000*9 PERSO Â® 2011 660000 000059 - 0000E9 - 000029 - 0000 1 9 - 000009 000085 - 000065 -$94*-4- 2 - - 4.41 , + V >:* 1. -. .. M - ... 0 U 00 LAN Z --1 R. 14 2- I . 1 Lu - lo Â¢ 25 00- Â· U ~ ICL Â· A 0 r.1 0 ONO N 0,0 pl 0 - 9 , titkit 2 1 75 SERVICES 6002 Â® Â® 2010 4 300000 000052 $ 000002 - 00005[ - 000001 - 00005 1 [1111 0 0 04< O 1- . *Urlf = 11 0 .... a~k/7-j I 0.1 N N 1 m O,1.Di UZI m W 00 1 @30 r.. corn m M /71 ~ ~--f f G --- - - H m 44< 0 m =2 1-/1 fs â„¢ u @ Â§33 j 4 0 Al ev rn .1- Â®Â®Â® U ..1 JED IOJ12 9Â» t 1 .3 lill//F\\\ -'-- i//// 1 1 l/,// lll/ ? Fil I.1 1 1 1 " N t Â£ 'I"&/ 3 #ill// 1 :1=221 m ev ui /l/i// 40, ' NA 0 Fl Lrill 61 - f if # rp-'--j I N O 00 1 1 L fill . 05 \\. 1 L (c Q \ \\\11\ .\ N.U..7 t, \ \\\1- i i 1 \, t dka \ 1. li *_\M 1 1 =1.-7,Â»2, 1\- %8$ \ \ \ \ l ~ \ \ i \ 0 - ZZ Â® Â® 6002 LLOZ 0102 Â® 2009 . /41' lilli-11 04 U 1 1-11---1-1 (31 C e===-- 1 11 11% 1 ...il i 1 . Lmillihz 1 FI-Ii-%7 / t 1-r 16---p . 42,21.~ - ay<*Ill./.'/1... i 21-. A 4%, ! 1 . lin.." 00 m 00 Lf_- 7. M - CoX 51 \ ~~--3i~ 6 4. lo N ' tf)) SC P- rv pl- 39 , 1 /2+01 [!Ifil . FE- -27-a~ f Al -t,Iffljot A MO \ 1AL 1 Ir-J 0611 %2 Â® Â® LLOZ 6002 Â® 2011 I WE . *711 lu lA -Ill 1 (U I .,,6 I /* W, M4 I 14 . I â€ž1 4. 1. a Ji... 1Â·11: 99 t' % I . 14 1 1 LU W U Q UZ .E M 40 Fill"I'll/&- IA A. c E tr: Z M E H O LU > . m. I . .4 ..-:, WE & 3 8 r E 0 1/1 1 - ' - U.1 C..4.0,4.- , 0 4 2* - 1. 4%*fl ? . , I / 4 I 4.7 BREAKDOWN - ER r TOTAL BUDGET P IA 4-' IA E C = 9 0 -2 -ia 911& U.m a 4- 8 -- rg o 21- 00 EN g S 00- N- q C F- 4- N C) A EN OE Cre Â£ = U C . 4-0 M 0 0 L m h 0 = 2 E& A- IA ... 4, h -c S > 51' IA al 0 k Ll al!.UaAn f Joi (8 01 pall~ iees pies pue All four grants ful FOUR GR,JNTS All .W C rd M > :2- m 1- 99 C 8 g b U Ch -R W U re O (V O C-- U LA U - > 4-1 U' C In LA 2, 2 0 E ON 6 6 - SlNVE D 3 jllS nf 3 I VE O1S311 1Â¥101 agers time dec~ cat5[soeRD y I21O1 CE)Pir) 1UEJD 30U1?15!ssÂ¥ y a u.1 W 2 5>2 1/) 0 00 a 4 4 >43 1 OTHER CRANE REVEN U E te Grant - Seatbelt Enforcement and Enforcement funds Bullet proof vest reimbursement EZ6'9 L $ lelol - Federal 9..... . e. 4 .... ingl.1,2 I .. . Â· It V : r fÂ« , Â£ <21Â£'Â·1* I .Â·1~ 7/11. 0 I 4. .3. , * fÂ»-2 4.r .4 : I L 44 â‚¬* C F 4 - Â·I 17 ..4 WN'EL .0. i I T ..4 h ,., 464 1 1,4 ' Â· 4 I, , .y;TÂ».9 + '-;25 1. i.?P . . t i â€¢ 4, 0 +5 1 . 2-7,Â« e.. 1,â€¢2 tr - T Â«n= - - 4 2%2. 91.r* I - I r. ..4 :F,7.....+i:,f~...fllÂ·Â·ix,.9 4 11/7 }t:, 4 2 7 *t-w t. 414?,~4 4 #14< :~ 2.3 ~,143443 -22'JXr*.t.. , SS. 41 84. 4 rÂ· k 1,43/..< d'ki"d'~~0 . * 1. " -1,24&04'*A >4 IE. 4 4 ...4 44 41.. 7.1 ;4'ip p'.t # 4,44.dea< .4 p.*R I - . i . I & i 4-" 11 9&'. Ait 9 , - 1%11- %14 4 , ffÂ»j,4 1#11!i , illt - 0 11 , 1 1 ./1 , mt . 0 11 (A , ta 0 . LU â‚¬ a. ,+ I:. 1 .2 1 â‚¬ 24 V . T.1..~i .- . v. , 4. ..1 4 . 4* 1 . a. fte &,Litill/4 lillill /0/ m .5 buillizixt-- 32- - i,;312../pitillil 669'539$ 4.2 - --4 2 (i e E- 6 Â® C >22 1-<Be 0 i U 0 eulooul El 001'99â€¢$ :lviol 01$ 000'0 1 Z$ 000'99Et Engineering Revenues, 2011 o selos Apn 3N eu!1)'o 300,000 -'' 250,0001 200,000 - 150,000 -= /- 000'00 1 000'09 eougue,u!Â¤W 18 suo!,Diedo U 06 1 't#25$ 669'539$ :1Â¥101 Engineering Expenses, 2011 U Personnel $51,509 8% %26 Q.-0 L O Â¤ 625*42 0 441 D.7. :X,/ - /1 - A percentage of th ense for the 75,000 J lic Works ector & the Public rks Proiect 50,000 1 nager is charged 6upeeu!6ug ellt 'Junony Ilot Olot 609' 15$ 484' 15$ EDZ'84$ Personnel Services 8% .r 000'ft 0 71 (NI -Â¤0 gz~ 47 0 LU E .1 Z 2 2 0 0 .Efbaâ‚¬* .t#* S % 1:42 I 0 5% 1 -O 9, O- 600,000 1 The maior expense 7 Xpru 500,000-~ Operations and intenance is the enuewy eu! Â·slueiueouoque /-000'002 llOE 0103 6002 Operations & Maintenance 4, 4 17Â»: F 000'004 I- 000'00Â£ /*- 000'001 I 4& 4, rt *045 Â¥ f 49.6 . 1 r. I . 7 . . .Ir . a 1.1 :..%,1 4 - 4 - 1 14&11 11 ~3 ..F -/.%6 44 6:< I . , gA 41,4 %6â„¢1 0.1,4 0 ~ l, 4 . 12%*'-t .4 -= . , â€¢ r I ...r . ... - Lf*.-<* 1 fuÂ» , U., I -j .42- If /9 41 : â‚¬ i '-1 ..2, t - 1 <D . 1 'Fal , -C . N-A I UL...041 ( 'fit , * E 12 1 t: I ..ilial 1 . 'ill t . 0 't , 1 k + 2.0- ':.#.4 ,: ~ 4* 1 CA ..4 .-9 ----1.-* General Fund 2011 - STREETS Jee,ls I Dnuuo ABoid lueuleAoidull O- 1- 0 . 44 2 0 3 Rev enueAell Â·Ds!W uo!,DI'lodsuoll ebppg 18 PDOZI al,!4.A JoloW 61AH 9 seoue,!1 p e 410) tul),0 qnH uo!,D,ls!1'ekl 0-/ 01 01 01 F O FO 05 8 U,C. O 0- 00 - E 2 - EP S 2 1 'E. m U * m 0/ CS- 40 4Â»9 00 14 000' 9 Personnel $388,838 %92 Streets Expenses, 2011 9217'6ZE'2$ = 1Â¥101 (D â‚¬ U O\ 84'-92082 â‚¬ 16 12 5 3: ar M 71 -92 0 0- E 2 ? i E 8 -2 -3 63 2 2 0 * 65 1 m â‚¬ 0 -5 a. a. 5 ~ Bc -0 a. Â¤ O I I I . I.4/4.. ,=,.** 3EErti.'4*11.,4 two seasonals are employees and Three full-time 'tuepuetupedns JeBDUDW +De eA!+Illts!U! pepun; e.,O JJ'Ols .eje4 Ilot 0102 6002 888'88Â£$ 1162'06Â£$ 644'96Â£$ ~0~ Personnel Expenses A-00. 000'002$ $500,000.00 1 $400,000.00 -~ $300,000.00 1 I- 00'000'001$ -- 00.0$ *C UU C C C R f -ii f 2 E o + w .5-8 8 1 3 M (2 -m (17 .i -9 U (D@~goE(1)(1)~1-QQ=8 73.& * P .2 24 Ed 43 ji 11 0 2.9 6 8 w vÂ·E' 8 & 8 2 & 47 OK 3 0- (41 00 40 'tuetueo aior expenses 'ses'040.Ind elo!4eA Leg'* 19$ Egg,919$ 26% Operations & Maintenance 1102 6002 $750,000.00 1 $500,000.00 1 I- 00'000'Oft$ 44 ...FOO.0$ (D @5~22 Bo K(DE (/) @ER 0 ->01' Â¤O 6 tâ€ž 0 6 C L -ECLEF 1 0 44 0% a- Â¤ $2,000,000.00 1 Capital expenses in 956,000 grant- 2011 include a ,d expenditure 'qnH uo!.1 Jodsuoil .FOO.000'000' 1 $ 104 000' 00'oz eleJOUOD .UO!4104!1!904el 11OE Olot 6003 000'928' 1 $ 0142'14 16Â£ 099' 16Â£ Ca pita I $1,500,000.00 1 F 00'000'005$ 00.0$ 58% 1 dict 4 , 04.6 â€¢. ~Â·. 3 , l. /41 i: *,2 .1 .b, . ~ 34 4#.. '44<Ck: ' . 4 .P :* 26 40;4'i; - ' $ tfuff 9- t :ve* I I 1/*6f- ./ 41,4 0 ,/*;1 I ' I ,?,1./C , 3 , bl 4 I . thj*) 1 <07Â» I 0 01 .* E . 4[*i ~ ,' I~i;,O. A / .. . ' I 49 4* 14 h 1 ..R i .91*M r Â·,iftÂ¥ I ., a a U. 1 - E Â»- 0 0 , 0 , 4, 1, 0 el * 4,1 Ie U, 4- u, Tr 3 wt, 4 . t. 4 4; $11 , %:t -r '*m 09/0 ,, Fill64#.EzE *E 4 41 Â», r.-6 ,- 4, 0 + 16 . e - , 0 I K u I ..6 - , . , 3 tail irt 1 , -.Â» U 14 W - 08 0 (N CM Â¤ 0 00 OLUM 0 2 - El 9 Personnel $558,184 eougue,u! 005'8$ %9E'65 1 16' 1 46$ = 1 Â¥101 Parks Expenses, 2011 0.37% 40.37% (D â‚¬ 0 0 tn 1 32 -2 IU 1%0838% 8 3To'.5 Ut-UL 0 .- U - 0 1- 3 9 10 02 001-11 Q. G a. 5 0- M -~ . - 'tue $600,000.00 1 Five full time employees, 16 seasonals and a a ries f r the ilot Olot 600E 118 1,855$ EDO'14Â£9$ 850'064$ 5<9.26% Personnel Expenses $500,000.00 -~ $400,000.00 - $300,000.00 - - 00'000'002$ F 00'000'00 1 $ I.'Foo.0$ 2 (D U Â·= 1 .6 b .5 -0Â¤Cor .sE8EB 1 $500,000.00 1 Maior expenses $400,000.00 1 enance $300,000.00 1 ning trees d plants, and Vuelud!nbe ei)!4eA tlot 0103 600E ZEE'08Â£$ Lzg'DED$ 663'32Â£$ 4_j/- 00' 000'002$ /-00' 000'00 1 $ -r 0000$ 0 , 1 . .. ,. ... 1 .. 1 .. . 0 00 .00 .. 0 .00 00 0 0 , 0 0 00 0,0 0 00 00 0 00 0% 52% I RÂ· , - . . p 1 e 4 ' 1 . .. .A t.1Â·'. 0 . k C /1 931> 4 3 ..Â· . 1 1. , Al # ' - - &74 - r - Â¢ ll,31 ...3 r 6 + -r M . Z % ' r y.; 4 4*9 Â·44./ , I . / H k 2 N . 4, L. 4 9, .. 1 f Â¢1 1, .bÂ· 1- 09?>* ~. li 1 -. 2 4 *44 - 1 94%% f A 44.-2.1 . 1*; .. , -9 .*9 \ 3% A .... I 1 4. I- 14 / i 1* 1 . i* :Ay ;69 .4& 1 . *A . - 41&.,W 4 *I; 4*. t#' ' Â¢ 394 .... -1.1 34: r'Pr/mr Inr,- E (D (10) 0 J L 4-~ o c d 12 W 00 4- 0, O .-i 0 r & 2 00 0 < L C W I (10) m .- C C CL 41 = 0 .5 0 > Z -1-, JJ L O ~0 J J J 0-0 (10) ~fcoma) - 01 U) I /9 m / 1.- 1- -. L rn 8 2 * 00 8 7, 6 r = 2 -2 ~Ek w Q > ro (10) 1 J A .Wi%005& o c _ 052 19 u 0 U 0 09 m L CUO M I-/ i 2 % c w Tj U L .1 + > I- 0 9 a) a (D P 1-(ACUW O +Mccmmcc-0 4 P (0 01 1, al ro O Ti It al. ilttujuu< f 2 X ... :.f. 41 .. . 14 1 60.Id Jol id / eaA-aa, C 0 0.1 O 1 & 161 0, 08 0 wd .8 9% 0 01 0 - .29 X 00 0- 3 u a) 2 U~ cp u~ 2 J - Do 9 E Co ro CL LL -O h -0 -C til -0 -0 ... u u 2 3 '7 , -0 -0 8 -8 -8 J 8 -8 'INNIN 242*22 . - /Â£/I'll.................................. Leas Budget 6ulueAEI paulqll.1 uo Â¥1Â¥3 2 . 9. 1- 2< :5; Â·- 1 1 U) 0 04 > X 9% . E L ro 1 X (D 4\ 0) L_ 00 -C (1) 41 > 411 Ccc c (D N x m 0 <Lay /14 0 E g %â‚¬ (0 0 O - C T (0 01 -1 1- CO O L O Q) Â£ (D I 0 -2 rh 0-jic ro .- .- 4-J -J .. 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(10) O>~.C O.12 C.W - W U) F E -52.2 2025.% 2 v .C & K.% ~ a, 2 .* 2 b B 41 0 -6 0 r 00 : tiÂ¥19 c w 2 08-0 <Ec M 50 qux-8 a< 22% t * 94 ~ 1- C -1 9 08 U.1 0 # 01 3 6- 1 4 5 % 19 S-' alsod pal q u6!edu,eo - LID SUORepoulli.100012 Jaq sall:Inws 341 aP!-1 pil 0, O 4 O 0 .. .. 4 ro .. 3 1% .. 4-' 00 E 0 44 a. 1- k .- Oa) .C .- 4-' (A (10) 0, ri CL wo OJ d c O 0 R Al JUO (1) L 1 . -W f 2 - .). '. 4A . 12,338 10,970 Q / 'Al- f Ch N 0 l -- (11 > 4 m 00 0 holm O Wcom O 4 4 9 21, OONO r-1 m (A 1Â« 10 0 0 0] 4 U (10) %20 .. % t 00) 00) J 4-JO J 0 4.â€¢ % 4 24 2 00 0 I. 4~ %6Â¢ C .W A- V d d f: 0 2 0 - c, 2 CL - , Ct 11 - 2.-1 - _ Up 37.13% Up 45.22% Up 25.76% %I8'EE dn 4 1 91- hhcD ,-1 9 0 -1 0,~ Al O h m 00 0 0 44 4 4 4 6. 00 N N 1-0 0 t -mmrvm 4 4% 4 441 I. . I. .. .. ,O K 00 cn O 1 4 * 0000 1-1 00000 NAINNN 001 aou'S d!.s-lap!21 le, - OLA AGO m w rv m - ..... e In 4- Ul 00 0 -(A- -(A- ta- -In ta- , .. O h 00 01 0 5 0000- i 4-' 00000 AINNNCV (A .. Â«c 3 bAt Â» * /i 9 % - 'hi; 1- .. 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A:, *42' 1 3 Â·1'' 9. 00 h 0, Ln O 91-MONOLr)91-InOO 400 ON ON 001-0 00 ** Ln o A m -, 00 O CD *N 0 4 4 1-1 1-1 LO N - m m In N m -IAÂ·-IAÂ· iAÂ·-IA -IA- -(A- -IAÂ· -(AÂ· -(A- taÂ· a) 4-' -W 0 J 4-J -C 8 K . 00 W U W W 0 0 ~- J W -0 ki cn C -5 (10) 4-0 J J L=: OILL a) a) O% a .M 3 E .C O O) 2'U J CD C Â·- - 00 d 0 0#01.E com- 0, E E (D LL Â·m W (A W U C 0 -0 T co E t; TJ CD,z _ (0 D -0 01 = 0, D [14- .2, 00<<-11_1<00000 LA h In -1 0 h m o 't~ -IA- N (1) h U) C L 01 0 . ~p~eMS-SgbpnMU[[le JUne 25-AUg 26, bept 3-5 15 Minute Intervals Fakgrounds-Visitor ~ Center-Town Hall Loop 68 Days of Service/748 Hours OSZ$ land lello!1!PPV 0178'6â‚¬$ le,01 4 N Co h t:10 00 0 m 'm M VI Al 4 U ib O 0 LO N in r- OLOI~ t CO CD LO A (0 Cd IC h. 4 LO CD 00 0 2 r-r- r- CNI 1- B ' ~ Â£/I .-- - O In 0 CO 0 00 '-1 C r-1 0 00 61 14 - * ~ iwg J 0 0 Â¤) a) 71 J 00 J CY - m (D -V U In . m :18 &04Â¢ - .1,/ 01 V E 00 rl i 0 76 -2 0 & '11= ..1 0 O "7 1.0 ./ N 2 2 i v - 00 (D J <<em il 00 24 3 [.]7 . Vt - U., L;*38#1 .1*71 m m 1- '63m40 b in 14 Al 00 w 4691 r7 .,43!4=31- OO 14 00 "p (\1 (\1 LU _ 0 % 0 t 0 00 0 6 m u a .9! C ki - fo 0 ~ # E cn C d (9 jt 4 .- 44 L < E O -- e % 4. J k O 1 CL .C 5/4 'll *02' M - 0428 k (11 O -0 0/ -1 44< - 7 i I - p J C 4 - I ~ 41 -0 0 0.) e 2 U 4 .-- .W .- > DC Am L- 9, 5 62 0 0 % CE a.) 2-w EE 0 0 C C W lA Ig g =* -* g â‚¬ -E & * C (1) -1 0 V O.- p. E .5 @ 41 , bi -0 9 J CZE L 0 (10) 0 J (10) -2 .C=12 00 c 8-CUE W w -W > 00 (0 0 % O Of 0 0 00 0 J= U 0 4IJ L) L U + 4/ % 8 -M c -f J J 4-'.-" 1 U) O 1- J -2 :m u -O 2 0 01 f -- 1 > U) C (0 (0 0 A 4-J ~ b (0 0-0 4- E-. 1- FE U a.) fo.!2 -92.O E .1-, , 00 4-) w CO (1) il.!D > 2 4- 5 4= 4 1 1 S 4 16. 8 5 CE; 41.' '00 bEE :: =5*& cril 26 U, -coouce 0<E 91- >al'.5 1, /* P I 4 % It , 4 9 . 2-1 2 3 7 - 0 7:Â£ 44, U . .. 1--4 8 ... ..a . U â€¢U I ..t -- m i 1 1-.-1/89.... -- Â«1 F - Ue C W Aep4,40 Add r- t -- Â· . k. 9:. â‚¬ 0 - f .1 2 9 14 x 0 j k''r 37 429 ,.* , 1- 2011 Utilities Budgets sauoiquiew JUD/d #Uall/#Dail jam/V~ e)/Dl sk")W epo.16dn uni.1!3 )100.13 4541 Bond-funded capital improvements for Light & Power and Water will be A financial plan and cost-of-service analysis will be completed this year; the results will be presented to the Town Board in December, 2010. completed by the end of 2010. 9,61,~= 31 *41 M 0 .01, . 04~ 4 A , AA .6 (D .- p V. 1/"em--b I 'f 'W 1/-1 :=. " .N - o f.. 91 9~ 9 -7. -~.24 I . -A , . C Ju'll U'. ki 24 41 1 4 1 b \ 4 11 - IM 1/ U Z 0 7///i- .- W *' O Â£ 11= 05 :. 1- 1 .2 '31=0 - -1 U X 70 2\ I. .- 0 C O t LU -1 4 \ 4~ 83 ,?73Â»'Â¢3~ . 4< r. 1 (92. l 2 T i sermi& eS:,leAO1 e)!Aleg 4 ea L . 02 EN l.z'1$ o w PrOiected M t , ' > Z 8 ~; O -Er . &>.Â¢ v Re lib O 11 1.-C W i E .742 'S a. N 09 - . . 4 - y I -'. 1.--13.6. C % - 08 - 0 0. 4Â® ~ - 0 0 - 0 0 9 9 0- r< 3 4 C . -- - 0 *M.V 941 pug uo!,Diseju! e 2011 Light ower ~oiects: e Circuit upgrades from~e switc U) 4, .M > [3 1 1 1 1 1 1 2. 0 2011 PROJECTED REVENUE i Charges For 12,564,144 8,000,000 - U Other Revenue elt,O,Ul lualUI~Alq 19Â£'9 18'El $ : ID#01 pepe!0'd -~ $202,217 l'Ot 0 lot 6002 14,000,000 12,000,000 10,000,000 - - 000'000'9 - 000'000'4 - 000'000'E lo 2 32 r- 00 2 0 C 0 LL 20 0 L 5 06 0 C 0 C 0 0 -0 c 9 0 A 0 I 00 0. .U O (N -u-> O 00 '40 01 0 N EO- An A , gi Ji E 5 0. (Dr-- E m .3 0 -B ocl =- 0 01 Â· = 9 2 0 4- 00 3 Q t; VO E co~ Q. 01 3 .2 -2 4 .E' 01 3,Â·0 -0- UN O V> UV> 4 49 U,4 It Â¥1 0 14 ..000. -M~-- .. 00 0 Â» 0 0, 0 - 6 vu 9- 3 0. leao I .9 W 4- 4, h Ft .= .- % 3 44 0Â¤ â‚¬ 2 S ZE E 2 0 u * 0020 CX < .E = P W 4- - 01 *44 4 *Curt . ~ 1,77 $7,000,000 In 2011, Platte $6,000,000 -t er Power Â·>polq Jed 00*2$ 4AA>1-O LLOZ OLOE 6002 9 LZ'226'9$ Â£99' L *9'9$ 9 LE'096'*$ Source of Supply detail, page 4-2 $5,000,000 1 r - 000'000'0$ 'r 000'000'Â£$ /000'000'2$ / 000'000' L $ -*-0$ 1.- 4, C I- 0 C . = 0 a. a.i~ 0&0 0 0 01 E E F 1 8 2 2 $2,500,000 * 300 miles of distribution $2,000,000 # 2 substations â€¢ 10,335 services - e.10 L 1 02: u 1 Â£*SOD leuuosied O LOT JeAO peSDeall Al#46!ls -- 000'000' L $ eouoinsul 1845!4 Jo asnojeq i#Ols OAJ put, swn!Ule,d OE L'ELE' L $ peAe!4)0 eAO4 sieq int:34$ UDLUXÂ®UJAO] 7euuoged li Distribution detail, page 4-5 LLOE 6002 t29'6 [02$ 6*62002$ â‚¬06'Â»6' L $ 000'009' L $ 00 6.1 1 0 = * tÂ» i = 2 .E -0 0 2 1 2 00 .. 5 00 .â€¢O 0 01 - 4 $ 01 a. 01 X-- U.1 44 lo - p- 1 - -1(1 ~*F; 01 01 OIl %0 0 // 4 -94 6.-r.1-2 - 111**ff 2*imt * Utility billing supplies once contracts * Office equipment 1:unoooy JeUK)*SnD -- 000'00Â£ {eluouid) 090'org$ -- 000'002 uuos.led sulotuoo 'leuuoged I Â·,uew,Jode Customer Accounts M Operating detail, page 4-6 800,000 9$ 6ZG' $ 2549$ 700,000 600,000 500,000 -- -- 000'000 000'00 L 0$ 0 C) /5 -C O .. 0 --+l':FY =11 - 0 0 01 0 0 01 ,#,. Administration & General $2,500,000 ' Engineering costs ntenance contracts $2,000,000 0 Operating icle fuel & Expenses, intenance JueluejoldeJ ep!4eA ' 000'009' L $ Loue!0!Jie Xfieug â€¢ Se)!A.leS ll â€¢ ---- 000'009$ se!*UNAâ€¢ ID,uei Xpedoid loeN â€¢ I 5Xoldslp 9 54!q!4x3 â€¢ Buiu!011â€¢ --- 000'000' L $ FL9'ED' L $ 7euuoged il P L 9'9ZE $ detail, page 4-7 through 4- 88L'OLB'Lt Z6Z'*Â£6' L $ LE L'Z99' L $ 0$ [Â·t] # aLES . 111 w *14= /1 ; 1/V 6/ i 11 3 d luill-, - 1&.Â£,Illililillillit 1&+ IA * U .- 4, 4 2 lilli 4 *C 36 3 i *MIN' ilifil"mit. 0 WN'.././. .32@#l : t U,1 Ck. , 4.3 E ~ Da -'- - 0, 04 O 'Fil A M OC 0Â¢ 4) U~ , - - 4%,2~Â·ai@malillill 3 2#-~ 1 4440 0 E } 5 Iii I W.P.:an.4, . 1~# 1 tl ~ 1 'a=LL =2 CD CN ./0//ir.'.#~~Iii i'. comal""libi*=m ' -' 222&-nE CC ...5- ' 80, 'Â©12&,Mi' .,b. 4.* P 4, 1.6 t= =ki .W- : U A-L'. _72=â€ž . 2//8/ 1 , I. 0.' 9 ..&-' )'.I'* 9' t rt- -\7 0- Ul 71 Y - 14- .Z I- 6 f r..,ii-+L d -M .- >Â¤ 4,3 Edsnir; h,r x .-6 &/MZMERNa~I Ocontlqvfp/90 1 I i -- -mi--7 j i. . ./.Unlour/Oull........I# ./a.. E g,â‚¬ f= E 6 Â¤ tem~ail:14.'IFF-TI lim &52 Eo 0 Â» X Ul hi. U . a. 4'/Wd#91/.mill........ 4 4&-I-40"'Imill'llilli *18% jiuÂ®mi ~ f t o S t. SE:.:i dll .9 < 03* i i. Â© N w *1 1--~c ) ' 8 A- N ! 1522 fu'/ S =* Iti SE{}]11#I; a ' "izi; 21, ZLI f# L â‚¬0 ~.T #Eli ..9 W w 05 - E-1 <il ~ 0 ~ G, 44 r t2 '9~ Aililiggwemmill//P. 2, O ./S Â·'* 0, :m= 2 ~ rl eÂ·4 . 9) Log i -- -- 1 0 3 3 0 3 1 , . #m"#//-2Lat ./ ._-4% 0L WABLE he Great Light gulb 05 2 1 81 f CNI K ta 0 0 04 04 01 Q Fe 01 0 01 00 44 40 ' Circuit upgrades $2,000,000 ' Tree cable upgrades sluelue)oldei elod . Bulsseoojd 0,100 . LL $2,500,000 (overhead undergrou S.lelllJO#SU!1,1 â€¢ UO!40)!UnUIUIOD . #uewdinbe luelud!nbe 1 0$ Capital Proiects EZ8 VOC9 1 *'at Â£6 detail, page 4-10 $3,000,000 000'009' L $ 000'009$ $1,000,000 .!2 LC r- MR 0 .Â¥ 01 1- 00000 000014 2222 m2J2 ' Estes Park substation $1,400,000 bond paid off in 2010 00!Ales tqep 6ulu!Â¤Ule3 â€¢ e>lol skIDW JO 1!noÂ·1!0 pul) uo!1Â¤&qns u! penss! 'septll dn .ZOOE ZL Debt Service detail, page 4-3 6 1 Â£'8**$ 000'OG' L $ 692 ZOE$ 600E $1,800,000 $1,600,000 $1,200,000 $1,000,000 . 4.0 4 . r M ./ -1 ...,0 9 07>,1.., Â«4Â· %$ 1# 4. ' 0 Â»t 11 7%4 441 U. .<. %5~44<70 '4. 0, f + * ,>47 ~ -- 7 ---: 25" *I'r,Â·I... ''u . p '.t / 5 4:'./.' ' 3. 2*..,4. . 4 -44'ft.4 j I .Â»,-5#2 0 t ' 36. 0 :~3 :93 44 . Al- 10 6 3 C 00 I A- a & .. .Â· 0 ; 3 (D CO Wâ€¢ 43 0 tn 0. tr &0 o LU fe glit *0.- 2 - Â» 42 y 2 04 0 r =119.~ ~ 4. LU -4 -4 3 2 -â‚¬ . S 1. - 7 0 f i ' Â· ~0 9 - * r.iU 4, .~12 -1 % 0/ '81% .- Ul . 0 9. ill =&41 .....V---- 0 1 t ..1 3%Â§?-' e1Z I. 1 - Ul Y 4 2 - W a ur, 7% 72 i % 1//lit*:pmp 6.,1 9=2= * 39=. %*P t'L 000'0Â£$ 00Â£'Â£82 oiected Revenue penses - SIONÂ¥1Â¥9 (INrl:I GaMInOEIZI 7< . 4 .' ..5~: -r -l--s 2 --f 19 31 f '7 4-. 11?el I. , 0., Â£74, 4. v f E a. 9 e 1 8 2 13 4- 0 . 2 1/ 0 4, 0 C - 19 2 0 0 & U C & 0 11/18 3* 21:r 107 54* 1.71 ..13 - 3 --.. g '11, 6164 ~ C 11 E .-./ . 0 U - - O 0 0"* = 4# ~ 0 . 0 429 9L â€¢ Third Stage 'VIernbraneePa~olto~r~ gram al Marys Lake Water Treatment Facility - C (plant modification to reduce . Increas;lli~lie -of-th, ducing valves (PRV) at prgs pect Es,afa PRV St Stro~ng PRV/Pump Station. 2011 Water Proiects: *~wezAio D se,O sewer discharge) 01 J peinpelps d) VOVDS â€¢ qi ME 2 0- 4 0 0 2 M E .7 m â‚¬1 -0; E >0 0 0 A 4, M i :a > 1 A (A 44 .5 2 45 m l . lilli . lilli Id 0 0 2011 PROJECTED REVENUE I Charges For 9 le'91â‚¬'E$ : ID,01 pepejoid 9L scellaneous 000' 1102 0102 $4,000,000 $3,500,000 $3,000,000 $2,500,000 - $2,000,000 - - 000'005' 1$ - 000'000' 1 $ - 000'005$ 0$ 32 C B 3 92 .-- CO 41 1 v <l 0 + 0 3 22 *5 p D 'O .C O 01 M Ch Q 00 0.- , A ..2 -3 , 01 0 9 a- ta 44 049 U,4 Uu' m. ..0 â‚¬y.. I 1 *iÂ· y .4 , Â·0: t O. 00 ZL 2011 PROJECTED EXPENSES rce of Supply - 4% 0 Administration & General - 14% 9"' 41: 4 *.i '-k' 1 ion - 28% 0/08 - stunOODÂ¥ 1 okÂ£ - pund pieueÂ© 01 Je; UD O %LL - e,!AleS tqea . %El-1 9927 L Llt 0Â£8'62*$ %, L 19% 00Â£'Â£82'Â£$ : 1Â¥1OJL %82 13% 2 9/ 5. C 1)(D we Q.Ql ' C 0 0 = a. 73 Emuzic 4) U, 0 Â¤ 4 02'8 EA t. .6 E- .9 go O r ~EO . A ~ 0 .= U 0 0 0 W Vi I 0 B B cd orr 4U'70 or supply: carriage & doo P 18+DAA LLOE OLOE L 99'09 L $ L99'09 L$ .... /9 Â£ 7 0 C 3 - 6 C 2 g St Â·O LU 99 11-/ .-1 d 010 .44%1 0111\ 44 'O O1Z -1 + Ol VO ft# OIl m Ch g 01 ~ 2* 1-- #13~- ~2 0 O 4, O 0 O 0 0 0 6L stsoo Buw)Â·tedo ui es e Dul 7euuoued I eBoiots peJInbe pu,) c :soo . : Maintenance & repair ~ * Chemicals 9.:Â·:~C:Â·97 : ' Laboratory testing L. 2 |03!LUG40 184 Ps! 866'La$ aBJD4)S1p puod â€¢ . Buipl! qPD)1 0 , : , & ,4. ::Â·Â·<:Â·r.;~Â·~:) . ,eOUDU@JU! D W Purification M Operating detail, page 4-15 6[9 9$ 8gE'91,9$ milt MNÂ¥ 0 0 45*5 2 6, 0 â€¢Â· C C Â¤ 22 9 0.4,= 0 U . E C) (D .- 8 2 2 Â®une C s i i : a .g: c R o -2 0,1 2 .- c c 2 8 6 2 /9 'S E :I 9 9 0 .0 3 g E e 1 CC)- di ME U k co 0 ..M 9-0 0 0 0 -MW+- - rn - 5 10 a. 24: 0 LU 44 - :5 -i OI 01 K - 011 %0 Chi G 01 01 B OIl M 44 *A 0Z Bup -- 000'00 1 $ Administration & General 14500 ating detail, page 4-16 through 4-18 8Â£8'9Â£ 1 $ -- 000'002$ leuuoged I L fg'ELGE 8*Z' 14% $800,000 $700,000 $600,000 000'009$ 000'00*$ -- 000'00Â£$ 0$ J U E >4 0 f i 2 2 a. 9- R O J e -1 D ol o 011 -2 0 0 01 O 0 ~ 111-1 00000 0 0 0 0 44 O 0 22gg 00 4 9 0 44 44 44 14 $1,200,000 â€¢Distribution system leuuoued ui et[}enul uoisseions o, enp stsoo LE (#UelueD maintenance Sep!4eA â€¢ 992'Z Â£EE'69ZS Â·Bujuuoid Distribution detail, page 4-19 through 4-20 'Ieuuosied I 68k' $ 980' L 96$ 228 *Â£6$ 6002 $1,000,000 0 0 EC aL 4% 0, MOO .E W a. 0- 0 1 0 0 E .5 & 2~2 C = % U 4, 2.,-5 M 5 5.5 * 0 â€¢Â®205 a. LO X- UJ 09 01 -1 .- 01 4 ell '4 0 - I CN :15 1 1 !! 1 44 *Fi 00 ZZ UD JUSUJU Bu!* wedo ui esoemea * Uncollectable accounts due to reduced puD suo!,0110*Sul Je,e 12)Uould) Builliq 4111*n pall)LU~*SO 600g Â·sjunoo,o eictopelio 6Z9 $ Z9Â£'EÂ£9$ ll â€¢ Buwoled~ R 222'9Â£ L $ leuuosied I Customer Accounts detail, page 4-21 ..I 2 1 N E E I 8 8 Â¤ li S ~9- 2 6- 6 8> > E -D ala.O- 6 3 ... 21 2 1 O1 0 0110 1- EE $5,000,000 Marys Lake Water Treatment Plant (MLWTP) was paid for in 2009 & 2010. 850*s pJ!44 dl/AlW â€¢ -- 000'000'Â£$ 'IDA)t CliouDEZLd (sPHOS pepueds 0$ Jepee, ID)!luelp MeN â€¢ 6002 In 2011: 00 ZZ8 'f6 '[$ VGZ 6ZE'*$ Capital detail, page 4-22 $4,000,000 - - -- 000'0002$ - - 000'000' l $ â‚¬ A *;U 2 OI'- 0.6 â‚¬ O -0 E 0 4%Â£9 U E - B .. -0 - - CO= -- -J O O S.EZZ 25) AE-ocv , Â¥ 1 â€¢--1 03 Â¢ 01 04 OIl N ./ - 48 CO 01 co =%047 1 --Â¢1 ---I : . 01 0 011 - + 1.0 44 04 01 01 2 01 10 OIl - 44 1 - .- 3.1 .1.- siueu; Â°r 000'00Â£$ t'Z $600,000 By the end of 2010, debt e will decrease with $500,000 ayment of the 6 =unded pu q 266 L e41 8002: 041 eADel Il! kiuo e44 so puoq d Aq Juell]Xod e)1*Jes L toE U! Â£10 Plod 000'002$ 0Â£8 8[ Debt Service detail, page 4-14 1 1 0/0 $400,000 000'00 L $ 0$ ti** A L r.1 2/*~,ill, .*44'I 94/3L-, Â»14 â€¢. . 11: . . -11 - 4 =U -1.. 913 'rn 10/15/2010 Community Services Fund Special Revenue Fund #222 r4 1 1 ' ~4 - I /1 1 '1 10/15/2010 Town's Newest Fund L Â· Went into effect October 13, 2009 Â· Impetus was voter approval of the L--19 Local Marketing District on Nov. 4,2008 Â· Restructured two departments into one: 4 Visitor Center/Fairgrounds & Events/ Conference Center p/us 4 Museum/Senior Center Â· Services are all community-based (vs. traditional, i.e., Fire, Police, Streets, & Parks) 2 C ./vÂ·% ~ ,-~ v 10/15/2010 CSF Background Â· The Local Marketing District (LMD) portion of the budget (2900) pertains to revenues and expenses associated with the Town- LMD Intergovernmental Agreement Â· This agreement also affects the Visitor Center (2600) 3 10/15/2010 CSF Background Â· Per the Town-LMD IGA: LMD supervises four employees Town provides salaries/benefits, office space Â· Any change in the Town's pay structure and/or benefits applies to the four LMD employees Â· LMD responsible for any additional compen- sation and/or benefits to an individual employee Â· Additional LMD employees not subject to IGA 4 10/15/2010 CSF Background Â· Museum (207) and Senior Center (217) merged with the Community Services Fund (222) in 2010. Both will appear in the 2011 budget document due to 2009 actuals, then will cycle off the budget document in 2012 Â· Advertising (2000) and Visitor Guide (2700) were transferred to the Local Marketing District (LMD) and will also cycle off the budget document in 2012 5 10/15/2010 Community Services Fund #222 Â· 222-2000 Advertising/Interest Income Â· 222-2600 Visitor Center Â· 222-2700 Visitor Guide Â· 222-2800 Facilities Sales/Marketing Â· 222-2900 Local Marketing District Â· 222-5304 Senior Center Â· 222-5500 Fairgrounds/Events Â· 222-5700 Museum Â· 222-5800 Conference Center 6 10/15/2010 Community Services Department 2011 Organizational Chart -t-,60-U,amÂ®-*-1-3. Director ~ (31/,Prk"-M]-*0'W'Eaki'Mult Falrgrounds & 1~ Visitor Services Senior Center 1 Museum Manager Facilities Sales & Events Man-er 1 Manager Manager i Marketing Manager Events Support Coordinator - 2 PT, 1FT Information .50 FTE Program Museum Curator Fal,grounds Spedallsts Coordinator Foreman ~ 2.10 FTE .15 On-Call Van .64 Data Technician Seasonals Maintenance Drivers Wo,ker 11 .23 Seasonals .46 FTE Seasonals 7 10/15/2010 SPECIAL REVENUE FUND (ASSISTED BY GENERAL FUND) COMMUNITY SERVICES FUND $4,000,000 ee,~ â€¢ R egues $3,000,000 â€¢ Experitues $2,000,000 - 111 OF Wd Bd $1,000,000 -- OF Wd % $0 - 2009 2010 R 2011 â€¢ Revenues $2,931,775 $2,693,744 $2,643,727 â€¢ Expenditures $2,908,980 $2,689,557 $2,784,531 O Fund Bal $175,105 $179,292 $38,488 O Fund % 6% 7% 1% 8 10/15/2010 CSF 2011 Revenues About 45% of the Community Services Fund's 2011 expenses would be covered by self-generated revenues. CSF Self-Generated Revenues TTW~] 2011 Proposed 45% 41= I'."A 2010 Revised 37% T,131 ilu** 9 10/15/2010 2011 CSF Revenues 3%~29Â¥-0% Â¤ Interest Income (0%) 25% â€¢ Visitor Center [] Sales & Marketing (0%) 0% O LMD 49% â€¢ Senior Center 0 Events â€¢ Museum 6% C] Conference Center 10 10/15/2010 2011 CSF Revenues CSF DIVISION REVENUES % TOTAL (not including transfer) 222-2000 Interest Income $3,700* 0% 222-2600 Visitor Services $299,200* 25% 222-2800 Facilities Sales & $5,000 0% Marketing 222-2900 LMD $184,250 15% 222-5304 Senior Center $77,427 6% 222-5500 Falrgrounds/Events $570,400 49% 222-5700 Museum $34,750 3% 222-5800 Conference Center $24,000 2% Total Revenues $1,198,727 100% *$2000 is Stakeholder Services-related interest. A $260,000 is Stakeholder Services revenue. Related workers comp dividend was taken over by LMD starting 2010. 11 10/15/2010 2010-2011 CSF Revenues Comparison 4.'* 2010 2011 Community Services Fund Revised Proposed 222-2000 Interest Income 0% 0% 222-2600 Visitor Center 28% 25% 222-2800 Facilities Sales & 1% 0% Marketing 222-2900 LM D 5% 15% 222-5304 Senior Center 5% 6% 222-5500 Fairgrounds/Events 56% 49% 222-5700 Museum 3% 3% 222-5800 Conference Center 2% 2% Total Revenues 100% 100% 12 10/15/2010 Community Services Fund Special Revenue Fund #222 2011 Proposed Expenditures: $2,784,531 10/6 15% 39 O LMD m Visitor Center â€¢ Sales & Marketing O Senior Center ~15% â€¢ Events 0 Museum 41% ~ ~ I Conference Center 22-1.1 8% 13 10/15/2010 2011 CSD Expenses Community Services Fund EXPENSE % TOTAL 222-2600 Visitor Center $347,030 13% 222-2800 Facilities Sales & $143,802 5% Marketing 222-2900 LMD (Personnel) $553,818 20% 222-5304 Senior Center $239,910 9% 222-5500 Fairgrounds/Events $1,123,251 40% 222-5700 Museum $258,941 9% 222-5800 Conference Center $117,779 4% Total Expenses $2,784,531 100% 14 0 10/15/2010 2010-2011 CSF Expenses Comparison Community Services Fund 2010 2011 Revised Proposed Budget Budget 222-2600 Visitor Center 14% 13% 222-2800 Facilities Sales & 6% 5% Marketing 222-2900 LMD (Personnel) 15% 20% 222-5304 Senior Center 8% 9% 222-5500 Fairgrounds/Events 42% 40% 222-5700 Museum 10% 9% 222-5800 Conference Center 5% 4% Total 100% 100% 15 10/15/2010 2011 Revenue/Expense Comparison Community Services Fund Revenue% Expense% 222-2600 Visitor Center 25% 13% 222-2800 Facilities Sales & Marketing 0% 5% 222-2900 Local Marketing District 15% 20% 222-5304 Senior Center 6% 9% 222-5500 Fairgrounds/Events 49% 40% 222-5700 Museum 3% 9% 222-5800 Conference Center 2% 4% Total 100% 100% 16 10/15/2010 CSF Personnel Â· 2010 revised budget $1,472,584 Â· 2011 proposed budget $1,615,718 4 - / Salaries I Benefits ~ 31,103,315 ~ 2010 Revised 2011 Proposed 17 1 $1,154,769-1 10/15/2010 Personnel By Division 2000 2600 2700 2800 2900 5304 5500 5700 5800 Adv VC V Guide Sales LMD Sr Ctr Events Museum Conf C 2009 $149,106 $375,081 $0 $105,426 $0 $105,610 $374,050 $197,113 $0 Actual 2010 $0 $234,377 $0 $119,644 $413,357 $113,673 $448,790 $142,743 $0 Revised 2011 $0 $207,085 $0 $120,184 $552,318 $114,834 $463,042 $158,255 $0 Proposed Non-LMD LMD Total 2009 actual $ 820,289 $149,106 $ 969,395 2010 revised ~ $1,059,227 $400,853 $1,472,584 2011 proposed $1,063,400 $552,318 $1,615,718 18 .4 10/15/2010 CSF O&M Expenses Â® 2010 revised budget $1,160,073 Â® 2011 proposed budget $1,139,313 $1,160,973 $1,139,313 Operations & 2010 2011 Maintenance Revised Budget 19 6\11 1%:. 10/15/2010 CSF Capital Expenses 2010 revised $56,000 2011 proposed $29,500 Detail: â€¢ Senior Center deck repair/wood floor/water heater $19,500 â€¢ Museum handicapped-accessible door openers $10,000 â€¢ Funded by support group affiliates $56,000 1- : $29,500 ~ Capital 2010 2011 Revised Proposed 20 10/15/2010 2011 CSF General Fund Transfer Expenses not covered by revenues come from a transfer of the General Fund. The transfer may also include a draw down of the fund balance. The Community Services Fund is working to become less dependent upon subsidy (2009- 66%; 2010-63%, 2011-55%). For 2011, the General Fund transfer request for this department is $1,445,000. 21 10/15/2010 Visitor Center... 61' ' 1/44, 22:2600 t 1 4 t *< Revenues: $299,2001 I V Expenses: $347,030 tlele,-- --.,/0 ' I'l# *Â« 22 .. 10/15/2010 Visitor Center Convention & Visitors Bureau Mission Statement To support the strength and well being of our community with the year-around promotion of visitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitor services programs. 23 10/15/2010 Visitor Center Visitor Center Traffic 80,000 70,000 60,000 50,000 â€¢ 2006 40,000 .4 Ill â€¢ 2007 30,000 = 2008 â€¢ 2009 20,000 .". 10,000 0 2 06 y 14 44 4-2 #*f W y 4 9 I 2006 = 232,169 I 2007 = 276,040 1 2008 = 263,520 12009 - 301,839 24 . 10/15/2010 Visitor Services Telephone Calls Answered 5,000 4,500 4,000 3,500 3,000 â€¢ 2006 2,500 .F â€¢ 2007 2,000 â€¢ 2008 1,500 -il, *Uw illiriwi â€¢ 2009 1,000 500 . e ,\ 2 2 40\ 4 4 & / d> â‚¬01 96, 1 2006 = 22,318 I 2007 = 24,355 I 2008 = 23,556 I 2009 = 26,370 25 10/15/2010 - Visitor Center Staffinq Â· .20 FTE Community Services Director Â· 1 FTE Visitor Services Manager Â· 3 Visitor Information Specialists (2 PT, 1 FT) (reduction from 3.00 in 2009) Â· 2.10 Seasonal Visitor Information Assistants (reduction from 2.37 in 2010) Â· Approximately 75 Volunteer Ambassadors 26 10/15/2010 Visitor Center Revenues 2009 actual $309,679 2010 revised $299,456 2011 proposed $299,200 2011 Revenue Components: $260,000 Stakeholder Services $ 39,200 Retail Sales and Vending Machine 27 10/15/2010 Visitor Center Personnel 2009 actual $375,081 2010 revised $234,377 2011 proposed $207,085 0 , â€¢ Salaries I Benefits 2010 Revised 2011 Proposed t?: 28 $177,227 $150,297 ~ - 4 10/15/2010 Visitor Center O&M 2009 actual $159,536 2010 revised $145,720 2011 proposed $139,945 160,0001 ~_26~ 155,000 I Currently included is office space and overhead for 150,000 1- LMD staff per the IGA, plus 145,000-1 some staff support 140,000 - ~ ~ 2009 actual 2010 revised 2011 proposed 29 ife 10/15/2010 94244* ...,~34 '~~ *lift *f 04 1 ~ Facilities Salds a Mx-keting T., 1 ~~~22:lak;3*222**80-0 - '5/ I I:Â£05-1!gwAr:cmuâ‚¬04,IRCI'"'vuL:*ES:Â¤Il. 1 le<#11 514 P EtzeeÂ«~0 *1 Zil Bria" 11 " Ll'. i r,1.746'Alâ€¢*UU.....U......nr .:=. 22225222-:*22.=Be m . .nail ..... ....mm*.Â® .........9 ......... d- .0 1 ..â€¢-ki . tÂ® 4. 'U-~-~-41//*f ' 61'Li I 0 . 4 >Rev@nuel: $6,000 ' Expenses: $143,802 ' MA.... 30 10/15/2010 Facilities Sales & Marketing Scope of Services Â· Develop/implement comprehensive marketing program for Conf Center & Fairgrounds Â· Promote, recruit, book & facilitate Town-wide groups into Conf Center and other facilities Â· Coordinate with local marketing officials (esp. LMD) to promote meeting properties Â· Book, facilitate & support local events & fundraisers at the Conference Center 31 10/15/2010 Facilities Sales & Marketing Personnel (1 Manager, .10 CS Director) The current Service 2009 actual $105,426 Agreement with 2010 revised $119,644 Forever Resorts calls for the Town to provide 2011 proposed $120,184 a conference center sales manager. 125,000* Forever Resorts staffs the conference center and provides a staff 120,000-1 4-**,0. member dedicated to conference services 115,000-1 when booked. 110,000-'' 105,000-~~~2=3~--- LL 100,000-~ 2009 actual 2010 2011 revised proposed 32 10/15/2010 Facilities Sales & Marketing O&M 2009 actual $32,772 2010 revised $34,328 2011 proposed $23,618 35,000* -1 30,000/-- ~ 25,000-1 20,000-1- 15,000-- ~ 10,000 1- 1 I-- r- 5,000 -~~ 2009 actual 2010 revised 2011 proposed 33 10/15/2010 Local Marketing District #222-2900 , tar Â¥12Â· .- f f 4 fut,J A Revenues: $184,250 -Expenses: $553,818 &'] i le. , .' 141> ]234 Estes Valley Local Marketing District 1 ./1 34 10/15/2010 LMD Personnel 2010 revised $413,357 2011 budget $552,318 (offset by LMD personnel reimbursement of $184,250) â€¢ Salaries â€¢ Benefits $390,074 ~ 2010 Revised 2011 budget 35 10/15/2010 1% '1 1 Este*4 P~rk~Se~ior?&~~t~ . a ..id'..11 ir #222-5304~~ ......6.29 W...- I. 29 1 Air - i *-:4'g, ''/ . 6 - 'r t t / r 'am ./2. - i ,74 4 "rf / , 1 4 Revenues: $77~,427 41" p e 23/ Expenses: $239,910, - Pu Fil--4* 44 1 114Â· .'Â· ;499=M,r/ /1 f~a- 36 10/15/2010 Senior Center Vision The Estes Park Senior Center will be the destination of choice for seniors interested in camaraderie, nutritious meals, education, outreach services, entertainment and adventure. 37 10/15/2010 Senior Center Mission To involve and inform Estes Park area seniors and enrich their lives by providing a comprehensive range of programs and opportunities. 38 10/15/2010 Senior Center Scope of Services Â· Visitor services Â· Meal services Â· Education and recreation programs Â· Facility rental & public meeting space 39 10/15/2010 Senior Center Personnel (no change from 2010) '6* 1 * â‚¬$ Â· .10 FTE Community Services Director Â· 1 FTE Senior Center Manager Â· .50 FTE Program Coordinator Â· .15 On-call van drivers Â· About 100 volunteers providing about 6247 service hours each yea r 40 10/15/2010 Senior Center Personnel 2009 actual $105,610 2010 revised $113,673 2011 proposed $114,834 116,000 Â»7?. H 112,000~ - - - .2 114,000 110,000 -~~X ~X 108,000 106,000 104,000 102,000 41 100,000 2009 2011 actual proposed 41 10/15/2010 2011 Senior Center Revenues $77,427 .... 3% 31% E] County â€¢ Services 29% Â¤ Miscellaneous 4Â¥â€ž4 ..I ' ~ li ' I h 4-4 + 4 I . . 2,1. .. ,- 4 t. , PIE . : . I I 1 4â€¢ 4 42 10/15/2010 Senior Center Revenue Comparisons $80,000 1 $77,427 $70,000-1 $54,845 $60,000-~ $51,795 $50,000 - $40,000-/ Â¢ $30,000-/. ill $20,000-l $10,000- $0 2009 Actual 2010 Revised 2011 Proposed 43 10/15/2010 Senior Center 2011 Expenses $239,910 Personnel $114,834 8% 0&M $105,576 48% Capital $19,500 I 4. 9 I .'. # '-t d , , . . 1, 1 . 4/ . I 0 :f.* 44 10/15/2010 Senior Center Expense Comparisons $239,910 $240,000 1 $230,000-" $224,063 $220,000-" $210,000 1 $200,337 $200,000-1 $190,000 - $180,000 2009 Actual 2010 Revised 2011 Proposed 45 10/15/2010 Senior Center Programs Â· Art Studio and Classes Â· Health, Wellness and Fitness Â· Classroom courses - music, literature, technology - on- and off-site Â· Day trips to Front Range venues Â· Special celebrations and parties Â· On-going and drop-in activities 1 Â¥ - I I . t. I . - . 4 2 . . I 46 10/15/2010 Senior Center at a Glance * 18,661 total visits to the facility in 2009 - an a//-time high 4430 Meals on Wheels in 2009 â€¢ 8125 dining room meals in 2009 â€¢ 10% reduction in meals subsidy to food service contractor for 2011 ,Â«% 1 -- ,...,-Â«--Iffjoot' 7 '-7 - - .1 . I *r #4419 ' 4,44, 22*,yc 4404. 7 *IL 7- P ' 47 10/15/2010 Fairgrounds & Events ~ #222-5500 -u. -- . Ill lill 4/.ilifillinmillill'llillilli" 1 $ 4 9 4 =-9>9754-,91.- 1 4 1 1 - '9./ 9Pj - Revenues: $570,400,* /5 73. I. 6 . Of. ' ......4 Expenses: $1,123,251. 4, 114 ./ I . . 4 ~ . 4 , . - - 1 48 10/15/2010 ~Fairgrounds Mission Stanley Park was deeded The Fairgrounds at to and dedicated tothe people of Estes Park to ri. i - 0//~f be used for in---tr#Â»t.wurpF.. . entertainment and events and to be managed and maintained by the Town. 11 â€¢ f. THE HIGHLAND BRASS 0 :*3 er %,>f 1 4 46 Le' * ' . -2-j . \ 41 h . ina 44411 = A i 1 C PAAK BAA 49 10/15/2010 Fairgrounds & Events Scope of Services â€¢Event Support â€¢Facility Rental - **2 .Facility Management 50 10/15/2010 Fairgrounds Facts - 42 acres - 7 arenas - 406 horse stalls with additional space available for temporary stalls in tents - 45 RV spaces with water & electric hook-ups (no sewer) available for event participants (not open to public) -RV dump station on property - New grandstand capacity: 2,683 - Concession stand with full kitchen 51 10/15/2010 Fairgrounds/Events Personnel Permanent Staff: 4 FTE Employees Fairgrounds & Events Manager Events Support Coordinator Fairgrounds Operations Manager Fairgrounds Mun. Service Worker .46 FTE Community Services Director Seasonal Staff 6 to 10 employees, most working from June through August 52 10/15/2010 Staff Â· Works yea r-round to organize and facilitate Town-sponsored events â€¢ Provides support services for groups and show management renting Town facilities â€¢ Recruits new shows for the Fairgrounds â€¢ Maintains Fairgrounds facilities â€¢ Contracts with musicians for summer entertainment at Performance Park â€¢ Processes use permits (i.e. Banner Requests, Bond Park, Performance Park and Riverside Plaza) 53 10/15/2010 Parks/Facilities/Events Permitting for the following is routed through the Events Department: - Bond Park - Riverside Plaza - Performance Park - Parade permits - Runs, marathons & bicycle routes involving Town-maintained streets and/or requiring traffic control through any portion of Estes Park 916 â‚¬ I , â€¢ - Banner requests 54 10/15/2010 TOTAL REVENUES The Fairgrounds at Stanley Park Â· 2009 actual $555,680 Â· 2010 revised $595,698 Â· 2011 proposed $570,400* *anticipate exceeding this amount + - $595,~8 ft- / k '$ f. 1 / 2009 2010 actual 2011 revised budget budget proposed budget 55 10/15/2010 TOTAL PERSONNEL EXPENDWURES THE FAIRGROUNDS AT STANLEY PARK Â® 2009 actual $374,050 Â® 2010 revised $448,790 Â® 2011 proposed $463,042 -----' 7'> 4,0 4$ g 4.c i J:/ I. t $448,7~ 2009 actual 2010 2011 budget revised budget proposed budget 56 10/15/2010 TOTAL EXPENDITURES THE FAIRGROUNDS AT STANLEY PARK Â® 2009 actual $971,225 Â® 2010 revised $1,135,697 Â® 2011 proposed $1,123,251 $1,135, 1 I 1$ / 2009 actual 1 2010 budget revised 2011 budget proposed budget 57 141 10/15/2010 Financials 2010 R Budget /'PY 1, 1 -,111 ~,i~ _3 ........,.................................................................................L,..' "mRRF=::=El $1,135,697 . lii iÂ·i-i ~ .:.:Â·i:.:#HE:.i:i:?':gal-lr=- ........ ...i::.i::.:I:.:IÂ·:i.Rk... . ....i::.: i ..: 2010R Budgeted Revenues $595,698 4 1 Mudl r:t-EJE i 4 I 58 10/15/2010 Town-Sponsored Events At the Fairgrounds: - Estes Park Wool Market - Rooftop Rodeo - Longs Peak Scottish-Irish Highland Festival Other Town events: - Performance Park Concert Series - Jazz Fest - Auto Extravaganza - Elk Fest - Catch the Glow Holiday Parade - Fourth of July Fireworks - Surprise Sidewalk Sale 59 10/15/2010 Staff-Supported Events â€¢ Rocky Mountain Miniature â€¢ Antique & Collectibles Show Horse Show â€¢ Alpaca Market â€¢ Suri Network â€¢ Arabian Horse Show â€¢ Arts & Crafts Shows â€¢ Copper Penny Horse Show â€¢ Heritage Festiva I â€¢ Half Penny Horse Show â€¢ Scandinavian Festival â€¢ Dressage Horse Show â€¢ Autumn Gold â€¢ Hunter Jumper Horse Shows â€¢ Farmers Market â€¢ John Denver Tribute Concert â€¢ EPPD Safety Fair â€¢ Duck Race â€¢ Draft Horse Show â€¢ Coolest Car Show ~ â€¢ EP Dog Weight Pull ,%. â€¢ Team Penning â€¢ Snow & Ice Conference â€¢ Sr. Pro Rodeo â€¢ Winter Festival â€¢ Cowboy Sing-Alongs 60 10/15/2010 2010 Fairgrounds Events May 22 EPPD Safety Fair June 10-13 Estes Park Wool Market June 23-27 RM Miniature Horse Show July 1-4 Arabian Horse Show July 6-11 Rooftop Rodeo July 17-18 Team Penning July 21-22 Half Penny Horse Show July 23-25 Copper Penny Horse Show July 27-Aug. 15 Hunter Jumper Horse Shows Aug. 19-21 Suri Network Aug. 20-22 Dressage Horse Show Aug. 20-21 Sr. Pro Rodeo Aug. 22 Draft Horse Show Sept. 4 John Denver Tribute Concert Sept. 4-5 Alpaca Market Sept. 9-12 Longs Peak Scottish-Irish Highland Festival Sept. 20-25 Snow & Ice Conference 61 10/15/2010 91~stes Park Museum ";1 /.gi- #222-5700 9./ . 4~Al- -M I 1 i ... 1 4 -*.'lili..#5# Â¥.4 i re. , . 4 1 . - j* Revenues: $34,750 t. AL &*. I. tia ~ Expenses: $258,941 hil-.Al-- al"%692 -- 4. .*. r 1,7.-1,-1--1/IXT- t~- -EL *' 14 -1 t.. 62 10/15/2010 Estes Park Museum Vision The Estes Park Museum will be a recognized leader in the collection, management and interpretation of local history while providing exemplary exhibits and programs on history, the arts and sciences. 63 10/15/2010 Estes Park Museum Mission The Estes Park Museum collects, interprets and preserves local history, as well as presenting exhibits, programs and events, for the education and benefit of residents and visitors of all ages. 2/ I ' / I - 1 - - I . - . + . I ./ . 64 10/15/2010 Museum Scope of Services Â· Visitor & research services Â· Education programs Â· Exhibits Â· Collections management Â· Facility rental and public meeting space 65 10/15/2010 2011 Museum Personnel Â· .14 FTE Community Services Director Â· 1 FTE Museum Manager/Curator of Exhibits Â· 1 FTE Curator of Education/Collections Â· .64 Data Technician, grant-funded Â· .23 Seasonal Â· About 113 volunteers give about 5300 hours each yea r 66 10/15/2010 Museum Personnel 2009 actual $197,113 2010 revised $142,743 2011 proposed $158,255 200,000 1-_AF1 180,000 1_ 1 160,000 i 140,000-/ lilli 120,000-t_ 100,000 ~ 80,000Â« 1-- 1-- 60,000-/2 .Ii- 1-- 20,000-/ . 1 2009 actual 2010 revised 2011 proposed 67 10/15/2010 Museum 2011 Revenues $34,750 â€¢ Grants 38% â€¢ Services â€¢ Donations & 11% Contributions 68 10/15/2010 Museum Revenue Comparisons $40,000 V./ $35,629 $34,750 $35,000 1 $27,770 $30,000-~ $25,000-1 $20,000 -~ $15,000 - $10,000 -~ $5,000-~ $0 - 2009 Actual 2010 Revised 2011 Budget 69 10/15/2010 Museum 2011 Expenses $258,941 â€¢ Personnel â€¢ Capital Impromments -Â·~ â€¢ 0&M $10,000 4% \ h $158,255 61% 70 10/15/2010 Museum Expense Comparisons %350,000 1 $305,440 $258,941 $258,821 $150,000 El- $50,000 ~0''~~ 2009 Actual 2010 Revised 2011 Request 71 10/15/2010 AO Museum Properties ...:..1//*'Â£'-1**d#.24Ai.i. - -~ y . .'~ Original National Park Headquarters ~ A-_LL==4~4 1 Building 1 4 * 44* Cobb-Macdonald Cabin 4 , Fall River Hydroplant Knoll-Willows Preserve 72 10/15/2010 Conference Center Mission The Estes Park Conference Center, constructed in 1991 by the people of Estes Park, will offer the finest meeting experience in the Rocky Mountains for the purpose of marketing the community and extending the seasonality of the Valley's economy. 74 10/15/2010 Estes Park Conference Center Â· Public-Private Partnership with Forever Resorts, dba Rocky Mountain Park Holiday Inn, since 1989 Â· Build Shoulder/Off-Season Economy Â· 50/50 Partnership in Cost â€¢ The Town has a 50-Year Land Lease Agreement with Forever Resorts: $24,000 comes to the Town in revenue as a concessionaire fee, balanced by $24,000 in real property rental expense Â· No Personnel in this Division (it's in 2800) 75 10/15/2010 Conference Center O&M 2009 actual $108,926 2010 revised $122,450 2011 proposed $117,779 Includes insurance, property & real taxes (because it's not a 125,000 - government building), 120,000 110,000 maintenance and utilities per agreement with Forever 115,000 Resorts. 105,000 100,000 2009 2011 actual proposed 76 10/15/2010 2009 Conference Center Data Â· Conference attendees 8,106 Â· Local users 9,097 Â· Attendee spending $3,743,756 Â· Sales tax collected $149,750 77 10/15/2010 Estes Park Conference Center 5-Year Comparison Year Attendees Local Revenues Users 2005 10,043 8,863 $4,041,505 2006 9,028 6,326 $4,041,623 2007 10,983 4,743 $5,072,608 2008 9,825 5,495 $5,286,145 2009 8,106 9,097 $3,743,756 78 10/15/2010 2009 Conference Spending â€ži in Estes Park Â· Lodging $1,849,468 Â· Food & Beverage $1,151,537 Â· Tours & Sightseeing $ 148,550 Â· Transportation $ 185,643 Â· Retail $ 222,915 Â· Other $ 185,643 79 10/15/2010 Estes Park Conference Center 1991-2009 Â· Total conference attendees 213,061 Â· Total combined users 432,083 Â· Total cost to build $3,500,000 Â· Total spending by conferees $78,700,000 80 10/15/2010 -'4*32 4â€¢' 4 . - ... Â· Â·-t/; ~~1.- .'q</ .. - /.- /. -, ..t.!Ff.r'"f"*% tij. L.Â·,eÂ·. Â· ~.- Â· : -- M 3 -2- _ 1-23- .. -- -14>it.- 6 f I i I. I . .. .1. . .1.. . 81 A.y Â» 60/61/101 Impacts Factual Summary Proposition 101 - Vehicle Taxes & Fees, Telecommunications Taxes and Fees Amendment 60 - Property Taxes and Property tax elections Amendment 61 - Issuing Debt Finance Officer McFarland has calculated the 2011 impacts to the general fund in the range of $418,000 - $500,000 if Proposition 101 and Amendment 60 are approved. There would be no immediate impact to the general fund if Amendment 61 passed because we have no issued debt. Administration and department heads held a brain storming session to make suggestions to the town board for areas that could potentially be cut if 101/60 pass. The following impacts are for the general fund. 1. Implement furlough days (day off without pay). Each day would save approximately $13,000. 2. Eliminate the Holiday Party - $12,000 3. Eliminate the employee $80 incentive - $4,128 4. Eliminate/reduce travel and training - $50,000 (some training may be required) 5. RIF (reduction in force) - $varies 6. Reduce Street Improvement Budget by $100,000 or more 7. Explore cost saving measures to the Health insurance plan. -create 2 plans -higher co pays -higher max out of pocket 8. Reduce annual community reinvestment projects allocation of $800,000 9. Employees work four, ten-hour days in order to close government on Fridays (with certain exceptions like police/dispatch) which would save utilities, create more visitor parking. 10. Increase Revenue -Raise liquor license fees -Review all fees -Vote to increase sales tax -Become a court of record & increase court fines -Research paid parking with digital meters -Charge impact fees 11. Further reduce or eliminate Community Service Officers 12. Reduce Employees and Level of Service -Plant fewer or eliminate flowers -Eliminate trails plowing -Increase completion time of snow plow routes -Close/reduce hours at Museum, Sr. Center, Visitor Center 13. Eliminate summer Transportation or reduce routes 14. Terminate SOPA agreement 15. Sell land 16. Eliminate printed/mailed newsletters, only post electronically - $8,000 17. Cut community survey - $12,000 18. Cut Website improvements - $7,000 19. Use Catastrophic Loss Funds 20. Potential to increase revenue -VRBO sales tax collection/I-Solutions -Safeway gas/liquor store may reduce "leakage" and keep more sales tax dollars here Utility Funds HDR conducted a study for the impacts of 60/61/101. Proposition 101 is targeted toward general fund and property tax reductions and unlikely to impact utilities. Therefore, the HDR analysis focused on 60 and 61. If 60 is passed, water rates may need to increase 11%-16% while L&P rates may need to increase 2.7%-4.3% in order to generate sufficient funds to pay property tax obligations per the amendment. Additional impacts to customer electric bills would past through from PRPA due to their new paying property tax obligations, as well. If 61 passes, water would need to double rates beyond 2015 in order to fund debt assumed for 2 storage tank replacement projects and the overhaul of Glacier Creek WTP. (on a low-interest 10-year loan for the total needed - $27 million). L&P doesn't have plans to issue debt through 2015 or beyond.