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HomeMy WebLinkAboutPACKET Town Board Study Session 2010-05-03-*WN-ht# FILE € I) 142%3tfi*y' WORK SESSION TOWN BOARD Monday, May 3, 2010 8:00 a.m.- 12:00 p.m. Rooms 202 & 203 170 MacGregor Ave. AGENDA 1) Code of Conduct. Mayor Pinkham. 2) Legal Discussion. Attorney White. a.Sunshine Law/Open Meetings. b.Conflict of Interest. c. When to Abstain/Recuse. d.Quasi-Judicial Proceedings. e. Roles and Responsibilities. f. Mayor & Trustee Job Descriptions. g.Amendment 41- Gifts. 3) Board Liaison Role. Mayor Pinkham. 4) Vision/Mission/Goals. Administrator Halburnt. 5) Capital Improvement Plan. Administrator Halburnt. 6) Public Information. PIO Rusch. 7) Open Discussion. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: Admin iR3045 Sent: Wednesday, April 28, 2010 12:57 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 2671 ST. TIME 04/28 12:50 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR ----- 1 Code of Conduct for the Estes Park Board of Trustees This Policy prescribes guidelines for behaviors of Town Trustees and appointed officials in the performance of their official duties and interaction with both the Public and Town Administration. Some ethical requirements are subject to State laws or Town Ordinances. Others rely on training or on an individual's desire to do the right thing. "Ethics" means positive principals of conduct and is defined as the rules or standards governing the conduct of a person or member of a group or profession. Trust: 1 Trustees treat their office as a public trust. The Town's resources and powers are to be used for the benefit of the public. k Trustees shall act in good faith, be honest and honorable in all dealings and strive to provide a balanced approach in establishing policy. 1 Trustees refrain from decisions in which their financial or personal interests are specifically affected by a decision and shall adhere to applicable Colorado Law governing conflict of interest. 1 Trustees do not accept personal gifts except as specifically allowed by Colorado Law. Respect: 1 Trustees interact with the public, administration, employees and each other in a respectful manner. k Trustees treat those providing input at Town meetings with respect. k Trustees respect and adhere to their oath of office. Accountability: 1 The Board of Trustees exercises its authority by adherence to the Colorado open meetings and access to public records statutes. 1 The Board of Trustees holds executive sessions only for reasons allowed and in compliance with the Colorado Revised Statutes. 1 Trustees are positive advocates for the Town and are accessible to the citizens of Estes Park. Leadership: 1 The Board of Trustees represents the citizens of Estes Park, and strives to meet the adopted mission and vision statements for the betterment of the community. 1 The Board of Trustees upholds the laws and ordinances of the Town of Estes Park and the State of Colorado. k The Board of Trustees establishes policies for the governance and safety of the community, sets fiscal policy and decides long term priorities. 1 The Board of Trustees acts as a body to strive for a balanced approach to meet the current and future needs of its citizens. k Trustees vote as individuals, but govern as a group. Colorado Statute reference: CRS 24-18-101, et seq.; 24-18-201, et seq. and CRS 24-6-402. ESTES PARK BOARD OF TRUSTEES WORK SESSION MAY 3, 2010 CONFLICt OF INTEREST A member of the Town Boafd having a "personal or private interest in a matter prbposed or pending before the Town Board "shall disclose the interest to the Town Board and not vote on the matter. The term personal or private interest is not defined. Section 31-4-404 C.R.S. State Code of Ethics, 24-18-101 et seq. C.R.S. FINANCIAL INTEREST 1. Disclose or use confidential information acquired in the course of the Trustee's official duties in order to further substantially the Trustee's financial interests; 2. Accept a gift of substantial value which; a. Would improperly influence a reasonable person in making an official decision or b. Which a reasonable person would assume is or is intended as a reward for the Trustee's official action on a particular item. 3. Take an official action which substantially benefits the Trustee's business or is substantially to the economic detriment of a competing business. Trustee's business includes: a. Ownership in a business (director or officer) b. Employment or prospective employmeht - consultant, agent c. A loan or debtor interest d. A creditor interest in an insolvent business 4. A Trustee shall not be interested in any contract made by the Trustee in his/her official capacity or made by the Town Board. Contract does not include the following: a. Contracts awarded to the lowest responsible bidder based upon competitive bidding procedures b. Investments or deposits in financial institutions for the business of loaning or receiving monies c. A cdntract with respect to which the Trustee has disclosed the personal interest and has not voted thereon 5. What if the financial benefit would be to a spouse or a member 6f the family? a. If a conflict of interest conterns a spouse, it is also a Trustee's conflict of interest because it is assu-med that spouses would share financial benefits in their normal daily living. b. Close family members - sons, daughters. If the children a»re emancipated then there is no financial conflict of interest. Appearance of Improprietv or Conflict of Interest. A Trustee should consider declaring a Conflict of Interest and abstaining from discussion and action on an official action, if under the circumstances of the matter, there is an appearance of impropriety. For example, a Trustee is a member of the Board of Directors of local non-profit organization. The non-profit organization is asking for an official action of the Town Board. The participation of the Trustee in the vote on the matter would not be a violation of the State Code of Ethics since there is no substantial financial interest involved but rather an appearance of impropriety in the discussion and vote on the matter. Procedure Declaring a Conflict of Interest. At the time of introduction of an individual item on the Town Board Agenda in which the Trustee feels that he or she has a conflict of interest, the Trustee shall state that he or she has a conflict of interest and then abstain from participating and/or voting on the matter. A Trustee having a conflict of interest on any matter should not in any way influence other members of the Town Board at any time with regard to said matter. It has been the practice of some Trustees to leave the room during discussion and voting on an individual item. That is an individual Trustee's decision. There is no requirement to leave the room. Questions regarding Conflict of Interest. If an individual Trustee is unsure as to Whether or not a conflict of interest exists, please contact the Town Attorney and discuss the matter. The Trustee's request will be kept confidential. IF YOU FEEL YOU HAVE A CONFLICT OF INTEREST, YOU PROBABLY DO. . : 1, Chapter 2.12 Mayor: c ~ Policy statements for the duties of the Mayor. Experience indicates Duties of the Mayor vary from time to time. Best practices at the time of adoption ofthis policy (April 2010) indicate the mayor's duties include, but are not limited to: 1. Representation: a. Being the primary representative of the Town of Estes Park in official and ceremonial functions. b. Representing the Town in interaction with other government agencies. c. Being spokesperson for the Town unless the Town Board has decided otherwise. d. Representing the Town Board as a liaison with the Town Administrator to promote the timely flow of information between the Town Board, Town Staff and other governmental organizations. e. Represents the Town on the Platt River Power Authority Board. 2. Presiding: a. Presiding at all Town Board meetings and establishing procedures for the conduct of those meetings in accordance with rules, policies and ordinances adopted by the Town of Estes Park. b. Presiding over work sessions, study sessions, inter-agency meetings (i.e. Planning Commission/Town Board meetings) conducted to discuss the policies and issues (0 of the Town. c. Presiding over the evaluation of the Town Administrator by the Town Board. 3. Enactment: a. Mayor in conjunction with the Town Board and Town Administrator enforces the ordinances and laws of the Town. b. Signs all warrants (see section 2.12.020) c. Executes all ordinances and resolutions authorizing expenditure of money or the entering into a contract before they become valid. The Mayor has the authority to disapprove such ordinances or resolutions in writing. d. Mayor with, Town Board approval, appoints members of committees, commissions and other entities that may be necessary from time to time for the effective governance of the Town. e. Facilitating policies and procedures for the effective management of the Board, establishing Town goals in conjunction with the Town Board, promoting consensus and enhancing Board performance. 4. Mayor Pro Tem shall assume all duties of the Mayor in his or her absence in accordance with Section 2.16.010 of the Municipal Code ¢ f These practices are subject to change as boards change over time. They should be reviewed periodically to insure that they are still timely and in conformance with state statutes. I I Chapter 2.04 Board of Trustees Sections 31-4-301 through 306 of the Colorado Revised Statutes do not specify duties of the Board of Trustees. Section 31-4-301(1) C.R.S. provides in part that "The legislative and corporate authority of towns shall be vested in a board oftrustees, consisting of one mayor and six trustees,..." Policy Statement: Experience indicates the duties of the Trustees vary from time to time. Best practices at the time ofthe adoption of this policy (April 2010) indicate the Trustees' duties and responsibilities include but are not limited to: 1. Representation: a. Representing and acting in the best interest of Citizens of the Town of Estes Park. b. Being knowledgeable of issues, researching background information, attending regularly scheduled meetings, and acting as a resource for citizens' concerns. c. Serving as a conduit for information from citizens to the Town Administrator in responding to questions and- individual problems. d. Finding a balanced approach for addressing competing interests among constituent groups to ensure the community is fairly represented. e. Representing the Board ofTrustees on standing committees ofthe Town for the purpose ofmonitoring major Town activities and policy implementation. 2. Legislative: a. Serving as the governing body of the Town and holding alllegislative and corporate powers of the Town specifically granted or implied by statutory provisions and the Municipal Code. b. Enacting ordinances, resolutions and policies for the governance ofthe Town of Estes Park and protecting the life, health and property of its citizens and visitors. c. Establishing policy for the direction of the Town Board and Town Staff. d. Establishing budget goals, financial targets and fiscal policy for the Town Government. e. Having final decision making responsibilities over land use issues and application of development code requirements within the Town of Estes Park. 3. Quasi-Judicial: a. Acting in a quasi-judicial manner in matters brought before it that relate to public hearings, appeals, land use, and liquor licensing. b. Making decisions concerning quasi-judicial matters based upon testimony presented at formal hearings which are normally conducted during.regularly scheduled Town Board meetings. c. Not accepting nor seeking outside input or lobbying that attempts to influence their decision prior to the quasi-judicial Public Hearing. Any and all ex parte communication shall be disclosed at the beginning of the hearing. Not doing so | may cause a Trustee to be disqualified from the proceedings. 4. Communications: a. Following a formal decision, acting as a united body, not as individual Trustees, and honoring the decision of the Town Board. b. Communicating with Town Staff through the Town Administrator for the purpose of information gathering, problem solving and answering constituent concerns. This is the sole point of contact between the Trustees as policy makers and Administration as management. c. Interacting with the media, governmental entities, the public or other bodies as individuals and not as a representative for the Board of Trustees unless an official position or legislative action has been established or authorized to do so. d. Communicating to the Mayor and other Board members items of importance from their respective committees and providing information that may be necessary to keep other members aware of important Town activities or critical functions. 1/-3 ESTES PARK BOARD OF TRUSTEES WORK SESSION MAY 3, 2010 AMENDMENT 41 Am*ndment 41 of the Colorado Cdnstitution became effective on Mbrch 10, 2008. 1. Applicability. Ain'entlment 41 applies to the Town of Estes Park as a Local Gdvernment. Amendment 41 does not apply to special districts suth as ttie Hospital District, Park & Rec District nor the School District. Afnendment 41 does ndt apply to EPURA, or PRPA. Amendment 41 applies to employees of the Town of Estes Park, elected officials of the Town of Estes Park, and appointed officials of the Town of Estes Park (members of the Estes Valley Planning Commission, Board of Adjustment). Volunteers of the Town of Estes Park are nOt subject to the pfbvisions of Amendment 41. 2. Senate. Bill 07-210. In 2007, the General Assembly pas&68 Senate 8111 07-210 which established the Indepehdent Ethics Commission and clarified certhin provisidns of Amehdrneht 41. Amendment 41 provides that those individuals covered by Amendment 41 sh'All riot receive any gift having a fair market valu'e greater than $50 in any calendar yedr for private or Versonal financial gain. SB-210 clarified that private or personal financial gain meahs any mohey, forebearance, forgiveness of indebtedness, gift or other thing of value given or offered by a person seeking to influence an Official act that is performed in the course and scope of public duties by a public officer, memb'er ofthe general assembly, local government official, or government employee. Official act is defihed as any vote, decision, recommendation, approval, disapproval, or other attion including ihattion which ihvolves the use of discretionary authority. Examples: Conferences - Banquets = Receptions Sporting Events Free Passes - Local Events Discounts Travel ExpanseS 1!LI® TOWN OF ESTES PARIQ Mission Statement The Mission of the Town of Estes Park is to provide reliable, high-value services for the benefit of our citizens, visitors, and employees, while being good stewards of public resources and our natural setting. Vision Statement The Town of Estes Park will enhance our position as a premier mountain resort community. Core Values The Town of Estes Park strives to maintain a balanced approach while we: A. Maintain and strengthen our economic vitality B. Provide services which are responsive, sensitive, and reliable C. Preserve our unique character and history D. Sustain a family-friendly community for our citizens and visitors E. Consider the impact of our actions on the environment E. Support diverse, affordable housing G. Enhance recreational and cultural opportunities H. Employ and maintain a professional, innovative, and productive team Goals - Improve Transportation (A, B, D, E, G Values) - Sustain Infrastructure (Core Values - All) o Explore Street and Drainage Utility - Stanley Park Redevelopment (Core Values A, B, C, D, E, G) - Bond Park Redevelopment (Core Values A, B, C, D, E, G) - Develop Economic Strategy (Core Values A, B, D, E, G) o Explore Grant Opportunities - Update Development Codes (Core Values A, B, C, D, E, F, H) o Support Fire Code 44 0 0 0 00 1.0 Ah"N OC? hemN N Ah 44 rfi m rf-) nONNWNN N N .4 -- Grandstands Additional Funding 1,000,000 Improve/expand, include restrooms Bond Park Construction Phase $645,000 Use Master Plan / Construction Drawings to begin construction Permanent Stall Barn - Stanley Park $1,800,000 240 stalls - move away from using MPEC for horses Moraine Avenue Streetscape & Safety $600,000 EPURA participation / traffic signal @ crosswalk ? Bu!p!is ale 'suogepunojou 'Suleq alod A.le.lodlual asa41 PI!nqakl 000'000'I$ sJeaA s ixau u! „A„ pue „n„ 1,1„ su~eq aoeidabl aoueualu!eul/Bupped Joi xelsales Jual ,/I ssed pue alouloJd 000'000'8$ ls!aAA uo Bu!>ped Jo ainlinns/laAel puooas ppv luaulaAOJdul! 0!J laU.loaS 18 slll3!I ]!Uen 'uo! 1005Jalu! aJesun Ol SluauJaAOJdull 000'00,$ uo! loasialul sneH Jnuoa lequalod lue]3 'au!e.IOIN UO Ae/v\-allo lia/v\>pow UAAOp iweil 30303 000'05*$ lualuu3!leakl MOId )!Ueil UAAolUAAOa sieaA 5 JOJ VHnd3 01 Aauolu pual 000'005$ Vklrld3 Joi guipun:1 ~ uounlos uousa9uoo 01;Je'll UIJal 3uo-1 000'000'IS ssed-Ag peok' 11113| EI 143!iuns UI04 ju!ed Dajoid / cpn) 413ou u0 000'58$ Uodie) lualuuedaa a]!lod| slualuaAO.Idul! peol Joi UOileul.Uapl]00 3JnlnJ P.OAe 01 Auadold aitnbov la]Jed Jad a'vo ap!S.laA#El uo uo!115!nbov puell Multi Purpose Events Center - Stanley Park 000,000 30,000 sq. ft. events center Indoor Arena - Stanley Park 200,000 Enclose existing arena #5 Civil Engineering Site Work - Stanley Park $450,000 Estimate per Jerry Miller Fairgrounds parking lot and landscaping $800,000 - 1.2M Lot and storm drainage 5Ja1ea4 'uo! leinsu! 'u!)'saw 000'ooz$ .,AA„ UJeq a leAOLIakl Project Cost Est. Description Estes Park Potential Improvement Projects and Requests 4=A near term need exists in the next 2-3 years 3=A long term need exists in the next 3-5 years 2 = A future need exists in the next 6+ years sial'10/Al!UnuJU,00 341 luoli sisanbakl 5 = An immediate need exists 1 = A need does not exist Quality of Life Issues saalSrul LUOJJ sisanbakl TOWN oF ESTES PARI<_ Memo Gpitfrt?311#83;Immm®1233 TO: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt From: Kate Rusch, Public Information Officer Date: May 3, 2010 RE: Trustee Orientation on Public Information The Public Information Officer The Public Information Officer's (PIO) role is to develop and coordinate efficient and effective public relations, public information, media and communication programs, both internally and externally for the Town of Estes Park. The PIO reports directly to the Town Administrator, who may direct the PIO to assist the Town Board in crafting and relaying messages to the public. The PIO provides quarterly reports to the Community Development and Community Services Committee. Areas of reporting include on-going activities and news releases, media inquiries, special projects, updates on the activities of the Public Information and Web Teams, PIO training, staff emergency management training, website visitation and web-related projects. Outlets for proactive communication 1. News releases 2. Local and regional media 3. www.estes.orq 4. Formal public meetings 5. Informal public meetings 6. Direct mail including utility bill messages 7. E-mail 8. Publications 9. Presentations 10. Outreach programs 11. Channel 12 12. Signage 13. Advertising 14. Surveys 15. Interagency partnerships 16. Special events 17. \Aleek\y Employee Advisories 18. Regular employee meetings 19. Casual interaction with the public Page 1 4 Recommendations for media contact 1. Media inquiries directed to the Trustees should be referred to the PIO so that she can provide an accurate and coordinated response on behalf of the Town. The Mayor serves as the spokesperson for the Town Board according to the municipal code. It is best for individual Trustees to allow the PIO and the Mayor to work with the media, particularly on sensitive issues. 2. Through the Town Administrator, the PIO is always available to assist the Town Board by crafting and relaying messages to the public and the media. 3. Proactive communications are always preferable to reactive communications. Constant reactive communications may adversely affect the organization and its reputation. Interview basics 1. Before an interview • Notify the Town PIO. • Are you the right person to give the interview? Ask questions: Who is the reporter, what do they need and why are they interested? • Identify your overall message and divide it into three key points that are easy to remember and easy to understand. • Anticipate difficult questions and follow-up questions based on your responses. • Practice. 2. During an interview • Remain calm, cordial and honest; speak slowly with an even pace. • Choose every word carefully. • Get to the point quickly; beginning your response with a lengthy chronology may be perceived as avoidance. • Key messages should be succinct sound bites of 12-15 seconds or quotable quotes of 15-20 words. Repeat them during the interview. • Pauses in the interview should be used to assess the message and what remains to be said. • Is a mistake involved? Acknowledge, apologize and explain how we can amend. • Show compassion. • Don't use acronyms or technical terms. • Never repeat a negative question in your answer. • "1 don't know" is an acceptable answer. Staff will follow up quickly. • "1'm not the best person to answer that question" is an acceptable response. • Avoid offering your opinion and do not speculate. • "That is not a reality for us at this time" is an acceptable response. • You are never off the record. • Never make jokes. Page 2 Fll€ 49 94*3:Dr WORK SESSION TOWN BOARD Monday, May 3, 2010 8:00 a.m. - 12:00 p.m. Rooms 202 & 203 170 MacGregor Ave. AGENDA 1) Code of Conduct. Mayor Pinkham. 2) Legal Discussion. Attorney White. a.Sunshine Law/Open Meetings. b.Conflict of Interest. c. When to Abstain/Recuse. d.Quasi-Judicial Proceedings. e. Roles and Responsibilities. f. Mayor & Trustee Job Descriptions. g.Amendment 41- Gifts. 3) Board Liaison Role. Mayor Pinkham. 4) Vision/Mission/Goals. Administrator Halburnt. 5) Capital Improvement Plan. Administrator Halburnt. 6) Public Information. PIO Rusch. 7) Open Discussion. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: Admin iR3045 Sent: Wednesday, April 28, 2010 12:57 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 2671 ST. TIME 04/28 12:50 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR ----- 1 Code of Conduct for the Estes Park Board of Trustees This Policy prescribes guidelines for behaviors of Town Trustees and appointed officials in the performance of their official duties and interaction with both the Public and Town Administration. Some ethical requirements are subject to State laws or Town Ordinances. Others rely on training or on an individual's desire to do the right thing. "Ethics" means positive principals of conduct and is defined as the rules or standards governing the conduct of a person or member of a group or profession. Trust: k Trustees treat their office as a public trust. The Town's resources and powers are to be used for the benefit of the public. 1 Trustees shall act in good faith, be honest and honorable in all dealings and strive to provide a balanced approach in establishing policy. i Trustees refrain from decisions in which their financial or personal interests are specifically affected by a decision and shall adhere to applicable Colorado Law governing conflict of interest. 1 Trustees do not accept personal gifts except as specifically allowed by Colorado Law. Respect: i Trustees interact with the public, administration, employees and each other in a respectful manner. > Trustees treat those providing input at Town meetings with respect. k Trustees respect and adhere to their oath of office. Accountability: 1 The Board of Trustees exercises its authority by adherence to the Colorado open meetings and access to public records statutes. 1 The Board of Trustees holds executive sessions only for reasons allowed and in compliance with the Colorado Revised Statutes. 1 Trustees are positive advocates for the Town and are accessible to the citizens of Estes Park. Leadership: 1 The Board of Trustees represents the citizens of Estes Park, and strives to meet the adopted mission and vision statements for the betterment of the community. 1 The Board of Trustees upholds the laws and ordinances of the Town of Estes Park and the State of Colorado. 1 The Board of Trustees establishes policies for the governance and safety of the community, sets fiscal policy and decides long term priorities. 1 The Board of Trustees acts as a body to strive for a balanced approach to meet the current and future needs of its citizens. 1 Trustees vote as individuals, but govern as a group. Colorado Statute reference: CRS 24-18-101, etseq, 24-18-201, et seq. and CRS 24-6-402. TOWN orIETES PARI© Memo 6*Mltermhmmll)20(DiRED TO: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt From: Kate Rusch, Public Information Officer Date: May 3, 2010 RE: Trustee Orientation on Public Information The Public Information Officer The Public Information Officer's (PIO) role is to develop and coordinate efficient and effective public relations, public information, media and communication programs, both internally and externally for the Town of Estes Park. The PIO reports directly to the Town Administrator, who may direct the PIO to assist the Town Board in crafting and relaying messages to the public. The PIO provides quarterly reports to the Community Development and Community Services Committee. Areas of reporting include on-going activities and news releases, media inquiries, special projects, updates on the activities of the Public Information and Web Teams, PIO training, staff emergency management training, website visitation and web-related projects. Outlets for proactive communication 1. News releases 2. Local and regional media 3. www.estes.orq 4. Formal public meetings 5. Informal public meetings 6. Direct mail including utility bill messages 7. E-mail 8. Publications 9. Presentations 10. Outreach programs 11. Channel 12 12. Signage 13. Advertising 14. Surveys 15. Interagency partnerships 16. Special events 17. Weekly Employee Advisories 18. Regular employee meetings 19. Casual interaction with the public Page 1 Recommendations for media contact 1. Media inquiries directed to the Trustees should be referred to the PIO so that she can provide an accurate and coordinated response on behalf of the Town. The Mayor serves as the spokesperson for the Town Board according to the municipal code. It is best for individual Trustees to allow the PIO and the Mayor to work with the media, particularly on sensitive issues. 2. Through the Town Administrator, the PIO is always available to assist the Town Board by crafting and relaying messages to the public and the media. 3. Proactive communications are always preferable to reactive communications. Constant reactive communications may adversely affect the organization and its reputation. Interview basics 1. Before an interview • Notify the Town PIO. • Are you the right person to give the interview? Ask questions: Who is the reporter, what do they need and why are they interested? • Identify your overall message and divide it into three key points that are easy to remember and easy to understand. • Anticipate difficult questions and follow-up questions based on your responses. • Practice. 2. During an interview • Remain calm, cordial and honest; speak slowly with an even pace. • Choose every word carefully. • Get to the point quickly; beginning your response with a lengthy chronology may be perceived as avoidance. • Key messages should be succinct sound bites of 12-15 seconds or quotable quotes of 15-20 words. Repeat them during the interview. • Pauses in the interview should be used to assess the message and what remains to be said. • Is a mistake involved? Acknowledge, apologize and explain how we can amend. • Show compassion. • Don't use acronyms or technical terms. • Never repeat a negative question in your answer. • "1 don't know" is an acceptable answer. Staff will follow up quickly. • "1'm not the best person to answer that question" is an acceptable response. • Avoid offering your opinion and do not speculate. • "That is not a reality for us at this time" is an acceptable response. • You are never off the record. • Never make jokes. Page 2 M.® TOWN OF ESTES PARK~ Mission Statement The Mission of the Town of Estes Park is to provide reliable, high-value services for the benefit of our citizens, visitors, and employees, while being good stewards of public resources and our natural setting. Vision Statement The Town of Estes Park will enhance our position as a premier mountain resort community. Core Values The Town of Estes Park strives to maintain a balanced approach while we: A. Maintain and strengthen our economic vitality B. Provide services which are responsive, sensitive, and reliable C. Preserve our unique character and history D. Sustain a family-friendly community for our citizens and visitors E. Consider the impact of our actions on the environment F. Support diverse, affordable housing G. Enhance recreational and cultural opportunities H. Employ and maintain a professional, innovative, and productive team Goals - Improve Transportation (A, B, D, E, G Values) - Sustain Infrastructure (Core Values - All) o Explore Street and Drainage Utility - Stanley Park Redevelopment (Core Values A, B, C, D, E, G) - Bond Park Redevelopment (Core Values A, B, C, D, E, G) - Develop Economic Strategy (Core Values A, B, D, E, G) o Explore Grant Opportunities - Update Development Codes (Core Values A, B, C, D, E, F, H) o Support Fire Code O ~ H#20 2 fiN - 0 gao 9 0.2 - 40*0450 5*50 0 O 0 0 0 g 2 LA iA 1.n AhmNOON ro or N 01 Ph 91· m nO (ner) NNnINN N 4 N d -- 4.8 Grandstands Additional Funding ,000,000 Improve/expand, include restrooms Multi Purpose Events Center - Stanley Park 30,000 sq. ft. events center 4 Indoor Arena - Stanley Park Enclose existing arena #5 Civil Engineering Site Work - Stanley Park Estimate per Jerry Miller Bond Park Construction Phase Use Master Plan / Construction Drawings to begin construction Permanent Stall Barn - Stanley Park $1,800,000 240 stalls - move away from using MPEC for horses Moraine Avenue Streetscape & Safety EPURA participation / traffic signal @ crosswalk ? Buums aje 'suogepunojou 'Su.leq alod AJeJodlual asa41 P'!nqakl 000'000' sieaA 5 1)(au u! „A„ pue „ni, „1,, suieq a)eldakl aoueualulelll/Supped Joj xeisaies juao v/I ssed pue ajouloJd 15!aM uo Bupped JO am lon.45/13Aal plaas PPV lualtlaAOJC|Ul! Oulal.Uoa3 19 sll.12!l )!#en 'uo!1035.lalu! ajesurl 01 Slual.UaAoidull uo!.Dasialul sneH jnuoa ieuualod jueil 'aujeJOIN uo Ae/v\-allo 'iia,v\>pow u/v\Op 0!#eil e,Jod lual.Uu3!ieekl AAO~:I O!#eJ.L UMOWAAOCI SleaA g Joi Vklnd3 01 Aauow pual Vkind3 Joi Bu!pun:~ uounlos uousaBUO) 0!jjen luial 3uo-1 000'000'IS ssed-Ag peokl lu'31 143!iuns U1O4 lu!ed loajoid / qir,0 41Jou uo Uodle) lualupedaa aolod| Sluaula/\OJdlu! peod Joi Uoueul.UapUO) a.ln ini P!OAe 01 Auadold a.ljnbov la]Jed Jed aA!.10 ap!sia/\!kl uo uo!1!s!nbov puell Fairgrounds parking lot and landscaping 0, - 1.2M Lot and storm drainage SJalea4 'uo!,einsu! 'u!>Isall i,M„ uieq aleAOUakl Project Cost Est. Description Estes Park Potential Improvement Projects and Requests 5 = An immediate need exists 4=A near term need exists in the next 2-3 years 3=A long term need exists in the next 3-5 years 2 = A future need exists in the next 6+ years Quality of Life Issues sjalljo/Al!Unl.Ul.UO) 041 U.IOJJ sisanbakl 1 = A need does not exist saalsrul WOJJ slsanbakl ESTES PARK BOARD OF TRUSTEES WORK SESSION MAY 3, 2010 OPEN MEETINGS -PUBLIC RECORDS OPEN MEETINGS The Colotatlo Supreme Court has degcribed the Open Medtittgs law as "reflecting the considered judgment of the Colorado electorate that demotcratic government best serves the common welfare if its decisional processes are open to public scrutiny". Meetings Definition. Any meeting bf three or more members of the Towh Board at which public business is discussed is a meeting subject to the Open Meetings law. This intludes in person, by telephone, or electronic - email. Email between two Trustees or a Trustee and the Staff discussing a Town issue is not a meeting. A Trustee who engages in distussion of public business with another Trustee by email and copies one or more other Trustees on the email creates a public meeting subject to the requirements of the Open Meetings Law. If a Trustee wishes to communicate by email with more than one member of the Town Board, that correspondence should be sent to the Staff for forwarding to the other Trustees. Also, this enables the Staff to keep a complete record of discussion of any public matter. Notice of the Meeting. Prior notice of all meetings, includitig an agenda, is required. The notice shall be posted no less than 24 hours prior to the holding of the meeting. Minutes. Minutes shall be kept of all meetings. l- efndil ned-l ,%63 OPEN RECORDS All public records of the Town are open for inspection by any pefson upon request. Open records include all written documentation including email. Please keep in mind that all corrap'ondence between Trustees, the public, ahd/or Staff are public records and subject to inspection by any person upon request. ESTES PARK BOARD OF TRUSTEES WORK SESSION MAY 3, 2010 AMENDMENT 41 Arhendmerit 41 of the Colorado Constitution became effective on March 10,2008. 1. Applicability. Amendment 41 applies to the Town of Estes Park as a LocAl Government. Amendment 41 does riot apply to special districts such as the Hospital District, Park & Ret District nor the School District. Amendment 41 does not apply to EPURA, or PRPA. Amendment 41 applies to employees of the Town of Estes Park, elected officials of the Town of Estes Park, and appointed officials of the Town of Estes Park (members of the Estes Valley Planning Commission, Board of Adjustment). Volunteers of the Town of Estes Park are hot subject to the provisions of Amendment 41. 2. Senate Bill 07-210. In 2007, the General Assembly passed Senate Bill 07-210 which established the Independent Ethics Commission and clarified certain provisions of Amendment 41. Amendment 41 provides that those individuals covered by Amendment 41 shall not receive any gift having a fair market value greater than $50 in any calendar year for ptivate or personal financial gain. SB-210 clarified that private or personal financial gain means any money, forebearance, forgiveness Of indebtedness, gift or other thihg of value given or offered by a person seeking to influence an official act that is performed in the course and scope of public duties by a public officer, member of the general assembly, local government official, or government employee. Official act is defined as any vote, decision, recommendation, approval, disapproval, or other action including inaction which involves the use of discretionary authority. Examples: Conferences - Banquets - Receptions Sporting Events Free Passes - Local Events Discounts Travel Expenses ESTES PARK BOARD OF TRUSTEES WORK SESSION MA¥ 3, 2010 CONFLICT OF INTEREST A member Of the Town Board havitig a "personal or private intdrest in a matter j*bposed or pending before the Town Baard "shall disclose the interest to the Town Board and not vote on the matter. The tefrn perbonal or private intefest is not defined. Section 31+404 C.R.S. State Code of Ethics, 24-18-101 et seq. CRS FINANCIAL INTEREST 1. Disclose or use confidential information acquired in the course of the Trustee's official duties in order to further substantially the Trustee's financial interests; 2. Accept a gift of substantial value which; a. Would improperly influente a feasonable person in making an official decision or b. Which a reasonable person would assume is or is intended as a reward for the Trustee's official action on a particular item. 3. Take an official action which substantially benefits the Trustee's business or is substantially to the economic detriment of a competing business. Tfustee's business includes: a. Ownership in a business (director or officer) b. Employment or prospective employment - consultant, agent c. A loan or debtor interest d. A creditor ihterest in an insolvent business 4. A Trustee shall not be interested in any contract made by the Trustee in his/her official capacity or made by the Town Board. Contract does not include the fallowing: a. Contracts awarded to the lowest responsible bidder based upbn conipetitive bidding procedures b. Investments or deposits in financial ihstitutions for the business of loaning or receiving monies c. A contract with respect tb which the Trustee has disclosed the personal interest and has not voted thereon 5. What if the financial benefit would be td a spouse 6r a member of the family? a. If a conflict of interest concerns a spouse, it is also a Trustee's conflict of intefest because it is assumed that spouses would share financial benefits in their normal daily living. b. Close family members - sons, daughters. If the children are emancipated then there is no financial conflict of interest, Appearance of Impropriety or Conflict of Interest. A Trustee should consider declaring a Conflict of Interest and abstaining from discussion and action oh an official action, if under the circumstances of the matter, there is an appearance of impropriety. For example, a Trustee is a member of the Boafd of Directors of local non=profit organization. The non-profit organization is asking for an official action of the Town Board. The participation of the Trustee in the vote on the matter Would not be a violation of the State Code of Ethics since there is no substantial financial intere5t irivolved but rather an appearance of impropriety in the discussion and vote on the matter. Procedure Declaring a Conflict of Interest. At the time of introduction of an individual item on the Town Board Agenda in which the Trustee feels that he or she has a conflict of interest, the Trustee shall state that he or she has a conflict of interest and then abstain from participating and/or votihg on the matter. A Trustee having a conflict of interest on any matter should not in any way influence other members of tire Town Board at any time with regard to said matter. It has been the practice of some TrusteeS to leave the room during discussion and voting on an individual item. That is an individual Trustee's decision. There is no requiremeht to leave the room. Questions regarding Conflict of Interest. If an individual Trustee is unsure as to whether or not a conflict of interest exists, please contact the Town Attorney and discuss the matter. The Trustee's request will be kept confidential. IF YOU FEEL YOU HAVE A CONFLICT OF INTEREST, YOU PROBABLY DO. J Chapter 2.12 Mayor: Policy statements for the duties of the Mayor. Experience indicates Duties of the Mayor vary from time to time. Best practices at the time of adoption ofthis policy (April 2010) indicate the mayor's duties include, but are not limited to: 1. Representation: a. Being the primary representative of the Town of Estes Park in official and ceremonial functions. b. Representing the Town in interaction with other government agencies. c. Being spokesperson for the Town unless the Town Board has decided otherwise. d. Representing the Town Board as a liaison with the Town Administrator to promote the timely flow of information between the Town Board, Town Staff and other governmental organizations. e. Represents the Town on the Platt River Power Authority Board. 2. Presiding: a. Presiding at all Town Board meetings and establishing procedures for the conduct ofthose meetings in accordance with rules, policies and ordinances adopted by the Town of Estes Park. b. Presiding over work sessions, study sessions, inter-agency meetings (i.e. Planning Commission/Town Board meetings) conducted to discuss the policies and issues of the Town. c. Presiding over the evaluation ofthe Town Administrator by the Town Board. 3. Enactment: a. Mayor in conjunction with the Town Board and Town Administrator enforces the ordinances and laws of the Town. b. Signs all warrants (see section 2.12.020) c. Executes all ordinances and resolutions authorizing expenditure of money or the entering into a contract before they become valid. The Mayor has the authority to disapprove such ordinances or resolutions in writing. d. Mayor with, Town Board approval, appoints members of committees, commissions and other entities that may be necessary from time to time for the effective governance of the Town. -[72 b Viva-61 0 e. Facilitating policies and procedures for the effective management of the Board, establishing Town goals in conjunction with the Town Board, promoting consensus and enhancing Board performance. 4. Mayor Pro Tem shall assume all duties of the Mayor in his or her absence in accordance with Section 2.16.010 ofthe Municipal Code t~_\\ 1 / 1 .1 These practices are subject to change as boards change over time. They should be reviewed periodically to insure that they are still timely and in conformance with state statutes. r1 1 i Chapter 2.04 Board of Trustees Sections 31-4-301 through 306 ofthe Colorado Revised Statutes do not specify duties of the ' Board of Trustees. Section 31-4-301(1) C.R.S. provides in part that "The legislative and corporate authority of towns shall be vested in a board of trustees, consisting of one mayor and f six trustees,..." Policy Statement: Experience indicates the duties of the Trustees vary from time to time. Best practices at the time ofthe adoption of this policy (April 2010) indicate the Trustees' duties and responsibilities include but are not limited to: 1. Representation: a. Representing and acting in the best interest of Citizens of the Town of Estes Park. 4 b. Being knowledgeable of issues, researching background information, attending @~A regularly scheduled meetings, and acting as a resource for citizens' concerns. c- 4 c. Serving as a conduit for information from citizens to the Town Administrator in responding to questions and- individual problems. d. Finding a balanced approach for addressing competing interests among constituent groups to ensure the community is fairly represented. e. Representing the Board of Trustees on standing committees of the Town for the purpose ofmonitoring major Town activities and policy implementation. 2. Legislative: 1 4-) a. Serving as the governing body of the Town and holding all legislative and corporate powers of the Town specifically granted or implied by statutory provisions and the Municipal Code. b. Enacting ordinances, resolutions and policies for the governance of the Town of Estes Park and protecting the life, health and property of its citizens and visitors. c. Establishing policy for the direction of the Town Board and Town Staff. d. Establishing budget goals, financial targets and fiscal policy for the Town Government. - e. Having final decision mWingresFOImibilities over land use issues and application of development code requirements within the Town of Estes Park. 3. Quasi-Judicial: a. Acting in a quasi-judicial manner in matters brought before it that relate to public hearings, appeals, land use, and liquor licensing. b. Making decisions concerning quasi-judicial matters based upon testimony presented at formal hearings which are normally conducted during_regularly scheduled Town Board meetings. | c._Not accepting nor seeking outside input or lobbying that attempts to influence their decision prior to the quasi-judicial Public Hearing. Any and all ex parte Thk- th.68 60-vt*-- ati Flot yu-4 t- -(Pu.3 1-oct-. communication shall be disclosed at the beginning of the hearing. Not doing so may cause a Trustee to be disqualified from the proceedings. 4. Communications: a. Following a formal decision, acting as a united body, not as individual Trustees, an4*BijiDhe decision ofthe Town Board. b. Communicating with Town Staffthrough the Town Administrator for the purpose of information gathering, problem solving and answering constituent concerns. This is the sole point of contact between the Trustees as policy makers and Administration as management. c. Interacting with the media, governmental entities, the public or other bodies as indivi®*and not as a representative for the Board of Trustees unless an official - position or legislative action has been establis]~d or authorized to do so. / d. Communicating to the Mayor and other Board ~embers items of importance from their respective committees and providing infor~ation that may be necessary to keep other members aware of important Town acci~ties or critical functions. 1