HomeMy WebLinkAboutPACKET Town Board Study Session 2010-02-23612/ <60»TO>\ \Lti-KD. STUDY SESSION TOWN BOARD Tuesday, February 23, 2010 5:30 p.m. Rooms 202 & 203 170 MacGregor Ave. AGENDA 1. Grandstand Miscellaneous Fees. 2. Open Discussion. 3. Miscellaneous. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. m -. 72: 1
1 Jackie Williamson From: Admin iR3045 Sent: Wednesday, February 17, 2010 3:21 PM To: Jackie Williamson Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 2390 ST. TIME 02/17 15:10 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR 5861691 Channel 8 1
-9-4 TOWN op ESTES PARI<_ Memo ag=*,0 TO: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt From: Lowell Richardson Date: February 19, 2010 RE: Grandstand Miscellaneous Fees Background: At a special joint meeting with the EPURA Board and the Town Board one million dollars was approved as committed funds for the Grandstand project included within that amount were miscellaneous expenses associated with the project. Some of these expenses include landscaping, VIP chairs and upgrading the sound system as part of the project. These items were specifically identified by special event staff as items requiring upgrading with construction of the new grandstand facility. Landscaping of the immediate area is required by the development code. The chairs are bariatric meaning they are wider and sturdier providing a longer useful life and because they are of special design do cost more than an average folding chair. The sound system is recommended to be upgraded since the speakers used with the old facility are not adequate for the newer size and will be installed for the arena and the seating area. Budget The costs estimated by staff and other professionals associated with the project identify the costs to be: • Landscaping $60,000 • VIP Chairs $30,000 • Sound System $60,000 Staff Recommendation: None. Sample Motion: None Page 1
Town of Estes Park, Colorado Grandstand Project: Miscellaneous Fees by Lowell Richardson Deputy Town Administrator - Town of Estes Park ~ Grandstand Project February 16, 2010 Town Board Study Session
Overview As part of the overall Grandstand Project staff reported to the Town Board and EPURA board, at a joint meeting, held October 2,2009 the need to approve miscellaneous fees totaling $350,113 to complete the project. These fees included amounts for: Amount Details Drainage Study/Drainage Improvements $25,000 To acquire permit from state, to pay for design provided by architect and pay for any engineering design and additional work provided. Material Testing $10,000 To pay for costs associated with outside firm to conduct spot inspections on materials (i.e. soil, cement etc...) Design Fees $15,000 To pay for any additional fees associated with completing project not part of original scope of work Construction Management $15,000 To pay for expenses associated with additional onsite management provided by architect Water Tap Fees $109,000 To pay for cost associated with increase of use and increased demand on water system Foundation Design $5,000 To cover additional expenses associated with changes in foundation designs based on steel manufacture shop drawings VIP Chairs $30,000 To pay for (400) VIP chairs that are beratrically designed Sound System $60,000 To pay for new speakers and a wireless system for use from the Grandstand location Utility Fees $5,000 To pay for water and electric use during project Builder Risk Insurance $1,700 Insurance coverages recommended for project Landscaping $60,000 Required landscaping as outlined by code Community Development $14,413 Fees waived by the community Development for this project These amounts are included as part of the one million dollars approved by the Town Board and committed to the Grandstand project. The highlighted items VIP chairs, Sound System and Landscaping are items being reviewed and considered for approval. The items are factored as part of the overall project based on the understanding that these items would not have been purchased or changed if not for the project. VIP Chairs Staff is recommending purchasing (400) $75 ea. bariatric chairs which are designed wider and sturdier to provide longer product life for use in the designed VIP area of the grandstand. Sound System Currently, staff has retained the services of a local sound system expert who resides in Estes Park to provide maintenance and upgrade services to the current system. Based on recommendations provided by this expert staff is researching items for upgrades to the current sound system. The old speaker system for the grandstand was outdated and limited in providing quality sound for the patron. These items were removed during the demolition of the old grandstand. With the increase in size to the new facility an upgraded system is required to provide a quality product for the patron or user of the facility. The staff is recommending purchasing a wireless system so shows or users of the facility can provide - -- I --- Town of Estes Park Grandstand Project February 16, 2010 Town Board Study Session
personal announcing from the facility location as opposed to using the announcers booth which is located just across the arena grounds for the smaller events. Landscaping The construction of the new facility will require landscaping as required. Current estimates include shrubs, trees and indigenous plant life within the developed area. There are time requirements to complete the landscaping once the overall project is finished. Summary The items listed are estimated costs as provided staff and or other professionals associated with the project. Before purchasing occurs staff will seek competitive bids for these items as required by Town policy. - I ~ - -~ - - ---li---li~----~----i - - - Town of Estes Park Grandstand Project February 16, 2010 ~ 4 Town Board Study Session