HomeMy WebLinkAboutPACKET Town Board Study Session 2008-11-25?t STUDY SESSION TOWN BOARD Tuesday, November 25,2008 5:30 p.m. to 6:30 p.m. Room 202/203 170 MacGregor Ave. AGENDA 1. Fire District. 2. Miscellaneous. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
11/21/2008 FRI 13:56 FAX 9705862816 EP Administration @001 ********************************* *** FAX ACTIVITY REPORT TX/RX *** ********************************* ST. TIME DESTINATION ADDRESS NO. MODE PGS. RESULT 11/14 14:52 800 851 6801 5309 AUTO RX ECM 1 OK 00' 43 11/17 09:17 KEPL 5869561 0851 SEQ. BROADCAST ECM 1 OK 00' 25 11/17 09:17 KEPL 5869561 0852 SEQ. BROADCAST ECM 1 OK 00' 28 11/17 09:18 Trail Gazette 5869532 0851 SEQ. BROADCAST ECM 1 OK 00' 28 11/17 09:19 Trail Gazette 5869532 0852 SEQ. BROADCAST ECM 1 OK 00' 30 11/17 09:20 Channel 8 5861691 0851 SEQ. BROADCAST ECM 1 OK 00' 30 11/17 09:21 Channel 8 5861691 0852 SEQ. BROADCAST ECM 1 OK 00' 35 11/17 09: 22 Reporter Herald 6353677 0851 SEQ. BROADCAST ECM 1 OK 00' 16 11/17 09: 22 Reporter Herald 6353677 0852 SEQ. BROADCAST ECM 1 OK 00' 17 11/17 09:23 EP News 5771590 0851 SEQ. BROADCAST ECM 1 OK 00' 27 11/17 09:24 EP News 5771590 0852 SEQ. BROADCAST ECM 1 OK 00' 30 11/17 12:14 KEPL 5869561 0856 SEQ. BROADCAST ECM 1 OK 00' 31 11/17 12:15 Trail Gazette 5869532 0856 SEQ. BROADCAST ECM 1 OK 00' 32 11/17 12:16 Channel 8 5861691 0856 SEQ. BROADCAST ECM 1 OK 00' 38 11/17 12:17 Reporter Herald 6353677 0856 SEQ. BROADCAST ECM 1 OK 00' 18 11/17 12:18 EP News 5771590 0856 SEQ. BROADCAST ECM 1 OK 00' 32 11/18 05: 32 UNKNOWN 5310 AUTO RX 0 NG 00' 43 0 #005 11/18 08:32 KEPL 5869561 0860 SEQ. BROADCAST ECM 1 OK 00' 25 11/18 08:33 Trail Gazette 5869532 0860 SEQ. BROADCAST ECM 1 OK 00' 27 11/18 08:33 Channel 8 5861691 0860 SEQ. BROADCAST ECM 1 OK 00' 29 11/18 08:34 Reporter Herald 6353677 0860 SEQ. BROADCAST ECM 1 OK 00' 16 11/18 08:35 EP News 5771590 0860 SEQ. BROADCAST ECM 1 OK 00' 27 11/18 10:48 UNKNOWN 5311 AUTO RX 0 NG 00' 45 0 #005 11/19 11: 36 UNKNOWN 5312 AUTO RX ECM 1 OK 00' 19 11/19 12:07 UNKNOWN 5313 AUTO RX ECM 1 OK 00' 35 11/19 14:56 5771532 0867 TX ECM 10 OK 02' 04 11/19 18:52 Greg White 6672527 0868 SEQ. BROADCAST ECM 3 OK 00' 43 11/19 18:53 KEPL 5869561 0868 SEQ. BROADCAST ECM 3 OK 01' 10 11/19 18:54 Trail Gazette 5869532 0868 SEQ. BROADCAST ECM 3 OK 01' 23 11/19 18:56 Channel 8 5861691 0868 SEQ. BROADCAST ECM 3 OK 01' 48 11/19 18:58 Reporter Herald 6353677 0868 SEQ. BROADCAST ECM 3 OK 00' 42 11/19 18:59 Coloradoan 2247899 0868 SEQ. BROADCAST ECM 3 OK 00' 50 11/19 19:01 EP News 5771590 0868 SEQ. BROADCAST ECM 3 OK 01' 22 111/NZ13: 17- Greg-White; 6672527 0878 SEQ. BROADCAST ECM 1 OK 00' 20 ,m21-13:18.~L'D 5869561 0878 SEQ. BROADCAST ECM 1 OK 00' 26 31-ZIi_13:.18.-Trail-Gazette~ 5869532 0878 SEQ. BROADCAST ECM 1 OK 00' 28 ~r/217-r 33-1-9- EhannelZBZI 5861691 0878 SEQ. BROADCAST ECM 1 OK 00' 33 |El·72-CYf;76: lieporter.HeraMM 6353677 0878 SEQ. BROADCAST ECM 1 OK 00' 17 b,/21-13?YE .Caloradoan-1 2247899 0878 SEQ. BROADCAST ECM 1 OK 00' 19 1;11/21 13772-'EPNe~...1~ 5771590 0878 SEQ. BROADCAST ECM 1 OK 00' 28
... TOWN BOARD WORK SESSION 11/25/2008 QUESTIONS BEFORE THE TOWN 1. Turning over operations and management of department to fire district 2. Subsidizing Fire District Operations with 7% of sales tax revenues PROPOSED FIRE DISTRICT TIMELINE 1. Initiatives Committee must be formed. 2. Town and Initiatives Committee must agree on a plan for funding. IC drafts Service Plan. 3. Initiatives Committee has Pre-Application Conference with County at least 60 days prior to the submittal of a Service Plan to the County Clerk and Recorder. 4. Service Plan will include drafts of proposed IGAs. 5. Filing of the Service Plan - April 1, 2009. 6. Planning Commission and Board of County Commissioners Review - April through May, 2009 7. Filing Petition with the District Court - June, 2009
A-yoendix B *-- Transition IGA Overview • Effective for November and December 2009 and calendar year 2010 and first quarter of 2011 • Fire Protection District shall serve all persons and properties within the boundaries of the district equally and without priorities and fees • Fire Protection District shall remain a municipal department of the Town until the end of the transition period • Town shall have full financial responsibility for the Fire Protection District during the transition period • Town shall provide loans to the District for the District to meet minimum legal obligations and other expenses • Transition period shall be terminated when; o District has sufficient tax revenues and other funds to meet the remaining 2011 obligations of the District o District shall be capable of assuming the remaining 2011 financial obligations of the Estes Park Fire Department o The termination date shall be mutually agreed to by both parties a minimum o f 45 days prior to the termination date
I . A A-ooendix C ..Il *-- Ongoing IGA Overview • For 2011 and subsequent years, IGA automatically renews for an additional one year period . • IGA is effective immediately upon termination of the IGA covering the transition period • District collects ad valorem taxes on properties in the District to pay a portion of Fire Protection District expenses • Town makes 2 payments to District for each calendar year to pay a portion of Fire Protection District expenses o first payment made in January, is for 90% of 7% of expected sales tax receipts for the year o second payment, made in February of the subsequent year, for the remainder of the 7% of the actual sales tax receipts collected for the given year . • Town to transfer ownership of the Town-owned physical assets of the Estes Park Fire Department to the District • Town to lease Dannels fire station to District for nominal fee • Town to provide dispatch services to the fire department for an appropriate fee • District shall consult and inform the Town or Town representatives concerning: o Changing needs for fire and rescue services in the District o Changes in the level of response to fire and rescue incidents in the District o Changes and additions of major apparatus o Changes in stationing of major apparatus in the District • District makes the final decisions on all Fire Department issues • District will assure and protect the positions of salaried staff of the Estes Park Fire Department, except for significant cause, for a minimum of 36 months following the transition period • District shall repay to the Town all loans under terms of the loan agreements • District shall honor all pre-existing agreements related to fire and rescue services between the Town and other governmental entities o District will enter into agreement with Larimer County and the Larimer County Sheriff to replace the IGA dated 17 Sept 2007 covering fire services by the Town and the Estes Park Fire Department ...................
. A-0-oendix D --- Service Plan . Overview · Introduction and overview • Proposed Fire Protection District will accomplish; • continued fire and rescue services uniformly and throughout the Estes Valley Community provide reliable and predictable resources for the fire department help to maintain the current ISO ratings and work to improve those ratings • provide long-range funding for additional apparatus and facilities • allow all eligible electors within the District to vote for approval of the District, the associated property tax levy, and the members of the Board of Directors • District will assume ownership and oversight management of the Fire Department • Fire Department and Volunteer Department will continue the existing level of operations • Fire Department will continue to be stationed at the Dannels Fire Station . • District will be funded by a combination of property tax revenues on taxable properties and by payments to the District from the Town General Fund for Fire Department expenses • Name of District: Estes Valley Fire Protection District · Services fire suppression, prevention, and protection, and emergency medical, rescue, extraction, Haz-Mat, and dive-rescue services . • Proposed tax levy: 1.95 mills • No new facilities for the District to be constructed at this time • District does not anticipate acquisition of new major apparatus in the immedia,te future • District encompasses 66.3 square miles, and the Town of Estes Park is wholly within the District • Population: current estimated year-round population of the District is approximately 10,000 • Estimates of assessed valuation: estimates of assessed property values for 2009 and 20'10 are approximately $265 M and $269 M, respectively • Expected District revenue to be received in 2011: - $525,000 • Estimated initial administrative expenses for 2010: initial indebtedness not to exceed $40,000 • District will become financially viable in February 2011 after receipt of payment for Fire Department expenses from the Town for 2011 • District will repay the loans to the Town in accordance with the terms of the specific 1 oa n agreements Conclusions