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PACKET Town Board Study Session 2008-07-08
N422.-5.- STUDY SESSION TOWN BOARD Tuesday, July 8,2008 4:00 p.m. to 7:00 p.m. Town Board Room 170 MacGregor Ave. AGENDA 1. Local Marketing District Intergovernmental Agreement. 2. Local Marketing District Board of Directors. - Should the Board be appointed in advance of the election? 3. Town Board/Staff Relationship. Facilitator Mark Collins. 4. Committee Structure. Facilitator Mark Collins. .C - 2-12 :1 91 '' r 7 Jackie Williamson From: EP Administration [ir3045@estes.org] Sent: Tuesday, July 01, 2008 2:45 PM To: Jackie Williamson Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0451 ST. TIME 07/01 14:34 PGS. 3 - SE.-yr- u>/ Tou>,6 80¢¥2-0 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR ----- 1 r f , Draft #4,6/30/08 INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT effective this day of , 2008, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town"), and the BOARD OF COUNTY COMMISSIONERS, LARIMER COUNTY, (the "County"). RECITALS WHEREAS, the Local Marketing District Act, Section 29-25-101 etseq., C.R.S. provides for the organization o f local marketing districts ("the Act"); and WHEREAS, the Act allows formation of a local marketing district within the Town of Estes Park and unincorporated Larimer County; and WHEREAS, the Town and the County hereby agree to form a local marketing district pursuant to the terms and conditions of the Act for properties located within the Town and unincorporated areas of Larimer County; and WHEREAS, Section 29-25-105 (3) C.R.S. of the Act provides that the Town and the County, by contract, may create a local marketing district to exercise the functions authorized by the Act following receipt of a petition for the organization of a local marketing district from the requisite number of owners of commercial real property in the proposed service area; and WHEREAS, a petition has been filed with the Town Clerk and the Clerk of the Board of County Commissioners meeting the requirements set forth in Section 29-25-105 (2) C.R.S. of the Act; and WHEREAS, the Town and the County desire to establish the Estes Park Local Marketing District pursuant to the terms and conditions of this Intergovernmental Agreement; and WHEREAS, Section 29-25-105 C.R.S. provides that the question of establishing a local marketing district shall be submitted to the registered electors residing within the District at a general election; and WHEREAS, the Petition states that the District shall be funded by the levying of a two percent (2°/0) marketing and promotion tax pursuant to the provisions of Section 29-25-112 C.R.S.; and WHEREAS, approval of the establishment of the local marketing district and the authorization for the levying of a two percent (2°/0) marketing and promotion tax to fund the 1 1 ¥ /1 y Draft #4,6/30/08 services of the local marketing district by the registered electors residing within the service area of the proposed local marketing district is a prerequisite to the implementation of this Intergovernmental Agreement; and WHEREAS, pursuant to the applicable statutes of the State of Colorado, the Town and the County are authorized to enter into this Intergovernmental Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE RECITALS SET FORTH ABOVE WHICH ARE INCORPORATED HEREIN, AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: I. Name and Purpose. The name of the District is the Estes Park Local Marketing District (the "District"). The purpose of the Distnct is to provide th'e services set forth in Section 29-25-111 (1)(e)(I)(A), (B) and (C) C.R.S. II. District Service Area. The District Service Area (the "Service Area") is depicted on Exhibit A attached hereto and incorporated herein by this reference. III. Eligible Electors. An eligible elector or registered elector of the District means an elector as defined in Section 1-1-104 C.R.S. who has complied with the registration provisions ~ of the Uniform Election Code of 1992 in Larimer County, and whe-resides within the Service Area o f the District and is eligible to vote in the Town of Estes Park or in Larimer County. IV. Elections. An election shall be held pursuant to Section 29-25-105 (6) C.R.S. for the purpose of establishing the District pursuant to the terms and conditions of this | Intergovernmental Agreement. An election shall be held pursuant to Section 29-25-112 (1)(Aa) C.R.S. for the purpose of authorizing the levying of a two percent (2°/o) marketing and promotion tax on the purchase price paid or charged to persons for rooms or accommodations located within the District. All District elections will be conducted as provided in Section 29-25- 105 (6) C.R.S. The Town and the County agree that the question of approval of this Intergovernmental Agreement for the establishment of the District and authorization for a two percent (2°/0) marketing and promotion tax shall be placed upon the General Election ballot of November 4,2008. Each entity shall be responsible for its share of the cost of said election based upon the number of registered electors from each entity voting at said election and the formula for payment as set forth in the County Clerk and Recorder's coordinated election agreement. If the District is established, the District shall be responsible for reimbursing the ~ Town and the County for all costs incurred by each entity for sid election upon receipt of marketing and promotion tax revenue. The Town Clerk of the Town shall be the Designated Election Official for the election and shall be responsible for the wording of the ballot issues and certifying the ballot issues to the Clerk and Recorder of Larimer County, Colorado. V. Effective Date. This Agreement shall automatically take effect upon certification of the Clerk and Recorder o f Larimer County, Colorado, that a majority of the registered electors voting at the November 4,2008 General Election has approved the establishment of the District. 2 4. Draft #4,6/30/08 services of tile local marketing district by the registered electors residing within the service area of the proposed local marketing district is a prerequisite to the implementation of this Intergovernmental Agreement; and WHEREAS, pursuant to the applicable statutes of the State of Colorado, the Town and the County are authorized to enter into this Intergovernmental Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE RECITALS SET FORTH ABOVE WHICH ARE INCORPORATED HEREIN, AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: I. Name and Purpose. The name of the District is the Estes Park Local Marketing District (the "District"). The purpose of the District is to provide the services set forth in Section 29-25-111 (1)(e)(I)(A), (B) and (C) C.R.S. II. District Service Area. The District Service Area (the "Service Area") is depicted on Exhibit A attached hereto and incorporated herein by this reference. III. Eligible Electors. An eligible elector or registered elector of the District means an elector as defined in Section 1-1-104 C.R.S. who has complied with the registration provisions ~ of the Uniform Election Code of 1992 in Larimer County, and whe-resides within the Service Area of the District and is eligible to vote in the Town of Estes Park or in Larimer County. IV. Elections. An election shall be held pursuant to Section 29-25-105 (6) C.R.S. for the purpose o f establishing the District pursuant to the terms and conditions of this | Intergovernmental Agreement. An election shall be held pursuant to Section 29-25-112 (1)(Aa) C.R.S. for the purpose of authorizing the levying of a two percent (2°/0) marketing and promotion tax on the purchase price paid or charged to persons for rooms or accommodations located within the District. All District elections will be conducted as provided in Section 29-25- 105 (6) C.R.S. The Town and the County agree that the question of approval of this Intergovernmental Agreement for the establishment of the District and authorization for a two percent (2°/0) marketing and promotion tax shall be placed upon the General Election ballot of November 4,2008. Each entity shall be responsible for its share of the cost of said election based upon the number of registered electors from each entity voting at sid election and the formula for payment as set forth in the County Clerk and Recorder's coordinated election agreement. If the District is established, the District shall be responsible for reimbursing the | Town and the County for all costs incurred by each entity for said election upon receipt of marketing and promotion tax revenue. The Town Clerk of the Town shall be the Designated Election Official for the election and shall be responsible for the wording of the ballot issues and certifying the ballot issues to the Clerk and Recorder of Larimer County, Colorado. V. Effective Date. This Agreement shall automatically take effect upon certification of the Clerk and Recorder o f Larimer County, Colorado, that a majority of the registered electors voting at the November 4,2008 General Election has approved the establishment of the District. 2 t r Draft #4,6/30/08 VL Board of Directors. The Board of Directors of the District shall have alllegislative power o f the District. The Board of Directors shall be composed and appointed as follows: A. Number. The number o f Directors shall be seven (7). Five (5) members shall be appointed by the Town. Two (2) members shall be appointed by the County. Each member shall serve a four (4) year term. The terms shall be staggered so that two (2) members are appointed each year and one (1) member in the fourth year. All Directors shall serve until their successor is appointed by the respective entity. Members may serve for more than one (1) term but no more than two (2) consecutive four year terms. B. Residency. All Town appointees shall be residents of the Town for at least one year prior to the appointment. All County appointees shall be residents of the unincorporated portion of the Service Area for at least one year prior to their appointment. All members shall continue to be residents of their respective areas during their entire term. A County appointee of the Board residing in a area annexed by the Town may continue to serve the remainder of that member's term. C. Officers. There shall be a Chair and a Vice-Chair. Each shall serve one (1) year terms, beginning with the first meeting in January o f each year. The Chair and Vice- Chair may serve for two (2) consecutive terms. The Chair and Vice-Chair shall be chosen by the members of the Board. The Vice-Chair shall serve as the Chair in absence of the Chair. D. Attendance. All members shall attend all meetings, including special meetings, if possible. In the event any member misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Town or the County may remove its appointed member for neglect of duty and designate a new member to fill the vacancy. E. Vacancy. Any vacancy occurring on the Commission shall be filled as soon as practical by appointment by either the Town or County. F. Meetings. Regular meetings o f the Board of Directors o f the District shall be once a month. Special meetings may be called as necessary. G. Powers. The Board o f Directors shall have all the powers set forth in the Act. H. Quorum. The majority o f the Board o f Directors shall constitute a quorum. A vote o f majority o f those present at a meeting shall be necessary for action by the Board. VII. Term. The term of the District shall be for an initial term o f five years beginning on the approval of the establishment of the District by an election (see Section IV), and continuing | until December 31, 20141. The term shall automatically extend for additional five (5) year periods unless on or be fore July 1 0 f any calendar year prior to the end o f any five (5) year 3 Tf j Draft #4,6/30/08 ' period, either party gives written notice to the other party terminating this Agreement. In said event, the District shall automatically terminate on December 31 of said calendar year. Between the date of giving the notice o f termination and December 31, the District shall continue to be in existence and have all powers as set forth herein. This Agreement nor the District may not be ~ terminated, repealed or rescinded so long as the District has any bends-outstanding financial obligations. VIII. Distribution and Division of the Assets of the District. In the event of termination of the District either by action of the Town and County as more fully set forth herein or by order of any court having jurisdiction thereof, all assets of the District shall be divided between the Town and the County based upon the percentage o f marketing and promotion tax collected from the Town and unincorporated Larimer County in the previous calendar year to the extent feasible. IX. Other Provisions. A. Transition. During the period of time between the election establishing the District and January 1, 2010 ("the transition period"), the Town shall provide a staff member to act as administrator of the District. Also, the Town shall provide necessary office space and support to said staff member for administration of the Distridt. In the transition period, the Town Attorney shall provide legal services to the District Board. The Town Attorney shall consult with the County Attorney in any matters affecting the unincorporated portions of Larimer County within the Service Area. B. Automatic Termination. The parties understand and agree that in the event the registered electors of the District fail to approve the formation of the District at the General Election held for said purpose on November 4,2008, this Agreement shall automatically terminate and be of no further force and effect. C. Enforcement. It is the intent o f both the Town and County that this Agreement is binding upon both the Town and County, and that either party hereto shall be permitted to specifically enforce any provisions of this Agreement in a court of competent jurisdiction. D. Amendment. This Agreement may be amended in writing at any time by mutual agreement of the parties. E. Notices. All notices, demands or other documents required or desired to be given, made or sent to the parties under this Agreement shall be made in writing, shall be deemed effective upon mailing or personal delivery. If mailed, said notice shall be mailed, by regular mail, postage prepaid (unless this Agreement specifically requires certified mail) addressed as follows: 000 TOWN OF ESTES PARK Attn. Town Administrator Post Office Box 1200 4 1 r Draft #4,6/30/08 period, either party gives written notice to the other party terminating this Agreement. In said event, the District shall automatically terminate on December 31 of said calendar year. Between the date of giving the notice of termination and December 31, the District shall continue to be in. existence and have all powers as set forth herein. This Agreement nor the District may not be ~ terminated, repealed or rescinded so long as the District has any bends-outstanding financial obligations. VIII. Distribution and Division of the Assets of the District. In the event of termination of the District either by action of the Town and County as more fully set forth herein or by order of any court having jurisdiction thereof, all assets of the District shall be divided between the Town and the County based upon the percentage of marketing and promotion tax collected from the Town and unincorporated Larimer County in the previous calendar year to the extent feasible. IX. Other Provisions. A. Transition. During the period of time between the election establishing the District and January 1, 2010 ("the transition period"), the Town shall provide a staff member to act as administrator of the District. Also, the Town shall provide necessary office space and support to said staff member for administration of the District. In the transition period, the Town Attorney shall provide legal services to the District Board. The Town Attorney shall consult with the County Attorney in any matters affecting the unincorporated portions o f Larimer County within the Service Area. B. Automatic Termination. The parties understand and agree that in the event the registered electors of the District fail to approve the formation of the District at the General Election held for said purpose on November 4,2008, this Agreement shall automatically terminate and be o f no further force and effect. C. Enforcement. It is the intent of both the Town and County that this Agreement is binding upon both the Town and County, and that either party hereto shall be permitted to specifically enforce any provisions of this Agreement in a court of competent jurisdiction. D. Amendment. This Agreement may be amended in writing at any time by mutual agreement of the parties. E. Notices. All notices, demands or other documents required or desired to be given, made or sent to the parties under this Agreement shall be made in writing, shall be deemed effective upon mailing or personal delivery. If mailed, said notice shall be mailed, by regular mail, postage prepaid (unless this Agreement specifically requires certified mail) addressed as follows: 000 TOWN OF ESTES PARK Attn. Town Administrator Post Office Box 1200 4 Ir Draft #4,6/30/08 Estes Park, CO 80517 LARIMER COUNTY BOARD OF COUNTY COMMISSIONERS Attn: Chair Post Office Box 2066 Loveland, CO 80522 F. Governmental Immunity. The parties agree and understand that both parties are relying on and do not waive, by any provision of this Agreement, the monetary limitations or terms *resently One Hundred Fifty Thousand and 00/100 Dollars ($150,000) per person and Six Hundred Thousand and 00/100 ($600,000) per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S., as from time to time amended, or otherwise available to the parties or any of their officers, agents or employees. G. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of the parties. The parties' obligations under this Agreement are subject to each individual party's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provision of this Agreement shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of each individual party. No provisions of this Agreement shall be construed or interpreted as creating a multiply£ fiscal year, direct or indirect debt or other financial obligation of either or both parties within the meaning of any constitutional or statutory debt limitation. | This Agreement shall not directly or indirectly obligate either party to make any payments beyond those appropriated for each party's then current fiscal year. No provision of this Agreement shall be construed to pledge or create a lien on any class or source of either party's monies, nor shall any provision of this Agreement restrict the future issuance of either party's bonds or any obligations payable from any class or source of each individual party's money. H. Operating Plan. Prior to the levying of a Marketing and Promotion Tax or provision of services, the Town and the County shall approve an Operating Plan for the District. The District Board shall file with each entity no later than September 30 of each year, an Operating Plan specifically identifying services to be provided by the District, any Marketing and Promotion Tax to be imposed by the District, and such additional information as required to inform each entity as to the activities, services, and funding of the District in the upcoming year. The Operating Plan shall include a proposed budget for the next fiscal year. Either the Town or the County or both may require the District to supplement the Operating Plan or budget where necessary. The Town and the County shall approve or disapprove the Operating Plan including the proposed budget within thirty (30) days after receipt of the Operating Plan, the proposed budget, and all additional documentation requested by 5 1• r , Draft #4,6/30/08 ' either entity but no later than December 5 of the year in which such documents are filed. The services and financial arrangements of the District shall conform so far as practical to the approved Operating Plan. The Operating Plan may, from time to time, be amended by the District with the approval of the Town and County. I. Dispute Resolution. Either the Town or the County may request mediation of any dispute pursuant to the terms and conditions of this Intergovernmental Agreement. The request for dispute resolution shall be submitted in writing to the other party. The Town and the County shall participate in a dispute resolution process in good faith. The dispute resolution process shall be concluded within sixty (60) days of filing of the request for dispute resolution. If the dispute is not resolved by this process, either or both parties may enforce the terms and conditions of this Agreement as provided in Paragraph IX (C) above. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF LARIMER. By: ATTEST: Deputy Clerk of the Board 6 1 r Draft #4,6/30/08 either entity but no later than December 5 of the year in which such documents are filed. The services and financial arrangements of the District shall conform so far as practical to the approved Operating Plan. The Operating Plan may, from time to time, be amended by the Disttict with the approval of the Town and County. I. Dispute Resolution. Either the Town or the County may request mediation of any dispute pursuant to the terms and conditions of this Intergovernmental Agreement. The request for dispute resolution shall be submitted in writing to the other party. The Town and the County shall participate in a dispute resolution process in good faith. The dispute resolution process shall be concluded within sixty (60) days of filing of the request for dispute resolution. If the dispute is not resolved by this process, either or both parties may enforce the terms and conditions of this Agreement as provided in Paragraph IX (C) above. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OFLARIMER. By: ATTEST: Deputy Clerk of the Board 6 4'11 . ~ Historical Context NEES. • Growth of Urban Centers during Industrial Revolution highlights the need for a new bureaucratic governance model, replacing the Spoils ~ u~ui System • Woodrow Wilson: Politics of Administration • Government needs to run "like a business" • First Council-Manager form of government Staunton, VA COUNCIL Shifting Boundaries (Policy Makers) Council Mission Goals Staff Recommendations Citizen Complaints Policies STAFF Changes in Service Delivery (Administr rs) Staff Admi stration Sh~p~policie© M agement ~ FAning*sues V\ perations & ~a~tekeeping Role Maintenance ' 4, Professor John Nalbandian's Three Strong Council/Staff Characteristics of a Highly Partnership = Effective Council 1. Ability of the Council to deal A Successful with issues as a team Team Serving 2. Willingness to address difficult issues Your 3. Successful relationship with Community Professional Staff Council Staff Constraints Constraints • Vague task and role • Multiple bosses definition (Elected Officials, • No hierarchy Supervisors, Citizens) • Changing agendas • Little measurable feedback or • Limited resources evaluation of • Mixed messages performance • Open meeting requirements 2 A p , Obstacles in Developing a Differences in Successful Council-Staff Partnership: Language Politics 1. All Council members may not Administration see themselves as members Representatives VS. Experts of "a team", sometimes 'What do you hear?" vs. "What do finding it difficult to move on you know?" after a close vote or a Power VS. contentious issue Knowledge Conflict, Compromise, vs. Harmony, Cooperation, 2. Council and staff don't always Change speak the same language Continuity Keys to a Successful Governance Policies vs. Council/Staff Administrative Policies Partnership • Council clearly defines • Elected Officials' Arena: Land policy goals and outcomes Use, Design Standards, Open Space, Sign Code, Animal to be achieved Control, Nuisance Ordinance • Staff defines the means for • Administrative Arena: Uniform achieving these outcomes Policy, Vehicle Use, Wellness Program, Personnel Manual 3 1 -2 0 ¢ 4 Exercise Good Personnel Practices Allocate the Proper Time and Resources for a Goal Setting Council • Treat Others with Civility Retreat or Facilitated and Respect Workshop • Communicate - GOAL SETTING RETREATS SHOULD OCCUR ON AN Consistently to All ANNUAL BASIS AND BE Members of the SCHEDULED NO LATER Organization THAN THREE MONTHS AFTER THE INSTALLATION OF NEW COUNCIL MEMBERS • Praise in Public, Criticize in Private STAY INFORMED Establish a Council Code of Conduct • ATTEND CML, NLC, LOCAL TRAININGS & WORKSHOPS (Rules of the Road) • REVIEW CURRENT INFORMATION ON BEST Take Full Advantage PRACTICES IN LOCAL of Training and GOVERNANCE (BEG AND BORROW) Educational • TAKE FULL ADVANTAGE OF Opportunities NETWORKING OPPORTUNITIES WITH (Sharpen the Saw) OTHER ELECTED OFFCIALS 4 , .. Town of Estes Park Questions Committee Structure • Role of Elected Officials in Committees • Do Committees develop policy !21 /*=C=X initiatives, or provide B £031 administrative directives? ~L L.~ V·\ · ' ~ 11 • Is the information discussed in Committee meetings shared ..1=.2.1 equally with all Board ..1 Members? • Workshop format; Departmental Work Plans; Strong Performance Appraisals (outline clear goals and objectives!) 5 1, CITY MANAGER WORK PLANS - 2000 --- Revision Date: 2/07/00 PROJECT QUARTER PLAYERS NOTES p Finalize adoption of new City Personnel 1 Wendy, Peg Timing of this initiative Manual to include new process and ~ dependent on City Council procedures to replace PR Board · Approval (Pathways, HR Director on Call) Contract with Personnel Firm to 1 Wendy, Staff Must be ready by budget undertake comprehensive review of City's time compensation system and recommend new Merit Proposal component Contract with Personnel Firm to conduct 2-3 All Ideally, would like to see p. a professional city-wide employee survey firm on projects (follow-up to '98 survey) Conduct a Team-building/Professional 3 Staff. 1- 5 Company may be used by Development Exercise with Management , - U other depts. Staff Sufficiently Plan and Utilize Tearri All Staff F 3 . Building Funds Plan, Coordinate Spring Gdal-Setting 0-·· 1'[ivbive other'Staff -Peg 3 Retreat for City Council ~ 1 %4 i. At .'ii' /1 ''l- .v ~ members? ... Continue Professional Deveiopment, C.Alt·.~ R ...3 2.-.7, t>-··T /1 0. T Education, Training'OCMA Cont, CCMA CAST; Innovations Group, Personnel H . Mgrrit./Law Leadership Training, CML Functions, Regional , Seminars/Workshops) Provide Professional Outreach Services All * Speaker's Bureau ' (WS@Classes, Elementary/Secondary ,.. €2 , L 34 ..1 Schools, Area Service Clubs, etc.) Coordination and promotion of City of All Enhance City's Promotional Gunnison through use of Budgeted Literature Outreach Funds (e.g. CityFest) Coordinate and Oversee Official Adoption 1-3 Ken, Tex Utilize Rod and Joe Wilson of new Natural Gas Franchise for City (October, 2000) Continue to Monitor and Promote All Tex, Aaron, ED Help? Statewide Initiatives relative to Scott telecommunication and FiberOptic Connectivity to City of Gunnison. Coordinate these Stratefies with GCEA, Region 10, Local Players, etc. Continue to Serve as Co-Project All City Hall Staff Summer logistics manager for City Hall Project with Colleen Hannon. Coordinate Finances and Contract Work with Wendy Hanson. Work Closely with Architect Contractors(s) on final Project Plan -5- IFC'..4 1 CITY MANAGER WORK PLANS 2000 Revised: 02/07/2000 PROJECT QUARTER PLAYERS NOTES p Management Oversight for State Energy All Wendy timing Grants , Monitor and Report on State Initiatives 1-2 Peg lobbying? that May Have a Significant Impact on the City of Gunnison and Adjoining Jurisdictions. Identify and Promote Ongoing In-Service All Peg Training Opportunities for Elected Officials (CML, Region 10, etc.) Budget 2001 and Update to City CIP 3-4 All Fleet Replacement Plan Update AIL .3 . i . All 0- d /1 ft I Five Year Capital Streets Plan 1-2 .Staff Lt - Snow Removal.O.rdinance 2000 1-2 - :>Ken.' Reg, Jim,: ·Rod U-·' .+'-4 A. -~ ; Nonitoring,-,Coordination and Allu · t. Ken, ~Eddie~.n Due diligence / 5 1. :Administrative: Oversight for City's Water f~~, 4 :Attorney and all Relevant Water Matters i...3. 4-: 2 --...,0 .1.' 9.-·~,:,37'5 ·1 5 1, I- ieffettifig-the (Dity , :.· ; :.s',.11:1:ti-J: .."t; y j Monitor Ongoing Developments with. ' :- Alto: -.., 'Dant-Colleen~- =.1/ · Land Preservation Board and Associated ~ ' ., ~ -:· .,. i. -,* .£.·. » · GrantApplication for River Front Park ~ ' t Coordinate with Staff on all Grant . .AIL Staff i Solicitations 4 1Automated Refuse System ..,f·j.,i~ ~. :·~ l 1 -6- , 1%&.5 =I i 9-- = 31 6 City Council: ,~ Roles and Responsibilities Primary Roles Interpreter Anticipate community needs and issues; interpret community desires and wants; seekfeedback from citizens on how city is doing; represent public opinion. Advocate Mobilize support for city decisions and programs; be a cheerleader for the city; inspire others to think about the city in positive terms. Goal Setter Develop a vision of the city's future; establish goals; identify annual work program; determine service levels Decision Maker Formulateand adopt policies, programs and budgets; establish policy direction; balance individual's interest with what is "best' for the entire city Secondary Roles Educator Share information with citizens; make presentations on city matters to community groups; educate public about the city's issues, programs and operations. Problem Solver Ustentocitizen problems and complaints; sharecitizen concerns with staff; suggest creative, innovative solutions Image Maker Define standard of excellence; set example for the city; standards and guidelines for quality of service Representative Represent city positions to other governments and agencies; build relations with other governments 1' 1 ;~, =f~~ '-~-'LY ·1~-I ~I:_-=====ZICZE~L~===-~~1 :21 /1 I - Roles and Responsibilities Primary Roles Innovator Develop work environment which supports risk-taking; generate creative ideas for managing the government or providing services. Technical Expert Provide expertise and knowledge on policy issues; involved in detailed analysis of problems; develop technical recommendations. Team Builder Create environment for temwork, develop capacity of the organization to act; define the values forservice delivery and management. Visionary Work with policy board to develop goals; work to establish a community vision; develop work plans and processes. Secondary Roles Support to Council Manage council processes; responsible for agenda and staff reports; respond to council inquiries; help council look good. Systems Analyst Develop administrative systems and procedures; refine financial and personnel systems. League Activist Actively involved in professional organizations and league; serve as officerof association; involved in association task forces. Change Agent Identify change opportunities; inspire others to act; develops confidence of employees. Staff Developer Develop knowledge and skills of staff members; evaluate performance; involved in training. Service Provider Respond to citizen complaints and inquiries; indirectly ! supervise service delivery; resolve citizen problems. j £11 N . . = Ir - - : i r F' : · -E·-44*Ue--2**33*Ef;%4.Imdimm . ~ - '~ ~. MI' - . Ati-'-4=--:-T- :--4-~A ,_.1.- 106 MANAGING URBAN AMERICA Figure 4-1 Basic Division 01 Responsibility between City Council and City Manager ratify the budget, p£ the initiative for suc ' Dimensions of As we move dow 9··* Governmental ..' Process sphere naturally ex~ '· Ibly and practices emplo 02 Illustrative Tasks Council's Sphere Illustrative Tasks ence here. It may ch( .joi. for Council for Administration intervene in service Determine "purpose," scope of Advise (what city "can" do may some special need o ··9}.1 services, tax level, constitutional Mission / influence what it "should" do); :: .t. 6 I C. analyze conditions and trends. issues. come to managemen .:i<74.4 immediate actions t; Make recommendations on all and material resour ,~8 Pass ordinances, approve new decisions, formulate budget, passing along citize 1.e,411 projects and programs, ratify C Policy determine service distribution 1,~91 budget. 1,ill formulae. As figure 4-1 -s] trators in the mana; t4kt Make implementjng decisjons, management level: tt,·iL i Establish practices and responsibilities is c 14111J e.g., site selection, handle Administration procedures and make decisions *:i: complaints, oversee administra- 1 for implementing policy. Mon. council-manager ci model, where the 1 ,·14 council frequently Control the human, material, and however, the mode' 44· Suggest management changes to manager; review organiza- informational resources of mentby which mui '1 Management tional performance in manager's organization to support policy I tasks of urban govE appraisal. and administrative functions. 3€: 41 49 - More recently, S Manage s Sphe should be replaced 9 ·47' tion."69 This inter 56 SOURCE: "Dichotomy and Dualig: Reconceptualizing the Relationship between Policy and Administration in Council-Manager should be-and ir '11 Cities," by James H. Svara, Pub#cAdministration Review, 1985, 45, 228. Reprinted with permission from Pub#cAdministra- members) and adi 19 .. Non Review ©by the American Society for Public Administration (ASPA), 1120 G Street NW, Suite 700, Washington, D.C. 14 20005. All rights reserved. Coleman Selden, G model. Based on a $ city council membc y reveals, mission remains the overwhelming responsibility ofelected officials. The manager evaluations, oversi is not powerless even here, of course-she or he will make recommendations, undertake , tions involving tru studies, and engage in planning-but mission lies predominantly in the council's sphere. But it is import The term policy is narrowly applied here to middle-range issues and problems, the the policy arena. A " redistribution" questions in Paul Peterson's formulation. The annual budget certainly reflects these mid-range decisions-which programs or services to expand or cut, whether • The failure o to contract out to the private sector or to undertake a new service responsibility. Notice in • The full-timi figure 4-1 that the curved line almost bisects this sphere, although slightly more space is of council m given to the manager. Indeed, the city manager is expected to play a prominent role here, • The manage proposing and recommending a variety of policy measures. The council, of course, must • The staffspe 1 1 4 4 - + . 1 ORDINANCE NO. 30 - 72 AN ORDINANCE AMENDING SECTION 4.4 OF THE MUNICIPAL CODE -OF THE TOWN OF ESTES PARK, COLORADO, RELATING TO COMMITTEES OF THE BOARD OF TRUSTEES. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That Section 4.4 of the Municipal Code of the Town of Estes Park, Colorado, is amended to read as follows: 4.4 Committees. At the first regular meeting following each biennial election, the Mayor shall appoint the following standing committees: light and power, water, public works, code and sanitation, public safety, advertis- ing and public relations. Special committees may be appointed as the needs of the Board of Trustees may require. Section 2. The Board of Trustees of the Town of Estes Park, Colorado, herewith finds, determines and desig- nates that this ordinance is necessary for the immediate preservation of the public peace, health and safety, for the appointment of committees of the Board of Trustees affects the public peace, health and safety, and whereas in the opinion of the Board of Trustees an emergency exists, this ordinance shall take effect and be in forte five (5) days after its final passage, adoption and publication. PASSED BY THE BOARD OF TRUSTEES AND SIGNED THIS 24th DAY OF July , 1972. /Mayor TOWN OF ESTES PARK, COLORADO (SEAL) ATTEST: /9/0 / 11 //,1/ 4 7\,1 0 k836. ju JUU Town Clerk 1, ORDINANCE NO. 26-88 AN ORDINANCE AMENDING CHAPTERS 2.08 AND 2.32 AND ADDING CHAPTER 2.72 OF THE MUNICIPAL CODE OF THE TOWN.OF ESTES PARK, COLORADO, THE SAME PERTAINING TO STANDING COMMITTEES AND CREATING A COMMUNITY DEVELOPMENT DEPARTMENT BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: SECTION 1. That Chapter 2.08 of the Municipal Code of the Town of Estes Park, Colorado, shall be amended as follows: 2.08.010 Committees. At the first regular meeting following each biennial election, the mayor shall appoint three trustees to the following standing committees: public works, light and power, public safety and community development. 2.08.020 Administrative Committee. At the first regular meeting following each biennial election, the mayor shall appoint all the members of the Board of Trustees and the mayor to serve on the administrative committee. 2.08.030 Special Committees. Special committees may be appointed as the needs of the board of trustees may require. The mayor shall appoint all members of any special committee of the town. 2.08.040 Matters referred to committees. Any matter pending before the board may be referred to the appropriate committee, or to a special committee, for its consideration and report. When a matter has been referred to a committee, such committee shall report its recommendation to the Board of Trustees. SECTION 2. That Chapter 2.32 of the Municipal Code of the Town of Estes Park, Colorado, shall be amended as follows: 2.32.010 Other Officers. The board of trustees at its first regular meeting after each biennial election, shall appoint qualified persons to serve as the finance officer, director of public works, director of light and power, director of community development, building inspector, zoning administrator, chief of police, municipal judge, and assistant municipal judge, which officers shall have the powers and duties and perform the functions as hereinafter provided or shall be provided by the board of trustees. SECTION 3. That Chapter 2.72 shall be added to the Municipal Code of the Town of Estes Park, Colorado, as follows: /1 1 0 2.72.010 Community Development Department created. There is created and established a community development department of the town, which shall have control of the planning, inspection, advertising, and community development functions of, the town. 2.72.020 Director of Community Development. At the first regular meeting following each biennial election, the board of trustees shall appoint a qualified person as the director of community development. He shall have the control and management of all things pertaining to the community development department and shall perform all acts that may be necessary for the management of the community development department. SECTION 4. The following standing and special committees of the Town of Estes Park are abolished: advertising & public relations, code & sanitation, water and administrative. SECTION 5. This Ordinance shall take effect January 1, 1989. SECTION 6. The Board of Trustees of the Town of Estes Park, Colorado, herewith finds, determines and designates that this Ordinance is necessary in order to immediately restructure the committees and to create a community development department; and whereas, in the opinion of the Board of Trustees, an emergency exists, this Ordinance shall take effect and be in force immediately after its passage, adoption and signature of the Mayor. TOWN OF ESTES PARK Mairor ATTEST: 71-. O · 247£.,CAA Town Clerk I hereby certify that the above Ordinance was introduced and read at a meeting of the Board of Trustees on the /3-* day of December, 1988, and published in a newspaper of general circulat,Aon in the Town of Estes Park, Colorado, on the /6 * Town Clerk -2- 1, . ORDINANCE NO. 7-03 AN ORDINANCE AMENDING CHAPTER 2.08 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, COLORADO, THE SAME PERTAINING TO STANDING COMMITTEES BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That Chapter 2.08 of the Municipal Code of the Town of Estes Park, Colorado, shall be amended as follows: 2.08.010 Committees. At the first regular meeting following each biennial election, the mayor shall appoint three trustees to the following standing committees: community development, public safety, public works and utilities. Section 2. The following standing committee of the Town of Estes Park is abolished: light and power. Section 3. The Board of Trustees of the Town of Estes Park, Colorado, herewith finds, determines and designates that this Ordinance is necessary in order to immediately restructure the committees; and whereas, in the opinion of the Board of Trustees, an emergency exists, this Ordinance shall take effect and be in force immediately after its passage, adoption and signature of the Mayor. TOWN OF ESTES PARK 4 0.4-, 8-121 ~ Mayor ATTEST: REG O. 089-JUJ Town Clerk I hereby certify that the above Ordinance was introduced and read at a meeting of the Board of Trustees on the ///* day of J·U/W«ALA , 2003, and published in a newspaper of general circulation in the Town of Este¢Park, Colorado, on the /,0 ~ day of , ,2003. 0 9-WIALL 0. 044~ Town Clerk %6 -3-CLE 9 2.2 60 0 5 ti g 214„ .8 2 7% 8 = @ 4 0 2 - >· 0 5 -8 g 84 9 O 0 Mt@ AN a. 2 hn 0 - 60 = 1*2 %@1 3 = E 3 -cl . 3 8 2 € 2 4 d CS ·- 000 0 ¢ O.3 u .99 05 2 2 23 23&30 = 5% C 4.- d 04 M8 8? 5* % 2/ 9 50 E .01 4 3.E· u .9 3 4 O U - 0 E¤E gaug% :2:@SE UEU 4 2.2 = E t 08 22W 0 0% SUU 6.ED&48% E 1 -@ U: co .. -0 8 0 2.2 1 /9 2 5!9 2 0.2 - C •~1 C te 2 2 Quo ta 2.8 5 E % .i N : 0 4 2 1 & 2 .% 64 00 2 *E E .* ovs k. E m .0 0 0 0 2% &13 -S U .M- M 00 . E- U . I //1 Retreat Goals/Comments 2017 Team recommendation 2008-09 Action Plan Suuols/S 01 oselueApe 3U!101.IBIU JO[mu Traffic/Parking Park economic sustainability • hip while • Establish a safe, efficient multi- UIMSKS UOREUodsuell Iepolu 013811 DIO KSiouo lu@!UDAUOO Sop!Aoid gp S JSOO ZOAE.11 (*'' 10 'soIllnqs goXoidiuo 'SU!118 as Estes Valley p u 0) 'MOIS SUOUUM escalate corridor nIou! PInom .0 DJUBApE @A!1!lodtuoo e VIa puu unications • Need to un fy community • Establish an internal and external rstanding of communication program to educate ployees and the citizens. tunication internally and Improve communications • Proactive leadership through to enhance citizen a sustainab~en he com munity to foc nomically, socially 1!SUE.Il SSEUI E 1U!4101 10 BOJOU! 'OUIOOU! 1no .uoITIK . .S@!1!~I~UUIOO 1.IOS@.I 10410 environmentally. 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District • Town has been covering th ntinue the process of developing • harges for services implemented e fire a~deed~de~a~~cy prehe re and cted with ices system fair and • Take action necessary to continue renew EPURA Retreat Goals/Comments 2017 Team recommendation 2008-09 Action Plan establishment of the dreenct~~m ) all the residents of the UA\O.I, puB SJOUOISSIUH UIOO WOS@l Ujujun SlolOA osts of fire and emergency service fire services for the valley r county residents or the es Val and needs Develop an educational tool to sk Force charged wi uo!10@In IEJOUOD'BOOE loqUIOAON puu siSI.Inol i • Establish an are ide M fficient peti ons e ire District. oing economic Urban Renewal beyond 2008. District approve y the ing mechanism to ~lutu 01 SUI advert loj SOOIA.IOS pUB So,11!UQUIE Bou 041 u! pUB Sl ry dn gag puu go Sluop!Sal pUB SIOUS A InO InO UID -CS 5% .= 0 .%-3 9= h 0 2 7 4 * M .. ca O- 4-1 0 O= b€ - &3 CS U 0 04 U g A 2% Eg E E M co M .32 99 1 E 6 3 -6 k 7 41 0 2 4 idn 2 @ B.E) 0 0 . 2 .2 O 2 SCM oct.E 2.E 5 .0~ 5 3 t ~ 1 2 M & g 6,049 &3~~ .... 2 u . .8 2 -3 g g 2.2 0 0 E u= it 2 1: 76 1 M 0 M .8 04 EN.p~~~2~2 42 -40=10% g -g & IM 022.00 8&32€-A i '4 2 0 : S 9 -0 d 0.1 9 0 .3 4 >& 4 9 .C M 2 -3 ~ kERS:.. 2 G= RELV -2 5 e M.E e 6. g E 0 4 2 -u g O .0 U 2.K 0 2 0 1/ k. .9 8 Co EM .S: 71 4 60-0 ..... 02 0> 6.C CD Ul I I. ' Comprehensive Plan hensive Plan is over 10 • Update the Comprehensive Plan. cal section updated, but not economic str provements tothe Stanley Park mountain valley a funi~(:tttlfsal~ounds Topic Situation Retreat Goals/Comments 2017 Team recommendation 2008-09 Action P unds to an eventual 10 to 12 with com munity ameniti s that tional facility. Open Space Plan. ne the development code • Use Wildlife Plan base data to ueld gouds uodo uu dopAop Kwodold Blown 0 Supz!US0001 0 lz)41 uoilelndol Iuuo!lu luOUIUO.I! outdoor multi-use Stanley Park • Further implem ion of • Augment the nam th venue. provide diverse recre performing arts theatre as puu glepdoidde KIIBOIUI OUOOD op KIsnopsuoo - IujUOIOUOJIA Su!@q OIRIM OICI 'U@013 02 1941 SSU!41 Os @Iquuos was part of 2004-06 Goals. .sodeosipio gos pue Kineo d. Needs updating. log pOOU SUISE CO U. .M 71 . * O 2 9 M U 3 &0: 2 Up le. 'll 40 N 62 u .* u~ M ig /0 2 u W 22 . 2 2 -M .3 3 % 0 -N M - = -= C c= C,j 2. E.R - 1 .5 71 Mig *&8%§3188 §te ais,~die 0-1 4-1 k 00309= 72 ....... 9 1 u Co € 1 E O > U W . 422 2.2 2 22 -LE u >1%6 32 Mi € 0 64 8 0 . CS - o N 92 02 E=E 9 E . 2 8 K K. 6. 0 2 Elt 33 6 > it ~0 2 RN 2 .0 3 = 3 ..~ 3) 0 @ A - .0 ·- O .0 8.53 c u .g M 'tz - 2 0 -0 2 0 .E 2.5 ca _4 2 -2 43 L E w g E == 24 - 9% f g u O U 5 0.5 O CS ·-U O 0 .heE - Cd+-' % 1 1 45·m €62:YE §8 M i I :% d .E~ M.m :~ fi 4 - 2342 B g.8 - %Mg 1 3 4 g. 3 2 . 08 W '41 7~ M :~' 49 4~ 21 -89 *G. ce m -3 -0 0 -0 U 8.9 ¤ 6 688 V t 2 8 8 8 1 .S % 0 .G o E tE 2 ¤ -5 u dd K 4.9 0.6.6 2 2 2·9 0 8 0 -M 8% e £ 2 2 -2 1 2% la * 3 2% 1 - a 19 .... 1 - ,1 CD 0 I .2 0 . It ... Situation Retreat Goals/Cohiments Team recommendation 2008-09 Action Plan ueoI 4!101!lne SupsnoH • IeigpoJ-uou jo BIOUIqS!Iquls@ onsin luotudopAOP Ie!01@unuoo 10 slsoo Su!snoH I faulu!8102</fiu!1:*BI~j~ mmerce revenues and experience. nvestment in community rtainment, minate policy barriers to community. National Park, and government lore a revised economic nd obal economic that provides a basis for staina le economy inclu ding ate local merchants about E- part of a as a viable alternative. emphasis on affordable 'Sl@Knq OUIOLI @Unhs I JOJ 'so!1!unuoddo IEAoid yignq OUIOII OUI!1- I 101 spung Iood . 'OUIOOU! UE!POUI BO ging and ie sustainability. Sustainable Economy • The Town' s econo • Help facilitate a strong business • Attract location neutral businesses. • Creating ictional JUOUIUmbol Sufsnoq OIqupique 1 0-IOUI B 05!1 01 gnu! sO4!U[Bi[ Su alanced 101 SUIsnoq 0IqupioUB pol ness, municipal and seasonal onss! luBOUTUSIS B O.IED PI SuppoAA JO UORUOW S muoISS@jold 1 SUBOOJJV .sosso UE SJOI eded t *luOUI110.Iuo IooqOS BUIU suffers from li