HomeMy WebLinkAboutPACKET Town Board Special Meeting 2008-11-17Prepared 11/14/08 *Revised .. 111 TOWN Of ESTES PARK . · The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK - - Special Meeting Town Board Room Monday, November 17, 2008 5:30 p.m. AGENDA 1. LOCAL MARKETING DISTRICT. 2. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Friday, November 14, 2008 12:30 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0847 ST. TIME 11/14 12:24 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION-OK- - - -6672527- -- - - Greg -White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR ----- 1
After speaking with the mayorthis morning, he thought it would be helpful to the board to understand what staffs plans have been to this point for the LMD transition. I believe one of the reasons you're having your meeting tonight is to determine if you think staff is heading in the right direction or heading off a cliff. There is no need to respond to this email, it is informational only. And, some of you most likely won't see it prior to the meeting, so I'll bring a copy for you. As for the procedural aspects, Greg White put together this information, which was sent to you on November 5 via email. 1. The Town and County send the notification letters to the Department of Revenue by November 7,2008 along with the requested information. I think that it is important to get these letters out as soon as possible to discovery any concerns the Department of RWenue may have alidlit 067 pFBE-edure. 2. Appointment of five Directors by Resolution of the Town Board on November 11, 2008 and appointment of two Directors by the Board of County Commissioners as soon as possible before or after November 11, 2008. 3. Organizational meeting of the Board - November 18, 2008. I have been informed by Jackie W. that this is the first date they can all get together following the appointment of November 11, 2008. At that meeting I suggest the organization of the Board, appointment of a Chairman, Secretary and Treasurer, approval of the Operating Plan and Resolution levying the 2% tax. 4. November 25,2008, the Town Board approves the Operating Plan. The Board of County Commissioners need to also approve the Operating Plan within this time frame. 5. November 26,2008, forwarding, including perhaps all hand delivery of all certifications to the Department of Revenue in order to impose the 2% marketing and promotion tax. As for the transition period, the IGA states: A. Transition. During the period of time between the election establishing the District and January 1, 2010 ("the transition period"), the Town shall provide a staff member to act as administrator of the District. Also, the Town shall provide necessary office space and support to said staff member for administration of the District. In the transition period, the Town Attorney shall provide legal services to the District Board. The Town Attorney shall consult with the County Attorney in any matters affecting the unincorporated portions of Larimer County within the Service Area.
-Tom and I will jointly be the "staff member" who acts as the administrator of the district. We will attend all of their meetings. -Greg White will provide legal advice -Jackie Williamson will create the LMD agendas and be the official keeper of the records -Tom will provide one of his employees to be the recording secretary. I understand Peter and Suzy have volunteered to take turns in this position. -Steve McFarland will work with the board to establish a budget, audit, bank accounts, etc... -We will help the LMD board create by-laws -Tom has created a draft transition plan we will review with the LMD board at their meeting tomorrow. We envision taking next year to introduce the LMD Board to the CVB operations. We think it's important for them to understand the entire operation and how all departments interact with each other. We believe it is up to the LMD Board, after understanding all of this information, to come back to the Town Board/ County Commissioners with an operating plan. Staff intentionally started with a blank slate to allow the LMD Board the latitude to come up with the best plan they can. -1 believe the LMD Board wants to create the operating plan prior to June, their busy season. -The operating plan must be adopted by November 15, 2009. Therefore, we anticipate it coming before the boards in October. -The only issue we believe the board agreed to was funding salaries for the first term of the agreement, 5 years. -We'd be glad to answer any further questions you have tonight.