HomeMy WebLinkAboutPACKET Town Board 2008-11-11-br 't 1Ft LE Prepared 10/31/08 Ill TOWN Of {STES PARK The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community i by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 11, 2008 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). ACKNOWLEDGEMENT OF RETIRING ESTES PARK URBAN RENEWAL AUTHORITY COMMISSIONERS. • Presentation to Commissioner Gerry Swank - Mayor Pinkham. • Presentation to Commissioner Paula Steige - Mayor Pinkham. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 28, 2008, Town Board Budget Study Session dated October 17, 2008 and October 24,2008. 2. Bills. 3. Committee Minutes - None. 2. ACTION ITEMS: 1 REAPPOINTMENT OF SARAH WALSH AND APPOINTMENT OF KAY KIRKMAN TO THE ESTES VALLEY PUBLIC LIBRARY DISTRICT BOARD, 4-YR. TERM, DECEMBER 2012. Mayor Pinkham. 2 RESOLUTION #19-08 APPOINTMENT OF THE LOCAL MARKETING BOARD. 3. PUBLIC HEARING - 2009 BUDGET. Finance Officer McFarland. 4 TOWN ADMINISTRATOR REPORT. 5. ADJOURN.
. Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Wednesday, November 05, 2008 4:41 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0819 ST. TIME 11/05 16:33 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR ----- 1
. Town Board Meeting, November 11,2008 (#15) Good evening, At our last Town Board meeting a gentleman came forward to argue in favor of God and religion in our government. You should well know that this forum cannot be used as a pulpit to promote religion, which is precisely why I argue against the recital of the 'under God' Pledge. On this Veteran's Day, we honor those who serve to protect our precious freedoms from foreign aggression, but who is responsible for protecting our freedoms from being abused by our fellow citizens? The answer, of course, is that each of us is responsible for insuring the greatest degree of freedom for all of our citizens, in all places, at all times. What Fredrick Douglas said 150 years ago rings true today: "The more you make men free, the more freedom is strengthened, and the...greater is the security of the state." The past election contained a lot of finger pointing as to who the "real' Americans were that were running for office, even to lhe point where one United States Congresswoman proposed a media investigation into who in our government are "real" Americans. In her country it must be assumed that "real" Americans believe in God, and how could anyone argue otherwise when the Pledge of Allegiance states that we are a nation "under God." In her country it must be assumed that "real" Americans believe in freedom of religion but not freedom from religion, and how could anyone argue otherwise when proper recital of our official patriotic Pledge forces us to acknowledge a god? In her country it must be assumed that "real" Americans don't believe in challenging our long held beliefs toward class, race, sexual orientation, or religion, and how could anyone argue otherwise? In my country there are people of every description with every motivation and intention. They are all "real" and they are all Americans. They all have the same freedoms and the same responsibilities, but, my country is not yet perfected. There are majorities that still deny people the same freedoms they themselves enjoy and many times it's in the name ofreligion. One ofthe most basic freedoms we have, but is rarely expressed, is the freedom from coercion. "Under God" was put in the Pledge to coerce Americans, and especially our children, to believe that our nation can only exist under the umbrella of religion which is completely contrary to our First Amendment. Why do you and the people of this town and country continue to stand and perpetuate the hypocrisy inherent in the Pledge? You cannot have liberty for all when you deny it to one. Freedom from the imposed religious beliefs of others is my right as a citizen and I again ask that you respect my request to stop reciting the 'under God' Pledge. Sincerely, David Habecker »40
1 ' Estes Park - Board ofTrustees 10-30-08 BUDGET REQUEST We represent the businesses along west Elkhorn Avenue.. The planters, i.e., flower beds and trees along Elkhorn are a wonderful addition to the ambiance ofdowntown Estes Park. The town staffdoes a wonderful job taking care of everything from street sweeping to flower bed care. Let' s enhance the visitors' experience even more by doing several more things, none of which will break the bank. The benches along the street serve several good purposes. A place to rest, giving the visitor a sense calm and tranquility. Several of the benches have been"rejuvenated" and look and feel wonderful..Lets rejuvenate all ofthem. Some are very splintery and all of them need a little help. Lets take this winter and refinish the rest ofthem..It's a small project,but well worth the effort.. Secondly, the Christmas lights create a wonderful evening ambiance for people walking around downtown.. We get many many compliments on the downtown 9 decorations and the feeling it gives the visitor.. Let& take that another step.. From mid May until mid September lelb leave them on... Many visitors enjoy walking around 1 downtown inthe evening...They stroll the shops„ have an ice cream, or a cup of coffee, or simply enjoythe evening. Ifthe lights are left on from sundown to 11 p.m it would add considerably to the feeling of a leisurely stroll through a wonderful downtown.. ¢l k' Itisn't always necessary to spend a lot ofmoney to get good results..Chipmunks running around the sidewalks„the occasional rabbit and humming birds buzzing around the flower beds helps create a friendly memorable experience for visitors..Lets spend a little money and add to that experience. We respectfully request your serious consideration on this matter...Le~ve the lights on.. Z~~~--~77 EsrEJ PAQI 0/ffk/0 cdo:-20 «14 -«u 1 U / / _)·&-P'%11AoVk/9401- Ceer-uz._ Hi whyold 8 05 (fo» 0 3 - Ghc*40 '3 BEST- Co\£>EADD (70 DELAER,1 ,3 , 3 7 ~:07 1?IN<-e--Trjing - n.. .. 12», MAn A (3~tue Et€- diettip< 4 044-_ Ti, re€ Siste-rs. 9- 1-,vfl~ -re; so 2-14 85 1- G H OniL * 8 .i/4- A.tg»c_-02* 04_ 041 4-ABL B#+~~&~b JUX #2 Lu Jor Sc££,2 ( 48 of &354 cs- - fe<l luest-) \ 11,u '' 4,3491 NO~ [9\ s A » k flith Opp Mt/Jboh Simply (1142.#TmA-:=s .U UnneL 4114 U -T ja, Dju &.117 L L.fb/#BLu gaTWN DD
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. Town of Estes Park, Larimer County, Colorado, October 28,2008 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of October, 2008. Meeting called to order by Mayor Pinkham. Present: William C. Pinkham, Mayor Mayor Pro Tem Chuck Levine Trustees Eric Blackhurst Dorla Eisenlauer John Ericson Richard Homeier Jerry Miller Also Present: Greg White, Town Attorney Jacquie Halburnt, Town Administrator Lowell Richardson, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT. Tom Ewing/Town Citizen stated that many would consider this a time of crisis: financial, cultural, moral and political. He stated it is right and proper to remember our American heritage which includes religion. David Habecker/Town Citizen questioned whether the Board has held a goal setting retreat to prioritize goals to guide the Board on setting the 2009 budget. He stated this information should be readily available on the Town's website. He voiced concern the Mayor has not received official approval from the Town Board for a recent presentation on the future vision of Estes Park, or the endorsement of particular projects or idea. He again requested the Town Board refrain from reciting the Pledge of Allegiance because the "God" mentioned in the Pledge is a Christian Go; and therefore, the Pledge is religion specific and unconstitutional. TOWN BOARD COMMENTS. Mayor ProTem Levine reminded the public to vote and that early voting was available in Town Hall through Friday, October 31, 2008. Trustee Ericson stated it is every registered voter's duty to vote. Mayor Pinkham stated the Town Board held a retreat to set goals in June and minutes from the meeting are available in the Clerk's office. He commented the vision presented to ARD was previously presented to the Town Board at a pre-budget meeting and was adopted by the Town Board in 2006. 1. CONSENT AGENDA: 1. Town Board Minutes dated October 14, 2008, Town Board Budget Study Session dated October 3, 2008 and October 10, 2008 and Town Board Study Session dated October 14,2008. 2. Bills. 3. Committee Minutes:
, r I. , Board of Trustees - October 28,2008 - Page 2 A. Utilities, Public Safety and Public Works October meetings cancelled. 4. Estes Valley Board of Adjustment, August 5,2008 (acknowledgement only). 5. Estes Valley Planning Commission, September 16, 2008 (acknowledgement only). 6. Estes Park Urban Renewal Authority, September 17, 2008 (acknowledgement only). It was moved and seconded (Levine/Ericson) the Consent Agenda be approved, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS. 1. 3rd Quarter Financial Report. Finance Officer McFarland stated sales tax revenue trails the adjusted 2008 budget by .4%. Other revenues are up with the repayment of the EPHA $860,000 loan for the purchase of the Pines Apartment. Expenses in the General Fund are within limits and transfers are up because funds have been transferred to the Fire Department special revenue fund and EPURA. The Enterprise Funds (Water and Light & Power) are at 58% of budget. The Water loan would not be reported in the budget because actual funds would not be received by the Town; however, the loan would be noted in the CAFR. Investments are down 18-21% because the Town's exposure to equities is limited to the pension funds. Interest income for 2009 would be considerably less than projected in the proposed budget. The Town's holdings with ColoTrust, with whom 90% of the Town's investments lie, have been guaranteed by both MBIA (Town advisor) and by the Treasury Department. The Town Board has completed the fourth and final budget study session and will hold a public hearing on November 11 th and final consideration th of the 2009 budget on November 25 . Trustee Blackhurst expressed concern with the capitalization of expenditures for the improvements to the Mary's Lake Water Treatment Facility. 2. Fire District Task Force Presentation. Don Widrig/Task Force Co-Chair stated in February 2008, a Task Force was formed to develop a fair and equitable plan for a comprehensive fire and emergency service system to unify the entire Estes Valley under one Fire District. The proposed district would cover all areas within the Estes Valley not currently served by a fire protection agency. The newly established district would be operated by five Directors elected at large as required by state statute. The independent district would have the capability of bonding large pieces of equipment in the future. The plan contains a draft Service Plan and IGAs describing the operation of the district and arrangements with the other political entities, including contracting for human resource services, financial services, fleet and maintenance services, dispatch, transfer of Town-owned apparatus and equipment and leasing of the fire department building. The budget for the new district would range from $992,000 to $1.1 million for the first five years. The Task Force proposes funding for the district should come from 7% of the sales tax collected by the Town for.the protection of life and from a new 1.95 mill levy for the protection of property. The new property tax would equate to $15.52/$100,000 value. The proposed plan establishes a viable future for fire protection services for all property within the Estes Valley. The Plan has been delivered to the Town Board for their consideration, and if accepted, an Initiative Committee would be formed to address the numerous legal steps leading up to a November 2009 ballot. If approved by the voters, the district would be formed in late 2009 and the district would be fully funded in 2011.
1 Board of Trustees - October 28,2008 - Page 3 Discussion was heard amongst the Board and summarized: the Task Force has done an excellent job developing an impressive plan that makes sense; convincing commercial property owners that the plan is equitable may be difficult; what would be the role of the Task Force moving forward; the Task Force was developed from public input and the process should be commended; and the timeline for moving forward should be identified for the November 2009 election. Mr. Widrig stated the Task Force would provide consultation to the Board as the issue moves forward. Administrator Halburnt would encourage members of the Task Force to accept positions on the Initiative Committee. The Board agreed and reiterated the importance of the member's invaluable work completed to date and their ability to work through the tough issues. Staff would develop a timeline for the issue moving ,forward. A link on the Town's website to the plan on the Fire District Task Force website would be created. 3. PLANNING COMMISSION AGENDA: Mayor Pinkham opened a Public Hearing for all Consent Agenda Items and hearing none he closed the public hearing. 1. CONSENT ITEMS: a. SUPPLEMENTAL CONDOMINIUM MAP 1. Wonderview Village Condominiums, Supplemental Condominium Map #1, Longs Peak Development, LLC/Applicant. 2. Park River West Condominiums, Supplemental Condominium Map, Phase XXIV, Lot 2, Park River West Subdivision, Richard H. Wille TrusUApplicant. It was moved and seconded (Homeier/Miller) to approve the Planning Consent Agenda, and it passed unanimously. 2. ACTION ITEMS: a. PRELIMINARY SUBDIVISION 1. Solomon Resubdivision of Outlots A & B, Prospect Highlands Subdivision, Van Horn Engineering/Applicant. Planner Shirk stated this is a request to subdivide two existing outlots into four single-family residential lots. The proposal does not meet the following Estes Valley Development Code requirements: Limits of Disturbance, Geologic Hazard Mitigation, Cul-de-sac Standards (number of units, length, turn-around design) and Curb/Gutter/Sidewalk requirements. The applicant has requested modifications and/or waivers to the standards. In addition, the proposed drainage plan has not been approved by the Town Engineer and existing stormwater issues exist in the area. The original subdivision in 1996 was limited to twelve units on a dead- end street and a maximum length of 1,000 feet. These standards are still in effect with the current code. The proposed lots are on a cul-de-sac with 30-35% slopes. The CGS has suggested additional studies be conducted to determine the extent of geologic hazards. The applicant proposes a hammerhead design for the cul-de-sac instead of a bulb and a drainage ditch in lieu of curb and gutter. The applicant has proposed a secondary emergency access that would cross two locked gates to alleviate
Board of Trustees-- October 28,2008 - Page 4 the 12 unit limit on a cul-de-sac. Staff has not seen a written agreement for the use of this access and questions the length and ability to use the roadway in the winter months. Several neighborhood comments were received expressing concern with limits of distutbance, development on steep slopes, groundwater, geologic mitigation and impact to wildlife. At the August 19th Planning Commission meeting the Commissioners recommended denial of the preliminary plat 5-2. Lonnie Sheldon/Van Horn Engineering stated the property owner Jerry Solomon and property owners John Heron and the Bureau of Reclamation have agreed to a secondary emergency access to alleviate the cul-de-sac requirements. The road would not be available year-round. He stated the outlots were platted to allow for future development because full development potential was not realized in 1996. The proposed hammerhead cul-de-sac design would create less site disturbance and still allow amble room for a fire truck to maneuver. The applicant has discussed the curb and gutter requirement with the Public Works Department and has agreed to a minimum curb and gutter on the mountain side. He stated there are no other sidewalks in the area, and therefore, a sidewalk in this area would lead to nowhere. He demonstrated how homes could be built on the lots and meets the limits of disturbance requirements of the code. The proposed lots would have homes built up against the protected rock formations to limit exposure to potential rock falls. The proposed lots would be distributed with two above the roadway and two below to distribute'the density. Storm drainage ponds were proposed and not recommended by the Public Works Department. Mr. Sheldon stated this proposal would be infill development with lot sizes inline with the surrounding neighborhood. Three of the seven variances are related to the cul-de-sac, and therefore, can be eliminated with the addition of a secondary access. Board discussion is summarized: the previous development did not realize the full density potential due to the 12 units on a cul- de-sac restriction; concern was expressed with a secondary roadway that passes through two locked gates; it appears the intent of the outlots was to reserve development rights until such time Curry Drive was fully extended and serviceable; and all issues related to the development are dependent on the secondary access. Fire Chief Dorman stated the secondary road would be acceptable for emergency service; however, the road would need to meet ingress and egress standards, as well as maintained and plowed for winter access. The responsibility for maintaining the roadway would fall to the property owners. Director Joseph stated the previous development code did not address development on steep slopes; however, the current code does discuss such development and contemplates limiting disturbance on steep slopes. He would argue that existing homes in the area have created cut and fill slopes in the area that will never be stabilized. Alan Fraundorf/Prospect Highland Homeowners Association stated the Association does not have significant issue with the
i. Board of Trustees - October 28,2008 - Page 5 development. The secondary access would be an additional benefit to HOA. Trustee Miller questioned if the HOA was willing to assume responsibility for maintaining the secondary access, including snow removal. Mr. Fraundorf commented the HOA would be willing to assume a modest fee to have a secondary roadway. Director Zurn commented that the preliminary drainage study results have indicated 40 areas of concern. Homes were built within the historic drainage along Curry Drive and have caused significant problems. He stated the current development proposal does not comply with drainage standards. It was moved and seconded (Homeier/Eisenlauer) to deny the preliminary plat for the Solomon Resubdivision of Outlots A & B, Prospect Highlands Subdivision due to the lack of an adequate year-around secondary roadway, and it passed unanimously. b. VESTING PERIOD EXTENSION 1. Streamside on Fall River Development Plan 05-05, Lot 1 of Streamside Amended Plat, Curt Thompson/Applicant, Continue to the November 25,2008 meeting. It was moved and seconded (Homeier/Levine) to continue the Vesting Period Extension for Development Plan 05-05 and it passed unanimously. 4. ACTION ITEMS: 1. BIG BEAR ESTATES ANNEXATION. Administrator Halburnt stated the applicant has requested a continuance of the annexation application to November 25,2008. The Mayor opened the public hearing and hearing no comment closed the public hearing. It was moved and seconded (Ericson/Miller) to continue the Big Bear Estates Annexation, and it passed unanimously. Mayor Pinkham called a break at 9:25 p.m. and reconvened the meeting at 9:35 p.m. 2. AIR CURTAIN BURNER FENCING CONTRACT. Director Zurn stated the lower portion of the Town's storage yard has been opened to the public for the disposal of bark beetle material and weeds; and therefore, a fence is needed to prevent unauthorized entry into the storage area for the Light & Power/Public Works. The fence would separate the air curtain burner and Town storage to increase security at the site. The cost of the fence would be shared by the two departments. Bids were received from the following: Arrow Fencing & Automated Gates Inc. - Laporte CO. Yard Fencing w/Gate ................................................$13,875.45 (Includes all materials - posts, gate, fence, labor) Custom Fence & Supplv Inc. - Longmont, CO. Yard Fencing w/Gate ................................................$21,089.00 (Includes all materials - posts, gate, fence, labor) It was moved and seconded (Levine/Miller) to approve the purchase and installation of a fence at the Town's storage yard by Arrow Fencing & Automatic Gates Inc. at a cost of $13,875.45 to be shared by Streets -
. r } Board of Trustees - October 28,2008 - Page 6 $6,938 (#101-3100431-26-23) and Light & Power - $6,937 (#502-7001-580- 32-22), and it passed unanimously. 3. 2009 DOWNTOWN FLOWER CONTRACT. Director Zurn stated the 2009 plant order consisting of 40,000+ plants must be completed by December 15, 2008 to ensure delivery of mature plants by May 2009. This would be the main flower order; however, other smaller and special plants would be ordered in January and February 2009. Bids were received from the following: Duran's Hobby Acres Greenhouse, Longmont CO. Perennials/Annuals .......................................estimate $22,242 Flower Pots (17).......................................... estimate $ 1,911 Estimate Bid Price $ 24,153 Gullev's Greenhouse, Ft. Collins, CO Perennials/Annuals .......................................estimate $26,097 Flower Pots (17).............................................estimate $ 2,530 Estimate Bid Price $ 28,627 Center Greenhouse, Denver, CO. Perennials/Annuals .......................................estimate $22,147 Flower Pots (17) ..................... Can't Provide Flower Pots Estimate Bid Price - Doesn't Meet Requirements Director Zurn stated the plant order would secure the purchase of seeds and a deposit for the plants would be made in 2009. It was moved and seconded (BlackhOrst/Ericson) to approve the bid from Duran's Hobby Acres Greenhouse as outlined above at a cost of $24,153 from account #101-5200-452-26-36 contingent upon approval of the 2009 budget 4. SIDEWALK TRENCH GRATE REPLACEMENT CONTRACT. Director Zurn stated Public Works requests approval to replace concrete tree grates that are cracking and breaking off and creating trip hazards. The new cast iron grates would be easier to maintain and create fewer hazards. Bids were received from the following: M. Atkins Inc. - Estes Park, CO. Remove and Install new grate 8@$1000 ea $ 8,000.00 Grate and Framework estimate 8@$586.44 ea $ 4,691.52 Bid Price $12,691.52 Mountain Concrete Construction, Inc, - Estes Park, CO. Remove and Install new gate 8 @$1400 ea $11,200.00 Grate and Framework estimate 8@$586.44 ea $ 4,691.52 Bid Price $15,891.52 Cornerstone Concrete Inc. - Estes Park, CO. ............ NO RESPONSE Johnson Concrete - Estes Park CO. ..................... NO RESPONSE Staff recommends approval to replace eight (8) gates in the downtown area (Library, Bank, Davis Lot, QOvest corner, Rockwell) with the Town providing the grates at a cost of $4,691.52 and M. Atkins Inc. installing the grates at a cost of $8,000.00 for the combined cost of $12,691.52.
. 4 r . Board of Trustees - October 28,2008 - Page 7 It was moved and seconded (BlackhursVEisenlauer) to approve the replacement of grates purchased by the Public Works Department and contracting with M. Atkins Inc. to install the new grates as outlined above from account #101-5200452-26-22 at a total cost of $12,691.52, and it passed unanimously. 5. ELKHORN AVENUE & RIVERSIDE DRIVE INTERSECTION IMPROVEMENT CONTRACT. Director Zurn stated this joint project between the Town and CDOT would reduce downtown congestion by increasing the turning radius of the right-hand turn from Riverside Dr. onto Elkhorn Ave. The new concrete surface and signal improvement would allow truck traffic the proper turning radius to complete this movement without running over the sidewalk or crossing over lanes, it would also greatly improve pedestrian safety. The new turn lane would have a nearly constant green light that would improve flow. CDOT would replace two signal- poles and their mast-arms. A new sidewalk would be constructed with the Park's Department redesigning the landscaping and irrigation. Bid packages were provided to four local contractors: Contractor Name Price Bryson Concrete No bid Cornerstone Construction Concepts $ 110,066.00 Cornerstone Concrete $ 133,903.75 Mountain Concrete $103,178.64 The low bid by Mountain Concrete was withdrawn; therefore, staff recommends accepting the next low bid from Cornerstone Construction Concepts with a 10% contingency for a total cost of $121,442.00. Following the successful completion of contractual issues and CDOT approval, staff would start construction as soon as November 3rd It was moved and seconded (Levine/Blackhurst) to contract with Cornerstone Construction Concepts for the roadway improvements at Riverside Dr. and Elkhorn Ave. with a 10% contingency and a total cost not to exceed $122,442.00 from account #101-5400-544-33-31 and #101- 5200-452-35-61, and it passed unanimously. 6. ORIENTATION FILM. Director Kilsdonk stated an orientation film of Estes Park was presented to the Community Development Committee on October 2, 2008. At that time, a formal RFP process had not been conducted, and therefore, the Committee recommended the item be brought forward to the Town Board with a bid process. An RFP was issued on October 3,2008 for any and all components (script, filming and editing, voice-over and DVD production) and the following bids were received: LC Marketing & Design Co., Grand Junction, CO. Entire Project $19,100.00 Nick Molle Productions, Estes Park, CO Stock Transmittal/Filming/Editing (Flat Fee) $ 3,000.00 Steve Mitchell, Estes Park, CO Script (Not to Exceed) $ 1,050.00 J. Halburnt, Estes Park, CO Voice-Over Talent (Flat Fee) $ 500.00
. r Board of Trustees - October 28,2008 - Page 8 Staff recommends accepting the local bids at a cost of $4,550 from Nick Molle Production, Steve Mitchell and J. Halbumt. Staff also requests the latitude to select a DVD reproduction service for a not-to-exceed cost of $1,450 and a total project cost of $6,000. It was moved and seconded (Miller/Blackhurst) to approve the production of an Orientation Film as outlined above at a cost not-to-exceed $6,000 from #101-1100-411-27-04, and it passed unanimously. 7. TOWN PROPERTY INSURANCE. Deputy Town Administrator Richardson stated the Town of Estes Park has maintained insurance for liability, property, and casualty through Colorado Intergovernmental Risk Sharing Agency (CIRSA) for the past twenty years. The Town of Estes Park has remained a client of CIRSA for its value added services, competitive pricing and their ability to provide services relevant to Colorado municipalities. For 2008, an RFP was sent to various insurance providers and included two local insurance companies. The Town staff required bidders to focus on affordable rates and value added services. Four bids were received from: Sisk and Associates, LBN and Associates, CIRSA and Insurance Associates of Estes. The Town's Safety Committee reviewed presentations by each company and rated each on eleven criteria. Bids were received as follows: Sisk Insurance Company $150,429 LBN Insurance $185,907 Insurance Associates $190,562 CIRSA (Includes Loss Control Incentives of $5,012) $182,840 Staff recommends the bid from CIRSA because they tailor insurance for Colorado municipalities and specialize in governmental immunity issues, government personnel practices, public safety liability, board liability and other specialized services. CIRSA also provides value added services above and beyond the other companies including legal advice. The RFP process confirmed CIRSA's fees are competitive with the market. After further discussion, it was moved and seconded (Homeier/Blackhurst) to accept the bid from CIRSA for property insurance for the Town of Estes Park for $186,840 plus Loss Control Incentives of $5,012, and it passed unanimously. CONSERVATION EASEMENT LOTS 5, 6 & 8, STANLEY HISTORIC DISTRICT. Town Administrator Halburnt stated the Association of Responsible Development (ARD) approached the Town and requested Lots 5,6 and 8, Stanley Historic District be created permanent open space. The Estes Valley Land Trust has agreed to accept a conservation easement on the properties. The easement has been reviewed by Attorney White. The Town would remain responsible for the upkeep and maintenance of the property. Trustee Homeier expressed concern with placing the property in a permanent conservation easement and limiting the use of the property in the future, including a potential trail. He stated apprehension with an additional layer of oversight on the property. Attorney White stated the property was purchased through a development agreement as open space and the conservation easement would set limits on the use of the property. Mayor Pinkham, Trustee Miller and Trustee Blackhurst commented on the need to remove the perception that the properties could be built on in the future. An additional layer may not be need but it removes any controversy.
Board of Trustees - October 28,2008 - Page 9 After further discussion, it was moved and seconded (Miller/Levine) to approve a conservation easement for Lots 5,6 and 8, Stanley Historic District with the Estes Valley Land Trust and thereby creating permanent open space, and it passed with Trustee Homeier voting "No". Trustee Miller requested an open space designation be added to the zoning map and rezone all permanent open space properties. 8. TOWN ADMINISTRATOR REPORT. • Director Zurn has joined other Front Range managers to discuss beetle management. The group has been impressed by the Town's Beetle Buster program and expressed interest in visiting Estes Park to see the Busters in action. • Reminded the community that Elkhorn Ave. would be shut down to traffic for the traditional Halloween festival starting at 5:30 p.m. on October 31 st 9. ADJOURN. Whereupon Mayor Pinkham adjourned the meeting at 10:25 p.m. William C. Pinkham, Mayor Jackie Williamson, Town Clerk
r• RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 17, 2008 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 17th day of October, 2008. Committee: Mayor Pinkham, Trustees Blackhurst, Eisenlauer, Ericson, Homeier, Levine and Miller Attending: All Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Finance Officer McFarland, Town Clerk Williamson Absent None Mayor Pinkham called the meeting to order at 8:03"a.m. 2009 BUDGET PRESENTATION Each fund was reviewed and requests for additional information are noted below: COMMUNITY DEVELOPMENT Director Joseph stated expenses remain flat for 2009. O&M increases slightly because of the increase in health insurance. Staff has decreased revenues for 2009 with the anticipation of a significant slow down on development and issuance of building permits. Development Code revisions would be completed in house during 2009. The Open Space study in 2008 would be expensed to the Open Space Fund. The IGA between the County and the Town for planning services requires the County to pay a portion of a planner's salary. This salary should be adjusted by the Denver CPI each year. The Board questioned the decrease in salary and requested staff review the County's projected planner salary payment by the County for 2009. The Building Department plans on updating the building codes in 2009 and anticipates holding workshops with the contracting community during the process. MUSEUM/SENIOR CENTER Museum O&M remains flat for 2009. Revenues and personnel are projected to increase due to a large grant the department anticipates receiving to fund the digitization of the Museum's photographic collection. O&M includes the purchase of a new computer for the Friends organization and replacement of the seven-passenger van. The Friends organization would fund the capital projects including new carpet, painting of the NPS building and replacement of path lights. Staff is working on a MOU between the Museum and the Friends organization to clearly identify the relationship. Discussion was heard on the decrease in fund balance of $30,000 in 2009, which raises concerns for the operation of the department in 2010. The increase in operational costs were concerning to some Board members. Senior Center Revenues are projected up slightly in 2009. Personnel cost remain at the same level as 2008. The Senior Center Coordinator would be changed in the detail from .6 FTE to .5 FTE. A $2,300 grant would be used to provide improved packaging for the "Meals On Wheels" program. Staff would provide detail for the items listed as "Base" throughout the budget.
. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 17, 2008 - Page 2 PUBLIC WORKS Buildings The fund maintains 23 buildings with total assets of $20 million. The 2009 budget remains flat at $488,882. Director Zurn stated three percent of the assessed value should be allocated for maintenance or $600,000. Personnel costs decrease with a shift of salaries to the Open Space Fund. Property insurance through CIRSA increases slightly in 2009. Maintenance of Town Hall contains funds for unexpected emergency repairs and painting and caulking of the building. All work has been and continues to be contracted to local contractors whenever possible. Materials and supplies decrease because supplies were over purchased in 2008. Staff would provide further detail for the items listed as "Additional" throughout the budget. "Additional" under Maintenance Contracts are funds for miscellaneous supplies needed to complete maintenance. Engineering A portion of personnel costs have been reallocated to the Open Space Fund. O&M increase because of a 20% matching grant received from CDOT for the downtown corridor. Trustee Blackhurst questioned the grant and whether or not the funds had been received. Director Zurn stated CDOT would pay the bills directly, and therefore, funds would not be transferred to the Town. Finance Officer McFarland confirmed the grant funding would appear in the CAFR. A footnote would be added to recognize the grant and requirement for the matching funds. Staff would provide further detail at an upcoming Public Works Committee to review the improvements along Moraine Avenue. Staff would review the revised 2008 budget for IT services because it has been significantly decreased from the original budget. The detail for account #25- 01 should be reworded to clarify that the charges are for the Building and Engineering phone maintenance fees. Mayor Pinkham called a break at 9:30 a.m. and reconvened the meeting at 9:43 a.m. Streets Director Zurn stated personnel costs decrease for 2009 with the elimination of a seasonal technician. Total expenditures for 2009 are just over $1.4 million. The Highway Users Tax Fund provides revenue to the Town based on the number of lane miles and is estimated at $210,699 for 2009. This revenue may be in jeopardy in the next couple of years; therefore, the Town would lose a significant portion of its revenues for street maintenance. Staff would review the IT budget numbers for 2008 and 2009 and make adjustments if necessary. Discussion was heard on the increase of the annual STIP overlay from $250,000 to $395,000 and the consequences of deferring the improvements. Director Zurn stated staff recommended $1.2 million to maintain the current $100 million in assets. Deferring the improvements would cost the Town additional funds in the future as roadways deteriorate to a point were expensive redesigns would be needed. Additional discussion followed on balancing the needs of improving the infrastructure, barns and funding needs of other departments. Capital also includes a jet patcher for cleaning out culverts, pothole patcher and annual funds for concrete rehab. Update justification for account #28-09 to state street light electricity charge. Street Department would complete the fifth year of a five year project to update the Town's street signs to the new reflective standard. To comply with the MUTCD a sign reflective meter would be purchased to assure all signs meet the new standards. Update justification for account #25-04 to state vehicle maintenance throughout the budget. Parks Total expenses increase slightly for 2009 with the addition of seasonal park personnel to maintain increasing infrastructure. Improvements to the Elkhorn/Riverside intersection and planters would begin next week and continue into 2009. Maintenance costs have been transferred to the Conservation Trust Fund for trees and plants reducing the overall maintenance in the Park budget. The 2009 budget does not
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 17, 2008 - Page 3 contain funding for the slash removal program conducted in the past. Town Administrator Halburnt stated Fire Chief Dorman would ask the volunteer firefighters if they would man the collection site. Update justification for account #24-02 to reflect the cost of renting space in the L&P shop. CONSERVATION TRUST Revenues for this account are from the State lottery. Total revenues for the 2009 budget are estimated at $35,600. The Bond Park Master Plan would be funded from this account with $20,000 in 2008 and $30,000 in 2009. Arbor Day tree replacement budget contains $2 per citizen for at total of $13,500 to maintain the Town's Tree City designation. The bark beetle management ($15,000) and weed control ($17,500) have been moved from Public Works. The bark beetle, weed control and Bond Park Master Plan should be moved from capital to 0&M. The Arbor Day footnote would be updated to read the 4~h and final year. Administrator Halburnt stated a letter was received requesting the Town's interest in continuing with the Arbor Day Tree City designation. Discussion was heard on the funding of education related to weed control. Funding for education has not been included in the proposed budget. Mayor Pinkham stated a meeting has been planned in November with interested parties including Estes Land Stewart Association (ELSA) to discuss a comprehensive plan for weed control. OPEN SPACE The .25% sales tax share from Larimer County is estimated at $230,000 for 2009. A portion of the Public Works Director (10%) and Public Works Project Manager (20%) salaries have been allocated to the Open Space Fund for a portion of 2008 and all of 2009; therefore, a supplemental budget appropriation would be completed to reflect the change for the 2008 budget. The Town applied for an 80/20 matching GOCO grant for the Fall River Trail that was not granted. Staff requests the budgeted 20% remain for 2009 in the event the Town receives a grant or for other uses. Director Zurn would provide detail for the final budget. FLEET This internal service fund charges each department for services related to vehicles and related equipment. The budget includes the purchase of a columnar lift for the larger pieces of equipment the employees must maintain. MISCELLANEOUS The Board requested staff review the budget and delay purchases of larger ticket items until the 3rd and 4th quarter of 2009, and if sales tax is down, the items may need to be delayed a year. The Board discussed the option of holding back community service grant funding or providing quarterly funding. Discussion followed on the petitions the Board received for a recycling program and are summarized: the issue is important to the community and discussion should occur between the Town, County and private industry; recycling was low on the CIP; private industry should address the issue; current recycling options exist within town and recycling is a valley wide issue that should be addressed. The next Budget Study Session is scheduled October 241 8:00 am - 12:00 p.m. There being no further business, Mayor Pinkham adjourned the meeting at 11:30 a.m. Jackie Williamson, Town Clerk
. 4 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County; Colorado, October 24,2008 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 24th day of October, 2008. Committee: Mayor Pinkham, Trustees Blackhurst, Eisenlauer, Ericson, Homeier, Levine and Miller Attending: All Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Town Clerk Williamson Absent: Finance Officer McFarland Mayor Pinkham called the meeting to order at 8:00 a.m. BUILDING AUTHORITY FUND The Town administers the Certificate of Participation (COPs) issued for the golf course improvements that are due to mature in 2009. This is a straight pass through. The maturity of the debt would allow the Town to issue new debt. The EVPRD has expressed interest in issuing additional COPs for the golf course. Staff will meet with the Rec. District next month to discuss options. CATASTROPHIC LOSS FUND This fund contains a 3% emergency reserve of the Town's operating expenses required by the Tabor amendment and could be held in the General Fund. The 2009 budget includes a $1 million transfer to the Community Reinvestment Fund, leaving a $1.4 million balance. This fund was a funding source for the loan to the Estes Park Housing Authority (EPHA) for the purchase of the Pines Apartment complex and $582,471 would be repaid by June 2010. Administrator Halburnt stated a balance of approximately $591,000 is required to be held in the fund; however, the Town's insurance would not cover some issues that may occur from a disaster. The Board expressed concern with drawing the fund down and not retaining sufficient funding for a disaster. POLICE PENSION/FIRE PENSION FUNDS. There is one surviving spouse receiving a police benefit of $214/month. This fund was closed to new enrollment in 1988. This is a fiduciary fund that has to remain as a separate account. A transfer from the General Fund would be made in 2009 to pay the benefits and an actuarial study required by state statute. Trustee Ericson requested staff review the possibility of increasing the pension. The Fire Pension Fund revenues have been revised down for 2008 and 2009 budgets. The calculation for the State's contribution to the fund was incorrect. The State contribution was estimated based upon 90% of the Town's contribution in the current year. DOLA has stated the calculation must be based on the contributions from the prior year. The retirement benefit was increased to $400/month last year and exceeds the State contribution range. Discussion followed on the cost of the required actuarial study and the possibility of becoming self-insured. THEATER FUND. This is a fiduciary fund to be used to raise funds and build a performing arts theater. Funds have been budgeted for the Supporters of the Performing Arts (SOPA) to complete fundraising for the theater by 2010. If funds can not be raised to build the theater the funds would be donated to a local non-profit organization dedicated to the support of the performing arts.
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 24,2008 - Page 2 BENEFITS The employee parties (picnic, holiday party, and two other gatherings) and homeownership program are funded within this fund. The homeownership fund was increased to $250 last year and is held in a separate account. COMMUNITY REINVESTMENT FUND Administrator Halburnt reviewed the prioritization exercise conducted earlier in the pre- budget process in which the Stanley Park Fairground Multi-Use Barn project emerged as the top priority. Staff was instructed to include the $6.6 million improvement in the 2009 budget: 1) $1 million cash from CLF; 2) $4 million COPs from mortgaging Town buildings with payments of $330,000 over 20 years; 3) $1.6 million cash from CRF and 4) purchase 2008 fire truck from the VRF. During the budget process the national economy has changed drastically and obtaining a loan has become more difficult. Staff recommends revisiting the CIP in early 2009 to review the economy, potential for borrowing money and whether or not the LMD passes. The passage of the LMD may provide additional funds that could be spent on other projects. Board discussion followed: the Town should not incur external debit at this time; past practices of previous boards should be honored and projects should be paid for as funding becomes available; the proposed financing plan may be the cheapest but not prudent at this time; set aside available funds and discuss the potential of moving forward in 2009; past Town Boards have done an exceptional job maintaining fund balances, and therefore, the Town continues to be in good financial situation with no significant debt; available funds for the bam project should be transferred to the CRF in 2009 in the event the economy turns around and a portion of the barns could be built in 2009; and the cost of constructing the barr'~s may decrease as contractors are seeking work. Trustee Blackhurst stated the Board should discuss the Stanley Fairground Master Plan to identify what has been accomplished and what are the next steps. The Board requested a copy of the Master Plan and a separate study session to discuss the rational of the Master Plan. Mayor Pinkham stated a work session would be scheduled during the first quarter to review the Master Plan and the construction of the barns. Staff will remove the barns from the 2009 budget, transfer $1 million from CLF to the CRF and purchase the 2008 fire truck from the Fire Department budget. Director Pickering stated the Master Plan phasing was altered to accommodate the future performing arts theater in the southwest corner of the fairground property and the removal of the stall barns. This change necessitated the need for a new bam that included year-round facilities for the community. The Snow and Ice convention has expressed interest in using the barn facility and would like to make Estes Park its permanent home. The Hunter Jumpers have also expressed interest in using the new barns. CONTINGENCY FUND The contingencies fund includes the Mayor contingency fund to be used for unforeseen expenses. Mayor Pinkham stated he intends to use the funds in a responsible manner and ensured any contributions made would be to organizations without a political bias. Organizations that request funding yearly have been asked to include their requests with the community service grants in the future. Staff recommends moving the Mayor's Contingency to the Legislative account for transparency and changing the name of the account to Transfers in the 2009 budget. Mayor Pinkham called a break at 9:20 a.m. and reconvened the meeting at 9:33 a.m.
I . RECORD OF PROCEEDINGS Town Board Budget Study Session - October 24,2008 - Page 3 EMPLOYEE COMPENSATION Administrator Halburnt reviewed the importance of maintaining a quality workforce and competitive salaries. In 1990, the Town employed 100 employees and in 2008 the Town employed 110 with a population that has doubled. The Town provides more services with fewer staff. Staff recommends a 3% merit pool and no Cost of Living Adjustment (COLA) for 2009, which is within the range of the regional comparisons (Loveland, Longmont, Fort Collins, Avon, Frisco, Steamboat Springs). Trustee Homeier stated the General Fund revenues have increased less than 10% in the past five years while employee salaries have increase 60%. He voiced concern with the ongoing trend and recommended the Board set a limit on the percentage of salaries related to the overall budget. The cost of personnel in the private sector is 30% compared to the Town's cost of 56%. He stated personnel costs exceed operation and maintenance, and therefore, would eliminate funds for services and future projects. Trustee Blackhurst contended the Town's percentage of personnel related to O&M is one of the lowest compared to other municipalities, with some topping 70%. He stated salaries are in line with the budget and cost increases have occurred because of salary adjustments for Police officers and the lineman in order to retain qualified personnel. Insurance premiums have also contributed to the increase in personnel costs that are not controlled by the Board. Trustee Homeier disagreed and stated the Board can control the quality of insurance provided. Other comments followed: In the past five years additional positions have been added increasing personnel costs; Trustee Homeier's comments are valid, however, administration has managed salaries responsibly; setting a limit on salaries could cripple the Town in the future; a warning system for personnel costs similar to the "green", "yellow" and "red" could be beneficial; the Town is not comparable to private industry and a hiring freeze in the future may hinder the level of service the Town can provide the citizens. MEDICAL INSURANCE INTERNAL SERVICE FUND The Town hired a new insurance broker in 2008, Sisk & CO., for a flat fee of $25,000. The broker is recommending a change in providers from a partially self-insured policy with Anthem to a fully-insured policy with Aetna for an estimated saving of $75,000, a 6.5% increase in premiums and an out-of-network increase to $5,000/individual and $15,000/family. Dental insurance would be provided from The Standard with a 25% reduction from 2008, a savings of $35,585 and no additional out-of-pocket expenses. Vision insurance has been through VSP. Staff requested the broker review other plans and options such as a self-insured plan, in which the Town would provide an eye care benefit to all participants. The costs associated with a self-insured plan would more than quadruple the current VSP cost of $17,000 per year. Therefore, staff recommends continuing with VSP. Trustee Homeier stated other plans exist that would allow independent participants to enroll. Administrator Halburnt stated the VSP plan does not exclude employees from purchasing glasses or contacts from a different provide; however, a lesser coverage would apply. The Board requested other options be investigated for next year. Mayor Pinkham called a break at 10:20 a.m. and reconvened the meeting at 10:32 a.m. COMMUNITY SERVICES FUNDING REQUESTS (General Fund). In past years the target budget for this funding has been 5% of sales tax. The subcommittee is recommending $362,491 in funding, a flat budget from 2009. Library funding of $27,600 was agreed to through an IGA that will expire in 2009. The Library would like to discuss a new IGA for future funding. This fund also supports the food tax refund program at a cost of $20,000.
. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 24,2008 - Page 4 Mayor ProTem Levine reviewed the sub-committee's process for assessing the applications. He commented that not every program could be funded and that many of the groups look at the funding as an entitlement. He stated funding levels would not and can not continue. The Town of Estes Park spends a larger percentage per capita than other municipalities, including those with much larger budgets. He stated all the programs and projects are worthy of funding, however, there are limited funds. ORGANIZATION 2009 BUDGET Arts & Education: $6,000 Chamber Music Festival, $1,000 ' Community Jazz Concert Series, $1,000 Estes Village Band, $1,000 Oratorio Society of Estes Park, $1,000 EP Repertoire, $1,000 Cultural Arts Council of Estes Park, $1000 Transportation: $27,500 Special Transit, $27,500 Housing: $177,000 Estes Park Housing Authority, $170,000 Habitat for Humanity, $7,000 E. V. Public Library District $27,600 Youth: $49,891 Cub & Boy Scout Program, 2,591 Estes Valley Investment in Childhood Success,$28,000 Estes Learning Place, $2,500 Circle of Friends Montessori School, $4,800 Partners of Estes Park, $4,000 EP Non-Profit Resource Center Inc., $1,500 PACK, $6,500 Food Tax Refund $20,000 Human Services: $45,500 Crossroads, $20,000 E.P. Salud, $20,000 Radio Reading Service, $500 Estes Park Gun & Archery Club, $5,000 Sister Cities Int'I. Conf. Student Participation, $9,000 $9,000 Comments to the Town Board are summarized below: • Mary Bolgeo/ EVICS President & Nancy Almond/ EVICS - Ms. Bolgeo stated the $8,000 fund balance is money raised for scholarships through grants, fundraising or donations. She stated funding from the Town has been used for scholarships in the past; however, in 2009 the funding would be Osed solely for operations. Mayor ProTem Levine commented that initial funding for EVICS was provided as seed money with the understanding that EVICS would become self-sustaining over time. Nancy Almond stated the scholarship funding has been eliminated from the request for funding over the years; however, operational costs are difficult to find supplemental funding. In addition, professional fees and fundraising have increased overall costs. Trustee Blackhurst requested EVICS develop a model that decreases the organization's reliance on Town funding. • Kay Lawson/Circle of Friends Montessori School - The request is for a one time funding for a fire alarm at the school's temporary location at the Masonic Lodge. • Estes Park Non-Profit Resource Cent@r Inc. - Frank Shavlik stated the center requested funding for access to major funding sources, The Giving
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 24,2008 - Page 5 Guide and Foundation Center. The Center would provide training to non- profits on the use of the online guides. • Estes Park Gun & Archery Club - The request would fund improvements to the indoor shooting range used by the Gun Club, Estes Park Police Department, Larimer County Sheriffs Department, Rocky Mountain National Park Rangers and the general public. The funds would be used to improve the ventilation system to meet EPA requirements. Trustee Blackhurst stated improvements to the building are a critical need for the training of our officers, and therefore, the Town should review the needs of the facility, funding for improvements and long range planning. • Pam McDonald/Audio Information Network of Colorado (Radio Reading Services) - Thanked the Board for the support. She reviewed the non- profits scope of services, including the broadcasting of over 104 hours of the Trail Gazette each year. · Virgil Good/Crossroads Ministry - Thanked the Town for their support. He stated the current economic crisis has already impacted the services Crossroads provides. • Mary Scott/Salud Foundation - The Salud Board thanked the Town for their ongoing support. The center has experienced an increase of 10% in medical needs this year. The local Salud does not receive Federal funding due to the ratio of population to doctors that take Medicaid/Medicare. • Rita Kurelja/Estes Park Housing Authority Director - Thanked the Board for continued funding. She stated the EPHA continues to seek other sources of funding to decrease its dependency on Town funding; however, the Authority was unable to do so this year because of the need to expand services. The Authority will expand the two part-time positions next year to provide additional services to the community. She stated financing for development is not available and homeownership projects have also been affected by the current financial situation. Next year's activity will center on strategic planning and outreach. • Judy Nystrom/Habitat for Humanity - Thanked the Board for the support throughout the years. She stated Habitat is accepting applications for its next project. · Art Bloom/Estes Park Repertoire Theater Company - The Theater is a new group as of July 2008. The funding is a one time request for this start up theater company. Concluding all public comment, the Board expressed their appreciation to all those in attendance, noting their good work in the community. MISCELLANEOUS Staff has taken a look at those items that could be cut or could wait to be purchased later in 2009: - Not purchase vehicles - instead not transfer $250,000 to VRF - Leg Plan/Studies $5,000 - Leg Pride Awards $5,000 - Exec PIO $35,000 - Fin Furniture $1,000 - CVB Marketing $50,000 - Community Service Grants - $150,000 - Police Radar Guns - $3,500 - Police Tasers - $2,445 - Police ICOP - $10,000 - Fire SCBAs - $19,500 - PW Potholes Patcher - $47,300 - SOPA $217,000
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 24,2008 - Page 6 The Board stated the budget money should be transferred to the VRF, and if necessary, funds could be borrowed from this fund. Trustee Eisenlauer questioned the method used to distribute Community Service Grant funds. Discussion followed on the need to pay requests above $20,000 quarterly and all others as a one time payment. Staff would review and provide options to the Board. Trustee Homeier stated the Town could forego funding for the operations of EPURA and save $200,000. The Board thanked staff for the redesign of the budget that provided an easy to read document. Mayor Pinkham thanked the Board and staff for their time and effort over the last several months. There being no further business, Mayor Pinkham adjourned the meeting at 12:05 p.m. Jackie Williamson, Town Clerk
Mayor's Office Memo TO: Board of Trustees Town Administrator Halburnt From: Mayor Pinkham Date: 11/7/08 Re: Library Appointments The following is background information for the Library appointments. SARAH WALSH Sarah Walsh has been a Trustee for the Estes Park Public Library since 2002, when she completed the 2004 term for Mrs. Platt. Since that time Ms. Walsh has served as Board Treasurer and Vice-President, spearheading much of the strategic, financial and facility planning for the Library. She has been a stockbroker and mortgage loan officer and brings experience as an investor and money manager to Library governance. Ms. Walsh is past President of the Optimist Club of Estes Park, long time card holder of the Estes Park Public Library, and currently is working with the Mayor on his Economic Sustainability team. KAY KIRKMAN Kay Kirkman has recently retired from a long career in non-profit marketing and development. She has been the major gift officer for Girl Scout Council, a military academy and Iowa State University, and the corporate communications executive for a medical center, community college and Pizza Hut Inc. Ms. Kirkman has prior board experience with the Joplin Public Library in Missouri where she previously lived. She is currently a member of the Estes Park Women's Club, Garden Club and Senior Center. The Estes Park Public Library District Board of Trustees believe that both Ms. Walsh and Ms. KiA<man have the education, career background and governance experience to be very valuable assets to the Library Board. They respectfully request that the Town Board approve Sarah Walsh's reappointment and Kay Kirkman's new appointment as Library Trustees at its earliest convenience.
Claudine Perrault Director Phone (970) 586-8116 FAX (970) 586-0189 cperrault@estes. lib.co.u- ESTES PARK PUBLIC LIBRARY Estes Valley Public Library District . * http://www.estes.lib.co.us Jackie Williamson October 21, 2008 Clerk, Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Ms. Williamson: I, Barbara Lister, will leave the Board of Trustees as of December 31, 2008 due to term limitation. The Estes Valley Public Library District (EVPLD) Board of Trustees received five new applications for this position. The Board interviewed four applicants and is recommending that Kay Kirkman be appointed to a 4-year term that would start January 1, 2009 and terminate on December 31, 2012. The EVPLD Board of Trustees respectfully requests that the Town Board approve Kay Kirkman's appointment as an EVPLD Trustee at its earliest convenience. Sincerely, e £-TUDti~l Barbara Lister, President EVPLD Board of Trustees RO. BOX 1687 • 335 EAST ELKHORN AVENUE . ESTES PARK, CO 80517
Claudine Perrault CX Director Phone (970) 586-8116 FAX (970) 586-0189 cperrault@estes.lib.co.us ESTES PARK PUBLIC LIBRARY Estes Valley Public Library District http://www.estes.lib.co.us Jackie Williamson October 21, 2008 Clerk, Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Ms. Williamson: Sarah Walsh will end her 4-year term on December 31, 2008. The Estes Valley Public Library District (EVPLD) Board of Trustees is recommending that Sarah Walsh be appointed to a 4-year term that would start January 1, 2009 and terminate on December 31, 2012. The EVPLD Board of Trustees respectfully requests that the Town Board approve Sarah Walsh's reappointment as an EVPLD Trustee at its earliest convenience. Sincerely, td»77 Utl Barbara Lister, President EVPLD Board of Trustees RO. BOX 1687 • 335 EAST ELKHORN AVENUE . ESTES PARK, CO 80517
Town Clerk's Office Memo To: Mayor Pinkham, Board of Trustees Town Administrator Halburnt From: Jackie Williamson Date: 11/7/2008 Re: Local Marketing District Background On November 4, 2008 the electorate approved Issue 5D for the formation of the Local Marketing District; and therefore, pursuant to the IGA between the Town and the Larimer County, five of the seven member Board are to be appointed by the Town. The attached Resolution would appoint the following members: Kathy Palmeri - 1 year Elizabeth Blanchard - 2 years Ken Larson - 2 years Cory Blackman - 3 years Scott Webermeier - 4 years Terms for each member were selected by the LMD Advisory Committee and are being recommended to the Town Board for consideration. Larimer County will appoint the remaining two members of the Board at an upcoming meeting of the Board of County Commissioners. Cost NA Action Staff requests approval of Resolution #19-08.
RESOLUTION NO. 19-08 A RESOLUTION APPOINTING FIVE MEMBERS OF THE ESTES PARK LOCAL MARKETING DISTRICT BOARD OF DIRECTORS WHEREAS, pursuant to the provisions of the Intergovernmental Agreement effective August 26,2008, the Board of Trustees of the Town of Estes Park, Colorado and the Board of County Commissioners, Larimer County, Colorado, established the Estes Park Local Marketing District subject to the approval of registered electors of said District at the general election on November 4,2008; and WHEREAS, at the general election of November 4,2008, the majority of those registered electors voting on the ballot issue approving the establishment of the Estes Park Local Marketing District pursuant to the terms and conditions of the IGA voted in favor of the establishment of the Local Marketing District; and WHEREAS, it is the responsibility of the Board of Trustees of the Town of Estes Park pursuant to the terms and conditions of the IGA to appoint five members of the Board of Directors to the Board of the Estes Park Local Marketing District; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that the following individuals are eligible to be appointed to serve on the Board of Directors of the Estes Park Local Marketing District for their respective terms. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK as follows: 1. The following persons are hereby appointed by the Board of Trustees of the Town of Estes Park to serve as Directors of the Estes Park Local Marketing District for the terms indicated. Kathy Palmeri - 1 year Elizabeth Blanchard - 2 years Ken Larson - 2 years Cory Blackman - 3 years Scott Webermeier - 4 years 2. Each of said terms shall be for the rest of the 2008 calendar year and then for the number of full calendar years indicated.
Dated this day of ,2008. Mayor ATTEST: Town Clerk
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- y CO = 2 3 2 O O 00 0 O f 32 \ . f \\ f \ 1- y - 1 32 0 32 1Ualll JS@AU ION X 1 ! UnUJUI03 2009 TOTAL EXPENDITURES (BY FUND) Theat er 33!=1'80 90!ues'I.unesnIN %#L aseds uado 'uolleAJ@Sl.100 $31,711,954 Pensions 6u!PI!n8 2009Total Expenditures(by Fund) %ZE Vehicle Replacement Medical 0% Solo!4doJ lse jED spundesudiall]3 %49 Fl eet
t. 4.; -0 r- %6 % \ *035 €C@%% .g j ty*°,%, UP' 4 4 111 4 2 P €*~~ t ·' I. 2009 EXPENDITURES BY TYPE EPURA puuos.led 2009 ExpendituresbyType $31,711,954 Debt Service Capital aoueuejuiel/\I 96u! le.ledo 14% ...~ .'.~Ar*,r' * » .-
1 1 13*sk 1 · 1 1 0 CD .h 11 ' 0 0 O CO 9%*P. 4*241~ 9 CQUZQM*% CO CO 44 26 .6 1%" 0 Revenues 1 Expenditures leD pund 0 % pund o OZO '960'LL $ 168'920'31 SenueA@M O LEI'9*9'LL$ 9179'ELO'ZLS sein}!pued)<3 0 991.0.'E $ EZ6'LEO'* $ ies pund o GENERAL FUND $ 14,000,000 $12,000,000 $10,000,000 $ 8,000,000 000'000 '9 $ Rev 2008 000'000+ $ 000'000'2 $ 0$ 0 Fund %
0 2/ 3.0-4 0 I . .E 0-00 W i. 0 h ¢9 00 0 '; & 3 + 4(%.: Z F D j 0 C i 0 LL ~501" CCO 0m 3-- LU 3*r gm%%y 32 I N 2 5 0 ty - - r- CO r Rie 9*3 1 4 0% F 8% r k·:44 ¤ 64 66 U) O * * tr) CD (1) U >ac 01 0 CO 64 (9 2 SPECIAL UE FUNDS (ASSISTED [3 Revenues Ill Expenditures $150,000 - · I Expenditures SenllaAehl O senueAaH O - --- , 000'0002$ O Fund Bal $100,000 1 --- O Fund Bal $100,000 -- ¤ Fund % 6 ¤ Fund % sam 1!pu adx3 I sainlipued)(3 m O Fund Bal O Fund Bal % pun j 0 % pund O , 000'000'L$ Rev 2008 2009 O Revenues $205,524 €9 L'ZLES sejnjipuedx21 i Z99$ LBL'ZE 3€8,9/9 ieS pund m 600Z 8001 Aahl 6003 8002 Aah' 009'119$ 4*6'81|''LS senuaAehl o 0910'196'Z$ Z86'*68'ZS set-~ueAehl O 019'DS 688'ZE LS leg pundo 429' 2$ zoe'89$ iee pun:Im %9 %£ L % pund O % pund 0 , sao!/uas al! 3 SAO $300,000 · 99 -- - 13 Revenues $200,000 ' - - $400,000 , $250,000 $50,000 i - 000'000'LS 0$ : 09 000'009$ % pund o 1 % punj 0 Museum 000'0094$ 1 000'000'4$ 000'000'ZE $200,000 - ----- -- - 61.9'ZLZS 901.'966$ sein lipuedx3. 89*'096'29 sajnlipued)(3.
40% 4- 4/ E 43 3 32 C (D U C 0 0 --- LL i ; + 01 1 1 ~ ng y LU . 2 . m 1 :-O (\1 4 a. i 06 2 1 - ge I -1 N € »31 3 ng \ LU 000 1 1 h N + 9 N N r I *' 0 .... M · 1-1 0 000 BOO 0 0 0 e 0 2 000 200 O Ici O N r r 64 22 co 0 + 0) N €6 1% 1- e €4 66 b 00 U.J 2/ ro 0 m/ C CC J 4, I«* 1»21*· 4%' 44% 'f'//*b~/ I Expenditures OFund Bal O Fund % sanuaAeN [El SainlipuadxEl m ~ D Fund Bal [3 Revenues $11,491,435 $11,880,026 9€0'*06'EL$ 296'829'9 LS SajnlipuadxEl m Let/909'€$ LO*'969'9$ Sanll.Aahl [3 29 L '90€'*$ 8 LZ'969'6$ sajn;!pued)<3 I Ja}eAA 090'640'ZE 992 8*8'ZE BOOZ Aaa 5,000,000 $0 1 000'000'9$ 000 000'911& 1 000'000'0 LE --1 0$ OFund Bal
I. 1 I 0 M 2-¤CO E3:¤ c 2 00& L C 11% &2 '12 & 2 0.0 1 1 I . O h M Z 8 2.RA# 2 ' O co * a 4- 8 1.No 01 N (9 - 0 . N M N ' 0 0 0 0 1 -1 1 : i a. i 1 Ul tf. E ' :imb lIU - -1 # 52 --2 ¤ E w SEE LU f 441.. C) 0 U.1 L 1 11 D 0 tar- te 'i *i LU i.. A Elly 0 %*04% c m I. E#ig E # -g -1 E LU LL It- 05 LU LL 0.00 0.0 Z . 04)* N 934.- i. $50-0 0 co~ 32 * 1 cd O . r 0. 00 h 111-/9 4 r O') r ('0 N e 1 LU 1 t.4 9 "i 01 0 -Z 0 3399, 0 L) (D g· E - m ro 0 0, 68 t ¥***%*fal ,g Salnil sainjipu % pund 0 - -- ' 000 009$ % pund m 0881.99$ 1 L*9'929$ Ser-~UGAeki [~] 699'894 senueAahl m €96992.'LS €20'Z leg pund 0 ZEO'zes 901'za ied pund¤ 000468$ 009 seinjipuedx) I 288'28€$ sainjipued)<3. Rev 2008 ~ Rev 2008 29*'*ZES leg pund 0 688'004$ ies pund ¤ 8002 AaH 8002 Aau O Revenues $430,487 C] Revenues $265,920 ELE'L9ZE seinupuedxa m LZE'*EVE Seinlipued(3 , $500,000 ~ $400,000 - $300,000 1 --- $200,000 $100,000 $100,000 000'0002$ -----· ····-····- 000'009$ 000'0097$ ' 000'000' LS 01 -I -I ---1 - OS O Fund % ¤ Fund % % pund m % 46 $400,000 [ $300,000 ~ $0 I 000'ooz$ .'/*I..:7..'--I -I 000 004$ $200,000 + % pund m
. Memorandum To: Town Administrator Halburnt, Town Board, Honorable Mayor Pinkham CC: Deputy Town Administrator Richardson From: Finance Officer McFarland Date: 11/7/2008 Re: 2009 Revised Budget Attached please find the revised 2009 budget document. Revisions have resulted from several sources. They include: Miscellaneous revisions Discoveries were made during the review process that involved: 1. misspellings 2. typographical errors 3. clarification of categories 4. updates of 2008 data 5. minor miscellaneous changes in format, etc. Appropriate corrections have been made but these changes are not deemed material and have not been itemized here. Changes in accordance with Official Minutes from October 3, 10, 17, 24 Changes include: 1. Light & Power and Water Funds now have a section of cover sheet(s) that show expense categories by type (personnel, operations & maintenance, capital, debt service, etc.). 2. Footnotes have been added in Light & Power, Water, and Catastrophic Loss Funds regarding EPHA loan and balances due. 3. Sales tax-oriented line items have been better explained on the General Fund Revenue Detail page. 4. Finance Department Scope of Services has been updated to include Budget and CAFR responsibilities. 5. The Fire Services Fund line item regarding the $70,000 of equipment for the new fire truck has been delineated and explained on the Fire Fund cover sheet. 6. The CVB Fund line item (222-5800-458-33-31) for "capital" has been explained as "conference chair replacement". 1
November 7,2008 7. Grants are itemized as individual revenue line items. 8. Cell phone purchases and cell phone monthly expenses are delineated by category in which they appear. 9. The portion of the Community Development planner's salary as funded by IGA with Larimer County is tied to the CPI. 10. Senior Center Coordinator has been changed from .6 to .5 FTE. 11. Efforts have been made to replace generic labels such as "base", "other", "additional" and "miscellaneous", with more descriptive definitions. 12. The IT budget for 2008 has been reviewed and corrected where necessary. Reductions were inadvertently made during one of the "2008 end-of-year" updates. 13. The detail for "General Fund-Engineering-Repair & Maintenance-Maintenance Contracts" (101-2400-424-25-01) has been reworded to better describe the phone contracts with the Building and Engineering departments. 14. The detail for "General Fund-Streets-Utility Expenditures-Street Lights" (101-3100-431- 28-09) has been restated as "street light electricity charge" 15. The 25-04 accounts (vehicle maintenance and fuel) have been restated throughout the budget to provide better description. 16. The 24-02 accounts in the General Fund have been restated to reflect that they are rental expense accounts. 17. The "bark beetle" and "weed control" line items have been moved to operations and maintenance (0&M). The Bond Park master plan is a capital item and will be left as such. The Arbor Day footnotes involving years (3 of 4,4 of 4) have been removed. Research was performed and there is no evidence of an annual/duration requirement with the Conservation Trust Fund for this program. 18. Line item "Open Space-Walkways & Bikeways" (220-4600-462-35-60) has been restated as "Next phase of Fall River Trail system". 19. The Barns Complex project has been removed from the Community Reinvestment Fund (CRF). This decreased the transfer from General Fund to CRF by $385,000. The $1,000,000 transfer from Catastrophic Loss Fund to CRF will remain. 20. While the SOPA commitment for $217,125 was displayed as an expense during the budget sessions, a more proper way of accounting for the event is to list it as a footnote labeling it as a restricted/reserved part of fund balance. 21. The fire truck ($357,918) has been returned to the Fire Services Fund and removed from the Vehicle Replacement Fund. This change required an increase in the General Fund transfer from $75,000 to $435,000 to the Fire Services Fund. 22. The Mayor's Contingency account has been moved from the Contingency/Transfer department (101-9000) to the Legislative (101-1100) department of the General Fund. The Contingency/Transfer (101-1900) department has been renamed "Transfers". Changes from situations/events occurring following/independent of October Board meetings 1. Information from several investment sources (CSAFE, Colo Trust, Morgan Stanley, Wells Fargo) suggest that interest rates will struggle to exceed 2.00% in 2009. This has resulted in downward revision in investment/interest income in all affected accounts, totaling approximately $330,000 throughout the 2009 budget. 2. Personnel expenses in General Fund (Building Maintenance, Police, Police Dispatch, Police Community Services, Engineering, Streets, Parks), as well as the Museum, Open Space, Light & Power, Water, and Fleet Funds have been affected by adjustments resulting from the annual Compensation Study. 2
November 7,2008 3. Final health and dental insurance numbers have been received and applied in departments/acdounts/funds where appropriate. 4. The new health insurance plan affects the presentation of the Medical Fund (#606). Rather than revenues and costs being internalized as in the past, they are now handled on a cost/claim (external) basis and will not appear in the budget. The Medical Fund revenues and expenses have therefore been significantly reduced. 5. With the passage of the Local Marketing District, the Town is eligible for reimbursement for election expenses. Therefore, $24,000 has been added to 2009 revenues in the 101-1400 (Election) account. 6. The General-to-CVB Fund transfer has been reduced by $30,000 due to expectations of larger-than-budgeted fund balance for 2008 (and therefore 2009). 7. Property tax income estimates (101-0000-311-00-00) have been refined from $300,000 to $309,000. Information for specifics on property taxes is provided by the Department of Local Affairs (DOLA). 8. Revisions continue to be made on the 2008 end-of-year estimates as the year progresses, which do not affect the 2009 fund balance, but do have an affect on fund balances. As a result of the above, the ending balance for 2009 General Fund has decreased from $3,506,197 to $3,440,165. However, fund balance is still at the 30% prescribed level. 3
TABLE OF CONTENTS ~ General Fund (101) Revenues Expenditures and Other Uses Legislative (1100) Judicial (1200) Executive (1300) Elections (1400) Finance (1500) Community Development (1600) Buildings (1700) Employee Benefits (1800) Community Service Grants (1900) Police/Patrol (2100) Communications/Dispatch (2155) Community Services (2175) Protective Inspections (2300) Engineering (2400) Streets (3100) Parks (5200) Transportation (5600) Transfers (9000) Special Revenue Funds Community Reinvestment (204) Museum (207) Conservation Trust (211) Senior Center (217) Open Space (220) CVB (summary-222) Communications (2000) Visitors Center (2600) Visitors Guide (2700) Group Sales & Marketing (2800) Special Events (5500) Conference Center (5800) Fire Services (229) Debt Service Fund Building Authority (419) Enterprise Funds Light & Power (502) Water (503) Internal Service Funds Catastrophic loss (605) 1
Medical Insurance (606) Fleet Maintenance (612) Information Systems Technology (625) Vehicle Replacement (635) Fiduciary Funds Fire Pension Fund (709) Police Pension Fund (710) Theater(716) 2
E 05 &2 '2Ecu~ . 00 098.k 01 W 2 2 %31 0 2% W LL LU O 9 1 3.0 LU 05 Q b 9 E m 2,21 ZO:O .i 2 2 0 84 EE E -52 ·63 ® 1- #2 2 2 EsBE »,ACE I ODD~ b 00-0-0 %*Sh .... aziga w wh- . % M *E f 1 a 444/ I i:13 18 °~ 2 56 ~ 5 0, - O¢b#25 9 ttle# p m E / 2 2 8 E 02bGE mt Q zo:%3 0 Z 1 2 O 52 1- Z LU L % 1- 005 * LL Z WOS 2 1- 4 43 EW 3MME,=8 ,- 05 & 1 5 n 8 k 2 2 ..4 8/E * 5 f~ c -§ r/f I-. of o E .0 0 -p * 0, 4- O 1 6 3 1 & 3 -& 94«1 ®me,Ek 0 §*:%943: 912122%E 1 5 3 f & 0 4 3% 5 §15121.5'm E al *1 5 & dil)i 1 * 8 m iii " & - 3 2Q--830: i 0 <D 0k 21 4 ip &12*11 0/ 2 2 U 0 20:Of 3 1» O m ESTES PARK CITIZENS 1 »BS/W{13Sn IN BOARDS & COMMISSIONS STANDING COMMITTEES enoseweild uoi~Hoc>munooov ANIZATIONAL CHART URBAN RENEWAL ~ ~ MUNICIPAL JUDGE 1 AUTHORITY ~ g MAYOR and TRUSTEES ~ -0!tuol'003 TOWN ATTORNEY ·Estes Valle Pia nning Commission ADMI TRATOR TOWN OF ESTES PARK MOLUNTE /DEPART GOU e - U! , 8 t !}Srlf ~~alo ek=1 JANUARY 2008 Board of ustment Inves Anima~~01
GENERAL FUND DEPARTMENTS Finance Department Finance Director HR Manager Accounting Manager Payroll Technician Accounts Payable Utility Administrative Clerk Accountant Billing Specialists • 9 Fulltime Employees (FTE's) 0 (1) Finance Director 0 (1) HR Manager 0 (1) Payroll Technician o (1) Accounting Manager 0 (1) Accountant 0 (1) Accounts Payable Clerk 0 (2) Utility Billing Specialist 0 (.75) Administrative Clerk 0 (.25) Administrative Clerk
ENTERPRISE FUND DEPARTMENT (S) Utility Departments Director of Utilities (2) Secretary Ill Secretary 111 Water Utilities Meter Asst to Electrical Line Information Superintendent Foreman Utilities Engineer Superintendent Technology Manager Director Light and Light and Power Asst Water Meter Power Information Superintendent Specillistlv Technology Support 1 1 1 Specialist Crew Chief Materials Meter Mgmt Soecialist 111 Specialist PC/GIS Support Water (3) H 20 (2) Uneman IV Specialist Quality Plant Meter Manager Onerators Speciplist Il ater Lineman Ill Cross Meter Connect Specialist I Specialist (2) Lineman 11 Meter Muni Reader Service Worker 111 Lineman I Meter Reader Muni Groundman Line Service Worker 111 Equipment Specialist (2) Seasonal Reader Calibrators Groundman 111 C .A
ENTERPRISE FUND DEPARTMENT (S) Cont... Utility Departments • 35.5 Fulltime Employees (FTE's) 0 (1) Utilities Director o (1) Water Superintendent 0 (1) Utilities Meter Foreman o (1) Assistant to Light and Power Director o (1) Electrical Engineer (Vacant) 0 (1) Light and Power Superintendent o (1) Information Technology Manager o (1) Assistant Water Superintendent 0 (1) Water Quality Manager 0 (.50) Water Lab Technician 0 (3) H20 Plant Operator IV's 0 (1) Cross Connection Control Specialist 0 (2) Municipal Service Worker 111's o (1) Meter Specialist IV 0 (1) Meter Specialist Ill 0 (1) Meter Specialist Il o (1) Meter Specialist I 0 (1) Meter Reader Groundman o (1) Meter Reader 0 (1) Crew Chief 0 (2) Lineman IV o (1) Lineman Ill 0 (2) Lineman 11 0 (1) Lineman I 0 (1) Line Equipment Specialist 0 (1) Groundman Ill o (1) Materials Management Specialist 0 (2) Secretary 111 o (1) Information Technology Manager 0 (1) Information Technology Support Specialist 0 (1) PC/GIS Support Specialist • 2 Seasonal Employees 0 (2 Seasonal Reader Calibrators) Meters
GENERAL FUND DEPARTMENTS 1 Police Department Chief of Police Secretary 111 4 Operations Commander Community Services Director 1 - Sergeant Sergeant Investigations support Restorative Auxiliary School Community ~ Team A Team B Services Justice Case Resource Servic Sergeant Manager Officer Office Dispatch 1 Records Code Enforcement • 28.5 Fulltiroe Employees (FTE's) 0 (1) Records Technician 0 (1) Police Chief o (1) Code Compliance Officer 0 (1) Secretary Ill 0 (1) Community Services Manager 0 (1) Police Commander 0 (.50) Restorative Justice Case Manager 0 (2) Patrol Sergeants (Part Time Grant Funded Position) 0 (2) Investigators 0 (1) School Resource Officer 0 (10) Patrol Officers • (4) Seasonal Employees o (1) Support Services Sergeant 0 (4) Community Service Officers 0 (6) Dispatchers 18
SPECIAL REVENUE FUND DEPARTMENT (S) Volunteer Fire Department Fire Chief Secretarv 111 Hearing Committee Plo Treasurer Secretary First Assistant Fire Chief Second Assistant Fire Chief Training Captain Captain A Captain B Communication Engineering Truck Safety Fire Prevention/ Companv Company Officer Officer Officer Officer WUI Education LT. LT. LT. LT. Dive Asst. Asst. Squad Squad Squad Squad Team Engineering Safety 1 2 3 4 Leader Officer Officer Ll 6 F.F. 6 F.F. 6 F.F. 6 F.F. 2 F.F. EMT 2 F.F. EMT 2 F.F. EMT 1 F.F. EMT 1 FF EMT-P Special note: The volunteer fire fighters are assigned additional duties exceeding their basic responsibilities as fire fighters. Those duties include but are not limited to; First Responder, Emergency Medical Technician, Paramedic, Communications, Engine Officer, Hazardous Operations, Safety Officer, Fire Prevention, and Dive Rescue. 20
SPECIAL REVENUE FUND DEPARTMENT (S) Cont... Volunteer Fire Department • 3.5 Fulltime Employees (FTE's) 0 (1) Fire Chief o (1) Training Captain 0 (1) Secretary Ill 0 (.50) Wildland Fire Prevention Specialist (Part time grant funded position) • 31 Volunteers o (1) 1St Assistant Fire Chief 0 (1) 2nd Assistant Fire Chief 0 (2) Captains 0 (3) Lieutenants 0 (20) Fire Fighters 0 (2) Divers 0 (2) Chaplains 1 3 f 21
SPECIAL REVENUE FUND DEPARTMENT (S) Convention and Visitors Bureau Executive Director Fairgrounds Event Manager Group Sales Marketing Communications Manager Stakeholder Services Manager Coordinator Fairgrounds Event Communications Visitor Services Foreman Support Coordinator Coordinator (Vacant) Coordinator Fairgrounds (2) Information Supervisor Specialist (3) Seasonal (3) Seasonal Workers Information Specialists
,, ,, GENERAL FUND DEPARTMENTS Police Department Chief of Police Administrative Assistant Operations Commander Community Services Director Sorgeant Investigations Support Restorative Auxiliary School Community ~ Sergeant L mA Team B Services Justice Case Resource Service Dispatch Manager Officer Officers Records Code Enforcement i
SPECIAL REVENUE FUND DEPARTMENT (S) Volunteer Fire Department Fire Chief Admin Asst. Hearing Committee Plo Treasure Secretary First Assistant Fire Chief Second Assistant Fire Chief Training Captain Captain A Captain B Communication Engineering Truck Safety Fire Prevention/ Company Company Officer Officer Officer Officer WUI Education LT. LT. LT. LT. Dive Asst. Asst. Squad Squad Squad Squad Team Engineering Safety 1 2 3 4 Leader Officer Officer 6 F.F. 6 F.F. 6 F.F. 6 F.F. 2 F.F. EMT 2 F.F. EMT 2 F.F. EMT 1 F.F. EMT 1 FF EMT-P
'2 SPECIAL REVENUE FUND DEPARTMENT (S) 1 1 Museum Center/Senior Center Services Museum/Senior Center Director Museum Advisory Board Estes Park Senior Center Inc. Senior Center Museum Curator (s) Manager Program Coordinator • 4.5 Fulltime Employees (FTE's) o (1) Museum/Senior Center Director 0 (1) Senior Center Manager 0 (.50) Senior Center Program Coordinator 0 (1) Museum Curator 0 (1) Museum Curator ( 22
GENERAL FUND DEPARTMENTS Public Works Public Works Director Public Works Superintendent Parks Foreman Streets Foreman Fleet Lead Mechanic Public Works Project Manager Municipal Services Municipal Services Mechanic I Worker 111 Worker 111 Municipal Services Municipal services Worker I Worker I (13) Seasonal Workers (1) Seasonal • 13 Fulltime Employees (FTE's) 0 (1) Public Works Director 0 (1) Public Works Superintendent 0 (1) Parks Department Foreman 0 (1) Public Works Project Manager 0 (1) Street Department Foreman 0 (1) Fleet Department Lead Mechanic 0 (2) Municipal Service Worker 111 0 (4) Municipal Services Worker I's 0 (1) Mechanic I • (14) Seasonal Employees 0 (13 Seasonal) Parks Department 0 (1 Seasonal) Street Department 19
TOWN OF ESTES PARK ' Financial Overview - General Fund - 2008 Budget General Community Building Legislative Judicial Executive Elections Finance Development Maintenance 1000 1100 1200 1300 1400 1500 1600 1700 REVENUE Taxes $8,283,968 $-$ $.$ $.$.$. Intergovernmental 30,750 - Current 12,500 - Miscellaneous 220,599 - - Direct - 300 250 302,500 24,000 24,764 79,500 165,000 Interest 90,000 - - Total Operating Revenues 8,637,817 300 250 302,500 24,000 24,764 79,500 165,000 Other sources Transfers-In from other funds 1,092,260 - TOTAL REVENUES 9,730,077 300 250 302,500 24,000 24,764 79,500 165,000 EXPENDITURES Personnel 0 57,652 39,537 214,373 0 251,279 317,255 33,872 Operating & Maintenance 0 137,655 2,048 222,676 40,700 79,234 73,058 455,874 Capital 0 0 0 0 0 0 0 0 Total Operating Expenditures 0 195,307 41,585 437,049 40,700 330,513 390,313 489,746 Debt Service 0 0 0 0 0 0 0 0 Other uses Contingencies 0 0 0 0 0 0 0 0 Transfer - Community Reinvestment 500,000 0 0 0 0 0 0 0 Transfer - Museum 244,950 0 0 0 0 0 0 0 Transfer - Senior Center 155,804 0 0 0 0 0 0 0 Transfer - CVB 1,870,000 0 0 0 0 0 0 0 Transfer - Fire Services Fund 435,000 0 0 0 0 0 0 0 Transfer - EPURA 200,000 0 0 0 0 0 0 0 TOTAL EXPENDITURES 3,405,754 195,307 41,585 437,049 40,700 330,513 390,313 489,746 NET SOURCE (USE) OF FUNDS 6,324,323 (195,007) GIl,335) (134,549) (16,700) (305,749) (310,813) (324,746) DEPTJFUND BALANCES, Beginning - DEPT./FUND BALANCES, End of Yea - $ (195,007) $ (41,335) $ (134,549) $ (16,700) $ (305,749) $ (310,813) $ (324,746)
TOWN OF ESTES PARK Financial Overview - General Fund - 2008 Budget Employee Protective % of Benefits Subsidies Police Inspections Engineering Streets Parks Transportation 1800 1900 2100-75 2300 2400 3100 5200 5600 Total Total $-$-$-$-$-$-$-$- $8,283,968 82.81% - - - - 30,750 0.31% - - - 12,500 0.12% - - - 220,599 2.21% - - 266,902 204,000 450 295,277 3,000 - 1,365,943 13.65% - - - - - 90,000 0.90% 0 0 266,902 204,000 450 295,277 3,000 0 10,003,760 100.00% - - 1,092,260 - - 266,902 204,000 450 295,277 3,000 - 11,096,020 0 0 2,300,491 347,726 51,209 365,800 526,122 0 4,505,316 54.67% 35,000 362,491 514,385 51,721 95,240 572,644 334,216 225,009 3,201,951 38.86% 0 0 26,000 0 0 502,300 4,800 0 533,100 6.47% 35,000 362,491 2,840,876 399,447 146,449 1,440,744 865,138 225,009 8,240,367 100.00% 0 00000000 0 00000000 0 0 0 0 0 0 0 0 500,000 0 0 0 0 0 0 0 0 244,950 0 0 0 0 0 0 0 0 155,804 0 0 0 0 0 0 0 0 1,870,000 0 0 0 0 0 0 0 0 435,000 0 0 0 0 0 0 0 0 200,000 35,000 362,491 2,840,876 399,447 146,449 1,440,744 865,138 225,009 11,646,121 (35,000) (362,491) (2,573,974) (195,447) (145,999) (1,145,467) (862,138) (225,009) (550,101) 3,990,266 $ (35,000) $ (362,491) $(2,573,974) $ (195,447) $ (145,999) $0,145,467) $ (862,138) $ (225,009) $ 3,440,165
TOWN OF ESTES PARK Financial Overview - All Funds - 2008 Budget Special Revenue Funds Debt Service General Community Conservation Senior Open Fund Reinvestment Museum Trust Center Space CVB Fire Building REVENUE Taxes $8,283,968 $ -$ -$ . $ -$ -$-$-$- Integovernmental 30,750 0 19,013 32,000 2,475 230,000 0 0 0 Current 12,500 0 0 0 0 0 0 0 0 Miscellaneous 220,599 0 39,800 000 109,500 0 92,840 Charges for Services 1,365,943 0 1,925 0 47,245 0 967,660 187,500 0 Interest 90,000 27,000 1,100 2,300 0 11,000 5,000 0 0 Total Operating Revenues 10,003,760 27,000 61,838 34,300 49,720 241,000 1,082,160 187,500 92,840 Other sources Transfers-In from other funds 1,092,260 1,500,000 244,950 - 155,804 - 1,870,000 435,000 - Sale ofassets - Bond/Loan Proceeds TOTAL REVENUES 11,096,020 1,527,000 306,788 34,300 205.524 241,000 2,952,160 622,500 92,840 EXPENDITURES Source of Supply . Personnel 4,505,316 - 210,986 - 104,318 32,371 1,038,634 354,176 - Operating & Maintenance 3,201,951 - 120,338 42,000 107,835 - 1,968,809 288,643 - Capital 533,100 - 19,600 43,500 - 179,000 5,000 70,000 - Total Operating Expenditures 8,240,367 - 350,924 85,500 212,153 ' 211,371 3,012,443 712,819 - Debt Service - - - - 92,840 Other uses Transfers-out to other funds 3,405,754 - - - TOTAL EXPENDITURES 11,646,121 - 350,924 85,500 212,153 211,371 3,012,443 712,819 92,840 NET SOURCE (USE) OF FUND. (550,101) 1,527,000 (44,136) (51,200) (6,629) 29,629 (60,283) (90,319) - FUND BALANCES, Beginning 3,990,266 $1,393,477 $46,332 106,575 7,181 280,629 83,807 $132,839 - FUND BALANCES, End of Year $3,440,165 $2,920,477 $2,196 $55,375 $552 $310,258 $23,524 $42,520 $0 Fun balance % 30% N/A 1% 65% 0% 147% 1% 6% 0%
A TOWN OF ESTES PARK Financial Overview - All Funds - 2008 Budget Internal Service Funds Fiduciary Funds Enterprise Funds Catastrophic Information Vehicle Fire Police Light & % of Loss Medical Fleet Technology Replacement Pension Pension Theater Power Water Total Total - $ - $ - $ - $ - $ - $ - $ - $ - 5 - 8,283,968 28.89% 0 0 0 0 0 48,605 0 0 0 0 362,843 1.27% 0 0 0 0 0 0 0 0 0 0 12,500 0.04% 0 3,960 0 0 0 81,000 1,642 0 215,189 10,250 774,780 2.70% 0 0 270,000 456,769 531,380 0 0 0 11,554,837 3,425,231 18,808,490 65.58% 36,000 9,700 3,800 1,900 33,500 25,000 25 9,000 110,000 71,000 436,325 1.52% 36,000 13,660 273,800 458,669 564,880 154,605 1,667 9,000 11,880,026 3,506,481 28,678,906 100.00% - - 5,298,014 36,000 13,660 273,800 458,669 564,880 154,605 1,667 9,000 11,880,026 3,506,481 33,976,920 - - - - 5,310,182 160,561 5,470,743 18.34% - 218,242 220,909 - . . - 2,256,307 1,197,778 10,139,037 33.99% - 99,915 67,095 221,428 - 127,940 2,565 21,000 2,366,878 1,413,357 10,049,754 33.69% - 49.000 56,500 391,000 . - 2,242,500 579,734 4,168,934 13.98% - 99,915 334,337 498,837 391,000 127,940 2,565 21,000 12,175,867 3,351,430 29,828,468 100.00% - 746,008 513,638 1,352,486 1.000,000 - - - - 982,161 110,099 5,498,014 1,000,000 99,915 334,337 498,837 391,000 127,940 2,565 21,000 13,904,036 3,975,167 36,678,968 (964,000) (86,255) (60,537) (40,168) 173,880 26,665 (898) (12,000) (2,024,010) (468,686) (2,702,048) 2,401,425 400,889 274,482 77,205 1,562,073 1.138.253 1,004 434,332 5,268,237 2,848,766 20,447,771 $1,437,425 $314,634 $213,945 $37,037 $1,735,953 $1.164,918 $106 $422,332 $3,244,227 $2,380,080 $17,745,723 144% 315% 64% 7% 444% 911% 4% 2011% 23% 60%
11/05/08 Projected Statement of Revenues, Expenditures, and Fund Balance GeneraIFund Town of Estes Park - 2009 Budget Budget Revised Budget 2007 2008 2008 2009 Revenues $10,370,248 $10,293,877 $10,099,781 $10,003,760 Expenditures Personnel Services 4,226,632 4,785,409 4,228,033 4,505,316 Operations and Maintenance 2,725,769 3,179,909 3,064,758 3,201,951 Total Current Expenses 6,952,401 7,965,318 7,292,791 7,707,267 Capital 582,916 736,000 694,312 533,100 Subtotal 7,535,316 8,701,318 7,987,103 8,240,367 Rollovers 268,516 inclabove Total Expenses $7,535,316 $8,969,834 $7,987,103 $8,240,367 Excess (deficiency) of revenues over expenditures 2,834,932 1,324,043 2,112,678 1,763,393 Other financing uses (cont/transfers out) (2,696,492) (3,165,418) (4,086,445) (3,405,754) Adj to CAFR (rounding)/proceeds from EPHA* 2 860,000 918,500 0 Other financing sources (transfers in) 1,050,441 1,007,611 1,007,611 1,092,260 Increase (decrease) in fund balance 1,188,883 26,236 (47,656) (550,101) (Estimated) beginning fund balance 2,849,039 3,182,165 4,037,922 3,990,266 Rollover adjustment 0 268,516 0 0 (Estimated) ending fund balance $4,037,922 $3,476,917 $3,990,266 $3,440,165 *General Fund portion of EPHA loan repaid in 2008. Balances remain in L&P, Water, and Catastrophic Loss Funds. Gen fund bal/(Total Expenses + Transfers Out) 39% 29% 33% 30%
GeneraIFund Revenue Detail Town of Estes Park - 2009 Budget Actual Original Budget Revised budget Budget 2007 2008 2008 2009 Taxes $8,155,739 $8,382,121 $8,209,365 $8,283,968 Intergovernmental (cigarette) 32,768 30,750 30,750 30,750 Current (land rental) 11,613 12,002 12,002 12,500 Miscellaneous (lieu of taxes) 205,651 191,707 191,707 220,599 Interest 233,627 200,000 150,000 90,000 Direct revenues 1,699,351 1,477,297 1,515,716 1,365,943 Subtotal 10,338,748 10,293,877 10,109,540 10,003,760 Proceeds from: EPHAIoan 31,500 860,000 918,500 0 Agency funds (PEE) 20,340 0 0 0 Transfers 1,030,102 1,007,611 1,007,611 1,092,260 Total Revenue $11,420,689 $12,161,488 $12,035,651 $11,096,020 inc/dec over prior year 6% 6% 5% -8% Revenue detail Taxes Property $264,554 $289,444 $289,444 $309,000 Ownership - license plate fees 26,937 29,500 29,500 30,000 Sales - General 7,233,707 7,406,463 7,233,707 7,250,000 Sales - vehicles sold in EP 5,507 6,691 6,691 6,000 Use - vehicles sold outside EP 209,103 204,072 204,072 205,000 Prop tax - late pmnt fees 1,647 1,210 1,210 1,250 Telephone franchise 15,565 19,073 19,073 20,000 Natural gas franchise 103,164 134,120 134,120 150,000 Cable TV franchise 68,619 61,500 61,500 60,000 Electric franchise 177,629 180,903 180,903 192,716 Water franchise 49,309 49,145 49,145 60,002 8,155,739 8,382,121 8,209,365 8,283,968 Direct revenues Legislative 699 0 250 300 Judicial 256 100 236 250 Executive 316,375 289,000 309,743 302,500 Elections 0 0 0 24,000 Finance/Administration 35,482 35,914 36,276 24,764 Community Planning 105,697 104,988 97,871 79,500 Buildings 155,242 165,400 165,400 165,000 Community Service 0 0 11,000 0 Police 296,029 237,534 269,973 266,902 Fire 16,363 16,600 0 0 Protective Inspections 349,271 273,610 269,766 204,000 Engineering 342 475 525 450 Streets 422,314 351,676 351,676 295,277 Parks 1,281 2,000 3,000 3,000 $1,699,351 $1,477,297 $1,515,716 $1,365,943
GeneraIFund Legislative, #101-1100 (Mayor & Town Board) Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Mayor and Board of 6 Town Trustees provide broad policy direction. Mayor is CEO of Town. * Develop strategic plans as necessary * Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Reappoint advisory committees annually * Town Board approves budget annually Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $34,516 $45,439 $52,127 $57,652 Operations & Maintenance 70,486 96,049 84,642 137,655 Total Current Expenses 105,002 141,488 136,769 195,307 Capital 0 0 0 0 Rollovers 0 1,541 0 0 Total Expenses $105,002 $143,029 $136,769 $195,307 inc/dec over prior year 4% 36% 30% 43% Revenues 0 0 250 300 Personnel Levels Mayor 1.00 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 6.00 Operations & Maintenance Ord./Plans/studies as needed 17,690 8,000 5,541 9,000 Local Marketing district 0 24,500 moved to 101-1300 - Volunteer Recognition · 10,065 9,000 9,000 12,000 Education/Training 22,301 30,790 38,950 37,500 Citizen's Information Academy 1,800 1,840 1,840 2,000 Dues/subscriptions 9,617 10,214 10,214 10,631 Pride Awards 4,720 5,000 5,010 5,000 Mayors contingency fund 0 0 0 50,000 (moved from Gen Fund #9000)
Town of Estes Park Detail budget information Legislative 101-1100-411 (Mayor and Board) 2009 Account Account Name Budget Number Detail 1 21-01 Property 123 21-02 Liability Insurance Premiums 124 4,000 22-04 Ordinance Revision Fees 5,000 22-98 Plans/studies as needed Professional Services/Fees 9,000 3,100 26-01 Office Supplies 100 26-02 Postage 200 26-03 Printing/Forms 12,000 26-17 Volunteer Recognition Luncheon 5,000 26-17 Catering/Special Circumstances Materials and Supplies 20,400 39,500 27-04 Education/Training details 2,000 27-04 Misc (CAST, CML, etc) 25,000 27-04 10 out of state 10,500 27-04 7 in state 2,000 27-04 CIA class 10,631 27-05 Dues/subscriptions details 7,607 27-05 CML 1,124 27-05 NLC 1,650 27-05 CAST 250 27-05 Other dues/sub as needed 1,000 27-06 Employee Recognition 900 27-07 Mileage Reimbursement Job Performance Expenses 52,031 Utility Expenditures 1,100 28-01 Telephone Other Current Expenses 5,000 29-40 Pride Awards Mayor's Contingency 50,000 60-01 Contingency Fund for Mayor Total Operations & Maintenance Costs 137,655 Capital Equipment O
GeneraIFund Judicial, #101-1200 (Municipal Court) Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide fair and impartial application of Town codes to include the model traffic code * Manage and review sentencing of offenders * Assist with certification of municipal election results * Provide for the swearing-in of Town elected officials Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $37,349 $39,428 $39,730 $39,537 Operations & Maintenance 1,407 1,696 1,885 2,048 Total Current Expenses 38,756 41,124 41,615 41,585 Capital 0 0 0 0 Total Expenses $38,756 $41,124 $41,615 $41,585 inc/dec over prior year 1% 6% 7% O% Revenues 100 236 250 Personnel Levels Judge 0.50 0.50 0.50 0.50 Court Clerk 0.50 0.50 0.50 0.50 Assistant Judge contracted contracted contracted contracted 5% salary increase by ordinance in even-numbered years (next = '10)
Town of Estes Park Detail budget information Judicial 101-1200-412 (Municipal Court) 2009 Account Account Name Budget Number Justification 277 21-02 Liability Insurance Premiums 277 Prof services/fees 250 22-98 Translator fees 167 26-01 Office Supplies 128 26-02 Postage 69 26-17 Printing/Forms Materials and Supplies 364 481 27-04 Education/Training 576 27-05 Member Dues/Subscriptions (Bar Assoc, Clerk/Judge Assoc) 100 27-06 Employee recognition (1 @ $80) emp rec contingency for cont. judge Job Performance Expenses 1,157 Total Operations & Maintenance Costs 2,048 Capital Equipment 0
GeneraIFund Executive, #101-1300 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Implementation of Town Board goals and strategic plan(s) * Provide operational oversight of Town Departments * Supervise enforcement of laws and ordinances * Maintain official documents and records * Oversight of legal publications * Minutes for Town Board and Committee meetings * Preparation and monitoring of annual budget * Manage business and liquor licensing * Oversight of public information programs and publications * Serve or facilitate asliaison between Town and community groups os needed * Staff support to the Mayor and Town Board of Trustees Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $170,585 $175,567 $166,583 $214,373 Operations & Maintenance 209,270 186,926 188,814 222,676 Total Current Expenses 379,855 362,493 355,397 437,049 Capital 0 12,000 11,686 0 Rollovers 0 4,300 0 0 Total Expenses $379,855 378,793 $367,083 $437,049 inc/dec over prior year 30% 0% -3% 19% Revenues 316,375 289,000 309,743 302,500 Liquor occupation licenses 48,740 45,000 50,000 50,000 General occupation licenses 259,677 244,000 257,200 250,000 Other 7,958 0 2,543 2,500 Personnel Levels Town Administrator 0.38 0.38 0.38 0.38 Deputy Town Administrator 0.38 0.38 0.38 0.38 Executive Assistant (PT) 0.38 0.38 0.19 0.19 Town Clerk 0.38 0.38 0.38 0.38 Deputy Town Clerk 0.38 0.38 0.38 0.38 Public Information Officer 0.00 0.00 0.00 0.38 Operations & Maintenance Legal 120,673 93,000 97,300 100,000 IT Services 15,238 19,686 27,460 29,652 Newsletter 10,766 15,000 5,000 15,000 Furniture/fixtures 7,079 500 1,173 8,500 Education/training 9,080 9,625 9,625 17,500 Capital Copier 0 12,000 11,686 0
Town of Estes Park Detail budget information Executive 101-1300-413 2009 Account Account Name Budget Number Justification 143 21-01 Property 1,251 21-02 Liability Insurance Premiums 1,394 1,000 22-07 Recording Fees 100,000 22-08 Legal 29,652 22-09 IT Services 3,700 22-98 Public information as needed 15,000 22-98 Newsletter 3,500 22-98 Annualreport Professional Services/Fees 152,852 Publication Fees 3,500 23-01 Publishing 7,425 25-01 Phone 500 25-01 Clerk's index 1,100 25-01 Copy machine maintenance Maintenance Contracts 9,025 5,610 26-01 Office Supplies 6,000 26-02 Postage (incl. Newsletter - $2,700) 900 26-03 Printing/Forms 100 26-04 Freight/Shipping 6,000 26-17 Catering/Special Circumstances 8,500 26-23 Office Furniture (TA) 1,600 26-23 Window treatments 2,700 26-33 Data Processing Equipment (Deputy Town Clerk) Materials and Supplies 31,410 17,500 27-04 Education/Training 7,500 27-04 Out of state 9,000 27-04 In state 1,000 27-04 Misc seminars 1,795 27-05 Member Dues/Subscriptions 200 27-05 Newspapers 100 27-05 CMCA 250 27-05 11MC 575 27-05 ICMA 130 27-05 CCCMA (2) 235 27-05 EDCC
Town of Estes Park Detail budget information Executive 101-1300-413 2009 Account Account Name Budget Number Justification 305 27-05 CASTA 2,200 27-06 Employee Recognition 800 27-06 10 Dept heads 200 27-06 2.5 employees @ $80 1,200 27-06 120 employees 500 27-07 Mileage Reimbursement Job Performance Expenses 21,995 Utility Expenditures 2,500 28-01 Telephone Total Operations & Maintenance Costs 222,676 Capital Equipment O
GeneraIFund Elections, #101-1400 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide administrative oversight of all municipal elections to include regular elections and special elections as called Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $O $O $0 $0 Operations & Maintenance 1,712 9,680 33,755 40,700 Total Current Expenses 1,712 9,680 33,755 40,700 Capital 0 0 0 0 Total Expenses $1,712 $9,680 $33,755 $40,700 inc/dec over prior year -81% 465% 1872% 21% Revenues Reimbursement from Local Marketing District Election - Nov 2008 24,000 Personnel Levels none
Town of Estes Park Detail budget information Elections 101-1400-414 2009 Account Account Name Budget N u m ber Justification Professional Services/Fees 1,450 22-25 Judges Publication Fees 200 23-01 Publishing 26-01 Office Supplies 30,000 26-01 Fire district 8,600 26-01 2 elections 250 26-02 Postage Materials and Supplies 38,850 Catering/Special Circumstances 200 26-17 Catering Total Operations & Maintenance Costs 40,700 Capital Equipment O
, GeneraIFund Finance, #101-1500 Town of Estes Park - 2009 Budget SCOPE OF SERVICES 4 Act as o "front desk" for Town Hall - information/billing requests, phone answering * Generate, process and manage utility billing process * Process personnel activity, risk management Provide internal/external reports to stoff, public, board, other interested parties * Budget and CAFR preparation/presentation * Manage cash flow, accounts payable/receivable functions * Provideservices forothergovernmental entities (EPURA, EVRPD, EVPLD), including Fire Services Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $180,117 $219,117 $217,824 $251,279 Operations & Maintenance 38,523 75,592 75,623 79,234 Total Current Expenses 218,640 294,709 293,447 330,513 Capital 0 0 0 0 Total Expenses $218,640 $294,709 $293,447 $330,513 inc/dec over prior year 15% 35% 34% 13% Revenues 35,482 35,914 36,276 24,764 EVRPD accounting 12,312 12,312 0 EVPLD accounting 20,529 20,529 21,145 LETA admin fee 3,073 3,135 3,319 Miscellaneous counter sales/services 0 300 300 Personnel Levels The finance department is being phased/reallocated between general and enterprise funds. Finance Officer 0.40 0.45 0.45 0.50 Administrative Clerk 0.00 0.24 0.24 0.19 Accounts Payable/Utility Billing Specialist 0.49 0.52 0.52 0.54 Accountantl 0.40 0.45 0.45 0.50 Accounting Manager 0.40 0.45 0.45 0.50 Human Resources Manager 0.12 0.24 0.24 0.36 Payroll/HR Technician 0.49 0.52 0.52 0.60 Administrative Clerk Il 0.31 0.00 0.00 0.00 Operations & Maintenance Auditing 4,500 7,236 7,236 7,453 (split between Finance, L&P, Water) IT Services 10,796 29,529 27,460 29,652 Education/training 2,603 4,595 4,555 5,220 Dues/subscritions 1,968 2,005 6,937 2,817
Town of Estes Park Detail budget information Finance 101-1500-415 2009 Account Account Name Budget Number Justification 6 21-01 Property 1,241 21-02 Liability Insurance Premiums 1,247 7,453 22-01 Auditing 1,000 22-08 Legal 29,652 22-09 IT Services 700 22-10 Bank fees 5,900 22-11 County Treasurer 22-98 Other 531 22-98 GFOA Application fee 3,900 22-98 Courier service 125 22-98 Workers comp policy fee Professional Services/Fees 49,261 Publication Fees 1,300 23-01 Publishing 5,535 25-01 Phone System Maintenance Contracts 5,535 2,500 26-01 Office Supplies 3,244 26-02 Postage 2,900 26-03 Printing/Forms (Budgets) 115 26-04 Freight/Shipping 1,000 26-17 Catering/Special Circumstances 2,000 26-23 Office Furniture file cabinets, counter efficiency 100 26-33 Data processing equipment Materials and Supplies 11,859 5,220 27-04 Education/Training 2,000 27-04 GFOA conference 2,600 27-04 8 in-state classes 620 27-04 HR training book 2,817 27-05 Member Dues/Subscriptions 90 27-05 GFOA national 150 27-05 GFOA state 164 27-05 SHRM 823 27-05 Business/legal reports 450 27-05 Thompson (HR)
Town of Estes Park Detail budget information Finance 101-1500-415 2009 Account Account Name Budget Number Justification 75 27-05 Notary renewal 260 27-05 APA PR Guide 465 27-05 Colo Personnel 340 27-05 10-MN HR trainer 640 27-06 Employee Recognition (8 @ $80) 200 27-07 Mileage Reimbursement Job Performance Expenses 8,877 Utility Expenditures 1,155 28-01 Telephone Total Operations & Maintenance Costs 79,234 Capital Equipment O
. General Fund Community Development, Protective Inspection Summary (1600, 2300) Town of Estes Park - 2009 Budget SCOPE OF SERVICES * see 1600 and 2300 for departmental details Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $592,892 $645,754 $641,634 $664,981 Operations & Maintenance 98,170 132,445 132,261 124,779 Total Current Expenses 691,062 778,199 773,895 789,760 Capital 3,535 0 0 0 Total Expenses $694,596 $778,199 $773,895 $789,760 inc/dec over prior year 12% 11% 2% Admin personnel expense allocated 75% to 1600 (Community Development) and 25% to 2300 (Protective Inspections) in 2008 Revenues Community Development (1600) 104,988 89,560 79,500 Protective inspections (2300) 273,610 270,066 204,000 Total 378,598 359,626 283,500
GeneraIFund Community Development, #101-1600 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Administer Development Code * Administer Improvement Agreements * Code Compliance * Code Maintenance * GIS: zoning, annexations, existing land-use inventory, parcel map, new subdivisions, hazards mapping * Land-use Consultation (walk-in and by-appointment) * Long-Range Community Planning (as workload allows) * Maintain Web Pages * Maintain Zoning Map * Public Information Services: mailings and public notices, publications * Records keeping: land-use approvals, annexations, rezoning, variances * Staff to Planning Commission and Board of Adjustment Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $358,396 $308,070 $306,823 $317,255 Operations & Maintenance 63,158 89,326 86,730 73,058 Total Current Expenses 421,554 397,396 393,553 390,313 Capital 3,535 0 0 0 Total Expenses $425,089 $397,396 $393,553 $390,313 inc/dec over prior year 13% -7% -7% -1% Revenues (totals) 105,697 104,988 89,560 79,500 Larimer County IGA planner's salary 41,597 40,988 39,060 40,427 Larimer County IGA plan reviews 4,000 4,000 1,573 Application fees 39,303 55,000 45,500 37,000 Larimer Cty Bldg Permit transfer fee 20,470 5,000 1,000 500 Other 4,327 0 0 0 Personnel Levels Community Development Director 1.00 0.75 0.75 0.75 Plannerll 2.00 2.00 2.00 2.00 Secretary 111 1.00 0.75 0.75 0.75 Plans Examiner (moved to 101-2300) 0.50 0.00 0.00 0.00 Operations & Maintenance Planning 1,000 0 Outsourcing 6,369 6,000 Legal 27,755 31,500 31,500 31,500 IT Services · 8,369 10,253 9,153 9,884 Application publications 1,812 3,150 2,000 1,500 Maintenance contracts 3,514 7,013 6,941 6,787 Data processing software/equipment 613 3,900 3,308 0 Education/training 2,009 7,400 7,400 4,380 Interest on deposits 0 0 3,000 0 Capital 36" plotter - share w/ museum 3,535 0 0 0
Town of Estes Park Detail budget information Community Development 101-1600-416 2009 Account Account Name Budget Number Justification 128 21-01 Property 2,414 21-02 Liability Insurance Premiums 2,542 31,500 22-08 Legal 9,884 22-09 IT Services 1,500 22-35 Applications (Town and County notices) Professional Services/Fees 42,884 Lease 2,340 24-03 Copy machine lease 2,950 25-01 Copy charges -planning dept 250 25-01 Copy charges - other users 2,387 25-01 Telephone system 1,200 25-01 OCE printer Maintenance Contracts 6,787 2,500 26-01 Office Supplies 1,785 26-02 Postage 500 26-03 Printing/Forms 2,000 26-17 Catering/Special Circumstances 800 26-32 Software (ARC 9 mtc) Materials and Supplies 7,585 4,380 27-04 Education/Training 1,000 27-04 AICP Continuing Ed 2,790 27-04 RM Land Use conference 590 27-04 Educational videos/supplies 3,800 27-05 Member Dues/Subscriptions 1,560 27-05 APA - staff 500 27-05 APA - PC 1,300 27-05 APA - subscriptions 375 27-05 ASLA 45 27-05 EPTG 20 27-05 Other dues/subscriptions as needed 240 27-06 Employee Recognition (3 @ $80) 1,500 27-07 Mileage Reimbursement Job Performance Expenses 9,920 Utility Expenditures 1,000 28-01 Telephone
Town of Estes Park Detail budget information Community Development 101-1600-416 2009 Account Account Name Budget Number Justification Total Operations & Maintenance Costs 73,058 Capital Equipment O
GeneraIFund Buildings, #101-1700 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, cleaning contracts. * Records management: maintenance records, as-built, mechanical equipment, warranties Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $28,097 $38,025 $36,694 $33,872 Operations & Maintenance 410,789 446,521 452,595 455,874 Total Current Expenses 438,886 484,546 489,289 489,746 Capital 18,597 0 0 0 Rollovers 0 5,423 0 0 Total Expenses 457,483 489,969 489,289 489,746 inc/dec over prior year 21% 7% 7% 0% Revenues (totals) 155,242 165,000 165,400 165,000 Enterprise fund building rent 125,000 126,360 126,360 126,360 Employee housing rent 30,242 38,640 38,640 38,640 Other 0 0 400 0 Personnel Levels Director of Public Works 0.16 0.16 0.16 0.14 Public Works Project Manager 0.20 0.20 0.20 0.16 Operations & Maintenance Insurance premiums (prop/liab) 18,819 19,900 18,048 18,950 Maintenance contracts 180,657 185,720 188,223 190,000 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Building maintenance 68,225 90,500 95,923 95,923 Janitorial supplies 29,849 25,000 25,000 25,000 Utilities 93,894 110,300 110,300 112,500 Capital 18,597 0 0 0
. Town of Estes Park Detail budget information Buildings 101-1700-417 2009 Account Account Name Budget Number Justification 17,115 21-01 Property 1,835 21-02 Liability Insurance Premiums 18,950 Rentals 12,501 24-02 Real property (rental prop from L&P/H2O) 190,000 25-01 Maintenance contracts 67,260 25-01 Municipal buildings (janitorial) 64,000 25-01 Public restrooms (janitorial) 3,500 25-01 Shops 35,000 25-01 Mechanical 11,000 25-01 Carpets 2,400 25-01 Elevators 1,500 25-01 Copiers 1,060 25-01 Telephone system 4,280 25-01 Minor/misc maintenance/janitorial svcs 95,923 25-02 Buildings Maintenance Contracts 285,923 500 26-01 Office Supplies 25,000 26-05 Janitorial supplies 500 26-23 Furniture/fixtures Materials and Supplies 26,000 3,500 28-02 Natural gas 90,000 28-03 Electrical energy 5,000 28-04 Water 14,000 28-05 Sewer Utility Expenditures 112,500 Total Operations & Maintenance Costs 455,874 Capital Equipment 0 32-22 Building remodeling
GeneraIFund Employee Benefits, #101-1800 Town of Estes Park - 2009 Budget PURPOSE This division provides for employee recognition, motivation and events. There are 4 employee events per year Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $0 $0 $0 $0 Operations & Maintenance 20,234 25,800 26,050 35,000 Total Current Expenses 20,234 25,800 26,050 35,000 Capital 0 0 0 0 Total Expenses $20,234 $25,800 $26,050 $35,000 inc/dec over prior year -2% 28% 29% 34% Personnel Levels none Operations & Maintenance Catering (4 events) 16,884 17,800 17,800 18,000 Employee recognition (longevity) 1,550 2,000 2,000 2,000 Employee Home Ownership 1,800 6,000 6,250 15,000 (2009: Town contributes $250/participant/month; currently 4 participants - 1 additional participant anticipated. Employee must contribute minimum of $95/pay period)
Town of Estes Park Detail budget information Employee benefits 101-1800-418 2009 Account Account Name Budget Number Justification 26-17 Catering/Special Circumstances 4,000 26-17 Picnic 13,000 26-17 Christmas 1,000 26-17 Spring/Fall Events Materials and Supplies 18,000 2,000 27-06 Employee recognition (longevity) 15,000 27-11 Employee home ownership Job Performance Expenses 17,000 Total Operations & Maintenance Costs 35,000 Capital Equipment O
GeneraIFund Community Services, #101-1900 Town of Estes Park - 2009 Budget SCOPE OF SERVICES The Community Services division is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing o broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Fund appropriation h -5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Arts & Education $10,451 $5,000 35,000 $6,000 Transportation 27,500 26,000 26,000 27,500 School District 2,850 0 0 0 Housing* 194,381 182,000 193,000 177,000 E.P. Library District 27,600 27,600 27,600 27,600 Youth 48,925 41,000 41,000 49,891 Food Tax Refund 16,900 21,197 21,197 20,000 Human Services 43,725 50,500 50,500 45,500 Sister City Program 9,405 9,000 9,000 9,000 - 5% of prior year's sales tax collection estimate 0 0 0 subtotal: $381,737 $362,297 $373,297 $362,491 General Fund portion of loan to Estes Park Housing $950,000 So $0 50 Authority (to be repaid by June 2008) Total $1,331,737 $362,297 $373,297 $362,491 inc/dec over prior year -11% -5% -2% -3% (not counting EPHA loan) Revenues 0 0 11,000 0 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups/agencies *Revised Budget 2008 expense for Housing increased $11,000 due to pass-through Grant from State 2009 aggregate estimate is 5% of 2008 projected sales tax ($7,250,000) - food tax and library donation is inclusive Actual funding is $362,491 vs. 5% calculation of $362,500. Food tax estimate calculated at same rate (0.0%) as increase in 2008-09 sales tax. Ubrary funding is per 1990 IGA, ending in 2009. 2007 2008 2008 2009 Allocation determined at October 24,2008 budget session: 313,500 313,500 313,703 Arts & Education Chamber Music Festival 1,000 1,000 1,000 Community Jazz Concert Series 1,000 1,000 1,000 Estes Village Band 1,000 1,000 1,000 Oratorio Society of EP 1,000 1,000 1,000 EP Reportoire Theater Company 0 0 1,000 Cultural Arts Council of EP 1,000 1,000 1,000 10,451 5,000 5,000 6,000 Transportation Special transit 26,000 26,000 27,500 27,500 26,000 26,000 27,500
GeneraIFund Community Services, #101-1900 Town of Estes Park - 2009 Budget SCOPE OF SERVICES The Commu nity Services division is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing o broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Ubrary District. Fund appropriation is -5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget 2007 2008 2008 2009 khool District 2,850 0 0 0 Housing 175,000 170,000 Estes Park Housing Authority 175,000 Matching Grant for EPHA 0 11,000 0 Habitat for Humanity 7,000 7,000 7,000 194,381 182,000 193,000 177,000 E.P. Library District (year 19 of 20) 27,600 27,600 27,600 27,600 Youth Cub and Boy Scout Program 0 0 2,591 Estes Valley Childhood Success 28,000 28,000 28,000 EP Learning Place 2,500 2,500 2,500 Partners of Estes Park 4,000 4,000 4,000 Circle of Friends Montessori School 0 0 4,800 EP non-profit Resource Center Inc. 0 0 1,500 PACK 6,500 6,500 6,500 48,925 41,000 41,000 49,891 Food Tax Refund 16,900 21,197 21,197 20,000 Human Services Crossroads 20,000 20,000 20,000 EP Salud 20,000 20,000 20,000 Radio Reading Services 500 500 500 Estes Park Gun & Archery Club 0 0 5,000 Estes Valley Victim Advocates 10,000 10,000 0 43,725 50,500 50,500 45,500 Sister City Program 9,405 9,000 9,000 9,000 $381,737 $362,297 $373,297 $362,491 j
GeneraIFund Police, #101-2100, 2155, 2175 (summary) Town of Estes Park - 2009 Budget SCOPE OF SERVICES Summary of 2100, 2155, 2175 Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $2,165,820 $2,353,764 $2,155,717 $2,300,491 Operations & Maintenance 392,287 380,694 494,968 514,385 Total Current Expenses 2,558,107 2,734,458 2,650,685 2,814,876 Capital 39,146 14,500 27,300 26,000 Rollovers 0 1,800 0 0 Total Expenses $2,597,253 2,750,758 $2,677,985 $2,840,876 inc/dec over prior year 20% 6% 3% 6%
. GeneraIFund Police (Patrol), #101-2100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * Investigations: felony crimes, internal affairs, drugtask force assignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $1,471,212 $1,545,923 $1,355,837 $1,434,356 Operations & Maintenance 302,018 302,278 368,352 407,269 Total Current Expenses 1,773,230 1,848,201 1,724,189 1,841,625 Capital 29,719 8,000 20,800 26,000 Total Expenses , $1,802,949 $1,856,201 $1,744,989 $1,867,625 inc/dec over prior year 11% 3% -3% 7% Revenues (totals) 100,072 71,830 100,451 84,083 Federal grants 9,164 0 0 0 Capital grants 500 3,000 5,372 3,500 Charges for services 2,064 1,470 1,430 1,000 Court fines 41,552 20,000 53,390 40,000 Other event coverage, charities, (Chief's golf tourney) 46,793 47,360 40,259 39,583 Personnel Levels Police Chief 1.00 1.00 1.00 1.00 Secretary 111 1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 3.00 2.00 2.00 2.00 Investigator/Task force 2.00 2.00 2.00 2.00 Patrol Officers 11.00 11.00 10.00 10.00 Operations & Maintenance Insurance (prop/liab) 50,010 52,950 40,478 42,502 Veterinary/Boarding 7,200 7,200 7,200 7,200 IT Services 52,307 61,518 66,361 71,659 Victim advocates 7,500 7,500 7,500 7,500 Maintenance contracts 3,609 11,360 11,284 27,006 Vehicle maintenance/equipment 88,804 58,000 91,000 87,500 Future vehicle purchases 0 36,616 36,616 48,987 Catering/special circumstances 14,043 10,900 14,000 14,350 Data processing equipment 0 6,200 4,475 17,700 Uniforms 7,116 4,200 11,682 6,510
GeneraIFund Police (Patrol), #101-2100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * investigations: felony crimes, internal affairs, drug taskforce assignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2007 2008 2008 2009 Education/training 17,942 17,700 31,900 25,350 Capital Patrol vehicle 29,719 0 0 0 Equipment 0 8,000 13,000 26,000 * Vehicles G102-C ('02 Ford Crown Victoria) and G78A ('03 Dodge Intrepid) to be replaced from Vehicle Replacement Fund in 2009. Valued at $24,500 per vehicle
Town of Estes Park Detail budget information Patrol 101-2100-421 2009 Account Account Name Budget Number Justification 2,000 21-01 Property 40,502 21-02 Liability Insurance Premiums 42,502 7,200 22-05 Veterinary/boarding 200 22-06 Medical (shots/physicals/evils) 4,000 22-08 Legal 71,659 22-09 IT Services 600 22-14 Lab testing 9,700 22-98 Other 7,500 22-98 Victim advocate service 1,800 22-98 HUB service/fees 200 22-98 Job fairs 200 22-98 Seized vehicle towing Professional Fees/Services 93,359 Publishing 300 23-01 Publications fees 27,006 25-01 Maintenance contracts 10,000 25-01 Tiburon agreement - Larimer Co 5,500 25-01 Wireless citation 1,600 25-01 Copier 9,406 25-01 Phone 500 25-01 Radar certification (6) 87,500 25-04 Vehicle Equipment 36,000 25-04 Fuel costs 50,000 25-04 Maintenance/Repair/Upkeep 1,500 25-04 Communications Vehicle modifications 48,987 25-44 Future vehicle purchases Maintenance & repair 163,493 6,700 26-01 Office Supplies 1,300 26-02 Postage 3,450 26-03 Printing/forms (incl bi-annual report) 250 26-04 Freight/shipping 100 26-06 Small tools 100 26-07 Small hardware 12,560 26-11 Police Equipment & Supply 2,800 26-11 Ammunition - Patrol 1,000 26-11 Ammunition - SEU/ERT 150 26-11 Fingerprint pad refills 50 26-11 Marking paint
Town of Estes Park Detail budget information Patrol 101-2100-421 2009 Account Account Name Budget Number Justification 50 26-11 Police barrier tape 250 26-11 Evidence bags 400 26-11 Evidence collection supplies 200 26-11 Map holder for dispatch 2,445 26-11 Tasers (3) 100 26-11 Traffic roll-a-tapes 600 26-11 Digital cameras for cars (3) 40 26-11 NIMS pocket guides 350 26-11 Portable command post 3,500 26-11 Replace radar speed guns 250 26-11 Batteries 125 26-11 CO Peace Officers update 250 26-11 Portable spot lights 400 26-13 Medical 14,350 26-17 Catering/special circumstances 10,500 26-17 Chiefs golf tourney 3,500 26-17 Special mtgs/staff meetings 350 26-17 Strategic planning retreat 1,500 26-23 Furniture/fixtures 500 26-23 File cabinet (admin asst) 400 26-23 Patrol file cabinets (4) 600 26-23 Chairs for patrol room (2) 17,700 26-33 Data processing equipment 9,600 26-33 2 laptops 8,100 26-33 3 desktops (patrol, commander, Materials and Supplies 58,410 investigations) 3,425 27-01 Personal Safety Equipment 3,250 27-01 Bullet resistant vests (5) 175 27-01 Traffic vests (5) 6,510 27-02 Uniform Allowance 4,900 27-02 14 uniforms 300 27-02 Investigations allowance (2) 350 27-02 Class B patches 260 27-02 Taser holsters (4) 700 27-02 SEU/ERT uniforms 25,350 27-04 Education/training 3,500 27-04 Supervisor/mgt training 3,500 27-04 Command school 700 27-04 Defensive tactics instructor course 6,500 27-04 Fitness memberships 1,200 27-04 CACP
2 Town of Estes Park Detail budget information Patrol 101-2100-421 2009 Account Account Name Budget Number Justification 1,250 27-04 SEU/ERT 1,500 27-04 Admin assistant training 4,000 27-04 Tuition reimbursement 700 27-04 Employee retreat 2,500 27-04 Basic police services 2,560 27-05 Member dues/subscriptions 240 27-05 CACP 120 27-05 IACP 500 27-05 Firearms range fee 40 27-05 EPTG 175 27-05 NTOA 150 27-05 RMIN 130 27-05 Ragan communications 675 27-05 Character first 35 27-05 Notary 270 27-05 Thompson employment law 200 27-05 Quinlan legal updates 25 27-05 NCPAA 1,500 27-06 Employee recognition (17@$80), annual awards ($240) 500 27-07 Mileage reimbursement Job Performance 39,845 28-01 Telephone service 2,400 28-01 Blackberry 500 28-01 cell phones (3) 5,760 28-01 Data card services (8) 200 28-10 Trash disposal (hazardous) Utility Expenditures 8,860 500 29-25 Recruitment Other Current Expenses 500 Total Operations & Maintenance Costs 407,269 10,000 34-41 ICOP cameras (2) - patrol car(s) 16,000 34-41 Equip (cages/controls/lights) (2) Capital Equipment 26,000
. GeneraIFund Police (Dispatch), #101-2155 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Support Services:911 services (Estes valley), radio communications (EPPD, EPFD, LCSO, EPMC, GHFD, RMNP), records management, fingerprinting (government, child care providers, day camps, schools, businesses), document photocopying (public, government agencies, etc.), crime data entry, CBI monthly reports, department quarterly and annual reports, receive walk-in customers Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $546,420 $587,926 $585,573 $648,961 Operations & Maintenance 75,016 70,659 114,092 93,662 Total Current Expenses 621,436 658,585 699,665 742,623 Capital 9,427 - - TotaIExpenses $630,863 $658,585 $699,665 $742,623 inc/dec over prior year 17% 4% 11% 6% Revenues 145,095 138,750 139,488 126,785 LETA funding 35,000 35,000 18,785 LETA director salary and benefits 103,750 104,488 108,000 Personnel Levels Administrative Sergeant 1.00 1.00 1.00 1.00 Dispatchers 6.00 5.00 6.00 6.00 LETA Executive Director (paid by LETA) 1.00 1.00 1.00 1.00 Records Technician 1.00 1.00 1.00 1.00 Code Compliance Officer 1.00 1.00 1.00 1.00 Animal Control Officer 0.75 0.00 0.00 0.00 Operations & Maintenance IT Services 12,554 14,764 29,748 32,123 Digital imaging/archiving 3,758 1,400 1,400 1,500 Maintenance contracts 12,993 15,833 26,359 18,991 Data processing equipment 33,441 9,000 21,000 11,100 Education/training 9,439 11,200 12,000 10,700 Utilities 9,126 11,147 11,147 12,000 Capital Wireless citation package (rollover) 9,427 0 0 0
Town of Estes Park Detail budget information Dispatch 101-2155-421 2009 Account Account Name Budget Number Justification 694 21-01 Property 3,839 21-02 Liability Insurance Premiums 4,533 32,123 22-09 IT Services 1,500 22-98 Digital archiving Professional Fees/Services 33,623 Publication fees 150 Publication fees 25-01 Maintenance contracts 2,509 25-01 Dispatch phone 1,800 25-01 USA mobility pagers 9,282 25-01 Wireless advanced 850 25-01 Heron communication site (LETA) 150 25-01 Poudre fire authority 2,000 25-01 Coplink 900 25-01 Care maintenance program 1,500 25-01 800 mhz pacset programming Maintenance and repair 18,991 150 26-07 Small hardware 600 26-23 Furniture/fixtures 11,100 26-33 Data processing equipment 9,000 26-33 Grant match consolette 20% 1,200 26-33 4 headset bases (LETA) 900 26-33 Wireless headsets (LETA) Materials and Supplies 11,850 10,700 27-04 Education/training 1,200 27-04 Records clerk conference 3,600 27-04 NENA (LETA) 1,800 27-04 APCO (LETA) 1,800 27-04 Navigator (LETA) 100 27-04 CPR CLETA) 200 27-04 EMD re-cert training (LETA) 400 27-04 EMD - QA certifications (LETA) 800 27-04 CACO training 800 27-04 Code enforcement training 490 27-05 Member dues/subscriptions 1,125 27-06 Employee recognition (9 x $80, emd,leta) 200 27-07 Mileage reimbursement
Town of Estes Park Detail budget information Dispatch 101-2155-421 2009 Account Account Name Budget Number Justification Job Performance 12,515 12,000 28-01 Telephone Utility Expenditures 12,000 Total Operations & Maintenance Costs 93,662 Capital Equipment O
GeneraIFund Police (Community Services), #101-2175 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Restorative justice: juvenile status offenders, juvenile crimes, adult crimes, parole reintroduction program, probation re-introduction, Larimer County community corrections, SB-94 (grant funding), department grant writing, manage (35) volunteers Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $148,188 $219,915 $214,307 $217,174 Operations & Maintenance 15,254 7,757 12,524 13,454 Total Current Expenses 163,442 227,672 226,831 . 230,628 Capital 0 6,500 6,500 0 Rollovers 0 1,800 0 0 Total Expenses $163,442 $235,972 $233,331 $230,628 inc/dec over prior year N/A 44% 43% -1% Revenues 50,862 26,954 31,004 56,034 Federal Grants 41,585 18,500 21,000 27,580 Capital Grants 9,277 8,454 10,004 8,454 Other (school resource officer program) 0 0 0 · 20,000 Personnel Levels Director 1.00 1.00 1.00 1.00 School Resource Officer 1.00 1.00 1.00 1.00 Restorative Justice Coordinator (grant funded) 0.50 0.50 0.63 0.63 Seasonal Community Service Officers (4 in '09) 0.92 1.37 1.37 1.33 Operations & Maintenance Education/training 3,233 4,600 7,150 5,360 Capital 0 6,500 6,500 0 (used car, citizens on patrol, JAG grant)
Town of Estes Park Detail budget information Police (Commodity Services) 101-2175-421 2009 Account Account Name Budget Number Justification 1,386 21-02 Liability Insurance Premiums 1,386 Publishing 200 23-01 Publications fees 2,035 26-11 Police equipment & supply 150 26-11 Parking permit supplies 50 26-11 Fingerprint pads 35 26-11 Transport belt 1,800 26-11 Replace Trafman device Materials and Supplies 2,035 2,350 27-02 CSO/Aux (20) uniforms 5,360 27-04 Education/training 1,000 27-04 CPA 2,500 27-04 SRO training (NASRO) 500 27-04 RJ training (new case manager) 500 27-04 Aux training 500 27-04 CS manager training 360 27-04 SRO physical fitness membership 175 27-05 Member dues/subscriptions 648 27-06 Employee recognition (3 @ $80) annual recognitions/awards ($408) 100 27-06 Mileage reimbursement Job Performance 8,633 1,200 28-01 Telephone Utility Expenditures 1,200 Total Operations & Maintenance Costs 13,454 Capital Equipment 0
General Fund Protective Inspections, #101-2300 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Addressing (GIS) * Administer Building Code * Administer Flood Plain Ordinance * Code Compliance: Muni/1-code/EVDC * Code Maintenance * Coordinate with utility providers, sonitation districts, and health department Issue building permits * Maintain Web page * Plan Reviews and Inspections * Records keeping: permits, complaints, violations, code copies, addressing, variances Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $234,496 $337,684 $334,811 $347,726 Operations & Maintenance 35,012 43,119 45,531 51,721 Total Current Expenses 269,508 380,803 380,342 399,447 Capital 0 0 0 0 Total Expenses $269,508 $380,803 $380,342 $399,447 inc/dec over prior year 4% 41% 41% 5% Revenues (totals) 349,271 273,610 270,066 204,000 Building permit fees 343,504 264,410 264,410 200,000 Sign fees 3,938 4,200 3,675 2,500 Other 1,830 5,000 1,981 1,500 Personnel Levels Director of Community Development 0.00 0.25 0.25 0.25 Chief Building Official 1.00 1.00 1.00 1.00 Building Inspector I 1.00 1.00 1.00 1.00 Plans Examiner 0.50 1.00 1.00 1.00 Permit Technician 1.00 1.00 1.00 1.00 Secretary 111 0.00 0.25 0.25 0.25 Operations & Maintenance IT Services 10,521 12,304 11,442 12,355 Contract/skilled services 2,751 0 0 5,000 Vehicle fuel/mtc 1,747 4,305 4,305 6,000 Future vehicle replacements 0 4,600 4,600 4,600 Education/training 5,522 5,403 5,403 4,845
Town of Estes Park Detail budget information Protective inspection 101-2300-423 2009 Account Account Name Budget Number Justification 208 21-01 Property 1,767 21-02 Liability Insurance Premiums 1,975 12,355 22-09 IT Services 5,000 22-13 Plan review Professional Fees/Services 17,355 Publishing 500 23-01 Publications fees Rentals 2,340 24-03 Copier 1,936 25-01 Telephone system 1,000 25-01 Copier charges 6,000 25-04 Vehicle maintenance and fuel 4,600 25-44 Future vehicle purchase Repair and Maintenance 13,536 1,500 26-01 Office Supplies 5,000 26-42 Computers (Bldg Off, Permit Tech, Chief) 2,400 26-47 Building code books (IBC) Materials and Supplies 8,900 4,845 27-04 Education/training 2,845 27-04 1BC training 550 27-04 Floodplain admin 1,450 27-04 Chief Bldg official training 1,200 27-05 Member dues/subscriptions (ICB, ICC, Bldg/Mech, Bid Permit Law, IAEI, CAPL NFPA, ACEO, EE Assoc) 320 27-06 Employee recognition (4 @ $80) Job Performance 6,365 750 28-01 Telephone Utility Expenditures 750 Total Operations & Maintenance Costs 51,721 Capital Equipment O
General Fund Engineering, #101-2400 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: Projectengineering/management, contractadministration, right of waymanagement, development review, public information, drainage, pavement management, phone system * Records management: certificateof liabilityinsurance, request forproposals, press releases, sale mpps and publications, complaint database Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $53,525 $61,986 $55,829 $51,209 Operations & Maintenance 29,202 44,109 68,803 95,240 Total Current Expenses 82,727 106,095 124,632 146,449 Capital 0 0 0 0 Rollovers 0 21,872 0 0 Total Expenses $82,727 $127,967 $124,632 $146,449 inc/dec over prior year 18% 55% 51% 18% Revenues Sale of Maps/Publications 299 400 525 450 Personnel Levels Director of Public Works 0.04 0.04 0.04 0.04 Public Works Project Manager 0.60 0.60 0.60 0.48 Operations & Maintenance Engineering 9,120 0 0 0 (details below) gas monitoring 0 4,000 4,000 0 transportation study (rollover) 0 0 19,000 0 annexations 0 15,000 15,000 0 CDOT enhancement study (20% MG) 0 0 0 50,000 Transportation impact fee study 0 0 0 15,000 IT services 10,461 12,304 7,202 14,826 Maintenance contracts 384 3,720 3,555 5,808 Data processing equipment 7,305 2,700 2,700 2,700
Town of Estes Park Detail budget information Engineering 101-2400-424 2009 Account Account Name Budget Number Justification 29 21-01 Property 372 21-02 Liability Insurance Premiums 401 50,000 22-02 CDOT 20% matching grant (Moraine) 15,000 22-02 Transportation impact study 5,000 22-08 Legal 14,826 22-09 IT Services Professional Fees/Services 84,826 5,808 25-01 1700 (Buildings)/2400(Engineering) Repair and Maintenance 5,808 phone contracts 800 26401 Office Supplies 200 26-06 Small tools 130 26-17 Catering/special circumstances 200 26-23 Furniture/fixtures 2,700 26-33 Data processing equipment Materials and Supplies 4,030 80 27-06 Employee recognition 95 27-07 Mileage reimbursement Job Performance 175 Total Operations & Maintenance Costs 95,240 Capital Equipment O
GeneraIFund Streets, #101-3100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack sealing, drainage, special projects, right of ways, seasonal trash. * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, crack scaling, signs, trash, sweeping, droinage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricales), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage) Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $339,843 $385,134 $377,941 $365,800 Operations & Maintenance 411,853 543,620 562,871 572,644 Total Current Expenses 751,696 928,754 940,812 938,444 Capital 440,986 302,000 505,974 502,300 Rollovers ' 0 226,034 0 0 Total Expenses $1,192,683 $1,456,788 $1,446,786 $1,440,744 inc/dec over prior year 60% 22% 21% 0% Revenues 422,314 351,676 351,676 295,277 Licenses and permits 6,985 4,000 4,000 4,500 FederaIGrant 8,963 0 0 0 HUTF (Highway Users Trust Fund) 228,392 217,928 217,928 210,699 Motor Vehicle registrations 26,522 28,478 28,478 28,478 Road & Bridge 150,124 99,670 99,670 50,000 Other (recycling rebates, work orders) 1,328 1,600 1,600 1,600 Personnel Levels Director of Public Works 0.42 0.42 0.42 0.38 Public Works Superintendent 0.25 0.25 0.25 025 Municipal Service Worker 2.00 2.00 2.00 2.00 Municipal Service Foreman 1.00 1.00 1.00 1.00 Project Manager 0.20 0.20 0.20 0.16 Secretary 111 0.70 0.60 0.70 0.70 Seasonal Maintenance (FTEs) 1.50 1.24 1.24 1.80 Seasonal Technician (FTE) 0.00 0.46 0.46 0.00 Operations & Maintenance IT services 4,185 4,921 2,888 2,471 Equipment (material screen project) 6,405 7,000 7,000 8,500 Vehicle maintenance & fuel 115,190 117,500 117,500 120,000 Streets (maintenance & repair) 86,188 80,500 90,800 81,000 Future vehicle purchases/replacements 0 131,813 131,813 123,971 Storm drainage master plan 26,000 0 0 0 (moved to Community Reinvestment Fund in 2008) Traffic signs 14,307 15,000 15,000 16,700 Education & training 2,525 6,850 6,850 8,000 Materials and supplies 13,283 13,825 18,125 24,450 Utilities 69,657 79,438 81,090 139,670 (sanitation #3200 absorbed into #3100 in 07) 44,432 54,500 54,500 inclabove
GeneraIFund Streets, #101-3100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack scaling, drainage, special projects, right of ways, seasonal trash. * Records management: work order tracking, time cord tracking, invoices * Inspections: potholes, crack scaling, signs, trash, sweeping, droinage, curbs * Assists otherdepartments: museum (picnic grounds), seniorcenter (parkinglot/drainoge),parks, library (book sale), police (parking/signs/barricades), special events, Dre (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/droinage) Original Budget Revised Budget Budget 2007 2008 2008 2009 Capital New buildings 22,838 0 13,499 0 Heavy equipment/machinery 30,689 Street sweeper incl above 0 190,475 0 G701oader inclabove 0 0 0 Pothole patcher ind above 0 0 47,300 Jet Patcher from EPSD ind above O 0 10,000 Streets 24,565 Annual STIP overlay including conf ctr inclabove 250,000 250,000 395,000 Annual concrete rehab 0 0 0 50,000 Parking lots 362,894 Post office rebuild inclabove 0 0 0 Virginia Drive inclabove 35,000 35,000 0 Wiest inclabove 17,000 17,000 0 440,986 302,000 505,974 502,300
Town of Estes Park Detail budget information Streets 101-3100-431 2009 Account Account Name Budget Number Justification 2,497 21-01 Property 5,044 21-02 Liability Insurance Premiums 7,541 6,000 22-02 Engineering 2,471 22-09 IT Services 5,000 22-26 Insurance damage claims 600 22-98 Professional fees/svs as needed Professional Fees/Services 14,071 Publishing 1,200 23-01 Publications fees Rentals 8,500 24-01 30-day material screen project (annual) 6,523 25-01 Maintenance contracts 1,298 25-01 Phone 375 25-01 Heron Trust (Radio site) 1,400 25-01 Motorola (radio mtc) 900 25-01 OCE printer 850 25-01 Copier 1,200 25-01 Seasonal trash can cleaning 500 25-01 Traffic devices 2,400 25-02 Buildings 120,000 25-04 Vehicle Maintenance and Fuel 275 25-05 Machinery/tools 81,000 25-20 Streets 47,500 25-20 Materials for maintenance/repair 7,500 25-20 Curb/gutter 6,000 25-20 Sidewalks 2,000 25-20 Guardrails 10,000 25-20 Salt 8,000 25-20 Snow plow blades 15,000 25-24 Storm drainage 16,700 25-25 Traffic signs 5,200 25-25 Sign materials for maintenance/repair 10,000 25-25 Street sign project (5 of 5) 1,500 25-25 Stencils (replace worn out) 123,971 25-44 Future vehicle replacement Repair and Maintenance 365,869 2,700 26-01 Office Supplies 75 26-03 Printing/forms 50 26-04 Freight/shipping 500 26-06 Base small tools 75 26-06 Jigsaw 4,750 26-06 Sign reflectivity meter (MUTCD compl) 1,600 26-07 Small hardware 3,600 26-08 Lumber/paint 650 26-13 CDOT physicals 1,000 26-17 Catering/special circumstances 1,000 26-21 Bridges (foot per CIRSA)
Town of Estes Park Detail budget information Streets 101-3100-431 2009 Account Account Name Budget Number Justification 4,750 26-23 School/signals materials (1,750), trash cans (3,000) 3,200 26-46 Communication equipment 500 26-48 Shop equipment Materials and Supplies 24,450 350 27-01 Personal Safety Equipment 1,450 27-02 Uniform Allowance 8,000 27-04 Education/training 1,050 27-04 Snow & Ice 900 27-04 APWA - Gunnison 1,800 27-04 Co Asphalt 3,000 27-04 APWA out of state 1,200 27-04 APWA - Grand Junction 50 27-04 CIRSA Flagging/winter driving 1,223 27-05 Member dues/subscriptions 650 27-05 Micro-paver 200 27-05 APWA 200 27-05 Co Asphalt Paving Assoc 50 27-05 Co Assoc of Road Mtc 75 27-05 CDL renewals 48 27-05 Better Roads magazine 320 27-06 Employee recognition (4 @ $80) Job Performance 11,343 4,000 28-01 Telephone 8,000 28-02 Natural Gas 2,900 28-03 Electrical 420 28-04 Water 600 28-05 Sewer 56,500 28-06 Trash disposal 67,250 28-09 Street light electricity charge Utility Expenditures 139,670 Total Operations & Maintenance Costs 572,644 47,300 34-98 Pothole patcher 10,000 34-98 Jet trailer (used from EPSD) 395,000 35-51 Annual STIP 50,000 35-51 Annual concrete rehab Capital Equipment 502,300
. GeneraIFund Parks, #101-5200 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board * Contract management: sidewalk cleaning, Bureau of Reclamation Grounds mtc, weed control, sculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming * Records management: work order tracking, time card tracking, invoices * Miscellaneous: police (graffiti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $398,150 $478,736 $483,954 $526,122 Operations & Maintenance 341,017 404,312 397,383 334,216 Total Current Expenses 739,167 883,048 881,337 860,338 Capital 47,863 127,500 149,352 4,800 Rollovers 0 7,546 0 0 Total Expenses $787,029 $1,018,094 51,030,689 $865,138 inc/dec over prior year 34% 29% 31% -16% Revenues 1,281 2,000 3,000 3,000 Personnel Levels Director of Public Works 0.27 0.27 0.27 0.24 Public Works Superintendent 0.41 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4.00 4.00 Seasonal Park Personnel (FTEs) 5.40 5.98 5.98 7.04 Operations & Maintenance IT Services 6,277 7,382 6,865 7,413 Maintenance contracts 41,298 65,387 70,606 49,214 Furniture/fixtures 54,974 39,000 39,000 39,000 Vehicle Equipment 48,096 50,000 50,000 50,000 Future vehicle replacement 0 36,088 36,088 30,433 Lawn 42,681 10,000 10,977 12,000 Walkways 33,262 37,390 35,000 6,500 Maintenance, trees, plants 45,413 54,000 50,000 42,500 Education/training 3,080 4,000 4,299 5,900 Utility expenditures 34,075 33,625 39,808 40,350 Capital Buildings 10,009 0 2,552 0 Equipment 0 0 17,000 0 Vehicles 37,854 0 0 0 Bobcat exchanges 0 3,500 5,800 4,200 Small trailer to haul grinder 0 0 0 600 Riverside rock bridge railings 0 24,000 24,000 0 Dairy Queen Planter 0 100,000 100,000 0 47,863 127,500 149,352 4,800 * Parks vehicle G-22A ('93 Ford F3504x2) scheduled for replacement in Vehicle Replacement Fund in 2009 (value = $40,000) * Parks vehicle G-42 ('97 Cushman Truckster) scheduled for replacement in Vehicle Replacement Fund in 2009 (value = $22,000)
. Town of Estes Park Detail budget information Parks 101-5200-452 2009 Account Account Name Budget Number Justification 1,683 21-01 Property 4,323 21-02 Liability Insurance Premiums 6,006 7,413 22-09 IT Services 10,000 22-98 Dead tree removal Professional Fees/Services 17,413 Publishing 1,000 23-01 Publications fees Rentals 2,500 24-02 Real property (rental from L&P/H20) 49,214 25-01 Maintenance contracts 2,464 25-01 Phone 16,000 25-01 Sidewalk cleaning 600 25-01 Motorola 11,000 25-01 Bureau Maintenance 5,000 25-01 Sculpture maintenance 4,000 25-01 Tree Trimming 7,500 25-01 Annual Backflow maintenance 2,150 25-01 Brick planter repair 500 25-01 Vandalism repair/cleaning 2,000 25-02 Park bags and materials 39,000 25-03 Furniture/fixtures 500 25-03 Small FF&E repair as needed 6,000 25-03 Trash cans 4,000 25-03 Tables 2,000 25-03 Tree grates 4,000 25-03 Benches 20,000 25-03 Trail/walkway maintenance 2,500 25-03 Seasonal trash cans 50,000 25-04 Vehicle maintenance/upkeep/fuel 30,433 25-44 Future vehicle replacement Repair and Maintenance 170,647 1,200 26-01 Office Supplies 4,020 26-06 Small tools 1,500 26-07 Small hardware 1,200 26-08 Lumber/paint 500 26-09 Chemical 12,000 26-10 Lawn 750 26-13 Medical (CDL physicals) 1,050 26-17 Catering/special circumstances 6,500 26-22 Walkways 6,000 26-22 Paving repair/materials 500 26-22 Warning - river areas 2,000 26-23 Equipment/fixtures 4,000 26-27 Aggregate
Town of Estes Park Detail budget information Parks 101-5200-452 2009 Account Account Name Budget Number Justification 7,500 26-30 Mulch 42,500 26-36 Maintenance, trees, plants 40,000 26-36 Flowers, flower-related supplies 2,500 26-36 CVB plantings 2,500 26-48 Shop equipment 2,000 26-48 Shop small equipment 500 26-48 Small air compressor Materials and Supplies 87,220 300 27-01 Personal Safety Equipment 2,000 27-02 Uniform Allowance 5,900 27-04 Education/training 1,250 27-04 Backflow prevention ceritification 1,200 27-04 Turf conference (3) 1,800 27-04 Pro green expo (5) 150 27-04 Pesticide conference 1,500 27-04 Educational/training as needed 480 27-05 Member dues/subscriptions 400 27-06 Employee recognition (5 @ $80) Job Performance 9,080 600 28-01 Telephone 3,100 28-02 Natural Gas 9,200 28-03 Electrical 25,500 28-04 Water 200 28-05 Sewer 1,750 28-06 Trash disposal Utility Expenditures 40,350 Total Operations & Maintenance Costs 334,216 34-98 Other machinery/equipmdnt 1,100 34-98 Annual 553 bobcat exchange 2,400 34-98 Annual s220 bobcat exchange 700 34-98 bobcat midsize bucket 600 34-98 small trailer -grinder/water tank Capital Equipment 4,800
. GeneraIFund Transportation (#101-5600) Town of Estes Park - 2009 Budget SCOPE OF SERVICES Seasonal shuttle service for 3 routes. Original Budget Revised Budget Budget 2007 2008 2008 2009 Expenses Personnel Services 50 50 50 $0 Operations & Maintenance 170,869 171,600 171,811 225,009 Total Current Expenses 170,869 171,600 171,811 225,009 Capital 0 0 0 0 Total Expenses $170,869 $171,600 $171,811 $225,009 inc/dec over prior year O% 1% 31% Personnel Levels none Operations & Maintenance Shuttle contract $165,680 $167,000 $167,000 $220,509 2 shuttles in 2006; 3 shuttles in 2007-2008 Shuttle services provided for Scotfest, Christmas Parade, and other miscellaneous requests Office supplies 2,462 2,100 2,155 2,000 Traffic signs 2,727 2,500 2,500 2,500 Capital none
Town of Estes Park Detail budget information Transportation 101-5600-456 2009 Account Account Name Budget Number Justification 22-60 Transportation fees 104,478 22-60 Main contract 37,090 22-60 Additional hours 5,541 22-60 Additional fuel costs 31,900 22-60 Lease 3 busses 1,500 22-60 Mileage overages 40,000 22-98 Transportation study (grant-match) Professional Fees/Services 220,509 2,000 26-01 Office Supplies 2,500 26-52 Traffic signs Materials and Supplies 4,500 Total Operations & Maintenance Costs 225,009 Capital Equipment O
GeneraIFund Transfers from General Fund, #101-9000 Town of Estes Park 2008 Budget PURPOSE to provide for contingency in the general budget and transfers between the General and other Funds Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $O 30 $O $0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 0 0 0 Total Expenses 50 50 $0 50 Mayor's Contingency Fund* 72,953 50,000 50,000 0 Transfers out/to: Community Reinv. 0 650,000 650,000 500,000 Museum 235,895 240,849 240,849 244,950 Senior Center 144,044 149,569 149,569 155,804 CVB 1,850,000 1,875,000 1,875,000 1,870,000 Fire services Fund 0 0 921,027 435,000 Vehicle Replacement** 193,600 0 0 0 EPURA 200,000 200,000 200,000 200,000 Total: 2,696,492 3,165,418 4,086,445 3,405,754 inc/dec over prior year -25% 17% 52% -17% * moved to General Fund, #1100 (legislative) in 2009 **expensed to participating departments in 2008/09 (2100, 2300, 3100, 5200)
Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2009 Budget Purpose: The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Additional funding may include grants and loan proceeds when appropriate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Total Revenues $68,957 $50,000 $36,000 $27,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 219,503 267,125 267,495 0 Total Current Expenses 219,503 267,125 267,495 0 Capital 218,960 4,250,000 171,204 0 Debt service (lease payment) 0 330,000 0 0 Loan costs 0 100,000 0 0 Subtotal 438,463 4,947,125 438,699 0 Rollovers 0 21,204 0 0 Total Expenses 438,463 4,968,329 438,699 0 % change from prior year -82% 1033% -91% -100% Excess (deficiency) of revenues over (369,506) (4,918,329) (402,699) 27,000 expenditures Other financing sources (transfers in - General Fund) 0 650,000 650,000 500,000 Transfer from Catastrophic Loss Fund O 0 0 1,000,000 0 650,000 650,000 1,500,000 Proceeds from loan for new barn at Fairgrounds 0 2,600,000 0 0 Sale of fixed asset (Lot 4) 0 1,250,000 0 0 Increase (decrease) in fund balance (369,506) (418,329) 247,301 1,527,000 Beginning Fund balance 1,515,682 1,044,458 1,146,176 1,393,477 Rollover adjustment 21,204 Ending Fund balance $1,146,176 $647,333 $1,393,477 $2,920,477 * *$217,125 of Fund Balance is reserved for SOPA per MOU. Revenues Interest income 68,397 50,000 36,000 27,000 Lot 4 sale 0 1,250,000 0 0
Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2009 Budget Purpose: The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes fromthe General Fund and TABOR excesses (per voter approval in 2000) when applicable. Additional funding may include grants and loan proceeds when appropriate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Contribution/donation/misc 560 0 0 0 68,957 1,300,000 36,000 27,000 Operations & Maintenance Engineering 997 50,000 50,000 0 Conference center payment 214,766 217,125 217,125 0 Traffic signs 3,740 0 0 0 Capital Buildings & Buildings remodel 89,538 Stanley Park Phase 11 ('08 = new barn) incl above 3,500,000 0 0 Site Prep - theater (if Lot 4 sells) inclabove 600,000 0 0 Stanley Park Master Project 0 0 0 0 Streets (Chip seals, Parks Shop paving) Traffic improvements 0 100,000 100,000 0 (Committee: concept approval; Board: final approval) Walkways and Bikeways 129,422 Fish Creek Trail 0 0 18,954 0 Storm drainage master plan inclabove 50,000 50,000 0 CVB - drainage/curb-gutter, landscaping, etc. inclabove 0 0 0 CVB - engineering (site study) - riverbank stabilization incl above 0 2,250 0 Fish Creek Phase 3 - Cornerstone (rollover) incl above O 0 0 218,960 4,250,000 171,204 0
Museum Fund Special Revenue Fund, #207 · Town of Estes Park - 2009 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, staff research & publication * Exhibits: permanent exhibits, temporary installations, off-site installations * Collections management: collections processing, object care & conservation, collections database management * Miscellaneous: facility rental & public meeting space, community case, Friends fundraising support Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Total Revenues $32,361 $36,925 $41,234 $61,838 Expenditures Personnel 160,663 179,367 181,585 210,986 Operations & Maintenance 92,122 114,547 117,346 120,338 Total Current Expenses 252,785 293,914 298,931 331,324 Capital 3,535 14,000 13,456 19,600 Subtotal 256,320 307,914 312,387 350,924 Rollovers 0 3,266 0 0 Total Expenditures 256,320 311,180 312,387 350,924 inc/dec over prior year -496 21% 22% 12% Excess of revenues over (under) expenditures (223,958) (274,255) (271,153) (289,086) Other financing sources (transfers in) 235,895 240,849 240,849 244,950 Other financing uses (transfers out) 2,200 0 0 0 Increase (decrease) in Fund balance 9,737 (33,406) (30,304) (44,136) Beginning Fund balance 66,899 61,918 76,636 46,332 Rollover adjustment 3,266 Ending Fund balance $76,636 $31,778 $46,332 $2,196 Personnel Museum Director · 0.90 0.90 0.90 0.90 Curator - Education 0.75 1.00 1.00 1.00 Curator - Exhibits 1.00 1.00 1.00 1.00 Grant funded Digital Technician 0.00 0.00 0.00 0.26 Hydroplant seasonal 0.09 0.00 0.00 0.00 Revenues Grants $0 $125 $O $19,013 Charges for services 1,888 1,400 2,385 1,925
Museum Fund Special Revenue Fund, #207 Town of Estes Park - 2009 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, staff research & publication * Exhibits: permanent exhibits, temporary installations, offsite installations * Collections monagement: collections processing, object care & conservation, collections database management * Miscellaneous: facility rental & public meeting space, community case, Friends fundraising support Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Interest 3,488 2,400 1,650 1,100 Miscellaneous (buildings, donations) 5,976 6,500 10,500 10,700 Contributions from "Friends", etc. 21,009 26,500 26,699 29,100 Hydro 0 0 0 0 Totalrevenues 32,361 36,925 41,234 61,838 Operations & Maintenance Insurance premiums 6,164 5,200 4,287 4,501 IT Services 18,830 22,146 20,595 22,239 Advertising/publishing 2,730 7,783 5,793 3,052 Maintenance contracts 15,815 17,021 16,790 20,756 Future vehicle replacements 0 2,220 2,220 2,220 (replaces transfers-out in 2008) Buildings ('07- storage cabinets) 11,847 8,212 23,041 6,900 Exhibit'displays ('08 - permanent renovations) 5,905 14,400 14,011 2,700 Programs (oral histories, '07 - NEH award) 2,871 2,850 2,950 3,300 Furniture/fixtures 4,256 400 400 400 Data processing (computer replacements) 0 2,700 2,308 4,700 Education/training 1,704 3,300 1,800 2,100 Utilities 13,825 13,640 14,402 16,175 New plantings 0 700 0 0 Capital Sign for US36 and 4th 0 14,000 13,456 0 36" plotter (50% cost shared with Com Dev (#101-1600) 3,535 0 0 0 Carpet replacement (FRIENDS) 0 0 0 9,600 Paint NPS buildings (FRIENDS) 0 0 0 5,000 Repalce path lights (FRIENDS) 0 0 0 5,000 3,535 14,000 13,456 19,600
Town of Estes Park Detail budget information Sepcial Revenue Fund, #207-5700-457 Museum and Hydroplant 2009 Account Account Name Budget Number Detail 2,917 21-01 Property 1,584 21-02 Liability Insurance Premiums 4,501 200 22-08 Legal 22,239 22-09 IT Services 22-13 Contract/skilled services 5,950 Bldg consultants (NEH grant) 8,000 Storage predesign (Friends) Professional Services/Fees 36,389 Publishing 3,052 23-02 Advertising 25-01 Maintenance contracts 20,756 4,250 Tolin mechanical 3,235 Telephone system 5,500 Cleaning EPM 432 Pastperfect software mtc 2,900 Copier 50 Fire extinguisher 500 Enviropest 414 ADT Security Hydro 1,500 Cleaning Hydro 400 Telephone Hydro 1,100 Cleaning/maintaining Hydro picnic area 475 Enviropest Hydro 25-02 Buildings 6,900 100 Tamper proof hinges 2,000 Equipment maintenance 1,000 Hydpic rental expense 800 NPS bldg blinds - replace 1,000 Hydro equipment maintenance 2,000 Air unit - humidifier - replace 25-03 Furniture/fixtures 2,000 MAP Case (IMLS grant) 500 Scanner (IMLS MFA grant) 800 Dishwasher - mtg room 2,600 25-04 Van Maintenance 2,220 25-44 Future vehicle purchase 500 25-98 Small equipment Maintenance & Repair 36,276
Town of Estes Park Detail budget information Sepcial Revenue Fund, #207-5700-457 Museum and Hydroplant 2009 Account Account Name Budget Number Detail 2,900 26-01 Office Supplies 2,000 26-02 Postage 300 26-03 Printing/Forms 100 26-04 Freight/Shipping 150 26-05 Janitorial 100 26-06 Small tools 2,700 26-15 Exhibit/Display 350 Quilts 600 Altered landscapes 600 Elk: a history 650 Horse power 500 Permanent exhibits 3,300 26-16 Programs 125 Archeology program (CHS grant) 1,875 Speaker expense 300 Program supplies 500 Education (Rotary funded) 500 Van trip 1,625 26-17 Catering/special circumstances 500 Car club breakfast 675 Exhibit receptions (3) 250 Volunteer brunch/pot luck 200 Volunteer recognition 400 26-23 Furniture/fixtures 26-26 Conservation supplies 1,000 Map rehousing (NEH grant) 500 Photo digitization (MFA grant) 500 Conservation materials 4,700 26-33 Data processing equipment 2,000 Mtg room laptop replace 2,700 Friend computer replace Materials and Supplies 20,275 2,100 27-04 Education/Training 1,500 CWAM conference (HOST) 200 Front Range educators 200 ANFRM (Curator) 200 Reference materials 1,160 27-05 Member Dues/Subscriptions 225 AAM (Piliadelphia - Director) 30 CWAM conference (HOST)
& Town of Estes Park Detail budget information Sepcial Revenue Fund, #207-5700457 Museum and Hydroplant 2009 Account Account Name Budget Number Detail 45 MPMA 100 AASLH 100 CACEP 70 CHS 35 EPTG 55 Nat Assoc Interpretation 500 ASCAP/BMI/SESAC 160 27-06 Employee Recognition 250 27-07 Mileage Reimbursement Job Performance Expenses 3,670 1,600 28-01 Telephone 4,100 28-02 Natural gas 7,350 28-03 Electrical energy 1,375 28-04 Water 750 28-05 Sewer 1,000 28-06 Trash Disposal Utility Expenditures 16,175 Total Operations & Maintenance Costs 120,338 33-22 Building remodeling 9,600 33-22 Carpet replace (FRIENDS) 5,000 33-22 Paint NPS Bids (FRIENDS) 5,000 33-22 Replace path lights (FRIEND) Capital Equipment 19,600
Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park - 2009 Budget Scope of services: To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Intergovernmental $29,310 $32,000 $32,000 $32,000 Investment income 4,891 3,000 3,200 2,300 Total Revenues 34,201 35,000 35,200 34,300 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 42,000 Total Current Expenses 0 0 0 42,000 Capital 12,994 32,012 37,512 43,500 Subtotal 12,994 32,012 37,512 85,500 Rollovers 0 5,500 0 0 Total Expenses 12,994 37,512 37,512 85,500 % change from prior year N/A 189% 0% 128% Increase (decrease) in Fund balance 21,207 (2,512) (2,312) (51,200) Beginning Fund balance 87,680 99,680 108,887 106,575 Rollover adjustment 5,500 Ending Fund balance $108,887 $102,668 $106,575 $55,375 Operations & Maintenance 0 0 0 0 Bark Beetle Mgmt (from Gen Fund, #5200) 0 0 0 15,000 Weed Control (from Gen Fund, #5200) 0 0 0 17,500 Tree replacement (from Gen Fund, #5200) 0 0 0 7,000 Shrub replacement (from Gen Fund, #5200) 0 0 0 2,500 2,007 2,008 0 42,000 Capital Bond Park and Tregent Park improvement 1,994 20,000 20,000 30,000 (2008 = Bond Park master plan) Arbor Day/tree replacement 11,000 12,012 12,012 13,500 (2008: est. population x $2.00, to be used for Tree City designation) Rollovers 0 0 5,500 0. 12,994 32,012 37,512 43,500
Town of Estes Park Detail budget information Sepcial Revenue Fund, #211-5900-459 Conservation Trust Fund 2009 Account Account Name Budget Number Detail 15,000 25-01 Bark Beetle Mgmt 17,500 25-01 Weed Control 7,000 26-36 Tree replacement 2,500 26-36 Shrub replacement Operation & Maintenance 42,000 35-61 Park Improvements 12,000 Tree replacement (annual) 1,500 Arbor Day planting (annual) 30,000 Bond Park Master Plan (2nd of 2 yrs) Capital Equipment 43,500
Senior Center Fund Special Revenue Fund, #217 Town of Estes Park - 2009 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, off-site cultural activities, public relations, web site management * Nutrition Services: congregote dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Intergovernmental (county) $2,475 $2,475 $2,475 $2,475 Programs 34,465 38,215 45,793 47,245 Total Revenues 36,940 40,690 48,268 49,720 Expenses Personnel Services 93,685 101,210 101,405 104,318 Operations & Maintenance 96,543 97,236 102,408 107,835 Total Current Expenses 190,228 198,446 203,813 212,153 Capital 0 0 0 0 Total Expenses 190,228 198,446 203,813 212,153 inc/dec over prior year -23% 4% 3% 4% Excess (deficiency) of revenues over (153,288) (157,756) (155,545) (162,433) expenditures Other financing sources (transfers in) 144,044 149,569 149,569 155,804 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (9,244) (8,187) (5,976) (6,629) Beginning Fund balance 22,401 13,157 13,157 7,181 Ending Fund balance $13,157 $4,970 $7,181 $552 Budget comments 2007 2008 2008 2009 Revenues (totals) 36,940 40,690 48,268 49,720 Interest 670 600 150 50 County Awards 2,475 2,475 2,475 2,475 Services 9,706 13,995 14,005 16,260 Current (buildings, fund raisers, United Way) 15,920 14,200 15,000 17,800 Other (SC Inc) · 7,722 8,920 16,138 13,135 Van usage fees 447 500 500 0
Senior Center Fund Special Revenue Fund, #217 Town of Estes Park - 2009 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, off-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services Museum Director 0.10 0.10 0.10 0.10 Senior Center Manager 1.00 1.00 1.00 1.00 Van Drivers 0.10 0.10 O.10 O.10 Senior Center Coordinator 0.50 0.50 0.50 0.50 Operations & Maintenance IT Services 8,369 9,843 9,843 9,884 Food service contract 25,000 22,400 22,400 22,400 Maintenance contracts 16,676 18,513 16,438 20,060 Buildings ($12000-'07 ceiling/cabinets) 11,206 3,000 5,200 3,000 Program expenses 5,398 8,800 10,500 10,960 Operating supplies (Meals on Wheels incl) 5,255 5,000 6,200 7,500 Education & training 109 500 400 1,800 Uti lities 14,248 12,375 14,143 13,955 Capital 0 0 0 0
Town of Estes Park Detail budget information Special Revenue Fund, #217-5304-453 Senior Center 2009 Account Account Name Budget Number Detail 1,829 21-01 Property 1,092 21-02 Liability Insurance Premiums 2,921 100 22-08 Legal 9,884 22-09 IT Services 22,400 22-71 Food service contract Professional Services/Fees 32,384 20,060 25-01 Maintenance contracts 750 25-01 Carpet cleaning 400 25-01 Floors 6,360 25-01 Janitorial 7,370 25-01 Mechanical Services contract 1,000 25-01 Large copier printing 360 25-01 Small copier contract 2,970 25-01 Telephone 850 25-01 Valley Fire Inspections 3,000 25-02 Buildings 3,700 25-04 Van maintenance 3,300 25-98 Other 2,000 25-98 Kitchen equipment 1,300 25-98 Meeting room and program equipment Maintenance & repair 30,060 1,200 26-01 Office Supplies 500 26-02 Postage 1,200 26-10 Lawn 10,960 26-16 Programs 3,960 26-16 Day trip ticketing (participant covered) 2,000 26-16 Instructor fees (participant covered) 1,500 26-16 Membership events 400 26-16 Guest meals 300 26-16 Volunteer recognition 2,800 26-16 General programs/supplies 275 26-17 Catering/special circumstances 500 26-23 Furniture/fixtures (card tables) 2,700 26-33 Data processing 1,000 26-96 Coffee (pass through from SC Inc) 7,500 26-97 Operating supplies 3,500 26-97 Food service
Town of Estes Park Detail budget information Special Revenue Fund, #217-5304-453 Senior Center 2009 Account Account Name Budget Number Detail 1,500 26-97 Janitorial supplies 2,300 26-97 Meals on wheels upgrade 200 26-97 Fundraising supplies Materials and Supplies 25,835 1,800 27-04 Education/Training 250 27-04 CASC workshops (4) 400 27-04 Computer training (2) 1,150 27-04 CPRA conference (director) 110 27-05 Member Dues/Subscriptions 120 27-06 Employee Recognition (1.5 @ $80) 650 27-07 Mileage Reimbursement Job Performance Expenses 2,680 1,020 28-01 Telephone 350 28-02 Natural gas 7,355 28-03 Electrical energy 2,730 28-04 Water 900 28-05 Sewer 1,600 28-06 Trash Disposal Utility Expenditures 13,955 Total Operations & Maintenance Costs 107,835 Capital Equipment O
Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2009 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. This fund accounts forthe Town's portion ofthe tax.. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Intergovernmental $270,323 $240,000 $240,000 $230,000 Investment 20,118 19,000 12,500 11,000 Total Revenues $290,441 $259,000 $252,500 $241,000 Expenses Personnel Services 0 0 8,581 32,371 Operations & Maintenance 58,511 0 34,299 0 Total Current Expenses 58,511 0 42,880 32,371 Capital 400,000 350,000 366,648 179,000 Subtotal 458,511 350,000 409,528 211,371 Rollovers 0 29,680 0 0 Total Expenses 458,511 379,680 409,528 211,371 Excess (deficiency) of revenues over (168,070) (120,680) (157,028) 29,629 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (168,070) (120,680) (157,028) 29,629 Beginning Fund balance 605,727 305,629 437,657 280,629 Rollover adjustment 29,680 Ending Fund balance $437,657 $214,629 $280,629 $310,258 Personnel services Director of Public Works 0.00 0.00 0.10 0.10 Public Works Project Manager 0.00 0.00 0.20 0.20 Operations & Maintenance Engineering 2,557 0 0 0 Fall River Trail - Design and CM 0 0 13,032 0 Habitat assessment 0 0 21,267 0 Capital Walkways and Bikeways 55,954 Fish Creek Trail Phase 3 0 0 16,648 0 Fall River Trail 0 350,000 350,000 0 Trails/walkways 0 0 0 179,000 Hermit Park 400,000 0 0 0 Total 400,000 350,000 366,648 179,000
Town of Estes Park Detail budget information Sepcial Revenue Fund, #220-4600-462 Larimer County Open Space Fund 2009 Account Account Name Budget Number Detail Total Operating & maintenance costs 0 35-60 Walkways & bikeways 150,000 Next phase of Fall River Trail system 29,000 Walkway repairs Capital Equipment 179,000
CVB Fund Special Revenue Fund, #222 SUMMARY Town of Estes Park - 2009 Budget SCOPE OF SERVICES See individual departments Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $647,603 $734,869 $903,845 $967,660 Investment income 11,082 6,950 4,600 5,000 Miscellaneous 106,848 102,300 111,542 109,500 Total Revenues 765,533 844,119 1,019,987 1,082,160 Expenditures Personnel 878,842 995,522 989,740 1,038,634 Operations & Maintenance 1,731,674 1,753,269 1,944,106 1,968,809 Total Current Expenses 2,610,516 2,748,791 2,933,846 3,007,443 Capital 126,432 21,637 16,637 5,000 Less rollovers (23,953) Subtotal 2,736,948 2,746,475 2,950,483 3,012,443 Rollovers 0 23,953 0 0 Total Expenditures 2,736,948 2,770,428 2,950,483 3,012,443 inc/dec over prior year 15% 1% 6% 2% Excess (deficiency) of revenues over (1,971,415) (1,926,309) (1,930,496) (1,930,283) expenditures Other financing sources (transfers in) 1,850,000 1,875,000 1,875,000 1,870,000 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (121,415) (51,309) (55,496) (60,283) Beginning Fund balance 260,721 60,971 139,303 83,807 to reconcile to CAFR (3) 23,953 Ending Fund balance $139,303 $33,615 $83,807 $23,524
CVB Fund Special Revenue Fund, #222-2000 Communications Town of Estes Park - 2009 Budget SCOPE OF SERVICES * advertising: national, state/regional, Internet. Includes magazines, television, radio advisories, police/business partnerships), Town (Bugle, Annual Report, Town Web Team, Visitors Center Support) Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Investment income $11,082 $6,000 $4,600 35,000 Miscellaneous 42 0 0 0 Total Revenues 11,124 6,000 4,600 5,000 Expenditures Personnel 139,553 150,137 148,213 154,559 Operations & Maintenance 799,807 831,711 833,454 829,892 Capital 0 0 0 0 Total Expenditures $939,360 $981,848 $981,667 $984,451 inc/dec over prior year 6% 5% 0% 0% Personnel Communications Manager 0.50 050 0.50 0.50 Communications Coordinator 1.00 1.00 1.00 1.00 Director of CVB 0.25 0.25 0.25 0.25 Operations & Maintenance Advertising media purchases 601,220 604,580 604,580 604,580 Event promo/press releases 55,151 59,985 62,085 62,085 Design/photo/print/prod. 98,068 94,764 97,059 97,059 Visitor Guide Mail/shipping 40,292 41,124 41,124 41,124 Marketing research 9,000 9,189 9,189 9,189 Data processing equipment (computer replacement) 0 2,300 2,108 0 Member dues/subscriptions 2,650 1,517 2,592 2,592 Capital none
Town of Estes Park Detail budget information CVB - Advertising (222-2000-420-) 2009 Account Account Name Budget Number Justification 8 21-01 Property 949 21-02 Liability Insurance Premiums 957 9,189 22-41 Web maintenance 131 22-98 Tax prep - 2nd Wind Professional Fees/Services 9,320 604,580 23-02 Advertising media purchases 62,085 23-03 Event promos/press releases 97,059 23-04 Design/photo/print/prod. 41,124 23-05 Visitor Guide mail/shipping 9,189 23-08 Marketing research (conv. Study 1 of 3) Publishing 814,037 1,975 26-01 Office Supplies 62 26-02 Postage 20 26-04 Freight/shipping 129 26-17 Catering/special circumstances Materials and Supplies 2,186 457 27-04 Education/training 2,592 27-05 Member dues/subscriptions 155 Advertising Age 365 City-county communications 938 Colo Front Range Dues 1,045 Front Range dues increase 89 Other minor dues/subscriptions 160 27-06 Employee recognition (2 @ $80) 183 27-07 Mileage reimbursement Job Performance 3,392 Total Operations & Maintenance Costs 829,892 Capital Equipment O
CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park - 2009 Budget SCOPE OF SERVICES Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $262,555 $313,422 $284,000 $302,763 Investment income 0 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous 2,735 3,000 3,000 3,000 Total Revenues 265,290 316,422 287,000 305,763 Expenditures Personnel 282,685 346,959 357,683 372,364 Operations & Maintenance 201,856 178,257 174,579 196,679 Capital 0 5,000 0 0 Total Expenditures $484,541 $530,216 $532,262 $569,043 inc/dec over prior year 6% 9% 0% 7% Personnel Visitor Center Coordinator 1.CX) 1.00 1.00 1.00 Visitor Information Specialist (2 PT, 2 FT) 3.00 3.00 3.00 3.00 Director of CVB 0.25 0.25 0.25 0.25 Communications Manager 0.50 0.50 0.50 0.50 Seasonal Phone Operators (5) 1.28 1.31 1.31 1.68 Stakeholder Sales & Service Coordinator 1.00 1.00 1.00 1.00 Operations & Maintenance ITServices 23,146 27,068 32,036 34,594 Bank (credit card) fees 3,560 3,900 3,900 3,000 CVB Services Support (internal and external) 0 5,606 1,106 1,106 Web SEO maintenance 6,000 6,126 6,126 6,126 Web maintenance 9,500 2,654 5,654 5,654 Web hosting fee 4,382 2,300 3,000 3,000 Ad production costs 1,974 9,000 1,314 2,400 Equipment (copier lease, other rentals) 4,320 4,410 6,327 4,312 Maintenance contracts 28,764 29,368 29,368 29,368 Buildings 3,810 0 3,372 2,060 Exhibits/displays 4,000 4,084 2,084 4,084 Furniture/fixtures 6,803 2,500 4,000 4,000
CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park - 2009 Budget SCOPE OF SERVICES Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Original Budget Revised Budget Budget 2007 2008 2008 2009 Promotional mat printing 1,767 4,850 3,000 9,011 Data processing software/equipment 8,092 5,000 3,000 12,800 Education/training 200 1,021 2,475 2,000 Utilities 24,543 24,677 25,004 24,992 Resale purchases 26,161 29,313 25,001 29,313 Ambassador expenses 1,208 1,042 1,042 1,500 Capital Funds remaining for cap projects 0 5,000 0 0
Town of Estes Park Detail budget information CVB - Visitor Center (222-2600-426-) 2009 Account Account Name Budget Number Justification 175 21-01 Property 2,487 21-02 Liability Insurance Premiums 2,662 2,150 22-08 Legal 34,594 22-09 IT 3,000 22-10 Bank service 1,106 22-13 Freelance asst annual report 6,126 22-40 Web Seo maintenance 5,654 22-41 Website Upgrades 3,000 22-42 Web hosting - increased disk space 2,400 22-45 Ad costs (new shuttle ads) Professional Fees/Services 58,030 Publishing 916 23-01 Publication fees (resort map, emp ads) 916 Equipment 4,312 24-01 Copier lease 4,312 29,368 25-01 Maintenance contracts (janitorial, window washing, elevator, mats, phone, hvac) 2,060 25-02 Buildings 1,500 25-03 Furniture/fixtures 200 25-98 Other equip/machinery Repair & Maintenance 33,128 3,811 26-01 Office Supplies 1,918 26-02 Christmas cards/Stakeholder invoices 306 26-03 Printing/forms 350 26-04 Freight/shipping 666 26-05 Janitorial supplies 4,084 26-15 Exhibit/display 1,060 26-17 Catering/special circumstances 4,000 26-23 Materials/supplies for Visitors Center 9,011 26-29 Promotional mat printing (counter materials/annual report) 5,000 26-32 Access/specialty computer software 7,800 26-33 Data processing equipment (4 PCs) 255 26-42 Office equipment 442 26-46 Communication equipment
. Town of Estes Park Detail budget information CVB - Visitor Center (222-2600-426-) 2009 Account Account Name Budget Number Justification Materials and Supplies 38,703 2,000 27-04 Education/training 200 27-05 Member dues/subscriptions 412 27-06 Employee recognition (5.15 x $80) 511 27-07 Mileage reimbursement Job Performance 3,123 4,583 28-01 Telephone 4,600 28-02 Natural Gas 9,750 28-03 Electrical 1,267 28-04 Water 650 28-05 Sewer 1,015 28-06 Trash disposal 3,127 28-15 Telephone lines Utility Expenditures 24,992 29,313 29-20 Resale purchases 1,500 29-24 Ambassadors club Other Current Expenses 30,813 Total Operations & Maintenance Costs 196,679 0 Capital Equipment 0
4, CVB Fund Special Revenue Fund, #222-2700 Visitor Guide Town of Estes Park - 2009 Budget SCOPE OF SERVICES * to account for production and distribution of annual Visitor's Guide (aka Second Wind) Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $0 34,900 $178,283 $180,318 Investment income 0 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous (NCED - PRPA) 0 0 0 0 Total Revenues 0 4,900 178,283 180,318 Expenditures Personnel 0 0 0 0 Operations & Maintenance 0 0 178,142 180,318 Capital 0 0 0 0 Total Expenditures . $0 $0 $178,142 $180,318 inc/dec over prior year N/A NA 1% Excess (deficiency) of revenues over 0 4,900 141 0 expenditures Personnel Operations & Maintenance Publication fees 0 0 0 77,963 Office supplies 0 0 0 2 600 Postage 0 0 0 37,255 Printing/forms 0 0 0 62,500 0 0 0 180,318 Capital none
CVB Fund Special Revenue Fund, #222-2800 Group Sales & Marketing Town of Estes Park - 2009 Budget SCOPE OF SERVICES * City Wides: trade shows, advertising, education, sales calls * Leads and referrals: trade shows, advertising, familiarization tours, leads, referrals * Services: Snow & Ice, Quilts, Red Hats, transportation, group support Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $0 30 50 $0 Investment income 0 0 0 0 Miscellaneous 0 0 0 0 Miscellaneous (room night fees) 10,601 11,000 11,000 11,000 Total Revenues 10,601 11,000 11,000 11,000 Expenditures Personnel 86,455 101,884 101,456 105,751 Operations & Maintenance 38,936 39,158 40,947 40,142 Capital 0 0 0 0 Total Expenditures $125,391 $141,042 $142,403 $145,893 inc/dec over prior year 40% 12% 1% 2% Personnel Group Sales and Marketing Manager 1.00 1.00 1.00 1.00 Director of CVB 0.25 0.25 0.25 0.25 Operations & Maintenance IT Services 2,092 2,461 4,576 4,942 Publishing 9,245 9,337 9,337 10,353 Printing forms 19,500 4,982 6,050 5,000 Education/training 3,325 3,650 1,828 3,747 Member dues/subscriptions 2,394 2,444 2,444 2,517 Mileage reimbursements 1,200 1,300 1,200 1,200 Marketing expenses 6,075 6,203 5,903 5,500 Special marketing (transit) 2,000 1,000 3,500 2,000 Capital none
4 Town of Estes Park Detail budget information CVB - Group Sales/Mktg (222-2800-428-) 2009 Account Account Name Budget Number Justification 600 21-01 Property 15 21-02 Liability Insurance Premiums 615 4,942 22-09 IT 200 22-50 Film commission marketing 780 22-51 Film commission membership 200 22-52 Film commission edu/training Professional Fees/Services 6,122 9,617 23-01 Publication fees 736 23-03 Advertising production Publishing 10,353 408 26-01 Office Supplies 1,000 26-02 Postage 5,000 26-03 Printing/forms (Conf Ctr photos) 300 26-04 Freight/shipping Materials and Supplies 6,708 3,747 27-04 Education/training 1,750 27-04 DMAI 700 27-04 CSAE 525 27-04 Successful Meetings 640 27-04 Governor's Conf on Tourism 132 27-04 MIC Symposium 2,517 27-05 Member dues/subscriptions 520 27-05 Tour Colorado 290 27-05 DMAI 626 27-05 Destination Colorado 420 27-05 CSAE 525 27-05 RMPCMA 136 27-05 EAU\ 80 27-06 Employee recognition 1,200 27-07 Mileage reimbursement Job Performance 7,544 1,300 28-01 Telephone Utility Expenditures 1,300 5,500 29-32 Marketing expense 2,000 29-35 Special marketing (transit)
Detail budget information CVB - Group Sales/Mktg (222-2800-428-) 2009 Account Account Name Budget Number Justification Other Current Expenses 7,500 Total Operations & Maintenance Costs 40,142
CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide destination event management (ie, wool market) * Plan and execute one-day Town events (ie, Catch the Glow Christmas celebration and parade) * Provide event and facility supportfor destination shows (ie, Hunter-Jumper Horse Show) * Provide assistance to local event organization (ie, Longs Peak Scottish-Irish Highland Festival) * Provide rental of public facilities (le, Stanley Park Fairgrounds and Performance Park) * Actively solicit new shows, events, and rental of facilities * Actively book performances and events at the Town's facilities Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $385,048 $416,547 $441,398 $484,579 Investment income 0 0 0 0 Miscellaneous 72,470 67,300 75,722 74,500 Total Revenues 457,518 483,847 517,120 559,079 Expenditures Personnel 370,149 396,542 382,388 405,960 Operations & Maintenance 570,457 585,696 602,180 608,304 Capital 10,000 0 0 0 Total Expenditures $950,606 $982,238 $984,568 $1,014,264 inc/dec over prior year 10% 3% 0% 3% Personnel Fairgrounds/Special Events Manager 1.00 1.00 1.00 1.00 Municipal Services Foreman 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 1.00 Special Events Worker 1.00 1.00 1.00 1.00 Seasonal workers (FTEs) 3.10 2.83 3.11 3.29 Director of CVB 0.25 0.25 0.25 0.25 Operations & Maintenance IT Services + 10,461 12,304 12,304 7,413 Contract services (Christmas, Jazz Fest, Elk Fest, Wool Market) 37,118 37,050 39,000 41,200 Entertainment (Jazz Fest, Scandinavian Fest, Performance Park, Riverside Park, Elk Fest, Fireworks, Rooftop Rodeo, Wool Market, Scottish Fest, Auto Show, Heritage Days) 109,042 110,900 103,361 97,200 Advertising 2,847 3,000 5,522 4,586 Equipment (Tent/tables, Bobcat) 19,414 19,430 27,417 20,000 Buildings (general repair and maintenance) 14,018 13,682 14,682 17,700 Future vehicle replacement 0 26,563 26,563 34,747 Furniture/fixtures 4,745 2,500 500 2,780
CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide destination event management (ie, wool market) * Plan and execute one-day Town events (le, Catch the Glow Christmas celebration and parade) * Provide event and facility supportfor destination shows (ie, Hunter-Jumper Horse Show) * Provide assistance to local event organization (ie, Longs Peak Scottish-Irish Highland Festival) * Provide rental of public facilities (ie, Stanley Park Fairgrounds and Performance Park) * Actively solicit new shows, events, and rental of facilities * Actively book performances and events at the Town's facilities Original Budget Revised Budget Budget 2007 2008 2008 2009 Vehicle maintenance & upkeep 28,553 26,893 34,578 30,000 Feed Costs 41,850 42,729 42,729 43,000 Exhibits/displays 26,697 25,000 15,000 15,000 Catering (Wool Market lunches) 6,279 5,890 8,087 6,750 Trophies/awards 4,011 3,775 4,213 4,350 Education & training + 8,221 8,870 8,870 9,222 Dues & subscriptions + 7,522 6,218 6,218 7,249 Marketing expenses + 5,000 4,000 4,000 5,000 Utilities expenses (includes manure disposal) + 69,026 53,114 40,949 43,160 Purse money (Rodeo, Wool Market) 22,480 25,100 26,525 28,625 Volunteer banquet 3,675 3,750 3,750 3,750 Rooftop Rodeo 76,373 79,840 80,719 82,000 Resale purchases 6,564 6,250 6,250 6,250 Manure disposal (see utilities expenses) N/A 16,500 23,108 20,000 Capital Purchase used vehicle from H20 10,000 0 0 0 10,000 0 0 0 + - costs to include merging from #101-5820 in 2007-2008
Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 5,795 21-01 Property 3,780 21-02 Liability Insurance Premiums 9,575 300 22-08 Legal 7,413 22-09 IT 1,200 22-10 Bank Service fees 41,200 22-12 Contract Services 11,500 Christmas Parade 3,100 Jazz Fest 3,800 Elk Fest 22,788 Wool Market - judges fees 12 Downtown Sound contracts 97,200 22-20 Entertainment 18,500 Jazz Fest - bands 5,300 Performance Park 2,500 Elk Fest 30,000 Fireworks/4th July 1,600 Rooftop Rodeo 1,500 Wool Market 35,000 Scottish Fest/Hotel rooms 800 Auto Extravaganza 2,000 Heritage Festival 1,000 22-26 Insurance damage claims 110 22-98 Other prof services as needed Professional Fees/Services 148,423 579 23-01 Publication fees 4,586 23-02 Advertising production 1,200 Filming of Rodeo Parade 1,086 Rodeo 200 Wool Market 700 Magazines 300 Elk Fest 800 Wool Market Banner 300 Banner Date Changes Publishing 5,165 24-01 Equipment 1,400 Bobcat 20,000 Tents/tables - Wool Market 2,800 Panel rental - Wool Market
Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 4,500 School rental - Wool Market Equipment 28,700 9,539 25-01 Maintenance contracts 2,519 Phone 2,100 Copier 420 Hand-held radios 4,500 Sound Systems (downtown/fairgrounds) 17,700 25-02 Buildings 10,500 General 6,000 Dirt - stalls/alleys 1,200 Wire in new sign 2,780 25-03 Furniture/fixtures 1,500 Misc repair/supplies 1,280 Replace damaged tent sides 30,000 25-04 Vehicle maintenance and fuel 1,050 25-05 Machinery/tools 34,747 25-44 Future vehicle purchase 900 25-98 Other equipment/machinery as needed Repair & Maintenance 96,716 3,000 26-01 Office Supplies 1,350 26-02 Postage 1,000 26-03 Printing/forms 100 26-04 Freight/shipping 2,500 26-05 Janitorial 2,000 26-06 Small tours 1,250 26-07 Small hardware 2,500 26-08 Lumber/Paint 43,000 26-12 Feed costs 500 26-13 Medical 15,000 26-15 Exhibit/Display 6,500 26-16 Programs (Rooftop, Wool) 6,750 26-17 Catering/special circumstances 5,800 Wool Market luncheons 450 Rodeo 500 Other 4,350 26-18 Trophies/Awards 100 Rooftop President 650 Elk Fest Bugling 3,200 Wool Market Ribbons 400 Auto Extravaganza 3,000 26-23 Equipment - Tables (8', picnic)
Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 2,700 26-33 Data Processing Equipment 600 26-46 Communication equipment 3,900 26-48 Shop Equipment 1,000 26-52 Traffic Signs Materials and Supplies 101,000 150 27-01 Personal Safety Equipment 1,500 27-02 Uniform allowance 9,222 27-04 Education/training 50 Farm show 87 Marketing book 243 In State conference 93 Stock Show 450 CFEA 4,300 PRCA Rodeo 3,999 IACVB, CTC, EDC 7,249 27-05 Member dues/subscriptions 49 Fence Post 22 Western Horsemen 1,548 ASCAP 1,100 Destination Marketing 100 IAFE 150 ALSA 50 CFEA 150 Town Business License 500 PRCA 500 AOBA 50 CAFS 2,680 Tourism Development 150 Cultural Arts Council 200 CDL Lic. Renewal 320 27-06 Employee recognition (4 x $80) 820 27-07 Mileage reimbursement 5,000 27-08 Marketing expense 2,000 CVB Annual Report 2,000 Trade shows 1,000 Marketing expenses Job Performance 24,261 5,560 28-01 Telephone 4,800 28-02 Natural Gas 9,200 28-03 Electrical Energy 6,400 28-04 Water
Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 4,200 28-05 Sewer 13,000 28-06 Trash Disposal Utility Expenditures 43,160 500 29-12 Parade 3,500 29-13 Dance (rodeo) 3,500 Queen's Dance room rental 1,500 29-14 Sponsors' dinner 28,625 29-15 Added purse money 18,900 Rodeo 9,725 Wool Market 2,379 29-16 Security/Ticket Labor 3,750 29-17 Volunteers banquets 2,100 Rooftop 1,000 Wool Market 425 Elk Fest 225 Auto Show 82,000 29-18 Rodeo 63,900 Stock Contractors 2,500 Stock Contractors insurance 14,920 Misc Oudges/ambulance/vet/sheep) 280 Parade plaques 250 Flags 150 Hospitality tent 6,250 29-20 Resale purchases 4,700 Wool market 1,550 Elk Fest 2,800 29-25 Promotion (Queens/ponies) 20,000 29-30 Manure/bedding Other Current Expenses 151,304 Total Operations & Maintenance Costs 608,304
\ 4 CVB Fund Special Revenue Fund, #222-5800 Conference Center Town of Estes Park - 2009 Budget SCOPE OF SERVICES Operation of conference center. See #2800 for further details on scope of services. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services 30 $0 $164 $0 Investment income 0 950 0 0 Miscellaneous (sale of fixed assets) 0 0 820 o Miscellaneous (Holiday Inn F&B concession) 21,000 21,000 21,000 21,000 Total Revenues 21,000 21,950 21,984 21,000 Expenditures Personnel 0 0 0 0 Operations & Maintenance 120,618 118,447 114,804 113,474 Capital 116,432 16,637 16,637 5,000 Total Expenditures 237,050 135,084 131,441 118,474 inc/dec over prior year 188% -43% -3% -10% Personnel none Operations & Maintenance Insurance/property & real taxes 40,687 41,152 33,252 33,252 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 29,297 15,000 15,000 10,000 Utility Expenditures 59,565 62,095 59,110 62,122 Capital Replace conference center lobby furniture 0 0 16,637 0 Carpet replace/upholstery refurbish 129,500 0 0 5,000
Town of Estes Park Detail budget information CVB - Conference Center (222-5800-458-) 2009 Account Account Name Budget Number Justification 7,900 21-01 Property Insurance Premiums 7,900 21,000 24-02 Real property Equipment 12,252 24-04 Land taxes 33,252 10,000 25-02 Buildings (repairs as needed) Repair & Maintenance 10,000 200 27-05 Member dues/subscriptions Job Performance 200 1,200 28-01 Telephone 3,605 28-02 Natural Gas 48,317 28-03 Electrical Energy 4,500 28-04 Water 4,500 28-05 Sewer Utility Expenditures 62,122 Total Operations & Maintenance Costs 113,474 Capital 5,000 33-31 FF&E (-100 conference chairs replacement)
Fire Services Special Revenue Fund, #229 Town of Estes Park - 2009 Budget Scope of services: Response services - fire suppression, rescues, hazmat spills, EMS, motor vehicle accidents, odor investigations Water supplies - dry hydrants, cisterns, hydrant flow tests Education/outreach - public fire safety, firefighter education, child all-hazard, wild land safety/mitigation, town employees Records management - incidents, grants, ISO, personnel/training Misc - assists to other agencies, standby events, plan reviews, fire safety inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues incl in General Fund incl in General Fund $207,917 $187,500 Total Revenues 0 0 207,917 187,500 Expenses Personnel Services incl in General Fund 342,459 315,491 354,176 Operations & Maintenance incl in General Fund 298,568 312,696 288,643 Total Current Expenses incl in General Fund 641,027 628,187 642,819 Capital incl in General Fund 280,000 367,918 70,000 Subtotal 0 921,027 996,105 712,819 Rollovers . incl in General Fund 0 0 0 Total Expenses 0 921,027 996,105 712,819 % change from prior year N/A N/A 8% -28% Other financing sources (transfers in) 0 921,027 435,000 Other financing uses (transfers out) 0 0 0 Increase (decrease) in Fund balance 0 (921,027) 132,839 (90,319) Beginning Fund balance 0 0 0 132,839 Rollover adjustment 0 Ending Fund balance $0 ($921,027) $132,839 $42,520 Revenues (totals) 16,363 52,066 207,917 187,500 95% match from FEMA grant for mobile data terminal inclabove 50,466 0 0 WUI Educ Coordinator seasonal position grant incl above 0 0 0 50% match for thermal imaging camera FD/Grant inclabove 0 0 0 Fire services fees 167,000 175,000 Emergency repsonse fees 3,517 0 Federal Grant 10,000 0 Investment income 10,800 2,500 Miscellaneous (Wildland - $10,000) 16,600 10,000 National fire academy reimbursement inclabove 1,600 0 0 Personnel Levels Fire Chief . 1.00 1.00 1.00 1.CK) Secretary 1.00 1.00 1.00 1.00 Admin Training Captain 0.00 1.00 1.00 1.00
Fire Services Special Revenue Fund, #229 Town of Estes Park - 2009 Budget Scope of services: Response services - fire suppression, rescues, hazmat spills, EMS, motor vehicle accidents, odor investigations Water supplies - dry hydronts, cisterns, hydrant flow tests Education/outreach - public fire safety, firefighter education, child all-hazard, wild land safety/mitigation, town employees Records management - incidents, grants, ISO, personnel/training Misc - assists to other agencies, standby events, plan reviews, fire safety inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Wildland Coordinator 0.50 0.50 0.50 0.50 Volunteer Firefighters 33.00 33.00 33.00 33.00 Fire pension contribution 65,168 81,000 81,000 81,000 to fund to max level in 2008 Operations & Maintenance IT Services 12,554 14,764 16,018 17,297 Maintenance contracts 14,167 21,325 21,394 26,724 Buildings ('08 = upgrade security system) 4,711 12,724 13,174 8,035 Vehicle equipment/fuel 38,997 37,900 38,190 43,600 Future vehicle purchases/replacement 0 111,173 111,173 96,031 Other equipment/machinery 1,633 2,000 2,026 2,200 Data processing equipment (PCs) 0 5,400 5,400 0 Communication equipment 4,025 7,700 6,200 2,000 Other equipment (fire hose replacement) 3,787 11,322 19,566 150 Personal Safety equipment 16,443 20,476 25,057 37,500 Education/training 9,157 14,820 14,820 18,300 Utilities 17,274 19,491 18,088 18,310 Capital Vehicle 32,789 0 0 0 Equipment (thermal imaging camera) 0 10,000 10,000 0 Replace pumper Mack G-80 (truck only)* 0 270,000 357,918 0 Equipment for new pumper Mack G-80 0 0 0 70,000 32,789 280,000 367,918 70,000
Town of Estes Park Detail budget information Fire Services Fund 229-2200-422 2009 Account Account Name Budget Number Justification 3,771 21-01 Property 2,735 21-02 Liability Insurance Premiums 6,506 1,500 22-08 Legal 17,297 22-09 IT Services 28 22-98 Other Professional Fees/Services 18,825 26,724 25-01 Maintenance contracts 5,621 25-01 Phone 6,248 25-01 Station cleaning contract(s) 800 25-01 Heron trust - tower site 1,200 25-01 Advanced wireless - tower site 1,600 25-01 Advanced wireless - truck radios 1,200 25-01 Breathing air compressors 1,500 25-01 SCBA - tests per NFPA 650 25-01 Copy machine 1,885 25-01 Enterprise software 1,200 25-01 Holmatro extrication tools 3,500 25-01 Firefighter pager service 360 25-01 Sprinkler system 960 254)1 Blackberry 8,035 25-02 Buildings 1,500 25-02 General 300 25-02 HVAC 1,200 25-02 Lighting 235 25-02 Flag replacement program 4,800 25-02 Upstairs A/C unit 43,600 25-04 Vehicle Equipment 30,000 25-04 Maintenance and upkeep 2,800 25-04 Fire pump testing 800 25-04 Aerial ladder testing 600 25-04 Ground ladder testing 7,600 25-04 Fuel 1,800 25-04 Tires for engine 5 96,031 25-44 Future vehicle purchase 2,200 25-98 Other equipment/machinery 1,200 25-98 Repair on small motors/equipment 500 25-98 Ground ladders 500 25-98 SCBAs Repair and Maintenance 176,590
b Town of Estes Park Detail budget information Fire Services Fund 229-2200-422 2009 Account Account Name Budget Number Justification 1,684 26-01 Office Supplies 300 26-02 Postage 1,569 26-17 Catering/special circumstances 2,000 26-46 Communication equip (radio batteries) 150 26-95 Other equipment (Blackberry) Materials and Supplies 5,703 37,500 27-01 Personal Safety Equipment 13,000 27-01 Bunker gear replacement 3,500 27-01 Hoods/boots/gloves/shields 19,500 27-01 Replace (4 of 22) SCBAs 1,500 27-01 Uniform allowance 18,300 27-04 Education/training 3,000 27-04 EMT classes 2,000 27-04 In-State training 1,800 27-04 Out-of-State training 1,200 27-04 National Fire Academy 5,000 27-04 Educational supplies 1,500 27-04 Diver training 1,800 27-04 Tuition reimbursement 2,000 27-04 Admin education/training 1,869 27-05 Member dues/subscriptions 195 27-05 Colorado State Fire Chiefs 375 27-05 Colorado State Firefighters Assoc. 175 27-05 NFPA 725 27-05 NFPA firecode service 260 27-05 IA of Fire Chiefs 139 27-05 Other minor dues/subscriptions 3,440 27-06 Employee recognition (43 @ $80) 1,600 27-07 Mileage reimbursement Job Performance 62,709 10,030 28-02 Natural Gas 6,327 28-03 Electrical 1,000 28-04 Water 218 28-05 Sewer 735 28-06 Trash disposal Utility Expenditures 18,310 Total Operations & Maintenance Costs 288,643
4 Town of Estes Park Detail budget information Fire Services Fund 229-2200-422 2009 Account Account Name Budget Number Justification 70,000 33-98 Equipment for new fi re engine Capital Equipment 70,000
Building Authority Fund Debt Service Fund, #419 Town of Estes Park - 2009 Budget PURPOSE To administer Certificates of Participation issued for golf course improvements by the Town of Estes Pork and the Recreation District, due to mature in 2009. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Total Revenues $92,805 $93,460 $93,460 $92,840 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Debt service 92,805 93,460 93,460 92,840 Total Expenses 92,805 93,460 93,460 92,840 Excess (deficiency) of revenues over 0 0 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 0 0 0 0 Beginning Fund balance O 0 0 0 Ending Fund balance $0 $O 30 $O
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrostructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorationsh lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 OPERATING REVENUES Charges for Services $10,585,381 $10,800,627 $10,807,841 $11,554,837 Other 394,271 408,594 408,594 215,189 Total Operating Revenues 10,979,652 11,209,221 11,216,435 11,770,026 OPERATING EXPENSES Source of Supply 4,657,040 5,163,444 5,171,549 5,310,182 Distribution Personnel 1,487,159 1,221,864 1,124,484 1,264,844 Operations and Maintenance inclabove 519,247 636,044 584,467 Customer Accounts Personnel 658,655 611,194 574,662 632,048 Operations and Maintenance inclabove 105,147 107,545 114,282 Administration/General Personnel 1,333,077 299,111 305,160 359,415 Operations and Maintenance incl above 1,565,971 1,383,777 1,668,129 Capital inclabove 6,562,000 5,714,680 2,242,500 Depreciation 574,398 0 0 0 TOTAL OPERATING EXPENSES 8,710,329 16,047,978 15,017,901 12,175,867 change from prior year -13% 46% 72% -23% OPERATING INCOME (LOSS) 2,269,323 (4,838,757) (3,801,466) (405,841) NON OPERATING REVENUES (EXPENSES) Investment income 269,820 150,000 275,000 110,000 Debt service payments 0 (760,000) (747,676) (746,008) Interest Expense (Bonds) (111,855) inclabove incl above inclabove TOTAL NON-OPERATING REVENUES (EXPENSES) 157,965 (610,000) (472,676) (636,008) NET INCOME (LOSS) BEFORE CAPITAL 2,427,288 (5,448,757) (4,274,142) (1,041,849) CONTRIBUTIONS AND TRANSFERS Rollovers o (590,182) 0 0 Capital Contributions O 0 0 0 Transfers Out (932,840) (908,390) (908,390) (982,161) CHANGE IN AVAILABLE FUNDS 1,494,448 (6,947,329) (5,182,532) (2,024,010) Rollover adjustment 0 590,182 0 0 AVAILABLE FUNDS*, Beginning, as Restated 2,831,417 9,396,719 10,450,769 5,268,237 AVAILABLE FUNDS*, Ending 54,325,865 $3,039,572 $5,268,237 $3,244,227 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2007). Amounts for 2007 ending balance are unrestricted current assets ($6,875,225) less current liabilities ($1,911,649) less inventories ($637,711) for an available fund balance of $4,325,865. * * Available funds in 2008 revised column is sum of ending balance in 2007 ($4,325,865) plus restricted cash held from 2007 bond proceeds
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events Ulogs, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 ($6,124,904) . See page 6 of 2007 CAFR. EPHA loan, repayment due June 2010. $428,586 of fund balance is in form of Note Receivable from EPHA. COVERAGE DATA est est est Target: 25% of (Personnel + 0&M) Target: 2% of Total Fixed (depreciable) Assets Debt service coverage ratio 6.53 2.46 2.93 2.61 Bond covenant requirements 1.25 1.25 1.25 1.25 Revenue 2.5%/yr rate increase implemented per HDR Financial Plan (2008-10). PRPA increase for 2009 is 3.8%. Growth is 3.0%. Expenditures Summary of expenditure types Source of Supply 4,657,040 5,163,444 5,171,549 5,310,182 Personnel 3,478,891 2,132,169 2,004,306 2,256,307 Operations and Maintenance incl above 2,190,365 2,127,366 2,366,878 Capital inclabove 6,562,000 5,714,680 2,242,500 Depreciation 574,398 0 0 0 Debt Service 111,855 760,000 747,676 746,008 Transfers out (to General Fund) 932,840 908,390 908,390 982,161 Rollovers (2007 into 2008) 0 590,182 0 0 9,755,024 18,306,550 16,673,967 13,904,036 Source of Supply Includes PRPA purchased power increase of 3.8% and 3.0% growth PRPA raised rates 3.0% for 2008 Wind power included, projected at $25,000. 4,657,040 5,163,444 5,171,549 5,171,549 Personnel Director of Utilities 0.58 0.58 0.58 0.58 Public Works Utilities Superintendent O.00 O.00 O.00 O.00 Assistant to Director of Utilities 0.80 0.80 0.80 0.80 Une Superintendent 1.00 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 1.00 Unemen 7.00 7.00 7.00 7.00 Groundman 1.00 1.00 0.00 0.00 Material Mgmt. Specialist 1.00 1.00 1.00 1.00 Line Equipment Specialist 1.00 1.00 2.00 2.00 Utilities Meter Foreman 0.00 1.00 1.00 1.00 Meter Specialist 3.00 3.00 2.00 2.00 Meter Reader 0.00 0.00 1.00 1.00 Secretary 111 1.00 0.50 0.50 1.00 Electrical Engineer 0.00 0.80 0.80 0.80 ITSpecialist 0.00 0.50 0.50 0.50 Human Resource Manager 0.85 0.70 0.70 0.56 Payroll/HR Technician 0.34 0.32 0.26 0.26
i Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 Finance Officer 0.36 0.34 0.34 0.31 Accounting Manager 0.36 0.34 0.34 0.31 Accountantl 0.36 0.34 0.34 0.31 Accts. Payable/Utility Billing Specialist 1.05 1.02 1.02 1.00 Administrative Clerk 11 1.21 1.13 1.13 1.18 Town Administrator 0.48 0.48 0.48 0.48 Deputy Town Administrator 0.48 0.48 0.48 0.48 Town Clerk 0.48 0.48 0.48 0.48 Deputy Town Clerk 0.48 0.48 0.48 0.48 Executive Assistant 0.48 0.49 0.24 0.24 Public Information Officer 0.00 0.00 0.00 0.48 Operations and Maintenance Distribution IGA - Engineering services (Loveland) 9,007 25,000 25,973 25,000 Streetlights 29,303 43,000 43,000 35,000 Substation 89 7,000 50,000 25,000 Tree Trimming (overhead lines) 111,173 160,000 197,967 175,000 Underground conduit 54,243 25,000 25,000 45,000 Meter maintenance & replacement 113,897 108,540 108,540 98,956 Street Light Upgrade 65,863 60,000 60,000 60,000 Personal safety equipment 24,861 26,407 26,407 25,000 Customer Accounts IT Services 9,792 10,234 10,234 0 Maintenance contracts 6,419 6,361 6,983 7,600 Materials and Supplies 49,439 67,357 65,853 68,750 Education & Training 2,428 3,575 3,575 5,500 Administration Engineering . Complete operations plan 15,000 0 0 0 Substation system upgrade 0 25,000 25,000 25,000 Distribution system upgrade (15% of $2M project) 150,000 300,000 175,000 175,000 eng./const. mgt - devils gulch 0 40,000 0 0 IT Services 58,583 68,899 41,190 44,478 Real property (Muni Bldg office space) 77,250 77,250 77,250 85,000 Maintenance contracts 63,739 23,613 27,218 38,192 Buildings 2,984 10,000 10,000 10,000 Vehicle Maintenance 114,459 131,000 131,000 150,000 Future vehicle replacement 0 133,286 133,286 137,491 Exhibits/displays 80,105 93,500 100,000 103,500 Data Processing Software 12,297 48,735 25,000 35,000 Data Processing Equipment 12,662 17,500 21,704 34,600 Heavy Equipment 9,441 15,000 0 85,000 Communication Equipment 5,369 7,480 11,702 12,000 Education/Training 26,949 28,000 33,000 29,500 Member dues/subscriptions 7,625 17,825 17,825 17,825 Utilities 73,621 86,409 97,909 89,325 Payment in lieu of tax (2.5% Urban Revenue) 148,024 150,753 150,753 160,597 Franchise Fee (3.0% Urban Revenue) 177,629 180,903 180,903 192,716
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events Ulags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 Transfers General Fund (8.5% in 2009) 932,840 908,390 908,390 1,003,733 Vehicle Replacement Fund 55,890 0 0 0 988,730 908,390 908,390 1,003,733 Debt Service Series 1999 revenue Bonds, 2004 coupon rate 4.60% 2006 coupon rate 4.80% 300,940 Final maturity 2014, callable 2009, final interest rate 5.45% New bonds 459,060 Bond principal mci above 445,000 435,000 Bond interest 111,855 incl above 302,676 311,008 Capital Building remodeling 18,060 37,000 33,690 15,000 Substation upgrade (Mary's Lake) 0 6,000,000 4,575,000 1,425,000 Office Equipment 0 15,000 15,000 25,000 Data Processing Equipment 12,935 62,500 65,087 67,500 Transformers 251,072 180,000 262,898 225,000 Communication Equipment 102,498 57,500 57,500 35,000 Other equipment 0 0 65,807 0 Trucks 45,988 0 212,140 0 2008 truck moved to vehicle replacement O Other machinery/equipment ('09 -Chipper) 0 0 61,921 40,000 Street Lights 280 20,000 38,530 20,000 Poles/Towers/Fixtures 0 20,000 36,055 40,000 Overhead Lines 30,999 100,000 74,193 100,000 Underground Conductors 342,867 70,000 216,859 250,000 '08 - ML substation upgrade necessitates Customer service lines 555 0 0 0 Total Capital 805,254 6,562,000 5,714,680 2,242,500 *L&P vehicle 933327A ('98 F700 Bucket 4,~4) scheduled for replacement in Vehicle Replacement Fund in 2009, valued at $235,000. *L&P vehicle 93334A ('03 Jeep Uberty) scheduled for replacement in Vehicle Replacement Fund in 2009, valued at $25,000.
U : Town of Estes Park Detail budget information Light and Power 502-6301-540 Distribution 2009 Account Account Name Budget Number Justification 7,211 21-02 Liability Insurance Premiums 7,211 1,500 22-30 Land use fees 25,000 22-98 IGA - Loveland Engineering Professional Fees/Services 26,500 Rentals 2,400 24-01 Prospect Mtn access lease 17,500 12,500 25-02 Security Camera Replacement 5,000 25-02 Buildings 3,000 25-05 Machinery/tools 250 25-06 Meters 14,000 25-07 Transformers - repaint ground mounts 3,500 25-08 . Lab - test safety equipment 35,000 25-30 Street light maintenance 25,000 25-31 Substation per IGA w/ PRPA 175,000 25-32 Overhead lighting 45,000 25-33 Underground conduit 2,000 25-34 Customer service lines 8,000 25-98 Other equipment/machinery Repair and Maintenance 328,250 150 26-01 Office Supplies 4,500 26-05 Janitorial supplies 20,000 26-06 Small tools 5,000 26-07 Small hardware 5,000 26-20 Electrical 98,956 26-34 Meters 60,000 26-55 Street light program Materials and Supplies 193,606 25,000 27-01 Personal Safety Equipment 1,000 27-03 Vehicle Allowance 500 27-07 Mileage reimbursement Job Performance 26,500 Total Operations & Maintenance Costs 584,467
1 Town of Estes Park Detail budget information Light and Power 502-6401-550 Customer Accounts 2009 Account Account Name Budget Number Justification 3,952 21-02 Liability Insurance Premiums 3,952 1,000 22-98 Zip code class certification Professional Fees/Services 1,000 Rentals 2,000 24-01 Town records disposal (Shred-it) 7,600 25-01 Maintenance contracts 5,500 25-01 Minolta copier 525 25-01 Check encoder 1,350 25-01 Folder/inserter 225 25401 Letter opener 150 25-03 Furniture/fixtures Repair and Maintenance 7,750 15,350 26-01 Office Supplies 27,500 26-02 Postage 12,500 26-03 Printing/forms 1,700 26-04 Freight/shipping 1,300 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 8,400 26-33 FO/AP/HR desktop replacements Materials and Supplies 68,750 5,500 27-04 Education/training - HUG conferences 210 27-05 Dues - HUG 120 27-07 Mileage reimbursement Job Performance 5,830 Uncollectible accounts 25,000 29-07 Uncollectible accounts Total Operations & Maintenance Costs 114,282 ..
' 1, Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 19,391 21-01 Property 7,284 21-02 Liability Insurance Premiums 26,675 8,515 22-01 Auditing 22-02 Engineering 25,000 22-02 Substation system upgrade 175,000 22-02 Distribution system upgrade (15% of proj) 6,000 22-08 Legal 44,478 22-09 IT Services 2,000 22-10 Bank Service 2,000 22-98 Other engineering/legal/prof fees as needed Professional Fees/Services 262,993 Publishing 3,000 23-01 Publications fees 85,000 24-02 Real property 3,000 24-03 Copier lease Rentals 88,000 38,192 25-01 Maintenance contracts 13,600 25-01 Itron handheld reading equipment 650 25-01 Itron MVP support 6,200 25-01 MV-90 XI support 500 25-01 Minolta shop copier 4,500 25-01 Radio system wireless 900 25-01 OCE plotter 5,000 25-01 Shop HVAC (Tolin) 6,842 25-01 Telephone system 10,000 25-02 Buildings 7,500 25-03 Furniture/fixtures 150,000 25-04 Vehicle equipment 100 25-05 Machinery/tools 137,491 25-44 Future vehicle purchases 500 25-98 Repairon minorequipment/machinery Repair and Maintenance 343,783 15,000 26-01 Office Supplies 7,400 26-02 Postage 1,000 26-03 Printing/forms 2,000 26-13 Medicine 500 26-14 Laboratory 103,500 26-15 Exhibit/display
Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 58,500 26-15 Base contract - Christmas display/install 15,000 26-15 Supplies/mtc 18,500 26-15 Xmas Dec Replica Alum Board 1,500 26-15 Flags 10,000 26-15 LED lights 3,250 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 125,000 26-25 Energy efficiency program 35,000 26-32 Data processing software (Navaline 09) 26-33 Data processing equipment 34,600 26-33 Network, Meter (1), LP Shop (2) replacements 26-43 Heavy equipment 85,000 26-43 Tools, UG wire pulling machine 12,000 26-46 Communication equipment Materials and Supplies 426,250 4,635 27-02 Uniform allowance 4,000 27-03 Vehicle allowance 29,500 27-04 Education/training 1,100 27-04 RMEMA meterschool 1,800 27-04 ITRON users conference 1,000 27-04 RMEMA Fall tech conference 6,400 27-04 Mesa Hotline School 1,550 27-04 RMELclasses 7,500 27-04 Safety training 1,800 27-04 IEEE Conference 1,550 27-04 RMEL Spring/Fall conference 5,000 27-04 Apprentice training 1,800 27-04 Energy efficient buildings conference 17,825 27-05 Membership dues/subscriptions 1,480 27-06 Employee recognition 1,800 27-07 Mileage reimbursement 450 27-10 Meal reimbursement - emerg. Job Performance 59,690 35,000 28-01 Telephone 18,000 28-02 Natural Gas 30,825 28-03 Electrical 250 28-04 Water 250 28-05 Sewer 5,000 28-06 Trash disposal Utility Expenditures 89,325 6,000 29-06 Interest on deposit
Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 160,597 29-08 PILOTS 9,100 29-09 PUC Gross receipts 192,716 29-10 Franchise fees Other current expenses 368,413 Total Operations & Maintenance Costs 1,668,129
1 Town of Estes Park Detail budget information Light and Power 502-7001-580 Capital 2009 Account Account Name Budget Number Justification 15,000 32-22 Building remodeling 1,425,000 33-30 Station equipment 25,000 33-32 Office equipment 67,500 33-33 Data processing equipment 225,000 33-35 Transformers 35,000 33-36 Communication equipment 40,000 34-98 Other machinery/equipment 20,000 35-55 Street lights 40,000 35-56 Poles/towers/fixtures 100,000 35-57 Overhead lines 250,000 35-58 Underground conductor Capital Equipment 2,242,500 ..
in Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PS! and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technicion Original Budget Revised Budget Budget 2007 2008 2008 2009 OPERATING REVENUES Charges for Services $2,577,482 $3,276,554 $3,276,554 $3,425,231 Miscellaneous 59,567 11,676 32,847 10,250 Total Revenues 2,637,049 3,288,230 3,309,401 3,435,481 OPERATING EXPENSES Source of Supply 123,362 160,560 160,560 160,561 Purification Personnel 489,999 281,434 269,854 288,317 Operations and Maintenance inclabove 324,206 370,395 407,743 Distribution Personnel 748,197 566,058 552,296 606,613 Operations and Maintenance inclabove 270,388 334,979 417,794 Customer Accounts Personnel 322,499 154,697 136,831 164,172 Operations and Maintenance incl above 183,773 190,796 189,141 Administration/General Personnel 500,805 123,066 123,196 138,676 Operations and Maintenance incl above 758,961 1,047,759 398,679 Capital inclabove 4,977,577 6,091,150 579,734 Depreciation 473,394 0 0 0 TOTAL OPEUTING EXPENSES 2,658,256 7,800,720 9,277,816 3,351,430 change from prior year -10% 193% 249% -64% OPERATING INCOME (LOSS) (21,207) (4,512,490) (5,968,415) 84,051 NON OPERATING REVENUES (EXPENSES) Loan proceeds 0 4,900,000 5,465,000 0 Investment income 229,686 140,000 121,000 71,000 Debt service payments 0 (740,111) (521,681) (513,638) Interest expense (loans) (68,381) incl above inclabove ind above TOTAL NON OPERATING REVENUES (EXPENSES) 161,305 4,299,889 5,064,319 (442,638) NET INCOME (LOSS) BEFORE CAPITAL 140,098 (212,601) (904,096) (358,587) CONTRIBUTIONS AND TRANSFERS Rollovers 0 (361,261) 0 0 Capital Contributions 688,403 0 0 0 Transfers Out (97,261) (99,221) (99,221) (110,099) CHANGE IN AVAILABLE FUNDS 731,240 (673,083) (1,003,317) (468,686) Rollover adjustment 0 361,261 0 0 AVAILABLE FUNDS*, Beginning, as Restated 3,120,843 2,793,830 3,852,083 2,848,766 AVAILABLE FUNDS*, Ending 3,852,083 2,482,008 2,848,766 2,380,080 ..
1 Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, eosements, planning and forecasting, ougmentationplan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains ondfire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water moins ond service lines, mointoin system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A wateroperators, Class 3 distribution system operators, Certified bockflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6 for the fiscal year ended Dec. 31, 2007). Amounts for 2007 ending balance are current assets ($4,453,762) less current liabilities ($491,365) less inventories ($110,314) for a fund balance of $3,852,083. * EPHA loan, repayment due June 2010. $348,943 of fund balance is in form of Note Receivable from EPHA. COVERAGE DATA est est est est Total Fixed (depreciable) Assets $20,733,060 $25,710,637 $26,824,210 $27,403,944 Target: 25% of (Personnel + 0&M) Target: 2% of Total Fixed (depreciable) Assets 25% of (Personnel and O&M) 546,216 705,786 796,667 692,924 2% of Total Fixed (depreciable) Assets 414,661 514,213 536,484 548,079 Ending Fund balance - targets 2,891,206 1,262,010 1,515,615 1,139,077 Aggregate Fund Ratio Target 4.01 2.03 2.14 1.92 Ratio = Fund availability / (sum of targets) Debt service coverage ratio 9.97 1.49 1.43 1.43 Bond covenant requirements 1.10 1.10 1.10 1.10 iRatio for 2008 removes $500,000 from numerator (engineering fees in 0&M related to capital project) General The Black and Veatch Financial Plan recommended 2.9% annual rate increases beginning 2005 through 2008. Annual surplus projected beginning in 2007. The rate increases result in an estimated 32.0 million+ fund balance in 2008. Revenue none Expenditures Summary of expenditure types Source of Supply 123,362 160,560 160,560 160,561 Personnel 2,061,500 1,125,255 1,082,177 1,197,778 Operations and Maintenance inclabove 1,537,328 1,943,929 1,413,357 Capital inclabove 4,977,577 6,091,150 579,734 Depreciation 473,394 0 0 0 Debt Service 68,381 740,111 521,681 513,638 Transfers out (to General Fund) 97,261 99,221 99,221 110,099 Rollovers (2007 into 2008) 0 361,261 0 0 2,823,898 9,001,313 9,898,718 3,975,167 Personnel Director of Utilities 0.37 0.37 0.37 0.37 Assistant to Utilities Director 0.20 0.20 0.20 0.20 Water Superintendent 1.00 1.00 1.00 1.00 Assistant Water Superintendent 1.00 1.00 1.00 1.00
. Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, eosements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class Awateroperators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 Water Plant Operators 4.00 4.00 2.00 4.00 Water Quality Manager 1.00 1.00 1.00 1.00 Part time Lab Technician 0.50 0.70 0.70 1.00 Municipal Service Worker 1.00 1.00 3.00 1.00 Seasonal meter calibration (2) 1.20 1.20 0.62 0.62 Cross Connection Control Sp. 1.00 1.00 1.00 1.00 Executive Assistant 0.30 0.15 0.07 0.07 Electrical Engineer - 0.20 0.20 0.20 Human Resource Manager 0.03 0.06 0.06 0.08 Payroll Technician 0.17 0.16 0.14 0.14 Finance Officer 0.24 0.21 0.21 0.19 Accounting Manager 0.24 0.21 0.21 0.19 Accountantl 0.24 0.21 0.21 0.19 Accounts Pay/Util bill Spec 0.49 0.46 0.46 0.46 Administrative Clerk 0.38 0.63 0.63 0.63 Town Administrator 0.14 0.14 0.14 0.14 Deputy Town Administrator 0.14 0.14 0.14 0.14 Town Clerk 0.14 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 0.14 Secretary 111 0.14 0.15 0.15 0.00 Public Information Officer 0.00 . 0.00 0.00 0.14 Purification Lab testing 993 23,500 23,500 43,000 32,188 52,054 52,054 35,260 Buildings Equipment/machinery 6,880 25,800 20,800 26,800 Chemicals 100,264 100,000 115,000 125,000 Utilities 83,616 86,258 101,437 134,193 Distribution Buildings (Big T Chem '08-09, Fall River '09 bldg removal) 18,485 54,022 54,022 102,500 Vehicles maintenance and upkeep 56,877 52,000 56,946 57,173 Water system 71,170 46,000 46,000 72,350 Water hydrant 9 9,300 9,300 0 Pump 8,028 18,400 18,400 3,950 Customer Service Lines 4,488 1,500 1,500 16,500 Future vehicle replacement 0 51,682 51,682 49,300 Other equipment/machinery 10,727 11,250 11,250 11,350 Data processing equipment 10,370 22,100 22,100 38,600 Utilities 15,472 15,442 15,740 15,866 Customer accounts IT Services 4,519 . 0 0 0 L&P - meter reading 34,037 33,000 33,000 34,000 Meters 139,326 125,000 127,700 125,000 A&G Engineering 136,504 500,000 795,089 108,500 07/08 - MLWF Expand/upgrade (10%/yr)
. . Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water moins ond service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A wateroperators, Class 3 distribution systern operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 Legal 13,858 10,250 11,250 10,532 IT Services 16,738 19,686 22,883 24,710 Property rental 40,988 45,814 45,814 43,991 Maintenance contracts 21,096 7,736 7,929 8,499 Education/training 13,258 17,500 17,500 21,700 Payment in Lieu of Tax (2.5% Urban Revenue) 41,091 40,954 40,954 45,789 Franchise Fee (3.0% Urban Revenue) 49,309 49,145 49,145 60,002 Transfers General Fund (4.0% of sales, less bulk water, in 2009) 97,261 99,221 99,221 110,099 Vehicle Replacement (moved to future vehicle purchases in '08) 15,077 0 0 0 112,338 99,221 99,221 110,099 Debt Service 1990 Series A Colorado Water Resources, 2006 rate 4.40% 0 203,519 203,519 180,000 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2006 Rate 4.75% 0 95,774 95,774 90,000 Final maturity 2011, 4.75% rate New bond/loan 0 179,707 42,433 194,345 Interest on old bonds , 68,381 49,293 68,381 479,000 341,726 513,638 Capital Building remodeling 6,802 4,719,182 5,995,767 345,234 08 - Marys Lake WTF Expansion/treatment modification Security equipment 0 7,500 7,500 8,500 Data processing equipment 17,400 0 0 Communication equipment 587 37,000 48,988 17,000 Purification equipment 20,623 13,895 13,895 69,000 Trucks 64,872 0 0 0 2008 truck moved to vehicle replacement Water system 216,521 200,000 25,000 140,000 Total capital 326,805 4,977,577 6,091,150 579,734
f. Town of Estes Park Detail budget information Water 503-6200-530 Purification 2009 Account Account Name Budget Number Justification 1,783 21-02 Liability Insurance Premiums 1,783 35,260 22-14 Lab testing Professional Fees/Services 35,260 Publishing 1,000 23-01 Publications fees 43,000 25-02 Buildings 4,500 25-02 Repair and maintenance 14,500 25-02 Pond charge box outlet 24,000 25-02 Pond discharge sludge press/hauling 500 25-05 Machinery/tools 9,000 25-08 Laboratory 800 25-23 Pump treatment 11,500 25-26 Storage tank (cleaning/panel replacements) 26,800 25-98 Maintenance/sample stations Repair and Maintenance 91,600 200 26-01 Office Supplies 2,900 26-02 Postage 2,900 26-03 Printing/forms 116 26-05 Janitorial supplies 211 26-06 Small tools 1,580 26-07 Small hardware 125,000 26-09 Chemical 11,000 26-14 Laboratory Materials and Supplies 143,907 4,736 28-01 Telephone 71,819 28-03 Electrical 27,638 28-05 Sewer 30,000 28-11 Propane gas Utility Expenditures 134,193 Total Operations & Maintenance Costs 407,743
. Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2009 Account Account Name Budget Number Justification 3,595 21-02 Liability Insurance Premiums 3,595 1,028 22-26 Insurance claims Professional Fees/Services 1,028 Rentals 9,453 24-01 Real property 6,500 25-01 Maintenance contracts 102,500 25-02 Buildings 7,000 25-02 Base 85,000 25-02 Remove Fall River WTF 10,500 25-02 Remove Big Thompson WTF 57,173 25-04 Vehicle Equipment 450 25-05 Machinery/tools 1,000 25-06 Meters 72,350 25-21 Water system 46,500 25-21 Maintenance 25,850 25-21 Dispenser Card operation 3,950 25-23 Pumps 16,500 25-34 Customer Service lines 49,300 25-44 Future vehicle purchase 11,350 25-98 Maintenance/safety block inspection Repair and Maintenance 321,073 3,500 26-01 Office Supplies 263 26-05 Janitorial supplies 13,300 26-06 Small tools 2,600 26-07 Small hardware 1,850 26-08 Lumber/paint 316 26-13 Medical 450 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 38,600 26-33 Data processing equipment 2,000 26-48 Shop Equipment Materials and Supplies 64,879 1,900 27-01 Personal Safety Equipment Job Performance 1,900 2,850 28-01 Telephone
Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2009 Account Account Name Budget Number Justification 6,725 28-03 Electrical 4,339 28-05 Sewer 1,952 28-11 Propane gas Utility Expenditures 15,866 Total Operations & Maintenance Costs 417,794
n 3 -- Town of Estes Park Detail budget information Water 503-6400-550 Customer Accounts 2009 Account Account Name Budget Number Justification 941 21-02 Liability Insurance Premiums 941 34,000 22-09 IT Services Professional Fees/Services 34,000 13,000 26-02 Postage 10,000 26-03 Printing/forms 200 26-04 FreighUshipping 125,000 26-34 New meters Materials and Supplies 148,200 6,000 29-07 Uncollectible accounts Other Current Expenses 6,000 Total Operations & Maintenance Costs 189,141
S Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2009 Account Account Name Budget Number Justification 16,809 21-01 Property 2,705 21-02 Liability Insurance Premiums 19,514 4,249 22-01 Auditing 108,500 22-02 Engineering 28,500 Looping project 80,000 Phase 2 Treatment Plant study 106 22-07 Recording fees 10,532 22-08 Legal 24,710 22-09 IT Services 1,053 22-10 Bank service 15,413 22-89 Utility financial studies 527 22-98 Other engineering/prof fees as needed Professional Fees/Services 165,090 Publishing 3,160 23-01 Publications fees 43,991 24-02 Real property 3,083 24-03 Xerox lease (shared with L&P) Rentals 47,074 8,499 25-01 Maintenance contracts 1,000 25-01 Copier 1,000 25-01 Radio 1,429 25-01 Telephone 2,100 25-01 HP plotter 2,400 25-01 LIMS 570 25-01 Tokay software agreement Repair and Maintenance 8,499 1,700 26-01 Office Supplies 2,633 26-02 Postage 843 26-03 Printing/forms 875 26-17 Catering/special circumstances 1,000 26-42 Office equipment Materials and Supplies 7,051 7,000 27-02 Uniform allowance 21,700 27-04 Education/training 1,200 27-04 Lab Classes
1. Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2009 Account Account Name Budget Number Justification 3,500 27-04 AWWA - out of State 2,000 27-04 Pump classes 1,650 27-04 Cross connections classes 500 27-04 License renewal fees 3,600 27-04 Standard/advanced water 1,600 27-04 Distribution training 800 27-04 Misc seminars 1,300 27-04 AWWA collateral 300 27-04 Cross Connection manuals 1,750 27-04 MOSCAD in State 3,500 27-04 MOSCAD out of State 12,200 27-05 Membership dues/subscriptions 2,200 27-05 AWWA research foundation 1,000 27-05 AWWA individuals 450 27-05 AWWA standards 1,225 27-05 NFRWQPA 475 27-05 CDPHE - discharge permit 2,000 27-05 BT Watershed forum 350 27-05 Marys Lake HOA 100 27-05 Top of Rockies Road Assoc 900 27-05 CDL Physicals/license fees 3,200 27-05 CDPHE Public Water System fee/lab cert 300 27-05 ABPA - ASSE backflow 800 27-06 Employee recognition (10 @ $80) 738 27-07 Mileage reimbursement Job Performance 42,438 62 28-01 Telephone Utility Expenditures 62 45,789 29-08 PI LOTS 60,002 29-10 Franchise fees Other Current Expenses 105,791 Total Operations & Maintenance Costs 398,679
,, Town of Estes Park Detail budget information Water 503-7000-580 Capital 2009 Account Account Name Budget Number Justification 345,234 32-22 ML WTF Expansion/modification 8,500 32-22 Security equipment 17,000 33-36 Communicatioin equipment - base 34,000 33-36 UHF radio conversion 20,000 33-40 TOC analyzer/auto sample 15,000 33-40 UPS for lab equipment (incubator) 140,000 35-54 2009 Looping project Capital Equipment 579,734
t. Catastrophic Loss Fund Internal Service Fund, #605 Town of Estes Park - 2009 Budget PURPOSE To provide a reserve account in the event that on unforeseen loss would not be covered by the Town's insurance coverages. The Fund also includes the 3% emergency reserve required by the Tabor ammendment. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Investment income $121,442 $85,000 $68,000 $36,000 Total Revenues 121,442 85,000 68,000 36,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 0 0 0 Total Expenses 0 0 0 0 Increase (decrease) in Fund balance 121,442 85,000 68,000 36,000 Repayment of EPHA loan 0 0 0 0 Transfer to Community Reinvestment 0 0 0 1,000,000 Beginning Fund balance 2,211,983 2,211,983 2,333,425 2,401,425 Ending Fund balance $2,333,425 $2,296,983 $2,401,425 $1,437,425 Budget comments Booked value on 12/31/07 CAFR 591,925 600,000 600,000 600,000 Calculation value: (Expenditures from all governmental funds + transfers out) x 3% ($15,498,418 + $4,232,419) * 3% = $591,925 (pg 4 of CAFR) * EPHA loan, repayment due June 2010.3582,471 fund balance is in form of Note Receivable from EPHA.
Medical Insurance Fund Internal Service Fund, #606 Town of Estes Park - 2009 Budget PURPOSE To provide a partially self-funded Medical Insurance Fund, which was created for the portion of the medical insurance risk that is borne by the Town. Original Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $390,278 $407,600 $410,000 $0 Investment income 27,375 20,000 14,250 9,700 Miscellaneous 6,224 2,500 6,237 3,960 Total Revenues 423,877 430,100 430,487 13,660 Expenses Personnel Services O 0 0 0 Operations & Maintenance 379,492 422,481 424,371 99,915 Total Current Expenses 379,492 422,481 424,371 99,915 Capital 0 0 0 0 Subtotal 379,492 422,481 424,371 99,915 Rollovers 0 0 0 0 Total Expenses 379,492 422,481 424,371 99,915 in/dec over prior year: 4% 11% 0% -76% Increase (decrease) in Fund balance 44,385 7,619 6,116 (86,255) Beginning Fund balance 350,387 357,908 394,773 400,889 to adjust to CAFR 1 Ending Fund balance $394,773 $365,527 $400,889 $314,634 Expenses include: 379,492 422,481 424,371 99,915 Post employment insurance benefit 29,291 47,928 48,871 60,730 Benefit consultant fee for bidding coverage 30,000 25,000 25,000 25,000 Actuarial study (required by GASB 45 for 7,879 0 200 250 post-employment benefits) Cobra/Flex fees 0 0 0 3,935 Other 600 600 300 0 Health benefits payments 311,722 348,953 350,000 10,000
Town of Estes Park Detail budget information Medical Fund 606-4200-635 2009 Account Account Name Budget Number Justification 14-60 Post Employment Insurance 32,300 5 current participants 15,200 3 eligible participants 13,230 14-65 GASB 45 actuary Employer benefits 60,730 25,000 22-28 Benefit consultant fee 250 22-90 Actuarial study 3,935 22-98 Cobra/Flex fees Professional Fees/Services 29,185 Other current expenses 10,000 29-11 Health benefit payment Total Operations & Maintenance Costs 99,915
/4 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/mtc, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/0 tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const weld brackets, build transformer mounts/cable, pullerclamps/guide wheels, Stanley Park bleochers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $232,191 $270,000 $260,000 $270,000 Investment income 11,696 8,000 5,8CX) 3,800 Miscellaneous 493 0 120 0 Total Revenues 244,380 278,000 265,920 273,800 Expenses Personnel Services 175,931 207,311 199,029 218,242 Operations & Maintenance 49,051 60,695 62,284 67,095 Total Current Expenses 224,982 268,006 261,313 285,337 Capital 0 0 0 49,000 Subtotals 224,982 268,006 261,313 334,337 Rollovers 0 0 0 0 Total Expenses 224,982 268,006 261,313 334,337 increase/decrease from prior year 16% 19% 16% 28% Excess (deficiency) of revenues over 19,398 9,994 4,607 (60,537) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 19,398 9,994 4,607 (60,537) Beginning Fund balance 250,477 286,796 269,875 274,482 Ending Fund balance $269,875 $296,790 $274,482 $213,945 Personnel Director of Public Works O.11 O.11 O.11 O.10 Public Works Superintendent 0.34 0.34 0.34 0.34 Lead Mechanic . 1.00 1.00 1.00 1.00
t Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/mtc, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management billing re: vehicles, ASE certified mechanics * Records management: w/0 tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Pork bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Mechanic 1.00 1.00 1.00 1.00 Seasonal Mechanic (FTE) 0.45 0.48 0.48 0.51 Operations and Maintenance expenses include: IT Services 6,277 7,382 9,153 9,884 Maintenance contracts 850 6,787 6,759 6,924 Buildings 3,203 9,700 9,700 4,200 Machinery/tools 7,499 4,200 3,700 1,650 Future vehicle replacement 0 3,600 3,600 3,600 Shop Equipment 3,354 5,300 5,000 11,800 Education & training 3,358 3,580 3,580 3,580 Utilities 3,850 7,543 8,415 9,240 Depreciation 4,050 - - Capital includes: columnar vehcile lift - - - 49,000 Transfer out: (Vehicle Replacement Fund)* 2,600 0 0 0 * transfer policy discontinued in 2008 and replaced with "future vehicle purchase" expense line item . I
7, /,4 Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2009 Account Account Name Budget Number Detail 532 21-01 Property 1,360 21-02 Liability Insurance Premiums 1,892 9,884 22-09 IT Services Professional Services/Fees 9,884 100 23-01 Publication fees Publishing 100 6,924 25-01 Maintenance contracts 2,068 Telephone 400 Motorola 4,456 H.T.E. 4,200 25-02 Buildings 3,200 General maintenance/repair 1,000 Electrical Upgrade for Hoist 1,100 25-03 Furniture/fixtures 3,550 25-04 Vehicle Maintenance and fuel 1,650 25-05 Machinery/tools 3,600 25-44 Future vehicle purchase Maintenance & repair 21,024 2,850 26-01 Office Supplies 50 26-02 Freight/shipping 500 26-06 Small tools 400 26-13 Medical 550 26-17 Catering/special circumstances 2,700 26-33 Data processing 11,800 26-48 Shop equipment 1,800 Diagnostic software upgrade 2,500 Alldata - online service manual 7,500 Diagnostic equipment upgrade Materials and Supplies 18,850 850 27-01 Personal safety equipment 1,025 27-02 Uniform allowance 3,580 27-04 Education/Training 630 Snow & Ice conference 650 APWA - Gunnison 750 RMFMA Conference
Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2009 Account Account Name Budget Number Detail 1,200 Sweeper/aerial training 350 DOT regulatory training 410 27-05 Member Dues/Subscriptions 240 27-06 Employee Recognition (3 @ $80) Job Performance Expenses 6,105 1,250 28-01 Telephone 5,300 28-02 Natural gas 1,928 28-03 Electrical energy 300 28-04 Water 462 28-05 Sewer Utility Expenditures 9,240 Total Operations & Maintenance Costs 67,095 49,000 Mobile 4 - column vehicle lift Capital Equipment 49,000 0 J
Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support AN - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management: softwarelicenses, external connectivity, networksecurity, maintenance contracts, database management Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues $308,748 $386,145 $387,847 $458,669 Expenses Personnel Services 157,107 213,789 206,430 220,909 Operations & Maintenance 106,128 177,478 181,457 221,428 Total Current Expenses 263,235 391,267 387,887 442,337 Capital 0 0 0 56,500 Subtotal 263,235 391,267 387,887 498,837 Rollovers 0 3,760 0 0 Total Expenses 263,235 395,027 387,887 498,837 inc/dec over prior year -3% 50% 47% 29% Increase (decrease) in Fund balance 45,513 (8,882) (40) (40,168) Beginning Fund balance 31,732 68,907 77,245 77,205 Rollover adjustment 3,760 Ending Fund balance $77,245 $63,785 $77,205 $37,037 *Fund balance is accumulating for future phone system replacement Personnel Services Director of Utilities 0.05 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 1.00 Support Analyst 1.00 1.00 1.00 1.00 ITSupport 0.00 0.50 0.50 0.50 Revenues 308,748 386,145 387,847 458,669 IT Services 305,470 359,265 359,265 387,947 Phone maintenance fees 0 26,880 26,882 68,822 Interest income 3,278 0 1,200 1,900
t. Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support AN - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/Water SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Original Budget Revised Budget Budget 2007 2008 2008 2009 Other 0 0 500 0 Operations & Maintenance includes: Software maintenance contracts 76,045 97,047 100,985 90,200 Data processing software 2,931 5,457 5,457 15,000 Data processing equipment 5,826 16,920 . 16,920 47,920 Data processing 9,949 14,000 14,000 14,000 (electrical and cooling needs, Front Range Internet) Communication equipment 646 10,000 10,000 12,000 Education/training 665 2,500 2,500 2,500 Telephone service 1,929 26,880 26,880 30,000 Capital Data processing equipment D2D backup 0 0 0 5,000 DVR 0 0 0 8,500 LAN MGR PC replacement 0 0 0 3,000 Other equipment Digital capture board room 0 0 0 20,000 AV Board room repl (1 yr of 5) 0 0 0 20,000 0 0 0 56,500
7 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2009 Account Account Name Budget Number Justification 62 21-01 Property 1,046 21-02 Liability Insurance Premiums 1,108 90,200 25-01 Maintenance contracts 38,000 H.T.E. software 10,000 1 Series maintenance 1,500 H.T.E. graphical license 2,500 IBM support line 300 IBM alert options 10,000 Annual Digitron security mtc 10,000 Cisco/Websense firewall content IDS 3,000 McAfee Virus/spyware 1,500 Net motion 3,000 Quantum tape backup 4,000 Qualys Int/Ext security scan 2,000 Plotter maintenance 1,000 Blackberry server maintenance 3,400 Cybernetics virtual tape drive 4,000 25-04 Vehicle Maintenance Repair and Maintenance 94,200 1,000 26-01 Office Supplies 500 26-04 Freight/shipping 15,000 26-32 Data processing software 10,000 H.T.E. Navaline 5,000 Windows 08 upgrades/misc 47,920 26-33 Data processing equipment 25,000 Networking equipment 10,000 Network servers 5,000 AS 400 upgrades 5,000 Cell extendedsubscriber units 2,920 Blackberry service 14,000 26-35 Data processing 5,000 Electrical/cooling needs 9,000 Front Range Internet ISP 1,000 26-42 Office equipment 12,000 26-46 Communication equipment 7,000 AV room misc equipment/upgrades 5,000 Security expansion (door locks, cameras) Materials and Supplies 91,420 ..
Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2009 Account Account Name Budget Number Justification 2,500 27-04 Education/training 1,500 27-05 Member dues/subscriptions 200 27-06 Employee recognition (2.5 @ $80) 500 27-07 Mileage reimbursement Job Performance 4,700 30,000 28-01 Telephone Utility Expenditures 30,000 Total Operations & Maintenance Costs 221,428 33-33 Data processing equipment 5,000 D2D backup 8,500 DVR 3,000 LAN MGR PC replacement 34-43 Other equipment 20,000 Digital capture board room 20,000 AV Board room repl (1 yr of 5) Capital Equipment 56,500 1, 4
Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2009 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. The target balance of the fund is to gather funds up to 125% of depreciation of vehicles. Original Revised Budget Budget 2007 2008 2008 2009 Revenues Revenues - future vehicle purchases $0 $537,641 $537,641 $531,380 Interest income 59,514 36,000 38,000 33,500 Total Revenues 59,514 573,641 575,641 564,880 Expenses Personnel Services O 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 208,500 208,500 391,000 Total Expenses 0 208 500 208,500 391,000 Excess (deficiency) of revenues over 59,514 365,141 367,141 173,880 expenditures Other financing sources (transfers in) 269,367 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 328,881 365,141 367,141 173,880 Beginning Fund balance 866,051 1,180,418 1,194,932 1,562,073 Ending Fund balance $1,194,932 $1,545,559 $1,562,073 $1,735,953 Other financing sources (transfers in, pre-2008) Transfers In Revenues Revenues Revenues Transfers-in considered revenues beginning in 2008 General 193,600 320,290 320,290 304,022 Museum 2,200 2,220 2,220 2,220 Special Events (CVB) 0 26,563 26,563 34,747 Light and Power 55,890 133,286 133,286 137,491 Water 15,077 51,682 51,682 49,300 Fleet 2,600 3,600 3,600 3,600 269,367 537,641 537,641 531,380 Vehicles scheduled for purchase/replacement 101-2100 (Police), G102C - '02 Ford Crown V 0 24,500 0 0 101-2100 (Police) G89A - '95 Ford Taurus 0 0 24,500 0 101-3100 (Streets), G63 - '98 Chevy 4x4 1 ton 0 75,000 75,000 0 101-5200 (Parks), G45A - '95 Ford 4*4 · 0 25,000 25,000 0 502 0.&P), 933.168 -'01 GMC Utility Van 4x4 0 42,000 42,000 0 503 (Water), 903.2A - '00 Ford F3504x4 0 42,000 42,000 0
Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2009 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. The target balance of the fund is to gather funds up to 125% of depreciation of vehicles. Original Revised Budget Budget 2007 2008 2008 2009 101-2100 (Police), G102-C - '02 Ford Crown Vic 0 0 0 24,500 101-2100 (Police), G78A-'03 Dodge Intrepid 0 0 0 24,500 101-3100 (Streets), G-70C - '05 John Deere (2 yr lease) 0 0 0 20,000 101-5200 (Parks), G-22A - '93 Ford F350 4x2 0 0 0 40,000 101-5200 (Parks), G-42 - '97 Cushman Truckster 0 0 0 22,000 502 (L&P), 93327A - '98 F700 Bucket (4*4) 0 0 0 235,000 502 (L&P), 93334A - '03 Jeep Liberty 0 0 0 25,000 0 208,500 208,500 391,000 t 4
Fire Pension Fund Fiduciary Fund, #709 Town of Estes Park - 2009 Budget PURPOSE To provide a pension to retired volunteer firefighters that have served the Town of Estes Park. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Additions: State: 348,605 $72,900 $48,605 $48,605 Town: 65,168 81,000 81,000 81,000 Investment income: 36,708 75,000 (40,000) 25,000 Total Revenues $150,481 $228,900 $89,605 $154,605 Expenses Personnel Services O 0 0 0 Operations & Maintenance 98,179 114,640 115,740 127,940 Total Current Expenses 98,179 114,640 115,740 127,940 Capital 0 0 0 0 Total Expenses 98,179 114,640 115,740 127,940 in/dec over prior year: 14% 17% 1% 11% Excess (deficiency) of revenues over 52,302 114,260 (26,135) 26,665 expenditures Beginning Net Asset balance 1,112,086 1,195,843 1,164,388 1,138,253 Ending Net Asset balance $1,164,388 $1,310,103 31,138,253 $1,164,918 Revenues Revenues may be funded at 0.50 mills/total mills x property tax collection; State funds at formula as provided by DOLA. Operations & Maintenance Current benefit payment (27 in 2008) 94,675 112,440 114,540 122,240 Death benefit payment 0 700 700 700 Actuarial study 3,504 1,500 500 5,000 The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed of Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $400 per month after reaching age 50 with 20 years of service. At the end of 2008, there were 27 retirees and beneficiaries and 29 active members. Actuarial studies are conducted every two years.
Police Pension Fund Fiduciary Fund (Closed), #710 Town of Estes Park - 2009 Budget PURPOSE The Police Pension Fund is a plan that was formerly offered to the Town of Estes Park's law enforcement personnel. The plan was closed to new enrollees in 1988, and a 401(a) defined contribution plan is currently offered. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Additions: State: 30 $0 50 30 Town: 0 0 0 1,642 Investment income: 252 300 125 25 Total Revenues $252 $300 $125 $1,667 Expenses Personnel Services O 0 0 0 Operations & Maintenance (benefit payment) 2,565 2,565 4,565 2,565 Total Current Expenses 2,565 2,565 4,565 2,565 Capital 0 0 0 0 Total Expenses 2,565 2,565 4,565 2,565 Excess (deficiency) of revenues over (2,313) (2,265) (4,440) (898) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (2,313) (2,265) (4,440) (898) Beginning Net Asset balance 7,757 5,492 5,444 1,004 Ending Net Asset balance $5,444 $3,227 $1,004 $106 The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one surviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. l•
. . Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town of Estes Park - 2009 Budget PURPOSE ' The Friends of Stanley Hall donated funds to the Town of Estes Park for the purpose of construction of a performing arts facility· If construction of the facility is not feasible, by 12/31/2010 the funds are to be donated a non-profit organization dedicated to the support of the performing arts. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Investment income $23,449 $15,000 $12,750 $9,000 Total Revenues $23,449 $15,000 $12,750 $9,000 Expenses , Personnel Services 0 0 0 0 Operations & Maintenance 20,381 21,000 21,000 21,000 Total Current Expenses 20,381 21,000 21,000 21,000 Capital 0 0 0 0 Total Expenses 20,381 21,000 21,000 21,000 in/dec over prior year: 51% 3% 0% 0% Increase (decrease) in Fund balance 3,068 (6,000) (8,250) (12,000) Beginning Fund balance 439,514 428,514 442,582 434,332 Ending Fund balance $442,582 $422,514 $434,332 $422,332 Budget comments 2007 2008 2008 2009 Operations & Maintenance Feasibility Study - Fairgrounds O 0 0 0 Legal 0 1,000 1,000 1,000 Other professional fees 15,300 7,500 7,500 7,500 Publication fees 0 1,000 1,000 1,000 Materials & supplies 5,079 11,500 11,500 11,500