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HomeMy WebLinkAboutPACKET Town Board Study Session 2008-10-03Fi L_e- TOWN BOARD 2009 BUDGET STUDY SESSIONS Friday, Elktober 3,2008 Meeting #1: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Vehicle Replacement • IT Services • L&P • Water • Legislative* • Judicial* • Executive* • Elections* • Finance* Friday, Elktober 10, 2008 Meeting #2: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Community Development* • Protective Inspection* • CVB • Transportation* • Police - Public Safety* • Police - Communications* • Police - Community Service* • Fire * Denotes General Fund Accounts ~~ TOWN BOARD 2009 BUDGET STUDY SESSIONS 11 Friday, Elktober 17, 2008 Meeting #3: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Museum • Senior Center • Buildings* • Engineering* • Streets* • Parks* • Conservation Trust • Open Space • Fleet Friday, Elktober 24,2008 Meeting #4: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Catastrophic Loss • Fire Pension • Police Pension • Theater • Employee Benefits • Community Services Grants* • Community Reinvestment • Contingency & Transfers* • Medical Insurance • 2009 Compensation Plan • Denotes General Fund Accounts 2. Public Hearing to be held on November 11th 3. Adoption of Budget to be held on November 25th Updated 9/23/08 I TOWN BOARD 2009 BUDGET STUDY SESSIONS Friday, Elktober 3,2008 Meeting #1: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Budget Overview 2. Presentation of the following funds: • Vehicle Replacement • IT Services • L&P • Water • Legislative • Judicial • Executive • Elections • Finance Updated 9/23/08 GENERAL FUND DEPARTMENTS Town Administration Town Administrator P.T. Executive Assistant Deputy Town Administrator 1 1 Town Clerk Public Information Officer (Vacant) Deputy Town Clerk • 5.5 (FTE's) Full Time Employees o (1) Town Administrator 0 (1) Deputy Town Administrator o (1) Town Clerk 0 (1) Deputy Town Clerk o (1) Public Information Officer (Vacant) o (.5) Executive Assistant GENERAL FUND DEPARTMENTS Finance Department Finance Director HR Manager Accounting Manager Payroll Technician Accounts Payable Utility Administrative Clerk Accountant Billing Specialists • 9 Fulltime Employees (FTE's) 0 (1) Finance Director 0 (1) HR Manager 0 (1) Payroll Technician 0 (1) Accounting Manager 0 (1) Accountant o (1) Accounts Payable Clerk o (2) Utility Billing Specialist o (.75) Administrative Clerk 0 (.25) Administrative Clerk ENTERPRISE FUND DEPARTMENT (S) Utility Departments Director of Utilities (2) Secretary 111 Secretary Ill Water Utilities Meter Asst to Electrical Une Information Superintendent Foreman Utilities Engineer Superintendent Technologv Manager Director Ughtand Light and Power Asst Water Meter Power Information Superintendent Speci~list IV Technology Support 1 11 Specialist Crew Chief Materials Meter Mgmt Soecialist Itl Specialist PC/GIS Support Water (3) H 20 (2) Uneman IV Specialist Quality Plant Meter Manager Onerators Speciplist H / Uneman 111 / ter Cross Meter Connect Specialist 1 Specialist (2) Uneman 11 Meter Muni Reader Service Worker 111 Lineman I Meter Reader Muni Groundman Une Service Equipment Worker 111 Specialist (2) Seasonal Reader Calibrators Groundman 111 ENTERPRISE FUND DEPARTMENT (S) Cont... Utility Departments • 35.5 Fulltime Employees (FTE's) o (1) Utilities Director o (1) Water Superintendent 0 (1) Utilities Meter Foreman o (1) Assistant to Light and Power Director 0 (1) Electrical Engineer (Vacant) 0 (1) Light and Power Superintendent 0 (1) Information Technology Manager o (1) Assistant Water Superintendent o (1) Water Quality Manager o (.50) Water Lab Technician 0 (3) H20 Plant Operator IV's o (1) Cross Connection Control Specialist 0 (2) Municipal Service Worker 111's o (1) Meter Specialist IV 0 (1) Meter Specialist Ill 0 (1) Meter Specialist Il o (1) Meter Specialist I o (1) Meter Reader Groundman 0 (1) Meter Reader o (1) Crew Chief 0 (2) Lineman IV 0 (1) Lineman Ill 0 (2) Lineman 11 0 (1) Lineman I o (1) Line Equipment Specialist 0 (1)Groundman Ill o (1) Materials Management Specialist 0 (2) Secretary 111 o (1) Information Technology Manager 0 (1) Information Technology Support Specialist o (1) PC/GIS Support Specialist • 2 Seasonal Employees 0 (2 Seasonal Reader Calibrators) Meters Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2009 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. The target balance of the fund is to gather funds up to 125% of depreciation of vehicles. Original Revised Budget Budget 2007 2008 2008 2009 Revenues Revenues - future vehicle purchases $0 $537,641 $537,641 $531,380 Interest income 59,514 36,000 40,000 40,000 Total Revenues 59,514 573,641 577,641 571,380 Expenses Personnel Se,vices O 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 208,500 566,418 391,000 Total Expenses 0 208,500 566,418 391,000 Excess (deficiency) of revenues over 59,514 365,141 11,223 180,380 expenditures Other financing sources (transfers in) 269,367 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 328,881 365,141 11,223 180,380 Beginning Fund balance 866,051 1,180,418 1,194,932 1,206,155 Ending Fund balance $1,194,932 $1,545,559 $1,206,155 $1,386,535 Other financing sources (transfers in, pre-2008) Transfers In Revenues Revenues Revenues Transfers-in considered revenues beginning in 2008 General 193,600 320,290 320,290 304,022 Museum 2,200 2,220 2,220 2,220 Special Events (CVB) 0 26,563 26,563 34,747 Light and Power 55,890 133,286 133,286 137,491 Water 15,077 51,682 51,682 49,300 Fleet 2,600 3,600 3,600 3,600 269,367 537,641 537,641 531,380 Vehicles scheduled for purchase/replacement 101-2100 (Police), G102C -'02 Ford Crown V 0 24,500 0 0 101-2100 (Police) G89A - '95 Ford Taurus 0 0 24,500 0 101-2200 (Fire), G-80, Pumper 0 0 357,918 0 101-3100 (Streets), G63 - '98 Chevy 4x4 1 ton 0 75,000 75,000 0 101-5200 (Parks), G45A -'95 Ford 4x4 0 25,000 25,000 0 502 (L&P), 933.168 -'01 GMC Utility Van 4x4 0 42,000 42,000 0 Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2009 Budget PURPOSE To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. The target balance of the fund is to gather funds up to 125% of depreciation of vehicles. Original Revised Budget Budget 2007 2008 2008 2009 503 (Water), 903.2A - '00 Ford F350 4x4 0 42,000 42,000 0 101-2100 (Police), G102-C - '02 Ford Crown Vic 0 0 0 24,500 101-2100 (Police), G78A - '03 Dodge Intrepid 0 0 0 24,500 101-3100 (Streets), G-70C - '05 John Deere (2 yr) 0 0 0 20,000 101-5200 (Parks), G-22A - '93 Ford F3504x2 0 0 0 40,000 101-5200 (Parks), G-42 - '97 Cushman Truckster 0 0 0 22,000 502 (L&P), 93327A - '98 F700 Bucket (4x4) 0 0 0 235,000 502 (L&P), 93334A - '03 Jeep Liberty 0 0 0 25,000 0 208,500 566,418 391,000 Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: PC support, replacement, installation, management and software maintenance Printer. copier, fox, scanner, multifunction support PDA, cell phone, phone handsets support AN - boardroom, Drehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management software licenses, external connectivity, network security, maintenance contracts, database management Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues $308,748 $386,145 $387,247 $457,769 Expenses Personnel Services 157,107 213,789 207,230 222,409 Operations & Maintenance 106,128 177,478 181,457 221,428 Total Current Expenses 263,235 391,267 388,687 443,837 Capital 0 0 0 56,500 Subtotal 263,235 391,267 388,687 500,337 Rollovers 0 3,760 0 0 Total Expenses 263,235 395,027 388,687 500,337 inc/dec over prior year -3% 50% 48% 29% Increase (decrease) in Fund balance 45,513 (8,882) (1,440) (42,568) Beginning Fund balance 31,732 68,907 77,245 75,805 Rollover adjustment 3,760 Ending Fund balance $77,245 $63.785 $75,805 $33,237 Personnel Services Director of Utilities 0.05 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Support Analyst IT Support 0.00 0.50 0.50 0.50 Revenues 308,748 386,145 387,247 457,769 ITServices 305,470 359,265 359,265 387,947 Phone maintenance fees 0 26,880 26,882 68,822 Interest income 3,278 0 1,100 1,000 Operations & Maintenance Indudes: Software maintenance contracts 76,045 97,047 100,985 90,200 Data processing software 2,931 5,457 5,457 15,000 Data processing equipment 5,826 16,920 16,920 47,920 Data processing 9,949 14,000 14,000 14,000 (electrical and cooling needs, Front Range Internet) Communication equipment 646 10,000 10,000 12,000 Education/training 665 2,500 2,500 2,500 Telephone service 1,929 26,880 26,880 30,000 Capital Data processmg equipment D2D backup 0 0 0 5,000 DVR 0 0 0 8,500 LAN MGR PC replacement 0 0 0 3,000 Other equipment Digital capture board room 0 0 0 20,000 AV Board room repl (1 yr of5) 0 0 0 20,000 0 0 0 56,500 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2009 Account Account Name Budget Number Justification 62 21-01 Property 1,046 21-02 Liability Insurance Premiums 1,108 90,200 25-01 Maintenance contracts 38,000 H.T.E. software 10,000 1 Series maintenance 1,500 H.T.E. graphical license 2,500 IBM support line 300 IBM alert options 10,000 Annual Digitron security mtc 10,000 Cisco/Websense firewall content IDS 3,000 McAfee Virus/spyware 1,500 Net motion 3,000 Quantum tape backup 4,000 Qualys Int/Ext security scan 2,000 Plotter maintenance 1,000 Blackberry server maintenance 3,400 Cybernetics virtual tape drive 4,000 25-04 Vehicle Maintenance Repair and Maintenance 94,200 1,000 26-01 Office Supplies 500 26-04 Freight/shipping 15,000 26-32 Data processing software 10,000 H.T.E. Navaline 5,000 Windows 08 upgrades/misc 47,920 26-33 Data processing equipment 25,000 Networking equipment 10,000 Network servers 5,000 AS 400 upgrades 5,000 Cell extender/subscriber units 2,920 Blackberry service 14,000 26-35 Data processing 5,000 Electrical/cooling needs 9,000 Front Range Internet ISP 1,000 26-42 Office equipment 12,000 26-46 Communication equipment 7,000 AV room misc equipment/upgrades 5,000 Security expansion (door locks, cameras) Materials and Supplies 91,420 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2009 Account Account Name Budget Number Justification 2,500 27-04 Education/training 1,500 27-05 Member dues/subscriptions 200 27-06 Employee recognition (2.5 @ $80) 500 27-07 Mileage reimbursement Job Performance 4,700 30,000 28-01 Telephone Utility Expenditures 30,000 Total Operations & Maintenance Costs 221,428 33-33 Data processing equipment 5,000 D2D backup 8,500 DVR 3,000 LAN MGR PC replacement 34-43 Other equipment 20,000 Digital capture board room 20,000 AV Board room repl (1 yr of 5) Capital Equipment 56,500 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substotions and 300 miles ofdistribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 OPERATING REVENUES Charges for Services $10,585,381 $10,800,627 $10,807,093 $11,554,837 Other 394,271 408,594 408,594 215,189 Total Operating Revenues 10,979,652 11,209,221 11,215,687 11,770,026 OPERATING EXPENSES Source of Supply 4,657,040 5,163,444 5,171,549 5,310,182 Distribution Personnel 1,487,159 1,221,864 1,142,384 1,276,416 Operations and Maintenance inclabove 519,247 636,044 584,467 Customer Accounts Personnel 658,655 611,194 596,262 648,893 Operations and Maintenance incl above 105,147 117,779 114,283 Administration/General Personnel 1,333,077 299,111 304,960 363,711 Operations and Maintenance inclabove 1,565,971 1,383,321 1,668,129 Capital inclabove 6,562,000 5,714,680 2,242,500 Depreciation 574,398 0 0 0 TOTAL OPERATING EXPENSES 8,710,329 16,047,978 15,066,979 12,208,580 OPERATING INCOME (LOSS) 2,269,323 (4,838,757) (3,851,292) (438,554) NON OPERATING REVENUES (EXPENSES) Investment income 269,820 150,000 250,000 254,151 Debt service payments 0 (760,000) (747,676) (746,008) Interest Expense (Bonds) (111,855) inclabove inclabove incl above TOTAL NON-OPERATING REVENUES (EXPENSES) 157,965 (610,000) (497,676) (491,857) NET INCOME (LOSS) BEFORE CAPITAL 2,427,288 (5,448,757) (4,348,968) (930,411) CONTRIBUTIONS AND TRANSFERS Rollovers 0 (590,182) 0 0 Capital Contributions 0 0 0 0 Transfers Out (932,840) (908,390) (908,390) (982,161) CHANGE IN AVAILABLE FUNDS 1,494,448 (6,947,329) (5,257,358) (1,912,572) Rollover adjustment 0 590,182 0 0 AVAILABLE FUNDS*, Beginning, as Restated 2,831,417 9,396,719 10,450,769 5,193,411 AVAILABLE FUNDS*, Ending 54,325,865 $3,039,572 $5,193,411 $3,280,839 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2007). Amounts for 2007 ending balance are unrestricted current assets ($6,875,225) less current liabilities ($1,911,649) less inventories ($637,711) Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, mointain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events Ulags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 for an available fund balance of $4,325,865. ** Available funds in 2008 revised column is sum of ending balance in 2007 ($4,325,865) plus restricted cash held from 2007 bond proceeds ($6,124,904) . See page 6 of 2007 CAFR. EPHA loan, repayment due June 2010. $428,586 of fund balance is in form of Note Receivable from EPHA. COVERAGE DATA est est est Target: 25% of (Personnel + 0&M) Target: 2% of Total Fixed (depreciable) Assets Debt service coverage ratio 6.53 2.46 2.83 2.76 Bond covenant requirements 1.25 1.25 1.25 1.25 Revenue 2.5%/yr rate increase implemented per HDR Financial Plan (2008-10). PRPA increase for 2009 is 3.8%. Growth is 3.0%. Expenditures Source of Supply Includes PRPA purchased power increase of 3.8% and 3.0% grow'th PRPA raised rates 3.0% for 2008 Wind power included, projected at $25,000. 4,657,040 5,163,444 5,171,549 5,171,549 Personnel Director of Utilities 0.58 0.58 0.58 0.58 Public Works Utilities Superintendent 0.00 O.00 O.00 O.00 Assistant to Director of Utilities 0.80 0.80 0.80 0.80 Line Superintendent 1.00 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 1.00 Linemen 7.00 7.00 7.00 7.00 Groundman 1.00 1.00 0.00 0.00 Material Mgmt. Specialist 1.00 1.00 1.00 1.00 Line Equipment Specialist 1.00 1.CK) 2.00 2.00 Utilities Meter Foreman 0.00 1.00 1.00 1.00 Meter Specialist 3.00 3.00 2.00 2.00 Meter Reader 0.00 0.00 1.00 1.00 Secretary Ill 1.00 0.50 0.50 1.00 Electrical Engineer 0.00 0.80 0.80 0.80 IT Specialist 0.00 0.50 0.50 0.50 Human Resource Manager 0.85 0.70 0.70 0.56 Payroll/HR Technician 0.34 0.32 0.26 0.26 Finance Officer 0.36 0.34 0.34 0.31 Accounting Manager 0.36 0.34 0.34 0.31 Accountantl 0.36 0.34 0.34 0.31 Accts. Payable/Utility Billing Specialist 1.05 1.02 1.02 1.00 Administrative Clerk 11 1.21 1.13 1.13 1.29 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations ond 300 miles of distribution system, construct electrical infrastructurefornew development, promote energy efficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events Ulogs, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 Town Administrator 0.48 0.48 0.48 0.48 Deputy Town Administrator 0.48 0.48 0.48 0.48 Town Clerk 0.48 0.48 0.48 0.48 Deputy Town Clerk 0.48 0.48 0.48 0.48 Secretary 111 0.48 0.49 0.49 0.24 Public Information Officer 0.00 0.00 0.00 0.48 Operations and Maintenance Distribution IGA - Engineering services (Loveland) 9,007 25,000 25,973 25,000 Streetlights 29,303 43,000 43,000 35,000 Substation 89 7,000 50,000 25,000 Tree Trimming (overhead lines) 111,173 160,000 197,967 175,000 Underground conduit 54,243 25,000 25,000 45,000 Meter maintenance & replacement 113,897 108,540 108,540 98,956 Street Light Upgrade 65,863 60,000 60,000 60,000 - Personal safety equipment 24,861 26,407 26,407 25,000 Customer Accounts IT Services 9,792 10,234 10,234 0 Maintenance contracts 6,419 6,361 6,983 7,600 Materials and Supplies 49,439 67,357 65,853 68,750 Education & Training 2,428 3,575 3,575 5,500 Administration Engineering Complete operations plan 15,000 0 0 0 Substation system upgrade 0 25,000 25,000 25,000 Distribution system upgrade (15% of $2M project) 150,000 300,000 175,000 175,000 eng./const. mgt - devils gulch 0 40,000 0 0 IT Services 58,583 68,899 41,190 44,478 Real property (Muni Bldg office space) 77,250 77,250 77,250 85,000 Maintenance contracts 63,739 23,613 27,218 38,192 Buildings 2,984 10,000 10,000 10,000 Vehicle Maintenance 114,459 131,000 131,000 150,000 Future vehicle replacement 0 133,286 133,286 137,491 Exhibits/displays 80,105 93,500 100,000 103,500 Data Processing Software 12,297 48,735 25,000 35,000 Data Processing Equipment 12,662 17,500 21,704 34,600 Heavy Equipment 9,441 15,000 0 85,000 Communication Equipment 5,369 7,480 11,702 12,000 Education/Training 26,949 28,000 33,000 29,500 Member dues/subscriptions 7,625 17,825 17,825 17,825 Utilities 73,621 86,409 97,909 89,325 Payment in lieu of tax (2.556 Urban Revenue) 148,024 150,753 150,753 160,597 Franchise Fee (3.0% Urban Revenue) 177,629 180,903 180,903 192,716 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget SCOPE OF SERVICES Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy efficiency, promote renewable energy through Plotte River Power Authority, wheeling power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Original Budget Revised Budget Budget 2007 2008 2008 2009 Transfers General Fund (8.5% in 2009) 932,840 908,390 908,390 1,003,733 Vehicle Replacement Fund 55,890 0 0 0 988,730 908,390 908,390 1,003,733 Debt Service Series 1999 revenue Bonds, 2004 coupon rate 4.60% 2006 coupon rate 4.80% 300,940 Final maturity 2014, callable 2009, final interest rate 5.45% New bonds 459,060 Bond principal inclabove 445,000 435,000 Bond interest 111,855 inclabove 302,676 311,008 Capital Building remodeling 18,060 37,000 33,690 15,000 Substation upgrade (Mary's Lake) 0 6,000,000 4,575,000 1,425,000 Office Equipment 0 15,000 15,000 25,000 Data Processing Equipment 12,935 62,500 65,087 67,500 Transformers 251,072 180,000 262,898 225,000 Communication Equipment 102,498 57,500 57,500 35,000 Other equipment 0 0 65,807 0 Trucks 45,988 0 212,140 0 2008 truck moved to vehicle replacement 0 Other machinery/equipment ('09 -Chipper) 0 0 61,921 40,000 Street Lights 280 20,000 38,530 20,000 Poles/Towers/Fixtures 0 20,000 36,055 40,000 Overhead lines 30,999 100,000 74,193 100,000 Underground Conductors 342,867 70,000 216,859 250,000 '08 - ML substation upgrade necessitates Customer service lines 555 0 0 0 Total Capital 805,254 6,562,000 5,714,680 2,242,500 *L&P vehicle 933327A ('98 F700 Bucket 4x4) scheduled for replacement in Vehicle Replacement Fund in 2009, valued at $235,000. 4&P vehicle 93334A ('03 Jeep Liberty) scheduled for replacement in Vehicle Replacement Fund in 2009, valued at $25,000 Town of Estes Park Detail budget information Light and Power 502-6301-540 Distribution 2009 Account Account Name Budget Number Justification 7,211 21-02 Liability Insurance Premiums 7,211 1,500 22-30 Land use fees 25,000 22-98 IGA - Loveland Engineering Professional Fees/Services 26,500 Rentals 2,400 24-01 Prospect Mtn access lease 17,500 12,500 25-02 Security Camera Replacement 5,000 25-02 Buildings 3,000 25-05 Machinery/tools 250 25-06 Meters 14,000 25-07 Transformers - repaint ground mounts 3,500 25-08 Lab - test safety equipment 35,000 25-30 Street light maintenance 25,000 25-31 Substation per IGA w/ PRPA 175,000 25-32 Overhead lighting 45,000 25-33 Underground conduit 2,000 25-34 Customer service lines 8,000 25-98 Other equipment/machinery Repair and Maintenance 328,250 150 26-01 Office Supplies 4,500 26-05 Janitorial supplies 20,000 26-06 Small tools 5,000 26-07 Small hardware 5,000 26-20 Electrical 98,956 26-34 Meters 60,000 26-55 Street light program Materials and Supplies 193,606 25,000 27-01 Personal Safety Equipment 1,000 27-03 Vehicle Allowance 500 27-07 Mileage reimbursement Job Performance 26,500 Total Operations & Maintenance Costs 584,467 Town of Estes Park Detail budget information Light and Power 502-6401-550 Customer Accounts 2009 Account Account Name Budget Number Justification 3,952 21-02 Liability Insurance Premiums 3,952 1,000 22-98 Zip code class certification Professional Fees/Services 1,000 Rentals 2,000 24-01 Town records disposal (Shred-it) 7,600 25-01 Maintenance contracts 5,500 25-01 Minolta copier 525 25-01 Check encoder 1,350 25-01 Folder/inserter 225 25-01 Letter opener 150 25-03 Furniture/fixtures Repair and Maintenance 7,750 15,350 26-01 Office Supplies 27,500 26-02 Postage 12,500 26-03 Printing/forms 1,700 26-04 Freight/shipping 1,300 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 8,400 26-33 FO/AP/HR desktop replacements Materials and Supplies 68,750 5,500 27-04 Education/training - HUG conferences 210 27-05 Dues - HUG 120 27-07 Mileage reimbursement Job Performance 5,830 Uncollectible accounts 25,000 29-07 Uncollectible accounts Total Operations & Maintenance Costs 114,282 Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 19,391 21-01 Property 7,284 21-02 Liability Insurance Premiums 26,675 8,515 22-01 Auditing 22-02 Engineering 25,000 22-02 Substation system upgrade 175,000 22-02 Distribution system upgrade (15% of proj) 6,000 22-08 Legal 44,478 22-09 IT Services 2,000 22-10 Bank Service 2,000 22-98 Other Professional Fees/Services 262,993 Publishing 3,000 23-01 Publications fees 85,000 24-02 Real property 3,000 24-03 Copier lease Rentals 88,000 38,192 25-01 Maintenance contracts 13,600 25-01 Itron handheld reading equipment 650 25-01 Itron MVP support 6,200 25-01 MV-90 XI support 500 25-01 Minolta shop copier 4,500 25-01 Radio system wireless 900 25-01 OCE plotter 5,000 25-01 Shop HVAC (Tolin) 6,842 254)1 Telephone system 10,000 25-02 Buildings 7,500 25-03 Furniture/fixtures 150,000 25-04 Vehicle equipment 100 25-05 Machinery/tools 137,491 25-44 Future vehicle purchases 500 25-98 Other Repair and Maintenance 343,783 15,000 26-01 Office Supplies 7,400 26-02 Postage 1,000 26-03 Printing/forms 2,000 26-13 Medicine Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 19,391 21-01 Property 7,284 21-02 Liability Insurance Premiums 26,675 8,515 22-01 Auditing 22-02 Engineering 25,000 22-02 Substation system upgrade 175,000 22-02 Distribution system upgrade (15% of proj) 6,000 22-08 Legal 44,478 224)9 IT Services 2,000 22-10 Bank Service 2,000 22-98 Other Professional Fees/Services 262,993 Publishing 3,000 23-01 Publications fees 85,000 24-02 Real property 3,000 24-03 Copier lease Rentals 88,000 38,192 25-01 Maintenance contracts 13,600 25-01 Itron handheld reading equipment 650 25-01 Itron MVP support 6,200 25-01 MV-90 XI support 500 25-01 Minolta shop copier 4,500 25-01 Radio system wireless 900 25-01 OCE plotter 5,000 25-01 Shop HVAC (Tolin) 6,842 25-01 Telephone system 10,000 25-02 Buildings 7,500 25-03 Furniture/fixtures 150,000 25-04 Vehicle equipment 100 25-05 Machinery/tools 137,491 25-44 Future vehicle purchases 500 25-98 Other Repair and Maintenance 343,783 15,000 26-01 Office Supplies 7,400 26-02 Postage 1,000 26-03 Printing/forms 2,000 26-13 Medicine Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 500 26-14 Laboratory 103,500 26-15 Exhibit/display 58,500 26-15 Base contract 15,000 26-15 Supplies/mtc 18,500 26-15 Xmas Dec Replica Alum Board 1,500 26-15 Flags 10,000 26-15 LED lights 3,250 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 125,000 26-25 Energy efficiency program 35,000 26-32 Data processing software (Navaline 09) 26-33 Data processing equipment 34,600 26-33 Base, Meter (1), LP Shop (2) replacements 26-43 Heavy equipment 85,000 26-43 Base, UG wire pulling machine 12,000 26-46 Communication equipment Materials and Supplies 426,250 4,635 27-02 Uniform allowance 4,000 27-03 Vehicle allowance 29,500 27-04 Education/training 1,100 27-04 RMEMA meter school 1,800 27-04 ITRON users conference 1,000 27-04 RMEMA Fall tech conference 6,400 27-04 Mesa Hotline School 1,550 27-04 RMEL classes 7,500 27-04 Safety training 1,800 27-04 IEEE Conference 1,550 27-04 RMEL Spring/Fall conference 5,000 27-04 Apprentice training 1,800 27-04 Energy efficient buildings conference 17,825 27-05 Membership dues/subscriptions 1,480 27406 Employee recognition 1,800 27-07 Mileage reimbursement 450 27-10 Meal reimbursement - emerg. Job Performance 59,690 35,000 28-01 Telephone 18,000 28-02 Natural Gas 30,825 28-03 Electrical 250 28-04 Water 250 28-05 Sewer Town of Estes Park Detail budget information Light and Power 502-6501-560 Administration/General 2009 Account Account Name Budget Number Justification 5,000 28-06 Trash disposal Utility Expenditures 89,325 6,000 29-06 Interest on deposit 160,597 29-08 PILOTS 9,100 29-09 PUC Gross receipts 192,716 29-10 Franchise fees Other current expenses 368,413 Total Operations & Maintenance Costs 1,668,129 Town of Estes Park Detail budget information Light and Power 502-7001-580 Capital 2009 Account Account Name Budget Number Justification 15,000 32-22 Building remodeling 1,425,000 33-30 Station equipment 25,000 33-32 Office equipment 67,500 33-33 Data processing equipment 225,000 33-35 Transformers 35,000 33-36 Communication equipment 40,000 34-98 Other machinery/equipment 20,000 35-55 Street lights 40,000 35-56 Poles/towers/fixtu res 100,000 35-57 Overhead lines 250,000 35-58 Underground conductor Capital Equipment 2,242,500 Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water moins and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 OPERATING REVENUES Charges for Services $2,577,482 $3,276,554 $3,276,554 $3,425,231 Miscellaneous 59,567 11,676 32,847 10,250 Total Revenues 2,637,049 3,288,230 3,309,401 3,435,481 OPERATING EXPENSES Source of Supply 123,362 160,560 160,560 160,561 Purification Personnel 489,999 281,434 271,154 288,382 Operations and Maintenance inclabove 324,206 360,437 407,743 Distribution Personnel 748,197 566,058 560,996 606,001 Operations and Maintenance inclabove 270,388 328,772 417,794 Customer Accounts Personnel 322,499 154,697 145,708 165,815 Operations and Maintenance inclabove 183,773 190,796 189,141 Administration/General Personnel 500,805 123,066 124,197 138,979 Operations and Maintenance inclabove 758,961 1,047,647 398,679 Capital inclabove 4,977,577 6,091,150 579,734 Depreciation 473,394 0 0 0 TOTAL OPERATING EXPENSES 2,658,256 7,800,720 9,281,417 3,352,829 OPERATING INCOME (LOSS) (21,207) (4,512,490) (5,972,016) 82,652 NON OPERATING REVENUES (EXPENSES) Loan proceeds 0 4,900,000 5,465,000 0 Investment income 229,686 140,000 140,000 110,000 Debt service payments 0 (740,111) (521,681) (513,638) Interest expense (loans) (68,381) inclabove mci above inclabove TOTAL NON OPERATING REVENUES (EXPENSES) 161,305 4,299,889 5,083,319 (403,638) NET INCOME (LOSS) BEFORE CAPITAL 140,098 (212,601) (888,697) (320,986) CONTRIBUTIONS AND TRANSFERS Rollovers 0 (361,261) 0 0 Capital Contributions 688,403 0 0 0 Transfers Out (97,261) (99,221) (99,221) (110,099) CHANGE IN AVAILABLE FUNDS 731,240 (673,083) (987,918) (431,085) Rollover adjustment O 361,261 0 0 AVAILABLE FUNDS*, Beginning, as Restated 3,120,843 2,793,830 3,852,083 2,864,165 AVAILABLE FUNDS*, Ending 3,852,083 2,482,008 2,864,165 2,433,080 Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain bacldlow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6 for the fiscal year ended Dec. 31, 2007). Amounts for 2007 ending balance are current assets ($4,453,762) less current liabilities ($491,365) less inventories ($110,314) for a fund balance of $3,852,083. * EPHA loan, repayment due June 2010. $348,943 of fund balance is in form of Note Receivable from EPHA. COVERAGE DATA est est est est Total Fixed (depreciable) Assets $20,733,060 $25,710,637 $26,824,210 $27,403,944 Target: 25% of (Personnel + 0&M) Target: 2% of Total Fixed (depreciable) Assets 25% of (Personnel and O&M) 546,216 705,786 797,567 693,274 2% of Total Fixed (depreciable) Assets 414,661 514,213 536,484 548,079 Ending Fund balance - targets 2,891,206 1,262,010 1,530,114 1,191,727 Aggregate Fund Ratio Target 4.01 2.03 2.15 1.96 Ratio = Fund availability / (sum of targets) Debt service coverage ratio 9.97 1.49 1.46 1.50 Bond covenant requirements 1.10 1.10 1.10 1.10 iRatio for 2008 removes $500,000 from numerator (engineering fees in 0&M related to capital project) General The Black and Veatch Financial Plan recommended 2.9% annual rate increases beginning 2005 through 2008. Annual surplus projected beginning in 2007. The rate increases result in an estimated $2.0 million+ fund balance in 2008. Revenue none Expenditures Personnel Director of Utilities 0.37 0.37 0.37 0.37 Assistant to Utilities Director 0.20 0.20 0.20 0.20 Water Superintendent 1.00 1.00 1.00 1.00 Assistant Water Superintendent 1.00 1.00 1.00 1.00 Water Plant Operators 4.00 4.00 2.00 4.00 Water Quality Manager 1.00 1.00 1.00 1.00 Part time Lab Technician 0.50 0.70 0.70 1.00 Municipal Service Worker 1.00 1.00 3.00 1.CK) Seasonal meter calibration (2) 1.20 1.20 0.62 0.62 Cross Connection Control Sp. 1.00 1.00 1.00 1.00 Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 Secretary 111 0.30 0.15 0.30 0.30 Electrical Engineer - 0.20 0.20 0.20 Human Resource Manager 0.03 0.06 0.06 0.08 Payroll Technician 0.17 0.16 0.14 0.14 Finance Officer 0.24 0.21 0.21 0.19 Accounting Manager 0.24 0.21 0.21 0.19 Accountantl 0.24 0.21 0.21 0.19 Accounts Pay/Util bill Spec 0.49 0.46 0.46 0.46 Administrative Clerk 0.38 0.63 0.63 0.61 Town Administrator 0.14 0.14 0.14 0.14 Deputy Town Administrator 0.14 0.14 0.14 0.14 Town Clerk 0.14 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 0.14 Secretary Ill 0.14 0.15 0.15 0.00 Public Information Officer 0.00 0.00 0.00 0.14 Purification Lab testing 32,188 52,054 52,054 35,260 Buildings 993 23,500 23,500 43,000 Equipment/machinery 6,880 25,800 20,800 26,800 Chemicals 100,264 100,000 115,000 125,000 Utilities 83,616 86,258 101,437 134,193 Distribution Buildings (Big T Chem '08-09, Fall River '09 bldg removal) 18,485 54,022 54,022 102,500 Vehicles maintenance and upkeep 56,877 52,000 56,946 57,173 Water system 71,170 46,000 46,000 72,350 Water hydrant 9 9,300 9,300 0 Pump 8,028 18,400 18,400 3,950 Customer Service Lines 4,488 1,500 1,500 16,500 Future vehicle replacement 0 51,682 51,682 49,300 Other equipment/machinery 10,727 11,250 11,250 11,350 Data processing equipment 10,370 22,100 22,100 38,600 Utilities 15,472 15,442 15,740 15,866 Customer accounts IT Services 4,519 0 0 0 L&P - meter reading 34,037 33,000 33,000 34,000 Meters 139,326 125,000 127,700 125,000 A&G Engineering 136,504 500,000 795,089 108,500 07/08 - MLWF Expand/upgrade (10%/yr) Legal 13,858 10,250 11,250 10,532 IT Services 16,738 19,686 22,883 24,710 Property rental 40,988 45,814 45,814 43,991 Maintenance contracts 21,096 7,736 7,929 8,499 Water Fund Enterprise Fund, #503 Town of Estes Park - 2009 Budget SCOPE OF SERVICES Services: Order/purchase/lease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance. maintain water mains and fire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PS! and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Original Budget Revised Budget Budget 2007 2008 2008 2009 Education/training 13,258 17,500 17,500 21,700 Payment in Lieu of Tax (2.5% Urban Revenue) 41,091 40,954 40,954 45,789 Franchise Fee (3.0% Urban Revenue) 49,309 49,145 49,145 60,002 Transfers General Fund (4.056 of sales, less bulk water, in 2009) 97,261 99,221 99,221 110,099 Vehicle Replacement (moved to future vehicle purchases in '08) 15,077 0 0 0 112,338 99,221 99,221 110,099 Debt Service 1990 Series A Colorado Water Resources, 2006 rate 4.40% 0 203,519 203,519 180,000 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2006 Rate 4.75% 0 95,774 95,774 90,000 Final maturity 2011, 4.75% rate New bond/loan 0 179,707 42,433 194,345 Interest on old bonds 68,381 49,293 68,381 479,000 341,726 513,638 Capital Building remodeling 6,802 4,719,182 5,995,767 345,234 08 - Marys Lake WTF Expansion/treatment modification Security equipment 0 7,500 7,500 8,500 Data processing equipment 17,400 0 0 Communication equipment 587 37,000 48,988 17,000 Purification equipment 20,623 13,895 13,895 69,000 Trucks 64,872 0 0 0 2008 truck moved to vehicle replacement Water system 216,521 200,000 25,000 140,000 Total capital 326,805 4,977,577 6,091,150 579,734 Town of Estes Park Detail budget information Water 503-6200-530 Purification 2009 Account Account Name Budget Number Justification 1,783 21-02 Liability Insurance Premiums 1,783 35,260 22-14 Lab testing Professional Fees/Services 35,260 Publishing 1,000 23-01 Publications fees 43,000 25-02 Buildings 4,500 25-02 Base 14,500 25-02 Pond charge box outlet 24,000 25-02 Pond discharge sludge press/hauling 500 25-05 Machinery/tools 9,000 25-08 Laboratory 800 25-23 Pump 11,500 25-26 Storage tank (cleaning/panel replacements) 26,800 25-98 Other equipment/machinery Repair and Maintenance 91,600 200 26-01 Office Supplies 2,900 26-02 Postage 2,900 26-03 Printing/forms 116 26-05 Janitorial supplies 211 26-06 Small tools 1,580 26-07 Small hardware 125,000 26-09 Chemical 11,000 26-14. Laboratory Materials and Supplies 143,907 4,736 28-01 Telephone 71,819 28-03 Electrical 27,638 28-05 Sewer 30,000 28-11 Propane gas Utility Expenditures 134,193 Total Operations & Maintenance Costs 407,743 Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2009 Account Account Name Budget Number Justification 3,595 21-02 Liability Insurance Premiums 3,595 1,028 22-26 Insurance claims Professional Fees/Services 1,028 Rentals 9,453 24-01 Real property 6,500 25-01 Maintenance contracts 102,500 25-02 Buildings 7,000 25-02 Base 85,000 25-02 Remove Fall River WTF 10,500 25-02 Remove Big Thompson WTF 57,173 25-04 Vehicle Equipment 450 25-05 Machinery/tools 1,000 25-06 Meters 72,350 25-21 Water system 46,500 25-21 Base 25,850 25-21 Dispenser Card operation 3,950 25-23 Pumps 16,500 25-34 Customer Service lines 49,300 25-44 Future vehicle purchase 11,350 25-98 Other equipment/machinery Repair and Maintenance 321,073 3,500 26-01 Office Supplies 263 26-05 Janitorial 13,300 26-06 Small tools 2,600 26-07 Small hardware 1,850 26-08 Lumbedpaint 316 26-13 Medical 450 26-17 Catering/special circumstances 2,000 26-23 Furniture/fixtures 38,600 26-33 Data processing equipment 2,000 26-48 Shop Equipment Materials and Supplies 64,879 1,900 27-01 Personal Safety Equipment Job Performance 1,900 2,850 28-01 Telephone Town of Estes Park Detail budget information Water 503-6300-540 Distribution 2009 Account Account Name Budget Number Justification 6,725 28-03 Electrical 4,339 28-05 Sewer 1,952 28-11 Propane gas Utility Expenditures 15,866 Total Operations & Maintenance Costs 417,794 Town of Estes Park Detail budget information Water 503-6400-550 Customer Accounts 2009 Account Account Name Budget Number Justification 941 21-02 Liability Insurance Premiums 941 34,000 22-09 IT Services Professional Fees/Services 34,000 13,000 26-02 Postage 10,000 26-03 Printing/forms 200 26-04 Freight/shipping 125,000 26-34 Meter Materials and Supplies 148,200 6,000 29-07 Uncollectible accounts Other Current Expenses 6,000 Total Operations & Maintenance Costs 189,141 Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2009 Account Account Name Budget Number Justification 16,809 21-01 Property 2,705 21-02 Liability Insurance Premiums 19,514 4,249 22-01 Auditing 108,500 22-02 Engineering 28,500 Looping project 80,000 Phase 2 Treatment Plant study 106 22-07 Recording fees 10,532 22-08 Legal 24,710 22-09 IT Services 1,053 22-10 Bank service 15,413 22-89 Utility financial studies 527 22-98 Other Professional Fees/Services 165,090 Publishing 3,160 23-01 Publications fees 43,991 24-02 Real property 3,083 24-03 Xerox lease (shared with L&P) Rentals 47,074 8,499 25-01 Maintenance contracts 1,000 Copier 1,000 Radio 1,429 Telephone 2,100 HP plotter 2,400 LIMS 570 Tokay software agreement Repair and Maintenance 8,499 1,700 26-01 Office Supplies 2,633 26-02 Postage 843 26-03 Printing/forms 875 26-17 Catering/special circumstances 1,000 26-42 Office equipment Materials and Supplies 7,051 7,000 27-02 Uniform allowance 21,700 27-04 Education/training 1,200 Lab Classes Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 2009 Account Account Name Budget Number Justification 3,500 AWWA - out of State 2,000 Pump classes 1,650 Cross connections classes 500 License renewal fees 3,600 Standard/advanced water 1,600 Distribution training 800 Misc seminars 1,300 AWWA collateral 300 Cross Connection manuals 1,750 MOSCAD in State 3,500 MOSCAD out of State 12,200 27-05 Membership dues/subscriptions 2,200 AWWA research foundation 1,000 AWWA individuals 450 AWWA standards 1,225 NFRWQPA 475 CDPHE - discharge permit 2,000 BT Watershed forum 350 Marys Lake HOA 100 Top of Rockies Road Assoc 900 CDL Physicals/license fees 3,200 CDPHE Public Water System fee/lab cert 300 ABPA - ASSE backflow 800 27-06 Employee recognition (10 @ $80) 738 27-07 Mileage reimbursement Job Performance 42,438 62 28-01 Telephone Utility Expenditures 62 45,789 29-08 PILOTS 60,002 29-10 Franchise fees Other Current Expenses 105,791 Total Operations & Maintenance Costs 398,679 Town of Estes Park Detail budget information Water 503-7000-580 Capital 2009 Account Account Name Budget Number Justification 345,234 32-22 ML WTF Expansion/modification 8,500 32-22 Security equipment 17,000 33-36 Communicatioin equipment - base 34,000 33-36 UHF radio conversion 20,000 33-40 TOC analyzer/auto sample 15,000 33-40 UPS for lab equipment (incubator) 140,000 35-54 2009 Looping project Capital Equipment 579,734 09/25/08 Projected Statement of Revenues, Expenditures, and Fund Balance GeneraIFund Town of Estes Park - 2009 Budget Budget Revised Budget 2007 2008 2008 2009 Revenues $10,370,248 $10,293,877 $10,109,540 $10,039,716 Expenditures Personnel Services 4,226,632 4,785,409 4,231,675 4,464,203 Operations and Maintenance 2,725,769 3,179,909 3,020,011 3,158,852 Total Current Expenses 6,952,401 7,965,318 7,251,686 7,623,055 Capital 582,916 736,000 694,312 533,100 Subtotal 7,535,316 8,701,318 7,945,998 8,156,155 Rollovers 268,516 inclabove Total Expenses $7,535,316 $8,969,834 $7,945,998 $8,156,155 Excess (deficiency) of revenues over expenditures 2,834,932 1,324,043 2,163,542 1,883,561 Other financing uses (cont/transfers out) (2,696,492) (3,165,418) (4,086,445) (3,510,754) Adj to CAFR (rounding)/proceeds from EPHA 2 860,000 918,500 0 Other financing sources (transfers in) 1,050,441 1,007,611 1,007,611 1,092,260 Increase (decrease) in fund balance 1,188,883 26,236 3,208 (534,933) (Estimated) beginning fund balance 2,849,039 3,182,165 4,037,922 4,041,130 Rollover adjustment 0 268,516 0 0 (Estimated) ending fund balance $4,037,922 $3,476,917 $4,041,130 $3,506,197 Gen fund bal/(Total Expenses + Transfers Out) 39% 29% 34% 30% General Fund Revenue Detail Town of Estes Park - 2009 Budget Actual Original Budget Revised budget Budget 2007 2008 2008 2009 Taxes $8,155,739 $8,382,121 $8,209,365 $8,274,968 Intergovernmental (cigarette) 32,768 30,750 30,750 30,750 Current (land rental) 11,613 12,002 12,002 12,500 Miscellaneous (lieu of taxes) 205,651 191,707 191,707 220,599 Interest 233,627 200,000 150,000 150,000 Direct revenues 1,699,351 1,477,297 1,515,716 1,350,899 Subtotal 10,338,748 10,293,877 10,109,540 10,039,716 Proceeds from: EPHA loan 31,500 860,000 918,500 0 Agency funds (PEE) 20,340 0 0 0 Transfers 1,030,102 1,007,611 1,007,611 1,092,260 Total Revenue $11,420,689 $12,161,488 $12,035,651 $11,131,976 inc/dec over prior year 6% 6% 5% -8% Revenue detail Taxes Property $264,554 $289,444 $289,444 $300,000 Ownership 26,937 29,500 29,500 30,000 Sales - General 7,233,707 7,406,463 7,233,707 7,250,000 Sales - Local 5,507 6,691 6,691 6,000 Use - vehicles 209,103 204,072 204,072 205,000 Prop tax - late pmnt fees 1,647 1,210 1,210 1,250 Telephone franchise 15,565 19,073 19,073 20,000 Natural gas franchise 103,164 134,120 134,120 150,000 Cable TV franchise 68,619 61,500 61,500 60,000 Electric franchise 177,629 180,903 180,903 192,716 Water franchise 49,309 49,145 49,145 60,002 8,155,739 8,382,121 8,209,365 8,274,968 Direct revenues Legislative 699 0 250 225 Judicial 256 100 236 200 Executive 316,375 289,000 309,743 302,000 Finance/Administration 35,482 35,914 36,276 37,445 Community Planning 105,697 104,988 97,871 79,500 Buildings 155,242 165,400 165,400 165,000 Community Service 0 0 11,000 0 Police 296,029 237,534 269,973 263,802 Fire 16,363 16,600 0 0 Protective Inspections 349,271 273,610 269,766 204,000 Engineering 342 475 525 450 Streets 422,314 351,676 351,676 295,277 Parks 1,281 2,000 3,000 3,000 Business Development O 0 0 0 $1,699,351 $1,477,297 $1,515,716 $1,350,899 General Fund Legislative, #101-1100 (Mayor & Town Board) Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Mayor and Board of 6 Town Trustees provide broad policy direction. Mayor is CEO of Town. * Develop strategic plans as necessary * Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Reappoint advisory committees annually * Town Board approves budget annually Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $34,516 $45,439 $52,127 $59,742 Operations & Maintenance 70,486 96,049 84,642 87,655 Total Current Expenses 105,002 141,488 136,769 147,397 Capital 0 0 0 0 Rollovers 0 1,541 0 0 Total Expenses $105,002 $143,029 $136,769 $147,397 inc/dec over prior year 4% 36% 30% 8% Revenues 0 0 250 225 Personnel Levels Mayor 1.00 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 6.00 Operations & Maintenance Plans/studies as needed 17,690 8,000 5,541 9,000 Local Marketing district 0 24,500 moved to 101-1300 - Volunteer Recognition 10,065 9,000 9,000 12,000 Education/Training 22,301 30,790 38,950 37,500 Citizen's Information Academy 1,800 1,840 1,840 2,000 Dues/subscriptions 9,617 10,214 10,214 10,631 Pride Awards 4,720 5,000 5,010 5,000 Town of Estes Park Detail budget information Legislative 101-1100-411 (Mayor and Board) 2009 Account Account Name Budget Number Detail 1 21-01 Property 123 21-02 Liability Insurance Premiums 124 4,000 22-04 Ordinance Revision Fees 5,000 22-98 Other Professional Services/Fees 9,000 3,100 26-01 Office Supplies 100 26-02 Postage 200 26-03 Printing/Forms 12,000 26-17 Volunteer Recognition includes VR luncheon 5,000 26-17 Catering/Special Circumstances Materials and Supplies 20,400 39,500 27-04 Education/Training details 2,000 27-04 CIA class 25,000 27-04 10 out of state 10,500 27-04 7 i n state 2,000 27-04 Misc (CAST, CML, etc) 10,631 27-05 Dues/subscriptions details 7,607 27-05 CML 1,124 27-05 NLC 1,650 27-05 CAST 250 27-05 Other 1,000 27-06 Employee Recognition 900 27-07 Mileage Reimbursement Job Performance Expenses 52,031 Utility Expenditures 1,100 28-01 Telephone Other Current Expenses 5,000 29-40 Pride Awards Total Operations & Maintenance Costs 87,655 Capital Equipment O GeneraIFund Judicial, #101-1200 (Municipal Court) Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide fair and impartial application of Town codes to include the model traffic code * Manage and review sentencing of offenders * Assist with certification of municipal election results * Provide for the swearing-in of Town elected officials Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $37,349 $39,428 $39,730 $39,697 Operations & Maintenance 1,407 1,696 1,885 2,048 Total Current Expenses 38,756 41,124 41,615 41,745 Capital 0 0 0 0 Total Expenses $38,756 $41,124 $41,615 $41,745 inc/dec over prior year 1% 6% 7% 0% Revenues 100 236 200 Personnel Levels Judge 0.50 0.50 0.50 0.50 Court Clerk 0.50 0.50 0.50 0.50 Assistant Judge contracted contracted contracted contracted 5% salary increase by ordinance in even-numbered years (next = '10) Town of Estes Park Detail budget information Judicial 101-1200-412 (Municipal Court) 2009 Account Account Name Budget Number Justification 277 21-02 Liability Insurance Premiums 277 Prof services/fees 250 22-98 Translator fees 167 26-01 Office Supplies 128 26-02 Postage 69 26-17 Printing/Forms Materials and Supplies 364 481 27-04 Education/Training 576 27-05 Member Dues/Subscriptions (Bar Assoc, Clerk/Judge Assoc) 100 27-06 Employee recognition Job Performance Expenses 1,157 Total Operations & Maintenance Costs 2,048 Capital Equipment O GeneraIFund Executive, #101-1300 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Implementation of Town Board goals and strategic plan(s) * Provide operational oversight of Town Departments * Supervise enforcement of laws and ordinances * Maintain official documents and records * Oversight of legal publications * Minutes for Town Board and Committee meetings * Preparation and monitoring of annual budget * Manage business and liquor licensing * Oversight of public information programs and publications * Serve or facilitate as liaison between Town and community groups as needed * Staff support to the Mayor and Town Board of Trustees Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $170,585 $175,567 $166,938 $214,057 Operations & Maintenance 209,270 186,926 188,694 222,676 Total Current Expenses 379,855 362,493 355,632 436,733 Capital 0 12,000 11,686 0 Rollovers 0 4,300 0 0 Total Expenses $379,855 378,793 $367,318 $436,733 inc/dec over prior year 30% 0% -3% 19% Revenues 316,375 289,000 309,743 302,000 Liquor occupation licenses 48,740 45,000 50,000 50,000 General occupation licenses 259,677 244,000 257,200 250,000 Other 7,958 0 2,543 2,000 Personnel Levels Town Administrator 0.38 0.38 0.38 0.38 Deputy Town Administrator 0.38 0.38 0.38 0.38 Executive Assistant 0.38 0.38 0.19 0.19 Town Clerk 0.38 0.38 0.38 0.38 Deputy Town Clerk 0.38 0.38 0.38 0.38 Public Information Officer 0.00 0.00 0.00 0.38 Operations & Maintenance Legal 120,673 93,000 97,300 100,000 IT Services 15,238 19,686 27,460 29,652 Newsletter 10,766 15,000 5,000 15,000 Furniture/fixtures 7,079 500 1,173 8,500 Education/training 9,080 9,625 9,625 17,500 Capital Copier 0 12,000 11,686 0 Town of Estes Park Detail budget information Executive 101-1300-413 2009 Account Account Name Budget Number Justification 143 21-01 Property 1,251 21-02 Liability Insurance Premiums 1,394 1,000 22-07 Recording Fees 100,000 22-08 Legal 29,652 22-09 IT Services 3,700 22-98 Other(base) 15,000 22-98 Newsletter 3,500 22-98 Annual report Professional Services/Fees 152,852 Publication Fees 3,500 23-01 Publishing 7,425 25-01 Phone 500 25-01 Clerk's index 1,100 25-01 Copy machine maintenance Maintenance Contracts 9,025 5,610 26-01 Office Supplies 6,000 26-02 Postage (incl. Newsletter - $2,700) 900 26-03 Printing/Forms 100 26-04 Freight/Shipping 6,000 26-17 Catering/Special Circumstances 8,500 26-23 Office Furniture (TA) 1,600 26-23 Window treatments 2,700 26-33 Data Processing Equipment (DTC) Materials and Supplies 31,410 17,500 27-04 Education/Training 7,500 27-04 Out of state 9,000 27-04 In state 1,000 27-04 Misc seminars 1,795 27-05 Member Dues/Subscriptions 200 27-05 Newspapers 100 27-05 CMCA 250 27-05 11MC 575 27-05 ICMA 130 27-05 CCCMA (2) 235 27-05 EDCC 305 27-05 CASTA Town of Estes Park Detail budget information Executive 101-1300-413 2009 Account Account Name Budget Number Justification 2,200 27-06 Employee Recognition 800 27-06 10 Dept heads 200 27-06 2.5 employees @ $80 1,200 27-06 120 employees 500 27-07 Mileage Reimbursement Job Performance Expenses 21,995 Utility Expenditures 2,500 28-01 Telephone Total Operations & Maintenance Costs 222,676 Capital Equipment 0 33-32 Copier GeneraIFund Elections, #101-1400 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide administrative oversight of all municipal elections to include regular elections and special elections as called Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $0 $0 50 Operations & Maintenance 1,712 9,680 33,755 40,700 Total Current Expenses 1,712 9,680 33,755 40,700 Capital 0 0 0 0 Total Expenses $1,712 $9,680 $33,755 $40,700 inc/dec over prior year -81% 465% 1872% 21% Personnel Levels none Town of Estes Park Detail budget information Elections 101-1400-414 2009 Account Account Name Budget Number Justification Professional Services/Fees 1,450 22-25 Judges Publication Fees 200 23-01 Publishing 26-01 Office Supplies 30,000 26-01 Fire district 8,600 26-01 2 elections 250 26-02 Postage Materials and Supplies 38,850 Catering/Special Circumstances 200 26-17 Catering Total Operations & Maintenance Costs 40,700 Capital Equipment 0 GeneraIFund Finance, #101-1500 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Act as a yront desk" for Town Holl- information/billing requests, phone answering Generate, process and manage utility billing process * Process personnel activity, risk management I Provide internal/external reports to staff, public, board, other interested parties * Manage cash flow, accounts payable/receivable functions Provide services forothergovernmentol entities (EPURA, EVRPD, EVPLD), including Fire Services Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $180,117 $219,117 $217,824 $250,179 Operations & Maintenance 38,523 75,592 75,623 79,234 Total Current Expenses 218,640 294,709 293,447 329,413 Capital 0 0 0 0 Total Expenses $218,640 $294,709 $293,447 $329,413 inc/dec over prior year 15% 35% 34% 12% Revenues 35,482 35,914 36,276 37,445 EVRPD accounting 12,312 12,312 12,681 EVPLD accounting 20,529 20,529 21,145 LETA admin fee 3,073 3,135 3,319 Other 0 300 300 Personnel Levels The finance department is being phased/reallocated between general and enterprise funds. Finance Officer 0.40 0.45 0.45 0.50 Administrative Clerk 0.00 0.24 0.24 0.00 Accounts Payable/Utility Billing Specialist 0.49 0.52 0.52 0.54 Accountantl 0.40 0.45 0.45 0.50 Accounting Manager 0.40 0.45 0.45 0.50 Human Resources Manager 0.12 0.24 0.24 0.36 Payroll/HR Technician 0.49 0.52 0.52 0.60 Administrative Clerk 11 0.31 0.00 0.00 0.10 Operations & Maintenance Auditing 4,500 7,236 7,236 7,453 (split between Finance, L&P, Water) IT Services 10,796 29,529 27,460 29,652 Education/training 2,603 4,595 4,555 5,220 Dues/subscritions 1,968 2,005 6,937 2,817 Town of Estes Park Detail budget information Finance 101-1500-415 2009 Account Account Name Budget Number Justification 6 21-01 Property 1,241 21-02 Uability Insurance Premiums 1,247 7,453 22-01 Auditing 1,000 22-08 Legal 29,652 22-09 IT Services 700 22-10 Bank fees 5,900 22-11 County Treasurer 22-98 Other 531 22-98 GFOA Application fee 3,900 22-98 Courrier service 125 22-98 WC policy fee Professional Services/Fees 49,261 Publication Fees 1,300 23-01 Publishing 5,535 25-01 Phone System Maintenance Contracts 5,535 2,500 26-01 Office Supplies 3,244 26-02 Postage 2,900 26-03 Printing/Forms (Budgets) 115 26-04 Frieght/Shipping 1,000 26-17 Catering/Special Circumstances 2,000 26-23 Office Furniture file cabinets, counter efficiency 100 26-33 Data processing equipment Materials and Supplies 11,859 5,220 27-04 Education/Training 2,000 27-04 GFOA conference 2,600 27-04 8 in-state classes 620 27-04 HR training book 2,817 27-05 Member Dues/Subscriptions 90 27-05 GFOA national 150 27-05 GFOA state 164 27-05 SHRM 823 27-05 Business/legal reports 450 27-05 Thompson (HR) Town of Estes Park Detail budget information Finance 101-1500-415 2009 Account Account Name Budget Number Justification 75 27-05 Notary renewal 260 27-05 APA PR Guide 465 27-05 Colo Personnel 340 27-05 10-MN HR trainer 640 27-06 Employee Recognition (8 @ $80) 200 27-07 Mileage Reimbursement Job Performance Expenses 8,877 Utility Expenditures 1,155 28-01 Telephone Total Operations & Maintenance Costs 79,234 Capital Equipment O \ 11 111 TOWN BOARD 2009 BUDGET STUDY SESSIONS Friday, Elktober 10, 2008 Meeting #2: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Community Development • Protective Inspection • CVB • Transportation • Police - Public Safety • Police - Communications • Police - Community Service • Fire Updated 9/23/08 SPECIAL REVENUE FUND DEPARTMENT (S) Convention and Visitors Bureau Executive Director Fairgrounds Event Manager Group Sales Marketing Communications Manager Stakeholder Services Manager Coordinator Fairgrounds Event Communications Visitor Services Foreman Support Coordinator Coordinator Coordinator Fairgrounds Supervisor (2) Information Specialist (3) Seasonal Workers (3) Seasonal Information Specialists • 12 Fulltime Employees (FTE's) 0 (1) Executive Director 0 (1) Events Manager 0 (1) Group Sales Manager 0 (1) Communications Manager 0 (1) Stakeholder Services Coordinator 0 (1) Fairgrounds Foreman (Vacant) 0 (1) Event Support Coordinator 0 (1) Fairgrounds Supervisor 0 (1) Communications Coordinator 0 (1) Visitor Services Coordinator 0 (1) Information Specialist - 0 (1) Information Specialist • 6 Seasonal Employees 0 (3 Seasonal employees) Fairgrounds 0 (3 Seasonal employees) Visitor services 23 GENERAL FUND DEPARTMENTS Police Department Chief of Police Secretary 111 Operations Commander Community Services Director Sergeant Sergeant Investigations Support Restorative Auxiliary School . Community Team A Team B Services Justice Case Resource Service Sergeant Manager Officer Officers Dispatch Records Code Enforcement • 28.5 Fulltime Employees (FTE's) 0 (1) Records Technician 0 (1) Police Chief c (1) Code Compliance Officer 0 (1) Secretary Ill 0 (1) Community Services Manager 0 (1) Police Commander 0 (.50) Restorative Justice Case Manager 0 (2) Patrol Sergeants (Part Time Grant Funded Position) 0 (2) Investigators 0 (1) School Resource Officer o (10) Patrol Officers • (4) Seasonal Employees 0 (1) Support Services Sergeant 0 (4) Community Service Officers 0 (6) Dispatchers 18 SPECIAL REVENUE FUND DEPARTMENT (S) Volunteer Fire Department Fire Chief Secretary 111 Hearing Committee Plo Treasurer Secretary First Assistant Fire Chief Second Assistant Fire Chief Training Captain Captain A Captain B Communication Engineering Truck Safety Fire Prevention/ Companv Companv Officer Officer Officer Officer WUI Education LT. LT. LT. LT. Dive Asst. Asst. Squad Squad ; Squad Squad Team Engineering Safety 1 2 3 4 Leader Officer Officer 6 F.F. 6 F.F. 6 F.F. 6 F.F. 2 F.F. EMT 2 F.F. EMT 2 F.F. EMT 1 F.F. EMT 1 FF EMT-P Special note: The volunteer fire fighters are assigned additional duties exceeding their basic responsibilities as fire fighters. Those duties include but are not limited to; First Responder, Emergency Medical Technician, Paramedic, Communications, Engine Officer, Hazardous Operations, Safety Officer, Fire Prevention, and Dive Rescue. 20 SPECIAL REVENUE FUND DEPARTMENT (S) Cont... Volunteer Fire Department • 3.5 Fulltime Employees (FTE's) 0 (1) Fire Chief 0 (1) Training Captain 0 (1) Secretary Ill 0 (.50) Wildland Fire Prevention Specialist (Part time grant funded position) • 31 Volunteers o (1) 1St Assistant Fire Chief o (1) 2nd Assistant Fire Chief 0 (2) Captains 0 (3) Lieutenants 0 (20) Fire Fighters 0 (2) Divers 0 (2) Chaplains 21 CVB Fund Special Revenue Fund, #222 SUMMARY Town of Estes Park - 2009 Budget SCOPE OF SERVICES See individual departments Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $647,603 $734,869 $900,364 $967,660 Investment income 11,082 6,950 4,000 6,000 Miscellaneous 106,848 102,300 111,527 109,500 Total Revenues 765,533 844,119 1,015,891 1,083,160 Expenditures Personnel 878,842 995,522 999,299 1,042,609 Operations & Maintenance 1,731,674 1,753,269 1,953,730 1,968,809 Total Current Expenses 2,610,516 2,748,791 2,953,029 3,011,418 Capital 126,432 21,637 16,637 9,000 Less rollovers (23,953) Subtotal 2,736,948 2,746,475 2,969,666 3,020,418 Rollovers 0 23,953 0 0 Total Expenditures 2,736,948 2,770,428 2,969,666 3,020,418 inc/dec over prior year 15% 1% 7% 2% Excess (deficiency) of revenues over (1,971,415) (1,926,309) (1,953,775) (1,937,258) expenditures Other financing sources (transfers in) 1,850,000 1,875,000 1,875,000 1,900,000 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (121,415) (51,309) (78,775) (37,258) Beginning Fund balance 260,721 60,971 139,303 60,528 to reconcile to CAFR (3) 23,953 Ending Fund balance $139,303 $33,615 $60,528 $23,270 CVB Fund Special Revenue Fund, #222-2000 Communications Town of Estes Park - 2009 Budget SCOPE OF SERVICES * advertising: national, state/regional, Internet. Includes magazines, television, radio advisories, police/business partnerships), Town (Bugle, Annual Report, Town Web Team, Visitors Center Support) Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Investment income $11,082 $6,000 $4,000 $6,000 Miscellaneous 42 0 0 0 Total Revenues 11,124 6,000 4,000 6,000 Expenditures Personnel 139,553 150,137 149,443 155,489 Operations & Maintenance 799,807 831,711 832,729 829,892 Capital 0 0 0 0 Total Expenditures $939,360 $981,848 $982,172 $985,381 inc/dec over prior year 6% 5% 0% 0% Personnel Communications Manager 0.50 0.50 0.50 0.50 Communications Coordinator 1.00 1.00 1.00 1.00 Director of CVB 0.25 0.25 0.25 0.25 Operations & Maintenance Advertising media purchases 601,220 604,580 604,580 604,580 Event promo/press releases 55,151 59,985 62,085 62,085 Design/photo/print/prod. 98,068 94,764 97,059 97,059 Visitor Guide Mail/shipping 40,292 41,124 41,124 41,124 Marketing research 9,000 9,189 9,189 9,189 Data processing equipment (computer replacement) 0 2,300 2,108 0 Member dues/subscriptions 2,650 1,517 2,592 2,592 Capital none Town of Estes Park Detail budget information CVB - Advertising (222-2000-420-) 2009 Account Account Name Budget Number Justification 8 21-01 Property 949 21-02 Liability Insurance Premiums 957 9,189 22-41 Web maintenance 131 22-98 Tax prep - 2nd Wind Professional Fees/Services 9,320 Publishing 604,580 23-02 Advertising media purchases 62,085 23-03 Event promos/press releases 97,059 23-04 Design/photo/print/prod. 41,124 23-05 Visitor Guide mail/shipping 9,189 23-08 Marketing research (conv. Study 1 of 3) Repair and Maintenance 814,037 1,975 26-01 Office Supplies 62 26-02 Postage 20 26-04 Freight/shipping 129 26-17 Catering/special circumstances Materials and Supplies 2,186 457 27-04 Education/training 2,592 27-05 Member dues/subscriptions 155 Advertising Age 365 City-county communications 938 Colo Front Range Dues 1,045 Front Range dues increase 89 Other minor dues/subscriptions 160 27-06 Employee recognition 183 27-07 Mileage reimbursement Job Performance 3,392 Total Operations & Maintenance Costs 829,892 Capital Equipment O CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park - 2009 Budget SCOPE OF SERVICES Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $262,555 $313,422 $284,000 $302,763 Investment income 0 0 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous 2,735 3,000 3,000 3,000 Total Revenues 265,290 316,422 287,000 305,763 Expenditures Personnel 282,685 346,959 351,304 372,589 Operations & Maintenance 201,856 178,257 187,430 196,679 Capital 0 5,000 0 4,000 Total Expenditures $484,541 $530,216 $538,734 $573,268 inc/dec over prior year 6% 9% 2% 6% Personnel Visitor Center Coordinator 1.00 1.00 1.00 1.00 Visitor Information Specialist (2 PT, 2 FT) 3.00 3.00 3.00 3.00 Director of CVB 0.25 0.25 0.25 0.25 Communications Manager 0.50 0.50 0.50 0.50 Seasonal Phone Operators (5) 1.28 1.28 1.28 1.64 Stakeholder Sales & Service Coordinator 1.00 1.00 1.00 1.00 Operations & Maintenance IT Services 23,146 27,068 32,036 34,594 Bank (credit card) fees 3,560 3,900 3,900 3,000 CVB Services Support (internal and external) 0 5,606 1,106 1,106 Web SEO maintenance 6,000 6,126 6,126 6,126 Web maintenance 9,500 2,654 5,654 5,654 Web hosting fee 4,382 2,300 3,000 3,000 Ad production costs 1,974 9,000 1,314 2,400 Equipment (copier lease, other rentals) 4,320 4,410 6,327 4,312 Maintenance contracts 28,764 29,368 29,368 29,368 Buildings 3,810 0 3,369 2,060 Exhibits/displays 4,000 4,084 4,084 4,084 Furniture/fixtures 6,803 2,500 4,000 4,000 CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park - 2009 Budget SCOPE OF SERVICES Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Original Budget Revised Budget Budget 2007 2008 2008 2009 Promotional mat printing 1,767 4,850 9,011 9,011 Data processing software/equipment 8,092· 5,000 5,CK>0 12,800 Education/training 200 1,021 2,475 2,000 Utilities 24,543 24,677 24,992 24,992 Resale purchases 26,161 29,313 25,001 29,313 Ambassador expenses 1,208 1,042 1,042 1,500 Capital Funds remaining for cap projects 0 5,000 0 4,000 Town of Estes Park Detail budget information CVB - Advertising (222-2600-426-) 2009 Account Account Name Budget Number Justification 175 21-01 Property 2,487 21-02 Liability Insurance Premiums 2,662 2,150 22-08 Legal 34,594 22-09 IT 3,000 22-10 Bank service 1,106 22-13 Freelance asst annual report 6,126 22-40 Web Seo maintenance 5,654 22-41 Website Upgrades 3,000 22-42 Web hosting - increased disk space 2,400 22-45 Ad costs (new shuttle ads) Professional Fees/Services 58,030 Publishing 916 23-01 Publication fees (resort map, emp ads) 916 Equipment 4,312 24-01 Copier lease 4,312 29,368 25-01 Maintenance contracts (janitorial, window washing, elevator, mats, phone, hvac) 2,060 25-02 Buildings 1,500 25-03 Furniture/fixtures - (142(, e_ A- +4-A '2<5EA'd. 200 25-98 Other equip/machinery Materials-and-Supplies - 33,128 3,811 26-01 Office Supplies 1,918 26-02 Christmas cards/Stakeholder invoices 306 26-03 Printing/forms 350 26-04 Freight/shipping 666 26-05 Janitorial supplies 4,084 26-15 Exhibit/display 1,060 26-17 Catering/special circumstances 4,000 26-23 Furniture/fixtures (light bulbs)- 9,011 26-29 Promotional mat printing (counter materials/annual report) 5,000 26-32 Data processing software (update access software to support new services) 7,800 26-33 Data processing equipment (4 PCs) Town of Estes Park Detail budget information CVB - Advertising (222-2600-426-) 2009 Account Account Name Budget Number Justification 255 26-42 Office equipment 442 26-46 Communication equipment Materials and Supplies 38,703 2,000 27-04 Education/training 200 27-05 Member dues/subscriptions 412 27-06 Employee recognition (5.15 x $80) 511 27-07 Mileage reimbursement Job Performance 3,123 4,583 28-01 Telephone 4,600 28-02 Natural Gas 9,750 28-03 Electrical 1,267 28-04 Water 650 28-05 Sewer 1,015 28-06 Trash disposal 3,127 28-15 Telephone lines Utility Expenditures 24,992 29,313 29-20 Resale purchases 1,500 29-24 Ambassadors club Other Current Expenses 30,813 Total Operations & Maintenance Costs 196,679 4,000 33-31 General FF&E on CVB Building Capital Equipment 4,000 CVB Fund Special Revenue Fund, #222-2700 Visitor Guide Town of Estes Park - 2009 Budget SCOPE OF SERVICES * to account for production and distribution of annual Visitor's Guide (aka Second Wind) Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $0 $4,900 $178,283 $180,318 Investment income 0 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous (NCED - PRPA) 0 0 0 0 Total Revenues 0 4,900 178,283 180,318 Expenditures Personnel 0 0 0 0 Operations & Maintenance 0 0 178,142 180,318 Capital 0 0 0 0 Total Expenditures $0 $0 $178,142 $180,318 inc/dec over prior year N/A N/A 1% Excess (deficiency) of revenues over 0 4,900 141 0 expenditures Personnel Operations & Maintenance Publication fees 0 0 0 77,963 Office supplies 0 0 0 2,600 Postage 62,500 0 0 0 37,255 Printing/forms 0 0 0 0 0 0 180,318 Capital none CVB Fund Special Revenue Fund, #222-2800 Group Sales & Marketing Town of Estes Park - 2009 Budget SCOPE OF SERVICES * City Wides: trade shows, advertising, education, sales calls * Leads and referrals: trade shows, advertising, familiarization tours, leads, referrals * Services: Snow & Ice, Quilts, Red Hats, transportation, group support Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $0 $0 $0 $0 Investment income 0 Miscellaneous 0 0 0 0 Mis-cellaneous (room night fees) 10,601 11,000 11,000 11,000 Total Revenues 10,601 11,000 11,000 11,000 Expenditures Personnel 86,455 101,884 102,356 106,216 Operations & Maintenance 38,936 39,158 40,947 40,142 Capital 0 0 0 0 Total Expenditures $125,391 $141,042 $143,303 $146,358 inc/dec over prior year 40% 12% 2% 2% Personnel Group Sales and Marketing Manager 1.00 1.00 1.00 1.00 Director of CVB 0,25 0.25 0.25 0.25 Operations & Maintenance IT Services 2,092 2,461 4,576 4,942 Publishing 9,245 9,337 9,337 10,353 Printing forms 19,500 4,982 6,050 5,000 Vehicle allowance 4,875 in personnel in personnel in personnel Education/training 3,325 3,650 1,828 3,747 Member dues/subscriptions 2,394 2,444 2,444 2,517 Mileage reimbursements 1,200 1,300 1,200 1,200 Marketing expenses 6,075 6,203 5,903 5,500 Special marketing (transit) 2,000 1,000 3,500 2,000 Capital none Town of Estes Park Detail budget information CVB - Group Sales/Mktg (222-2800-428-) 2009 Account Account Name Budget Number Justification 600 21-01 Property 15 21-02 Liability Insurance Premiums 615 4,942 22-09 IT 200 22-50 Film commission marketing 780 22-51 Film commission membership 200 22-52 Film commission edu/training Professional Fees/Services 6,122 9,617 23-01 Publication fees 736 23-03 Advertising production Publishing 10,353 408 26-01 Office Supplies 1,000 26-02 Postage 5,000 26-03 Printing/forms (Conf Ctr photos) 300 26-04 Freight/shipping Materials and Supplies 6,708 3,747 27-04 Education/training 1,750 DMAI 700 CSAE 525 Successful Meetings 640 Governor's Conf on Tourism 132 MIC Symposium 2,517 27-05 . Member dues/subscriptions 520 Tour Colorado 290 DMAI 626 Destination Colorado 420 CSAE 525 RMPCMA 136 EALA 80 27-06 Employee recognition 1,200 27-07 Mileage reimbursement Job Performance 7,544 1,300 28-01 Telephone Utility Expenditures 1,300 5,500 29-32 Marketing expense 2,000 29-35 Special marketing Detail budget information CVB - Group Sales/Mktg (222-2800-428-) 2009 Account Account Name Budget Number Justification Other Current Expenses 7,500 Total Operations & Maintenance Costs 40,142 CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide destination event management (ie, wool market) * Plan and execute one-day Town events (ie, Catch the Glow Christmas celebration and parade) * Provide event and facility support for destination shows (ie, Hunter-Jumper Horse Show) * Provide assistance to local event organization (ie, Longs Peak Scottish-Irish Highland Festival) * Provide rental of public facilities (ie, Stanley Park Fairgrounds and Performance Park) * Actively solicit new shows, events, and rental of facilities * Actively book performances and events at the Town's facilities Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $385,048 $416,547 $437,917 $484,579 Investment income 0 0 0 0 Miscellaneous 72,470 67,300 75,707 74,500 Total Revenues 457,518 483,847 513,624 559,079 Expenditures Personnel 370,149 396,542 396,196 408,315 Operations & Maintenance 570,457 585,696 599,678 608,304 Capital 10,000 0 0 0 Total Expenditures $950,606 $982,238 $995,874 $1,016,619 inc/dec over prior year 10% 3% 1% 2% Personnel Fairgrounds/Special Events Manager 1.00 1.00 1.00 1.00 Municipal Services Foreman 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 1.00 Special Events Worker 1.00 1.00 1.00 1.00 Seasonal workers (FTEs) 3.10 2.83 3.11 3.29 Director of CVB 0.25 0.25 0.25 0.25 Operations & Maintenance IT Services + 10,461 12,304 12,304 7,413 Contract services (Christmas, Jazz Fest, Elk Fest, Wool Market) 37,118 37,050 39,000 41,200 Entertainment (Jazz Fest, Scandinavian Fest, Performance Park, Riverside Park, Elk Fest, Fireworks, Rooftop Rodeo, Wool Market, Scottish Fest, Auto Show, Heritage Days) 109,042 110,900 103,361 97,200 Advertising 2,847 3,000 5,522 4,586 Equipment (Tent/tables, Bobcat) 19,414 19,430 27,417 20,000 Buildings (general repair and maintenance) 14,018 13,682 14,682 17,700 Future vehicle replacement 0 26,563 26,563 34,747 Furniture/fixtures 4,745 2,500 500 2,780 CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Provide destination event management (ie, wool market) * Plan and execute one-day Town events (ie, Catch the Glow Christmas celebration and parade) * Provide event and facility support for destination shows (ie, Hunter-Jumper Horse Show) * Provide assistance to local event organization (ie, Longs Peak Scottish-Irish Highland Festival) * Provide rental Of public facilities (ie, Stanley Park Fairgrounds and Performance Park) * Actively solicit new shows, events, and rental of facilities * Actively book performances and events at the Town's facilities Original Budget Revised Budget Budget 2007 2008 2008 2009 Vehicle maintenance & upkeep 28,553 26,893 34,578 30,000 Feed costs 41,850 42,729 42,729 43,000 Exhibits/displays 26,697 25,000 15,000 15,000 Catering (Wool Market lunches) 6,279 5,890 8,087 6,750 Trophies/awards 4,011 3,775 4,213 4,350 Education & training + 8,221 8,870 8,870 9,222 Dues & subscriptions + 7,522 6,218 6,218 7,249 Marketing expenses + 5,000 4,000 4,000 5,000 Utilities expenses (includes manure disposal) + 69,026 53,114 40,949 43,160 Purse money (Rodeo, Wool Market) 22,480 25,100 26,525 28,625 Volunteer banquet 3,675 3,750 3,750 3,750 Rooftop Rodeo 76,373 79,840 80,719 82,000 Resale purchases 6,564 6,250 6,250 6,250 Manure disposal (see utilities expenses) N/A 16,500 23,108 20,000 Capital Purchase used vehicle from H20 10,000 0 0 0 10,000 0 0 0 + - costs to include merging from #101-5820 in 2007-2008 Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 5,795 21-01 Property 3,780 21-02 Liability Insurance Premiums 9,575 300 22-08 Legal 7,413 22-09 IT 1,200 22-10 Bank Service fees 41,200 22-12 Contract Services 11,500 Christmas Parade 3,100 Jazz Fest 3,800 Elk Fest 22,788 Wool Market - judges fees 12 Downtown Sound contracts 97,200 22-20 Entertainment 18,500 Jazz Fest - bands 5,300 Performance Park 2,500 Elk Fest 30,000 Fireworks/4th July 1,600 Rooftop Rodeo 1,500 Wool Market 35,000 Scottish Fest/Hotel rooms 800 Auto Extravaganza 2,000 Heritage Festival 1,000 22-26 Insurance damage claims 110 22-98 Other Professional Fees/Services 148,423 579 23-01 Publication fees 4,586 23-02 Advertising production 1,200 Filming of Rodeo Parade 1,086 Rodeo 200 Wool Market 700 Magazines 300 Elk Fest 800 Wool Market Banner 300 Banner Date Changes Publishing 5,165 24-01 Equipment 1,400 Bobcat 20,000 Tents/tables - Wool Market 2,800 Panel rental - Wool Market Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 4,500 School rental - Wool Market Equipment 28,700 9,539 25-01 Maintenance contracts 2,519 Phone 2,100 Copier 420 Hand-held radios 4,500 Sound Systems (downtown/fairgrounds) 17,700 25-02 Buildings 10,500 General 6,000 Dirt - stalls/alleys 1,200 Wire in new sign 2,780 25-03 Furniture/fixtures 1,500 Misc repair/supplies 1,280 Replace damaged tent sides 30,000 25-04 Vehicle equipment 1,050 25-05 Machinery/tools 34,747 25-44 Future vehicle purchase 900 25-98 Other Materials and Supplies 96,716 3,000 26-01 Office Supplies 1,350 26-02 Postage 1,000 26-03 Printing/forms 100 26-04 Freight/shipping 2,500 26-05 Janitorial 2,000 26-06 Small tours 1,250 26-07 Small hardware 2,500 26-08 Lumber/Paint 43,000 26-12 Feed costs 500 26-13 Medical 15,000 26-15 Exhibit/Display 6,500 26-16 Programs (Rooftop, Wool) 6,750 26-17 Catering/special circumstances 5,800 - Wool Market luncheons 450 Rodeo 500 Other 4,350 26-18 Trophies/Awards 100 Rooftop President 650 Elk Fest Bugling 3,200 Wool Market Ribbons 400 Auto Extravaganza 3,000 26-23 Equipment - Tables (8', picnic) Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 2,700 26-33 Data Processing Equipment 600 26-46 Communication equipment 3,900 26-48 Shop Equipment 1,000 26-52 Traffic Signs Materials and Supplies 101,000 150 27-01 Personal Safety Equipment 1,500 27-02 Uniform allowance 9,222 27-04 Education/training 50 Farm show 87 Marketing book 243 In State conference 93 Stock Show 450 CFEA 4,300 PRCA Rodeo 3,999 IACVB, CTC, EDC 7,249 27-05 Member dues/subscriptions 49 Fence Post 22 Western Horsemen 1,548 ASCAP 1,100 Destination Marketing 100 IAFE 150 ALSA 50 CFEA 150 Town Business License 500 PRCA 500 AOBA 50 CAFS 2,680 Tourism Development 150 Cultural Arts Council 200 CDL Lic. Renewal 320 27-06 Employee recognition (4 x $80) 820 27-07 Mileage reimbursement 5,000 27-08 Marketing expense 2,000 CVB Annual Report 2,000 Trade shows 1,000 Marketing expenses Job Perforrnance 24,261 5,560 284)1 Telephone 4,800 28-02 Natural Gas 9,200 28-03 Electrical Energy 6,400 28-04 Water Town of Estes Park Detail budget information CVB - Special Events (222-5500-455-) 2009 Account Account Name Budget Number Justification 4,200 28-05 Sewer 13,000 28-06 Trash Disposal Utility Expenditures 43,160 500 29-12 Parade 3,500 29-13 Dance (rodeo) 3,500 Queen's Dance room rental 1,500 29-14 Sponsors' dinner 28,625 29-15 Added purse money 18,900 Rodeo 9,725 Wool Market 2,379 29-16 Security/Ticket Labor 3,750 29-17 Volunteers banquets 2,100 Rooftop 1,000 Wool Market 425 Elk Fest 225 Auto Show 82,000 29-18 Rodeo 63,900 Stock Contractors 2,500 Stock Contractors insurance 14,920 Misc (judges/ambulance/vet/sheep) 280 Parade plaques 250 Flags 150 Hospitality tent 6,250 29-20 Resale purchases 4,700 Wool market 1,550 Elk Fest 2,800 29-25 Promotion (Queens/ponies) 20,000 29-30 Manure/bedding Other Current Expenses 151,304 Total Operations & Maintenance Costs 608,304 CVB Fund Special Revenue Fund, #222-5800 Conference Center Town of Estes Park - 2009 Budget SCOPE OF SERVICES Operation of conference center. See #2800 for further details on scope of services. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $0 $0 $164 $0 Investment income 0 950 0 0 Miscellaneous (sale of fixed assets) 0 0 820 0 Miscellaneous (Holiday Inn F&B concession) 21,000 21,000 21,000 21,000 Total Revenues 21,000 21,950 21,984 21,000 Expenditures Personnel 0 0 0 0 Operations & Maintenance 120,618 118,447 114,804 113,474 Capital 116,432 16,637 16,637 5,000 Total Expenditures 237,050 135,084 131,441 118,474 inc/dec over prior year 188% -43% -3% -10% Personnel none Operations & Maintenance Insurance/property & real taxes 40,687 41,152 33,252 33,252 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 29,297 15,000 15,000 10,000 Utility Expenditures 59,565 62,095 59,110 62,122 Capital Replace conference center lobby furniture 0 0 16,637 0 Carpet replace/upholstery refurbish 129,500 0 0 5,000 Town of Estes Park Detail budget information CVB - Conference Center (222-5800-458-) 2009 Account Account Name Budget Number Justification 7,900 21-01 Property Insurance Premiums 7,900 21,000 24-02 Real property Equipment 12,252 24-04 Land taxes 33,252 10,000 25-02 Buildings (repairs as needed) Materials and Supplies 10,000 200 27-05 Member dues/subscriptions Job Performance 200 1,200 28-01 Telephone 3,605 28-02 Natural Gas 48,317 28-03 Electrical Energy 4,500 28-04 Water 4,500 28-05 Sewer Utility Expenditures 62,122 Total Operations & Maintenance Costs 113,474 Capital 5,000 33-31 General FF&E General Fund Transportation (#101-5600) Town of Estes Park - 2009 Budget SCOPE OF SERVICES Seasonal shuttle service for 3 routes. Original Budget Revised Budget Budget 2007 2008 2008 2009 Expenses Personnel Services $0 50 50 Operations & Maintenance 170,869 171,600 171,811 225,009 Total Current Expenses 170,869 171,600 171,811 225,009 Capital 0 0 0 0 Total Expenses $170,869 $171,600 $171,811 $225,009 inc/dec over prior year 0% 1% 31% Personnel Levels none Operations & Maintenance Shuttle contract 5165,680 $167,000 $167,000 $220,509 2 shuttles in 2006; 3 shuttles in 2007-2008 Shuttle services provided for Scotfest, Christmas Parade, and other miscellaneous requests Office supplies 2,462 2,100 2,155 2,000 Traffic signs 2,727 2,500 2,500 2,500 Capital none GeneraIFund Police, #101-2100, 2155, 2175 (summary) Town of Estes Park - 2009 Budget SCOPE OF SERVICES Summary of 2100, 2155, 2175 Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $2,165,820 $2,353,764 $2,163,117 $2,274,198 Operations & Maintenance 392,287 380,694 489,232 521,285 Total Current Expenses 2,558,107 2,734,458 2,652,349 2,795,483 Capital 39,146 14,500 27,300 26,000 Rollovers 0 1,800 0 0 Total Expenses $2,597,253 2,750,758 $2,679,649 $2,821,483 inc/dec over prior year 20% 6% 3% 5% GeneraIFund Police (Patrol), #101-2100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traIfic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * investigations: felony crimes, internal affairs, drugtask forceassignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $1,471,212 $1,545,923 $1,358,837 $1,421,311 Operations & Maintenance 302,018 302,278 368,352 414,169 Total Current Expenses 1,773,230 1,848,201 1,727,189 1,835,480 Capital 29,719 8,000 20,800 26,000 Total Expenses $1,802,949 $1,856,201 $1,747,989 $1,861,480 inc/dec over prior year 11% 3% -3% 6% Revenues (totals) 100,072 71,830 99,481 80,983 Federal grants 9,164 0 0 0 Capital grants 500 3,000 5,372 3,500 Charges for services 2,064 1,470 1,430 1,200 Court fines 41,552 20,000 40,000 36,900 Other event coverage, charities, (Chiefs golf tourney) 46,793 47,360 52,679 39,383 Personnel Levels Police Chief 1.00 1.00 1.00 1.CK) Secretary 111 1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 3.00 2.00 2.00 2.CX) Investigator/Task force 2.00 2.00 2.00 2.CK) Patrol Officers 11.00 11.00 10.00 10.00 Operations & Maintenance Insurance (prop/liab) 50,010 52,950 40,478 42,502 Veterinary/Boarding 7,200 7,200 7,200 7,200 IT Services 52,307 61,518 66,361 71,659 Victim advocates 7,500 7,500 7,500 7,500 Maintenance contracts 3,609 11,360 11,284 27,006 Vehicle maintenance/equipment 88,804 58,000 91,000 87,500 Future vehicle purchases 0 36,616 36,616 48,987 Catering/special circumstances 14,043 10,900 14,000 14,350 Data processing equipment 0 6,200 4,475 24,600 Uniforms 7,116 4,200 11,682 6,510 General Fund Police (Patrol), #101-2100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Patrol: 24-hour patrol services, criminal investigations, accident investigation, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * Investigations: felony crimes, internal affairs, drugtask forceassignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police officer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements Original Budget Revised Budget Budget 2007 2008 2008 2009 Education/training 17,942 17,700 31,900 25,350 Capital Patrol vehicle 29,719 0 0 0 Equipment 0 8,000 13,000 26,000 * Vehicles G102-C ('02 Ford Crown Victoria) and G78A ('03 Dodge Intrepid) to be replaced from Vehicle Replacement Fund in 2009. Valued at $24,500 per vehicle Town of Estes Park Detail budget information Patrol 101-2100-421 2009 Account Account Name Budget Number Justification 2,000 21-01 Property 40,502 21-02 Liability Insurance Premiums 42,502 7,200 22-05 Veterinary/boarding 200 22-06 Medical (shots/physicals/evils) 4,000 22-08 Legal 71,659 22-09 IT Services 600 22-14 Lab testing 9,700 22-98 Other 7,500 22-98 Victim advocate service 1,800 22-98 HUB service/fees 200 22-98 Job fairs 200 22-98 Seized vehicle towing Professional Fees/Services 93,359 Publishing 300 23-01 Publications fees 27,006 25-01 Maintenance contracts 10,000 25-01 Tiburon agreement - Larimer Co 5,500 25-01 Wireless citation 1,600 25-01 Copier 9,406 254)1 Phone 500 25-01 Radar certification (6) 87,500 25-04 Vehicle Equipment 36,000 25-04 Fuel costs 50,000 25-04 Base maintenance 1,500 25-04 Communications Vehicle modifications 48,987 25-44 Future vehicle purchases Repair and Maintenance 163,493 6,700 26-01 Office Supplies 1,300 26-02 Postage 3,450 26-03 Printing/forms (incl bi-annual report) 250 26-04 Freight/shipping 100 26-06 Small tools 100 26-07 Small hardware 12,560 26-11 Police Equipment & Supply 2,800 26-11 Ammunition - Patrol 1,000 26-11 Ammunition - SEU/ERT 150 26-11 Fingerprint pad refills 50 26-11 Marking paint Town of Estes Park Detail budget information Patrol 101-2100-421 2009 Account Account Name Budget Number Justification 50 26-11 Police barrier tape 250 26-11 Evidence bags 400 26-11 Evidence collection supplies 200 26-11 Map holder for dispatch 2,445 26-11 Taser(3) 100 26-11 Traffic roll-a-tapes 600 26-11 Digital cameras for cars (3) 40 26-11 NIMS pocket guides 350 26-11 Portable command post 3,500 26-11 Replace radarspeed guns 250 26-11 Batteries 125 26-11 CO Peace Officers update 250 26-11 Portable spot lights 400 26-13 Medical 14,350 26-17 Catering/special circumstances 10,500 26-17 Chiefs golf tourney 3,500 26-17 Special mtgs/staff meetings 350 26-17 Strategic planning retreat 1,500 26-23 Furniture/fixtures 500 26-23 File cabinet (admin asst) 400 26-23 Patrol file cabinets (4) 600 26-23 Chairs for patrol room (2) 24,600 26-33 Data processing equipment 16,500 26-33 4 laptops 8,100 26-33 3 desktops (patrol, masters, com) Materials and Supplies 65,310 3,425 27-01 Personal Safety Equipment 3,250 27-01 Bullet resistant vests (5) 175 27-01 Traffic vests (5) 6,510 27-02 Uniform Allowance 4,900 27-02 14 uniforms 300 27-02 Investigations allowance (2) 350 27-02 Class B patches 260 27-02 Taser holsters (4) 700 27-02 SEU/ERT uniforms 25,350 27-04 Education/training 3,500 27-04 Supervisor/mgt training 3,500 27-04 Command school 700 27-04 Defensive tactics instructor course 6,500 27-04 Fitness memberships 1,200 27-04 CACP Town of Estes Park Detail budget information Patrol 101-2100-421 2009 Account Account Name Budget Number Justification 1,250 27-04 SEU/ERT 1,500 27-04 Admin assistant training 4,000 27-04 Tuition reimbursement 700 27-04 Employee retreat 2,500 27-04 Basic police services 2,560 27-05 Member dues/subscriptions 240 27-05 CACP 120 27-05 IACP 500 27-05 Firearms range fee 40 27-05 EPTG 175 27-05 NTOA 150 27-05 RMIN 130 27-05 Ragan communications 675 27-05 Character first 35 27-05 Notary 270 27-05 Thompson employment law 200 27-05 Quinlan legal updates 25 27-05 NCPAA 1,500 27-06 Employee recognition 500 27-07 Mileage reimbursement Job Performance 39,845 28-01 Telephone 2,400 28-01 Blackberry 500 28-01 cell phones (3) 5,760 28-01 Data card services (8) 200 28-10 Trash disposal (hazardous) Utility Expenditures 8,860 500 29-25 Recruitment Other Current Expenses 500 Total Operations & Maintenance Costs 414,169 10,000 34-41 ICOP cameras (2) - patrol car(s) 16,000 34-41 Equip (cages/controls/lights) (2) Capital Equipment 26,000 GeneraIFund Police (Dispatch), #101-2155 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Support Services:911 services (Estes valley), radio communications (EPPD, EPFD, LCSO, EPMC, GHFD, RMNP), records management, fingerprinting (government, child care providers, day camps, schools, businesses), document photocopying (public, government agencies, etc.), crime data entry, CBI monthly reports, department quarterly and annual reports, receive walk-in customers Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $546,420 $587,926 $593,273 $638,984 Operations & Maintenance 75,016 70,659 108,856 93,662 Total Current Expenses 621,436 658,585 702,129 732,646 Capital 9,427 - - Total Expenses $630,863 $658,585 $702,129 $732,646 inc/dec over prior year 17% 4% 11% 4% Revenues 145,095 138,750 139,488 126,785 LETA funding 35,000 35,000 18,785 LETA director salary and benefits 103,750 104,488 108,000 Personnel Levels Administrative Sergeant 1.00 1.00 1.00 1.00 Dispatchers 6.00 5.CK) 6.00 6.00 LETA Executive Director (paid by LETA) 1.00 1.00 1.00 1.00 Records Technician 1.00 1.00 1.00 1.00 Code Compliance Officer 1.00 1.00 1.00 1.00 Animal Control Officer 0.75 0.00 0.00 0.00 Operations & Maintenance IT Services 12,554 14,764 29,748 32,123 Digital imaging/archiving 3,758 1,400 1,400 1,500 Maintenance contracts 12,993 15,833 26,359 18,991 Data processing equipment 33,441 9,000 21,000 11,100 Education/training 9,439 11,200 12,000 10,700 Utilities 9,126 11,147 11,147 12,000 Capital Wireless citation package (rollover) 9,427 0 0 0 Town of Estes Park Detail budget information Dispatch 101-2155-421 2009 Account Account Name Budget Number Justification 694 21-01 Property 3,839 21-02 Liability Insurance Premiums 4,533 32,123 22-09 IT Services 1,500 22-98 Digital archiving Professional Fees/Services 33,623 Publication fees 150 Publication fees 25-01 Maintenance contracts 2,509 25-01 Dispatch phone 1,800 25-01 USA mobility pagers 9,282 25-01 Wireless advanced 850 25-01 Heron communication site (LETA) 150 25-01 Poudre fire authority 2,000 25-01 Coplink 900 25-01 Care maintenance program 1,500 25-01 800 mhz pacset programming Repair and Maintenance 18,991 150 26-07 Small hardware 600 26-23 Furniture/fixtures 11,100 26-33 Data processing equipment 9,000 26-33 Grant match consolette 20% 1,200 26-33 4 headset bases (LETA) 900 26-33 Wireless headsets (LETA) Materials and Supplies 11,850 10,700 27-04 Education/training V 1,200 27-04 Records clerk conference 3,600 27-04 NENA (LETA) 1,800 27-04 APCO (LETA) 1,800 27-04 Navigator (LETA) 100 27-04 CPR (LETA) 200 27-04 EMD re-cert training (LETA) 400 27-04 EMD - QA certifications (LETA) 800 27-04 CACO training 800 27-04 Code enforcement training 490 27-05 Member dues/subscriptions 1,125 27-06 Employee recognition (9 x $80, other) 200 27-07 Mileage reimbursement Town of Estes Park Detail budget information Dispatch 101-2155-421 2009 Account Account Name Budget Number Justification Job Performance 12,515 12,000 28-01 Telephone Utility Expenditures 12,000 Total Operations & Maintenance Costs 93,662 Capital Equipment O GeneraIFund Police (Community Services), #101-2175 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Restorativejustice: juvenilestatus offenders, juvenile crimes, adult crimes, parole reintroduction program, probation re-introduction, Larimer County community corrections, SB-94 (grant funding), department grant writing, manage (35) volunteers Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $148,188 $219,915 $211,007 $213,903 Operations & Maintenance 15,254 7,757 12,024 13,454 Total Current Expenses 163,442 227,672 223,031 227,357 Capital - 6,500 6,500 - Rollovers 0 1,800 0 0 Total Expenses $163,442 $235,972 $229,531 $227,357 inc/dec over prior year #DIV/0! 44% 40% -1% Revenues 50,862 26,954 31,004 56,034 Federal Grants 41,585 18,500 21,000 27,580 Capital Grants . 9,277 8,454 10,004 · 8,454 Other (resource officer program) 0 0 0 20,000 Personnel Levels Director 1.00 1.00 1.00 1.00 School Resource Officer 1.00 1.00 1.00 1.00 Restorative Justice Coordinator (grant funded) 0.50 0.50 0.50 0.50 Seasonal Community Service Officers (4 in '09) 0.92 1.37 1.37 0.92 Operations & Maintenance Education/training 3,233 4,600 7,150 5,360 Capital 0 6,500 6,500 0 (used car, citizens on patrol, JAG grant) Town of Estes Park Detail budget information Police (Commodity Services) 101-2175-421 2009 Account Account Name Budget Number Justification 1,386 21-02 Liability Insurance Premiums 1,386 Publishing 200 23-01 Publications fees 2,035 26-11 Police equipment & supply 150 26-11 Parking permit supplies 50 26-11 Fingerprint pads 35 26-11 Transport belt 1,800 26-11 Replace Trafman device Materials and Supplies 2,035 2,350 27-02 CSO/Aux (20) uniforms 5,360 27-04 Education/training 1,000 27-04 CPA 2,500 27-04 SRO training (NASRO) 500 27-04 RI training (new case manager) 500 27-04 Aux training 500 27-04 CS manager training 360 27-04 SRO physical fitness membership 175 27-05 Member dues/subscriptions 648 27-06 Employee recognition 100 27-06 Mileage reimbursement Job Performance 8,633 1,200 28-01 Telephone Utility Expenditures 1,200 Total Operations & Maintenance Costs 13,454 Capital Equipment O Fire Services Special Revenue Fund, #229 Town of Estes Park - 2009 Budget Scope of services: Response services - fire suppression, rescues, hazmat spills, EMS, motor vehicle accidents, odor investigations Water supplies - dry hydrants, cisterns, hydrant flow tests Education/outreach - public fire safety, firefighter education, child oll-hazard, wild lond safety/mitigation, town employees Records management - incidents, grants, ISO, personnel/training Misc - assists to other agencies, standby events, plan reviews, fire safety inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues incl in General Fund incl in General Fund $196,600 $193,500 Total Revenues 0 0 196,600 193,500 Expenses Personnel Services incl in General Fund 342,459 313,473 354,566 Operations & Maintenance incl in General Fund 298,568 311,804 288,643 Total Current Expenses incl in General Fund 641,027 625,277 643,209 Capital incl in General Fund 280,000 10,000 70,000 Subtotal 0 921,027 635,277 713,209 Rollovers incl in General Fund O 0 0 Total Expenses 0 921,027 635,277 713,209 % change from prior year N/A N/A -31% 12% Other financing sources (transfers in) 0 921,027 75,000 Other financing uses (transfers out) 0 0 0 Increase (decrease) in Fund balance 0 (921,027) 482,350 (444,709) Beginning Fund balance 0 0 0 482,350 Rollover adjustment o Ending Fund balance $0 ($921,027) $482,350 $37,641 Revenues (totals) 16,363 52,066 196,600 193,500 95% match from FEMA grant for mobile data terminal incl above 50,466 0 0 WUI Educ Coordinator seasonal position grant inclabove 0 0 0 50% match for thermal imaging camera FD/Grant inclabove O 0 0 Fire services fees 165,000 175,000 Federal Grant 10,000 0 Investment income 5,000 8,500 Miscellaneous (Wildland - $10,000) 16,600 10,000 National fire academy reimbursement incl above 1,600 0 0 Personnel Levels Fire Chief 1.00 1.00 1.00 1.CK) Secretary 1.00 1.00 1.00 1.00 Admin Training Captain 0.00 1.00 1.00 1.00 Wildland Coordinator 0.50 0.50 0.50 0.50 Fire Services Special Revenue Fund, #229 Town of Estes Park - 2009 Budget Scope of services: Response services - fire suppression, rescues, hozmot spills, EMS, motor vehicle accidents, odor investigations Water supplies - dry hydrants, cisterns, hydrant flow tests Education/outreach - public fire safety, firefighter education, child all-hazard, wild land sofety/mitigation, town employees Records management - incidents, grants, ISO, personnel/training Misc - assists to other agencies, standby events, plan reviews, fire safety inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Volunteer Firefighters 33.00 33.00 33.00 33.00 Fire pension contribution 65,168 81,000 81,000 81,000 to fund to max level in 2008 Operations & Maintenance IT Services 12,554 14,764 16,018 17,297 Maintenance contracts 14,167 21,325 21,394 26,724 Buildings ('08 = upgrade security system) 4,711 12,724 13,174 8,035 Vehicle equipment/fuel 38,997 37,900 37,900 43,600 Future vehicle purchases/replacement 0 111,173 111,173 96,031 Other equipment/machinery 1,633 2,000 2,026 2,200 Data processing equipment (PCs) 0 5,400 5,400 0 Communication equipment 4,025 7,700 6,200 2,000 Other equipment (fire hose replacement) 3,787 11,322 19,566 150 Personal Safety equipment 16,443 20,476 25,057 37,500 Education/training 9,157 14,820 14,820 18,300 Utilities 17,274 19,491 17,486 18,310 Capital Vehicle 32,789 0 0 0 Equipment (thermal imaging camera) 0 10,000 10,000 0 Replace pumper Mack G-80 (truck only)* 0 270,000 0 70,000 32,789 280,000 10,000 70,000 * Mack G-80 replaced through Vehicle Replacement Fund, cost = $357,918 Town of Estes Park Detail budget information Fire Services Fund 229-2200-422 2009 Account Account Name Budget Number Justification 3,771 21-01 Property 2,735 21-02 Liability Insurance Premiums 6,506 1,500 22-08 Legal 17,297 22-09 IT Services 28 22-98 Other Professional Fees/Services 18,825 26,724 25401 Maintenance contracts 5,621 Phone 6,248 Station cleaning contract(s) 800 Heron trust - tower site 1,200 Advanced wireless - tower site 1,600 Advanced wireless - truck radios 1,200 Breathing air compressors 1,500 SCBA - tests per NFPA 650 Copy machine 1,885 Enterprise software ' 1,200 Holmatro extrication tools 3,500 Firefighter pager service 360 Sprinkler system 960 Blackberry 8,035 25-02 Buildings 1,500 General 300 HVAC 1,200 Lighting 235 Flag replacement program 4,800 Upstairs A/C unit 43,600 25-04 Vehicle Equipment 30,000 Base maintenance 2,800 Fire pump testing 800 Aerial ladder testing 600 Ground ladder testing 7,600 Fuel 1,800 Tires for engine 5 96,031 25-44 Future vehicle purchase 2,200 25-98 Other equipment/machinery 1,200 Repair on small motors/equipment 500 Ground ladders 500 SCBAs Repair and Maintenance 176,590 Town of Estes Park Detail budget information Fire Services Fund 229-2200-422 2009 Account Account Name Budget Number Justification 1,684 26-01 Office Supplies 300 26-02 Postage 1,569 26-17 Catering/special circumstances 2,000 26-46 Communication equip (radio batteries) 150 26-95 Other equipment (Blackberry) Materials and Supplies 5,703 37,500 27-01 Personal Safety Equipment 13,000 Bunker gear replacement 3,500 Hoods/boots/gloves/shields 19,500 Replace (4 of 22) SCBAs 1,500 Uniform allowance 18,300 27-04 Education/training 3,000 EMT classes 2,000 In-State training 1,800 Out-of-State training 1,200 National Fire Academy 5,000 Educational supplies 1,500 Diver training 1,800 Tuition reimbursement 2,000 Admin education/training 1,869 27-05 Member dues/subscriptions 195 Colorado State Fire Chiefs 375 Colorado State Firefighters Assoc. 175 NFPA 725 NFPA firecode service 260 IA of Fire Chiefs 139 Other minor dues/subscriptions 3,440 27-06 Employee recognition (43 @ $80) 1,600 27-07 Mileage reimbursement Job Performance 62,709 10,030 28-02 Natural Gas 6,327 28-03 Electrical 1,000 28-04 Water 218 28-05 Sewer 735 28-06 Trash disposal Utility Expenditures 18,310 Total Operations & Maintenance Costs 288,643 Town of Estes Park Detail budget information Fire Services Fund 229-2200-422 2009 Account Account Name Budget Number Justification 70,000 33-98 Equipment for new fire engine Capital Equipment 70,000 111 TOWN BOARD 2009 BUDGET STUDY SESSIONS Friday, Elktober 17, 2008 Meeting #3: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Community Development • Museum • Senior Center • Buildings • Engineering • Streets • Parks • Conservation Trust • Open Space • Fleet Updated 9/23/08 ~ TOWN BOARD 2009 BUDGET STUDY SESSIONS Friday, Elktober 17, 2008 Meeting #3: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Museum • Senior Center • Buildings • Engineering • Streets • Parks • Conservation Trust • Open Space • Fleet Updated 9/23/08 GENERAL FUND DEPARTMENTS Community Development Community Development Director Secretary 111 Chief Building Planner 11 Planner 11 Official Plans Examiner Building Inspector Permit Tech • 8 Fulltime Employees (FTE's) 0 (1) Community Development Director 0 (2) Planner 11 0 (1) Chief Building Official 0 (1) Permit Technician 0 (1) Plans Examiner 0 (1) Building Inspector 0 (1) Secretary Ill 16 SPECIAL REVENUE FUND DEPARTMENT (S) Museum Center/Senior Center Services Museum/Senior Center Director Museum Advisory Board Estes Park Senior Center Inc. Senior Center Museum Curator (s) Manager Program Coordinator • 4.5 Fulltime Employees (FTE's) 0 (1) Museum/Senior Center Director 0 (1) Senior Center Manager 0 (.50) Senior Center Program Coordinator 0 (1) Museum Curator 0 (1) Museum Curator 22 GENERAL FUND DEPARTMENTS Public Works Public Works Director Public Works Superintendent Parks Foreman Streets Foreman Fleet Lead Mechanic Public Works Project Manager Municipal Services Municipal Services Mechanic I Worker 111 Worker 111 Municipal Services Municipal services Worker I Worker I (13) Seasonal Workers (1) Seasonal • 13 Fulltime Employees (FTE's) 0 (1) Public Works Director 0 (1) Public Works Superintendent 0 (1) Parks Department Foreman 0 (1) Public Works Project Manager 0 (1) Street Department Foreman 0 (1) Fleet Department Lead Mechanic o (2) Municipal Service Worker 111 0 (4) Municipal Services Worker I's 0 (1) Mechanic I • (14) Seasonal Employees 0 (13 Seasonal) Parks Department 0 (1 Seasonal) Street Department 19 General Fund Community Development, Protective Inspection Summary (1600, 2300) Town of Estes Park - 2009 Budget SCOPE OF SERVICES * see 1600 and 2300 for departmental details Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $592,892 $645,754 $636,464 $666,994 Operations & Maintenance 98,170 132,445 132,261 124,779 Total Current Expenses 691,062 778,199 768,725 791,773 Capital 3,535 0 0 0 Total Expenses $694,596 $778,199 $768,725 $791,773 inc/dec over prior year 12% 11% 3% Admin personnel expense allocated 75% to 1600 (Community Development) and 25% to 2300 (Protective Inspections) in 2008 Revenues Community Development (1600) 104,988 89,560 79,500 Protective inspections (2300) 273,610 269,591 204,000 Total 378,598 359,151 283,500 GeneraIFund Community Development, #101-1600 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Administer Development Code * Administer Improvement Agreements * Code Compliance * Code Maintenance * GIS: zoning, annexations, existing land-use inventory, parcel map, new subdivisions, hazards mapping * Land-use Consultation (walk-in and by-appointment) * Long-Range Community Planning (as workload allows) * Maintain Web Pages * Maintain Zoning Map * Public information Services: mailings and public notices, publications * Records keeping: land-use approvals, annexations, rezoning, variances * Staff to Planning Commission and Board of Adjustment Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $358,396 $308,070 $301,653 $317,695 Operations & Maintenance 63,158 89,326 86,730 73,058 Total Current Expenses 421,554 397,396 388,383 390,753 Capital 3,535 0 0 0 TotaIExpenses $425,089 $397,396 $388,383 $390,753 inc/dec over prior year 13% -7% -9% 1% Revenues (totals) 105,697 104,988 89,560 79,500 Larimer County IGA planner's salary 41,597 40,988 39,060 38,000 Larimer County IGA plan reviews 4,000 4,000 4,000 Application fees 39,303 55,000 45,500 37,000 Larimer Cty Bldg Permit transfer fee 20,470 5,CK)0 1,000 500 Other 4,327 0 0 0 Personnel Levels Community Development Director 1.00 0.75 0.75 0.75 Plannerll 2.00 2.00 2.00 2.00 Secretary 111 1.00 0.75 0.75 0.75 Plans Examiner (moved to 101-2300) 0.50 0.00 0.00 0.00 Operations & Maintenance Planning 0 Outsourcing 6,369 6,000 1,000 Legal 27,755 31,500 31,500 31,500 IT Services 8,369 10,253 9,153 9,884 Application publications 1,812 3,150 2,OK)0 1,500 Maintenance contracts 3,514 7,013 6,941 6,787 Data processing software/equipment 613 3,900 3,308 0 Education/training 2,009 7,400 7,400 4,380 Interest on deposits 0 0 3,000 0 Capital 36" plotter - share w/ museum 3,535 0 0 0 Town of Estes Park Detail budget information Community Development 101-1600-416 2009 Account Account Name Budget Number Justification 128 21-01 Property 2,414 21-02 Liability Insurance Premiums 2,542 31,500 22-08 Legal 9,884 22-09 IT Services 1,500 22-35 Applications (Town and County notices) Professional Services/Fees 42,884 Lease 2,340 24-03 Copy machine lease 2,950 25-01 Copy charges -planning dept 250 25-01 Copy charges - other users 2,387 25-01 Telephone system 1,200 25-01 OCE printer Maintenance Contracts 6,787 2,500 26-01 Office Supplies 1,785 26-02 Postage 500 26-03 Printing/Forms 2,000 26-17 Catering/Special Circumstances 800 26-32 Software (ARC 9 mtc) Materials and Supplies 7,585 4,380 27-04 Education/Training 1,000 27-04 AICP Continuing Ed 2,790 27-04 RM Land Use conference 590 27-04 Educational videos/supplies 3,800 27-05 Member Dues/Subscriptions -1,560 27-05 APA - staff 500 27-05 APA - PC 1,300 27-05 APA - subscriptions 375 27-05 ASLA 45 27-05 EPTG 20 27-05 Other 240 27-06 Employee Recognition 1,500 27-07 Mileage Reimbursement Job Performance Expenses 9,920 Utility Expenditures 1,000 28-01 Telephone Town of Estes Park Detail budget information Community Development 101-1600-416 2009 Account Account Name Budget Number Justification Total Operations & Maintenance Costs 73,058 Capital Equipment O GeneraIFund Protective Inspections, #101-2300 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Addressing (GIS) * Administer Building Code * Administer Flood Plain Ordinance * Code Compliance: Muni/1-code/EVDC * Code Maintenance * Coordinate with utility providers, sanitation districts, and health department * Issue building permits * Maintain Web page * Plan Reviews and Inspections * Records keeping: permits, complaints, violations, code copies, addressing, variances Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $234,496 $337,684 $334,811 $349,299 Operations & Maintenance 35,012 43,119 45,531 51,721 Total Current Expenses 269,508 380,803 380,342 401,020 Capital 0 0 0 0 Total Expenses $269,508 $380,803 $380,342 $401,020 inc/dec over prior year 4% 41% 41% 5% Revenues (totals) 349,271 273,610 269,591 204,000 Building permit fees 343,504 264,410 264,410 200,000 Sign fees 3,938 4,200 3,200 2,500 Other 1,830 5,000 1,981 1,500 Personnel Levels Director of Community Development 0.00 0.25 0.25 0.25 Chief Building Official 1.CX) 1.00 1.CK) 1.CK) Building Inspector I 1.CX) 1.00 1.00 1.00 Plans Examiner 0.50 1.00 1.00 1.00 Permit Technician 1.00 1.00 1.00 1.00 Secretary 111 0.00 0.25 0.25 0.25 Operations & Maintenance IT Services 10,521 12,304 11,442 12,355 Contract/skilled services 2,751 0 0 5,000 Vehicle fuel/mtc 1,747 4,305 4,305 6,000 Future vehicle replacements 0 4,600 4,600 4,600 Education/training 5,522 5,403 5,403 4,845 Town of Estes Park Detail budget information Protective inspection 101-2300-423 2009 Account Account Name Budget Number Justification 208 21-01 Property 1,767 21-02 Liability Insurance Premiums 1,975 12,355 22-09 IT Services 5,000 22-13 Plan review Professional Fees/Services 17,355 Publishing 500 23-01 Publications fees Rentals 2,340 24-03 Copier 1,936 25-01 Telephone system 1,000 25-01 Copier charges 6,000 25-04 Vehicle Equipment 4,600 25-44 Future vehicle purchase Repair and Maintenance 13,536 1,500 26-01 Office Supplies 5,000 26-42 Data processing equipment 2,400 26-47 Building code books (IBC) Materials and Supplies 8,900 4,845 27-04 Education/training 2,845 27-04 1BC training 550 27-04 Floodplain admin 1,450 27-04 Chief Bldg official training 1,200 27-05 Member dues/subscriptions 320 27-06 Employee recognition Job Performance 6,365 750 28-01 Telephone Utility Expenditures 750 Total Operations & Maintenance Costs 51,721 Capital Equipment O Museum Fund Special Revenue Fund, #207 Town of Estes Park - 2009 Budget kopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, wel site management * Education: education programs, newsletter, staff research & publicatior * Exhibits: permanent exhibits, temporary installations, off-site installation: * Collections management: collections processing, object core & conservation, collections database managemen * Miscellaneous: facility rental & publicmeeting spoce, community case, Friends fundraising suppor Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Total Revenues $32,361 $36,925 $41,444 $62,938 Expenditures Personnel 160,663 179,367 180,555 199,956 Operations & Maintenance 92,122 114,547 120,671 120,338 Total Current Expenses 252,785 293,914 301,226 320,294 Capital 3,535 14,000 13,456 19,600 Subtotal 256,320 307,914 314,682 339,894 Rollovers 0 3,266 0 0 Total Expenditures 256,320 311,180 314,682 339,894 inc/dec over prior year -4% 21% 23% 8% Extess of revenues over (under) expenditures (223,958) (274,255) (273,238) (276,956) Other financing sources (transfers in) 235,895 240,849 240,849 244,950 Other financing uses (transfers out) 2,200 0 0 0 Increase (decrease) in Fund balance 9,737 (33,406) (32,389) (32,006) Beginning Fund balance 66,899 61,918 76,636 44,247 Rollover adjustment 3,266 Ending Fund balance $76,636 $31,778 $44,247 $12,241 Personnel Museum Director 0.90 0.90 0.90 0.90 Curator - Education 0.75 1.00 1.00 1.00 Curator - Exhibits 1.00 1.00 1.00 1.00 Grant funded Digital Technician 0.00 0.00 0.00 0.26 Hydroplant seasonal 0.09 0.00 0.00 0.00 Revenues Grants $0 $125 $O $19,013 Charges for services 1,888 1,400 2,045 1,925 Interest 3,488 2,400 2,200 2,200 Miscellaneous (buildings, donations) 5,976 6,500 10,500 10,700 Contributions from "Friends", etc. 21,009 26,500 26,699 29,100 Hydro Museum Fund Special Revenue Fund, #207 Town of Estes Park - 2009 Budget Scope of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, wel site management * Education: education programs, newsletter, staff research & publicatior * Exhibits: permanent exhibits, temporary installations, off-site installation: * Collections management: collections processing, object care & conservation, collections database managemen * Miscellaneous: facility rental & public meeting space, community case, Friends fundraising suppor Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Total revenues 32,361 36,925 41,444 62,938 Operations & Maintenance Insurance premiums 6,164 5,2CK) 4,287 4,501 IT Services 18,830 22,146 20,595 22,239 Advertising/publishing 2,730 7,783 5,793 3,052 Maintenance contracts 15,815 17,021 16,790 20,756 Future vehicle replacements 0 2,220 2,220 2,220 (replaces transfers-out in 2008) Buildings ('07- storage cabinets) 11,847 8,212 23,041 6,900 Exhibit/displays ('08 - permanent renovations) 5,905 14,400 14,011 2,700 Programs (oral histories, '07 - NEH award) 2,871 2,850 2,950 3,300 Furniture/fixtures 4,256 400 400 400 Data processing (computer replacements) 0 2,700 2,308 4,700 Education/training 1,704 3,3CK) 1,800 2,100 Utilities 13,825 13,640 14,402 16,175 New plantings 0 700 0 0 Capital Sign for US36 and 4th o 14,000 13,456 0 36" plotter (50% cost shared with Com Dev (#101-1600) 3,535 0 0 0 Carpet replacement (FRIENDS) O 0 0 9,600 Paint NPS buildings (FRIENDS) 0 0 0 5,000 Repalce path lights (FRIENDS) 0 0 0 5,000 3,535 14,000 13,456 19,600 Town of Estes Park Detail budget information Sepcial Revenue Fund, #207-5700-457 Museum and Hydroplant 2009 Account Account Name Budget Number Detail 2,917 21-01 Property 1,584 21-02 Liability Insurance Premiums 4,501 200 22-08 Legal 22,239 22-09 IT Services 22-13 ContracUskilled services 5,950 Bldg consultants (NEH grant) 8,000 Storage predesign (Friends) Professional Services/Fees 36,389 Publishing 3,052 23-02 Advertising 25-01 Maintenance contracts 20,756 4,250 Tolin mechanical 3,235 Telephone system 5,500 Cleaning EPM 432 Pastperfect software mtc 2,900 Copier 50 Fire extinguisher 500 Enviropest 414 ADT Security Hydro 1,500 Cleaning Hydro 400 Telephone Hydro 1,100 Cleaning Hydropic 475 Enviropest Hydro 25-02 Buildings 6,900 100 Tamper proof hinges 2,000 Base - museum 1,000 Hydpic rental expense 800 NPS bldg blinds - replace 1,000 Base - Hydro 2,000 Air unit - humidifier - replace 25-03 Furniture/fixtures 2,000 MAP Case (IMLS grant) 500 Scanner (IMLS MFA grant) 800 Dishwasher - mtg room 2,600 25-04 Vehicle Equipment 2,220 25-44 Future vehicle purchase 500 25-98 Other Materials and Supplies 36,276 2,900 26-01 Office Supplies 2,000 26-02 Postage Town of Estes Park Detail budget information Sepcial Revenue Fund, #207-5700-457 Museum and Hydroplant 2009 Account Account Name Budget Number Detail 300 26-03 Printing/Forms 100 26-04 Freight/Shipping 150 26-05 Janitorial 100 26-06 Small tools 2,700 26-15 Exhibit/Display 350 Quilts 600 Altered landscapes 600 Elk: a history 650 Horse power 500 Base 3,300 26-16 Programs 125 Archeology program (CHS grant) 1,875 Speaker expense 300 Base supplies 500 Education (Rotary funded) 500 Van trip 1,625 26-17 Catering/special circumstances 500 Car club breakfast 675 Exhibit receptions (3) 250 Volunteer brunch/pot luck 200 Volunteer recognition 400 26-23 Furniture/fixtures 26-26 Conservation supplies 1,000 Map rehousing (NEH grant) 500 Photo digitization (MFA grant) 500 Base 4,700 26-33 Data processing equipment 2,000 Mtg room laptop replace 2,700 Friend computer replace Materials and Supplies 20,275 2,100 27-04 Education/Training 1,500 CWAM conference (HOST) 200 Front Range educators 200 ANFRM (Curator) 200 Reference materials 1,160 27-05 Member Dues/Subscriptions 225 AAM (Piliadelphia - Director) 30 CWAM conference (HOST) 45 MPMA 100 AASLH 100 CACEP 70 CHS 35 EPTG 55 Nat Assoc Interpretation Town of Estes Park Detail budget information Sepcial Revenue Fund, #207-5700-457 Museum and Hydroplant 2009 Account Account Name Budget Number Detail 500 ASCAP/BMI/SESAC 160 27-06 Employee Recognition 250 27-07 Mileage Reimbursement Job Performance Expenses 3,670 1,600 28-01 Telephone 4,100 28-02 Natural gas 7,350 28-03 Electrical energy 1,375 28-04 Water 750 28-05 Sewer 1,000 28-06 Trash Disposal Utility Expenditures 16,175 Total Operations & Maintenance Costs 120,338 33-22 Building remodeling 9,600 33-22 Carpet replace (FRIENDS) 5,000 33-22 Paint NPS Bids (FRIENDS) 5,000 33-22 Replace path lights (FRIEND) Capital Equipment 19,600 Senior Center Fund Special Revenue Fund, #217 Town of Estes Park - 2009 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, off-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Intergovernmental (county) $2,475 $2,475 $2,475 $2,475 Programs 34,465 38,215 45,818 47,370 Total Revenues 36,940 40,690 48,293 49,845 Expenses Personnel Services 93,685 101,210 101,355 104,871 Operations & Maintenance 96,543 97,236 102,408 107,835 Total Current Expenses 190,228 198,446 203,763 212,706 Capital 0 0 0 0 Total Expenses 190,228 198,446 203,763 212,706 inc/dec over prior year -23% 4% 3% 4% Excess (deficiency) of revenues over (153,288) (157,756) (155,470) (162,861) expenditures Other financing sources (transfers in) 144,044 149,569 149,569 155,804 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (9,244) (8,187) (5,901) (7,057) Beginning Fund balance 22,401 13,157 13,157 7,256 Ending Fund balance $13,157 $4,970 $7,256 $199 Budget comments 2007 2008 2008 2009 Revenues (totals) 36,940 40,690 48,293 49,845 Interest 670 600 175 0 County Awards 2,475 2,475 2,475 2,475 Services 9,706 13,995 14,005 16,260 Current (buildings, fund raisers, United Way) 15,920 14,200 15,000 17,975 Other (SC Inc) 7,722 8,920 16,138 13,135 Van usage fees 447 500 500 0 Personnel Services Museum Director 0.10 0.10 0.10 0.10 Senior Center Manager 1.00 1.00 1.00 1.00 Senior Center Fund Special Revenue Fund, #217 Town of Estes Park - 2009 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, off-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meeting space, SC Inc. fundraising support Actual Original Budget Revised Budget Budget 2007 2008 2008 2009 Van Drivers O.10 0.10 0.10 O.10 Senior Center Coordinator 0.50 0.50 0.50 0.60 Operations & Maintenance IT Services 8,369 9,843 9,843 9,884 Food service contract 25,000 22,400 22,400 22,400 Maintenance contracts 16,676 18,513 16,438 20,060 Buildings ($12000-'07 ceiling/cabinets) 11,206 3,000 5,200 3,000 Program expenses 5,398 8,800 10,500 10,960 Operating supplies (Meals on Wheels incl) 5,255 5,000 6,200 7,500 Education & training 109 500 400 1,800 Utilities 14,248 12,375 14,143 13,955 Capital 0 0 0 0 Town of Estes Park Detail budget information Special Revenue Fund, #217-5304-453 Senior Center 2009 Account Account Name Budget Number Detail 1,829 21-01 Property 1,092 21-02 Liability Insurance Premiums 2,921 100 22-08 Legal 9,884 22-09 IT Services 22,400 22-71 Food service contract Professional Services/Fees 32,384 20,060 25-01 Maintenance contracts 750 Carpet cleaning 400 Floors 6,360 Janitorial 7,370 Mechanical Services contract 1,000 Large copier printing 360 Small copier contract 2,970 Telephone 850 Valley Fire Inspections 3,000 25-02 Buildings 3,700 25-04 Vehicle Equipment 3,300 25-98 Other Materials and Supplies 30,060 1,200 26-01 Office Supplies 500 26-02 Postage 1,200 26-10 Lawn 10,960 26-16 Programs 3,960 Day trip ticketing (participant covered) 2,000 Instructor fees (participant covered) 1,500 Membership events 400 Guest meals 300 Volunteer recognition 2,800 General programs/supplies 275 26-17 Catering/special circumstances 500 26-23 Furniture/fixtures (card tables) 2,700 26-33 Data processing 1,000 26-96 Coffee (pass through from SC Inc) 7,500 26-97 Operating supplies 5,000 Base 2,300 Meals on wheels upgrade 200 Fundraising supplies Materials and Supplies 25,835 1,800 27-04 Education/Training Town of Estes Park Detail budget information Special Revenue Fund, #217-5304-453 Senior Center 2009 Account Account Name Budget Number Detail 250 CASC workshops (4) 400 Computer training (2) 1,150 CPRA conference (director) 110 27-05 Member Dues/Subscriptions 120 27-06 Employee Recognition 650 27-07 Mileage Reimbursement Job Performance Expenses 2,680 1,020 28-01 Telephone 350 28-02 Natural gas 7,355 28-03 Electrical energy 2,730 28-04 Water 900 28-05 Sewer 1,600 28-06 Trash Disposal Utility Expenditures 13,955 Total Operations & Maintenance Costs 107,835 Capital Equipment O General Fund Buildings, #101-1700 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, cleaning contracts. * Records management: maintenance records, as-built, mechanical equipment, warranties Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $28,097 $38,025 $36,170 $33,009 Operations & Maintenance 410,789 446,521 452,594 455,873 Total Current Expenses 438,886 484,546 488,764 488,882 Capital 18,597 0 0 0 Rollovers 0 5,423 0 0 Total Expenses 457,483 489,969 488,764 488,882 inc/dec over prior year 21% 7% 7% 0% Revenues (totals) 155,242 165,000 165,400 165,000 Enterprise fund building rent 125,000 126,360 126,360 126,360 Employee housing rent 30,242 38,640 38,640 38,640 Other 0 0 400 0 Personnel Levels Director of Public Works 0.16 0.16 0.16 0.14 Public Works Project Manager 0.20 0.20 0.20 0.16 Operations & Maintenance Insurance premiums (prop/liab) 18,819 19,900 18,048 18,950 Maintenance contracts 180,657 185,720 188,223 190,000 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Building maintenance 68,225 90,500 95,923 95,923 Janitorial 29,849 25,000 25,000 25,000 Utilities 93,894 110,300 110,300 112,500 Capital 18,597 0 0 0 Town of Estes Park Detail budget information Buildings 101-1700-417 2009 Account Account Name Budget Number Justification 17,115 21-01 Property 1,835 21-02 Liability Insurance Premiums 18,950 Rentals 12,501 24-02 Real property 190,000 25-01 Maintenance contracts 67,260 25-01 Municipal buildings 64,000 25-01 Public restrooms 3,500 25-01 Shops 35,000 25-01 Mechanical 11,000 25-01 Carpets 2,400 25-01 Elevators 1,500 25-01 Copiers 1,060 25-01 Telephone system 4,280 25-01 Additional 95,923 25-02 Buildings Maintenance Contracts 285,923 500 26-01 Office Supplies 25,000 26-05 Janitorial 500 26-23 Furniture/fixtures Materials and Supplies 26,000 3,500 28-02 Natural gas 90,000 28-03 Electrical energy 5,000 28-04 Water 14,000 28-05 Sewer Utility Expenditures 112,500 Total Operations & , Maintenance Costs 455,874 Capital Equipment 0 32-22 Building remodeling GeneraIFund Engineering, #101-2400 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: Project engineering/management, contract administration, right of way management, development review, public information, drainage, pavement management phone system * Records management: certificate of liability insurance, request for proposals, press releases, sole maps and publications, complaint database Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $53,525 $61,986 $54,750 $48,338 Operations & Maintenance 29,202 44,109 62,126 95,240 Total Current Expenses 82,727 106,095 116,876 143,578 Capital 0 0 0 0 Rollovers 0 21,872 0 0 TotaIExpenses $82,727 $127,967 $116,876 $143,578 inc/dec over prior year 18% 55% 41% 23% Revenues Sale of Maps/Publications 299 400 525 450 Personnel Levels Director of Public Works 0.04 0.04 0.04, . 0.04 Public Works Project Manager 0.60 0.60 0.60 0.48 Operations & Maintenance Engineering 9,120 0 0 0 (details below) gas monitoring 0 4,000 4,000 0 transportation study (rollover) 0 0 19,000 0 annexations 0 15,000 15,000 0 CDOT enhancement study (20% MG) 0 0 0 50,000 Transportation impact fee study 0 0 0 15,000 IT services 10,461 12,304 7,202 14,826 Maintenance contracts 384 3,720 3,555 5,808 Data processing equipment 7,305 2,700 2,700 2,700 Town of Estes Park Detail budget information Engineering 101-2400-424 2009 Account Account Name Budget Number Justification 29 21-01 Property 372 21-02 Liability Insurance Premiums 401 50,000 22-02 CDOT 20% matching grant (Moraine) 15,000 22-02 Transportation impact study 5,000 22-08 Legal 14,826 22-09 IT Services Professional Fees/Services 84,826 5,808 25-01 1700/2400 Phones Repair and Maintenance 5,808 800 26-01 Office Supplies 200 26-06 Small tools 130 26-17 Catering/special circumstances 200 26-23 Furniture/fixtures 2,700 26-33 Data processing equipment Materials and Supplies 4,030 75 27-06 Employee recognition 100 27-07 Mileage reimbursement Job Performance 175 Total Operations & Maintenance Costs 95,240 Capital Equipment O General Fund Streets, #101-3100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack scaling, drainage, special projects, right of ways, seasonal trash. * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, crack sealing, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events. fire (barricades, sanding cleanup). water (sonding), specialties (culverts, signs, curbs/drainage) Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $339,843 $385,134 $381,157 $359,062 Operations & Maintenance 411,853 543,620 563,804 572,645 Total Current Expenses 751,696 928,754 944,961 931,707 Capital 440,986 302,000 505,974 502,300 Rollovers 0 226,034 0 0 Total Expenses $1,192,683 $1,456,788 $1,450,935 $1,434,007 inc/dec over prior year 60% 22% 22% -1% Revenues 422,314 351,676 351,676 295,277 Licenses and permits 6,985 4,000 4,000 4,500 Federal Grant 8,963 0 0 0 HUTF 228,392 217,928 217,928 210,699 Motor Vehicle registrations 26,522 28,478 28,478 28,478 Road & Bridge 150,124 99,670 99,670 50,000 Other 1,328 1,600 1,600 1,600 Personnel Levels Director of Public Works 0.42 0.42 0.42 0.38 Public Works Superintendent 0.25 0.25 0.25 0.25 Municipal Service Worker 2.00 2.00 2.00 2.00 Municipal Service Foreman 1.00 1.00 1.00 1.00 Project Manager 0.20 0.20 0.20 0.16 Secretary 111 0.70 0.60 0.70 0.70 Seasonal Maintenance (FTEs) 1.50 1.24 1.24 1.80 Seasonal Technician (FTE) 0.00 0.46 0.46 0.00 Operations & Maintenance IT services 4,185 4,921 2,888 2,471 Equipment (material screen project) 6,405 7,CK)0 7,000 8,500 Vehicle maintenance & fuel 115,190 117,500 117,500 120,000 Streets (maintenance & repair) 86,188 80,500 90,800 81,000 Future vehicle purchases/replacements 0 131,813 131,813 123,971 Storm drainage master plan 26,000 0 0 0 (moved to Community Reinvestment Fund in 2008) Traffic signs 14,307 15,000 15,000 16,700 Education & training 2,525 6,850 6,850 8,000 Materials and supplies 13,283 13,825 18,125 24,450 Utilities 69,657 79,438 81,090 139,670 (sanitation #3200 absorbed into #3100 in 07) 44,432 54,500 54,500 incl above GeneraIFund Streets, #101-3100 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, potching(pot holes), crack sealing, drainage, special projects, right of ways, seasonal trash. * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, crack scaling, signs, trash, sweeping, droinage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sonding), specialties (culverts, signs, curbs/drainage) Original Budget Revised Budget Budget 2007 2008 2008 2009 Capital New buildings 22,838 0 13,499 0 Heavy equipment/machinery 30,689 Street sweeper ind above 0 190,475 0 G701oader inclabove 0 0 0 Pothole patcher ind above 0 0 47,300 Jet Patcher from EPSD ind above O 0 10,000 Streets 24,565 Annual STIP overlay including conf ctr inclabove 250,000 250,000 395,000 Annual concrete rehab 0 0 0 50,000 Parking lots 362,894 Post office rebuild incl above 0 0 0 Virginia Drive inclabove 35,000 35,000 0 Wiest incl above 17,000 17,000 0 440,986 302,000 505,974 502,300 Town of Estes Park Detail budget information Streets 101-3100-431 2009 Account Account Name Budget Number Justification 2,497 21-01 Property 5,044 21-02 Liability Insurance Premiums 7,541 6,000 22-02 Engineering 2,471 22-09 IT Services 5,000 22-26 Insurance damage claims 600 22-98 Other Professional Fees/Services 14,071 Publishing 1,200 23-01 Publications fees Rentals 8,500 24-01 30-day material screen project (annual) 6,523 25-01 Maintenance contracts 1,298 25-01 Phone 375 25-01 Heron Trust (Radio site) 1,400 25-01 Motorola (radio mtc) 900 25-01 OCE printer 850 25-01 Copier 1,200 25-01 Seasonal trash can cleaning 500 25-01 Other 2,400 25-02 Buildings 120,000 25-04 Vehicle Equipment 275 25-05 Machinery/tools 81,000 25-20 Streets 47,500 25-20 Base 7,500 25-20 Curb/gutter 6,000 25-20 Sidewalks 2,000 25-20 Guardrails 10,000 25-20 Salt 8,000 25-20 Salt/Sand storage building 15,000 25-24 Storm drainage 16,700 25-25 Traffic signs 5,200 25-25 Base 10,000 25-25 Street sign project (5 of 5) 1,500 25-25 Stencils (replace worn out) 123,971 25-44 Future vehicle replacement Repair and Maintenance 365,869 2,700 26-01 Office Supplies 75 26-03 Printing/forms 50 26-04 Freight/shipping 500 26-06 Base small tools 75 26-06 Jigsaw 4,750 26-06 Sign reflectivity meter (MUTCD compl) 1,600 26-07 Small hardware 3,600 26-08 Lumber/paint 650 26-13 Medical 1,000 26-17 Catering/special circumstances 1,000 26-21 Bridges (foot per CIRSA) Town of Estes Park Detail budget information Streets 101-3100-431 2009 Account Account Name Budget Number Justification 4,750 26-23 Base (1,750), trash cans (3,000) 3,200 26-46 Communication equipment 500 26-48 Shop equipment Materials and Supplies 24,450 350 27-01 Personal Safety Equipment 1,450 27-02 Uniform Allowance 8,000 27-04 Education/training 1,050 27-04 Snow & Ice 900 27-04 APWA - Gunnison 1,800 27-04 Co Asphalt 3,000 27-04 APWA out of state 1,200 27-04 APWA - Grand Junction 50 27-04 CIRSA Flagging/winter driving 1,223 27-05 Member dues/subscriptions 650 27-05 Micro-paver 200 27-05 APWA 200 27-05 Co Asphalt Paving Assoc 50 27-05 Co Assoc of Road Mtc 75 27-05 CDL renewals 48 27-05 Better Roads magazine 320 27-06 Employee recognition Job Performance 11,343 4,000 28-01 Telephone 8,000 28-02 Natural Gas 2,900 28-03 Electrical 420 28-04 Water 600 28-05 Sewer 56,500 28-06 Trash disposal 67,250 28-09 Street light energy charge Utility Expenditures 139,670 Total Operations & Maintenance Costs 572,644 47,300 34-98 Pothole patcher 10,000 34-98 Jet trailer (used from EPSD) 395,000 35-51 Annual STIP 50,000 35-51 Annual concrete rehab Capital Equipment 502,300 GeneraIFund Parks, #101-5200 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cons, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree boord * Contract management: sidewalk cleaning, Bureau of Reclamation Grounds mtc, weed control, sculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming * Records management: work order tracking, time card tracking, invoices * Miscellaneous: police (graffiti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $398,150 $478,736 $483,398 $518,927 Operations & Maintenance 341,017 404,312 364,237 334,217 Total Current Expenses 739,167 883,048 847,635 853,144 Capital 127,500 47,863 149,352 4,800 Rollovers 0 7,546 0 0 Total Expenses $787,029 $1,018,094 $996,987 $857.944 inc/dec over prior year 34% 29% 27% -14% Revenues 1,281 2,000 3,000 3,000 Personnel Levels Director of Public Works 0.27 0.27 0.27 0.24 Public Works Superintendent 0.41 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4.00 4.00 Seasonal Park Personnel (FTEs) 5.40 5.98 5.98 7.04 Operations & Maintenance IT Services 6,277 7,382 6,865 7,413 Maintenance contracts 41,298 65,387 70,606 49,214 Furniture/fixtures 54,974 39,000 39,000 39,000 Vehicle Equipment 48,096 50,000 50,000 50,000 Future vehicle replacement 0 36,088 36,088 30,433 Lawn 42,681 10,000 10,977 12,000 Walkways 50,000 42,500 33,262 37,390 35,000 6,500 Maintenance, trees, plants 45,413 54,000 Education/training 3,080 4,000 4,299 5,900 Utility expenditures 34,075 33,625 39,808 40,350 Capital Buildings 10,009 0 2,552 0 Equipment 0 0 17,000 0 Vehicles 37,854 0 0 0 Bobcat exchanges 0 3,500 5,800 4,200 Small trailer to haul grinder 0 0 0 600 Riverside rock bridge railings 0 24,000 24,000 0 Dairy Queen Planter 0 100,000 100,000 0 47,863 127,500 149,352 4,800 * Parks vehicle G-22A ('93 Ford F350 4x2) scheduled for replacement in Vehicle Replacement Fund in 2009 (value = $40,000) * Parks vehicle G-42 ('97 Cushman Truckster) scheduled for replacement in Vehicle Replacement Fund in 2009 (value = $22,000) Town of Estes Park Detail budget information Parks 101-5200-452 2009 Account Account Name Budget Number Justification 1,683 21-01 Property 4,323 21-02 Liability Insurance Premiums 6,006 7,413 22-09 IT Services 10,000 22-98 Dead tree removal Professional Fees/Services 17,413 Publishing 1,000 23-01 Publications fees Rentals 2,500 24-02 Real property 49,214 25-01 Maintenance contracts 2,464 25-01 Phone 16,000 25-01 Sidewalk cleaning 600 25-01 Motorola 11,000 25-01 Bureau Maintenance 5,000 25-01 Sculpture maintenance 4,000 25-01 Tree Trimming 7,500 25-01 Annual Backflow maintenance 2,150 25-01 Brick planter repair 500 25-01 Other 2,000 25-02 Buildings 39,000 25-03 Furniture/fixtures 500 25-03 Base 6,000 25-03 Trash cans 4,000 25-03 Tables 2,000 25-03 Tree grates 4,000 25-03 Benches 20,000 25-03 Trail/walkway maintenance 2,500 25-03 Seasonal trash cans 50,000 25-04 Vehicle Equipment 30,433 25-44 Future vehicle replacement Repair and Maintenance 170,647 1,200 26-01 Office Supplies 4,020 26-06 Small tools 1,500 26-07 Small hardware 1,200 26-08 Lumbedpaint 500 26-09 Chemical 12,000 26-10 Lawn 750 26-13 Medical (CDL physicals) 1,050 26-17 Catering/special circumstances 6,500 26-22 Walkways 6,000 26-22 Base 500 26-22 Warning - river areas 2,000 26-23 Equipment/fixtures 4,000 26-27 Aggregate Town of Estes Park Detail budget information Parks 101-5200-452 2009 Account Account Name Budget Number Justification 7,500 26-30 Mulch 42,500 26-36 Maintenance, trees, plants 40,000 26-36 Base - flowers 2,500 26-36 CVB plantings 2,500 26-48 Shop equipment 2,000 26-48 Base 500 26-48 Small air compressor Materials and Supplies 87,220 300 27-01 Personal Safety Equipment 2,000 27-02 Uniform Allowance 5,900 27-04 Education/training 1,250 27-04 Backflow prevention ceritification 1,200 27-04 Turf conference (3) 1,800 27-04 Pro green expo (5) 150 27-04 Pesticide conference 1,500 27-04 Misc education 480 27-05 Member dues/subscriptions 400 27-06 Employee recognition Job Performance 9,080 600 28-01 Telephone 3,100 28-02 Natural Gas 9,200 28-03 Electrical 25,500 28-04 Water 200 28-05 Sewer 1,750 28-06 Trash disposal Utility Expenditures 40,350 Total Operations & Maintenance Costs 334,216 34-98 Other machinery/equipment 1,100 34-98 Annual 553 bobcat exchange 2,400 34-98 Annual s220 bobcat exchange 700 34-98 bobcat midsize bucket 600 34-98 small trailer -grinder/water tank Capital Equipment 4,800 Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park - 2009 Budget Scope of services: To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Intergovernmental $29,310 $32,000 $32,000 $32,000 Investment income 4,891 3,000 3,600 3,600 Total Revenues 34,201 35,000 35,600 35,600 Expenses Personnel Services O 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 12,994 32,012 37,512 85,500 Subtotal 12,994 32,012 37,512 85,500 Rollovers 0 5,500 0 0 Total Expenses 12,994 37,512 37,512 85,500 % change from prior year N/A 189% 0% 128% Increase (decrease) in Fund balance 21,207 (2,512) (1,912) (49,900) Beginning Fund balance 87,680 99,680 108,887 106,975 Rollover adjustment 5,5CX) Ending Fund balance $108,887 $102,668 $106,975 $57,075 Operations & Maintenance 0 0 0 0 Capital Bond Park and Tregent Park improvement 1,994 20,000 20,000 30,000 (2008 = Bond Park master plan) Arbor Day/tree replacement (3rd/4th year) 11,000 12,012 12,012 13,500 (2008: est. population x $2.00, to be used for Tree City designation) Rollovers 0 0 5,500 Bark Beetle Mgmt (from 5200) 15,000 Weed Control (from 5200) 17,500 Tree replacement 7,000 Shrub replacement 2,500 12,994 32,012 37,512 85,500 Town of Estes Park Detail budget information Sepcial Revenue Fund, #211-5900-459 Conservation Trust Fund 2009 Account Account Name Budget Number Detail Operation & Maintenance 0 35-61 Park Improvements 12,000 Tree replacement (annual) 1,500 Arbor Day planting (annual) 15,000 Bark Beetle Mgmt (from 5200) 17,500 Weed Control (from 5200) 7,000 Tree replacement 2,500 Shrub replacement 30,000 Bond Park Master Plan (2 of 2) Capital Equipment 85,500 Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2009 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. This fund accounts for the Town's portion ofthe tax. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Intergovernmental $270,323 $240,000 $240,000 $230,000 Investment 20,118 19,000 15,000 15,000 Total Revenues $290,441 $259,000 $255,000 $245,000 Expenses Personnel Services 0 0 10,637 31,004 Operations & Maintenance 58,511 0 34,301 0 Total Current Expenses 58,511 0 44,938 31,004 Capital 400,000 350,000 366,648 179,000 Subtotal 458,511 350,000 411,586 210,004 Rollovers 0 29,680 0 0 Total Expenses 458,511 379,680 411,586 210,004 Excess (deficiency) of revenues over (168,070) (120,680) (156,586) 34,996 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (168,070) (120,680) (156,586) 34,996 Beginning Fund balance 605,727 305,629 437,657 281,071 Rollover adjustment 29,680 Ending Fund balance $437,657 $214,629 $281,071 $316,067 Personnel services Director of Public Works O.00 O.00 O.00 O.10 Public Works Project Manager 0.00 0.00 0.00 0.20 Operations & Maintenance Engineering 2,557 0 0 0 Fall River Trail - Design and CM 0 0 13,032 0 Habitat assessment . 0 0 21,267 0 Capital Walkways and Bikeways 55,954 Fish Creek Trail Phase 3 0 0 16,648 0 Fall River Trail 0 350,000 350,000 0 Trails/walkways 0 0 0 179,000 Hermit Park 400,000 0 0 0 Total 400,000 350,000 366,648 179,000 Town of Estes Park Detail budget information Sepcial Revenue Fund, #220-4600-462 - Larimer County Open Space Fund 2009 Account Account Name Budget Number Detail Total Operating & 22-02 Engineering maintenance costs 0 31-11 Land 35-60 Walkways & bikeways 150,000 80-20 GO-CO Grant (1 of 2) 29,000 Walkway repairs (from 5200) Capital Equipment 179,000 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/mtc, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/o tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. mid brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $232,191 $270,000 $260,000 $270,000 Investment income 11,696 8,000 7,200 6,5CK) Miscellaneous 493 0 63 0 Total Revenues 244,380 278,000 267,263 276,500 Expenses Personnel Services 175,931 207,311 196,986 219,561 Operations & Maintenance 49,051 60,695 62,025 67,096 Total Current Expenses 224,982 268,006 259,011 286,657 Capital 0 0 0 49,000 Subtotals 224,982 268,006 259,011 335,657 Rollovers 0 0 0 0 Total Expenses 224,982 268,006 259,011 335,657 increase/decrease from prior year 16% 19% 15% 30% Excess (deficiency) of revenues over 19,398 9,994 8,252 (59,157) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 19,398 9,994 8,252 (59,157) Beginning Fund balance 250,477 286,796 269,875 278,127 Ending Fund balance $269,875 $296,790 $278,127 $218,970 Personnel Director of Public Works O.11 O.11 O.11 O.10 Public Works Superintendent 0.34 0.34 0.34 0.34 Lead Mechanic 1.00 1.00 1.00 1.00 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2009 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/mtc, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/o tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. mid brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2007 2008 2008 2009 Mechanic 1.00 1.CX) 1.00 1.00 Seasonal Mechanic (FTE) 0.45 0.48 0.48 0.51 Operations and Maintenance expenses include: IT Services 6,277 7,382 9,153 9,884 Maintenance contracts 850 6,787 6,759 6,924 Buildings 3,203 9,700 9,700 4,200 Machinery/tools 7,499 4,200 3,700 1,650 Future vehicle replacement 0 3,600 3,600 3,600 Shop Equipment 3,354 5,300 5,000 11,800 Education & training 3,358 3,580 3,580 3,580 Utilities 3,850 7,543 8,415 9,240 Depreciation 4,050 - - Capital includes: columnar vehcile lift - - 49,000 Transfer out: (Vehicle Replacement Fund)* 2,600 0 0 0 * transfer policy discontinued in 2008 and replaced with "future vehicle purchase" expense line item Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2009 Account Account Name Budget Number Detail 532 21-01 Property 1,360 21-02 Liability Insurance Premiums 1,892 9,884 22-09 IT Services Professional Services/Fees 9,884 100 23-01 Publication fees Publishing 100 6,924 25-01 Maintenance contracts 2,068 Telephone 400 Motorola 4,456 H.T.E. 4,200 25-02 Buildings 3,200 Base 1,000 Electrical Upgrade for Hoist 1,100 25-03 Furniture/fixtures 3,550 25-04 Vehicle Equipment 1,650 25-05 Machinery/tools 3,600 25-44 Future vechicle purchase Materials and Supplies 21,024 2,850 26-01 Office Supplies 50 26-02 Freight/shipping 500 26-06 Small tools 400 26-13 Medical 550 26-17 Catering/special circumstances 2,700 26-33 Data processing 11,800 26-48 Shop equipment 1,800 Diagnostic software upgrade 2,500 Alldata - online service manual 7,500 Diagnostic equipment upgrade Materials and Supplies 18,850 850 27-01 Personal safety equipment 1,025 27-02 Uniform allowance 3,580 27-04 Education/Training 630 Snow & Ice conference 650 APWA - Gunnison 750 RMFMA Conference Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 2009 Account Account Name Budget Number Detail 1,200 Sweeper/aerial training 350 DOT regulatory training 410 27-05 Member Dues/Subscriptions 240 27-06 Employee Recognition Job Performance Expenses 6,105 1,250 28-01 Telephone 5,300 28-02 Natural gas 1,928 28-03 Electrical energy 300 28-04 Water 462 28-05 Sewer Utility Expenditures 9,240 Total Operations & Maintenance Costs 67,095 49,000 Mobile 4 - column vehicle lift Capital Equipment 49,000 2009 BUDGET STUDY SESSIONS TOWN BOARD Friday, Elktober 24,2008 Meeting #4: 8:00 a.m. to 12:00 p.m. Town Board Room 1. Presentation of the following funds: • Catastrophic Loss • Fire Pension • Police Pension • Theater • Employee Benefits • Community Services Grants • Community Reinvestment • Contingency & Transfers • Medical Insurance • 2009 Compensation Plan Updated 9/23/08 1.10.0 9 9= 22 a 0% 4 0 6.E 76 215 9 bcos E:2 2 -2 g€g* % E . 9... m -0 S %3 ¥1.-eism 3 . - 0 PE M B 29!Em'215 0 q b 3.9 6% T.& 4 4 6 & m J E : E.,WME u§A Ul Ul 3 E&@ 5 1 d 1- 0 CC 4: 1 4 C r 0 1 O 0 =51 Ul < Z IL Z 5 gjE E t,%& ,- 22 r U wzi-0 U.1 1'- 1.- 05 6 -< 1- % Dan 3£6 8 - 16 90 0/ 2 93 E Cd 2 28 0 m 0 2 .5 E 8 [c 8.3 -E *=a£*aam_ O 015 9 2 3 El H 2 5 99:%2 8*91% E Ely. 9 2 9....9.1 ~ *| 1 F ~ C %.§ -1 00 E 10= f 1 1% 15 di.il ZO 0 1,2,0.00 Rbe WE=Q€Qi@#2 O - 4 E E b=- 8{1-{830 1% M 2 QI 0 0% m 00 3 b Z & 2% C R (0 @@@ > 05 O 0, O 2 1- E OE ~ O -, U.1 2 %a 0 MS/INn h!0.1.03klla 8/\3 lueld ~PAH JeA BOARDS & COMMISSIONS STANDING COMMITTEES Development 100!112;I 3 331143 ahll=1 enoseal/03!d HO.1.VHlSINIINOV NM01 Aind30 Boalloo/slunooov CHART URBmWTHROE~IWAL ~ < MUNICIPAL JUDGE 1 selnu!iN uonoedsul-Buipling Licensing eoueue]11!en -60!pt!ng Traffic Engineer N OF ESTES PARK ANUARY 2 30 ~ININOO Administration Memo To: Honorable Mayor Bill Pinkham and Board of Trustees From: Jacqueline Halburnt Date: October 24,2008 Subject Community Reinvestment Fund Background: After a prioritization exercise was conducted, the top capital improvement projects priority emerged as the Stanley Park Fairground Multi-Use Barn project. The board asked staff to explore the construction of this revitalization project in one fell swoop to include 2 bams, hockey ice, parking lot improvements, landscaping and grandstands. The estimated cost is 6.6 million dollars for the entire project and staff put together the 2009 budget with this project in mind. Discussion: By building the project all at once, it essentially eliminates a 5-year Capital Improvements Projects Plan without a new revenue source and becomes a 2-year project with continuing payments for 20 years. The staff reviewed three financing scenarios including: complete financing, pay-as-you-go, and a hybrid of cash on hand and financing. The best value for the money was to use available cash combined with financing. We looked for potential cash throughout the budget and recommended the following: -$1,000,000 cash from the Catastrophic Loss Fund -$4,000,000 in Certificates of Participation from mortgaging our assets (buildings) with payments of $330,000 over 20 years -$1,600,000 cash from the Community Reinvestment Fund (this includes paying for the 2008 fire truck out of the vehicle replacement fund and using additional general funds, but not dipping below the 30% reserve) Options: Over the last three weeks, we believe the board has become increasing uncomfortable with the plan above, presented in week 1. Complete Financing Currently, we believe the town cannot afford the payments on a complete finance of 6.6 million dollars. Over 20 years, the annual payment would be about $575,000. Pay-as-you-go The pay-as-you-go option doesn't work for the project. For instance, if we used available cash in the Community Reinvestment Fund to start the project, we would be able to afford to build just one barn in 2009. It would take at least another 6 years to accumulate enough money to build a second barn without a new revenue source. You can see it would take at least another 6 years to accumulate enough cash to finish the project. This is based on transferring $330,000 a year to the CRF. We believe we can afford to transfer $550,000 a year to the CRF, but the board has asked staff to reserve $217,000 a year for the potential Performing Arts Center. Hybrid, Cash + Financing Finally, using the hybrid approach, if the board feels uncomfortable with paying for the Fire Truck out of the Vehicle Replacement Fund, this would result in a higher financing payment. It would increase from $330,000 to $380,000 per year for 20 years. This payment makes staff uncomfortable without a new revenue source. Another Option Another option would be to choose another CIP project to tackle, such as Bond Park. Recommendation: We also cannot ignore the current economy and the possibility of not being able to find financing for the barns. When you consider this information in its totality, staff feels it may make the most sense to revisit the Capital Improvement Plan in early 2009. Waiting gives us time to determine if the Local Marketing District passes, potentially freeing up some more money for this project. It will also give us a better feel for the economy and our ability to borrow money. If you choose to delay the decision, the 2009 budget would be presented for adoption by eliminating paying for the fire truck out of vehicle replacement and only transferring $550,000 to the CRF. This strategy would allow the board to revisit our resources and options in 2009. Building Authority Fund Debt Service Fund, #419 Town of Estes Park - 2009 Budget PURPOSE To administer Certificates of Participation issued for golf course improvements by the Town of Estes Park and the Recreation District, due to mature in 2009. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Total Revenues $92,805 $93,460 $93,460 $92,840 Expenses Personnel Services O 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Debt service 92,805 93,460 93,460 92,840 Total Expenses 92,805 93,460 93,460 92,840 Excess (deficiency) of revenues over 0 0 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 0 0 0 0 Beginning Fund balance 0 0 0 0 Ending Fund balance 30 SO 50 $0 Catastrophic Loss Fund Internal Service Fund, #605 Town of Estes Park - 2009 Budget PURPOSE To provide a reserve account in the event that an unforeseen loss would not be covered by the Town's insurance coverages. The Fund also includes the 3% emergency reserve required by the Tabor ammendment Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Investment income $121,442 $85,000 $68,000 $36,000 Total Revenues 121,442 85,000 68,000 36,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses O 0 0 0 Capital 0 0 0 0 TotaIExpenses 0 0 0 0 Increase (decrease) in Fund balance 121,442 85,000 68,000 36,000 Repayment of EPHA loan 0 0 0 0 Transfer to Community Reinvestment O 0 0 1,000,000 Beginning Fund balance 2,211,983 2,211,983 2,333,425 2,401,425 Ending Fund balance $2,333,425 $2,296,983 $2,401,425 $1,437,425 Budget comments Booked value on 12/31/07 CAFR 591,925 600,000 600,000 600,000 Calculation value: (Expenditures from all governmental funds + transfers out) x 3% ($15,498,418 + $4,232,419) * 3% = $591,925 (pg 4 of CAFR) * EPHA loan, repayment due June 2010. $582,471 fund balance is in form of Note Receivable from EPHA. Fire Pension Fund Fiduciary Fund, #709 Town of Estes Park - 2009 Budget PURPOSE To provide a pension to retired volunteer firefighters that have served the Town of Estes Park. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Additions: State: $48,605 $72,900 $48,605 $48,605 Town: 65,168 81,000 81,000 81,000 Investment income: 36,708 75,000 (40,000) 25,000 Total Revenues $150,481 $228,900 $89,605 $154,605 Expenses Personnel Services O 0 0 0 Operations & Maintenance 98,179 114,640 115,740 127,940 Total Current Expenses 98,179 114,640 115,740 127,940 Capital 0 0 0 0 Total Expenses 98,179 114,640 115,740 127,940 in/dec over prior year: 14% 17% 1% 11% Excess (deficiency) of revenues over 52,302 114,260 (26,135) 26,665 expenditures Beginning Net Asset balance 1,112,086 1,195,843 1,164,388 1,138,253 Ending Net Asset balance 31,164,388 $1,310,103 $1,138,253 $1,164,918 Revenues Revenues may be funded at 0.50 mills/total mills x property tax collection; State funds at formula as provided by DOLA. Operations & Maintenance Current benefit payment (27 in 2008) 94,675 112,440 114,540 122,240 Death benefit payment 0 700 700 700 Actuarial study 3,504 1,500 500 5,000 The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed of Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $400 per month after reaching age 50 with 20 years of service. At the end of 2008, there were 27 retirees and beneficiaries and 29 active members. Actuarial studies are conducted every two years. Fire Pension Fund Fiduciary Fund, #709 Town of Estes Park - 2009 Budget PURPOSE To provide a pension to retired volunteer firefighters that have served the Town of Estes Park. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Additions: State: $48,605 $72,900 $72,900 $72,000 Town: 65,168 81,000 81,000 81,000 Investment income: 36,708 75,000 (40,000) 25,000 Total Revenues $150,481 $228,900 $113,900 $178,000 Expenses Personnel Services O 0 0 0 Operations & Maintenance 98,179 114,640 115,740 127,940 Total Current Expenses 98,179 114,640 115,740 127,940 Capital 0 0 0 0 Total Expenses 98,179 114,640 115,740 127,940 in/dec over prior year: 14% 17% 1% 11% Excess (deficiency) of revenues over 52,302 114,260 (1,840) 50,060 expenditures Beginning Net Asset balance 1,112,086 1,195,843 1,164,388 1,162,548 Ending Net Asset balance $1,164,388 $1,310,103 $1,162,548 $1,212,608 Revenues Revenues may be funded at 0.50 mills/total mills x property tax collection; State funds at 90% of Town funding Operations & Maintenance Current benefit payment (27 in 2008) 94,675 112,440 114,540 122,240 Death benefit payment 0 700 700 700 Actuarial study 3,504 1,500 500 5,000 The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed of Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $400 per month after reaching age 50 with 20 years of service. At the end of 2008, there were 27 retirees and beneficiaries and 29 active members. Actuarial studies are conducted every two years. Police Pension Fund Fiduciary Fund (Closed), #710 Town of Estes Park - 2009 Budget PURPOSE The Police Pension Fund is a plan that was formerly offered to the Town of Estes Park's law enforcement personnel. The plan was closed to new enrollees in 1988, and a 4010) defined contribution plan is currently offered. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Additions: State: Town: 0 0 0 1,642 Investment income: 252 300 125 25 Total Revenues $252 $300 $125 $1,667 Expenses Personnel Services O 0 0 0 Operations & Maintenance (benefit payment) 2,565 2,565 4,565 2,565 Total Current Expenses 2,565 2,565 4,565 2,565 Capital 0 0 0 0 Total Expenses 2,565 2,565 4,565 2,565 Excess (deficiency) of revenues over (2,313) (2,265) (4,440) (898) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (2,313) (2,265) (4,440) (898) Beginning Net Asset balance 7,757 5,492 5,444 1,004 Ending Net Asset balance $5,444 $3,227 $1,004 $106 The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one surviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town of Estes Park - 2009 Budget PURPOSE The Friends of Stanley Hall donated funds to the Town of Estes Pork for the purpose of construction of a performing arts facility. If construction of the facility is not feasible, by 12/31/2010 the funds are to be donated a non-profit organization dedicated to the support Of the performing arts. Original Budget Revised Budget Budget 2007 2008 2008 2009 Revenues Investment income $23,449 $15,000 $12,750 $9,000 Total Revenues $23,449 $15,000 $12,750 $9,000 Expenses Personnel Services O 0 0 0 Operations & Maintenance 20,381 21,000 21,000 21,000 Total Current Expenses 20,381 21,000 21,000 21,000 Capital 0 0 0 0 Total Expenses 20,381 21,000 21,000 21,000 in/dec over prior year: 51% 3% 0% 0% Increase (decrease) in Fund balance 3,068 (6,000) (8,250) (12,000) Beginning Fund balance 439,514 428,514 442,582 434,332 Ending Fund balance $442,582 $422,514 $434,332 $422,332 Budget comments 2007 2008 2008 2009 Operations & Maintenance Feasibility Study - Fairgrounds O 0 0 0 Legal 0 1,000 1,000 1,000 Other professional fees 15,300 7,500 7,500 7,500 Publication fees 0 1,000 1,000 1,000 Materials & supplies 5,079 11,500 11,500 11,500 General Fund Employee Benefits, #101-1800 Town of Estes Park - 2009 Budget PURPOSE This division provides for employee recognition, motivation and events. There are 4 employee events per year Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $O 50 50 50 Operations & Maintenance 20,234 25,800 26,050 35,000 Total Current Expenses 20,234 25,800 26,050 35,000 Ca pital 0 0 0 0 Total Expenses $20,234 $25,800 $26,050 $35,000 inc/dec over prior year -2% 28% 29% 34% Personnel Levels none Operations & Maintenance Catering (4 events) 16,884 17,800 17,800 18,000 Employee recognition (Trec) 1,550 2,000 2,000 2,000 Employee Home Ownership 1,800 6,000 6,250 15,000 (2009: Town contributes $250/participant/month; currently 4 participants - 1 additional participant anticipated. Employee must contribute minimum of $95/pay period) GeneraIFund Community Services, #101-1900 Town of Estes Park - 2009 Budget SCOPE OF SERVICES The Community Services division is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include orts and education, transportation, youth programs, various human services, the food tax refund program ond continuing support of the Estes Park Library District. Fund appropriation is -5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Arts & Education $10,451 $5,000 $5,000 Transportation 27,500 26,000 26,000 School District 2,850 0 0 Housing 194,381 182,000 182,000 E.P. Library District 27,600 27,600 27,600 27,600 Youth 48,925 41,000 41,000 Food Tax Refund 16,900 21,197 21,197 20,000 Human Services 43,725 50,500 50,500 Sister City Program 9,405 9,000 9,000 - 5% of prior year's sales tax collection estimate 0 0 3 14,891 subtotal: $381,737 $362,297 $362,297 $362,491 General Fund portion of loan to Estes Park Housing $950,000 50 30 0 Authority (to be repaid by June 2008) Total $1,331,737 $362,297 $362,297 $362,491 inc/dec over prior year -11% -5% -5% 0% (not counting EPHA loan) Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups/agencies 2009 aggregate estimate is 5% of 2008 projected sales tax ($7,250,000) - food tax and library donation is inclusive Actual funding is $362,491 vs. 5% calculation of $362,500. Food tax estimate calculated at same rate (0.0%) as increase in 2008-09 sales tax. Library funding is per 1990 IGA. 2007 2008 2008 2009 Allocation determined at October 24,2008 budget session: 313,500 313,500 313,703 Arts & Education Chamber Music Festival 1,000 1,000 1,000 Art Center of EP O 0 0 Community Jazz Concert Series 1,000 1,000 1,000 Estes Village Band 1,000 1,000 1,000 Oratorio Society of EP 1,000 1,000 1,000 EP Reportoire Theater Company 0 0 1,000 Cultural Arts Council of EP 1,000 1,000 1,000 10,451 5,0{X) 5,000 6,000 Transportation Special transit 26,000 26,000 27,500 27,500 26,000 26,000 27,500 School District 2,850 0 0 0 GeneraIFund Community Services, #101-1900 Town of Estes Park - 2009 Budget SCOPE OF SERVICES The Community Services division is the source of Town assistance to various community organizations. Contingent upon funding avallobility, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts ond education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Fund appropriation is -5% of prior year's sales tax collection estimate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Housing Estes Park Housing Authority 175,000 175,000 170,000 Habitat for Humanity 7,000 7,000 7,000 194,381 182,000 182,000 177,000 E.P. Library District (year 19 of 20) 27,600 27,600 27,600 27,600 Youth Cub and Boy Scout Program 0 0 2,591 Estes Valley Childhood Success 28,000 28,000 28,000 EP Learning Place 2,500 2,500 2,500 Partners of Estes Park 4,000 4,000 4,000 Circle of Friends Montessori School 0 0 4,800 EP non-profit Resource Center Inc, O 0 1,500 PACK 6,500 6,500 6,500 48,925 41,000 41,000 49,891 Food Tax Refund 16,900 21,197 21,197 20,000 Human Services Crossroads 20,000 20,000 20,000 EP Salud 20,000 20,000 20,000 Radio Reading Services 500 500 500 Estes Park Gun & Archery Club O 0 5,000 Estes Valley Victim Advocates 10,000 10,000 0 Estes Valley Multicultural Connections O 0 0 Options for Healthy Living 0 0 0 43,725 50,500 50,500 45,500 Sister City Program 9,405 9,000 9,000 9,000 $381,737 $362,297 $362,297 $362,491 Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2009 Budget Purpose: The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Additional funding may include grants and loan proceeds when appropriate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Total Revenues $68,957 $50,000 $36,000 $27,000 Expenses Personnel Services O 0 0 0 Operations & Maintenance 219,503 267,125 267,495 217,125 Total Current Expenses 219,503 267,125 267,495 217,125 Capital 218,960 4,250,000 171,204 6,600,000 Debt service (lease payment) 0 330,000 0 330,000 Loan costs 0 100,000 0 0 Subtotal 438,463 4,947,125 438,699 7,147,125 Rollovers 0 21,204 0 0 Total Expenses 438,463 4,968,329 438,699 7,147,125 % change from prior year -82% 1033% -91% 1529% Excess (deficiency) of revenues over (369,506) (4,918,329) (402,699) (7,120,125) expenditures Other financing sources (transfers in - General Fund) 0 650,000 650,000 500,000 Transfer from General Fund (draw GF% down to 30%) 0 0 0 385,000 Transfer from Catastrophic Loss Fund 0 0 0 1,000,000 0 650,000 650,000 1,885,000 Proceeds from loan for new barn at Fairgrounds 0 2,600,000 0 4,000,000 Sale of fixed asset (Lot 4) 0 1,250,000 0 0 Increase (decrease) in fund balance (369,506) (418,329) 247,301 (1,235,125) Beginning Fund balance 1,515,682 1,044,458 1,146,176 1,393,477 Rollover adjustment 21,204 Ending Fund balance 51,146,176 $647,333 $1,393,477 $158,352 Revenues Interest income 68,397 50,000 36,000 27,000 Lot 4 sale 0 1,250,000 0 0 Contribution/donation/misc 560 0 0 0 68,957 1,300,000 36,000 27,000 Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2009 Budget Purpose: The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Additional funding may include grants and loan proceeds when appropriate. Original Budget Revised Budget Budget 2007 2008 2008 2009 Proceeds from loan for new barn at Fairgrounds** 0 2,600,000 0 4,000,000 Debt service: $4,000,000,20 years @ 5.25%** 0 330,000 0 330,000 ** will require future "Transfers In" to equal at least $550,000. Operations & Maintenance Engineering 997 50,000 50,000 0 Conference center payment 214,766 217,125 217,125 0 Escrow for SOPA 0 0 0 217,125 Traffic signs 3,740 0 0 0 Capital Buildings & Buildings remodel 89,538 Stanley Park Phase 11 ('08 = new barn) incl above 3,500,000 0 0 Site Prep - theater (if Lot 4 sells) incl above 600,000 0 0 Stanley Park Master Project 0 0 0 6,600,000 Streets (Chip seals, Parks Shop paving) Traffic improvements 0 100,000 100,000 0 (Committee: concept approval; Board: final approval) Walkways and Bikeways 129,422 Fish Creek Trail 0 0 18,954 0 Storm drainage master plan ' ind above 50,000 50,000 0 CVB - drainage/curb-gutter, landscaping, etc. incl above 0 0 0 CVB -engineering bite study) - riverbank stabilization incl above 0 2,250 0 Fish Creek Phase 3 - Cornerstone (rollover) inclabove 0 0 0 218,960 4,250,000 171,204 6,600,000 Town of Estes Park Detail budget information Special Revenue Fund, #204-5400-544 Community Reinvestment Fund 2009 Account Account Name Budget Number Detail Publishing 217,125 24-03 Lease (SOPA escrow) Total Operations & Maintenance Costs 217,125 6,600,000 32-21 New buildings Capital Equipment 6,600,000 General Fund Contingencies, #101-9000 Town of Estes Park 2008 Budget PURPOSE to provide for contingency in the general budget and transfers between the General and other Funds Original Budget Revised Budget Budget 2007 2008 2008 2009 Personnel Services $O 30 $0 $0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses $0 $0 $0 30 Mayor's Contingency Fund 72,953 50,000 50,000 50,000 Transfers out/to: Community Reinv. 0 650,000 650,000 885,000 Museum 235,895 240,849 240,849 244,950 Senior Center 144,044 149,569 149,569 155,804 CVB 1,850,000 1,875,000 1,875,000 1,900,000 Fire services Fund . 0 0 921,027 75,000 Vehicle Replacement* 193,600 0 0 0 EPURA 200,000 200,000 200,000 200,000 Total: 2,696,492 3,165,418 4,086,445 3,510,754 inc/dec over prior year -25% 17% 52% -14% *expensed to participating departments in 2008/09 (2100, 2300, 3100, 5200) Medical Insurance Fund Internal Service Fund, #606 Town of Estes Park - 2009 Budget PURPOSE To provide a partially self-funded Medical Insurance Fund, which was created for the portion of the medical insurance risk that is borne by the Town. Original Revised Budget Budget 2007 2008 2008 2009 Revenues Charges for services $390,278 $407,600 $410,000 $425,000 Investment income 27,375 20,000 14,250 9,700 Miscellaneous 6,224 2,500 5,641 3,500 Total Revenues 423,877 430,100 429,891 438,200 Expenses Personnel Services O 0 0 0 Operations & Maintenance 379,492 422,481 424,371 452,780 Total Current Expenses 379,492 422,481 424,371 452,780 Capital 0 0 0 Subtotal 379,492 422,481 424,371 452,780 Rollovers 0 0 0 0 Total Expenses 379,492 422,481 424,371 452,780 in/dec over prior year: 4% 11% 0% 7% Increase (decrease) in Fund balance 44,385 7,619 5,520 (14,580) Beginning Fund balance 350,387 357,908 394,773 400,293 to adjust to CAFR 1 Ending Fund balance $394,773 $365,527 $400,293 $385,713 Expenses include: 379,492 422,481 424,371 452,780 Post employment insurance benefit 29,291 47,928 48,871 60,730 Benefit consultant fee for bidding coverage 30,000 25,000 25,000 25,000 Actuarial study (required by GASB 45 for 7,879 0 200 250 post-employment benefits) Other 600 600 300 300 Health benefits payments 311,722 348,953 350,000 366,500 Town of Estes Park Detail budget information Medical Fund 606-4200-635 2009 Account Account Name Budget Number Justification 14-60 Post Employment Insurance 32,300 5 current participants 15,200 3 eligible participants 13,230 14-65 GASB 45 actuary Employer benefits 60,730 25,000 22-28 Benefit consultant fee 250 22-90 Actuarial study 300 22-98 Other Professional Fees/Services 25,550 Other current expenses 366,500 29-11 Health benefit payment Total Operations & Maintenance Costs 452,780 2009 Budget Review Sessions Compensation Plan Medical Insurance Plan -4 »32» , 1,6 . ='9€~41~,r~liE ~"VEr Personnel Budget Changes • Proposed personnel changes - Full-time Public Information Officer ~er 1-#ch to FT 1, T ~ (cogg»ggion gr#ni)7~ ...I Personnel/Benefits • Maintain competitive wages to attract quality workforce Why? ..~~1-v»ef your copmunite "IMI/jilill"ilmidill"861(iligh"L ./IMi illigil/ki./9/ Personnel / Benefits • 29 employees with 15 or more years of service • Almost 1/2 or 13 ees have 20 or more years A.* 1~ Portion of our workforce prepares to IF'rmi~cus on recruitment Pick's slide • 1990, TP was 100th ee hired • 1990 population 3,200 • Sales tax collection: 2 million . • Fast forward 2008 -~~~yee~*It ~-~ >Aughqna Personnel • Proposing - 3% salary increases • Merit, no COLA - Comparisons ~~ig.6% COLA, 3% Merit 40 AOL '.>2.,1.1.2. A I . Insurance Plan • Annual review with insurance broker li 111+4'll-01gh:ict I~24.,i 311991:tj ~Ill-~-I-'.-'i.-Ill-* ../9/JI Proposed Benefits Health Insurance: Anthem: 13.6% increase ~~pl~-6.599 increase I. . - ., I Proposed Benefits • Dental Insurance: - Anthem - 0% increase k n TIn@tanda d - 25% reduction , Proposed Benefits • Vision Insurance • Two Options V - 0% @ange artici . 13: 1 .3 seme -ir' . . ;14'L, 4 f li, !17~~*~1~ '444 R.!Al.AU.2*- • Questions? • VRF Transfer - $250,000 • Leg Plan/Studies $5,000 • Leg Pride Awards $5,000 • Exec PIO $35,000 • Fin Furniture $1,000 • CVB Marketing $50,000 • Community Service Grants $150,000 ? $3,500 . 1, 1 Ames,49%/#ajom==F *#=/===It.1.~li* ·p,iman 1 , ~1~ 2009 Budget Review Sessions Introduction - 11 /" : 7 E'"/1.-. 4,., 11/ilrin~~lidil >2.3*.1,.isifiRM Why are we here? • Recommend an annual budget to the board How did we prepare? • Three pre-budget work session with board, . Series of dept. meetings, Discussed town /h@idil/#SWS, funding strategies -* Budget Structure • Summary page includes revenue + expenses - 2007 actuals - 2008 original and revised - 2009 requested • New detail pages include 2009 requested h026//929*types: .42.111-6-5 -TWLI Budget Structure • Legally, expenditures may not exceed appropriations at the fund level Mihe budget is I.bal- ~(43'V/*r~t- Proposed Budget Changes • Proposing relatively flat revenues/expenses • Budget was prepared with Fairgrounds A Aevitalizatio~in mind IN-~ng Ig~**£apinguill " »11 WAI~,£12*-di~TA,ki 7~j>j~™,;1 Fairgrounds Revitalization • Fire Truck • CRF - $1,600,000 • CLT - $1,000,000 a $4, 0,000 - 6.- M -1 11_41~ '4 9#MY -T .1- Personnel Budget Changes • Proposed personnel changes -- Full-time Public Information Officer ~..f-12'ler Ttch to FT I-- -~Cti' I ~7 EU~ (c2211~ li01---- ~- Personnel/Benefits • Maintain competitive wages to attract quality workforce Why? ~•0~ rvice of yok*;c#,munit~ 1 (4. 134.-- r-1- Personnel / Benefits • 29 employees with 15 or more years of service • Almost 1/2 or 13 ees have 20 or more years ~As 121[~ portion of our workforce prepares to 1 r. 11 Pick's slide • 1990, TP was 100th ee hired • 1990 population 3,200 • Sales tax collection: 2 million . • Fast forward 2008 L- /- 190*yfa~:: : . Personnel / Benefits • Proposing - 3% salary increases • Merit, no COLA A - Comparisons 1~Uy.Ii£-: 22.6% COLA, 3% Merit -.-.* -4*,7'Ill'.7rl'.1. Personnel / Benefits lei -11* - Health Insurance: ~_,balth igsurance increase 10% iv • Questions? • Next up: Steve McFarland Financial --- r General Fund 2009 - STREETS 4.1.lig=-In MIN/lti- :10* 04* Projected Expenses = $1,434,007 Streets Expenses, 2009 • Personnel, 25% • Professional Fees, Serivces, 25% Insurance, and Rentals, 2% • Repair & Maintenance, 26% •Materials & Supplies, 2% 2% • Job Performance, 1 % o Utimies, 10% 10% -' 26% I Capital, 34% TOTAL: $1,434,007 Personnel Services # $500,000#. A percentageof the expense for several Public $400,000 / Works employees Illi are taken from ~ the Streets account $200,000 1 1+L I The decrease in 2009 reflects the - cut in funding for a seasonal technician. 2007 2008 2009 $339.843 $381.157 $359.062 1 1,91'/ 2% Professional Fees, 1.Rd Services & Insurance $100,000 . This category includes $80.000. insurance premiums, IT $60,000 ~ sennces. insurance damage $40,000 I claims and publication .I /.-- fees. 2007 2008 2009 $13.239 $22,151 $22,812 -23 Repair & Maintenance The increase in this category reflects an ncrease,n $500,000 . P*m maintenance Other items $400,000.. funded here future Rhicle $300,000 mhicle and equipme* $200,000 -. seasonal trash $100,000 : and street sign maintenance $O A. including the 2007 2008 2009 fifth year of the Street Sign $257.137 $358.641 $365.869 Project. ~i - Materials & Supplies Included in tfus $100,000 . category are small tools and $80,000 / hardware. bridge materials. commur»cat,on $60,000 ' equipment and shop equipment $40,000.. The increase reflects the needed purchase $20,000« .1-ILL:L of reflecthity meter to meet $O A MUTCD compllance 2007 2008 2009 $13,283 $18.125 $24.450 2 1% 44 Job Performance Expenses 4 This category $100,000 . includes persorelsafety $80,000 -" equipment, educaton & training. $60,000. membership dues and $40000.. subscriptions The increase is $20,000. due 10 increased - a -tr/%1 costs for out-of-town conferences. 2007 2008 2009 $6 400 $9,895 $11,343 "% i Utility Expenses 4 500,000T The major expenses in utilities include 400,000 1 trash disposal ($56.500) and the street light 300,000 1 energy charge ($67,250) 200,000 « 100,000 i- 712LCL 0' 2007 2008 2009 $114.088 $133,938 $139,670 , 135% 6 1 - Capital Expenses Mapr caprtal 1,1/rh.... include $500,000-. a pothole patcher and a used,et I I - trailer (cUvert $400,000 / / clearer) ~ _ ~ _ puiligd from $300,000 1- 64*"ti Estes Park Other expenses Sanitation District $200,000 - 23'I 4% 1 -- 1LE =ann 1 $100,000-. V Improverne* Program and concrete rehabs 2007 2008 2009 $440,986 $505,974 $502,300 3 ¥@. Internal Service Fund 2009 - FLEET $ Beginning Fund Balance: $278,127 Projected Income: $276,500 : 9--Less Projected Expenses: $335,657 ~~ Ending Fund Balance: $218.970 1.'*U, Fleet - Projected Income 2009 $500,000 $400,000 •Charges for Services $300,000 $270,000 • Investment $200,000 Income $6,500 1 1 Miscellaneous $0 $0 · 2007 2008 2009 TOTAL: $276,500 Fleet Expenses, 2009 •Personnel.64% 15% Ad~//A n Professional Services,Fees & Insurance. 4% I Maintenance & Repair, 6% I Materials & Supplies, 6% •Job Pemrmance, 2% I Utility Expenditures, 3% "Cap.1,15% TOTAL: $335,657 1 . I A J Personnel Expenses $500,000.00 In 2008, a Mechanic I was $400,000.00 - replaced with a Mecha nic 11 which is why the $300,000.00 / personnel expense reflects ~ - a slight increase $100,000.00 /-t 1 1 1- 1 for 2009 $000 d.,AJ...dilibil/"Ill- 2007 2008 2009 $175.931 $196.986 $219.561 4% '29.r Professional Fees, Insurance & Services $100,000·00 - This category includes $80,000.00-~ insurance premiums, publication $60,000.00 -- fees and a slight increase $40,000.00./ in IT Services. $20.000.00 . $O.00 11'.IIIA 2007 2008 2009 $7.937 $10.688 $11,876 ~P Repair, Maintenance & Rentals $100,000.00 1 The decrease in this account $80,000.00 - reflects less expenses in building $60,000.00 1 impro'ements (security locks $40,000.00 j. were replaced in 2008). $20,000.00 j. $O.00 A 2007 2008 2009 $14.558 $27.737 321.024 2 e% 0, .r Materials & Supplies ..6 $100,000.00 Shop equipment is scheduled to be updated with $75,000.00 diagnostic software upgrades, $50.000.00 ' eliminating costly trips to the Front $25,000.00.. - Range $000 Al---- 2007 2008 2009 $9,466 $9.575 $18,850 2% 6 .4* Job Performance $100,000.00 / Thus category includes personal safety $75000.00 r equipmer,1. education and training, $50,000.00 .. member dues and subscriptions $25,000.00.. $O.00 A /1'.Ial--W 2007 2008 2009 $5.829 $5.795 $6,105 3% Utility Expenditures $100,000.00/ Utility rates are $75,000,00 / expected to increase 1- 2 % $50,000.00 -' $25,000.00. $O.00 A Ell.-i'.i- 2007 2008 2009 $3.850 $8.802 $9,240 4 . ~ 15%-4 Capital 1.2... $100,000.00 / The Fleet Department is sched uled $75,000.00/ to acquire a Mobile 4 - column $50~00.00 f 2009, $25,000.00. $O.00 ' · 7 2007 2008 2009 $0 $0 $49,000 4 General Fund 2009 - ENGINEERING *.-.--.-... -milli: j*P =f ha Pro\Aed/Ova- mra- $143 578 -L- lilp Engineering Expenses, 2009 2.8% 0 Personnel, 33.7% 10%0.1% • Professional Fees, Services & Insurance, 59.4% ~33.7% m Repair & Maintenance, 4% o Materials & Supplies, 2.8% • Job Performance, .1% TOTAL: $143,578 L 1Personnel Services A percentageof the expense for the Public Works 100,000 Director & the Public Works 75,000 1 Project Manager is charged to the Eng,neenng ~ Account. Theslight --· ~~ ~ ~ because a Bodion 25,000 decrease is *I--of these costs O'. were transferred 2007 2008 2009 to the Open $53.525 $54.750 $48,338 Space Fund 1 50.4% < < Professional Fees, Services & Insurance Mapr 100,000 - txpenses,n Eng,neenng & B~ Professional 80,000 l 1 Fees include ~ I 20% of the 60,000 - 1 1 CDOT Enhancement 40,000 --- ~ - ~ 1 - Study, the ~ ~ . Transportation 20,000·- Impact Study, and a 100% OA= ~ increase in IT 2007 2008 2009 services $20.216 $58.861 $85.227 9 .4 Repair & Maintenance 100,000/ The increase is due to the 80,000 T maintenance contract for 60.000 1 the 1700/2400 pho nes. 40,000 / 20,000-1- 2007 2008 2009 $3.400 $3 555 $5,808 ~2.8% < Materials & Supplies 100,000 ' For 2009. the major 80,000 ~ expensein this account is 60,000 1 for data processing 40,000 ~ equipment 20,000 - 2007 2008 2009 $8.969 $3.600 $4,030 2 /.1% ~~·~€„ Job Performance 100,000 Job 80,000 / Performance e,penses 60,000 / include employee 40,000 - mileage ic,uy:.don and reimbursement 20,000 1 0 , , 2007 2008 2009 $100 $100 $175 3 Fire Department 2009 Budget Special Revenue Fund 229-2200 ~ Estes Park Fire Department *.+ *.4.. 7 *5 -*9'•~ ·· Scope of Services fli 14¥*5 •|~eaRK ee,it•14,0. 7*f . I :7: % 44 . . ...4. r . . 4 -/.9,9.-4 3 ....6 04€1· : '*/ :t kilel--- /44 + *96 I . 5. *.-.• re ~ i . :-:10. I . 1 3,1.1....~lwi,~9--ll.,31*r-....,.,„„,-~ -ua.*-#1.,1- 1 :+$ 1.4 1 . f. 9 4 -3/ : .... 0.4 t! 4 *dil- vi 'll 4 114 r - ... ,...Mi#Z '7.N 1 1 . -=1 p .4 2 -#lip. ./ +4 E~13'~A F t ,-.+2 - - 21* -1. d: 1 - r © , 41,- i ~ *1 *40.04.. #.t h + ---me-Jr·VE E iar .11•. A L a. . Ill"/S: ls.1-'Ill.... to idil ..ia--Il 3 gi € $1" jIll. c ec¥h. o ISO RATING CLASS 4 2008 Revenues Investment Income, $5,000 EPVFD-TIC, $5,000 Grants, $11,600 / Fire Service Subscription Fees, $170,000 -2-.-- - -4 - General Fund Transfer, $921,027 2009 Revenues Grants, Investment $10,000 General Fund income, Transfer, $8,500 $76,000 Fire Service --3~-~->-- -- Subscription $176,000 ( Fees, Fund Balance, Ll--=--- - $482,396 4 2008 Revenue Investment $5.000 Fire Service EPVFD- Tle. Subscription Grants. $5.000 Fees. $11.600 / $170.000 44 2009 Revenue General Fund Transfer. GeneraIFund 5921.027 Grants $10,000 Transfer Investment Income $8,600 \~ ~ $76.000 L%<- )-;- Fire Service 1.€ Subser#on - Fees .76000 Fund Balinee ~---·____._.--0-- $482,396 2008 Expenses Capital, $10,000 Personnel operations & - -- ~ [~223 ::* Maintenance, ./9 F-„4 $311,758 2009 Expenses Capital, $70,000 - :52.-d - Personnel 5 Services, L---0-" $354,566 Operations & 1, Maintenance, 1 L . - $288,643 5 Personnel Services 2008 2009 • (3) FTE's & Vol. FFs $232,473 $273,566 - Fire Chief Admin/Training Captain - Administrative Assistant - (28) Volunteer Firefighters · Firefighter Pension $ 81,000 $ 81,000 Totals $313,473 $354,566 Operations and Maintenance Expenses 2009 O&M $288,643 2008 2009 · IT Services $16,018 $17:297 · Maintenance Contracts $21.394 $26,724 · Buildings $13,174 $ 8,035 Vehicle equipmenUfuel $37 900 $43,600 Future Vehicle replacement $111 173 $96,031 Other Equipment (maintenance) $ 2.026 $ 2,200 Data Processing $ 5.400 $ 0 · Communication Equipment $ 6,200 $ 2.000 Other Equipment (purchase) $19,566 $ 150 Personal Safety Equipment $25,057 $37.500 Education/Training $14 820 $18.300 · Utilities $17!440 $18.310 6 Capital 2008 · Thermal Imaging Camera $10,000 2009 · Equip New Fire Engine $70,000 2009 Capital Equipment · Other Equipment - Firefighting equipment for new fire engine including· • Tarps · Fire hose Flashl,ghts · Nozzles · Hose appilances Forrible entry tools · Strainers (4) SCBAs w/ spare bottles · Foam · Ven'labon fans Med,cal equipment & Supplies · Po/ble tools · Shovels Hose ¢lamps · Small hand tools · F,re hose fittings · HydranttooIs • Extension cords Hydrant va¢ves · Hose bridge • Safety vests and flares Rescue equipment • ICS Equipment · LZ equipment • Gas Detectors Budgeted $70,000 Total 2009 Fire Department Budget $713,209 7 2009 Fire Department Special Revenue Fund Ending Fund Balance, $37,687 r--7 2009 Expenses, $713,209 Thank You 8 Convention & Visitors Bureau Department Organization Executive Director Communic,tioni, Group.le. Fairgroun(ls Visitors Services Conf. encerente Director Director Difert. Stakehold/ Events S,]pport V... Services r.ommun./om - M..er Se,vice Manaze, Manager Manager VIS,tO,5 Se,VIC,% Falfgrounds Spetialists &#an Stlffin, l,veb: FTE Group Sale & Marketing 1.25 Events Fairefoun' 7.08 - Comn,unicdtion; 1.75 Vii,tor: 5.vire; Vb,tor~Se,vic€5 7/3 Se,,son al Conferl:nce Center 0 -·.E... Tota/Staff,/level: 17.11 Frr Budget 2008: $ 999,299 Pioposed 2009: S 1.042,609 Department Mission-Expenses 2008 & 2009 Ir™ Il--1, To support the */9/'....#I 35% -... strength and well being of our community with the year-around promotion of visitation, tourism, 34% and conferences ~.en:i through comprehensive communications / special events, / group sales, and I .0~,$2 I #V#% visitor services ./ '11. programs 2008: $ 1,953,730 2009 S 1,968,809 CVB Revenue 2009 ..... .:fa, t'...... .,1. 1,4. C,NA' .... --/ 11 2008 .*.„9' '...!M,- g 11~/ - 2008 Budget: S 1.015.891 2009 Proposal: $ 1,083,160 7*- Communications by Media Type Scope of Services: 2009 Operations • P./tand Bioad//t Advell,* • I,gital .....ing & Proinoto •e.de•. ~Shclw • e.,apark'VB.(on' content 15, • Med,A R/ations • Prod/lion ./Fulfillment *te~.~ -- - • T./1, Support 14. 2008 Operations - - .,MI I..*'I ..L.M -- 1 './. In -1. W. '...." I ': tJ.•·In~ip. ... -1 --'Ir 2008 Budget: $ 832,729 2009 Proposal: S 829,892 I ....a' Visitors Services Scope of Services: 2009 Operations •V,%ilor Fulfillment •re,son.1/Pe,0. Promot'In A•.al,2. • B.:ineh Weblteence - 1.. -,&.,0 -./ 1.-1......i •Moverials 0,91,/butk,n •.·H,----»-----~' -.'- .,4 •Retailtal. •5takehelder 5ervices --7 L.'ll'll" be' 2008 Operations „ --il-- Anlte;•4• ~¢:-e,I 4. ': '4.il: 4 .1".J Ul:111-~1.1, ™1 2.. 2008 Budget: S 187,430 2009 Proposal: 5 196679 ' ...,A I .../... ..-t i.te. I. CVB Budget Change Estes Park Visitors Guide Scope of Services: · Pioductinn & d,Mribution el annual Vigto,3 Guide 2009 Visitors Guide Expendltures r~,N'f·- -I-- -t...,-1 1/ 2008 Budget. 5178,142 2009 Operations: $180,318 Group Sales and Marketing Scope of Se,vices 2009 Operations IT . Ciry.Wide Confience; =-£-*=0 . lead, & Refarals • Grouple'ing'ervices M: t23% ..0/¢f•,4 ...... 2008 Operations I J,0 ' 2£~1 2008 Budget: S 40,947 2009 Proposal: $40,142 •5'k Events & Facilities 2009 Operations Scope of Services: • tle'"upperl *m- D.,W>„~ • 1 a.ility Rental m -- A • 'aolity.anagement ~429 ''4=2 /1... 414 2008 Operations ci-T·-er hf,.1·. Ra,A,-1 I. *'m~9* 2008 Budget: $ 599,678 2009 Proposal: $ 608,304 Conference Center Scope of Services: 2009 Operations • Supporting Conferences and Events 1,t... 3. · Operation of Conference , Center Fadlitle' 2008 Operations -I......r .1.«1„. .... 2008 Budget: $ 114,804 2009 Proposal: S 113,474 44*= 44..t, , 14*= ..#- ./../.Ill ..L .m..... J.*liallill -Projected Expenses = $488,882 1 ar <9 Buildings Expenses, 2009 7% f 40/0 , Personnel, 7% 23% 4////-974/2 3% •Insurance, 4% J I Rentals, 3% ~3~ Il Maintenance Con~acts, 58% • Utility Expenditures. 23% [3 Materials & Supplies, 5% 58% TOTAL: $488,882 7% 11. Personnel Services A percentage of $100,000 . the expense for the Public Works Director & the Public Works Project Manager is charged to the $50,000 / Buildings Account Thedecrease reflects a reallocallon of a portion of these eller:ses to Open Space Fund 2007 2008 2Q09 $28.097 $36,170 $33,009 1 h'# Insurance 100,000 Insurance premiums raised 1 % for 2009 50,000 - 31= 2007 2008 2009 $18.819 318.048 $18,950 ''~ Rentals 100,000 '' Each year, the Buildings Fundis charged rent 50,000. by the Light & Power Department for storage. 2007 2008 2009 $12,501 $12,501 $12.501 - 4 ~ Maintenance Contracts The telephone $500,000 - maintenance contract $400,000 . expense increased for $300,000-. 2009 $100,000 2007 2008 2009 $248.881 $284.146 $285,923 == 5% Materials & Supplies $100,000 Janitorial supplies run $80,000 -. about $25.000 per year, the $60,000 .. budget for office suPPIies $40,000 - and furniture was reduced $20,000 - r1 -4",1 n for 2009. 2007 2008 2009 $35.559 $27.600 S26.000 ~ 23% Utility Expenses Utility Costs $500,000 . are expected to rise by $400.000 1' about 2%. $300.000 . $200,000 ) $100,000 --r.LILE $O ' 2007 2008 2009 $93.894 $110.300 $112,500 3 81€1*,7 1{)1>.Lil,~114|t'|44 0 . 0 0.)1 - ·1'17 i <,j;G.,l,EP .. z·. r. 6 1 '.Ag·1··14~1,4,€~.g·· 2~1:.jE.KEN -/ L"RQU'- 23 b-:U, u c IP.L'~'..0794.14.4· • Zone Policing - Ongoing • School Resource Officer Program - Ongoing • Migration to 800 Mhz Digital Radio System • Police Auxiliary / Chaplains - Ongoing • Restorative Justice Program - Ongoing • CERT - Community Emergency Response Team - Ongoing • Emergency Operations Plan Update • Citizens Police Academy - Ongoing • 3N - Notification System (partnership with LETA) • Wireless Project - Records Management System and Automated Dispatching System - Ongoing • Master Police Officer Downtown - CSO Supervisor - Ongoing • Safety Fair • Blue Santa Program If Ug. 1-012 Ll,Zu- Ak-.F>pi:Zy 4 2 2,9.y']:5[:0'4 - · 2 100 - Police Operations Administration Operations · 2155 - Communications/Support Services Dispatch Records Code Enforcement ® 2175- Community Sen/ices Restorative Justice M.MLI c Police Auxiliary C Community Service Officers ~Tm~ r School Resource Officer /4 *j Z,,26 ..9** liwillislijilill 01,ic.ral 1 blepalch- i Offic. - L ..Th,©114-12/* _I-.6-11 7--m~e,_ ./. cmc. , D..patch., 4- L.=.=1~ - Sh,un .B gue./ Pen», 1 .1000-own - Of,c,18]~Irle 0-0. 'r- D.Pal# : Code....... ...:'I'.'-- 1»p,tche, Vac'. ollic®. Mwi I Offle« - Na-r~/1 wi...,..~f *gm,9 01•Palch., R,cord,Cle,k J,n 0-*1 7 --U-- .'kgo·j L_.2.. r '.uL i_L 'u).1+'Lb· 1'4: u lu]0 46 2100 Pily·,SON'.' 4'EL ® Staffing . Chief (1) Commander (Operations and Support ~ Services) · (1) Administrative Assistant · (2) Patrol Sergeants (10) Sworn Street Officers (2) Detectives I 2.9-·, :r-J L'°:41-1,U-t Ju-,- =-1 J L,u-uu·.2. ® Staffing E 212 £11 4 (1) Support Services Sergeant v=20 -ii=- · (1) Records Technician - (1) Code Enforcement/Animal Control Officer · (6) Dispatchers ,~ 'i / mi .tul?VJ¢.2'juiljT 7 62Rt'UCE' 21 75 P EADO:th EL -2..1 ® Staffing (1) Community Services Manager (1) School Resource Officer (School year) (.5) Restorative Justice Case Manager (20) Auxiliary Unit Volunteers (50) Restorative Justice Volunteers Community members & Facilitators) p (1) MPO Downtown (summer only) L.,1 ~5NNEL COSTS - U* POLICE OPERATIONS~ ®2007 $1,471,212 . ,#. :2008 $1,358,837 dE#'b# ·2009 $1,421,311 , 1, I.', lili,M i•n /2007 I 2(108 1 J .r. no 1'...Vl' / 2009 ~EL COSTS 1~ ~~PPORT SERVICES~ c. 2007 $546,420 02008 $593,273 *2009 $638,984 -M 660000 640000 m 2007 m 2008 / 2009 540000 520000 500000 PERSONNEL COSTS 2175 COMMUNITY SERVICES ®2007 $148,188 *2008 $211,007 ®2009 $213,903 25000/ 21'10000 I 2007 150000 •2008 1 Zong 0 u 2 E.31,-PJ''L E@ S & MAErfi[ i.NCE 2 1.0·2: ly-1 )1-LILIE lui'u~.,42:Pul.3/10%461 0 2007 $302,018 ®2008 $368,352 dil ,·>2009 $414,169 $368, $ 302,0~ $414,1 1 2007 2008 2009 199.iA u Ut,JU416 'Ui AAJA d hhANL= 2 + Ci· 31 qUPMU, 9>tA FJ:0+G ·2007 $ 75,016 -/1 - *2008 $108,856 .~~9 11 / ®2009 $ 93,662 $ 108,56 F7 $7,~ 6 ~~ $99,H62 .....6%. - .421 - 3. 2007 2008 2 2009 E D.PEAAMOHS; 1 11,]ATENANCE 2 1 7 5 CO;14]140 f···ir; SER,V[:C.ES ®2007 $15,254 5 2008 $12,024 ®2009 $13,454 $ 15,21 ... - ~~$12.0~ $134|1 2007 2008 2009 i ..·10..4-L DESS:.F. 24'2641! 2·469 PRO'FOSE,1,2 BOL'GE". ·2175 , 2100 /2155 FUTURE PROJEC-~ • Migration to 800 Mhz Radi&System Ongoing 4 • 3N - Notification Syst e~ning ~. 3*L - < ~evreroY~~Tsir~t~~3:pno~~ fraininp Annual Report ~ Cop,link - Data Sharing 9rr 60,61*luw~ Emeweng Res'pe*e ~earn ~~pi . /4 H~A/63)B . Employee Retreat. -4 7-91 K. Dr]~~ining fo¥11 Town 8. .4*e 7. #REAKING NEWS!! !!.! 1~ Public Safety Interoperable Communications Grant: PSIC $64,904 Includes: 800mhz handheld Radios, Mobile Radios, Dispatch console upgrades and consoletes Homeland Security Grant Awards (two sides of the grant) 1* Communications interoperability side - 800 Mhz Migration $54,400 Handheld Radios 1• Law Enforcement side - $32,000 Personal Protective , Gear for Emergency Response Team Total amount of both grants: $ 151,000 -I Only match of $9,000 ./4 .~I,Ii.Ii,ji~Irm t / 42. 8 t. 4 .2 .. I 2009 Transil#iF~~**in Budget 12 /4//1//1 i K ../ ~2006-2007-2008 - Partnered with RMNP Transit System ~ Ran Two Shopper Shuttles Ran One Camper Shuttle Route Changed Service Hours in 2008 • Leased a Smaller Gasoline Bus for Camper ~ , Route (Based on Residential Noise ~ Complaints) '•Added Stanley Hotel to Shopper Route ~ ~• YMCA of the Rockies to Camper Route I tEnd of Three Year Study :. 1 ~Gune 28 - September 1st (Seven Days a~~ ~ Weeks) I September 6th _ October 54 (Weekends ll [ Only) 1• Hours of Operation .1 * Two Shopper Shuttles 10AM - 9PM (Reduced ~ 1 ~ Services by Six Hours) m 1 One Camper Shuttle 10AM - 9PM &008 Services i ~2007 vs. 2008 11 * 32,253 vs. 32,592 less than 1% increase *f Shopper Shuttle down 14% R Camper Shuttle up 44% 1 Three Year Comparison * July 1 - September 29 * 18,764 vs. 32,592 = 73.7% increase in ~ ridership -idership Number Comparisons * 2008 = $5.25 Et Increased Fuel Costs * BIO Diesel Expense ~ Leasing Cost Increased Per Rider Expense tosts Per Rider 22. Lease vs Purchase ~~ ~ Comprehensive Transportation Study , Pursue Grant Funding Opportunities Continue Services for 2009 4 Fuel Types (Gas, Diesel, Bio-Diesel, 4 Alternative Fuels) Ruture Considerations I We pay for anything over $2.50 ~ Unleaded @ $1.55 a gallon $6,442 ~• Diesel @ $2.35 a gallon $9,767 ~4 Bio Diesel @ $2.57 a gallon $10,681 , CNG & Propane 0 Special leasing requirements *' Fuel sites * Less fuel expense ~uel Cost Comparisons %31- fdpbrations and Maintenance McDonald Transit Leasing Costs Office Supplies , Signs Traffic Study (Matching Grant) 009 Budget ........1/F • Budget History ./J"/W&M-- , $225,009 ~ ~ $170,869 $171,600 $171,255 ~ * 2006 2007 2008 2009 ~udget History ..r---47: --1/efi.IF ."....1./P r Base Rate of »'i-- $104,478 W Additional Hours $37,090 Ek Additional Fuel Costs $5,541 le Lease Three Buses $31,900 ~• Mileage Overages $1,500 i. Transportation Study $40,000 R. Office Supplies $2,000 $2,500 b· Total $225,009 1 &009 Proposed Budget I./--Im---/WIV/-.me, 9* 9 ~Questions? *M % 4 32 N O W Ul 03 8 ON N 8 42 ™ '§ 3 § 00000 8 00008 1 LE -1 2 0§0§ 000 000*§ '11 1 0%8 i Ul 7 4 .4 e un 1/& 1000§§ 1,1 OLD 1-- 100§§§ 0/% 100000 R S 00 00$40 SR8 1 q oot,1 t.0 9 9 %*E ¢NNN 00000 , CO 8. 00080 00000 000 FOORO m N N 91· 0008 LD m Ir¥,0*9% + AN m ./ 0000§ § '8 0 6 - d 9 4 5 le LO 6%@ ¢Nrn.-1 § 5 OLOO ~ to. 0. CIO > U Intergovernmental 30,750 19,01 32,000 230,000 72,000 386,238 1.31% 193,5 11,55 ,8 3,425,231 531,380 19,224,571 65.36% Source of Supply - - 5,310,182 160,561 - --- 5,470,743 14.81% - $8,274,968 Personnel 4,464,203 - 199,956 - 104,871 31,004 1,042,609 354,566 - 1,199,177 - - 219,561 222,40 ---- 10,127,375 27.41% Operating & Maintenance 3,158,852 217,125 120,338 - 107,835 1 1,968,809 288,643 - 1,413,357 - 452,780 116,096 22 - 124,440 2,565 21,000 10,580,149 28.64% 10,250 774,320 Total Operating Revenues 10,039,716 62,938 35,600 49,845 245,000 1,083,160 193,500 92,840 12,024,177 3,545,481 50,000 446,500 276,500 457,769 571,380 178,000 1,742 15,000 29,414,148 100. Transfers-In from other funds 1,092,260 1,885,000 244,950 - 155,804 - 1,900,000 75,000 - - - - 5,353,014 - - - - 10,765,934 29.14% TOTAL REVENUES 11,131,976 5,930,000 307,888 35,600 205,649 245,000 2,983,160 268,500 92,840 12,024,177 3,545,481 446,500 276,500 457,769 571,380 178,000 1,742 15,000 38,767,162 Total Operating Expenditures 8,156,155 6,817,125 339,894 85,500 212,706 210,005 3,020,418 713,209 - 12,208,580 3,352,829 - 452,780 335,657 500,337 391,000 124,440 2,565 21,000 36,944,200 98¢289'I 8£9'EIS 800'9PL 0178'26 - - - - - - 000'OEE a)!Alas iqao VIO'€09'5 --- - 000'0001 660'OII I9~86 - - - - - - - ~ 'SL'OIS'E Spuni .16410 01 lr,0-5JaiSUeil 00£'6ZZ'Vt 000'IZ 595'Z 0Vt't,ZI 000'I6E LEE'OOS LS9'SEE 08L'Est 99S'9L6'E 6*L'9E6'EI 06'26 60Z'EIL 81*'OZO'E SOO'OIZ 90L'ZIZ 00S'S8 *68'6EE SZI'Lt,I'L 606'999'II 93HnlION£*3 1V101 (8£5'29*'S) (000'9) (EZ8) 09S'ES 08E'08I (895'z•) (LSI'65) (08Z'9) (000'056) (580'IED) (ELS'ZIG'-0 - (60L'm) (852'LE) S66'VE (LSO'L) (006'6V) (900'ZE) (SZI'LIZ'I) (EEG'DES) SONnd 30(3Sn) 3)hlnOS 13N ESZ'ILS'OZ 285'98 6LO'I 8*S'LZZ'I 55I'90Z'I S08'SL LEI'8LZ EVO'DO, SZ*'86£'Z S9I'P98'Z IIV'£6I'S - OSE'Z8* 825'09 ILO'I8Z 9SZ'L SL6'90I LVE'.PS LLV'ZOP'IS OIO'IPO'k Nuiuu!008 '53)NVIVEI ONfld GIL'8VO'SIS ZSS'OE,$ 95ZS 80I'I8Z'I $ SES'98E'I$ LEZ'EES 0L6'8IZ$ £9£'L65$ SE*'8**'IS 080'EED'ES 6£8'OBZ'ES 05 I*9'LES OLZ'EES 990'9IE$ 66I$ SLO'LS$ It'Z'EIS ZSE'58IS LLO'905'ES keaA Jo pu3 'S3)NVIV8 ONnd Fund Reinvestment Museum Trust Center Fire Building Power Water Loss Medical Fleet Technology Replacement Pension Pension Theater Total Special Revenue Funds Debt Service Enterprise Funds Internal Service Funds Fiduciary Funds General Community Conservation Senior Light & Catastrophic Information Vehicle Fire Interest 15,000 25 110,000 40,000 741,551 Capital 533,100 00,000 19,600 85,500 - 179,000 9,000 70,000 579,734 391,000 Taxes $8,274,968 $ Current 12,500 10/02/08 REVENUE Miscellaneous Charges for Services Othersources Sale of assets Bond/Loan Proceeds EXPENDITURES sasn 13410 b 01010 0 01000 5:=8 6-5&-8.~.8. odd Rms 1%§2% - ri lilli O 1 1 O§0 O 0000000 N IA 111 1 ' O 0000000 1, O 0000000 16 O 0000000 i/> O 0 0000000 14 lili O 0000000 th O ' O 0000000 1,6 '''''OIl O 0 O 0000000 a, r-1 in 1 1 1 1 . 1 on O O 0000000 11 1 000 0 0000000 &§ 1'' 1 .,O 0 0000000 ''' ' ' 000 O 0000000 1,1 1 £00 0 0000000 '''O' 0 , 0 h 00 0 0 0000000 N O O 6 N 1/> LOO O 0000000 000 0 0 00*000 8-6-0-8-8-8 =4518128 00 N •-1 03 N ro 2* E "1- 8 'C 1- g 0 0 03 91- N E & E E C Scal : 22 -1 6 c - 76 351*NE i *J mi %1~=3* $8,274,968 $ - - - - - - - - $8,274'968 82.42% 30,750 - 30,750 0.31% 12,500 0.12% Haneous 2.20% - 225 302,000 - 37,445 79,500 165,000 263,802 204,000 450 295,277 3,000 13.46% 1.49% erating Revenues 8,688,817 225 20 302,000 0 37,445 79,500 165,000 263,802 204,000 450 295,277 3,000 10,039,716 100.00% 59,742 3 214,057 250,179 317,695 33,009 0 2,274,198 349,299 48,338 359,062 518,927 4,464,203 54.73% a ing & Maintenance 87,65 222,67 40,70 79,23 73,05 455,87 35,000 362,491 521,285 51,721 95,240 572,645 334,217 3,158,852 38.73% 0 26,000 0 502,300 4,800 533,100 6.54% Total Operating Expenditures 147,397 41,745 436,733 40,700 329,413 390,753 488,882 35,000 362,491 2,821,483 401,020 143,578 1,434,007 857,944 225,009 8,156,155 100.00% 1000 1100 1200 1300 1400 1700 1900 2100-75 2300 2400 3100 5200 5600 Total Total 000'os 000'05 sa!)UaBU!11.IO) 1,092,260 9,781,077 225 302,000 - 37,445 79,500 165,000 - 263,802 204,000 450 295,277 3,000 11,131,976 000'588 606'999'II 600'SZZ V/6'LS8 LOO'VE*'I BLS'EVI OZO'IOD €8*'IES'E I 6V'Z9E 000'SE 288'88* ESL'06E EIV'6ZE OOL'ov £€L'9Et Stl.'IV L6£'Lt,I VSL'OIS'E 53klnllaN3dX3 1V101 (EE6'PES) (600'SEE) (Vt,61758) (OEL'BEI'I) (8ZI'Et'I) (OZO'L6I) (189'LSS'Z) (-[6*'EgE) (000'SE) (Z88'EZE) (ESZ'ZIE) (896'-[6Z) COOL'ot) (EEL'VE[) (Sts'ID) (ELI'LVI) EZE'oLZ'9 SC]Nnd 30 (3Sn) 3)UnOS 13N OIO'IVO't LLO'905'E S (600'SZZ) 5 (**6'*58) S (OEL'BEI'I)$ (8ZI'EVI) S (OZO'Z.60 S (I89'LSS'Z)5 (16€Z9£) S (000'SE) S (Z88'EZE) S (ESZ'ZIE) S (896'I6Z) S (OOL'OP) S (EEL'DEI) $ (5DS'IP) S (ZLI'LVI) 5 - JeaA JO pl,3 'S3)NVIV8 aNnd/'ld30 Legislative Judicial Executive Elections Finance Dev ent Maintenance B nefits Subsidies Police Inspections Engineering Streets Parks Transportation General Community Building Employee Protective 150,000 - otherfunds 1,092,260 - 12,500 - 220,599 - 10/02/08 luaullsaAU!aw /4!Unluu!00 - Ja#Suell Ja·lual 10!uas - JaiSUeil pund sa)!Alas al!3 - JaiSUell 9u!uu!9ag '53 ONVIVS aNnd/-ld3O 9/0 - JaisUell Vkind3 - JaiSUell REVENUE a:)!Ajas mac] san 10410 u,nasnIAI - JaJSUeJl Budget Graphs - 2009 Steve McFarland - Finance Officer 2009 Fuld Ball'-by Fund 61%041'715 7-17-~ -2 TE.3-2 09 296 /*e Am* 30% r m- l ,. l.?tt<*Plugs.*%4-939*°ilk 1 213 i . 0,-m.und -/1,0- '4 000 oDD ·. 12 000 €]00 t 67 401]0 000 FI-V- -It 4/ 1 I -- 4 2000000 -t: IE-0 ----e I.= 2(K~ m X08 » m 1 't 2009 Sourtesof 'undi (General 'und) $11,131,976 tr,-*-f69** 10'16 $% *%-* ./. 9*»34:.ta*im"*s rl 2009 Gene'll'und U,es $11.666,909 Ti-$1-. EPURA Tran.f-. CAr 1,% 1 I 1-- 1 E»ag~'u L"t- '04 24% '3~0'.39'...1..«rep ,.~t . 1 2009 Total Expendltures {by Fund) $38/76/86 IT ./.*1, Fhpl,r,m-1 0% 22. 0% e.r™,~Il Ab~I--¢ 10% *-A- 1 0% --09 Op-..c, el= 2009 E*pendltures b. E./. e T¥././ funded//:Ill"I' $./76,6.6 E.'RA'/-1 19, /- soucefs.ly 494 ~ LIGHT & POWER FUND 2009 Ll P roiected Income & Expenses 4,4 35:= .3 0~, Beginning Fund Balance: $5,193,411 -12 Proiected Revenue: $12,024,177 '.0==r Proiected Expenses: - $13,936,750 Ending Fund Balance: $3,280,838 2009 Debt Service Coverage Ratio (DSCR): 2.76 (Bond Coveroge Requirements, DSCR 2 1.25) 2009 PROJECTED REVENUE Include, 3.8% PRPA Power Rider, 2.5% Role Increo- & 3% Growth 16,000000 / Charge$ For Se,vices $11,554,837 12.000Roo 0 Misc. *en' $215,189 I I .In-sllncol $254,151 4.00.BOO -~ Proiecled Tomi: $12,024,177 LLL 0 2007 2008 2009 2009 PROJECTED EXPENSES Includes 3.8% PRPA Power Rider, 2.5% Ral Increase & 3% Growlh ~ Source of Supply 5% $5,310,182 15% / Distribu*on 7% $1,860,883 13%.L \ A ICuibme,Accounts . Al />15% .Adri=n/Gene.1 $2,031,840 I Tranifen $982,161 M Debt Service $746,008 I Capital $2,242,500 TOTAL : $13,936,750 1 I ' .4~3 Source of Supply $7,000,000 SouFce of Supply $6,000,000 -- expense indudes a projected 2.5% $5,000.000. 3.8% PlaNe River increase; and 3% $3,000,000 1-1 - -4. $2,000,000 ---~ -1. 2007 15 cn adual $1,000.00 /- 1___~B-_-_~r J~- 22~,bofh prCiedions. 2007 2008 2009 $4 657,040 $5,171,549 $5,310,182 Distribution 2009 Distribution $2.000,000 ' - expenses include ~--/~A//~l IGA service controcts, Meellights, tree iuoo,000 .- I-- -Wili~ trimming (overhead ~ lines),underground /// conduits, mete r $500,000 .. Irillill'llill"ll mointenance & repair, street light upgrades, and personol safety $0- 2007 2008 2009 equipment. $1,487,159 $1.748,428 $1,860,883 /,%1» 3 1 4 1 Customer Accounts * $2.000,000 * Pe'sonnel eosts; Maintenance contracts for office $1,500,000/ equipment; postage,later'015 and supplies for $1,000.000 utility billing; education and mining makeup the 2009 Cummer Accounts preiected $0 expenses. 2007 2008 2009 $658,655 $714,041 $763,176 2 Administration & General * '15% AFT' In 2009, the Administration & '4 General account will $7,000,000 1- cover personnel, IT and engineering expenses, $6,000,000 . exhibits/displays, raining, and franchise $5,000,000 1 fees. $4,000,000 ' It also covers PILOT $3,000,000 .. (payment in lieu of taxes), a fee poid to $2,000,000 -< Me General Fund to . -- cover the 1055 of tox $ 1.000,000 . ./ LI revenue for services in A ......-i,10~I"ul provided to our 2007 2008 2009 customers outside of $1,333,077 $1,688.281 $2,031,840 city limits. This estimate 15 2.5% of in-town sales. This account includes: • $125,000 for energy eHiciency including: - Solar & small wind turbine rebates - The "Lighten Up" program to continue with re-lamping Town Hall (last phase). - Research/Education wind & solar site (locati®to be determined) ~: ~ pt # 0 i ur • $3,315 in utilities to replace the electric consumption at the Light & Power facilities with renewable energy. Transfers In 2009,8.5% of Light & Power $2,000,000 ' sales will be transferred to the General Fund. $1,500,000 - This transfer is the Innual return on - - the investment for $1,000,000 . 9.£9. purchlie of the / _ 1·,gh, ond poweT $500,000 '- J ~ ~ utility in 1945 Thil amount has fluctuated between 8-10% 2007 2008 2009 per Yew. 988,730 $908,390 $982,161 110 Debt Service $2,000,000 ' Debt Service increased from $1,500,000 2007 to 2008 by approximately $450,000 for the $1,000,000 . $6.18 M loan for the Mary, lake Substotion ssoo»00 k ~EL upgrade and di/ribution improvements. $0. 2007 2008 2009 $301,000 $747.676 $746.008 16% 1 Capital Along with the $7,000,000 1 balance of fhe Mary s Lake $6,000,000 « Substation upgrade $5,000,000 -'= CO515 capital expenses include $4,000,000 ~ tron'formers, communication $3,000,000 1 equipment, a new $2,000,000 ~ ~ chipper, Meet . lights, overhead ///// lines, and Lilltll- underground $0 An---~ conductors. 2007 2008 2009 $805,254 $5,714,680 $2,242,500 4 1 r' . ----"'.Fr-79-'I-- ~~MIE.VI5-MAP-HAPPI 7 1- 1 Historical Quote of the Day "You may hunt this United States all over and not find another place where all are working so harmoniously together." F. O. Stanley [kpecial Revenue Funds Nos. 207, 217 IRU Museum/Senior 11 Center Services 2(1()9 Budget TOWN OF ESTES PARK 1 ~ Projected Income, Tratisfer & Expenses Estes Park Museum Fund 3)()9 Beginning Fund Balance: $44,247 - Projected Jncome: $62,938 -'c:m:r£~6jecpd ~~"~>- ,wr- $244,950 ~ 41-120"ez,§.1*428 5*perr,89,-$339,59% .,-:5 E¥~®Eund Balance,•· $12,241 ~ Estes Park Alliscurn Mission Statement The Estes Park Museum collects, interprets and preserves local history, and presents exhibits, programs and events, for the education and benefit of residents and visitors of all ages. | I Iistoric 114111 River Hydroplant Mission Statement The Fall River Hydroplant Interpretive Center preserves and interprets the plant's material culture, social history, and natural history to diverse audiences, and motivates visitors to learn about hydroplant technology and current energy issues. 2 ' Museum Scope of Sen'ices • Visitor & research services • Education programs • Exhibits • Collections management • Facility rental and public meeting space ~Museurn Projected 3)09 Revenues $62,938 •Grants • Services • Interest -30/0 0 Facility Rental/ Donations -7 \-3./0 • Contributions 17% ~ Museum Revenue Comparisons $70,0001 $62.938 $60,000-. $50,000 1 $41.444 L . $<to,000 1 $32 361 r-- $30,000 / -I ' N $10,000/ $0 --I- 2007 Actual 2008 *sed 2009 Projected 3 Museum Revenue By Cateeorv $30,000' - $23,000 - - - - $20,000 -- - - - - I Grants $15,000'- - - I Services I Rentals/Donations $10,000 - - ¤ Contributions $0 • 3107 Actual 2,"H Rei,„ril ... P.lected 2009-Museum Grant Revenues $19,013 • $9938 for a photo digitization project (year one of two years) • $2253 for map storage improvement • $5950 for two collections storage consultants • $872 small programming grants Museum Projected 2009 Expenses $339,894 • Personnel • Capital ~ Improvements •0&M $19,600 6% ~ $199,956 59% 4 ~ Museum Expense Loniparisons $339,894 $350,000/ $314 682 - $300,000-1 $256,320 $250,000 $200,000 $150,000 11[11 $100,000 1 $50,000 1' $0 2007 Actual 2008 Re... 2009 Projected ~ Museum Expenses By (Category $200,000 ~ ~ $180,000 n .. $160,000 $140,000 $120,000 I Personnel $too,000 • 0&M $80,000 $60,000 E Lapital $40,000 $20,000 $0 2007 Actual 2008 Revised 2009 Projected i 2009 Museum Personnel Detail $199,956 • One.9 Museum/Senior Center Services Director • One FTE Curator of Collections/Exhibits • One FTE Curator of Education • About 113 volunteers give about 5300 hours each year • One .26 Digitation Tech, Grant-Contingent 5 Museum 2009 Projected Expenses C )&Al Detail $120,338 • Insurance 3%1 • Prof Services 14% 13% ~ • Maintenance • Supplies 30% • Job 17%-·' ·- Performance ..1- • Utilities • Publishing 30% 2009 Muscum Capital Projects 1)etail $19,600 • Carpet replacement $9600 • Facility painting $5000 • Path lights replacement $5000 ~Estes Park Senior Center Fund 2009 Projected Income, Transfer & Expenses ¥ .7 '4*· Beginning Fund Balance: $7,256 ~2L., Projected Income: $49,845 Projected Transfer: i $155,804 Less Projected Expenses: -$212,706 f Ending Fund Balance: $199 6 1 Senior Center Mission Statement To involve and inform Estes Park seniors and enrich their lives by providing a comprehensive range of programs and opportunities. . ~ benior c.enter Scope of Services • Visitor services • Meal services • Education programs • Facility rental & public meeting space 2009 Senior Center Revenues $49,845 •County 5% 1 Services • Rentals/Fund raisers/United Way M Contributions 36"Z, 7 i >entor Center Revenue Comparisons $48,293 $49.845 $50,000/ $45,000/ $3~0 Iill- .. $40,000-1 55,000 r- ~- ~.- 2007 Actual 2008 *viled 2009 Projected 1 senior-kenter 2()09 14roketed Expeiises $212,706 Personnel $104,871 0&M $107,835 Senior (Center Ifxpense Comparisons; $212.706 $215,000/ $210,000)j $205,000-~ b $195,000/ $190.228 $190,000 / $185,000-1' $180,000 / $175,000 2007 Actual 2008.vised 2009 Projectad 8 Senior Center lixpenses By Category $110,000' $105,000-' $100,000-- $95,000-/ 1IO&M $90 000,~ I Personnel $85,000 ' 2007 Actual 2008 ReviMed 2009 Projected 2009 Senior Center Personnel Detail $104,871 • One .1 FTE Museum/Senior Center Services Director • One FTE Senior Center Manager • One .5 FTE Program Coordinator • Two .05 call-in Van Drivers • About 125 volunteers providing about 6472 service hours each year Senior Center 2009 Projected Expenses C )&M Detail $107,835 •Insurance 13% 3% • Prof Services • Maintenance 24% ~ ~ ISupplies •Job Performance • Utilities 28'Z, 9 %?PA-ma# u.--- ./-L/*I-- 4.~ Goldin October. Estes Park. Colorado by Charles Partridge Adams (1858·1942) r 1 -: ti It 4 '' 3,»2 p . 10 ~*Prolected Income & Expenses * Information Systems Technology Fund 2009 . =E .- .A.i> , ... ... I #:·r~ r.U. ..El ..4 -7 1 5 ~ Beginning Fund Balance: $75,805 04& Proieded Income: $457,769 ~e~~ess Projected Expenses: - $500,337 Ending Fund Balance: $33,237 IT - Proiected Revenue 2009 $500,000 I IT Services $387,947 $400,000 $300.000 I Phone Maintenance Fees $200,000 $68,822 O Interest Income $0' $1,000 2007 2008 2009 TOTAL: $457,769 IT Expenses, 2009 11% i ' Per.onnel $222,409 44% 10*emlion, & Main*nonce $221,428 45%3 m Capilol $56,500 TOTAL: $500,337 IT Stoff performs support, maintenance, ~ j Personnel Expenses for: 185 laptop & repair ond replacement desktop computers, 24 servers, 221 audio & video components, $500,000.00 * 4,191 inkncesof soflwore,and 1,321 $400,000.00 .. telephone components. $300,000.00 1+1 IT Staff includes GIS services, providing $200,000.00 deloiled & accurate maps for o variety of $100,000.00 .. Q _ prO~cts. $O.00 A' IT 0150 provides technical, security, and 2007 2008 2009 phone SuPPIrt for more $306,748 $387,247 $457,769 than 200 Town employees, committee and board members. i€Operations & Maintenance b. $500,000.00 ' This includes software $400,000.00 . maintenance contracts, da,0 Ii.....Ily $300,000.00 i 5oftware, data _ processing $200.000.00 / equipmenls, - ././.I I'll./ communications equipment, _I 1 ~ ~ education & training, and telephone 2007 2008 2®9 service. $106 128 $181,457 $223,928 9 11% i liCapital $100,000.00 This year, Me IT Department will $80,000.00 . purcha w data proce.ing $60,000.00 / equipment, digital capture $40,000.00 for lhe board room ond lhe AV board room $20,000.00 -. 1 replacement (year one of $0.00 A · ' five). 2007 2008 2009 $0 $0 $56.500 ..43/Xle Fire Department 2009 Budget Special Revenue Fund 229-2200 Estes Park Fire 1~v,~,~ Department ~ Scope of Services I. t t.k' f* 1 ...... ,-4 ......... p .% i ·/ .....6..I--J........ Vy ..' U %- f tl , 4. /- ... .Iri,0.- - I. 1- ir 0 . .7- 9.©41 1 , r. Vil/%/f/al:r:leap"P..i,599/:L .213· .1 . - M .-I - --Al. - . --€ L.- 9.- -JI 16 -2*u ' 0.-A ,~1;0 ~rl~ it. /,9 =ft-0- 1 • . ./1 *P .Illil~*4 1,14 . . 6 4~Wh~Elt-~ 1 44 /1 1 62 -/12/- 1,4'' ...~ t'T v. :-I I. - 4 -, *7- , e74~ ~~~.34~Ai€~fu.. : N I .* i IF J k..-· ".I ..4.44.9 ISO RATING IACLASS 4~ 1"h /£ ... - ----'.'I.'-4464:---- 2008 Revenues Investment Income, $5,000~ f EpittO~IC, Grants, $11,600 7\ / Fire Service Subscripti on -----_.~~:~~_~~~~~~~0___ Fees, $170,000 -.g---,1... h- General Fund Transfer, a ... 2009 Revenues Grants, Investment $10,000 General Fund income, 7 Transfer, $8,500 \ / $75,000 Fire Service Subscription Fees, $175,000 ©20.........W - Fund Balance, ---~E!~Ef~ZZL-'- $482,396 4 t --9 2- .27-* 2008 Revenue dir Investment . 1.-P $5,000 F~ S.*e EPVFD- TIC, Sub,cription Grant. 1 / $5.000 Feel »11.600 \1 / $170,000 2009 Revenue General Fund Transfer. Gerer,1 Fund $921,027 Ir,vestrv„r,t Grants $10.(X)(O ~ Trmnili Incen-",500 -.t/ $75.000 Firs servt, f- 1-~ Subs//pnon Fund Bal,nco $482.396 A 2008 Expenses Capital, $10,000 .../In k] 1 -394<. Personnel Operations & a//IN-.'/\A ~ Services, $313,758 Maintenance,-- -~ $311,758 2009 Expenses Capital, $70,000 279118.·--_ Personnel Services, Operations & *f39 $354,566 Maintenance, $288,643 Personnel Services 2008 2009 · (3) FTE's & Vol. FF's $232,473 $273,566 - Fire Chief - Admin/Training Captain - Administrative Assistant - (28)·Volunteer Firefighters · Firefighter Pension $ 81,000 $ 81,000 Totals $313,473 $354,566 79 Operations and Maintenance Expenses 2,4 1 2009 0&M » $288,643 i 2008 2009 · IT Ser.ces $16,018 $17,297 • Maintenance Contracts $21,394 $26,724 • Buildings $13,174 $ 8,035 · Vehide equipment/fuel $37,900 $43,600 • Future Vehicle replacement $111,173 $96,031 · Other Equipment (maintenance) $ 2,026 $ 2,200 · Data Processing $ 5,400 $ 0 • Communication Equipment $ 6,200 $ 2,000 Other Equipment (purchase) $19,566 $ 150 Personal Safety Equipm ent $25,057 $37,500 · Education/Training $14,820 $18,300 · Utilities $17,440 $18,310 Capital 2008 · Thermal Imaging Camera $10,000 2009 · Equip New Fire Engine $70,000 2009 'F Capital Equipment · Other Equipment - Firefighting equipment for new fire engine including. · Tarps • Fire hose · Fishlighls • NonieS - Hole app«ances · Forcible ently tools • S.iners • (4) SCIAs / spare bottles · Foam · ven//hon fans · Medical equipment & Supples • Portable bols · Shovels · Hose clamps · Small hand tools · Fire *sefitlrls • Hydrant tools . · Extension cords · Hydrant val,.es Hose bridge • Safely asts and flares ~ f nt LZ equipment · Gas Detectors Budgeted $70,000 Total 2009 Fire Department Budget $713,209 *PA.·d --6 €9=P 2009 Fire Department Special Revenue Fund Ending Fund Balance, $37,687 2009 Expenses, $713,209 27 Thank You .*8&: *507 El}25 WATER FUND 2009 111- Projected Income & Expenses 4 1,0 1.. .% '7* €..... Beginning Fund Balance: $2,864,165 ~ *, Proiected Revenue: $3,545,481 Prolected Expenses: - $3,976,566 D 1"*~ Ending Fund Balance: $2,433,080 2009 Debt Service Coverage Rallo (DSC R): 1.50 (Bond Covelge Requireme,11*2-K:N 2 1. 10) 2009 PROJECTED REVENUE Includes 5.6% Rate Increan & 3% Growth 5.500pOO I Charges for Service 4,950000 Total: $3,425,231 4,400~00 1 Miscellaneous Revenue 3,8.3,000 Tolal: $10,250 3.300,000 ' Inves/men' Income 27.000 Total: $110,000 2 200£)00 I Loan Proceeds Tolol: $0 1,100000 -- P'elected To,al : $3.545.481 550000 0 T 2007 2008 2009 2009 PROJECTED EXPENSES I Source of Supply $160,561 14% I Purifica€on 9% -f7/IA $696,125 / Distribulion $1,023,795 I Customer Accourls $354,956 250/0 ~ ~ ' Administration & Generul $537,658 ~15% ~ Debt Service $513,638 4% Cl Transfers 17% $110.099 / Capital $579,734 TOTAL : $3,976,566 1 Source of Supply All of our water 14% 5Upply available through CBT, $2,000,000. Windy Gop & USA Water i' purchand. $1,500,000 « By policy, 70% o f the surplus is leased out, the $1,000,000 remaining 30% is heidi asa cushion. $500,000 The increa* from 2007 to 2008 is dueto Windy Gap maintenance fees. 2007 2008 2009 $123,362 $160,560 $160,561 « Purification ~17% $1,000,000 Purification expenses include permnnel costs, lab resfing, buildings, equipment & machinery, $500.000 1 ~~ .. chemkals and utilitie$. $0 J.--=2~ 2007 2008 2009 $489,999 $631,536 $693,125 ~ ,~ Distribution $2,000,000 The motor expenses in 2009 ore personnel $1,500,000 costs, the removal of ~e Fall River Wate r Treatment $1,000.000 focility building and a dispenser $500,000/14*lt-- cord operation system. 2007 2008 2009 $748,197 $884,451 $1,023,795 2 F. / 9% V * Customer Accounts The maior 2009 $2,000,000 expensesin Customer Accounts $1,500,000 - ore IT services, meter replacements and meter reading. $1,000,000 $500,000 1 2007 2008 2009 $322,499 $336,504 $354,956 v Administration & General $2,000,000 In Administration & General, 2009 expenses include $1,500,000 1 personnel co5ts, engineering (o 'prrer,- of nearly $1,000,000 * $300.000 over lost - - year for Morys lake Plant $500000 - 17 U upgrade), legal and IT . service'' property $0'~~1IV~~cn~c~,~d~flo~nand training, Payment in 2007 2008 2009 Lieu of Taxes, and 500,805 $882,027 $537,658 franchise fees. ~ 13% Debt Service Debt Service $2,000,000 * increases in 2009 because ofthe 2008 loan of $1,500,000 $5.465 M for the Marys Lake Wate r Treatment $1,000.000 . plant expansion. $500,000 - 9 -m,<EL $0. 2007 2008 2009 $306,410 $341,726 $513,638 3 4-1 -- Transfers 1% $2.000,000 Four percent o f water Sal/5, less bulk water, will $1,500.000 be transferred to ihe General Fund. $1,000,000 $500,000 .' 2007 2008 2009 $112,338 $99,221 $110,099 14°~ Capital $7,000,000/ Capital expenses $6,000,000 1 decrease in 2009 because $5,000,000 i- most of the $4,000,000 I Mary, Lake Water $3,000,000 1 Treatment Plant $2,000,000 -- upgrade was allocated to $1,000,000 ) 2008. 2007 2008 2009 $326,805 $6,091,150 $579,736 4 ----EE~ General Fund 2009 - PARKS 1 1 ..Lt , . . n i 4 - -.4. t. 10% Projected Expenses = $857,944 &,k": Parks Expenses, 2009 •Personne 1,60% D Prchssional Fees, Insurance & Servies. 3% • Repai, Miinbnance & Rintals. 20% ~MabriaIs & Supplies. 10% &6/7 U Job Perlo,mance, 1% 60% • Utdity Expenditures. 5% 3% 'Capital, 1% TOTAL = $857,944 4. 60%/ 1 Personnel Expenses $600,000.00 . An increase in 2009 Is budgeted $500,000.00« additvnal areas -1.Irl to maintain at the CVB. the I BOR, and the .-- new Welst Plaza $100,000.00 I 34 Ill.I-11 2007 2008 2009 $398.150 $483398 $518,927 1 3* Professional Fees, Insurance 1,1. 1/ ' ;7% 1 b· & Services $500,000.00 '- This category includes $400,000.00 =- insurance premiums, $300,000.00 / publicatio n fees, IT services, and $200,000.00 . dead tree $100,000.00 -- removal. $O.00 ' 8..Idil-4- 2007 2008 2009 $14.542 $24.232 $24,419 ~~ ~ Repair, Maintenance & Rentals $500,000.00 The decrease in this account reflects the $375,000.00 reallocatw of sorr~ mainteranoe $250,000,00 1 contracts to the Conservation $125,000.00 ~~ Trust Fund $O.00 A 2007 2008 2009 $148.612 $201,975 $170,647 10% „* Materials & Supplies $500,000.00 1 The decrease in this account reflects the $375,000.00 / reallocation of some activities to the $250,000.00 - Conser~ation Trust Fund $O.00 A -2,··~~ 2007 2008 2009 $140 346 $127.550 $87,220 2 49 1% I * Job Performance $100,000.00 This category includes personal safety $75,000.00 / equipment, education and training. $50,000.00 ; memberdues and st*)scriptions $25.000.00 . $000 - 2007 2008 2009 $6,024 $7.023 $9.080 4,1 5% V 4 Utility Expenditures $100,000.00 . Utility rates are $75,000.00 ~ expected to increase $50,000.00 .. 1-2%. $25.000.00 i~ 2007 2008 2009 34.075 $39.808 $40.350 ---\\-h Capital $500,000.00.. Capital emenses decrease $400,000.00 '' sgrificantly next year $300,000.00 . because the Dairy Queen planter $200,000.00 .. project was paid for in $100,000.00 2008 $O.00 ' 2007 2008 20Q9 $47.863 $149.352 $4,800 3 emorandum ~5592%2»340*095*. :*.:BIS<:A>k>RES'SsSSS-.SS·SS./.5PN.~:¥*6*3.2~2:50Wg:x*/IRS To: Honorable Mayor Pinkham, Town Trustees, Town Administrator Halburnt CC: From: Steve McFarland, Finance Officer Date: 10/23/2008 Re: Budget items for 4th Session, 10/24/08 Attached please find two late items for your consideration for the 4th Budget Session. The first item is the addition of the Building Authority Fund (#419) to the discussion docket for the th 4 Budget Session (10/24/08). The Building Authority Fund was inadvertently omitted from the th Master Agenda. The Building Authority is traditionally discussed during the 4 Budget Session, so we remain on schedule. The Building Authority Fund has only two transactions per year; the receipt and distribution of the payment for the Certificate of Participation for the golf . course improvements. This arrangement matures in 2009. The second item is a restatement of the Fire Pension Fund (#709), specifically the revenue line item regarding State contributions. Between issuance last week of the Fire Pension budget and today, we received a letter from the Colorado Department of Local Affairs (DOLA) regarding the State contribution. As per the budget notation, the State contribution was estimated based upon 90% of the Town contribution. This information was incomplete. The DOLA document provided further requirements for calculation that has caused reduction in the contribution estimate from $72,900 to $48,605. The calculation should be based on the contribution from the prior year (2007 - $65,168), not the current year (2008 - $81,000). Further, once the monthly retirement benefit exceeds $300/month (ours is $400) the State contribution becomes range bound. The state contribution becomes the larger of a) the required contribution from the 2007 Millimen actuarial study ($36,818) and b) the largest contribution from the years 1998-2001 ($48,605). Regardless of a) or b), the total cannot exceed the 90% calculation ($65,168 x 90% = $58,651) from the previous year. The restatement of the State contribution does not jeopardize the Fund in any way, and the contribution continues to exceed the 2007 actuarial requirement. The issue will be discussed in detail at the next Fire Pension Fund meeting, and the scheduled 2009 actuarial study will provide further guidance. -/I " " .E ·/je,I. f;:Ijt- : i 1. · -i~ .. ·~ rESS:--S-...-- S+/1 - k . ~dget Overview 2 Legislative-Judicial-Executive 2008~ 38% . Personnel •Operations & 2009 Maintenance 59% ifegislative Expenditures 47~~ ~ Mayor and Trustees - ; 2008 Revised $136,769 ~ 1 2009 Proposed $147,397 I 1 8% Increase ~,slative ~&-+1~ 2008 ~~ ~ • Arv Met 2009 • OperittoIs and Maintenance Personnel 31 95% 1 • Op'.tions 2 and 1 Ma Intenanc*~ 11 95% udicial Expenditures 4 * r /uiticibal Judge and Part Time Court t[@i~ 1 Flat (Salary changes by ordinance next l 5 [2010) ~2008 Revised $41,615 & 2009 Proposed $41,745 ~ ~ ~dicial 4@2 f Town Administrator-Deputy Town -fl 1 Administrator-Town Clerk-Deputy Town ~ [ Clerk-Public Information Officer(Vacant)-~0 & Part Time Administrative Assistant ~2008 Revised $367,318 12009 Proposed $436,733 & 19% Increase ty» p,utive 24~ 46% - Personnel 2009 I Operations and - Maintenante , P....1*19/ • Capital 51% 0 0peration~ M.Inten"j le . 5190 ~49% ~ I Ixecutive Expenditures