HomeMy WebLinkAboutPACKET Town Board 2008-04-08Aw ,, Prepared 4/2/08 *Revised 1!11 TOWN Of {STES PARK The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, April 8,2008 7:00 p.m. AGENDA ----------- CURRENT BOARD OF TRUSTEES ---------- PLEDGE OF ALLEGIANCE. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS. 1. CONSENT AGENDA (Approval oft: 1. Town Board Minutes dated March 25,2008. 2. Bills. 3. Committee Minutes: A. Public Safety, March 27,2008: B. Community Development, April 3,2008: CVB 1. 2008 Parade Schedule and Road Closures: a. Rooftop Rodeo - July 8,2008. b. Scottish Highland Festival - September 6,2008. c. Catch the Glow - November 28,2008. 2. Street Closure - MacGregor Ave. from Bus turnout to Park Ln. for Coolest Car Show on July 4,2008 3. Additional 2008 Rooftop Rodeo Committee Members. Senior Center 1. Policy Manual Adoption. 2. ACTION ITEMS: 1. WILDLIFE HABITAT STUDY. Dir. Joseph. 2. SUBDIVISION IMPROVEMENT GUARANTEE/INTEREST ON CASH DEPOSITS - FINANCE POLICY MANUAL. Town Administrator Halburnt.
3. APRIL 1, 2008 ELECTION REPORT. Town Clerk Williamson. ACKNOWLEDGEMENT OF RETIRING MAYOR JOHN BAUDEK AND TRUSTEE WAYNE NEWSOM • Presentation to Trustee Newsom - Mayor Baudek. • Presentation to Mayor Baudek - Mayor ProTem Pinkham. • Platte River Power Authority - Presentation to Mayor Baudek. • Rocky Mountain National Park - Presentation to Mayor Baudek. 1 »4 A 10-MINUTE RECESS NEW SLATE - BOARD OF TRUSTEES 4. SWEARING-IN CEREMONY FOR NEWLY-ELECTED MAYOR AND TRUSTEES. Municipal Judge Brown. j Mayor: William "Bill" Pinkham Trustees: John Ericson, Chuck Levine and Jerry Miller 5. MAYOR PRO TEM Mayor Pinkham. 6. APPOINTMENTS Town Clerk Williamson. Standing Committees: • Community Development • Utilities • Public Works • Public Safety Administrative Staff Building Code Board of Appeals Rooftop Rodeo Committee Liaison Advertising Committee Liaison Estes Valley Planning Commission Liaison Firemen's Pension Board Policemen's Pension Board Tree Board Miscellaneous Appointments 7. TOWN ADMINISTRATOR'S REPORT. 8. ADJOURN TO ATRIUM FOR DESSERT & COFFEE RECEPTION NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the Arlenrig waq nrenprpri
Jackie Williamson From: EP Administration [ir3045@estes.org] Sent: Friday, April 04, 2008 2:13 PM To: Jackie Williamson Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0174 ST. TIME 04/04 13:02 PGS. 2 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 6672527 Greg White 5869561 KEPL 5869532 Trail Gazette 5866336 Chamber of Commerce 5861691 Channe18 6353677 Reporter Herald 2247899 Coloradoan 5771590 EP News ERROR ----- 1
Town of Estes Park, Larimer County, Colorado, March 25,2008 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 25th day of March 2008. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Town Attorney White Jacquie Halburnt, Town Administrator Lowell Richardson, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. PROCLAMATION. Mayor Baudek proclaimed March 25th Student in Government Day. Many of the seniors from the Estes Park High School participated in the days events including a mock Town Board meeting. PUBLIC COMMENT. Tom Ewing/Estes Park citizen expressed appreciation to the Mayor and the Trustees for their serve to the community. Mike Wallace/Estes Park citizen questioned if the proposed performing art theater would be able to support itself in the future or would the taxpayers support the theater indefinitely. The community needs to support and maintain the local service rather than spending funds on a performing art theater. He also stated a concern with the relocation of dispatch services to the valley. TOWN BOARD COMMENTS. Mayor ProTem Pinkham urged the community to get out and vote on Tuesday, April 1, 2008. Trustee Blackhurst reminded the public that the Public Safety Committee would meet Thursday at 8:00 a.m. in the Town Board Room. Town Clerk Williamson reviewed the deadlines for the upcoming election: March 28th would be the last day to apply for an absentee ballot application; absentee ballots must be requested and are not sent to those who receive permanent mail ballots from the County; and voting would take place in Rooms 202 and 203 on Tuesday, April 1St from 7:00 a.m. to 7:00 p.m. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated March 11, 2008 and Study Session Minutes dated March 7,2008.
Board of Trustees - March 25,2008 - Page 2 2. Bills. 3. Committee Minutes: A. Public Works, March 13, 2008: a. 1-Ton 4x4 with snowplow & sander $72,960.87 - Budgeted. b. Grand Estates Right-of-Way dedication. B. Utilities, March 20,2008: a. Light & Power Garage Doors - $18,230. b. Contract HDR for Construction Management for Mary's Lake Water Facility Improvements, $363,446 - Budgeted. 4. Estes Valley Planning Commission, February 19, 2008 (acknowledgement only). It was moved and seconded (Newsom/Pinkham) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of) Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. PRELIMINARY SUBDIVISION 1. Deer Ridge Subdivision, Amended Plat of Lots 3 & 4, Skoog Subdivision, Paul M. & Katherine M. Kochevar & John A. Skoog/Applicants. B. FINAL CONDOMINIUM MAP 1. Elk Run Condominiums, Lot 9, S. St. Vrain Addition, except 1507-875 & 1617-816, Ed Peterson/Applicant. C. SUPPLEMENTAL CONDOMINIUM MAP 1. Solitude Il Condominiums, Supplemental Condominium Map #7, Lot 2, Solitude Subdivision, Crystal Creek Development, LLC/Applicant. D. REZONING REQUEST 1. Rezone from A-1 - Accommodations to R-1 - Residential, Lot 1, Block 1, Ferguson Subdivision, and a Portion of the SW 14 of the NE 14 of S35-T5N-R73W of the 6th P.M., Habitat for Humanity of Estes Valley, Inc./Applicant - Continued to April 22,2008. E. MINOR SUBDIVISION PLAT 1. Kundtz Subdivision, Lot 1, Block 1, Ferguson Subdivision, and a Portion of the SW >1 of the NE M of S35-T5N-R73W of the 6th P.M., Habitat for Humanity of Estes Valley, Inc./Applicant - Continued to April 22,2008. As there were no comments, Mayor Baudek closed the public hearing and it was moved and seconded (Pinkham/Levine) Consent Agenda be approved with Planning Commission conditions of approval, and it passed unanimously. 2. ACTION ITEMS:
Board of Trustees - March 25,2008 - Page 3 1. LIQUOR LICENSING: TRANSFER OF OWNERSHIP PETER HAN K. NGOV AND LIM ENG DBA GOOD FORTUNE CHINESE RESTAURANT TO PURA VIDA INC. DBA PURA VIDA, 160 FIRST STREET, BEER & WINE LIQUOR LICENSE Town Clerk Williamson reviewed the application stating all necessary paperwork had been received. Pura Vida Inc. is requesting a transfer of the liquor license currently held by Peter Han K. Ngov and Lim Eng dba Good Fortune Chinese Restaurant. Trustee Levine reminded the applicant that the Town requires liquor licensed establishments to check identification and complete TIPs training. Susa Gray/President of Pura Vida stated the manager has already received T. I.P.S. training. She invited everyone to come and experience Costa Rican cuisine. It was moved and seconded (Eisenlauer/Blackhurst) the Transfer of Ownership Application filed by Pura Vida Inc. dba PURA VIDA, be approved, and it passed unanimously. 2. ANNEXATION AGREEMENT FOR DELLA TERRA Attorney White stated in September of 2007 the Estes Valley Planning Commission unanimously approved Development Plan 07-14 for Della Terra Mountain Chateau, a twelve-room bed and breakfast/wedding facility located within the unincorporated Larimer County. This site is currently operated as a campground. EVPC approval included the property owner to petition the Town for annexation of the property pursuant to the IGA between Larimer County and the Town. The agreement includes provision for the annexation of the hydro-plant property owned by the Town and connection to the Town's water system if the property owner's well fails or the property is developed further. The applicant agrees to pay for half of the annexation costs. The property has water storage facilities for fire services and meets the ISO requirements. It was moved and seconded (Levine/Homeier) the annexation agreement, be approved, and it passed unanimously. 3. SALE OF MARY'S LAKE TRANSFORMERS. Platte River Power Authority has scheduled the construction of the Mary's Lake Substation improvements for May 1, 2008. Addison Construction has been selected as the general contractor for the project. The first step of this project would be the removal of the transformers at a cost of approximately $50,000. Several offers have been received including Belyea Co. Inc - $66,700, T&R Electric Supply Co. Inc. - $70,000 and the City of Loveland - $70,000. Staff recommends entering into an Intergovernmental Agreement with the City of Loveland, a PRPA partner, for the sale of the two transformers. Discussion followed on how the Town's electrical needs would be handled during the upcoming construction. Dir. Goehring stated through and IGA with Loveland electrical modeling has occurred to allow the town to operate with one substation during the construction. After further discussion, it was moved and seconded (Newsom/Homeier) to enter into an Intergovernmental Agreement with the City of Loveland for the sale of the two Mary's Lake Substation transformers for $70,000, and it passed unanimously. 4. ESTES PARK URBAN RENEWAL AUTHORITY CONDITIONS ANAYLSIS (BLIGHT STUDY) AND PLAN. Mayor Baudek opened the Public Hearing. Dir. Smith reviewed the process that lead to the public hearing including a Conditions Analysis (Blight Study), new EPURA Plan and the preparation of a County Impact Analysis. Lee Samons/Dutton Associates reviewed the new EPURA Plan. He stated the new boundaries were selected to be narrow and only include those
Board of Trustees - March 25,2008 - Page 4 areas for which the proposed projects exist. The plan contains 13 proposed projects that have not been prioritized and other projects unforeseen may develop in the next 25 years. All property owners were notified by mail; notice and an impact report was provided to the County; notification was sent to the School District and notice was provided to the Estes Valley Planning Commission to ensure the new plan was consistent with the Comprehensive Plan. He stated the EVPC found the new plan complies with some portions of the Comprehensive Plan; however, they found it reduces the tax revenue of other districts and EPURA's ability to issue bonds reduces the citizen's level of involvement in local government decisions. The EVPC also expressed the proposed list of projects was not detailed enough. EPURA Attorney Paul Benedetti commented the proposed EPURA plan is a general plan that must conform to the Comprehensive Plan and is a working framework. The vehicle for funding EPURA is Tax Increment Financing (TIF) that is generated by the taxable construction created by EPURA. The money created by the increased assessed value does not belong to the other taxing entities. The taxing entities subject to Tabor would have to reduce their mill levy as the assessed value increases if the tax increment was included; thereby maintaining the same tax revenue. He also stated that it is unwise to not include the previous area in order to be flexible and to complete any work from the previous EPURA. Property tax dollars not spent by the end of the current term of EPURA would be returned to the taxing entities and the sales tax dollars would go to the Town's General Fund. Changes can be made to the proposed boundaries prior to the approval; however, future changes would require a public hearing and a sound reason including blight within the area. The Board can approve the Resolution to continue EPURA or reconsider the renewal within 120 days. I f EPURA is not renewed within 120 days, a new EPURA could not be considered for a two year period. Town Board questions and comments are summarized: questioned the current boundaries and how they may be modified over time; were other taxing entities in Town notified; some of the proposed projects cross the line between private and public improvements and may destroy the quaintness and charm of the town; questioned the number of proposed projects in the downtown area; questioned the need for EPURA to focus on trails; there may be a benefit to include other areas in the new plan such as improvements to the Stanley Park; the plan should meet the Town's goals and priority; the new Town Board should make the decision on approving EPURA. Those speaking in favor of the renewal: Milt Garrett/Town Citizen and Paul Steige/Downtown Properly and Business Owner. Comments included the areas once improved by EPURA have begun to fall into decay; the Town could complete some of these projects but not with the same intensity of EPURA; EPURA provides an avenue for private/public improvements that benefit the community. Those speaking in opposition of the renewal: Alice Schwartz/Estes Valley Citizen, Terry Schindle/Downtown Property Owner, George Hockman/Estes Citizen, Bill Van Horn/Estes Valley Citizen and Bryon Hall/Town Citizen. Comments included the project list should be available to the public; questioned why the fagade program was not completed with the original streetscape project; it appears that EPURA is looking for a reason to be; requested EPUFU\ provide additional communication on the proposed plan and
Board of Trustees - March 25,2008 - Page 5 project list prior to consideration by the Town Board; opposition to the renewal of the TIF and to the funneling of tax money into the Town's General Fund. Pat Lang/Town Citizen would encourage improvements around the schools. Linda Farrell/Town Citizen spoke to the protection of property rights for developed land and the need to buffer those properties from future development and to preserve open space. Dave Shirl</Town Citizen stated it would be beneficial to have an IGA between the other taxing entities and EPURA to minimize the tax implications. Mayor Baudek closed the public hearing. Town Administrator Halburnt stated there are two funding sources for EPURA including the property tax TIF that does not go through the General Fund and the sales tax TIF that does go into the General Fund. Through IGA's and other agreements the Town provides the Library District with $27,000/year, since 2004 over $1 million has been provided to the School District, the Ambulance District receives free dispatching services at a cost of $15,000/year and the Town leases the golf course to EVPRD for $1/year. Trustee Blackhurst stated the improvements completed by EPURA are maintained by the Town and paid for with the sales tax TIF. He supports EPURA and stated the sole purpose for the existence of the authority is to provide infrastructure to stimulate private sector development and increase the economic viability of the Town. Trustee Eisenlauer supports the renewal of EPURA. The plan provides for future progress and without it intentions would be good but nothing would be accomplished. Trustee Homeier stated the renewal of EPURA should have the full support from the Board, the community and the other taxing entities. The plan is not complete and the boundaries of the new area should be addressed prior to considering the renewal of EPURA. Trustee Levine supports EPURA; however, the funding of a new EPURA needs to be examined and perhaps remove the property tax portion of the TIF to eliminate the perception that other taxing entities are losing money. He would support delaying the decision. Mayor ProTem Pinkham stated a joint study session with the Town Board and EPURA would be beneficial to set priorities and determine the benefits to the community prior to renewing EPURA. Trustee Newsom supports the renewal of EPURA and the continued improvements for the residence and the tourist. Mayor Baudek stated the reauthorization of EPURA has been a goal of the Town Board. He would encourage EPURA to gain Larimer County approval of the plan prior to approval by the Town Board. He encouraged the Town Board to review the funding sources to remove the perception of funds being removed from other taxing entities. After further discussion, it was moved and seconded (Homeier/Pinkham) to continue the issue of renewing EPURA and the motioned passed with Trustees Eisenlauer and Newsom voting "No".
Board of Trustees - March 25,2008 - Page 6 5. TOWN ADMINISTRATOR REPORT. No Report. 6. ADJOURN. Whereupon Mayor Baudek adjourned the meeting at 9:38 p.m. John Baudek Mayor Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS ~ Town of Estes Park, Larimer County, Colorado, March 27,2008 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 27th day of March, 2008. Committee: Chairman Newsom, Trustees Blackhurst and Eisenlauer Attending: All Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Chief Kufeld, Chief Dorman and Clerk Williamson Absent None Chairman Newsom called the meeting to order at 8:00 a.m. PUBLIC COMMENT Mike Wallace/Town Citizen expressed concern with the relocation of the emergency services dispatching to the valley. He stated with a tourist community it is important to have dispatchers locally that understand the uniqueness of the valley. He also is concerned with a possible interruption of service. Trustee Blackhurst stated the issue of relocating dispatching services has been discussed at the staff level for the past two years and there has been no discussion at the Committee level. Trustee Eisenlauer commented the Committee has expressed the same concerns raised by Mr. Wallace. Deputy Town Administrator Richardson commented as a member of the LETA Board discussions have taken place for the past three years on the benefits of a centralized dispatch center. A model of cost and operations has recently be presented to the county and local managers. POLICE DEPARTMENT Report: 1. Municipal Court Annual Report: Judge Brown reviewed the 2007 annual report stating the number of cases increased in 2007. The municipal fee schedule was revised increasing the revenues for 2007. He stated the use of electronic ticketing has provided an increase in accuracy and a more efficient court process. Training will be held for the Police Dept. to review the proper procedure for presenting and entering evidence in to the record, proving jurisdiction and a general review of the court process. Court Clerk Stapleton has translated court paperwork into Spanish to aid the increasing Hispanic population in Estes Park. The court has also seen an increase in the number of juvenile cases with a School Resource Officer at the schools. 2. Drug Abuse/Prevention Update: Officer Phillips stated for the past two years the Police Dept. has employed interdiction through traffic stops, drug task force and community policing. Traffic interdiction has lead to 22 stops with the seizure of drugs and drug paraphernalia. An officer was assigned to the Larimer County Drug Task Force. The force provides intelligence, investigation, equipment and manpower. The relationship also provides Estes Park Police Dept. the opportunity to participate in multi-agency training. Community policing has lead to informants providing information in multiple arrests and seizure of drugs. 3. End of Year Statistics: Sergeant Pass presented the statistics for 2007. He stated total incidents have increased over the past two years with 59% initiated
RECORD OF PROCEEDINGS Public Safety Committee - March 27,2008 - Page 2 by the police officer and 41% by dispatch. Patrol had a clearance rate of 75% for 2007 and an increase in the number of cases over 2006. The case load was down for investigations with a clearance rate of 68%. The total arrests were down for 2007; however, juvenile cases have increased. There has been a decrease in the number of administrative calls with the relocation of the Larimer County Sheriffs office and the CVB. 2007 showed an increase in service calls. A small portion of the service calls are due to monitoring calls for RMNP, L&P, Water and Streets after hours. FIRE DEPARTMENT Communitv Wildfire Protection Plan Development - Request Approval. A Community Wildfire Protection Plan (CWPP) is a document that identifies community issues and risks regarding wildfire response, hazard mitigation, community preparedness and structure protection. The process of developing a CWPP can assist a community in clarifying or refining its priorities for the protection of life, property and critical infrastructure in the wildland-urban interface. This document would allow the Fire Department to apply for additional grants for fire mitigation/beetle. Several neighboring communities have already developed plans or are in the process and include Glen Haven, Pinewood Springs, Allenspark and the East Portal (Windcliff, Thunder Mountain and the YMCA). Staff would anticipate the document would take 6 to 12 months to complete with a draft completed by October 31, 2008 and a final document completed by the end of the year. After further discussion, the Committee recommends approval to develop a Community Wildfire Protection Plan for Estes Park. MISCELLANEOUS Deputy Town Administrator Richardson stated the members of the Fire Service Task Force will be selected and the first meeting will be held on April 2nd Trustee Blackhurst questioned the use of the pagers for emergency services. Chief Dorman stated some calls are sent as a text message and not over the radio. Also, general messages are sent to the volunteer fire personnel. The effectiveness of cell phones in the valley is also a concern. The pagers provide off duty personnel the ability to receive information during a crisis no matter their location. The Committee and staff thanked Chairman Newsom for his service to the Committee and the Board. Chairman Newsom stated it has been a pleasure to work on the Board. There being no further business, Chairman Newsom adjourned the meeting at 9:24 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 3,2008 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 3rd day of April 2008. Committee: Chairman Pinkham, Trustees Eisenlauer and Levine Attending: Chairman Pinkham, Trustees Eisenlauer and Levine Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Directors Pickering, Kilsdonk and Joseph, Managers Marsh, Winslow, and Mitchell, and Deputy Clerk Deats Absent None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None CONVENTION & VISITORS BUREAU. KIWANIS CLUB REQUEST FOR WAIVER OF SPECIAL EVENT VENDOR FEES. In past years, the Kiwanis Club has sold hot beverages during the Catch the Glow Parade and served food at the archery competition during Elkfest. With the implementation of Special Event vendor fees, the Club will be charged $20 per event to continue these fundraising activities. The Club is requesting the Special Event vendor fees be waived. Laverne Mertz spoke on behalf of the Kiwanis Club and described projects the Club supports within the community including the sponsorship of the Builder's Club at the Middle School, prayer breakfasts, and mentoring activities at the elementary school. He stated the Kiwanis Club has, at the Town's request, assisted Special Events staff, and will continue to do so in the future. The Committee acknowledged the Kiwanis Club's contributions to the community, voiced appreciation for the assistance the Kiwanis Club provides the Town, and stated compensation should be paid to the Club for their assistance when it is specifically requested by Town staff. The Committee discussed the need to remain consistent with existing policy and recommends denial of the Kiwanis Club's request for a waiver of the Special Event Vendor fee. 2008 PARADE SCHEDULE AND ROAD CLOSURES - REQUEST APPROVAL. Three parades are scheduled during 2008: the Rooftop Rodeo Parade on Tuesday, July 8, 2008 at 10:30 a.m.; the Scottish Highland Festival parade on Saturday, September 6,2008 at 9:30 a.m., and the Catch the Glow Parade on Friday, November 28,2008. Special Events staff is requesting road closures along Elkhorn Avenue to allow for staging of these events and to remove traffic from the parade route. The Committee recommends approval of the road closures as outlined. COOLEST CAR SHOW ROAD CLOSURES - REQUEST APPROVAL. The Coolest Car Show, a fundraiser for the Estes Park Museum Friends & Foundation, is scheduled to be held in Bond Park on July 4,2008. Provided the weather is dry and cars can be displayed on the Bond Park turf, the Special Events staff is requesting the closure of Park Lane, and MacGregor Avenue from Elkhorn Avenue north to Park Lane. In the event of inclement weather, staff requests the closure of Park Lane, and MacGregor Avenue from Elkhorn Avenue north to Wonderview to accommodate parking
RECORD OF PROCEEDINGS Community Development - April 3,2008 - Page 2 the cars along the roadway. The roads will be blocked by temporary barriers that can be moved in the event of an emergency situation. Staff will ensure that any vendors associated with The Coolest Car Show obtain the required Special Event Vendor License. The Committee recommends approval of the road closures as outlined. NEW ROOFTOP RODEO COMMITTEE MEMBERS - REQUEST APPROVAL. The Rooftop Rodeo Committee Membership is traditionally approved by the Town Board each October. Special Events staff is requesting the approval of new committee members at this time so that they can participate as active committee members. Interns who have met the requirements for membership set forth by the Rooftop Rodeo Committee bylaws are: David Ankrom, Ed Brehon, Ginny Hutchinson, and Jan Larson. The Committee recommends approval of the four new Rodeo Committee members referenced above to active membership and, as requested by staff, will approve Rodeo Committee membership twice a year. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Marketing • Public Relations Report The Committee discussed economic predictions for the summer tourist season, promotional programs that are underway, and promotions related to the Democratic National Convention to be held in Denver in August. MUSEUM/SENIOR CENTER SERVICES DEPARTMENT. SENIOR CENTER POLICY MANUAL - REQUEST APPROVAL. Senior Center staff compiled a department policy manual at the request of the Town Clerk to be consistent with other Town departments. The manual contains policies that have previously been approved by the Community Development Committee and subsequently the Town Board, and new and revised policies. Approval dates are noted on each previously approved policy, with revisions and new policy on the following topics: General information Solicitations and petitions Sale of Goods within Facility Fee Structure Memorials Class Registrations Updated Rental Program Fees (revised) The Estes Park Senior Citizens Center, Inc. Board reviewed and endorsed the policy manual. The Committee recommends approval of the Estes Park Senior Center Policy Manual as presented. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly Report • Senior Center Monthly Report The Committee discussed "Imagine This", senior center day trips, van usage, and the increase in e-mail mailing list subscribers. COMMUNITY DEVELOPMENT. WILDLIFE HABITAT STUDY CONTRACT - REQUEST APPROVAL. Staff solicited Requests for Proposal (RFP) to prepare a wildlife habitat scoping, mapping, and habitat protection study for a 32 square mile area comprising the Estes
RECORD OF PROCEEDINGS Community Development - April 3,2008 - Page 3 Valley Planning Area. The study would inventory and prioritize existing wildlife habitat based on species diversity, unique habitats, species at risk or species endangered, with focus on sensitivity to development. A primary objective of this analysis is to identify and map the highest value or most sensitive wildlife habitats in the Estes Valley. The map will then be used to identify specific lands within the valley that will be subject to a higher level of site specific wildlife analysis and impact mitigation as land is developed. Dir. Joseph stated the targeted solicitation for RFP was sent to four firms: EDAW, Inc.; Colorado Natural Heritage Program (CNHP); ERO Resources Corp.; and Walsh Environmental Scientists and Engineers, LLC. The Committee discussed the scope of work for the wildlife habitat study, an open space study, the qualifications of the companies, and requested examples of similar work products produced by the companies. Chairman Pinkham informed the Committee that the Estes Valley Land Trust will soon be receiving a study identifying the ecological and scenic value of the Estes Valley which will be made available to the Town. After discussion the Committee requested that the Wildlife Habitat Study Contract be taken as an action item to the April 8th Town Board meeting. REPORTS. Reporls provided for informational purposes and made a part of the proceedings. • Community Development Financial • Monthly Building Permit Summary ADMINISTRATION. SUBDIVISION IMPROVEMENT GUARANTEE/INTEREST ON CASH DEPOSITS POLICY - REQUEST APPROVAL. In 2007, David Habecker requested reimbursement of the interest earned on money he had deposited with the Town as a guarantee for subdivision improvements. At the March Community Development meeting the Committee agreed that Mr. Habecker is entitled to receive interest on his cash deposit and directed staff to create a draft policy for review. The policy, which will become part of the finance department policy manual, is as follows: 1. Interest accrued on deposits: All cash deposits retained by the town will accrue interest at the rate set by the local money market fund. Accrued interest will be disbursed when the deposit is refunded to the customer minus the following applicable administrative fees: Set up: $200 Release at Completion of Phase: $300 Final Release: $300 Expiration of Warranty Period: $200 2. Refund of Deposits: Cash guarantees for subdivision improvements will be refunded to the customer at which time the Community Development Director has determined all subdivision improvements have been completed according to improvement guarantee contract. 3. Appeal Procedure: Decisions by the Community Development Director may be appealed first to the Town Administrator and then to the Community Development Committee. Staff recommends applying the same administrative fees for all improvement guarantees, regardless of type. The fees applied to letters of credit are included in the draft policy. The appropriate amounts would be deducted from any amount due. The Committee asked that the policy be retroactive to the date of Mr. Habecker's deposit and requested information related to the number of people within that time period who made cash deposits and would be affected by the policy. The Committee recommends the policy be taken as an action item to the April 8th Town Board meeting.
RECORD OF PROCEEDINGS Community Development - April 3,2008 - Page 4 MISCELLANEOUS. Trustee Eisenlauer and Town Administrator Halburnt congratulated Trustee Pinkham on his election as Mayor and Trustee Levine on his re-election as trustee and thanked Trustee Pinkham for his service to the Community Development Committee. There being no further business, Chairman Pinkham adjourned the meeting at 9:29 a.m. Cynthia Deats, Deputy Town Clerk
TOWN BOARD MEETING April 8, goo 8 Action Item #1. Wildlife Habitat Study. Information on each of the company's is available on the Town's website at http: / /www.estesnet.com/ TownClerk/ Committees/List.aspx. Cyd will create a link under the Town Board Current Agenda.
MEMORANDUM Community Development To: Honorable Mayor Baudek and Board of Trustees *cUJ From: Bob Joseph Date: 3-31-08 Subject: Wildlife Habitat Study Background: Staff has solicited proposals to prepare a wildlife habitat scoping, mapping and habitat protection study for a 32 square mile area comprising the Estes Valley Planning Area. Scope of work: Inventory and prioritize existing wildlife habitat based on species diversity, unique habitats, species at risk or species endangered with focus on sensitivity to development. One of the primary objective of this analysis is to identify and map the highest value or most sensitive wildlife habitats in the Estes Valley. The map will then be used to identify specific lands within the valley that will be subject to a higher level of site specific wildlife analysis and impact mitigation as land is developed. The basic scope of work entails collection of the best available existing data and mapping, verification of data with high resolution air photos and ground surveys. Also, input will be sought from both the Division of Wildlife and the RMNP. Proposal Comparison See attached Budget Impact: $10,000 to $20,000 Funded from Larimer County Open Space Fund #220 Recommendation: Select the best proposal and authorize staff to proceed with the contract for services and begin work on the study.
Proposal Comparison Vendor Time Frame Costs ERO 1 month $8,983 CNHP 5 months 15,556 EDAW 2 months 19,530 Walsh 2 months 20,205
PROPOSED PROJECT TASKS Colorado ERO Natural Resources Heritage Corp. Program EDAW WALSH Initial Meeting Estes Valley Planning /Town Staff X X X Larimer County X X CDOW X X X X NPS X X RMNP X X USFS X X Colorado Natural Heritage Program X X Local Experts X Review Existing Information (vegetation & habitat mapping data) National Park Service X X X Rocky Mountain National Park X X Larimer County X X Colorado Dept of Transportation X U.S. Fish & Wildlife Service X X X U.S. Forest Service X Bureau of Land Management X Colorado Division of Wildlife X X X X Colorado Natural Heritage Program X X X X Natural Resource Ecology Lab, CSU X Town of Estes Park X Natural Heritage Biotics database X Natural Diversity Information Source X X Colorado State University X U.S. Geological Survey X Colorado GAP Analysis Program X Utah State University, USGS X NatureServe X Others X "brief ground truth may be Site Reconnaissance X necessary" X Draft Map of Sensitive Areas X X X Draft Report X X Public Meeting for Input X Final Map X X X X Final Narrative X X X
Team Professional Experience Cole: 12+ years land and resource planning ERO Baud: 15+ years environmental planning and wildlife studies Grunau: 12 years with Colorado Natural Heritage Program (CNHP) Gaughan: 12 years with CNHP Neid: 12 years with CNHP CNHP Keith: 20 years environmental planning and regional planning Stoll: 12 years environmental planning Ko: 13 years ecology EDAW Karish: 10 years environmental planning and GIS Meany: 25 years biologist; co-author Mammals of Colorado; extensive front range experience Stone: 24 years; ecologist WALSH Severs: 20 years, avian specialisUwildlife biologist Academic Qualifications Cole: Master of Forest Science ERO Baud: Master Biology Grunau: Master Landscape Arch Gaughan: Master Wildlife Conservation Neid: PhD Plant Biology CNHP Keith: Master Regional Resource Planning Stoll: Master of Landscape Arch. Ko: BS Natural Resources Planning Karish:PhD Design (Harvard); M.S.Wildlife Biology: EDAW B.S.Ecology Meany: PhD Biology Stone: Master Evironment and Biology Severs: BS Wildlife Biology WALSH Interagency Experience Colorado State Land Board; Trust for Public Land;National Park ERO Service including RMNP Extensive Interagency Experience including the production of the vegetation map for the Rocky Mountain National Park and the Estes Valley CNHP CDOW: prepared State Wildlife Areas Master Management Plans and other studies for CDOW EDAW BLM: prepared five Biological Assessments for lynx,gray wolf, grizzly bear, black-footed ferret in Wyo, also worked for USFS, CDOT, Boulder Open Space WALSH
Relevant Studies: Nederland Open Space ERO Masterplan Lowry Range Biological Diversity Assessment CNHP Steamboat Open Space Master Plan EDAW Erie Natural Areas Inventory WALSH
Administration Memo To: Honorable Mayor John Baudek and Board of Trustees From: Jacquie Halburnt, Town Administrator Date: April 4,2008 Subject: Interest on Cash Subdivision Improvement Guarantees BACKGROUND: In 2007, David Habecker requested reimbursement of the interest earned on his money which was being held as a guarantee for subdivision improvements. The CDC agreed at its last meeting that Mr. Habecker should be entitled to receive interest on his cash deposit and directed staff to create a draft policy for adoption. BUDGET/COST: Finance Officer McFarland calculated the interest earned at approximately $3,373 over the nearly 3 year time period we held Mr. Habecker's money. RECOMMENDATION: Staff recommends approval of the attached policy.
Subdivision Improvement Guarantees Interest Earned on Cash Deposits 1. Interest accrued on deposits: All cash deposits retained by the town will accrue interest at the rate set by the local money market fund. Accrued interest will be disbursed when the deposit is refunded to the customer minus the following applicable administrative fees: Set up: $200 Release at Completion of Phase: $300 Final Release: $300 Expiration of Warranty Period: $200 2. Refund of Deposits: Cash guarantees for subdivision improvements will be refunded to the customer at which time the Community Development Director has determined all subdivision improvements have been completed according to improvement guarantee contract. 3. Appeal Procedure: Decisions by the Community Development Director may be appealed first to the Town Administrator and then to the Community Development Committee. 4. Effective Date: January 1, 2004
Town Clerk's Office Memo To: Honorable Mayor Baudek and Board of Trustees From: Jackie Williamson, Town Clerk Date: April 4,2008 Re: April 1, 2008 Election Tally STATEMENT AND CERTIFICATE OF DETERMINATION OF AN ELECTION HELD APRIL 1, 2008 TOWN OF ESTES PARK Precinct #1 FOR MAYOR: Absentee Polling Place Total Votes Cast *BILL PINKHAM 274 518 792 SUSAN L. DOYLEN 147 251 398 LARRY PESSES 128 215 343 FOR TRUSTEE: Absentee Polling Place Total Votes Cast PATRICK CIPOLLA 270 402 672 *JOHN ERICSON 315 462 777 *JERRY MILLER 222 459 681 PAUL FISHMAN 164 329 493 *CHUCK LEVINE 290 602 892 A.W. (ART) BLUME 203 309 512 *Elected to 4-yr. terms BALLOT QUESTION: Absentee Polling Place Total Votes Cast Before any sale of any property owned by the Town of Estes Park within the Stanley Historic District, shall the question of such sale and the terms and consideration thereof be submitted and approved at a regular or special election? *YES 438 706 1144 NO 124 284 408 1
f' Total eligible voters = 4,313 Early & Absentee votes cast = 569 Polling Place votes cast = 998 TOTAL VOTES CAST = 1.576 = 36.3% The turnout for the election was better than average turnout for a municipal election. Ballot particulars: The Clerk's office issued 597 absentee ballots with 2 spoiled, 571 were returned by April 1St deadline; however 1 ballot was returned without the oath completed and one was returned without an address change completed. A total of 1001 ballots were issued at the polls with 3 ballots spoiled by the voters resulting in a total of 998 ballots cast at the polls. Rich Smith served as Head Judge, and Ed Pohl, Margaret Guthrie and Pam Becker assisted as Election Judges. I was impressed with their attention to detail and willingness to assist our electors. On April 3rd, Municipal Judge Brown, Deputy Clerk Deats and I conducted the Canvass of Votes Cast, and as we found no discrepancies, we Certified the Returns. Municipal Judge Brown and I reviewed the State Statutes and determined that a recount of the votes was not required for the Trustee race. Deputy Clerk Deats was invaluable in her role as a judge and in placing all the election information on the website. The election results were posted on the website at approximately 10:30 p.m. As all invoices have not yet been received, an election expense report will follow in the near future. • Page 2
4 COMMITTEE ASSIGNMENTS TOWN BOARD MEETING April 8,2008 (A) Board of Trustees: Mayor William C. Pinkham Trustee Eric Blackhurst Trustee Dorla Eisenlauer Trustee John Ericson Trustee Richard Homeier Trustee Chuck Levine Trustee Jerry Miller (B) 2.16.010 - Mayor ProTem - To Be Determined by the Board. (C) 2.08.010 COMMITTEES: COMMUNITY DEVELOPMENT LEVINE, Chuck - Chairman EISENLAUER, Dorla MILLER, Jerry Rooftop Rodeo Liaison - Dorla Eisenlauer Advertising Committee Liaison - Jerry Miller Estes Valley Planning Commission - Richard Homeier UTILITIES HOMEIER, Richard - Chairman BLACKHURST, Eric ERICSON, John PUBLIC SAFETY EISENLAUER, Dorla - Chairman ERICSON, John HOMEIER, Richard Fire Code Review Committee (International Fire Code Review): Scott Dorman Will Birchfield Dorla Eisenlauer PUBLIC WORKS BLACKHURST, Eric - Chairman LEVINE, Chuck MILLER, Jerry (D) ADMINISTRATION 2.68.010 Jacquie Halburnt, Town Administrator 2.20.010 Jackie Williamson, Town Clerk 2.20.060 Cyd Deats, Deputy Town Clerk 2.24.010 Steve McFarland, Town Treasurer/Town Clerk ProTem 2.28.010 Gregory A. White, Town Attorney John P. Frey, Assistant Town Attorney 2.32.010/2.48.020 Wes Kufeld, Police Chief 1
(E) ADMINISTRATION - Continued 2.32.010 Gary R. Brown, Municipal Judge John W. Easley, Jr., Assistant Municipal Judge 2.44.010 Scott Dorman, Fire Chief Daryl McCown, 1St Assistant Fire Chief " Robert Himing, 2nd Assistant Fire Chief (F) AUDIT COMMITTEE ERICSON, John, Chairman PINKHAM, William Staff: Jacquie Halburnt, Steve McFarland (G) COLORADO MUNICIPAL LEAGUE POLICY COMMITTEE LEVINE, Chuck (H) NORTH FRONT RANGE WATER QUALITY PLANNING ASSOCIATION Staff: Goehring (1) PLATTE RIVER POWER AUTHORITY PINKHAM, William GOEHRING, Bob (J) WINDY GAP Staff: White; Goehring/Alternate (K) BUILDING CODE BOARD OF APPEALS ERTLE, KARL PROCHASKA, Kerry LANE, Steve (L) FIREMEN'S PENSION BOARD PINKHAM, William, Mayor DORMAN, Scott, President MCFARLAND, Steve, Treasurer LANDKAMER, Jon, EPVFD WILLIAMSON, Jackie, Secretary BIRCHFIELD, Will, EPVFD (M) POLICEMEN'S PENSION BOARD PINKHAM, William, Mayor MCFARLAND, Steve, Treasurer WILLIAMSON, Jackie, Secretary RICHARDSON, Lowell, Police Chief (N) TREE BOARD, 4-yr. Terms AMOS, Wendell LEVINE, Chuck, Trustee Liaison FRANKLIN, Russ (0) LARIMER COUNTY OPEN LANDS ADVISORY BOARD PINKHAM, William, term expires 6/30/12 2