HomeMy WebLinkAboutPACKET Town Board 2007-11-27y f FILE Prepared 11/19/07 *Revised 11/21/07 ''t . /.i ~ TOWN,Of, 56-ST{$~"RT<{;~254-t -·· -Ii 441.C.'2444·01::60.' ' n ~: . 4..t . .IX.. ..4.,74 : " .- r-W The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 27,2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 23, 2007. Budget Study Session Minutes dated October 19, 2007, October 26, 2007 and November 2,2007. 2. Bills. 3. Committee Minutes: A. Community Development, November 1, 2007: 1. Development & Building Fee Waiver Policy -Policy Manual Update. 2. Town Clerk Policy Manual Update. B. Public Works, November 8,2007: 1. 2008 Flowers for Downtown Planting Beds- $27,986 - Budgeted. 4. Estes Valley Planning Commission, October 16, 2007 (acknowledgement only). 5. Estes Valley Board of Adjustment, November 6,2007 (acknowledgement only). 6. Low-Income Energy Assistance Program (LEAP) Metered Fuel Vendor Agreement. l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAPS 1. Solitude Ill Condominiums, Supplemental Condominium Map #4, Lot 3, Solitude Subdivision, Crystal Creek Development, Inc./Applicant.
2. ACTION ITEM: Mayor Baudek: Open the Public Hearing (A). The formal public hearing will be conducted as follows: • Mayor - Open Public Hearing • Staff Report • Public Testimony • Mayor - Close Public Hearing • Motion to Approve/Deny. A. STONE BRIDGE SUBDIVISION APPEAL & RELATED LAND USE ITEMS: 1. APPEAL OF THE PLANNING COMMISSION APPROVAL OF DEVELOPMENT PLAN 07-09, Stone Bridge Condominiums, Proposed Lots 2 & 3, Stone Bridge Estates Subdivision. 2. PRELIMINARY SUBDIVISION PLAT - Stone Bridge Estates Subdivision, Metes and Bounds property located at 1043 Fish Creek Road, Rock Castle Development Co./Applicant. 3. REZONING - ORDINANCE # 22-07 - Lot 1, Stone Bridge Estates Subdivision, from RM-Multi-Family Residential to O-Office, Rock Castle Development Co./Applicant. B. KOSEWICK ANNEXATION AND RELATED LAND USE ITEMS: 1. ANNEXATION - RESOLUTION #13-07 & ORDINANCE #23-07. 2. PRELIMINARY SUBDIVISION PLAT - Kosewick Subdivision, Lot 7 (Less B850-P194, B1743-P50), Summer Villa, Van Horn Engineering/Applicant. 3. REZONING - ORDINANCE #24-07 - Lots 1 and 2, Kosewick Subdivision from A-Accommodations to E-Estate, Van Horn Engineering/Applicant. C. ORDINANCE #25-07, Estes Valley Development Code Block 10 Amendments - Public Hearing: Revisions to regulations pertaining to required times for action and inaction, extension of times, standard review procedure, alternate review procedure and Table 4-2 Base Density and Dimensional Standards, regarding required setbacks from interior drives in the RM zoning district. 2. ACTION ITEMS: 1. PUBLIC HEARING - 2008 BUDGET - ADOPTION. Finance Officer McFarland. A. Highway User's Trust Fund. B. Resolution #14-07 - Setting the Mill Levy. C. Resolution #15-07 - Adopting the 2008 Budget. D. Resolution #16-07 - Appropriating Sums of Money. 2. TRANSPORTATION ALTERNATIVE STUDY. Public Works Director Zum. 3. ORDINANCE #27-07 - AMENDING SECTIONS 2.52.020 AND 2.52.040 OF THE MUNICIPAL CODE PERTAINING TO SALARIES OF THE MUNICIPAL JUDGE AND MUNICIPAL COURT CLERK. Town Administrator Repola. 4. BUSINESS LICENSING PROCEDURES & REGULATIONS - ADOPTION OF ORDINANCE #28-07. Town Clerk Williamson. 5. RESOLUTION #17-07 - VICTIM ADVOCATES APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT. Deputy Town Administrator Halburnt.
6. TOWN ADMINISTRATOR REPORT. 7. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(E), C.R.S. - For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators regarding Lot 4, Stanley Historic District and 24-6-402(4)(f), C.R.S. - For discussion of a personnel matter; not involving any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees. Motion: I move the Town Board go into Executive Session- For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators regarding Lot 4, Stanley Historic District, under C.R.S. Section 24-6-402(4)(E) and discussion of a personnel matter; not involving any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees., under C.R.S. 24-6-402(4)(f). 8. ADJOURN. MEETING CANCELLATION NOTICE: The Town Board meeting scheduled December 25,2007 has been cancelled. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
hp LaserJet 3015 HP LASERJET FAX inv Nov-29-2007 3:02PM Fax Activity Log Job Date Time Type Identification Duration Pages Result 81 11/19/2007 4:04:01PM Send 5772060 1:17 2 OK 82 11/20/2007 3:29:18PM Monitor Dial 0:00 0 Stop 83 11/20/2007 3:30:03PM Send 3529597 0:32 2 OK 84 11/20/2007 3:31:09PM Send 3529597 0:28 1 OK 85 11/21/2007 2:33:49AM Receive 0:49 1 OK -&- 11/21/2007 11:00:22AM Receive 7202007002 1:08 3 OK 87 11/21/2007 12:30:06PM Send 6672527 1:24 3 OK 88 11/21/2007 12:31:36PM Send 5869561 1:23 3 OK , 89 11/21/2007 12:33:04PM Send 5869532 1:21 3 OK 90 11/21/2007 12:34:30PM Send 5866336 1:23 3 OK 91 11/21/2007 12:35:58PM Send 5861691 0:09 0 Stop _22- 11/21/2007 12:36:48PM Send 17202001794 1:03 2 OK 93 11/21/2007 3:02:27PM Receive 0:26 1 OK 94 11/21/2007 3:07:50PM Receive 970+482+1158 0:46 2 OK 95 11/23/2007 9:37:33AM Send 4821572 1:01 2 OK 96 11/23/2007 10:04:38AM Send 4619613 0:37 1 OK 97 11/23/2007 2:21:34PM Receive 970 577 1033 1:33 2 OK 98 11/25/2007 5:08:22PM Receive China Stocks 0:52 1 OK 99 11/26/2007 5:56:02PM Send 14159958008 5:56 14 OK 100 11/26/2007 11:27:13PM Receive 0:53 1 OK 101 11/27/2007 11:56:14AM Send 5779744 0:00 0 No Answer 102 11/27/2007 11:58:48AM Send 5779744 1:57 3 OK 103 11/27/2007 5:15:04PM Receive 970 586 0249 0:16 1 OK 104 11/28/2007 2:39:15AM Receive .1:00 1 OK 105 11/28/2007 10:52:46AM Receive 3039222722 0:25 2 OK 106 11/28/2007 12:03:16PM Send 5869561 0:46 1 OK 107 11/28/2007 12:04:08PM Send 5869532 0:44 1 OK 108 11/28/2007 12:04:57PM Send 5861691 0:56 1 OK 109 11/28/2007 12:05:58PM Send 6353677 0:39 1 OK 110 11/28/2007 12:06:43PM Send 5771590 0:52 1 OK 111 11/28/2007 12:39:40PM Recelve 303 777 4209 0:29 1 OK 112 11/28/2007 9:16:40PM Receive - ' 0:59 1 OK 113 11/29/2007 12:27:07AM Receive 0:48 1 OK 114 11/29/2007 1:14:11PM Send 5869561 0:47 1 OK 115 11/29/2007 1:15:03PM Send 5869532 0:45 1 OK 116 11/29/2007 1:15:53PM Send 5861691 0:57 1 OK 117 11/29/2007 1:16:55PM Send 6353677 , 0:40 1 OK 118 11/29/2007 1:17:40PM Send 5771590 0:53 1 OK 119 11/29/2007 1:22:24PM Send 5779211 0:45 1 OK 120 11/29/2007 3:02:20PM Receive 0:27 1 OK
. Town of Estes Park, Larimer County, Colorado, October 23,2007 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23rd day of October, 2007. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Greg White, Town Attorney Randy Repola, Town Administrator Jacquie Halburnt, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. The Estes Park Police Color Guard presented the colors and the Mayor invited any person desiring to participate to stand and recite the Pledge of Allegiance. INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE MEMORIAL AWARD. Commander Kufeld presented the IACP Memorial Award to Michael Conley's son Sean Conley. The IACP memorial project recognizes police officers that have died in the line of duty. Mr. Conley died while serving his community during the Big Thompson Flood in 1976. PUBLIC COMMENT. David Habecker/1190 Big Thompson Avenue reviewed the October 4~h hearing by the 10tt U.S. District Court of Appeals regarding the case between the Town of Estes Park and Mr. Habecker. Anne Kidwell/ 3115 Fish Creek Road requested the Town Board consider banning polystyrene/one time use containers for commercial establishments. TOWN BOARD COMMENTS. Mayor Pro Tem Pinkham reminded the community of the potential risk that exists in our community for wildfires. He stated each individual home/business owner has a responsibility to prepare their property for a potential wildfire. Mayor Baudek reminded the public that the Town Board meeting on November 13th has been cancelled. He stated our thoughts and prayers are with the people and firefighters in Southern California due to the wildfires. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 9, 2007 and Study Session Minutes dated October 9,2007. Budget Study Session Minutes dated October 12, 2007. 2. Bills. 3. Committee Minutes:
Board of Trustees - October 23,2007 - Page 2 A. Public Works, October 15, 2007: 1. Salt & Storage Tent - Additional Costs, $17,433.69. 2. Tregent Park Sidewalk - $7,500 - Budgeted. B. Utilities, October 18,2007: 1. Secondary Wire Trailer - $15,000 - Budgeted. 2. SCADA Sampling Building - $22,422 - Budgeted. 3. Bureau Water Main Replacement - $34,475 - Budgeted. 4. Estes Valley Planning Commission, September 18, 2007 (acknowledgement only). 5. Estes Valley Board of Adjustment, October 2,2007 (acknowledgement only). 6. Intent to Annex Resolution #11-07 - Kosewick Addition. Public Hearing scheduled November 27,2007. 7. Resolution #12:07 - Reimbursement Resolution for Mary's Lake Water Treatment Facility Improvements. It was moved and seconded (Pinkham/Newsom) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for the following Consent Agenda Items: 1. CONSENT ITEMS: A. PRELIMINARY SUBDIVISION 1. Deer Ridge Subdivision, Amended Plat of Lots 3 and 4, Skoog Subdivision, 1825 and 1925 Homestead Lane, Paul & Katherine M. Kochevar and John A. Skoog/Applicant. Continued to January 8,2008. As there were no comments, Mayor Baudek closed the public hearing and it was moved and seconded (Levine/Homeier) the Consent Agenda be approved, and it passed unanimously. 2. REPORT: Presentation of Estes Valley Development Code Block 10 Amendments - First Reading: (Town Board Public Hearing will be held November 27, 2007). Community Development Director Joseph reviewed the revisions: • Section 3.1.D, Required Times for Action and Inaction - Timeframes for action on all land-use applications may be temporarily extended by the Community Development Director or his designee due to the lack of adequate staff in the Community Development Department. • Section 3.2, Standard Development Review Procedure - An applicant that chooses to stay on schedule could have a review of the land-use application performed by an outside consultant designated by staff and pay all fees and costs associated with the alternative review procedure. • Section 4.3, Table 4-2, Base Density and Dimensional Standards Residential Zoning Districts - Removing the
Board of Trustees - October 23,2007 - Page 3 Maximum Lot Coverage column from the table. All development, except development of one single-family dwelling on a single lot, shall also be subject to a maximum floor area ratio (FAR) of .30 and maximum lot coverage of 50%. • Section 7.2.A, Grading and Site Disturbance, Applicability - Addition of a standard that may restrict building location and associated driveways to minimize site disturbance. • Section 7.11.F.6, Off-Street Parking and Loading, Location, Guest Parking -Shared driveway may not be counted toward the guest parking requirements unless it is demonstrated the design will not interfere with adjoining traffic movements. Guest parking shall be located to provide convenient access to all units and shall be dispersed throughout the site. • Section 7.11.0.5, Parking and Loading Area Design Standards, Basins and Drainage Facilities - All basin and drainage facilities shall comply with the Larimer County Stormwater Control Manual, as amended. • Section 10.4.A.2, Lot Dimensions and Configuration - Lot width shall comply with standards set forth in Tables 4-2 and 4-5. Flagpole lots shall comply with Section 10.4AC, and shall be no less than thirty (30) feet at the front lot line or seventy-five (75) feet at the building line, or such greater width as may be required by this Code. • Section 10.5.H.3, Condominiums, Townhouses, and Other Forms of Airspace Ownership, Exemptions - Removal of exemptions for condominium projects of two or less units. • Appendix D.1.A, Street Design and Construction Standards, Standards of Construction - Standards of construction not otherwise specified hereunder shall be according to... Larimer County Urban Street Standards and Larimer County Road Standards, as amended. • Appendix D.111.B, General Site Access, Driveway Access- General Standards - No driveway shall be so located as to create a hazard to pedestrians or motorists, invite or compel illegal or unsafe traffic movements, or block or alter access to adjoining properties or uses. Where garages are used to satisfy parking requirements, the driveway apron shall be at least twenty feet in length unless it is demonstrated the design will not interfere with adjoining traffic movements. Discussion followed: Staff to correct pronouns within the proposed code revisions; the Town would be responsible for paying the consultant upon payment by the applicant; developer should not be required to pay additional fee due to the lack of adequate staff; the process allows the developer to make a choice to move forward or wait a month or two; expressed concern with limiting building area options of a property owner. 2. ACTION ITEMS: 1. APPOINTMENT OF JONATHAN FORD TO THE ESTES VALLEY PUBLIC LIBRARY DISTRICT BOARD, 3-YR. TERM, DECEMBER 2010 AND RE- APPOINTMENT OF RAY NIEDER 4-YR. TERM, DECEMBER 2011. The Library requests the appointment of Jonathan Ford to the Estes Valley Public Library District Board for a 3-year term expiring December 2010 and the re-appointment of Ray Nieder for a 4-year term expiring December 2011. It was moved and seconded (Pinkham/Levine) to approve the appointment of Jonathan Ford and the re-appointment of Ray Nieder to the Estes Valley Public Library District Board, and it passed unanimously.
Board of Trustees - October 23,2007 - Page 4 2. ESTES PARK HOUSING AUTHORITY UPDATE. Director Kurelja provided the following update on projects: • The occupancy rate for rental properties (Talons Pointe, Pines, Cleave Street) is 95% or better. • The 2007 Housing Needs Assessment being performed by RRC should be complete within the first quarter of 2008. Survey response has been high except within the business community. A public presentation will be scheduled once the assessment is complete. Staff will use the information to plan future projects including how to develop the vacant land adjacent to Talon's Pointe. • Additional Section 8 vouchers have been received from the Loveland Housing Authority with a total of 50 vouchers for those meeting 30% or less of the median income level. • Vista Ridge is complete with 48 out of 59 units sold. • Pines project is composed of a 50/50 split of affordable senior housing and market rate condominiums. Sales of the market rate condominiums are slow with onlyone unit sold to date. The Authority continues to look at alternate financing tools and aggressive sales incentives. • Statewide housing industry is changing with new home permits down 22% from 2005 and foreclosures up 70% for home less than $200,000. Foreclosures are up 523% in Larimer County since 1997. • The number of people served by the Authority has increased significantly from 192 in 2002 to 519 in 2007. • The Authority continues to reduce its financial dependency on the Town of Estes Park. Mayor and Trustees thanked the Housing Authority for their efforts in providing our community with affordable housing options. 3. NET METERING POLICY. Utilities Director Goehring reviewed Amendment 37 that requires Colorado utilities with 40,000 customers or more to generate or purchase 10% of their electricity from renewable sources by 2015 and establishes a standard rebate offer for solar electricity generation equipment and a state-wide net metering system. The Town is not subject to the Amendment; however, due to concerns raised by the community, the Light and Power Department has researched net metering rates. The Town has worked closely with the City of Loveland to develop a cost neutral net metering rate that allows the customer/generator to sell back to the utility any excess generation at the avoided cost rather than the full retail rate. The proposed program does not offer incentives for the addition of renewable energy equipment. The net metering rates would change according to future rate increases from PRPA. RESIDENTIAL COMMERCIAL Base Charge $4.36 $7.91 kWh charge from utility $0.0863 $0.0857 kWh buyback paid to customer $0.0220 $0.0210 Mayor Pro Tem Pinkham questioned if Platte River Power Authority, PRPA, purchases solar power as part of it energy sources. Mayor Baudek reviewed the energy sources used by PRPA stating'solar is cost prohibitive at this time. Public comment was heard in favor of the policy by Tom Street/Allenspark, Dave Rusk/2283 Eagle Cliff Road, Thomas Beck, and Jim Tawney/1820 Fall River Road. They also encouraged the Board to include incentives and make alternative energy sources affordable.
Board of Trustees - October 23,2007 - Page 5 Todd Plummer/556 Aspen Avenue spoke in favor and stated the policy is generous and allows the Town's distribution system to act as the generators' battery backup. He suggested the solar power generators be paid a surcharge similar to the wind energy surcharge. Mike Mangelsen/Light and Power stated the federal government is offering $2,000 tax incentives through December 2008 for the purchase of renewable energy products, i.e. solar panels. The Board supports the rate structure as presented and requested staff prepare a net metering policy to be reviewed by Committee. 4. TRANSPORTATION ALTERNATIVE STUDY. Item continued to the November 27th Town Board meeting. 5. 3RD QUARTER FINANCIAL REPORT. Finance Officer McFarland reviewed General Fund, Enterprise Funds, Sales Tax and Investments. Funds are operating near anticipated rates and sales tax continues to increase for the year. Investments are increasing due to sales tax volume. 6. PUBLIC HEARING - 2008-2010 ELECTRIC RATE INCREASE - ADOPTION OF ORDINANCE #20- 07. Utilities Director Goehring reviewed the Light and Power Department Financial Plan completed by HDR Engineering and presented to the Utilities Committee in January 2007. The plan recommends rate increases of 2.5% for each consecutive year from 2008-2013 with a cumulative increase of 15.97%. The rate increase would fund the Capital Improvement Plan (CIP) through 2013 and includes the Mary's Lake Substation expansion, increasing the substation from 20 MW to 50 MW, and the distribution system to improve and ensure electrical system redundancy and reliability. Staff recommends increasing the electric rate 2.5% for 2008, 2009, and 2010 and proceeding with the CIP as presented. The Financial Plan and the CIP will be updated in 2010 to establish if additional rate increases are needed. Mike Dahl/PRPA reviewed the upgrades needed at the Mary's Lake substation and the new distribution system that will provide redundancy to the Estes Valley. Attorney White read the Ordinance into the record. After further discussion, it was moved and seconded (Newsom/Eisenlauer) to approve Ordinance #20- 07 to increase electric rates by 2.5% for 2008, 2009 and 2010, and it passed unanimously. 7. ORDINANCE #21-07 - LIGHT AND POWER - APPROVING BOND ORDINANCE FOR IMPROVEMENTS AT THE MARY'S LAKE SUBSTATION. Town Attorney White stated the Town, acting through its Light and Power Enterprise, is beginning the process of upgrading the Mary's Lake Substation and rebuilding portions of its major distribution lines. The proceeds from the sale of the Light and Power Revenue Bonds, Series 2007, will finance this work. The Bonds are revenue bonds payable solely from revenue of the Light and Power Enterprise, are not a general obligation debt to the Town, and do not pledge or encumber any other revenues or property of the Town. Ordinance 21-07 authorizes the issuance of the Bonds. The financial parameters of the Bonds are as follows: 1) principle amount not to exceed $6.5 million; 2) interest rate not to exceed 5.25%; 3) term of the bonds not to exceed 20 years; 4) maximum annual debt services not to exceed $525,000. The
Board of Trustees - October 23,2007 - Page 6 Bond Ordinance authorizes the Mayor, Town Administrator or Town Finance Officer to make the final determination of the parameters as long as they are not exceeded. The actual determination will depend on market conditions and timing. It is anticipated that the Bonds will be finalized, issued, and sold in December 2007 through an online auction. The Ordinance also sets forth the requirements for the issuance, security and payment of the Bonds. After further discussion, it was moved and seconded (Levine/Blackhurst) to approve Ordinance 21-07 for the issuance of Revenue Bonds and all subsequent budgets for the Light and Power Enterprise shall be required to budget from revenues received by the Light and Power Enterprise sufficient funds to pay the debt service on the Bonds, and it passed unanimously. 8. TOWN ADMINISTRATOR REPORT. • Public Safety Committee meeting for Thursday, October 25th has been cancelled. Written report material will be provided for your review. • The remaining Budget Study Sessions are scheduled for October 26th and November 2nd from 8:30 a.m. to 11:30 a.m. in the Board Room. Whereupon Mayor Baudek adjourned the meeting at 9:33 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 19, 2007 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 1 gth day of October, 2007. Committee: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier Levine, Newsom and Pinkham Attending: All Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Finance Officer McFarland, Town Clerk Williamson Absent: None Mayor Baudek called the meeting to order at 8:35 a.m. 2008 BUDGET PRESENTATION Each fund was reviewed and requests for additional information are noted below: • Judicial - Personnel cost will adjust by 5% as set forth in the Municipal Code and O&M is up slightly. Revenue is reflected in the Police Department budget. • Museum - Revenue sources include federal and state grants, charge for services, miscellaneous income for facility rentals, donations and interest, and contributions from the Friends of the Museum Foundation. Request to increase curator of education position to fulltime from a .75 FTE, eliminate a 147-hour seasonal position at the hydro plant site, new street sign at Hwy 36 and 4~h, training increased, $11,000 to update the permanent exhibit gallery, and retain fund balance for use in 2009 to match a federal grant to digitize the Museum's photograph collection. • Senior Center - Revenue sources include County Commissioner grant, United Way grant, charges for services, classes and programs, miscellaneous facility rentals, fundraising, donations, and contributions from Estes Park Senior Center, Inc. The 2008 meal price increase will go directly to the meal service contractor Catering for all Occasions. A reduction in the miscellaneous revenue from EPSC, Inc. is related to the redesign of supported projects for 2008 and it is anticipated other projects or needs will be supported as the year progresses. Personnel increases are due to an increase in insurance premiums only. O&M is decreasing and includes a reduction in the food service costs. The Senior Center van is not included in the vehicle replacement fund as it was purchased by EPSC, Inc. • CVB - Administrator Repola provided an overview of the CVB fund stating it is a Special Revenue fund subsidized by the General Fund. Revenues and expenses have increased in the last three years with 0&M the largest component of the budget. Staff will confirm money has been budgeted for the completion of the CVB landscaping in 2008. Director Pickering stated the O&M for 2008 is 2% less than the 2007 budget. The transfer to the CVB fund from the General Fund is budgeted to increase $25,000. The Departments' goal is to reduce operating expenses through improved efficiencies while increasing revenues. * Communications - O&M is increasing due to the cost of media. Downloads for visitor guides is increasing; however, the visitor guide mailings to statewide visitor centers are very important.
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 19, 2007 - Page 2 * Visitor Center - O&M is down as efficiencies are being discovered. Personnel expense increased due to commissions being added to compensation. A discussion ensued regarding a significant reduction in web maintenance. Trustee Blackhurst and Pinkham expressed concern with the significant reduction to web maintenance as the CVB increasingly relies on the web to disseminate information to the public. Ad production costs include the ads for the shuttle buses and an accommodation board for the visitor center in 2008. Trustee Levine expressed concern with a decrease in the training budget and would encourage the department to send staff to appropriate training. "Ambassador Club expenses" will be updated to read "Ambassador expenses." + Group Sales and Marketing - O&M is down from 2007 due to the remodeling of the Conference Center this year; however, printing forms is up as new brochures are required for the center. * Special Events - Revenues and O&M are projected to increase in 2008. Staff continues to replace equipment gradually overtime. Staff will provide the Community Development Committee with an update on the 2007 special events to specifically address the benefit to the Town. * Conference Center - The final lease payment is due in 2008. Staff will verify if the $21,000 budgeted as miscellaneous, Holiday Inn lease, is related to property tax or the bond payment. 0&M will decrease significantly from 2007 due to the remodeling of the center. Trustee Levine requested the number of visitors, Internet hits, conferences, special event attendance etc. be included in the scope of services at the top of each executive summary page. Staff will develop a method to incorporate the metrics associated with the scope of services into the executive summary. Mayor Baudek announced a 10-minute recess at 10:10 a.m., and the meeting was reconvened at 10:10 a.m. • Transportation - 2008 will be the final year of a three year test pilot for the shuttle system. The base service will remain at the same level with some adjustments made to the hours of operation. A discussion followed on hours of operation: the Park and Town shuttles should have the same calendar days of operation and not necessarily the same hours of operation, hotel route should maintain the same hours; brown route to be altered in 2008; 11.6% increase on brown route with the inclusion of the YMCA; evaluate the use trends and have a community presentation to discuss success and alternatives to the shuttles; investigate other shuttle companies. Staff will bring options to the Community Development Committee in August of 2008. • Community Reinvestment - O&M includes $50,000 for the engineering related to the new Stanley Fairground barn. Conference Center lease will be renamed Conference Center payment. Capital includes $3.5 million for the barn and $600,000 for the performing art center site preparation at the Stanley Fairgrounds, contingent upon the sell of Lot 4, Stanley Historic District. Trustees questioned where the money for site prep would come from if the closing on Lot 4, SHD was not realized and SOPA has raised the necessary funds. The Town would find necessary funds if the scenario arises. Finance Officer McFarland stated the debt coverage on a 10 year loan for the construction of the barn would be approximately $330,000/year with construction interest of $121,000. • Conservation Trust - Revenues are from State lottery revenues. Arbor Day tree replacement is budgeted at $12,012 to maintain the Town's Tree City designation. Staff will verify if funds have been budgeted for picnic tables in Bond Park and benches along Elkhorn Avenue.
. RECORD OF PROCEEDINGS Town Board Budget Study Session - October 19, 2007 - Page 3 • Open Space - The .25% sales tax share from Larimer County is estimated at $240,000 for 2008. The Fall River Trail to Castle Mountain Lodge is the only project scheduled for this fund in 2008. • Police - Administrator Repola provided an overview of the Police Department budget stating personnel is the largest portion. The department was able to absorb the costs of the Code Enforcement Officer with no new appropriations and will end the year close to actual personnel costs. The Animal Control Officer position, a .75 FTE, will be eliminated in 2008 and added to the duties of the Code Enforcement Officer. The Community Services fund was added in 2007 and includes none traditional police services such as Restorative Justice, Auxiliary Police, SRO, CSOs and the Code Enforcement Officer that has increased efficiency from the management level. Community Services will purchase a used police car from the Fleet Department with grant funds for the Auxiliary Police. Discussion was heard on a centralized dispatch center and the possibility of partial coverage during midnight to 4:00 a.m. An IGA for SRO services between the Park R-3 School District is being prepared for partial reimbursement during the 2008-2009 school year. Revenues for patrol services include payment for security services provided by the department. Trustees questioned using the Police Department account for the Chiefs Golf Tournament. The Chief will provide a yearly report to the Public Safety Committee on the Chiefs Golf Tournament including expenses and revenues. The next Budget Study Session is scheduled October 26th, 8:30 a.m. - 11:30 a.m. There being no further business, Mayor Baudek adjourned the meeting at 11:35 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 26,2007 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 26th day of October, 2007. Committee: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier Levine, Newsom and Pinkham Attending: All Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Finance Officer McFarland, Town Clerk Williamson Absent: None Mayor Baudek called the meeting to order at 8:30 a.m. 2008 BUDGET PRESENTATION Each fund was reviewed and requests for additional information are noted below: FIRE Administrator Repola reviewed the expense components of the department stating the expenses are trending upward as a percentage of the General Fund. Chief Dorman stated the revenues are grants awarded to the department for a mobile data terminal, thermal imaging camera, WUI Education Coordinator and the National Fire Academy. Personnel costs are increasing with the proposed addition of an Administrative/Training Captain and the inclusion of the fire pension contributions. 0&M includes funds to upgrade the fire station's alarm system, first payment into the vehicle replacement fund and addition of a computer and related IT service charges. Engine 2, a structural engine, will be replaced in 2008 at an estimated cost of $270,000 in order to maintain the Town's current ISO rating. The engine will be retained as a reserve engine housed at the RMNP fire station on Mills Drive. Additional equipment for the engine will be budgeted and ordered in 2009 after the new engine arrives. Remove the note next to the Wildland Coordinator that states there is no grant in 2008. Chief Dorman reviewed the last ISO survey performed in October 2002. The department received 27.9% credit out of 50% and noted that an improved training program would increase the ISO and insurance ratings and result in less property loss. Therefore, staff is requesting consideration of an Administrative/Training Captain for the Fire Department. This position would be an exempt position performing administrative/training duties including the development of preplans for emergency response on all commercial property, write incident reports, perform fire inspections, research, plan and implement training programs, and provide backup to the Fire Chief as it relates to administrative duties and on call duties. This position would also allow the Fire Chief to perform other tasks including the development of a Master Plan for the department, recruitment and retention of volunteers, officer development and succession planning. Trustee Blackhurst questioned hiring staff to perform training that could be outsourced for $25,000 to $35,000 per year. Chief Dorman replied outsourcing the training would limit training opportunities, no pre-planning would be completed, no back-up to the Fire Chief and staff would be required to maintain the training records. Discussion followed and is summarized: questioned what personnel the position would oversee, inquired if other staff such as an executive secretary could perform tasks; hiring from within the volunteers may not provide the Town with the most qualified
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 26,2007 - Page 2 individual; concerned that the addition of the position may appear as though the department is in good financial condition; the fee for service in the county should be established prior to funding a new position; the position is critical for the department and ISO ratings. Administrator Repola stated this position is an investment in the future sustainability of the department, provides training opportunities locally and establishes an environment that attracts future volunteers. Mayor Baudek and Trustees Eisenlauer, Levine, Newsom, Pinkham and Homeier support the position. Trustee Blackhurst stated he could not support the position and contended there are other avenues that could be explored to address the issues. He expressed concern that training issues have not been addressed in the past five years since the ISO rating. Mayor Baudek announced a recess at 9:54 a.m., and the meeting was reconvened at 10:00 a.m. COMMUNITY DEVELOPMENT Administrator Repola reviewed the expense components of the department and stated personnel costs are the largest component. In 2005, the department began collecting higher development fees for 50% cost recovery. • Community Development - Director Joseph stated personnel allocations for the Community Development Director and Secretary 111 have been adjusted with 25% reflected in the Protective Inspection budget. Revenues are projected higher with the approval of an increase in development plan fees. 0&M increases reflect an increase in education/training and an upgrade to the maintenance contract for the copier. • Protective Inspection- Revenues are projected to remain at the 2007 level. Future vehicle purchases will be updated to read future vehicle replacement for consistency throughout the budget documents. PUBLIC WORKS Administrator Repola reviewed the department's expense components that include Streets, Parks, Buildings and Engineering. • Government Buildings - O&M includes an increase for the roof replacement over the engineering portion of Town Hall and the addition of the 2008 restroom refurbishment program ($10,000). No rent adjustments have been suggested for employee housing. Janitorial expenses decreased with the over purchase of supplies in 2007. A discussion on recycling followed with regard to the Board's desires, cost impact, an incremental approach and outsourcing. • Engineering - 0&M is decreasing with the completion of projects and the ability to complete small engineering tasks in house; however, funds are budgeted for gas monitoring and annexations. • Streets - Minor changes in personnel include a .25 FTE Secretary Ill position and .40 FTE Seasonal Technician to evaluate the current pavement conditions and update the pavement index software. The Executive Secretary position to be renamed a Secretary 111. O&M is increasing due to the vehicle replacement costs. The storm water master plan has been moved to Community Reinvestment; however, future projects would be funded by Streets. The street sign replacement project is 60% complete and will take an additional year. Staff will footnote the street sign replacement project by phase, year and dollar amount spent. The overlay funds are budgeted at $302,000 including overlays for the Virginia and Wiest parking lots. These funds were previously in Community Reinvestment and have been moved back into Streets. Staff will
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 26,2007 - Page 3 notify the public and coordinate with downtown businesses prior to lot closures. Discussion was heard regarding the funding of potential transportation alternatives that may be funded partially by CDOT. Trustees would like to see multiple alternatives and requested the item return to the Committee and the Board for approval. Add $100,000 to the Community Reinvestment fund for transportation improvements with an asterisk. • Parks - Staff is requesting the addition of two seasonal positions to care for the new landscaping along Wiest and the CVB. The Museum and Senior Center landscaping will be moved in house as of 2008. Staff allocations need to be adjusted to 6 FTEs to reflect the addition of the seasonal positions. O&M has increased with the rental of a grinder twice a year to mitigate slash and bark beetle material. Discussion followed on whether enough is being done to address the bark beetle and if additional rentals should be allocated. Staff suggests spending more funds on education at this time. A wood planer will be purchased to rehab the benches along Elkhorn and Bond Park. The Bond Park Master Plan will be funded from the Conservation Trust Fund at $20,000. Materials and Supplies will be increased by $5,000 to $127,550 for the additional plantings at the CVB. • Contingency & Transfers - The contingencies fund is being scaled back to $50,000 based on past trends. Transfers to the Vehicle Replacement fund have been moved into the 0&M expenses for each department that has vehicles. The next Budget Study Session is scheduled November 2nd, 8:30 a.m. - 11:30 a.m. There being no further business, Mayor Baudek adjourned the meeting at 11:43 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 2,2007 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 2nd day of November, 2007. Committee: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier Levine, Newsom and Pinkham Attending: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier Levine and Pinkham Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Finance Officer McFarland, Town Clerk Williamson Absent: Trustee Newsom Mayor Baudek called the meeting to order at 8:30 a.m. CATASTROPHIC LOSS FUND This fund contains a 3% emergency reserve required by the Tabor amendment. The reserves from this fund could be used for other projects as long as the 3% Tabor reserve is maintained. This fund was a funding source for the loan to the Estes Park Housing Authority for the purchase of the Pines Apartment complex. Staff will footnote all funds used for the EPHA loan. BUILDING AUTHORITY FUND The Town administers the Certificate of Participation issued for the golf course improvements due to mature in 2009. This is a straight pass through. The maturity of this debt would allow the Town to issue new debt. MEDICAL INSURANCE INTERNAL SERVICE FUND Deputy Administrator Halburnt stated the Town is partially self insured for the first $5,000 of any claim paid from the medical insurance fund. The balance is growing in this fund which could allow the Town to increase its stop loss and lower medical premiums in the future. The Town is investigating reducing its cost for vision coverage through a fully self insured plan. FLEET Administrator Repola reviewed the internal service fund that charges each department for services related to vehicles and related equipment. The target fund balance should be capable of repairing or replacing the building and all equipment. Future vehicle replacement will be corrected from $2,600 to $3,600. Director Zurn stated the 2008 budget contains no changes in personnel. O&M increases include A&C for the office and security door locks for the building. VEHICLE REPLACEMENT FUND This internal service fund charges each department with vehicles 125% of the estimated annual depreciation. In the past, funds were transferred from the Contingency Fund for the replacements of vehicles in lieu of purchasing vehicles through a bank loan. In order to use the fund in 2008, the dollar amount to be paid by each department has been recalculated and will increase total vehicle replacement funds from $269,000 to $537,000. The fund will only replace current vehicles within the fleet and all new vehicles will be purchased by the department. Discussion followed on the practice of allowing departments to purchase used vehicles from Fleet and if additional equipment
RECORD OF PROCEEDINGS Town Boaid Budget Study Session - November 2,2007 - Page 2 (snowplows, light bars, ladders, hoses, etc.) for the vehicles should be purchased by the individual department. Vehicles will not be added to the fleet without justification and Committee approval. The appropriate Committee will also evaluate each vehicle purchase and required equipment to determine if the vehicle replacement fund is to be used for the full purchase. Staff will footnote on the individual department summaries the yearly vehicles to be replaced and to note department names not account numbers on the vehicle replacement fund summary. Mayor Baudek requested staff review the potential use of hybrid vehicles for the building inspectors and the museum in the future. Staff continues to assess the benefits versus cost of maintenance for hybrid vehicles. POLICE PENSION/FIRE PENSION FUNDS. Police: There is one surviving spouse receiving a benefit of $214/mo. This fund was closed to new enrollment in 1988. This is a fiduciary fund that has to remain as a separate account. When the fund is paid out the Town will pay the benefits from the General Fund. Fire: The Town's contribution will be increased to the maximum allowed by state statute in order to fully fund the pension fund. Pensions were raised in September for all current and retired volunteers from $350 to $400 per month. THEATER FUND. This is a fiduciary fund to be used to raise funds and build a performing arts theater. Funds have been budgeted for use by the Supporters of the Performing Arts (SOPA) to complete fundraising for the theater by November 2008. Mayor Baudek announced a 10-minute recess at 9:48 a.m., and the meeting was reconvened at 10:03 a.m. COMMUNITY SERVICES FUNDING REQUESTS (General Fund). In past years the target budget for this funding has been 5% of sales tax; therefore, the 2008 target budget is $355,000. The subcommittee is recommending $362,297 in funding, a decrease from 2006. Trustee Levine commented that not every program could be funded and many that have received funding in the past have been cut. In addition, the Town must focus on infrastructure needs and cuts were necessary to do so. Trustee Blackhurst commented all the programs and projects are worthy of funding; however, there are limited funds. ORGANIZATION 2008 BUDGET Arts & Education: $5,000 Chamber Music Festival, $1,000 Community Jazz Concert Series, $1,000 Estes Village Band, $1,000 Oratorio Society of Estes Park, $1,000 Cultural Arts Council of Estes Park, $1000 Transportation: $26,000 Door to Door Transportation Service, $26,000 Housing: $182,000 Estes Park Housing Authority, $175,000 Habitat for Humanity, $7,000 E. V. Public Library District $27,600 Youth: $41,000 Estes Valley Investment in Childhood Success, $28,000 Estes Learning Place, $2,500 Partners of Estes Park, $4,000 PACK,$6,500
RECORD OF PROCEEDINGS Town Board Budget Study Session - November 2,2007 - Page 3 2008 BUDGET ORGANIZATION Food Tax Refund $21,197 Human Services: $50,500 Crossroads, $20,000 E.P. Salud, $20,000 Radio Reading Service, $500 Estes Valley Victims Advocates, $10,000 Sister Cities Int'I. Conf. Student Participation, $9,000 $9,000 Comments to the Town Board are summarized below: • Janice Newman/President of EVICS - Thanked the Board for the continued support. The funding will be enough to keep the program with cuts to scholarship funding. She invited the community to a meeting Monday, November 5,2007 to discuss childcare in Estes Park. m Carol Evans/ Interim Exe. Dir. of Crossroads Ministry -Thanked the Town for their support. Due to the Town's support Crossroads has been chosen for additional funding by the County through grant funds. • Rita Kurelja/Estes Park Housing Authority Director - Thanked the Board for continued funding and stated the EPHA continues to decrease its dependency on Town for funding and continues to seek other funding and revenue sources. Concluding all public comment, the Board expressed their appreciation to all those in attendance, noting their good work in the community. BENEFITS The employee parties (picnic, holiday party, and two other gatherings) and homeownership program are funded within this fund. Staff will increase the Town's contribution to the homeownership fund from $150/month to $250/month. EMPLOYEE COMPENSATION Health insurance will increase 10% and an increase in co-pays from $15 to $25 per visit. A new insurance broker has been hired for 2008 with a five-year contract renewable yearly and a $5,000 savings per year. An annual compensation survey was completed this year to ensure the Town's wages remain competitive. This year three regional comparisons were used (Loveland, Longmont, Fort Collins) and three resort comparisons (Avon, Frisco, Steamboat Springs). A 5% increase is proposed with 2.5% Merit, 2% Cost of Living Adjustment (COW\) and .5% for salary range adjustments. Discussion followed: to retain and attract employees the salaries need to be adjusted to inflation; COLA should be increased to inflation and decrease merit pool; need to maintain competitive wages; turnover can be expensive; the employees spending power is decreasing every year the salaries do not increase by CPI; the merit pool should be high enough to create an incentive; and spot awards and bonuses should be used for special recognition. Administrator Repola stated the philosophy of the Town has been pay for performance and a merit pool of 2.5% would allow the average employee to remain even with inflation. Staff is recommending adding COLA directly to all salaries without adjusting the grades.
. M ./.I--I- - . N W. y.%/-- .--*. - h RECORD OF PROCEEDINGS Town Board Budget Study Session - November 2,2007 - Page 4 Staff was directed to (1) provide a merit pool of 2.5% (2) 2.5% Cost of Living Adjustment and (3) 0.5% for salary range adjustments. Trustees would like staff to provide feedback on the employees' reactions to the compensation structure. TRUSTEE/ MAYOR COMPENSATION The Mayor and Trustees received an increase in compensation in 2000. Deputy Administrator Halburnt reviewed a CML survey of elected official compensation and 64 out of 75 municipalities that responded have higher compensation than Estes Park. Mayor Baudek stated an increase in compensation could help attract additional candidates, especially business owners. Discussion followed on the positive effects an increase for newly elected officials in 2008 may have on the candidate pool. The following increases were proposed: $6,000/Mayor, $5,000/Mayor Pro Tem, $4,000/Trustee. The Board approves of the concept and requested staff provides current salaries adjusted by CPI for comparison and prepare an Ordinance for an upcoming Board meeting. MISCELLANEOUS Larimer County will be reallocating a portion of the Larimer County Road and Bridge tax to their General fund. 50% of this tax is rebated to the Town; therefore, the Town will see approximately $50,000 less from the County next year and a further reduction of approximately $100,000 of $150,000 in 2009. This decrease is reflected in the Street Department budget. The Board thanked staff for an easy to understand and transparent budget process. Trustees also appreciated the July Study Session and requested a session be held again next year to discuss the budget with the department heads present. Mayor Baudek thanked the Board and staff for their time and effort. There being no further business, Mayor Baudek adjourned the meeting at 11:46 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 1, 2007 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 1St day of November 2007, Committee: Chairman Pinkham Trustees Eisenlauer and Levine Attending: All Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Directors Pickering, Kilsdonk, Mitchell, and Joseph, Managers Winslow, Marsh and Blackhurst and Town Clerk Williamson Absent None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT. CONVENTION & VISITORS BUREAU. Renaming of Surprise Sale - Discussion. Mgr. Winslow reviewed the history of the event stating merchants would take inventory at the end of the season and be surprised at was left and surprised at what customers would purchase. Staff is requesting consideration of changing the name to Surprise Sidewalk Sale. Mgr. Marsh and Mgr. Blackhurst stated the event has taken place for 16 years and the community and visitors know the event as the Surprise Sale. Mgr. Blackhurst also stated it would be difficult to translate the new name through the media. Administrator Repola expressed the name change could clarify the event and expand the current market share. The Committee request staff review the name change at the Department level. Fairgrounds and Special Event 2007 Event Numbers - Discussion. Mgr. Winslow provided a report on attendance at over 100 events in 2007 including Performance Park and Riverside Plaza performances. Staff has developed a method for establishing attendance at events that should provide more accurate numbers. Staff will add inbound traffic counts and weather to the report for larger events. Reports. Reports provided for informational purposes and made a part of the proceedings. • Marketing Committee • Media & Public Relations - International Travel Media Sample • Visitors Services Second Wind Ltd. - The Advertising Committee created by the Chamber of Commerce purchased Second Wind, Ltd., an accredited agency in the media industry, and at the time was eligible to deduct the standard 15% agency discount on media purchases. This was due to the agency discount as well as the volume contracts the ad program held. Today, a business is eligible for the same discount if they produce and use their own advertising. The Committee continues to utilize Second Wind to accept third party funds and purchase ad placements at a lower cost than an individual could place the same ad. All ad sales are deposited to the Second Wind account, all sales costs and production expenses are paid from the same account.
RECORD OF PROCEEDINGS Community Development - November 1, 2007 - Page 2 Discussion followed on the need to continue using Second Wind, Ltd. The Committee agreed that adding the functions of Second Wind to the Town budget would provide additional clarity to the community and transparency. Staff will review the possibility of integrating the revenues and expenses of Second Wind into the CVB fund as a project code and return to Committee with the status of the Town's use of Second Wind Ltd in the future. Visitor Services - Staff has discussed changing the cabin in Bond Park to a self- service function. The CVB will operate the cabin in 2008 and bring numbers to the Committee for further discussion on future use of the cabin by the CVB as a visitor information booth. MUSEUM/SENIOR CENTER. Reports. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly • Senior Center Monthly Special Transit Advisory Committee - The Special Transit could provide services on the weekends if additional funds were available. The Town currently funds $25,500, a quarter of Special Transit's operating costs in Estes Park, through the community grant funds. Kerrie Hill/EPMC has been added to the Committee to provide input from the hospital and potentially contribute future financial support. COMMUNITY DEVELOPMENT. Development & Building Fee Waiver Policy - Request Approval. At the November meeting the Committee requested staff refine the policy to specifically address low income health and human services or low income housing. Staff was directed to discuss the finer points with Attorney White. Policy Statement: The population being served is the general public and is not subject to any pre-qualification other than a need-based qualification. The Community Development Committee will use the following criteria in qualifying private non-profit projects: * The permitted project or building will serve or support a currently underserved and needy segment of the community. * A critical service is being provided. * Low income housing is deed-restricted. * The population being served is the general public and is not subject to any pre-qualification other than a needs based qualification. After further discussion, the Committee recommends approval of the policy to be added to the Community Development Department Policy Manual. Reports. Reports provided for informational purposes and made a part of the proceedings. • Financial Report • Building Permit Summary ADMINISTRATION Revisions to the Business Licensing Procedure - Request Approval. Clerk Williamson reviewed the current nine to ten month process for yearly business licensing and fee collection. The Clerk's office proposes an annual due date of March 31. as opposed to the current June 30th due date, eliminating the half payments and
RECORD OF PROCEEDINGS Community Development - November 1, 2007 - Page 3 second invoicing and adding a Non Sufficient Fund fee for any returned check of $20 to the business licensing account. These changes would streamline the process and free up approximately 4 months of staff time to be used to complete other tasks. In addition, Attorney White has amended the business licensing ordinance to include the requirement that an owner of a business operating within the Town shall pay a business license fee, obtain a business license and comply with the State of Colorado requirements with regard to Lawful Presence. The violation and revocation sections of the code have been modified to address the failure to obtain a business license rather than a failure to pay the fee. After discussion, the Committee recommends approval of the changes to the business licensing procedures and regulations as presented. The Ordinance would be presented at the November 27,2007 Town Board meeting. Town Clerk Policy Manual Update - Request Approval. The policy updates are housekeeping items to update State liquor license fees, include background checks through Colorado Bureau of Investigations and the completion of the Lawful Presence Affidavit by sole proprietors, updated list of requirements for all new or transfer of ownership applications to include new state fees, and change the summons fee from $15 to $20. The increase to the summons fee is due to the rising costs of material, postage and staff time required to process. Cost for a certified return receipt letter has increased $1.47 since 2001 and staff time to process exceeds 12 hours. The Committee recommends approval of the updates to the Town Clerk Policy Manual. There being no further business, Chairman Pinkham adjourned the meeting at 9:12 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 8,2007 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 8th day of November, 2007. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: All Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Public Works Director Zurn, Asst. to the Utilities Dir. Mangelsen, Project Manager Sievers, Deputy Town Clerk Deats Absent: None Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Irene Little and Mary Ellen Garrett, co-chairs of the League of Women Voters (LWV) Committee for Recycling, addressed the Public Works Committee regarding recycling programs in the Estes Valley and enhancements that could be made to increase existing recycling opportunities and, additionally, accommodate the cardboard recycling needs of area businesses. Based on a survey sampling of downtown businesses, 50% of the trash produced by these businesses is cardboard, which leads the LWV to request that the Town participate with them in a program to provide cardboard recycling services. The State of Colorado has grant funds available for recycling projects which the League would pursue to fund the purchase of a compacting machine. The LWV is asking that the Town provide a site for the compactor. Although businesses surveyed were not specifically asked if they would recycle cardboard if a compactor and location was made available, Ms. Little cited the successful cardboard recycling program that was initiated by the high school a few years ago, stating that the business response was so overwhelming the high school lacked the space and manpower to continue the program. Discussion ensued on the following topics: the Town's land lease agreement with Waste Management; the condition of the current transfer station and recycling center reflects poorly on the Town; the unwillingness of companies to enter market in this area based on Waste Management's lease with the Town; Waste Management is private enterprise and responsive to customer-based complaints; the space and manpower requirements of a cardboard recycling program including the removal of recycled materials; small recycling companies that are emerging in Estes Park; LWF fundraiser to raise monies for project; Stephen Gillette, Larimer County Solid Waste Department Director, as a resource for recycling program information; and the Town's planning and budgeting processes. Jill Hartman/Carriage Hills commented on the condition of the current recycling center operated by Waste Management on the landfill site stating concerns about poor signage, and health and safety issues related to cleanliness and the center's proximity to trash and garbage. She stated the recycling center is not user-friendly and does not provide staff assistance, suggesting a location for the recycling center and compactor that would be closer to downtown businesses. Nicole Simons/Estes Park encouraged the use of Waste Management's existing curbside recycling services in an effort to reduce waste in the landfill.
RECORD OF PROCEEDINGS Public Works Committee - November 8,2007 - Page 2 Mary Ellen Garrett/Estes Park, Annie Kidwell/Estes Park, Manuela Knoll/Estes Park, and Susan Wolfe/Allenspark spoke to steps the Town can take to become a "green" community and attractive to visitors who are concerned about the environment, including making Town sponsored events "zero waste events" by requiring all vendors to use compostable or recyclable materials, increasing the number of recycling receptacles in Town and placing them next to trash containers, replacing the Town's gas-powered landscaping vehicles with electric vehicles, banning the use of polystyrene containers by restaurants, provide a "green guide" to publicize and promote "green" businesses, build an environment-friendly performing arts center, and take steps to 5 reduce emissions from coal-burning power plants. Chair Levine and Town Administrator Repola thanked those in attendance for their comments and information, stating that discussions will continue with staff returning to Committee during the first quarter of 2008 with ideas about what the Town might do related to recycling, and steps that can be taken to promote further environmental consciousness. 2008 LANDSCAPING FLOWERS - REQUEST APPROVAL TO ACCEPT BID. Parks Department staff plants over 40,000 flowers in 53 downtown area flower beds each summer. Due to a short growing season, suppliers must provide mature plants in May or June to ensure a healthy, full-blooming plant by July 4~h. Growers have requested orders be placed by December 15, 2007, in order to meet May delivery dates. Bids were requested for the main flower order with the following results: Duran's Hobby Acres Greenhouse, Longmont, Colorado Perennials / Annuals pstimate $ 22,986 Flower Pots (17) pqtimate $ 5,000 Estimate Bid Price $ 27,986 Gullev's Greenhouse, Ft. Collins, Colorado Perennials / Annuals pstimate $ 24,011 Flower Pots (17) pstimate $ 5,000 Estimate Bid Price $ 29,011 Plantorium Greenhouse. Ft. Collins, Colorado Perennials / Annuals pqtimate $ 28,831 Flower Pots (17) pstimate $ 5,000 Estimate Bid Price $ 33,831 The proposed 2008 Parks Department budget includes $40,000 for flowers for the downtown area flower beds. The low bidder, Duran's Hobby Acres Greenhouse of Longmont, stated they can provide the flowers within the timeframe required to meet the July 4~h deadlines. Additional smaller, special plant orders will be placed in January or February 2008. Staff recommends approval to place the main flower order by December 15, 2007 with Duran's Hobby Acres Greenhouse, at a cost of $27,986 from account #101- 5200-452-26-36. Approval would provide the greenhouse with a commitment from the Town allowing them to secure the seed for the plant order. The Committee recommends approval to accept the bid from Duran's Hobby Acres Greenhouse as outlined above at a cost of $27,986 from account #101-5200-452-26-36 contingent upon approval of the 2008 budget. REPORTS. 1. Energy Conservation - Mike Mangelsen, Asst. to the Utilities Dir., reported on efforts being taken by the Electric Department to conserve energy, including: the purchase of low-loss distribution transformers, the replacement of mercury vapor
RECORD OF PROCEEDINGS Public Works Committee - November 8,2007 - Page 3 street lights with high pressure sodium street lights, the replacement of downtown decorative street lights with a new downward-light model to reduce light pollution in the night sky, the reduction of energy load by using smaller wattage bulbs in downtown decorative street lights, the installation of LED Christmas lights to reduce energy consumption, the development and introduction of a net metering program to utility customers, and encouraging the use of electric thermal storage heaters and energy-saving compact fluorescent lights. 2. Enemy Conservation at Town Hall - Project Manager Sievers reported on upgrades to the building including replacement of windows, the addition of insulation to the roof, and the remodeling of the board room. He reported that setback timers have been installed on heaters and that traditional light bulbs are being replaced with eco-friendly light bulbs as needed. He stated that maintenance budgets are used to accomplish these upgrades to light fixtures and bulbs. There being no further business, Chairman Levine adjourned the meeting at 10:17 a.m. Cynthia Deats, Deputy Town Clerk
RECORD OF PROCEEDINGS .AFT Regular Meeting of the Estes Valley Planning Commission October 16, 2007,1:30 p.m. Board Room, Estes Park Town Hall Commission: Chair Betty Hull; Commissioners Wendell Amos, Ike Eisenlauer, Bruce Grant, Joyce Kitchen, Doug Klink, and John Tucker Attending: Chair Hull; Commissioners Amos, Eisenlauer, Grant, Kitchen, Klink, and Tucker Also Attending: Town Attorney White, Director Joseph, Planner Shirk, Planner Chilcott, Town Board Liaison Homeier, and Town Clerk Williamson Absent: Recording Secretary Roederer Chair Hull called the meeting to order at 1:30 p.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence of the meeting. 1. PUBLIC COMMENT None. 2. CONSENT AGENDA a. Approval of minutes dated September 18, 2007. b. PRELIMINARY SUBDIVISION PLAT, DEER RIDGE SUBDIVISION, Amended Plat of Lots 3 & 4, Skoog Subdivision, 1825 & 1925 Homestead Lane, Paul M. & Katherine M. Kochevar and John A. Skoog/Applicants - Applicants' request for continuance to November 20,2007 Estes Valley Planning Commission meeting. It was moved and seconded (Amos/Klink) that the consent agenda be accepted, and the motion passed unanimously. 3. PRELIMINARY SUBDIVISION PLAT and REZONING REQUEST. KOSEWICK SUBDIVISION. Lot 7 (Less B850-P194, B1743-P50), Summer Villa, 775 E. Riverside Drive. Applicant: Van Horn Engineering. Planner Shirk summarized the staff report. This is a request to subdivide a parcel into three individual lots, and rezone the two lots with existing dwellings from "A" Accommodations to "E" Estate. The plat includes three non-buildable outlots that contain wetlands with provision to relocate certain wetlands. The applicant has submitted an annexation petition to the Town Clerk. The hearing has been set for November 27,2007. Staff recommends rezoning for proposed Lots 1 and 2 from "A" Accommodations to single-family residential. These lots do not lend themselves to accommodations development, and the proposed rezoning will allow the existing use to continue. The applicant has requested a Minor Modification to allow the lots to be smaller than the required 1/2-acre. Lots 1 and 2 do not meet the adjusted minimum lot size. However, when the outlot space is added to these lots, the adjusted minimum lot size is met. Therefore, staff recommends these lots be conveyed with their "partner" lot: Lot 1 and 1A, Lot 2 and 2A, and Lot 3 and 3A. Access to Lot 3 shall be required to meet access standards of the Town of Estes Park. A sidewalk is proposed along the eastern/southern perimeter of the site, attached to Riverside Drive. A twenty-five foot wide trail easement is proposed along the river. The site contains wetlands and a mapped alluvial fan. These areas have been placed in non-
RECORD OF PROCEEDINGS Estes Valley Planning Commission 2 October 16, 2007 buildable outlots. Furthermore, two wetland areas will be consolidated into a compact well defined area providing for a healthier wetland system and will be reviewed during the final plat approval. This proposal complies with applicable sections of the development code and adequate public facilities are available to serve the proposed subdivision. This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. However, the Town engineer has requested additional right-of-way and a design study to determine if the road should be widened. Public Comment: Lonnie Sheldon/Van Horn Engineering was present to represent the applicant and stated the applicant is in agreement with,the conditions of approval. It was moved and seconded (Grant/Eisenlauer) to approve the Preliminary Subdivision Plat and Rezoning Request, Kosewick Subdivision, Lot 7 (Less B850- P194, B1743-P50), Summer Villa, to the Town Board of Trustees, with the findings and conditions recommended by staff, and the motion passed unanimously. CONDITIONS: Preliminary Plat: 1. The outlots shall be named 1A, 2A, and 3A (instead of A, B, and C). 2. Lot 1 and Outlot l A shall remain under common ownership. A deed restriction shall be submitted with the final plat. 3. Lot 2 and Outlot 2A shall remain under common ownership. A deed restriction shall be submitted with the final plat. 4. Lot 3 and Outlot 3A shall remain under common ownership. A deed restriction shall be submitted with the final plat. 5. The following note shall be placed on the plat: "Access to Lot 3 shall be required to meet access standards of the Town of Estes Park." 6. Note 1 of the plat shall be amended to read "Outlot acreage is used for density calculation for Lot 3 and minimum lot size for Lots 1 and 2. 7. Final plat dubmittal shall include a wetlands crehtion report, which shail be accounted for with the improvement agreement. 8. An access easement shall be provided for UTSD access. This access easement shall be subject to review and approval of the Upper Thompson Sanitation District prior to preliminary plat hearing by the Town Board. 9. Compliance with the following memos: a. From Scott Zurn to Dave Shirk dated September 28,2007. b. From Mike Mangelsen to Bob Goefiring dated 9-14-07. c. From Jeff Boles to Bob Goehring dated 9-19-2007. Rezoning: 1. Recording of the Final Plat. 4. DEVELOPMENT PLAN 07-15, OUR LADY OF THE MOUNTAINS CATHOLIC CHURCH ADDITION, a Metes & Bounds property located at 690 Big Thompson Avenue, Applicant: Our.Lady of the Mountain Parish. Planner Chilcott summarized the staff report. This is a development plan application to build a tWo-story, 3,724-square-foot addition to Our Lady of the Mountains Catholic Church. The pr6posed addition matches the current church architecture, and will house office, classroom, and storage space. This site consists of five lots for a total of approximately 6.5 acres. The proposed construction is located on the three-acre, "CO" Outlying Commercial zoned lot. Religious assembly use is permitted by right in the "CO" zoning district. The plan demonstrates compliance with building/structure setbacks, impervious coverage, and floor area ratio limits. The maximum allowable impervious coverage is sixty-five percent and 54.48 percent coverage is proposed. The maximum floor area ratio (FAR) is DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 3 October 16,2007 0.25 and a 0.131 FAR is proposed. Detailed review for compliance with the maximum allowable height will be completed with building permit submittal. This request has been submitted to all applicable reviewing agency staff for consideration and comment. Staff has not received written comments from adjacent property owners; however, staff received a call from a neighbor concerned about the cross, which was installed on the south side of the church without a permit, is illuminated at night, and does not comply with the lighting regulations. An application shall be submitted to the Building Department for the cross that was installed without a permit. This shall also include a plan for correcting the lighting violation. Unless the Building Department requires an earlier timeframe, this can be addressed when the building permit application for the addition is submitted. A drainage master plan should be submitted to staff for review to determine what facilities and easements are need as the 6.5 acre site is built out. The parking lot does not meet the minimum required setbacks and encroaches within the Hwy 34 right-of-way. The proposed redesign of the parking lot is a significant step towards code compliance and CDOT is supportive of the proposed redesign. The proposed sewer line running across all four residential lots should be placed in a dedicated easement. The proposed water line should be relocated as to avoid damage to a significant tree. Public Comment: Steve Lane/Basis Architecture was present to represent the applicant. He stated the plan will provide handicapped accessibility with a new paved access. The addition will not create new seating; therefore, additional parking is not required. The addition will provide additional staff area, accessibility, functionality, an elevator and classroom/multi function space. He stated the cross would be addressed with construction drawings. Chuck Carspecken/1010 S. St. Vrain questioned the complaint regarding the cross. He stated the church has the right to have a cross. It was moved and seconded (Klink/Amos) to approve Development Plan 07-15, Our Lady of the Mountains Church, with the findings and conditions recommended by staff, and the motion passed unanimously. CONDITIONS: 1. Compliance with the affected agency comments, including the comments submitted by the Estes Park Sanitation District on October 10, 2007. To address Greg White's comment, the title on Sheet 2 of 2 shall match the title on Sheet 1 of 2. The traffic impact analysis recommended by Public Works shall include information about accidents at the US Highway 34 intersection with Hillside Lane. 2. Drainage arrows shall be provided on the plan, along with existing contours on Hillside Lane. 3. The limits of disturbance shall be revised to include all disturbed areas, for example the new sidewalldmeditation trail construction to the west of the church addition and the driveway entrance onto Hillside Lane. 4. A new water line location shall be proposed that does not impact existing trees. 5. The planting area at the corner of US Highway 34 and Hillside Lane shall include evergreen trees. 6. Landscaping shall be revised as shown below: DRAFT
RECORD OF PROCEEDINGS , Estes Valley Planning Commission 4 October 16,2007 twipe. Ki~z-gp-,1 ~~\4'A 1 .1 .\-2 .1 4- f 1 ./. . ./ I hr A t. 1/ 1 \$. -hic.;S.4 t.. th, 7 1.N UZ.1 , 4 :t ..*: h UN>. 9. ·• ... -re £·,4: *ps>·I. 41X. % 7. The locations of the proposed light fixtures shall be shown on the plan for staff review and approval. 8. Parking calculations on both Sheets 1 and 2 shall be clarified. The numbers on the two pages do not appear to be consistent with each other and notes on the second page state that additional spaces will be added to the sixteen-space parking lot; however, these additional spaces are not shown. 9. The plan shall clarify that the Hillside Lane driveway connection is proposed not existing. 10.The sewer line which runs across the all four residentially-zoned lots owned by the church shall be placed in a dedicated easement. 11. Fire-lane striping near the 4.2-foot-wide sidewalk in the westernmost parking lot shall be shown. 12.The storage shed on the north side of the lower parking lot shall be shown on the development plan. 13. A revised application satisfying the conditions of approval shall be submitted to Community Development by 12:00 p.m. on October 24,2007 for rerouting to affected agencies. The mylar submittal deadline shall be extended from November 15,2007 to December 20,2007 to allow adequate time for review. 5. DEVELOPMENT PLAN 07-13, WAPITI CROSSING CONDOMINIUMS, Lot 22, South Saint Vrain Addition, 1041 S. St. Vrain Avenue, Applicant: Mulhern Group, Ltd. Planner Shirk summarized the staff report. This is a request to build forty-two multi-family residential units on a currently undeveloped 5.9-acre parcel. The property is currently zoned "RM" Multi-Family (the property has been zoned for multi-family development since the adoption of zoning in 1961). The units are planned to be a mix of detached (10 units), duplex (2), triplex (6), and a multi-family building (24). Site access would be from one point on Lexington Lane, with a through street to Highway 7, aligned with Golf Course Road. The proposal is an allowed use in the "RM" zoning district and meets density requirements, impervious coverage, floor area ratio, pedestrian amenities and linkage requirements, setbacks and complies with applicable policies set forth in the Comprehensive Plan. The site contains landscaping, two retention ponds, wildlife migration corridors, an extension of Golf Course Road with one lane in to the development and two lanes out (one right and one left hand turn lanes). The existing cabin is proposed to be used for an ""auxiliary dwelling/club house." This unit should be kept in common ownership and the use restricted through the condominium process. The proposed landscaping plan does not meet EVDC requirements; however, the Planning Commission may authorize alternatives to the quantities, provided that the applicant submits a detailed landscaping plan and the Planning Commission determines the proposed landscaping plan satisfies the intent of the code. The Public Works Department has noted that CDOT should approve the access design prior to approval of the development plan. Public Works Director Zurn stated the applicant was required to submit a traffic impact study as it relates to Hwy 7 for review by CDOT. CDOT would require a right turn deceleration lane off of Hwy 7 onto Lexington 1· 1 1 - 1 • En.CM.F....
RECORD OF PROCEEDINGS Estes Valley Planning Commission 5 October 16,2007 Lane. The traffic study has been approved by the Town and CDOT. The design of the deceleration lane would need to be approved by CDOT prior to construction. The current right-of-way would be used to build the new lane with a possible slope easement necessary from the adjacent property owner. CDOT will not issue an access permit without approved designs for the deceleration lane. Chair Hull stated the Commissioners are concerned with the lack of comment from the Department of Wildlife. Staff will contact the Division of Wildlife· and request timely site specific comments prior to Planning Commission meetings. Commissioner Amos requested an additional condition be included to address the confinement of domestic dogs to limit the disturbance of wildlife. Staff recommends outdoor dog runs or kennels should not be allowed in this development. Commissioner Tucker requested the CDOW provide a statement with regard to the affect of domestic animals as it relates to wildlife. Public Comment: Steve Loos/Lead Design Architect for Wapiti Crossing for the Mulhern Group reviewed the site plan and architecture of the buildings. He stated approximately 62% of the property will be reserved as open space. The overall site plan has been refined to reduce density and preserve open space while taking full advantage of the views. Henry Pool/1017 Pine Knoll Drive stated concerns with access to and from the development off of Hwy 7. He also stated concern with the current real estate sign on the property advertising plotted lots for sale. He questioned if this development would be low income housing. Patricia Washburn/1 101A Lexington Lane spoke in opposition to the development. Mary Nell Hardin/1254 Community Drive stated concerns with drainage from the property into the Trail Ridge Apartments. Dir. Zurn stated the drainage basins will not change. However, there are existing drainage issues on the Trail Ridge Apartment complex due to the original development. This project does not impact Trail Ridge further. Louis Weaver/no address given stated concerns with the addition of more condominiums that will stand empty most of the year. Corinne Pool/1017 Pine Knoll Drive commented the condominiums should be restricted to prevent them from becoming rental units. Jayne Zmijewski/Advance Master Instructor for CDOW stated the area is critical for the movement of elk and other wildlife. This is one of the only mitigation areas available through the Prospect Mountain corridor. Paul Kuna/1050 S. St. Vrain addressed the drainage concerns and requested the developer place a bond to ensure there are no issues with the retention ponds or unforseen drainage issues. Chair Hull called a ten minute recess at 3:25 p.m. and resumed the meeting at 3:35 p.m. Arleta Bell/1050 S. Saint Vrain Ave. A-1 questioned the fact that there would be np additional water runoff to the properties to the east. Eleanor Dunn/1254A Community Drive addressed concerns with the potential hazard of the retention ponds and questioned the addition of further traffic onto Hwy 7 in this area. Don Saucier/1081 Scott Ave stated concerns with the additional traffic that would be created with the extension of Golf Course Road. He would suggest changing the intersection and perhaps moving it to the north. He seconded the comments made earlier regarding the loss of prime elk habitat. DRAFT
RECORD OF PROCEEDINGS , Estes Valley Planning Commission 6 October 16, 2007 Bart Dannels/941 S. St. Vrain stated he is against over development. His property is adjacent to the deceleration lane. His grandfather built on this property because of the views. He stated the triplex would block the views of Twin Sisters and his property.would face the back of the homes. He requested the Commission review the landscaping plan to ensure proper screening of the development. Commissioner Klink questioned if the regulations would allow a denial of a development plan due to the impact on wildlife. Director Joseph stated the Planning Commission gan request a professional wildlife impact study and can consider appropriate mitigatioh. The code calls for the CDOW to be the principle reviewing agency 6f the study. The CDOW would determine wh6ther the proposal would result in significant adverse impact on wildlife or wildlife habitat. Shirley Matheny/1085 Lexington Lane stated concerns with traffic and ppllution, Sandy Osterman/1735 Redtail Hawk Drive questioned if this development is the best kind of ddvelopment for Estes Park. She questioned the design of the development and accessibility for the growing elderly population of the town. Cory La Bianca/1965 Cherokee Drive spoke against the development. She requested the Commission allow for open space in our community and to avoid over building. Larry Purdey/1035 Pine Knoll Drive stated the town does not need additional condominiums and he agrees with earlier comments. Carol Billingham/1015 Pine Knoll Drive questioned if the multi-family unit would be sold as condominiums with nightly rentals and if the parking lot would be completely underground. Dirk Knobel/1070 Lexington Lane questioned if the Commissioners just approve the staff's report. Commissioner Klink responded stating there is limited discretion the Commission can use when reviewing plans and legally the Commission can not deny a development that meets the code. Mr. Knobel requested the .develop,rs replace the multi-family building with duplexes. Dick Coe/1070 Pine Knoll Drive stated this development will affect the deer more significantly than the elk. Fred Mares/895 Elk Meadow Court requested a continuance in order to gain additional information from CDOT and CDOW. Mr. Loos stated the developer has made an oven effort to address the wildlife concerns and issues regarding the wildlife corridors. The project would not be a low income housing development. The architecture of the proposed buildings has been designed to try not to have a backside. The clustering of the housing units has lent the site to additional open space for the wildlife. The deceleration lane on Hwy 7 onto Lexington Lane is due to the current traffic levels not the additional traffic due to the proposed development. The buildings will meet the current building codes. Commission@r Amos stated he has been concerned with the number of condominiums within the valley. He would ask that the staff discuss the issue of condominiums with the Town Board on the next agenda. Director Joseph stated there is a joint meeting with the County Commissioners, Town Board and the Planning Commission to discuss the issue on January; 29,2008 at a study session. It was moved and seconded (Grant/Tucker) to continue Development Plan 07-13, Wapiti Crossing Condominiums, Lot 22, South Saint Vrain Addition, 1041 S. St. Vrain Avenue, to the November 20,2007 Planning Commission in order to receive comments from CDOT and CDOW, and the motion passed unanimously. DRAFT
, RECORD OF PROCEEDINGS Estes Valley Planning Commission 7 October 16, 2007 6. REPORTS None. There being no further business, Chair Hull adjourned the meeting at 4:45 p.m. Betty Hull, Chair Jackie Williamson, Town Clerk DRAFT
RECORD OF PROCEEDINGS L J AFT Regular Meeting of the Estes Valley Board of Adjustment November 6,2007,9:00 a.m. Board Room, Estes Park Town Hall Board: Chair Wayne Newsom; Members Cliff Dill, Chuck Levine, John Lynch, and Al Sager; Alternate Member Bruce Grant Attending: Chair Newsom; Members Dill, Levine, Lynch, and Sager Also Attending: Director Joseph, Planner Chilcott, Sign Code Off icer McEndaffer, Recording Secretary Roederer Absent: None Chair Newsom called the meeting to order at 9:00 a.m. 1. PUBLIC COMMENT None. 2. CONSENT AGENDA a. Approval of the minutes of the October 2,2007 meeting. There being no changes or corrections, the minutes were approved, as submitted. b. Metes and Bounds property located immediately north of 1895 Big Thompson Avenue, Yakutat Land Corporation/Applicant - Request for continuance to December 4,2007 Estes Valley Board of Adjustment meeting It was moved and seconded (Levine/Lynch) to approve the applicant's request for continuance to the December 4, 2007 meeting, and the motion passed unanimously. 3. LOT 1, BLOCK 4, FALL RIVER ESTATES, 1400 David Drive - Request for variance from Estes Valley Development Code Section 8.1.A, specifically in reference to Estes Park Municipal Code Section 17.66.060(13) to allow placement of an off-premise sign, and Section 17.66.110(3)b to allow the sign to placed 7.35 feet from the property line in lieu of the required 8-foot setback; and variance from Estes Valley Development Code Section 7.6.E.1.a(2) to allow the sign to be placed 26.15 feet from the annual high- water mark of Fall River in lieu of the required 30-foot setback AND LOT 4, BLOCK 4, FALL RIVER ESTATES, 1516 Fish Hatchery Road - Request for variance from Estes Valley Development Code Section 8.1.A, specifically in reference to Estes Park Municipal Code Section 17.66.060(13) to allow placement of an off-premise sign Applicant: Elizabeth Blanchard, Vice President of Operations, Estes Park Condos Planner Chilcott summarized the staff report. This is a request to allow off-premise signs to be located at 1400 David Drive and 1516 Fish Hatchery Road. If approved, the signs will advertise five condominium/accommodations properties: Bugle Point on Fall River; Bugle Point on Fall River, Phase 11; Creekside; Creekside Suites; and Antlers Pointe; as well as the rental management company for the properties, Estes Park Condos. Estes Park Condos/Applicant operates offices at the two addresses mentioned above.
. RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 November 6,2007 Sign Proposed at 1400 David Drive: The applicant requests variances to three Code sections-Estes Park Municipal Code (EPMC) Section 17.66.060(13), which prohibits off-premise signs; EPMC Section 17.66.110(3)b, which establishes an eight-foot minimum setback from any property line for free-standing signs; and Estes Valley Development Code (EVDC) Section 7.6.E. 1.a.2, which requires accessory structures to be set back at least thirty feet from the annual high- water mark of river corridors. If these variances are granted, the applicant will modify the existing sign to advertise all the condominium properties and the rental management company. The sign will remain 7.34 feet from the front property line and 26.15 feet from the annual high-water mark of Fall River; the sign dimensions will not change. The current location of the sign is the most visible location to passersby on Highway 34. Sign Proposed at 1516 Fish Hatchery Road: If the 'requested variance to EPMC Section 17.66.060(13), which prohibits off-premise signs, is granted, the applicant will remove the existing Bugle Point entry sign and replace it with a larger, 56-inch-by-48-inch sign advertising all the condominium properties anti the rental management company. In considering the requirements of the EPMC in granting variances for signs, specifically whether special circumstances exist, the applicant has stated that the properties function as one; there is one on-site rental management company for all five properties. The proposed signage would reduce traffic in the neighborhood by better directing guests to the rental management offices. It will also assist town and emergency personnel in locating the correct office. Planner Chilcott indicated the circumstances of this variance request do not apply to all businesses. Staff finds that at the 1400 David Drive location,- the front property line setback and the river setback overlap at the corner of the lot where the sign would draw the'most attention to the property. The impact of the sign to"the river corridor is minimal. The Board must determine whether the requested variances would be in general harmony with the purposes of EPMC Chapter 17.66, Signs. No comments in support or opposition of the variance request were received from neighbors or others. The Board must also deterfrline if these are the minimum variandes necessary to draw attention to the enterprise. The Board must consider the requirerrients of the Estes Valley Development Code in granting variances, incldding whether the variance would affect the delivery of public services. The Public Works department has stated both signs are located in utility and/or pedestrian hike/bike:easements. Future use of the easements may require the property owner(s) to relocate the signs outside the easements at their own expense. In considering whether the applicant's predicament can be mitigated through some method other than a variance, staff suggests that adding "Estes Park Condos" to each of the two signs and instructing guests to look for the Estes Park Condos signs would alleviate the need for the off-premise sign variance. No options exist for locating a visible sign at the 1400 David Drive address that complies with setback requirements. . ). The variatice requ-ests were routed to all applicable reviewing, agency staff and to neighboring property owners for consideration and comment. Comments were received from the Town of Estes Park Sign Code Officer Carolyn McEndaffer and from Town Attorney Greg White. Discussion followed regarding the hike/bike easements. A sidewalk is already in place at the Fish Hatchery Road location; there are no current plans to increase the width of the sidewalk. The hike/bike path has not yet been designed at the David Drive location. Public Comment: ·' Elizabeth Blanchard/Vice President of Operations, Estes Park Condos provided information on the development and acquisition of the five accommodations properties. Guests request a particular condo location and know the names of the individual properties. The rental management company has not been successful in trying to instrutt guests to check in at the Estes Park Condos office; guests create unnecessary traffic in the neighborhood by driving around looking for the check-in location. Guests have requested signs that list all the rental properties. The applicant may be interested in adding DRA-FT
RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 3 November 6,2007 a directional indicator to the signs to point guests toward the check-in offices. Ms. Blanchard provided copies of letters of support from neighboring property owners Craig and Keeley Hansen, owners of The Evergreens on Fall River, and a summary of Homeowners' Association Board votes on the proposed signs from Creekside Suites, Creekside Condos, Bugle Pointe Phase 1, Bugle Pointe Phase 11, and Antlers Pointe indicating approval of the majority of board members. There was discussion between Board members and staff regarding the signs for Fall River Estates and Fall River Center, also located at David Drive, and who is responsible for their maintenance. Member Lynch suggested a condition be added to state specifically that a non-contiguous property (if one should be purchased and/or managed by Estes Park Condos in the future) can not be advertised on the two signs under consideration. Ms. Blanchard indicated her agreement with this condition. It was moved and seconded (Levine/Lynch) to approve the variance request for Lot 1, Block 4, Fall River Estates; 1400 David Drive; to allow placement of an off-premise sign, to allow the sign to be placed 7.35 feet from the front property line, and to allow the sign to be placed 26.15 feet from the annual high-water mark of Fall River; and to approve the variance request for Lot 4, Block 4, Fall River Estates; 1516 Fish Hatchery Road; to allow placement of an off-premise sign; with the findings and conditions recommended by staff and the addition of Condition #4; and the motion passed unanimously. CONDITIONS: 1. Compliance with the submitted application, including the proposed sign plans. However, staff shall have the authority to approve minimal revisions to the signs in the future without further Board of Adjustment review. 2. Compliance with Carolyn McEndaffer's comments in her memo dated October 26, 2007. 3. Both signs are located in easements. Future use of the easements may require that the property owner(s) relocate the signs outside the easements at their expense. 4. Non-contiguous property owned or managed by Estes Park Condos shall not be advertised on the proposed signs. 4. REPORTS None. There being no further business, Chair Newsom adjourned the meeting at 9:37 a.m. Wayne Newsom, Chair Julie Roederer, Recording Secretary ~ IT
Town of Estes Park Memo To: Honorable Mayor and Board of Trustees From: Steve McFarland, Finance Director Date: November 20,2007 Re: Larimer Energy Assistance Program BACKGROUND: Every year, through the Larimer Energy Assistance Program, which runs from November 1 through April 30, low-income households may be eligible for assistance with their winter home heating costs. LEAP benefits are federal block grant monies from the Department of Health and Human Services that are granted to the State of Colorado and administered through the Colorado Department of Human Services. Funding is also received through Energy Outreach Colorado and state severance taxes. Applications are available through the Town's utility billing office or by contacting LEAP directly. Applications must be filled out and returned to the Larimer County Department of Human Services on Brodie Avenue. The Town is then notified of the eligible customers who will be receiving the LEAP benefits. In order for the Town to participate in this program, a LEAP vendor agreement between the Town of Estes Park and the State of Colorado must be approved and signed. BUDGET IMPLICATIONS: None. STAFF RECOMMENDATION: From November, 2006, to April, 2007, approximately $8,025 was received by Town of Estes Park utility customers to assist them with their heating costs. Staff recommends that the new agreement, which runs from 2007 to 2011, be approved. 1
I. ¥ FOR STATE USE ONLY Ami It€4'3#2***21 ' 2007-2011 APPROVED METER-ED FUEL VENDOR DATA INFORMATION 1. Enter the complete vendor/business name: 2. Enter your business mailing address (include zip code). All LEAP information will be mailed to this address: 3. Enter the name of the LEAP contact person for your business: 4. Enter your e-mail address: 5. Enter the business telephone number for your contact person: ( ) 6. Enter the business fax number for your contact person: C ) Place a check by the Colorado county (s) which your business serves either fully or partially: (01) Adams - (22) Fremont (43) Montrose (02) Alamosa (23) Garfield (44) Morgan (03) Arapahoe (24) Gilpin - (45) Otero (04) Archuleta - (25) Grand - (46) Ouray (05) Baca (26) Gunnison (47) Park (06) Bent (27) Hinsdale (48) Phillips (07) Boulder (28) Huerfano (49) Pitkin (08) Chaffee - (29) Jackson - (50) Prowers (09) Cheyenne (30) Jefferson (51) Pueblo (10) Clear Creek (31) Kiowa (52) Rio Blanco (11) Conejos (32) Kit Carson __ (53) Rio Grande (12) Costilla - (33) Lake - (54) Routt 03) Crowley ___ _ (34) La Plata (55) Saguache (14) Custer (35) Larimer (56) San Juan (15) Delta (36) Las Animas (57) San Miguel (16) Denver - (37) Lincoln - (58) Sedgwick (17) Dolores (38) Logan - (59) Summit (18) Douglas (39) Mesa - (60) Teller (19) Eagle (40) Mineral _ (61) Washington (20) Elbert - (41) Moffat - (62) Weld (21) El Paso (42) Montezuma (63) Yuma (80) Broomfield 7. Place a check by the type(s) of fuel service provided by your business: Natural Gas Electricity
, I LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) METERED FUEL VENDOR AGREEMENT Agreement made this day of , 2007 by and between the State of Colorado, Department of Human Services (hereinafter referred to as the State) and [Vendor name and address-] (hereinafter referred to as Vendor). WHEREAS, Title XXVI ofthe Low-Income Home Energy Assistance Act of 1981 (P.L. 97-35) provides for Home Energy assistance to Eligible Households; and WHEREAS, The parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I, The following definitions shall apply in the interpretation of this Contract: A. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County LEAP Office that payment will be made to the Vendor on behalf of the Household; B. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling; C. "County Department" means the County Department of Human/Social Services of a particular county as designated by the State (for the purposes hereof, when the County Department is so designated by the State, the Contractor may consider, interact, and deal with such County Department as the authorized agent of the State); D. "Non-Bulk Fuel" is an energy source for home heating, which is provided by a utility company and is regulated and metered by the utility company. Normally, non-bulk fuel includes natural gas and electricity; E, "Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the Household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil; F, "Primary Heating Fuel" is the main type of fuel used to operate the primary heating source of the dwelling; G, "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling; H. "Estimated Home Heating Costs" (EHHC) are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November lst through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an Applicant Household shall consist of the total actual home heating costs for the primary heating source for the prior year for the Household's current primary residence. Vendors are required to provide actual home heating costs if available; 2
. I. "Program Year" means from November 1 st through April 30th for the Basic Program or until funds run out, whichever occurs first; J. "Eligibility Period" means there is one eligibility period for the program year - November 1St through April 30th or until funds run out; K. "Overpayment" means a Household received benefits in excess ofthe amount due that Household based on eligibility and payment determination in accordance with LEAP rules; L. "Good Faith Efforts" are documented attempts to reach Eligible Households through phone contacts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages; M. "Supportive Fuel" means an energy source needed to operate the primary heating system in a residential setting, such as electricity as a supportive fuel required to operate a natural gas furnace. N. "Heat Related Arrearage" means any past due amounts for the primary heating fuel and/or supportive fuel. II. Responsibilities of the Vendor: A. The Vendor shall implement the following provisions: 1. . The Vendor will charge the Eligible Household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the State; 2. The Vendor will not treat a Household receiving assistance under the program adversely because of such assistance; 3. The Vendor will not discriminate, either in the cost ofthe goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 6. If notified by the County Department that a Household has been approved for the Basic LEAP benefit payment that the Vendor shall: a. Initiate service, continue service, or restore service, whichever is applicable, to the Household within 24 hours of notification and continue utility services for at least sixty (60) days after such notification, unless: 1) the Eligible Household is in a pending shutoff situation and the Basic LEAP program year benefit is an amount less than 25% of the Household's arrearage, or; 2) the Eligible Household is shut off and the Basic LEAP program year benefit amount is less than 50% ofthe Household's arrearage. 3
I f (1) or (2) exist the Vendor may, at the Vendor's discretion, refuse to accept the Basic LEAP program year benefit and not be required to continue service, reinstate service, or deliver fuel. If the Vendor refuses to accept the LEAP program year benefit, the Vendor shall notify the County within three (3) working days and send written notice to the Eligible Household advising them the payment will not be accepted and no holds/reconnect will be offered. The benefit shall be paid to the Eligible Household. b. Make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the approved Household if the Household is in an actual or potential shut-off situation at any time during the program year. This effort should begin as soon as possible after the Vendor receives notice that the Household has been approved for the Basic LEAP program year benefit. Good faith effort is defined as documented attempts to reach Eligible Households through phone contacts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrears; 7. The Vendor will not terminate utility services of a Household approved for the Basic LEAP Program payment after the sixty day period referenced above and throughout the time the Household remains eligible unless: a. The Household fails to enter into an installment or modified budget billing payment plan with the Vendor; or b. The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan negotiated with the Vendor; 8. The Vendor will not terminate service or refuse service of a Household approved for the Basic LEAP program year benefit if such Household presents to the Vendor a medical certificate, signed by a licensed physician or health practitioner acting under a physician's authority, stating that termination of service would be especially dangerous to the health and safety of any member in the approved Household as prescribed in Colorado Public Utilities Commission, 4 CCR 723-3,3407,3408,3409. 9. I f the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten (10) working days (10-day hold) after notice that application has been made or until the Vendor is notified of the eligibility determination ofthe Household, whichever occurs first; 10. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 11. The Vendor shall return any payments which cannot be credited to an account within ten (10) working days to the County Department; -12. Assure that when a Household moves or no longer uses the originally approved Vendor, the Vendor shall report any credit balance, within ten (10) working days, due to the Household (up to the amount paid on behalf of an eligible Household, excluding any deposits made by the Household) to the county. A reasonable attempt must be made by the Vendor and the County Department office to locate the Household. 4
a. If the Household is located, the Vendor will forward the LEAP credit balance directly to the Household within ten (10) working days. b. If the Household cannot be located within thirty (30) working days, the Vendor will keep the funds available for the Household for the remainder of the current fiscal year and at the end of the federal fiscal year (September 30) any LEAP credit balance will be forwarded by the Vendor to the Energy Outreach Colorado; 225 E. 168 Ave, Suite 200; Denver, CO 80203, c. Upon County Department request, the Vendor must return such credit balance to the Energy Outreach Colorado within ten (10) working days ofthe county request. d. If the Vendor has sent the LEAP credit balance funds to the Household, and a recovery is necessary, the County Department will recover from the Household, not the Vendor. 13. The Vendor shall refund any credit balances to the Eligible Household after May 31't of the current year upon the Eligible Household's request; 14. In the event that service' cannot or will not be delivered by the Vendor to the Household, the Vendor shall return the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) to the County Department within ten (10) working days; 15. The Vendor shall accompany all payments returned to the County Department with a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 16. All funds due to the County Department shall be returned to the County Department no later than August 15 ofthe current year; 17. All other requirements ofFederal and State laws and regulations shall be adhered to; 18. The Vendor shall provide all customers subject to utility shutoff or who are financially unable to purchase fuel with address and telephone number information about the Low Income Energy Assistance Program; 19. In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget-billing plan. The calculation used to establish the Household's monthly payment under such budget-billing plan shall include any payments made on behalf ofthe Household by the Low Income Energy Assistance Program as well as payments to be made directly by the Household; 20. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by the Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received on behalf of each Eligible Household, the balance of available benefits and fuel costs and all documents and calculations in establishing the estimated home heating costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 21. The Vendor will provide County Departments documented actual home heating costs for the period of November 1St through April 30th for any Eligible Household using their service, Such costs, if possible, shall be based on historical usage and such costs shall be provided to 5
. the County Department within 10 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of the prior year, the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit Vendor estimating procedures, and to terminate the Vendor Agreement if estimates are found to be inaccurate or inappropriate; 22. The Vendor will refer their customers to the Heat Help Line @ 1-800-432-8435 in instances where their customer is requesting a LEAP application packet; B. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of Eligible Households and immediate feturn of credit balances or refunds owed to the County Department. Such termination is in addition to all other legal remedies available to the County Department, including investigation or prosecution of fraud in connection with this agreement. C. All Vendors will be required to establish an account with a financial institution to receive payments via direcI deposit through electronic funds transfer (EFT). D. All Vendors will be required to establish internet access to retrieve LEAP applicant approval information and LEAP benefit payment data from the State of Colorado, LEAP website @ www.cdhs.state.co.us/LEAP E. Vendor credits to Eligible Household accounts shall not be made to the following Households: 1. Households that do not pay home heating costs directly to a Vendor; 2. Households for which a Vendor agreement has not been established; 3. Households for which an appropriate Vendor cannot be determined or feasibly paid on behalf of an eligible Household. F. Payments shall not be made to a landlord or other provider of shelter. G. All funds reimbursed to the County Department by fuel Vendors shall be reissued to the Household or the appropriate Vendor or refunded to the Cpunty Department in accordance with rules of the state. H. If the Vendor has provided 60 days of continuous service in accordance with the 60 day no shutoff provision of the LEAP Vendor agreement, and the Household moves and is no longer served by that Vendor, payment will be made to that Vendor, unless the Household owes no money on that account. III. The State shall itself or through the County Department, as the case may be: A. Promptly advise the Vendor in writing of the name, address, account number, if any, and amount to credit to the account of each Eligible Household; B. Notify all Eligible Households of the amount of Home Energy credits to be made on their behal f to the Vendor; C. Make timely payments to the Vendor for credit to Eligible Households for Home Energy supplied in accordance with the terms of this Agreement; D. Promptly noti fy the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions: A. The term of this Agreement shall be October 1,2007 through September 30,2011; 6
B. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement; C. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail; D. The Vendor may not assign this Agreement without the prior written consent of the State Department; E. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc. required by law for the provision ofservices hereunder; 7
SPECIAL PROVISIONS The Special Provisions apply to all contracts except where noted in italics. 1.CONTROLLER'S APPROVAL. CRS 24-30-202 (1). This contract shall not be deemed valid until it has been approved by the Colorado State Controller or designee. 2. FUND AVAILABILITY. CRS 24-30-202(5.5). Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3:<NIQUINIFICATION. Contractor shall indemnify, save,_and-hold-harmlmq the State its employees and agents, agatmt-an¥·ad-all-claims-.dam•Reer-Habftrty-mm court awards including costs, expenses, and attorney feaaU-rehrre6-EEEDiiEWET-RrN¥Ercrtrof·em··eGU=misaian-la_gantractor, or its employees, agplergEEcontractors, or assignees pursuant to the terms of this contract. - [Applicable Only to Intergovernmental Contracts] No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS 24-10-101 et seq., or the Federal Tort Claims Act, 28 U.S.C. 2671 et seq., as applicable, as now or hereafter amended. 4, INDEPENDENT CONTRACTOR. 4 CCR 801-2. Contractor shall perform its duties hereunder as an independent contractor and not as an employee. Neither contractor nor any agent or employee of contractor shall be or shall be deemed to be an agent or employee of the state. Contractor shall pay when due all required employment taxes and income taxes and local head taxes on any monies paid by the state pursuant to this contract. Contractor acknowledges that contractor and its employees are not entitled to unemployment insurance benefits unless contractor or a third party provides such coverage and that the state does not pay for or otherwise provide such coverage. Contractor shall have no authorization, express or implied, to bind the state to any agreement, liability or understanding, except as expressly set forth herein. Contractor shall provide and keep in force workers' compensation (and provide proof of such insurance when requested by the state) and unemployment compensation insurance in the amounts required by law and shall be solely responsible for its acts and those of its employees and agents. 5.NON-DISCRIMINATION. Contractor agrees to comply with the letter and the spirit of all applicable State and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this contract, whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law, whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract, to the extent that this contract is capable of execution. At all times during the performance of this contract, Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be established. 1,INot Applicable to Intergovernmental Contractsl VENDOR OFFSET. CRS 24-30-202 (1) and 24- 30-202.4. The State Controller may withhold payment of certain debts owed to State agencies under ·the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or its agencies, as a result of final agency determination or reduced to judgment, as certified by the State Controller. 8.SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00. No State or other public funds payable under this contract shall be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Contractor hereby certifies that, for the term of this contract and any extensions, Contractor has in place appropriate systems and controls to prevent such improper use ofpublic funds. Ifthe State determines that Contractor is in violation of this paragraph, the State may exercise any remedy available at law or equity or under 8
this contract, including, without limitation, immediate termination of this contract and any remedy consistent with federal copyright laws or applicable licensing restrictions. 9, EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 and 24-50-507. The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this contract. 10. pot Applicable to Intergovernmentat Contracts-\. ILLEGAL ALIENS - PUBLIC CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5- 101. Contractor certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alidn to perform work under this contract. Contracfor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b). Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment, Failure to comply with any requirement of this provision or CRS 8-17.5-101 et seq., shall be cause for termination for breach and Contractor shall be liable for actual and consequential damages. . Contractor, i f a natural person eighteen (18) years of age or older, hereby swears or affirms linder penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq., 8Bd_(ili) shall RE®pe one- form of-identification requiredby CRS 24-76.5-103 prior to the effictive date of this contract. Revised October 25,2006 9
FUEL VENDOR (fulllegal name): STATE OF COLORADO Governor Bill Ritter, Jr. By: Signature of Company Executive for Executive Director . Department of Human Services Name and Title (Printed or Typed) Company/Business Name City Zip Code Date APPROVED: State Controller - Leslie M. Shenefelt By: Designee 10
LEAP VENDOR AGREEMENT SIGNATURE AUTHORIZATION FORM Company Name: Address: Type of Company (check one): Sole proprietorship Investor owned utility (corporation) Municipal_utility Association Limited partnership Other (Specify): I hereby authorize , whose title is , to sign the LEAP Vendor Agreement. Printed Name Date Title Signature 11
Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11 and Bob Joseph, Director Date: November 21, 2007 Subject: Supplemental Map No. 4 of Solitude 111 Condom i ni ums Background. The applicant, Crystal Creek Development, Inc., has submitted a final condominium map application for Supplemental Map No. 4 of Solitude 111 Condominiums. This consists of one unit, Unit 5, on Lot 3, Solitude Subdivision. The property is addressed 1870 Sketch Box Lane and is zoned "A" Accommodations/Highway Corridor. The permitted use is accommodations. Residential use is not permitted. This map and declaration do not reserve the right to develop additional units beyond those approved with Development Plan No. 02-10, expand units, or withdraw property from the association. An as-built development plan is required once construction of improvements is completed. Development Plan No. 02-10 has been approved for seven resort lodge/cabins on this lot. This condominium map is consistent with the approved development plan and condominiumizes the seventh and final unit. Town Board approved Supplemental Map #3 at the January 13, 2004 meeting. Budget. 1 di LAI(E ESTES None. Action. PARK FISH V 1- CREEK f- J - INLET L- Approval of Supplemental Map No. 4 of Solitude qis» 4*NFORD AVE / -1 111 Condominiums. -~-SITE 1 7~ZE€11 1 ~ SCHOOLS l j CROCKER RANCH 81?ODIE AVE SOUTUDE SUB. 18 HOLE C-6 /1~ VICINITY MAP 6 1 1" = 1,000' t/-
Community Development Memo To: Honorable Mayor Baudek and Board of Trustees CC: Randy Repola From: Bob Joseph, Community Development Director Date: November 19,2007 Re: Stone Bridge Estates - Appeal of Planning Commission Approval DP 07-09 BACKGROUND: The Planning Commission approved the Stone Bridge Estates Development Plan (DP 07- 09) on August 21, 2007. Minutes of that meeting are attached with this memo. Pursuant to the Estes Valley Development Code, the Planning Commission is the Decision-Making body for development plans. However, the Code provides for an appeal of this decision to the Town Board. Parties-in-Interest include owners of property within 500 feet of the subject parcels. A request for appeal of this decision was made by the Fish Creek Water Association on September 21, 2007. Since this is an appeal of the Planning Commission decision, Town Board review should focus on the record of the evidence presented at the August 21 hearing as it relates to the specific complaints set forth in the appeal request. It is not necessary for the Town Board to duplicate or repeat the entire review process normally undertaken by the Planning Commission. THE APPEAL: The appeal raises the following complaints. The Planning Commission should have continued the consideration of their decision rather than acting to approve the Development Plan based on: a) "the FEMA flood plain issue is not resolved"; b) "the County Commissioners' grant of a waiver for the Fish Creek Road right-of- way (ROW) requirement has been appealed... before the Larimer County District Court"; c) "the setback requirements off of Fish Creek Road are disputed"; and, 1
4 d) "the Commission was unduly ,influenced by partisan comments and actions which originated from the Estes Park Community Development Department". RESPONSE TO THE APPEAL: FEMA. The developer's Engineer, in cooperation with the Town Public Works Director, has submitted a flood plain map revision to FEMA. This revision is to correct inaccuracies in the existing flood plain mapping on the subject property. An experienced, licensed, and qualified Professional Engineer prepared the hydraulic modeling and survey data this map revision is based upon. The Planning Commission approved the Development Plan with the condition that FEMA approves the proposed map revision; no construction permits will be issued for this Development Plan until the FEMA review and acceptance is completed. No purpose would be served by deferring the Planning Commission action until FEMA acts, except to delay the project unnecessarily. Right-of-Way. The legal action appealing the County Commissioner's ROW waiver will eventually be heard in Larimer County District Court. The only legal avenue for a delay of the project pending resolution of this litigation rests with the District Court, not with the Town of Estes Park. Setbacks. The Estes Valley Development Code requirement for setbacks is a function of the ROW width in this_gase. Thgs-there is no dispute_over the required setback except as related to the legal action in Court involving the ROW waiver. Again, as noted above, the resolution of this legal dispute rests with the District Court, not with the Town of Estes Park. Partisan Comments. The allegation of partisan comments and actions on the part of the Community Development staff cannot be answered until such time as this accusation is supported by some statement or description of the offending comments or actions. To dhte, no grounds supporting this accusation have been provided by either the Fish Creek Water Association or their legal counsel. Mr. Bob Trump has expressed his opinion that staff erred in not making note of the pending District Court legal action when the staff report was presented to the Planning Commission. However both Mr. Trump and the Association's counsel Mr. Willard were present at the meeting to provide the Planning Commission with direct testimony concerning this litigation. They did, in that Mr. Willard clearly stated the fact that this litigation was pending and he did request that the Planning Commission delay action until the case is decided in Court. The Planning Commission did not see fit to do so. ACTION: Staff recommends the Town Board uphold the Planning Commission approval of the Stone Bridge Estates Development Plan 07-09. • Page 2
EXCERPT FROM THE RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Planning Commission August 21, 2007, 1:30 p.m. Board Room, Estes Park Town Hall Commission: Chair Betty Hull; Commissioners Wendell Amos, Ike Eisenlauer, Bruce Grant, Joyce Kitchen, Doug Klink, and John Tucker Attending: Vice-Chair Eisenlauer; Commissioners Amos, Grant, Kitchen, Klink, and Tucker Also Attending: Town Attorney White, Director Joseph, Planner Shirk, Town Board Liaison Homeier, and Recording Secretary Roederer Absent: Chair Hull, Planner Chilcott Vice-Chair Eisenlauer called the meeting to order at 1:30 p.m. 5. DEVELOPMENT PLAN 07-09, Stone Bridge Condominiums, Proposed Lots 2 & 3, Stone Bridge Estates Subdivision, currently a Metes and Bounds property located at 1043 Fish Creek Road, Applicant: Rock Castle Development Co., Owner: Van Horn Trust Planner Shirk provided an in-depth review of the staff report. This is a request to develop 4.3 acres zoned RM-Multi-Family Residential with twenty-four detached multi-family dwelling units, which is an allowed land use within the RM zoning district. The applicant intends to subdivide these units into condominium ownership. The applicant's property is in the process of being subdivided into three lots; proposed Lots 2 and 3 are included in this development plan proposal. The portion of the property on which the Van Horn Engineering office is located (proposed Lot 1) is not part of this development plan. The applicant has applied for rezoning of proposed Lot 1 from RM to 0-0#ice; this rezoning would match the use of the property and prohibit additional residential development on Lot 1. The preliminary subdivision plat and rezoning request were reviewed by the Planning Commission on January 16, 2007 and were recommended for approval. The Town Board is the decision-making body for the subdivision plat and rezoning request; planning staff anticipates both the preliminary and final plat applications, as well as the rezoning request, will be heard by the Town Board in late October. The applicant will also request an extension of the vesting period from 2010 to 2012. One recommended condition of approval of the preliminary plat application was that Larimer County grant a waiver to the required Fish Creek Road right-of-way width. The waiver to allow the applicant to maintain a sixty-foot right-of-way width on the west side of the road was conditionally approved by the Larimer County Board of County Commissioners on May 21, 2007. The development plan encompasses two lots. Each lot was reviewed individually for compliance with density, floor area ratio (FAR), parking, setback, landscaping, open space, and impervious coverage requirements. The proposal meets the density requirements of the Estes Valley Development Code (EVDC)-six units per acre are proposed (24 units on 3.989 net acres) and eight units per acre are allowed. Ten units are proposed for Lot 2; 11.4 are allow~d. Fourteen units are proposed for Lot 3; 20.5 are allowed. The total number of proposed units on the two lots is twenty-four, where thirty- two are allowed. The applicant is not proposing to maximize density. The applicant has applied for a correction to the Federal Emergency Management Agency's (FEMA) floodplain maps. Completion of FEMA review is anticipated by mid- October. If the proposed corrected floodplain is approved by FEMA, it will not extend beyond the creek's main channel. Approval of this development plan must be contingent upon FEMA approval of the proposed map correction.
RECORD OF PROCEEDINGS Estes Valley Planning Commission 2 August 21, 2007 The maximum impervious coverage allowed in the RM zoning district is 50%. Proposed impervious coverage on Lot 2 is 42.3% and on Lot 3 is 37.3%, yielding an overall total impervious coverage of 39.1%. This proposal also complies with the maximum floor area ratio (FAR) in the RM district, which is 0.30. Proposed FAR for Lot 2 is 0.27; proposed . FAR for Lot 3 is 0.22. Sidewalks will be provided to each unit. The applicant should provide a pedestrian trail from the proposed development td proposed bridge qver Fi@1 Creek and then on to the hike/bike path. The proposed development must meet wetlands and stream-corridor protection standards. The minimum setback from the stream (Fish Creek) is thirty feet; the locations of the probosed units meet this standard. The applicant has received a permit from the Army Corps. of Engineers to remove a small, disconnected portion of wetlands. The applicant - has provided a Wetland Creation Plan, which proposes significant riparian corridor enhancement through bank stabilization and wetland enhancement along Fish Creek, including replacement of the small area of wetlands to be removed. The applicant's landscape plan does not include specific district-buffer landscaping. However, the proposed "typical unit" landscaping shown in the architectural concept drawings accomplishes this objective. Provided each unit is so landscaped, the required quantity of plantings will be met. District buffer guidelines require evergreen plantings · within twenty-five feet of the property line. The applicant has requested a modification to allow the plantings to be placed closer to the units, which will better screen the units and allow the placement of more appropriate riparian plantings beside Fish Creek. The applicant-has met with th-e Celoradd-DiVision of Wildlife (CDOW) to d~termine a corridor for elk crossing through the property. Items such as retaining walls, building locations, and fencing have been designed to allow the passage of elk. The CDOW will need to approve the fence design to ensure it will not pose a hazard to wildlife. No dumpster is proposed for the units; instead, curbside pickup is proposed. Future condominium declarations should specify that trash should be kept inside until the morning of pickup. Exterior lighting will be subject to lighting standards in EVDC Section 7.9 arid must be shielded, downcast, and no higher than fifteen feet above the ground. The Light and Power Department originally required that street lights be placed at each entry point onto Fish Creek Road but after discussion with planning staff, who conveyed neighb6rhood concerns about street lights in thede locations, agreed to waive that requirement. The access points are considered driveway entrances rather than street intersections. The proposed development requires fifty-three parking spaces; sixty-six will be provided. Of these, forty-eight will be in garages and eighteen will be guest parking spaces. Units 1075, 1095, 1105, 1107, 1157, and 1185 do not have adequate driveway depth to accommodate parking outside the units' garages and parking at these units should be restricted to in-garage parking only. This restriction should be addressed with the condominium covenants and declarations. The proposal provides adequate guest parking near these units to accommodate visitors. Two small hammerhead turning areas are proposed for this development. On the afternoon of August 20, 2007, the Fire Chief requested that a thirty-foot-wide turnaround be, provided for fire trucks; it may be possible to alter one of the proposed hammerheads to provide fire access to address this concern. Adequate public facilities are available to serve this development. The water main along Fish Creek Road will be extended. The existing sewer main is not deep enough and a new sewer main will be installed, which will run parallel to the exikting main for a distance, although at a lower depth. A twenty-foot-wide easement will be provided for an existing private water line that crosses this property and serves homes on the east side of Fish Creek Road. The submitted ISO calculations indicate adequate fire flow is available; three new fire hydrants are proposed. Numerous concerns have been expressed by neighboring property owners. Most comments received were written betwedn January and May and were directed toward the subdivision and right-of-way waiver requests. The overwhelming themds of these
RECORD OF PROCEEDINGS Estes Valley Planning Commission 3 August 21, 2007 comments were concerns about traffic safety, density (multi-family development adjacent to single-family residences), preservation of wildlife habitat, and floodplain issues. Comments were received from Dale and Diane Beck, 1635 Powelly Lane; Raymond and Sally Allen, 820 Fish Creek Road; Matt and Ruby Lynett, 894 Fish Creek Road; Paula Edwards, 1020 Acacia Drive; John Poulos, 1805 Powelly Lane; Robert and Myla Bernhard and their son, Fred Bernhard, 1650 Powelly Lane; David Diggs and Mari Hirata, 1770 Powelly Lane; Karin Edwards, 1020 Acacia Drive; Enda Mills Kiley, 1901 Ptarmigan Trail; Kathleen Cannon and Henry Canhon, 1110 Fish Creek Road; Bob and Laura Trump, 830 Fish Creek Road; John and Patti Watson, 1740 Powelly Lane; Judith Saurino, 890 Fish Creek Road; William and Marguerite Paynter, 810 Fish Creek Road; and Fred Held, 1710 Powelly Lane. The Town and applicant are in the process of formalizing an agreement regarding the "Creek Enhancement and Wetland Creation Plan" submitted by the applicant. This agreement will outline Fish Creek restoration responsibilities, the proposed bridge, and associated easements. As part of this agreement, the applicant will do some work on Town property to provide bank stabilization. The agreement will be reviewed by the Town's Public Works Committee prior to final review by the Town Board. Planner Shirk read the nine staff findings and recommendation shown in the staff report. Planning staff recommends approval of the proposed Stone Bridge Estates development plan 07-09. In response to questions from the Commissioners, Planner Shirk stated staff believes FEMA approval of the floodplain map correction is likely. EVDC Section 7.10 would allow the Planning Commission to require the applicant to provide bear-proof trash containers. The additional sidewalk and potential turn-around for emergency vehicle access would not push the impervious coverage on the site over the allowed limits. Public Comment: Frank Theis/CMS Planning and DevelopmenUConsultant for applicant Rock Castle Development stated project planning began over fifteen months ago. There have been many issues due to the creek, adjacent county road, and inside-town-limits status of the property. The applicant has tried to address concerns from the Town, County, opponents, and neighbors and provide a sensitive design. Darcy Tiglas, wetlands expert, provided a wetlands report. The applicant will stabilize the creek, revegetate, banks, and recover wetlands. The traffic impact analysis found no detrimental safety issues. Recent expansion of County road right-of-way standards from sixty feet to 100 feet was aimed at flat lands where that right-of-way width is needed. The applicant has repeatedly offered to meet with neighboring property owners and hosted a meeting where only two neighbors came. Units have been designed to have a single-story profile at Fish Creek Road; all buildings have been pushed as far from the road as possible. An evergreen hedge is proposed along the road rather than a concrete wall like that found at the nearby Creekside Subdivision. There will be stone columns and a small section of fence, which will be designed for safety of elk, at the entrance. Decks of the units will be no closer than thirty feet to Fish Creek. The revised flood plain is within the existing banks of the creek. Landscape plantings will be four to five times what is required. The homeowners' association will maintain their side of Fish Creek after the restoration work and planting is completed; the Town will be responsible for maintenance of the creek where it runs on Town property. If the Town does not provide satisfactory maintenance, the homeowners' association will assume responsibility for repairs. Bill Van Horn/Van Horn Family Trust stated there have been concerns regarding the proposed changes to the floodplain. In 1950 Lily Lake flooded Fish Creek, depositing material that made the creek channel ill-defined. In the thirty years since the FEMA floodplain mapping was done in 1979, significant erosion has occurred and the location and depth of the stream has changed. The modification of the FEMA flood map is based on analysis of changed conditions of the creek as they exist today. The proposed development requires that something be done about the continued erosion of the stream. John Spooner/Van Horn Engineering confirmed what Mr. Van Horn stated. The letter of map revision prepared by Mr. Spooner was sent to FEMA because conditions have
RECORD OF PROCEEDINGS Estes Valley Planning Commission 4 August 21, 2007 changed. For instance, in a location where the existing flood map showed the stream channel at a depth of 0.5 feet, the channel is currently 5.5 feet deep. Beaver dams shown in the area no longer exist. FEMA does not rubber stamp map revisions; there is an extremely thorough review process. Mr. Spooner's credentials include a PhD in hydraulic engineering, teaching experience at Purdue University, and work as a trainer of consultants in flood-insurance evaluations. Randy Willard/Attorney representing Fish Creek Water Association raised opposition to the proposed development plan and urged the Commissioners to continue the application based on unresolved issues, including pending FEMA review of the floodplain adjustment and concerns regarding the right-of-Way waiver granted by the Larimer County Commissioners. FEMA may not approve the flood map revision; their decision will not be made until October at the earliest. The potential for another 100-year flood still exists. The area around the proposed development was under water When the Lily Lake flood occurred in the 1950s. The decision to approve the right-of-way waiver has been appealed and is before a court for review. 1lf FEMA denies the flood map revision, the proposed development would become moot.' If the court decides the right-of-way waiver was granted in error, the sixty-foot right-of-way will be incorrect. Mr. Willard also contended the fifteen-foot setback from the front property line required by the EVDC has been applied incorrectly. In the case of a conflict between Carimer County standardsand EVDC standards, County standards should prevail; therefore, the fifty-foot setback required by the County should apply to this development. Town Attorney White stated the fifteen-foot setback applies to this property because it is within Estes Park town limits. Construction is not allowed in the floodway but is allowed in - - - -the- flood fringe -if the habitable portion -of a structure is two feet higher than the flood - fringe. Planner Shirk confirmed that construction and/or grading on the site cannot begin until the subdivision plat is approved. Ken Czarnowski/Attorney representing Fish Creek Water Association stated the application for the revised flood map is in the ninety-day review period with FEMA; the public is allowed to comment and the Water Association will submit comments. He urged the Commissioners to table the application until the FEMA decision is made, as it will affect where structures may be located. A six-foot earthen embankment contains lbO acre-feet of water at Lily Lake, which could flood Fish Creek again. Director Joseph stated no building permit will be issued until FEMA approves the revised flood map; if the revision is not approved, the development plan (if approved) would never be fully eriacted. Bob Trump/830 Fish Creek Road/President of Fish Creek Water Association stated all members of the Water Association are opposed to the condominium subdivision because it is completely out of character with the area. Neighboring properties are all larger parcels of land; property owned by.the sixteen Water Association members totals approximately 200 acres. He read aloud his letter to the Planning Commission dated August 21, 2007 and submitted a copy for the record as well as a letter for the Planning Commission from Karin Edwards dated August 20, 2007. He expressed concern about high density of the proposed development, loss of uncluttered appearance of area, impact on visitors to area, increased traffic volume, difficulty obtaining information on the proposal and accuracy of that information, and bending rules for developers who propose tax-generating developments. He encouraged the Coinmissioners to vote to preserve the beauty of the valley for future generations. Fred Bernhard/1650 Powelly Lane expressed opposition to the proposed development and stated nothing is being done to preserve the valley. Town Attorney White stated the U.S. constitution provides that government shall not take private property rights without due process of law. An owner has the tight to develop their property. The applicant's property was zoned as commercial in 1961 and downgraded to RM zoning in 2000. Zoning changes are decided upon by the Town Board or County Commissioners, not the Planning Commission. Director Joseph and Commissioner Amos referenced the adoption of the EVDC and valley-wide rezoning in 2000; if residents have concerns about development and/or wish to change zoning in the valley, the community
RECORD OF PROCEEDINGS Estes Valley Planning Commission 5 August 21, 2007 must act together to request code changes-an individual parcel or project cannot be singled out. Jan Verschuur/Association for Responsible Development (ARD) spoke on behalf of himself, his wife, and ARD and stated he is not a neighboring property owner. The consensus of ARD is the proposed development is not a good project. He expressed concern about change in traffic patterns and danger to school children who use the Fish Creek corridor; high-density development of 23 units on 4.3 acres adjacent to hike/bike trail; impact on visual appeal of Fish Creek corridor; the development is not in keeping with surrounding properties; and impact on wildlife and the riparian nature of Fish Creek, which could be rehabilitated by the Town without a development of such great density. Frank Theis stated the applicant never received input from ARD and is proposing much less dense development than is allowed. The applicant offered to hook up Fish Creek Water Association to the new water main at no cost, which would have relieved the association of one-third of their infrastructure. The Water Association chose to retain their line and use their position to delay the development. Only two homes on the opposite side of Fish Creek Road will have a direct view of the development. Enhancement of the riparian corridor along Fish Creek will bring elk back to the area. Bill Van Horn stated there will be a different FEMA map because the erroneous map in place now will not continue to be used. There is no risk to the public if the development plan is approved because no permits can be issued until conditions of approval are met. The applicant has allowed enough room from the floodplain that the development plan won't be changed. The lawsuit was filed against the County, and any legal request for project delay should be heard by the District court. The Planning Commission has no grounds to delay the application. Planner Shirk stated no units are proposed to be located in the existing floodway. It was moved and seconded (Amos/Kitchen) to approve Development Plan 07-09, Stone Bridge Condominiums, a Metes and Bounds property located in Portions of Northeast Section 31, Northwest Section 32, and Southwest Section 29, T5N, R72W of the 6~11 p.M., with the findings and conditions recommended by staff with Condition #13 to state "...application for first building permit" rather than "...issuance of first building permit," and the motion passed unanimously with one absent CONDITIONS: 1. Approval and recordation of Stone Bridge subdivision. 2. Approval of this development plan shall be contingent upon FEMA approval of the proposed map correction. 3. Access and right-of-way permits from Larimer County shall be required prior to issuance of the first building permit for each lot. 4. Final construction plans shall be approved by the Town of Estes Park, UTSD, and Larimer County Engineering prior to issuance of the grading permit and/or first building permit. 5. Full implementation of the "Creek Enhancement and Wetland Creation Plan for the Stone Bridge Property (Tiglas Feb. 2007)." Final version of this plan shall be subject to review and approval of Town staff and shall include details regarding specific plant species and location. 6. A registered land surveyor shall provide a stamped certificate verifying location and height for each structure. The form of this certificate shall be determined by the Chief Building Official or designee. 7. Each unit shall be landscaped in accordance with the typical unit landscaping delineated in the staff report. Staff shall be authorized to grant minor changes to unit landscaping in terms of plant type to encourage species mix. 8. Compliance with memo from Upper Thompson Sanitation District dated June 21, 2007, regarding this project. 9. Compliance with memo from Larimer County Engineering dated August 8, 2007, regarding this project. 10. Neither the Town of Estes Park or the Estes Valley Recreation and Park District shall be liable for any damage or risk associated with the golf course. Future condo-
RECORD OF PROCEEDINGS Estes Valley Planning Commission 6 August 21, 2007 miniumization shall require the standard waiver of liability for errant golf balls be included in the condominium declarations. 11. Future condominium declarations shall include provisions to keep trash inside until the morning of pick up and shall prohibit parking in front of units 1075,1095, 1105,1107, 1157, and 1185. 12. The Division of Wildlife shall approve the fence design prior to construction of such fence. 13. A development agreement between the Developer and the Town regarding "Creek Enhancement and Wetland Creation Plan" shall be finalized prior to application for first , building permit: 14. Streetlights shall be renioved from plan. 15. The following note shall 6e placed on the development plan: "Any future expansion or chAnge of use of the Van Horn Engineering office building (1043 Fish Creek Road) shall require construction of a parking lot that satisfies requirements of the Estes Valley Development Code, and shall require rem6val of and revegetation of the existing parking area located on the east side of Fish Creek Road." 16. A pedestrian trail shall be desighed from the Fish Creek trail to serve both lots of this proposal. Design shall be subject to review and approval of staff. 17. Man-made slopes exceeding 25% shall be graphically delineated on the plan, and specific reseeding plans noted (i.e., vegetation, erosion control mats). 18. A note shall be placed on the development plan stating "This site is within an identified wildlife habitat. All development shall comply with Wildlife Protection Standards outlined in the Estes Valley Development Code. This includes future buildings and/or fences." _19. A "hammerheadlshall be designed for Units 1125 and_1117 and shall be marked with a "no parking" sign. The "hammerhead" turn-around near units 1067 and 1075 shall be marked with a "no parking" sign. 20.The required landscaping shall be graphically delineated in the landscaping legend. 7. REPORTS None. General discussion between Commissioners and staff folio'wed regarding their concerns about the public's misconceptions about their role and decision-making authority in reviewing proposed developments. The Commissioners make every effort to be fair and reasonable in enforcing the development code. Also discussed was the ways in which the public could influence future development in the Estes Valley. It is difficult to get public involvemeht unless there is a proposal that directly affects neighboring property owners. There being no further business, Vice-Chair Eisenlauer adjourned the meeting at 4:20 P.m. Richard "Ike" Eisenlauer, Vice-Chair Julie Roederer, Recording Secretary 0 I
Community Development * Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Plannerp¢ Date: November 27,2007 Subject: Stone Bridge Estates Preliminary Subdivision Plat and Rezoning Background. This is a request to :ffirbri'L 411.Ill %*-1-1 4.2.1.,L....... subdivide a 4.9-acre parcel into 24%237*445994&i]J *ar~0p=i---~ three separate lots. The JEZIC#[22:,m; mic--CA.»*qgb=€9.--1 northemmost lot (Lot 1) would be uditf~i8 ~2'1IJM„~ng,==M __.L 5033- -m,96$*r .551 acre and contain the existing ~~ilit*44% F 18-hole golf ~~-7~ Van Horn Engineering office J course building, with the use to continue. 3~ This lot would be rezoned from :.4%«[muL_271- 1 - . <p- l i ji "RM" Multi-family to "O" Office. -2-tk < - 3/171-T-n-, ~ A U i Lot 2 would be 1.594 acres, and 1244 1,/. I-/.. 11 the Lot 3 would be 2.741 acre; 6~L-'de,' 1,4, El-%-rn:=-9 T»J. 1 both these lots would remain zoned "RM" Multi-family, as they have been since 1961. The property is located on the west side of Fish Creek Road, and Fish Creek roughly corresponds with the western property line. The 18-hole golf course is located to the west, and single-family lots are located on the east side of Fish Creek Road. Budget. NA
Action. At their regularly scheduled January 16, 2007 meeting, the Estes Valley Planning Commission voted to recommend APPROVAL of: I. Rezoning of proposed Lotl from "RM" to "O" conditional to recording of the final plat (the proposed rezoning will not be heard by the Town Board until the Final Plat); and, 11. Preliminary Plat of Stone Bridge Estates Subdivision CONDITIONAL TO: 1. Approval of the proposed right-of-way width modification from the Larimer County Board of County Commissioners. 2. The proposed open space area shall be graphically delineated on the final plat. 3. The wetlands and associated setbacks on proposed Lot 3 shall be protected from development through limits of disturbance unless the applicant submits a specific plan delineating how these wetlands will be replaced and how the riparian corridor will be enhanced. This plan shall be submitted for Staff review and approval prior to final plat application. 4. Development of these lots shall require each unit to have individually dedicated service lines for sanitary sewer. 5. All utilities (including fire hydrants) and required landscaping shall be accounted for with the final plat unless a development plan for Lots 2 and 3 is submitted for concurrent review with the final plat. 6. Compliance with memo from Town Attorney White dated December 15, 2006 (except comment four). 7. Compliance with memo from Light and Power dated December 19,2006. 8. Compliance with memo from Upper Thompson Sanitation District dated December 22,2006. 9. Compliance with memo from Town of Estes Park Public Works dated January 8,2007. 10.Compliance with memo from Town of Estes Park Water Department dated December 18,2006. 11.The discrepancy between the Larimer County Assessor's office and the property owners claims of ownership for property located on the east side of Fish Creek Road shall be addressed to the satisfaction of the Larimer County Assessor's office prior to final plat submittal. • Page 2
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ORDINANCE NO. 22-07 AN ORDINANCE AMENDING THE ESTES VALLEY DEVELOPMENT CODE TO REZONE PORTIONS OF STONE BRIDGE ESTATES SUBDIVISION WHEREAS, the Estes Valley Planning Commission has recommended rezoning Lot 1, Stone Bridge Estates from "RM" Multi-Family to "C)" Office; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town that the recommended zoning change be granted. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: The zoning for Lot 1, Stone Bridge Estates shall be changed from "RM" Multi-Family to "O" Office. Section 2: This Ordinance shall take effect and be enforced thirty (30) days afier its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of ,2007 and published in a newspaper of general circulation I the Town of Estes Park, Colorado, on the day of , 2007, all as required by the Statutes of the State of Colorado. Town Clerk
Community Development 4 Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Plannep··i~ Date: November 27,2007 Subject: Kosewick Annexation Background The 92< 1 5% applicant, Dale Kosewick, /,-4*f" f 1 --7/ 42*7 +' * l-Ul//1/1/ Trendwest 1 Cocu*>\ has applied for a preliminary ~k ; /449*-1 1 plat and rezoning for the ** ~_~_~ ~~--,/ subject property, which is \ nny Town °~ located on Riverside Drive .1 0 V 6,'-&30:r 0 0 0 immediately south of the -- el 1 .j' PRDRegr: Trendwest development. 0 0,3 0 , 1/diwilillk Application for annexation a t/al:Illilizilli#lifililif was made concurrent with <r:-4¢· 7-~ . f~~c<51»* preliminary *~r ++*~no,14 -4~ the 1 ~'fll x f \ \44\ r« subdivision/rezoning. The -' 1 14.-4 414 applicant has since r withdrawn the subdivision and rezoning applications. State law prohibits withdrawal of annexation petitions once the public hearing has been set. The annexation was based solely on the subdivision of the property. The property is not integral to any annexation plans. It is Staffs opinion the annexation should be contingent of the development of the property. Therefore, Staff recommends denial of this application. Budget. NA Action. Staff recommends denial.
RESOLUTION NO. 13-07 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area, that the requirements of the applicable parts of Sections 31-12- 104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107(2), C.R.S.; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation known as "KOSEWICK" ADDITION" to the Town of Estes Park is as follows: A tract of land located in the Northeast 1/4 of the Northeast 1/4 of Section 35, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northwest corner of the Northeast M of the Northeast 1,4 of said Section, with all bearings relative to the West line of the Northeast 1/1 of the Northeast 1/4 of said Section, monumented on the North side by 8314" brass cap on 82 M " pipe LS 15760 and on the South side by a 3 M " brass cap on a 2 M " pipe LS 15760, considered as bearing N01°48'48"E; thence S01°48'48"W 313.35' along said West line to the True Point of Beginning; thence S78°06'21"E 51.46'; thence S77°34'34"E 148.49' to a point on the Westerly Right-of-Way of Riverside Drive; thence N73°37'59"E 53.19' to a point on the Easterly Right-of-Way of Riverside Drive; thence the following six courses along the Southeasterly Right-of-Way of Riverside Drive; Sl 5°30'06"E 127.74'; thence S14°59'22"E 128.41'; thence S02°50'36"E 29.66'; thence S13°10'22"W 146.12'; thence S59°40'13"W 303.68'; thence S57°22'14"W 47.87' to a plastic cap LS #532 on a #4 rebar; thence N02°22'39"E 69.21' to the Northwesterly Right-of-Way of Riverside Drive and a point on said West line; thence N01°48'48"E 556.88' along said West line to the True Point of Beginning. County of Larimer, State of Colorado. Containing 3.474 Acres. DATED this day of ,2007.
TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
ORDINANCE NO. 23-07 AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE TOWN OF ESTES PARK, COLORADO, TO BE KNOWN AND DESIGNATED AS KOSEWICK ADDITION BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That a Petition for Annexation, together with four (4) copies of the plat of said area as required by law, was filed with the Board of Trustees on the 22nd day of August , 2007 by the landowners of one hundred percent (100%) of the area and owning one hundred percent (100%) of the area, excluding public streets and alleys of the area hereinafter described. The Board, by Resolution at its regular meeting on the 23rd day of October, 2007, accepted said Petition and found and determined that the provisions of Section 31-12-107(1), C.R.S., were met; and the Board further determined that the Town Board should consider the annexation plat on Tuesday, November 27,2007 at 7:00 p.m. in the Municipal Building for the purposes of determining that the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S., and is considered eligible for annexation. Section 2. That the Notice of said hearing was given and published as provided in Section 31-12-108(2), C.R.S. Section 3. That the hearing was held pursuant to the provisions of Section 31-12- 109, C.R.S., on the 27th day of November, 2007. Section 4. That following said hearing, the Board of Trustees adopted a Resolution determining that the proposed annexation met the requirements of the applicable parts of Sections 31-12-104 and 31-12-105, C.R.S.; that an election was not required under Section 31-12-107(2), C.R.S.; and that no additional terms or conditions are to be imposed upon said annexation. Section 5. That the annexation of the following described area designated as KOSEWICK ADDITION to the Town of Estes Park, Colorado, is hereby approved: A tract of land located in the Northeast M of the Northeast 1/4 of Section 35, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northwest corner of the Northeast M of the Northeast A of said Section, with all bearings relative to the West line of the Northeast M of the Northeast 1/1 of said Section, monumented on the North side by a 3 >6 " brass cap on a 2
M " pipe LS 15760 and on the South side by a 3 M" brass cap on a 2 M" pipe LS 15760, considered as bearing N01°48'48"E; thence S01°48'48"W 313.35' along said West line to the True Point of Beginning; thence S78°06'21"E 51.46'; thence S77°34'34"E 148.49' to a point on the Westerly Right-of-Way of Riverside Drive; thence N73°37'59"E 53.19' to a point on the Easterly Right-of-Way of Riverside Drive; thence the following six courses along the Southeasterly Right-of-Way of Riverside Drive; Sl 5°30'06"E 127.74'; thence S14°59'22"E 128.41'; thence S02°50'36"E 29.66'; thence S13°10'22"W 146.12'; thence S59°40'13"W 303.68'; thence S57°22'14"W 47.87' to a plastic cap LS #532 on a #4 rebar; thence N02°22'39"E 69.21' to the Northwesterly Right-of-Way of Riverside Drive and a point on said West line; thence N01°48'48"E 556.88' along said West line to the True Point of Beginning. County of Larimer, State of Colorado. Containing 3.474 Acres. Section 6. The Town of Estes Park, Colorado, hereby consents, pursuant to Section 37-45-126(3.6) C.R.S., to the inclusion of lands described above into the Northern Colorado Water Conservancy District and the Municipal SubDistrict, Northern Colorado Water Conservancy District. Section 7. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2007 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2007, all as required by the Statutes of the State of Colorado. Town Clerk
Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner]» Date: November 27,2007 Subject: Kosewick Preliminary Plat and Rezoning Background. The applicant, Dale /2 /4 \ \tf,- Kosewick, has applied for a ~,~filf \ ; 1.- 7 / Trendwest ~ 1 cgco 353~\ preliminary plat and rezoning for the j/ L.1.19/ f subject property, which is located on F r 044* ~ ~- i Tiny Town O Riverside Drive immediately south of 5 the Trendwest development. After review by the Estes Valley Planning e 00 0 c:; \„4.1- 7 -- S ! --lk- Commission, the applicant has opted ,~~_·-Flift -111-- .:I'll/ \~94519\\i \»\- to withdraw the application. 111 4.41 Maner NV -Ulll - .4 1 14 1 However, because this request had ' I )12™ 41•~~,3,~~ \ \\ 9 already been published for a town ' . - 1 ...g'll'le' 1 11 \ board hearing, the Board must act on this application. Staff recommends formal acceptance of the withdrawal. Budget. N/A Action. Staff recommends the Board accept the withdrawal request. .Fl
ORDINANCE NO. 24-07 AN ORDINANCE AMENDING THE ESTES VALLEY DEVELOPMENT CODE TO REZONE PORTIONS OF KOSEWICK SUBDIVISION WHEREAS, the Estes Valley Planning Commission has recommended rezoning Lot 1 & 2, Kosewick Subdivision from "A" Accommodations to "E" Estate; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town that the recommended zoning change be granted. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: The zoning for Lot 1 &2, Kosewick Subdivision shall be changed from "A" Accommodation to "E" Estate. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of ,2007 and published in a newspaper of general circulation I the Town of Estes Park, Colorado, on the day of , 2007, all as required by the Statutes of the State of Colorado. Town Clerk
ORDINANCE NO. 25-07 AN ORDINANCE AMENDING THE ESTES VALLEY DEVELOPMENT CODE, BLOCK TEN AMENDMENTS WHEREAS, the Estes Valley Planning Commission has recommended an amendment to the Estes Valley Development Code, Block Ten; and WHEREAS, said amendments to the Estes Valley Development Code are set forth on Exhibit "A" attached hereto and incorporated herein by this reference; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town that the amendments to the Estes Valley Development Code, Block Ten set forth on Exhibit "A" and recommended for approval by the Estes Valley Planning Commission be approved. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: The Estes Valley Development Code shall be amended as more fully set forth on Exhibit "A". Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2007. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2007 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2007, all as required by the Statutes of the State of Colorado. Jackie Williamson, Town Clerk
Exu Le>, r '< A fc -- Amendments to the Estes Valley P"6/-~ Development Code, Block Ten ~ Estes Park Community Development Department *I~Ii:* Municipal Building, 170 MacGregor Avenue ~ PO Box 1200 Estes Park, CO 80517 Phone: 970-577-3721 Fax: 970-586-0249 www.estesnet.com DATE: November 27,2007 a RNIP i Lf TITLE: Amendments to the Estes Valley -- 1- 1 79 1=Clr~Segbi-~~ < 1: USFS ~ Development Code, Block Ten 1/3 REQUEST: To make a number of changes and = 36 corrections to the adopted Estes Valley klt)u·min Axky USFS Development Code. ~rk - N*ional 1= LOCATION: Estes Valley, inclusive of the Town of l.SFS Estes Park. RIVNP E.'lly U~ APPLICANT: Estes Valley Planning Commission STAFF CONTACT: Bob Joseph, Community Development Department Director APPLICABLE LAND USE CODE: Estes Valley Development Code PROJECT DESCRIPTION/BACKGROUND: These Code revisions address the following: 1) Section 3.1.D, Required Times for Action and Inaction 2) Section 3.2, Standard Development Review Procedure 3) Section 4.3, Table 4-2, Base Density and Dimensional Standards Residential Zoning Districts 4) Section 7.2.A, Grading and Site Disturbance, Applicability 5) Section 7.11.F.6, Off-Street Parking and Loading, Location, Guest Parking 6) Section 7.11.0.5, Parking and Loading Area Design Standards, Basins and Drainage Facilities 7) Section 10.4.A.2, Lot Dimensions and Configuration 8) Section 10.5.H.3, Condominiums, Townhouses, and Other Forms of Airspace Ownership, Exemptions 9) Appendix D.I.A, Street Design and Construction Standards, Standards of Construction 10) Appendix D.Ill.B, General Site Access, Driveway Access-General Standards ORGANIZATION: 1. Text to be replaced delineated with strikethrough (abc do fghi jk Imn op qrstuv w xyz). 2. New text delineated with underline (abc de fahi ik Imn op qrstuv w xvz). 3. Revisions have been organized sequentially by chapter and section.
ITEM 1: §3.1 GENERAL PROVISIONS D. Required Times for Action and Inaction 5. Extension of Times. Timeframes for action on all land-use applications, including, but not limited to, development plans, subdivisions, PUD applications, rezonings, special reviews, use classifications, and separate lot determinations mav be temporarily extended bv the Community Development Director or designee due to the lack of adequate staff in the Community Development Department for timely review or anv other factor which prevents adequate and timely review. The extension shall be for a period of time necessary to enable the Community Development Department to adequately review the land-use applications, not to exceed sixty davs. The extension shall be in writing and posted in the Community Development Office and on the Town's website. ITEM 2: §3.2 STANDARD DEVELOPMENT REVIEW PROCEDURE H. Alternative Review Procedure. The Communitv Development Department mav adopt a policy providing for an alternative review procedure for anv applicant who wishes to use said procedure. The purpose of the alternative review procedure is to have review of an applicant's land-use application conducted bv an outside consultant designated by Staff. The applicant shall be responsible for all fees and costs associated with this alternative review procedure. The recording of anv Development Plan, Final Subdivision Plat, Final Condominium Map, or PUD Plat shall not occur until all fees and costs have been paid in full. 1. App/icabi/itv. Any applicant faced with a time-extension delay under the provision 3.1.D.5, Extension of Times, shall have the option to request alternate processing under this section. The following land-use applications shall be eligible for the Alternative Review Procedure: zoning map amendments, subdivisions and condominiums, PUD developments, special review uses, and development plans. 2. Initiation of Alternative Review Procedure. At the time of or within ten (10) days of a pre- application conference, an applicant may elect to use the Alternative Review Procedure with the consent of the Community Development Director. This election shall be made in writing and delivered to the Community Development Department within said ten (10) dav period. 3. Selection of Consultant. The Community Development Director, or designee, shall select an appropriate consultant for the application from a list of consultants maintained bv the Community Development Department. Said designation shall be in the sole discretion of the Community Development Department and not the applicant. The consultant shall be selected within five (5) business days of receipt of the notice of election of the Alternative Review Procedure from the applicant. 4. Fees. The applicant shall be responsible for all fees and costs charged bv the consultant, including, but not limited to, fees for attendance at all meetings of the Estes Valley Planning Commission, the Board of Trustees, or the Larimer County Commissioners at which the land-use application is on the agenda. The fees shall be the
hourly rate charged bv the consultant. The Community Development Department shall notify the applicant of the applicable hourly rate at the time of designation of the consultant. Seventy-five percent (75%) of the application fee collected bv the Town at the time of application shall be credited toward the fees of the consultant. All other fees and costs incurred bv the applicant in the Alternative Review Procedure shall be paid to the Town of Estes Park prior to the recording of anv subdivision plat, PUD approval, final condominium map, or development plan. If all fees and costs are not paid within sixty (60) davs of the invoicing of said costs and fees to the applicant, the land-use application shall be null and void. No application for the parcel of property subiect to the terminated application shall be processed bv the Community Development Department until all fees and costs have been paid in full. The Community Development Department shall fullv compensate the consultant upon receipt of full payment bv the Applicant. Also, no building permits or other propertv-use approvals shall be processed or issued for the parcel until all fees and costs have been paid in full. 5. Timing. Review of all land-use applications pursuant to the Alternative Review Procedure shall be in accordance with all of the terms and conditions of the Estes Valley Development Code, including the timeframes for review set forth in the Code.
ITEM 3: § 4.3.C.5, TABLE 4-2 Table 4-2 Base Density and Dimensional Standards Residential Zoning Districts Minimum Building/Structure Minimum Lot Propertv Line Setbacks Max. Min. Standards [l] 111 [2] [4] [91 Building Building Max. Net Zoning Density Area (sq Width Side Rear Height Width District (units/acre) ft) (ft.) Front (ft.) (ft.) (ft.) (ft.) 210] (ft.) RE-1 1/10 Ac. 10 Ac. 200 50 50 50 30 20 RE 1/2.5 Ac. 2.5 Ac. 200 50 50 50 30 20 E-1 1 1 Ac. [3] 100 25 25 25 30 20 25-arterials; E 2 92 Ac. [3] 75 15-other 10 15 30 20 streets 25-arterials; R 4 44 Ac. 60 15-other 10 15 30 20 streets R-1 8 5,000 50 15 10 15 30 20 Wa Single- family = 25-arterials; R-2 4 18,000; 60 15-other 10 10 30 20 Duplex = 50% Duplex= streets 27,000 40,000, Residential 5,400 sq. 60; Uses: ft./unit Lots Max = 8 and [4]451 [8] Greater 25-arterials; 444#Li- RM Min = 3 10 Ord. 18- Senior than 15-other 10 30 20 [7] family= 01 #14) Senior [6] Institutiona 100,000 streets 60% Institutional 1 Living sq. ft.: Living Uses: Uses: 56 200 Max = 24 Ac. Notes to Table 4-2: [1] (a) See Chapter 4, §4.3.D, which allows a reduction in minimum lot size (area) for single-family residential subdivisions that are required to set aside private open areas per Chapter 4, §4.3.D.1. (b) See Chapter 11, §11.3, which allows a reduction in minimum lot size (area) for clustered lots in open space developments. (c) See Chapter 11, §11.4, which allows a reduction in minimum lot size (area) for attainable housing. (d) See Chapter 7, §7.1, which requires an increase in minimum lot size (area) for development on steep slopes. (Ord. 2-02 §1) [2] See Chapter 7, §7.6 for required setbacks from stream/river corridors and wetlands. (Ord. 2-02 #5; Ord. 11-02 §1) [3] If private wells or septic systems are used, the minimum lot area shall be 2 acres. See also the regulations set forth in §7.12, "Adequate Public Facilities." [4] Townhome developments shall be developed on parcels no smaller than 40,000 square feet; however, each individual townhome unit may be constructed on a minimum 2,000-square-foot lot at a maximum density of 8 dwelling units per acre. [5] &4444#imilt#ovf#epmeme All development, except development of one single-family dwelling on a single lot, shall also be subject to a maximum floor area ratio (FAR) of.30 and a maximum lot coverage of 50%. [6] Zero side-yard setbacks (known as "zero lot line development") are allowed for townhome developments. [7] Minimum building width requirements shall I]91 apply to mobile homes located in a mobile home park. [8] Single-family and duplex developments shall have minimum lot areas of 18,000 s.f. and 27,000 s.f., respectively. (Ord 18.01 #14) [9] All structures shall be set back from public or private roads that serve more than four adiacent or off-site dwellings or lots. The setback shall be measured from the edge of public or private roads, el: the edge of the dedicated right-of-way or recorded easement, or the property line, whichever produces a greater setback. The setback shall be the same as the applicable minimum building/structure setback. This setback is not applicable in the "MF' district. (Ord. 11-02 §1) [10] See Chapter 1, §1.9.E, which allows an increase in the maximum height of buildings on slopes. (Ord. 18-02 #3)
ITEM 4: § 7.2 GRADING AND SITE DISTURBANCE STANDARDS A. Applicability. 1._These grading and site disturbance standards shall apply to all new development in the Estes Valley, oxcept for single-family recidontial dovolopmont on a lot croatod and approved for such use prior to tho offective dato of this Codo. (Ord. 18-02 #1; Ord. 8-05 #1) 2. These standards may restrict building location and associated drivewavs to a location that results in the highest degree of compliance with these standards, therebv minimizing site disturbance. ITEM 5: § 7.11 OFF-STREET PARKING AND LOADING F. Location. 1. Except as otherwise expressly provided in this Section, required off-street parking spaces shall be located on the same lot or parcel as the principal use. (See Off-Street Parking Alternatives, §7.11.G below.) ~ 2. In all nonresidential zoning districts except the CH district, off-street parking shall not be located within the required front yard setback area. In the CD district, off-street parking shall also not be located between the lot line and the building.line,parallel to an arterial or collector street. See also §4.4.D.3, "Vehicular Access and Circulation Requirements." 3. All off-street parking areas shall be separated from arterial street property lines by a landscaped buffer area at least twenty-five (25) feet wide, and from other street property lines by a landscaped buffer area at least fifteen (15) feet wide. See §7.5.F, "Buffering and Screening," and Figure 7-9 above. 4. See §7.6.F for required parking areas setbacks from delineated river/stream corridors and wetlands. 5. Parking for single-family and two-family dwellings may be located in residential driveways (excluding RV's and boats). 6. Guest Parking. Shared drivewavs mav not be counted toward the Quest parking requirements unless it is demonstrated the design will not interfere with adioining traffic movements. Guest parking shall be located to provide convenient access to all units and shall be dispersed throughout the site. ITEM 6: §7.11.0 PARKING AND LOADING AREA DESIGN STANDARDS 5. Basins and Drainage Facilities. A\\ basin and drainage facilities shall comply with the Larimer County Stormwater Control Manual, as amended, and the standard drawings and specifications contained or referenced therein.
ITEM 7: § 10.4.A LOT DIMENSIONS AND CONFIGURATION 2. Lot width shall complv with standards set forth in Tables 4-2 and 4-5. Flaapole lots shall comply with Section 10.4AC, and shall be no less .than thirty (30) feet at the front lot line or seventy-five (75) feet at the building line, or such greater width as may be required by this Code. ITEM 8: § 10.5.H CONDOMINIUMS, TOWNHOUSES AND OTHER FORMS OF AIRSPACE OWNERSHIP 3. Exemptions. This subsoction shall not apply to condominium projects of two (2) units or loss. Tho number of units shall include any units roservod for future dovolopment. ITEM 9: Appendix D.1 STREET DESIGN AND CONSTRUCTION STANDARDS, GENERAL A. Standards of Construction:-Standards of construction not otherwise specified hereunder shall be according to the Standard Specifications for Road and Brid#e COnstruction of the Colorado Debartment of 'Highways (latest edition, with amendments in effect at that time), Town of Estes Park Right-of-Way Permit Construction Guidelines, Larimer County Access Policy, Larimer County Urban Street Standards and Larimer County Road Standards, as amended. Quality control testing shall meet the minimums as described in "Other Standards." ITEM 10: Appendix D.111 GENERAL SITE ACCESS B Driveway Access - General Standards. 1. Safe Access Required. Safe, convenient and adequate access to individual buildings by driveways shall be provided. Driveway access to collector and arterial streets shall be discouraged. No driveway shall be so located as to create a hazard to pedestrians or motorists, efte invite. or compel illegal or unsafe traffic movements, or block or alter access to adioininq properties or uses. To the maximum extent feasible, new driveways shall align directly across from existing driveways. (Ord. 8-05 #1) · 9. Driveway Design Requirements. (Ord. 8-05 #1) a. All driveways serving eight (8) or more parking spaces shall be paved and constructed with a minimum edge radius of five (5) feet on both sides, and shall be surfaced with at least two (2) inches of bituminous paving material or four (4) inches of concrete. (Ord. 8-05 #1) b. All driveways serving twenty (20) or more parking spaces shall be paved and designed and constructed meeting the standards applicable to a public street. (Ord. 8-05 #1) c. Where oaraaes are used to satisfy parking requirements, the drivewav apron shall be at least twenty feet in length unless it is demonstrated the design will not interfere with adioinina traffic movements.
Finance Department Memo To: Honorable Mayor Baudek Board ofTrustees Town Administrator Repola From: Steve MeFarland, Finance Officer Date: November 27,2007 Subject: 2008 Budget Background The following pages contain the amended (where appropriate) budget documents resulting from the October 12, October 19, October 26 and November 2,2007, budget sessions. The Town budget encompasses 18 funds (General (1), Special Revenue (6), Enterprise (2), Debt Service (1), Internal Service (5), Fiduciary (3)). In aggregate, the 2008 budget proposes $42,411,265 in expenditures. Of this amount, $17,135,089 is in the foim of capital expenditures. The capital projects include three separate encumbrances ofdebt resulting in $1,742,753 ofdebt service for 2008. The General Fund projects a 44% fund balance as a percent of Personnel and Operations & Maintenance (0&M) expenses. Along with the budget documents themselves, several items necessary for adoption are included in your packet: 1. Highway Users Trust Fund Public Hearing document 2. Resolution to Set Mill Levies 3. Resolution to Adopt Budget 4. Resolution to Appropriate Sums ofMoney Budget There are no costs associated with this memorandum. Action steps requested Staffrequests consideration ofadopting 2008 Budget along with supporting Resolutions.
45>.e-7,%. -91#*292.- 444*Y:. 0-:i,CRl',6 4.M: P :,Ad' .-.:Y' ,2 y d.G. '*14 R MEMORANDUM TO: Board of Trustees FROM: Steve MeFarland, Finance Officer DATE: November 27,2007 SUBJECT: Highway Users Trust Fund Public Hearing, 2008 Budget, November 27,2007 Colorado budget law requires a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in the ensuing fiscal year. The following are the proposals that are included in the 2008 Town of Estes Park budget: 2008 1. Estimated Revenues: $217,928 2. Estimated Expenditures: a. STIP overlay $250,000 b. Curb, gutter, sidewalk, guardrail, Snow removal, sand/salt bldg 53,500 c. Vehicles/equipment usage 117,500 d. Traffic control 15.000 $489,500 In addition, expenditures for snow plowing, street maintenance, or any other expenditures directly related to streets are allowable uses of Trust Fund revenue in the event that either of the above-listed projects are not constructed or come in considerably less than budget. P.O. BOX 1200 • 170 MACGREGOR AVENUE • ESTES PARK, COLORADO 80517 PHONE: 970-586-5331 • FAX 970-577-3573 www.estesnet.com
RESOLUTION TO SET MILL LEVIES NO. 14-07 A RESOLUTION LEVYING PROPERTY TAXES FOR THE YEAR 2007 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 2008 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Estes Park will adopt the annual budget in accordance with the Local Government Budget Law on November 27, 2007; and WHEREAS, the amount of money necessary to balance the budget for general operating expense is $289,444; and WHEREAS, the net valuation for assessment for the Town of Estes Park as certified by the County Assessor is $165,090,665. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1 That for the purpose meeting all general operating expenses of the Town of Estes Park during the 2008 budget year, there is hereby levied a tax of 1.753 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2008. The 1.753 mills is a temporary reduction of the original 1.822 mills due to property tax increase spending limits of 5.5% per C.R.S. 29-1-301. That the Town Clerk is herby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set. ADOPTED this 27th day of November, 2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
RESOLUTION TO ADOPT BUDGET NO. 15-07 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND ADOPTING A BUDGET FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2008, AND ENDING ON THE LAST DAY OF DECEMBER, 2008. WHEREAS, the Board of Trustees of the Town of Estes Park has appointed Randy Repola, Town Administrator, to prepare and submit a proposed budget to the Governing Body at the proper time; and WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 27,2007, and interested taxpayers were given the opportunity to file or register any objections to the proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the attached budget, as submitted, and summarized by fund, is hereby approved and adopted as the budget of the Town of Estes Park, Colorado, for the fiscal year ending December 31, 2008, and shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town of Estes Park. ADOPTED this 27th day of November, 2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
FUND LISTING FOR SUMMARIZING REVENUES AND EXPENDITURES FOR EACH FUND FOR 2008 Larimer County Community Conservation Open General Reinvestment Museunl Trust Senior Space Fund # 101 204 207 211 217 220 RESOURCES Unappropriated Surpluses $3,182,165 $1,044,458 $61,918 $99,680 $8,491 $305,629 Revenue sources 10,864,433 3,900,000 36,925 35,000 40,690 259,000 Transfers In 1,007,611 650,000 240,849 0 149,569 0 Property Taxes (not incl above) 289,444 0 0 0 0 0 TotaI 15,343,653 5,594,458 339,692 134,680 198,750 564,629 EXPENDITURES Current Operating-Expense 7,965,318 367,125 293,914 0 198,446 0 Capital Outlay 736,000 4,250,000 14,000 32,012 0 350,000 Transfers Out 3,165,418 0 0 0 0 0 Debt Service 0 330,000 0 0 0 0 Total 11,866,736 4,947,125 307,914 · 32,012 198,446 350,000 NET $3,476,917 $647,333 $31,778 $102,668 $304 $214,629 Convention & Visitors Building Light & · Medical Bureau Authority Power Water Catastrophic Insurance Fund # 222 419 502 503 605 606 RESOURCES Unappropriated Surpluses $60,971 $0 $9,396,719 $2,793,830 $2,301,983 $357,908 Revenue sources 844,119 93,460 11,359,221 8,328,230 85,000 430,100 Transfers In 1,875,000 0 0 0 0.-0 Property Taxes (not incl above) 0 0 0 0 . 0 0 Total 2,780,090 93,460 20,755,940 11,122,060 2,386,983 788,008 EXPENDITURES Current Operating Expense 2,741,475 $0 $9,485,978 $3,003,961 $0 $422,481 Capital Outlay 5,000 0 6,562,000 4,977,577 0 0 Transfers Out 0 0 908,390 99,221 0 0 Debt Service 0 93,460 760,000 559,293 0 0 Total 2,746,475 $93,460 $17,716,368 $8,640,052 $0 $422,481 NET $33,615 $0 $3,039,572 $2,482,008 $2,386,983 $365,527 Information Vehicle Fleet Systems Replacement Fire Pension Police Pension Theater Fund # 612 625 635 709 710 716 RESOURCES Unappropriated Surpluses $286,796 $68,907 $1,180,418 $1,195,843 $5,492 $428,514 Revenue sources 278,000 386,145 573,641 228,900 300 15,000 Transfers In 0 0 0 0 0 0 Property Taxes (not incl above) 0 0 0 0 0 0 Total 564,796 455,052 1,754,059 1,424,743 5,792 443,514 EXPENDITURES Current Operating Expense $268,006 $391,267 $0 $114,640 $2,565 $21,000 Capital Outlay 0 0 208,500 0 0 0 Transfers Out 0 0 0 0 0 0 Debt Service 0 0 0 0 0 0 Total $268,006 $391,267 $208,500 $114,640 $2,565 $21,000 NET $296,790 $63,785 $1,545,559 $1,310,103 $3,227 $422,514
RESOLUTION TO APPROPRIATE SUMS OF MONEY NO. 16-07 A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2008, AND ENDING ON THE LAST DAY OF DECEMBER 2008. WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the annual budget in accordance with the Local Government Budget Law on November 27, 2007; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following attached sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated. ADOPTED this 27th day of November, 2007. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk
9 0§ A g go 16 W -00- b E 000 88 2 0 46 2 4 4 2 5 8 0 2 U Z en r- 00 B 0000 - 00 0 04 %0 0 e9 t-- 1 E g 0 2 - y= S oox 4 b 8 00 2 * M M € i M & .2 u 2 S ..1 4 tn 4 8 2- f Z. 2 00 R 500 04 - 04 ..91 69 , U ~E- El 000 8.4 0040 50 €A Ch 8 8 41 m U r- M V El 00 M U WS A 48 438 *28 a g M 0 5 5gl 0 04 0 0 E .4 5 O M.2 5 - & 9. .8 2 0 0.0 2 C O. 4 3 OURES :2 80 m A /4 0 0 0 E- + Co U O Larimer $8,701,31 $4,947 $198,446 $350,000 gouvinsuI 0!Hdollsewo 19}WAA ne@mg 000'IZ$ 995'1$ 0*9'fII$ 009'803$ £,92'I6£$ 900'89ES FUND LISTING FOR APPROPRIATING SUMS OF MONEY FOR 2008 BUDGET General Reinvestment Museum Senior III· uoysued 00!Iod uoysued 01!£[ I @OBIdow suasKS 'IZ$ 995'Z$ 9't,II$ I6£$ 900'893$ osuadxg Se ing Expenses $7,965,318 $367, 25 $293,914 $198,446 736,000 4,250,000 14,00 32,012 'ZE,$ I96'£00'£$ 84'6$ FLf'I+L'3$ 6@SU@dxy[ LL9'LL6't 000'199'9 £63'655 000'09L 09¢£6 ' 17$ I £8'Off'8$ BL6'L08'9I$ 094'£6$ fL'ES Community Conservation 005'802 330,000 HOA uoquuuoJUI Buil Fund #
I 1/20/07 Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Town of Estes Park 2008 Budget Original Revised Budget Budget Budget 2005 2006 2007 2007 2008 Revenues $9,207,008 $9,743,340 $9,587,255 $10,087,308 $10,293,877 Expenditures Personnel Services 3,637,732 3,935,820 4,305,886 4,226,632 4,785,409 Operations and Maintenance 2,376,187 3,379,012 2,869,558 3,041,013 3,179,909 Total Current Expenses 6,013,919 7,314,832 7,175,444 7,267,645 7,965,318 Capital 325,830 742,991 873,122 857,772 736,000 Subtotal 6,339,749 8,057,823 8,048,566 8,125,417 8,701,318 2006 Rollovers 0 0 211,873 incl above 0 Total Expenses $6,339,749 $8,057,823 $8,260,439 $8,125,417 $8,701,318 Excess (deficiency) of revenues over expenditures 2,867,259 1,685,517 1,326,816 1,961,891 1,592,559 Other financing uses (cont/transfers out) (5,315,088) (3,935,498) (2,723,539) (2,724,559) (3,165,418) Proceeds from EP Housing Authority Loan 0 0 0 90,000 860,000 Other financing sources (transfers in) 930,152 989,788 1,003,776 1,005,796 1,007,611 Increase (decrease) in fund balance (1,517,677) (1,260,193) (392,947) 333,128 294,752 (Estimated) beginning fund balance 5,626,907 4,109,230 3,059,866 2,849,037 3,182,165 (Estimated) ending fund balance $4,109,230 $2,849,037 $2,666,919 $3,182,165 $3,476,917 Gen fund baFTotal current expenses 68% 39% 37% 44% 44% Gen fund bal/(Total Expenses + Transfers Out) 401% 69% 48% 59% 63%
General Fund Revenue Detail Town of Estes Park 2007-2008 Budget Original Revised Budget Budget Budget 2006 2007 2007 2008 Taxes $7,662,292 $7,807,042 $8,034,876 $8,382,121 Intergovernmental (cigarette) 36,526 30,000 30,000 30,750 Current Oand) 11,480 11,709 11,709 12,002 Miscellaneous (lieu of taxes) 178,517 175,118 175,384 191,707 Interest 326,919 75,000 200,000 200,000 Direct revenues 1,527,606 1,488,386 1,635,339 1,477,297 Subtotal 9,743,340 9,587,255 10,087,308 10,293,877 Proceeds from EP Housing 0 0 90,000 860,000 Authority Loan Transfers 989,788 · 1,003,776 1,005,796 1,007,611 Total Revenue $10,733,128 $10,591,031 $11,183,104 $12,161,488 Budget detail 2006 2007 2007 2008 Taxes Property 259,531 279,157 279,157 295,907 Ownership 26,231. 29,000 29,000 29,500 Sales - General 6,767,371 6,872,486 7,100,000 7,400,000 Sales - Local 3,924 6,528 6,528 6,691 Use - vehicles 202,666 199,095 199,095 204,072 Prop tax - late pmnt fees 1,137 1,180 1,180 1,210 Telephone franchise 15,932 18,608 18,608 19,073 Natural gas franchise 116,349 130,848 130,848 134,120 Cable TV franchise 54,933 60,000 60,000 61,500 Electric franchise 168,572 168,496 168,816 180,903 Water franchise 45,646 41,644 41,644 49,145 7,662,292 7,807,042 8,034,876 8,382,121 Direct revenues Legislative 843 0 700 0 Judicial 266 100 250 100 Executive 303,109 282,100 310,331 289,000 Finance/Administration 31,396 31,884 34,811 35,914 Community Planning 115,586 81,339 91,331 104,988 Buildings 158,278 160,400 160,005 165,400 Police 141,755 234,220 289,715 237,534 Fire 411 52,066 22,466 16,600 Protective Inspections 342,969 245,900 304,459 273,610 Engineering 547 475 475 475 Streets 419,781 397,902 418,796 351,676 Parks 3,857 2,000 2,000 2,000 Business Development 8,808 0 0 0 1,527,606 1,488,386 1,635,339 1,477,297
General Fund Legislative, #101-1100 (Mayor & Board) Town of Estes Park 2007-2008 Budget Scope * Mayor and Board of 6 Town Trustees provide broad policy direction and oversight ofall of Town services Services: * Develop strategic plans as necessary * Manage operations andpolicy implementation via the Town Administrator * Serve as the quasi judicialbody in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Create and appoint advisory committees as needed to enhance Town duties and services Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $37,840 $34,737 $34,516 $45,439 Operations & Maintenance 63,297 111,448 98,026 96,049 Total Current Expenses 101,137 146,185 132,542 141,488 Capital 0 0 0 0 Rollovers 0 3,005 0 0 Total Expenses $101,137 $149,190 $132,542 $141,488 inddec over prior year -9% 48% 31% 7% Budget Comments 2006 2007 2007 2008 Personnel Levels Mayor 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 Operations & Maintenance Citizens' Survey 0 15,000 0 0 Comp Plan update 0 20,000 20,000 0 Plans/studies as needed 0 8,000 10,000 8,000 Local Marketing district 0 0 0 24,500 Volunteer Recognition 8,700 8,700 8,700 9,000 Citizen's Information Academy 2,110 1,800 1,800 1,840 Pride Awards 4,700 4,700 4,700 5,000 Education/Training 16,794 31,550 30,000 30,790 Member dues/subscriptions 7,599 9,860 9,860 10,214
General Fund Judicial, #101-1200 (Municipal Court) Town of Estes Park 2008 Budget Scope * Provide fair and impartial application of Town codes to include the mode! tra#ic code of * Manage and review sentencing ofojfenders Services: * Assistwithcertification of municipal election results * Provide for the swearing-in of Town elected officials Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $37,476 $37,955 $37,349 $39,428 Operations & Maintenance 990 1,673 1,630 1,696 Total Current Expenses 38,466 39,628 38,979 41,124 Capital 0 0 0 0 Total Expenses $38,466 $39,628 $38,979 $41,124 inc/dec over prior year 5% 3% 1% 6% Budget Comments 2006 2007 2007 2008 Personnel Levels Judge 0.50 + 0.50 0.50 Court Clerk 0.50 0.50 0.50 Assistant Judge contracted contracted contracted 5% salary increase by ordinance in even-numbered years (next = '08)
General Fund Executive, #10 I -1300 Town of Estes Park 2008 Budget Scope * Implementation of Town Board goals and strategic plan(s) of * Provide operational oversight ofTown Departments Services: * Supervise enforcement of laws and ordinances * Maintain omcia! documents and records * Oversight of legal publications * Minutes for Town Board and Committee meetings * Preparation and monitoring of annual budget * Manage business and liquor licensing * Oversight ofpublic information programs and publications * Serve or facilitate as liaison between Town and community groups as needed *. Sta#support to the Mayor and Town Board ofTrustees Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $111,353 $182,441 $170,585 $175,567 Operations & Maintenance 180,863 182,598 211,124 186,926 Total Current Expenses 292,216 365,039 381,709 362,493 Capital 0 0 0 12,000 Rollovers 3,655 incl Total Expenses $292,216 $368,694 · $381,709 $374,493 inc/dec over prior year -11% 26% 31% -2% Budget Comments 2006 2007 2007 2008 Revenues Liquor occupation licenses 55,095 41,100 45,000 45,000 General occupation licenses 245,505 241,000 257,500 244,000 Personnel Levels Town Administrator 0.38 0.38 0.38 Deputy Town Administrator (new 2007) 0.38 0.38 0.38 Secretary III 0.38 0.38 0.11 Town Clerk 0.38 0.38 0.38 Deputy Town Clerk 0.38 0.38 0.38 Operations & Maintenance Legal 93,360 75,000 110,000 93,000 IT Services 16,615 16,738 15,888 19,686 Newsletter 14,500 14,750 14,750 15,000 HR consultant 0 7,500 0 0 Furniture/fixtures 2,462 9,655 7,655 500 Education/training 6,168 10,800 10,800 9,625 Capital Copier 0 0 0 12,000
General Fund Elections, #101-1400 Town of Estes Park 2008 Budget Scope * Provide administrative oversight of alt municipal elections to include regular elections of and special elections as called Services: Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $0 $0 $0 $0 Operations & Maintenance 1,955 4,840 1,712 9,680 Total Current Expenses 1,955 4,840 1,712 9,680 Capital 0 0 0 0 Total Expenses $1,955 $4,840 $1,712 . $9,680 inc/dec over prior year -79% 148% -12% 465% Budget Comments 2006 2007 2007 2008 Personnel Levels none Operations & Maintenance all expenses directly related to operation of election(s)
General Fund Finance, #101-1500 Town of Estes Park 2008 Budget Scope * Act as a "front desk" for Town Hall-information/billing requests, phone answering of * Generate, process and manage utility billing process Services: * Process personnel activity, risk management * .Provide internal/external reports to stajf, public, board, other interested parties * Manage cash flow, accounts payable/receivablefunctions * Provide services for other governmental entities (EPURA, EVRPD, EPPL) Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $143,539 $179,496 $180,117 $219,117 Operations & Maintenance 46,176 57,703 57,082 75,592 Total Current Expenses 189,715 237,199 237,199 294,709 Capital 0 0 0 0 Total Expenses $189,715 $237,199 $237,199 $294,709 inc/dec over prior year 0% 25% 25% 24% Budget Comments 2006 2007 2007 2008 Revenues EVRPD accounting 11,605 11,953 11,953 12,312 EVPLD accounting 19,791 19,931 19,931 20,529 LETA admin fee 0 0 2,927 3,073 Personnel Levels Thejinance department is being phased/reallocated between general and enterprise funds, Finance Officer 0.40 0.40 0.45 Administrative Clerk II 0.31 0.31 0.24 Accounts Payable/Utility Billing Specialist 0.49 0.49 0.52 Accountant I 0.40 0.40 0.45 Accounting Manager 0.40 0.40 0.45 Human Resources Manager 0.12 0.12 0.24 Payroll Technician 0.49 0.49 0.52 Operations & Maintenance Auditing 4,500 7,657 7,657 7,236 (split between Finance, L&P, Water) IT Services 10,716 10,796 10,796 29,529 Education/training 6,275 4,500 4,500 4,595
. General Fund Community Development, Protective Inspection Summary (1600,2300) Town of Estes Park 2008 Budget Scope of Services: see 1600 and 2300 for departmental details Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $568,254 $601,260 $592,892 $645,754 Operations & Maintenance 132,062 122,396 123,535 132,445 Total Current Expenses 700,316 723,656 716,427 778,199 Capital 0 4,000 3,823 0 Total Expenses · $700,316 $727,656 $720,250 $778,199 ind€lee over prior year 86% 4% 3% 8% Budget Comments 2006 2007 2007 2008 Admin personnel expense allocated 75% to 1600 (Community Development) and 25% to 2300 (Protective Inspections) in 2008
General Fund Community Development, #101-1600 Town of Estes Park 2008 Budget Scope * Administer Development Code of Services: * Administer Improvement Agreements * Code Compliance * Code Maintenance * GIS: zoning, annexations, existing land-use inventory, parcel map, new subdivisions, hazards mapping * Land-use Consultation (walk-in and by-appointment) * Long-Range Community Planning (as workload allows) * Maintain Web Pages * Maintain Zoning Map * Public Information Services: mailings and public notices, publications * Records keeping: land-use approvals, annexations, rezoning, variances * Sta#to Planning Commission and Board of Adjustment Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $346,249 $365,183 $358,396 $308,070 Operations & Maintenance 73,780 78,318 79,137 89,326 Total Current Expenses 420,029 443,501 437,533 397,396 Capital 0 4,000 3,823 0 Total Expenses $420,029 $447,501 $441,356 · $397,396 inc/dec over prior year 12% 7% 5% -10% Budget Comments 2006 2007 2007 2008 Revenues (totals) 115,587 81,339 91,331 104,988 I,arimer County IGA planner's salary 41,824 37,199 35,669 39,060 Larimer County IGA plan reviews 0 5,928 5,928 Application fees 71,052 39,140 44,734 55,000 I,arimer Cty Bldg Permit transfer fee 2,710 5,000 5,000 5,000 Personnel Levels Community Development Director 1.00 1.00 0.75 Planner II 2.00 2.00 2.00 Secretary III 1.00 1.00 0.75 Plans Examiner (moved to 101-2300) 0.50 0.50 0.00 Operations & Maintenance Planning Outsourcing 11,222 0 6,369 6,000 Legal 22,925 30,000 30,000 31,500 IT Services 8,307 8,369 10,200 10,253 Application publications 2,711 3,000 3,000 . 3,150 Maintenance contracts 5,532 4,676 ·4,728 7,013 Data processing software/equipment 225 2,700 1,292 3,900 Education/training 4,049 4,710 2,310 7,400 Capital 36" plotter - share w/ museum 0 . 4,000 3,823 0
. General Fund Buildings, #101-1700 Town ofEstes Park 2008 Budget Scope * Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, of cleaning contracts. Services: * Records management: maintenance records, as-built, mechanical equipment, warranties Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $10,053 $35,423 $28,097 $38,025 Operations & Maintenance 372,033 425,553 440,317 446,521 Total Current Expenses 382,086 460,976 468,414 484,546 Capital 31,957 0 30,687 0 Rollovers 0 28,584 0 0 Total Expenses $414,043 $489,560 $499,101 $484,546 inc/dec over prior year 9% 18% 21% -3% Budget Comments 2006 2007 2007 2008 Revenues (totals) 158,278 160,400 160,005 165,400 Enterprise fund building rent 119,638 121,360 121,360 126,360 Employee housing rent 38,640 38,640 38,640 38,640 Personnel Levels Director of Public Works 0.16 0.16 0.16 Public Works Project Manager 0.20 0.20 0.20 Operations & Maintenance Maintenance contracts 175,919 191,589 191,589 185,720 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Insurance premiums (prop/liab) 21,364 23,239 '18,770 19,900 Repair & Mtc on buildings 45,467 74,400 66,000 90,500 2008 includes restroom refurbishment program Janitorial 15,070 18,000 37,679 25,000 Utilities 103,063 106,100 106,100 110,300 Capital Employee housing repairs (rollover) 0 22,852 22,437 0 Bond Park cabin 9,021 0 0 0 Muni bldg exterior stairway (rollover) 22,936 0 8,250 0
General Fund Employee Benefits, #101-1800 Town of Estes Park 2008 Budget Purpose: This division provides for employee recognition, motivation and events. Included in events are the summer picnic and Christmas party. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $0 $0 $0 $0 Operations & Maintenance 14,566 22,500 22,450 25,800 Total Current Expenses 14,566 22,500 22,450 25,800 Capital 0 0 0 0 Total Expenses $14,566 $22,500 $22,450 $25,800 inc/dec over prior year -29% 54% 54% 15% Budget Comments 2006 2007 2007 2008 Personnel Levels none. Operations & Maintenance Catering (Picnic, Christmas) 13,676 15,400 17,000 17,800 Employee recognition (Tree) 290 3,500 2,000 2,000 Employee Home Ownership 600 3,600 3,450 6,000
General Fund Comrnunity Services, #101-1900 Town of Estes Park 2008 Budget Scope The Community Services division is the source of Town assistance to various of community organizations. Contingent upon funding availability, the Town will provide subsidies Strvices·. to organizations representing a broad spectrum of cultural and human ser·vices. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Fund appropriation is -5% ofprior year's sales tax collection estimate. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Arts & Education $11,000 $10,451 $10,451 Transportation 26,800 27,500 27,500 School District 3,000 2,850 2,850 Housing 234,969 194,381 194,381 E.P. Library District 27,600 27,600 27,600 27,600 Youth 53,500 48,925 48,925 Food Tax Refund 17,550 20,500 20,500 21,197 Human Services 50,670 43,725 43,725 Sister City Program - 9,900 9,405 9,405 - 5% of prior year's sales tax collection estimate 0 0 313,500 subtotal: $434,989 $385,337 $385,337 $362,297 General Fund portion of loan to Estes Park Housing $950,000 $0 $0 ' $0 Authority (to be repaid by June 2008) Total $1,384,989 $385,337 $385,337 $362,297 inc/dec over prior year 1% -11% -11% -6% (not counting EPHA loan) B,idget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups and agencies. 2008 aggregate estimate is 5% of 2007 projected sales tax ($7,100,000) - food tax and library donation is inclusive Actual funding is $362,297 vs. 5% calculation of $355,000. Food tax estimate calculated at same rate (3.4%) as increase in 2006-07 sales tax. Library funding is per 1990 IGA 2006 2007 2007 2008 Allocation determined at November 2,2007 budget session: 313,500 Arts & Education Chamber Music Festival 2,500 2,375 2,375 1,000 Art CenterofEP 2,500 2,375 2,375 0 Community Jazz Concert Series 2,000 1,900 1,900 1,000 Estes Village Band 1,250 1,188 1,188 1,000 Oratorio Society ofEP 1,250 1,188 1,188 1,000 Cultural Arts Council of EP 1,500 1,425 1,425 1,000 11,000 10,451 10,451 5,000 Transportation Special transit 26,800 27,500 27,500 26,000 26,800 27,500 27,500 26,000 School District 3,000 2,850 2,850 0 Housing
General Fund Community Services, #101-1900 Town of Estes Park 2008 Budget Scope The Community Services division is the source ofTown assistance to various of community organizations. Contingent upon funding availability, the Town will provide subsidies Servkes: to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, thefood tax refund program and continuing support ofthe Estes Park Library District. Fund appropriation is -5% ofprior year's sales tax collection estimate. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Estes Park Housing Authority 227,469 187,256 187,256 175,000 Habitat for Humanity 7,500 7,125 7,125 7,000 234,969 194,381 194,381 182,000 E.P. Library District (year 19 of 20) 27,600 27,600 27,600 27,600 Youth Cub and Boy Scout Program 3,000 2,850 2,850 0 Estes Valley Childhood Success 32,000 28,500 28,500 28,000 EP Learning Place 3,000 2,850 2,850 2,500 Partners of Estes Park 5,000 4,750 4,750 4,000 EP non-profit Resource Center Inc. 3,000 2,850 2,850 0 PACK 7,500 7,125 7,125 6,500 53,500 48,925 48,925 41,000 Food Tax Refund 17,550 20,500 20,500 21,197 Human Services Crossroads 22,500 21,375 21,375 20,000 EP Salud 20,500 19,475 19,475 20,000 Radio Reading Services 500 500 500 500 Estes Valley Victim Advocates 0 0 0 10,000 Estes Valley Multicultural Connections 4,670 0 0 0 Options for Healthy Living 2,500 2,375 2,375 0 50,670 43,725 43,725 50,500 Sister City Program 9,900 9,405 9,405 9,000 $434,989 $385,337 $385,337 $362,297
. General Fund Police, #101-2100,2155,2175 (summary) Town of Estes Park 2008 Budget Scope Summary of 2100, 2155, 2175 of Services: Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $1,946,174 $2,223,751 $2,165,820 $2,353,764 Operations & Maintenance 342,163 309,885 390,083 380,694 Total Current Expenses 2,288,337 2,533,636 2,555,903 2,734,458 Capital 137,243 38,927 38,927 14,500 Rollovers 0 46,125 0 0 Total Expenses $2,425,580 2,618.688 $2,594,830 $2,748,958 inc/dec over prior year 12% 8% 7% 6% Budget Comments 2006 2007 2007 2008
. General Fund Police (Patrol), #101-2100 Town of Estes Park 2007-2008 Budget Scope * Patrol: 24-hour patrol services, criminal investigations, accident imestigation, tragic of enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, Services: crime prevention, trafic studies, special events, accident investigation for Town, ERT/SEU (specialty unit) * Investigations: felony crimes, internal affairs, drug task force assignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, gvidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police olrlcer training, parking enforcement * Police Administration: LCMH board member, community presentations, employee recruitment strategies, diskibute and assess community satisfaction surveys, develop mutual aid agreements Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $1,499,086 $1,495,152 $1,471,212 $1,545,923 Operations & Maintenance 290,714 251,418 285,853 302,278 Total Current Expenses 1,789,800 1,746,570 1,757,065 1,848,201 Capital 55,496 29,500 29,300 8,000 Total Expenses $1,845,296 $1,776,070 $1,786,565 $1,856,201 inc/dec over prior year 13% -4% -3% 4% Budget Comments 2006 2007 2007 2008 Revenues (totals) 98,395 70,783 110,353 71,830 Federal grants 19,457 0 36,004 0 Capital grants 13,272 3,000 3,000 3,000 · Court fines 20,894 19,900 19,900 20,000 Other event coverage, charities, etc. 35,752 39,200 39,200 39,200 Personnel Levels Police Chief 1.00 1.00 1.00 Secretary W 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 Investigations(1)/Patrol(2) Sergeants 3.00 3.00 3.00 Drug Task Force Invstgtr(l)/Invstgtr(l) 2.00 2.00 2.00 Patrol Officers ' 11.00 11.00 11.00 * *funding level is at 10 FTEs. Operations & Maintenance ITservices 51,921 52,307 52,307 61,518 Victim advocates 7,500 7,500 7,500 7,500 Maintenance contracts 6,649 4,644 5,133 11,360 Vehicle maintenance 55,117 57,298 73,298 58,000 Future vehicle purchases/replacement 0 0 0 36,616 · t Catering/special circumstances 15,849 10,900 13,463 10,900 Data processing equipment 349 0 0 6,200 Uniforms 13,658 4,650 6,925 4,200 Education/training 43,883 28,425 18,518 17,700 Capital Patrol vehicle 50,476 23,500 23,500 0 corresponding equipment incI above 6,000 6,000 8,000 *Police vehicle G102C ('02 Ford Crown V) scheduled for replacement in Vehicle Replacement Fund in 2008
General Fund Police (Dispatch), #101-2155 Town of Estes Park 2008 Budget Scope * Support Services:911 services (Estes valley), radio communications (EPPD, of EPFD, LCSO, EPMC, GHFD, RMNP), records management,fingerprinting Services: (government, child care providers, day camps, schools, businesses), document photocopying (public, government agencies, etc.), crime data entry, CBI monthly reports, department quarterly and annual reports, receive walk-in customers Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $447,088 $554,901 $546,420 $587,926 Operations & Maintenance 51,448 54,627 81,890 70,659 Total Current Expenses 498,537 609,528 628,310 658,585 Capital 81,747 9,427 9,427 0 Total Expenses $580,284 $618,955 $637,737 $658,585 inddec over prior year 8% 7% 10% 3% Budget Comments 2006 2007 2007 2008 Revenues 43,360 131,837 132,575 138,750 LETA funding 30,000 30,000 35,000 30,000 LETA director salary and benefits 13,360 101,837 97,575 103,750 Perfonnel Levels Administrative Sergeant 1.00 1.00 1.00 Dispatchers 6.00 6.00 5.00 LEI'A Executive Director (paid by LEI'A) 1.00 1.00 1.00 Records Technician 1.00 1.00 1.00 Code Compliance Officer 0.00- 1.00 1.00 Animal Control Officer (moved from 2175) 0.00 0.75 0.00 (absorbed by Code Enforcement Officer) Operations & Maintenance IT Services 12,461 12,554 12,554 14,764 Digital imaging/archiving 0 1,400 3,758 1,400 Maintenance contracts 11,526 14,700 14,700 15,833 Data processing equipment 8,791 14,750 35,559 9,000 Education/training 3,499 14,900 14,900 11,200 Utilities 10,959 ; 13,800 13,800 11,147 Capital Data processing/communication equipment 81,747 0 0 0 Wireless citation package (rollover) 0 9,427 9,427 0
. General Fund Police (Community Services), #101-2175 Town of Estes Park 2008 Budget Scope Restorativejustice: juvenilestatus offenders, juvenile crimes, adult crimes, parole of reintroduction program, probation re-introduction, Larimer County community Services: corrections, SB-94 (grantfunding), department grant writing, manage (35) volunteers Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $0 $173,698 $148,188 $219,915 Operations & Maintenance - 3,840 22,340 7,757 Total Current Expenses - 177,538 170,528 227,672 Capital 6,500 Total Expenses $0 $177,538 $170,528 $234,172 inc/dec over prior year 37% Budget Comments 2006 2007 2007 2008 Revenues 0 31,600 46,787 26,954 Federal Grants 0 21,500 37,510 18,500 Capital Grants 0 10,100 9,277 8,454 Personnel Levels Director 1.00 1.00 1.00 Animal Control Officer/Code Enforcement Officer 0.75 0.00 0.00 School Resource Officer 1.00 1.00 1.00 Restorative Justice Coordinator (grant funded) 0.00 0.50 0.50 Five Seasonal Community Service Officers 0.92 0.92 1.65 Operations & Maintenance Publication fees 0 0 3,700 0 Fumiture/fixtures 0 0 2,426 0 Data processing equipment 0 0 8,512 0 Education/training 0 3,600 5,733 4,600 Capital (used car, citizens on patrol, JAG grant) 0 0 6,500
General Fund Fire, #101-2200 Town of Estes Park 2008 Budget Scope * Response services -fire suppression, rescues, hazmatspills, EMS of * Water supplies - dry hydrants, cisterns, hydrantflow tests Services: * Education/outreach-public firesafety, firefightereducation, child all-hazard, wild land safety/mitigation, town employees * Records management - incidents, grants, ISO, personneUtraining * Misc-assists to otheragencies, standby events. plan reviews,fire safety inspections Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $206,820 $160,885 $225,738 $342,459 Operations & Maintenance 145,605 245,271 185,000 298,568 Total Current Expenses 352,425 406,156 410,738 641,027 Capital 32,590 73,122 31,187 280,000 Rollovers 0 4,020 0 -0 Total Expenses $385,015 483,298 $441,925 $921,027 inc/dec over prior year -16% 15% 108% Budget Comments 2006 2007 2007 2008 Revenues (totals) 411 52,066 22,466 16,600 95% match from FEMA grant for mobile data terminal 0 50,466 15,600 0 WUI Educ Coordinator seasonal position grant 0 0 0 10,000 50% match for thermal imaging camera FD/Grant 0 0 0 5,000 National fire academy reimbursement 0 1,600 1,600 1,600 Personnel Levels Fire Chief 1.00 1.00 1.00 Secretary 0.75 1.00 1.00 Admin Training Captain 0.00 0.00 1.00 Wildland Coordinator 0.00 0.50 0.50 Volunteer Firefighters 33.00 33.00 33.00 Fire pension contribution 63,828 65,168 65,168 81;000 to fund to max level in 2008 Operations & Maintenance IT Services 12,461 12,554 15,299 14,764 Maintenance contracts 12,828 20,176 17,284 21,325 Buildings ('08 = upgrade security system) 3,578 3,724 6,937 12,724 Vehicle equipment/fuel 28,345 33,400 37,978 37,900 Future vehicle purchases/replacement 0 0 0 111,173 Other equipment/machinery 3,472 3,092 3,092 2,000 Data processing equipment (PCs) 2,453 0 0 5,400 Communication equipment 993 9,700 8,697 7,700 Other equipment (fire hose replacement) 0 11,784 12,434 11,322 Personal Safety equipment 19,363 22,278 22,278 20,476 Education/training 9,338 14,800 12,537 14,820 Utilities 18,176 22,351 19,947 19,491 Capital Volunteer Firefighter statue 0 20,000 31,187 ·0 Vehicle 32,590 0 0 0 Mobile data terminals contingent upon grant 0 53,122 0 0 Equipment (thermal imaging camera). 0 0 0 10,000 Replace pumper Mack G-80 (truck only) 0 0 0 270,000 32,590 73,122 31,187 280,000
. General Fund Protective Inspections, #101-2300 Town ofEstes Park 2008 Budget Scope Addressing (GIS) of Administer Building Code Services: Administer Flood Plain Ordinance Code Compliance: Muni/I-code/EVDC Code Maintenance Coordinate with utility providers, sanitation districts, and health department Issue building permits Maintain Web page Plan Reviews and Inspections Records keeping: permits, complaints, violations, code copies, addressing, variances Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $222,005 $236,077 $234,496 $337,684 Operations & Maintenance 58,282 44,078 44,398 43,119 Total Current Expenses 280,287 280,155 278,894 380,803 Capital 0 0 0 0 Total Expenses $280,287 $280,155 $278,894 $380,803 inc/dec over prior year 9% 0% 0% 37% Budget Comments 2006 2007 2007 2008 Revenues (totals) 342,969 245,900 304,459 273,610 Building permit fees 330,685 236,900 25,459 264,410 Sign fees 8,175 4,000 4,000 4,200 Vendor fee revenue -use tax 4,109 5,000 5,000 5,000 Personnel Levels Director of Community Development 0.00 0.00 0.25 ChiefBuilding Official 1.00 1.00 1.00 Building Inspector I 1.00 1.00 1.00 Plans Examiner 0.50 050 1.00 Permit Technician 1.00 1.00 1.00 Secretary In 0.00 0.00 0.25 Operations & Maintenance IT Services 10,384 10,461 10,521 12,304 Contract/skilled services 26,925 5,000 5,000 0 Vehicle fuel/mt 2,248 4,100 4,100 4,305 Future vehicle replacements 0 0 0 4,600 Education/training 2,312 4,330 4,787 5,403
General Fund Engineering, #101-2400 Town of Estes Park 2008 Budget Scope * Services: Project engineering/management, contract administration, right ofway management, of development review, public infonnation, drainage, pavement management, phone system Services: * Records management certificate ofliability insurance, request forproposals, press releases, sate maps and publications, complaint database Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $64,682 $53,442 $53,525 $61,986 Operations & Maintenance 31,247 72,613 84,170 44,109 Total Current Expenses 95,929 126,055 137,695 106,095 Capital 0 0 0 0 Rollovers 0 7,842 0 0 Total Expenses $95,929 $133,897 $137,695 $106,095 inddec over prior year 36% 40% 44% -23% Budget Comments 2006 · 2007 2007 2008 Personnel Levels Director of Public Works 0.04 0.04 0.04 Public Works Project Manager 0.60 0.60 0.60 Operations & Maintenance Engineering 13,306 49,000 59,842 19,000· (details below) landfill N/A 0 0 0 gas monitoring N/A 4,000 4,000 4,000 annexations N/A 20,000 8,000 15,000 Weist Dr. river wall w/ EPURA N/A 5,000 5,000 0 wetlands report (rollover) N/A 0 3,485 0 fish creek consulting (rollover) N/A 0 4,357 0 design/cm PO parking lot N/A 20,000 20,000 0 transportation alternatives study N/A 0 15,000 0 IT services 10,384 10,461 10,461 12,304 Data processing equipment 0 8,100 8,100 2,700
General Fund Streets, #101-3100 Town of Estes Park 2007-2008 Budget Scope * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, of patching(potholes), cracksealing, drainage, special projects, right of ways, seasonal trash. Services: * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, crack scaling, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale). police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage) Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $356,994 $345,702 $339,843 $385,134 Operations & Maintenance 286,815 386,164 442,395 543,620 Total Current Expenses 643,809 731,866 782,238 928,754 Capital 371,474 650,035 699,390 302,000 Rollovers 0 52,043 0 0 Total Expenses $1,015,283 $1,433,944 $1,481,628 $1,230,754 inc/dec over prior year 37% 41% 46% -17% Budget Comments 2006 2007 2007 2008 Perionnel Levels Director of Public Works 0.42 0.42 0.42 Public Works Superintendent 0.25 0.25 0.25 Secretary III ~ 0.35 0.35 0.35 Municipal Service Worker 2.00 2.00 2.00 Municipal Service Foreman 1.00 1.00 1.00 Project Manager 0.20 0.20 0.20 Secretary II 0.35 0.35 0.00 Secretary m · 0.00 0.00 0.25 Seasonal Maintenance (FTEs) 1.50 1.50 1.24 Seasonal Technician (FTE) 0.00 0.00 0.46 Operations & Maintenance IT services 4,154 4,185 4,185 4,921 Equipment (material screen project) 0 5,905 6,405 7,000 Vehicle maintenance & fuel 105,573 115,000 115,000 117,500 Streets (maintenance & repair) 56,755 69,103 81,000 80,500 Future vehicle purchases/replacements 0 0 0 131,813 Storm drainage master plan 0 36,000 36,000 0 (moved to Community Reinvestment Fund in 2008) Traffic signs (Phase IV ('08) of V) 14,092 16,100 16,500 15,000 Education & training 3,780 6,850 5,000 6,850 Materials and supplies 7,184 16,575 15,339 13,825 Utilities 73,209 77,775 76,775 79,438 (sanitation #3200 absorbed into #3100 in 07) 0 54,500 54,500 54,500 Capital Trucks (replace 98 1-ton in 2008) 22,727 0 0 0 moved to vehicle replacement fund New buildings 0 0 33,290 0 Heavy equipment G87 2-ton 154,620 0 0 0 Street sweeper 0 220,000 220,000 0
General Fund Streets, #101-3100 Town ofEstes Park 2007-2008 Budget Scope * Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, ~ of patching(pot holes), crack sealing, drainage, special projects, right ofways, seasonal trash. Services: * Records management: work order tracking, time card tracking, invoices * Inspections: potholes, cracksealing, signs, trash, sweeping, drainage, curbs * Assists other departments: museum (picnic grounds), senior center (parking loddrainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage) Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 G70 loader o 20,000 20,000 0 Paint striper · 0 11,000 11,000 0 2-ton truck mounted broom 0 8,500 8,500 0 Bobcat bucket 0 3,500 0 0 Streets Stanley to hospital, Scott Ave, Community 194,127 0 0 0 Drive, Fall River (Castle Mtn) ' Dewater Fish creek/Brodie (rollover) 0 37,000 37,000 0 Annual STIP overlay including confetr 0 0 0 250,000 Parking lots Post office rebuild O 350,000 350,000 0 Virginia Drive 0 0 0 35,000 Wiest 0 0 0 17,000 Walkways and Bikeways 0 0 19,600 0 Storm drainage Town storm master plan 0 0 0 0 (moved to +Community Reinvestment Fund) Walkways and bikeways 0 35 0 0 371,474 650,035 699,390 302,000 *Streets vehicle G63 ('98 Chevy 4x4 1 ton) scheduled for replacement in Vehicle Replacement Fund in 2008
General Fund Parks, #101-5200 Town of Estes Park 2008 Budget Scope * Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, of parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection Ser ces: * Contract management. sidewalk cleaning Bureau ofRechzmation Ground; mic, weed controt sculpture and maintenance, Christmas tree drop, snow removal, tree board maintenance and cleaning, annual bacidlow maintenance/testing, tree trimming * Records management: work order tracking, time card tracking, invoices * Miscellaneous: police (grqfiti/wasp nest removal), library (book transport/sale), special events Oent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $391,559 $450,794 $398,150 $478,736 Operations & Maintenance 202,874 339,245 416,632 404,312 Total Current Expenses 594,433 790,039 814,782 883,048 Capital 169,727 153,500 53,758 127,500 Rollovers 0 47,780 0 0 Total Expenses $764,160 $991,319 $868,540 $1,010,548 inc/dec over prior year · 30% 30% 14% 16% Budget Comments 2006 2007 2007 2008 Personnel Levels Director of Public Works 0.27 0.27 0.27 Public Works Superintendent 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4.00 Seasonal Park Personnel (FIEs) 5.40 5.40 5.98 Operations & Maintenance rr Services 6,231 6,277 6,277 7,382 Foundation/design CM-PW shop (rollover) 0 2,270 2,270 0 Removal ofdead trees from Rightof Way 0 0 0 10,000 Brush pile/bark beetle grinder rental 0 0 0 12,000 Maintenance contracts 35,213 68,800 65,000 70,387 Future vehicle purchases/replacement 0 0 0 36,088 Furniture/fixtures/walkway maintenance 14,995 52,260 52,260 38,000 Materials & supplies 64,934 156,800 179,519 122,550 (includes trees, plants, etc.) CVB plantings 0 0 0 5,000 Vehicle maintenance/fuel 35,388 50,000 50,000 50,000 Education & training 1,719 2,150 4,000 4,000 Utility allotments 28,596 33,510 33,596 33,625 Capital Playground equpment (Riverside) 34,162 0 0 0 Vehicle replacements 95,703 0 0 0 Bond Park turf 39,862 0 0 0 Vehicles - G66-2007, G45A-2008 0 37,500 37,500 0 G45A moved to vehicle replacement fund Bobcat exchanges 0 3,500 3,500 3,500 E-ZGO Replacement G114 0 12,500 12,500 0 Riverside rock bridge railings 0 0 0 24,000 Park Improvements 0 0 258 0 Dairy Queen Plat]ter . 0 100,000 0 100,000 169,727 153,500 53,758 127,500 *Parks vehicle G45A ('95 Ford 4x4) scheduled for replacement in Vehicle Replacement Fund in 2008
General Fund Transportation (#101-5600) Town of Estes Park 2008 Budget Scope of services: Seasonal shuttle service for 3 routes, Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Expenses Personnel Services $0 $0 $0 $0 Operations & Maintenance 114,963 155,870 181,520 171,600 Total Current Expenses + 114,963 155,870 181,520 171,600 Capital 0 0 0 0 Total Expenses $114,963 $155,870 $181,520 $171,600 inc/dec over prior year 36% 58% -5% Budget comments 2006 2007 2007 2008 Personnel Levels none Operations & Maintenance Shuttle contract $105,667 $148,870 $176,258 $167,000 2 shuttles in 2006; 3 shuttles in 2007-2008 Shuttle services provided for Scotfest and Christmas Parade Office supplies 2,121 2,000 2,462 2,100 Traffic signs 6,755 5,000 2,800 2,500 Capital none
General Fund Contingencies, #101-9000 Town of Estes Park 2008 Budget Purpose: to providefor contingency in the general budget and transfers between the general fund and other funds. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Personnel Services $0 ' $0 $0 $0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses $0 $0 $0 $0 Budget Comments 2006 2007 2007 2008 Contingencies 37,372 119,020 101,020 50,000 Appropriation/H.T.E reconciliatiot 0 (19,020) 0 0 Rollovers 0 19,020 0 0 Transfers out/to: Community Reinv. 1,350,000 0 0 650,000 Museum 231,044 235,895 235,895 240,849 Senior Center 141,082 144,044 144,044 149,569 CVB 1,800,000 1,850,000 1,850,000 1,875,000 Vehicle Replacement* 176,000 193,600 193,600 0 EPURA 200,000 200,000 200,000 200,000 Total: 3,935,498 2,742,559 2,724,559 3,165,418 inc/dec over prior year 9% -30% -31% 16% *expensed to participating departments in 2008 (2100,2200,2300, 3100, 5200)
Community Reinvestment Fund Special Revenue Fund, #204-5400 Town of Estes Park 2008 Budget Purpose: The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes Fom the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Additionalfunding may include grants and loanproceeds whenappropriate. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Total Revenues $548,308 $435,000 $50,000 $50,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 23,882 237,658 248,506 267,125 Total Current Expenses 23,882 237,658 248,506 267,125 Capital 2,175,528 702,108 272,718 4,250,000 Debt service 0ease payment) 214,884 0 0 330,000 Loan costs ' 0 0 0 100,000 Subtotal 2,414,294 939,766 521,224 4,947,125 Rolluvers O 27,108 0 0 Total Expenses 2,414,294 966,874 521,224 4,947,125 % change from prior year -7% -60% -78% 849% Exces, (deficiency) of revenues over (1,865,986) (531,874) (471,224) (4,897,125) expenditures Other financing sources (transfers in) 1,350,000 0 0 650,000 Proceeds from loan for new barn at Fairgrounds 0 0 0 2,600,000 Saler of fixed asset (Lot 4) 0 0 0 1,250,000 Increafe (decrease) in fund balance (515,986) (531,874) (471,224) (397,125) Beginning Fund balance 2,031,668 1,515,682 1,044,458 Ending Fund balance $1,515,682 $1,044,458 $647,333 Budget comments 2006 2007 2007 2008 Revenues Federal Grant (Fish Creek Trail) 506,400 0 0 0 Interest income 28,408 35,000 50,000 50,000 Lot 4 sale 0 400,000 0 1,250,000 Contribution/donation 13,500 0 0 0 Proceeds from loan for new barn at Fairgrounds 0 0 0 2,600,000 Debt service: 10 years @ 4.65% 0 0 0 330,000 Operations & Maintenance Engineering 12,391 50,000 30,000 50,000 Conference center payment 214,884 214,766 214,766 217,125 Rotary project 11,491 0 .0 0 Traffic signs 0 0 3,740 0 Capital
Community Reinvestment Fund Special Revenue Fund, #204-5400 Town ofEstes Park 2008 Budget Purpose: The Community Reinvestment Fund provides,funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comesfrom the General Fund and TABOR excesses (per voter approval in 2000) when applicable. Additional funding may include grants and loan proceeds when appropriate. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Buildings & Buildings remodel Stanley Park Phase H ('08 = new barn) 750,000 480,000 0 3,500,000 Stanley Park remodeling 0 100,000 100,000 0 Parks/Streets Sen' Facility 182,921 0 0 0 Compaction/Concrete Testing 1,901 0 0 0 Stanley Park Master Plan 30,265 0 0 0 Electrical Metering/Installations 2,690 0 0 0 Building - Stanley Park 100,000 0 0 0 adj to 2006 completed 2006 projects 212,864 0 0 0 CVB Building 573,737 0 0 0 Fence at Parks Shop 7,000 0 0 0 CVB Irrigation/Landscape 50,000 0 0 0 Pk Sh Driveway Ph 2, etc. 40,000 0 0 0 FF&E 35,273 0 0 0 Site Prep - theater (if Lot 4 sells) 0 0 0 600,000 Streets (Chipseals, Parks Shop paving) 50,396 0 0 0 Traffic improvements 0 0 0 100,000 (Committee: concept approval; Board: final approval) Walkways and Bikeways Fish Creek Trail 55,834 0 0 0 Fish Creek Trail (grant portion) 160,000 0 0 0 Dry gulch drainage 10,000 0 0 0 adj to 2006 completed 2006 projects (87,353) 0 0 0 Storm drainage master plan 0 0 0 50,000 CVB - drainage/curb-gutter, etc. 0 50,000 50,000 0 CVB - landscaping 0 25,000 25,000 0 CVB - engineering (site study) - riverbank stabilization 0 20,000 20,000 0 Fish Creek Phase 3 - Cornerstone (rollover) 0 - 27,108 27,108 0 CVB landscaping, 9/6/7 Con Dev mtg 0 0 50,610 0 2,175,528 702,108 272,718 4,250,000
. Museum Fund Special Revenue Fund, #207-5700 Town of Estes Park 2008 Budget Scopes of service * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, stafT research & publication * Exhibits: permanent exhibits, temporary installations, oF-site installations * Collections management: collections processing, object care & conservation, collections database management * Miscellaneous: facility rental & public meeting space, community case, Friends fundraising support Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Federal Grant $1,489 $999 $999 $125 Charges for services 1,401 1,200 1,402 1,400 Interest 2,400 3,000 2,400 Miscellaneous (buildings, donations) 1,599 4,525 7,200 6,500 Contributions from "Friends", etc. 28,046 25,259 23,525 26,500 Hydro 1,128 0 0 0 Total Revenues 33,663 34,383 36,126 36,925 Expenditures Personnel 154,447 171,306 160,681 179,367 Operations & Maintenance 111,885 107,624 110,586 114,547 Total current expenditures 266,332 278,930 271,267 293,914 Capital 0 4,000 3,535 14,000 Total Expenditures 266,332 282,930 274,802 307,914 inc/dec over prior year 4% 6% 3% 12% Excess of revenues over (under) expenditures (232,669) (248,547) (238,676) (270,989) Other financing sources (transfers in) 231,044 235,895 235,895 240,849 Other financing uses (transfers out) 2,200 2,200 2,200 0 Increase (decrease) in Fund balance (3,825) (4,981) (30,140) Beginning Fund balance 70,724 66,899 61,918 Ending Fund balance $66,899 $61,918 $31,778 Budget details 2006 2007 2007 2008 Personnel Museum Director 0.90 0.90 0.90 Curator - Education 0.75 0.75 1.00 Curator - Exhibits 1.00 1.00 1.00 Hydro plant seasonal 0.09 0.09 0.00
Museum Fund Special Revenue Fund, #207-5700 Town of Estes Park 2008 Budget Scopes of service * lisitor & research services: customer interaction & tours, photo orders, orat histories, researcher assistance, web site management * Education: education programs, newsletter, stafT research & publication * Exhibits: permanent exhibits, temporary installations, o#site installations * Collections management: collections processing, object care & conservation, collections database management * Miscellaneous: facility rental & public meetingspace, community case, Friends fundraising support ~ Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Operations & Maintenance Insurance premiums 7,052 9,329 6,470 5,200 IT Services 18,692 18,830 18,830 22,146 Advertising/publishing 4,649 3,379 3,376 7,783 Maintenance contracts 10,794 17,261 18,151 17,021 Future vehicle replacements 0 0 0 2,220 (replaces transfers-out in 2008) Buildings ('07- storage cabinets) 0 17,573 18,115 8,212 Exhibit/displays ('08 - penuanent renovations) 4,429 6,150 7,050 14,400 Programs (oral histories, '07 - NEH award) 1,544 4,999 3,524 2,850 Furniture/fixtures 1,490 400 400 400 Data processing (computer replacements) 2,421 0 0 2,700 Education/training 2,037 2,300 2,300 3,300 Utilities 9,799 16,098 17,093 13,640 New plantings 0 1,300 1,300 700 Capital Sign for US36 and 4th 0 0 0 14,000 36" plotter (50% cost shared with Com Dev (#101-1600) 0 4,000 3,535 0
Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park 2008 Budget Scope of services: To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Intergovernmental $31,448 $32,000 $32,000 $32,000 Investment income 3,058 . 2,900 4,500 3,000 Total Revenues 34,506 34,900 36,500 35,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 44,500 24,500 32,012 Total Expenses 0 44,500 24,500 32,012 % change from prior year N/A N/A 31% Increase (decrease) in Fund balance 34,506 (9,600) 12,000 2,988 Beginning Fund balance 53,174 87,680 99,680 Ending Fund balance $87,680 $99,680 $102,668 Budget comments 2006 2007 2007 2008 Operations & Maintenance 0 0 0 0 Capital Bond Park and Tregent Park improvement 0 33,500 13,500 20,000 (2008 = Bond Park master plan) Arbor Day/tree replacement (3rd/4th year) 0 11,000 11,000 12,012 (2008: est. population x $2.00, to be used for Tree City designation) 0 44,500 24,500 32,012
Senior Center Fund (217-5304) Town of Estes Park 2008 Budget Scope of Services: * Visitor Services: customer interaction, fitness clesses, o#-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/publicmeetingspace, SCIne.fundraising support Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Intergovernmental (county) $2,475 $2,475 $2,475 $2,475 Programs 100,914 41,415 41,383 38,215 Total Revenues 103,389 43,890 43,858 40,690 Expenses Personnel Services 87,365 90,224 91,105 101,210 Operations & Maintenance 88,885 117,869 110,707 97,236 Total Current Expenses 176,250 208,093 201,812 198,446 Capital 69,823 0 0 0 Total Expenses 246,073 208,093 201,812 198,446 inc/dec over prior year 41% -18% -2% Excess (deficiency) of revenues over (142,684) (164,203) (157,954) (157,756) expenditures Other financing sources (transfers in) 141,082 144,044 144,044 149,569 Other financing uses (transfers out) 0 0 0 0 increase (decrease) in fund balance (1,602) (20,159) (13,910) (8,187) Beginning Fund balance 24,003 22,401 8,491 Ending Fund balance $22,401 $8,491 $304 Budget comments 2006 2007 2007 2008 Revenues (totals) 103,389 43,890 43,340 40,690 Interest 181 0 600 600 County Awards 2,475 2,475 2,475 2,475 Services 14,288 13,595 13,995 13,995 Current (buildings, fund raisers, United Way) 9,402 15,600 14,600 14,200 Other (SC Inc) 77,043 11,720 11,420 8,920 Van usage fees 0 500 250 500 Personnel Services Museum Director 0.10 0.10 0.10 Senior Center Manager 1.00 1.00 1.00 Van Drivers 0.10 0.10 0.10 Senior Center Coordinator 0.50 0.50 0.50
Senior Center Fund (217-5304) Town of Estes Park 2008 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, ofFsite cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meats on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/publicmeeting space, SCInc.fundraising support Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Operations & Maintenance ITServices 8,307 8,369 8,369 9,843 Food service contract 25,000 25,000 25,000 22,400 Maintenance contracts 18,213 18,613 18,213 18,513 Buildings ($12000-'07 ceiling/cabinets) 2,761 18,000 11,604 3,000 Program expenses 5,463 8,600 9,000 8,800 Operating supplies (Meals on Wheels incl) 5,038 5,000 5,000 5,000 Education & training 189 500 500 500 Utilities 13,351 12,602 12,902 12,375 Capital SC Inc Van 69,823 0 0 0
Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park 2008 Budget PitpOSe In 1996, Larimer.County voters approved a one-quarter ofone percent sales tax increase to be used for trails and open spacepurchases through 2018. Thisfund accounts for the Town's portion of the tax.. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Intergovernmental $251,562 $235,000 $235,000 $240,000 Investment 30,695 19,000 18,043 19,000 Total Revenues $282,257 $254,000 $253,043 $259,000 Expense; Personnel Services 0 0 0 0 Operations & Maintenance 0 78,400 78,400 0 Total Current Expenses 0 78,400 78,400 0 Capital 223,362 580,000 474,741 350,000 Subtotal 223,362 658,400 553,141 350,000 2006 Rollovers 0 44,741 0 0 Total Expenses 223,362 703,141 553,141 350,000 Ercess (deficiency) of revenues over 58,895 (449,141) 000,098) el,000) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers 04 0 0 0 0 Increase (decrease) in fund balance 58,895 (449,141) (300,098) (91,000) Beginning Fund balance 546,832 605,727 305,629 Ending Fund balance $605,727 $305,629 $214,629 Budget comments: 2006 2007 · 2007 2008 Operations & Maintenance , Fall River Trail - Design and CM 0 70,000 70,000 0 Dry gulch/devils gulch trail 0 8,400 8,400 0 Capital Fish Creek Trail Phase 3 39,695 0 0 0 Pme Knoll Viewing Platform 9,800 0 0 0 Hydro/Museum projects 173,867 0 0 0 Fall River Trail 0 150,000 0 350,000 Lake Estes Trails in partnership with EVRPD 0 5,000 5,000 0 Dam repair required by State dam engineer 0 25,000 25,000 0 (Scott Ave. ponds - phase LI) Fish Creek Trail Ph III (rollover) 0 15,864 15,864 0 Fall River Picnic Restrooms (rollover) 0 28,877 28,877 0 Hermit Park 0 400,000 400,000 0 rotal 223,362 624,741 474,741 350,000
CVB Fund (222) Special Revenue Fund, #222 SUMMARY Town of Estes Park 2008 Budget Scope ofservices: See individual departments Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $585,653 $658,851 $662,271 $737,869 Investment income 2,177 1,850 9,000 6,950 Miscellaneous 65,594 . 78,500 106,904 99,300 Total Revenues 653,424 739,201 778,175 844,119 Expenditures Personnel 745,034 890,874 883,945 995,522 Operations & Maintenance 1,618,324 1,741,748 1,804,480 1,745,953 Total Current Expenses , 2,363,358 2,632,622 2,688,425 2,741,475 Capital 10,547 155,000 139,500 5,000 Subtotal 2,373,905 2,787,622 2,827,925 2,746,475 2006 Rollovers 0 7,550 0 0 Total Expenditures 2,373,905 2,795,172 2,827,925 2,746,475 inc/dec over prior year 8% 18% 19% -3% Excess (deficiency) of revenues over (1,720,481) (2,055,971) (2,049,750) (1,902,356) expenditures Other financing sources (transfers in) 1,800,000 1,850,000 1,850,000 1,875,000 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 79,519 (205,971) (199,750 (27,356) Beginning Fund balance 181,202 260,721 60,971 Ending Fund balance $260,721 $60,971 $33,615
CVB Fund Special Revenue Fund, #222-2000 Communications Town ofEstes Park 2008 Budget Scope of services: * advertising: national, statdregional, Internet. Includes magazines, television, radio * media/public relations: external (press releases, photography), web-based, internal (catendars of events, CVB advisories, potice/business partnerships), Town (Bugle, Annual Report, Town Web Team, Visitors Center Support) Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Re,enuef Charges for services $0 $0 $0 $0 Investment income 2,177 900 9,000 6,000 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous 73 0 42 0 Total Revenues 2,250 900 . 9,042 6,000 Eipenditures Personnel 104,827 141,409 140,592 150,137 Operations & Maintenance 778,475 814,666 822,344 826,413 Capital 0 0 0 0 Total Expenditures 883,302 956,075 962,936 976,550 inc/dec over prior year 3% 8% 9% 1% Excess (deficiency) of revenues over (881,052) (955,175) (953,894) (970,550) expenditures Budget comments 2006 2007 2007 2008 Personnel Communications Manager 0.50 0.50 0.50 Communications Coordinator - 1.00 1.00 1.00 Director of CVB 0.25 0.25 0.25 Operations & Maintenance Advertising media purchases 575,021 598,020 601,220 604,580 Event promo/press releases 53,967 58,751 55,151 59,985 Design/photo/print/prod 88,421 98,068 98,068 94,764 Visitor Guide Mail/shipping 38,320 40,278 40,292 41,124 Marketing research 9,000 9,000 9,000 9,189 Data processing equipment (computer replacement) 1,555 0 0 2,300 Member dues/subscriptions 1,990 1,486 2,650 1,517 Capital none
CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park 2008 Budget Scope of Services: Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP rsitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $189,914 $239,746 $276,031 $321,322 Investment income 0 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous 0 0 0 0 Total Revenues 189,914 239,746 276,031 321,322 Expenditures Personnel 250,991 295,657 283,203 346,959 Operations & Maintenance 207,128 185,586 217,247 177,307 Capital 0 (5,000) 0 5,000 Total Expenditures 458,119 476,243 500,450 529,266 inc/dec over prior year 24% 4% 9% 6% Excess (deficiency) of revenues over (268,205) (236,497) (224,419) (207,944) expenditures Budget comments 2006 2007 2007 2008 Personnel Visitor Center Coordinator 1.00 1.00 1.00 Visitor Information Specialist (2 PT, 2 FT) 3.00 3.00 3.00 Director of CVB 0.25 0.25 0.25 Communications Manager 0.50 0.50 0.50 Seasonal Phone Operators (5) 1.28 1.28 1.28 Stakeholder Sales & Service Coordinator 1.00 1.00 1.00 Operations & Maintenance IT Services 24,922 23,015 23,146 27,068 Bank (credit card) fees 0 3,560 3,560 3,900 CVB Services Support (internal and external) 0 10,600 0 5,606 Web SEO maintenance 1,200 6,000 6,000 6,126 Web maintenance 813 8,450 9,500 2,654 Web hosting fee 1,500 2,132 4,382 2,300 Ad production costs 0 0 1,974 9,000 Equipment (copier lease, other rentals) 5,346 4,320 4,320 4,410 Maintenance contracts 20,570 28,764 28,764 29,368 Buildings 2,416 2,416 3,810 0
CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park 2008 Budget Scope of Services: Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Exhibits/displays 13,217 3,000 4,000 4,084 Furniture/fixtures 13,775 5,000 6,803 2,500 Promotional mat printing 3,588 4,750 1,767 4,850 Data processing software/equipment .1,100 6,500 8,092 5,000 Education/training 821 4,900 200 1,021 Utilities 24,043 23,693 24,543 24,677 Resale purchases 23,563 28,710 26,161 29,313 Ambassador expenses 1,302 1,021 1,208 1,042 Capital Funds remaining for cap projects 0 0 0 5,000
4 CVB Fund Special Revenue Fund, #222-2800 Group Sales & Marketing Town of Estes Park 2008 Budget Scope of Services * City Wides: trade shows, advertising, education, sales calls * Leads and referrals: trade shows, advertising, fam tours, leads, referrals * Services: Snow & Ice, Quitts, Red Hats, transportation, group support Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $0 $0 $0 $0 Investment income 0 0 0 0 Miscellaneous 8,095 0 0 0 Miscellaneous (room night fees) 0 10,000 10,000 11,000 Total Revenues 8,095 10,000 10,000 11,000 Expenditures Personnel 53,180 85,786 86,722 101,884 Operations & Maintenance 36,458 62,372 62,524 38,090 Capital 0 0 0 0 Total Expenditures 89,638 148,158 149,246 139,974 inc/dec over prior year 22% 65% 66% -6% Excess (deficiency) of revenues over (81,543) (138,158) (139,246) (128,974) expenditures Budget comments 2006 2007 2007 2008 Personnel Group Sales and Marketing Manager 1.00 1.00 1.00 Director of CVB 0.25 0.25 0.25 Operations & Maintenance IT Services 2,077 2,092 2,092 2,461 Publishing 9,592 9,245 9,245 9,337 Printing forms 4,065 - 20,000 19,500 4,982 Vebicle allowance 0 4,875 4,875 in personnel Education/training 1,305 3,575 3,325 3,650 Member dues/subscriptions 2,480 2,394 2,394 2,444 Mileage reimbursements 2,650 1,200 1,200 1,300 Marketing expenses 3,962 6,075 6,075 6,203 Special marketing (transit) 1,537 0 2,000 1,000 Capital none
CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park 2008 Budget Scope of services: * Provide destination event management (ie, wool market) * Plan and execute one-day Town events (ie, Catch the Glow Christmas celebration and parade) * Provide eventandfacility supportfor destination shows Oe, Hunter-Jumper Horse ShoW) * Provide assistance to local event organization (ie, Longs Peak Scottish-Irish Highland Festival) * Provide rental of public facilities (ie, Stanley Park Fairgrounds and Pedormance Park) * Actively solicit new shows, events, and rental offacilities Oe, Sherifs Fosse Rodeo in 2007) * Actively bookperformances and events at the Town's facilities ** Account 101-5820 is merged into Fund 222 (largely Dept. 5500) in 2007 and 2008. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $395,739 $419,105 $386,240 $416,547 Investment income 0 0 0 0 Miscellaneous 57,426 47,500 75,302 67,300 Total Revenues 453,166 466,605 461,542 483,847 Expenditures Personnel 336,036 368,022 373,428 396,542 Operations & Maintenance 513,979 564,320 572,616 585,696 Capital 10,547 10,000 10,000 0 Total Expenditures 860,562 942,342 956,044 982,238 inc/dec over prior year 7% 10% 11% 3% Excess (deficiency) of revenues over (407,390 (475,737) (494,502) (498,391) expenditures Budget comments 2006 2007 2007 2008 Personnel Fairgrounds/Special Events Manager 1.00 1.00 1.00 Municipal Services Foreman 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 Special Events Worker 1.00 1.00 1.00 Seasonal workers (FIEs) 3.10 3.10 2.83 Director of CVB 0.25 0.25 0.25 Operations & Maintenance IT Services + . 8,307 10,461 10,461 12,304 Contract services (Christmas, Jazz Pest, Elk Fest, Wool Market) 35,463 38,050 37,118 37,050 Entertainment (Jazz Pest, Scandinavian Pest, Performance Park, Riverside Park, Elk Fest, Fireworks, Rooftop Rodeo, Wool Market, Scottish Fest, Auto Show, Heritage Days) 105,428 110,500 109,042 110,900 Advertising 5,038 3,000 2,847 3,000 Equipment (Tent/tables, Bobcat) 21,679 24,025 19,414 19,430 Buildings (general repair and maintenance) 10,718 13,420 14,018 13,682 Future vehicle replacement 0 0 0 26,563 Furniture/fixtures 6,505 10,832 4,745 2,500
CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park 2008 Budget Scope of services: * Provide destination event management (ie, wool market) * Plan and execute one-day Town events (ie, Catch the Glow Christmas celebration and parade) * Provideeventandfacility supportfor destinationshows (ie, Hunter-Jumper Horse Show) * Provide assistance to local event organization (ie, Longs Peak Scottish-Irish Highland Festival) * Provide rental ofpublic facilities (ie, Stanley Park Fairgrounds and Performance Park) * Actively solicit new shows, events, and rental offacilities (ie, Sherifs Posse Rodeo in 2007) * Actively book performances and events at the Town's facilities ** Account 101-5820 is merged into Fund 222 Oargely Dept. 5500) in 2007 and 2008. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Vehicle maintenance & upkeep 25,996 26,342 28,553 26,893 Feed costs 47,298 41,850 41,850 42,729 Exhibits/displays 24,664 25,000 26,697 25,000 Catering (Wool Market lunches) 6,147 5,100 6,279 5,890 Trophies/awards 5,120 3,700 4,011 3,775 Education & training + 2,924 9,400 8,221 8,870 Dues & subscriptions + 3,446 7,400 7,522 6,218 Marketing expenses + 0 5,000 5,000 4,000 Utilities expenses (includes manure disposal) + 43,162 36,600 69,026 53,114 Purse money (Rodeo, Wool Market) 21,312 24,600 22,480 25,100 Volunteer banquet 3,651 3,675 3,675 3,750 Rooftop Rodeo 49,295 76,000 76,373 79,840 Resale purchases 8,778 6,125 6,564 6,250 Manure disposal (see utilities expenses) 16,931 17,000 N/A N/A Capital Replace 4x4 utility vehicle 10,547 0 0 0 Purchase used vehicle from H2O 0 10,000 10,000 0 10,547 10,000 10,000 0 + - costs to include merging from #101-5820 in 2007-2008
CVB Fund Special Revenue Fund, #222-5800 Conference Center Town of Estes Park 2008 Budget Scope ofservices: Operationof conferencecenter. See·#2800 forfurther details onscopeof services. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $0 $0 $0 $0 Investment income 0 950 0 950 Miscellaneous (sale of fixed assets) 0 0 560 0 Miscellaneous (Holiday Inn F&B concession) 0 21,000 21,000 21,000 Total Revenues 0 21,950 21,560 21,950 Erpenditures Personnel 0 0 0 0 Operations & Maintenance 82,291 122,354 129,749 118,447 Capital 0 150,000 129,500 . 0 Total Expenditures 82,291 272,354 259,249 118,447 inc/dec over prior year -18% 231% 215% -54% Excess (deficiency) of revenues over (82,291) (237,689) (96,497) expenditures Budget comments 2006 2007 2007 2008 Personnel none Operations & Maintenance Insurance/property & real taxes 18,379 42,589 40,687 41,152 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 8,934 20,000 29,297 15,000 Utility Expenditures 54,778 59,565 59,565 62,095 Capital Replace conference center lobby furniture 0 0 0 0 Carpet replace/upholstery refurbish 0 150,000 129,500 0
Building Authority Fund Debt Service Fund, #419 Town of Estes Park 2008 Budget Purpose: To administer Certificates of Participation issuedfor golf course improvements by the Town of Estes Park and the Recreation District, due to mature in 2009. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Total Revenues $92,930 $92,805 $92,805 $93,460 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Debt service 92,930 92,805 92,805 93,460 Total Expenses 92,930 92,805 92,805 93,460 EIcess (deficiency) of revenues over 0 0 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 0 0 0 0 Beginning Fund balance 0 0 0 0 Ending Fund balance $0 $0 $0 $0 Budget comments 2006 2007 2007 2008
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget Scope of services: Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy e#ciency. promote renewable energy through Platte River Power Authority, wheeting power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for Services $10,097,231 $10,303,317 $10,350,975 $10,800,627 Investment income 131,452 150,000 175,000 150,000 Other 550,694 292,275 261,073 408,594 Total Revenues 10,779,377 10,745,592 10,787,048 11,359,221 Expenditures Source of Supply 4,619,186 4,785,000 4,791,428 5,163,444 Distribution Personnel 1,038,934 1,072,047 1,026,227 1,221,864 Operations and Maintenance 440,709 523,707 533,532 519,247 Customer Accounts Personnel 496,254 577,201 582,005 611,194 Operations and Maintenance 83,701 101,583 101,380 105,147 Administration/General Personnel 169,843 282,667 276,097 299,111 Operations and Maintenance 988,676 1,443,808 1,268,505 1,565,971 Debt (2006 = interest) 107,290 300,940 300,940 760,000 Bond costs of issuance 180,000 Total Current Expenses 7,944,593 9,086,953 9,060,114 10,245,978 Capital 623,485 1,069,740 1,539,043 6,562,000 Subtotal 8,568,078 10,156,693 10,599,157 16,807,978 2006 Rollovers 0 258,387 0 0 Total Expenditures 8,568,078 10,415,080 10,599,157 16,807,978, inddec over prior year 1% 22% 24% - 59% Excess (deficiency) of revenues over 2,211,299 330,512 187,891 (5,448,750 expenditures Other financing sources (transfers in) 0 0 0 0 Bond proceeds 0 0 6,180,000 0 Other financing uses (transfers out) 951,632 974,662 976,682 908,390 Increase (decrease) in fund balance 1,259,667 (644,150) 5,391,209 (6,357,147) Other sources/uses of funds 13,681 0 0 0 Beginning Funds available 2,732,162 .4,005,510 9,396,719 Ending Funds available $4,005,510 $9,396,719 $3,039,572 * *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2006). Amounts for 2006 ending balance are - current assets ($5,921,216) less current liabilities ($1,488,265) less inventories ($427,441) for a fund balance
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget Scope of services: Services: multi-agency switching, maintain 2 substationsand 300 miles ofdistributionsystem, construct electrical infrastructure for new development, promote energy eficiency, promote renewable energy through Platte River Power Authority, wheeling power to RMATP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightningprotection Records management: integrated resource plan, energy informationadministration, consumer usage/ billing information, load shedding plan Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 of$4,005,510. * EPHA loan, repayment due June 2008. $550,000 of $3,039,256 fund balance is in form ofNote Receivable from EPHA. COVERAGE DATA est est Target: 25% of (Personnel + O&M) Target: 2% of Total Fixed (depreciable) Assets Aggregate Fund Ratio Target 1.72 3.63 1.05 Ratio = Fund availability/(sum of targets) Debt service coverage ratio 9.73 6.74 2.46 Bond covenant requirements 1.25 1.25 1.50 Budget comments 2006 2007 2007 2008 Revenue 2.5% rate increase to match CPI. Black and Veatch 2005-08 rate analysis recommends increase. +1.5% PRPA increase in 2008 Expenditures : Source of Supply Includes PRPA purchased power increase of 3.9% and 3.0% growth Forecast includes 2.0% growth in 2007.; 4% in 2008 PRPA raised rates 3.5% for 2008 Wind power included, projected at $25,000. 4,600,936 4,785,000 4,785,000 4,989,680 Personnel Director of Utilities 0.00 0.58 0.58 Public Works Utilities Superintendent 0-58 0.00 0.00 Assistant to Director of Utilities 0.60 0.80 0.80 Construction/Facilities Manager 0.20 0.00 0.00 Line Superintendent 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 Unemen . 6.00 7.00 7.00 Groundman 2.00 1.00 1.00 ; Material Mgmt. Specialist 1.00 1.00 1.00 Line Equipment Specialist 1.00 1.00 1.00 Senior Meter Specialist 1.00 O.00 O.00 Utilities Meter Foreman 0.00 1.00 1.00 Meter Specialist 2.00 3.00 3.00· Meter Reader 1.00 0.00 0.00 Secretary, part time 0.50 0.50 0.00 Secretary III O.50 O.50 O.50 IT Specialist 0.00 0.00 0.50 Human Resource Manager 0.85 0.85 0.70 Payroll Technician 0.34 0.34 0.32 Finance C)fficer 0.36 0.36 0.34 Accounting Manager 0.36 0.36 0.34 * Accountant I 036 0.36 0.34
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget Scope of services: Services: mutti-agency switching, maintain 2 substations and 300 miles ofdistribution system, construct electrical infrastructurefor new development, promote energy efliciency. promote renewable energy through Platte River Power Authority, wheeting power to RMNP, read both electric and water meters, maintain street lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource ptan, energy informationadministration, consumer usage/ billing information. toad shedding plan Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Accts. Payable/Utility Billing Specialist 1.05 1.05 1.02 Administrative Clerk II 1.21 1.21 1.13 Town Administrator 0.48 0.48 0.48 Deputy Town Administrator 0.48 0.48 0.48 Town Clerk 0.48 0.48 0.48 Deputy Town Clerk 0.48 0.48 0.48 Secretary III 0.48 0.48 0.49 Operations and Maintenance Distribution IGA - Engineering services (Loveland) 0 25,000 25,000 25,000 Streetlights 18,976 30,000 30,000 43,000 Tree Trimming (overhead lines) 140,139 160,000 160,000 160,000 Underground conduit 62,039 25,000 28,508 25,000 Meter maintenance & replacement 122,369 113,040 113,040 108,540 Street Light Upgrade 32,732 · 64,936 72,936 60,000 Personal safety equipment 9,687 25,639 25,639 26,407 Customer Accounts IT Services 9,720 9,792 9,792 10,234 Maintenance contracts 3,234 10,711 10,311 6,361 Materials and Supplies 55,609 58,135 58,135 67,357 Education & Training 4,048 3,500 3,500 3,575 Administration Engineering 48,633 - Complete operations plan - 15,000 15,000 0 Substation system upgrade - 0 0 25,000 Distribution system upgrade (15% of $2M project) - 400,000 150,000 300,000 eng./const. mgt - devils gulch - 0 0 40,000 IT Services 58,152 58,583 58,583 68,899 Real property (Muni Bldg office space) 77,250 77,250 77,250 77,250 Maintenance contlacts 33,489 25,100 62,716 23,613 Buildings 128,500 128,500 131,000 87 10,000 10,000 10,000 Vehicle Maintenance 121,870 Future vehicle replacement 0 0 0 133,286 Exhibits/displays 57,608 119,714 119,714 93,500 Data Processing Software 40,748 13,500 16,000 48,735 Data Processing Equipment 10,957 15,000 15,000 17,500 Heavy Equipment 0 29,226 29,226 15,000 Communication Equipment 0 13,180 13,180 7,480 Education/Training 21,058 30,5Q0 30,500 28,000 Member dues/subscriptions 6,882 17,825 17,825 17,825 Utilities 71,295 84,450 84,450 86,409 Payment in lieu of tax (2.5% Urban Revenue) 140,477 140,414 140,680 150,753 Franchise Fee (3.0% Urban Revenue) 168,572 168,496 168,816 180,903 Transfers General Fund (9% of Charges for Services, 8.5% in 2008) 897,632 918,772 920,792 . 908,390 Vehicle Replacement Fund 54,000 55,890 55,890 0 951,632 974,662 976,682 908,390 Debt Service Series 1999 revenue Bonds, 2004 coupon rate 4.60%
Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2008 Budget Scope of services: Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system, construct electrical infrastructure for new development, promote energy emciency, promote renewable energy through Platte River Power Authority, wheeling power to RA,On>, read both electric and water meters, maintain street lights. special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information. load shedding plan Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 2006 coupon rate 4.80% 107,290 300,940 300,940 300,940 Final maturity 2014, callable 2009, final interest rate 5.45% (interest only) New bonds 459,060 Capital Building remodeling 0 18,872 18,872 37,000 Station Equipment 0 5,000 5,000 0 Substation upgrade (Mary's Lake) 0 0 0 6,000,000 Office Equipment -11,459 15,000 15,000 15,000 Data Processing Equipment 59,882 98,215 45,715 62,500 Transformers 107,893 314,084 375,000 180,000 Communication Equipment 0 57,500 110,000 57,500 Trucks 351,033 321,988 321,988 0 2008 truck movdd to vehicle replacement Street Lights 0 20,000 20,000 20,000 Poles/Towers/Fixtures 0 20,000 20,000 20,000 Overhead Lines 21,240 100,000 100,000 100,000 Underground Conductors 71,978 357,468 507,468 70,000 '08 - ML substation upgrade necessitates Total Capital 623,485 1,328,127 1,539,043 6,562,000 *I.&P vehicle 933.16B ('01 GMC Utility Van 4x4) scheduled for replacement in Vehicle Replacement Fund in 2008
Water Fund Enterprise Fund, #503 Town of Estes Park 2008 Budget Scope of Services: ~Services: Order/purchasellease water, contractreview, easements, planning andforecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and Are hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnet: Class A water operators, Class 3 distribution system operators, Certified backflow prevention technician Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 ~Revenues Charges for Services $2,476,467 $2,816,572 $2,931,039 $3,276,554 Investment income 80,061 115,000 175,000 140,000 Miscellaneous 85,264 11,676 38,696 11,676 Total Revenues 2,641,792 2,943,248 3,144,735 3,428,230 Expenditures Source of Supply Source of Supply 138,055 146,531 146,531 160,560 Purification Personnel 227,709 266,319 249,439 281,434 Operations and Maintenance 279,238 275,329 301,325 324,206 Distribution Personnel 507,447 536,826 513,838 566,058 Operations and Maintenance 153,764 304,930 296,316 270,388 Customer Accounts Personnel 91,568 130,563 131,256 154,697 Operations and Maintenance 187,083 187,456 197,453 183,773 Administration/General Personnel 210,339 119,664 116,784 123,066 Operations and Maintenance 309,504 660,582 667,312 758,961 Debt (2006 = interest) 80,785 306,410 306,410 559,293 Costs of issuance of debt · 180,818 Total Current Expenses 2,185,492 2,934,610 2,926,664 3,563,254 Capital incl above 318,714 511,102 4,977,577 Subtotal 2,185,492 3,253,324 3,437,766 8,540,831 2006 Rollovers 0 174,988 0 0 Total Expenditures 2,185,492 3,428,312 3,437,766 8,540,831 inc/dec over prior year -9% 57% 57% 148% Excess (deficiency) of revenues over 456,300 (485,064) (293,031) (5,112,601) expenditures Other financing sources (transfers in) 609,468 0 0 0 Bond proceeds 0 0 0 4,900,000 Other financing uses (transfers out) 92,156 100,081 100,081 99,221 Incre,Me (decrease) in fund balance 973,612 (585,145) (393,112) (311,822) Other sources/uses of funds (718,381) 0 0 Beginning Fund availability 2,931,711 3,186,942 2,793,830
Water Fund Enterprise Fund, #503 Town of Estes Park 2008 Budget Scope of Services: Services: Order/purchase/lease water, contractreview, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains andfire hydrants, customer billing, meter maintenance, maintain backflow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines. maintain system maps Records management: CDOH reports, EPA reports, operations and historical data Staterequired personnel: Class A water operators, Class 3 distribution system operators, CertiAed backflow prevention technician Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Ending Fund availability $3,186,942 $2,793,830 $2,482,008 * *Fund availability is calculated as "net current assets less inventories", (source: audited financial statements, page 6 for the fiscal year ended Dec. 31,2006). Amounts for 2006 ending balance are current assets ($3,668,856) less current liabilities ($361,395) less inventories ($120,519) for a fund balance of $3,186,942. * EPHA loan, repayment due June 2008. $450,000 of $2,470,418 fund balance is in form of Note Receivable from EPHA. COVERAGE DATA est est Target: 25% of(Personnel + O&M) Target: 2% of Total Fixed (depreciable) Assets Aggregate Fund Ratio Target 3.22 2.48 1.88 Ratio = Fund availability / (sum of targets) Debt service coverage ratio 1.79 1.71 1.98 1 Bond covenant requirements 1.10 1.10 1.10 'Ratio for 2008 removes $500,000 from numerator (engineering fees in O&M related to capital project) Budget comments 2006 2007 2007 2008 General The Black and Veatch Financial Plan recommended 2.9% annual rate increases beginning 2005 through 2008. Annual suiplus projected beginning in 2007. The rate increases result in an estimated $2.0 million+ fund balance in 2008. Revenue none Expenditures Personnel Director of Utilities 0.00 0.37 0.37 Public Works/Utilities Director 0.37 0.00 0.00 Assistant to Utilities Director 0.20 0.20 0.20 Water Superintendent 1.00 1.00 1.00 Assistant Water Superintendent 1.00 1.00 1.00 Water Plant Operators 3.00 4.00 4.00 Utilities GIS System Manager 1.00 0.00 0.00 Water Quality Manager 1.00 1.00 1.00 Part time Lab Technician 0.50 0.50 0.70 Municipal Service Worker 1.00 1.00 1.00 Seasonal meter calibration (2) 1.20 1.20 1.20 Cross Connection Control Sp. 1.00 1.00 1.00 Secretary III O.15 O.15 O.15 Secretary, part time (FT in 2008) 0.15 0.15 0.00 Human Resource Manager 0.03 0.03 0.06 Payroll Technician 0.17 0.17 0.16
. Water Fund Enterprise Fund, #503 Town of Estes Park 2008 Budget Scope of Services: Services: Order/purchase/!ease water, contract review, easements, planning and forecasting, augmentation plan, watershed management, report to River Commissioner, produce water for public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, maintain bacl~low prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data Staterequired personnel: Class A water operators, Class 3 distribution system operators, Certifted backflow prevention technician Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Finance Officer 0.24 0.24 0.21 Accounting Manager 0.24 0.24 0.21 Accountant I 0.24 0.24 0.21 Accounts Pay/Util bill Spec 0.49 0.49 0.46 Administrative Clerk 0.38 0.38 0.63 Town Administator 0.14 0.14 0.14 Deputy Town Administrator 0.14 0.14 0.14 Town Clerk 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 Secretary III 0.14 0.14 0.15 Purification Lab testing 8,449 15,000 15,000 23,500 22,438 19,854 32,862 52,054 Buildings 25,800 EquipmenUmachinery 39,475 25,800 20,800 Chemicals 108,523 95,000 105,000 100,000 Utilities 77,814 85,069 95,102 86,258 Distribution Buildings (level paving - N end of shop, Big Thompson 151 103,000 83,000 3,000 tank, remove Big thompson WTF) Vehicles maintenance and upkeep 46,837 52,000 52,000 52,000 Future vehicle replacement 0 0 0 51,682 Water system 30,145 57,000 57,000 46,000 Water hydrant 0 0 9 9,300 Pump 3,903 6,900 8,508 18,400 Customer Service Lines 3,636 8,500 8,500 1,500 Other equipment/machinery 11,139 11,000 . 11,000 11,250 Data processing equipment 7,855 16,100 16,100 22,100 Utilities 15,017 15,065 15,609 15,442 Customer accounts ITServices 4,486 4,519 4,519 0 I.&P - meter reading 31,046 32,000 32,000 33,000 Meters 130,819 125,000 135,000 125,000 A&G Engineering 75,009 415,881 415,881 500,000 07/08 - MLWF Expand/upgrade (10%/yr) Legal 10,000 10,000 10,533 10,250 IT Services 16,615 16,738 16,738 19,686 Property rental 43,644 43,815 44,070 45,814 Maintenance contracts 6,483 25,400 25,400 7,736 Education/training 18,185 20,753 20,753 17,500 Payment in Lieu ofTax (2.5% Urban Revenue) 38,038 34,704 34,704 40,954 Franchise Fee (3.0% Urban Revenue) 45,646 41,644 41,644 49,145 Transfers General Fund 92,156 85,004 85,004 99,221 Vehicle Replacement (moved to future vehicle purchases in '08) .14,709 15,077 15,077 0 - 106,865 100,081 100,081 99,221 Debt Service 1990 Series A Colorado Water Resources, 2006 rate 4.40% 80,785 208,359 208,359 203,519
. , Water Fund Enterprise Fund, #503 Town of Estes Park 2008 Budget Scope of Services: Services: Order/purchase/lease water, contractreview, easements, planning and forecasting, augmentation plan, watershed management, repon to River Commissioner, produce water for public, water piant and distribution system maintenance, maintain water mains and jire hydrants, customer billing meter maintenance, maintain baclylow preventionpro%gram, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators, Ctass 3 distributionsystem operators, Certifed backflow prevention technician Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2006 Rate 4.75% 222,791 98,051 98,051 95,774 Final maturity 2011,4.75% rate New bond/loan 0 0 0 179,707 Capital Building remodeling 6,734 7,500 7,500 4,719,182 08 - Marys Lake WTF Expansion/treatment modification Security equipment 0 0 0 7,500 Station equipment 0 5,000 5,000 0 Data processing equipment 0 0 17,400 0 Communication equipment 17,449 12,557 12,557 37,000 Purification equipment 8,356 43,545 43,545 13,895 Trucks 0 75,100 75,100 0 2008 truck moved to vehicle replacement Water system 104,188 350,000 350,000 200,000 Total capital 136,727 493,702 511,102 4,977,577 *Water vehicle 903.2A ('00 Ford 350 4x4) scheduled for replacement in Vehicle Replacement Fund in 2008
Catastrophic Loss Fund Internal Service Fund, #605 Town ofEstes Park 2008 Budget Purpose: To provide a reserve account in the event that an unforeseen loss would not be covered by the Town's insurance coverages. The Fund also includes the 3% emergency reserve required by the Tabor ammendment. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenue! Investment income $87,024 $54,000 $90,000 $85,000 Total Revenues 87,024 54,000 90,000 85,000 Erpenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses 0 0 0 0 Increa§e (decrease) in Fund balance 87,024 54,000 90,000 85,000 Repayment of EPHA loan 0 0 0 0 Beginning Fund balance 2,124,959 2,211,983 2,301,983 Ending Fund balance $2,211,983 $2,301,983 $2,386,983 * Budget comments 2006 2007 2007 2008 Booked value on 12/31/06 CAFR 581,316 585,000 585,000 600,000 Calculation value: (Expenditures from all governmental funds + transfers out) x 3% = $581,316 (pg 4 of CAFR) * EPHA loan, repayment due June 2008. $750,000 of $2,384,983 fund balance is in form of Note Receivable from EPHA.
Medical Insurance Fund Internal Service Fund, #606 Town of Estes Park 2008 Budget Purpose: To provide a partially self-funded Medical Insurance Fund, which was created for the portion of the medical insurance risk that is borne by the Town. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $363,477 $388,190 $381,037 $407,600 Investment income 20,386 15,600 22,000 20,000 Miscellaneous 3,099 + 2,500 5,988 - 2,500 Total Revenues 386,962 406,290 409,025 430,100 E Ipenses Personnel Services 0 0 0 0 Operations & Maintenance 363,246 400,455 401,504 422,481 Total Current Expenses 363,246 400,455 401,504 422,481 Capital O 0 0 O Subtotal 363,246 400,455 401,504 422,481 2006 Rollovers 0 7,365 0 0 Total Expenses 363,246 407,820 401,504 422,481 in/dec over prior year: 23% 12% 11% 5% Increase (decrease) in Fund balance 23,716 (1,530) 7,521 7,619 Beginning Fund balance 326,671 350,387 357,908 Ending Fund balance $350,387 $357,908 $365,527 Budget comments 2006 2007 2007 2008 Expenses include: Post employment insurance benefit 23,085. 37,519 30,561 47,928 Benefit consultant fee for bidding coverage 30,000 30,000 30,000 25,000 Actuarial study (required by GASB 45 for 135 7,365 8,007 0 post-employment benefits) Health benefits payments 309,426 332,336 332,336 348,953
Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park 2008 Budget Scope of Services: * Services: vehicle/equipmentrepair/mtc, aerial<fire inspections,DOT regulations/inspections. equipmentspecifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/o tracking, equipment costs, fueltracking,DOT records, replacement recommendations * Special projects: equippolice vehicles, equipment training * Miscellaneous: L&P special const. weldbrackets, build transformer mounts/cable, pullerclamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut o#keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Charges for services $213,075 $265,000 $269,219 $270,000 Investment income 5,052 6,500 9,000 8,000 Miscellaneous 822 0 470 0 Total Revenues 218,949 271,500 278,689 278,000 Expenses Personnel Services 141,698 190,439 184,190 207,311 Operations & Maintenance 52,865 54,321 55,580 60,695 Total Current Expenses 194,563 244,760 239,770 268,006 Capital 0 0 0 0 Subtotals 194,563 244,760 239,770 268,006 2006 Rolovers 0 1,253 0 0 Total Expenses 194,563 246,013 239,770 268,006 increase/decrease from prior year -23% 26% 23% 12% Excess (deficiency) of revenues over 24,386 25,487 38,919 9,994 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers ouO 2,600 2,600 2,600 0 Increase (decrease) in fund balance 21,786 22,887 36,319 9,994 Beginning Fund balance 228,691 250,477 286,796 Ending Fund balance $250,477 $286,796 $296,790
Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park 2008 Budget Scope of Services: * Services: vehide/equipment repair/mic, aeriat#ire inspections, DOT regulations/inspections, equipment specijications and acquisitions. equipment cost tracking, communication equipment, Are extinguisher/lst aid kit inspections, licensing heling equipment purchase/maintenance budgets,warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/0 tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. weldbrackets, buildtransformer mounts/cable, puller damps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept, shut ofT keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Budget comments 2006 2007 · 2007 2008 Personnel Director ofPublic Works 0.11 0.11 0.11 Public Works Superintendent 0.34 0.34 0.34 Lead Mechanic 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 Seasonal Mechanic (FTE) 0.45 0.45 0.48 Operations and Maintenance expenses include: ITServices 6,231 6,277 6,277 7,382 Maintenance contracts 6,886 7,200 7,200 6,787 Future vehicle replacement . 0 0 0 3,600 Buildings (Fleet Shop Drainage - '06) 14,253 3,150 3,500 9,700 Machinery/tools 1,489 9,003 9,003 4,200 Data processing equipment 2,428 0 0 0 Shop Equipment. 1,178 5,300 5,300 5,300 Education & training 1,861 3,580 3,580 3,580 Utilities 6,140 8,450 8,450 7,543 Depreciation (2006) 4,682 Capital includes: none Transfer out: (Vehicle Replacement Fund)* 2,600 2,600 2,600 0 * transfer policy discontinued in 2008 and replaced with "future vehicle purchase' expense line item
Information Systems Technology Fund Internal Service Fund, #625 Town of Estes Park 2008 Budget Scope of Services: * Services: PC support, replacement, installation, management and softnare maintenance Printer, copier, fax, scanner, multijUnction support PDA, cell phone, phone handsets support AN - boardroom, frehouse, training rooms, museum User training, networkplant/equipment, facility security, light & powertwater SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Re,enues $303,220 $305,470 $344,186 $386,145 Eipenses Personnel Services 163,096 161,010 159,350 213,789 Operations & Maintenance 108,392 144,460 147,661 177,478 Total Current Expenses 271,488 305,470 307,011 391,267 Capital 0 0 0 0 Subtotal 271,488 305,470 307,011 391,267 2006 Rollovers 0 1,732 0 0 Total Expenses 271,488 307,202 307,011 391,267 inddec over prior year 13% - 27% Increase (decrease) in Fund balance 31,732 (1,732) 37,175· (5,122) Beginning Fund balance 0 31,732 68,907 Ending Fund balance $31,732 $68,907 $63,785 Budget comments 2006 2007 2007 2008 Personnel Services Director of Utilities 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 Support Analyst 1.00 1.00 1.00 IT Support 0.00 0.00 0.50 Operations & Maintenance includes: Software maintenance contracts 79,168 96,100 96,100 97,047 Data processing software 0 1,732 2,931 5,457 Data processing equipment 8,717 16,920 16,920 16,920 Data processing 0 14,000 14,000 14,000 (electrical and cooling needs, Front Range Internet) Communication equipment 2,579 10,000 10,000 10,000 Education/training 0 2,500 2,500 2,500 Telephone service 10,863 0 1,415 26,880
Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park 2008 Budget Purpose: To fund depreciation ofvehicles and accumulatefunds for the scheduled replacement ofvehicles, Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Revenues - future vehicle purchases $0 $0 $0 $537,641 Interest income 11,918 7,900 45,000 . 36,000 Total Revenues 11,918 7,900 45,000 573,641 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 208,500 Total Expenses 0 0 0 208,500 Excess (deficiency) of revenues over 11,918 7,900 45,000 365,141 expenditures Other financing sources (transfers in) 249,509 269,367 269,367 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 261,427 277,267 314,367 365,141 Beginning Fund balance 604,624 866,051 1,180,418 Ending Fund balance $866,051 $1,180,418 $1,545,559 Budget comments 2006 2007 2007 2008 The target balance ofthe fund is to gather funds up to 125% of depreciation of vehicles. Other financing sources (transfers in, pre-2008) Transfers In Transfers In Transfers In Revenues Transfers-in considered revenues beginning in 2008 General 176,000 193,600 193,600 320,290 Museum 2,200 2,200 2,200 2,220 Special Events (CVB) 0 0 0 26,563 Senior Center 0 0 0 0 Light and Power 54,000 55,890 55,890 133,286 Water 14,709 15,077 15,077 51,682 Fleet 2,600 2,600 2,600 . 3,600 249,509 269,367 269,367 537,641 Vehicles scheduled for purchase/replacement 101-2100 (Police),G102C -'02 Ford Crown V 0 0 0 24,500 101-2200 (Fire), G-80, Pumper (paid through Fire Dept) 0 0 0 0 101-3100 (Streets), G63 - '98 Chevy 4x4 1 ton 0 0 0 75,000 101-5200 (Parks), G45A - '95 Ford 4x4 0 0 0 25,000 502 (I.&P), 933.168 - '01 GMC Utility Van 4x4 0 0 0 42,000 503 (Water), 903.2A - '00 Ford F3504x4 0 0 0 42,000 0 0 0 208,500
Fire Pension Fund Fiduciary Fund, #709 Town of Estes Park 2008 Budget , Purpose: To provide apension to retired volunteer.firefighters that have served the Town of Estes Park Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Additions: State: $55,772 $58,649 $58,649 $72,900 Town: 63,828 65,168 65,168 81,000 Investment: 36,496 38,700 60,000 75,000 Total Revenues $156,096 $162,517 $183,817 $228,900 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 86,266 95,160 100,060 114,640 Total Current Expenses 86266 95,160 100,060 114,640 Capital 0 0 0 0 Total Expenses 86266 95,160 100,060 114,640 in/dec over prior year: 1% 10% 16% 15% Excefs (deficiency) of revenues over 69,830 67,357 83,757 114,260 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance 69,830 67,357 83,757 114,260 Beginning Net Asset balance 1,042,256 1,112,086 1,195,843 Ending Net Asset balance $1,112,086 $1,195,843 $1,310,103 Budget comments 2006 2007 2007 2008 Revenues Revenues may be funded at 0.50 mills/total mills x property tax collection · State funds at 90% of Town funding Personnel Services none Operations & Maintenance Current benefit payment 84,035 89,460 94,360 112,440 (23 retirees in 2006) Death benefit payment 700 700 700 700 Actuarial study 0 5,000 5,000 1,500 The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed of Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $350 per month after reaching the age of 50 and completing 20 years of service. At the end of 2006, there were 23 retirees and beneficiaries, two inactive members elegible for benefits, and 42 active members. Actuarial studies are conducted every two years. Estimated benefit projected to increase to $400/firefighter in 2008.
Police Pension Fund Fiduciary Fund (Closed), #710 Town of Estes Park 2008 Budget Purpose: The Police Pension Fund is a plan that was formerly oYered to the Town of Estes Park's law enforcement personnel. The plan was closed to new enrollees in 1988, and a 401 (a) defined contribution plan is currently o#ered. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Additions: State: $0 $0 $0 $0 Town: 0 0 0 0 Investment: 340 300 300 300 Total Revenues $340 $300 $300 $300 Eipenses Personnel Services O 0 0 0 Operations & Maintenance 2,565 2,565 2,565 2,565 Total Current Expenses 2,565 2,565 2,565 2,565 Capital .0 0 0 0 Total Expenses 2,565 2,565 2,565 2,565 Ercess (deficiency) of revenues over (2,225) (2,265) (2,265) (2,265) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Increase (decrease) in fund balance (2,225) (2,265) (2265) (2,265) Beginning Net Asset balance 9,982 7,757 5,492 Ending Net Asset balance $7,757 $5,492 $3,227 Budget comments 2006 2007 2007 2008 The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one 5 urviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled.
. Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town of Estes Park 2007-2008 Budget Purpose The Friends of Stantey Hall donated funds to the Town of Estes Parkfor the purpose of construction of a Pedorming arts facility. Theagreementrequires thatthefeasibilityofthefacility willbedetermined by 2006. Ifthefacilityis notfeasible, by 2009 thefunds areto bedonated to a non-profitorganization dedicated to the support of the performing arts. Actual Original Budget Revised Budget Budget 2006 2007 2007 2008 Revenues Investment income $24,918 $19,500 $24,000 $15,000 Total Revenues $24,918 $19,500 $24,000 $15,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 13,474 63,500 35,000 21,000 Total Current Expenses 13,474 63,500 35,000 21,000 Capital 0 0 0 0 Total Expenses 13,474 63,500 35,000 21,000 in/dec over prior year: 509% 2771% 160% -40% Increase (decrease) in Fund balance 11,444 (44,000) (11,000) (6,000) Beginning Fund balance 428,070 439,514 428,514 Ending Fund balance $439,514 $428,514 $422,514 Budget comments 2006 2007 2007 2008 Operations & Maintenance Feasibility Study - Fairgrounds 13,474 0 0 0 Legal 0 1,500 500 1,000 Other professional fees 0 20,000 20,000 7,500 Publication fees 0 7,000 3,000 1,000 Materials & supplies 0 35,000 11,500 11,500
igu TOWN of ESTES PARK ESTES PARK Public Works Department COLORADO INTER-OFFICE MEMORANDUM DATE: November 19, 2007 TO: Town Board FROM: Scott Zurn P.E., Director of Public Works SUBJECT: Transportation Alternatives Study in Partnership with CDOT's Transportation Consultant Background: The Colorado Dept. of Transportation has stated that they may have maintenance funds available in 2008 for congestion improvements in Estes Park. Any improvements would have to be justified by a transportation study provided by CDOT's general consultant, PBS&J. If warranted, the study may provide guidance towards improvements in the downtown area that would relieve downtown traffic congestion. The resulting improvements would be jointly cost- shared and constructed in 2008. CDOT has stated that these funds are only periodically available and may be several years before they are available again. CosUBudget: Budget: $15,000.00 Acct # 101-2400-424.22-02 / p. 92 Action: Staff seeks authorization to retain CDOT's general consulting company, PBS&J, to study alternatives to relieve congestion in the downtown area. The focus of the study would be to seek alternatives that would result in CDOT funding of improvements in 2008. Traffic alternatives would be brought back to the committee for consideration prior to developing design and construction plans. It is anticipated that alternatives would involve joint participation from the Town and CDOT. Consideration for the alternatives would include available budgets from both entities and PBS&J scope of work will include estimating and developing fiscally constrained project scope. The requested authorization is for a not-to- exceed cost of $15,000.00 Transportation Alternatives 1
Town Clerk's Office emo To: Mayor Baudek Town Board of Trustees Town Administrator Repola From: Jackie Williamson Date: November 20,2007 Subject: Municipal Court Salaries Background: Municipal Court salaries are set within the Municipal Code in Sections 2.52.020 and 2.52.040 and are updated every two years with a five percent adjustment. Budget Increase Judge and Municipal Clerk salaries by five percent: Judge Clerk Current $19,678.00 $10,176.00 Proposed $20,661.90 $10,684.80 Action: Request the consideration of the proposed Ordinance for the increase in the Municipal Court salaries as proposed.
ORDINANCE NO. 27-07 AN ORDINANCE AMENDING SECTIONS 2.52.020 AND 2.52.040 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, THE SAME PERTAINING TO THE SALARIES OF THE JUDGE AND CLERK OF THE MUNICIPAL COURT BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Pursuant to Section 13-10-107 (1), C.R.S., and Section 13-10-108 (3) C.R.S., Sections 2.52.020 and 2.52.040 of the Municipal Code are amended to read as follows: Section 2.52.020. The Municipal Judge shall receive as compensation for his/her services an annual salary of Twenty Thousand, Six Hundred Sixty-one dollars and ninety cents ($20,661.90); provided that any Municipal Judge who serves for only a part of the year shall receive for his/her compensation only a pro rata portion of the foregoing annual salary based upon the number of days he/she actually serves as a Municipal Judge. The Assistant Municipal Judge shall receive as compensation for his/her services One Hundred Fifty dollars ($150.00) per court session attended. Section 2.52.040. The Clerk of the Municipal Court shall receive as compensation for his/her services as Clerk of the Municipal Court an annual salary of Ten Thousand, Six Hundred Eighty-four dollars and eighty cents ($10,684.80); provided that any Clerk of the Municipal Court who serves only a part of a year shall receive for his/her compensation only that portion of the year he/she actually serves as a Clerk of the Municipal Court. Section 2. These salaries shall be effective beginning January 1, 2008. Section 3. This ordinance shall take effect and be enforced thirty (30) days after its passage, adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2007.
TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2007, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,2007. Town Clerk
Memo Date: November 19, 2007 TO: Mayor Baudek Board of Trustees From: Gregory A. White RE: Revisions to the Business License Chapter BACKGROUND: The Clerk's office, by separate Memo, has proposed certain changes in the business license procedure effective for the 2008 billing cycle. I have taken the opportunity to also amend the business license ordinance provisions to include the requirement that an owner of a business within the Town needs to pay the business license fee but also obtain the business license and to comply with the State of Colorado requirements with regard to Lawful Presence. Also, in reviewing the business license ordinance, the violation and revocation section were not clear with regard to failure to obtain a business license or complete the necessary documentation. BUDGET IMPLICATIONS: There are not budget implications. STAFF RECOMMENDATION: I recommend that the proposed revisions to the Business License Chapter be approved..
Town Clerk's Office Memo To: Mayor Baudek Board of Trustees Administrator Repola From: Jackie Williamson Date: November 19, 2007 Re: Revisions to the Business License Procedure Background: The Clerk's Office is proposing the Business License Procedure and Ordinance be revised effective for the 2008 billing cycle. Background information is as follows: 1. Currently, the Clerk's Office mails approximately 1400 Invoices the last week of December. The "due date" is June 300. On these Invoices, the Clerk's Office states that the fee must be paid in full no later than June 30th. 2. The Clerk's Office accepts payments (either M or full payment) through June 30th. 3. In May, the Clerk's Office mails approximately 700 "Final Invoice" statements to those businesses that have a "balance due". 4. Typically, the second week of July, the Clerk's Office mails a "Summons and Complaint (certified mail) (approximately 60) that includes an additional $15 processing fee. The court date is specified, and the office accepts payments until the Wednesday prior to the date of their court appearance. For businesses that don't pick up their certified letter, the office authorizes personal service by a Police Officer. 5. The entire process takes from nine to ten months including those that go to court. 6. The Clerk's Office does not have a formal process for Business Licenses paid by Non Sufficient Funds (NSF). The office contacts the business owner by phone and/or mail. If it is not rectified the account is made inactive. This process is time consuming and ineffective. 1
The following revisions are being proposed: 1. Clarify the invoice by adding "Annual Business License Due by 3/31/08." 2. Eliminate the Myay option and require full payment by March 31 St 3. Eliminate the 2" invoicing. 4. Establish an NSF check fee of $20 to recover staff time and possibly establish a relationship with a company to collect payment for the checks. 5. Revise the Ordinance: Chapter 5.20.060 Payment of licensee fee. "The owner of each business, profession, occupation or accommodation subject to the provisions of this Chapter shall pay the business license fee for each calendar year in which the owner engages in any business, profession, occupation or accommodations within the Town as follows: (1) One half (34) the business licensc fcc may be paid at any time, previ€le+that- Full payment is required on or before Jwne-@G March 31St of each calendar year. (3) In the event any existing business license is not renewed in the subsequent calendar year on or before July 1 March 31St, the business license shall be deemed to have lapsed. A new business license fee in full must be paid by the owner. There shall be no proration of this business license fee. (4) In the event that an NSF check is received, a twenty dollar ($20) fee will be added to the account. Processing Timeline: 1. Mail Invoice last week of December (no change). 2. Mail the Summons the second Monday in April. 3. If necessary, serve the Summons the last week of April. 4. Accept payment until 5:00 p.m. on the Wednesday of the week prior to the court appearance. For implementation purposes, if the Ordinance is adopted on November 27% then, during the 30-day effective period, the Clerk's Office would send a letter to all businesses informing them of the change in billing. Attached are the 2007 Business License Summation and a draft information letter to licensees. Budget. The proposed revisions would save the Town approximately $1,500 in staff time, materials and postage. The licensing process would be streamlined and remove up to 4 months of processing by the Clerk's office (approximately 120 hours). As Administration reorganizes in 2008, the increased efficiencies would free up additional hours to perform tasks completed by other staff members previously. Action: The Town Clerk's office requests the consideration of the proposed Ordinance to update the business licensing procedures. 2
ORDINANCE NO. 28-07 AN ORDINANCE AMENDING CHAPTER 5.20 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, COLORADO TO REVISE BUSINESS LICENSING PROCEDURES & REGULATIONS WHEREAS, it is necessary for Chapter 5.20 of the Municipal Code to be amended with regard to licensing procedures and regulations; and WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado, has determined it is in the best interest of the Town to amend the Municipal Code of the Town of Estes Park, Colorado by the adoption of this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: Section 5.20.010 Business license fee. of the Municipal Code should be amended to read as follows: 5.20.010 Business license. (a) Each business, profession or occupation within the Town, which business, profession or occupation consists of the selling of goods, wares, merchandise or service; the performing or rendering of service, for charge, the leasing, renting or furnishing of accommodation units; and the carrying on or engaging in any nonresident business or community special event shall obtain and maintain a business license. Each business, profession or occupation conducted at a separate physical location, regardless of ownership, shall obtain and maintain a separate business license. (b) Each individual accommodation unit which is separately owned, including but not limited to a condominium unit, shall obtain and maintain a business license for the individual unit as provided in Section 5.20.030. An entity or company managing one (1) or more accommodation units, shall obtain and maintain a business license for the management business separate from the business license of the owner of the individual accommodation unit. Section 2: Section 5.20.040 Business license required. of the Municipal Code shall be amended to read as follows: 5.20.040 Business license requirements. Every person who is the owner of any business, profession, occupation, or accommodation unit or community special event vendor, including owners of multiple businesses at separate physical locations, shall obtain a business license from the Town as follows:
(a) A business license shall be obtained prior to engaging in any business, profession, occupation, accommodation or special event within the Town. (b) The owner shall complete all forms and provide all information required by the Town Clerk for obtaining a business license. (c) The owner, if required, shall complete an Affidavit of Lawful Presence and present valid identification required by Section 24-76.5101 et seq C.R.S. or any regulation of the State of Colorado promulgated thereto. (d) The owner shall complete and/or provide all documentation and information required by the State of Colorado and/or the United States for issuance of a business license. Section 3: Section 5.20.060 (b) Subsections (1), (3), and (4) of the Municipal Code shall be amended and added to read as follows: 5.20.060 Payment of license fee. (1) Full payment is required on or before March 31St of each calendar year. (3) In the event any existing business license is not renewed in the subsequent calendar year on or before March 31 st, the business license shall be deemed to have lapsed. A new business license fee in full must be paid by the owner. There shall be no proration of this business license fee. (4) In the event that an NSF check is received, a twenty dollar ($20) fee will be added to the account. Section 4: Section 5.20.070 Violation. of the Municipal Code shall be amended to read as follows: 5.20.070 Violation. It shall be a violation of this Chapter for an owner of a business, profession, occupation, accommodation or community special event vendor to fail to obtain and maintain the business license; refuse to make payment to the Town of the business license fee; or fail to complete the application process. Section 5: Section 5.20.080 Revocation of license. of the Municipal Code shall be amended to read as follows: 2
. 5.20.080 Revocation of license. The Town shall give written notice to the owner of any business, profession, occupation, accommodation or community special event vendor who has failed to pay the fee in accordance with Section 5.20.060. If the business license fee is not paid in full within twenty (20) days of the date of the notice, the Town shall revoke the business license. Upon revocation of the business license, the owner's right and privilege to conduct the business, profession, occupation, accommodation or participate in community special events within the Town is terminated. Section 6: Add new Section 5.20.080.5 Termination of Right to Conduct Business. of the Municipal Code as follows: 5.20.085 Termination of Right to Conduct Business. Upon revocation of a business license or failure to obtain and maintain a business license, the owner's right and privilege to conduct its business, profession, occupation, accommodation or participate in a community special event within the Town is terminated. Following termination, the Town may seek injunctive relief in the District Court of Larimer County, Colorado to enjoin the owner of any business, profession, occupation, accommodation, or community special event vendor within the Town from conducting said business, profession, occupation, accommodation or participate in a community special event within the Town. Section 7: This Ordinance shall take effect and be in force thirty (30) days after its adoption and publication PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF 2007. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk 3
I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2007, and published in a newspaper of general publication in the Town of Estes Park, Colorado on the day of ,2007. Town Clerk 4
Administration Memo To: The Honorable Mayor Baudek and Board of Trustees From: Jacquie Halburnt, Deputy Town Administrator Date: November 20,2007 Subject: Resolution # 17-07 Victim Advocates / CDBG BACKGROUND: Small Cities Community Development Block Grants are funded at the federal level, but awarded at the state level. The grants are used to fund housing, economic development and public facilities projects. Representatives from Estes Valley Victim Advocates have asked the town to apply for a CDBG on their behalf to acquire funds to purchase a safehouse. Applicants for CDBG must be a municipality or county. If the grant is awarded, the town would be a pass- through account for the funding to EWA. By passing a resolution, the town board will show its support of the application by authorizing the mayor's signature. The resolution will be included in the grant application to further prove the town's support. The application deadline is December 1, 2007 and complete cost estimates must be finished by the end of January, when the Department of Local Affairs will begin reviewing the applications. BUDGET/COST: There is no budgeUcost impact to the town of Estes Park, only staff time to help prepare the application and administer the grant, if awarded. RECOMMENDATION: Staff recommends approval of attached Resolution #17-07.
RESOLUTION NO. 17-07 WHEREAS, the Town of Estes Park, Colorado, recognizes the valuable services provided by Estes Valley Victim Advocates within the community; and WHEREAS, the Town of Estes Park is a community that supports all of its residents, in all income brackets and is a community that strives to continually meet the changing needs of its citizens; and WHEREAS, we recognize the importance of providing crisis intervention 24 hours daily to victims of domestic violence, sexual assault, other crimes and trauma; and WHEREAS, a permanent facility is needed to provide safehousing for victims and children of domestic violence as well as office space for staff, a conference room that will serve as a confidential location for support groups for victims as well as a training room for volunteer advocates and meeting room for the board of directors. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that the Board of Trustees hereby supports Estes Valley Victim Advocates in their application for a Community Development Block Grant for the funding of a permanent facility and herby authorizes the Mayor to execute grant application documents. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this day of ,2007 TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk
Administration Memo To: Mayor Baudek and Town Trustees From: Randy Repola ~** Date: 11/21/2007 Re: Real estate contract for sale of Lot 4, Stanley Addition Town Attorney Greg White has drafted a new contract for Lot 4. He is awaiting a response from Mr. Grueff and his attorney regarding the new contract. Greg will provide you with a copy of the latest draft at the Executive Session, or if it is available sooner, will email a copy to you. 1
. MYTHS & FACTS ABOUT THE LOT 4 PLAN The voters own Lot 4. It appears that misinformation may be influencing the Trustee's decision- making. Here are ten mistaken reasons for supporting the current plan, followed by the facts. MYTH: The Estes Winds (Grueff) development contains only one minor variance. FACTS: The Town's approval letter lists eight separate variances that the relevant board granted to the Developer. Other significant variances resulted from the Town's decision to ignore the Estes Valley Development Code and Historic District density and use requirements. Under the Development Code, the Lot 4 zoning does not permit a banquet hall, yet the Town approved construction of one. MYTH: The Estes Winds plan will generate lots ofnew sales tax revenue. FACTS: Flat retail sales tax revenue and unoccupied commercial space suggest that the Estes Wind plan willlikely take much of its sales revenue from other existing businesses. The proposed banquet hall will take business away from the Stanley Hotel's weddings. The result may be lower sales tax and room revenue from the Hotel. MYTH: Unlike all other property in the Estes Valley, Lot 4 is not subject to the year 2000 Estes Valley Development Code because of the Historic District. FACTS: The Stanley Historic District is known as an "overlay district." The "underlying district" is found in the Estes Valley Development Code. That means the Historic District requirements are added on top of the underlying Development Code and zoning that applies to everyone. The Town is required to apply whatever relevant provisions are deemed "most restrictive." But the Town refused to apply the Development Code to the Estes Wind Plan. MYTH: We should just sell Lot 4 to the highest bidder, which was Estes Winds. FACTS: Another bidder offered more for Lot 4. Reopening the bidding would also give the Stanley Hotel a chance to compete to purchase Lot 4. MYTH: The Stanley Hotel should be willing to compete just like everybody else. FACTS: The Town created the Historic District to benefit the entire community. The Town's own attorney said that creating the Historic District directly led to the restoration of the Hotel and a substantial increase in tax revenues for the Town. The District's Master Plan describes the Hotel as its "crown jewel." The Ordinance says it is intended to prevent developments that would "lessen [the Hotel's] ability to conduct an economically viable operation." In exchange for the Historic District guarantees, the Hotel invested millions of dollars and hopes to invest $4-6 million more in an expansion. Reneging on the Historic District plan will hurt Estes Park because the Hotel attracts thousands of visitors who also shop and dine in Town. MYTH: The Estes Winds contract was only voided on a technicality. The Town therefore has a "moral obligation" to give them the contract again without any other bids.
FACTS: The Town gave Estes Winds the contract without passing an ordinance after a public hearing. A court voided the contract because the Town didn't follow Colorado law. The resulting lawsuits will last years and cost taxpayers tens of thousands of dollars. The lawsuits could still force the Town to start all over again. By offering the property for bid, the Town can avoid further litigation and choose a plan that meets the Historic District requirements and saves taxpayers money. MYTH: The people calling for a vote just want open space and don't care about business. FACTS: The citizen-initiated ordinance requires a public vote on the terms and conditions of sale for Town-owned property in the Historic District. A public vote will ensure that the development complies with the Town's character, meets the applicable legal requirements and does not negatively impact the appearance or economic viability ofthe Stanley Hotel. Impe(ling (or even losing) the Hotel would be disastrous for the business community and would lessen our ability to attract year-round visitors. MYTH: The Stanley Historic District expires in 2009, and its requirements will no longer apply. FACTS: When the Historic District was created, three different owners entered private development contracts that bind the Town and the private owners for 15 years. Neither the ordinance creating the Historic District nor the Historic District Master Plan will be repealed by the expiration ofthese contracts. Some have threatened to repeal the Historic District, but doing it without a public hearing and vote would just result in more lawsuits. MYTH: Ed Grueff is a good developer, who the Town likes. The Town doesn't trust the Stanley Hotel, so Ed Grueff should get the contract again. FACTS: The Trustees and the Town's employees should act in the best interests of the Town as a whole, not focus on personalities. The buyer of Lot 4 will be subject to the terms and conditions of a contract. The citizen-initiated ordinance will submit that contract to a public vote, so that taxpayers gain the final say in how Lot 4 is developed. MYTH: Requiring voter approval will hurt the Performing Arts Center. FACTS: Requiring voter approval can ensure that money for a Performing Arts Center will be one of the terms and conditions of the sale. By refusing a public vote, the Town invited a lawsuit that could result in years of appeals. An open bidding process followed by a vote gives the Town a chance to sell the property more quickly. URGE THE TRUSTEES to adopt the citizen-initiated ordinance. If the Town then gives Estes Winds the contract, voters can decide whether that plan deserves a yes vote. FRIENDS OF STANLEY LOT 4 Contact Ralph Nicholas: 586-8995 Or Byron Hall: 586-5905
Why the Development of Lot 4 Is Limited to 30,000 Square Feet As Opposed To The Current Plan's 57,879 Square Feet • The Historic District Master Plan Development Standards for Lot 4 Have a 30,000 Square Foot Limit Maximum Allowable 1. 30,000 s.f. Commercial, Office, 20 units of second Development: floor multi-family residences subject to meeting development standards and design guidelines, or 2. Residential: 45,000 s.f. with max. of 40 units. Maximum building floorplate is 10,000 s. f. with total of 30,000 s. f. coverage max. Maximum Building 30,000 s.f. Coverage: Max. Floor 10,000 s.f. Plate/Building: • The Historic District Master Plan Land Use Section for Lot 4 Has a 30,000 Square Foot Limit Up to 30,000 square feet of commercial/office/residential space could be built on this site with up to 20 residential units on the second floor. . . .An alternate use of Parcel 4 is a residential multi-family with up to 40 dwelling units. • The Historic District Master Plan Land Use Summary for Lot 4 Has a 30,000 Square Foot Limit Land Use Units/GFA Commercial/ 30,000 SF Commercial Mixed Use Retail/Office/Residential 20 Units 2nd Floor MF or 40 Units (not to exceed 45,000 s.f.) Residential "In no event shall the Technical Review Committee be allowed to grant a variance to the permitted uses or density or square footage in a development parcel." {00228306.DOC}
Why the Estes Valley Development Code Applies to Development in the Stanley Historic District • The EVDC applies to all land and development included within the Estes Valley Development Code Boundary Map (Section 1.4(A) and (B)) EVDC Boundary Map includes the Stanley Historic District within its boundaries • The EVDC establishes the Stanley Historic District as an Overlay District (Section 4.1) By law, an Overlay District supplements the zoning and use regulations in the Underlay District-the EVDC is the Underlay District • The Town of Estes Park Municipal Code provides: Only uses permitted by right or by special review in the zoning districts underlying the Stanley Historic District shall apply to the Stanley Historic District (Section 17.44.040(b)) • The EVDC contains the only zoning districts underlying the Stanley Historic District {00228306.DOC}