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HomeMy WebLinkAboutPACKET Town Board 2007-08-14Prepared 8/6/07 *Revised 8/13/07 lili TOWNJOR£{STES<PARKE:,fof ( :. -* +43 2.46.07:,·%©~.12·70. :*412·4 *'... M W The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, August 14, 2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated July 24,2007. 2. Bills. 3. Committee Minutes: A. Public Safety, July 26,2007: 1. Longs Peak Scottish/Irish Highland Festival Fireworks Permit, September 8 - 10,2007. 2. IGA with RMNP for Structural Fire Suppression. 3. Ford 4X4 Expedition SSV, $29,467 - Budgeted. 4. Resolution #8-07 - L.E.T.A. 2008 Telephone/Wireless Access Charges. B. Community Development, August 2,2007. C. Public Works, August 9,2007: 1. RHEEM 5-Ton Air Conditioning Unit for Computer Server Room, Advantage Mechanical - $12,371.00. 2. Fish Creek Trail Phase 3A, A-1 Excavating - $35,602.50. 3. Curb & Gutter at Hwy 34/CVB - $18,000.00. 4. Larimer Emergency Telephone Authority (LETA) Board Appointment - Police Chief Lowell Richardson for 2-yr term. 2. ACTION ITEMS: 1. PLANNING REVIEW FEE SCHEDULE FOR 2007/2008. Dir. Joseph 2. ORDINANCE 16-07 TEMPORARY TURNING AREA EASEMENT VACATION. LOT 15 TRANQUIL VAIL SUBDIVISION. Dir. Joseph. 3. TOWN ADMINISTRATOR REPORT. 4. ~ REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(b), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on specific legal questions - Sale of Lot 4, Stanley Historic District and Chamber of Commerce Lawsuits. Motion: I move the Town Board go into Executive Session - For the purpose of a conference with Town Attorney White to receive legal advice under C. R. S. Section 24-6-4-2(4)(b). 5. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 W ' HP LASERJET FAX invent Aug-13-2007 12:03PM Fax Call Report Job Date Time Type Identification Duration Pages Result 600 8/13/2007 11:54:17AM Send 6672527 1:07 2 OK 601 8/13/2007 11:55:30AM Send 5869561 1:05 2 OK 602 8/13/2007 11:56:41AM Send 5869532 1:04 2 OK 603 8/13/2007 11:57:50AM Send 5866336 1:06 2 OK 604 8/13/2007 11:59:01AM Send 5861691 1:22 2 OK 605 8/13/2007 12:00:29PM Send 6353677 0:52 2 OK 606 8/13/2007 12:01:26PM Send 2247899 0:51 2 OK 607 8/13/2007 12:02:22PM Send 5771590 1:12 2 OK hp LaserJet 3015 HP LASERJET FAX inv Aug-10-2007 11:45AM Fax Call Report Job Date Time Type Identification Duration Pages Result 582 8/10/2007 11:37:04AM Send 6672527 0:58 2 OK 583 8/10/2007 11:38:07AM Send 5869561 0:57 2 OK 584 8/10/2007 11:39:09AM Send 5869532 0:55 2 OK 585 8/10/2007 11:40:09AM Send 5866336 0:57 2 OK 586 8/10/2007 11:41:11AM Send 5861691 1:09 2 OK 587 8/10/2007 11:42:25AM Send 6353677 0:46 2 OK 588 8/10/2007 11:43:16AM Send 2247899 0:49 2 OK 589 8/10/2007 11:44:10AM Send 5771590 1:03 2 OK Town of Estes Park, Larimer County, Colorado, July 24,2007 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24·m day of July, 2007. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Jacquie Halburnt, Deputy Town Administrator Cynthia Deats, Deputy Town Clerk Absent: Bill Pinkham, Mayor Pro Tem Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT. David Habecker/1100 Big Thompson Avenue, addressed the Board regarding his opposition to the recitation of the Pledge of Allegiance at Town Board meetings, stating that everyone should feel welcome and that the ritual of reciting the Pledge of Allegiance is contrary to the feelings of many people, not appreciated by all in attendance at public meetings, and not a function of the Town Board. Jim Denton/1252 Community Drive, encouraged the Town Board to continue to recite the Pledge of Allegiance at Board meetings. In addition, Mr. Denton voiced a complaint about the noise emanating from the fairgrounds during Rooftop Rodeo performances, asking the Town to look into ways to keep speakers directed at the audience so that the rodeo performances are heard by those attending the rodeo and not the surrounding neighbors. TOWN BOARD COMMENTS. Trustee Blackhurst reminded the public that the Public Safety Committee meeting would be held on Thursday, July 26, at 8:00 a.m. in the Town Board Room. Mayor Baudek, Nick Molle, and Christine Hall recently returned from the Sister Cities International 2007 Annual Conference in Fort Lauderdale, where Estes Park was recognized as "Best Overall" for communities with a population less than 25,000. Estes Park and Monteverde, Costa Rica entered into a Sister Cities relationship in 2004 to provide for the exchange of ideas in the areas of municipal development, education, health care, arts, culture, and environment. The award was based on accomplishments in these areas as well as on a 33-minute program entitled Monteverde-Sister Cities produced by Nick Molle. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated July 10, 2007. 2. Bills. Board of Trustees - July 24,2007 - Page 2 3. Committee Minutes: A. Utilities, July 19, 2007: 1. Fiber Extension Project - Town's portion not to exceed $20,000, Budgeted. 2. Big Thompson Building Demolition - Kitchen and Company - $28,600, Budgeted. 3. Mary's Lake Treatment Facility Design Modifications/Expansion Phase 1 - $377,845, Budgeted. 4. Wood Mountain Management, LLC - Amendment to Lease of Water Rights. 4. Estes Valley Planning Commission, June 19, 2007 (acknowledgement only). 5. Estes Valley Board of Adjustment, July 10, 2007 (acknowledgement only). It was moved and seconded (Levine/Homeier) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. PRELIMINARY SUBDIVISION PLAT 1. Grueff-Edwards Subdivision, Lot 4, Stanley Historic District, Lot4ED, LLC/Applicant - Request withdrawn by applicant. B. EASEMENT VACATION 1. Tranquil Vail Subdivision, Lot 15, Carolyn & Bill Fairbanks/Applicant - Request for continuance to August 28, 2007 Town Board Meeting. C. AMENDED PLAT 1. Mocassin Subdivision, Lot 11; and Riverside Subdivision, a portion of Lot 21, Van Horn Engineering/Applicant. D. SUPPLEMENTAL CONDOMINIUM MAP 1. Park River West Condominiums, Phase XXIII, Units 618, 620, & 622, Lot 2, Park River West Subdivision, Richard H. Wille TrusVApplicant. As there was no public testimony, Mayor Baudek closed the public hearing and it was moved and seconded (Newsom/Blackhurst) the Consent Agenda be approved with Staff conditions of approval, and it passed unanimously. Mayor Baudek opened the Public Hearing for the following Action Items: 2. ACTION ITEMS: A. MINOR SUBDIVISION PLAT 1. Wildfire Subdivision, Metes & Bounds Property, North End Storage Addition, 1775 Wildfire Road, Longs Peak Development, LLC/Applicant. B. CHANGE OF USE - REVISED DEVELOPMENT PLAN 05-08A 1. Wildfire Subdivision, Proposed Lots 1 and 2, Longs Peak Development, LLC/Applicant. Planner Shirk stated the subject property was rezoned by Larimer County in 2005 from Commercial Outlying (CO) to Commercial Heavy (CH) and approved for use as a site Board of Trustees - July 24,2007 - Page 3 for mini-storage units. At that time, the County Commissioners stipulated that any change of use would require the approval of the "governing body" which, since the annexation of the property in the Fall of 2005, would be the Town Board. The subject property has an amended development plan that provides for the relocation of an existing single-family dwelling and mini-storage units, and the division of one lot into two separate lots. It is Staffs and the Planning Commission's opinion that the plan, when taking into consideration the adjacent residential property, provides for a better site design. Discussion followed and included: the current use of the property as a bakery distribution center which will be discontinued in March 2008; the proposed use as a residence and enclosed storage area for building materials by Ertl Mechanical; hours of operation and access to the storage area; lighting on the property; landscaping as a buffer for the adjacent residential development; and types of uses that will require Town Board approval in the future. Planner Shirk addressed topics of concern and stated that as a requirement of the plan, all building materials will be stored inside, hours of operation have been defined, and the property will be fenced with limited access. As there were no further comments, Mayor Baudek closed the public hearing and it was moved and seconded (Homeier/Levine) that Action Items 2A and B be approved with Staff conditions of approval, and it passed unanimously. The Trustees thanked Karl Ertl for being sensitive to the needs of the surrounding neighborhood when putting this development plan together. 2. ACTION ITEMS: 1. 2nd QUARTER FINANCIAL REPORT. Finance Officer McFarland provided the Board with a favorable financial report and pointed out that with half of the calendar year complete, the General Fund is operating as anticipated, with expenses being just under 50% of budget. He indicated that sales tax figures through May are slightly ahead of those for 2006 and will be reflected on the next financial report. 2. TOWN ADMINISTRATOR REPORT. • Fire restrictions were implemented earlier today by Fire Chief Dorman which closely follows those restrictions announced by Larimer County. The decision to impose the restrictions was reached based on current weather conditions as well as the resources available to fight a fire if one were to occur. The ban, which will be in force until lifted, addresses restrictions on open fires, fireworks, smoking, campfires, welding, and the operation of acetylene or other torches. Exceptions to the ban include campfires in approved campsite and picnic ground fire rings, LP or natural gas-fired grills, petroleum-fueled lanterns, and flares. Chief Dorman has provided a complete list of fire restrictions to the local newspapers. • In preparation for the next budget study session, and as a follow up to the session held July 10; Administrator Repola supplied the Trustees with a listing of 21 budget items and requested they choose their ten most important items on the list. The choices will be used to create a listing of top priorities if budget cuts become necessary. Trustee Blackhurst asked if there was any information available on the Crosier Mountain Fire that broke out last Sunday. The fire is 100% contained at 6.5 acres. 3. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(B), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on specific legal questions - Chamber of Commerce Lawsuit. Board of Trustees - July 24,2007 - Page 4 It was moved and seconded (Homeier/Levine) the Town Board enter into Executive Session for the purpose of receiving legal advice on specific legal questions - Chamber of Commerce lawsuit, under C.R.S. Section 24-6-402(4)(b), and it passed unanimously. Whereupon Mayor Baudek adjourned the meeting to Executive Session at 7:45 p.m. Mayor Baudek reconvened the meeting to open session at 8:34 p.m. 4. CHAMBER OF COMMERCE LAWSUIT Attorney White stated that a decision was reached by the Colorado Court of Appeals on July 12, 2007, in the 2005 lawsuit filed against the Town of Estes Park by the Chamber of Commerce, questioning the authority of the Town to conduct advertising activities. The ruling reversed an earlier decision in the case handed down by District Court Judge David Williams who ruled the Town had the implied power to advertise. Since the July 12th decision has economic implications for the Town of Estes Park, its citizens, and other statutory towns in the State of Colorado, Attorney White recommends the Town Board authorize himself and Attorney Windholz to prepare a Writ of Certiorari to be filed before August 26,2007 requesting the Colorado Supreme Court to take the case under advisement. The Trustees discussed the economic ramifications of the ruling including how the inability of statutory municipalities to market, or pay a third party for marketing services, could impede economic growth and development. It was moved and seconded (BlackhursVLevine) that the Town Board authorize Town Attorney White to file a Writ of Certiorari with the Colorado Supreme Court as expeditiously as possible, and it passed unanimously. Whereupon Mayor Baudek adjourned the regular meeting at 8:41 p.m. John Baudek, Mayor Cynthia Deats, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 26,2007 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 26th day of July, 2007. Committee: Chairman Newsom, Trustees Blackhurst and Eisenlauer Attending: All Also Attending: Deputy Town Administrator Hlaburnt, Chief Richardson, Chief Dorman and Clerk Williamson Absent Administrator Repola Chairman Newsom called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. FIRE DEPARTMENT Longs Peak Scottish/Irish Highland Festival Fireworks Permit - Request Approval. The festival has requested a firework permit for a display during this year's Tattoo event on September 6th through the 8t: There will be a display each evening between 8:30 p.m. and 10:00 p.m. during specific portions of the program. The applicant has hired licensed pyro technicians, Mark Pallissard and Jeff Arnold, for the display. The applicant has had similar displays in previous years without incident. Staff recommends approval of the permit request with the following conditions: • Contingent on fire restrictions. • The Fire Chief or his designee may cancel the permit at anytime if conditions are deemed unsafe. • A safety perimeter around the display per NFPA standards be maintained. • A type "A" or "ABC" fire extinguisher is on hand at the site. • A list of the exact type and size of all of the fireworks is to be submitted to the fire department for approval prior to the event. • The Town of Estes Park and the Estes Park Volunteer Fire Department will need to be named as additional insured on the applicant's liability insurance. The Committee recommends approval of the firework permit as outlined above for the Longs Peak Scottish/Irish Highland Festival with conditions of approval. Intergovernmental Agreement (IGA) with RMNP for Structural Fire Suppression and Other Emergencv Service Assistance. - Request Approval. The Estes Park Volunteer Fire Department and the Rocky Mountain National Park have been working under a Memorandum of Understanding (MOU) to provide structural fire suppression and other emergency service assistance. The original MOU was valid for five years and has been extended annually since 2003. The current MOU has been incorporated into a new IGA and includes additional terms and conditions to provide access to the Park's Fire Operations Center on Mills Drive to house a structural fire engine(s) and related equipment. The IGA has been reviewed by Attorney White. Staff requests consideration of the IGA. The agreement shall be effective for five years from the date of execution, unless terminated by one of the parties with 60 days written notice. After further discussion, the Committee recommends approval of the IGA RECORD OF PROCEEDINGS Public Safety Committee - July 26,2007 - Page 2 between the Town of Estes Park and the Rocky Mountain National Park for structural fire suppression and other related emergency services. Reports: 1. Fire Restrictions: Larimer County adopted fire restrictions effective July 24~h through September 4'h, and in conjunction the Town issued restrictions as of July 24"' at 5:00 p.m. until further notice. 2. Pension Fund: The Pension Board has discussed raising the pensions; however, actuarial studies have stated the fund is not capable supporting increases at this time. A portion of the funds were invested, as allowed by state statute, this year to improve the funds position. POLICE DEPARTMENT ~ Replacement of Patrol Vehicle B107B - Request Approval. The 2007 Police Department budget includes $29,500 for the replacement of patrol vehicle G107B and upgrade with emergency equipment. The vehicle is a 2002 Ford ' Crown Victoria, five years old with 82,500'miles; this vehicle is Within the replacement perimeters. The emergency equipment has been on 2 previous vehicles and is , approximately 10 years old. The following bids were received: CosUBudget Burt Arapahoe Ford - Centennial, CO. 2008 Ford 4x4 Expedition SSV (Special Services Vehicle) $26,852.08 Trade-In G107B, 2002 Ford Crown Vic $ 2,500.00 Bid Price $24,352.08 Phil Lona Ford - Colorado Springs, CO. 2008 Ford 4x4 Expeditiori SSV (Special Services Vehicle) $28,431.00 Tradelln G107B, 2002 Ford Crown Vic $ 2,000.00 Bid Price $26,431.00 Spradlev Barr Ford - Ft. Collins, CO. 2008 Ford 4x4 Expedition SSV (Special Services Vehicle) ' $27,737.00 Trade-In G1073,2002 Ford Crown Vic $ 1,000.00 Bid Price $26,737.00 Updated Emergency Equipment (Current equip has been on two cars and id approximately ten years old 1 Control Module / Strobe Lights / Partition front to rear Wig-Wags / Light Bar /etc.) Wireless Adv., Greeley C $ 4,315.00 Police Striping (Decals) SiOns of Life, Estes Park $ 800.00 Staff recommends trading in the vehicle and purchasing a new 2008 Ford 4X4 Expedition SSV from Burt Arapahoe Ford, Centennial Co.' for d cost of $24,352.08, purchasing emergency equipment from Wireless Advanced Communications, Greeley, CO. for a cost of $4,315.00, and vehicle striping from Signs of Life, Estes Park, CO for $800.00. The Committee recommends approval+ of the purchase of a new 2008 Ford 4X4 Expedition SSV as outlined above for a total cost of $29,467.08 as budgeted from account #101-2100-421-34-41. i 4 LETA Surcharge - Request Approval. The Larimer County Telephone Authority recommends the monthly 911 access facility charge for telephone/cellular phone communication'at $.45 a month per phone for the year 2008. These fees fund all 911 related costs required to operate -the Estes Park Communication Center's computers, software and training of 911 dispatchers. The service charge is one of the lowest fees in the state. The Committee recommends approval of the $.45 surcharge for 911 services operated by LETA. ' RECORD OF PROCEEDINGS Public Safety Committee - July 26,2007 - Page 3 MISCELLANEOUS Chair Newsom requested the Police Department check the noise level of events to ensure the noise ordinance is not violated. Deputy Town Administrator Halbumt stated the county will be trapping mosquitoes directly behind the Police Department to check for mosquitoes carrying West Nile. The aedes is the common mosquito in mountainous areas and does not typically carry West Nile. The culex mosquito has been trapped in Estes Park in the past and is a carrier. There being no further business, Chairman Newsom adjourned the meeting at 8:30 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, August 2,2007 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 2nd day of August 2007. Committee: Chairman Pinkham Trustees Eisenlauer and Levine Attending: All Also Attending: Deputy Town Administrator Halburnt, Directors Pickering, Kilsdonk, Mitchell and Joseph, Managers Winslow and Marsh, Comm. Coordinator Blackhurst, Group Sales Nikolai and Town Clerk Williamson Absent None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. CONVENTION & VISITORS BUREAU. Reports. Reports provided for informational purposes and made a part of the proceedings. • Marketing Committee • Media & Public Relations • Conference Center/Group Sales Mgr. Marsh stated electronic activity continues to be high with a 35% increase over last year. The Committee is encouraged by the increase in web contacts that decreases the number of hardcopy handouts. Comm. Coordinator Blackhurst reported the CVB website continues to be used by other media sources; therefore, the site needs to be updated frequently. During the first 6 months of the year, 10 content pages have been added to the site, 3 new maps have been posted and 8 content pages have been updated. Group Sales Mgr. Nikolai informed the Committee that the Snow and Ice Conference will be here in September and a full day of content has been added to the conference. MUSEUM/SENIOR CENTER. Reports. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly • Senior Center Monthly COMMUNITY DEVELOPMENT. Amended Planning Review Fee Schedule for 2007/2008 - Request Approval. A proposed fee schedule was reviewed by the Committee at the July 5~h meeting. Staff was directed to conduct further research to examine and analyze the fees to accurately reflect the staff time involved in providing the services within Estes Valley. The Committee also suggested aligning the fee with current County fees. RECORD OF PROCEEDINGS Community Development - August 2,2007 - Page 2 Staff has revised the proposed fee schedule to more closely fit the existing County fee structure. The 2007 fee proposal contains several new fees for services currently provided at no charge. Staff expressed the Improvement Guarantee and Letter of Credit fees may receive negative feedback. The fees can be implemented in two equal steps with the first increase occurring immediately and the second increase effective August 2008. Discussion followed regarding the timeframe for possible adoption of a uniform fee schedule for the entire valley. The Committee recommended approval of the proposed planning review fee schedule with implementation in two equal steps, half as of September 2007 and half as of August 2008. This item will be an action item at the August 14~h Town Board meeting. Reports. Reports provided for informational purposes and made a part of the proceedings. • Financial Report • Building Permit Summaries ADMINISTRATION. Community Special Event Vendor Licensing - Request Approval of Ordinance At the June 7th meeting, the Committee reviewed the proposed fee schedule and procedures for community special event vendor-licensing:-The-Clerk's-office-was instructed to produce code language to implement the new licensing requirement. Clerk Williamson reviewed the proposed code language that was added to Section 5.20 Business licensing of the Municipal Code. Attorney White reviewed the proposed code language and strongly recommended procedures on issuing the licenses be addressed administratively and not included within the code language. Dir. Pickering questioned whether the vendors associated with an organization renting the fairgrounds and selling goods only to the participants of the event would be exempt from purchasing individual vendor licenses. Clerk Williamson stated the proposed code language would require the vendors to purchase a business license. Mgr. Winslow stated the public does not routinely purchase goods at these events; however, the public can attend events at the fairgrounds and purchase goods. Dir. Pickering requested the code language differentiate between a special event booth and a convention or sales meeting or public versus a private event. After further discussion, the Committee requested staff review the definition of a community special event and consider a distinction between public versus private events. There being no further business, Chairman Pinkham adjourned the meeting at 9:00 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, August 9,2007 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 14~h day of June, 2007. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: All Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Directors Zurn and Joseph, Facilities Mgr. Sievers, Town Clerk Williamson Absent None Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. IT OFFICE AIR CONDITIONER - REQUEST APPROVAL. In 2004, the computer server room was relocated to an interior room on the south side of the first floor and a 2-ton air conditioner was installed. During the past three years the computer equipment has doubled generating additional heat that exceeds the capacity of the air conditioning unit. The unit has failed six times this summer causing the temperature in the room to reach well above 85 degrees leading to the overheating of the computer servers and the eventual shut down of the computer system. Computer server loss may result in interrupted or terminated computer operations of the Town's utility billing system, email system, mapping and database access. Staff recommends ordering and installing a 5-ton RHEEM air conditioning unit from Advantage Mechanical at a cost of $12,371 that includes all necessary roof work, electrical work, carpentry, crane, ducting and installation. This item was not budgeted; however, account #101- 1700-417-25-02 Maintenance and Repair contains available funds for the project. Administrator Repola stated the preferred method of funding would be from the IT fund; however, the fund balance is not adequate for the project. He requested the life expectancy of the new unit be identified and the IT Department expense the purchase for the future replacement unit. The Committee recommends approval of the unbudgeted purchase of an air conditioning unit for the IT computer server room due to the potential equipment damage from Advantage Mechanical, account #101-1700-417-25-02. FISH CREEK TRAIL PHASE 3A - REQUEST APPROVAL. The connection between Phase 2, ending at the north edge of Scott Avenue, and Phase 3, beginning at Scott Avenue, was intentionally left incomplete due to the hydraulic design complexities of crossing Fish Creek. Van Hom Engineering designed this short section of the trail and staff has solicited bids from two local contractors, A-1 Excavating and Cornerstone Construction for the completion of this 100 foot long portion along Scott Avenue. A-1 Excavating was the low bid at $35,602.50. The 2006 purchase order for Phase 3 contains a remaining rollover balance of $29,821.02. The 2007 budget for trails in the Larimer County Open Space (LCOS) account #220-4600-462-35-60 contains $180,000 for trails and dam repairs. Staff recommends hiring A-1 Excavating and fund the project with the remaining funds from Phase 3 with additional cost to be paid from the LCOS funds. After further discussion on the condition of the culverts and the safety of pedestrians, the RECORD OF PROCEEDINGS Public Works Committee - August 9,2007 - Page 2 Committee recommends approval to contract with A-1 Excavating for the construction of the Fish Creek Trail Phase 3A at a cost of $35,602.50 from accounts #204-5400-544-3540 (PO 21639) and #220-4600-462-35-60. TEMPORARY TURNING AREA EASEMENT VACATION, LOT 15 TRANQUIL VAIL SUBDIVISION - REQUEST APPROVAL. The subdivision plat of Tranquil Vail provided a 100 foot diameter "temporary turning area" at the end of Tranquil Lane. Portions of this turning area overlap the platted Lots 14 and 15. The owners of Lot 15 have requested vacation of that portion of the turning area situated on Lot 15. This part of the turning area has never been used as a public turning area, and a corner of the owner's home encroaches into the easement. Staff requests approval of the vacation. Trustee Homeier questioned if the cul-de-sac should be upgraded to current standards prior to vacating the easement. Dir. Zurn stated the current request would not affect the future expansion of the cul-de-sac. Dir. Joseph explained the current road standards would not apply because the subdivision was platted 40 years ago and only 4 homes exist on the street. The Committee recommends approval of the vacation of the easement as described above as an action item at the August 14~h Board meeting. CURB_&- GUTTER-INSTALLATION-ON - HWY -34-AT-THE-CVB=- REuutb I APPROVAL OF LOW BID. ·The construction of the Visitor Center did not include roadside curbing along Hwy 34. It is the opinion of staff that curb should be installed to create a barrier between the pedestrians and vehicle traffic, as well as confinement of landscape soils and planting materials. The project involves the installation of 525 feet of curb and a storm water catch basin. Staff estimates the cost of the project at $18,000 with funding from Community Reinvestment and the CVB riverbank stabilization funds. Staff requests obtaining three cost estimates from local concrete contractors and proceeding with the project if the low bid is at or below the estimated engineering cost of $18,000. Work would begin in late September and could be completed within a two week timeframe. Trustee Blackhurst questioned the use of the river bank stabilization funds for this project. Dir. Zurn stated the $20,000 was budgeted to hire an engineering consultant to perform an analysis and provide recommendations. This project will be handled in house by Public Works Director Zurn with an approximately savings of $10,000. Chair Levine requested staff commit funds and staff to the re-vegetation of the Visitor Center. The Committee echoed the Chair's concerns, stating the Visitor Center provides a first impression for the visitors. The Committee recommends approval to obtain bids for the project and contract with the low bid with a cost not to exceed $18,000. This project would be funded from the Community Reinvestment Fund account #204-5400-544-35-60. The Committee would like staff to provide further detail on landscaping at a future meeting. REPORTS. 1. Post Office Parking Lot - Final Proiect Report. Mgr. Sievers provided an overview of the project. The contract value was $348,405.11 and the project was completed for a cost of $307,553.22, a 12% difference. Dir. Zurn has agreed to pay Light and Power $28,000 for work and material contributed to this project. 2. Fish Creek Trail Phase 3 - Final Proiect Report. Mgr. Sievers reported the project received final approval on May 2, 2007 and was completed for $234,978.98,9% under budget. Deputy Town Administrator Halburnt and Dir. RECORD OF PROCEEDINGS Public Works Committee - August 9,2007 - Page 3 Zurn will organize a ribbon-cutting ceremony for the completion of the Fish Creek Trail Phase 3 to acknowledge the efforts of staff and the contractors. 3. Carriage Hills Pond Dam Rehabilitation - Final Proiect Report. Mgr. Sievers stated the contract was awarded to A-1 Excavating for Time and Materials and was completed 13% below original bid and 50% of budget. 4. CVB Sidewalk - Final Proiect Report. Mgr. Sievers provided a detail report on the project. The total cost of the project was $41,669.04 including $4,000 paid by the Street Department for damage to curb during snow removal and $1,800 from the CVB General Contractor for poor curb installation. 5. Fall River Picnic Ground Restroom - Final Proiect Report. Mgr. Sievers stated the project was completed by Duggan Builders for $83,340.62, 4% below the original purchase order. 6. Proposed Re-strigina of Craas & Moraine Intersection. Dir. Zurn reported that CDOT met with staff to discuss proposed improvements to the intersection. Staff has requested this project be completed prior to the replacement of the Mary's Lake Bridge as this intersection will be the main detour. The changes will create a left hand turn bay from Moraine to Crags and improve the sight distance from Crags onto Moraine. Trustee Blackhurst is concerned that these improvements will not improve the intersection. MISCELLANEOUS Mgr. Sievers reported the Fall River Trail Phase IV is being surveyed by Van Horn Engineering with preliminary drawing expected next week. The timeframe for the project was discussed. Dir. Zurn stated CDOT will begin chipsealing Hwy 34 from Mall Road to the intersection of Hwy 34/36 on August 20th. There being no further business, Chairman Levine adjourned the meeting at 9:45 a.m. Jackie Williamson, Town Clerk '1 IE @EOW IE -p Fre,a~<4 _~_ AUG -6 2007 . M LargM By- John P. Frey 318 Canyon Avenue No. 200 Attorney at Law P.O. Box 857 Fort Collins, CO 80522-0857 Telephone: (970) 482-0212 Facsimile: (970) 482-0236 August 3,2007 Ms. Jackie Williamson, Town Clerk Town of Estes Park P. O. Box 1200 Estes Park, CO 80517 Dear Jackie: . On December 31, 2007, the term on the Larimer Emergency Telephone Authority (LETA) Board held by Chief Steve Charles, of the Berthoud Fire Protection District, will expire. We are honored to have two qualified individuals who are willing to serve on the LETA Board for a two-year term commencing January 1, 2008. They are Police Chief Lowell Richardson of the Estes Park Police Department and Frank Johnson of CSU. The individual receiving approval by a majority of the municipalities (towns of Berthoud, Estes Park, Johnstown, Timnath, Wellington, and Windsor) and subsequent approval by the Board of Commissioners for Larimer County will serve on the Board. The attached self-explanatory Notice to Board of Commissioners for Larimer County will act as a ballot. Please complete it in accordance with the wishes of your Town Board or Board of Trustees and return it to us for submission to the County Commissioners. Please make every effort to have the notice back in our hands no later than October 15,2007. Thank you for your attention to this matter. Please let us know if we can answer any questions. Very truly<yours, /1 .RREY/& McC~R AR, LLC £46bnp. #rey ~ Attorney for L er Emergency Telephone Authority 3PF/sf Enclosure pC: Kimberly Culp, LETA Executive Director Ms. Debbie Tellez, LETA Administrative Assistant Chief Steve Charles, Berthoud Fire Protection District NOTICE TO BOARD OF COMMISSIONERS FOR LARIMER COUNTY The Town of Estes Park, a signatory on the Intergovernmental Agreement concerning the implementation of an "E911" emergency telephone service acknowledges that pursuant to that Intergovernmental Agreement a representative must be appointed by the Board of Commissioners for Larimer County to fill a two-year term on the Larimer Emergency Telephone Authority Board. The appointee will represent the towns of Berthoud, Estes Park, Johnstown, Timnath, Wellington and Windsor. m The Town of Estes Park nominates Police Chief Lowell Richardson of the Estes Park Police Department to serve a two-year term to expire December 31, 2009. -[3 -The-Town-of -Estes-Park-homifiata-Assigtmt-Chief Flk Johnson of CSU to serve.a two-year term to expire December 31, 2009. Town of Estes Park nominates for this two- year term and requests his/her appointment by the Board of Commissioners for Larimer County. Date TOWN OF ESTES PARK Bv ATTEST: MEMORANDUM Community Development To: Honorable Mayor Baudek and ' Board of Trustees From: Bob Joseph +45•1 Date: 8-10-07 Subject: 2007 Planning Review Fee Schedule Background The Community Development Planning staffing costs (Shirk, Chilcott, and White @ 100%, and Roederer / Joseph @ 75%) total $234,756 this year. Our target is 50% cost recovery, or a total Town/County fee collection of $117,380. Last year we collected about $65,000 total town and county; so this indicates our current fee structure is recovering only about half of our target. This month the Community Development Committee acted to recommend adoption of a new 2007 Planning Review Fee Schedule that could be adopted for both the Town and County. With this in mind, this 2007 fee proposal has been adjusted to more closely fit with the existing County fee structure. The 2007 fee proposal contains several new fees that will be implemented this year. The proposed increase to existing fees will be implemented in two equal steps over the next two years. The first half of the increase would come in the next twelve months, and the full amount of the increase would be come effective in August 2008. Budget Impact : Enhance Cost Recovery by $20,000 Recommendation: The Community Development Committee recommends adoption of the proposed 2007 Planning Review Fee Schedule 2007 Development Review Fee Schedule - Proposal date. April 24,2007 LAIUMER COUNTY Estes Park Community Development Department g ESTESEEPARK PO Box 1200 COLORADO Estes Park, CO 80517 ph: 97()-577-3721 fx: 970-586-0249 Submittals will not be accepted unless the applicable fee has been paid. FEE a Town ~ 2006 Fees with ITEM Town Increase County Administrative Appeal to Board of Adjustment or Board of Appeals * $300 $300 $300 Annexation E $1,200 $1,500 N/A Development Agreement or Annexation Agreement E $1,000 $1,500 N/A Pre-Application Conference k No feel $500 $800 ~lesubmittal of Application 11 /2 fee 1/2 fee 1/2 fee Rezoning (Less development plan review base fee, if paid) 1 $1,500 $3,000 $4,000 Right-of-Way or Easement Vacation /$100 $100 $100 Separate Lot Review (Legal Lot Determination) Ef $100 $100 $100 Street Name Change k $100 $100 $100 Temporary Use Permit ~ $50 $50 $50 Variance Petition Board of Adjustment - Prior to Construction ~ $350 $500 $500 Board of Adjustment - After Construction I $700 $880 $880 Staff-Level Minor Modification b $100 $100 $100 Development Plan (including Special Review, Location and Extent, and PUD*) Non-Residential Use: Base Fee Bi $400 $2,000 $2,400 Development Plan Amendment $600 Residential or Accommodations Use: Base Fee Ek $400 $2,000 $2,400 ~ Development Plan Amendment 1 $600 Condominium Subdivision Preliminary Condominium Map (Less development plan review fee, if paid) 1- $1,200 $1,200 $1,200 Final Condominium Map 1 $280 $285 $285 Supplemental Condominium Map L $280 $285 $285 4 COMMITTED TO EXCELLENCE Land Subdivision Preliminary Plat: Base Fee 1 $2,000 $3,000 $3,000 Final Plat: Base Fee : $1,200 $3,600 $3,600 Minor Land Subdivision Minor Land Subdivision F $400 $1,200 * $1,700 Amended Plat k $280 $560 $600 Boundary Line Adjustment r $200 $300 $300 Lot Consolidation Plat if $280 $400 $600 fi.b 2006 ITEM ; Town New Fees County New Miscellaneous Cell-Towers Administrative Review , $1,300 $1,300 Development Agreement Modification ~ $600 Preliminary Plat Time Extension a $600 Final Plat Time Extension $600 New Zoning Compliance Review Fees (building permits) Ll. 94 New Residential Structure E $85 4%9% $85 Residential Addition ~f $65 *4' $65 New Commercial Structure 62- $180 --- $180 Commercial Addition F $180 $180 New Improvement Guarantee and Letter of Credit Ill . -42 Set Up Partial Release $300 ~ $200 Final Release into Warranty Period $300 Expiration of Warranty Period $200 Weed Control All applications for land use approvals of any type are subject to inspection for noxious weeds. Where substantial weed problems are found a mitigation plan will be required. Inspection and a $250 mitigation plan review . All direct costs for subsequent review and inspection will be reimbursed by the property owner. Colorado Geological Survev Fee - Checks Payable to Colorado Geological Survey Land Division with lots for 10 or fewer dwelling units * $485 $485 Land Division with lots for more than 10 dwelling units h $595 $595 Wildfire Hazard Review - Checks Payable to Larimer County ~ $200 $200 * Total PUD fees are based on the cumulative amount of all applicable review steps as listed above. NOTE: Recording fees are not included and must be paid at time of recording. NOTE: Refunds for work not performed are subject to the approval of the Community Development Director. The Director's decision may be appealed to the Community Development Committee or Board of County Commissioners. All requests for refunds must be made in writing. NOTE: The official Larimer County Fee Schedule supercedes all Larimer County fee information on this form. Copies are available in the Community Development Department or online at www.co.larimer.co.us/planning/planning/fees/dev_review_fees_2005.pdf ~ MEMORANDUM Community Development To: Honorable Mayor Baudek and Board of Trustees From: Bob Joseph 42*01 Date: 8/3/07 Subject: Temporary Turning Area Easement Vacation Lot 15 Tranquil VaiI Sub. 1029 Tranquil Lane Background The subdivision plat of Tranquil Vail provided a 100ft. diameter "temporary turning area" at the end of Tranquil Lane. Portions of this turning area overlap the platted Lots 14 and 15. The Fairbanks own Lot 15 and they have requested vacation of that portion of the turning area situated on Lot 15. This part of the turning area has never been used as a public turning area, and a corner of the Fairbanks home encroaches into the easement. Please see Exhibit A attached. Budget Impact : none Recommendation: The Public Works Committee recommends approval of this request to vacate that portion of the turning area situated on Lot 15. ORDINANCE NO. 16-07 AN ORDINANCE APPROVING THE VACATION OF A PORTION OF A TEMPORARY TURNING AREA WITHIN THE TOWN OF ESTES PARK WHEREAS, the owners of Lot 15, Tranquil Vale Subdivision in the Town of Estes Park have requested that the Town vacate that portion of a temporary turning area located on Lot 15; and WHEREAS, the temporary turning area was established by the Tranquil Vale Subdivision Plat in 1963; and WHEREAS, there is no longer any necessity to have the temporary turning area as a portion of Tranquil Lane as adequate access exists to properties in the area; and WHEREAS, vacation of the temporary turning area will not leave any land adjoining said temporary turning area without an established access to a public road; and WHEREAS, the Board of Trustees has determined that it is in the best interest of the Town to permanently abandon and vacate the temporary turning area as more fully set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1: The Board of Trustees of the Town of Estes Park, Colorado hereby vacates the temporary turning area located upon Lot 15 of Tranquil Vale Subdivision located in the Town of Estes Park the same as more fully set forth on Exhibit A attached hereto and incorporated herein by reference. Section 2: The Town surrenders any and all right, title and interest to the vacated portion of the temporary turning area. Section 3: The Mayor is authorized to execute a Quit Claim Deed deeding any interest of the Town of Estes Park to the temporary turning area to the owners of Lot 15, Tranquil Vale Subdivision. Section 4: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF ,2007. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2007, and published in a newspaper of general circulation in the Town of Estes Park, Colorado on the day of ,2007. Town Clerk 2 Y r. - -- r i:/ 1 1:, 31406 ~ .14</ r D.NIHIGNIONW NHOH NVA 31>00 - -,1 --t MI ANNG of 63 wg el-Z PC E b tz 5 i,A : 4 1. ~ Z_ ~0; 3<ER RezE tiaTE akt S V lilli l' .' 0 O [114-0-F GoZG 95[Zigg go-2 2 14 f CL 1.u k.o CK =M=: 62zut]85 t.= BE@b! 5 3 El- J 83 - 111 0 < . 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