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PACKET Town Board 2007-07-24
. I Prepared 7/15/07 *Revised .·Fi~if·~.k€k·>.. .....,rA·4~.025<,7 fa,\ te,fs©*931#**~ht-·:t~F~(.f.t~~:M Th Ill TOWNIORESTESAPARK <:941< :>,--~ - ki.- ··· ' The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 24,2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated July 10, 2007. 2. Bills. 3. Committee Minutes: A. Utilities, July 19, 2007: 1. Fiber Extension Project - Town's portion not to exceed $20,000, Budgeted. 2. Big Thompson Building Demolition - Kitchen and Company - $28,600, Budgeted. 3. Mary's Lake Treatment Facility Design Modifications/Expansion: Phase I - $377,845, Budgeted. 4. Wood Mountain Management, LLC - Amendment to Lease of Water Rights. 4. Estes Valley Planning Commission, June 19, 2007 (acknowledgement only). 5. Estes Valley Board of Adjustment, July 10, 2007 (acknowledgement only). lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. PRELIMINARY SUBDIVISION PLAT 1. Grueff-Edwards Subdivision, Lot 4, Stanley Historic District, Lot4ED, LLC/Applicant - Request withdrawn by applicant. B. EASEMENT VACATION 1. Tranquil Vail Subdivision, Lot 15, Carolyn & Bill Fairbanks/Applicant - Request for continuance to August 28,2007 Town Board Meeting. C. AMENDED PLAT 1. Mocassin Subdivision, Lot 11; and Riverside Subdivision, a portion of Lot 21, Van Horn Engineering/Applicant. D. SUPPLEMENTAL CONDOMINIUM MAP 1. Park River West Condominiums, Phase XXIII, Units 618, 620, & 622, Lot 2, Park River West Subdivision, Richard H. Wille Trust/Applicant. 2. ACTION ITEM: A. MINOR SUBDIVISION PLAT 1. Wildfire Subdivision, Metes & Bounds Property, North End Storage Addition, 1775 Wildfire Road, Longs Peak Development, LLC/Applicant. B. CHANGE OF USE - REVISED DEVELOPMENT PLAN 05-08A 1. Wildfire Subdivision, Proposed Lots 1 and 2, Longs Peak Development, LLC/Applicant. 2. ACTION ITEMS: 1. 2nd QUARTER FINANCIAL REPORT. Finance Officer McFarland. 2. TOWN ADMINISTRATOR REPORT. 3. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(b), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on specific legal questions - Chamber of Commerce Lawsuit. Motion: I move the Town Board go into Executive Session - For the purpose of a conference with Town Attorney White to receive legal advice under C. R. S. Section 24-6-4-2(4)(b). 4. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4 1 ' -hp LaserJet 3015 HP LASERJET FAX inv Jul-20-2007 11:57AM Fax Call Report Job Date Time Type Identification Duration Pages Result 500 7/20/2007 11:47:13AM Send 6672527 1:14 2 OK 501 7/20/2007 11:48:32AM Send 5869561 1:14 2 OK 502 7/20/2007 11:49:52AM Send 5869532 1:11 2 OK 503 7/20/2007 11:51:08AM Send 5866336 1:14 2 OK 504 7/20/2007 11:52:27AM Send 5861691 1:35 2 OK 505 7/20/2007 11:54:08AM Send 6353677 0:53 2 OK 506 7/20/2007 11:55:06AM Send 2247899 0:56 2 OK 507 7/20/2007 11:56:07AM Send 5771590 1:20 2 OK F, LEE . Prepared 7/15/07 *Revised 2- :,.·49*?kli .6 : ...4.. 9......~Id:.ft.ty,df:[94.-¥*titer,FIF,ttt*3,· 3·~ i'-4.-1~ C..Tt».V: 1!11 TOWNFOREffEPARK·*toi«> y u The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and @mployees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 24,2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated July 10, 2007. 2. Bills. 3. Committee Minutes: A. Utilities, July 19, 2007: 1. Fiber Extension Project - Town's portion not to exceed $20,000, Budgeted. 2. Big Thompson Building Demolition - Kitchen and Company - $28,600, Budgeted. 3. Mary's Lake Treatment Facility Design Modifications/Expansion: Phase I - $377,845, Budgeted. 4. Wood Mountain Management, LLC - Amendment to Lease of Water Rights. 4. Estes Valley Planning Commission, June 19, 2007 (acknowledgement only). 5. Estes Valley Board of Adjustment, July 10, 2007 (acknowledgement only). lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: . A. PRELIMINARY SUBDIVISION PLAT 1. Grueff-Edwards Subdivision, Lot 4, Stanley Historic District, Lot4ED, LLC/Applicant - Request withdrawn by applicant. B. EASEMENT VACATION 1. Tranquil Vail Subdivision, Lot 15, Carolyn & Bill Fairbanks/Applicant - Request for continuance to August 28,2007 Town Board Meeting. C. AMENDED PLAT 1. Mocassin Subdivision, Lot 11; and Riverside Subdivision, a portion of Lot 21, Van Horn Engineering/Applicant. D. SUPPLEMENTAL CONDOMINIUM MAP 1. Park River West Condominiums, Phase XXIII, Units 618, 620, & 622, Lot 2, Park River West Subdivision, Richard H. Wille TrusVApplicant. 2. ACTION ITEM: A. MINOR SUBDIVISION PLAT 1. Wildfire Subdivision, Metes & Bounds Property, North End Storage Addition, 1775 Wildfire Road, Longs Peak Development, LLC/Applicant. B. CHANGE OF USE - REVISED DEVELOPMENT PLAN 05-08A 1. Wildfire Subdivision, Proposed Lots 1 and 2, Longs Peak Development, LLC/Applicant. 2. ACTION ITEMS: 1. 2nd QUARTER FINANCIAL REPORT. Finance Officer McFarland. 2. TOWN ADMINISTRATOR REPORT. 3. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(b), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on specific legal questions - Chamber of Commerce Lawsuit. Motion: I move the Town Board go into Executive Session - For the purpose of a conference with Town Attorney White to receive legal advice under C. R. S. Section 24-6-4-2(4)(b). 4. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4 Town of Estes Park, Larimer County, Colorado, July 10, 2007 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10th day of July, 2007. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Town Attorney White Randy Repola, Town Administrator Jacquie Halburnt, Deputy Town Administrator Jackie Williamson, Town Clerk Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and invited any person desiring to participate to stand and recite the Pledge of Allegiance. PUBLIC COMMENT. Sandy Burns/1490 Hummingbird Drive stated she attended the Beetle Symposium in May and thanked the Town for hosting the meeting. The HOA in Little Valley has since identified 16 properties with potential pine beetle issues requiring mitigation. All 16 properties responded in a timely manner. She encouraged the Town to continue efforts in addressing the issue. TOWN BOARD COMMENTS. Trustee Levine stated the Public Works Committee meeting for this Thursday has been cancelled. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 26,2007. 2. Bills. 3. Committee Minutes: A. Public Safety, June 28,2007: 1. Wildland Fire Memorandum of Understanding with Larimer County. 2. Policy Manual Update - Municipal Court Fee Schedule. B. Community Development, July 5,2007: CVB: 1. Standard Horse Show Contracts. a. Rocky Mountain Team Penning, September 14 - 16, 2007. b. Colorado State Sheriff's Posse Association Meeting and Gymkhana, August 31 - September 2, 2007. 2. Auto Extravaganza, August 18,2007 - MacGregor Avenue to Park Lane Road Closure. . Board of Trustees - July 10, 2007 - Page 2 It was moved and seconded (Pinkham/Levine) the Consent 'Agenda be approved, and it passed unanimously. 2. ACTION ITEMS: 1. ORDINANCE #14-07 & #15-07 - AMENDMENT TO THE REMOVAL OF VEHICLES FROM CERTAIN LOADING ZONES, MUNICIPAL CODE 10.12.010 & AMENDMENT TO THE MODEL TRAFFIC CODE, LOADING ZONES. Chief Richardson stated changes to the Municipal Code are required to address the authorization of the removal of parked .vehides in loading zones during the hours of 6:00 a.m. to 6:00 p.m. or any shuttle loading zone at any time. The Police Department has been addressing the issue along Elkhorn Ave. from west of Riverside Dr. to Spruce Dr. Public Works Director/Traffic Engineer Zurn has recommended the loading zones/shuttle zones (painted red) along the 100 block of West Elkhorn Ave. be expanded to provide additional space for delivery trucks and the shuttle buses. All marked shuttle stops would be tow-away areas from July 18' to October Vt. Open parking would be available from 6:00 p.m. to 6:00 a.m. where the curb is painted green and signed appropriately. Signage will need to be updated with the timing of such unknown; therefore, warnings will be used where the signage is not clear. Attorney White read Ordinance 14-07. He recommended the addition of ...an unauthorized vehicle parked or standing...to the Ordinance. Chief Richardson requested the title of the Ordinance read, Removal from certain loading zones and shuttle zones. Discussion followed and is summarized: the effect this Ordinance would have on East Elkhorn Ave.; the number of parking spaces that would need to be removed on the 100 block of Weit Elkhorn; staff should. consider temporary signage to help facilitate the new loading/shuttle/parking arrangement; questioned if a loading zone previously existed near Penelope's; additional parking may need to be removed to accommoddte larger loading and shuttle zones and staff shall make those decisions as necessary; the Town needs to protect its investment in the shuttle system; protect the shuttle stops while making the delivery of goods safe for drivers and the general public. Paul Fishman/14ers CaM stated there are many variables to the parking/loading/shuttle situation downtown and an Ordinance to address all issues can not be drafted. David Sweet/Fed Ex expressed the need for additional area on the west end of downtown for loading and to consider moving the shuttle stop in this area. He stated the delivery drivers are driving around the block several times to find a loading zone, causing additional traffic congestion. Rick Jewert/UPS walked downtown and would request the entire downtown area be a loading zone without parking. He reiterated the fact the delivery drivers are driving around the block to find a loading zone available. Trustee Blackhurst requested the zone officers contact the business owners prior to the removal of parking spaces. Chief Richardson stated the department will continue to address this season's situation and schedule meetings with delivery services, shuttle drivers and business owners this fall to develop an overall plan for next season.. After further discussion, it was moved and seconded (Newsom/Levine) to approve Ordinance 14-07 as amended with the emergency clause, and it passed unanimously. . 4 Board of Trustees - July 10, 2007 - Page 3 Chief Richardson stated minor revisions were made to the loading zone portion of the Model Traffic Code appendix to address loading, parking and shuttle zones. Attorney White read Ordinance 15-07. Robin Parker/Intrigue Gift Shop requested the 100 block of East Elkhorn Ave. be a loading zone only and move the shuttle bus stop down a block. It was moved and seconded (Pinkham/Eisenlauer) to approve Ordinance 15- 07 with the emergency clause, and it passed unanimously. 2. FIRE DEPARTMENT SERVICE AREA OUTSIDE TOWN LIMITS - LARIMER COUNTY IGA. Administrator Repola stated over the past four years there have been two elections to create a fire district in the Estes Park area that have failed to garner enough support to create the district. The objective has been to generate financial support for the operations of the Estes Park Volunteer Fire Department which is currently funded by the Town's General Fund and fundraisers by the volunteers. Therefore, to recover a portion of the costs associated with emergency services outside town limits, an Intergovernmental Agreement (IGA) has been drafted between Larimer County, Larimer County Sheriff and the Town of Estes Park to provide the Town with the necessary authority to enter into agreements/subscriptions for fire services with Homeowner Associations outside town limits and to charge properties not associated with HOAs actual costs for services. If approved by the Town Board, staff will present the IGA to the Larimer County Board of Commissioners at an upcoming meeting for their approval. A fee schedule would be reviewed by the Public Safety Committee once the agreement was approved by the County. Chief Dorman provided an example of costs associated with a structure fire that occurred this past winter outside town limits with equipment costs of $6,649.78 and 464 personnel hours at a cost of $11,600. Sandy Bums/1490 Hummingbird Drive questioned if service would be contingent on accessibility to the area. All areas outside Town would be included in the service area and the incident commander makes the decision as to whether or not safe access is available. Attorney White stated an additional paragraph has been added which terminates the current agreement to provide service to County properties. Trustee Blackhurst expressed concern on moving forward without additional public comment. It was moved and seconded (Pinkham/Homeier) to approve the Intergovernmental Agreement with Larimer County and Larimer County Sheriff Department for fire services outside town limits and cost recovery, and it passed with Trustee Blackhurst voting "No". 3. TOWN ADMINISTRATOR REPORT. • The 81St Annual Rooftop Rodeo will take place this week from July 1 0th _ 15m. The Gold Buckle Club tickets are available and include admission to the rodeo, dinner, parking and a behind the chutes tour. The Rodeo Queen's Dance will be Friday, July 13': General Admission tickets are available at the fairgrounds and downtown. Whereupon Mayor Baudek adjourned the meeting at 8:24 p.m. John Baudek, Mayor . Board of Trustees - July 10, 2007 - Page 4 Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 19, 2007. Minutes of a Regular meeting of the UTILITIES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 1 gth day of July 2007. Committee: Chairman Homeier, Trustees Newsom and Pinkham Attending: Chairman Homeier, Trustee Newsom Also Attending: Administrator Repola, Deputy Administrator Halburnt, Utilities Director Goehring, Finance Officer MbFarland, Deputy Town Clerk Deats Absent Trustee Pinkham Chairman Homeier called the meeting to order at 8:02 a.m. PUBLIC COMMENT The Sustainable Mountain Living (SML) Group consists of concerned residents who are committed to a sustainable future for the greater Estes Park community. Their goals include gathering and sharing information, and taking action regarding existing and anticipated problems resulting from resource depiction, global warming, environmental degradation, and human population pressures. Tom Street/Allenspark spoke on behalf of SML to encourage the Town of Estes Park to pursue renewable energy resources and provide incentives to residents, such as net metering and rebates to customers who install solar electricity. Mr. Street provided the Committee with data, example&, and recommendations to consider related to a net metering program. Thomas Beck/Architect - stated his own home is off-grid, producing energy to accommodate all of his power needs. He indicated that the battery bank required to operate off-grid is very expensive and that a net metering program would allow customers to use renewable energy sources and avoid the high cost of installing a battery bank. Jim Tawney/1820 Fall River Road - stated he is working on a 35-unit development that will meet the criteria of Colorado's Built Green Program. The people inquiring about this development are interested in energy savings and incentives available for using renewable energy. Paul Newendorp, representing the Methodist Church on 1509 Fish Hatchery Road, stated the church is looking into installing a generator to supp;y its electricity needs. He indicated their system would be larger than most and suggested incentives and rebates not be limited to systems of a specified size. Michael Geik/Allenspark thanked all those who attended the meeting in support of SML and the Committee for hearing their presentation. He stated SML will cooperate and support government in addressing renewable energy issues. Paul Garrett, pastor of St. Bartholomew's Episcopal Church, stated that as "stewards of the earth" his church is also pursuing renewable energy, possibly wind, to supply their electrical needs. John Bleem/PRPA - stated that PRPA is lookihg for low cost renewable energy sources that meet environmental goals of reducing carbon dioxide, etc., and that the decision to offer incentives is left up to local utilities. He cautioned that even with incentives, installing generators is an expensive proposition with the payback, depending on the type of system, being 50 to 100 years. Eric Waples/Ranch Meadows - had a question related to the wholesale and retail cost of electricity, how the difference between the two is used by the Town, and whether this could be a source of funds for incentives. Administrator Repola stated that this money pays for metering, customer service, line crews, and maintaining infrastructure and reflects the cost of goods. A I RECORD OF PROCEEDINGS Utilities Committee - July 19, 2007 - Page 2 Eli Roehl - stated she lives eight miles out of town and installed solar panels on her cabin last year to heat her home which cut her propane bills in half. She stated that if Estes Park became a "green" community, different types of businesse; may be attracted to town. Chairman Homeier thanked all those in attendance at the meeting for their input stating that the Committee appreciates their comments. LIGHT and POWER DEPARTMENT 'r FIBER EXTENSION PROJECT: FAIRGROUNDS AT STANLEY PARK, LARIMER COUNTY, PARK SCHOOL DISTRICT R-3 - REQUEST APPROVAL. Currently an aging copper communications connection exists for Stanley Park Fairgrounds, Larimer County, and Park School District R-3 (PSD R-3). This line, which is maintained by Piatte River Power Authority (PRPA) and connects thes6 entities to the fiber ring at the Senior Center, has become nearly unserviceable and needs to be replaced. Replacement of this fiber will provide the following benefits to the three participating entities:, 1. Fiber for the Stanley Park Fairgrounds expansion projects and future phone, data, and security requirements. Expand the fiber ring to the Senior Center to meet future phone requirements for both the Senior Center and Museum. 2. The capability of visual monitoring of external sites on campus for PSD R-3 by the Estes Park Police Department, and a PRPA fiber connection. 3. Provide the County offices with PRPA fiber connections. The new fiber would extend from the Estes sub-station to the County and School Administration Building at 1605 Brodie Avenue. The Town of Estes Park has in place the underground ducting for the fiber route, and due to the proximity of the fiber to the Town's primary lines, PRPA will provide Selcon Utility, a power line contractor, .for the- fiber installation. Costs associated with the project will be shared equally by the Town of Estes Park, Larimer County, and Park School District R-3 and are as follows: ' Selcon $18,506.50 PRPA ' $14,225.00 Fiber Terminations $ 6,568.50 Total $39,300.00 Staff recommends proceeding with the project, the Town's portion of which would be approximately $13,000. The Committee recommends approval of the project, with the support of PRPA, not to exceed $20,000 from the Community Reinvestment Fund (204- 5400-544-3222) budgeted. WATER DEPARTMENT BIG THOMPSON WATER TREATMENT FACILITY BUILDING DEMOLITION - REQUEST APPROVAL. The 2007 budget includes funding for the removal of two abandoned buildings from the Big Thompson Water Treatment Facility and installation of a metal security building for access, SCADA monitoring, and sampling of the existing water storage tank on site. The Colorado Department of Public Health and Environment requires an environmental investigation prior to demolition of an abandoned water treatment plant. Stewart Environmental in Fort Collins performed a preliminary demolition investigation, taking 30 samplds from various locations. They discovered the main plant and filter building had transite siding, which contains asbestos. Due to the quantity of siding, Stewart Environmental indicated that a certified abatement contract6r would be needed to remove and dispose of the material. Staff attempted to contact the two abatement contractors. who are certified with the State of Colorado. Only one company, Risk Removal, responded and was subsequently hired to perform the work. To facilitate the removal of all the transite siding, the existing 3-phase electric meter needed to be removed and a new meter installed. All local electricians were contacted, with Ertl Mechanical being the only electrician to submit a quote. Ertl Mechanical was contracted to install the hew single-phase service line and Meter socket to replace the existing 3-phase power. £ RECORD OF PROCEEDINGS Utilities Committee - July 19, 2007 - Page 3 A follow-up investigation was performed by Stewart Environmental and the building was declared ready for demolition. A permit from the Colorado Department of Public Health and Environment will be required and will be issued directly to the contractor selected for the project. The costs associated with the asbestos abatement are as follows: Stewart Environmental $1,100 Ertl Mechanical $2,200 Risk Removal $5,942 Total $9,242 Bids for the demolition of the building were solicited with the following results: EZ Construction No Bid Submitted Al Excavating No Bid Submitted Kitchen and Company Building Demolition $24,600 Furnish Fill Dirt and Placement $ 4,000 Total $28,600 Total costs for abatement and demolition are $37,842. The Committee recommends approval of the contract with Kitchen and Company in the amount of $28,600 as budgeted from account 503-6300-540-25-02. MARY'S LAKE WATER TREATMENT FACILITY DESIGN MODIFICATIONS/EXPANSION: PHASE 1 - REQUEST APPROVAL. Modifications to the existing Mary's Lake Water Treatment Facility were recommended in the 2006-2007 Water Treatment Facilities Evaluation which was done by HDR Engineering, Inc. Phase I of the Facilities Evaluation recommended the treatment capacity of the Mary's Lake Water Plant be increased from 2 million gallons a day to 4 million gallons a day, and a change in the treatment technology from rapid sand filtration to low pressure membrane filtration, which will allow the Town to meet the upcoming State and EPA regulations for water treatment. Construction cost estimates for Phase I are $4,549,800. Staff estimates that it will take about one year to design the Mary's Lake upgrades and would like to begin with project design allowing for an approximate start to construction of August 2008. Funds for facility design and construction management ($350,000/year) were included in both the 2007 and 2008 budgets. RFPs (design only) were sent to three engineering firms and on the Town website with the following response: Black and Veatch No response Red Oaks Consulting Declined opportunity to propose HDR Bid: $377,845 Website Several inquiries, no proposals Staff recommends awarding the design contract for Mary's Lake Water Treatment Facility Design Modifications/Expansion: Phase I to HDR, Inc. at a cost of $377,845. Following discussion, the Committee recommends approval of the contract with HDR, Inc. as outlined above, with $350,000 from 2007 funds and the balance in 2008 from account 503- 6500-560-22-02 budgeted. WOOD MOUNTAIN MANAGEMENT. LLC: AMENDMENT TO LEASE OF WATER RIGHTS - REQUEST APPROVAL In August 2002, the Town and the Warren and Ruth Clinton Charitable Remainder Unitrust entered into a Lease of Water Rights for one acre foot of water per year to be in effect until the Town constructed a 300,000 gallon water tank on the Clintons' property. Construction of a storage tank and water main to the property has been completed and has extended water service up the Fall River Corridor to the lessee's property. Due to timing (the summer season), the lessee has not yet physically connected to the Town's water supply system and has requested a one-year extension to the lease. In June 2003, the Warren and Ruth Clinton Charitable Remainder Unitrust assigned its interest to Wood Mountain Management, LLC under the terms and conditions of an Assignment and Assumption Agreement. Wood Mountain Management, LLC, the assignee, agreed to assume and perform all of the obligations of the Warren and Ruth Clinton Charitable Remainder Unitrust pursuant to the lease. The lessee intends to connect to the Town's water supply system on or , - 1 RECORD OF PROCEEDINGS Utilities Committee - July 19, 2007 - Page 4- before September 1, 2008. The Committee recommends extending the lease until September 1,2008. REPORTS LIGHT AND POWER 1. Financial Reports - Dir. McFarland reviewed the report. WATER 1. Potable Water Demand - Projections - Jennifet Stillman, engineer for HDR, Inc., summarized a report addressing the Town's future needs for potable water and the methods of collecting data to prepare the report. 2. Water Financial Reports - Dir. McFarland reviewed the report. There being no further business, Chairman Homeier adjourned the meeting at 9:42 a.m. Cynthia A. Deats, Deputy Town Clerk 4 I . f 6 . • k RECORD OF PROCEEDINGS DRAFT Regular Meeting of the Estes Valley Planning Commission June 19, 2007,1:30 p.m. Board Room, Estes Park Town Hall Commission: Chair Betty Hull; Commissioners Wendell Amos, Ike Eisenlauer, Bruce Grant, Joyce Kitchen, Doug Klink, and John Tucker Attending: Chair Hull; Commissioners Amos, Eisenlauer, Kitchen, Klink, and Tucker Also Attending: Town Attorney White, Director Joseph, Planner Chilcott, Planner Shirk, Town Board Liaison Homeier, and Recording Secretary Roederer Absent: Commissioner Grant Chair Hull called the meeting to order at 1:30 p.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence of the meeting. 1. PUBLIC COMMENT None. 2. CONSENT AGENDA a. Estes Valley Planning Commission minutes dated May 15, 2007. b. AMENDED PLAT, Lot 11, Mocassin Subdivision, and a Portion of Lot 21, Riverside Subdivision, Gay G. Curlin/Owner, Van Horn Engineering/Applicant- Request to adjust the boundary line between two lots from an east-west orientation to a northwest-southeast orientation c. PRELIMINARY SUBDIVISION PLAT, Kearney Subdivision, Portion of Lot 12, South St. Vrain Addition, Kearney & Sons Enterprises, LLC/Applicant-Request withdrawn by applicant d. DEVELOPMENT PLAN 07-01, Kearney Mini Storage, Proposed Lot 2, Kearney Subdivision, Kearney & Sons Enterprises, LLC/Applicant-Request withdrawn by applicant It was moved and seconded (Eisenlauer/Klink) that the consent agenda be accepted, and the motion passed unanimously. 3. AMENDED PLAT, Proposed Park Lane Subdivision, Lots 9,10,11,12, & a Portion of Lot 8, Block 1, Second Amended Plat of Town of Estes Park, 205 Park Lane, Applicant: Zach Wheatley Chair Hull stated the request has been withdrawn by the applicant. 4. DEVELOPMENT PLAN 07-08, Park Lane Development, Proposed Lot 1, Park Lane Subdivision, 205 Park Lane, Applicant: Zach Wheatley Chair Hull stated the request has been withdrawn by the applicant. , RECORD OF PROCEEDINGS Estes Valley Planning Commission 2 June 19, 2007 5. MINOR SUBDIVISION PLAT, WILDFIRE SUBDIVISION, Metes and Bounds Property, North End Storage Addition, 1775 Wildfire Road, Owner: Ronald J. Gordon, Applicant: Longs Peak Development, LLC, and REVISED DEVELOPMENT PLAN 05-08A, Proposed Lots 1 and ·2, Wildfire Subdivision, TBD Wildfire Road, Owner: Ronald J. Gordon, Applicant: Longs Peak Development, LLC Planner Shirk provided the staff report for these two proposals. In the fall of 2005, the Board of County Commissioners approved a rezoning from CO-Commercial Outlying to CH-Commercia/ Heavy for the property; the Estes Valley Planning Commission also approved a development plan (#05-08) for mini-storage units at that time. The lot was subsequently annexed to the Town of Estes Park, therefore, the Town Board of Trustees will be the final decision-making body for the subdivision request. The minor subdivision plat is a request to divide one lot into two separate lots. Lot 1 is proposed to be 1.2 acres; Lot 2 is proposed to be 0.9 acres. The subdivision plat will dedicate a common access drive for the two lots, which will be gated and locked at night, as well as dedicating drainage and utility easements. Staff recommends the applicant be required to extend Wildfire Road to the western boundary of Lot 1 as a condition of approval. The purpose of the request to amend the development plan is to allow Ertl Mechanical to purchase the property and relocate their blisiness to Lot 2. At the time the property was rezoned from CO to CH, its use was restricted to that shown in the development plan 05- 08 for North End Storage (mini-storage units). Any change in land use requires review and approval of the governing body, thus the Town Board will be the decision-making body for the requested change-of-use to allow the building materials/storage operation (Ertl Mechanical). The amended development plan also includes an addition to the north side of the existing warehouse/storage building; relocation of the existing residence from its current location on proposed Lot 1 to the southeast portion of Lot 2; designation of this residence as an employee housing unit, which will be subject to a restrictive dovenant; and omission of the line of mini-storage units formerly proposed along the easternmost property line. The deed restriction on the residence will limit its use to that of the owner, operator, or caretaker of the property; the deed restriction will be in effect for a period of twenty years. The well that currently serves the residence will be abandoned; the residence will be served by Town water and Upper Thompson Sanitation District. The amended development plan proposes stormwater drainage for the northern portion of the property be -directed into a small detention pond in the northeastern corner and drainage for the southern portion of the site be directed to. the southeast corner. Staff recommends the drainage plan be revised, and further recommends it, be reviewed and approved by the Public Works department prior to the Town Board hearing on this proposal. When the North End Storage development plan 05-08 and rezoning were originally proposed, many neighboring property owners expressed concern about the hours of operation. A bread-distribution business that uses the warehouse/storage building had been conducting their business beginning at 2:00 a.m. The approved development plan restricted all hours of operation on the property from 8:00 a.m. to 8:00 p.m. The applicant is requesting that the hours of operation be amended to allow operations to begin at 6:30 a.m. Staff recommends approval of this requested change, provided that the change applies solely to Lot 2 and operations prior to 8:00 a.m. are restricted to be within enclosed structures. This request was routed to all applicable reviewing agency staff and to neighboring property owners for consideration and comment. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. Comments were received from Town Attdrney White, Town of Estes Park Water Department and Public Works Department, and Upper Thompson Sanitation District. No comments were received from neighboring property owners. Planning staff recommends approval of the minor subdivision plat and revised development plan 05-08A. DRAFT € RECORD OF PROCEEDINGS Estes Valley Planning Commission 3 June 19, 2007 Public Comment: Paul Kochevar, Estes Park Surveyors and Engineers, was present to represent Ertl Mechanical and Longs Peak Development. He stated the applicant has reviewed planning staff's recommended conditions of approval and is in agreement with them. He stated the revised development plan provides approximately 1500 square feet less building area, and that moving the residence will be better for adjacent property owners at Vista Ridge than the previously proposed storage units at that location. Chair Hull noted the applicant's statement of intent refers to storage buildings that will be taupe and beige, with tan roofs and green doors and stated the existing buildings on the site are light beige with red doors and white roofs. She questioned when the property fencing and landscaping would be installed and also expressed concern about trailers that have been stored on the site; the current development plan prohibits any outside storage on the site. Karl Ertl of Ertl Mechanical stated the trailers will be moved. Privacy fencing and plantings are in the bidding process; work should begin soon. Landscaping will be irrigated. He confirmed that any work on Lot 2 that will begin between the hours of 6:30 and 8:00 a.m. will be conducted inside the warehouse/storage building. Adjoining property owner Linda Edmondson, 865 Crabapple Lane, a resident of Vista Ridge, questioned whether the bread-distribution company will continue to operate from the warehouse/storage building, questioned the stone fence that is being installed, and expressed concern that moving the residence will block neighbors' views. Discussion followed among Commissioners, planning staff, Town Board Liaison Homeier, Mr. Kochevar, Mr. Ertl, and Ms. Edmondson, and is summarized as follows: • The bread-distribution company began operating out of the warehouse/storage building prior to the construction of Vista Ridge. The current lease expires in March 2008. • The Board of County Commissioners' conditions of approval for rezoning the property limited use of the property to that specified in the approved development plan 05-08 for North End Storage (use for mini-storage units). The bread company operations on the site appear to be grandfathered until the expiration of their current lease. However, if operations continue beyond March 2008, it will be considered a change in land use and will require the applicant to apply for and receive approval of the governing body (Estes Valley Planning Commission and/or Town Board) through a public hearing process. • The proposed plumbing business use (Ertl Mechanical) falls under the Estes Valley Development Code use definition of Building Materials/Services. • Moving the residence will reduce impact on neighbors' views because a line of mini-storage units was previously planned for that location. • The "stone fence" Ms. Edmondson referred to is part of the stormwater drainage structure. Trees will be planted as a buffer between this structure and the adjoining property. • Conditions #1 and #15 were discussed and added to the conditions of approval for the revised development plan. • Revised development plan condition #6 (#5 in the staff report) was amended to specify the building to which it applies. • Mr. Ertl indicated his agreement with the added/amended conditions. It was moved and seconded (Klink/Tucker) to recommend approval of the Minor Subdivision Plat for Wildfire Subdivision, a Metes and Bounds property in the North End Storage Addition addressed 1775 Wildfire Road, to the Town Board of Trustees, and the motion passed unanimously. CONDITIONS: 1. Approval of Development Plan 05-08A, "Amended Development Plan of North End Storage/Ertl Mechanical." 2. Compliance with memo from Jeff Boles to Bob Goehring dated 5/22/2007. n D A UT L./ .it,0./1.1. it . RECORD OF PROCEEDINGS Estes Valley Planning Commission 4 June 19, 2007 3. The applicant shall extend Wildfire Road to the western property line. This road extension shall comply with Town road-design requirements, and shall include six-foot- Wide roadside shoulders (instead of sidewalk). It was moved (Tucker) to approve the Revised Development' Plan 05-08A for Proposed Lots 1 and 2, Wildfire Subdivision, with an additional condition that hours of operation between 6:30 a.m. and 8:00 a.m. be limited solely to the plumbing business following expiration of the bread company lease in March 2008. The motion failed for lack of a second. It was moved and seconded (Tucker/Klink) to approve the Revised Development Plan 05-08A for Proposed Lofs 1 and 2, Wildfire Subdivision, with the findings and conditions recommended by staff, the added conditions #1 and #15, and the amended condition #6, and the motion passed unanimously. CONDITIONS: 1. Approved uses of Lot 1 are limited to self-service mini storage. Approved uses of Lot 2 are limited to building materials/services and one employee-housing unit. 2. Lot 1 hours of operation shall be limited to 8:00 AM to 8:00 PM. Lot 2 hours of operation shall be limited to 8:00 AM to 8:00 PM, except tot 2 operations shall be allowed to begin at 6:30 AM for operations within enclosed structures. 3. No additional exterior lighting shall be allowed. 4. The light on the existing building shall be retrofitted to comply with Section 7.9 prior to issuance of building permits for the new structures. 5. All metal portions of the buildings shall be a matte finish to minimize reflection of light. 6. The east and south walls of Building F shall be constructed of wood or stone. 7. Per Section 5.2, the mechanism used to restrict the employee-housing unit shall be approved by the Town Attorney and recorded prior to issuance of a certificate of occupancy. 8. Drainage swales shall be grass swales instead of rip-rap wherever possible. 9. Public Works shall review and approve a revised stormwater plan. 10. Compliance with memo from Jeff Boles to Bob Goehring dated May 22, 2007 regarding this project. 11. Compliance with memo from Mike Mangelsen to Bob Goehring dated May 23, 2007 regarding this project. 12. A recorded driveway maintenance agreement shall be submitted with the first building permit application. This agreement shall be subject to review and approval of the Town Attorney prior to recording; 13. A recorded drainage agreement shall be submitted with the first building permit application. This agreement shall be subject to review and approval of the Town Attorney prior to recording. 14. Lot size shall be shown on the drawing. 15. The existing bread-distribution business shall be allowed to operate for the duration of its present lease, which will expire in March 2008. 6. PROPOSED BLOCK 9 AMENDMENTS TO THE ESTES VALLEY DEVELOPMENT CODE This request is to make a 'number of changes and corrections to the Estes Valley Development Code. Planners Shirk and Chilcott summarized the proposed changes as follows: Section 4.3.C.5, Table 4-2: Base Density and Dimensional Stahdards Residential Zoning Districts regarding floor area ratio and lot coverage applicability Proposed changes specify that all development in residential zoning districts, except development of one single-family dwelling on a single lot, shall be subject to a maximum floor area ratio (FAR) of 0.30 and a maximum lot coverage of 50%. This will prevent a residentially zoned lot from being developed with a use (other than single- family dwelling) that covers more than 50% of the lot and more than a 0.30 FAR. Development of allowed uses such as day care centers, senior institutional living DRAFT . RECORD OF PROCEEDINGS Estes Valley Planning Commission 5 June 19, 2007 facilities, private schools, and so forth, is currently allowed to exceed 50% lot coverage and 0.30 FAR. Section 7.1, Slope Protection Standards regarding development on steep slopes Proposed changes remove the exception regarding development on steep slopes for lots approved for single-family residential use prior to the effective date of the Estes Valley Development Code (EVDC). These properties would then be subject to EVDC Section 7.7, Geologic & Wildfire Hazard Areas. Proposed changes also effectively change the definition of a steep slope from one of 30% or greater to one of 20% or greater. The developable lots remaining in the Estes Valley tend to be problematic, and planning staff has recently received a number of building permit applications with exceptional site disturbance, particularly due to driveway cuts. Excessive visual impact can result due to scarring of the land. This impacts not just neighboring properties, but all properties from which the site is visible, even those great distances away. Development on slopes of greater than 20% would allow planning staff to require the same level of detail that is required for development plan submittals and would require engineering for a grading permit, something that is already required by the adopted Building Code. An engineer would be involved in site design and mitigating the effects of stormwater runoff. Section 7.2, Grading and Site Disturbance regarding site disturbance standards The proposed change removes the exception regarding grading and site-disturbance standards for development on lots approved for single-family residential use prior to the effective date of the EVDC. The standards may restrict building location and associated driveways to a location that results in highest degree of compliance with these standards, thereby minimizing site disturbance. Planning staff considers this a continuation of proposed changes to Section 7.1. Some building permit applicants prefer to place their residence as high on a lot as possible to maximize views despite scarring caused by cuts for a driveway. With this change, a residence may be required to be placed lower on a slope than was previously allowed in order to prevent excessive site disturbance (driveway cuts, switchbacks, etc.). Section 7.11.F, Off-Street Parking and Loading, Location regarding location of guest parking spaces; The proposed change adds a condition regarding guest parking requirements for multi- family developments. Specifically, "Driveways may not be counted toward guest parking requirements. Guest parking shall be located to provide convenient access to all units and shall be dispersed throughout the site." The purpose of this change is to ensure provision of adequate guest parking that is safe and convenient for residents and guests of a development. Section 7.11.0.5. Basins and Drainage Faci/ities regarding Larimer County Stormwater Control Manual applicability; The proposed change adds the words "as amended" to the current code language, such that drainage facilities must comply with the Larimer County Stormwater Control Manual, as amended, to ensure compliance with the most recently adopted regulations. Section 10.4.A2 regarding lot width, Section 10.5.H Exemptions regarding exemption for review of two-unit condominium projects; Planning staff recently discovered conflicting code language regarding minimum-lot- width requirements. The proposed change corrects this conflict by adding the following language (addition italicized): Lot width shall comply with standards set forth in Tables 4-2 and 4-5 and shall be no less than thirty (30) feet at the front lot line. Flagpole lots shall comply with S 10.4.A.c, and shall be no less than thirty (30) feet at the front lot AR A ]FT 13 1 6 1 RECORD OF PROCEEDINGS Estes Valley Planning Commission 6 June 19, 2007 line or seventy-five (75) feet at the building line, or such greater width as may be required by this Code. Section 10.5.H, Condominiums, Townhouses, and Other Forms of Airspace Ownership The EVDC currently does not require review of condominium developments consisting of two units or less. EVDC standards for subdivision of property still apply to such development, but there is no opportunity for planning staff to communicate that information to the property owner. Therefore, the proposed change removes subsection 3, Exemptions, which exempts condominium projects of two units or less from the appropriate review and approval. Appendix D.1, General, regarding the Larimer County Road Standards Manual applicability; The proposed change adds the words "as amended" to the current code language, such that Larimer County Road Standards, as amended, apply in order to ensure compliance with the most recently adopted regulations. Appendix D.111, General Site Access regarding driveway design The proposed changes add the requirement that no drivevay may be so located as to block or alter access to adjoining properties or uses. They also require driveway aprons to be either less than five (5) feet in length or greater than twenty (20) feet in length unless it is demonstrated that the design will not interfere with adjoining traffic movements. Planning staff has observed poor traffic circulation within a number of m'ulti-family developments in the Estes Valley and has received complaints from property owners regarding this issue. Staff seeks to ensure provision.of safe and reasonable access by all users of roads/drives within such developments. , Discussion Commissioner Kitchen expressed general support of the proposed changes but requested additional time to consider the impacts of the changes proposed to EVDC Section 7.1, S/ope Protec#on Standards. It was agreed to continue the discussion at the next meeting. It was moved and seconded (Klink/Kitchen) to continue the discussion of proposed Block 9 changes to the Estes Valley Development Code to the July 17, 2007 Planning Commission meeting, and the motion passed unanimously. 7. REPORTS Planner Shirk stated on June 18, 2007 the Board of County Commissioners approved the Charles Heights and Reed's Subdivision plats, which were heard by the Planning Commission at the May 15, 2007 meeting and recommended for approval. He also noted that the County Commissioners approved the retention of an existing sixty-foot right-of-way width for the proposed Stone Bridge development in lieu of requiring an additional twenty feet of right-of-way, which is the recently adoptedstandard for Larimer County roads. This was the only modification granted by the County Commissioners. A development plan for the Stone Bridge condominium development is scheduled for Planning Commission review at the July 17, 2007 meeting. There being no further business, Chair Hull adjourned the meeting at 3:07 p.m. Betty Hull, Chair Julie Roederer, Recording Secretary RECORD OF PROCEEDINGS 1-__ _ _ 1 11 Regular Meeting of the Estes Valley Board of Adjustment July 10, 2007, 9:00 a.m. Board Room, Estes Park Town Hall Board: Chair Wayne Newsom; Members Cliff Dill, Chuck Levine, John Lynch, and Al Sager; Alternate Member Bruce Grant Attending: Chair Newsom; Members Dill, Levine, Lynch, and Sager Also Attending: Director Joseph, Planner Shirk, Recording Secretary Roederer Absent: None Chair Newsom called the meeting to order at 9:00 a.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence. 1. PUBLIC COMMENT None. 2. CONSENT AGENDA a. Approval of the minutes of the June 5,2007 meeting. Discussion was held regarding requested changes to the June minutes by Petitioner Mark Elrod, including a spelling correction, replacement of the term "swale" with "wash", addition of "migration" to "wildlife", and deletion of the sentence, "This also includes showing the thirty-foot stream setback measured from the thread of the drainage" from Condition of Approval 1.c. Director Joseph stated planning staff has no objections to Mr. Elrod's proposed corrections to the minutes. It was moved and seconded (Sager/Levine) to approve the minutes of the June 5, 2007 meeting with the changes requested by Petitioner Mark Elrod, and the motion passed unanimously. 3. METES AND BOUNDS PROPERTY LOCATED AT 189 AND 191 EAST RIVERSIDE DRIVE, Applicant: Paul and Sally Whyard - Request for variance from Estes Valley Development Code Section 4.4, Table 4-5, which requires a 10-foot side-yard setback for Commercia/ Downtown-zoned properties adjacent to residential properties. Director Joseph reviewed the staff report. He stated this is a request for a variance to allow a zero side-yard setback in lieu of the ten-foot side-yard setback required for properties zoned CD-Commercial Downtown that are adjacent to residential properties. Approval of the variance would allow construction of a second- and third-story addition above the existing gallery on the south side of the building. CD zoning allows buildings to be built up to the side property lines unless the adjoining property is residential. No change to the building footprint is proposed other than the addition of stairs to the front of the building, which will provide access to the proposed new residential space. The owners purchased the property in 2004 and have since made significant improvements to it. A variance was granted in January 2005 to allow installation of three picnic tables. A second variance was granted in December 2005 to allow construction of the gallery and a second-story dwelling unit above the gallery. The gallery was constructed, but the second story was not. The owners have revised their plans and wish to build a second- and third-story addition. Because a flat roof is proposed, the addition will meet the thirty-foot height limit. =1= 1 . RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 July 10, 2007 Planning staff has reviewed the application and finds the following: • Beneficial use of the property is possible without a variance; the existing use of the property may continue. • The variance request is substantial; however, if use of the adjoining residential property changed to commercial use, the required setback from the southern property line would be zero feet. The owner of the adjoining property to the south was notified of the variance request and did not express concern. The applicant has stated this property is used as a rental property. • The essential character of the neighborhood would not be altered. The proposed addition is taller than most buildings in the neighborhood and that flat roof is unique to that area; however, planning staff anticipates similar renovation and redevelopment of neighboring properties in the future as property owners fully utilize the floor area ratios (FAR) available to them. • There will be no adverse affect on the delivery of public services. • The property was purchased in 2004, with knowledge of the setback requirements. • In considering whether special circumstances exist, the size and shape of the lot pose some physical limitations to the siting of the building. • Comments provided by the Light and Power Department and Water Department will be addressed with the building permit. Planning staff recommends approval of the requested variance. Public Comment: The applicant, Paul Whyard, expressed concern about the recommended condition of approval regarding obtaining a maintenance access easement on the property to the south. This was also a condition of approval for the variance granted on December 6,2005 to allow construction of the current gallery. The condition was later waived by staff because the adjoining property owner was advised by legal council that granting such easement may negatively impact her should she ever decide to build out to the property line she shares with Mr. Whyard. Mr. Whyard stated he has an amicable relationship with this neighbor, who allows him access to her property for construction/maintenance. He noted the proposed addition is actually located two feet frbm the property line, so a narrow area for access will remain. He intends to use a corrugated metal siding bn the second and third floor addition that will not require regular maintenance. He stated the additional living space will be for his family's use; it will not be a rental unit. Discussion was held between Board members, Director Joseph, and Mr. Whyard regarding the future location of the dumpster. It was agreed to modify condition of approval #1 to allow some flexibility in determining the final location of the stairs and dumpster. It was moved and seconded (Sager/Dill) to approve the variance request for the Metes and Bounds Property located at 189/191 East Riverside Drive, to allow a zero setback from the southern property line in lieu of the required 10-foot setback, with the findings and conditions recommended by staff and the agreed-upon modification to condition #1, and the motion passed unanimously. CONDITIONS: 1. Compliance with the submitted plans, with the final configuration of the stairs and dumpster to be determined by the owner in consultation with his architect; all building code requirements must be met. 2. Compliance with Will Birchfield's memo (Estes Park Building Department) to Alison Chilcott dated 6/20/07. 3. Provide a height verification certificate. 4. REPORTS None. There being no further business, Chair Newsom adjourned the meeting at 9:27 a.m. Wayne Newsom, Chair Julie Roederer, Recording Secretary DR-AFT , Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner -CO Date: July 24,2007 Subject: Mocassin/Riverside Amended Plat Background. This is an amended plat application to adjust the - - boundary line between two lots 9 r from an east-west orientation to a ty 0 north-south orientation. This plat /5 0-1 1 1 \ also dedicates easements for ) I \ r.-7-* utilities, drainage, and access. Though the properties are zoned - I a. A for multi-family development, / Pidq~di~1 neither meet the minimum lot size a Sqy*ef ~ / F~ requirement, and are therefore not ~ --3 ~,5;>'' eligible for additional density. Budget. N/A Action. At their regularly scheduled June 19, 2007 meeting, the Estes Valley Planning Commission voted to recommend APPROVAL of the Mocassin/Riverside Amended Plat CONDITIONAL TO: 1. Compliance with Greg Sievers' memo to Alison Chilcott dated May 21, 2007. 2. Compliance with comment #2 in Greg White's memo to Alison Chilcott dated May 22,2007. To address comment #1, the dedication statement shall be revised to dedicate all new easements and right-of-way, if applicable, that are shown on the plat. 3. The water service line to the house on proposed Lot 1 shall be shown and placed in an easement if it crosses proposed Lot 2. JG episiaAIM -3-- 1 4. A shared driveway maintenance agreement shall be submitted for Town review by the Revisions Due for Town Board date on the Application and Review Schedu/e. An agreement approved by the Town shall be recorded with the amended plat. 5. The plat shall be given a new name rather than using an amended plat title that references two plats. • Page 2 I l Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Dave Shirk, Planner *95 Date: July 24,2007 Subject: Park River West Condominiums, Phase XX111 Background. This is a request / / by the Richard H. Willie Trust Units 618, 620, 622 / for approval of Park River West / Phase XX111. Phase XX111 consists of three units, Units --·---1 -00 Fle 1~>«-1 0 + 618, 620, and 622 in Building ~ sts) + 15. All three units are located %, V ~ \U 0 ~ ~~x~ =~ on Lot 2, Park River West ~50~ 4, 4 19 ' u Subdivision. (DS (3©g)DP The site is adjacent to River ~1 ~ Rock Condominiums on too Moraine Avenue (CO Highway 4, <T=Jr 36). Lots 1 and 2 of the Park / River West Subdivision are zoned "RM" Multi-Family Residential. The condominium map is consistent with the approved development plan. Budget. None. Action. Approval of the condominium map application 4 4 Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner'~~ - Date: July 24,2007 Subject: Wildfire Subdivision Background. This is a request to 1- divide one lot into two separate lots. --Th--~~ - ~- - - <2 ~9~ ~ ~ No road right-of-way or utility extensions are required, and both lots ~ town Dound .ry) ~ front an existing street; therefore, this piOposed iR A L qualifies as a minor subdivision. Wildfire /0J <s>-9~ )0 0#1< Subdivision 0 ~ f The subject property has a recently amended development plan (DP 05- -Wildfire Rd- 08A). The changes to the development plan provide for relocation of the f 7. existing single-family dwelling to the ~ 'e, eastern portion of the site, and mini- NTS storage units relocated from the eastern portion of the site to where the house now sits. It is Staffs and the Planning Commission's opinion this is a better site design considering the residential property to the east (Vista Ridge). The amended development plan includes a request to change of use from the original approval for Self-Service Mini Storage to a combination of Self-Service Mini- Storage and Building Materials/Storage. The Board of County Commissioners rezoned the property from "CO" to "CH" in 2005 to allow the mini-storage units, and included the condition "use shall be limited to the approved development plan for the North End Storage (development plan 05-08). Any change in land use shall require approval of the J -I Governing Body." Therefore, this proposed change in land use requires approval of the Town Board. Budget. N/A Action. At their regularly scheduled June 19, 2007 meeting, the Estes Valley Planning Commission voted to recommend APPROVAL of the Wildfire Minor Subdivision CONDITIONAL TO: 1. Approval of Development Plan 05-08A "Amended Development Plan of North End Storage/Ertl Mechanical." 2. Compliance with memo from Jeff Boles to Bob Goehring dated 5/22/2007. 3. The applicant shall extend Wildfire Road to the western property line. This road extension shall comply with Town road design requirements, and shall include six-foot wide roadside shoulders (instead of sidewalk). At that same meeting, the Commission voted to approve the amended development plan. This approval included a recommendation to the Town Board to approve the proposed change in use from Self-Service Mini-Storage to to a combination of Self- Service Mini-Storage and Building Materials/Storage. Staff recommends approval of both of these requests. • Page 2 Finance, Light & Power, Water Departments Memo To: Honorable Mayor Baudek Board ofTrustees Town Administrator Repola From: Steve MeFarland, Finance Officer Date: July 17, 2007 Subject: 2nd Quarter Financial Report Background Attached please find the second quarter 2007 "dashboard" financial report. Documentation/explanation As I was researching topics for this quarter's discussion, it dawned on me that the expenditure categories that we use in the General Fund box are not the same as how we report items in our budget. The categories in this report are in line with GFOA recommendations, but I thought it might be useful to report how the General Fund departments correspond to the attached report: General Government: Legislative (1100), Judicial (1200), Executive (1300), Elections (1400), Finance/Admin (1500), Community Development (1600), Buildings (1700), Employee Benefits (1800), Subsidies/Grants (1900), Transportation (5600). Public Safety: Police (2100,2155,2175), Fire (2200), Protective Inspections (2300). Engineerin*Public Works: Engineering (2400), Streets (3100). Culture/Recreation: Parks (5200). Other revenues include all of non-sales tax revenues in the General Fund, the largest of which include property tax, use tax, franchise fees, interest, PILOTs, and business and liquor licenses. . With 50% of the calendar year complete, the General Fund box shows that we are operating almost precisely the anticipated rate (expenses are 49.4% ofbudget). The Sales Tax box reports 2nd quarter and YTD numbers in italics, as June is an estimate (average of 2004-06). The financial statements only have sales tax information through April, but we have since obtained May's number ($524,222). If the -$781,000 estimate for June proves to be reasonably accurate, that would put sales tax revenues at about 38% of budget, which is almost exactly in line with historic percents of total revenues for a given year. In other words, we're on pace to meet budgeted sales tax revenues of $6,872,486. When factoring in CPI (3.50%), sales tax through May is 4.4% ahead of 2006. Further details on 2~d quarter sales tax will be reviewed in the August 21, 2007 Town Board Meeting. The Enterprise Funds box (see supporting pages for Light & Power and Water Fund breakdowns) shows that enterprise funds are running ahead of schedule in regards to revenues (52% for L&P; 52% for Water). Expenses are net under budget as well with only 38% of budgeted expenditures having been realized. Operational line items are closer to the mid-40s% range, whereas capital (18%) and debt (13%) have yet to be realized due to scheduling/seasonality. The Investments box has been retooled to show investments by type of fund. The pension funds are managed by a third party (actually, only the Fire Pension is managed by a third party, but accounts for 99.4% of the Pension Funds' assets). EPURA investments reside in a ColoTrust money market account and are not mingled with Town investments. I have also listed the prevailing money market fund rate, as that is where the bulk of our investments reside. Action steps requested None. • Page 2 , 2/ % . 1 . . Ii'. . i 4 1 A ' •1 4. 4:t gR. 1 5 I Ar . ~1, ./'4 , i 1.. L A ltv --/ /*I I'l I '/ . , . - ... I. , .~ I I , 1..:.. . ... -r 0. i - Financial Update: 2nd Quarter 2007 330!#0 eoueu!.3 - PUBIJe:pl/\I GAels 14 11 200% 0122206032120 2 8 - N .6 00 0, rn 09 0 floo (9 0% 0 -, 00 0 0 M - , e M tr, - S .9 9.011 444#*AREE* d 4 EAgg 71 1 - tr, e -- 81 --U:=3 :%#28;409*gR R Ei ;tggE g 1 -1 7 (31 09 M Q M 00 b 5-M. 00.: N A 0%94. m 3,8285 ==t<%~0.2 *r-- e - M N re, * ert C, 0 To©NE % 5 00 €9 - rn '11 W M E. m,Ioten 0-Woe.C- 9 q-47 f "1 04 N - -- 91- - 91- e -- 4.- $ RRS-g 0000©ObtrhOM t-Nt-0 elhh•r, 7 4 01=n 7=019 11 9~ 11 1 k °0.970 1, m g < maNW 00 Ch h N 0% 00 h 00 91· 01 00 10 Or-NO en N O N O-4- 00 - M 5 4 N - - 4 3 0 0 A g & W & 89 2 ou §0 5 9 md Etj St M N O - I. U St b M 8- 4 Rl %4 :3 9 x u E< _ 318 EJ)%%3#%*Pe m E im/3 w - -=--M-A Z - A. W E- 4. 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Eo 10!OUD mon 10141 LO D PUE 1 9£ I t,£5'9Et« SaSNEIJIXEI EIV101 0 L98 from Enterprise REVENUES EXPENS - in~ lojSUE.Il 0 © . r M .r 4-1~ 2 2 22&222222 91- 00 Ch CO 000 mt- Ch en N m d G 06. 44 bi 4 0 0, 1091'=rer)(9'00=1- - 7 0 g P. ch h - cho rr 00091-envt (1 m Crl © M 0 Al rr n n 02 9 1--~00\MOO=CO -~091-(90 001 P N VDI T.. ro C €9 1 •4 - - M [4 Ad i - --~ ta €/ 0 &1 2 < ME g CO- . Ch k ov Vac 0 N 2 00 -% 94 9: /3 43 0 0 A.~ 7 = : w Mis,HaieD Lo U e # 5(320 Ke=Em ca 0 0 0 1 bo ¢ U 641 0 0 9 64 M _ .gb E E E % 2: > E € 0 E- A 5 4 9 0 0 U W C ..4 2 Mode=00=E-M 4* 4 4 $6,872,486 $1,331,719 1 .4% $1,247,696 2,714,769 1,712,405 6 .1% 1,564,582 rprise Funds 1,003,776 528,760 5 .7 483,633 10,591,031 3,572,884 3 .7 3,295,911 L8*'960'I I 617'8 5I'I 6IE'00£'E ES I'179*' I IfI'Z8£'E II5'£8£ It,8'L95'I IZL'II+ 45£'ZE OZO' III Year-to-Date u Year-to-Date £95'8179' I 6£5'EVE 88L'9E0'5 6LI'9L6'OI ~[SNE[ (LLS'OEL'IS) (059'£58'IS) (8*I'58£$) E[SVE[HOE[G/E[SVERIONI 12[N 000'003 4 .' O N h u In O 0% h M er; 1 0 - 7 1. g M U M O M M 00 0\ en W W M M Ch 40 - M - 1,5 hoo woo Q .... U-NONO 0 440,65 . 00 b tr) M © D M 1 - h e o o $ I-* '~el, 1 01W N M M . - 1 fA 2322&22 222222*22 N N OC) O% 0~ °9.91°1°2*42 en co 1 0 - u M - en tr) r- M N 10 - M . --4 10 1· 4- gr ert N rn ' O 0\ M O M OON*er)©t\O 0 1 -O Q h N t- h 7 5 N 1 0% 4 00 N 0. Ul 4 t<' 2 d O--N Ncr) en N Ch MOO 0% 0 - M 0 1 tr, 0% e en u m n . M ·- 4- O M N ON 01 110 0 t# N 91- tr) N 0% 1 Q O M 00 h 01 1 A.U.0.5.5./. -b .. 4 t<' 4 0 O 1 10 M 00 5 00 0\ 0% h u * ©ho©Chhol N 00 - Mt\ 09 Ch B In W $ en en .. I .. 5 1- - -- -1 - b 04 013 0 04 O 8 M O 2 1,4 00 0 0 9 9 2 60 e* M - U .8 0 b * 8 1 . 1 8 4 E cu t .3 E U!3 506~ 981160<% . 2.7/ '4 '- a * .,I , 08'EIV 9552807$ %609I- 565'9£07$ (05 I't't79$) E[SVE[HOE[CUE[SVIHONI 13[N Bi~ig~e~t Year-to-Date budget Year-to-Date ENTERPRISE FUND S % of 2nd QUARTER 2007 OLf'09 908't,+9 mO SJOJSUE $10,208,573 $5,4 2, 01 LIGHT AND POWER for Services s*In o SHSNHUXH ~rlt;L REVENUES uoyinquls SHSNHUXH ... 00 W 1 1 N Moo M N 00 1 0\00 0%505 0\00050010- 01 01 E C\ U.U.= M.M-5.0.'. e. 16 - u 40 O h M Q O en e en m 00 00 40 - 10 N-- rel roN- h 00 + N en - M - .. -1 -1 I ' 2 a€ a€ 2 a€ 2 a€ 2 a€ 2 09 13 1 9 909:M,B,M,).M,0, 1 Ir) h Ir; .-1 1- M 0 16 tr) 0% 1 M M O U U C\ M U 1 1- M N M M 9 , 01 oo t- C M C on Q 1 Q M 10 - en m M 0 1 1 01 Mt* 0 0 MO NNOO 01 0 0% r'l .1 b '-4 N tr) rn N Ch h 00 ......... M h 1 00 1 00 h M O 00 1 40 1 t- t- rn - Ch=fent-ON•ANt re M N re; 4 N -1 .. -1 -1 (D (0 3 ~ 0 0 0 00 4 00 W A U 0 - M M (0 (0 O M N 911 M#M + 14 000 Q .C O rt 0 0, E (t Vi VD. r. 0. M. rt. 0. r. rn. -O u --00 Ovorfloo 10 N h - - 1 11 1- 000 00\N n - 0% - to 00 ¢·r~ h crt - 1 10 2 0 . M W M M 6,1 C E.- EC 8E CA g ou 0 U 11 EE<C.~ 7-3 3 ~, i Wt*lust. ~p,M#Elaf~39 W ~ M L. O 0 =3.- f M e M : 4.€ b.&7 - 80 00~ XMU,And<0803 % rn . I nu~~t 2006 Year-to-I~~ bnidget Year-to-Date $2,245,572 $ 1,032 46.0% $1,042,396 990'EgLS LEE'£5£$ (5*I'985$) EISVEINDE[C[/EISVE[HONI TERPRISE FUNDS , -9001 *Inr Inun pesJeAei lou 04 Xiwe lel.UnO[ SwelleJ elep go 2002; 10 %9 L U!4WV\ q Allue 000'st'€$ elulno Supoloe=1 2nd QUARTER 2007 WATER £39 . I. for Servicesl 11,0 sloisue/1 8 Addns SEISNE[dXH . Estes Park Board of Trustees Budget Priorities 2008 The list below contains the top twenty-one "vote-getters" from the initial list of priorities. Please review the list and vote for no more than 10 priorities. The number of votes for each priority will determine a relative ranking. Department Priority CVB • Stanley Park Improvements CVB • Local Marketing District. Police • Outsourcing Dispatching 911 - Analysis Light and/ Competitive Compensation for Skilled power Personnel Administratio n £ • Management Training • Document Imaging - digital Finance Department • Customer Service Training Planning • Records Archiving • Develop a Comprehensive Code Police Enforcement Program. Eite • Recruitment and Retention of Volunteers fire • Analysis/Impact of a Fire Code • Customer Service Training for Building Building . Inspectors (Improved Relationship) Parks . =• Maintain current planting levels Parks • Removal of dead trees in ROW Planning • Update the EVDC Buildings. • Update Public Restrooms (Plan) police • Restorative Justice Building . • Records Archival • Capital Improvement Plan for Public Stmets• . Works Infrastructure Parks • Bark Beetle Management CVB < • Continue to increase revenue Please return your list with 10 votes to Tracy by Thursday, July 26th. If you have questions, please contact Jacquie Halburnt or Randy. Top 21