HomeMy WebLinkAboutPACKET Town Board 2007-03-13Prepared 3/5/07 :Vf?x ·'· %. KI.... . '9%* A.B . -a '··4-'f:.<.:73,·103: ...:rf :xy€# , 45:·.~. '3·~E' ·~·72 !·~. ·i' h . -.,e'173 EIT.6,0359,heakjbl:..~9.,/.~.1.~ 4.-t:: \.:..~7:70. 1!N TOWNEORfST{St:PARK t:-33;,rf=; /- . »/ "·.-1 1- The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, March 13, 2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated February 27,2007. 2. Bills. 3. Committee Minutes: A. Community Development, March 1, 2007. 1. Conference Center Drywall, $4,300.00 Budgeted 2. Conference Center Painting, $23,000.00 Budgeted 3. Conference Center Furniture, $20,000.00, Budgeted 4. Stanley Park Fairgrounds Phase 11, $66,293.00 Budgeted B. Public Works, March 8,2007. 1. Visitor's Center Sidewalk, $49,700.00 Budgeted 2. Post Office Parking Lot Reconstruction, $348,405.11 Budgeted 3. Carriage Hills Pond Dam Reconstruction, $15,687.73 Budgeted 2. ACTION ITEMS: 1. TOWN ADMINISTRATOR REPORT. 2. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
4 Laserjet 3015 HP LASERJET FAX invent Mar-9-2007 8:41AM Fax Call Report Job Date Time Type Identification Duration Pages Result 145 3/ 9/2007 8:34:20AM Send 6672527 0:56 1 OK 146 3/ 9/2007 8:35:22AM Send 5869561 0:54 1 OK 147 3/ 9/2007 8:36:21AM Send 5869532 1:03 1 OK 148 3/ 9/2007 8:37:30AM Send 5861691 1:18 1 OK 149 3/ 9/2007 8:38:53AM Send 6353677 1:04 1 OK 150 3/ 9/2007 8:40:02AM Send 5771590 1:13 1 OK
610 Prepared 3/5/07 ·~ t~~ D:21<ti.<.-·UN~ ·~~ .C.~~~-f-~ffit, Di ·:it '<:...1~~~j> ~ 1!N TOWN:Ot {STESPARK fit fit f : . I . «,Z*1421·,·422· -2,~97 ' .."ym %2%7 ·· ' The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, March 13,2007 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address). TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated February 27,2007. 2. Bills. 3. Committee Minutes: A. Community Development, March 1,2007. 1. Conference Center Drywall, $4,300.00 Budgeted 2. Conference Center Painting, $23,000.00 Budgeted 3. Conference Center Furniture, $20,000.00, Budgeted 4. Stanley Park Fairgrounds Phase 11, $66,293.00 Budgeted B. Public Works, March 8,2007. 1. Visitor's Center Sidewalk, $49,700.00 Budgeted 2. Post Office Parking Lot Reconstruction, $348,405.11 Budgeted 3. Carriage Hills Pond Dam Reconstruction, $15,687.73 Budgeted 2. ACTION ITEMS: 1. TOWN ADMINISTRATOR REPORT. 2. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
Town of Estes Park, Larimer County, Colorado, February 27,2007 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 27th day of February, 2007. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Town Attorney White Randy Repola, Town Administrator Jacquie Halburnt, Deputy Town Administrator Jackie Williamson, Town Clerk Cynthia Deats, Deputy Town Clerk Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. INTRODUCTION OF DEPUTY TOWN ADMINISTRATOR. Administrator Repola introduced Deputy Town Administrator Jacquie Halburnt. SWEARING-IN CEREMONY. Commander Wes Kufeld briefed the Board of Trustees on Police Officer Aaron Hulme's background and a Swearing-In Ceremony was conducted by Town Clerk Williamson. PUBLIC COMMENT. None. TOWN BOARD COMMENTS. Trustee Levine welcomed members of this year's Citizen's Information Academy (CIA) to the meeting and thanked them for the time and effort they are investing in learning about Estes Park town government. Trustee Eisenlauer commented that she enjoys seeing the decorative lights at the intersection of Highways 34 and 36 as they add to the beauty and character of the downtown area. Trustee Pinkham stated that he has received positive comments from the public regarding the acquisition of Hermit Park and that he will be involved in the development of a management plan beginning March 7,2007. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated February 13, 2007 and Study Session Minutes dated January 29,2007. 2. Bills.
Board of Trustees - February 27,2007 - Page 2 3. Committee Minutes: A. Utilities, February 16, 2007: a. Light & Power Policy Manual - Update 2006/2007 Rates. b. Low Income Energy Assistance Act Exemption Resolution 3-07. c. Water Policy Manual - Update 2007/2008 Rates. d. Contract HDR for Peak Demand and System Development Fee Studies - $39,520. B. Public Safety, February 22,2007. 4. Estes Valley Planning Commission, January 16, 2007 (acknowledgement only). 5. Estes Valley Board of Adjustment, February 6, 2007 (acknowledgement only). 6. IMA 2007 Service Agreement. 7. Deputy Town Administrator contract. It was moved and seconded (Eisenlauer/Blackhurst) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP 1. Sundance Condominiums Supplemental Map #5, Unit 7, Tract 69B of the 1St Replat of Tract 69, Fall River Addition, Brian Murphy, LLC/Applicant. B. REZONING 1. Stonebridge Subdivision, Metes & Bounds, 1043 Fish Creek Road, Rezoning of proposed Lot 1 from RM - Multi-Family Residential to O - Office, Rock Castle Development Co./Applicant - Applicant request continuance. C. PRELIMINARY SUBDIVISION 1. Stonebridge Preliminary Subdivision, Metes & Bounds, 1043 Fish Creek Road, Rock Castle Development Co./Applicant. - Applicant request continuance. It was moved and seconded (Pinkham/Homeier) Consent Agenda be approved with Planning Commission conditions of approval, and it passed unanimously. 2. ACTION ITEMS: 1. PUBLIC HEARING: CHANGE OF LOCATION FOR A BEER & WINE LIQUOR LICENSE HELD BY SWEET BASILICO CAFE INC. dba SWEET BASILICO CAFE. FROM 401 E. ELKHORN AVE. TO 430 PROSPECT VILLAGE DR. Mayor Baudek opened the Public. Hearing and reviewed procedure. Town Clerk Williamson stated the applicant requested withdrawal of the initial
Board of Trustees - February 27,2007 - Page 3 application approved in November of 2006 because they were unable to finish construction at the new location within 60 days of receiving State approval. Therefore, a new application was filed with the Clerk's office. Comments were heard from Raul Perez/Applicant. Mayor Baudek closed the public hearing. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for granting the change of location for the beer and wine liquor license, it was moved and seconded (Levine/Newsom) the Change of Location for the Beer and Wine Liquor License held by Sweet Basilico Caf6 Inc. dba Sweet Basilico Cafa be approved, and it passed unanimously. 2. WIND ENERGY SURCHARGE RATE CHANGE. Mayor Baudek opened the Public Hearing. Utilities Dir. Goehring stated Platte River Power Authority (PRPA) reduced the wholesale rate for renewable energy from $.024/kWh to $.012/kWh. Mayor Baudek closed the public hearing. Town Attorney White read Ordinance #5-07. The ordinance contains an emergency clause allowing it to take effect and be in force immediately after its adoption and the signature by the Mayor. It was moved and seconded (Homeier/Pinkham) Ordinance #5-07 be approved, and it passed unanimously. Mayor Baudek commented that the price of wind energy might - rise due to clean energy requirements. 3. MARY'S LAKE SUBSTATION UPGRADES. Utilities Dir. Goehring reviewed the need for upgrades of the substation as well as the distribution system to provide system wide redundancy. The substation upgrades are projected to cost $3,860,000 with PRPA paying $360,000 and the Town paying $3,500,000. The distribution system upgrades are estimated to cost $2,000,000 with bids to be presented to the Utilities Committee in 2008. Financial implications of the project were discussed including the need for a bond issue to pay for the upgrades, the length of the debt service required, and future electric rate increases. Dir. Goehring stated that these upgrades will have the capacity to provide reliable service until 2040 or beyond if growth rates are slower than anticipated. Staff is requesting a formal letter be sent to authorize PRPA to proceed with the project. It was moved and seconded (Newsom/Levine) to authorize the Light and Power Department to send Platte River Power Authority a formal letter to proceed with the Mary's Lake Substation upgrades at a cost not to exceed $3,500,000, and it passed unanimously. 4. RESOLUTION #4-07 RE-APPROPRIATION OF 2006 ENCUMBERED FUNDS TO THE 2007 BUDGET. Finance Dir. McFarland presented a resolution re-appropriating 2006 unexpended funds to the 2007 Budget and stated that these were budgeted items. It was moved and seconded (Eisenlauer/Pinkham) Resolution 4-07 be approved, and it passed unanimously. 5. 4â„¢ QUARTER SALES TAX REPORT. Dir. McFarland reported that sales tax figures for the 4~h quarter of 2006 indicate December kept pace with December 2005 despite the heavy snowfalls. Overall 2006 numbers show better than average performance and a steady increase in sales tax revenue for a total of $6.77 million indicating a 5.4 % increase (2.85% when factoring out CPI) over 2005. When looking at sales tax categories over the past year, the figures indicate a change in trends both in where and when dollars are being spent in Estes Park. A review of "The Big Three" categories which consist of general merchandise, lodging, and food
Board of Trustees - February 27,2007 - Page 4 indicates tourists are doing less shopping than they were ten years ago. These findings are in line with the results of the Intercept Study conducted by the CVB. Town Administrator Repola spoke to the importance of sales tax revenue generated by the business community and the need to support and encourage shopping. 6. TOWN ADMINISTRATOR REPORT. • The Community Development meeting is scheduled for Thursday, March 1, 2007 at 8.00 a.m. Ttle agenda includes CVB action items related to Conference Center renovations, and a policy discussion regarding vacation homes to evaluate community perception and define issues that may exist with the current bode and enforcement thereof. • Senate Bill 111 which would permit the creationof a marketing district, has passed the Senate and is headed to the House Local Government Affairs Committee. If the bill passes, and upon voter approval, statutory towns such as Estes Park and Grand Lake, would be able to implement up to a 2% lodging tax for marketing and advertising activities. Whereupon Mayor Baudek adjourned the meeting at 8:12 p.m. John Baudek, Mayor Cynthia Deats, Deputy Town Clerk
RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, March 1, 2007 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 1St day of March 2007. Committee: Chairman Pinkham, Trustees Eisenlauer and Levine Attending: All Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Directors Pickering, Kilsdonk, Mitchell, and Joseph, Deputy Town Clerk Deats Absent None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Chairman Pinkham welcomed Deputy Town Administrator Jacquie Halburnt and stated that the agenda order for the meeting would change to accommodate members of the community who had come to participate in the vacation home policy discussion. Paul Fishman/14ers CaM/116 E. Elkhom Avenue #16, addressed the Committee regarding business licensing of vendors who participate in special events held at Bond Park, the Fairgrounds, and Stanley Park. He stated these events don't benefit the local merchants and actually pull people from the downtown area. He voiced a concern that non-local vendors are allowed to operate under the business license of the sponsoring group during the event and questioned whether appropriate taxes are being collected and paid by these vendors. Chairman Pinkham suggested compiling facts and data and to continue discussion at the April 5,2007 Committee meeting. Patrick Cipolla/632 Aspen Avenue, requested land use codes and zoning laws be reviewed including residential and commercial development in the A-zoning designation and the creation of larger buffer zones between residential and commercial developments. He voiced a concern regarding building permit fees charged to developers and the styles of buildings that are being built in residential neighborhoods. Administrator Repola clarified the building permit process and charges, stated that impact fees are being considered, and that the Town's Comprehensive Plan is scheduled for review. CONVENTION & VISITORS BUREAU. Conference Center Renovation Drywall Bids - Request Approval. In February, an RFP was sent to three local drywall companies to request bids for drywall repairs at the Conference Center in conjunction with the renovation of the facilities. Only one bid was received from Ed's Drywall at a cost of $3,750.00 for repairs and patching with an additional $550.00 allowance for drywall replacement if it is unable to be repaired. The Committee recommends approval of the bid from Ed's Drywall at a cost not to exceed $4,300.00 as budgeted. (222-5800-458-25-02). Conference Center Renovation Paint Bids - Request Approval. , In January, an RFP was sent to six local painting firms to request bids on work to be done at the Conference Center in conjunction with the renovation/rejuvenation of the facilities. Two companies submitted bids and indicated they could perform the work in
RECORD OF PROCEEDINGS Community Development - March 1, 2007 - Page 2 the time allotted. The bids are as follows: Village Maintenance Painting Service $29,723.00 Quigley's Painting, Inc. $23,000.00 The Committee recommends approval of the low bid from Quigley Painting, Inc. at a cost not to exceed $23,000.00 as budgeted. (222-5800-458-25-02). Conference Center Renovation Furniture Bids - Request Approval. Furniture for the public areas/lobby of the Estes Park Conference Center is budgeted to be replaced at the completion of carpet laying, drywall repairs, and painting at the end of April 2007. Couches and matching chairs were selected from five furniture manufacturers for their style, quality, and dorability. Also considered were warranties, customer service and shipping costs. Three companies met all standards and requirements and their prices for ten couches and ten chairs are as follows: Marshfield Furniture $13,000.00 plus shipping @ $900.00 Keswick-Cross $17,000.00 plus shipping @ $750.00 Lazy Boy Furniture $15,000.00 plus shipping @ $200.00 All of the bids came in below the budget of $20,000.00 and staff requests that they be allowed to choose the final product after consulting with the designer and seeing finalized paint colors, carpet patterns/colors, and ligMting. The Committee recommends approval of the purchase of ten couches and ten chairs for public areas of the Estes Park Conference Center at a cost not to exceed $20,000.00 as budgeted. (222-5800-458-33-31). Rooftop Rodeo Corporate Sponsorship Proposal - Request Approval. The Rooftop Rodeo Committee has entered into negotiations with Estes Valley Resorts to be the primary sponsor for the R6oftop Rodeo for the next three years, The sponsorship will help slow the growth in increased budgetary requests from the Rodeo Committee and will assist in providing additional funds for capital improvement& for the Rodeo. The Committee suggested that the Town of Estes Park be dropped from the proposed name of the Rodeo and complimented the Rodeo Committee for their efforts in securing funding for the Rodeo. The Committee recommends approval of the sponsorship agreement between Estes Valley Resorts and the Rooftop Rodeo Committee with the name change as outlined in the Corporate Sponsorship Proposal. Stanley Park Fairgrounds Phase 11 Construction Bids - Request Approval. Projects for site improvements at the Stanley Park Fairgrounds facility for 2007 include an overall upgrade of the bull pens and enhancements to the drainage system which requires the under grounding of existing surface drain water. The 2007 Budget contains $50,000 for engineering costs and $100,000 for construction costs. Design/Build project requirements were sent to five engineering firms, with four responses: Van Horn/Kitchen $60,267.00 Cornerstone Engineering/ Cornerstone Construction Concepts $67,500.00 JR Engineering/Lefever $95,404.00 Van Horn/Jansma $99,812.00 The Committee discussed the time frame of the project and suggested a 10% contingency amount be included with the request. Staff stated that the project will be completed by May 25,2007, and that they have had positive feedback from users at the fairgrounds regarding site improvements. The Committee recommends approval of the low bid from Van Horn/Kitchen for $60,267.00 with the addition of $6,026.00, a 10% contingency, for a total of $66,293.00. Engineering costs @ $8,351.00 (204-
RECORD OF PROCEEDINGS Community Development - March 1, 2007 - Page 3 5400-544-22-02) and Construction costs @ $57,942.00 (204-5400-544-32-22). Reports. Reports provided for informational purposes and made a part of the proceedings. • Marketing • Media/Public Relations • Visitors Services and Center 2006 Year End Reports. • Marketing • Media/Public Relations • Groups Sales and Marketing • Conference Center • Stakeholder and Membership Sales • Visitors Services and Center • Events and Fairgrounds MUSEUM/SENIOR CENTER SERVICES DEPARTMENT. Reports. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly Report o Museum Annual List of Acquisitions • Senior Center Monthly Report o Meals on Wheels Brochure COMMUNITY DEVELOPMENT. Vacation Homes - Policy Discussion. Dir. Joseph began the discussion commenting that the original code regulating vacation homes was adopted in the late nineties with changes made in 2004 to clarify and address limits on the number of people in vacation homes at one time and the number of cars allowed to be parked on the property. He stated that, with the exception of The Celtic Lady, there are relatively few complaints on the issue, but that some consideration might be given to establishing time limits on vacation rentals or relegating this to an accessory status, subordinate to the principle use of the property. Administrator Repola added that the Municipal Code does not make a distinction between vacation homes and Bed and Breakfasts, that vacation homes are allowed in all zoning districts and that the land development code also allows vacation homes in all districts, but prohibits Bed and Breakfasts in some residential areas. He added that a remedy is needed to correct the disconnect in these two codes. The Committee viewed a website for a local vacation home property that advertises weddings and executive retreats as part of their business offerings. It was noted that these types of activities have a much different impact on a residential neighborhood and questioned whether or not these offerings are considered to be in character with the neighborhood. Chairman Pinkham stated that the purpose of the discussion is to gather facts and information in order to resolve The Celtic Lady issue and to determine the extent of problems rising from vacation homes. Comments were heard from Jeanine Drahota/1140 Fall River Court, Don and Margery Gooldy/1071 Fall River Court, Lyle Jensen/357 Virginia Drive, and George Hockman/1625 Prospect Estates Drive, all of whom expressed general dissatisfaction with vacation homes in residential areas, the disruption caused to neighborhoods by the extra number of people and cars vacation homes generate, zoning issues related to vacation homes, the lack of monitoring and enforcement of the regulations by the Town,
RECORD OF PROCEEDINGS Community Development - March 1, 2007 - Page 4 and the ill will that is created between neighbors and Homeowners' Associations when commercial enterprise is allowed to occur in residential areas. All agreed that vacation home regulations need to be more restrictive and that nightly rentals are detrimental to residential neighborhoods. Specific situations were cited regarding the business practices of The Celtic Lady including large numbers of guests and cars at the home; inappropriate use of the property; and weddings, seminars, and retreats being advertised on their website. Judy Anderson/Anderson Realty and Management, stated that as a property manager she rents vacation homes and advises her clients of all regulations related to this type of rental and that she, and other property managers in town, have three night minimums in order to cut down on disruption to residential areas. She stated that when complaints are received, the Town has an obligation to send a police officer to the property and enforce the town ordinance. David Richards/820 West Lane, stated the property adjacent to his is being rented by no fewer than 12 people and that the previous residents kept five dogs on the property. He inquired as to how to obtain information regarding county regulations related to rentals and vacation homes. Chairman Pinkham stated that property owners can adopt private covenants to disallow vacation homes in their neighborhoods at which point these regulations become the responsibility of the HOA to enforce. Administrator Repola added that the Town is not shirking responsibility, but codes and land use regulations need to be written to allow varying levels of tolerance and comply with service levels that the Town can maintain. He stated that when violations occur, the first point of contact should be the code enforcement officer, that the Police Department's zone officers will be asked to patrol areas containing vacation homes on a regular basis, and that noise disturbances should be reported directly to the Police Department. The Town has the authority to revoke business licenses and in the case of The Celtic Lady, there is enough information to warrant notifying the property owner in writing about the perceived problem and ask for immediate compliance. Trustee Levine commented that zoning and codes need to be regulated and enforced by the Town, although' a very restrictive code is not in anyone's best interest, and that the information received during the meeting will help identify the next steps to take to improve the code. Rather than to overly restrict vacation homes, the Town should address the properties with violations. The Committee requested staff review definitions in the code and make distinctions between bed and breakfasts, vacation homes, and home businesses. Reports. Reports provided for informational purposes and made a part of the proceedings. • Activity and Budget Summaries There being no further business, Chairman Pinkham adjourned the meeting at 11:00 a.m. Cynthia Deats, Deputy Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 8,2007 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer Count~' Colorado. Meeting held at Town Hall in said Town of Estes Park on the 8 h day of March, 2007. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: Chairman Levine and Trustee Homeier Also Attending: Town Administrator Repola, Deputy Town Administrator Halburnt, Utilities Director Goehring, Facilities Mgr. Sievers, Town Clerk Williamson Absent Trustee Blackhurst Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Patrick Cipolla/632 Aspen Ave. informed the Committee that the chipseal completed last year on Aspen Ave. was not sealed completely and loose rock has been an ongoing issue. Mgr. Sievers reviewed the situation with Mr. Cippola and the contractor and agreed there were a couple of problem areas. A-1 Chipseal has refog sealed those areas at the Town's request. Mgr. Sievers will monitor the situation and if the problem persists will have the contractor refog the area again this summer. In the meantime, a sweeper will clean the roadway of the loose rock when needed. CONVENTION AND VISTIOR CENTER SIDEWALK - REQUEST APPROVAL. Mgr. Sievers stated to bring the new Visitor Center project within budget in 2005/2006 some features were deleted from the construction scope such as the concrete sidewalk along Highway 34 and adjoining access sidewalks through the parking areas that serve the Visitor Center Building. The sidewalk is approximately 500' long and generally replaces the old existing asphalt path. The project was designed in-house this winter and bid locally so that construction could be completed prior to Memorial Day. Bids received are as follows: Bryson Concrete No reply Cornerstone Concrete $58,330.00 Mountain Concrete $78,135.00 Staff negotiated with Cornerstone Concrete to bring this project within budget ($50,000.00) by removing several peripheral construction bid items (traffic control, pavement markings, imported fill - these items will be completed by Town staff) with a total cost of $49,700.00. Construction would proceed in late March, with completion proposed by Memorial Day. Following discussion, the Committee recommends approval to contract with Cornerstone Concrete for the construction of the sidewalks at the CVB in the budgeted amount of $49,700.00 from account #204-5400-544-35-60. POST OFFICE PARKING LOT RECONSTRUCTION - REQUEST APPROVAL. Van Horn Engineering has completed the design and bidding for the Post Office parking lot reconstruction and the bids are as follows: Connell Resources No bid Cornerstone Construction Concepts $267,743.57 E Z Excavating No bid Kitchen No bid Mountain Constructors $391,995.00 Staff recommends acceptance of the low bid from Cornerstone Construction Concepts
RECORD OF PROCEEDINGS Public Works Committee - March 8,2007 - Page 2 with a 15% contingency ($40,161.54) for unforeseen issues, $30,000.00 for L&P to underground utilities (cables, transformers and 4 electrical service connections), and $10,500 to remove and replace 15 trees on the eastern edge of the parking lot for a total project cost of $348,405.11. The project is scheduled to be completed by Memorial Day; however, weather could delay the project until mid June. Mgr. Sievers reviewed the phasing of the project and stated that the Post Office and business owners will be invited to the pre-construction ' meetings. Van Horn Engineering has been hired to provide construction management and the Committee requests that a sign be placed on site stating such. Following discussion, the Committee recommends approval to contract with Cornerstone Construction Concepts for the reconstruction of the Post Office parking lot with staff recommendations for a total project cost of $348,405.11 as budgeted from account #101-3100-431-35-52. CARRIAGE HILLS POND DAM RECONSTRUCTION - REQUEST APPROVAL. The lower of the two dams located between Scott Ave. and Lakeshore Dr. was repaired during the spring of 2006. Using the original maintenance specifications drafted by Cornerstone Engineering in June 2005, the westerly dam of Pond #1 will be repaired and include the clearing of all willows from the first half of the out-flow channel, adding a rock lining, leveling the dam top, adding protective rock to the dam crest, and lower the water level by approximately 2 feet. Staff produced the construction documents and will manage the project'in-house. Bid packets were submitted to 6 local companies: Duell Excavating N6 bid A-1 Excavating $13,641.50 Stephen & Stephen Landscaping $20,760.00, Fairbanks Excavating No bid Phalo Excavating No bid Cole Excavating $39,540.00 Staff recommends hiring A-1 Excavating with a 15% contingency for a total cost of $15,687.73'with construction to begin late March and completion in June. Discussion was heard regarding hydro-seeding the area around the newly uncovered pond shore to brevent noxious weeds in the area. Staff will monitor the situation this spring/summer and if the shoreline needs reseeding it will be completed with the reseeding of the dam. This work is required by the State and will return the pond to its original design size. Staff will produce a press release for the project. The Committee recommends accepting the bid in the amount of $13,641.50 with a 15% contingency of $2,046.23 for a total cost of $15,687.73 submitted by A-1 Excavating as budgeted in account #220-4600-462-35-60. REPORTS. 1. Town Hall Exterior Staircase Replacement. Mgr. Sievers stated the staircase is complete and will be open once the ice can be removed from the top of the staircase. 2. Fall River Picnic Grounds Restroom. Mgr. Sievers stated the project is 85% completed and the contractor anticipates having the restroom completed by Memorial Day. 3. Pine Beetle Management Plan. Bruce Kane/Parks stated the Tree Board and the Parks Department have been discussing a pine beetle management plan for the Estes Valley. The beetle has infested and decimated the western forest due to the ecosystem that exists including even age stands, unhealthy monoculture and the ongoing drought. The Town will host a Beetle Symposium "Save Our Trees" on May 18 h in the Board Room from 10:00 a.m. to 3:00 p.m. and will include guest speakers from the RMNP, U.S. Forest Service, Colorado Forest Service and Larimer County a16ng with informational booths on how to·protect the trees in our community. May is tree month and the symposium will be held in
RECORD OF PROCEEDINGS Public Works Committee - March 8,2007 - Page 3 conjunction with other Arbor Day events. The Town has established a list of high value trees that would be sprayed if an infestation were to occur within the Estes Valley. MISCELLANEOUS Dir. Goehring informed the Committee that FEMA has reimbursed the Town $11,588.16 for cost associated with snow removal on Dec. 21 St and 22nd. Administrator Repola stated the funds will be earmarked for overtime and may need to be re-appropriated. There being no further business, Chairman Levine adjourned the meeting at 9:20 a.m. Jackie Williamson, Town Clerk
¥ DRAFT Honorable Mayor Baudek Town Trustees Town ofEstes Park RE: Marketing District I The Estes Park Chamber of Commerce would like to clearly state its full support of a Marketing District for the Estes Park area. A Marketing District is not only in the best interest of our local businesses, but will help our entire community. The Chamber hopes the Town of Estes Park will be successful in their legislative pursuit to changq the state law to allow statutory municipalities to create a local marketing district. Av.Ll- 4{ iLl d We would asltike town government to keep the Chamber Board appraised of the progress of this > endeavor and when signed by Governor Ritter, that the Town allow the Chamber to be actively r involved in the process of bringing this proposal to the voters of Estes Park for their approval. Respectfully, Estes Park Chamber of Commerce Board of Directors. I. . r I 4 / he-- u~»62 &·0 2 5° -re°-°f m°/ LJj C(45 4 wl, ev. ~Ol.< -#Le_ wifq_ Gl (2_#Ly -10 +LE 90 4 Q.j Vl. 44 -1-OD-A -Ge_1. J+-s -fke_ ojEA- -·-h«af v,f , vi .9/Ppovt 841 4--13 Q viofecit~·/. -