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PACKET Town Board 2006-12-12
+ I t =t . Prepared 12/01/06 »,9 i * Revised 12/11/06 <12 63'tim TOWN OF ESTES ·PARK eifff <3 '65% ' j 0.0-14:WY 599*2;.' ..44&412 -...94~419(71:)2>4.03-4 1 ': 2. ''. 2, 0-3.2.:3·4'3>Wai#*"24·.-> 4€4-:2':1 3~ -BU.4 . feb. . A. A f k-£'te·'='KI;344·f - 5'#'- /2.·. The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, December 12,2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE ACKNOWLEDGEMENT OF RETIRING COMMISSIONER EDWARD POHL. Mayor Baudek. PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 28,2006. 2. Bills. 3. Committee Minutes: A. Public Safety, November 30,2006: 1. 13 patrol laptops at $56,953. 2. 1 mobile command vehicle laptop at $5,500. 4. Estes Valley Planning Commission, November 21, 2006 (acknowledgement only). 5. Estes Valley Board of Adjustment, December 5,2006 (acknowledgement only). l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. PRELIMINARY CONDOMINIUM MAP 1. Stone Brook Resort Condominiums, Lot 1 and Outlot A, Barker Subdivision, Jeff and Kristin Barker/Applicants. B. SUPPLEMENTAL CONDOMINIUM MAPS 1. Park River West Condominiums, Phase XX11, Lot 2,·Park River West Subdivision, Richard H. Wille Trust/Applicant. 2. Vista Ridge Condominiums, Phase VII, Lot 3, Vista Ridge Subdivision, Estes Investors, LLC/Applicant. 2. ACTION ITEM: Mayor Baudek: Open the Public Hearing (A). The formal public hearing will be conducted as follows: A. Mayor - Open Public Hearing B. Staff Report C. Public Testimony D. Mayor - Close Public Hearing E. Motion to Approve/Deny. A. RIGHT-OF-WAY VACATION/AMENDED PLAT 1. Ordinance #11-06 vacating a portion of Ponderosa Drive, Hyde Park Addition and a portion of Columbine Avenue and Driftwood Avenue, Country Club Manor Addition. 2. Amended plat of Lots 18, 19, 36, & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition; Carla Pedersen/Applicant. 2. ACTION ITEMS: 1. INTERCEPT STUDY PRESENTATION. Director Pickering. 2. ORDINANCE #10-06 THIRD AMENDMENT FOR THE SALE OF LOT 4 STANLEY HISTORIC DISTRICT. Town Attorney White. 3. 2006 BUDGET - SUPPLEMENTAL BUDGET RESOLUTION #29-06. Finance Officer Mcfarland. 4. RE-CARPETING OF ESTES PARK CONFERENCE CENTER. Director Pickering. 5. APPOINTMENTS/REAPPOINTMENTS. ESTES VALLEY LIBRARY DISTRICT: Reappointment: • Marjorie Corcoran, 4-yr. term, beginning 1/01/07, expiring 12/31/10. .. CVB POLICY ADVISORY COMMITTEE: Reappointments: • Sue Doylen, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Lee Lasson, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Jerry Indermuehle, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Julie Pieper, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Dorla Eisenlauer, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Christopher Wood, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • John Buller, 1-yr. term, beginning 1/01/07, expiring 12/31/07. ESTES VALLEY PLANNING COMMISSION: Appointments: • Bruce Grant, 4-yr. term, beginning 1/01/07, expiring 12/31/10. Replacing George Hix. • John Tucker, completing 4-yr. term vacated by Edward Pohl, expiring 12/31/08. Reappointment: • Wendell Amos, 4-yr. term, beginning 6/30/05, expiring 6/30/09. 6. TOWN ADMINISTRATOR REPORT. * 7. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(E), C.R.S.- For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators Motion: I move the Town Board go into Executive - For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(E). 8. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 40 . HP LASERJET FAX invent Dec-11-2006 5:10PM Fax Call Report Job Date Time Type Identification Duration Pages Result 716 12/11/2006 4:57:21PM Send 6672527 1:43 3 OK 717 12/11/2006 4:59:09PM Send 5869561 1:42 3 OK 718 12/11/2006 5:00:56PM Send 5869532 2:13 3 OK 719 12/11/2006 5:03:14PM Send 5861691 2:45 3 OK 720 12/11/2006 5:06:04PM Send 6353677 2:14 3 OK 721 12/11/2006 5:08:23PM Send 5771590 2:23 3 OK FLUE Prepared 12/01/06 . % I */ 0 ..7 9. 1 V j.to,3 40,.i -1 ·ik' M. 15,34(v~ 4, 1/ #,~ 1 OWN OF ESTES PARK :bf.¢24297 r.,93.-: ·Mt" 4 & 2.. 93.162 .,·i-vifi~249*li3.23~:~:EM;INE::~-1~4<~: kuf*r ~~A ...,·-:·..., ~ prE~fil·; AT:%'(W:tfti,72%5' ffi-'f (9...,5-*.i#3<3-.3,Y>··· „ r ...st.2.. 7 ,r™ 9 · L ··9·:··.·r'... 41.r='.a-. Ff.k·:AddiLL'.-63..; (~de.·fitts·HEI. . The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, December 12,2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE ACKNOWLEDGEMENT OF RETIRING COMMISSIONER EDWARD POHL. Mayor Baudek. PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 28,2006. 2. Bills. 3. Committee Minutes: A. Public Safety, November 30,2006: 1. 13 patrol laptops at $56,953. 2. 1 mobile command vehicle laptop at $5,500. 4. Estes Valley Planning Commission, November 21, 2006 (acknowledgement only). 5. Estes Valley Board of Adjustment, December 5,2006 (acknowledgement only). 71, lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. PRELIMINARY CONDOMINIUM MAP 1. Stone Brook Resort Condominiums, Lot 1 and Outlot A, Barker Subdivision, Jeff and Kristin Barker/Applicants. B. SUPPLEMENTAL CONDOMINIUM MAPS 1. Park River West Condominiums, Phase XXII, Lot 2, Park River West Subdivision, Richard H. Wille TrusVApplicant. 2. Vista Ridge Condominiums, Phase VII, Lot 3, Vista Ridge Subdivision, Estes Investors, LLC/Applicant. 2. ACTION ITEM: Mayor Baudek: Open the Public Hearing (A). The formal public hearing will be conducted as follows: A. Mayor- Open Public Hearing B. Staff Report C. Public Testimony D. Mayor- Close Public Hearinb E. Motion to Approve/Deny. A. RIGHT-OF-WAY VACATION/AMENDED PLAT 1. Ordinance #11-06 vacating a portion of Pbnderosa Drive, Hyde Park Addition and a portion of Columbine Avenue and Driftwood Avenue, Country Club Manor Addition. 2. Amended plat of Lots 18, 19, 36, & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition; Carla Pedersen/Applicant. 2. ACTION ITEMS: 1. INTERCEPT STUDY PRESENTATION. Director Pickering. 2. ORDINANCE #10-06 THIRD AMENDMENT FOR THE SALE OF LOT 4 STANLEY HISTORIC DISTRICT. Town Attorney White. 3. 2006 BUDGET - SUPPLEMENTAL BUDGET RESOLUTION #29-06. Finance Officer McFarland. 4. RE-CARPETING OF ESTES PARK CONFERENCE CENTER. Director Pickering. 5. APPOINTMENTS/REAPPOINTMENTS. ESTES VALLEY LIBRARY DISTRICT: Reappointment: • Marjorie Corcoran, 4-yr. term, beginning 1/01/07, expiring 12/31/10. CVB POLICY ADVISORY COMMITTEE: Reappointments: • Sue Doylen, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Lee Lasson, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Jerry Indermuehle, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Julie Pieper, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Dorla Eisenlauer, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Christopher Wood, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • John Buller, 1-yr. term, beginning 1/01/07, expiring 12/31/07. ESTES VALLEY PLANNING COMMISSION: Appointments: • Bruce Grant, 4-yr. term, beginning 1/01/07, expiring 12/31/10. Replacing George Hix. • John Tucker, completing 4-yr. term vacated by Edward Pohl, expiring 12/31/08. Reappointment: • Wendell Amos, 4-yr. term, beginning 6/30/05, expiring 6/30/09. 6. TOWN ADMINISTRATOR REPORT. 7. ADJOURN. 4 4 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 W t ¥ I . HP LASERJET FAX invent Dec-8-2006 11:22AM Fax Call Report Job Date Time Type Identification Duration Pages Result 699 12/ 8/2006 11:09:05AM Send 6672527 1:36 3 OK 700 12/ 8/2006 11:10:46AM Send 5869561 1:35 3 OK 701 12/ 8/2006 11:12:26AM Send 5869532 2:10 3 OK 702 12/ 8/2006 11:14:41AM Send 5861691 2:37 3 OK 703 12/ 8/2006 11:17:23AM Send 6353677 2:10 3 OK 704 12/ 8/2006 11:19:39AM Send 5771590 2:18 3 OK /4 . Prepared 12/01/06 lf. 37' ~>4 4*tict.:-( -TOWN- OF ESTE-S PARK -6.: .98 4..:.4 .G, In k./. . ".'·M·. I -':..7'&:.' i·49%9414- i~:r'f@f~~..~- 1 1 <-.v..·:.:--2 ':t~-:f --:341{... 3. . The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, December 12,2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE ACKNOWLEDGEMENT OF RETIRING COMMISSIONER EDWARD POHL. Mayor Baudek. PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 28,2006. 2. Bills. 3. Committee Minutes: A. Public Safety, November 30,2006: 1. 13 patrol laptops at $56,953. 2. 1 mobile command vehicle laptop at $5,500. 4. Estes Valley Planning Commission, November 21, 2006 (acknowledgement only). 5. Estes Valley Board of Adjustment, December 5,2006 (acknowledgement only). : 6 4 lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. PRELIMINARY CONDOMINIUM MAP 1. Stone Brook Resort Condominiums, Lot 1 and Outlot A, Barker Subdivision, Jeff and Kristin Barker/Applicants. B. SUPPLEMENTAL CONDOMINIUM MAPS 1. Park River West Condominiums, Phase XXII, Lot 2, Park River West Subdivision, Richard H. Wille TrusUApplicant. 2. Vista Ridge Condominiums, Phase VII, Lot 3, Vista Ridge Subdivision, Estes Investors, LLC/Applicant. 2. ACTION ITEM: Mayor Baudek: Open the Public Hearing (A). The formal public hearing will be conducted as follows: A. Mayor - Open Public Hearing B. Staff Report C. Public Testimony D. Mayor - Close Public Hearing E. Motion to Approve/Deny. A. RIGHT-OF-WAY VACATION/AMENDED PLAT 1. Ordinance #11-06 vacating a portion of Ponderosa Drive, Hyde Park Addition and a portion of Columbine Avenue and Driftwood Avenue, Country Club Manor Addition. I , 2. Amended plat of Lots 18, 19, 36, & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition; Carla Pedersen/Applicant. 2. ACTION ITEMS: 1. INTERCEPT STUDY PRESENTATION. Director Pickering. 2. ORDINANCE #10-06 THIRD AMENDMENT FOR THE SALE OF LOT 4 STANLEY HISTORIC DISTRICT. Town Attorney White. 3. 2006 BUDGET - SUPPLEMENTAL BUDGET RESOLUTION #29-06. Finance Officer McFarland. 4. RE-CARPETING OF ESTES PARK CONFERENCE CENTER. Director Pickering. 5. APPOINTMENTS/REAPPOINTMENTS. ESTES VALLEY LIBRARY DISTRICT: Reappointment: • Marjorie Corcoran, 4-yr. term, beginning 1/01/07, expiring 12/31/10. CVB POLICY ADVISORY COMMITTEE: Reappointments: /. . • Sue Doylen, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Lee Lasson, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Jerry Indermuehle, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Julie Pieper, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Dorla Eisenlauer, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • Christopher Wood, 1-yr. term, beginning 1/01/07, expiring 12/31/07. • John Buller, 1-yr. term, beginning 1/01/07, expiring 12/31/07. ESTES VALLEY PLANNING COMMISSION: Appointments: • Bruce Grant, 4-yr. term, beginning 1/01/07, expiring 12/31/10. Replacing George Hix. • John Tucker, completing 4-yr. term vacated by Edward Pohl, expiring 12/31/08. Reappointment: · Wendell Amos, 4-yr. term, beginning 6/30/05, expiring 6/30/09. 6. TOWN ADMINISTRATOR REPORT. 7. ADJOURN. , NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Town of Estes Park, Larimer County, Colorado, November 28,2006 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of November, 2006. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Town Attorney White Jackie Williamson, Town Clerk Absent: None Mayor Baudek called the meeting to order at 7:03 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Eisenlauer requested the Board discuss the option of keeping the decorative lights year-round at the intersection of Hwy 34 and 36. Trustee Blackhurst reminded the public that the Public Safety Committee would meet Thursday at 8:00 a.m. in the Town Board Room. Mayor Pro Tem Pinkham congratulated Town staff on a magnificent Christmas parade. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 14, 2006, Town Board Budget Study Session Minutes dated November 10, 2006. 2. Bills. 3. Estes Valley Board of Adjustment, November 7, 2006 (acknowledgment only). It was moved and seconded (Pinkham/Levine) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. FINAL CONDOMINIUM MAP Board of Trustees - November 28,2006 - Page 2 1. The Links of Estes Park Condominiums, A Portion of Lot 3, South Saint Vrain Addition, Bud and Rachel Jarvis/Applicant. B. AMENDED PLAT 1. Lots 18, 19, 36, & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition; Carla Pedersen/Applicant - Applicant request to continue to December 12,2006. C. VESTING PERIOD EXTENSION 1. Fall River Village Final Condominium Map, Lot 8, Fall River Village Final PUD, The Lane 111 Group, Inc./Applicant. It was moved and seconded (Newsom/Homeier) Consent Agenda be approved with Planning Commission conditions of approval, and it passed unanimously. 2. ACTION ITEM: Ordinance #09-06, Rezoning Request from CH-Commercial Heavy to I-1 - Industrial, Lot 1, Davis Subdivision, Harvey E. Griffith and Dale E. Griffith/Applicants - Mayor Baudek opened the public hearing. Planner Chilcott stated this is a corrective rezoning. The property was incorrectly rezoned to CH during the valley wide rezoning in 2000. The I-1 zoning district allows for zero-lot-line setbacks instead of the required ten-foot setbacks in the CH zoning district. The applicant has received development approval to build storage units on the property. Administrator Repola read the Ordinance into the record. It was moved and seconded (Levine/Blackhurst) Ordinance #09-06 be approved, and it passed unanimously. 2. ACTION ITEMS: 1. PUBLIC HEARING: CHANGE OF LOCATION FOR A BEER & WINE LIQUOR LiCENSE HELD BY SWEET BASILICO CAFE INC. dba SWEET BASILICO CAFE, FROM 401 E. ELKHORN AVE. TO 430 PROSPECT VILLAGE DR. Mayor Baudek opened the Public Hearing and reviewed procedure. Town Clerk Williamson presented the Application and confirmed the Town has not received any communications or evidence in support or opposition to the application. Comments were heard from Raul Perez/Applicant stating he has had a liquor license in Estes Park for 9 years. Mayor Baudek closed the public hearing. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for granting the change of location for the beer and wine liquor license, it was moved and seconded (Pinkham/Blackhurst) the Change of Location for the Beer and Wine Liquor License held by Sweet Basilico Cafa Inc. dba Sweet Basilico Caf6 be approved, and it passed unanimously. 2. PUBLIC HEARING - 2007 BUDGET - ADOPTION. Mayor Baudek opened the Public Hearing, and Finance Officer McFarland reviewed the budget process. He discussed how the revenues are proposed to be expended in the ensuing fiscal year for the Highway User's Trust Fund. The following Resolutions were also presented: A. Resolution #26-06 - Setting the Mill Levy (1.822 mills for 2007). Board of Trustees - November 28,2006 - Page 3 B. Resolution #27-06 - Adopting the 2007 Budget. Officer McFarland stated only the 2007 budget would be approved and the 2008 Budget is an approximation at this time. C. Resolution #28-06 - Appropriating Sums of Money. There being no further testimony, Mayor Baudek closed the Public Hearing, and it was moved and seconded (Newsom/Eisenlauer) the Highway Users Trust Fund and Resolutions 26-06,27-06 and 28-06 be approved, and it passed unanimously. Mayor Baudek and the Board of Trustees thanked staff for their efforts during the budget process. Administrator Repola thanked the finance staff and especially Finance Officer McFarland, Debbie McDougall and Debbie Parrack for their efforts. Mayor Pro Tem Pinkham suggested the Board meet the first of the year to review the budget process for 2008. 3. 3rd QUARTER SALES TAX REPORT. Finance Officer McFarland reported sales tax is 6.7% ahead of 2005 figures and when adjusted for CPI the increase is 4.2%. Sales tax continues to grow and is above average at this point of the year. The categories that continue to grow are food, lodging and general merchandise. Administrator Repola stated the September sale tax reported 17% higher than the previous year; however, there were a couple of double payments and a business may have been audited. 4. 911 VIDEO PRESENTATION. Mayor Baudek introduced the video produced by LETA which depicts a typical 911 call. The LETA Board would like to provide the video to the local schools as well as televise it on the local cable station. 5. TOWN ADMINISTRATOR REPORT. • Public Safety meeting will be held Thursday, November 30,2006 at 8:00 a.m. in the Board Room. • Bureau of Reclamation has analyzed the core samples drilled in 2005 and determined the dam is performing well and meets standards. The Bureau is in the process of making recommendations for the repair of the dam face. • Community Development Committee scheduled for December 8th has been cancelled. • A meeting has been scheduled with Community Development Department to determine if a violation of the vacation home Ordinance has occurred at 2250 Blue Spruce Court, A Celtic Lady's Mountain Retreat. • Technical Review Committee for Lot 4, Stanley. Historic District was cancelled today due to an illness and rescheduled for Thursday, November 30,2006 at 2:00 p.m. in the Board Room. Whereupon Mayor Baudek adjourned the meeting at 7:59 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 30,2006 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 30th day of November, 2006. Committee: Chairman Newsom, Trustees Blackhurst and Eisenlauer Attending: All Also Attending: Administrator Repola, Chief Richardson and Clerk Williamson Absent: Chief Dorman Chairman Newsom called the meeting to order at 8:00 a.m. POLICE DEPARTMENT. Replacement Laptops for Patrol & Mobile Command Vehicle - Request Approval. In 2003, the Town through a federal grant, purchased laptops for each patrol officer and patrol supervisor to be used in the patrol car as part of a wireless project. The laptops purchased were standard office/personal type equipment in lieu of the more expensive laptops built for police work. IT recommends these laptops be replaced. Funds were not budgeted for 2006; however, there is adequate space savings from the department's current budget due to seven vacancies in the past year. IT recommends the Panasonic CF-29 Tough Book, a sturdier computer for patrol work. This particular unit will be phased out by the manufacturer this year in lieu of a smaller unit with the same technology and components; however, the manufacturer will continue to support the product through its useful life. These units, if single user issued, have a life expectancy of five years. Staff recommends initiating an incremental replacement schedule for these units starting in 2011. An additional laptop is being requested for the Mobile Command Vehicle that would be funded by LETA. Panasonic Tough Book CF-29 NASGZBM Base price $4,055.00 Office Pro Software $ 296.00 Cases $ 30.00 Total unit cost $4,381.00 Mgr. Pallissard informed the Committee the old laptops would be used in house for emergencies such as a pandemic flu outbreak. After further discussion, the Committee recommended the purchase of 13 laptops for patrol in an amount of $56,953 from account 101-2100-421-26-33 and 1 laptop for the Mobile Command Vehicle paid by LETA funds in an amount not to exceed $5,500 from account 101-2155-421-26-33. MISCELLANEOUS • During the first quarter of 2007, Chief Dorman will discuss staffing at the Fire Department and begin discussions on service provided outside Town limits; i.e. fee collection. • Mayor has received a letter from Commissioner Gibson regarding a potential jail impact fee. Commissioner Gibson will be invited to discuss said fee at a future Public Safety Committee. There being no further business, Chairman Newsom adjourned the meeting at 8:57 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS DRAFT Regular Meeting of the Estes Valley Planning Commission November 21, 2006,1:30 a.m. Board Room, Estes Park Town Hall Commission: Chair Edward Pohl; Commissioners Wendell Amos, Ike Eisenlauer, George Hix, Betty Hull, Joyce Kitchen, and Doug Klink Attending: Chair Pohl; Commissioners Eisenlauer, Hix, Hull, and Klink Also Attending: Town Attorney White, Director Joseph, Planner Chilcott, Planner Shirk, Town Board Liaison Homeier, and Recording Secretary Roederer Absent: Commissioners Amos and Kitchen Chair Pohl called the meeting to order at 1:30 p.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence. 1. CONSENT AGENDA Estes Valley Planning Commission minutes dated October 17, 2006. Chair Pohl recused himself due to his absence at the October 17, 2006 meeting. It was moved and seconded (Eisenlauer/Klink) that the consent agenda be accepted, and the motion passed unanimously with two absent and Chair Pohl abstaining. 2. PUBLIC COMMENT None. 3. AMENDED PLAT, Lots 18, 19, 36, & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition, 615 Columbine Avenue, Applicant: Carla Pederson Planner Shirk reviewed the staff report. He stated this is a request to combine four lots into two, vacate unused rights-of-way at the ends of Columbine Avenue, Driftwood Avenue, and Ponderosa Avenue and add them into existing buildable lots, as well as dedicate additional right-of-way along Landers Street. Lots 18, 19, 36, and 37, Block 8, are owned by Ms. Pederson; these are the four lots that will be combined into two. Lot 31, Block 7 is owned by Laura Gulliksen and is included in this application because half of the Driftwood Avenue right-of-way that is under consideration for vacation would be absorbed by this lot. Also, half of the Ponderosa Drive right-of-way will be deeded back to Ms. Pederson via quit claim deed by the property owners of Lot 1, Block 4, Hyde Park. This request was heard at the August 15, 2006 and October 17, 2006 Planning Commission meetings and was continued due to the concerns of adjacent property owner, Joan Banker, regarding the vacation of rights-of-way. Ms. Banker owns Lots 3,4, and 5 in Hyde Park; her residence is on Lot 4, with access from Aspen Avenue; Lots 3 and 5 are vacant. Ms. Banker has expressed her desire to retain the rights-of-way in the event that future owners of her vacant lots wish to utilize it. A letter was received on November 17, 2006 from Gregg Coffman, an attorney retained by Ms. Banker, stating her opposition to vacating the rights-of-way and requesting denial of said vacations by the Planning Commission. Planning staff believes the most appropriate access to Ms. Banker's lots is via Aspen Avenue and recommends approval of the amended plat. The Planning Commission is the RECORD OF PROCEEDINGS Estes Valley Planning Commission 2 November 21, 2006 reviewing body for this application; the Town Board of Trustees will make the final decision to approve or deny the application. Public Comment: Amy Plummer of Van Horn Engineering and Surveying was present to represent Ms. Pederson and Ms. Gulliksen. She reiterated that the Columbine and Ponderosa Avenue rights-of-way are steep and unbuildable. She stated that access via the Ponderosa Avenue right-of-way would require severe cut and fill and would create a safety hazard due to the access being in the center of a sharp curve. She stated that Ms. Pederson and Ms. Gulliksen are willing to provide a private access easement in the location of the Driftwood Avenue right-of-way they are requesting be vacated. Gregg Coffman, Attorney at Law, was present to represent Joan Banker. He stated her objections to the vacation of the rights-of-way; she is not in opposition to the proposed lot combinations. He clarified that he had received additional information after his letter was received by planning itaff and that Ms. Banker has withdrawn her objection to the Columbine Avenue right-of-way vacation. She would like the Driftwood Avenue and Ponderosa Avenue rights-of-way retained, as they pro'vide flexibility for access to her lots if they are developed in the future. Joan Banker, 663 Aspen Avenue, stated that if a private access easement is granted in the location of the Ponderosa Avenue right-of-way the applicants are requesting to be vacated, in addition to the proposed private access easement in the location of the Driftwood Avenue right-of-way, she would be willing to accept the vacation of the rights-of-way. In response to a question from Commissioner Klink, Town Construction and Public Facilities Manager Greg Sievers stated it would be possible for a driveway to enter Ponderosa Avenue at the curve where the right-of-way currently exists. He suggested that - the proposed utility easements shown on the plat also be labeled as private access easements. Following further discussion, it was agreed to include the dedication of twenty-foot-wide private access easements in the general location of the Ponderosa Avenue and Driftwood Avenue rights-of-way as a recommended condition of approval. It was moved and seconded (KlinWHull) to recommend approval of the request for an Amended Plat of Lots 18, 19, 36 & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition, to the Town Board of Trustees, with the findings and conditions recommended by staff and with the addition of condition #10, and the motion passed unanimously with two absent. CONDITIONS: 1. Reformat plat for recording (remove improvements). 2. Written and graphic legal descriptions for the rights-of-way to be vacated shall be submitted to Community Development no later than November 30, 2006. (These will be used for preparation of Town ordinance.) 3. A quit claim deed and applicable recording fee for the northern half of the Ponderosa Drive right-of-way shall be submitted with the final plat mylars. This quit claim deed shall be subject to review and approval of the Town Attorney. 4. The owner of proposed Lot 37A shall consult with the building department regarding her address prior to recording of the plat, and change the address if required by the Chief Building Official. 5. Compliance with memo from Town Attorney White dated July 21, 2006. 6. Compliance with memo from Greg Sievers dated August 1, 2006. 7. The plat title, surveyor's certificate, and dedication statement shall be amended to include reference to the Hyde Park subdivision. 8. The legend shall include former property lines. 9. A 20-foot wide public utility easement shall be retained in the vacated Ponderosa Drive right-of-way. (This has been shown on the plat.) -DRAFT ./ RECORD OF PROCEEDINGS Estes Valley Planning Commission 3 November 21, 2006 10.Twenty-foot-wide private access easements shall be granted through the Driftwood Avenue and Ponderosa Avenue rights-of-way to be vacated. These private access easements shall se rve Lots 3,4, and 5 of the Hyde Park subdivision. 4. PRELIMINARY CONDOMINIUM MAP, Stone Brook Resort Condominiums, Lot 1 & Outlot A, Barker Subdivision, 1710 Fall River Road, Applicant: Jeff & Kristin Barker Planner Chilcott reviewed the staff report. She stated this is a preliminary condominium map application to condominiumize the accommodations property currently named Trails West. There are twenty-three existing accommodations units that will be sold into individual ownership for accommodations use on this 7.61-acre parcel that is zoned A- Accommodations. Outlot A is a steeply sloped lot that is not developed. Condominium conversions are a type of subdivision and are reviewed under Estes Valley Development Code (EVDC) subdivision standards. As such, the applicant must meet adequate public facilities requirements, summarized as follows: • The property is served by Town water and the Water Department has determined that the property meets current standards. However, language in the condominium declaration should be included to notify purchasers that the costs associated with any future upgrades to the water service lines will be the responsibility of the property owners. Upgrades will be triggered by events such as an increase in the number of units served or an increase in the fixture count. This is not an inclusive list of events that may trigger upgrades. • The submitted ISO calculations show the property meets current standards. • Sewer upgrades will be required because there are more units on the lines than allowed under current sanitation district guidelines. • The submitted stormwater management report proposes a 100-cubic-foot detention pond to filter water prior to its entry into Fall River. • The application was reviewed by the Colorado Department of Transportation. A new access permit will be required if changes to the access are made. Staff is recommending that the access be narrowed; the current access exceeds the maximum width allowed under the EVDC, and the access should be closer to 90 degrees. There are two access points less than 250 feet apart, which does not meet current standards. Staff has recommended that one access be marked as exit-only; this will also help address site-visibility issues. • All adequate public facilities must be installed or guaranteed prior to recordation of the final condominium map. The applicant has shown trail construction along Fall River Road, as recommended in the long-range hike-and-bike trail plan. The applicant has indicated they will restrict use to accommodations use; planning staff must review the condominium declarations to ensure it is so. If residential use is allowed, the applicant will be required to provide additional parking. A change-of-use permit will also be required. The recommended conditions of approval are based on accommodations-only use of the property. This request was submitted to all applicable reviewing agency staff and to neighboring property owners for consideration and comment. Comments were received from the Estes Park Department of Building Safety, Public Works Department, Fire Chief Scott Dorman, Town Attorney Greg White, Upper Thompson Sanitation District, and Colorado Department of Transportation. No comments were received from neighboring property owners. Planning staff recommends approval of the application. Public Comment: The applicant, Jeff Barker, was present and stated he had nothing to add to the staff report DRAFT RECORD OF PROCEEDINGS Estes Valley Planning Commission 4 November 21, 2006 It was moved and seconded (Eisenlauer/Hull) to recommend approval of the Preliminary Condominium Map, Stone Brook Resort Condominiums, Lot 1 & Outlet A, Barker Subdivisioh, to the Town Board of Trustees, with the findings and conditions recommended by staff, and the motion passed unanimously with two absent. CONDITIONS: 1. The proposed private covenant addressing the use of the property, i.e., accommo- dations use, shall be submitted. The Town shall determine that no long-term residential use is proposed. 2. Compliance with the Greg Sievers' memo to Alison Chilcott dated October 20, 2006. The preliminary condominium map shall be revised to demonstrate compliance with comments #4,5,6,7, and 9. Pavement markings shall be shown as required by the Public Works Department, including pavement markings where the trail crosses Sleepy Hollow Court. 3. A detailed trail construction plan shall be submitted prior to trail construction for Town review and approval. 4. Compliance with Upper Thompson Sanitation District's letter dated October 18, 2006. Sewer service lines shall be shown on the preliminary condominium map demonstrating compliance with the adequate public facilities standards, and existing sewer service lines sizes shall be shown accurately on the preliminary condominium map. 5. Utility locations shall be planned so as not to remove or damage existing significant vegetation and to minimize disturbance to root systems, i.e., the preliminary condominium map shall demonstrate compliance with Estes Valley Development Code §7.3.E Tree/Vegetation Protection During Construction/Grading Activities. 6. Language shall be included in the condominium declaration hotifying future buyers of condominium units that, at the Town's discretion, property owner(s) shall be required to increase the size of water-service lines and any costs associated with the increase in the service line size will be the responsibility of the property owners. The declaration shall include the following examp/es of situations that shall require upgrades: a. The Town determines that water pressure or availability problems exist; b. The Town determines that proposed modifications to units will result in an increase the fixture value units to the property; or c. Additionaldevelopment, e.g., additional units, are proposed. The proposed language shall be included in the declaration submitted with the final condominium map application for Town review and approval. 7. A CDOT access permit shall be obtained and a copy submitted to the Town prior to making any access changes. 8. The drainage report and/or map shall be revised so that the two documents are consistent with each other. 9. General Note #3 on Sheet 1 of the preliminary condominium map shall be corrected. 10. All structures shall be shown accurately on the preliminary condominium map, including decks, sidewalk to east of Units 9 through 14, hot tub, and climbing frames. If the climbing frame will be removed prior to map recordation, a note shall be added to the map stating this and the climbing frame shall not be required to be shown on the map. 11. The location of asphalt shall be shown accurately, e.g., the asphalt between the building containing the house/office and the building containing Units 9 through 14 shall be shown correctly. 5. PROPOSED AMENDMENTS TO THE ESTES VALLEY DEVELOPMENT CODE: Vacation Rentals Director Joseph stated the proposed amendments would take language that currently exists in the municipal code pertaining to short-term rentals (also referred to as vacation homes) and add it to the Estes Valley Development Code (EVDC). The language is currently included in the EVDC by reference, and the proposed changes would not alter the intent or meaning of that language. Changes are also proposed to the EVDC to delete RECORD OF PROCEEDINGS Estes Valley Planning Commission 5 November 21, 2006 some confusing inconsistencies that exist between the municipal code and the EVDC. For instance, planning staff proposes to delete references to bed-and-breakfast inns, which are disallowed by the EVDC in single-family residential zoning districts even though vacation homes are allowed. As defined in the EVDC, a bed-and-breakfast requires the property owner to be on site, which provides a greater self-policing element than vacation home use and thus should not be discriminated against in the code language. Proposed changes would allow either use in residential areas provided that other regulations in the EVDC are met. Public Comment: John Phipps, 585 Wonderview, stated he is a local attorney, and spoke on behalf of himself as a homeowner and on behalf of his wife, who has been a realtor in Estes Park for 25 years. He stated his wife believes that allowing vacation homes in residential areas decreases property values. He requested that only one term be used to define vacation homes rather than the current practice of using the terms short-term rentals, nightly rentals, and vacation homes interchangeably. He argued that short-term rentals are defined as an accessory use in the EVDC and questioned whether using a property for short-term rentals year round should be allowed. He requested the term "on-site manager" be stricken from the code language, stating it implies accommodations use. He asked that references to renting to "one party" be better defined, noting that one person could make the reservation for a rental but bring seven unrelated people along. He stated that grandfathered properties should be required to conform to the new guidelines when their business license is renewed. Tom Ewing, 1082 Fall River Court, expressed his concern about the meaning, use, and definition of terms, particularly the term "nightly rentals." He requested that "nightly rontals" be removed from the list of allowed uses, noting the term more appropriately describes accommodations uses. He requested that "vacation home" be used instead and that one- night rentals be disallowed in residential areas. Jay Harroff, 1089 Fall River Court, stated he has been a local realtor for eight years and shares the concerns expressed by Mr. Phipps. He stated that homeowners in residential areas do not want nightly rentals in their neighborhoods, nor do they want off-site management of nightly rentals. Ruth Goetzel, 1141 Fall River Drive, expressed the opinion that homeowners associations should not have to commit their resources to policing vacation rentals via restrictive covenants. Don Gooldy, 1071 Fall River Court, stated the EVDC defines vacation home as a residential dwelling unit and further defines residential dwelling unit as a building or portion of the building that includes sleeping and kitchen facilities. He argued that if a bedroom is rented on an individual basis, it must include a kitchen. He also stated that the allowed size for signs for vacation homes is too large to be appropriate in residential areas and requested that the size be limited to 8" x 18". Ginny Page, 1861 Raven Avenue, stated that rentals do not belong in residential areas. All citizens providing public comment stressed that the single-family residential character of residentially zoned neighborhoods should be protected. Town Attorney White clarified that long-term rentals are defined as thirty days or longer, while short-term rentals are defined as less than thirty days. Commissioner Hull and Chair Pohl expressed their appreciation of the comments received from the public. Commissioner Klink requested that staff examine the possible results of changes to the EVDC that would require short-term rentals to be a minimum stay of four to five days. DRAFT RECORD OF PROCEEDINGS Estes Valley Planning Commission 6 November 21, 2006 It was moved and seconded (Hull/Hix) to continue the discussion of the proposed amendments to next meeting, and the motion passed unanimously via voice vote with two absent. 6. REPORTS Eagle Rock School Public Access Easement: Director Joseph stated that Eagle Rock School has been actively working on the description of a public access easement across their property. This item may be heard by the Planning Commission at the December meeting. EVDC AmendAents Pertaining to Day Care: Planner Shirk stated the Board of Counly Commissioners had adopted the Estes Valley Development Code changes pertaining to day care at their meeting on November 20,2006. Accessory Kitchens as defined in EVDC: Director Joseph stated staff has been discussing the definition of accessory kitchens, as agreed at the last Planning Commission meeting. He will make arrangements for a day or two of public open house to receive input/feedback on that question. Staff may have a reco'mmendation prepared for Planning Commission review in December or January. Acknowledgement of Chair Pohl and Commissioner Hix: Director Joseph acknowledged the resignations from the Planning Commission of Ed Pohl and George Hix. He thanked them both for many long years of service to the community of Estes Park in a variety of capacities, including serving on the Planning Commission. They have each set a fine'example for the younger generation to follow in terms of community service. Chair Pohl clarified that he is retiring, not resigning, from twenty-five years of volunteer work, effective at the end of January 2007. He also expressed his appreciation for Commissioner Hix. There being no further business, Chair Pohl adjourned the meeting at 3:20 p.m. Ed Pohl, Chair Julie Roederer, Recording Secretary DRAFT RECORD OF PROCEEDINGS 9* Regular Meeting of the Estes Valley Board of Adjustment December 5,2006,8:00 a.m. Board Room, Estes Park Town Hall Board: Chair Cliff Dill; Members Chuck Levine, John Lynch, Wayne Newsom, and Al Sager; Alternate Member Bruce Grant Attending: Chair Dill, Members Lynch, Newsom and Sager, Alternate Member Grant Also Attending: Director Joseph, Planner Shirk, Town Clerk Williamson Absent: Member Levine, Recording Secretary Roederer Chair Dill called the meeting to order at 8:00 a.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence. 1. CONSENT AGENDA The minutes of the November 7,2006 meeting. There being no changes or corrections, the minutes were approved as submitted. 2. METES & BOUNDS, 1740 HUMMINGBIRD LANE; Applicant: Richard and Mary Wilson - Variance request from Estes Valley Development Code Section 4.3, Table 4-2, to allow side-yard setbacks of 10 feet in lieu of the minimum 25-foot setbacks required in the E-1-Estate zoning district. Planner Shirk reviewed the staff report. He stated this is a request to allow a 1,200-square- foot addition to an existing 555-square-foot cabin, as well as construction of a 280-square- foot deck and the relocation of an existing accessory building. The submitted building plans will need to verify compliance with the maximum height limit of thirty feet. In considering whether special circumstances exist, the Board should consider the following. The existing residence was located legally at the time it was built in 1935. With present setback requirements, the entire house is considered non-conforming. The lot, at 0.27 acres, is significantly sub-sized for the E-1 zoning district, which has a minimum lot size of one acre. It more closely meets the requirements of the R-Residential zoning district, which has a minimum lot size of 0.25 acre. The 25-foot setbacks required in the E- 1 zoning district were created for lots with a minimum width of 100 feet. The applicant's lot is forty-five feet wide; the 25-foot side-yard setbacks overlap and it is impossible to build on this lot without a variance. The R zoning district requires a minimum lot width of sixty feet and side-yard setbacks of ten feet; these requirements are more applicable to the lot under consideration. The applicant's request is to increase the square footage of the residence from 555 to 1,755-a 216% increase. It is the opinion of planning staff that the variance request is substantial. Neighborhood buildings range in size from 144 square feet to 1,630 square feet, with a median size of 946 square feet. It is staffs opinion that the proposed addition is out of character for the neighborhood. Staff would support a variance to limit the overall total of building square footage on the lot to approximately 1,000 square feet; this includes square footage of outbuildings. Planner Shirk noted again it would be impossible to do any expansion to the residence, even a deck, without a variance. Planning staff suggests that a ten-foot setback is appropriate for the property, although the overall variance amount RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 December 5,2006 requested is too great for the neighborhood. Therefore, staff would move for a continuation of the request to allow the applicant to redesign the addition. This request was submitted to all applicable reviewing agency staff and to neighboring property owners for consideration and comment. No significant issues or concerns were expressed by reviewing agency staff relative to code compliance or to the provision of public services. Comments or inquiries were received from three neighbors. Lola Spidknall, 1219 High Drive, expressed no concern about the variance after being informed that the proposed addition would not affect her view. Greg and Jill Jameson, 1760 Hummingbird Lane, expressed opposition to the request because "the cabins are already too close to each other." The Jamesons own the cabin to the immediate west of the Wilson's. Darrell Franklin, 1731 High Drive, expressed concern about the scale of property and impact on property and property values. Public Comment: Paul Brown was present to represent the applicants. He stated in staffs review of the median house size only a portion of the information acquired from the Larimer County assessor was utilized. Mr. Brown reviewed the square footage of the surrounding properties including all out buildings, decks and porches and concluded the Wilson request is not out of character with the neighborhood. Amy Plummer/Van Horn Engineering stated a large majority of the properties are nonconforming due to the E-1 zoning of this neighborhood. If the property was appropriately zoned with 10-foot setbacks, the applicants would not need a variance for the proposed addition. Richard Wilson/Applicant commented the addition was designed with the character of the neighborhood in mind. He stated he was unaware of the zoning implications and believed the property was zoned incorrectly. Discussion followed: square footage of the addition is less important thari the setback requirement; whether or not the applicant could connect to the sewer and if so, where; the status of the water supply; congestion on Hummingbird Lane. It was moved and seconded (Newsom/Lynch) to approve the variance request for the Metes and Bounds property located at 1740 Hummingbird Lane, to allow side-yard *etbacks of 10 feet in lieu of the minimum 25-foot setbacks required, with the findings and conditions recommended by staff, and the motion passed unanimously with one absent. CONDITIONS: 1. Full compliance with applicable building codes, approved site plan, and building plans. 2. Prior to issuance of a building permit, the applicant shall comply with Upper Thompson Sanitation District requirements regarding acquisition of a sewer easement and shall connect to the sewer or obtain approval from the Larimer County Health Department for the current septic system. 3. Prior to issuance of a building permit, the applicant shall notify the Larimer County Health Department regarding abandonment of the existing septic system. 4. Prior to pouring foundation, submittal of a setback certificate prepared by a registered land surveyor. 3. REPORTS Director Joseph stated that the change of meeting start time for future Board of Adjustment meetings has been approved by the Town Board and County Commissioners. Beginning in January 2007, all Estes Valley Board of Adjustment meetings will begin at 9:00 a.m. 11 - ./ 1% e RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 3 December 5,2006 Planner Shirk advised the Board that the Planning Commission has had discussions regarding accessory dwellings and staff plans to discuss the issue with the County Commissioners. 4. ELECTION OF OFFICERS FOR 2007 It was moved and seconded (Newsom/Dill) to appoint Member Newsom Chair, effective beginning January 2007, and the motion passed unanimously with one absent It was moved and seconded (GranUNewsom) to appoint Member Lynch as Vice- Chair, effective beginning January 2007, and the motion passed unanimously with one absent. It was moved and seconded (Newsom/Sager) that the Community Development Department Administrative Assistant or designee be appointed as Recording Secretary for 2007, and the motion passed unanimously with one absent. There being no further business, Chair Dill adjourned the meeting at 9:20 a.m. Cliff Dill, Chair Jackie Williamson, Town Clerk :M; : m,AE*14 1 1 TOWN Of [STES PARK Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: December 7,2006 Re: Stone Brook Resort Condominiums, Lot 1 and Outlot A, Barker Subdivision, Jeff and Kristin Barker/Applicants. Background. This is a preliminary condominium map application to condominiumize the property currently named Trails West. The twenty-three existing accommodations units will be sold into individual ownership for accommodations use. The property, addressed 1710 Fall River Road, is zoned 'A" Accommodations/Highway Corridor and \s 7.61 acres in size. The Estes Valley Planning Commission recommended conditional approval of the application at their November 21, 2006 meeting. Budget. ~,fe•11• MOUM= 1~d. None. , i Action. Approval of the preliminary condominium x·<3 1 map with (1) the findings and conditions / 1.7 KE?f./ recommended by the Estes Valley Planning VIV . V., Commission, (2) the climbing frame shall be shown on the map for review or removed . ~ 2 ITE '· ...71 prior to recordation of the final condominium, and (3) the note about the amount of sidewalk to be constructed shall be clarified. Sidewalk construction is required from the RMNP eastern property line to Sleepy Hollow Court. This is more than the 120 feet noted on the preliminary condominium map. 1 1 . 11,1 TOWN Of {STES PARK Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: December 7,2006 Re: Park River West Condominiums, Phase XX11, Lot 2, Park River West Subdivision, Richard H. Wille TrusVApplicant. Background. Richard H. Wille Trust has submitted a supplemental condominium map application for Park River West Phase XX11. Phase XX11 consists of four units, Units 672 and 674 in Building 3, and Units 624 and 626 in Building 14. All four units are located on Lot 2, Park River West Subdivision. The site is adjacent to River Rock Condominiums on Moraine Avenue (CO Highway 36). Lots 1 and 2 of the Park River West Subdivision are zoned "RM" Multi-Family Residential. The condominium map is consistent with the approved development plan with the exception of the proposed finished floor elevations. An as-built development plan is required once construction of improvements is completed. The Town Board approved a Supplemental Condominium Map for Park River West Phase XX1 at the September 26, 2006 meeting. - Location Map Budget. f None. Cedar Ridge Ci cle 0% 9/*i!~ / 40. Action. 11 0--4./. Approval of the condominium map 9/- 0 application, 7 Ri r PI. 2 i.1., 5,1 1 / Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Dave Shirk, Planner gk)6 Date: December 12,2006 Subject: Vista Ridge Condominiums, Phase VII Background. This is a supplemental condominium map IC N Mt# WL Mt# OR. 4 application by Estes Investors, LLC for Vista Ridge - Condominiums Phase VII. Estes Investors, LLC is a partnership between the Estes Park Housing Authority and local 431¤MSITE investors. The site is located on Crabapple Lane. +F-/1 1 11 1 1/*7 V Phase VII consists of four units on Lot 3, Vista Ridge nk' lt-7 lid Subdivision. These units are located at 1931, 1933, 1935, 1» and 1937 Crabapple Lane. The condominium map is consistent with the approved h Y \r-ng/4 7 development plan. Budget. $280 application fee and recording fees were 92%*<l/79(i waived. Unal l rq- \ Action. Approval of the Map of Vista Ridge Condominiums - Supplemental Map Phase VII. #UB L .1 h te, 1 1 6 4! id I 2*82 W. ...4 U PS; 5% 1 LE 8 11' 22 2 I :1 ;111 11 ii g i #i.. 1 841,4 11* 1 5 53,8,1 02 li;~ 4 , 326% - < 933 Iii' It 2 24 :1 I ; };i 1 2 se . ,#Fi 1 t,T N e illial Bil Wi &1 1 : i:31 OIl % iii :Ii:1! ·'1 4 h % 10 1:1 i 1, Wh . ../ 4 L 41¢1 i. 12! d U 3 11!10 '4 13*£2 14 1 1 Q 3 1 ¥ b. Eli 1®8 i 101 1 i 11 C==0 4 h i 1 02% i: i;Hmal i mi jiii :81 3 13 1,11 i a & 5 0 tEl M 4 W 4 - - *- 1311 , ..... OVOe +0109 0 RE~> ?,5 € . 3fg NOM AiNC:03 IMI*1 . I. n ,',CY)~¥'6.'31*IMp·,I'Til:'7:4 ,4 i . ·v,~ '11 E] 1 a $ 1 ' ,+ VT; 1'44 liji 4,4 1 C: ~Il' ne.; Mt i I °Ar._u; , I bi i u 1 0 lit : :»91 4. 1 , =C - I R A-'2 i23 . > Itt =Ii I\ , 4433. 1 - 1-4 /5 0 -7--- - . 1.4 b I ---4-1- 1 11 \ 4 4,/.:Clk X \ -. 2 3%& · *4 \«/3,01; 1 41 ,. 1 1 i 1:11 1% DI 7,/1 C i . c .11\ el #i -;. : 25;,.:0:,i fi . t ,\~l # 1 1 1 111 i i l\% Mi 1 WH- lit i 1 86 - 1 \ ll' 5 -1 , ...f. . Me,i i : & 1,<3\ |' iti~ vill 4 2 Z =9* t.·:.2. IJB ||il *4 i 11 4: m ~g 2 z #11 0 3 k IE 1 4 1 rf I, i E D ' 2.::*4***4.' 1 ,/1 *61 5 7/ ,~m i 1 -I . 1 gis; 4: 1 41: 0 0, 1 ./.9 1 (f) I i:$ i <» ~ • i «44 1 \. i ~ 9 // ": 1 > 7177. I._10. Il If 1 f 0 j ; i¥: ti! !11 it I w ,#>t .4. h »€7 ' i 1. E. 1 4% .,F \t· ' . r.r, 24! !14 i 1- 4. 11 1 1. 1 7.14 ' \ \\. 2 \ 11,1,14.10 , / 11 1111: 1 : * 41#SAW CA*~ 19:li' 1/ i f f - 4 -7 -1-5 'A W LI :14 9. 46.-\.'3 I / 4. . 0 % G , 1 > .. ' §. · ?\ 84 f j / j kil 2 10 1 , 3 IZZ g 1 - 4 --- t'---0)* '44 \- c.© 1 / # M M I Eamme@313~lm#'93 res 2 4443;1327/27783*1 61 1 , 0 111 12 -~h~J.A.4 ' ' 1 # 9 - . \% 0 li j 4 3«=a Ji . -. i 00.808:8833/35338 ---- 1 j DNIHEIINIONJI 9003 8 2 /tuir 9,1 -al, 01 03$A 9- t--00 *-4¥.9~ H. 0~~GE 72 - ™E I. p I ~3~ A~ 1937 ~E LO~TEO *# iv,u k™ 0- 5{8, + a. . 03,11.1,03 S,N -12:, m ..:1¥ ~ .£,- S NO>rns £ 01•UDGED BEF¢*E .€ T NOT./.PUILIC I /1/ M SIU 'I. '30 3 310/ 'N3•]S¥3 767:T O]~~~ ~011-49 3'VS A 00,nOG ¥ 13~30 5»U inu - · 0. 3 30V ]-5 }11 (]I~ MIH Ae 3 ./ 031// I. m,7:&.i' dvvy ALINID mU -m*mm-I LOCATED IN THE NW 1/4 OF SECTION N, R72W OF THE 6TH P.M., LARIMER COUNTY, COLORADO VISTA RIDGE CONDOMINIU 1933, 1935 AND 1937 LOCATED VISTA RIDGE SUBDIVISION, ESTES PARK MENTAL MAP- SHEET 1 OF 2 110./".0./. Memo Date: December 6,2006 TO: Town Board From: Gregory A. White RE: Ordinance - Vacating a Portion of Driftwood Avenue, Ponderosa Drive and Columbine Avenue in the Country Club Manor Subdivision of the Town of Estes Park BACKGROUND: Property owners located in the Hyde Park Addition and the County Club Manor Addition of the Town have requested a vacation of a portion of Driftwood Avenue, Ponderosa Drive and Columbine Avenue. The purpose of the vacation is for reconfiguration of lots in that area as more fully shown on the Amended Plat of Lots 18, 19, 36, 37 Block 8 and Lot 31, Block 7, Country Club Manor Addition which is also being reviewed by the Town Board on December 12, 2006. The Amended Plat consolidates certain lots, dedicates a portion of right-of-way to the Town for the installation of utilities and reserves private access easements on the vacated portions of certain portions of Driftwood Avenue and Ponderosa Drive. Attached to the Ordinance are Exhibits A, B and C which are the legal descriptions and plats of the portion of the roadways to be vacated by this Ordinance. Planning Commission has recommended the vacation of these roadways. BUDGET IMPLICATIONS: There are no budgetary implications STAFF RECOMMENDATION: It is the Staffs recommendation that the Ordinance be adopted. ORDINANCE NO. 11-06 AN ORDINANCE VACATING A PORTION OF SEVERAL ROADWAYS WITHIN THE TOWN OF ESTES PARK WHEREAS, the owners of property adjacent to portions of Driftwood Avenue, Ponderosa Drive, and Columbine Avenue have requested that the Town vacate a portion of said public roadways; and WHEREAS, the steepness of the portions of the roadways which are requested to be vacated preclude the opening and maintaining of said roadways for public use; and WHEREAS, there is no longer any necessity to liave said portion of the roadways remain a part of the Town of Estes Park's road system; and WHEREAS, vacation of the portion of the roadways will not leave any land adjoining said vacated roadway without an established access to a public road; and WHEREAS, the Board of Trustees has determined that it is in the best interest of the Town to permanently abandon and vacate these portions of roadways as more fully set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1: The Board of Trustees of the Town of Estes Park, Colorado hereby vacates these portions of Driftwood Avenue, Ponderosa Drive and Columbine Avenue as the same are more fully set forth on Exhibits A, B and C attached hereto and incorporated herein by reference. Section 2: The Town surrenders any and all right, title and interest to the vacated portion of the road right-of-ways. Section 3: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF ,2006. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2006 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2006, all as required by the Statutes of the State of Colorado. Jackie Williamson, Town Clerk · 2 EXHIB'T A n OW ~cr- LOT 30 OD trl#03'0§30- N BLOCK 7 -11626 COUNTRY CLUB MANOR H LU BEDED1GATED E > O-*- PROPOSED R. -R. TO 1 " = 20' 0 ; 1 mu . 81 K OS 08,1 117.26' BOUNDARY~ LOT 18 1.12' >1 Cow BLOCK 8 112.39' S89'21'20"E S89'29'32"W LOT 19 LOT 31 z 8 BLOCK 8 0 : COUNTRY CLUB MANOR BLOCK 7 -CD -,C) 6. 01 + COUNTRY CLUB MANOR -t G ON O; GJ - m 4 30' R.O.W. TO - BE VACATED - 2029 S.F. SOUTHEAST CORNER-n /- SOUTHWEST CORNER OF LOT 19 OF LOT 31 BLOCK 8 BLOCK 7 29.95' S89'26'33"W 589'29'30"W 112.39' LOT 4 LOT 3 BLOCK 4 BLOCK 4 HYDE PARK HYDE PARK LEGAL DESCRIPTION OF DRIFTWOOD AVENUE R.O.W. TO BE VACATED; BEGINNING AT THE SOUTHWEST CORNER OF LOT 19, BLOCK 8, COUNTRY CLUB MANOR SUBDIVISION; THENCE S89'26'33»W 29.95' TO THE SOUTHEAST CORNER OF LOT 31, BLOCK 7, COUNTRY CLUB MANOR SUBDMSION; THENCE ALONG THE EASTERLY BOUNDARY OF SAID LOT 31 N01'01'03"W 64.31' TO THE NORTHEAST CORNER OF SAID LOT 31; THENCE LEAVING SAID EASTERLY BOUNDARY S89'21'20"E 1.12'; THENCE N74'03'08"E 29.54' TO A POINT ON THE WESTERLY BOUNDARY OF LOT 18, BLOCK 8, COUNTRY CLUB MANOR SUBDIVISION; THENCE ALONG SAID WESTERLY BOUNDARY S01'12'17*E 7.85' TO THE NORTHWEST BOUNDARY OF SAID LOT 19; THENCE ALONG THE WESTERLY BOUNDARY OF SAID LOT 19 S01'15'09"E 64.27' TO THE TRUE POINT OF BEGINNING. CONTAINING 2029 SQUARE FEET, MORE LONNIE A. SHELDON OR LESS. CO PE. dc LS. #26974 DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. 1043 Fish Creek Road - Estes Park, CO 80517 ALP 11-27-2006 Phone: (970) 586-9388 - Fax: (970) 586-8101 1" = 20' 2006-06-05 EXHIBITB LOT 37 rJ BLOCK 8 ~1 LOT 19 COUNTRY CLUB MANOR BLOCK 8 COUNTRY CLUB MANOR 1 " = 20' 29.80 112.61' N89'30'00"E N89'08' 40' R.O.W. PONDEFROSA GJ TO BE VACATED 41 4478 S.F. D FRIVE Q . 4 11.1 112.37' ZLLI 589'23'45"W - mi --LOT 3 3- C~ BLOCK 4 LOT 1 3 W HYDE PARK BLOCK 4 3> HYDE PARK ~ < 0 LFGAI DFSCRIPTION OF PONDEROSA R.O.W. TO BE VACATED; BEGINNING AT THE SOUTHWEST CORNER OF LOT 37, BLOCK 8, COUNTRY CLUB MANOR SUBDIVISION; ™ENCE ALONG THE SOUTHERLY BOUNDARY OF SAID LOT 37 N89'30'00"E 112.61' TO THE SOUTHEAST CORNER OF SAID LOT 37 AND THE WESTERLY BOUNDARY OF THE COLUMBINE AVENUE RIGHT OF WAY; THENCE ALONG THE WESTERLY BOUNDARY OF THE COLUMBINE AVENUE RIGHT OF WAY 501'01'44"E 39.70' TO THE NORTHEAST CORNER OF LOT 1, BLOCK 4, HYDE PARK SUBDIVISION; THENCE ALONG THE NORTHERLY BOUNDARY OF SAID LOT 1 S89'23'45"E 112.37' TO A POINT ON THE EASTERLY BOUNDARY OF LOT 3, BLOCK 4, HYDE PARK SUBDIVISION; THENCE ALONG SAID WESTERLY BOUNDARY N01*22'41"W 39.91' TO THE TRUE POINT OF BEGINNING, CONTAINING 4478 SQUARE FEET, MORE OR LESS. LONNIE A. SHELDON CO PE. & LS. #26974 DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. 1043 Fish Creek Road - Estes Park, CO 80517 ALP 11-27-2006 Phone: (970) 586-9388 - Fox: (970) 586-8101 1" = 20' 2006-06-05 LON M,,6ZSL.LON :LE+9 64.10' N01'13'42"W 501'01'44"E EXHIBIT C LANDERS STREET N89'32'45"E 112.56' R.O.W. TO BE DEDICATED ~ PROPOSED R.O.W. N89'32'45"E BOUNDARY 29.88' 126.26' Z 0 J W P g LOT 17 - BLOCK 9 0 . LOT 36 4 Z W COUNTRY CLUB MANOR BLOCK 8 COUNTRY CLUB MANOR 8 3 1 0/ 3 + 0 '5"E 1 3 W 1 3> 3 0 O 4 CR 21 r,f 0 N Z 0 la> S 40 b LOT 37 N. - BLOCK 8 LOT 18 1 ~ = 20' COUNTRY CLUB MANOR 30' R.O.W. TO BLOCK 9 - BE VACATED - 3091 S.F. COUNTRY CLUB MANOR 29.80' ;9'30'00"E N89'08'46"W PONDEROSA [DRIVE LEGAL DESCRIPTION OF COLUMBINE R.O.W. TO BE VACATED; BEGINNING AT THE SOUTHWEST CORNER OF LOT 18, BLOCK 9, COUNTRY CLUB MANOR SUBDIVISION; THENCE N89~08'46"W 29.80' TO THE SOUTHEAST CORNER OF LOT 37, BLOCK 8, COUNTRY CLUB MANOR SUBDMSION; THENCE ALONG THE EASTERLY BOUNDARY OF SAID LOT 37 N01'13'42"W 64.10' TO THE SOUTHEAST CORNER OF LOT 36, BLOCK 8; THENCE ALONG THE EASTERLY BOUNDARY OF SAID LOT 36 N01'14'50"W 49.23'; THENCE LEAVING SAID EASTERLY BOUNDARY N89'32'45"E 29.88' TO A POINT ON THE WESTERLY BOUNDARY OF LOT 17, BLOCK 9, COUNTRY CLUB MANOR SUBDIVISION; THENCE ALONG SAID WESTERLY BOUNDARY S01'10'57"E 39.00' TO THE NORTHWEST CORNER OF SAID LOT 18; THENCE ALONG THE WESTERLY BOUNDARY OF SAID LOT 18 S01'10'57»E 65.01' TO THE TRUE POINT OF BEGINNING, CONTAINING LONNIE A. SHELDON 3091 SQUARE FEET, MORE OR LESS. CO PE. & LS. #26974 DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. 1043 Fish Creek Rood - Estes Pork, CO 80517 ALP 11-27-2006 Phone: (970) 586-9388 - Fax: (970) 586-8101 1" = 20' 2006-06-05 Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Plannerg>6 Date: December 12, 2006 Subject: Amended Plat of Lots 18, 19, 31, 36, and 37 of Country Club Manor, Vacate unused Driftwood Avenue, Columbine Avenue, and Ponderosa Avenue Rights-of-Way Background. This is a request to combine four lots into two - lots, and vacate portions of ~__f'~ E three unused rights-of-way. 3 m »-032222 8 Landers ~~ Carla Pederson owns lots 18, 19, 36, and 37, and wishes to - r Ponderosa combine these four lots into two larger lots, thus lowering the - buildout of the neighborhood by two units. Assen ili The applicant also requests to / 2«1 3 *- vacate unused portions of Driftwood Avenue, Columbine Avenue, and Ponderosa Avenue rights-of-way. In addition to vacating these unused rights-of-way, this plat will dedicate an additional ten-feet of right-of-way along the south side of Landers Street, which currently has only twenty-feet of right-of-way. It is Staffs opinion the Landers Street right-of-way serves a greater public need than the other rights-of-way. Furthermore, there is no basis to request the Landers Street right-of-way without the vacation of the other rights-of-way. Drilwood lumbine Birch The requested vacation of Driftwood Avenue and Ponderosa Drive rights-of-way will eliminate right-of-way that was platted in the 1930's, and has never been used. These rights-of-way are small "stub" sections that terminate at platted single-family lots that have access from Landers Street and Aspen Avenue, respectively. The requested vacation of Columbine Avenue would preclude any future connection between Columbine and Ponderosa Avenue. However, this connection is unlikely due to topography. It is Staffs opinion these rights-of-way serve no public function (such as street connections), but could provide alternate access to adjoining private property. This request was heard by the Estes Valley Planning Commission on three occasions, once in August, once in October, and most recently on November 21. The purpose of the multiple meetings was due to concern an adjacent neighbor had regarding the requested rights-of-way vacations, two of which affected her property. After much discussion, the applicant has agreed to dedicate private access easements in the location of the Driftwood and Ponderosa rights-of-way. These access easements will allow the concerned property owner to use these general locations for future driveway access. The lot in question is Lot 3 of Hyde Park subdivision, which also has direct access from Aspen Avenue. In summary, this request would vacate unused public right-of-way, combine four lots into two, and dedicate right-of-way along Lander Street. Budget. N/A Action. At their regularly scheduled November 21, 2006 meeting, the Estes Valley Planning Commission voted to recommend APPROVAL of the Amended Plat of Lots 18, 19, 31, 36, and 37 of Country Club Manor, and to vacate unused Driftwood Avenue, Columbine Avenue, and Ponderosa Avenue Rights-of-Way as depicted on said amended plat CONDITIONAL TO: 1. A quit claim deed and applicable recording fee for the northern half of the Ponderosa Drive right-of-way shall be submitted with the final plat mylars. This quit claim deed shall be subject to review and approval of the Town Attorney. 2. The owner of proposed Lot 37A, shall consult with the building department regarding her address prior to recording of the plat, and change the address if required by the Chief Building Official. • Page 2 (the following conditions have already been completed) 3. Reformat plat for recording. 4. Written and graphic legal descriptions for the rights-of-way to be vacated shall be submitted to Community Development no later than November 30,2006. 5. Compliance with memo from Town Attorney White dated July 21, 2006. 6. Compliance with memo from Greg Sievers dated August 1, 2006. 7. The plat title, surveyor's certificate, and dedication statement shall be amended to include reference to the Hyde Park subdivision. 8. The legend shall include former property lines. 9. A 20-foot wide public utility easement shall be retained in the vacated Ponderosa Drive right-of-way. 10.Twenty-foot-wide private access easements shall be granted through the Driftwood Avenue and Ponderosa Avenue rights-of-way to be vacated. These private access easements shall serve Lots 3,4, and 5 of the Hyde Park subdivision. Staff recommends the Town Board approve: (1) The requested rights-of-way vacation and dedication; and, (2) The amended plat subject to the conditions recommended by the Planning Commission. •Page 3 8 J. 1&- 0- -- 3 N le lai n-loo k ~ l D so' ' / 13 W 01 .0 - ill.#- CE . :2 (K £15 'MO'hi (]1LvoVA 3nN3AV 3N ~ 0~~|~~~~~~~ ~- 19.85, ! 19*85' ~ N01-01;44*\ #1 0 ' 1 0*31/ Kit' . 1 ME:,9 \ ag/rde J 1% 1,8 9 ~l E I '0 \-1 429 le z ' Zoo 4 ff/ I gee / N,1- R 1 1 1% 1 (5% -& d -24 1 i 1 aac ¥ 42 1 / 1 :,120 -IK El / m 28 1 /0 » *4 39% 52 | 2~ F) M g • 1 - E* 10 Kill 0% i 2 4 i 1/ 5 53 wi t .Ell I - r- 106 3 §88 1 5 19.960 ;a NOV***E~. Sol'22'41»E £,4 U 40., ...Ii J CD F.- 8 i: -71*Y'm-~084 is·r \ =97.1 44 b j I I m i . RIM I.%\ 8 Ng i 2- i %8' ,1 \ il* s u, 1 i 8)0®© ~ 1 \ ~ . t:2 -Z E A TE@: 15 4 1 .\ M 52 1 I LiE i J 90" §8 - 1 '7*·0*8 031¥0¥A En NE~AV 19'reeS d. .0 * g lili <oo . 61 7OOM ty C. 13 ©B---GfMR.kE- \ 2 -# 9 1' NO ' m @ M j W 5 \ 08 r. li \ Ow gy,§ ~ €*8 02% £02 ; @E 1 *38 NTS 0Nna.1 Y...... .....".1. 9 %19<8369/// A'0'U '&34803 f j - 0.127 ACRES u,Nf LE 101 83IN@0 NIMnly .1/1 1 PRIVATE ACCESS 112.56' FORMER LOT FORMER PROPERrr S380¥ StrO S38 991·0 LOT 35 FOUND LOT 17 ]Nn 0¥3,&13,0 ON, BLOCK 8 LOCK 31•1610 7 1.EfflagN 1¥1S3-3 LOT 4 Estes Park Convention & Visitors Bureau Memo TO: Mayor Baudek, Town Board of Trustees From:Tom Pickering, Executive Director CC: Randy Repola, Town Administrator Date: December 6,2006 Re: Estes Park 2006 Summer Visitor Survey BACKGROUND: The Estes Park Convention & Visitors Bureau contracted with RRC Associates, Inc. from Boulder, Colorado to conduct the 2006 summer visitor survey (intercept survey). The survey was designed to analyze vacation patterns as well as the quality of the visitors' experience in Estes Park. The study was comprised of two phases. The first consisted of a brief intercept survey where the visitors were asked a few demographic questions and whether they were willing to participate in a more in-depth follow-up survey. The second phase consisted of analyzing the results from the follow-up survey. The phase one intercepts were conducted on 30 study days that were pre- selected and consisted of both special event days and non event days. As an incentive the visitors were entered into a drawing for five $100 grocery gift certificates. A total of 1,777 intercept surveys were collected over the study period (Julyl - September 10, 2006) for phase one. The second phase of the survey consists of a web-based or mail follow-up survey. A total of 690 were returned, representing a 41% response rate. With us tonight is Chris Cares, Principal of RRC, to present to you the findings of the 2006 survey and answer any questions you may have. (Executive summary is in your packet). BUDGET: Account number 101-1100-411-22-98, Intercept survey, $11,000 ACTION: Report Only 1 ESTES PARK SUMMER VISITOR SURVEY 2006 INTRODUCTION«'0~ ... .:6 *1 -< 1 -· r :4;J- . '-·, .- A survey research program was launched this past summer among visitors to Estes Park in order to analyze vacation patterns and the quality of experience while in town. The study was commissioned by the Town of Estes Park and was comprised of two phases. The first phase consisted of a brief intercept survey where visitors were asked a few demographic questions and whether they were willing to participate in a more in-depth follow up survey that would either be mailed or emailed to them. The second phase consisted of analyzing the results from the web/ mail surveys completed by participants. The intercept surveys were conducted on 30 "study days" that were pre-selected to include days of special events throughout the summer, as well as non-event days. In addition, surveys were made available on study days for visitors to pick up and complete on their own (without an interviewer). Together these surveys represented the intercept survey component of the study, and were conducted at the Visitor's Center, Bond Park, and on the buses. As an incentive, respondents who completed the interviews were entered into a drawing for five $100 gift certificates at a local supermarket. A total of 1,777 intercept surveys were completed over the course of the summer (from July 1 to September 10, 2006). The second phase of the program consisted of the mail/email follow up surveys that were lengthier and probed in considerably more depth vacation and experiential issues related to the trip to Estes Park. A total of 690 surveys were returned, representing an excellent overall response rate of 41 percent. Most respondents elected to participate in the web version (482 surveys completed - 42 percent response rate) as compared to the mail version (208 surveys completed - 41 percent response rate). A comparison of results between the intercept and mail/email surveys yielded similar findings except in areas where one might expect differences (for example, respondents to the email surveys were more likely to have visited the website, etc.). In general, the following analysis is based on the web/mail response survey; however, in some instances, the intercept data is presented (e.g., for visitor origin) to utilize the significantly larger sample size. In addition, we have presented a comparison to 1996 data (demographics, market data, etc.). A comparison of results to the Estes Park Conversion Study, conducted most recently in the fall of 2005 (done each year since 2001), also yielded similar findings. The demographic profile of respondents is parallel to these previous findings including family status, education, profession, income, and median age (which is slightly lower in this study, 47 compared to 51 in the Conversion study). The vacation patterns showed greater differences between the two studies, but were still mostly congruent. Respondents to the Conversion study were more likely to be first-time visitors and less likely from Colorado. Due to the high proportion of first-time visitors in the Conversion study, the results were more similar to this summer' s first-time visitor results rather than the overall survey population results in some cases (for example, length of stay in Estes Park was 3.8 nights in the conversion study; 3.9 nights for first-time visitors and 6.2 nights overall in this study). RRC ASSOCIATES 2 ESTES PARK SUMMER VISITOR SURVEY 2006 Examples of the survey instruments with a summary of responses are attached to this report. Also included in the Appendix is a sampling of comments in response to open-ended questions. Additional data tables and complete sets of comments were provided to the Town under separate cover. Throughout this report a comparison is made between first-time and previous visitors to Estes Park because often there are differences in the profile, behavioral patterns, motivations, etc. of those who have visited the area before compared to those who have not. Another "segmentation" of the data is presented; it compares "visitor type" - whether the person is a local, day, or overnight visitor. Again, variances in behdvior and profile are presented to better understand the patterns of these sub-markets within the overall visitor population. :5NAM.»*91.KkivAF*F~*StiRX*FQ32315Ff2Fofidili'193,1.4 1.~~ The profile of the visitor to Estes Park can be described as skewing towards families and empty- nesters (older couples whose children do not live at home). Visitors report "moderate" incomes (ranging from $50-6100,0001 and are well-educated (one-third have college and/ or graduate degrees). The average age is 47, with 32 percent over 55 years old. Over the past decade, the visitor profile has shifted towards a slightly younger, more affluent and better educated visitor than was the case when the 1996 intercept survey was conducted in Estes Park. The research also suggests a higher percentage of households without children, a pattern that parallels the national demographic "aging baby boomer" trend. In terms of visitor origin, 30 percent of visitors are from Colorado. The primary out-of-state markets are Texas and the Midwestern states of Illinois, Missouri, Nebraska, Kansas, and Iowa. Compared to 1996, the out-of-state market has grown as a whole, increasing from 64 to 70 percent over the past ten years. Note that this growth is not attributable to any singlestate but is a reflection of minor 1-2 point gains in secondary markets such as Texas, Wisconsin, etc. Estes Park attracts a high percentage of first-time visitors (32 percent), which is not surprising given the town's proximity to a major national attraction -- Rocky Mountain National Park. For Estes Park, conversion of "first-timers" to repeat visitors is obviously an important goal for several key reasons. In terms of marketing yields, repeat visitors generate significant revenues relative to the dollars spent to market to thein as a group. In other words, there is a high rate of return on marketing expenditures due to the fact that these visitors already know and clearly enjoy the Estes Park exberience, and thus do not need to be persuaded to visit to the same degree as those who have never visited Estes before. The research shows that repeat visitors tend to generate more revenues to the Town due to their longer stays in Estes Park. Repeat visitors stay an average of 7.3 nights in Estes Park compared to 3.9 for first-time visitors. Obviously, these longer stays translate into higher revenues to the Town, not to mention the benefits of "word of mouth" marketing to others on the part of past visitors. Efforts to target the first-time market by enhancing their experience of Estes Park as well as creating incentives for them to return in the future could be an effective element of the broader marketing plan for the community. RRC ASSOCIATES 3 ESTES PARK SUMMER VISITOR SURVEY 2006 In terms of enhancing the experience, one of the areas that visitors would like to see improved is nightlife and evening entertainment. The specific activities that were suggested were movies, concerts, and family events. While Estes Park clearly does a good job with its special events, perhaps development of ongoing entertainment opportunities such as concerts in the park, outdoor movies, etc. could strengthen the experience and might even convert some day visits to overnight stays. The recent research, like past sfudies, confirms the importance of Rocky Mountain National Park as the primary reason for visiting. The 2006 responses also show the importance of wildlife viewing (up significantly from 1996), other "active" activities such as sports/recreation and photography, and the weather. Survey responses suggest declining ratings for both dining and shopping. While the overall ratings remain positive when 2006 is compared to 1996, there are notable decreases in the "excellent" ratings. These shifts merit some evaluation and discussion. The ratings of parking show some erosion from 1996, but in general, parking is perceived by visitors as difficult but not impossible. In fact some reported they expect parking to be somewhat difficult in a popular resort community. There were specific suggestions for improved maps of parking availability and greater publicity of the free buses that merit attention. The free bus system, new this year, was a great success. Ridership was high and visitors were extremely positive in their ratings of the services. Comments and suggestions were also generally very positive regarding the free bus program. These and other findings from the research this season are explored in more detail in the report that follows. RRC ASSOCIATES 4 . + IC Z 44 41 9,41'rl' Estes Park Summer Visitor Survey December 2006 4 lillill · 1 *1 r..1 „¢../1*. '41 Survey Methodology • Brief Intercept Survey • More In-Depth Follow-up Survey - Web - Mail • 30 Study Days between July 1 and September 10, 2006 • Conducted at: - Visitor Center, - Bond Park, and - on Buses M ft'. PARK OLO..DI RRCAssociabes, Inc Survey Response • Total of 1,777 Intercept Surveys • Total of 690 Follow-up Surveys completed - 482 web version - 208 mail version • Overall response rate of 41 percent E RRC Associates, inc 1 Overview of the Summer • An excellent summer for Estes Park in terms of lodging tax increases. Also strong in terms of sales taxes. - Summer revenue results were generally positive across all mountain resorts - Competition remains stiff as mountain towns improve their products. - Shopping destinations like Park Meadows, Flatirons Crossing, the Pearl Street Mall, and Boulder's new Twenty-ninth Street represent competition for time and dollars. 4 ¢010*ADO RRC Associates, Inc. Respondent Profile Fl-t·lim ..10- on,1120(6 ~.r.11190 ..Mor ..r *of -pondem Undef 24 9% 8% 13% 8% 25 ·34 12% 14. 15% 12% 35·44 21% 23% 21% 21% 43·54 24% 22% 29% 23% 55·64 20% 8 16% 21% 65·74 10% 12% 6% 13% 730,older . 2% 2% ... 467 miS ./. 42.7 48 Houi,hold In-- b/- t.x. Under $15.® 5% 7% 5% 5% $15 00024999 4% 5% 4% 4% $25000.49999 16% 29% 17% 16% ' $50.00~74.999 28% 23% 27% 28% $73.0&99,999 22% 9% 20% 21% $100,000·1499 17% 11% lo.«slooK 10% 18% $130.000(rrm' 9% 14% 8% Findly St*u, 13% 16% 12% 13% *. no ~ds 19% 11% 26 16% Coup~ wl, 31*lfen 31% 36% 33% 32% Snole 4 cheren 3% 3% 3% 4% CM. 011*en no b, al horm 32% 30% 27% 32% 3% 4% 2% 31 RRC/sociate*, Inc. CO-~ADO Respondent Profile F-·tin» Pr,ADU. O./. 2006 ".,~111905 ... V..0, H#h- 1-1/,duc,tion Colegegraduae 33% MI 13% 8% SMec*De 25% 25% 22% 26% P#9#degfee 24% 15/ 32% 35% Hoh schoolgraduae 10% 24/ 8% 9% Sorry po*gradm* 8% 7% 24% 23% 00©U.lon Proession.*cynical 24% 24% 26% 29% Aeled 18% 20% 13% 19% Exe/"emanager/owner 14% 15/ 12% 13% Teache®roessor 12% 9% 12% 12% 0/r 7% 2% 7% 8% Horrermler 7% 4% 6% . Secre.elldertai 6% 3% 9% 5% Sale-mbily/*Ir 4% 6% 5% 4% SWeMI 4% 3% 4. 4% Se'v. reusty 3% 2% 3% 3% Govem,-naary 1% 4% 2% 2% F..rred'ancal'les 1% 6% 2% 1% Nu,r,b- 01 P,-1- VIR, to El. Norle 32% 24% g 28% 30% 5.10 18% 13% Mon N,1 !0 22% 34% wis N- 6 *moo RRCAssociate~,1,c. 2 Visitor Origin by State First·time Visitor Overa112006 O,erail 1996 visitor(2000 (2006) STATe COUNTRY OF RES IDENCE 0-,4//4 Cobrado 30% 36% 9% Texas 7% 5% 8% Jr- 5% 5% 7% 4% kissouri 5% 5% 7% 4% Nebraste 5% 8% 396 6% Kansas 4% 5% 3% 5% Iowa 4% 4% 3% 4% Catbrnla 3% 3% 6% 2% *esol 4% 5% 3% FOW 3% 2% 4% 2% Vkx>oSI 3% 1% 3% 2% Arizona 2% 1% 3% 2% [g] RRCA,soct,tes, Inc. €0~0..00 Visitor Distribution by County of Residence 2 11---2-¥It 55= · V-.... ~ ·· i ) tj g ITI' PAI' 8 coLORACO RRC A"ocl..., Inc. Visitor Origin by Designated Market Area Fl,lt·time P-lou, 0..'. V.Itor Vhltor TOP 15 DESIGNATED WKET.PREEPS #n•rc,pfd•,0 Der•er··CO. NE.WY 280% 7.4% 36.4% Kamas Cly ·· Kai Mo 3.1% 39% 28% Mnrleapoks - Sa/Paul -- A'N. V,1 3.0% 40% 25% 1.hcoh & Haangs- Keaf My ·· KS. NE 2.7/ 1,6% 16% Ch,ago - 14 IN 2.7% 4.3% 18% Dams-Fort *li ·· TX 2.736 26% 29% Colorado Springs· Pueblo·· CO 2.6% 1+9% 12% Haiti - TX 22% 19% 1.4% Wch/· H...-- KS, IE. OK 22% lai 28% Los Argeles - CA 1.9% 12% 13% Saintiouis··It, MIO 1.8% 27% 1.4% Des -es · Arres ·· 14 MO 1.7!4 1.1% Z1% Ormha -- IA MO. NE 1.5% 06% 2.3% Phoem ·- AZ, CA 16% 27% 1.1% N-Yon·-CT. NU. NY. PA 1.5% 29% 0.7% Orler OMAS 40.7% 55.4% 339% g TOTAL 1000% 1000% !00.0% m,4- 9 COLO~A DO RRC Associates, Inc. 3 25 e\.i) Where visitors spent the night prior to and after their visit to Estes Park PAIr to Estes Park Visit After Estes Park Visit (340 cor,nens provided)' (295 cormene provided)· Denver 22.1% Denver 21.0% North Front Range 22.1% Oher SaM· 200% Oher SAW· 141% Colorado Mounans 163% Colorado Mounhins 10,3% Nort, Front Range 149% Nebraska 8.8% Nebraska 9.2% Soub Front Range 8.2% Soun Front Range 7,1% momng 62% Kansas 6896 Kansas 5.0% momng 3796 0tler Colorado 3.2% 0~er Colorado 1.0% 'E•-0 ~0~-01 I. /hol,11· "E=-0 CO, IE. Wf. KS ..s,I- 10 COLO,ADO RRC Asiociatzs, Inc. Vacation Patterns ...lou. VI,Nor -tor kor'genum-Of p.ople*,t",lpi, 37 4 1 13 ..0,7. Avat,-.0*'tea- 70% 75% 74% V-9/E-Pa/m/t,~day 24% 25/ 26% 110.d'yout,-,110/1... Pfi... e. ./ * 71% Aer..... 24% 37% 18/ AV 7% 6% 8% 0- 4% 4% 3% Sche~dord~-vent= 1% 4% -•.......ight....Im holl 86 88 &6 N••g•numb,fof nIgh'Inthiblihli-thi,trip G~ 39 73 A,oommod~lon, 1», Ret hoWbdge * 54% 62% 50% 01,0,(suc~.can,gRV©„wo- 31% 25% 34% Say.-'*/•mil, 8% 3% 10% Ber*condo 6% 9% 4% g Trr,11·Al 3% 3% 394 ~n 0% 0% 11'[$ .... RRC Associatz5, Inc. 11 CotoNADO Rate importance of the following reasons for visiting Estes Park -- RI,pending '4 or 6 · 8,Ir,m,1' Impon,nt· 0%10%20%30%40%50%80%70~80%90% Vist Rocky Mountan Nahonal Pal *Witit --99--/4 Come lor a aa, I . mot„al . 1 181% i * Sporshee-on (Isr¥'hilang. 00!l...) =Ip- --51% Favoi,ble --i ---ulle, P#/.4//ties .--'ll.-50. Showfilenus/1~nily 1110 ..a „. Heard IN Els Pal Mm tends' mi¥ ------r.--1.. 45. ve#.s•mi~y AvOC h70 WliC -./. Sh:©p.C -34% Salnleard an advellseme Irt ~~4'. lial 9- 12!El ~ cor®IMmlee# BM, 1 CaLORADO RRC Associates, Inc. 4 Activities participated in while in Estes Park 0%1--®%40%10%00%70%10%-100, R,--1 Ining .9. 80¢4.-in N,lonall' J ;p W*h„%/ ME,//M".I - - h.*9 - I. Hildng Ildi,- I -J-.1 E-Par"1-8.~ I Cy F.1 a- A c.d , .. M-,n o,g,11„y , n *-m.T. -r. Fi.,19 "'ll.* GEM,4.. F•F# 9 1 ®*11 9.-F 1..... G-••DO RRCA/sociate,"Inc How far in advance of your arrival did you decide to visit Estes Park? P...1.-on-, . 3% 10% 15/ 20% 25% 30% 36% 40% 21% 36% Lessmanoneweekprior ~ One 10 .Oweeks prior · ····· ······ · i 13, 1 Twolothreemorithspnor r~------~------11'.1 .3 Fourlor,~mon"prior FEET*" ¤W.lighllsitors i I Dayvis,1015 i I Out#.stale overnight,Isitors 1 firs i... 14 CO-~ADO m iates,Inc. What kind of evening entertainment would you hope to find here? P.-It......g 0% 10% 20% 30% 40% 50% - 'twe. ./ Corce, -6-I,"---/--* Chld'. i.,-n,I 26/ Ar~,Im,I. 26% *Ick. 1. 10% g - Cote„De RRC Associatm, Inc. 5 Ratings of Shopping Experience A......ng{1.,00,/6.elli. 1 2 3 4 5 L-1 1 Seleclon 01 mercti ncise ./"/""'/'/"/:M/""/"/1///'//M"///:'//P"/'/PI//.4 $444/5 d®lit ~4 0~efall shopping experien -2. le] 6,7,1 '0, 16 ./'O••00 RRC Associabes, Inc. Experience Ratings Percent Calling the Experience "Excellent/Good" 4- R-. •4 cr 5/ 2-1* od' 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Ret011 1 1 1 1 1 1 1 Service recehed ~ 6 90% Stores'houls of ope,alon ~ i 1/„ Seleclion of meful,andise 1 ,, 7· 0.€,all shopping experience . 1-19%, [Mnino Serkelecehed 4 84% Selector Evening Entendnment E-ing enterlainmenl , 1/¥4 lim CO"'*.00 RRC Associatet, Inc. Experience Ratings Percent Calling the Experience ' Excellent" p,- **/· 60,11. t· 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Retail J se...rece"* , ' i It I Stores'hoursoloperabon |||J 161/ 111 Selectionolm«chanoise . 0-11 shopping .perence -·---15tl Dining lilli Ser,icerecei,ed 411111 Hours 01 opera on , -4 Selection I ' Evening Entertainment L1 E~ning entert...ent lergl ,···---4 . RRC A...:.Inc. I 8 *0* 6 Average per Capita Daily Expenditures by Visitors in Estes Park All Overnight Day Expenditure Category Visitors Visitors Visitors Lodging $35.09 $51.19 $0.00 Snacks, ice cream drinks, popcorn, et. $3.36 $3.21 $3.83 Reshirant meals $15.28 $16.27 $11.95 Remil (gib, apparel) $13.50 $14.77 $9.25 Enleminrren¥recrealon $5.42 $5.83 $4.05 Gocery sbre/deli $4.53 $5.53 $1.18 agk.fil=mal 1132 ilill 612 TOTAL VISITOR SPENDING $90.84 $113.52 $33.83 San,)le See (N) 386 297 89 U miz •••• 19 Colo.400 IRC Associates, Inc. Parking and Transportation • Majority (88 percent) of respondents went downtown during their stay in Estes Park - 75 percent drove there (down from 92 percent in 1996) • Ability to find parking once downtown: - 63 percent as expected - 24 percent easier than expected - 13 percent more diffkult than expected g 20 CO.O••06 RRC Associ~tes, Inc. Parking Positively or Negatively Affect Experience? (1 to 5 scale; 1 "adversely affected," 5 ~'positively affected") Parking experience rated: 2006 1996 Neutrally 733 50 percent 44 percent Positively ("4" or "5") 39 percent 51 percent co~*ADo RRC .soci-s, Inc. 7 Free Shuttle Service • 32 percent of respondents used free shuttle service - 19 percent around town - 15 percent to/from Rocky Mountain National Park (multiple response question - responses indicate could have ridden both) • Ratings of the shuttle experience were very high - 79 percent rating the service a "5 - excellent" g E TE, I.1 CO~O~OO RRC Assoc•,tes, Inc. Estes Park Website • 32 percent of respondents visited the Estes Park Convention and Visitor's Bureau Website prior to their most recent visit. • Website ratings were favorable: - 72 percent rated it "very good" or "excellent" (4 or 5) g 23 ..t Id' RRCAssociates, Inc. COLO*ADO Conclusions • A strong summer in terms of revenues and survey ratings. • New improvements like the Visitors' Center and shuttle routes were extremely well received. • Areas of new opportunity arise as Estes Park is increasingly identified for active recreation and a younger demographic gradually takes hold. • The shopping/dining experience requires continued evaluation and attention. The town should pursue initiatives to regain the "excellent" ratings of old. 24 CO~ONADD RRC Associates,Inc. 8 Memo Date: December 6,2006 TO: Town Board From: Gregory A. White RE: Ordinance - 10-06 Approval of Third Amendment to Real Estate Sales Contract - Lot 4 BACKGROUND: The Real Estate Sales Contract and Amendments thereto for the purchase of Lot 4 from the Town by LOT4ED, LLC provide that the Purchaser must obtain approval of the Amended Development Proposal on or before December 1, 2006. The Purchaser submitted its Amended Development Proposal for Lot 4 in October 2006. The Stanley Historic District Technical Review Committee appointed by Town Administrator Repola to review the Amended Development Proposal met on November 16, 2006 and November 30, 2006 to review the Amended Development Proposal pursuant to the applicable provisions of the Stanley Historic District Master Plan. On November 30,2006, the Technical Review Committee approved the Amended Development Proposal with conditions. Due to the fact that the approval of the Amended Development Proposal was with conditions, Purchaser must incorporate those conditions into the Proposal in order to obtain final approval of the Proposal by the Technical Review Committee. The Third Amendment to Real Estate Sales Contract approved by the adoption of Ordinance 10-06 extends the contingency for obtaining final approval of Purchaser's Amended Development Proposal by the Technical Review Committee from December 1, 2006 to January 31, 2007. This extension allows sufficient time for Purchaser to make the necessary revisions to comply with the approval conditions of the Technical Review Committee and have the Committee finalize its approval of the Proposal. BUDGET IMPLICATIONS: There are no budgetary implications STAFF RECOMMENDATION: It is the Staffs recommendation that the Ordinance be adopted. THIRD AMENDMENT TO REAL ESTATE SALES CONTRACT This THIRD AMENDMENT TO REAL ESTATE SALES CONTRACT (hereinafter referred to as the "Third Amendment") is entered into the day of December, 2006 by the Town of Estes Park, a municipal corporation (hereinafter referred to as "Seller"), and LOT4ED, LLC (hereinafter referred to as "Purchaser"). PREMISES: WHEREAS, the Parties entered into the Real Estate Sales Contract on February 14, 2006 (hereinafter referred to as the "Contract' '); and WHEREAS, the Parties entered into the First Amendment to Real Estate Sales Contract on August 9,2006 (hereinafter referred to as the "First Amendment"); and WHEREAS, the Parties entered into the Second Amendment to Real Estate Sales Contract on October 25,2006 (hereinafter referred to as the "Second Amendment"); and WHEREAS, Paragraph 11.11 (a) of the Second Amendment provides that the Purchaser shall obtain approval of its Amended Development Proposal pursuant to the Stanley Historic District Master Plan Review Process on or before December 1,2006; and WHEREAS, Purchaser submitted its Amended Development Proposal for review by the Stanley Historic District Technical Review Committee (the "Technical Review Committee") in October, 2006; and WHEREAS, the Amended Development Proposal was reviewed by the Technical Review Committee on November 16, 2006 and November 30,2006; and WHEREAS, during the November 30, 2006 review of the Amended Development Proposal, the Technical Review Committee approved the Amended Development Proposal with conditions; and WHEREAS, final approval of the Amended Development Proposal by the Technical Review Committee shall not occur until Purchaser incorporates the approval conditions in the Amended Development Proposal; and WHEREAS, the Parties agree that the date for final approval of the Amended Development Proposal by the Technical Review Committee should be extended from December 1, 2006 until January 31,2007; and THIRD AMENDMENT TO REAL ESTATE SALES CONTRACT WHEREAS, the Parties desire to amend the Second Amendment to address the date of final approval as stated above. AGREEMENT: NOW, THEREFORE, for and in consideration of the Premises, the respective covenants, agreements and obligations hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and Purchaser do hereby agree as follows: 1. The Paragraph 11.11 (a) of the Second Amendment shall be amended by deletion of the date "December 1, 2006" and insertion ofthe date "January 31, 2007". 2. All of the other terms and conditions of the Contract, First Amendment and the Second Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereby execute this Third Amendment effective as stated herein. SELLER TOWN OF ESTES PARK By: Mayor ATTEST: TOWN CLERK STATE OF COLORADO ) ) SS COUNTY OF LARIMER ) SUBSCRIBED AND SWORN to before me this day of , 2006 by , Mayor of the Town of Estes Park. THIRD AMENDMENT TO REAL ESTATE SALES CONTRACT Witness my hand and official seal. My Commission Expires: Notary Public PURCHASER LOT4ED, LLC By: STATE OF COLORADO ) ) SS COUNTY OF LARIMER ) SUBSCRIBED AND SWORN to before me this day of , 2006 by Ed Grueff, of LOT4ED, LLC. Witness my hand and official seal. My Commission Expires: Notary Public THIRD AMENDMENT TO REAL ESTATE SALES CONTRACT THIRD AMENDMENT TO REAL ESTATE SALES CONTRACT ORDINANCE NO. 10-06 AN ORDINANCE APPROVING THE THIRD AMENDMENT TO THE REAL ESTATE SALES CONTRACT FOR THE SALE OF LOT 4, STANLEY HISTORIC DISTRICT ADDITION TO THE TOWN OF ESTES PARK TO LOT4ED, LLC. WHEREAS, Section 31-15173'(1)(b) C.R.S. provides that Estes Park, by ordinance, may dispose of any property not held or used for park purposes or any governmental purpose upon terms and conditions the governing body may determine; and WHEREAS, pursuant to Ordinance 5-06 the Real Estate Sales Contract dated February 14, 2006 and the First Amendment to the Real Estate Sales Contract executed August 9,2006 were ratified and approved by Ordinance 5-06 adopted by the Board of Trustees on August 8,2006; and WHEREAS, pursuant to Ordinance 8-06 the Second Amendment to Real Estate Contract was approved by Ordinance 8-06 adopted by the Board of Trustees on October 24,2006; and WHEREAS, the Third Amendment to the Real Estate Sales Contract for Lot 4 amends the Second Amendment by extending the date for Purchaser to obtain final approval of its Amended Development Proposal pursuant to the Stanley Historic District Master Plan Review Process from December 1, 2006 until January 31, 2007; and WHEREAS, it is hereby determined by the Board of Trustees of the Town of Estes Park that the Third Amendment to the Real Estate Sales Contract should be approved. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: 1. The Third Amendment to the Real Estate Sales Contract attached hereto as Exhibit A and incorporated herein by reference is hereby approved. 2. The appropriate elected officials and administrative staff of the Town of Estes Park are hereby authorized to close the sale of Lot 4 according to the terms and conditions of the Real Estate Sales Contract, the First Amendment to Real Estate Sales Contract, the Second Amendment to the Real Estate Sales Contract, and the Third Amendment to Real Estate Sales Contract without further action and approval of the Town Board. 1 3. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. Passed and adopted by the Board of Trustees of the Town of Estes Park, Colorado this day of ,2006. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2006 and published in a newspaper of general publication in the Town of Estds Park, Colorado, on the day of ,2006. Town Clerk 4 2 Finance Department Memo To: Honorable Mayor Baudek, Board of Trustees, Town Administrator Repola From: Steve McFarland, Finance Officer Date: 12/5/2006 Re: Support information for Resolution to Appropriate Sums of Money (for proposed increases of expenditures in certain funds) Background: Attached please find the supporting document for the proposed supplemental Resolution to Appropriate Sums of Money. An annual resolution is required to adjust appropriations to reflect increases in expenditures beyond the scope of the originally approved budget. 1. Original budget vs. Proposed Amended Budget for 2006 a. The expenditures listed in the center of the document show that only three funds are projected to exceed their original budgeted expenditures. The funds are: i. Senior Center (Fund #217). The Senior Center is expected to exceed the original budget by $64,052 due to the acquisition of the Senior Center van ($69,823). Funds were provided by Senior Center Inc. Revenues therefore exceed budget by a like amount. ii. CVB (Fund #222). The CVB is expected to exceed the original budget by $44,351. This was the CVB's first full year of operation, and there were naturally several areas where estimates proved to be in error. These areas included IT services, maintenance contracts, FF&E (furniture, fixtures, equipment), utilities, and web maintenance. The largest single item was the fireworks invoice for $30,000, which heretofore had been a shared expense with the community. It is also useful to note that CVB revenues exceeded budget by approximately $67,000. 1 iii. Medical (Fund #606). The Medical Fund will exceed budget by approximately $9,560. 2006 was an extraordinary year for medical claims - several large claims were realized during the year. Action: Approval of the supplemental Resolution to Appropriate'Sums of Money. 0 Page 2 A Original budget v Amended budget Variance H.T.E. (11/20/06) Favorable/ 2006 Budget 2006 EOY Estimate (Unfavorable) REVENUES 101 General* 10,113,510 10,456,987 343,477 204 Community Reinvestment 1,541,000 1,880,421 339,421 207 Museum 279,431 266,086 (13,345) 211 Conservation Trust 26,900 32,955 6,055 217 Senior 179,512 244,673 65,161 220 Larimer Cty Open Space 231,869 259,250 27,381 222 CVB 2,430,918 2,498,353 67,435 303 Park Entrance Estates 16 450 434 414 Park Entrance Estates 8,034 5,707 (2,327) 419 Building 92,930 92,930 0 502 L&P 10,138,868 10,178,175 39,307 503 Water 2,734,389 3,087,196 352,807 605 Catastrophic 31,365 75,000 43,635 606 Medical 377,069 383,026 5,957 612 Fleet 285,220 267,880 (17,340) 625 Information Systems 319,400 303,221 (16,179) 635 Vehicle 249,509 254,058 4,549 709 Fireman 131,271 154,271 23,000 710 Police 225 300 75 716 Theater 5,200 23,500 18,300 29,176,636 30,464,439 all funds include revenue sources and transfers in *includes gen prop taxes 263,356 263,356 f. Original budget v Amended budget Variance H.T.E. (11/20/06) Favorable/ 2006 Budget 2006 EOY Estimate (Unfavorable) EXPENDITURES 101 General 11,631,436 11,506,351 125,085 204 Community Reinvestment* 2,306,881 2,285,868 21,013 207 Museum 326,046 291,421 34,625 211 Conservation Trust 10,000 10,000 0 217 Senior 181,892 245,944 (64,052) 220 Larimer Cty Open Space 274,495 274,495 0 222 CVB 2,389,067 2,433,418 (44,351) 303 Park Entrance Estates 0 0 0 414 Park Entrance Estates 9,258 4,211 5,047 419 Building 92,930 92,930 0 502 L&P 10,470,515 10,443,751 26,764 503 Water 3,138,223 3,072,489 65,734 605 Catastrophic 0 0 0 606 Medical 363,310 372,870 (9,560) 612 Fleet 319,889 207,344 112,545 625 Information Systems 294,221 293,437 784 635 Vehicle 0 0 0 709 Fireman 88,060 86,633 1,427 710 Police 2,565 2,565 0 716 Theater 25,000 25,000 0 31,923,788 31,648,727 atl funds include total expenditures and transfers out Original budget v Amended budget FUND BALANCE ADJUSTMENTS Ending fund Original budgeted 2006 Projected 12/31/06 balance, 12/31/05 ending fund balance fund balance submitted from 2006 Summary Budget w/ 2007-08 budget 101 General 4,109,230 2,849,656 3,059,866 204 Community Reinvestment 2,031,668 476,296 1,626,221 * 207 Museurn 85,460 5,722 60,125 211 Conservation Trust 53,174 69,353 76,129 217 Senior Center 30,590 17,520 29,319 220 Larimer Cty Open Space 546,834 443,395 531,589 222 CVB 181,202 84,075 246,137 303 Park Entrance Estates 1,901 1,883 2,351 414 Park Entrance Estates 16,517 5,120 18,013 419 Building 0 0 0 502 L&P 2,732,162 2,126,725 2,466,586 503 Water 2,931,711 1,744,512 2,946,418 605 Catastrophic 2,124,959 2,133,068 2,199,959 606 Medical 326,671 319,129 336,827 612 Fleet 228,690 190,462 289,226 625 Information Systems 0 25,179 9,784 635 Vehicle 604,625 795,481 858,683 709 Fireman 1,042,256 1,067,518 1,109,894 710 Police 9,982 7,449 7,717 716 Theater 444,587 404,380 443,087 *CommunityReinvestment Fund data from 12/04/06 Original budget v Amended budget Variance H.T.E. 8 1/20/06) Favorable/ 2006 Budget 2006 EOY Estimate (Unfavorable) REVENUES 101 General* 10,113,510 10.456,987 343,477 204 Community Reinvestment 1,541,000 1,880,431 339,421 207 Museum 279,431 266,086 (13.345) 211 Conservation Trust 26,900 32,955 6,055 217 Senior 179.512 344,673 65,161 220 Larimer Cty Open Space 23 1,869 159,250 27,381 223 CVB 2,430,918 2,498.353 67,435 303 Park Entrance Estates 16 450 434 414 Park Entrance Estates 8,034 5,707 (2.327) 419 Building 92,930 92,930 0 502 LiP 10,138,&68 10,178,575 39,307 503 Water 2,734,389 3,087,196 352,807 605 Catastrophic 31,363 73,000 43.635 606 Medical 377,069 383.026 5,957 612 Fleet 285,220 267,880 (17.340) 625 Information Systems 319,400 303.221 (16,179) 635 Vehicle 249,509 254,058 4,549 709 Fireman 131,271 154,271 23,000 710 Police 225 300 75 7 1 6 Theater 5,200 23.500 18,300 29,176,636 30,464,439 alt,ulds include revenue sources and transfers in •includes gen prop taxes 263,356 263356 EXPENDITURES 10 1 General 11.531.436 It.506.351 125.085 204 Community Reinvestment* 2,306.88 1 2,383,668 21,013 207 Museum 10,000 10,000 0 326,046 291,42 1 34,625 211 Conservation Trust 217 Senior 181,892 245,944 (64,052) 220 Larimer Cty Open Space 274,495 274,495 0 222 CVB 2.389,067 2,433,418 (44,351) 303 Park Entrance Estates 0 0 0 414 Park Entrance Estates 9,258 4,211 5,047 419 Building 92.930 92,930 0 502 L&P 10.470,515 10,443,751 26,764 503 Water 3,138,223 3,072,489 65,734 605 Catastrophic (9,560) 0 0 0 606 Medical 363,310 372,870 612 Fleet 319,389 207.344 112,545 625 Information Systems 294,221 393,437 7S4 633 Vehicle 0 0 0 709 Firernan 88,060 86.633 1,417 710 Police 2,565 2,563 0 716 Theater 25.000 25,000 0 31.923,788 31,648,727 atl funds include total expenditures and transfers out FUND BALANCE ADJUSTMENTS Ending fund Original budgeted 2006 Projected 1 3/31 006 balance, 1131.·03 ending fund balance fund balance submitted from 2QQ.6.Summary-audget w/ 2007-08 budget 101 General 4,109.230 2.849.636 3.059,866 204 Community Reinvestment 2,031,668 476,296 /,626,221 • 207 Museum 69,353 76.139 85,460 5,732 60,125 2 1 1 Conservation Trust 53,174 2 17 Senior Center 30,590 17,520 29,319 220 Larimer Cty Open Space 546,834 443,395 531,589 223 CVB 181,202 84,075 246,137 303 Park Entonce Estates 1,901 1,883 2.351 4 l 4 Park Entrance Estates 16,517 5,120 18.013 419 Building 0 0 0 502 LaP 2,732,162 2,136,725 2,466.586 503 Water 2,93l,71 1 1744,5 1 2 2,946,418 605 Catastrophic 2,124,959 2,133.068 2,199,959 606 Medical 326,671 319,129 336,827 612 Fleet 223,690 190,462 289.236 625 Information Systems 0 25,179 9,784 635 Vehicle 604 625 793,481 858,683 709 Fireman 1 042.256 1,067,518 1.109,894 710 Police 9,982 7,449 7,717 7 ! 6 Theater· 444387 404,380 443,087 *Communit,Reimestment Fund data from I 2104/06 RESOLUTION TO APPROPRIATE SUMS OF MONEY NO. 29-06 A RESOLUTION ADJUSTING APPROPRIATIONS TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2006, AND ENDING ON THE LAST DAY OF DECEMBER, 2006. WHEREAS, the Board of Trustees of the Town of Estes park has adopted the annual budget in accordance with the Local Government Budget Law on November 22, 2005; and WHEREAS, over the course of the fiscal year ending December 31, 2006, the estimates included in the adopted budget have been revised to more accurately represent the actual revenues and expenditures necessary to operate the government; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following attached sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated. ADOPTED this 12th day of December, 2006. Mayor ATTEST: Town Clerk Estes Park Convention & Visitors Bureau Memo TO: Mayor Baudek, Town Board of Trustees From:Tom Pickering, Executive Director CC: Randy Repola, Town Administrator Date: December 6,2006 Re: Re-carpeting of the Estes Park Conference Center BACKGROUND: The Estes Park Conference Center opened in August of 1991. The Town Board at the time requested that the center use only the best finishes and carpeting to ensure a long life for this important investment. The original carpet has hosted over 1,125 conferences, with the average conference size of 200 attendees. The average spending per conference attendee for a three day conference has been $295.00. This means the conference center has produced revenues exceeding $66,000,000. The carpeting has performed well but it's time to replace it. A selection committee of conference center operations staff, marketing and sales staff and town staff met with a professional designer to select a pattern that has a mountain resort feeling and is easily maintained. The timing for replacement would be late first quarter early second quarter of 2007. The staff has received three proposals from qualified companies for your review. Each uses the same brand of carpet and includes installation and removal of the old carpet: Company Bid 1. Dacor Il, Inc. Greeley CO, $162,491.00 2. Loveland Design Center $129,358.30 3. Abbey Carpets of Estes Park $99,074.81* *Abbey Carpets is part of the National Holiday Inn selected vendors program. We are able, through our partnership with the Estes Park Holiday Inn, to buy our carpet at the Holiday National Price. 1 BUDGET: Account Number; 222-5800-458-25-02, Buildings $150,000* *The budget number also includes painting and some furniture replacement. These are in the bidding stages, but the carpet requires the longest lead time. ACTION: Approve the order and installation of carpeting for the Conference Center. • Page 2 rx Claudine Perrault Director Phone (970) 586-8116 FAX (970) 586-0189 cperrault@estes.lib.co.us ESTES PARK OCT 1 8 2006 PUBLIC LIBRRRY Estes Valley Public Library District £ http://www.estes.lib.co.us Jackie Williamson October 16,2006 Clerk, Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Ms. Williamson: Earlier this year Marjorie Drew Corcoran was appointed to a 1 -year term as an Estes Valley Public Library District (EVPLD) Trustee. That term will terminate on December 31,2006. This short interim term was necessary in order to bring the trustee appointment schedule into a better rotation sequence. The EVPLD Board of Trustees recommends that Marjorie be reappointed to a full 4-year term which would terminate on December 31,2010. Maijorie Corcoran currently owns and manages the Mountain Home Cafd in Estes Park and has over 20 years of small business management experience. This experience has been very valuable for understanding the needs of the Estes Valley business community that can be satisfied by the Estes Park Public Library. Ms. Corcoran has previously been a board member and treasurer for the Senior Center, Habitat for Humanity, Estes Valley Land Trust, Estes Park Music Festival and the Estes Park Woman's Club. This past financial experience has been very beneficial to the EVPLD Board in helping to ensure that our budget and flnances are accurate. Ms. Corcoran is currently performing as a valuable member of the Board's Personnel and Strategic Planning Committees. Ms Corcoran actively participated in developing a significant update to the Staff Handbook and a Strategic Plan for the Library. Ms. Corcoran is an active, effective and valuable Board member. The EVPLD Board of Trustees respectfully requests that the Town Board approve Marjorie Corcoran's reappointment as an EVPLD Trustee at its earliest convenience. Sincerely, '' 9(467 t j Allie Parker, President EVPLD Board of Trustees RO. BOX 1687 . 335 EAST ELKHORN AVENUE . ESTES PARK, CO 80517 Estes Park Convention & Visitors Bureau Memo TO: Mayor Baudek, Town Board of Trustees From: Tom Pickering, Executive Director CC: Randy Repola, Town Administrator Date: December 6,2006 Re: Reappointment of the CVB Policy Advisory Committee BACKGROUND: The CVB Policy Advisory Committee has completed their 2006 appointment as the community oversight committee of the CVB. The committee is a slated committee that represents both the business and local citizens. The committee has met monthly and crafted the CVB operating policies that came to the Town Board for your approval. The committee serves as a valuable resource to the Town Board as it continues to investigate and recommend best practices for the operation of the Estes Park CVB. BUDGET: N/A ACTION: Reappoint the CVB policy advisory committee as it stands. Chairperson, Sue Doylen, Dorla Eisenlauer, Lee Lasson, Jerry Indermuehle, Julie Pieper, John Buller, Chris Wood 1 Community Development Memo To: Mayor Baudek 47,>1 From: Bob Joseph CC: J.W. Date: December 8,2006 Re: Estes Valley Planning Commission appointments I recommend appointment of Bruce Grant to replace George Hix. Mr. Grant would serve a four year term beginning January 2007. I also recommend John Tucker to fill the remaining unexpired term of Ed Pohl beginning February 2007 and expiring 12/31/2008. 1