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HomeMy WebLinkAboutPACKET Town Board 2006-11-28- FILS- * I. Prepared 11/21/06 0.,j swir'i:,-, 6 TOWN OF ESTES ~~PARK 4,51/~ft.:r, DE> ..·1:% f 299.2.... 1.··-r...ljj:iI·j.i-Rlt..ii·6.4~~.*b.. Ctffi...:, : ,. 1-1-1 :,1.4, r~,/:.. The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 28,2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 14, 2006, Town Board Budget Study Session Minutes dated November 10,2006. 2. Bills. 3. Estes Valley Board of Adjustment, November 7,2006 (acknowledgment only). lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. FINAL CONDOMINIUM MAP 1. The Links of Estes Park Condominiums, A Portion of Lot 3, South Saint Vrain Addition, Bud and Rachel Jarvis/Applicant. , 4 4 4 B. AMENDED PLAT 1. Lots 18, 19, 36, & 37, Block 8, and Lot 31, Block 7, Country Club Manor Addition; Carla Pedersen/Applicant - Applicant request to continue to December 12,2006. C. VESTING PERIOD EXTENSION 1. Fall River Village Final Condominium Map, Lot 8, Fall River Village Final PUD, The Lane 111 Group, Inc./Applicant. 2. ACTION ITEM: Mayor Baudek: Open the Public Hearing (A). The formal public hearing will be conducted as follows: A. Mayor - Open Public Hearing B. Staff Report C. Public Testimony D. Mayor - Close Public Hearing E. Motion to Approve/Deny. A. Rezoning Request from CH-Commercial Heavy to I-1 - Industrial - Lot 1, Davis Subdivision, Harvey E. Griffith and Dale E. Griffith/Applicants, ' Ordinance 09-06. 2. ACTION ITEMS: 1. PUBLIC HEARING: CHANGE OF LOCATION FOR A BEER & WINE LIQUOR LICENSE HELD BY SWEET BASILICO CAFE, INC. DBA SWEET BASILICO CAFE, FROM 401 E. ELKHORN AVE. TO 430 PROSPECT VILLAGE DR. Town Clerk Williamson. 2. PUBLIC HEARING - 2007 BUDGET - ADOPTION. Finance Officer McFarland. A. Highway User's Trust Fund. B. Resolution #26-06 - Setting the Mill Levy. C. Resolution #27-06 - Adopting the 2006 Budget. D. Resolution #28-06 - Appropriating Sums of Money. 3. 3 RD QUARTER SALES TAX REPORT. Finance Officer McFarland. 4. 911 -VIDEO PRESENTATION. 5. TOWN ADMINISTRATOR REPORT. 6. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. r '. h® hp LaserJet 3015 ~ j HP LASERJET FAX invent Nov-24-2006 12:36PM Fax Call Report Job Date Time Type Identification Duration Pages Result 647 11/24/2006 12:26:08PM Send 6672527 1:19 2 OK 648 11/24/2006 12:27:32PM Send 5869561 1:15 2 OK 649 11/24/2006 12:28:52PM Send 5869532 1:35 2 OK 650 11/24/2006 12:30:32PM Send 5861691 1:56 2 OK 651 11/24/2006 12:32:33PM Send 6353677 1:36 2 OK 652 11/24/2006 12:34:14PM Send 5771590 1:43 2 OK Town of Estes Park, Larimer County, Colorado, November 14, 2006 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 14th day of November, 2006. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Richard Homeier Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Jackie Williamson, Town Clerk Gregory A. White, Town Attorney Absent: Trustee Eisenlauer Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT RMNP Superintendent Baker presented the Town of Estes Park with the 2006 Stewardship Award. TOWN BOARD COMMENTS Trustee Levine stated the voters approved Amendment 41, which adds a new "Ethics in Government" article to the state constitution. This new amendment has some interesting effect such as strict limits on receipt of gifts and money by public officials, including scholarships. He reminded the citizenry to study amendments to the constitution carefully and not vote based on the title of an amendment. Mayor Baudek thanked all those that have served and are serving our country in the forces and stated our thoughts and prayer are with them. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 24, 2006, Town Board Budget Study Session Minutes dated October 20,2006 and November 3,2006. 2. Bills. 3. Committee Minutes: A. Community Development, November 2,2006: Special Events 1. Powder River Rodeo Productions, Inc. 3-Year Agreement (Stock Contractor for Rooftop Rodeo): $60,000/2007, $61,200/2008 & $62,424/2009. 2. Street Closure - MacGregor Ave. from Bus turnout to Park Ln. for Coolest Car Show on July 4,2007. B. Public Works, November 9,2006. It was moved and seconded (Pinkham/Newsom) the Consent Agenda be approved, and it passed unanimously with one absent. Board of Trustees - November 14, 2006 - Page 2 2.. ACTION ITEMS: 1. ROCKY MOUNTAIN NATIONAL PARK UPDATE. See Public Comment. 2. PUBLIC HEARING: NEW BEER & WINE LIQUOR LICENSE APPLICATION FILED BY YAMA INC dba SUSHI YAMA EXPRESS 356 E. ELKHORN AVE. 23. Mayor Baudek opened the Public Hearing and reViewed procedure. Town Clerk Williamson presented the Applidation and confirmed the Town has not received any communications or evidence in support or opposition to the application, and required T. I.P.S. has not been scheduled; however, the Town will host a T. I.P.S. training on January 24, 2007. Comments were heard from Churl Im/Applicant. Trustee Levine urged Mr. Im to comply with Liquor Laws, particularly avoiding liquor sales/service to minors. Mayor Baudek closed the public hearing. Stating that the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Pinkham/Blackhurst) the Beer and Wine Liquor License Application filed by Yama Inc. dba Sushi Yama Express be approved, and it passed unanimously with one absent. 3. APPEAL OF STAFF'S DETERMINIATION. Director Joseph reviewed staff's determination that a vacation rental located at 2250 Blue Spruce Ct. is not a bed-and-breakfast (B&B), as defined by the Estes Valley Development Code (EVDC). The Fall River Estates Community Non-Profit Corporation has requested an appeal of this decision. Earlier this summer, the neighborhood contacted staff with concerns regarding the operations of a B&B in their neighborhood. Staff met with the neighbors and the association and determined the business located at 2250 Blue Spruce Ct. is not a B&B because it is not owner-occupied. Vacation rentals are permissible in all single family residential zoning districts, whereas a B&B can only be located in the R-2 and RM zoning districts. The Estes Valley Planning Commission will review amendments to the EVDC regarding the use chart and the possibility of eliminating the term B&B from the code and provide clarification of a vacation home. Jim Barrie/Owner of A Celtic Lady's Mountain Retreat stated he discussed his business operations at 2250 Blue Spruce Ct. with the Planning Department to ensure the business would be in compliance with Town regulations. The business is currently listed as a B&B on the CVB website; however, it will be reclassified as a general lodging establishment. He stated the business is in compliance with the covenarits of the subdivision as well as the zoning laws. Public comment opposing the business was heard from Ruth Goetzel/1141 Fall River Dr., Don Gooldy/1071 Fall River Ct., Tom Ewing/1082 Fall River Ct., Dave Chapman/1077 Fall River Ct.-, Jeannie Drahota/1140 Fall River Ct., Patricia Czarnowski/1180 Blue Spruce Ct. and Terry Smith/1079 Fall River Ct. The Association and the neighborhood are of the opinion the accommodation business at 2250 Blue Spruce Ct. fits the general definition of a low-intensity accommodation and/or Hotel/Small; the business can not be considered a short terin rental; said business violates both the, Municipal Code and the EVDC; the business belongs in A-1 or CD zoning districts and not in an E-1 residential community; the neighborhood has been policing the noise, traffic, etc. from the business; allowing this commercial accommodation in a residential neighborhood would set a precedence and would impact the quality of life for the citizens of Estes Park; all urged the Town Board to enforce the Development code by sustaining their appeal and closing the business immediately. Board of Trustees - November 14, 2006 - Page 3 Mr. Barries informed the Board that he tries to operate the property as a vacation home as outlined by the Municipal and Development Codes. He admitted to a couple of violations at the property and stated he does his best to address the issues when they occur. His wife does teach classes at the property; however, he has never performed a wedding at the property and does not have plans to in the future. Mr. Barries explained when the property is rented to multiple parties at the same time; either he or his wife stay on site as required by the Municipal Code. Discussion summarized as follows: There are currently 12 B&Bs listed on the CVB website that are not in the R-2 or RM zoning districts; the concerns by the neighborhood are do to nuisance issues; it appears the property is a commercial business being operated outside the intent of the codes; concern was raised over the use of the property by multiple parties on the same day; the property is being operated in a manner that has become a nuisance to the neighbors; the business is not a B&B as defined in the EVDC; discussed use and definitions of vacation rental and small hotel; the current advertising states the property is a B&B; the business appears to be in violation of the vacation home restrictions as outlined in the Municipal Code. After further discussion, it was moved and seconded (Homeier/Blackhurst) 1) The property at 2250 Blue Spruce Ct. is not a bed-and breakfast as defined in the Estes Valley Development Code; 2) Staff will investigate the operations of the Celtic Lady's Mountain Retreat to ensure it is being operated within the guidelines of the code, and it passed unanimously with one absent. If a violation is discovered, staff will seek cooperation prior to suspending the business license. Trustees requested staff provide a written response to the Board on their investigation of the property. Discussion followed regarding the need to amend the Municipal Code to address similar uses in residential zoning districts. Director Joseph stated the Planning Commission will be holding a public hearing on November 21, 2006 to discuss amendments to the EVDC with regard to vacation rentals. He encouraged the Association and neighbors to attend the meeting. 4. CONTINUATION OF EPURA EPURA Chairman Swank and Executive Director Smith presented a presentation on the past and potential future of EPURA. Discussion included: • Future areas for an Urban Renewal District including West Elkhorn and the Highway 7 corridor parallel to the Stanley Park Fairgrounds. • Process for creating a new Urban Renewal Area, including blight study, public hearings/public testimony, formal plan, sales tax increment, IGA. • An entity such as Urban Renewal with the necessary funding background is needed to continue improvements in Town. Trustee Homeier stated there is no impetus for a new or continued Urban Renewal Authority and he questioned whether it was the right mechanism. The Town uses Urban Renewal as a method to incur debt without the vote of the citizens. Following discussion, it was moved and seconded (Levine/Newsom) the Estes Park Urban Renewal Authority move forward with a blight study to identify areas that could be addressed, and it passed unanimously. 5. 3rd QUARTER FINANICIAL REPORT. Finance Officer McFarland presented the 3rd quarter financial report. Revenues and expenses for the major funds are within budget. Sales tax figures are strong and need to maintain a steady pace to meet projected revenue. : Board of Trustees - November 14, 2006 - Page 4 Investment performance is dependent upon interest rate trends; however, with recent implementation of cash management techniques, investments have increased. 6. 911 VIDEO PRESENTATION. Presentation of the 911 video was postponed. 7. TOWN ADMINSTRATOR REPORT. • Utility Committee meeting cancelled for Thursday, November 16,2006. • Technical Review Committee for Lot 4, Stanley Historic District is scheduled for Thursday, November 16, 2006 at 1:30 p.m. in the Board Room. Whereupon Mayor Baudek adjourned the meeting at 9:32 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk 4 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 10, 2006 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 1 0th day of November, 2006. Committee: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier, Levine, Newsom and Pinkham Attending: All Also Attending: Town Administrator Repola, Finance Officer McFarland, Clerk Williamson Absent: None Mayor Baudek called the meeting to order at 9:35 a.m. 2007/2008 BUDGET PRESENTATION - ALL FUNDS. GENERAL DISCUSSION Executive summaries have been updated with those changes recommended by the Board from previous budget sessions. Discussion was heard regarding balancing the budget. Staff stated personnel expenses are budgeted at 100% and traditionally personnel costs come in at approximately 93%. If this were to occur in 2007 and 2008, the fund balance would not decrease from its current level. Expenses of the General Fund balance will be 41% as of 2008. Staff will review how the Town compares with other mountain communities in regards to personnel costs as a percentage of the annual budget. Trustees reiterated the need for a study session to discuss how to grow revenues for the Town and the business community, a philosophical discussion on the direction of the Town and provide clear direction and policy for the Department Heads in order to tie performance goals to the Town Board goals. Finance Officer McFarland reviewed each account. • 1100 Legislative - Comprehensive Plan increased to $20,000, new account numbers created for Pride Awards and Citizen's Information Academy. • 1200 Judicial - Update account for 2007 & 2008 to include $1,000 in O&M. • 1300 Administration - No changes. • 1400 Elections - No changes. • 1500 Finance - Personnel costs for finance are being reallocated between utilities and the General Fund over the next several years. • 1600 Community Development - No changes. • 1700 Buildings - O&M includes a sign in the main lobby for police and replacement of the second floor door to dispatch moved from the police budget • 1800 Employee Benefits - Includes Town picnic, Christmas party and employee housing assistance. Staff will review housing stipend during the compensation study. • 1900 Community Services - No change. • 2100 Police - Two vehicles were cut from both the 2007 & 2008 budget. Trustee Blackhurst requested staff review vehicle depreciation and replacement schedules. • 2155 Police Communications - One contract FTE was removed from the budget to accurately reflect personnel costs. RECORD OF PROCEEDINGS Town Board Budget Study Session - November 10, 2006 - Page 2 • 2175 Police Community Services - Reorganization of the Police Department will not occur in 2007. Discussions will be held this spring. The Mayor requested staff discuss cost sharing of the SRO with the school district. • 2200 Fire - Asterisks have been added to the secretary and training officer personnel and will come back to Committee. Trustees stated the statue to be commissioned for the 100 year anniversary of the Volunteer Firefighters should be a community effort. An asterisk will be added to this item. Discussion regarding the training officer was heard: the position would bi a back up to the Fire Chief; could training resources in the valley be used or a contractor be hired for specific training; is the position warranted at this time; how have the duties of the Fire Chief changed. The budget will be updated to include a full time secretary in 2007 and removal of the training officer. The pumper truck has been removed from the budget. • 2300 Protective Inspections - Revenues were adjusted. • 2400 Engineering - No change. • 3100 Streets - No change. An asterisk will be added to the street sweeper. • 3200 Sanitation - Accourit will be added to 3100 in 2007. • 5200 Parks - Personnel levels were corrected and include the number of FTEs. • 5600 Transportation - Additional information was added for the shuttle contract. Community Development Committee will review the routes for 2007. Advertisement on the shuttle buses would be coordinated with the CVB and revenues added to either the General Fund for the CVB to minimize future transfers to the CVB fund. • 5820 Business Development - Accounfto be added to 222-5500 in 2007. • 9000 Contingencies - No change. The Mayor called a 10 minute break at 10:42 a.m. arid reconvened the meeting at 10:52 p.m. • 204 Community Reinvestment -,CVB landscaping added to fund with an asterisk and removed from the CVB fund, $600,000 added for site preparation for the performing arts theatre at the Stanley Park Fairground with an asterisk, $20,000 added to the 2007 budget for a study on the stabilization of the riverbank behind the CVB. Staff stated the $25,000 budgeted for landscaping at the Visitor Center would not complete the project. Mayor Baudek and Trustee Eisenlauer requested staff review how to complete the project as soon as possible. Staff will investigate the bank stability and place rock in those critical areas. • 270 Museum - Hydro plant account (270-5701) will be added to the museum fund in 2007. • 211 Conservation Trust - No changes. • 217 Senior Center - No changes. • 220 Open Space - $400,000 added for the pending acquisition of Hermit Park. The Dry Gulch trail would be considered by Committee prior to Town Board action. • 222 CVB Funds 0 2000 - No change. 0 2600 - Personnel corrected to reflect 3 FTEs (2 part time and 2 full time positions). Two handicap entrances will be added to the budget and staff will attempt to secure funds from the architect due to their error. Trustees requested the architect attend a Community Development Committee meeting to discuss the error. 0 2800 - No change. • 303/414 Park Entrance Estates - Plan to use remaining funds by 2008. RECORD OF PROCEEDINGS Town Board Budget Study Session - November 10,2006 - Page 3 • 502 Light & Power - No change. • 503 Water - No change. • 605 Catastrophic - No change. • 606 Medical Insurance - No change. • 612 Fleet Maintenance - Updated FTE allocations. • 625 Information Systems - $14,000/year for data processing. • 635 Vehicle Replacement - Replacing vehicles from this fund as of 2007 would cause the fund to go negative as of 2011. Finance Officer McFarland will review the fund and provide a recommendation as to whenthe fund could be used and whether or not the current funding is adequate. • 709 Fire Pension - Actuarial study noted. • 710 Police Pension - No change. • 716 Theatre Fund - No change. Officer McFarland thanked Debbie McDougall and Debbie Parrack for their efforts during the budget process. MISCELLANEOUS The Town has had discussions with the Housing Authority for the purchase of 2 units at the Pine Knoll apartments. The Town currently owns and rents 6 units to employees with a 90% occupancy rate. The additional units would be rented to Town employees first; however, if there were vacant units, they could be rented to other agency employees. Trustee Homeier thanked staff for their efforts during the budget process. A community meeting was held with the developers for King Soopers. They are in the process of securing the land necessary to build a store between the Fairgrounds and Hwy 7. They are scheduled to close on the lot across from Lexington Lane during the first quarter of 2007 with the intent to rezone the property and relocate the lumber yard. There being no further business, Mayor Baudek adjourned the meeting at 11:30 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS P JAFT Regular Meeting of the Estes Valley Board of Adjustment November 7,2006,8:00 a.m. Board Room, Estes Park Town Hall Board: Chair Cliff Dill; Members Chuck Levine, John Lynch, Wayne Newsom, and Al Sager; Alternate Member Bruce Grant Attending: Vice-Chair Levine, Members Newsom and Sager, Alternate Member Grant Also Attending: Director Joseph, Planner Shirk, Recording Secretary Roederer Absent: Chair Dill, Member Lynch, Planner Chilcott Vice-Chair Levine called the meeting to order at 8:00 a.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence. 1. CONSENT AGENDA The minutes of the October 3,2006 meeting. It was moved and seconded (Newsom/Grant) that the Consent Agenda be accepted, and the motion passed unanimously with one absent. 2. LOT 1, CARRIAGE HILLS 8™ FILING, 125 Saddleback Lane, Applicant: Robert and Kathy Sherrod - Variance request from Estes Valley Development Code Section 4.3, Table 4-2, to allow a front-yard setback of 31 feet in lieu of the minimum 50-foot setback required in the RE-Rural Estate zoning district Planner Shirk reviewed the staff report. He stated this is a request to allow a house addition, including a deck, to be located thirty-one feet from the front-yard property line along Fish Creek Way in lieu of the fifty-foot setback required in the RE-Rural Estate zoning district. The applicant applied for an identical variance, which was approved in July 2005, but failed to apply for a building permit within the one-year timeframe specified by the Estes Valley Development Code (EVDC). Special circumstances exist because the adoption of the EVDC in 2000 increased the minimum setback and because in 1989 the owner dedicated thirty feet of right-of-way along Fish Creek Way to Larimer County; the proposed addition would meet the minimum fifty-foot setback if not for this dedication. Although approximately half of the proposed addition, as well as the deck, would encroach into the setback, the distance to Fish Creek Way (ninety feet) serves to minimize the request. The proposed addition is similar in design to the existing residence and planning staff finds that the essential character of the neighborhood would not be substantially altered and adjoining property owners would not suffer a substantial detriment as a result of approval of the variance. This request was submitted to all applicable reviewing agency staff and to neighboring property owners for consideration and comment. No significant issues or concerns were expressed by reviewing agency staff relative to code compliance or to the provision of public services. No comments were received from neighbors. Planning staff recommends approval of the request. .m RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 November 7,2006 Public Comment: Steve Lane of Basis Architecture was present to represent the applicant. He stated approval of the variance would have little impact on the neighborhood and reiterated that the variance was previously approved. Member Newsom stated his support of the variance, given that the applicant had dedicated road right-of-way to Larimer County to accommodate expansion of Fish Creek Way. It was moved and seconded (Newsom/Sager) to approve the variance request for Lot 1, Carriage Hills 8~h Filing, to allow a front-yard setback of 31 feet in lieu of the minimum 50-foot setback required, with the findings and conditions recommended by staff, and the motion passed unanimously with two absent and one alternate member in attendance. CONDITIONS: 1. Full compliance with applicable building codes. 2. Prior to pouring foundation, submittal of a setback certificate prepared by a registered land surveyor. This certificate shall verify compliance with the approved site plan. 3. METES AND BOUNDS, LOCATED IN THE SE h OF THE SW M OF S35-T5N-R73W OF THE 6™ P.M., TBD Giant Track Road, Applicant: Steve Laing - Variance request from Estes Valley Development Code Section 4.3, Table 4-2, to allow a residence to be built 10 feet from the southern property line in lieu of the 25-foot setbacks required in the E-1-Estate zoning district Planner Shirk reviewed the staff report. He stated this is a request to allow a new, detached, single-family residence to be built ten feet from the front-yard property line in lieu of the 25-foot setbacks required in the E-1-Estate zoning district. The lot is 0.73 acres in size and is sub-sized for the E-1 zoning district, which has a minimum lot size of one acre. The lot also has two natural drainages and a rock outcropping that limit the building area to the southwest corner of the lot. The applicant revised his original submittal in order to leave the rock outcropping undisturbed by eliminating one bedroom. The proposed residence is similar in size to the newer homes in the neighborhood but is larger than some of the older cabins. The overall character of the neighborhood would not suffer a detriment. This request was submitted to all applicable reviewing agency staff and to neighboring property owners for consideration and comment. No significant issues or concerns were expressed by reviewing agency staff relative to code compliance or to the provision of public services. Two neighbors submitted letters verifying right-of-access to the property; neither objected to the request. Planning staff recommends approval of the request. Public Comment: Steve Laing, the applicant, was present. He stated the lot provides a limited area to build on and emphasized his desire to protect the rock outcropping and ravines. He noted the lot is sub-sized for the zoning district and the required 25-foot setbacks leave a very small buildable area. The proposed residence is ranch-style and will not have a large impact on neighboring properties. It was moved and seconded (Sager/Newsom) to approve the variance request for the Metes and Bounds property located in the SE 14 of the SW 1/4 of S35-T5N-R73W of the 6™ P.M., TBD Giant Track Road, to allow a residence to be built 10 feet from the southern property line in lieu of the 25-foot setbacks required in the E-1-Estate zoning district, with the findings and conditions recommended by staff and an additional condition to protect the rock outcropping, and the motion passed unanimously with one absent. CONDITIONS: 1. Full compliance with applicable building codes. 2. Prior to pouring a foundation, submittal of a setback certificate prepared by a registered land surveyor. This certificate shall verify compliance with the approved site plan. ]DRAFT RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 3 November 7,2006 3. Construction barrier fencing shall be placed around the rock outcropping prior to any site work. This fencing shall remain in place and shall be maintained in good condition throughout the construction process. 4. METES AND BOUNDS, A PORTION OF STANLEY ADDITION, 561 Big Thompson Avenue, Applicant: Schrader Land Co., LLLP - Variance request from Estes Valley Development Code Section 4.4, Table 4-5, to allow replacement of the existing canopy 8 feet from an arterial street in lieu of the 25-foot setback required, and from Section 7.5.F.2b(6), to allow development in the street frontage buffer area Planner Shirk reviewed the staff report. He stated this is a request to replace the existing canopy at the Phillips 66 station across Big Thompson Avenue from the Visitor's Center. The request would allow the new canopy to extend to eight feet from the front property line in lieu of the 25-foot setback required; the existing canopy extends into the setback approximately the same distance. The new canopy would be fifty feet long instead of the existing thirty-five feet. The applicant plans other improvements which do not require a variance, including expanding the interior retail space into the garage bays, replacing the sign, and updating the fuel-dispenser islands. In considering whether the essential character of the neighborhood would be altered or whether adjoining properties would suffer a detriment, it is the opinion of planning staff that the proposed changes to the store, canopy, and sign would enhance the aesthetics of the site. Because the site was developed in 1968 and the existing canopy extends into the front-yard setback, no changes can be made to the canopy without a variance approval. Planning staff recommends that the pole light be removed, and the existing sign be removed and replaced with a monument sign. A sign permit has been issued for this new monument-style sign, which will meet the required eight-foot setback for signs. A Phillips 66 shield sign has also been approved and will be mounted on the end of the canopy. Staff recommends that the canopy match the color of either the building fagade or roof rather than being red, and that a small landscape island between the proposed pumps and Big Thompson Avenue be installed because the canopy will be placed inside the street frontage buffer area. This request was submitted to all applicable reviewing agency staff and to neighboring property owners for consideration and comment. No significant issues or concerns were expressed by reviewing agency staff relative to code compliance or to the provision of public services. Comments received from the Public Works Department, Building Department, and Estes Park Sanitation District (including requirements to remove the unpermitted dump station and to meet Health Department regulations for food service) were included in the staff report as recommended conditions of approval. No comments were received from neighbors. Planning staff recommends approval of the request. Member Newsom requested that lighting requirements be clarified, specifically that the lighting under the canopy be fully recessed so no portion of the bulbs will extend below the canopy. Member Grant stated his support of the request, noting that the taller canopy will provide better access for RVs. He questioned the need to remove the dump station, stating it is the only one open during the winter months and provides a benefit to resident RV owners. Member Levine emphasized the importance of requiring the canopy to be a more neutral color than red based on the "gateway" location of the property. Discussion among the Board Members, planning staff, and the applicant followed regarding these issues. Public Comment: John Howe was present on behalf of Schrader Land Co., LLLP. He stated the proposed site improvements were tailored to provide a look similar to that of the new Convention and Visitors Bureau building across the street. He stated his willingness to work with Estes Park Sanitation District to continue to provide the dump station service if it is possible to do so. Regarding the lighting, Conoco Phillips requires high-intensity lighting that typically DRAFT RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 4 November 7,2006 extends approximately four inches below the level of the canopy due to safety issues; he stated his willingness to install fully recessed lighting provided that Conoco Phillips approves the change. He also stated his willingness to change the canopy color, however that change will also have to be approved by Conoco Phillips-red is the standard color used by Conoco Phillips for "branding" purposes. It was moved and seconded (Newsom/Sager) to approve the variance request for the Metes and Bounds property located in a Portion of Stanley Addition, 561 Big Thompson Avenue, to allow replacement of the existing canopy 8 feet from an arterial street in lieu of the 25-foot setback required and to allow development in the street frontage buffer area, with the findings and conditions recommended by staff and the addition of condition #9 regarding lighting, and the motion passed unanimously with one absent. CONDITIONS: 1. Full compliance with applicable building codes. 2. Compliance with memo from the Chief Building Official dated October 17, 2006. 3. Compliance with Estes Park Sanitation District requirements. 4. Compliance with memo from Estes Park Public Works dated October 20,2006. 5. Curbing shall be extended on either side of the pump island to match the outer dimension of the fuel dispensers. This should correspond with the suggested landscape island. 6. A landscaping plan for the area between the proposed pumps and the sidewalk (as delineated in the staff report) shall be submitted with the building permit application, and shall comply with technical requirements set forth in Section 7.5 "Landscaping" of the Estes Valley Development Code. 7. The color scheme on the proposed canopy shall be subject to Staff approval. 8. The existing sign and adjacent light shall be removed. 9. Canopy lighting shall be fully recessed. 5. REPORTS None. There being no further business, Vice-Chair Levine adjourned the meeting at 8:52 a.m. Chuck Levine, Vice-Chair Julie Roederer, Recording Secretary 3--AFT Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Director Date: November 22,2006 Subject: The Links of Estes Park Final Condominium Map, A Portion of Lot 3, South Saint Vrain Addition, Bud and Rachel Jarvis/ Applicant Background. The applicant has submitted a final condominium map application for The Links of Estes Park to condominiumize the first of three residential duplexes on a 1.016-acre lot, zoned "RNY' Multi-Family Residential. The units are numbered 1006-A and 1006-B, are addressed 1006 A and B South Saint Vrain Avenue (CO Highway 7), and are accessed via a private driveway through the Eagles Landing Condominiums. The condominium map is consistent with the approved Development Plan #05-02. The Town Board approved a preliminary condominium map for this property at the September 27, 2005 meeting. The Town Board also approved a final condominium map application for this property at the June 27,2006 meeting; however, this approval expired. Budget. Location Map None. ~ Trail JK~~~-111 ~ Ridge Action. ingmlr-1Mfzj - Approval of The Links of Estes Park final SE "RIVI" The Links of I.; ZI Eagles ---Estes Park condominium map application conditioned u) 01 Landing on (1) The condominium declaration shall * \~ 61 W .---/. Sinfill be referenced in the dedication statement. - --Family Eagle "E" View - - ol Course 4.--='- 18 Hole Golf Course V 'Col Town of Estes Park Community Development Department Memo TO: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Director Date: November 22,2006 Subject: Fall River Village Final Condominium Map Time Extension, Lot 8, Fall River Village Final PUD, The Lane 111 Group, Inc./Applicant Background. On June 27, 2006, Town Board conditionally approved a final condominium map application for Fall River Village. The applicant had sixty days from this date, i.e., until August 25, 2006, to address all conditions of approval and submit the map and declaration for recording. Due to unforeseen circumstances, the applicant has not been able to meet this deadline and has requested a five-month extension, to January 26,2007, to submit the required information. If this deadline is not met, the application will automatically become null and void. Budget. -91 None. The Action. illow Approval of the requested time extension Approx. Location of Fall Performa ice to January 26, 2007 conditioned on River Village - Lot 8 Park E---7 compliance with the June 27,2006 Town Board findings and conditions of condominium map approval. . West Park ~CD'' Center Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Director Date: November 22,2006 Subject: Rezoning from CH - Commercial Heavy to Id - Industrial; Lot 1, Davis Subdivision; Harvey E. Griffith and Dale E. Griffith/Applicants Background. This is a corrective rezoning request. Lot 1 of the Davis Subdivision was zoned "I-1" Restricted Industrial prior to 2000. In public hearings for the 2000 valley-wide rezoning, the property owners requested that their property remain zoned "I-1;" however, the property was rezoned to "CH" Heavy Commercial. When the property owners approached staff about developing their property, they became aware of the rezoning to "CH" Heavy Commercial. The applicants have received development plan approval to build storage units on the property and have begun grading for this use. This use is allowed in both zoning districts. However, the side- and rear-yard setbacks are greater in the "I-1" zoning district; instead of zero-lot-line setbacks, ten-foot setbacks 4-1 are required. If the property is 7/ \ redeveloped in the future, the "Id" \ 1 zoning would allow for a wider variety of industrial uses. \ 1 Planning Commission recommended - "RM" I<: M. approval of this application at their --, "l-1" *I October 17, 2006 meeting. 7'* -a Dr + / Budget. f None. 7- ~ Action. Approval of the rezoning request. i - k. ; \\ 1 1 1- 6 ORDINANCE NO. 09-06 AN ORDINANCE AMENDING THE ESTES VALLEY DEVELOPMENT CODE TO REZONE LOT 1, DAVIS SUBDIVISION WHEREAS, the Estes Valley Planning Commission has recommended rezoning of Lot 1, Davis Subdivision, from CH - Commercial Heavy to I-1 - Industrial; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town that the recommended zoning changes be granted. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: Lot 1, Davis Subdivision, Town of Estes Park, Colorado, shall be changed from CH - Commercial Heavy to I-1 - Industrial. Section 2. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2006. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2006 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2006, all as required by the Statutes of the State of Colorado. Jackie Williamson, Town Clerk Town Clerk's Office Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Jackie Williamson, Town Clerk Date: November 24,2006 Subject: Change of Location - Sweet Basilico Cafe Background: Sweet Basilico CaM Inc. has applied for a change of location from 401 E. Elkhorn Ave. to 430 Prospect Village Dr. (formerly Rio Azul). If this change of location is approved, Sweet Basilico's Beer and Wine license would be transferred to the new location within 60 days and the current location would no longer be licensed to sell alcohol. All necessary paperwork and fees were submitted. Please see the attached hearing procedures for further details. Budget N/A Action: Town Board approval or denial of the change of location of the current Beer and Wine liquor license. 1 July 2002 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1. MAYOR. The next order of business will be the public hearing on the application of Sweet Basilico Caf* Inc., dba SWEET BASILICO CAFE for a Change of Location of a Beer and Wine Liquor License from 401 E. Elkhorn Ave. to 430 Prospect Village Dr. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2. TOWN CLERK. Will present the application and confirm the following: £ The application was filed October 20,2006. E At a meeting of the Board of Trustees on October 24,2006, the public hearing was set for 7:00 p.m. on Tuesday, November 28,2006. 0 The neighborhood boundaries for the purpose of this application and hearing were established to be 3.8 miles. B The Town has received all necessary fees and hearing costs. E The applicant is filing as a Corporation. 9 The property is zoned CO - Commercial Outlving which allows this type of business as a permitted use. E The notice of hearing was published on November 17, 2006 . B The premises was posted on November 14, 2006 0 There is a police report with regard to the investigation of the applicant. 1 E There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. 0 The applicant will, be allowed to state his case and present any evidence he wishes to support his application. 4. OPPONENTS. 0 The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. n The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. C] Ask the Town Clerk whether any communications have been received in regard to the application, and if so, to read all communication. D Indicate that all evidence presented will be accepted as part of the record. 0 Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. 0 Declare the public hearing closed. 6. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in'the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this change of location for this liquor license. Motion. Based upon the above findings, I move that this change of location be granted/denied. 2 DR 8442 (06/02) Page 1 COLORADO DEPARTMENT OF REVENUE ~ ~ LIQUOR ENFORCEMENT DIVISION 1881 PIERCE STREET #108 PERMIT APPLICATION WOOD CO 80214 05-2300 & REPORT OF CHANGES CURRENT LICENSE NUMBER 34- _ £34(0 1-4 - C-«c' ALL ANSWERS MUST BE PRINTED IN BLACK INK OR TYPEWRITTEN LOCAL LICENSE FEE $ APPLICANT SHOULD OBTAIN A COLORADO LIQUOR & BEER CODE BOOK TO ORDER CALL (303) 370-2165 D0 N0T WRITE IN THIS SPACE 1. Applicant is a , PRESENT LICENSE NUMBER ~ ® Corporation E Individual D Partnership Il Limited Liability Company 04-El>Lot-9 - Cord 2. Name of Applicant 3. Trade Name 22 - t\ O 904,(32.~- Ixt)\ i \, Co L.4.-t,-3-AL rtx~~264-~24*35\ \ T CO 4. Address 40 £ El El khor n A-vLL City ZIP County 0«942«L /, L« 1-ner VOID\-3 - 1- -00.09 - l=-721•111•11/•1111•1'1'B<11101•1&'1•14=-iII(•1111:/11%1111[ •1 . n Daa& 2. 9.*-1:' f · SECTION A -2MANAGER REG/CHANG E·( ' . j-·· t.·~ f . bt...i t... f.?3)34 6 ·:3 4 ¢*f#*f,1.i-SECTION 619.5.*.01. 4- :.T,1 < ....5.-fr,70' 1) [3 2210-100 (999) Retail Warehouse Storage Permit (ea) .. $ 100.00 • License Account No. 2) 0 2200-100 (999) Wholesale Branch House Permit (ea) . 100.00 1970-750 (999) E Manager's Registration (Hotel & Restr.) ,.,,,., $75.00 3) 2 2260-100 (999) Change Corp or Trade Name Permit (ea) ....... 50.00 2010-750 (999) m Manager's Registration (Tavern) . .......... . $75.00 4) 2 2230-100 (999) Change Location Permit (ea) ......... ........ 150.00 O Change of Manager (Other Licenses) ....... NO FEE 5)*2280-100 (999) Change, Alter or Modify Premises $-20.00 x I Total Fee \60 · 06 SECTION B - DUPLICATE LICENSE 6) O 2220-100 (999) Addition of Optional Premises of Existing H/R • LIQUOR LICENSE No. $100.00 x Total Fee 2 2270-100 (999) DUPLICATE LICENSEE ..................................... $ 5000 7)[3 2340-100 (999) Bed and Breakfast Permit ,,,,,,.,.,.,,..,..,,..,, , 50.00 DO NOT WRITE IN THIS SPACE- FOR DEPARTMENT OF REVENUE USE ONLY DATE LICENSE ISSUED LICENSE ACCOUNT NUMBER PERIOD TOTAL -100 (999) A .-.------i.-iL-/---i-32 DR 8442 (06/02) Page 2 INSTRUCTION SHEET .. ...t· ·6*ty::: 2-3:*0''i ~' FRr all sections, completefquestions:1-4 located on page 124.157; ·:j c jiff./.fli': 0 Section A To Register or Change Managers, check the appropriate box in section A and complete question 9 on page 4. Proceed to the Oath of Applicant for signature (Please note: Hotel and Restaurant licensees are required to register their managers). U Section B For a Duplicate license, be sure to include the liquor license number in section B on page 1 and proceed to page 4 for Oath of Applicant signature. U Section C Check the appropriate box in section C and proceed below. 1) For a Retail Warehouse Storage Permit, go to page 3 complete question 5 (be sure to check the appropriate box). Submit the necessary information and proceed to page 4 for Oath of Applicant signature. 21 For a Wholesale Branch House Permit, go to page 3 and complete question 5 (be sure to check the appropriate box). Submit the necessary information and proceed to page 4 for Oath of Applicant signature. 3) To Change Trade Name or Corporation Name, go to page 3 and complete question 6 (be sure to check the appropriate box). Submit the necessary information and proceed to page 4 for Oath of Applicant signature. 4) To modify Premise, go to page 3 and complete question 7. Submit the necessary information and proceed to page 4 for Oath of Applicant signature. 5) For Optional Premises, go to page 3 and complete question 7. Submit the necessary information and proceed to page 4 for Oath of Applicant signature. 1,-~N C 61 )To Change Location, go to page 3 and complete question 8. Submit the necessary information -and proceed to page 4 for Oath of Applicant signature. 7) For a Bed and Breakfast Permit, go to page 4 and complete question 10. Submit the neces- sary information and proceed to Oath of Applicant signature. DR 8442 (06/02) Page 3 : ?·' I 1-; 5. Retail Warehouse Storage Permit or a Wholesalers Branch House Permit U Retail Warehouse Permit U Wholesalers Branch House Permit Include full address of storage premises. If granted, will the proposed warehouse or branch house be in compliance with local building and zoning laws? Yes No Name and title of Person in Charge of Premises 00 E Attach a lease/deed and a diagram of storage premises. 1; 4= 6 Change of Trade Name or Corporation name E Trade/DBA Name Change only £ Corporate Name Change (Attach a Certificate of Amendment from Colorado Secretary of State) I Old Name New Name 21 1 7. Modification of Premises or Addition of an Optional Premises to an existing Hotel/Restaurant Liquor License (a) Describe change proposed 0 CD :i> 0) (b) Will the proposed change result in the licensed premises now being located within 500 feet of any public = w or private school that meets compulsory education requirements of Colorado law, or the principal campus Om of any college, university or seminary? Yes No 00- LU J (If yes, explain in detail and describe any exemptions that should apply) 00 U) 4 (c) When will the proposed change a Start (mo/day/year) End (mo/day/year) 02 - (d) Is the proposed change in compliance with local building and zoning laws? 0 0 Yes Nc aft (e) If this modification is for an additional Hotel and Restaurant Optional Premises, has the local authority authorized by resolution or ordinance the issuance of optional premises? Yes No 7% d 00 2,1. (f) Are such changed premises owned or leased? D Owned CJ Leased (Attach a signed copy of deed or lease in the name of the /icensee only) , 47. 24-15 (g) Attach a diagram of the current licensed premises and a diagram of the propesed changes for the 93%23& licensed premises. 3,94 8. Change of Location .%41 (a) Address of current premises LIbl E,.Col- El k h orn A \AL 99 City Efbla-lr-L county Lari r,\-er zIP 906(-3- Zi (b) Address of proposed New Premises (Attach a copy of the deed or lease that establishes possession of 0.4 the premises by the licensee) Address 1-4 30 -frose·ert· \2; \1 61(FT/br City Ebler·7¥6 rE- county l.-Co ryvr zIP 5*,5 1 1- (c) New mailihg address if applicable Address City County ZIP 41:i: '.f~4 1 : (d) Attach a diagram of the premises showing the area where alcohol beverages will be stored, served, > I f. possessed or consumed. Include food preparation facilities for Hotel and Restaurants. 2.-t nANGE'OFLO 4 6 : ORCONRGP~,NDAB E f'SfbRAGE., =sm- DR 8442 (06/02) Page 4 9. Change of Manager or to register the manager of a Tavern or a Hotel and Restaurant liquor license. (a) Change of Manager (attach Individual History DR 8404-1 H/R only) Former manager's name New manager's name (b) Compensation of Mgr. Date of Emp. Exp. Date Has manager ever managed a Liquor licensed establishment? 03 Yes j No Does manager have a financial interest in any other liquor licensed establishment? U Yes E No If yes, give name and location of establishment 4 10. Bed and Breakfast Permit · Attach a copy of a deed or lease in the exact name of the applicant only, reflecting possession of the permitted area for at least the minimum duration of this permit (1 year from date of issuance). Attach a diagram of the premises which accurately reflects the area where alcoholic beverages will be stored, served, possessed or consumed. 1. Applicant is a: U Corporation (attach DR 8177) El Partnership D Individual (attach DR 8404-1) D LTD Liability Company (attach DR 8177) 2. Name of Applicant 3. Trade Name of Establishment (DBA) 4. Address of Premises (specify exact location) 5. State Sales Tax Number Business Phone ( ) : . Pursuant to 12-47-410, C.R.S., Applicant hereby states that it qualifies for a Bed and Breakfast Permit to serve complimentary : alcoholic beverages, and does certify to the State Licensing Authority: That it has no more than 20 sleeping rooms, and That it provides at least 1 meal per day at no charge other than for overnight lodging, and That it shall not serve alcoholic beverages for more than 4 hours in any one day, as follows: That it does not sell alcoholic beverages by the drink or in sealed containers, and €·„ MONDAY HOURS TUESDAY HOURS WEDNESDAY HOURS THURSDAY HOURS FRIDAY HOURS SATURDAY HOURS SUNDAY HOURS r: · From: m. From ~ m. From: m. From: m. From: m. From: m. From: m. To: m, To: m. To: m. To: m. To: m. To: m. To: m. ii:.t .~ ~ ''.I?...z:· ,.i ,~ .f.<=.f~·f~........., '.,.~··2.-i:.9*· Il:42 0.ATH. OF APPLICANTA:{*'.; ....~: J.-.~~2 122;Hit.ht...64.4.4. ; -3 .. .1. 13 ·, I declare urider penalty of perjury in the second degree that I haveread the foregoing®plicatiorlandall attimthments·therei~,w. and thatallinformation thereinistrue; 604ct,And bom#16te to the-best of my knowledge.: ~ -'.k. kirtrt·t: 'et' *~s,<:,,0,.. -2 4 - 1.21·• sianati.[F9 <h Title Date flohata Yz-ifil.9 VPM £:5 , .94- h-rc.ces 1 o lootole REPORT AND 4*OVAL OF LOCAL LICENSING AUTHORITY (CITY / COUNTY) 6*"2: 4 ·. f The foregoing application lids-been @karhined and the prdmises, business conducted andcharacter of the applicaht is satisfactory, and we i. t ' do report that such permit, if granted, will comply with the applicable provisions ot Title;12, Articles 46 arld 47.,C.R.S., as amended.. ·: j ..'. .,f :.20- THEREFORE, THIS AppLICATICIN .IS„FPROyED.24>0.:4797~£44:-**·7« ,·C·:·c, iF· <'i:. Local Licensing Authority (City or County) Date filed with Local Authority 10 13.0 to<° Signature Title Date f.: i--,~'-:liki: :t;f'·f,ff~·*::.. ·t·cli. REPORT OF STATE LICENSING AUTHORITY /f~ 1,%Ad:IC. f ° 6. iii f . t The foregoing has been e<amine, d and eomplies with the filing r'equir@mehts of Tifie,12; :Artitle 417j· 6.R .S., 44'Rm;lided. · f ir Signature Title Date C.·Q:i.: ': 9'BED AND BREAKFAST PERMIT 32 2 ·16 CHANGEOF MANAGER* 1111 TOWN«Of {SHYPARK Police Deparlment November 13,2006 Jackie Williamson, Town Clerk Town of Estes Park Estes Park, CO 80517 RE: Sweet Basilico Caf6 Inc. Perez, Raul V. 02/17/54 Perez, Shawn M. 05/17/61 Dear Ms. Williamson: A check of the Estes Park Police Department local records on the above-named persons and business was conducted. There were no reports involving the business. There was a report of Harassment where Raul Perez is named as a suspect. There are no other reports involving the business or the individuals listed in the past year. Sincerely, 6:5~~n Chief o f Police, Estes Park Police Department P.O. BOX 1287 • 170 MACGREGOR AVENUE • ESTES PARK, COLORADO 80517 PHONE: 970-586-4465 • FAX 970-586-9681 www.estesnet.com/pd Finance Department lemo To: Honorable Mayor Baudek Board ofTrustees Town Administrator Repola From: Steve MeFarland, Finance Officer Date: November 28,2006 Subject: Overview ofbudget-related documents in November 28,2006 Board packet Background Attached please find documents pertinent to the 2007 budget approval process. State Statutes require that the following documents are addressed. Documentation 1. Highway Users Trust Fund a. Expenditures related to the Highway Users Trust Fund are part of the #101-3100 account (General Fund - Streets) and were reviewed as part of the Streets department section of the budget sessions. However, Colorado budget law requires that a public hearing be conducted to discuss these proposed expenditures. This hearing call be conveniently conducted as part ofthe budget approval process. 2. Resolution levying property taxes for the year 2007 to help defray costs of government for the Town of Estes Park, Colorado for the 2007 budget year a. This document reports the anticipated property tax revenue for the general fund and the net valuation for assessment for the Town as certified by the County Assessor. The purpose of the document is to levy a tax of 1.822 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for 2007, and to certify the mill levies for the Town of Estes Park to the County Commissioners of Larimer County, Colorado. There is no change in the existing 1.822 mills from 2006. 3. Resolution to adopt 2007 Budget a. This document summarizes/finalizes the revenues and expenditures agreed upon in the preliminary budget sessions for the year 2007. The purpose of the document is to approve and adopt the 2007 budget for the Town o f Estes Park. 4. Resolution to appropriate sums ofmoney a. This document is similar to document #3, except that it focuses on the revenue traffic between and within each fund for the purpose of appropriating sums from the revenue of each fund, to each fund, for the purposes stated. Action steps requested Conduct hearing to discuss and subsequently approve above documents/resolutions. •Page 2 t~ {*?Siti TOWN OF ESTES PARK 4 4• tr ~ . -42**cia.f A 4.-0,€k"ip>:28:g,/,9, '3 364 975. _#FirPadMeM#Qr<'ar R' 1%**BAL#524/.. f 43«944»>*~11'*%*ti~ 9451 1,9/p 4<21~*634 2 --4--1 MEMORANDUM TO: Board ofTrustees FROM: Steve McFarland, Finance Officer DATE: November 22,2006 SUBJECT: Highway Users Trust Fund Public Hearing, 2007 Budget, November 28,2006 Colorado budget law requires a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in the ensuing fi seal year. The following are the proposals that are included in the 2007 Town of Estes Park budget: ®07 1. Estimated Revenues: $212,649 2. Estimated Expenditures: a. Curb/gutter & drainage repair $ 87,000 b. Sidewalk maintenance 3,500 c. Vehicles/equipment usage 115,000 d. Traffic control 16.100 $221,600 In addition, expenditures for snow plowing, street maintenance, or any other expenditures directly related to streets are allowable uses ofTrust Fund revenue in the event that either of the above-listed projects are not constructed or come in considerably less than budget. http://www.estesnet.com (970) 586-5331 • RO. BOX 1200 • 170 MAC GREGOR AVENUE · ESTES PARK, CO 80517 RESOLUTION TO SET MILL LEVIES NO. 26-06 A RESOLUTION LEVYING PROPERTY TAXES FOR THE YEAR 2006 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 2007 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Ested Park will adopt the annual budget in accordance with the Local Government Budget Law on November 28, 2006; and WHEREAS, the amount of money necessary to balance the budget for general operating expense is $279,157; and WHEREAS, the net valuation for assessment for the Town of Estes Park as certified by the County Assessor is $144,906,251. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That for the purpose meeting all general operating expenses of the Town of Estes Park during the 2007 budget year, there is hereby levied a tax of 1.822 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2007. That the Town Clerk is herby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set. ADOPTED this 28th day of November, 2006. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk RESOLUTION TO ADOPT BUDGET NO. 27-06 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND ADOPTING A BUDGET FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2007, AND ENDING ON THE LAST DAY OF DECEMBER, 2007. WHEREAS, the Board of Trustees of the Town of Estes Park has appointed Randy Repola, Town Administrator, to prepare and submit a proposed budget to the Governing Body at the proper time; and WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 28,2006, and interested taxpayers were given the opportunity to file or register any objections to the proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the attached budget, as submitted, and summarized by fund, is hereby approved and adopted as the budget of the Town of Estes Park, Colorado, for the fiscal year ending December 31, 2007, and shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town of Estes Park. ADOPTED this 28th day of November, 2006. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk FUND LISTING FOR SUMMARIZING REVENUES AND EXPENDITURES FOR EACH FUND FOR 2007 Larimer County Convention & Community Conservation Open Visitors General Reinvestment Museum Trust Senior Space Bureau Fund # 101 204 207 211 217 220 222 RESOURCES Unappropriated Surpluses $2,780,709 $1,557,423 $60,125 $76,129 $29,319 $531,589 $246,137 Revenue sources 9,587,255 435,000 34,383 34,900 43,890 254,000 739,201 Transfers in 1,003,776 0 235,895 0 144,044 0 1,850,000 Properly Taxes (not inc] above) 279.157 0 .0 0 0 0 0 Total 13,650,897 1,992,423 330,403 111,029 217,253 785,589 2,835,338 EXPENDI1URES Current Operating Expense 7,175,444 264,766 282,930 0 205,493 78,400 2.632.622 Capital Outlay 873.122 675,000 0 44,500 2,600 580,000 155,000 Transfers Out 2,723,539 0 2.200 0 0 0 0 Total 10,772,105 939,766 285,130 44,500 208,093 658,400 .2,787,622 NET $2,878,792 $1.052,657 $45.273 $66,529 $9,160 $127.189 $47.716 Park Entrance Park Entrance Estates Special Estates Special Assessment Assessment Building Light & Medical I L District - Const. District - Debt Authority Power Water Catastrophic Insurance Fund # 303 414 419 502 503 605 606 RESOURCES Unappropriated Surpluses $2,351 $18,013 $0 52,466,586 $2,946,418 $2,199,959 $336,827 Revenue sources 0 0 92,805 10,745,592 2,943,248 54,000 406,290 Transfers In 0 0 0 0 0 0 0 Property Taxes (not incl above) 0 0 0 0 0 0 0 Total 2,351 18,013 92,805 13,212,178 5,889,666 2,253,959 743,117 EXPENDITURES Current Operating Expense $0 $0 $0 $8,724,403 $2,608,868 $0 $400,455 Capital Outlay 0 0 0 1,131,350 338,045 * 0. 0 Transfers Out 0 0 0 974,662 100,081 0 0 Debt Service . 0 0 92,805 300,940 . 306,410 0 0 Total $0 $0 $92,805 $11,131,355 $3,353,404 $0 $400,455 NET $2,351 $18,013 $0 $2,080,823 $2.536.262 $2.253,959 $342,662 Information Vehicle Fleet Systems Replacement Fire Pension Police Pension Theater Fund # 612 625 635 709 710 7]6 RESOURCES Unappropriated Surpluses $289,226 $9,784 $858,683 $1,109,894 $7,717 $443,087 Revenue sources 271,500 305,470 7,900 162,517 300 19,500 Transfers In 0 0 269,367 0 0 0 Property Taxes (not ind above) O 0 0 0 0 0 Total 560,726 315,254 1,135,950 1,272,411 8,017 462,587 EXPENDITURES Current Operating Expense $244,760 $305,470 $0 $95,160 $2,565 $63,500 Capital Outlay 0 0 0 0 0 0 Transfers Out 2.600 0 0 0 0 0 Total $247,360 $305,470 $0 $95,160 $2,565 $63,500 NET $313.366 $9,784 $1,135,950 $1.177,251 $5,452 $399,087 RESOLUTION TO APPROPRIATE SUMS OF MONEY NO. 28-06 A RESOLUTION TO APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2007, AND ENDING ON THE LAST DAY OF DECEMBER 2007. WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the annual budget in accordance with the Local Government Budget Law on November 28, 2006; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the following attached sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated. ADOPTED this 28th day of November, 2006. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk D! O N 988 4 M W :@ m 61 '19 th =2 2 E -- ri MN a 0&4 >. C 4- A = %0 UO O.6 2 0 0- 222 120 0 0 ed - 0 882¢9 7.0-1. ·81 = r# 00 0 00 505 b 00 vi 64 9-1 t 2 .C = 14 NE 00 M e en C 0 Q * - N g g-1 00.0.rel 00 00 W en 0,90.0 C m rn rv , 4 b g Moo 2 m 2§* °Ra R 70 3£ 4--0. Wrn©In 64 r-.=€1 00- R Agg F.2 2 00 .0 M 2 11 44 000 00 :5 5 M 0 - 3 0 1 00 00 0091·N 5€ eN- A h CO m et 0\ C\ > M &9 1 m = 8 2 /11%3 2°°2 8 8 00 1 12* € 21 0 Nue &13% 55 00 €6 113< 4 86 5 3 0 0000 52! 00 N U Z ¢9 64 0 LEW W -. M 00 b 9 0 00 0- 0 0 00 64 16 •noc CO U 0 04 (N - Cl eN W 4 5 3 8 5 82 1.#13 .8 3 g- * EE &.5. .9 2 N ta 0. 00 0 1 = ec U. O U E- OUOE- U. 00 Community Conservation Visitors Convention & 954'00*$ CES £69'9 VOIS Larimer 005'£9$ g9g'Z$ 091'56$ Lt'50£$ osuodxg Su!181 00§29$ 999'1$ 09I'56$ OL€50£$ 09L'ttZ$ imol FUND LISTING FOR APPROPRIATING SUMS OF MONEY FOR 2007 BUDGET General Reinvest Museum Senior Expenses $7,175,444 $205,493 009'Z $208,093 uotsuod 00!lod uoisuod 01!d Information - 10Uls'a 3suoj - 10!lisaa Park Entrance luoUUSSOSS¥ sosuadxa Fund # 11/20/2006 Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Town of Estes Park 2007-2008 Budget Actual Revised Budget Budget 2005 FYE2006 2007 2008 Re, enues $9,207,008 $9,489,254 $9,587,255 $9,865,615 Expenditures Personnel Services 3,637,732 3,792,801 4,305,886 4,520,355 Operations and Maintenance 2,376,187 2,955,095 2,869,558 2,843,462 Total Current Expenses 6,013,919 6,747,896 7,175.444 7,363,817 Capital 325,830 760,329 873,122 403,000 Total Expenses $6,339,749 $7,508,225 $8,048,566 $7,766,817 Excess (deficiency) of revenues over expenditures 2,867,259 1,981,029 1,538,689 2,098.798 Other financing uses (con€transfers out) 5,315,088 3,998,126 2,723,539 3,450,878 Other financing sources (transfers in) 930,152 967,733 1,003,776 1,024,616 Excess (deficiency) of revenues over expenditures and other financing uses (1,517,677) (1,049,364) (181,074) (327,464) ( Estimated) beginning fund balance 5,626,907 4,109,230 3,059,866 2,878,792 (Estimated) ending fund balance $4,109,230 $3,059,866 $2,878.792 $2,551,328 Expenses as % of gen fund balance 36% 33% 11/20/06 General Fund Legislative, #101-1100 (Mayor & Board) Town of Estes Park 2007-2008 Budget Scope * Mayor and Board of 6 Town Trustees provide broad policy direction and oversight ofall of Town services Services: 4 Develop strategic plans as necessary Manage operations and policy implementation via the Town Administrator * Serve as thequasi judicial bodyin matters related to the Estes Valley Development Code and as the local liquor licensing authority * Create and appoint advisory committees as needed to enhance Town duties and services Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $48,496 $35,624 $34,737 $36,707 Operations & Maintenance 62,809 92,608 111,448 94,917 Total Current Expenses 111,305 128,232 146,185 131,624 Capital 0 0 0 0 Total Expenses $ 1 11,305 $128,232 $146,185 $131,624 inc/dec over prior year 15% 1456 -10% Budget Comments 2006 2007 2008 Personnel Levels 1.00 Mayor 6.00 Trustees Operations & Maintenance Citizens' Survey 0 15,000 0 Comp Plan update 0 20,000 0 Plans/studies as needed · 0 0 25,000 Volunteer Recognition 8.700 8,700 9,000 Citizen's Information Academy 2,110 1,800 1,840 Pride Awards 4,700 4,700 4,700 Education/Training 17,260 31,550 31,590 Member dues/subscriptions 7,925 9,860 10,214 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Judicial, #101-1200 (Municipal Court) Town of Estes Park 2007-2008 Budget Scope * Provide fair and impartial application of Town codes to include the model traff,c code of * Manage and review sentencing of offenders Services: * Assist With certification of municipal election results * Provide for the swearing-in of Town elected o.*cials Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $35,836 $36,424 $37,955 $40,187 Operations & Maintenance 639 1,936 1,673 -ts·749 Total Current Expenses 36,475 38,360 39,628 41,936 Capital 0 0 0 0 Total Expenses $36,475 $38,360 $39,628 $41,936 inc/dec over prior year 5% 3% 6% Budget Comments 2006 2007 2008 Personnel Levels 0.50 Judge 0.50 Court Clerk Contracted Assistant Judge 5% salary increase by ordinance in even-numbered years (next = '08) *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Executive, #101-1300 Town o f Estes Park 2007-2008 Budget • Scope * Implementation of Town Board goats and strategic plan(s) of * Provide operational oversight of Town Departments Services· * Supervise enforcement of laws and ordinances * Maintain omcial documents and records * Oversight of legal publications * Minutes for Town Board and Committee meetings * Preparation and monitoring of annual budget * Manage business and liquor licensing * Oversight of Public information programs and publications * Serve orfacilitate liaison between Town and community groups as needed * Sta#support to the Mayor and Town Board of Trustees Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services S 144,221 S 110,659 S 182,441 $ 190,439 Operations & Maintenance 185,133 226,379 182,598 170,268 Total Current Expenses 329,354 337,038 365,039 360,707 Capital 000 12,000 Total Expenses S 329,354 S 337,038 5 365,039 S 372.707 inc/dec over prior year 2% 8% 2% Budget Comments 2006 2007 2008 Revenues Liquor occupation licenses 41,100 41,100 41,100 General occupation licenses ' 240,080 241,000 244,000 Personnel Levels 0.38 Town Administrator 0.38 Deputy Town Administrator (new 2007) 0.38 Executive Secretary 0.38 Town Clerk 0.38 Deputy Town Clerk Operations & Maintenance Legal Call general fund departments in 2006) 105,600 75,000 77,000 IT Services 16,615 16,738 17,494 Newsletter 14,500 14,750 15,000 HR consultant 0 7,500 0 Furniture/fixtures 5,500 6,000 500 Education/training 7,375 10,800 10,825 Capital Copier 0 0 12,000 *items to be returned to committee for further discussion and action * *items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Elections, #101-1400 Town of Estes Park 2007-2008 Budget Scope * Provide administrative oversight ofall municipal elections to include regular elections of and special elections as called Services: Revised Budget Budget 2005 FYE2006 2007 - 2008 Personnel Services $0 $0 $0 $0 Operations & Maintenance 9,105 6,486 4,840 9.680 Total Current Expenses 9,105 6,486 4,840 & :, ,»U~ 9,680 Capital 0 0 0 0 Total Expenses $9,105 $6,486 $4,840 $9,680 inc/dec over prior year -29% -25% 100% Budget Comments 2006 2007 2008 Personnel Levels none Operations & Maintenance Regular municipal election 6,486 0 4,840 Additional election (i f called) 0 4,840 4,840 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ** *computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Finance,#101-1500 Town of Estes Park 2007-2008 Budget Scope * Act as a "front desk" for Town Hal! - information/billing requests, phone answering of * Generate, process and manage utility billing process Services: * Process personnel activity, risk management * Provide internal/external reports to staff, public, board, other interested parties * Manage cash flow, accounts payable/receivablefunctions * provide services for quasi-governmental untities (EPURA, EVE<PD, EPPU Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $128,677 $145,120 $179,496 $213,535 Operations & Maintenance 61,090 57,706 57,703 59,238 Total Current Expenses 189,767 202,826 237,199 272,773 Capital 0 0 0 0 Total Expenses $189,767 $202,826 $237,199 $272,773 inc/dee over prior year 7% 17% 15% _ Budget Comments 2006 2007 2008 Revenues EVRPD accounting 11,605 11,953 12,312 EVPLD accounting 19,351 19,931 20,529 Personnel Levels Thefinance department is being phased/reallocated between general and enterprisefunds. The ratios below represent 2007 splits. 0.40 Finance Officer 0.31 Administrative Clerk II 0.49 Accounts Payable/Utility Billing Specialist 0.40 Accountant I 0.40 Accounting Manager 0.12 Human Resources Manager 0.49 Payroll Technician Operations & Maintenance Auditing 7,500 7,657 7,818 (split between Finance, L&:P, Water) IT Services 10,716 10,796 11,283 Education/training 6,095 4,500 4,595 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls forbids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Community Development, #101-1600 Town of Estes Park 2007-2008 Budget Scope * Administer Development Code of Services: * Administer Improvement Agreements * Code Compliance * Code Maintenance * GIS: zoning. annexations, existing land-use inventory, parcel map, new subdivisions, hazards mapping * Land-use Consultation (walk-in and by-appointment) * Long-Range Community Planning (as workload allows) * Maintain Web Pages * Maintain Zoning Map * Public Information Services: mailings and public notices, publications * Records keeping: land-use approvals. annexations. rezoning, variances * Staff to Planning Commission and Board of Adjustment Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services S326,233 $345,994 S365,183 $383,280 Operations & Maintenance 49,951 86,190 78,318 80,698 Total Current Expenses 376,184 432,184 443,501 463,978 Capital 0 0 4,000 0 Total Expenses $376,184 $432.184 S447.501 $463.978 inc/dec over prior year 15% 4% 4% -- Budget Comments 2006 2007 2008 Re,enucs (totals) 94,400 81,339 85,157 Larimer County IGA planner's salary 34,379 37,199 39,060 Larimer County IGA plan reviews 7,445 0 0 Application fees 50,629 39,140 41,097 Personnel Levels 1.00 Community Development Director 2.00 Planner H 1.00 Secretary III 0.50 Code Enforcement Officer Operations & Maintenance Planning 16,000 0 0 Legal 25,000 30,000 31,500 IT Services 8,307 8,369 8,747 Application publications 4,000 3,000 3,150 , Maintenance contracts 5,125 4,676 4,800 Education/training 4,710 4,710 4,946 Capital 36" plotter - share w/ museum 0 4,000 0 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Buildings, #101-1700 Town of Estes Park 2007-2008 Budget Scope * Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, of cleaning contracts. Senices: * Records management: maintenance records, as-built, mechanical equipment, warranties Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $7,137 $9,975 $35,423 $36,969 Operations & Maintenance 371,775 380,346 425.553 435,910 Total Current Expenses 378,912 390,321 460,976 472,879 Capital 0 56,681 0 0 Total Expenses $378.912 $447,002 $460,976 $472,879 inc/dec over prior year 18% 3% 3% Budget Comments 2006 2007 ZooS Revenues (totals) 158,360 160,400 165,400 Enterprise fund building rent 119,020 121,360 126:360 Employee housing rent 38,640 38,640 38,640 Personnel Levels 0.16 Public Works Director 0.20 Construction/Public Facilities Manager Operations & Maintenance Maintenance contracts 183,000 191,589 184,660 (windows, restrooms, police dept, muni bldg & board room, mechanical, carpets, elevator, small copier) Insurance premiums (prop/liab) 21,364 23,239 26,725 Repair & Mtc on buildings 47,300 70,900 80,500 included in 2007 - Police sign - $1,000 2nd ftoor sliding door to cummunication center Janitorial 17,049 18,000 18,000 Utilities 98,000 106,100 110,300 Capital Bond Park cabin 9,021 0 0 Muni bldg exterior stairway 47,660 0 0 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Employee Benefits, #101-1800 Town of Estes Park 2007-2008 Budget Purpose: This division provides for employee recognition, motivation and events. Included in events are the summer picnic and Christmas parTy Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services SO $0 SO $O Operations & Maintenance 20,556 19,100 22,500 22,900 Total Current Expenses 20,556 19,100 22,500 22,~00 Capital 0 0 0 0 Total Expenses $20,556 $19,100 $22,500 $22,900 inc/dec over prior year -7% 18% 2% Budget Comments 2006 2007 2008 4.. Personnel Levels none Operations & Maintenance Catering (Picnic, Christmas) 15,000 15,400 15,800 Employee recognition (Trec) 3,500 3,500 3,500 Employee Home Ownership 1,800 3,600 3,600 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Community Services, #101-1900 Town of Estes Park 2007-2008 Budget Scope The Community Services division is the source of Town assistance to various of community organizations. Contingentuponfunding availability, the Town will provide subsidies Services: to organtations representing a broad spectrum of cultural and human sen·ices. The broad categories include arts and education, transportation, youth progroms, various human services, the food tax refund program and continuing support of the Estes Pork Library District. Revised Budget Budget 2005 FYE2006 2007 2008 Arts & Education 59,250 $ 1 1,000 $10,451 Transportation ' 21,600 26,800 27,500 School District 3.000 3,000 2,850 Hot.~,litg 283,045 234.969 194,381 E.P. Library District 27,600 27,600 27,600 27,600 Youth 17,500 53,500 48,925 Food Tax Refund 19,400 17,550 20,500 21,197 Human Services 49,250 50,670 43,725 bi,ter City Program 0 9,900 9,405 5% of prior year's sales tax 0 343,624 S430,645 S434,989 S385.337 5392.421 inc/de¢ over prior year 10: -11% 2% Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure o f financial information by funded groups and agencies. 2008 aggregate estimate is 5% of 2007 projected sales tax ($6,872,486) plus food tax and library donation. Food tax estimate calculated at same rate (3.4%) as increase in 2006-07 sales tax. Library funding is per IGA. 2006 2007 2008 Division to be determined at future budget session: 343,624 Arts & Education Chamber Music Festival 2,500 2,375 Art Center of EP 2,500 2,375 Community Jazz Concert Series 2,000 1,900 Estes Village Band 1,250 1,188 Oratorio Society of EP 1,250 1,188 Cultural Arts Council of EP 1,500 1,425 11,000 10,451 0 Transportation Special transit 26,800 27,500 26,800 27,500 0 School District 3,000 2,850 Housing Estes Park Housing Authority 227,469 187,256 Habitat for Humanity 7,500 7.125 234,969 194,381 0 11/20/06 General Fund Community Services, #101-1900 Town of Estes Park 2007-2008 Budget Scope The Community Senices division is the source of Town assistance to various of community organizations. Contingent uponfunding avanability, the Town will provide subsidies Senices· to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support ofthe Estes Park Library District. Revised Budget Budget 2005 FYE2006 2007 2008 E.P. Library District 27,600 27,600 27,600 Youth Cub and Boy Scout Program 3,000 2,850 Estes Valley Childhood Success 32,000 28,500 EP Learning Place 3,000 2,850 Partners of Estes Park 5,000 4,750 EP non-profit Resource Center Inc. 3,000 2,850 PACK 7,500 7,125 53,500 48,925 0 Food Tax Refund 17,550 20,500 21,197 Human Services Crossroads 22,500 21,375 , EP Salud 20,500 19,475 .4*. Radio Reading Services 500 500 Estes Valley Multicultural Connections 4.670 0 Options for Healthy Living 2,500 2,375 50,670 43,725 0 Sister City Program 9,900 9,405 TOTAL $434,989 $385.337 3392.421 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Police, #101-2100,2155,2175 (summary) Town of Estes Park 2007-2008 Budget Scope Summary of 2100, 2155, 2175 of Services: Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $1,755,542 $1,901,533 $2,223,751 $2,316,174 Operations & Maintenance 388,464 437,620 319,312 339,549 Total Current Expenses 2,144,006 2,339,153 2,543,063 2,655,723 Capital 24,765 94,730 29,500 27,500 Total Expenses $2,168,771 $2,433,883 $2,572,563 $2,683,223 inc/dec over prior year 12% 6% 4% Budget Comments 2006 2007 2008 Revenues (totals) see individual departments Personnel Levels see individual departments Operations & Maintenance see individual departments Capital see individual departments *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Police, #101-2100 Town of Estes Park 2007-2008 Budget Scope * Patrol: 24-hour patrol services. criminal investigations, accident investigation, traffic of enforcement, DU! enforcement, zone policing. neighborhood watch, vacation checks, Sen·ices: crime prevention, tramc studies, special events, accident investigation for Town, ERT/SEU (specially unit) * Imestigations:felony crimes, internal afairs, drug task force assignment, juvenile crimes, missing persons, internal investigations (as needed for Town), liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police oEcer training. parking enforcement * Police Administration: budget management, leadership/organizacional management. leadership development/succession planning, develop/implemendtrain policies and procedures, strategic planning, LCMH board member, community presentations, agency programs development/implementation/management, employee recruitment strategies, distribute and assess community satisfaction surveys, develop mutual aid agreements. identify and recommend stamng levels for department Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services Sl,294,750 $1,435,535 Sl,495,152 $1,558,580 au- Operations & Mintenance 324,213 368,240 251,418 265,479 Total Current Expenses 1,618,963 1,803,775 1,746,570 1,824,059 -W,k,*J, Capitai 12,485 57,020 29,500 .27.500 Total Expenses S 1,63 1,448 31,860,795 Sl,776,070 $1,851,559 inc/dec over prior year 14% -5% 4% Budget Comments 2006 2007 2008 Revenues (totals) 85,841 70,783 70,905 Federal grants 18,500 0 0 Capital grants 16,271 3,000 3,000 Court fines 16,800 19,900 20,000 Other event coverage, charities, etc. 25,930 39,200 39,200 Personnel Levels 1.00 Police Chief 1.00 Investigations Sergeant 1.00 Secretary III 1.00 Investigator 1.00 Police Commander 1.00 Drug Task Force Investigator 2.00 Patrol Sergeants 11.00 Patrol Officers Operations & Maintenance Vet/boarding 7,200 7,200 7,200 IT services 51,921 52,307 54,669 Victim advocates 7,500 7,500 7,500 Maintenance contracts 6,300 4,644 10,286 Vehicle maintenance 60,119 43,000 44,000 Equipment/supply (ammunition, etc) 5,361 2,500 2,700 Data processing equipment 57,000 0 6,200 Uniforms 12,094 4,650 4,650 Education/training 46,100 28,425 21,950 11/20/06 General Fund Police, #101-2100 Town o f Estes Park 2007-2008 Budget Scope * Patrol: 24-hour patrol services. criminal investigations, accident investigation, tramc of enforcement, DUI enforcement, zone policing. neighborhood watch, vacation checks, Senices: crime prevention, traffic studies, special events, accident investigation for Town, ERT/SEU (specialry unit) * Investigations: felony crimes, internal a#airs. drug task force assignment, juvenile crimes, missing persons, internal investigations (as needed for Town). liquor license inspections, evidence storage-management-inventory, indigent transportation, front counter PBT's, recruit police oBicer training, parking enforcement * Police Administration: budget managemen,leadership/organizational management, leadership development/succession planning. develop/imblement/train policies and procedures, strategic planning. LCMH board member, community presentations, agency programs developmendimplementation/management, employee recruitment strategies, distribute and asess community satisfaction surve>yx develop munial aid agreements, identib; and recommend stalling levels for department Revised Budget Budget 2005 FYE2006 2007 2008 Capital In car cameras 5,020 0 0 Replacement vehicles w/ radar units* 52,000 29,500 27,500 *items to be returned to committee for further discussion and action - **items to be returned to committee for authorization to release cal!s for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Police Communications, #101-2155 Town of Estes Park 2007-2008 Budget Scope * Support Services:911 services (Estes valley), radio communications (EPPD, of EPED, LCSO, EPMC, GHED, RMNP), records management, fingerprinting Services: (government, child providers, day camps, schools, businesses), document photocopying (public, government agencies, etc.), crime data entry, CBI monthly reports, department quarterly and annual reports, receive walk-in customers Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services 3460,792 $465,998 $554,901 $577,688 Operations & Maintenance 64,251 69,330 64,054 69,230 Total Current Expenses 525,043 535,378 618,955 646,918 Capital 12,280 37,710 - - Total Expenses $537,323 $573,088 $618,955 $646,918 inc/dec over prior year 7% 8% 0, 5% Budget Comments 2006 2007 2008 Revenues LETA funding 30,400 30,000 30,000 LETA director salary and benefits 25,459 101,837 103,750 Personnel Levels 1.00 Administrative Sergeant 1.00 Records Technician 6.00 Dispatchers 1.00 LETA Executive Director (paid by LETA) Operations & Maintenance IT Services 12,461 12,554 13,120 Digital imaging/archiving 1,400 1,400 1,400 Maintenance contracts 14,605 14,700 14,862 Data processing equipment 14,654 0 9,000 Utilities 13,591 13,800 14,090 Education/training 5,800 14,900 9,000 Capital Communication Equipment 37,710 0 0 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Police Community Services, #101-2175 Town of Estes Park 2007-2008 Budget Scope * Restorative justice: juvenile status offenders, juvenile crimes, adult crimes. parole of reintroduction program, probation re-introduction, Larimer County community Services: corrections, SB-94 (grant funding), department grant writing, manage (35) volunteers Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $0 SO $173,698 $179,906 Operations & Maintenance - - 3,840 4,840 Total Current Expenses - 177,538 184,746 Capital Total Expenses $0 $0 $177,538 $184,746 inc/dee over prior year 4% Budget Comments 2006 2007 2008 Revenues Federal Grants 0 21,500 20,000 Capital Grants 0 10,100 10,100 Personnel Levels 1.00 Director 1.00 Community Services Officers 0.75 Animal Control Officer/Code Enforcement Officer (3 temps) 1.00 School Resource Officer Operatiohs & Maintenance Education/training 0 3,600 4,600 Capital 0 0 0 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids * * *computer hardware or so ftware to be reviewed by computer committee 11,20/06 General Fund Fire, #101-2200 Town of Estes Park 2007-2008 Budget Scope * Response services -jire suppression, rescties. harmat spills. EMS of * Water supplies -do hydrants, cisterns, hydrant flow tests Services: * Educalion/outreach -public Jire safety. firefighter educations, child all-hazard, wild land safety/mitigation, town employees * Records management - incidenis, grants, ISO. personneUtraining * Misc - assists to other agencies. standby events, plan reviews. fire safety inspections Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $137,440 5138.682 $160.885 $167,857 Operations & Maintenance 190.840 232,254 245.271 248,979 Total Current Expenses 328,280 370,936 406,156 416,836 Capital 128,418 36.535 73.122 10.000 Total Expenses $456.698 3407.471 $479278 $426.836 inc/dec over prior year -1 1% 18% -11% Budget Comments 2006 2007 2008 Revenues (totals) 902 52.066 6,600 95% match from FEMA grant for mobile data terminal 50.466 50% match for thermal imagine carAera FD/Grant 5,000 Personnel Levels 1.00 Fire Chief 0.75 Secretary (full time in '07)* -- 40.00 Volunteer Firefighters Operations & Maintenance Fire pension contribution 63.828 65,168 66,537 IT Services 12,461 12,554 13,120 Fire district election 10.000 0 0 Maintenance contracts 12.398 20.176 19,164 Buildings 5,300 3,724 2.724 Vehicle equipment'fuel 33.449 33.400 34,900 Other equipment/machinery 4.392 3,092 2.000 Data processing software (Enterprise upgrade) 5.445 450 0 Data processing equipment (PCs) 2,500 0 5.400 Communication equipment 4.826 2,700 2.700 Personal Safety equipment 24,100 19,250 20,875 Education/training 10,062 14.800 14.820 Pack set radios 0 7,000 7,000 Scuba gear 3.946 0 0 Equipment replacement (hoses. hydrant kits) O 11,784 11.322 Capital Volunteer Firefighter statue* 0 20.000 0 Mobile data terminals contingent upon grant 0 53.122 0 Equipment (thermal imaging camera) 3.946 0 10,000 Trucks - Repl Cherokee w/ Expedition* 32.590 0 0 36.536 73.122 10,000 *items to be returned to committee for further discussion and action items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund ~ Protective Inspections, #101-2300 Town of Estes Park 2007-2008 Budget Scope Addressing (GIS) o[ Administer Building Code Services: Administer Ftood Plain Ordinance Code Compliance: Muni/I-code/EVDC Coordinate with utility providers, sanitation districts, and health department Issue building permits Maintain Web page Plan Reviews and Inspections Records keeping: permits, complaints, violations, code copies, addressing, variances Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $226,959 S228,900 S236,077 $247,755 Operations & Maintenance 31,256 89,737 44,078 42,902 Total Current Expenses 258,215 318,637 280,155 290,657 Capital 0 0 0 0 Total Expenses 5258,215 $318,637 $280,155 S290,657 inc/dec over prior year 23% -12% 4% Budget'Comments 2006 2007 2008 Revenues (totals) 317,675 245,900 257,430 Building permit fees 306,300 236,900 248,230 Sign fees 6,375 4,000 4,200 Vendor fee revenue -use tax 5,000 5,000 5,000 Personnel Levels 1.00 Chief Building Official 1.00 Building Inspector I . 0.50 Code Enforcement Officer 1.00 Permit Technician Operations & Maintenance IT Services 10,384 10,461 10,934 Contract/skilled services 53,565 5,000 5,000 Vehicle fuel/mtc 3,675 4,100 4,305 Education/training 3,130 4,330 4,486 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls forbids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Engineering, #101-2400 Town of Estes Park 2007-2008 Budget Scope * Services: Project engineering/management, contract administration, right Of way management, of development review, public information, drainage, pavement management, phone system Services: * Records management: certificateof liability insurance, requestforproposals, press releases, sale maps and publications, complaint database, special event permit request Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $58,206 $64,230 $53,442 $55,947 Operations & Maintenance 12,196 57,173 72,613 42,760 Total Current Expenses 70,402 121,403 126,055 - 98,707 Capital 0 0 0 0 Total Expenses $70,402 $121,403 $126,055 $98,707 inc/dec over prior year 72% 4% -22% Budget Comments 2006 2007 2008 Personnel Levels 0.04 Public Works Director 0.60 Construction/Public Facilities Manager Operations & Maintenance Engineering landfill 4,500 0 0 gas monitoring 4,000 4,000 4,000 annexations 30,000 20.000 20,000 Weist Dr. river wall * EPURA 0 5,000 0 design/cm PO parking lot 0 20,000 0 IT services 10,384 10,461 10,934 Data processing equipment 0 8,100 2,700 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Streets,#101-3100 Town of Estes Park 2007·2008 Budget * Services· Snow removal, street sweeping.street signs, parjang !0(maintenance and stnping, of patching(pot holes), crack scaling, drainage, special projects. right of ways, seasonal trash. Services: * Records management: work order tracling. time card tracking, invoices * Inspections: potholes, crack scaling, signs. trash, sweeping, drainage. curbs ' Assists other departments: museum (picnic grounds). senior center (parking lot/drainage),parks, library (book sale),police (parking/signs/barricades),special events, jire (barricades. sanding cleanup), water (sanding>. specialties (cul:ens. signs, curbs/drainage) Revised Budget Budget 2005 F)'E2006 2007 2008 Personnel Services $322,531 $322.593 5345,702 $363,330 Operations & Maintenance 274,916 318,899 423,[99 393,705 Total Current E%penses 597,447 641,492 768,901 757,035 Capital 145.997 390.018 613.000 325.000 Total Expenses $743.444 $1.031.510 Sl.381.901 S 1.082.035 inddec over prior year 39% 34% -22% Budget Comments 2006 2007 2008 Personnel Levels 0.42 Public Works Director 1.00 Municipal service foreman 0.25 Public Works Superintendent 0,20 Construction/Pubtic Facilities Mgr 0.35 Secretary II 0.35 Secretary It (PT) 2.00 Municipal Service Workers 1.50 Seasonal Maintenance Operationi & Maintenance IT services 4,154 4.185 4,373 Equipment (material screen project) 7,000 0 7.000 Vehicle maintenance & fuel 112.000 115.000 117,500 Streets (maintenance & repair) 63.200 60,000 62,500 Storm drainage 0 36,000 2,000 Traffic signs 14.000 16.100 15.000 Education & training 4.000 6,850 6,850 Utilities 77,039 132.275 133.938 (sanitation #3200 absorbed into #3100 in 07) 1,000 54,500 54,500 Trash cans 0 2.000 2.000 Capital Tr~cks ('06 - 3/4-ton repl)* 22.727 0 0 Trucks (replace 98 1-ton replacement) 0 0 75,000 Heavy equipment 0 0 0 087 2-ton 134.951 0 0 Street sweeper* 0 220.000 0 070 loader 0 20,000 0 Paint riper 0 ll ,000 0 2-ton truck mounted broom 0 8.500 0 Bobcat bucket 0 3,500 0 Streets 0 0 0 Stanley to hospital, Scott Ave. Community 232,340 0 0 Dr. Fall river (Castle mtrt Lodge) 0 0 0 PO Parking lot rebuild 0 350,000 0 Virginia Dr. retaining wall 0 0 250.000 390.018 613,000 325,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids .*. computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Sanitation, #101-3200 Town of Estes Park 2007-2008 Budget Scope * Contracted trash services in and around downtown Estes Park of Services: * Sanitation will be absorbed into Streets (#101-3100) in 2007, Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services SO $O SO $0 Operations & Maintenance 36,500 53,500 0 0 Total Current Expenses 36,500 53,500 0 0 Capital 0 0 0 0 Total Expenses $36,500 $53,500 $0 SO inc/dec over prior year 47% -100% 0% Budget Comments 2006 2007 2008 Personnel Levels none Operations & Maintenance Trash disposal (base) 49,000 Paper recycling 2,500 Expanded summer collection 2,000 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11 '20/06 General Fund Parks, #101-5200 Town of Estes Park 2007·2008 Budget Scope * Semices: flower planling, irrigation. grounds maintenance and landscaping, benches/tables/trash cans. of parks/bridges/picnic grounds. walkways/river walk/sidewalks/trails. playground inspection Senices: and maintenance. Cluistmas tree drop. snow removal, tree board * Contract management: sidewalk cleaning, Bureau of Recreation Grounds mtc. weed con{rol. sculpmre maintenance and cleaning, annun! bactgloy maintenance/testing.tree trimming * Records management: work order tracking. time card tracking. invoices 4 Miscellaneous. police (grajfiti/wasp nest removal), snow removal, library (book transpordsale). special events (tht/parade assistance), Bond/Pedormance Parks prep, Senior Center (picnic grounds cleanhnaintenance. Town Hall roof maintenance Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services 5332,032 $396.846 $450,794 $468.175 Operations & Maintenance 228,760 307,773 339.245 348,361 Total Current Expenses 560,792 704,619 790,039 816,536 Capital 26.650 182.365 153.500 28.500 Total Expenses $587.442 5886.984 S943339 S845,036 inc/dec over prior year 51% 6% 0% Budget Comments 2006 2007 2008 Personnel Levels 0.27 Public Works Director 1.00 Municipal Service Foreman 0.41 Public Works Superintendent 4.00 Municipal Service Workers 5.40 Seasonal Park Personnel .. Operations & Maintenance IT Services 6,231 6.277 6.560 Brush pile grinder rental 2,000 0 3,600 Maintenance contracts ' 58.000 68.800 82300 Furniture/fixtures/walkway maintenance 35.000 36.000 38.000 Materials & supplies 103,405 127,550 118,150 (includes trees, plants. etc.) Vehicle maintenance/fuel 48,000 50,000 50,000 Education & training 1,750 2,150 2,150 Utility allotments 33,676 33,510 33,625 Capital Playground equipment (Riverside) 34,162 0 0 G66-2007, G45A-2008 replacements 0 37.500 25,000 Swaploader components 63,916 0 0 4x4 2550 27,130 0 0 Bobcat exchanges 4.657 3.500 3,500 E.Z GP Replacement g!14 0 12.500 0 Bond Park turf 45,000 0 0 Arbor Day (2nd year) 7.500 0 0 Dairy Queen Plante: 0 100.000 0 182,365 153,500 28,500 * items to be returned to committee for further discussion and action I. items to be returned to committee for authorization to release calls forbids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Transportation (#101-5600) Town o f Estes Park 2007-2008 Budget Scope of services: Seasonal shuttle senicefor 3 routes. Revised Budget Budget 2005 FYE2006 2007 2008 Expenses Personnel Services O 0 0 0 Operations & Maintenance 0 118,876 155,870 159,425 Total Current Expenses 0 118,876 155,870 159,425 Capital 0 0 0 0 Total Expenses 0 118,876 155,870 159,425 inc/dec over prior year 31% 2% Budget comments 2006 2007 2008 Personnel Levels none Operations & Maintenance Shuttle contract* S 110,000 150,000 154,500 2 shuttles in 2006; 3 shuttles in 2007-2008 Traffic signs 6,755 5,000 2,500 Capital none *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Business Development, #101-5820 Town of Estes Park 2007-2008 Budget Purpose: To provide assistance to existing and potential businesses in Estes Park so as to create a.sustainable local economy. This department was originally to be merged into CVB (fund #222), and a new department (Tourism Development - #222-2700) was to be established. To remain consistent with attempting to simpli* other departments/funds, it was decided not to create a new account, bt,t rather to merge #101-5820 with #222-5500 (Special Events) Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $ 114,422 $ 56,221 $ -S - Operations & Maintenance 21,552 33,523 - Total Current Expenses 135,974 89,744 - Capital 0 0 0 0 Total Expenses $ 135,974 $ 89,744 S -$ - inc/dec over prior year -34% -100% 0% Budget Comments 2006 2007 2008 Personnel Levels 0.50 Director of Business Development in '06 (100% in '05), 0% in 07-08 Operations & Maintenance NCEDC 10,000 0 0 Education & training 4,500 0 0 Dues & subscriptions 2,500 0 0 Promotion/client recruitment 5,000 0 0 Capital none *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 General Fund Contingencies: #101-9000 Town of Estes Park 2007-2008 Budget Purpose: to provide for contingency in the general budget and transfers bent'een the general fund and other funds. Revised Budget Budget 2005 FYE2006 2007 2008 Personnel Services $0 SO SO SO Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses SO SO $0 SO Budget Comments 2005 2006 2007 2008 Contingencies 58,059 100,000 100,000 100,000 Iransfers out/to: Community Reinv. 2,850,659 1,350,000 0 650,000 i Museum 228,796 231,044 - 235,895 240,849 Senior Center 116,314 141,082 144,044 147,069 CVB 0 1,800,000 1,850,000 1,900,000 Vehicle Replacement 160,000 176,000 193,600 212,960 EPURA 200,000 200,000 200,000 200,000 Total: 3,613,828 3,998.126 2,723,539 3,450,878 inc/dec over prior year 11% -32% 27% *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/22/06 Community Reinvestment Fund Special Revenue Fund, #204-5400 Town of Estes Park 2007-2008 Budget Purpose: In 1994, the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be usedfor the purpose of the acquisition, maintenance, repair and replacement of capital projects, including events/recreation facilities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage, and municipal buildings andfacilities. In 2000, this practice was made permanent. Revised Budget Budget 2005 FYE2006 2007 2008 Total Revenues $78,401 $529,400 $435,000 $885,000 . Expenses Personnel Services O 0 0 0 Operations & Maintenance 258,992 303,628 264,766 267,125 Total Current Expenses 258.992 303,628 264,766 267,125 Capital 2,337,287 2,050,017 695,000 1,200,000 Debt service 0 0 0 0 Total Expenses 2,596,279 2,353,645 959.766 1,467,125 % change from prior year -9% -59% 53% Excess (deficiency) of revenues over (2,517,878) (1,824,245) (524,766) (5§2,125) expenditures Other financing sources (transfers in) 2,850,659 1,350,000 0 650,000 Excess (deficiency) of revenues over expenditures and other financing uses 332,781 (474,245) (524,766) 67,875 Beginning Fund balance 1,698,887 2,031,668 1,557,423 1,032,657 Endliig Fund balance $2,031,668 $1,557,423 $1,032,657 $1,100,532 - Budget comments 2006 2007 2008 Revenues Federal Grant (Fish Creek Trail) 506,400 0 0 Interest income 23,000 35,000 35,000 Lot 4 sale 0 400,000 850,000 Operations & Maintenance Engineering 72,253 50,000 50,000 Conference center lease 214,884 214,766 217,125 Rotary project 11,491 0 0 Mtc/trees/plants 5,000 0 0 Capital Buildings & Buildings remodel 11/22/06 Community Reinvestment Fund Special Revenue Fund, #204-5400 Town of Estes Park 2007-2008 Budget Purpose: In 1994, the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be used for the purpose of the acquisition, maintenance, repair and replacement of capital projects, including events/recreationfacilities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage. and municipal buildings and facilities. In 2000, this practice was made permanent. Revised Budget Budget 2005 FYE2006 2007 2008 Stanley Park Phase lI** 750,000 600,000 600,000 Parks/Streets Set-v Facility 182,921 0 0 Compaction/Concrete Testing 1,901 0 0 Stanley Park Master Plan 30,265 0 0 Electrical Metering/Installations 2,690 0 0 Building - Stanley Park 100,000 0 0 CVB Building 573,737 0 0 Fence at Parks Shop 7,000 0 0 CVB Irrigation/Landscape 50,000 0 0 Pk Sh Driveway Ph 2, etc. 40,000 0 0 FF&E 35,273 0 0 Site Prep - theater* 0 0 600,000 Streets (Chipseals, Parks Shop paving) 50,396 0 0 Walkways and Bikeways Fish Creek Trail 55,834 0 0 Fish Creek Trail (grant portion) 160,000 0 0 Dry gulch drainage 10,000 0 0 CVB - drainage/curb-gutter, etc.* 0 50,000 0 CVB - landscaping* 0 25,000 0 CVB - engineering (site study) - riverbank stabilization 0 20,000 0 (more needed for 2008, depending upon findings) 2,050,017 695,000 1,200,000 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee j Museum Fund Summary Special Revenue Fund, #207-5700,5701 Town of Estes Park 2007-08 Budget ~Scopes of servit See museum Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Federal Grant $23,066 $1.452 $999 So Charges for services 2,217 1,930 1,200 1,20'0 Miscellaneous (interest, buildings, donations) 933 4,765 6,925 7,250 Contributions from "Friends", etc. 16,988 25,767 25,259 26,000 Hydro 694 1,128 0 0 Total Revenues 43,898 35,042 34,383 34,450 Expenditures Personnel 171,687 155,200 171,306 179,598 Operations & Mainte-nance 83,422 134,021 107,624 106,221 ~ Capital 0 0 4,000 12,871 Total Expenditures 255,109 289,221 282,930 298,690 inddec over prior year 13% -2% 6% Excess of revenues over (under) expenditures (211,211) (254,179) (248,547) (264,240) Other financing sources (transfers in) 228,796 231,044 235,895 240,849 Other financing uses (transfers out) 2,200 2,200 2,200 2,200 Increa§e (decrease) in Fund balailce 15,385 (25,335) (14,852) (25,591) ' Beginning Fund balance 70,075 85,460 60,125 45,273 Ending Fund balance $85,460 $60,125 $45,273 $19,682 Budget details 2006 2007 2008 Revenues/Personnel/O&M/Capital See details *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids j *** computer hardware or software to be reviewed by computer committee 11/20/06 Museum Fund Special Revenue Fund, #207-5700 Operations (Sub fund) Town of Estes Park 2007-08 Budget Scope of services: * Visitor & research services: customer interaction & tours, photo orders, oral histories, researcher assistance, web site management * Education: education programs, newsletter, sta# research & publication * Exhibits: permanent exhibits, temporary installations, 05-site installations * Collections management: collections processing, object care & conservation, collections database management * Miscellaneous: facility rental & publicmeeting space, community case, Friends fundraising support Revised Budget Budget 2005 FYE2006 2007 2008 Expenditures Personnel 158,208 140,893 171,306 179,598. Operations & Maintenance 72,780 120,705 107,624 106,221 Capital 0 0 4,000 12,871 Total Expenditures 230,988 261,598 282,930 298,690 inc/dec over prior year 13% 8% 6% . Revenues Grants 23,066 1,452 999 0 Charges for services 2,217 1,930 1,200 1,200_ Miscellaneous (interest, buildings, donations) 933 4,765 6,925 7,256 Contributions from "Friends", etc. 16,988 25,767 25,259 26,000 43,204 33,914 34,383 34,450 Personnel 0.90 - Museum Director 0.75 - Curator Education 1.00 - Curator Exhibits 0.09 - Hyde plant seasonal Operations & Maintenance IT Services 18,692 18,830 19,681 Maintenance contracts 11,484 17,261 18,246 Buildings ('06 - lighting system, security upgrade) 30,635 17,573 8,437 Exhibit/displays ('06 - reprint/rework exhibits) 15,413 6,150 3,400 Programs (oral histories, ' 07 - NEH award) 2,153 4,999 4,000 Data processing (computer replacements)*** 2,421 0 2,700 Education/training 3,321 2,300 2,300 Utilities 11,379 16,098 16,455 Capital Sign for US36 and 4th 0 0 12,871 36" plotter (50% cost shared with Com Dev (#101-1600) 0 4,000 0 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/08/06 Museum Fund Special Revenue Fund, #207-5701 Hydro Plant (Subfund) Town of Estes Park 2007-08 Budget Scope of service: · The Hydroplantwillbe merged with themuseum account (#207-5700) in 2007. See Museumfor scopes of service. Revised ~ Budget Budget 2 -.1 1 2005 FYE2006 2007 2008 Expenditures Personnel 13,479 14,307 0 0 Operations & Maintenance 10,642 13,316 0 0 Capital 0 0 0 0 Total Expenditures 24,121 27,623 0 0 inc/dec over prior year 15% - -100% 0% Budget details 2005 2006 2007 2008 Revenues Hydro plant 694 1,128 0 0 Personnel Curator - .34, move to 5700 acct in 2007 Operations & Maintenance Advertising 1,750 0 0· Maintenance contracts 3,881 0 0 Buildings 1,600 0 0 Utilities . 4,190 0 0 Capital .none *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/20/06 Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park 2007-2008 Budget Scope of services: To collect and distribute the.proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Intergovernmental $25,533 $30,055 $32,000 $32,000 Investment income 839 2,900 2,900 2,900 Total Revenues 26,372 32,955 34,900 34,900 Expenses Personnel Services O 0 A - 0 Operations & Maintenance 0 0 0 Total Current Expenses 0 0 0 - 0 .'1 +I -I Capital 20,934 10,000 44,500 8,500 Total Expenses 20,934 10,000 44,500 8,500 % change from prior year -52% 345% -81% Increase (decrease) in Fund balance 5,438 22,955 (9,600) 26,400 Beginning Fund balance 47,736 53,174 76,129 66,529 Ending Fund balance $53,174 $76,129 $66,529 $92,929 Budget comments 2006 2007 2008 Operations & Maintenance 0 0 0 Capital Confluence Pk tree replace ph2 10,000 0 0 Bond Park and Tregent Park improvement 0 33,500 0 Arbor Day/tree replacement (3rd/4th year) 0 11,000 8,500 10,000 44,500 8,500 *item: to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/20/06 Senior Center Fund (217-5304) Town ofEstes Park 2007-2008 Budget Scope o f Services: * Visitor Services: customerinteraction, jitness classes, ojf-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellaneous: facility rental/public meetingspace, SCInc. fundraising support Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Intergovernmental (county) $2,475 $2,475 $2,475 $2,475 Programs 33,576 101,116 41,415 43,865 Total Revenues 36,051 103,591 43,890 46,340 Expenses Personnel Services 81,761 84,709 90,224 94,342 Operations & Maintenance 92,556 91,412 115,269 106,548 Total Current Expenses 174,317 176,121 205,493 200,890 Capital 0 69,823 2,600 0 Total Expenses 174,317 245,944 208,093 200,890 inc/dec over prior year 41% -15% -3% Excess (deficiency) of revenues over (138,266) (142,353) + (164,203) (154,550) expenditures Other financing sources (transfers in) 116,314 141,082 144,044 147,069 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency of revenues over (21,952) (1,271) (20,159) (7,481) expenditures and other financing sources Beginning Fund balance 52,542 30,590 29,319 9,160 Ending Fund balance $30,590 $29,319 $9,160 Sl,679 Budget comments 2006 2007 2008 Revenues (totals) 103473 43,890 46,340 Services 9,240 13,595 13,795 Fundraisers 2,500 3,000 2,500 SC Inc Van 69,823 0 0 SC Inc projects 7,220 11,720 14,470 Personnel Services 11/20/06 Senior Center Fund (217-5304) Town ofEstes Park 2007-2008 Budget Scope of Services: * Visitor Services: customer interaction, fitness classes, 05-site cultural activities, public relations, web site management * Nutrition Services: congregate dining, take-out meals, meals on wheels * Education: education programs, newsletter * Miscellan€ous: facility rentaUpublic meeting space, SCInc.fundraising support Revised Budget Budget 2005 FYE2006 2007 2008 0.10 - Museum Director 0.10 Seasonal Van Drivers (PT) 1.00 - Senior Center Manager 0.50 Program Coordinator (PT) Operations & Maintenance IT Services 8,307 8,369 5,747 Food service contract 25,000 25,000 25,000 Maintenance contracts 17,931 18,613 18,213 Buildings (S 12000-'07 ceiling/cabinets) 2,500 18,000 3,000 Program expenses 7,140 8,600 8,600 Operating supplies (Meals on Wheels incl) 4,900 5,000 5,000 Education & training 490 500 750 Utilities 12,904 12,602 . 13,502 Capital Heating/proofing cabinet for food services 0 2,600 0 (SC Inc and county grant) SC Inc Van 69,823 0 0 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park 2007-2008 Budget - Purpose- In 1996. Larimer Coune voters approved a one-quarter of one percent sales tax increase to be used for trails and open + space purchases through 2018. Thisfundaccounts forthe Town's portion ofthe tax. Revised Budget Budget 2005 n'E2006 2007 2008 Revenues Intergovkrnmental $244,739 $230,500 $235,000 $240,000 Investment 7,343 28,750 19,000 19,000 Total Revenues $252,082 $259.250 $254,000 $259.000 ./. Expenses Personnel Services O 0 0 0 Operations & Maintenance 780 0 78,400 0 Total Current Expenses 780 0 78,400 0 Capital 13,276 274,495 580,000 200,000 Total Expenses 14.056 274.495 658,400 200.000 Excess (deficiency) of revenues over 238,026 (15,245) (404,400) 59,000 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Exces; (deficiency) of revenues over 238,026 (15,245) (404,400) 59,000 expenditures and other financing sources Beginning Fund balance 308,808 546,834 531,589 127,189 Ending Fund balance $546.834 $531.589 $127,189 $186.189 Budget comments: 2006 2007 2008 Operation5 & Maintenance Fall River Trail - Design and CM* 0 70,000 0 Dry gulch/devils gulch trail* 0 8,400 0 Capital Fish Creek Trail Phase 3 39,695 0 0 Pine Knott Viewing Platform 9,800 0 0 H> drG'Museum projects 225,000 0 0 Fatl River Trail 0 150,000 200,000 Lake Estes Trails in partnership with EVRPD 0 5,000 0 Dam repair required by State dam engineer' 0 25,000 0 (Scott Ave. ponds - phase ID Herroil Park 0 400,000 0 Total 274,495 580,000 200,000 items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 CVB Fund (222) Special Revenue Fund, #222 SUMMARY Town of Estes Park 2007-2008 Budget Scope ofservices: See individual departments ** Account 101-5820 is merged into Fund 222 (largely Dept. 5500) in 2007 and 2008. See 101-5820 forfurther details. - Actual Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Charges for services $489,887 $586,149 $638,851 $678,208 Investment income 123 900 1,850 1,850 Miscellaneous 77,412 111,304 98,500 78,500 Total Revenues 567,422 698,353 739,201 758,558 Erpenditures Personnel 620,309 730,124 890,581 930,836 Operations & Maintenance 1,525,754 1,692,747 1,742,041 1,739,592 Capital 60,413 10,547 155,000 15,000 Total Expenditures 2,206,476 2,433,418 2,787,622 2,685,428 inc/dec over prior year 10°/0 15% -4% Excess (deficiency) of revenues over (1,639,054) (1,735,065) (2,048,421) (1,926,870) expenditures Other financing sources (transfers in) 1,700,000 1,800,000 1,850,000 1,900,000 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency) of revenues over 60,946 64,935 (198,421) (26,870) expenditures and other financing sources Beginning Fund balance 120,256 181,202 246,137 47,716 Ending Fund balance $181,202 $246,137 $47,716 $20,846 Budget comments 2006 2007 2008 Personnel see detail Operations & Maintenance see detail Capital see detail 11/20/06 CVB Fund Special Revenue Fund, #222-2000 Communications Town of Estes Park 2007-2008 Budget Scope of services: * advertising: national, state/regional, Internet. Includes magazines, television, radio * media/public relations: external (press releases, photography), web-based, internal (calendars ofevents, CVB advisories, police/business partnerships), Town (Bugle, Annual Report, Town Web Team, Visitors Center Support) Actual Revised Budget Budget 2005 FlnE2006 2007 2008 Revenues Charges for services $0 $0 $0 30 Investment income . 123 900 900 900 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous 127 73 0 0 Total Revenues 250 973 900 900 Expenditures Personnel 102,991 108,054 141,409 148,164 ' Operations & Maintenance 753,071 803,098 816,166 833,388 Capital 0 0 0 0 Total Expenditures 856,062 911,152 957,575 981,552 inc/dec over prior year 6% 5% 3% Excess (deficiency) of revenues over (855,812) (910,179) (956,675) (980,652) expenditures Budget comments 2006 2007 2008 Personnel 0.50 - Communications Manager 1.00 - Coummications Coordinator 0.25 - Director of Business Development Operations & Maintenance Advertising media purchases 585,600 598,020 610,580 Event promo/press releases 58,543 58,751 59,985 Design/photo/print/prod. 88,471 95,068 94,764 Visitor Guide Mail/shipping 37,571 40,278 41,124 Phone answering (800 service) - moved to #2600 in 2007 3,400 0 0 Marketing research 11,800 9,000 9,189 Data processing equipment (computer replacement)*** 1,670 0 2,300 Capital none 11/20/06 CVB Fund Special Revenue Fund, #222-2000 Communications Town of Estes Park 2007-2008 Budget Scope of services: * advertising: national, state/regional, Internet. Includes magazines, television, radio * media/public relations: external (press releases, photography), web-based, internal (calendars of events, CVB advisories, police/business partnerships), Town (Bugle, Annual Report, Town Web Team, Visitors Center Support) Actual Revised Budget Budget 2005 FYE2006 2007 2008 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 CVBFund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park 2007-2008 Budget . Scope of Services: Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc, promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Actual Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Charges for services $106,958 $205,023 $239,746 $259,145 Investment income 0 0 0 0 Miscellaneous (sale of fixed assets) 0 0 0 0 Miscellaneous 0 0 0 0 Total Revenues 106,958 205,023 239,746 259,145 Erpenditures Personnel 178,332 251,515 295,657 308,446 Operations & Maintenance 192,209 215,254 166,536 170,512 Capital 0 0 5,000 5,000 Total Expenditures 370,541 466,769 467,193 483,958 inc/dec over prior year 26% 0% 4% Excess (deficiency) of revenues over (263,583) (261,746) (227,447) (224,813) expenditures Budget comments 2006 2007 2008 Personnel 1.00 - Visitor Center Coordinator 0.50 - Communications Manager 3.00 - Visitor Information Specialist (2 PT, 2 FT) 1.28 - Seasonal Phone Operators (5) 0,25 - Director of Business Development 1.00 - Stakeholder Sales & Service Coordinator (new) Operations & Maintenance IT Services 24,922 23,015 24,054 CVB Services Support (internal and external) 32,035 6,000 5,606 Web maintenance 1,300 6,000 6,126 Equipment (copier lease, other rentals) 5,628 4,320 4,410 Maintenance contracts 28,172 28,764 29,368 Buildings 11,100 2,021 2,500 Exhibits/displays 15,150 4,000 4,084 Furniture/fixtures 14,500 5,000 7,147 11/20/06 CVB Fund Special Revenue Fund, #222-2600 Visitors Center Town of Estes Park 2007-2008 Budget Scope of Services: Answer walk-in visitor questions and inquiries, answer telephone inquiries from visitors/potential visitors, promote EP businesses via website, brochure racks, etc. promote business referrals, distribute EP Visitors Guide, promote EP events and activities, distribute EP promotional materials, provide after-hours Lodging Availability Reports to public, retail sales Actual Revised Budget Budget 2005 FYE2006 2007 2008 Utilities 20,205 23,693 24,189 Resale purchases 28,120 28,710 29,313 Ambassador club expenses 1,038 1,021 1,042 Capital -- Building remodeling - handicap door 0 5,000 5,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 2 11/20/06 CVB Fund Special Revenue Fund, #222-2800 Group Sales & Marketing Town o f Estes Park 2007-2008 Budget Scope of Services * City Wides: trade shows, advertising, education, sales calls * Leads and referrals: trade shows, advertising, fam tours, leads, referrals * Services: Snow & Ice, Quilts, Red Hats, transportation, group support Actual Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Charges for services $0 $0 $0 $0 Investment income 0 0 0 0 Miscellaneous 6,733 8,000 0 0 Miscellaneous (room night fees) 0 4,000 10,000 10,000 Total Revenues 6,733 12,000 10,000 10,000 Expenditures Personnel 48,936 51,807 85,786 89,606 Operations & Maintenance 24,836 39,489 62,372 50,164 Capital 0 0 0 0 Total Expenditures 73,772 91,296 148,158 139,770 inc/dec over prior year 24% 62% -6% · Excess (deficiency) of revenues over (67,039) (79,296) (138,158) (129,770) expenditures Budget comments 2006 2007 2008 Personnel 1.00 - Group Sales and Marketing Manager 0.25 - Director of Business Development Operations & Maintenance IT Services 2,077 2,092 2,187 Publishing 10,142 9,245 9,337 Education/training 1,318 3,575 3,650 Member dues/subscriptions 2,345 2,394 2,444 Marketing expenses 3,950 6,075 6,203 Printing (new brochure in 2007) 4,200 20,000 4,982 Capital none 11/20/06 CVB Fund Special Revenue Fund, #222-2800 Group Sales & Marketing Town of Estes Park 2007-2008 Budget Scope of Services * City Wides: trade shows, advertising, education, sales calls * Leads and referrals: tradeshows, advertising, fam tours, leads, referrals * Services: Snow & Ice, Quilts, Red Hats, transportation, group support Actual Revised Budget Budget 2005 FYE2006 2007 2008 *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 CVB Fund Special Revenue Fund, #222-5500 Special Events Town of Estes Park 2007-2008 Budget Scope o f services: * provide destination event management (ie, wool market) * plan and execute one-day Town events (ie, Catch the Glow Christmas celebration and parade) * provide eventandfacility supportfordestinationshows (ie, Hunter-Jumper Horse Show) * provide assistance tolocal event organization (ie, Longs Peak &ottish-Irish Hightand Festival) * provide rentalof public facilities (ie, Stanley Park Fairgrounds and Pedormance Park) * actively solicit new shows, events, and rental offacilities (ie, SheriFs Posse Rodeo in 2007) * Actively book performances and events at the Town's facilities ** Account 101-5820 is merged into Fund 222 (largely Dept. 5500) in 2007 and 2008. See 101-5820for further details. Actual Revised Budget Budget 2005 RYE2006 2007 2008 Revenues Charges for services $382,929 $381,126 $399,105 $419,063 Investment income 0 0 0 0 . Miscellaneous 49,552 78,231 67,500 47,500 Total Revenues 432,481 459,357 466,605 466,563 Expenditures Personnel 290,050 318,748 367,729 384,620 Operations & Maintenance 455,819 522,178 574,613 579,604 Capital 60,413 10,547 0 0 Total Expenditures 806,282 851,473 942,342 964,224 inc/dec over prior year 6% 11% 2% Excess (deficiency) of revenues over (373,801) (392,116) (475,737) (497,661) expenditures Budget comments 2006 2007 2008 Personnel 1.00 - Special Events Mgr 1.00 - Municipal Services Worker I.00 - Municipal Services Foreman 2.61 - Seasonal Maintenance Personnel (8) 1.00 - Special Events Coordinator 0.25 - Director of Business Development Operations & Maintenance IT Services + 8,307 10,461 10,934 Contract services (Christmas, Jazz Fest, Elk Fest, Wool Market) 33,000 38,050 39,550 Entertainment (Jazz Fest, Scandinavian Fest, Performance Park, Riverside Park, Elk Fest, Fireworks, Rooftop Rodeo, Wool Market, Scottish Pest, Auto Show, Heritage Days) 110,000 110,500 111,500 Advertising 5,808 3,000 3,000 Equipment (Tent/tables, Bobcat) 21,679 24,025 24,400 Buildings (general repair and maintenance) 10,567 23,420 20,850 Furniture/fixtures 8,460 10,832 3,500 Vehicles 25,800 26,342 26,893 Feed costs 39,000 41,850 42,729 Exhibits/displays 25,330 25,000 25,000 Catering (Wool Market lunches) 6,000 5,100 5,200 11/20/06 CVB Fund Special Revenue Fund, #222-5500 Special Events Town o f Estes Park 2007-2008 Budget Scope of services: * provide destination event management (ie, wool market * plan and execute one-day Town events (ie, Catchthe Glow Christmas celebrationand parade) * provide event and facility support for destination shows (ie, Hunter-Jumper Horse Show) * provide assistance to local event organization (ie, Longs Peak Scottish-Irish Hightand Festival) * provide rental ofpubtic facilities (ie, Stantey Park Fairgrounds and Performance Park) * actively solicit new shows, events, and rental offacilities (ie. Sherif-s Posse Rodeo in 2007) * Actively book performances and events at the Town's facilities 4 Account 101-5820 is merged into Fund 222 (largely Dept 5500) in 2007 and 2008. See 101-5820 for further details. Actual Revised Budget Budget 2005 RYE2006 2007 2008 Trophies/awards 5,070 3,700 3,775 Education & training + 4,700 9,400 9,500 Dues & subscriptions + 3,446 7,400 9,500 Marketing expenses + 0 5,000 5,000 Utilities + 36,000 36,600 37;300 Purse money (Rodeo, Wool Market) 22,000 24,600 25,100 Volunteer banquet 3,600 3,675 3,750 Rooftop Rodeo 49~95 76,000 79,310 Resale purchases 8,777 6,125 6,250 Manure disposal 17,000 17,000 17,000 Capital Replace 4x4 utility vehicle 10,547 0 10,547 0 0 *items to be returned to committee for further discussion and action ••iitems to be returned to committee for authorization to release calls for bids computer hardware or software to be reviewed by computer committee + - costs to include merging from #101-5820 in 2007-2008 11/20/06 CVB Fund Special Revenue Fund, #222-5800 Conference Center Town of Estes Park 2007-2008 Budget Scope ofservices: Operation of conference center. See #2800 forfurther details on scope ofservices. Actual Revised Budget Budget 2005 FYE2006 2007 2008 Revenues ChaEges for services $0 $0 $0 $0 Investment income 0 0 950 950 Miscellaneous (sale offixed assets) 0 0 0 0 Miscellaneous (Holiday Inn lease) 21,000 21,000 21,000 21,000 Total Revenues 21,000 21,000 21,950 21,950 Expenditures Personnel 0 0 0 0 Operations & Maintenance 99,819 112,728 122,354 105,924 Capital 0 0 150,000 10,000 Total Expenditures 99,819 112,728 *272,354 115,924 inc/dec over prior year 13% 142% -57% Excess (deficiency) of revenues over (78,819) (91,728) (250,404) (93,974) expenditures Budget comments 2006 2007 2008 Personnel none Operations & Maintenance Insurance/property & real taxes 39,379 42,589 43,989 (prop tax exp offsets Holiday Inn lease) General Building Maintenance 8,999 20,000 0 Utility Expenditures 64,250 59,565 61,735 Capital Replace conference center lobby furniture 0 0 10,000 Carpet replace/upholstdry refurbish 0 150,000 0 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Park Entrance Estates Debt Service Fund, #303 Special Assessment District - Construction Town of Estes Park 2007-2008 Budget Purpose: To collect the annual assessments for the High Drive area Special Assessment District. All collections are to be used to retire the 1996 Park Entrance Estates SID bond issue. 2006 is the 10th year of the 10-year issue. This fund has completedits function. Pending disposition of remaining assets, thereis nofurther activity planned for this fund. Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Investment income $50 $450 $0 $0 Total Revenues 50 450 0 0 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses 0 0 0 0 Excess (deficiency) of revenues over 50 450 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency) of revenues over 50 450 0 0 expenditures and other financing sources Beginning Fund balance 1,851 1,901 2,351 2,351 Ending Fund balance $1,901 $2,351 $2,351 $2,351 Budget comments: None *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee 11/20/06 Park Entrance Estates Fund Debt Service Fund, #414 Special Asses;ment District Town of Estes Park 2007-2008 Budget Purpose: To collect the annual assessments for the High Drive area Special Assessment District. All collections are used to retire the 1996 Park Entrance Estates SID bond issue. 2006 is the 10th year of the ten-year issue. Thisfund has completeditsfunction. Pending disposition of remaining assets, thereis no further activity planned for this fund. Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Interest income $2,918 $1,140 $0 $0 Taxes 16,486 4,567 0 0 Total Revenues 19,404 5,707 0 0 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 48 0 0 Total Current Expenses 0 48 0 0 Capital 0 0 0 0 Debt Service 0 4,163 0 0 Total Expenses 0 4,211 0 0 Excess (deficiency) of revenues over 19,404 1,496 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency) of revenues over 19,404 1,496 0 0 expenditures and other financing sources Beginning Fund balance (2,887) 16,517 18,013 18,013 Ending Fund balance $16,517 $18,013 · $18,013 $18,013 Budget comments: None *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids * **computer hardware or software to be reviewed by computer committee 11/20/06 Building Authority Fund Debt Service Fund, #419 Town of Estes Park 2007-2008 Budget Purpose: To administer Certificate of Participations issued for gotf course improvements by the Town of Estes Park and the Recreation District, due to mature in 2009. Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Total Revenues $92,835 $92,930 $92,805 $93,460 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Debt service 92,835 92,930 92,805 93,460 Total Expenses 92,835 92,930 92,805 93,460 Excess (deficiency) of revenues over 0 0 0 0 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency) of revenues over 0 0 0 0 expenditures and other financing sources Beginning Fund balance 0 0 0 0 Ending Fund balance $0 $0 SO $0 Budget comments 2006 2007 2008 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2007-2008 Budget · ... - Scope of services: Semices: multi-agency kwirching, maintain 2 substations and 300 mila of distributionsystem. construct electrical infrastructure for new development, promote energy emciency, promote renewable energy through Plane River Power Authoricy, wheeling power to RMNP, read both electric and water meters, maintain strict lights, special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resource plan, energy information administration, consumer usage/ billing information, load shedding plan Required personnel: journeyman lineman, certified meter technician, certifed energy manger, certified public buyer Member: Platte River Power Authority, serving 9,500+ customers in the Estes Valley Revised Budget Budget 2405 EYE2006 2007 2008 Revenues Charges for Services $9,754,608 $9,848,394 $10,303,317 $10,508,437 Investment Income 76,741 71,000 150,000 150.000 Bond proceeds 0 0 0 6,000,000 Other 378,446 258,781 292,275 295,079 Total Revenues 10209,795 10,178,175 10,745,592 16.953,516 Expenditures Source of Supply 4,590,883 4,702,030 4,785,000 4,989,680 Distribution Personnel 1,082,842 1,146,688 1,072,047 1,124,434 , Operations and Maintenance 255,050 449,996 508,237 504,676 Customer Accounts Personnel 476,903 522,577 577,201 581,706 Operations and Maintenance 127,344 111,481 101,583 107,508 Administration/General Personnel 326,523 172,434 282,667 295,314 Operations and Maintenance 889,076 1,120,231 1,397,663 1,061,952 Debt 117,532 305,300 300,940 30!,140 Total Current Expenses 7,866,153 8,530,737 9,025,343 8,966,410 Capital 590,348 973,881 1,131,350 6,586,735 Total Expenditures 8,456,501 9,504,618 10,156,693 15,553,145 inddec over prior year 12% 7% 5356 Excess (deficiency) of revenues over 1,753,294 673,557 588,899 1,400,371 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 897,034 939,133 974,662 994,993 Excess (deficiency) of revenues over expenditures and other financing sources 856,260 (265,576) (385,763) 405,378 Other uses of funds 375,536 Beginning Fund balance 2,251,438 2,732,162 2,466,586 2,080,823 Ending Fund balance $2,732,162 $2,466,586 $2,080.823 $2,486,201 *Fund balances are calculated as "net current assets less inventories", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2005). Amounts for 2005 ending balance are current assets ($4,803,333) less current liabilities ($1,665,099) less inventories ($406,072) for a fund balance of$2,732,162. , Budget comments 2006 2007 2008 11/20/06 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2007-2008 Budget Scope of services: Services: multi-agency switching, maintain 2 substations and 300 miles ofdistribution system, construct electrical in»3tructurefor new development, promote energy eficiency, promote renewable energy through Platte River Power Authority, wheeting power to RMNP, read both electric and water meters, maintain street lights, special events (flags. banners, Christmas decorations), lightning protection Records management integrated resource plan, energy information administration, coruumer usagel billing information. load shedding plan Required personnel: journeyman lineman, certified meter technician, certified energy manger, certified public buyer Member: Platte River Power Authoriot sen,ing 9,500+ customers in the Estes Valley Revised Budget Budget 2005 FYE2006 2007 2008 Revenue 2.5% rate increase to match CPI. Black and Veatch 2005-08 rate analysts recommends mcrease. Expenditures Source of Supply Includes PRPA purchased power increase of 3.9% and 3.0% growth Forecast includes 2.0% growth in 2007.; 4% in 2008 Wind power included, projected at $25,000. 4,702,030 4,785,000 4,989,680 Personnel 100 - Line Superintendent O.50 Part-time Secretary 0 60 - Assistant to Utility Director 0.36 Finance Officer 1.00 - Crew Chief 0.85 Human Resource Manager 6 00 - Linemen 0.36 Accountant I 2 00 - Groundman 1.05 Accts. Payable/Utility Billing Specialist 1.00 - Material Mgmt. Specialist 1.2 i Administrative Clerk II 1.00 - Line Equipment Specialist 0.48 Town Administrator 1 00 - Senior Meter Specialist 0.48 Town Clerk 2.00 - Meter Specialist 0.48 Deputy Town Clerk 1 00 - Meter Reader 0.20 Construction/Facilities Manager 0.58 - Public Works Utilities Superintendent O.50 Secretary II 0 48 - Deputy Town Administrator 0.36 Accounting Manager 0.34 - Payroll Technician 0.48 Executive Secretary Operations and Maintenance Distribution IGA - Loveland 0 25,000 25,000 Streetlights 30,000 30,000 30,000 Tree Trimming (overhead lines) 120,000 160,000 160,000 Underground conduit 25,000 25,000 25,000 Meter maintenance & replacement 133,220 113,040 108,540 EPURA Street Light Upgrade 50,000 50,000 50,000 Personal safety equipment 10,000 25,639 26,407 Customer Accounts IT Services 9,720 9,792 10,234 Maintenance contracts 18,936 10,711 6,361 Materials and Supplies 59,203 58,135 67,357 Education & Training 5,030 3,500 3,575 Administration Engineering ('06 - Mary's Lake Substation Master Plan) 75,000 15,000 0 substation & dist. Sys. Upgrades (20% of $2,000,000) 0 400,000 0 eng./const. mgt - devils gulch 0 0 40,000 Information technology services 58,152 58,583 61,229 Utility Financial Study 0 0 20,000 Real property (Muni Bldg office space) 77,250 77,250 77,250 Maintenance contracts 34,015 25,100 25,100 Buildings 10,000 10,000 10,000 Vehicle Maintenance 130,327 128,500 131,000 Christmas decorations & displays 97,400 93,500 93,500 Data Processing Sobware*** 33,500 13,500 13,500 11/20/06 Light & Power Fund Enterprise Fund, #502 Town of Estes Pak 2007-2008 Budget Scope of services: Services: multi-agency switching, maintain 2 substations and 300 miles of distribution system. construct electrical infrastructure for new development, promote energy emciency, promote renewable energy through Plaae River Power Authority, wheeling power co RMNP. read both electric and water meters. maintain me! lights special events (flags, banners, Christmas decorations), lightning protection Records management: integrated resourceptan, energy information administradon. consumer usage/ billing information. load shedding plah Required person,let: journeyman lineman, cerciAed meter technician, cerfed energy manger, certified public buyer Member: Platte River Power Authority, serving 9,500+ clatomers in the Estes Valley Revised Budget Budget 2005 FYE2006 2007 2008 Data Processing Equipment*** 43,000 15,000 15,000 Heavy Equipment 33,450 15,000 15,000 Education/Training 27,900 30,500 28,000 Utilities 80,974 84,450 89,150 Payment in lieu of tax (2.5% Urban Revenue) 132,750 140,414 143,222 Franchise Fee (3.0% Urban Revenue) 159,300 168,496 171,866 Transfers General Fund (9% of Charges for Services) 885,133 918,772 937,147 Vehicle Replacement Fund 54,000 55,890 57,846 Debt Service Series 1999 revenue Bonds, 2004 coupon rate 4.60% 2006 coupon rate 4.80% 305,300 300,940 301,140 Final maturity 2014, callable 2009, final interest rate 5.45% ' Capital Building remodeling 10,000 12,000 12,000 Station Equipment 5,000 5,000 0 Substation upgrade (Mary's Laker 0 0 4 ,000,000 Office Equipment 22,500 15,000 15,000 Data Processing Equipment* - 57,500 95,850 70,235 Transformers 164,528 180,000 180,000 Communication Equipment 12,500 57,500 57,500 Trucks* 388,844 276,000 42,000 Street Lights 20,000 20.000 20,000 Poles~Towers/Fixtures 12,000 20,000 20,000 Overhead Lines 74,000 100,000 100,000 Underground Conductors 155,000 330,000 2,070,000 '08 - ML substation upgrade necessitates* Total Capital 921,872 1,131,350 6,586,735 *items to be returned to committee for further discussion and action items to be returned to committee for authorization to release calls forbids computer hardware or software to be reviewed by computer committee 11/20/06 Water Fund Enter·prise Fund, #503 Town of Estes Park 2007-2008 Budget Scope of Services: Services: Order/purchase/lease water, contract review, easements, planning.forecasting, augmentation Man, watershed management, report to River Commissioner, produce waterfor public, water plant and distribution system maintenance, maintain water mains and fire hydrants, customer billing, meter maintenance, mainlain baciylow prevention program, troubleshoot customer PSI and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports. operations and historical data ,State required personnel: Class A water operators. Class 3 distributionsystemoperators, Certifed backftow prevention technician Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Charges for Services $3,129,809 $3,012,143 $2,816,572 $3,001,211 Investment income 81,032 307,853 115,000 115,000 Bond proceeds 0 0 0 4,500,000 ! Miscellaneous 11,681 (232,800) 11,676 11,676 Total Revenues 3,222,522 3.087,196 2,943,248 7,627,887 Erpendifures Source of Supply Source of Supply 103,150 137,000 146,531 146,531 Purification Personnel 233,832 251,812 266,319 278,437 Operations and Maintenance 212,446 318,694 273,329 401,530 Distribution Personnel 449,614 501,827 536,826 563,883 Operations and Maintenance 217,391 171,585 304,930 199,085 Customer Accounts Personnel 68,346 77,966 130,563 135,684 Operations and Maintenance 105,047 203,447 187,358 188,736 Administration/General Personnel 291,780 219,685 119,664 121,904 Operations and Maintenance 143,637 389,576 641,348 612,219 Debt 100,589 303,576 306,410 299,293 Total Current Expenses 1,925,832 2,575,168 2,915,278 2,947,302 Capital 466,113 400,012 338,045 4,074,395 Total Expenditures 2,391,945 2,975,180 3,253,323 7,021,697 inddec over prior year 24% 9% 116% Excess (deficiency) of revenues over 830,577 112,016 (310,075) 606,190 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 99,868 97,309 100,081 102,923 Excess (deficiency) of revenues over expenditures and other financing sources 730,709 14,707 (410,156) 503,267 Other uses of funds 320,397 0 0 0 Beginning Fund balance 2,521,399 2,931,711 2,946,418 2,536,262 Ending Fund balance $2,931,711 $2,946,418 $2,536,262 $3,039,529 11/20/06 Water Fund Enterprise Fund, #503 Town of Estes Park 2007-2008 Budget Scope of Services: Services: Order/purchase/lease water, contract review, easements, planning forecasting, augmentation plan, watershed management, report to River Commissioner. produce water for public' water plant and distribution system maintenance, maintain water mains andfire hydrants, customer billing, meter maintenance, maintain bacidlow prevention program. troubleshoot customer PS! and volume problems, locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data State required personnel: Class A water operators,Class 3 distribution systemoperators, CertiAed bac}41owprevention technician Revised Budget Budget *Fund balances are calculated as "net current assets less inventories", (source: audited financial statements, page 6 for the fiscal year ended Dec. 31, 2005). Amounts for 2005 ending balance are current assets ($3,507,933) less current liabilities (3455,116) less inventories ($121,106) for a fund balance of $2,931,711. Budget comments 2006 2007 2008 Generat Tbe Black and Veatch Financial Plan recommended 2.9% annual rate increases beginning 2005 tbrough 2008. Annual surplus projected beginning in 2007. The rate increases result in an estimated $2.0 million+ fund balance in 2008. Revenue none Expenditures Personnel 0.37 - Public WorWUtilities Director 0.24 Accountant I 0.50 - Part time Lab Technician 0.38 Administrative Clerk 1.00 - Water Superintendent 0.49 Accounts Pay/Util bill Spec 1.00 - Assistant Water Superintendent 0.24 Accounting Manager 3.00 - Water Plant Operators 0.03 Human Resource Manager 0.15 - Secretary II 0.17 Payroll Technician 0.15 - Part-Time Secretary 0.14 Town Administrator 1.00 - Water Quality Manager 1.00 Cross Connection Control Sp 1.00 - Municipal Service Worker 0.24 Finance Officer 1.00 - Utilities GIS System Manager 0.14 Town Clerk 0.14 - Deputy Town Administrator 0.14 Executive Secretary 0.20 - Assistant to Utilities Director 0.14 Deputy Town Clerk 1.20 - Seasonal meter calibration (2) Purification Lab testing 27,104 19,854 52,054 Equipment/machinery 60,000 25,800 25,800 Chemicals 97,691 95,000 95,000 Utilities 94,572 85,069 87,195 Distribution Buildings (level paving - N end of shop, Big Thompson 151 103,000 0 tank, remove Big thompson WI.F) Vehicles 47,000 52,000 52,000 Water system 42,500 57,000 46,000 Other equipment/machinery 10,769 11,000 11,250 Data processing equipment 7,800 16,100 22,100 Utilities 15,600 15,065 15,442 Customer accounts L&P - meter reading 28,846 32,000 33,000 Meters 125,000 125,000 125,000 11/20/06 Water Fund Enterprise Fund, #503 Town of Estes Park 2007-2008 Budget Scope of Services: Services: Order/purchase/lease water, contract review, easements, planning forecasting, augmentation plan, watershed t management, report to River Commissioner, produce waterfor public, water plant and distribution system maintenance, t maintain water mains and fire hydrants, customer billing, meter maintenance, maintain baddlow prevention program, troubleshoof customer PS! and volume problems. locate water mains and service lines, maintain system maps Records management: CDOH reports, EPA reports, operations and historical data Staterequired personnel: Class A water operators, Class 3 distribution system operators. Certified badylow prevention technician Revised Budget Budget 2005 FYE2006 2007 2008 A&G Engineering 168,136 400,000 365,000 07/08 - MLWF Expand/upgrade (10°/0/yr)* Legal 7,015 10,000 10,250 Information Technology Services 16,615 16,738 17,494 ; Property rental 43,815 43,815 44,910 Education/training 22,000 17,400 17,500 Payment in Lieu of Tax (2.5% Urban Revenue) 33,725 34,704 35,710 Franchise Fee (3.0% Urban Revenue) 40,470 41,644 42,852 Transfers General Fund 82,600 85,004 87,469 Vehicle Replacement 14,709 15,077 15,454 97,309 100,081 102,923 Debt Service 1990 Series A Colorado Water Resources, 2006 rate 4,40% 206,432 208,359 203,519 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2006 Rate 4.75% 97,144 98,051 95,774 Final maturity 2011, 4.75% rate Capital Building remodeting 7,500 7,500 3,857,500 08 - Marys Lake WTF Expansion/treatment modification** Station equipment 5,000 5,000 5,000 Communication equipment 20,000 12,000 12,000 Purification equipment 148,000 43,545 32,895 06 - MIOX system (Glacier WTF) Trucks* 3,000 70,000 42,000 Water system 216,512 200,000 125,000 Total capital 400,012 338,045 4,074,395 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids **. computer hardware or software to be reviewed by computer committee 11/20/06 Catastrophic Loss Fund Internal Service Fund, #605 Town of Estes Park 2007-2008 Budget Purpose: To provide a reserve account in the event that an unforeseen loss would not be covered by the Town's jinsurance coverages. The Flind also includes the 3% emergency reserve required by the Tabor ammendment. Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Investment income $54,621 $75,000 $54,000 $54,000 Total Revenues 54,621 75,000 54,000 54,000 : Expenses Personnel Services O 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital · 0 0 0 0 Total Expenses 0 0 0 0 Increase (decrease) in Fund balance 54,621 75,000 54,000 54,000 Beginning Fund balance 2,070,338 2,124,959 2,199,959 2,253,959 Ending Fund balance $2,124,959 $2,199,959 $2,253,959 $2,307,959 Budget comments - 2006 2007 2008 Booked value on 12/31/05 CAFR 551,199 551,199 551,199 Calculation value: Expenditures from all funds less Enterprise funds x 3% = $551,199 (decision made to select more conservative calculation) *items to be returned to committee for further discussion and action ** items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Medical Insurance Fund Internal Service Fund, #606 Town of Estes Park 2007-2008 Budget Purpose: To provide a partially self-funded Medical Insurance Fund, which was created for theportion ofthe medicalinsurance risk that is borne by the Town. Revised Budget Budget 2005 FYE2006 2007 2008 Rekenues Charges for services $345,160 $362,750 $388,190 $407,600 Investment income 4,444 17,750 15,600 15,600 Miscellaneous 6,001 2,526 2,500 2,500 Total Revenues 355,605 383,026 406,290 .=, 425,700 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 295,391 372,870 400,455 427,481 Total Current Expenses 295,391 372,870 400,455 427,481 Capital 0 0 0 0 Total Expenses 295,391 372,870 400,455 427,481 in/dec over prior year: 26% 7% 7% Increase (decrease) in Fund balance 60,214 10,156 5,835 (1,781) Beginning Fund balance 266,457 326,671 336,827 342,662 Ending Fund balance $326,671 $336,827 $342,662 $340,881 Budget comments 2006 2007 2008 Expenses include: Post employment insurance benefit 23:260 37,519 47,928 Benefit consultant fee for bidding coverage 30,000 30,000 30,000 Actuarial study (required by GASB 45 for 2,500 0 0 post-employment benefits) Health benefits payments 316,510 332,336 348,953 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** cornputer hardware or software to be reviewed by computer committee 11/20/06 Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park 2007-2008 Budget Scope of Services: * Services: vehicle/equipment repair/nuc, aerial/fire inspection:. DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/lst aid & inspections, licensing, fueling equipment purchase/maintenance budgets, warranty/recaU management, billing re: whictes, ASE cer,ified mechanics * Records management: w/0 tracking, equipment com.filet tracking, DOT records, replacement recommendations * special projects: equip police vehicles, equipment training * miscellaneous: LdP special const. weld brackets, build transformer mounts/cable, pullerclamps/guide wheels, Stanley Pcrk bleachers/stalls/doors, banner mounts, Water Dept. shut ofT keys. Parks Deptsign brackets.bridge repair. trash can repair * Inspections: PM inspections Actual Revised Budget Budget 2005 FYE2006 2007 2008 Re,enues Charges for services $265,202 $262,958 $265,000 $270,000 Investment income 586 4,100 6,500 6,500 MisceUaneous 855 822 0 0 Total Revenues 266.643 267,880 271.500 276,500 Erpenses Personnel Services 205,828 143,215 190,439 199,889 Operations & Maintenance 45,591 61,529 54,321 5 t,807 Total Current Expenses 251,419 204,744 244,760 231,696 t Capital 0 0 0 0 Total Expenses 251,419 204,744 244.760 251,696 increase/decrease from prior year -19% 20% 3% Eicess (deficiency) of revenues over 15,224 63,136 26,740 24,804 expenditures Other financing sources (transfers in) 0 0 0 0 Otber financing uses (transfers out) 2,600 2,600 2,600 2,600 Excess (deficiency) of revenues over expenditures and other financing sources 12,624 60,536 24,140 22,204 Beginning Fund balance 216,066 228,690 289,226 313,366 Ending Fund balance 5228,690 $289,226 $313,366 $335,570= Budget comments 2006 2007 2008 Personnel Public Works Director 0.11 Public Works Superintendent 0.34 Lead Mechanic 1.00 Mechanic I 1.00 Seasonal mechanic 0.45 Operations and Maintenance expenses include: IT Services 6,231 6,277 6,560 Maintenance contracts 6,886 7,200 Buildings (Fleet Shop Drainage - '06) 14,350 3,150 3,200 Data processing equipment ... 4,768 0 0 Capital includes: Education & training 3,580 3,580 3,580 Utilities 8,384 8,450 8,530 none Transfer out: (Vehicle Replacement Fund) *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ... computer hardware or so ftware to be reviewed by computer committee 11/20/06 Information Systems Technology Fund Internal Service Fund, #625 Town o f Estes Park 2007-2008 Budget Scope o f Services: Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, Black Berry, cell phone, phone handsets support A/V - boardroom, jirehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 Records management: software licenses, external connectivity, ner.·ork security, maintenance contracts, database management Actual Revised Budget Budget 2005 FYE2006 2007 2008 Revenues $0 $303,221 $305,470 $319,265 Expenses Personnel Services 0 142,501 161,010 169,185 Operations & Maintenance 0 150,936 144,460 150,080 Total Current Expenses 0 293,437 305,470 319,265 Capital 0 0 0 0 Total Expenses 0 293,437 305,470 319,265 inc/dec over prior year 4% 5% Increase (decrease) in Fund balance 0 9,784 0 0 Beginning Fund balance 0 0 9,784 9,784 Ending Fund balance So $9,784 $9,784 $9,784 Budget comments 2006 2007 2008 Personnel Services 1.00 - IT Manager 1.00 - Support Analyst 0.05 - Utility Director Operations & Maintenance includes: Software maintenance contracts 45,000 96,100 96,100 Data processing software 69,657 0 5,457 Data processing equipment 0 16,920 16,920 Data processing 0 14,000 14,000 Office equipment 2,500 0 0 Communication equipment 20,000 10,000 10,000 *items to be returned to committee for further discussion and action * *iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Vehicle Replacement Fund Internal Service Fund, #635 Town o f Estes Park 2007-2008 Budget Purpose: To fund depreciation of vehicles and accumulate funds for the scheduled replacement of vehicles. Actual Revised Budget Budget 2005 FYE2006 . 2007 2008 Re, enues Interest income SO S4,549 S7,900 $7.900 Total Revenues 0 4.549 7,900 7,900 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses 0 0 0 0 Excess (deficiency) of revenues over 0 4,549 7,900 7,900 expenditures Other financing sources (transfers in) 231,550 249,509 269,367 291,060 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency) of revenues over expenditures and other financing sources 231,550 254,058 277,267 298,960 Beginning Fund balance 373,075 604,625 858,683 1,135,950 Ending Fund balance $604,625 $858,683 $1,135,950 $1,434,910 Budget comments 2006 2007 2008 The target balance of the fund is to gather funds up to 125% of depreciation of vehicles. Other financing sources (transfers in) General 176,000 193,600 212,960 Museum 2,200 2,200 2,200 Light and Power 54,000 55,890 57,846 Water 14,709 15,077 15,454 Fleet 2,600 2,600 2,600 249,509 269,367 291,060 *items to be returned to committee for further discussion and action **iitems to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Fire Pension Fund Fiduciary Fund, #709 Town of Estes Park 2007-2008 Budget Purpose: To provide a pension to retired volunteerfirefighters that have served the Town of Estes Park Revised Budget Budget 2005 FYEZ006 2007 2008 Revenues Additions: State: $54,148 $57,443 $58,649 S60,115 Town: 61,969 63,828 65,168 66,537 Investment: 20,412 33.000 38,700 38,700 Total Revenues $136,529 $154,271 $162,517 $165,352 Expenses Personnet Services O 0 0 0 Operations & Maintenance 85,260 86,633 95,160 92,500 - Total Current Expenses 85,260 86,633 95,160 92,500 Capital 0 0 0 0 Total Expenses 85.260 86,633 95,160 92,500- in/dec over prior year: 2% 10% -3% Excesi (deficiency) of revenues over 51,269 67,638 67,357 72,852 expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 Excess (deficiency) of revenues over expenditures and other financing sources 51,269 67,638 67,357 72,852 Beginning Net Asset balance 990,987 1,042,256 1,109,894 1,177,251 Ending Net Asset balance Sl,042,256 St.109,894 $1.177,251 $1,250,103 Budget comments 2006 2007 2008 Personnel Services none Operations & Maintenance Current benefit payment 84,560 89,460 90,300 (23 retirees in 2006) Death benefit payment 700 700 700 Actuarial study 0 5,000 1,500 The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board ofTrustees composed of Town elected officials, staff 511,1 firefighters. A firefighter is qualified to receive the current maximum benefit of $350 per month after reaching the age of 50 and completing 20 years of service. At the end of 2006, there were 23 retirees and beneficiaries, two inactive members elegible for benefits, and 42 active members. Actuarial studies are uill,luited every two years. The most recent study as o f January 31,2005, indicated that the current level of contributions to the fund are adequate to support, on an actuarially sound basis, the prospective benefits and costs for the present plan. * items to be returned to committee for further discussion and action * * items to be returned to committee for authorization to release calls for bids * * *computer hardware or software to be reviewed by computer committee 11/20/06 Police Pension Fund (710) Fiduciary Fund (Closed), #710 Town of Estes Park 2007-2008 Budget Purpose: The Police Pension Fund is a plan that was formerly ojfered to the Town of Estes Park's law enforcement personnel. Theplan was closed tonew enrollees in 1988, and a 401(a) defined contribution plan is currently offered. Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Additions: State: SO SO SO SO Town: 0 0 0 0 Investment: 418 300 300 300 Total Revenues $418 $300 S300 $300 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 2,565 2,565 2,565 2,565 Total Current Expenses 2,565 2,565 2,565 2,565 Capital 0 0 0 0 Total Expenses 2,565 2,565 2,565 2,565 Excess (deficiency) of revenues over (2,147) (2,265) (2,265) (2,265) expenditures Other financing sources (transfers in) 0 0 0 0 Other financing uses (transfers out) 0 0 0 0 I . Excess (deficiency) of revenues over expenditures and other financing sources (2,147) (2,265) (2,265) (2,265) Beginning Net Asset balance 12,129 9,982 7,717 5,452 Ending Net Asset balance $9,982 $7,717 $5,452 $3,187 Budget comments 2006 2007 2008 The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one sun iving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids *** computer hardware or software to be reviewed by computer committee 11/20/06 Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town o f Estes Park 2007-2008 Budget Purpose. The Friends of Stanley Hall donatedfunds to the Town of Estes Park for the purpose of construction of a pedonning arts facility. The agreement requires tthat thefeasability ofthefacility willbe determined by 2006. If the facilityis not feasible. by 2009 thefunds areto bedonated to a non-profit organization dedicated to the support of the pedorming arts, Revised Budget Budget 2005 FYE2006 2007 2008 Revenues Investment income $14,452 $23,500 $19,500 $15,000 Total Revenues $14,452 $23,500 $19,500 $15,000 ..42 B Expenses Personnel Services 0 0 0 0 Operations & Maintenance 2,212 25,000 63,500 0 Total Current Expenses 2,212 25,000 63,500 0 Capital 0 0 0 0 Total Expenses 2,212 25,000 63,500 0 in/dec over prior year: 1030% 154% -100% Increase (decrease) in Fund balance 12,240 (1,500) (44,000) 15,000 Beginning Fund balance 432,347 444,587 443,087 399,087 Ending Fund balance $444,587 $443,087 $399,087 $414,087 Budget comments 2006 2007 2008 Operations & Maintenance Feasability Study - Fairgrounds 25,000 0 0 Legal 0 1,500 0 Other professional fees 0 20,000 0 Publication fees 0 7,000 0 Materials & supplies 0 35,000 0 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release calls for bids ***computer hardware or software to be reviewed by computer committee Finance Department Memo To: Honorable Mayor Baudek Board ofTrustees Town Administrator Repola From: Steve MeFarland, Finance Officer Date: November 28,2006 Subject: Sales Tax update, 3rd quarter 2006 Background Attached please find the report on sales tax progress through the third quarter of 2006. Progress through the fourth quarter will be reported at the 2nd Town Board meeting in February 2007. Documentation Key points of the attached Powerpoint presentation: 1. The first 9 months of 2006 were a record for sales tax revenue at $5.48M. 2. 2006 is 6.7% ahead of2005; 4.2% ahead when factoring in CPI. 3. A standard deviation chart is included to demonstrate that 2006 is performing at the upper end of statistical expectations. 4. While actual sales tax revenues have increased from $5.63M in 1999 to a possible $6.85M in 2006, CPI adjusted sales tax figures forecast an increase to $5.96M in 2006. The difference between the 4% and 22% growth patterns is due to the CPI influence. 5. Trustee Pinkham has provided assistance in analyzing the 11 major categories of sales tax revenues. As can be seen, sales tax increases are being carried primarily by the "big three" of food, retail, and lodging. Retail has made a strong comeback from 2005. Action steps requested None. - Sales Tax Report: 3rd Quarter 2006 J 80!JJO eoueu!.3 - puepe:pIN GAGE ~ f E VD. hou Vo & Ad .. Through second quarter = 80% of financial year, % ahead of 2005; 4.2% increase in CPI-adjusted 'UI98 9$ pue UILL'9$ 01 }SE00103 XIm SOnUOA Sales Tax Facts 75% of calendar year aS I+ HAOEIV Ole SonII@Aolf $ s! 1@SpnH 94 - Z f B a CD (0 ¤) 1 - J LL $7,000,000 $7,034,300 4--$5,479,329 $6,000,000 $6,298,854 Lot,'£95'51 as Z+- as K+ - lenjov 6Av 90-£0 -- 000'000'•$ DSL-- as E-- Sales Tax Category Statistics oea AO Xe IN J JeIN qa uer Standard Deviations of Cumulative Sales Tax Revenue $8,000,000 000'000'9$ 000'000'£$ 000'000'1$ 000'000' Mt 0$ 900Z 1 ' ' 9001 r- tooz F-1 £002 Zooz . r LOOZ 0002 6661. 8661. 4--$5.96M 4% increase ¤Actual sales tax revenue ICPI adjusted sales tax revenue $5.63M 1 44 Cds 44,74 9 - .046 '044* -1 4 Vt. /44,/ 443 9 02 t. 4 6 440 44/94 44 06 956 43 1, 204> 0 44 -4 g 4 948 I 06 vs. '05 ¤05 vs '04 Sales Tax Category Statistics 9 mos YTD Sales Tax Revenue $ Change From Prior Year $200,000 $150,000 000'001$ 000'09$ - 0$ 000'001$- Finance Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Steve Mcfarland, Finance Officer Date: November 28,2006 Subject: Overview ofbudget-related documents in November 28,2006 Board packet Background Attached please find documents pertinent to the 2007 budget approval process. State Statutes require that the following documents are addressed. Documentation 1. Highway Users Trust Fund a. Expenditures related to the Highway Users Trust Fund are part of the #101-3100 account (General Fund - Streets) and were reviewed as part of the Streets department section of the budget sessions. However, Colorado budget law requires that a public hearing be conducted to discuss these proposed expenditures. This hearing can be conveniently conducted as part ofthe budget approval process. 2. Resolution levying property taxes for the year 2007 to help defray costs of government for the Town of Estes Park, Colorado for the 2007 budget year a. This document reports the anticipated property tax revenue for the general fund and the net valuation for assessment for the Town as certified by the County Assessor. The purpose of the document is to levy a tax of 1.822 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for 2007, and to certify the mill levies for the Town of Estes Park to the County Commissioners of Larimer County, Colorado. There is no change in the existing 1.822 mills from 2006. 3. Resolution to adopt 2007 Budget a. This document summarizes/finalizes the revenues and expenditures agreed upon in the preliminary budget sessions for the year 2007. The purpose of the document is to approve and adopt the 2007 budget for the Town of Estes Park. 4. Resolution to appropriate sums ofmonev a. This document is similar to document #3, except that it focuses on the revenue traffic between and within each fund for the purpose of appropriating sums from the revenue of each fund, to each fund, for the purposes stated. Action steps requested Conduct hearing to discuss and subsequently approve above documents/resolutions. • Page 2 4 €©f TOWN OF ESTES PARK --14*lum A 6 UL . -,9 18*Re,2/4.*,AMMZJff¢'11~.* ~25.A ~~i~'k4~;~*i~~+t-5- ·;ys -trf f 3-j~~~ ~~rti~~i*~~~ :17 -- rilly y<124-45,4, 1,4/1% if 1 -- -1 h MEMORANDUM TO: Board of Trustees FROM: Steve Mcfarland, Finance Officer DATE: November 22,2006 SUBJECT: Highway Users Trust Fund Public Hearing, 2007 Budget. November 28,2006 Colorado budget law requirea a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in. the ensuing fiscal year. The following are the proposals that are included in the 2007 Town of Estes Park budget: 2QQI 1. Estimated Revenues: $212,649 2. Estimated Expenditures: a. Curb/gutter & drainage repair $ 87,000 b. Sidewalk maintenance 3,500 c. Vehicles/equipment usage 115,000 d. Traffic control 16,100 $221,600 In addition, expenditures for snow plowing street maintenance, or any other expenditures directly related to streets are allowable uses of Trust Fund revenue in the event that either of the above-listed projects are not constructed cr come in considerably less than budget. http://www.estesnet.com (970) 586-5331 • PO. BOX 1200 • 170 MAC GREGOR AVENUE • ESTES PARK, CO 80517