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Home My WebLink AboutPACKET Town Board 2006-11-14FiLE 22 7 Prepared 11/6/06 2 Z LÂ·ff:fi...3~ TOWN OF ESTES PARK LI #N:v:wi ~74*'.1..~ t;1~~~~4 . ...Â·-3,eD-:1:. .__ : .:i-..'... '':#' ~Â·31Â·1~~:,'.. f.2-Â»'Â·Â· 't v<:353 4 '~~~~ ~---Er --~--~ .~ 6.2., :A'- 3.~:~ :fi~~~~i-:., 4":fÂ·1, .: .hÂ·:â€ž 32:T::ort- t.'.5â€¢ A.52 :#.#1 Â· :'rift/4.-~-f/3{*3>-~.# 0450 13%4 *24*9...2 The Mission of the Town of Estes Park is to plan and provide reliable, high-value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 14,2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 24, 2006, Town Board Budget Study Session Minutes dated October 20,2006 and November 3,2006. 2. Bills. 3. Committee Minutes: A. Community Development, November 2,2006: Special Events 1. Powder River Rodeo Productions, Inc. 3-Year Agreement (Stock Contractor for Rooftop Rodeo): $60,000/2007, $61,200/2008 & $62,424/2009. 2. Street Closure - MacGregor Ave. from Bus turnout to Park Ln. for Coolest Car Show on July 4,2007. B. Public Works, November 9,2006. 2. ACTION ITEMS: 1. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Superintendent Baker. 1 Continued on reverse side 2. PUBLIC HEARING: NEW BEER & WINE LIQUOR LICENSE APPLICATION FILED BY YAMA INC.. dba SUSHI YAMA EXPRESS 356 E. ELKHORN AVE. 21 Town Clerk Williamson. 3. APPEAL OF STAFF'S DETERMINIATION. Director Joseph. A vacation rental business located at 2250 Blue Spruce Court is not a "bed- and-breakfast" use, as defined by the Estes Valley Development Code; Fall River Estates Community Non-Profit Corporation/Applicant. 4. CONTINUATION OF EPURA. Executive Director Smith. 5. 3rd QUARTER FINANICIAL REPORT. Finance Officer McFarland. 6. 911 - VIDEO PRESENTATION. 7. TOWN ADMINISTRATOR REPORT. 8. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 ' , t. 7%9 hp LaserJet 3015 Wa i y F 1 HP LASERJET FAX invent Nov-10-2006 9:39AM Fax Call Report Job ,Date Time Type Identification Duration Pages Result 585 11/10/2006 9:29:50AM Send 6672527 1:10 2 OK 586 11/10/2006 9:31:05AM Send 5869561 1:10 2 OK 587 11/10/2006 9:32:20AM Send 5869532 1:31 2 OK 588 11/10/2006 9:33:57AM Send 5861691 1:49 2 OK 589 11/10/2006 9:35:51AM Send 6353677 1:32 2 OK 590 11/10/2006 9:37:29AM Send 5771590 1:39 2 OK Town of Estes Park, Larimer County, Colorado, October 24,2006 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24~h day of October, 2006. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Jackie Williamson, Town Clerk Absent: Town Attorney White Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Levine reminded the community that early voting is underway in Rooms 202/203 in Town Hall and encouraged everyone to vote. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 10, 2006, Town Board Budget Study Session Minutes dated October 6,2006 and October 13, 2006. 2. Bills. 3. Estes Valley Board of Adjustment, October 3,2006 (acknowledgment only). 4. Resolution #25-06 - Schedule public hearing date of November 28,2006 for Change of Location for a Beer & Wine Liquor License held by SWEET BASILICO CAFE, INC. dba Sweet Basilico Cafe, from 401 E. Elkhorn Ave to 430 Prospect Village Dr. It was moved and seconded (Newsom/Pinkham) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all the following Consent Agenda Items: 1. CONSENT ITEMS: A. AMENDED PLAT Board of Trustees - October 24,2006 - Page 2 1. Lots 5,through 10, except the westerly 90 feet of Lots 7 & 8, Beaver Point Heights; All Mountain View Inn & Suites, LLC/Applicant - Continued from the September 26, 2006 meeting. B. SUPPLEMENTAL CONDOMINIUM MAP 1. Thunder Canyon Condominiums, Supplemental Condominium Map #6, Lot 22, Amended Plat of Lot 22 and Outtot B, Stanley Â· Hills Subdivision, Roy Johnson/Applicant. C. ESTES VALLEY BOARD OF ADJUSTMENT BYLAWS - AMENDMENT. 1. Amendment to change the regular meeting starting time for the Estes Valley Board of Adjustment from 8:00 a.m. to 9:00 a.m. beginning in January 2007. It was moved and seconded (Pinkham/Homeier) Consent Agenda be approved with Planning Commission conditions of approval, and it passed unanimously. 2. ACTION ITEMS: 1. SISTER CITIES UPDATE. Jim Thompson/President of Sister Cities stated Sister Cities International celebrated its 50'h anniversary at the conference held in Washington, DC this summer. He presented the Mayor with a book commemorating the anniversary. Estes Park Sister Cities Association sent the middle school principal, Tammy Quist and three high school students, Kristen Schroder, Katie Quist and Michelle Allen to the International Youth Summit on Global Citizenship held concurrently with the conference. The students presented a brief summary of their experience where they discussed world issues with other youth from around the globe. The conference focused on peace through multicultural connections. The Association thanked the Town Board for providing the necessary funds to attend the conference. Discussion followed regarding the tourist based economy of Monte Verde and the ongoing cooperative exchanges. 2. ORDINANCE #8-06 SECOND AMENDMENT FOR THE SALE OF LOT 4, STANLEY HISTORIC DISTRICT. Administrator Repola stated the amended contract to sell Lot 4, Stanley Historic District required Lot4ED, LLC to gain Technical Review Committee (TRC) approval by November 1, 2006. Due to unforeseen circumstances, TRC review of the amended development plan can not be completed by November 17 therefore, staff redommends extension of the due date for TRC approval to December 1, 2006. Administrator Repola read Ordinance #8-06 into the record. It was moved and secdnded (Newsom/Eisenlauer) Ordinance #8-06 the Second Amendment for the Sale of Lot 4, Stanley Historic District be approved, and it passed unanimously. + 6 3. TOWN ADMINISTRATOR REPORT. â€¢ Public Works has created a new page outlining the status of ongoing projects, current projects out for bid and upcoming projects including the following: â€¢ Fish Creek Phase Ill Trail â€¢ Tree Trimming â€¢ Fish Creek Culvert Repair â€¢ Street Centerline Stripping â€¢ Hydro Restroom â€¢ Town Hall Exterior North Staircase Board of Trustees - October 24,2006 - Page 3 â€¢ Supporters of the Performing Arts (SOPA) continues to meet and a subcommittee is looking at the possibility of working with a naming rights consultant for the theatre. â€¢ Pandemic Influenza Continuity of Operations Plan - The County requested the Town of Estes Park take the lead for the Estes Park area to produce a local plan. A plan is being drafted utilizing the Platte River Authority plan. The County will review the plan once completed. â€¢ Colorado Association of Ski Towns will have their meeting here in Estes Park on Friday, October 27th. He encouraged the Board to attend. â€¢ A joint meeting with the County Commissioners will be held on Monday, October 30'h. â€¢ An economics futures meeting to review the 2017 vision will be held on November 18' in the Board room and will include several local entities to establish cooperation amongst the group. Trustee Blackhurst thanked staff for their efforts in producing the new web page on town projects and stated this page would provide citizens with timely updates. 4. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(E), C.R.S. - For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators. It was moved and seconded (Pinkham/Levine) the Town Board enter Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(E), and it passed unanimously. Whereupon Mayor Baudek adjourned the meeting to Executive Session at 7:55 p.m. Mayor Baudek reconvened the meeting to open session at 9:02 p.m. Whereupon Mayor Baudek adjourned the meeting at 9:02p.m. John Baudek, Mayor Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 20,2006 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 20th day of October, 2006. Committee: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier, Levine, Newsom, and Pinkham Attending: All Also Attending: Town Administrator Repola, Finance Officer McFarland, Recording Secretary Roederer Absent Town Clerk Williamson Mayor Baudek called the meeting to order at 8:30 a.m. He notified those present that meetings regarding the Wilderness Act will be held as follows: October 24,2006 at 2:00 p.m. in Senator Allard's office; October 25, 2006 at 10:00 a.m. with Senator Salazar in the Loveland Council Chambers. 2007 & 2008 BUDGET PRESENTATION - GENERAL FUND AND RELATED FUNDS Administrator Repola stated an initial draft of recommended salaries will be ready for the budget study session on November 3, 2006, and will include information on how proposed cuts or reductions will affect the General Fund. Trustee Pinkham requested the budget worksheets show summary-level information from the prior two budget years, as well as the current year, in addition to the proposed budget figures. Administrator Repola stated that information would be available at the next study session. â€¢ Museum - Director Kilsdonk reviewed the museum scope of services. There are no proposed staffing increases. One seasonal employee is proposed, not one F.T.E. Operations expenses reflect plans to paint the hydroplant, purchase a plotter in conjunction with the Community Development department (each department will pay half of the $8,000 total cost), and install a sign at Highway 36 and 4~h Street to help museum visitors find the building. The museum fund and hydroplant fund will be combined into one fund for future years; this is a housekeeping change. Although the 2008 budget currently shows $0 in federal grant monies, staff will have a fundable project and apply for grant funding prior to 2008. In regards to staffing, Administrator Repola stated all departments will begin showing all staffing as F.T.E.s, including seasonal staff. â€¢ Senior Center - Director Mitchell reviewed the Senior Center scope of services. The Town budget supports basic services; staff at the Senior Center collaborate closely with the friends group, EPSCC, which raises funds for specific major projects. No staffing increases are proposed. There has been no increase in the cost of the food-service contract since 2003. The proposed 2007 budget for O&M reflects $12,000 in building improvements to meet safety guidelines, as recommended by CIRSA. A food-proofing cabinet will be purchased in 2007, as recommended by the Health Department, through the use of outside funding sources (Senior Center, Inc. and a grant from the County). Trustee Pinkham expressed concern that the ending fund balance in 2008 would be close to zero. Administrator Repola stated the O&M balance may be increased to provide a 5% ending balance in 2008. The target is to have no less than 5% remaining, depending on what the transfer from the General Fund is for a given year. If savings in expenses provide a larger balance, the remaining funds may be carried over and used in future years. Senior Center, Inc. is a separate, private, non-profit group. Projects funded by Senior Center, Inc. and the related income and RECORD OF PROCEEDINGS Town Board Budget Study Session - October 20,2006 - 2 expenses for those projects are reflected in the Senior Center budget so costs can be tracked. â€¢ Convention & Visitors Bureau, Special Revenue Fund #222 - Direcbr Pickering reviewed the history of the development of the CVB and provided current statistics on advertising, contacts, and visitors. Revenues increased $100,000 last year and will increase by $200,000 this year. The General Fund transfer request is increasing by $50,000 for 2007 and $50,000 for 2008. The salary for the CVB Director is being reallocated to the five CVB accounts (Communications, Visitors Center, Tourism Development, Group Sales & Marketing, and Special Events) to more accurately reflect their involvement in the different areas of the CVB. â€¢ CVB Communications Fund - Manager Marsh stated increases in 2007 0&M reflect a projected costs for a redesign of the brochure that is distributed at visitors centers across the state. The costs for advertising media (print, radio, and television ads) are increasing. The costs for the toll-free information line have been moved to the CVB fund. No increase in staffing is proposed. â€¢ CVB Visitors Center Fund - Director Pickering stated revenues nearly doubled between 2005 and 2006; moderate revenue increases are anticipated in 2007 and 2008. Start-up expenses for the new CVB building are decreasing. No capital projects are planned other than a push-button to provide handicapped access through the doors. Costs for maintaining the CVB website are shown in the visitors center O&M budget. Staffing is proposed to increase in 2007 by 0.50 F.T.E. for a visitor information specialist and by 0.50 F.T.E. for an administrative clerk. Trustee Eisenaluer stated ambassadors' hours ha've increased in 2006 due to the number of visitors at the CVB, and the ambassadors have requested tfie Town provide additional staff as well. It is important that ambassadork not become burned out. The addition of a half-time visitor information specialist would help reduce the load on volunteer ambassadors, including providing extra coverage during midday when staff and ambassadors are trying to work in lunch breaks. Dir. Pickering stated the half-time . administrative clerk would be responsible for creating and maintaining contacts with CVB stakeholders, increasing membership and sales. This position is currently outsourced at a cost of $32,000 per year. The cost of a 1.0 F.T.E. administrative clerk, including benefits, would be approkimately $40,000/yr. That person would work to increase visitors center revenues from $200,000/yr. to $300,000/yr. Discussion followed regarding the impact on the General Fund of hiring additional personnel and whether an increase in CVB revenues would offset these costs. Mayor Baudek called a ten-minute recess at 8:55a.m.; the meeting reconvened at 9:05 a. nl. â€¢ CVB Tourism Development Fund - Director Pickering stated $8,000 in 2007 and 2008 will be received from Platte River Power Authority for economic development. Expenses for education and training, member dues and subscriptions, and marketing expenses have been moved from the General Fund account Business Deve/opment to the CVB Tourism Development fund beginning in 2007. â€¢ CVB Group Sales and Marketing Fund - Director Pickering stated group sales and marketing has an expanded role, including providing leads and referrals for local businesses. The 2007 O&M budget reflects $20,000 in anticipated costs to produce a new brochure. â€¢ CVB Special Events Fund - Director Pickering stated fairground revenues are projected to increase in 2007 and 2008. Special Events contributed $10,000 toward the fireworks display in 2006 and budgeted $30,000 for 2007. There is RECORD OF PROCEEDINGS Town Board Budget Study Session - October 20,2006 - 3 some debate regarding who should be responsible for paying for the fireworks display. No additional staffing is proposed. Although budgeted repair and maintenance costs double from 2006 to 2007, this is primarily a contingency budget-if the funds are not needed, they are removed from the budget during mid-year budget revisions. The 2006 purchase of trophies and awards should provide an approximate three-year supply. Budgeted Rooftop Rodeo expenses increase from $49,000 in 2006 to $76,000 in 2007 and $79,000 in 2008 due to the expiration and subsequent increase of the contract cost for stock contractors; this increase has been long anticipated. No capital equipment purchases are planned for the next few years. â€¢ CVB Conference Center Fund - Director Pickering stated an error was made in entering revenue figures for 2007 and 2008; they should show an additional $21,000 in each budget year. Staff will correct this error. In 2007, $150,000 is budgeted as a capital expense for new carpet and replacement of chair cushions at the Conference Center, and $20,000 is budgeted as an O&M expense for repainting. Per the Town's agreement with the Holiday Inn, these sixteen-year-old items must be replaced. Trustee Pinkham questioned whether a capital replacement fund should be created to plan for replacement and repair at the Conference Center, CVB, fairgrounds, etc. Discussion followed regarding spending reserves down for special projects. â€¢ CVB Budget, general discussion - Trustee Blackhurst questioned why the CVB budget shows an overall increase in expenses of 13% from 2006 to 2007. Director Pickering noted the increased costs for capital projects, fireworks, the rodeo stock contract, and conference center improvements. Finance Director McFarland stated the General Fund Business Development account, with expenses of approximately $100,000, had been moved to the CVB beginning in 2007. â€¢ Transportation - Administrator Repola stated an additional shuttle bus route may be added in 2007 to pick up additional riders from the campgrounds on Spur 66 and at Mary's Lake Campground. Shuttles may also run on fall weekends beginning in 2007. Estimated cost is $50,000 with a net increase of $38,000 is shown in 2007 to cover this cost; these monies come from the General Fund. At this time, there is no direct revenue source to offset these costs. Trustees expressed general support of the shuttle bus service. â€¢ Light and Power - Director Goehring provided a brief history of this enterprise fund, noting that the Mary's Lake substation, which was built in 1976, has substandard capacity for current and future demands and creates a bottleneck in the system. The substation was designed for a 10 megawatt load; the current load is 20 megawatts. HDR is working on a financial plan for enlarging the Mary's Lake Substation-the plan, which will increase capacity at the substation to 50 megawatts, should be complete by January 2007. The O&M budget for 2007 shows a one-year increase of $340,000 to cover the engineering costs of the substation master plan. The upgrade will be completed in phases. The O&M budget also shows in increase of $25,000 beginning in 2007 for the Intergovernmental Agreement (IGA) with the City of Loveland for electrical engineering services. Through cost savings over the past few years and modest rate increases in 2006 and 2007, the L&P fund balance is close to the target of $2.9 million. Budgeted expenses in 2007 and 2008 mirror those in 2006 except for improvements in the power distribution system as follows: approximately $4 million for the substation improvements, $2 million to address distribution bottlenecks, and $400,000 for design and construction management. Discussion followed regarding necessary reserves and the debt service ratio needed for bonding. A capital expenditure of $260,000 is budgeted in 2007 to replace a twelve-year-old bucket truck. Finance Director McFarland stated almost every Town department will need to double their vehicle replacement fund budget, 1 â€¢ RECORD OF PROCEEDINGS Town Board Budget Study Session - October 20,2006 - 4 which is projected out twenty years. Staff will provide details on the vehicle replacement fund issue at a future budget study session. Two projects are planned in 2007 to place power lines underground-one along Dry Gulch Road and one in conjunction with the Mary's Lake Road bridge replacernent project that Larimer County is working on. â€¢ Water - Director Goehring stated that in 2002 the Town's water treatment capacity was at 90%. Projections are that by 2010 the Town won't have the capacity to meet demand. EPA and Colbrado Department of Health regulations are becoming increasingly difficult to meet. HDR is updating the master plan that identifies distribution and plant weaknesses. A $4 millibn bond is reflected in the 2008 budget to expand and upgrade the Mary's Lake water treatment facility; the proposed upgrades will allow the plant to continue to meet EPA guidelines. The Mary's Lake plant was chosen for expansion rather than the Glacier,Creek plant , because of the fire danger and structural defects at the Glacier Creek plant. The expansion will provide a capacity of.4 million gallons per day; current capacity is 2 million gallons per day. The build-out of the Estes Valley may exceed the Comprehensive Plan estimates due to the high number of condominiums being built. The water treatment demand at build-out was originally estimated to be 6 million gallons per day; current estimates are as high as 9 million gallons per day. Planning expansion of the building for capacity further than 30 years in the future is not wise because of aging/deterioration of the building over that period of time. The bond for the upgrade will be for approximately $3.5 million; upgrades should be complete by early 2009. Administrator Repola noted that by providing large dapacity expansion through debt, the beneficiaries of the expansioh (future homeowners) pay for the costs. Other 0&M expenses include approximately $70,000 in 2007 to demolish the Big Thompson water treatment plant that was abandon@d in 1992 and replace it with a, small building to track volume; approximately $350,000 for design and construction management of the Mary's Lake treatment facility spread over 2007 and 2008; and purchase of two vehicles that fall within the vehicle replacement policy. â€¢ Information Systems Technologi, - Director Goehring stated this is an internal service fund to support the Town's network and information systems, including ' printers, copiers, phones, Board Room equipment, computers, software licensing, etc. Most costs are totaled and then divided by the number of users and billed per department. New computers are paid for by individual departments. Town policy specifies computer replacement every four to five years, with the exception of police department notebook cdmputers, which are on a three- to four-year replacement schedule. No capital expenditures are planned for 2007/2008. No change in staffing levels are proposed. The 0&M budgdt figure for data processing in 2007 was incorrectly entered as $4,000-it should be $14,000. Staff will correct. â€¢ Contingoncies - Administrator Repola stated the Mayor's Contingency Fund is proposed to stay at $100,000 in 2007 and 2008. The fund is used to cover costs of items/events that were not budgeted for (such as the new visitors center opening event in 2006); the Mayor decides whether funds from this account should be used. The community reinvestment fund is healthy-no transfer is tecommended for 2007; $650,000 is budgeted in 2008. Accumulated debn*Nation for vehicle replacement may need to double beginning in 2008 in the General Fund only. The final transfer of $200,000 to EPURA will occur in 2008, per the IGA. Miscellaneous: Finance Director McFarland stated that the highest fund balance between 2001 and 2006 was $7.4 million in 2003. Projected expenses as a percent of total revenues in 2008 are less than they were in 2001. Capital reinvestment expenditures have increased RECORD OF PROCEEDINGS Town Board Budget Study Session - October 20,2006 - 5 from between 7% and 8% to between 30% and 50%; these funds are being used to benefit the community directly. Administrator Repola noted that transfers in 2008 are projected to be 106%, which is deficit spending. Trustee Pinkham stated revenue projections are fairly conservative. Town Administrator Repola provided an overview of proposed compensation for 2007. He stated one-third of General Fund revenues were used for salaries in 2006; this could increase to 43% in 2007. He proposed 3.0% for merit increases, 0.5% for one-time bonus awards, and no COLA increase, with pay increases to be based strictly on performance. The future Deputy Town Administrator will do a community evaluation on pay grades with non-local comparisons for positions that require special certification or licensing. No movement of pay grades would take place until the comparison is complete (probably August 2007). The cost of benefits in 2007 will increase by approximately 11%. A memo on salary proposals will be distributed for the next budget study session. Staff will incorporate changes discussed in today's meeting and provide new summary sheets for the next budget study session. There being no further business, Mayor Baudek adjourned the meeting at 11:58 a.m. Julie Roederer, Recording Secretary RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 3,2006 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 3rd day of November, 2006. Committee: Mayor Baudek, Trustees Blackhurst, Eisenlauer, Homeier, Levine, Newsom and Pinkham Attending: All Also Attending: Town Administrator Repola, Finance Officer McFarland, Clerk Williamson Absent None Mayor Baudek called the meeting to order at 8:30 a.m. GENERAL DISCUSSION. Trustee Homeier would advocate the Town maintain a balanced budget and he voiced concern that current reserves may be spent below the target fund balance within the next 3 years. Administrator Repola stated the Town maintains target fund balances for both utilities at 25% of O&M and 30% of O&M for the General Fund. The Town is well above the average in fund balance with regard to the National League of Cities. Discussion followed with regard to future fund balance targets and how the Town may need to change operationally to meet the future targets. The proposed budget for 2007 maintains current service levels; however, with direction from the Town Board, staff would look at potential cuts in service and staffing to meet future budget expectations. A Town Board study session will be held in July 2007 to begin discussions of the 2008 budget and to develop an overall philosophy regarding fund balance. Administrator Repola stated staff will utilize discussions held at the committee level to prioritize the scope of services of each department in order to accurately reflect what services the customers require. This will provide a rough draft of services for discussion at the July meeting. 2007/2008 BUDGET PRESENTATION - OTHER FUNDS. COMMUNITY SERVICES FUNDING REQUESTS (General Fund). Mayor Baudek reviewed the process the subcommittee, Trustee Levine, Mayor Baudek and Administrator Repola, used to review the applications. The subcommittee concluded the community grant fund could not continue to grow each year without impacting the General Fund. The committee recommended no new organizations for 2007 and funding be reduced 5% from 2006 with the following exceptions: Radio Reading Services of the Rockies (no reduction), Estes Park Housing Authority (full funding - $187,256), Special Transit (full funding - $27,500) and Estes Valley Investment in Childhood Success (fuli funding - $28,500). Overall this represents a $48,529 decrease from 2006. ORGANIZATION 2006 BUDGET Arts & Education: $10,451 Chamber Music Festival, $2,375 Art Center, $2,375 Community Jazz Concert Series, $1,900 Estes Village Band, $1,188 Oratorio Society of Estes Park, $1,188 Cultural Arts Council of Estes Park, $1,425 Transportation: $27,500 Door to Door Transportation Service, $27,500 RECORD OF PROCEEDINGS Town Board Budget Study Session - November 3,2006 - Page 2 School District: $2,850 Child Care Program, $2,850 Housing: $194,381 Estes Park Housing Authority, $187,256 Habitat for Humanity, $7,125 E. V. Public Library District $27,600 Youth: $48,925 Cub & Boy Scout Program, $2,850 Estes Valley Investment in Childhood Success, $28,500 Estes Learning Place, $2,850 Partners of Estes Park, $4,750 Non Profit Resource Center, $2,850 PACK, $7,125 ORGANIZATION 2006 BUDGET Food Tax Refund $20,500 Human Services: $43,725 Crossroads, $21,375 E.P. Salud, $19,475 Radio Reading Service, $500 Options for Healthy Living, $2,375 Sister Cities Int'I. Conf. Student Participation, $9,405 $9,405 Comments to the Town Board are summarized below: â€¢ Harry Graham/Exe. Dir of Crossroads Ministry thanked the Town Board for the Community Service funding program. He stated the prograin has received $22,500 in funding for the past 3 years and to his knowledge funding has never been reduced. He would Orge the Board to reconsider funding Crossroads in full considering the Town has seen a 5% increase in sales tax revenues for 2006. Mr. Graham provided a summary of service that includes: utilities, food and money management classes. They currently provide services to over 200 families. â€¢ Janice Newman/President of EVICS - Thanked the Board for continued support and for helping Estes Park to be a family friendly town. EVICS is working towards obtaining additional grants and becoming a 501(c)3 organization to become less dependent on the Town for funding. â€¢ Rita Kurelja/Estes Park Housing Authority Director - Thanked the Board for their continued support and vision for affordable housing. The Authority is working hard to reduce its reliance on Town funding. She commended the Board for their efforts rrfade towards affordable housing and economic development in the Estes Valley. â€¢ Wendell Amos/Habitat for Humanity - Over the past 8 years, Habitat has seen the cost of building a housing in Estes Park double. He thanked the Board for their continued support. , Concluding all public comment, the Board expressed their appreciation to all those in attendance, noting their good work in the community. COMMUNITY REINVESTMENT. Administrator Repola reviewed the Phase 11 upgrades to the Stanley Park Fairgrounds for 2007/2008 stating this item will return to Committee for approval. Improvements will include the construction of new stalls after the 2007 season. Director Pickering stated the Special Events Department has received 2 new requests for events due to the improvements at the fairgrounds. The Conference Center lease (debt service) will be complete in 2008. Site preparations for the Stanley Park theatre are contingent on the sale of Lot 4, Stanley Historic District and are estimated at $600,000. Staff will add a RECORD OF PROCEEDINGS Town Board Budget Study Session - November 3,2006 - Page 3 line item to the 2008 budget for this project with an asterisk. Revenue from the sale of Lot 4, SHD has been added to the budget; however, the sale is pending Technical Review Committee approval and the lawsuit by New Stanley Associates. If a theatre is not built, the revenues from the sale would be used for future improvements at the fairgrounds. Funding for trails has been moved to the Open Space fund. Funds have been budgeted for the completion of the development improvements at the CVB including sidewalk and curb/gutter. Transfers to Community Reinvestment are not anticipated in 2007. CATASTROPHIC LOSS FUND. This fund provides a 3% emergency reserve required by the Tabor amendment. This fund provides $2.3 Million in working capital for unforeseen losses not covered by insurance. Trustee Blackhurst questioned if there was a target fund balance. Staff stated $500,000 is the minimum required by Tabor. Mayor requested a 10 minute recess at 10:00 a.m.; the meeting reconvened at 10:10 a.m. MEDICAL INSURANCE INTERNAL SERVICE FUND. Finance Officer McFarland stated the Town has chosen a new medical insurance plan with a 6.4% increase for 2007, no increases in dental premiums and vision and life insurance are in the second year of a 2-year plan. The Town did have discussions with IMA, benefit consultant, regarding a dual plan option and the possibility of increasing the stop loss amount from the current $5,000 in order to lower the health insurance premiums. Staff will continue discussions in 2008. The current fund also contains a post employment benefit for qualifying retirees. Additional funds will be re-appropriated to cover an increase in health benefit payment for 2006. An RFP for the benefit consultant will be produced for 2007. Trustee Homeier requested staff review the current vision insurance and provided additional insurance options that would allow businesses in Estes Park to participate. POLICE PENSION/FIRE PENSION FUNDS. Police: There is one surviving spouse receiving a benefit of $214/mo. This fund was closed to new enrollment in 1988. This is a fiduciary fund that has to remain as a separate account. Fire: The department currently has 23 retirees and 40 active members. The fire pension committee approved the use of an outside consultant to manage investments for the fund in order to increase fund returns to meet actuarial numbers. PARK ENTRANCE ESTATES. Finance Officer McFarland advised the bonds for the 2 accounts have been paid in full; however, money remains in both accounts. Funds can not be refunded to the individuals. Funds could be used for further improvements in the district or to establish an new special district improvement fund. The Board requests staff spend the remaining funds on improvements in the district. THEATER FUND. This fund is being renamed the Theatre Fund formerly know as the Friends of Stanley Hall Fund (FOSH). The newly formed Supporters of the Performing Arts (SOPA) committee will use the funds to raise 3 million in the next year to build a theatre at the Stanley Fairgrounds. The committee has not established a budget; therefore, the money budgeted in 2007 are estimated costs including legal fees, professional fees, publication fees and materials and supplies. The Board requests the SOPA committee provide monthly progress updates to the Community Development Committee and provide a budget as soon as possible to the CDC for review. The FOSH funds were extended for one additional year; however, in order to complete the fundraising effort, the funds will need to be extended for one additional year in 2007. RECORD OF PROCEEDINGS Town Board Budget Study Session - November 3,2006 - Page 4 COMPENSATION. Administrator Repola proposed the Town deviate from the current policies governing employee compensation: Compensation Policy - adjust salaries based upon the Denver-Boulder-Greeley Consumer Price Index (CPI), a Cost of Living Adjustment (COLA) and adjusted based on CML salary data; Pay Phildsophy - merit and bonus awards based upon performance. Staff proposes 3.5% salary increases with 3.0% merit and 0.5% one-time bonus awards. Staff will conduct an analysis of the Town's current salary structure and comparison market to develop a proposal by September 1, 2007 to address rising personnel costs. Compensation including salaries and related benefits will increase 3.5% in 2007. In 2007, personnel costs in the General Fund will increase significantly due to reallocations of personnel from the Utility Funds. Discussion followed and is summarized: a COLA adjustment would keep salaries at a sustainable level; merit provides department heads the ability to reward top performers; the Town needs to determine if it is paying too many employees or paying too much per employee; the Town should investigate methods of working with other communities to lessen the cost to provide services; increase the bonus to decrease the inflationary effects of merit in 2008. Staff was directed to (1) provide a merit pool of 3.0%, and (2) a one-time bonus pool of 0.5%. Trustees would like staff to provide feedback on the employees' reactions to the compensation structure. BUILDING AUTHORITY FUND. The Town administers the Certificate of Participation issued for the golf course improvements due to mature in 2009. This is a straight pass through. MISCELLANEOUS. The Police Community Services Fund will measure the costs of related service; however, personnel will not be reallocated to this fund in 2007. Staff will review the Vehicle Replacement Fund and discuss current vehicle replacement criteria with Superintendent Mahany during the 1St quarter of 2007. Trustee Blackhurst requested an additional study session to discuss revisions made to the budget during the budget process. A study session will be held on Friday, November 10, 2006 at 9:30 a.m. in the Board Room to review the executive summaries for all departments. There being no further business, Mayor Baudek adjourned the meeting at 11:55 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 2,2006 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 2nd day of November 2006. Committee: Chairman Pinkham Trustees Eisenlauer and Levine Attending: All Also Attending: Administrator Repola, Directors Pickering, Kilsdonk, Mitchell, and Joseph, Manager Wright and Clerk Williamson Absent: None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT Trustee Eisenlauer thanked the Rodeo Committee for a wonderful banquet. CONVENTION & VISITORS BUREAU Rooftop Rodeo Stock Contractor - Request Approval. The Rooftop Rodeo had a 3-year stock contract with Powder River Rodeo LLC that expired this year; therefore, an RFP was created and distributed to 30 stock contractors with 15 responses received. A subcommittee of the Rooftop Rodeo Committee, knowledgeable in rodeo and business, reviewed the responses and selected 3 contractors New West & Sankey Rodeo Company of Joliet, MT ($66,050/2007), Broken Arrow Rodeo Company of Tuscon, AZ (66,900/2007) and Powder River Rodeo, LLC of Wright, WY (60,000/2007). All 3 finalists met the following criteria: background and history of contractor, references from rodeos, price, list of sub-contractors for extra stock, and personal knowledge of the committee members of each stack contractor. The subcommittee recommends awarding a 3-year contract to Powder River Rodeo LLC. Manager Wright stated a new contract with Powder River would specify that one of the owners shall be present during the entire rodeo. After further discussion, the Committee recommended approval of a 3-year stock contract with Powder River Rodeo LLC for $60,000/2007, $61,200/2008 and $62,424/2009 subject to appropriations (Account #222-5500-455-2918). The Committee thanked the Rodeo Committee for all their work and effort. Coolest Car Show - Street Closure Request. Mgr. Wright presented a street closure request from the Estes Park Car Club on July 4, 2007 for MacGregor Ave. from the bus pullout on Elkhorn Ave to Park Lane. The Committee recommends approval of the street closure as presented. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Advertising â€¢ Communications â€¢ Public/Media Relations â€¢ Group Sales & Marketing â€¢ Special Events Director Pickering stated the 2007 Visitor Guide would be available in December. A 5- yr. contract with the Hunter Jumper show has been approved by the operators with a yearly fee increase for the next 5 years. Staff envisions continued improvements along the Hwy 7 corridor with the redevelopment of the fairgrounds. RECORD OF PROCEEDINGS Community Development - November 2,2006 - Page 2 Discussion followed regarding the potential growth of Elkfest including the following: adding events on the Thursday prior or the Monday following the weekend; extend the event to a second weekend in October; moving the event to the fairgrounds after the new facilities are built. Staff will review the options for growing the event for 2007 and will present a plan to the Committee in the upcoming months. MUSEUM/SENIOR CENTER. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Museum Monthly â€¢ Senior Center Monthly Director Kilsdonk reported the gun stolen from the museum in November 2005 has been recovered. Trustee Levine stated a flu shot clinic will be held at the Senior Center this afternoon. COMMUNITY DEVELOPMENT. Reports. Reports provided for informational purposes and'made a part of the proceedings. â€¢ Activity and Budget Summaries Director Joseph reported the vacancy in the Building Department has been filled and the department is now fully staffed. The Technical Review Committee for Lot 4, Stanley Historic District will meet on November 16th at 1:30 p.m. in the Board Â·Room. The Committee will be comprised of the past members with the exception of one of the architects. LOT4ED, LLC has requested an extension of the closing. MISCELLANEOUS Chairman Pinkham questioned the Estes Valley Parks and Recreation District's forthcoming financial request to the Town for the Dry Gulch Trail system in the amount of $18,000. Director Joseph stated the money would provide funds for surveying, planning, establish ownership and a consultant. to work with the property owners. Administrator Repola informed the Committee that funds have been budgeted in the Open Space Fund for 2007 (Town's portion: $8,400) and would be asterisk for further review by the Committee prior to Town Board approval. Director.Joseph added this level of planning provides the Planning Commission needed information when requesting trail easements during devdlopment reviews. Administrator Repola stated he has had preliminary discussions with K-Lynn Cameron/Larimer County Open Space regarding the Town's funding conditions for the acquisition of the Hermit Park property. Trustee Pinkhamstated the appraisal has been completed and there are ongoing discussions with the Colorado Department of Wildlife. There being no further business, Chairman Pinkham adjourned the meeting at 8:55 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 9,2006 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the gth day of Noverhber, 2006. Committee: Chairman Levine, Trustees Blackhurst and Homeier Attending: All Also Attending: Town Administrator Repola, Acting Public Works Director Goehring, Recording Secretary Roederer, Facilities Mgr. Sievers, Superintendent Mahany, EPURA Executive Director Smith Absent: None Chairman Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. CONTINUATION OF ESTES PARK URBAN RENEWAL AUTHORITY - REQUEST DIRECTION. A Town Board Goal for 2006-2008 is the continuation of the Estes Park Urban Renewal Authority (EPURA). Town and EPURA staff members have discussed the process of establishing or continuing EPURA. The associated costs for continuation/extension are , estimated at $75,000 - $100,000. EPURA Chairman Swank and Executive Director Smith presented a presentation on the past and potential future of EPURA. Highlights induded: â€¢ Current funding sources for EPURA â€¢ Possible future areas for an Urban Renewal district â€¢ Advantages/disadvantages of Urban Renewal Area vs Special Improvement District â€¢ Process for creating new Urban Renewal Area, including blight study, public hearings/public testimony, formal plan Following discussion, the Committee recommends consideration of the EPURA presentation by the Town Board at the November 14, 2006 meeting. Town Administrator Repola will coordinate a media release to notify the public and business community. REPORTS. 1. Fish Creek Trail. Mgr. Sievers stated the current trail work is nearing completion. 2. Brodie Avenue Culvert Relinina. Mgr. Sievers stated the culvert relining project on Brodie Avenue has not yet begun but is still scheduled for completion this fall. The work will take two days to complete. It has been discovered that another culvert that flows under Scott Avenue near Fish Creek Road is in need of the same type of repair. The costs for this repair were not budgeted but the repair may be completed as a maintenance item in the 2007 or 2008 budget. 3. Town Hall Exterior Staircase Replacement. Mgr. Sievers stated work on the exterior staircase replacement was postponed due to the elections. Work is now scheduled to begin on November 13, 2006 and will take two to four weeks to complete. RECORD OF PROCEEDINGS Public Works Committee - November 9,2006 - Page 2 4. Fall River Picnic Grounds Restroom. Mgr. Sievers stated construction of the restroom is nearing completion and should be done by approximately December 1, 2006. The walls have been constructed and installation of the roof will begin in the next few days. No blasting was required in the excavation process. MISCELLANEOUS Trustee Blackhurst read portions of a letter he received from a citizen complimenting Tim Romig and his crew for their help in resolving a driveway drainage issue. Trustee Homeier inquired about removal of snow from the center of crosswalks on Elkhorn Avenue, noting the bertil created by State snowplows creates a hazard for pedestrians. Town crews clean those areas as quickly as time and road conditions permit. Mgr. Sievers noted that a roundtable is held annually, with various agencies in attendance to discuss the best ways to handle large snow events. Trustee Blackhust questioned the missing pavement markings for the crosswalk on East Riverside. Failure to re-mark the crosswalk was an oversight; the Street Department will assist by making an effort to have it painted before Thanksgiving. Thermoplastic markings will be installed next spring. There being no further business, Chairman Levine adjourned the meeting at 9:03 a.m. Julie Roederer, Recording Secretary Town Clerk's Office Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Jackie Williamson, Town Clerk Date: November 9,2006 Subject: New Liquor-License - Sushi Yama Express Background: Yama Inc. has applied for a new Beer and Wine liquor license for Sushi Yama Express located at 356 E. Elkhom Avenue #3. All necessary paperwork and fees were submitted. Please see the attached hearing procedures for further details. Budget: N/A Action: Town Board approval or denial of the new license. 1 July 2002 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1. MAYOR. The next order of business will be the public hearing on the application of YAMA INC. dba Sushi Yama Express, for a New Beer and Wine License located at 356 E. Elkhorn Avenue #3. At this hearing, the Board of Trusteds shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2. TOWN CLERK. Will present the application and confirm the following: E The application was filed October 2,2006. 0 At a meeting of the Board of Trustees on October 10, 2006, the public hearing was set for 7:00 p.m. on Tuesday, November 14, 2006. 0 The neighborhood boundaries for the purpose of this application and hearing were established to be 3.81 miles. E The Town has received all necessary fees and hearing costs. E The applicant is filing as a Corporation E The property is zoned CD which allows this type of business as a permitted use. 0 The notice of hearing was published on November 3,2006 E The premises was posted on November 3,2006 . 1 0 There is a police report with regard to the investigation of the applicant. E Status of T.I.P.S. Training: X Unscheduled Scheduled Completed (Date: ) 0 There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. 0 The applicant will be allowed to state his case and present any evidence he wishes to support his application. 4. OPPONENTS. C The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. E The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. C Ask the Town Clerk whether any communications have been received in regard to the application, and if so, to read all communication. C Indicate that all evidence presented will be accepted as part of the record. 0 Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. 0 Declare the public hearing closed. 6. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Motion. Based upon the above findings, I move that this license be granted/denied. 2 Community Development e Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Bob Joseph, Director of Community Development David Shirk, Planner Date: November 14,2006 Subject: Appeal to Staff Determination regarding Bed and Breakfast Background. The Fall River Estates Homeowners Association has submitted an 14 9,32 . appeal to Staffs determination f'll #:25/Are,Qi'. : fjÂ¢ * ., i that 2250 Blue Spruce Court is ift,- . -- I - classified as a vacation home 9'* and not a bed and breakfast. Â·Â·â€¢LfÂ°,0Ii#4$132f~0 "Â· 3~ P N N ,~41 NA .4 oii41. h. all residential zone districts, ~~t#39 u + ' i ' 1*.Aity;-F.4*- .: r:-*.-';*A whereas bed and breakfast are ' t Ck :, 49:.t. ~ 2 '0% . V . .7, . 9 313{ f 6 allowed in only the R-2 and RM residential districts. 1/' . 0.95 4 1Â».. ' 4Ct 4&'. ' ~- 1* 1 A Â¥, , . Â· <, 4;,4 A-* - '0' '~b-Â·. DÂ« . - 441Â»,3 .i.,4. The Estes Valley Development t*4,4*14 - 4 ~ 1*04" 1 - ~ lili Code defines a bed and i V.314 , *W Â» *3(4 ~ i 4" 4 1 breakfast as "an establishment *:; 1- T e /9 % operated in an owner-occupied, single-family detached dwelling unit, or portion thereof (excluding accessory buildings), that provides lodging, with or without the service of a morning meal only, and where the operator lives on the premises. No more than eight (8) guests may be accommodated at any one (1) time. Accessory buildings shall not be used for guest quarters or amenities beyond a gazebo or similar outdoor room." Because 2250 Blue Spruce Court is not owner-occupied, it falls under the terms of "vacation home." The Estes Valley Development Code was adopted in 2000 and later amended in 2004 to allow vacation homes in all residential zone districts. The "use chart" should have been amended at that time to allow the use "bed and breakfast" in all residential zone districts. However, due to an oversight the bed and breakfast use is not allowed in the single family residential districts, except for the R-2 and RM districts. The Estes Valley Planning Commission is scheduled to hear amendments to the Estes Valley Development Code at their November 21 meeting. One of the changes being proposed is to eliminate the term bed and breakfast from the residential land uses, which will provide clarification to what "vacation homes" are classified as. Budget. NA Action. Staff recommends 2250 Blue Spruce Court remain classified as a vacation home. â€¢ Page 2 Community Estes Park, Co. 80517 P.O. Box 1200 Development Town of Estes Park September 19, 2006 Fall River Estates Home Owners Don Gooldy 1071 Fall River Ct. Estes Park, Co. 80517 Dear Mr. Gooldy: Town staff has determined that the vacation rental business located at 2250 Blue Spruce Ct. is not a "bed and breakfasr use as defined in the Estes Valley Development Code. The EVDC defines "B and B" as an owner occupied use. It is our understanding that this is not the case; therefore, we are of the opinion that the regulation of this business falls under the "vacation home" provisions of section 5.20.110 of the Municipal Code. Sincerely, 40Â»il/- Bob Jose0- Community Development Director .(D I'm Ruth Goetzel, president of the Home Owners Association, for Fall River Estates. Six of us will be speaking. We will attempt to be as precise as possible and not repetitive in our points. I may go over the 3 minutes by less than a minute, but others will be under. The house located at 2250 Blue Spruce Ct. remained a single family residence for may years until is was purchased on April 28 of this year. Within a month, on May 261 It was advertised on the internet as (quote )"Rosemary the Celtic Lady's Mountain Retreat, Estes Park's only Celtic themed bed and breakfast/mountain retreat" (close quote). The site described four separate suites, the largest accommodating 6 people. Their web site has changed but they still advertise themselves as a bed and breakfast as you can see in your hand-out copied from the internet, dated November, 10th or 14~ 2006. This business did not seem appropriate in our low density/residential zoning district. Based on careful study, we found that the Estes Valley Development Code defines and controls zoning use in the Estes valley. Bed and Breakfast Inns are listed on the zoning table in Chapter 4 of the Code-for accommodation uses, under Lewzintensity Accummodations. Included in your hand-out (Exhibit 1), you can see on table 4-1, bed and breakfasts are a prohibited use in E-1 zoning. We attempted to have the business cease operation. On September 19m, we received a written denial to our request Â¥81iie Community Development Department. Bob Joseph states, (quote), "Town staff has determined that the vacation rental business located at 2250 Blue Spruce Ct. is not a "bed and breakfast" use as defined in the Estes Valley Development Code. The EVDC defines "B and B" as an owner occupied use. It is our understanding that this is not the case; therefore, we are of the opinion that the regulation of this business falls under the "vacation home" provisions of section 5.20.110 of the Municipal Code." (close quote) 0.6Â«. -5 414 Gill 6-uioe 4-0 (deÂ© (24Â· (24- 4-46~ A.Â»itch 1~il 6(1(â‚¬ Cor- 41 (4,96- 6 e 54 0,0 , 4 Â·(3,6 d g It is very interesting to note that "vacation homes" is not a use defined in the Estes Valley 6 -1,6-419Â»râ‚¬ ec / Development Code. According to the Municipal Code, as you can see from Exhibit 2, a -Yk~ butt~ Of, vacation home is limited to only one party with a maximum of 8 guests. This business Â£ D cannot be classified as a vacation home, bes*wn it has 4 units and the capacity for many guests, remember their largest room can accommodate 6 people. Included in your hand-out, titled Exhibit 3, is a copy of some definitions taken from Chapter 13.2 of the EVDC. Take 5. You-can-seeÂ·that- "Bed and Breakfast Inns" are listed as one of four examples under "Accommodations Low-intensity" The accommodation business in our neighborhood fits the general definition of a low-intensity accommodation. It doesn't Emisely fit that of a "Bed and Breakfast Inn", because it is not owner occupied. Take a look at the definition for "Hotel/Small" (quote) "An establishment containing no more than 8 guest rooms that provides temporary lodging with eating and drinking service and a dinning room where meals are served" (close quote) It seems to me that we have a small hotel in our residential zone. ITI ,. If you look at the definition below "Hotel/Small" you find "Nightly Rentals" This must have been what confused Mr. Joseph. The descripition for nightly rentals sends you to Chapter 5 of the EVDC, where nightly rentals are described as a permitted use in residential zoning districts. Mr. Gooldy will discuss the problems with trying to fit this business, Rosemary The Celtic Lady's Mountain Retreat into this category. ,Estes Park, Colorado Bed and Breakfasts and Country Inns -- BBOnline... Bed & Breakfa... Page 1 of 2 -WAid2 Goetz Â·e I Estes Park, Colorado Bed and Breakfasts and Country Inns on BBOnline.com - I.7 NA , 17 1&1 "pete'4011 2*%191111 61 43* 9 *121W1,912, Estes Park, CO Locate A B&B: USA I Colorado I North & Denver I Estes Park Bed and Breakfasts Email this page to a friend Today's Featured Estes Park, Colorado area B&Bs For detailed Colorado BALB Locator Maps click here ' f#Er, 0 70*lb Tim ~ f..1.1--â€¢-Mlic ..411*41 ''r m.,te,~ --&.1 - M-I- **,Er: 1.947.1.ar,1.-1-62. , 3 Â·Â·,34:4: .Â·Â· --:-Â·/4 Romantic RiverSong Â® Inn Cattail Creek Inn Bed and Breakfast River Forks Inn (Estes Park, Colorado) (Loveland, Colorado ) (Drake, Colorado) Bed & Breakfasts located in the Estes Park, Colorado Area (22 miles west of Loveland) 8 B&Bs located in Estes Park 4 B&Bs located near Estes Park ~~ Romantic RiverSong Â® Inn ~ Wild Lanc Bed & Breakfast inn - Voted' Colorado's Most Romantic Getaway' Loveland Secluded on 27 wooded acres with a rushing trout stream, Elegant country mansion nestled in the Rocky ponds & hiking trails. Mountain foothills! ~ Gilded Pine Meadows Bed and Breakfast Inti ~~ Sylvan Dale Guest Ranch - Loveland An historic working Dude Ranch nestled along the Pretty Victorian 1907 guesthouse snugly nestled amidst 5 banks of Colorado's Big Thompson River near Rocky acres of ancient pine trees adjacent to Rocky Mountain Mountain National Park! National Pk. ~ River Forks Inn - Drake ~~ Celtic Lady's Mountain Retreat Historic Inn located on the banks of the Big 4000 sq foot Mountain Retreat only minutes from Fall Thompson River, only 14 miles west of Loveland on River, in a very quite peaceful area with beautiful mountain Highway 34. views. 1~1 Cattail Creek Inn Bed and Breakfast - ~~ Mountain Shadows Bed & Breakfast Loveland Luxurious and romantic Bed & Breakfast located in Spectacular views of Rocky Mountain peaks and Lake the heart of the Rocky Mountains! Loveland! ~0* Taharaa Mountain Lodge Luxury Lodge, Bed & Breakfast sytle, offering rustic elegance near Rocky Mountain National Park! 18 lodge rooms & suites. * The Anniversary Inn Bed & Breakfast Enjoy the beauty ofthe Colorado Rockies in our 100- year-old log inn. http://bbonline.com/co/estes+park.html 11/10/2006 Celtic Lady's Mountain Retreat - Estes Park, Colorado - BBC)nline.com / Introduction Page 1 of 3 - Celtic Lady's Mountain Retreat Estes Park, Colorado 4000 sq foot Mountain Retreat only minutes from Fall River. in a very quite peaceful area with beautiful mountain views. Contact Info I Email this page to a Friend I Visit our Web Site Additional Pages... GO Introduction Rosemary The Celtic Lady and her husband Jim Barrie are the proud owners of Estes Park's only Celtic themed Bed and Breakfast/Mountain Retreat. This romantic hideaway retreat is such a 1 + wonderful place to be with your family, overlooking the incredible beauty of the . I .7 Rocky Mountain National Park. It is a . 17 -/ 2 - . I. 1 4 ~. . hf U 'b - I fine establishment bringing you modern . day comforts while retaining its authentic ' - ..e ,â‚¬4 4 - Celtic healing ambiance. Only a few minutes walk from Fall a. * p .: River, in a very quite peaceful area with '. beautiful mountain views. Consisting of . , ... ,- . 4000 square foot spread over three levels I 0â€žl with each room or suite having its own Celtic theme. On the lower level is our 7 -4 - , Braveheart suite, on the main level is the I 9,6, e Robert Burns great room, with adjacent dining area, the Michael Collins suite and - Meditation Room/Holistic Library. It also ~ has a walkout covered deck on this level. . I On our upper level we have the Mary Queen of Scots suite and the King Arthur suite with a beautiful deck and a hot tub, adjacent to that is our small workout area. Available for 2 to 21 night stays in season & 1 to 21 night stays off season, excluding holidays, small wedding parties, elopements, honeymoons and vow renewal, family reunions & corporate retreats. http://bbonline.com/co/celticlady/index.html 11/10/2006 , Celtic Lady's Mountain Retreat - Estes Park, Colorado - BBOnline.com / Introduction Page 2 of 3 Special Packages Estes Park Elopement Package 1 night's lodging, champagne, a goodie basket, and a delicious international breakfast....(more) Our V.I.P. Royal Elopement Package 2 night's stay in the suite of your choice, champagne, a goodie basket, a delicious international breakfast and more....(morej Weekend Mountain Retreat Packages Lodging, massages, complementary wine, gift baskets, restaurant certificate....(mort Amenities â€¢ Hot Tub on the open deck 2 outdoor decks, one covered â€¢ European Breakfast is available on the deck or indoors â€¢ 4 bedrooms and 4 private bathrooms â€¢ Our largest room accommodating 6 people â€¢ 5 minutes by car from down town Estes Park â€¢ 5 minutes by car from Rocky Mountain National Park â€¢ 100 yards from Fall River with free fishing rights, local fishing license required â€¢ Amazing mountain views with pine trees all around â€¢ Free parking for 6 cars â€¢ Free use of exercise equipment â€¢ Free use of the kitchen if you rent all 4 rooms â€¢ 2 Scottish ministers available for weddings â€¢ VIP Royal wedding packages available. Daily rate $150 including all taxes. Double occupancy, with an International style breakfast, additional people $15 per person (we have rollaway beds). Click-on these pages for more information: d Special Packages I back to top of this page 1[7 Visi<qup WÂ» 91% im Celtic Lady's Mountain Retreat Visit our web site at: 2250 Blue Spruce Court www.celticladysmountainretreat.com P.O. Box 314 Estes Park, Colorado 80517 (970) 586-3565 You were visitor number 11711,2 to email Rosemary@CelticLadysMountai nRetreat.com www.bbonline.com/co/celticlady/ Rosemary The Celtic Lady. Innkeeper since May 25,2006. http://bbonline.com/co/celticlady/index. html 11/10/2006 Exhibit 1 - Chapter 4 Estes Valley Development Code Table 4-1 Permitted Uses: Residential "P" = Permitted by Right "S" = Permitted by Special Review t i .-9 0 71. .4 I 'd ,. ... "-" = Prohibited ./ -IN I i ~ ~ 'I'' ,.Â·~ . 1/62. I RE-1 RE E-1 E R R-1 R-2 RM -* ' 6Â·, All Other Government Government PpppPPPp Â§3.13, Location Facilities (cont'd) & Extent Review Facilities Hospital - S Park and Recreation Â§3.13, Location Facilities & Extent Review PpppPPPp Park and Ride - - - -PPP Facilities Religious Assembly -------S Â§5.1.0 Schools PpppPPPp Â§3.13, Location & Extent Review Continuing Care Retirement - - - -SSSS Â§5.1.I Facility Senior Institutional Living Housing Congregate - - --SSSS Â§5.1.I Skilled Nursing Facility -------SÂ§5.1.I Transportation - Facility Without - - - I -PPP Â§3.13, Location Repairs & Extent Review Acco~~*~ft I.49 V#,56. v..~,*+ 19>622 ki>fi~?bit{ 8-J- ~ trk.+45,5,t.5 .Â· jyi;tÂ©j.:ffi?kiE...: ?â‚¬Â·4;4% ....,-t T'~.4 .41 Â·;iÂ· E ~ Low*ntensity Bed and Accommodations Breakfast Inn - - - - ~ - - S | P |Â§5.1.8 Attached & concealed Wireless (stealth) PpppPPPp Â§5.1.T Telecommunication antennas Facilities Antenna towers, Pls Pls Pls PIS - - P/S P/S Â§5.1.T microcells Golf Course P S |S | S|~- |--|- |-| Â§5.1.C TS' 1 / 42. 2 "t' t *CE*Mt?p.ES-';4: SEE Â§5.2,"~99FS#ofruSESA!467~Â§~SÂ¢gRY,Sâ„¢0~URE~'1'Ii.6 :'5:.1.:9:ti' }TEMPORAA* OSES?<Â·Â·' 'SEE Â§5.3,?4EMRORARY, USES XNO STRUCTU*ES:;1{' 45%?tiN 3,{f:?9~'14' :::,ef?; 0 22~'. Exhibit 2 - From the Estes Park Municipal Code 5.20.110 Vacation homes in residential Business Regulations & Licenses zoning districts. This Section shall apply to the leasing, rent- individuals. In the event the vacation ing and occupation of any vacation home exist- home is managed by a full-time on-site ing in the following zoning districts of the manager, the vacation home may be Town: RE-1, RE, E-1, E, R, R-1, R-2 and R-M. rented, leased or furnished to more than one (1) party subject to the limitations of (1) Purpose. The purpose of this Sec- two (2) guests per bedroom plus two (2) tion is to permit the leasing, renting and individuals with a maximum of eight (8) occupation of vacation homes in residential guests. zoning districts while maintaining the residential character ofthose dislricts. c. No changes in the exterior appear- ance to accommodate each vacation home (2) Restrictions on rentals. The leasing, shall be allowed, except that one (1) wall- renting or occupation of all vacation homes mounted identification sign no larger than subject to this Section shall be restricted as follows: four (4) square feet in area shall be permitted. a. Vacation homes shall not be oper- d. Only one (1) vacation home shall ated in a manner that is out of character be permitted per lot in single-family with residential uses. This includes residential districts. vehicular traffic and noise levels that are out of character with residential uses. e. No recreational vehicle, as the Vacation homes shall be designed to be same is defined in Chapter 13 of the Estes compatible, in terms of building scale, Valley Development Code, tent, tempo- mass and character, with a predominantly rary shelter, canopy, teel)ee or yun shall low-intensity and low-scale residential be used by any individual for living or setting. Guest rooms shall be integrated sleeping purposes. within the vacation home. Kitchen facili- ties shall be limited to be consistent with Â£ Each vacation home is permitted a single-family residential use. maximum of three O) guest vehicles on site and parked outside at any one (1) b. A vacation home shall be rented, time. On-street parking shall be prohib- leased or furnished to no more than one ited. (1) party with a maximum of eight (8) individual guests. The total maximum g. Vacation homes shall be subject to occupancy of eight (8) individuals shall commercial utility rates for the entire be further limited by a maximum of two calendar year of the current license, and (2) guests per bedroom plus two sales tax collection and remittance. It is the owner's responsibility to notify the Utility Billing Department when the resi- dence is no longer being used as a vaca- tion home after the license expires. -3a Exhibit 3 From Chapter 13 Estes Valley Development Code (Definitions) 2. Accommodations, Low-IntensÂ« a. General Definition: Visitor-serving facilities that provide temporary lodging for compensation, and with an average length of stay of less than thirty (30) days (except for permitted long-term nightly rentals-see 2.b(3) below). Such facility shall be designed to be compatible, in terms of building scale, mass and character, with a predominantly low-intensity and low-scale residential and/or rural setting. b. Examples: This classification includes the following types of specific uses: (1) Bed and Breakfast Inn: An establishment operated in an owner-occupied, single-family detached dwelling unit, or portion thereof (excluding accessory buildings), that provides lodging, with or without the service of a morning meal only, and where the operator lives on the premises. No more than eight (8) guests may be accommodated at any one (1) time. Accessory buildings shall not be used for guest quarters or amenities beyond a gazebo or similar outdoor room. {Ord. 2-02 #10: Ord. 11-02Â§1) (2) t!*el, Small: An establishment containing no more than eight (8) guest rooms that provides temporary lodging with eating and drinking service and a dining room where meals are served. (3) Nightly Rentals: In the A-1 or CD zoning districts, a single-family. duplex or multi-family dwetling unit that is leased for compensatjon, to provide temporary lodging for visitors and guests. The term of lease in this permitted principal nightly rental use may be either short-tenn (less than thirty [30] days) or long-term {thirty [30]days or more). See Â§5.2.B for nightly rentals allowed as an accessorv use in the residential zoning districts. (4) Resort LodgeWCabins, Low-Intensity: A tract of land under single ownership and management with no more than a total of twenty (20) guest rooms or guest units available for temporary rental. The guest rooms may be contained in a main 'lodge' building and/or contained in detached, freestanding *cabin- structures (the latter freestanding structures shall not include recreational vehicles or mobile homes). A single structure shall contain no mom than four (4) guest rooms or units. Guest rooms/units in a From Chapter 5 Estes Valley Development Code (Accessory Uses in Residential Zoning Districts) 5.2-8-2-e-(2) (2) Short-term nightly rentals (lease terms of less than thirty PO] days) of a principal residential dwelling unit shall be permitted as an accessory use in all residential zoning districts, provided that the following conditions are met. All pennitted short-term rentals 0 dwelling units shall be required to: (a) Comply with all the conditions and requirements as set forth in the Town of Estes Park Municipal Code, Chapters 5.20 and 5.35, and (b) Obtain a business license if within Town limits. MY NAME IS DON GOOLDY AND I AM TREASURER OF FALL RIVER ESTATES COMMUNITY ANDIHAVE LIVED HERE FOR 10 YEARS /4 T- /0 7/,FALA /z, vsÂ£ cr I APPRECIATE THIS OPPORTUNITY TO PRESENT MY IDEAS ON OUR APPEAL. FIRST, IN REGARD TO SHORT TERM NIGHTLY RENTALS: CHAPTER 5, SECTION 5.2-B-2-e-(2), STATES, QUOTE "SHORT TERM NIGHTLY RENTALS OF A PRINCIPAL RESIDENTIAL DWELLING UNIT SHALL BE PERMITTED AS AN ACCESSORY USE IN ALL RESIDENTIAL ZONING DISTRICTS, PROVIDED THAT THE FOLLOWING CONDITIONS ARE MET. ALL PERMITTED SHORT TERM RENTALS OF DWELLING UNITS SHALL BE REQUIRED TO: (a) COMPLY WITH ALL THE CONDITIONS AND REQUIREMENTS AS SET FORTH IN THE TOWN OF ESTES PARK MUNICIPAL CODE, CHAPTERS 5.20 AND 5.35 AND, (b) OBTAIN A BUSINESS LICENSE IF WITHIN TOWN LIMITS." POINT (a), CHAPTER 5.20 IS IN REGARD TO BUSINESS LICENSES OF THE TOWN OF ESTES PARK. CHAPTER 5.35 HAS BEEN REPEALED. COMMENTS ABOUT USE REGULATIONS, DEFINITIONS, PURPOSE OR ZONING DISTRICTS ARE COVERED BY: TITLE 17-ZONING- OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK: QUOTE" EDITORS NOTE: ORDINANCE 13-99, EFFECTIVE FEBRUARY 1,2000, REPEALED THE CHAPTERS LISTED BELOW (SHOWN IN THE HAND- OUT) AND ADOPTED THE ESTES VALLEY DEVELOPMENT CODE. THE SUBJECT MATTER OF THE REPEALED CHAPTERS IS LOCATED IN SAID DEVELOPMENT CODE" IN SECTION 5.20.020 (2.1), OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, QUOTE," VACATION HOME SHALL MEAN A RESIDENTIAL DWELLING UNIT AS DEFINED IN THE EVDC." UNDER DEFINITIONS IN CHAPTER 13, SECTION 13.3-95 OF THE EVDC, QUOTE " DWELLING UNIT SHALL MEAN A BUILDING OR A PORTION OF IT DESIGNED AND USED AS A LIVING AND SLEEPING QUARTERS FOR A SINGLE HOUISEHOLD, AND THAT INCLUDES EXCLUSIVE SLEEPING, KITCHEN, EATING, AND SANITARY FACILITIES." THEREFORE THE BUSINESS LOCATED AT 2250 BLUE SPRUCE CT. CANNOT BE CONSIDERED FOR"SHORT TERM NIGHTLY RENTALS" SINCE THE PORTIONS OF THE BUILDING ARE FOUR BEDROOMS AND NOT DWELLING UNITS. -70,1 260 ING- I WOULD NOW LIKE TO INTRODUCE N, WHO WILL CONTINUE OUR PRESENTATION. My name is Tom Ewing and my home is 1082 Fall River Ct. I have lived in Fall River Estates for nine years. Thank you, Mr. Mayor and Town Trustees, for hearing our appeal. My neighbors, Ruth Goetzel and Don Gooldy, have diligently woven their way through the maze of our Town's old Municipal Code and the more recent Estes Valley Development Code. They have shown us that the licensing of aB & B, nightly rental, vacation home, or whatever you choose to call it, within our residential community violates said codes. What we have here fits most cleanly into a "small hotel", now operating in the midst of an E-1 zoned residential district. May I read from the online advertisement of Celtic Lady' s Mountain Retreat under the title, Estes Park, Colorado BedandBreaMasts and Counto; Inns on BBOnline.com: "Available for 2 to 21 night stays in season & 1 to 21 night stays off season, excluding holidays, small wedding parties, elopements, honeymoons and vow renewal, family reunions & corporate retreats... 2 Scottish ministers available for weddings, VII Royal wedding packages available...." Does that sound like a "vacation home"? No way! Without doubt, this is a money-making business! We urge the Town Trustees and officials to enforce the Codes as they stand and not to sanction the redefining ofterms and the searching for loopholes in the ambiguities of our Zoning Codes in order to penetrate E-1 residential communities with commercial enterprises. Dave Chapman will read from Chapter 1, section 1.8 A. 1 ofthe Development Code, "When the provisions ofthis Code are inconsistent with one another, or when the provisions ofthis Code conflict with provisions found in other ordinances, codes or regulations adopted by the Town of Estes Park or Larimer County, the more restrictive provision shall govern unless the terms ofthe provisions specify otherwise." We urge our Town Trustees and officials to honor and support our Homeowners' Associations and E-1 zoning provisions. E-1 in the Estes Valley Development Code (4.3 residential zoning districts) reads "E-1 Estate Zoning District: This district is established to preserve the predominantly lower density residential uses that have been established in the Estes Valley... The district regulations permit single family residential uses..." Our zoning codes have a place for accommodations businesses such as Celtic Lady's Mountain Retreat, which has illegally crept into the midst of our home residences. That is, A-1 and CD zoning. That is where this "small hotel" belongs and not in an E-1 residential community where we and our families have invested our resources and chosen to live. In reviewing this particular business enterprise, Dave Chapman will read from the EV Development Code's Stan,brdffor Review, "Whether the subject use is consistent with the stated intent and purposes of this Code and the zoning district in which it is to be located." We urge our Town Trustees and officials to enforce the letter and the spirit of our Development Codes and to sustain our appeal by closing this business now. Thank you. I , Town of Estes Park Board November 14, 2006 RE: Property at 2250 Blue Spruce Ct Design of Fall River Estates Subdivision Residential area-zoned El Hotel area along river - zoned A Many of us choose to live in this area of town because of the zoning and separation of residential and commercial property. Property at 2250 Blue Spruce Ct 1) The Celtic Lady's Mountain Retreat is advertised as B&B on line and in local magazine "Spirit Talk" The rooms of the home can be rented out individually. This makes it a B&B or a rooming house. Neither are allowed in El zoning. 2) It is not just a B&B-it is also advertised in this way "The retreat is big enough to be used for a number of different types of social and corporate events." (again from Spirit Talk Magazine) 3) The property is used for classes. Hands on Healing Practitioners Classes are advertised on hne at www. rosemarvthecelticladv.com. (copy of class schedule attached) 4) Elopement Packages are also advertised on line at www. celticladvsmountainretreat. com. This is not just a B&B or vacation rental. This is a business. The owners live inEstes Park. They have chosen not to have a business or room rental out of their own home, but have put a business in the middle of our residential area. Issues I have had with those using the property at 2250 Blue Spruce Ct: 1) children playing on my property 2) 10PM use of hot tub with loud talking and laughing-my house is above hot tub area & sound travels right into my house. 3) 12:30AM use of hot tub (we could hearthe conversation & laughter inour bedroom). 4) At least 5 times the vehicle limit has been exceeded by 2 or more cars. Once I was able to document with pictures, which were e-mailed to Carolyn at Town of Estes Park (copy attached). This may not seem like a lot of problems, but in the 4 years of living in my home I have never had to call a neighbor about any bothersome issue. A business does not belong in a residential area. The property on Blue Spruce Ct is not a short term vacation rental, but a B&B (by the owners description) and a business. Thank you for allowing us this hearing. Please feel free to contact me with any questions on 577-9494. Terry Smith Property owner at 1079 Fall River Ct. Estes Park Memo To: Mayor Baudek and Town Trustees From: Randy Repola ~ Date: November 8,2006 Subject: Continuation of EPURA Background One of the Town Board's goals for the current two-year session is the continuation of EPURA. This goal was assigned to the Public Works Committee. Therefore, Town and EPURA staff members have discussed the actions necessary to determine the future of EPURA. The process of establishing or continuing an urban renewal authority is extensive and requires very specific steps. EPURA Chairman Gerry Swank and Executive Director Wil Smith made a presentation to the Public Works Committee regarding the past and future of EPURA. They will provide similar information to the Board on what the future of EPURA could include and how to accomplish such a plan. Budget The costs for continuation/extension of the urban renewal authority are substantial (estimated at between $75,000 and $100,000). This expense can be covered by EPURA. Action Staff requests Town Board consensus on a recommendation as to the future of EPURA. Such action is not a decision to extend/renew EPURA; rather it simply provides the direction necessary to initiate the steps necessary to determine what a new urban renewal area might look like and what a plan could incluce. Continuation of EPURA Beyond 2008 A Town Board goal is to continue the Estes Park Urban Renewal Authority (EPURA) beyond 2008 to plan and implement community improvements. The property tax increment expires at the end of 2008. In consultation with the EPURA attorney and the Town attorney, we have been advised that certain steps are in order to continue EPURA beyond 2008: A new blight study. Under the Statutes, urban renewal activities are tied to the curing of blight. Delineation of urban renewal area (URA), which will most likely be.different from the existing URA. Development of a new urban renewal plan to include the potential improvements desired by EPURA and the Town Board. See attached Desirable Community Improvements. These activities might logically be included in the Town' Comprehensive Plan as a component of the updating o f the Comprehensive Plan. The attached map shows the existing urban renewal area and the possible delineation of a new urban renewal area. Desirable Community Improvements Possible community improvements identified by the EPURA Board of Commissioners as desirable to be included in a revised urban renewal plan are: 1. Upgrading o f the aesthetic quality of the pedestrian way between Peacock Park and Spruce Street in the west end. While we have a pedestrian connection in this area, this connection is not up to the quality o f the rest of the Riverwalk. 2. Completing the continuous Riverwalk in the area of the Park Theater Mall. A solution needs to be negotiated between the owners and the Town, to the mutual benefit of both. I f this can be accomplished, we will have a continuous Riverwalk throughout downtown. 3. Improvements to Cleave Street, including streetscape, landscape and parking improvements. 4. Improvement o f the Wiest parking lot, to possibly include multi-level parking. 5. Upgrading Piccadilly Square to its highest and best use. 6. Streetscape improvements on Moraine Avenue south to Piccadilly Square. 7. Improvement of the pedestrian way south to Piccadilly Square east of West Riverside Drive, including aesthetic improvements along West Riverside Drive. 8. Improvements to the Virginia Avenue area, north of, and adjacent to downtown. 9. Possible continuation of the Riverwalk and its amenities west to the Elkhorn Lodge, assuming redevelopment of that property to its highest and best use. 10. Development of a program to encourage aesthetic improvement of facades in the downtown area. 11. Improvements along Route 7 south, including assisting in the redevelopment of an area to include a retail complex to include a major grocery store and related retail uses. 12. Possible assistance in improvements to Stanley Park. --Â«c., :--\'r.E?*9,-4.Â·ir/r=/ , ..1,..Â· Â·, '~Â· 0-4Â»'24:v'.1 1, / Or - 1 0 \,li / I 11/4.WH#*Et)) - \ h. *1 1 / 3 C ' 3 !64.9ZJ b E -/, 1 .#r-- I -T i ./ . .. : 9. 1 u 4- -- 3/ /# #c .9 -1/ p. :. r. 1.- I f 11 1 .v,>1.. . -4.--, 1 ..41 i Fj, -- ~"~ Â·,~ Â·1% iftivW:41----35iD. ~ /@if*44ff~@~ 1 - P - a 3 . 1 ,- I<>Â·Â·t\Ah LJ [/ - - r 4.-1- I . 1 -- /1 \ 1ht -d 1 e -2*1 -1 :. I~- 9 1 b - 1, 7\ -, 11.9 . - W -' 4422/ . 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ELM*AN, I'55 M ...--4 r If &34- e: Â· 0 Â· 1 F i ' . .\ f 77 4 ; 11. ,, 1,3kvt.ll~O~14.~.4-~~~~.--4';. 1.-i 1 I 1/ . i\ 1 01.1 ~W g A. | ~UJUYON, ~ E~ Â· ,///-3 0 ANDeI fT - f ;/..1% -6444 ~ Fipp i Ji 1 -hbo fi>1~ 44 'I i 4> ' -4 3:Â·4--iÂ»-3 ' -l, U j, 1 .1 -i mi .. ' 0 ~~ ~.* r~ * f 1\ 1 , , u i , %41 ' 1 . / f , 4 E , 3.-l % 1-Â·r--& 11 k 1 1 5 %1-h/ \1 ) 1, U 49 00.1 Â£ 6 Â£-- / , 7~ 75 -k ,\4 Â· 5 . , 1 ..OI , 0_.-Â£_0 ~ y ji 11 r / '1.5. \18 1 - t. 1 ''.: . 11 L \, - . f 1 --M 1 1â‚¬j i /7% 0 1 .:, ,,Â· i. Bil f.- ~2.1 .11 I t. i filt -1 f.. - /,-f>1 r e ~ Â·<9* Ir j.' if : e ' 'V7/ 00349Â»V -Â»4 -91 iii' ~4 4 3, 0 ~ 191,1 9 Ji:, L ALGH 42 ' N Rhce OR J & ~ r.v 4 p ' 1 6 $ 1 8 I . .0 / r. aÂ·'3 4 1 i. -- Â· g 7-47-3+ ii<i f l.3 r 0. 1 -' . 4. 4%1:k 1 % 11 j 11{ 9 ../. . 1 0,40 & 3 4, 7 \ 1 1/ 1 4, 1 1.211 -0 .\L.2 ...21 2 k:i 4~ ~' 26/ '- -~1 - , ~, .NA:J 'BM . 11 .,7 1 , . I .j ~ 1~ ~tyÂ·/ 1 8 4 1 1 - -\L 9 1. 1 1 -[i J <-F k. 1 ... 1 - 4 ti 41 . . R 1 11 . Oil 1 . M I \, 1:Ht 1-3-34 1 -, C- %.-3 2/47 I \\ 1 1 --- AM . F.5 Ikt g i / ki f j ..0 / -*. 10+ ..â‚¬\ l Â° r L 0 , 1 1 0 V. 7 1 17 1 2~-1 1 . 1 4.' 1, i 1 1 ' ' DC 6 â€¢ 7 -2 . __ 1 1 1 1 I . 11, .Bad,9721.42'(.i# f grKA A t 7, ' ' 1- 5 w 15 W . O/ 11 : 5 ' . L 2 3Â«0 F /1 1 1- 4 1 14 01 k A Â· . \ 1 . I'l /11 i / .. \. '4 \ .W -- 11- // 1 1 -' 1 ir 9 * S.- . - - -~ of \ 00 j 1 1 e. 1 1 1 1 1 3 1 . . . Major Projects Accomplished by EPURA E[Qiact CQ.ai Streetscape 1 1983-84 818,211 Streetscape 2, Rockwell Bypass 1985-86 699,100 Streetscape 3 1987 1,195,691 Streetscape 4, W. Elkhorn Parking Lot 1988 498,444 Riverwalk 1, Riverside Plaza, P.O. & Dark Horse Parking g 1988 1,800,476 Riverwalk 2, P.O. Walkway 1989 1,109,036 Conference Center 1989 3,500,000 Bond Park 1992 224,475 Ice House Parking Lot 1990 131,313 Cleave Street Parking 1991 305,828 The Knott Lot 3 1990 160,000 Stanley Hotel Entrance Road 1993 286,338 Moraine Avenue Parking Lot, Entrance Road 1994 181,375 Stanley Historic District Master Plan 1994 71,000 Riverwalk 3 1994-95 195,407 Municipal Parking Lot 1997 472,948 Knoll Investment 1997-2001 750,000 Stanley Hotel Parking and Access Improvement 1999-2000 150,000 Acquire Bob's Amoco Property fo 2002 2002 1,000,000 Performance Park, Phase I 2002 600,000 Performance Park, Phase [I 2003 400,000 Performance Park Area Riverwalk and Kayak Course 2004 280,000 Performance Park Restrooms 2004 190,000 Streetscape, Street Improvement and Riverwalk 2005 920,000 Redevelopment of Bob's Amoco Site Total 15,939,642 Project Descriptions: Streetscape 1 - W. Elkhorn to water wheel, Streetscape 2 - 100 block E. Elkhorn to E. Riverside, Streetscape 3 - Elkhorn, E, Riverside to 34/36 intersection, Streetscape 4 - W. Elkhorn, water wheel to West Park Center, Riverwalk 1 - E. Riverside to Hwy 36 bridge, Riverwalk 2 - Wheel Bar 1 Park Theater Mall, Riverwalk 3 - west of Moraine improvements to Fall River channel. __L--2 Â»46- 06 1 . 1 1 1 1 1 1 siei,oa ll'Â° 3,000,000 2,500,000 2,000,000 000'009' L 000'000' I 000'009 U IEÂ¥.6 Tax Increment by Year Within Estes Park Urban Renewal Area Maa[ Incremental Sales Tax Incremental Property Tax 2004 2,763,072 671,457 2003 2,694,320 630,103 2002 2,542,834 588,748 2001 2,694,320 552,201 2000 2,478,520 496,650 1999 2,377,959 472,892 1998 2,286,297 394,677 1997 1,865,420 365,948 1996 1,773,008 335,855 1995 1,671,997 317,762 1994 1,614,835 291,537 1993 1,344,354 307,238 1992 1,292,265 307,633 1991 1,129,088 332,902 1990 834,649 352,151 1989 637,375 320,303 1988 682,736 239,971 1987 550,028 186,897 1986 368,429 133,763 1985 212,287 89,839 1984 88,732 72,446 1983 Total 31,902,525 7,460,973 Finance, Light & Power, Water Departments Memo To: Honorable Mayor Baudek Board ofTrustees Town Administrator Repola From: Steve MeFarland, Finance Officer Date: November 9,2006 Subject: 3* Quarter Financial Report Background Attached please find the third quarter "dashboard" financial report. Documentation/explanation With 75% of the calendar year complete, the General Fund box shows that we are operating at or below forecasted expense levels in all major categories. It is important to note that while expenses and most revenues are reported through September 30*, 2006, the sales tax information is only recorded through August 2006. For comparative purposes, the Sales Tax box reports 3rd quarter and YTD numbers in italics, as September is an estimate (average of 2003-05). Ifthe -$761,720 estimate for September proves to be reasonably accurate, that would put tax revenues at about 67% of budget, which is in line with historic standards. Sales taxes are flowing in at record levels; the pace must be maintained in order to meet our budget forecast of $6,640,000. It is important to note that the rate of sales tax inflows compared to 2005 has slowed considerably. While the first 6 months of 2006 were almost 9% ahead of 2005, July and August (approximately 29% of annual sales tax) has been flat in comparison. Sales tax performance through the third quarter will be reviewed in detail at a future Board meeting. The Enterprise Funds box (see supporting pages for Light & Power and Water Fund breakdowns) shows that enterprise funds are running ahead of schedule in regards to revenues (78% for L&P; 90% for Water). Expenses are net under budget as well. Some of the condition of the enterprise financials is due to timing - we have not made significant debt service payments in L&P or incurred a large percentage of the capital project costs yet. However, the "0&M" expense categories are all under 75% of annual budget. The Investments box shows an increase in assets from July to September. This is reflective of the seasonality of our cash flow - when we have cash excesses, we sweep them to our investments. We will withdraw funds as needed throughout the off season. To summarize, at the three-quarters point for 2006, revenues and expenses for the major funds are in line with expectations. Sales tax figures are impressive, but need to continue to improve. It also important to note that we have collected only about 68% of estimated sales taxes (January through August), so there is still a lot of room for trends to move either adversely or favorably. Investment performance is somewhat dependent upon interest rate trends, and as is affected by how well we implement our cash management techniques. Action steps requested None. â€¢ Page 2 . US'' .. 403 e , 1 (:2 24 S. f -# 4 =!12!441 94*frj 1 %39?-iÂ¢ 0,49&* Â£~6â€¢E~LÂ» . i #1~ olepdfl IBIouuu!Â£[ E JollenO pi Â£ *dif 0 u 2%00 2 20 2 f 2 3 3 2 4 6! 0 4Â» 00 q q O 01 Q tr; ?ft -MC%*1<000001.4 6 & Mnâ€¢n01 L h 00 0 00 h h Q f 'rh h h v-) ent 8 : EE AA,i 00 0 - 2 R# 4 /4 89,@Ng N W e 00 W \ e. N. ==22 1 1p .. I m ** AE im"~~22 *5.*3 4Â¥f RE 4 V, r- 6- M 04 - - -rn 06 = 4. - /4 0*22 2*44=29*Al el h O C - 00 h %0 0 Il # O- 04 0 90; Cl: 6 f ;f 4% V, C' 00 .a...... Oher,oohÂ¢NhOOt\0 .9 -- W 41 44 M n =1- 19 â€¢r, W - Re:Qug U 12 In d . . 0 0 g - - 00. - rr. ./ 5 % m i & d - C Z li 0009<8 b Z 92-9 g .5 0 2 0 . 032 - 2 53 25% 5 2 C 6 6 - /Â¤ > .M 3 6 3 2 -8 h 1 0 Mu,=00<EECOO A z & 3 % S.E E fty# 0000~00 E 0 50 2 '3 - 1 0 V e 0 1 0 h E- A I,@22 g#!RRN@8 M d -Qr'10 04 -NOCQÂ© 2 ON 1. M UU -Urn- 23 -%29 222Â¥2 2* r R "454 40 I) e - re-NOO-%061 E n Af-M- m t< 00 r- re hoOrr,Orno00 4 5 R 00 t* -MWOOMMO 0, 4 U .-, AiM N 64 - - enetr,h *524:*88 R - *RNE 2 WiNg 32 241 3 25 S i : n Q. r- 0 EARYNUR 2 9 5 0 a- W - 01 4 â‚¬/1 Z W 0 m# U Ut 4-1 ir 0< 0M C C .2 25 5 M g b. E .% '@w 0 5% 6 0 2 E / 0 to D 92 13 0 8 6 0 a#&.Sh=4. Â©,0,2 MÂ°Â£Mod- >:15 2, 4 5 e 60 = C 0 S 0 - 6 06 - . .C - SU Z U W 4- k %SCE Â°088'E :; 'rÂ°f -9' 5Â£8~Â£5291 ~*Lt Fees/services ~,20~ '1 S r ' 4!lulu oultuiSUI 2006 (18 'SELS) 968'0*5'IS 3SV)>103(1/3SV321/NI 13 IS (600'581'IS) aSÂ¥31103(1/3SVHMONI .LEIN gEl 68 OOE' I 18'L sl CA LL 'SE I' 122'6.Â£42 5 SLB'8Â£L' I Et'*766'~ LLS'Nt''E fOOZ ENTERPRISE F S (L Kiddn TER 2006 Slunooo ln0 SJOJSUell p - 71 10.JSUE-11 S3SN3dX3 n S3SN3dX3 -IV1O1 REVENUES 20[110 319.Z OBE.loAE 50-[O, UO poseq 01~U1!,Se ue s! 90 }dosi anuoAo.1 lenuuejo 0408 s ost.Iduloo Klle<!d.4 sial-lunb Â£ is i ** XVI Â§31VS Un 121U 0, 31 % 0 0 Sm o .19 4 atr :irix 4.- 0 U -H O-44 40 C U O 40 0 7 6-1 61 5.0 t % 0% m r U.1 ON U M E LU Ch Z 04 31 0 13 .E K g 00- 00 0 1 bo C 1 1,8 0 4 Z g 0 :61 - U U ~ 414 Qi * .5 2 'Â·2 f b.9 x 4 010- 0 4640 ><OAUJUUE A.1 8 1 --40 LU *Â·30 - FA 49. $7,577,111 $4,342,413 57.3% $4,075,127 1,568,666 1,614,309 102.9% 1,390,810 ansfers from Enterprise 967,733 727,445 75.2% 743,822 REVENUES 10,113,510 6,684,167 66.1% 6,209,759 8LZ'E95'I %17' I L 0Â£5'*59' I ZI9'LIE'E *96'ISO'Z %9'OL 8II'9IZ'Z IIL'8Â£I'Â£ 590'889 %* ' 99 Z9Â§'00L LIt' Â£9Z' I 6I 6'Â£9f %6'EL f#Z'Z#9 09*'088 UO!}Bolo IG'OE %0.03 829'9E OII'Â£Â£I (0Â£Â£'EOIS) %L./8 (600'580 I $) (9E6'LI 5'IS) EISVERIDEIG/EISVE[HONI .LE[N Year-to-Date Year-to-Date ZEE'96f'I %17*89 *60'65'E 9ZI'869'E lnC) S.IoiSUEII 680'EIÂ£'9 0%989 9LI'696'L 904 Â£9' I I 3 X3 7[VI.01 <6-: -910 2 i.4 %0'00I 000'002 000'003 VHf-}da - 1 0 10JSUBIi 2006 REVENUES % t . g! Mool-Numoo 0% 10 N ON 7 00 M G' 0. 4). 0% r.- r.. fl 00 00 911 en en - en 0% en h 1 1- 1- U 1- U 0.1 00 1 00 - \0 i.4 4.- 2 Je Ji A: ai .0 .0 .0 Â©& O. 0\ 6, 09 Ch C\ 00 W - e Q e r- Ch 1 01 1 U hOONvt. u h 40 0 n h 1 5 G ni Fi E G 06 6 0 0< 4 t< 00 M 4 0 61 E) O ~ o h N ,6 h â‚¬ 00 2 [A N 2 0 ONO O 00 M U M r.1 N r. 1 tr)-rn ... M 01,00 (N * M. 00 0 04 5 N Chht\ tr) 1- 0 n - 00 th h h W #4 . . .. 04 69 i 00 E- C 'ast M:t: <4 2 D -Â· E/4 64 Â© f Ir) u h 0 00 Orr) 091 - NO h tr; OOMOU OrnÂ©Wh*00- Coonnoo (9 - 0 N M en en U tr~ R &6 3 . ..... . . . . . . . I . + M + MOO M e N - 1 M en Ch o m * e i W en Oer)01-1\00 00 h h N- en Ch h Irt w N 0% 1 ... . I E 24. 69 .$ ' j4. Z o 3 0 0 0 0 0 RE 31 2 a r,J .M A GE g -2 0 1 , Â£13 -3 45 C 0 0 w + 2 Hd & g) ty g 8 m * B % E 1 9 E B f E P.E Vi v .4 W >911 19 E.8843*B 2 94 $01 #DOU~ X 0 0 & 5 0 E n W ]Rt 41Â£2 2005 Year-to-Date Year-to-Date 77,728 59,312 80 I'Z5 tâ‚¬I'96 I 98Â£'5**'L 86â‚¬69 I 051'59 LÂ¢t,ICE 998'8 IE'Â£ 4.r. 2*~1**>42<Al.~..~6- 818'565$ - %*6Â£Â£- LZ9'SZI'IS (L+9' I EES) HSVERIOHG/HSVE[MONI J.HN DS 9IO'999 9IZ'860'I Â£Â£0'9 I* 4 CD+L Drupulpv SE[SNE[dXE[ EIVIC~L 0 M M A -t--r-- 0 0 5 0 â‚¬Nrol- N r. th 01 N boo to .... h\ON 00 M M Ch N - OUNM m Cri O .. N N 12%0012122120 1.0011-0 %001001\(\01-01 0000<iG C< M e d t< d M G vi 00 G \O M Chhet\Inet\-u - COrne h O 0 1 h â‚¬ CN rl Q Ch 00 (1 - OrnroN=fhNCH 1 40 00 (1 00 10 0 N M 7 - U 0 . A .4 . . r, 4 6 7/ 6 h h Ir, N m (1 - rn i ON \0 - 10 re) 0\ 00 Or-Oht-1 7 - rn H N en en O .. N N 0\000\ 1-1 00. NURNM A M XI- 00 1-000oor-0-04 rn 0 + M yjw Xttlnnrn. (2. ri. .... N U 00 1- rlnwurot-t-00 M M M 1-000*Â©Chern M h tr) e N â‚¬ M 91.- .. 01 M C/) 83 1 OUU 0 9%<0.24 U 0 82 g ,% 2 9 15 CX -id 3 21 44 . v 80#F 2 E d UD 5809 x .Aa o <000 0 Ul E- Budget Year-to-Date budget Year-to-Date ility Sales $2,137,800 $ 1, 89,4 $1,721,316 ges for Services 357,053 056'ZOI 006'LEI KIddns OLS'OEâ‚¬ 898'6L t,ES'ZZI *Ig'EZE 2006 8/6 of 915 90 ln~ SJOJSUE SHSNEIdXH 7 REVENUES