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Home My WebLink AboutPACKET Town Board 2006-07-11FilE 1 1 .9 I Prepared 7/3/06 '2 'V Z Revised i-" Â· 64 44*tolt TOWN OF ESTES PARK - t.Â· .29/ --*FÂ«-fâ‚¬t--4491Â«t ..- 44 :.i r.*or.' 1 -r-2... ---'.tdfX: ..LiÂ·-I ..12-~:,7 :.11:*A . 1 1-0 Â£ .1.., ...K ' B 26.592 " . " ~ ~@J.Â·:. Â·>~.. :y.:.*.~~:CA-~.-:~A .,0.~ru.ki.4. ..H -. :2ii .1= J''~2+17 1... /19'.Ct*FIÂ·,-'.1'5* - ' .. 4.22 The Mieelon of the Town of Estes Fark le to plan and provide reliable, hi0h-value services for our citizens, visitors, and employees. We take dreat pride eneurrin0 and enhancir10 the quality of life In our community by belne 0ood etewarde of public reeources and our natural eettinB BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 11, 2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 27,2006. 2. Bills. 3. Committee Minutes: A. Community Development, July 6,2006: Convention and Visitor Bureau 1. MacGregor Avenue to Park Lane Road Closures. â€¢ Estes Park Auto Extravaganza August 19th. â€¢ Heritage Festival August 26th & 27th. â€¢ Elk Fest September 2gth, 30'h & October 1 St~ 2. 2006 Intercept Study - $12,200 - Budgeted. Museum/Senior Center Services 1. Fall River Picnic Shelter Restroom Guaranteed Maximum Price - $87,121.65 - Budgeted. 2. Policy Manual Update - Facility Rental Policy. 1 Continued on reverse side , I 2. ACTION ITEMS: 1. AQUATIC CENTER - REQUEST FOR FUNDING. A. Administrator Repola B. Park School District Representative C. Estes Valley Recreation & Park District Representative 2. APPOINTMENT: PLATTE RIVER POWER AUTHORITY. â€¢ Randy Repola replacing Bill Linnane, expiring 12/31/07. 3. OVERVIEW OF TOWN'S WATER RIGHTS. Town Attorney White. 4. ADJOURN. I . 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 hp Laserjet 3015 HP LASERJET FAX invent Jul-7-2006 11:52AM Fax Call Report Job Date Time Type Identification Duration Pages Result 974 7/ 7/2006 11:43:03AM Send 6672527 1:11 2 OK 975 7/ 7/2006 11:44:19AM Send 5869561 1:08 2 OK 976 7/ 7/2006 11:45:33AM Send 5869532 1:28 2 OK 977 7/ 7/2006 11:47:06AM Send 5861691 1:44 2 OK 978 7/ 7/2006 11:48:55AM Send 6353677 1:30 2 OK 979 7/ 7/2006 11:50:30AM Send 5771590 1:37 2 OK Town of Estes Park, Larimer County, Colorado, June 27,2006 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 27th day of June, 2006. Meeting called to order by Mayor Baudek. Present: John Baudek, Mayor Bill Pinkham, Mayor ProTem Trustees Eric Blackhurst Dorla Eisenlauer Richard Homeier Chuck Levine Wayne Newsom Also Present: Randy Repola, Town Administrator Jackie Williamson, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT Paul Fishman, 14er CaM, brought attention to the missing exchange student Pratistha Budhathoki, 20, a Nepalese exchange student. Mr. Fishman has initiated a reward fund and thanked the business community and individuals that have contributed to date. He would encourage anyone interested in contributing to contact him. Mr. Fishman also requested the Town address the location, signage and hours of operation for the public restrooms. He also voiced concerns regarding the lack of parking. Mayor Baudek requested staff investigate the issues. TOWN BOARD COMMENTS Mayor ProTem Pinkham stated Michael and Carol Connolly along with their daughter Michele Johnson have formed a foundation to build the Estes Park Observatory on school grounds in memory of their 2 children lost in a motorcycle accident. The groundbreaking ceremony will take place Friday, June 30th at 2:00 p.m. Trustee Homeier commented on the near completion of the Hwy 34 paving project. He stated the project has been done professionally and completed within the timeframe set by the contractor. Trustee Blackhurst stated a media event was held today for the new shopper shuttle that will operate from July 1St through September 4~h downtown. He encouraged everyone to ride it this summer. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 13, 2006. 2. Bills. 3. Committee Minutes: A. Utilities, June 15, 2006. ' 1 Board of Trustees - June 27,2006 - Page 2 , B. Public Safety, June 22,2006: ' 1. Resolution #13-06 - L.E.T.A. 2007 Telephone/Wireless Access Charges. 4. Estes Valley Board of Adjustment, June 6,2006 (acknowledgment only). 5. Estes Valley Plannihg Commiksion, June 20,2006 (acknowledgment only). 6. Intent to Annex Resolution #11-06 - Spur 66 Phase I, Il and Ill Additions. Public Hearing scheduled September 26,2006. It was moved and seconded (Pinkham/Levine) the Consent Agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (ApAroval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wishes to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. AMENDED P.U.D. 1. Fall River Village, Lot 8, Fall River Village Final P.U.D.-, The Cane 111 Group, Inc./Applicant. B. SUPPLEMENTAL CONDOMINIUM MAP * 1. Â·Thunder Canyon Condominiums, Supplemental Condominium Map #5, Lot , 22, Stanley Hills Subdivision, Roy Johnson/Applicant. 2. Park River West Condominiums, Supplemental Condominium Map Phase XX, Lots 1 arid 2, Park River West Subdivision, Richard H. Wille TrusVApplicant. C. FINAL CONDOMINIUM MAP 1. Fall River Village Condominiums, Units 184,185, 186,187,188 & 189, Building 1, Lot 8, Fall River Village Final P.U.D., The Lane Ill Group, Inc./Applicant. 2. The Links of Estes Park, A Portion of Lot 3, South Saint Vrain Addition, Bud and Rachel Jarvis/Applicant. D. REVISED COST-SHARING AGREEMENT. 1 1. Lots 1 & 3, Mary's Lake Subdivision, Lots 3A, 3B, 5,6,7, and 8, Mary's Lake Replat, and Lots 2A and 4A, Mary's Meadow Replat, CMS, Planning & Development, Inc., Mary's Meadow Development, Inc., Rams Horn Development Co., Rock Castle Development Co., and Rocky Mountain Church/Applicants. It was moved and seconded (Newsom/Eisenlauer) Planning Commission Consent Agenda be approved with Planning Commission conditions, and it passed unanimously. 2. ACTION ITEM: A. Ordinance #02-06, Estes Valley Development Code Block 8 Amendments - Mayor Baudek opened the public hearing for the changes to Â§4.4.D Additional Zoning District Standards and Â§13.3 - Board of Trustees - June 27,2006 - Page 3 Definitions to allow outdoor ATMs/Computer Kiosks in the CD- Commercial Downtown zoning district. Planner Shirk stated the code changes were reviewed at the May 23, 2006 meeting. A local business owner interested in placing an interactive kiosk outside the business prompted the code changes. Recently, another business owner interested in placing an ATM downtown has approached Planning staff. The CVB has -also expressed an interest in placing kiosks downtown to aid visitors in locating parking and restrooms. Dir. Joseph addressed the Board's concerns with the proliferation of said devices in the downtown area. He stated the devices would be recessed into the building away from the storefronts as to avoid obstructing the movement of pedestrians downtown. An application is required and would be reviewed at staff level. Public testimony was heard from Alice Schwartz, 1631 High Dr., questioned the need for additional information kiosks. She stated the new Visitor Center and information building in Bond Park are sufficient in providing visitor information. There being no further testimony, Mayor Baudek closed the Public Hearing. It was moved and seconded (Levine/Pinkham) Ordinance #02-06 be approved, and it passed unanimously. 2. ACTION ITEMS: 1. PUBLIC HEARING - NORTH END STORAGE ADDITION ANNEXATION - RESOLUTION #12-06 & ORDINANCE #03-06 - PUBLIC HEARING. Mayor Baudek opened the public hearing. Planner Shirk reviewed the staff report and stated the Estes Valley Planning Commission approved a development plan for an eighty-unit self-storage.facility at 1775 Wildfire Road in October 2005. In November 2005, the Board of County Commissioners approved a rezoning from "CO" Commercial Outlying to "CH" Commercial Heavy with a condition the applicant petition the Town of Estes Park for annexation. Attorney White read the Resolution and the Ordinance. There being no further testimony, Mayor Baudek closed the Public Hearing. Trustee Blackhurst and Mayor ProTem Pinkham recused themselves from the discussion and voting. It was moved and seconded (Homeier/Levine) Resolution #12-06 and Ordinance #03-06 be approved, with Blackhurst and Pinkham abstaining. 2. STANLEY PARK FAIRGROUND PERFORMING ART THEATRE. Town Administrator Repola stated this matter was presented to the Community Development Committee meeting in June. In 2004, the Town Board adopted a goal to determine the feasibility of building and operating a performing arts theatre. The goal team along with a study group of community members has collaborated to develop a theatre concept located at the Stanley Park Fairgrounds. The concept is to build a theatre in the southeast corner of the property. This use is consistent with the Master Plan for the fairgrounds. Thorn Associates was retained to develop concept drawings and a construction cost estimate. AMS Planning and Research completed a pro forma, which estimates annual operating revenues and expenses. The concept calls for a building of approximately 13,080 sq. ft. with a maximum seating capacity of 356. The building would be a simple steel structure with an estimated construction cost of $3,186,300 that includes a 6% contingency but does not include site preparation, furniture, performance instruments or design fees (10%). The pro forma report indicates that the annual operating loss would be $201,000 based on a "stable year". A "stable ,year" is assumed to occur in year three of operation. As part of the consideration of the Performing Art Theatre concept, two options to fund construction of the theatre must be considered. The two funding options are the issuance of certificates of participation or issuance of , Board of Trustees - June 27,2006 - Page 4 general obligation debt after voter approval. The annual operating loss could be funded from the General Fund. Roger Thorn, Thorn Associatds and Chris Wineman, Semple Brown, presented the building concept and over*iew,of the project area. Administrator Repola , stated the' proceeds from the sale of Lot 4, Stanley Historic District would be used to complete necessary building site infrastructure at an approximate cost of $600,000 and build new barnd at the Stanley Fairgrounds. Town Board discussion and comments: A theatre Would enhance the Town; conderns were raised regarding financing construction and operations; effects on the phasing of the overall Stanley Fairground Mast6r Plan; the project should be ' considered an Estes Valley project not a Town project and therefore should not be financed solely by Town residence; th6 project is. consistent with other mountain resort communities; the theatre would be a positive impact for Stanley Fairgrounds; it is anticipate the Art community can provide support with financing and possible grant funding; the theatre is not a core. project of the Town and therefore, the project shbuld go to the taxpayers for a vote. Testimony in support of the theatre was heard from Bennett Penn, 420 West WoAderview Ave. (FOSH gave the Town .seed money for a performance art theatre 3 years ago. The money could be used to operate the theatre for the first 3 years. The Art community will work with the Town to build the theatre.); Greg Steiner, 1404 Cedar Ln. (The theater would be a positive economic engine and vital to the community.); Jim Cope, 631 Findley Ct. (Compliments+ the vision of the Town as a primer mountain resort community. Enhancing the economic vitality and quality of life of the community. -Financing options include FOSH money, fundraising by the art communityl naming rights, and grants.); Chris Wood, 470 Valley Rd. (As a local accommodations business owner he sees the pot@ntial added value of evening erftertainment for his guests. He encouraged the Town Board to fund the project with COPs.); Claudia Irwin, 520 Hondius Cir. (A mill levy increase will not pass.); Rdn Wilcocks, 2711 Sunset Ln. (The theatre is a core project of the community and COPs should .be used to fund construction.); Jim Docter, 515 Grand Estates,Dr.; George Hockman, 1625 Prospect Estates Dr. (If significant taxpayer funds 4 are to be .experided, the project should go to the voters for approval.); Barbara Godboll,1813 Ptarmigan Trail; Barry Halinigan, 499 Pioneer Ln. (Communities that hav6 put money into a theatre and done it properly have been revitalizebl. He encouraged the Town Board to move forward with the project and spend the necessary funds to make it great.); Ned Linegar, 674 Cedar Ridge Cir. Testimony in opposition of the theatre was heard from Alicd SchWartz, 1631 High Dr. Trustee/staff comments are summarized as follows: community is supportive and energized; further discushion needs to be held to det@rmine the community's ability to raise needed construction funds, group similar to FOSH; establish alternative finance options; all members are supportive of the project; FOSH funds have been extended for an additional 3-years; sale of Lot 4, Stanley Historic District to 08cur in early August Staff will meet with the art community and theatfe study group to determine financing options and present options and timeline for financing to the Community Development Committee in August. It was moved and seconded (Levine/Newsom) to pursue a performing arts theatre at the Stanley Park Fairground and develop with the arts community thefunding mechanism, and it passed unanimously. Board of Trustees - June 27,2006 - Page 5 3. 2006 FINANCIAL PLAN. Finance Director McFarland stated in 2004/2005, Black & Veatch prepared a Financial Plan to determine the feasibility of facility upgrades at Mary's Lake substation and water plant. RFPs were sent out this May to update the Financial Plan to determine the proper course of action for funding the upgrades and to integrate the action plan into the upcoming budget for 2007/2008. The RFP requested analysis/projections for the Water, Light & Power, General and Community Reinvestment Funds, and a review of the Water Systems Facility. The Utilities Committee meeting on June 15, 2006 reviewed the proposals and the budget. After further review, staff is recommending HDR with a bid of $56,260 to be paid from 502-6501-560-22-02 ($14,695) and 503-6500-560-22- 02 ($37,445). It was moved and seconded (Newsom/Blackhurst) HDR be awarded the contract to complete an updated Financial Plan as outlined above for $56,260 as budgeted, and it passed unanimously. 4. APPOINTMENT: ESTES VALLEY BOARD OF ADJUSTMENT. Bruce Grant to replace Jeff Barker as an alternate member, for a 3-yr. term, expiring 6/30/09. It was moved and seconded (Newsom/Levine) to approve the Estes Valley Board of Adjustment appointment, and it passed unanimously. Mr. Grant holds a degree in urban planning and is a recent CIA graduate. The Mayor thanked him for his willingness to serve. 5. TOWN ADMINISTRATOR REPORT. 1. The Park School District and the Estes Valley Park & Recreational District have submitted a request for assistance with the operation of the Estes Park Aquatic Center. This item will be an action item at the July 11, 2006 meeting. 2. The shuttle bus service will begin operations on July 1, 2006. Whereupon Mayor Baudek adjourned the meeting at 8:22 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 6,2006 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 6th day of July 2006. Committee: Chairman Pinkham Trustees Eisenlauer and Levine Attending: Trustees Pinkham, Eisenlauer and Levine Also Attending: Administrator Repola, Directors Pickering, Kilsdonk, and Mitchell, Manager Sievers and Clerk Williamson Absent: None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. CONVENTION & VISITORS BUREAU Auto Extravaganza Car Show Street Closure - Request Approval. Dir. Pickering stated the Estes Park Car Club has requested a car show in Bond Park August 19th and requests a street closure from MacGregor Avenue bus turnout to Park Lane. Estes Park Heritage Festival Street Closure - Request Approval. Dir. Pickering stated,the festival would be held on August 26th and 27th. The festival committee requests a street closure from the MacGregor Avenue bus turnout to Park Lane. Elk Fest Street Closure - Request Approval. Dir. Pickering explained this year's festival would be held on September 2gth, September 30th and October 1St. The Special Events Department requests a street closure from the MacGregor Avenue bus turnout to Park Lane. All street closures have been discussed with McDonald Transit, which has agreed to alter the bus routes on the days listed above. The buses will pull directly back onto Elkhorn Avenue from the MacGregor bus pullout. Dir. Pickering stated the businesses on Park Lane have raised concerns with the street closures, citing a decrease in business on those days. He suggested staff evaluate each request and event to determine the need for a street closure. The Committee recommends approval of the street closures as outlined above. Trustee Levine questioned the use of Bond Park for car events in the future. He stated the car show on July 4th damaged the grass extensively. Administrator Repola explained Bond Park usage and improvements need further review. 2006 Intercept Study - Request Approval. Dir. Pickering stated the last intercept study was conducted in 1996. In 2006, the Economic Advisory Council hired RRC to conduct an economic study. RRC completed most of the assimilation data required to complete the economic modeling; however, additional work is required. Therefore, staff is recommending RRC complete the economic study in conjunction with the 2006 Intercept Study at a cost of $11,500. The primary objective is to identify and document the characteristics and experiences of Estes Park users and to assist the CVB and the Town in better understanding the issues and concerns of the various user groups and to help set priorities for improving the overall experience. Dir. Pickering reviewed the process for which data would be collected by RRC. Questionnaires would be handed out at the Visitor Center, shuttle buses and the information cabin in Bond Park during a representative group of 30 "study days" selected by the consultant from late June RECORD OF PROCEEDINGS ' Community Development - July 6,2006 - Page 2 through the end of September. These questionnaires would be followed by a survey to be''completed once the visitor arrives home from vacation. 3,000 questionnaires have been printed and RRC anticipates a 25% - 30% return rate for the surveys. The Committee requested RRC provide a presentation of the study findings once completed for an additional cost of approximately $700. After further discussion, the Committee recommended approval to contract with RRC to complete the 2006 Intercept Study as budgeted (101-1100-411-22-98) including a presentation to the Committee at a cost not to exceed $12,200. The Committee requested- staff not initiate work with consultants prior to Committee approval of a contract. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Advertising , â€¢ Communications â€¢ Visitor Center â€¢ Special Events - Wool Market Summary Dir. Pickering reported the new arena at the Stanley Fairgrounds has received positive reviews.from the Arabian Horse show. The new drainage infrastructure is performing well with no standing water on site. He als6 thanked all the Town employees that participated in setting up the fireworks for the 4~11 of July. The American Legion is still actively fundraising. Last year they raised $19,000 of the $30,000 it cost to produce the display. The Town will have further discussion on how to fund future displays. : MUSEUM/SENIOR CENTER. Fall River Picnic Area Restroom Guaranteed Maximum Price (GMP) and Final Design- Request Approvkil. Mgr. Sievers stated the Town Board approved b modern pit toilet on the south side of the river near the picnic shelter on June 13, 2006 and directed staff to return to Committee with a GMP and final design. Duggan Builders have submitted a GMP of $82,973 and staff recommends proceeding with construction with a 5% ($4,148.65) contingency for a total project cost of $87,121.65, Construction should be completed by mid September with ho construction during weekends, holidays or scheduled events., The Committee recommends approval of the final design and the guaranteed maximum price with a 5% contingency of $87,121.65 (220-4600- 462-35-60) for the construction of a modern pit toilet as budgeted by Duggan Builders. Museum/Senior Center Facility Rental Policy- Request Approval. Dir. Kilsdonk explained the rental policy and fees presented to the Committee in March have not changed and were-reviewed by Attorney White. However, the policy was not formally ~ adopted as part of the Museum/Senior Center policy manual. Committee requests removal of item #2 under Curfew and allow staff to coordinate events and hunting in the area during the fall. The Committee recommends adding the 2006 rental guidelines to the Museum/Senior Center policy manual. Reports. Reports provided for informational purposes arid made a part of the ptoceedings. â€¢ Museum Mohthly â€¢ Senior Center Monthly ~ , Dir. Kilsdonk expressed her apprdciation for the hard work and effort of the Friends of the Museum and the Museum staff during the recerit fundraisers. Chairman Pinkham thanked Directors Kilsdonk and Mitchell for their reports that are easy to read and understAnd. COMMUNITY DEVELOPMENT. RECORD OF PROCEEDINGS Community Development - July 6,2006 - Page 3 Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Dept. Revenues and Expenditures. â€¢ The current inspections and plan reviews being completed by Code Consultant International were not budgeted for 2006 and will appear as a new line item in the budget. MISCELLANEOUS Dir. Pickering stated the shuttle bus started operating on July 1St. Staff will make changes to the schedule as more information becomes available. Currently the shuttle service runs 2 buses from 8:00 a.m. to 7:00 p.m. and 1 bus from 7:00 p.m. to 10:00 p.m. An additional bus will be added to the evening hours to eliminate an hour delay at some stops. Administrator Repola stated additional funds are available to accommodate the changes to the bus schedule. The hiker shuttle is averaging 200 riders a day. Mayor Baudek stated there have been some complaints that the hiker shuttle should start earlier. Dir. Pickering informed the Committee the Visitor Center welcomed over 10,000 visitors during the extended 4~h of July weekend with the parking lots almost filled to capacity. There being no further business, Chairman Pinkham adjourned the meeting at 9:11 a.m. Jackie Williamson, Town Clerk Administration ...emo To: Mayor Baudek and Town Trustees From: Randy Repola 12- Date: 7/7/2006 Re: Aquatic Center Request for Financial Assistance Background: The School and Recreation districts have requested financial assistance from the Town for operation of the Aquatic Center. A copy of their letter and related data is attached to this memo. The two entities operate the facility under an agreement that expires at the end of 2006. Currently they are evaluating options for future operation of the facility. Their immediate concern is the gap between operating revenues and expenses. Therefore they have asked the Town to assist them with either a reduction in utility costs or a cash contribution. In addition, they have asked that marketing assistance be provided through the Town's CVB. It appears that the assistance being sought is for approximately 18 months (the remainder of 2006 and all of 2007). The Aquatic center water and electric costs are estimated by the School District to be approximately $30,000 annually. Water is internally metered at the elementary school and cannot be itemized from Town records. However, the electric usage is separately metered and was $28,847 from May 2005 through April 2006. Representatives from the districts will present their request at the meeting. Budget: If the Town Board were to elect to assist the districts, there are two logical methods of providing assistance. The simplest method would be a cash donation from the General Fund. Such a donation would most appropriately be expensed as a Community Services grant. However, there are no uncommitted funds in this account and would therefore require a new budget appropriation (and resolution) for the amount given. A second option would be to discount the School District's water and electric bills on a monthly basis. The water discount would require that the. School District provide monthly 1 data on pool water usage. TEie electric discount would be based on the meter reading. Utility revenues through the first fiVe months of 2006 indicate that we are on track to meet or slightly exceed budget projections; forgoing a portion of the utility revenue from the Aquatic Center should be inconsequential. A discount would still require the School District to pay a portion of their utility usage. Theoretically, they would maintain an incentive to control water and electric usage as part of managing monthly expenses. Additionally, foregone-revenue would not require any additional appropriations to the Town's utilitv funds. Finally, the cost of the impact of the lost revenue would be borne by the rate payers in both funds. This approach spreads the burden of the subsidy across a region that is greater than the town limits (roughly from Allenspark to Glen Haven). Depending upon your perspective, this may be good or bad. Action: Staff requests consideration of the request from the School and Recreation districts. < 1 If approved, shall the assistance come from the General Fund or the utility funds? f W 1 + â€¢ Page 2 PARK SCHOOL DISTRICT R-3 BOARD OF EDUCATION LINDA CHAPMAN LARRY PESSES, President 1605 BRODIE AVENUE Superintendent TODD JIRSA, Vice-President ESTES PARK, COLORADO, 80517 MEREDITH SLOAN, Secretary TELEPHONE (970) 586-2361 SHIRLEY HOLT ICHAEL MILLER, Treasurer FAX: (970) 586-1108 Director of Business Services ECKY JOHNSON, Director Â· wwm.estesschools.org June 13, 2006 Dear Town of Estes Park Trustees: On behalf of the Estes Valley Recreation and Park District and the Park R-3 School District, we would like to cordially request your assistance with the operation of the Estes Park Aquatic Center for an eighteen-month period. As you are aware, the Aquatic Center is a very important asset to our community, and yet it is quite expensive to operate and maintain. As the Recreation District was not successful in passing a mil levy for operations, and as the Park School District faces declining enrollment and aging facilities issues, the two entities are struggling to find the funds to continue the operation of the Aquatic Center. We are committed to asking the voters to help with the cost of operating and maintaining the Aquatic Center with elections in both the fall of 2006 (schools) and the fall of 2007 (EVRPD). In the meantime, we are asking for assistance from the Town of Estes Park. We envision this assistance to be in the form of help with water and electric costs and/or a cash contribution, as well as assistahce with marketing, possibly through the CVB. Your contributions will aid both of our agencies in operating the facility in the short-term. The need for community support through elections will be the long-term future of the pool. Although pools historically operate at a deficit, our goal is to have it be more self-supporting than it has been in the past. Â£ new Aquatic Center Director has been hired whose tasks will be to contain cost, create new programs, and market the facility in a new direction. These efforts should allow the facility to operate more efficiently and generate more revenue. While we strive for more efficiency, our need for assistance continues as both entities have financial problems. Please consider helping us with our efforts to keep the Estes Park Aquatic Center open for this eighteen-month period. We ask that you consider this issue at a future Town Board meeting, and we would like to be placed on your agenda for the July 11 meeting. The current operating agreement runs through December 31, 2006. A temporary agreement will be developed to continue operations through December 31, 2007. Attached please find a list of operating scenarios which will help you to understand the budgeting issues of the Aquatic Center as well as an outline of how we intend to proceed with the operations through December 31, 2007. Thank you for considering our proposal. We understand that you have helped many entities over the years, and we appreciate your consideration in this matter as well. isirjoerely, AA ~~ Education gl_ ient# Par~ Fres valley rfecreanon and Park District Board of Directors ROBIN WEIDEMUELLER SHERYL AYRES KAREN GLASSMAN TONY PAGLIA RANDY HINSON Instructional Services Student Services Federal Programs Auxiliary Services Athletics/Activities Current Agreement - Aquatic Operations - EVRPD and PSD R-3 Expires - 12-31-06 Expenses - 60% PSD, 40% EVRPD 1 June, 2006 - Hire a full-time manager ~ Work Session with EVRPD, PSD R-3 and Town t. I November, 2006 - School Elections .. 1 1 ,Â· , Failed Election , Approved Election (1) Agreement extends to 6-30-07 (1) Agreement extends to 12-31-07 (2) PSDR:3 contributes $20K (2) 60/40 split contiriues 7-1-07 to 12-31-07 . (3) EVRPD - Contributes additional $25K through 12-31-07 Â· 1 November, 2007 - EVRPD Election Pool future related to election outcomes New agreement for pool opetations negotiated Narrative: School District Bond g[ Mill Election 2006 passes - pool stays open at 60/40 split at least until 12-31-07 School District Bond and Mill Elections 2006 fail - district will spend up to $20,000 to keep the pool open until 12-31-07 - Recreation District would have to kick in $25,000. School District Bond and Mill Elections 2006 fail and Recreation District Election 2007 passes - pool agreement is re- negotiated. School District Bond and Mill Elections 2006 fail and Recreatioh District Election 2007 fails - pool closes 12-31-07. H. tz go- 2 0 1- 0 LU 0 Z IU LU CO LU <E 32 g ED TO PARK SCHOOL DIST, 40% MGR 2. PARK SCHOOL DIST OPERATES ALL PROGRAMS AND EVRPD CONTRIBUTES $18,398 FOR THEIR PROGRAMS. F/T MANAGER 3. EVRPD OPERATES ALL PROGRAMS AND PARK SCHOOL DISTRICT CONTRIBUTES $60,000. FIT MANAGER 4. OPERATIONS REMAIN THE C RRENT AGREEMENT WITH A 60/40 SPLIT ON EXPENSES, F/T MANAGER 1. 2005 00 CTUAL BUDGETS FOR EVRPD AND PARK SCHOOL DISTR 5. SCHOOL OPERATES ITS SWIM TEAM PROGRAMS AND OTTERS ONLY AND NO MANAGER 6. SCHOOL OPERATES ONLY ITS OWN SWIM INSTRUCTION PROGRAMS AND SWIM PROGRAMS. F/T MANAGER 8. SCHOOL OPERATES FALL/WINTER/SPRING AND EVRPD OPERATES SUMMER. 75/25 SPLIT OF OVERHEAD EXPENSES BUDGET SCENARIOS EXPLANATIONS 7. SCHOOL PAYS MANAGER 50/50 SPLIT OF OVERHEAD EXPENSES NMO1 MO *1NnOO 'AlINAINIAIOO INOM:I lwOddfIS MODISÂ¥ *Id. 39Â¥31 'SNOLLÂ¥613dO 31Â¥Alhld 6 hI31N30 SOI1Â¥AOÂ¥ 3 H1 39013 *0L CO= 2 228 22 ZE In ng=882028200 2=M =BEn== W-- h h IN 010. 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BEL'Z91Â· 09Z'9*L 009'Z6 8Â£Z'ZSL 000'gel S3SN3dX3 1Â¥101 t'69'68) (88*'90, - 0,2'8ZO (086'tz) Â£*9'k6) , (00048) s (*69'68) (88.'900 Col'Z'820 (086'*Z) (Â£*9'L6) (000'09) (Â£..,111) (066'Li (SZ*Z) 0 (6~'LE) (*16'89) (86Â£'80 (86Â£'80 Description Schoo Team hool Scho I Pays 92,960 61,095 60,000 61,095 *8Â£'69 60,000 â€¢88'ZOL AQUATICS CENTER - BUDGETARY SCENARIOS Lessons 54000 aouEUmule leaX 841 Jo Buiuui6aq Je s essv }aN Scenerio Number enues @eXoldul 61!0!Jpe Jacqueline L. Oldham ~ECE'Vuilimi P.O. Box 1465, 1591 Jacob Road 041 1 11 Estes Park, Colorado 80517 In" JUL'Om. 970.586.2767 J r,L July 10, 2006 TO THE ESTES PARK TOWN BOARD: I am an Estes Park resident who has used the Aquatic Center pool for lap swimming two to three times weekly for more than 10 years. I am totally convinced that the Aquatic Center is one ofthe greatest amenities of Estes Park, and strongly urge the Town to provide financial assistance to the Estes Valley Recreation and Parks District and the Park R-3 School District to assure that the pool can be kept open. My reasons for urging the Town to assist in Aquatic Center funding include the following: â€¢ The Aquatic Center is already in existence, and its funding requirements are well understood. It is not a proposal whose potential success and ability to support itselfare yet to be determined. Ifthe Town decides to help fund the Aquatic Center, it will not enter some open ended commitment; it will be clear how much assistance is required and what this assistance will provide. Support for the Aquatic Center does not require a new site in town, or capital for construction of a new structure. â€¢ The pool provides a great place for residents of Estes Park, and children in particular, to participate in swimming activities throughout the year, no matter what the weather conditions are. The Estes Park community is always on the lookout for places and activities for our youth. Here is one venue that is already here - it just needs some assistance to stay open. â€¢ The Aquatic Center is an ideal place for young people and adults, whether they are participating in structured activities or using the pool to spend time with friends during open swim. The Aquatic Center offers opportunities for kids to learn how to swim, and the Swim Team is one of the best in the state, giving young people a chance to build athleticism, self-esteem and team spirit. The pool also provides a place for many local seniors and other adults to exercise through lap swim and water exercise classes. â€¢ Although the Aquatic Center is visited by tourists, it primarily serves residents of the Town. Sometimes it seems that Town funding supports activities that are mainly for the benefit of visitors, who come here and spend money and thereby generate sales tax revenue. Although these projects are important, they are not the only purpose of the Town budget. Financial assistance to the Aquatic Center would be a perfect way for the Town to do something for the people who live here. Page 1 of 1 Tracy Feagans From: Karen Steadman [flowersofestes@yahoo.com] Sent: Tuesday, July 11, 2006 10:12 AM TO: Tracy Feagans Subject: Aquatic Center Attachments: 1969718580-pool_town_letter.doc Hello, Please find attached a letter regarding the aquatic center which is to be discussed tonight. I can not come to the meeting because I am on the Rodeo Committee. I would very much like for my letter to be recognized. Thank you, Karen Steadman Talk is cheap. Use Yahoo! Messenger to make PC-to-Phone calls. Great rates starting at 1 Â¢/min. 4 -il -2.Â© E 8%/7 )32. fIED.. u J L=, 3: 6 '111 1 : i LU :. t : P r)1 - iIi : iiI 11- JUL 1 1 2006 th j 'U U \UJ 7/11/2006 July 11, 2006 4 To the Town Board, I'm writing to you today on behalf of Otter Swim Club. The Estes Park Aquatic Center is the home to our swim club for not only practice but our home swim meets. Both of these activities generate a lot of revenue for the aquatic center. To learn that our pool is in financial dite straits is troubling. I've been to the meetings sponsored by the Estes Valley Recreation 'Department and the School District discussing the future of the pool. Both entities are committed to doing what it takes to save this facility. They have recently employed a new aquatics director with an enormous amount of experience. It is the hope of both of the groups that Janet will be able to create programs and continue others that will produce the cash flow necessary to sustain the pool. This however may not be enough. The request has been made to you, the town, to please assist our effort in helping with our utilities cost. .I'm asking, no, pleading with you to please say yes and provide financial assistance. I would be here tonight in person, but I'm on the Rooftop Rodeo Committee and tonight is opening night of our rodeo. That doesn't mean I can't implore you to make the right decision in writing. Our pool is truly a community pool. It services every age group from newborns to seniors. It services every economic level. It services tourist. It serves as a training facility for important groups, like our dive team. It would be a crime to allow this facility to shut it's doors because of a lack of town involvement. We have many years of combined professional swimming and business experience to address and correct this budget crisis, but need a chance to do it. you can be the first step in this necessity. Our town has most everything it desires, but it wont be a whole little town without a public pool. 4