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Home My WebLink AboutPACKET Town Board 2006-01-102.t# I Prepared 1/5/06 4 4 'iÂ· i .rs u ....... 44 4*449 TOWN, OF ESTES PARK 49.4 .. 9,1.D, D..: Ait Ft.-1 ...>~' ...Â·en,Â·7â€¢ 3Â·&7 .9 r Â· .fl k ... ' -29213~947.-, 4'iff i.)39â‚¬449-Â·4.4~ .4%Â·:343?9Â·44*0(i:-~.hÂ·: il><.*c, AÂ·fofRO rity(. 24 -. . . I th .. . .."Â·./.*.. '-n'*2Wl./.- .7-~~~ 1 :*3753/2.*~f..511.1-&~:6214%Â«731:Lt. ....../ The Mieelon of the Town of Estes Park le to plan and provide reliable, h~h-value services for our citizene, visitors, and employees. We take 0reat pride eneurin0 and enharicir10 the quality of life in our community by Deir10 000,1 etewarde of public resources and our natural eettinG. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 10,2006 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated December 13,2005. 2. Bills. 3. Committee Minutes: A. Community Development, January 5,2006: CVB 1. Visitor Center Change Orders 6-9 - Credit $83.39. 2. Stanley Park Concession Lease to Lions Club. of Estes Park - expiring 12/31/07. 3. Approval of Partnership with Insurance Associates of Estes, Inc. and Pinnacol Assurance to provide Worker's Compensatiorf Association Program to CVB members. Senior Center 1. Davey Coach Sales Inc. - purchase 15-passenger van - $70,316.50 - funded by Estes Park Senior Citizens Center, Inc. 4. Resolution #1-06 - Public Posting Area Designation. 1 Continued on reverse side l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hdaring for all Consent Agenda Items. If the Applitant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. AMENDED PLAT: 1. Lots 11&13 of the Amended Plat of Lots 10-17 and Portions of Lots 1, 6, 8, & 9, Elkhorn Estates, Timber Creek Home Crafters/Applicant. B. FINAL CONDOMINIUM MAP: 1. Mary's Lake Lodge 11 Condominiums (MLL2), Lots 3A and 38, Mary's Lake Replat of Mary's Lake Subdivision, CMS Planning and Development & Ram's Horn Development Co./Applicants. 2. ACTION ITEMS: 1. LIQUOR LICENSING: TRANSFER OF OWNERSHIP - FROM JOSH HENDERSON., dba REDSTONE RESTAURANT TO REDSTONE RESTAURANT INC. dba REDSTONE RESTAURANT. Josh Henderson, 225 W. RIVERSIDE DR., HOTEL AND RESTAURANT LIQUOR LICENSE. Deputy Town Clerk Schares. 2. 2006 CVB MEMBERSHIP FEES FOR OUT OF TOWN BUSINESSES. Town Administrator Repola. 3. PERSONNEL MANUAL - MODIFICATIONS TO HOLIDAY PAY. Town Administrator Repola. 4. MACGREGOR AVE./ELKHORN AVE. CROSSWALK REMOVAL. Chief Richardson. 5. RESOLUTION #3-06 - ADOPTION OF NATIONAL INFORMATION MANAGEMENT SYSTEMS (NIMS). Chief Dorman. 6. RESOLUTION #2-06 - OFFICIALLY SCHEDULING REGULAR MUNICIPAL ELECTION - APRIL 4,2006. Deputy Town Clerk Schares. A. Resolution #2-06 B. Agreement for Rental of Election Equipment with Larimer County. 7. TOWN ADMINISTRATOR'S REPORT. 8. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Â® hp 'Laserjet 3015 49 1 HP LASERJET FAX invent Jan-5-2006 4:38PM Fax Call Report j Job Date Time Type Identification Duration Pages Result 998 1/ 5/2006 4:27:06PM Send 6672527 1:28 2 OK 999 1/ 5/2006 4:28:39PM Send 5869561 0:00 0 No Answer 0 1/ 5/2006 4:29:45PM Send 5869532 1:40 2 OK 1 1/ 5/2006 4:31:30PM Send 5861691 2:06 2 OK 2 1/ 5/2006 4:33:41PM Send 6353677 1:41 2 OK 3 1/ 5/2006 4:35:27PM Send 5771590 2:32 2 OK hp LaserJet 3015 HP LASERJET FAX invent Jan-5-2006 4:31PM Fax Activity Log Job Date Time Type Identification Duration Pages Result 961 12/27/2005 3:52:15PM Receive 3192366853 0:55 2 OK 962 12/27/2005 3:56:12PM Receive 3192366853 0:38 1 OK 963 12/28/2005 3:33:11PM Receive 0:37 0 No Fax Detected 964 12/29/2005 2:06:27PM Receive 9706672527 1:26 3 OK 965 12/29/2005 3:39:57PM Receive 0:26 1 OK 966 12/30/2005 8:19:59AM Send 5869561 0:40 1 OK 967 12/30/2005 8:20:44AM Send 5869532 0:51 1 OK 968 12/30/2005 8:21:40AM Send 5861691 0:58 1 OK 969 12/30/2005 8:22:43AM Send 6353677 0:52 1 OK 970 12/30/2005 8:23:40AM Send 5771590 1:13 1 OK 971 1/ 3/2006 9:51:37AM Receive 970 5861100 1:21 3 OK 972 1/ 3/2006 10:16:13AM Receive 970 5861100 0:45 1 Comm Error 232 973 1/ 3/2006 10:17:55AM Receive 970 5861100 0:52 1 OK 974 1/ 3/2006 10:42:07AM Receive 970 5861100 0:52 1 OK 975 1/ 3/2006 12:29:53PM Receive 9163631606 1:41 4 OK 976 1/ 3/2006 3:16:13PM Send 17036316288 0:00 0 Busy 977 1/ 3/2006 3:18:08PM Send 17036316288 0:00 0 Busy 978 1/ 3/2006 3:24:01PM Send 17036316288 0:00 0 Busy 979 1/ 3/2006 3:29:54PM Send 17036316288 0:00 0 Busy 980 1/ 3/2006 3:35:47PM Send 17036316288 0:23 0 Stop 981 1/ 3/2006 3:37:34PM Send 15306222067,566 1:36 2 OK 982 1/ 3/2006 3:41:07PM Send 17036316288,566 1:40 1 OK 983 1/ 4/2006 9:37:05AM Send 5869561 0:00 0 No Answer 984 1/ 4/2006 9:38:11AM Send 5869532 0:51 1 OK 985 1/ 4/2006 9:39:07AM Send 5861691 0:57 1 OK 986 1/ 4/2006 9:40:09AM Send 6353677 0:52 1 OK 987 1/ 4/2006 9:41:06AM Send 5771590 1:14 1 OK 988 1/ 4/2006 11: 16:09AM Receive 0:52 2 OK 989 1/ 4/2006 1:03:09PM Receive Fax 0:33 1 OK 990 1/ 4/2006 1:44:59PM Send 15306222067,566 1:21 1 OK 991 1/ 4/2006 2:26:56PM Send 19498616208,180 1:24 2 OK 992 1/ 4/2006 2:34:05PM Send 14253964328,566 2:56 3 OK 993 1/ 4/2006 4:53:28PM Receive 2:32 6 OK 994 1/ 4/2006 4:59:24PM Receive 1:00 2 OK 995 1/ 5/2006 10:36:35AM Receive 0:39 0 No Fax Detected 996 1/ 5/2006 10:57:34AM Receive 0:47 1 OK 997 1/ 5/2006 3:29:42PM Receive 1:18 2 OK 998 1/ 5/2006 4:27:06PM Send 6672527 1:28 2 OK 999 1/ 5/2006 4:28:39PM Send 5869561 0:00 0 No Answer 0 1/ 5/2006 4:29:45PM Send 5869532 1:40 2 OK 1/ 5/2006 4:29:45PM Delayed Send TWN BRD AGENDA 0 Pending Town of Estes Park, Larimer County, Colorado, December 13, 2005 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall said Town of Estes Park on the 13th day of December, 2005. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Richard Homeier Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Randy Repola, Town Administrator Jackie Williamson, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor John Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. SWEARING-IN CEREMONY: A Swearing-In Ceremony was conducted by Town Clerk Williamson for Robert Schumaker, Police Sergeant. PUBLIC COMMENT. None. TOWN BOARD COMMENTS Trustee Jeffrey-Clark presented a brief overview of the NLC Conference held in Charlotte, North Carolina. She requested a debriefing be held in January with the Board and Town Administrator Repola to review key outcomes of the conference, i.e. dealing with major disasters, communication, cities supporting cities, etc. Trustee Levine informed the Board that he gave a presentation on Restorative Justice at the NLC Conference. The presentation was well received. Trustee Homeier commented he was impressed by the NLC Conference and intends to provide a report on ideas/concepts from the conference. Mayor Baudek stated the Estes Park Yuletide Lighting contest, sponsored by the Ambassadors, Estes Park News and the Town of Estes Park, would accept application through December 15th for residential homes and businesses in the Estes Valley. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 22,2005. 2. Bills. 3. Committee Minutes: A. Community Development, December 1, 2005: Convention and Visitor Bureau: Board of Trustees - December 13, 2005 - Page 2 1. Stanley Park Fairgrounds Phase I Change Orders 1-11 - $77,294 - Contingency Fund. 2. Knoll-Willows Birch Ruins Viewing Platform - $17,000 - Larimer County Open Space Fund. 4. Swanhorst & Company LLC - Approval of 2006 Engagement Letter for audit services. It was moved and seconded (Doylen/Levine) the Consent Agenda be approved, and it passed unanimously. Discussion ensued on the use of the same auditor as the previous year. Finance Officer McFarland stated the GFOA recommends using the same auditor for 5-yrs. to develop continuity. He suggested developing a RFP for auditing services in 2007. l A. PLANNING COMMISSION AGENDA (Approval of): 1. ACTION ITEMS: A. LOT CONSOLIDATION: A Portion of Section 23, T5N, R73W and a Portion of Section 24, T5N, R73W of the 6~ P.M., PID# 352340040 & 3524300014, Heather Stone/Applicant. Planner Shirk stated this is a land consolidation plat to combine two parcels, zoned E-1. The parcels are located on the east side of James Street near the intersection of Hwy 34 and are currently undeveloped. The applicant has received a building permit to construct a single-family dwelling on the newly created parcel. As there was no public testim6ny, Mayor Baudek closed the public hearing, and it was moved and seconded (Newsom/Doylen) Lot Consolidation be appr6ved with c6nditions as recommended by staff in a memo dated December 8,2005, and it passed unanimously. B. EASEMENT VACATION: Lot 1, Murphy-Veal Subdivision of Lot 12, Block 2, Lake View Tracts, Karl & Pamela Ertl/Applicant. Planner Shirk reviewed the staff report. The applicant built a detached garage in 1996 within a portion of a drainage easement dedicated with the approval of the Murphy-Veal Subdivision in 1981. The garage does not interfgre with the conveyance of water across the lot; therefore, staff recommends -that a portion of the drainage easement as delineated - and be vacate through a "quit claim" deed. As there was no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Levine) to vacate that portion of the easement in which the garage encr6aches through a "quit claim" deed, and it passed unanimously. 2. ACTION ITEMS: 1. 2005 BUDGET - SUPPLEMENTAL BUDGET RESOLUTION #26-05. Finance Officer McFarland briefed the' Trustees on the standard supplemental budget resolution and stated 4 funds are expected to exceed the 2005 budget: Community Reinvest?nent, Convention and Visitor Bureau, Firemen's Pension, and Vehicle Replacement. It was moved and seconded (Pinkham/Doylen) Resolution #26-05 be approved, and it passed unanimously. 2. RESOLUTION #27-05 - FLEXIBLE SPENDING PLAN CERTIFICATE OF ADOPTION. Finance Officer McFarland reviewed the Flexible Spending Plan (Section 125 Cafeteria Plan) that allows employees to receive pre-tax Board of Trustees - December 13, 2005 - Page 3 treatment of qualifying medical and dependent care expenses paid by the employee. The Town is required to adopt the plan annually by resolution to continue the program. It was moved and seconded (Doylen/Newsom) Resolution #27-05 be approved, and it passed unanimously. 3. APPOINTMENTS/RE-APPOINTMENTS. Mayor Baudek. ESTES VALLEY LIBRARY DISTRICT: â€¢ Bruce Brown, 4-yr. term, beginning 1/01/06, expiring 12/31/09. â€¢ Diane Jordan, 4-yr. term, beginning 1/01/06, expiring 12/31/09. Claudine Perrault, Library Director, reviewed the process used to select Board members. She thanked the Mayor and Trustee Pinkham for attending the interview session. It was moved and seconded (Doylen/Pinkham) to approve the Library Board appointments, and it passed unanimously. MUSEUM ADVISORY BOARD: Reappointments: â€¢ Michael Oline, 4-yr term, beginning 1/01/06, expiring 12/31/09. â€¢ Lyle Poison, 4-yr term, beginning 1/01/06, expiring 12/31/09. It was moved and seconded (Levine/Doylen) to approve the Museum Advisory Board reappointments, and it passed unanimously. BUILDING AUTHORITY: Reappointments: â€¢ James Durward, 3-yr term, beginning 1/01/06, expiring 12/31/08. Â· Peggy Lynch, 3-yr term, beginning 1/01/06, expiring 12/31/08. â€¢ Randy Repola, 3-yr term, beginning 1/01/06, expiring 12/31/08. â€¢ Steve McFarland, 3-yr term, beginning 1/01/06, expiring 12/31/08. Attorney White explained the Building Authority is a nonprofit corporation that was set up by the Town to facilitate the improvements of the Estes Valley Parks & Recreation District through the use of Certificates of Participation. This committee meets once a year to elect officers and to approve payments. It was moved and seconded (Doylen/Levine) to approve the reappointments to the Building Authority, and it passed unanimously. FIRE PENSION FUND & POLICEMEN'S PENSION BOARD: â€¢ Jackie Williamson, replacing Vickie O'Connor and completing a 2- Year Term, expiring 4/06. It was moved and seconded (Doylen/Levine) to approve the appointments to the Fire Pension Fund and the Policemen's Pension Board, and it passed unanimously. 4. PERSONNEL MANUAL - MODIFICATIONS TO HOLIDAY PAY. Town Administrator Repola explained a reoccurring problem for certain departments, primarily the Police Department, is the excess accrual of holiday time when employees are required to work Town observed holidays. The Town's current personnel policy requires holiday leave to be used during the current year or the time is forfeited. This has led to numerous requests to extend accrued holiday leave. Staff recommends the holiday policy be modified to pay out holiday time to employees required to work on any of the seven recognized holidays. Discussion was heard regarding the use of the words "holiday pay" versus "straight-rate" of pay and the need to identify the difference between line- Board of Trustees - December 13, 2005 - Page 4 level employees and managers (exempt vs. nonexempt). The Board requested staff review the wording and bring the item back to the Board in January. 5. TOWN ADMINISTRATOR REPORT. None. Following completion of all agenda items, Mayor Baudek noted that the next regularly scheduled Town Board meeting is January 10, 2006. Whereupon Mayor Baudek adjourned the meeting at 7:55 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk , RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, January 5,2006 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 5th day of January, 2006. Committee: Chairman Doylen, Trustees Levine and Pinkham Attending: All Also Attending: Town Administrator Repola, Directors Kilsdonk and Mitchell, and Deputy Clerk Schares Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. CONVENTION & VISITORS BUREAU Visitors Center Change Orders 6-9 - Request for Approval. Manager Marsh explained the change order requests for the Visitors Center. The following changes are being requested: #6 Fasteners and Framing $21490.22 #7 Fire Hydrant credit ($2398.00) #8 Additional electric $989.39 #9 Retain parking/walk ($20,165.00) The total cost of the change orders is a credit of $83.39, leaving a balance of $19,239.22 in the contingency fund. Staff recommends approval of change orders 6-9. Concluding all discussion, the Committee recommends approval of the change order requests from Dallman Construction totaling a credit of $83.39 to be credited to the contingency fund for this project. CVB 2006 Out-of-Town Membership Fees - Request for Approval. Manager Marsh explained the proposed 2006 out of town CVB membership fees. The policy is as follows: All out of town businesses located within a 12.5 mile regional boundary may become members of the Estes Park Convention & Visitors Bureau and participate in all of the services at the same rate as in town businesses by paying the following membership fees: Retail, Restaurants and other non-accommodations businesses will pay the annual membership fee of $495.00. Home based, non-accommodations, businesses located in the same region may join at the annual membership fee of $295.00. Accommodations located in the 12.5 mile region may join by paying a base fee of $295.00 and an additional fee of $40.00 per hotel/ motel unit, an additional $80.00 per condo/cabin/house. R.V. and campgrounds located in the 12.5 mile region will pay a base fee of $295.00 and an additional fee of $10.00 per campsite / R.V. site. . RECORD OF PROCEEDINGS Community Development - January 5,2006 - Page 2 The projected revenue is $32,000 for an estimate of 15 out-of-town members. Staff recommends approval of the proposed 2006 out-of-town CVB membership fee structure. Concluding all discussion, the Committee recommends approval of the CVB membership fee structure and opens an invitation to any business within the 12.5 mile radius of Estes Park to join the CVB. CVB Association Membership Policy - Request for Approval. Manager Marsh explained the proposed membership policy, which will allow any association within a 12.5 mile radius of Estes Park to join the Estes Park Convention and Visitors Bureau. Staff recommends approval of the CVB Association Membership Policy. Concluding all discussion, the Committee recommends approval of the policy. CVB Policy for Reciprocal Distribution of Regional Travel Partners Visitors Guides - Request for Approval. Manager Marsh explained an agreement has been entered into with Colorado's Front Range Region to distribute each others Convention & Visitors Bureau's visitors' guide. The CVB will distribute the primary travel piece for the towns of Fort Collins, Greeley, Loveland, Longmont, Boulder, and Grand Lake. Chairman Doylen stated the new travel guide is available and looks great. Concluding all discussion, the Committee recommends approval of the policy. Lions Club Concession Stand Lease - Request for Approval. Director Hinze presented the Lions Club Concession Stand Lease. The term is January 1, 2006 through December 31, 2007. Tim Schiller, President and Les Foiles, Treasurer of Lions Club of Estes Park announced that a check is forthcoming to the Town in the amount of $9,679.82 for the 2005 concession stand. The Committee, with Levine abstaining, recommends approval of Lease as presented. Shelly Doggett, Insurance Associates of Estes - Request for CVB to Assume Workman's Compensation Program. Shelly Doggett, Insurance Associates of Estes, requested the CVB sponsor the Workers Compensation Association Program. The program provides savings and economies of scale for smaller businesses in the area. The Town and CVB will help market the program and human resources will work with Insurance Associates and Pinnacol to administer the program. The Town will not incur any direct cost for the sponsorship. However, there is the potential for the CVB to earn a cash dividend. Staff recommends approval of the CVB being designated as sponsor for the Workers Compensation Association program. Concluding all discussion, the Committee recommends approval of the sponsorship. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Communications â€¢ Group Sales and Marketing â€¢ Special Events - No Report â€¢ Business Development - No Report MUSEUM/SENIOR CENTER Senior Center Van Purchase- Request Approval. Senior Center Director Mitchell reviewed the bids received. The following bids were received: â€¢ Davey Coach Sales Inc. - Sedalia, Co. 2006 Ford E-450 w/Turtle Top/Terra Transit Body - (minor spec's not met) .$70,316.50 â€¢ Phil Long Ford - Colorado Springs, Co. 2006 Ford E-450 w/Startrans Body - DOES NOT MEET SPECS $51,886.60 RECORD OF PROCEEDINGS Community Development - January 5,2006 - Page 3 â€¢ Spradley Barr Ford - Ft. Collins, Co. 2005 Ford / Daimler-Chrysler Body - Used Van - DOES NOT MEET SPEC'S 95,949.00 â€¢ Burt Arapahoe Ford - Centennial Co. ....... NO RESPONSE Staff recommends that due to the extent of the specifications not met by the low bidders, staff recommends purchase of the van from Davey Coach Sales Inc. for $70,316.50. The Committee recommends approval of the bid from Davey Coach Sales Inc. as recommended by staff at a cost of $70,316.50. Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Museum Monthly â€¢ Museum Annual List of Acquisitions â€¢ Senior Center Monthly COMMUNITY DEVELOPMENT Reports. Reports provided for informational purposes and made a part of the proceedings. â€¢ Activity and Budget Summaries MISC. There being no further business, Chairman Doylen adjourned the meeting at 8:40 a.m. Suzy Schares, Deputy Town Clerk RESOLUTION NO. 1-06 WHEREAS, Section 26-6-402(2)(c) of the "Colorado Sunshine Act of 1972" as amended, requires a municipality to designate a public place to post notices of its meetings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. That the lobby area immediately adjacent to the Administrative Offices in the Estes Park Municipal Building, located at 170 MacGregor Avenue, Estes Park, Colorado, is hereby designated as the Public Place for Posting Notices of Town Meetings. DATED this day of ,2006. TOWN OF ESTES PARK Mayor ATTEST: Deputy Town Clerk Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner -I>15 Date: January 10, 2006 Subject: Lot Consolidation Plat: Lots 11 and 13, Elkhorn Estates Background. This is a Lot \\-- RE-1 Consolidation Plat combining Lots ~). . -Â» / ,1----1 11 and 13, Elkhorn Estates. - ~A *04 rE -IA -/ Because Lot Consolidation plats are - j h, technical in nature, and in order to 1 -l Butrect Pro,eity Inull / 422/F-FK-X provide timely and efficient customer u V service, Lot Consolidation Plats are -2, .....: :. not reviewed by the Planning L . .1-- Commission. ,\ 66 The property is zoned "RE" 2.5-acre; 00 Man ,: E Mtn. the resultant lot will be 2.79-acres. 204 This lot combination will help alleviate difficulties associated with building on steep slopes, and will lower the overall density in the neighborhood by one house, and will help minimize the overall disturbance of Old Man Mountain. This lot combination will also vacate an unused and unnecessary utility easement that bisects the lot; perimeter easements will be retained. This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. Budget. N/A Action. Community Development Staff recommends APPROVAL of the Amended Plat of Lots 11 and 13 of the Amended Plat of Lots 10-17 and portions of Lots 1, 6, 8 and 9, Elkhorn Estates CONDITIONAL TO: 1. Compliance with Town Attorney White's memo dated December 22,2005. â€¢ Page 2 Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Alison Chilcott, Planner 11, and Bob Joseph, Director Date: January 4,2005 Subject: Mary's Lake Lodge 11 Condominiums (MLL2), Lots 3A and 3B, Mary's Lake Replat of Mary's Lake Subdivision, CMS Planning and Development & Ram's Horn Development Co./Applicants. Background. This is a request for approval of a final condominium map application for property located at 2625 Marys Lake Road. The property is located on two lots, Lots 3A and 3B of the Replat of Mary's Lake Subdivision. Both lots are zoned "A" Accommodations/Highway Corridor. This map condominiumizes two units on Lot 3B, Units 38 and 39. On November 22,2005, Town Board approved a preliminary condominium map application for these two lots. Development Plan #00-07B served as the preliminary condominium map. 1,r 4â€ž/1/1 4 14'~, 4 /#ake R 'Pl,1 Budget. 4 Lus Z I 5 I Outtol l 4 - None. 01 L.â€ži,w, Stit. 01 ('44,48. m 1 .- P I T... 4 Ellis /1/iÂ·k. Oitin'I - 342-:.*-:... 4-; r --522194211 Â·.- - - 1 Action. --=25-6&~~~6&%-9 Approval of the condominium map . . Â»--* 'Ingle-F.mity 4â‚¬ 41 1 application conditioned on (1) compliance V \Lâ€ž 3.6 -ad~.,I'.i ~*, LOT ;B with the comments in Greg White's memo 290/5 -%27 \ 74 dated December 22,2005; (2) the access 1 ~--a.- .- ./&*iwi- 1 easement across Lot 3B to serve Lot 3 ' 1-11 shall not be vacated until a recorded easement is submitted demonstrating . LOT 3A BIngle-Family I S D : t:: F *Â· 1 1 1/ alternate means of access and this 4 1 74,2. + 'V. 1 -Tlk Kiow, Ridge Subdivision easement is referred to on the map; (3) provision of measurements for sidewalk limited common elements; (4) the condominium name and owner names shall match in the declaration and on the map. Town Clerk's Office Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Jackie Williamson, Town Clerk Date: December 28,2005 Subject: Liquor-License Transfer - Josh Henderson/Redstone Restaurant Inc. Background: The Redstone Restaurant previously held their Hotel & Restaurant Liquor License as an individual license under Josh Henderson. Mr. Henderson has since formed a corporation, Redstone Restaurant Inc. Josh Henderson is now applying for a Transfer of Ownership of the License as a corporation. A change of this nature requires a formal transfer of ownership and the application is being presented for your consideration. Budget: NA Action: Staff recommends approval of the Transfer of Ownership Application filed by the Josh Henderson and Redstone Restaurant Inc. 1 April 2003 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE TOWN CLERK. Will present the application and confirm the following: 0 The application was filed December 27,2005 E The Town has received all necessary fees and hearing costs. E The applicant is filing as a Corporation 0 There is a police report with regard to the investigation of the applicant. FJ Status of T.I.P.S. Training: Unscheduled X Completed Pending Confirmation MOTION: I move the Transfer Application filed by Redstone Restaurant Inc. , doing business as Redstone Restaurant for a Hotel & Restaurant License be approved/denied. Town of Estes Park Memorandum Date: January 9,2006 To: The Honorable Mayor Baudek & Town Trustees From: Tom Pickering, Estes Park Convention & Visitors Bureau Re: Proposed 2006 out of town CVB membership fees BACKGROUND The 2005 CVB policy advisory committee would like to recommend for your approval the fees for out of town CVB members as follows: All out oftown businesses located within the 12.5 mile regional boundary may become members ofthe Estes Park Convention & Visitors Bureau and participate in all of the services at the same rate as in town businesses by paying the following membership fees. â€¢ Retail, Restaurants and other non accommodations businesses will pay the annual membership fee of $495.00 â€¢ Home based, non accommodations, businesses located in the same region may join at the annual membership fee of $295.00 â€¢ Accommodations located in the 12.5 mile region may join by paying a base fee of $295.00 and an additional fee of $40.00 per hotel/ motel unit, an additional $80.00 per condo/cabin/house. â€¢ R.V. and campgrounds located in the 12.5 mile region will pay a base fee of $295.00 and an additional fee of $10.00 per campsite / R.V. site. BUDGET: Membership will be open to all qualifying businesses. Revenue projections for an estimated 15 members will be $32,000. However, membership will be open to all out-of-town businesses within 12.5 miles and revenues may likely be higher. ACTION: Staffrequests consideration o f the 2006 fee structure as proposed. MEMORANDUM To: Honorable Mayor Baudek and Board of Trustees From: Randy Repola ~- Date: January 6,2006 Subject: Personnel Manual Update Background: The Town of Estes Park maintains a personnel manual outlining general policies and guidelines applicable employees. Periodic additions and amendments are made to the manual. A reoccurring problem for certain departments is the excess accrual of holiday time. Our personnel policy requires that holiday leave be used during the current year; failure to do so results in forfeiture of the earned time. For those departments that work holidays, the accrual creates problems when employees are unable to use the earned time before year- end. This issue primarily affects certain employees within the Police and CVB departments. Over the last year there have been numerous requests to extend accrued holiday leave so that employees would not lose the accrued time. The first draft of changes was unclear and therefore staff reworked the policy. Based upon further evaluation of the issue, staff has further revised the policy to reduce costs and simplify the language. Therefore, staff has drafted the attached modifications to the holiday policy. The change simply provides that accrued holiday leave shall be paid out to qualifying employees at the beginning of the subsequent year if not used prior to December 31St. At the same time, police overtime will be modified to take advantage of Fair Labor Standards Act guidelines that will reduce overtime expense. Budget/Cost: Estimated cost is a maximum of $25,500 and will be partly absorbed within the department budget. This amount reflects about 2.5% of total salary expense for the department. However, this expense will be partially offset by migration to a different method of paying overtime. Recommendation: Staff requests consideration of the proposed Personnel Policy Manual modification to Holiday Leave as submitted. Town of Estes Park Personnel Policy Manual Town of Estes Park Policy T. Holidays, paragraph (6). Current policy: Public Safety Employees will receive compensatory time off (on a straight- time basis) for holidays worked, and such time off shall be used within twelve months of the time accrued or will be forfeited. Employees whose scheduled day off falls on a holiday receive pay for the holiday on a straight-time basis. Provosed Change: Public Safety and CVB Employees will receive compensatory time off (on a straight-time basis) for holidays worked, and such time off shall be used during the calendar , Deleted: within twelve months of the year or paid out on the first pavcheck of the following yearigmployees whose scheduled day ..'' ame accrued or wilibe forfeited off falls on a holiday receive pay for the holiday on a straight-time basis. Estes Park Police Department Memo To: The Honorable Mayor Baudek and Town Board of Trustees From: Lowell Richardson, Chief of Police CC: Randy Repola, Town Administrator Date: January 5,2006 Re: Downtown Traffic Study (Pedestrian Crosswalks) Background Auto-pedestrian accidents occurring in the downtown corridor necessitated a comprehensive study and analysis of traffic accidents in downtown Estes Park. The results of this study are reviewable in the Zone Initiative Report completed by Master Police Officer Schumaker (2005). The report identified over a five-year period (2001-2005), 266 accidents were reported to police. Of these 266 accidents, 18 accidents involved pedestrians meaning 6.7% of all downtown accidents are pedestrian related. The purpose of the study was to identify the number of auto-pedestrian accidents that are crosswalk related within downtown Estes Park. In his report, (2005, Zone Initiative Report; page 2.), Officer Schumaker identified 33.8% of all accidents in the downtown area occurred at non-controlled intersections (mid-block) and of these accidents 6.7% are pedestrian involved. Furthermore, the study identified 77.7% of auto-pedestrian accidents occur at two downtown mid-block crosswalks (Elkhorn and Macgregor) and *loraine and Wiest). A review of these two intersections requires closer examination. Elkhorn and Macgregor a mid-block crossing location represents 50% of all downtown auto- pedestrian accidents (Schumaker, 2005; pg.2) this location is a busy easVwest main thoroughfare through downtown. At this location, a pedestrian activated warning device to motorists exists to allow mid-block crossing by pedestrians. Moraine and Wiest a mid-block crossing location represents 2Z 7% of a# downtown auto- pedestrian accidents (Schumaker, 2005; pg.2) this location is a north/south thoroughfare providing ingress and egress to Rocky Mountain National Park. At this location, a pedestrian crosswalk exists to allow mid-block crossing and is within close proximity to a busy four-way controlled intersection. Endemic to each location is poor visibility for the traveling motorist, no early warning device to motorists, and heavy traffic volume during the visiting season (Schumaker, 2005; pg.3). An informal survey of local merchants revealed "close calls" occur routinely, posing potential dangers for the pedestrian. Considering the likelihood future accidents will occur and the prohibitive costs associated with staffing, effective roadway redesign, or additional signage requirements limited alternatives exist to address this issue. Staff concurs with conclusions presented by Schumaker (2005) in his report recommending removal of the pedestrian warning devices for the overall safety of pedestrian visitors and residents. 1 Budaet/Costs $1,000.00 for guard rails at Macgregor and Elkhorn $2,000.00 for curb replacements at Macgregor and Elkhorn $500.00 for removal of signs at Macgregor and Elkhorn (Total Costs $3,500.00) Recommendations Staff recommends removal of crossing signs at Elkhorn and Macgregor this location represents 50% of all auto-pedestrian accidents. Once removed, staff recommends installing crossing barriers on the northwest corner of the intersection and at the south curb location, to include curb replacement for the north and south curb lines. Furthermore, with the removal of the pedestrian signs from this location staff recommends a one-year study (2006) of Moraine and Wiest to assess the need to retain pedestrian crossing at this location as well. "We have a responsibility for the safety of our visitors and residents" (Schumaker, 2005) staff concurs with this assessment. ' Attachment: Zone One Traffic Study prepared by Sergeant Robert Schumaker â€¢ Page 2 0 at < M & gIH- LI_1-0 0 4*06 CE O UJ 1- I O te: *1,2.5.202: ludia, IDENTS 0 00 00 4. r 1254Â£34*E f-*yfi*3 44*% f#%*MÂ«.90 %91439 943-2 8, Ir.Ag:Â·./-&-fÂ·'I'.:4 Stwage : 5 , . I ZONE EVALUATIONS Officer: SCHUMAKER Date: 10/20/05 Location: Downtown corridor Zone: 1 Nature of concern: Crosswalk safety for pedestrians. Goals/Objectives obtained? To improve pedestrian safety In the downtown corridor. Who/~hat are responsible? Motor vehicle operators, Pedestrians, local and state officials. Who/~hat are effected? Why? Local and visiting pedestrians, Law enforcement. eNWn) Safety for pedestrians, Law Enforcement expected to keep pedestrians safe. Is the solution appropriate? Why? Yes. To improve or remove high risk crosswalks would increase pedestrian safety for community and visitors. Are further actions necessary? Yes, Monitor solution and track positive or negative effects. Participants satisfied with resolution? Undetermined at this time. Ongoing assessment needed? Yes, if solutions are implemented. , ZONE INNIATIVE - ACCIDENT REVIEW DOWNTOWN CORRIDOR BY: OFFICER SCHUMAKER In August of 2005 I was assigned a zone initiative to do a comprehensive study on pedestrian safety and the affects pedestrians have on traffic accidents from 2001 to present. The research I compiled consists of the number of accidents in the downtown corridor, the number of accidents that occurred with-in or near a pedestrian crosswalk and ifpedestrians were directly involved in the cause of the accident. I also conducted interviews with business owners near the crosswalks. The following information will show how many accidents, there locations, what time of year they occurred and if pedestrians were involved. In reference to the time of year I will refer to Memorial Day through Labor Day as peak season. Attachments will show exact dates. This information does not include parking lots or private property accidents. In 2001 there were 42 accidents in the downtown corridor. Ofthese 42 accidents 4 of them were pedestrian involved accidents. Of the 4 accidents involving pedestrians 3 of them were crosswalk related and one intersection related. Two o f the pedestrian crosswalk related accidents happened at the Macgregor and Elkhorn, one at Macgregor and Park Lane and one at Hwy 34 & hwy 36. Of the four pedestrian related accidents one ended in injury. Ofthe fourpedestrian involved accidents 3 were in peak season. In 2002 there were 57 accidents in the downtown corridor. Of these 57 accidents 5 of them were pedestrian involved accidents. Of the 5 accidents involving pedestrians all 5 of them were crosswalk related. Two of the pedestrian crosswalk related accidents happened at Macgregor and Elkhorn, 2 at Wiest and Moraine and 1 at Moraine and Elkhorn. Of the five pedestrian related accidents 3 ended in injury. Ofthe 5 pedestrian involved accidents 3 were in peak season. In 2003 there were 56 accidents in the downtown corridor. Ofthese 56 accidents none of them were pedestrian involved accidents. There was 1 accident involving a bicyclist. In 2004 there were 73 accidents in the downtown corridor. Ofthese 73 accidents 5 of them were pedestrian involved accidents. Of the 5 accidents involving pedestrians all 5 of them were crosswalk related. Three o f the pedestrian crosswalk related accidents happened at the Macgregor and Elkhom, l at Wiest and Moraine and 1 at Hwy34 & hwy 36. Of the five pedestrian related accidents 1 ended in injury. Of the 5 pedestrian involved accidents 4 were in peak season. In 2005 to date there were 32 accidents in the downtown corridor. Of these 32 accidents 4 of them were pedestrian involved accidents. Of the 4 accidents involving pedestrians all 4 of them were crosswalk related. Two of the pedestrian crosswalk related accidents happened at the Macgregor and Elkhorn, 2 at Wiest and Moraine. Of the 4 pedestrian related accidents 3 ended in injury. Ofthe 4 pedestrian involved accidents 4 were in peak season. The combined total of accidents in the downtown corridor from 2001 to present is 266. Of these 266 accidents 18 were pedestrian involved. Also of these 266 accidents 90 of these accidents were crosswalk related or in proximity o f a crosswalk. The majority of the 90 accidents resulted in citations for following too closely / rear end accidents. Of the 90 cross walk related accidents 32 accidents occurred at or in proximity to Macgregor and Elkhorn and 17 at or in proximity to the Moraine/Wiest crosswalk. At the crosswalk located at 350 E Elkhorn or between it and Macgregor crosswalk 37 accidents occurred. The other 3 accidents occurred at Elkhorn and Riverside or Elkhorn and Moraine A little over one third of the accidents that occurred in the downtown corridor were pedestrian or crosswalk related. Over one half of the 90 accidents occurred or was in proximity to crosswalks that did not have a traffic control device. There are two crosswalks that are responsible for this percentage. They are located at Elkhom and Macgregor and Moraine and Wiest. These two crosswalks make up for over one half of the total of crosswalk related accidents. In reference to traffic control devices I am referring to stop lights that actually control traffic. Of the 18 pedestrian involved accidents 9 of the accidents occurred at Elkhorn and Macgregor and 5 occurred at Moraine and Wiest totaling 14 of the 18 vehicle verses pedestrian accidents. From this study it is not practical to fault any one thing for the cause of these accidents except for the crosswalks themselves. At Elkhorn and Macgregor the majority of the accidents that involved pedestrians happened on the south side of the street. The main cause for this is poor visibility for both pedestrians and motor vehicles. When motor vehicles come off of Riverside and turn east bound on Elkhom they are looking at traffic as they merge. By the time they flow into traffic they are in the crosswalk zone. Another problem with this merging traffic is i f the inside lane of the east bound traffic is stopped for pedestrians the merging vehicle can not see pedestrians unless they are directly in their lane. Also when these vehicles stop it obscures the view for the pedestrian to see the outside traffic lane until they are already in it. This is true for the north side also. Anytime a vehicle is stopped for pedestrians it obscures the vision for the pedestrians and motor vehicle operators from seeing each other. Though this crosswalk has a pedestrian crossing light it has done little to improve the safety. The problem is the signs are on the sidewalks and when most drivers come into this congested area they are focusing on where they are going. The lights do provide some advanced warning for the crosswalk if the pedestrians use the lights and the drivers look to the side to see them flashing. The warning signs that are placed in the middle o f the crosswalk are of little use unless the traffic is moving slowly enough that the drivers can stop when they see the signs and that they are approaching a pedestrians crossing. The crosswalk at Wiest and Moraine experience the same problem, poor visibility high congestion. This crosswalk has no advance warning and preoccupied drivers add to the danger. There are only a few solutions to this dilemma. One would be to man these crosswalks during peak season. This would take most o f the burden offthe pedestrian to watch for traffic thus making crossing safer. The problem with this solution is that it is not cost effective, would be tedious for the person working and if someone does get hit while we are manning the crosswalk there could be liability issues. Another solution would be better warning systems such as flashing lights in the center of the roadway and high enough for drivers to see. The downfall to this is that it would be an obstruction to turning vehicles and would be unattractive to the downtown appearance. An over or underpass is out of the question due to cost and appearance. The most pliable solution would be to remove these crosswalks completely. Both of these crosswalks are in close proximity to main crosswalks that are control by traffic control devices. Some might say that removing these crosswalks will encourage jay-walking. The truth is pedestrians are going to cross where they want, crosswalk or not. If they are not in a legal crosswalk it is there responsibility to yield to traffic. The problem is we have crosswalks that are designated but dangerous. These crosswalks give our pedestrians a false sense of security. Some ofthe merchants I talked to in the area of these crosswalk state that they observe pedestrians almost getting hit by motor vehicles daily and that pedestrians come into there business stating that they almost got hit in the crosswalk and that it is getting too crazy around here. Another merchant stated that she observes close calls where people are almost hit all through-out the day. In conclusion we have a responsibility for the safety of our visitors and community pedestrians. Based on the information in this study to eliminate these two crosswalks would not only increase the safety for the pedestrians but would also assist in the flow of traffic through the downtown area. It is our goal to provide a place where visitors and community members can go and experience the best that Estes Park has to offer. Eliminating these crosswalks would provide a safer alternative to pedestrians thus making there experience in Estes Park a good one. 0 CO 1- ZO 2 Lng I 1-- UJ Z CD O I k 85 b-0 LL 1-- OO W SQ: 8 0= ... '27 1, 4, t. 4 tv @ I. ' irimme -9''t,~11,~,Â·71 ' - P#rq. .'* ~ 11 allpi,+794=*r- .fff, --* 199. 21 11-TE'* 1 1 + -9 - .L r El ,!i-77.11 11-- 9*0 mam U - CPI_24, 3 A F Â· -r- 3-3* m g.. 1 1, CK=- 1 -3 H. 11- 1 - , 9. R~R)Â·L,J P~~IC'T-ltÂ·Â·,LAL,1--L~~*:~3 1 I'll -r 2**55 1 , -4 ~Ifil ' Afl' 21411/1.' ''* i~ - 4:-i _L-li IT't~ 3,- -1- t.3/&.4 Arrifilifirr.Rk -2 , 4' t. _ r-id, &Â·fbAL/- I - 3 - 0 4 L ' f_ 7 :4' n ZE':* "-7 1-*th-~4 1 6 All'"Ill'=1"<t//Me t -*=414,4- VAB#0"04 - g rft- A A-JAB#/Lami UT OF 90 CROSSWALK E 18 PEDESTRIAN VS 310IH3A ELATE ACCID 31Â¥H BNO ~ EL<=ORN 1- O LL 1- 00 r- 1.0 li .. 3 8: Ji ./. Nt,EE-394â‚¬aa' = 22 ?1- 1 7 7 .1 2 /j:-:6 11/34; 81.@:t,=-: . -- i.*-RA f. 5 ffâ€¢ :.'>t 1-i~~:-32.:5J - .- 1 + . - Riâ‚¬4, 41%<5'' -11-ik 4 +E-. diÂ«%.-: 41 *'5'4:1 1 ip Â·t 43,2 1111/1.43.a 449* 1 - 4,.1Â·- 11&'tfIE* / 1,9 - '114 d.r-2-441J 1,1. 1 5 *-ey *22-_71.1 ' 1 . W.. 1 f iÂ«â‚¬~41Â·T T 1 1 I.Â· ., 3/k /2457-_Â·w -- 1 , N .-2.le--441 1 17-ift- M--~1-6. r i 42= + r- 1,!44/1 is=- 1Iikf / 47 - ';64 9.94 1 4kliEE~ i 53.- - - -- I - -- 1- U+=02.-12 MORA NE AND W EST OUT OF 90 CROSSWALK RELATE ACCIDENTS 18 PEDESTRIAN VS VEHICLE 4....p: & . N t.it, I .p- t J M Ld O 4 2 LIU R > %0 g E DR 01- 2 d 8 W '- U) U.1 rn Z ~IU O Z 1- Zi O LUZ < 0 Q U.1 R i-I- O LU CO 2 0 9 0 25 2 th 2 LU 1- co CO O .. I -E----re- --~-2 ' . ' ~51111 4}1-1~I~lf- ' - ' -_~ '+ T'.Â·~ '-0Â§-*' ~Â·.il , MIlo 60:14. r,- 1 -2-14 -- -21- 2-12-,i=&90/* F Â·d 1.imp- -Lv 4,?:99 . - - - Â¥=1 + .LI-1Eil.=~ =te 1 1- - 74 - 1-3* 1-1..Ii,t, 4/ fuy 9,- : - Â· i ViiA,-4<*.: 24-f./0 I 12RW 1-â‚¬k ' 1 IH- - 553*- ~ . - 2 _-7-4/9"""I PlAt -11 -1-0 A -1 .. --11 1-=.-rzj,4 i 7<::5;0 VIfir ef ._AL,~1~ l' f'*4 ~'/34-':t~#~mim/af/&,f 1 Â· -F =ze&11Mme 4 -F-Lt'.1.-917=0~220+J 1 - 1 :-I :idulmaiiipm. -K 1 1 - l + 11- 1 - 21.2+ 1 -1 T 11 tr d 00 B_OC < E EL < - ORN AREA BETWEEN ELKHORN & AST TO CROSSWALK WITH MACGREGOR C MEMORANDUM To: Honorable Mayor Baudek and Board o f Trustees From: Fire Chief Scott Dorman Date: January 3,2006 Subject: National Incident Management System (NIMS) Background: In Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents, the President directed the Secretary of Homeland Security to develop, submit for review to the Homeland Security Council, and administer a National Incident Management System (NIMS). This system will provide a consistent Nationwide approach for Federal, State, local, and tribal governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. The NIMS enhances the management of domestic incidents by establishing a single, comprehensive system for incident management and will help achieve greater cooperation among Departments and agencies at alllevels ofgovernment. Part o f HSPD-5 directive's language states that "Federal departments and agencies make adoption of NIMS by state and local organizations a condition in order to participate in Federal preparedness programs..." Hence, Governor Bill Owens signed an executive order (Colorado Executive Order D-011-04), which established the NIMS as a state standard for incident management. Therefore, for the Town o f Estes Park will only be allowed to participate in future federal grants with the adoption ofNIMS. Budget: No Budget impacts. Recommendation: Staff recommends adoption of NIMS, as the standard for incident management. Town Clerk's Oflice Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Jackie Williamson, Town Clerk Date: January 3,2006 Subject: Rental Agreement Background. Election Equipment Rental. The Town rents all Accu-Vote Election Equipment from Larimer County. To formalize the rental, the County requires an Agreement. As you can see, I have arranged for the following: 1. Two Accu-Vote voting units at $250/ea. 2. Five voting booths at $10.00/ea. The total rental fee is $550.00. Additional County expenses outside of this Agreement include the registration list. Budget. The 2006 Budget contains $7,000 in the Election Fund. Action: Staff request approval of the Rental Agreement in the amount of $550.00. SCOTT DOYLE LAR-IMER CLERK & RECORDER ' ~COUNTY Larimer County Clerk and Recorder AGREEMENT FOR RENTAL OF ELECTION EQUIPMENT This agreement is made effective this 12th day of December 2005, between the COUNTY CLERK AND RECORDER, LARIMER COUNTY, COLORADO ("County"), and the Town of Estes Park ("Entity"). The County hereby rents to the Entity and the Entity rents from the County the following equipment for use in the Entity's election in April 2006: 1. Two (2) voting units (ACCU-VOTES), seals, ender card, spare printer tape and ribbon for each unit. Two (2) black ballot boxes and 20 security sleeves (8.5 x 11). Rental fee is $250.00 per voting unit. The county will also provide a voting unit as a backup. 2. Five (5) Voting Devices (booths). Please include as one of the 5 an ADA voting booth. Rental fee is $10.00 per device. The county will also provide 2 voting devices as backup. 3. The Entity agrees to pick up the equipment from the County on Thursday, March 1611 at 1 :00 p.m. 4. The Entity agrees to return the units to the County within five working days after the election to be held on April 4,2006. 5. The Entity agrees to pay for any unit/device repair or replacement cost for damages to the units and/or devices incurred during the rental period. It is agreed the replacement cost of each unit is $6,500.00. The replacement cost of each device is $250.00. AGREED: Scott Doyle COUNTY CLERK AND RECORDER Town of Estes Park Scott Doyle By: County Clerk and Recorder Motor Vehicle Division Elections Division Recording Division Loveland Annex Estes Park Annex P.O. Box 1280 P.O. Box 1547 P.O. Box 1280 205 E. 6th Street 1601 Brodie Avenue Ft. Collins, CO 80522 Ft. Collins, CO 80522 Ft. Collins, CO 80522 Loveland, CO 80537 Estes Park, CO 80517 (970) 498-7878 (970) 498-7820 (970) 498-7860 (970) 679-4521 (970) 577-2025 COMMITTED TO-EXCELLENCE .. RESOLUTION NO. 2-06 WHEREAS, by the Statutes of the State of Colorado, the 4th day of April, 2006 is fixed as the time for a regular municipal election to elect three Trustees. WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such an election; and WHEREAS, Section 31-10-401, C.R.S., 1973, allows the Board of Trustees to delegate to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. That a regular municipal election to elect three Trustees shall be held on Tuesday, April 4,2006. 2. That the only polling place shall be in the Municipal Building: Rooms 202-203, Municipal Building for polling place voting, April 4,2006 (election day), 170 MacGregor Ave., Estes Park, Colorado. 3. That early voting will be conducted through Absentee Ballot voting with applications available January 4,2006 through March 31, 2006 and shall be available from 8:00 a.m. - 5:00 p.m. in the Town Clerk's Office. 4. That the polls on Election Day shall be open from 7:00 a.m. - 7:00 p.m. 5. That the Global Electronic Voting System "ACCUVOTE" shall be used in the municipal election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting equipment as required by the laws of the State of Colorado pertaining thereto. 6. That pursuant to Section 31-10-401, C.R.S., 1973, the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. .. 7. That the Judges of Election shall receive for their services the sum of $100.00/ea. on Election Day, and $10.00/ea. for Judges Training School. 8. That the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. DATED this day of 2006. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk