HomeMy WebLinkAboutPACKET Town Board 2005-10-251.- liu Prepared 10/17/05 ~ ~> ., 4#V ..4. 4-. '6 g 424 4»/9 TOWN OF ESTES PARK /. .. &%PArt/~·-··· ... ·.%4· I '5 :* I t'31.r.54*,4-; 34*924*94·;2- ·»- ~ :·:~:-1.-: ·~~·:.-7·f· 2.it·i <39:t .- f>~# t.u k.,..: ' , ....€2:-35<,-9:EL·>,~.r<7.124-3.013-*Emt ' .t.»:--0.3. 4 . The Mission of the Town of Estes Fark le to plan and provide reliable, hi0h-value services for our citizens, vieitore, and employeee. We tai<8 0reat pride eneurinG and enhancing the quality of life in our community by being 0ood etewarde of public resources and natural eettin0. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, October 25,2005 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE POLICE/COMMUNICATION PRESENTATION - ARE YOU OK? (RUOK?) - Richardson/Bartram PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 11, 2005, Town Board Budget Study Session Minutes dated October 7,2005 and October 11, 2005. 2. Bills. 3. Committee Minutes: A. Utilities, October 21, 2005: 1. Purchase one-ton flatbed/utility truck $44,417, Budgeted. 4. Estes Valley Planning Commission, October 18, 2005 (acknowledgment only). l A. PLANNING COMMISSION AGENDA (Approval of): 1 Continued on reverse side
I f Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP: 1. Supplemental Condominium Map #2, EPCO Condominiums, Units 15 & 16, Lot 1 EPCO Condominiums, EPCO, Inc./Applicant. B. REZONING: 1. Rezoning from RM - Multi-Family Residential to E - Estate zoning, Robin Meadow Subdivision, Lots 2 & 3, Resubdivision of Lot 1, Seifert Addition, Fred Wojcik/Applicant. C. VESTING PERIOD EXTENSION: 1. Shepherd of the Mountain Lutheran Church Special Review 02- 03, Lot 2 Good Samaritan Subdivision, Shepherd of the Mountain Lutheran Church/Applicant. 2. ACTION ITEMS: 1. LIQUOR LICENSING: TRANSFER OF OWNERSHIP - FROM SEABEAR, INC.,dba FIRESIDE GRILL TO SCHUCK-EMS OYSTER HOUSE LLC dba SCHUCK-EM OYSTER HOUSE, Donna Kina. 361 S. ST. VRAIN AVE., HOTEL AND RESTAURANT LIQUOR LICENSE. Town Clerk Williamson. 2. ESTES PARK CHAMBER OF COMMERCE LAWSUIT. Attorney White. 3. TOWN ADMINISTRATORS REPORT. 4. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2
Town of Estes Park, Larimer County, Colorado, October 11, 2005 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 11th day of October, 2005. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Richard Homeier Chuck Levine Wayne Newsom Bill Pinkham Also Present: Randy Repola, Town Administrator Jackie Williamson, Town Clerk Gregory A. White, Town Attorney Absent: Trustee Lori Jeffrey-Clark Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. Mayor Baudek presented a Proclamation to Anne Slack, PT/Mountain Physical Therapy, PC, acknowledging the month of October as Physical Therapy Month in Estes Park. Chief Richardson reported the Estes Park Police Department was the 2005 recipient of the Community Policing Excellence Award from the International Association of Chiefs of Police for issues dealing with the Riverwalk Plaza in 2001 - 2002. PUBLIC COMMENT (Please state your name and address) Dave Habecker, 221 Big Horn Dr., stated he is pursuing his lawsuit against the Town for their action regarding his recall from the Board earlier this year. He reiterated his right to sit down during the pledge and takes offense that the Board continues to recite the pledge during the Town Board meetings. TOWN BOARD COMMENTS Trustee Levine reminded the citizens that nominations are being accepted for the Estes Park Pride Awards (Volunteer, Teacher, Student and Business person of the year) until December 31St. Nomination forms are available in Administration. Trustee Homeier invited all to attend the Budget Study Sessions Friday mornings in October from 8:30 a.m. to 11:30 a.m. in the Town Board Room. He expressed concern that personnel expenses are increasing faster than sales tax. He suggested a 6 month freeze on salaries due to the current economic climate. He recommended establishing guidelines for salaries. Trustee Pinkham stated the second economic development meeting will be held October 1 gm at 6.30 p.m. at the Museum. Mayor Baudek reminded all the State wide election would take place November 1St. Absentee ballots are being accepted at the Larimer County office on Brodie Ave. and will be accepted in Room 202 starting Monday, October 170. Early voting begins in Room 202 on th October 17th with the last day to early vote October 28 . Last day to apply for an absentee ballot is October 21St
¥ Board of Trustees - October 11, 2005 - Page 2 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated September 27,2005. 2. Bills. 3. Committee Minutes: A. Community Development, October 6,2005: Special Events: 1. Stanley Park Renovation, Phase IA & IB - $978,000 - Budgeted. 2. Street Closure: Park Lane and MacGregor Avenue from Elkhorn Avenue to Park Lane, July 4,2006 for Coolest Car Show. 3. Street Closure: Elkhorn Avenue from Spruce Drive to East Riverside Drive, October 31, 2005 for Downtown Halloween Program. Senior Center: 1. Museum Security System, Digitron, $17,143 funded by the Friends of the Museum. 4. Estes Park Housing Authority, September 9,2005 (acknowledgement only). 5. LETA Board Reappointment - Chief Steve Charles for 2-yr term. It was moved and seconded (Doylen/Levine) the Consent Agenda be approved, and it passed unanimously. 2. ACTION ITEMS: 1 CVB MARKETING BOARD REAPPOINTMENTS. CVB Dir. Pickering recommended the following civic leaders be re-appointed to serve a 15-month term beginning October 2005 through December 2006: Cory Blackman Dorla Eisenlauer Paul Holgorsen Jerry Indermuehle Lee Lasson Mamy Richter Sue Doylen, Chair The 2006 CVB Board will continue to provide guidance and oversight of the CVB through their knowledge and expertise. John Tucker requested the appointments be delayed to allow him the opportunity to become a member. Director Pickering stated members could be added to the Board at a later date and there was no need to delay the current reappointments. It was moved and seconded (Newsom/Pinkham) all seven members listed above be re-appointed to the CVB Policy Advisory Committee, for a fifteen month term, expiring December 31, 2006, and it passed unanimously. 2. ROCKY MOUNTAIN NATIONAL PARK - UPDATE. Superintendent Baker presented updates on the following topics: • Recent meeting on air quality and elk management within the park. • In 2007, the Trailridge store will be run by the Xanterra Corp. which runs several other stores within the National Park system. • A bill passed by the Senate authorizes the Park to relocate the Twin Owl trailhead to the east of McGregor Ranch. After the land swap takes place, construction would begin fall of 2006.
F Board of Trustees - October 11, 2005 - Page 3 • Representative Udall introduced a bill for the Parks Wilderness designation to the House of Representatives. Senator Salazar is considering a bill. • Trail Ridge roadwork scheduled for 2006 could be delayed due to a lack of funding. Bear Lake Phase 11 might be another 4 to 5 years out. If it becomes necessary to perform emergency repairs on Trail Ridge, FEMA funds could be used to repair the roadway. • Fuel reduction program will continue next year on Deer Mountain and Glacier Basin near the YMCA with pile burning this winter. A prescribe burn was scheduled near the entrance station this fall; however, the weather conditions were not favorable. • Budget for 2006 will be similar to the previous year with some adjustments due the recent natural disasters. • An open house was held on September 8th to discuss the location of a new fire station on the west end of town. 2 locations on Mills Road have been chosen, one on the north side and one on the south side of the road, near Park maintenance building. Environmental assessments will be performed for both locations and be available for public review later this year. The fire station will house the Park's wildland equipment and one bay for a structural fire engine. • A bark beetle management plan has been established for the Park. The beetles are a natural process and the Park intends to allow the process to take place in the backcountry. However, high value trees that become infected will be treated with an insecticide. Thinning of stands has shown to increase the health of the trees allowing them to defend against the beetle more effectively. 3. ESTES PARK MEDICAL CENTER - BALLOT ISSUE 5E. Medical Center Dir. Faus stated the Park Hospital District is asking the voters to allow the Medical Center to assume up to $23 million in debt with no change to the mill levy to redesign, expand and renovate the current facility. The upgrades would bring the facility in compliance with the Federal and State laws governing disability, privacy and confidentiality (Americans with Disability AcUHIPPA); correct areas of the building that no longer meet industry standards and building codes; expand service areas; and address current shortage of space and prepare for anticipated growth. The multi-phased renovation would be funded with 25-year bonds to be repaid with increased revenue. The bond would have a maximum 5.4% interest rate and a maximum annual payment of 1.75 million. They will be repaid from an increase in Medicare payments of nearly $1.2 million as a result of moving the rehab care from the nursing home to the hospital after phase I and reimbursement of construction cost of $973,000. Additional revenue would be received by increasing business in areas such as orthopedic surgery and care. Additional areas to be expanded and improved include emergency, home care, dietary, administration, and the nursing home facilities. The plan is flexible to accommodate future needs of the community. Expanding the emergency, home care, dietary, administration dept, prospect nursing home additional phases. We need to reinvest back into the building. Town Attorney White read the Resolution supporting the Issue 5E. It was moved and seconded (Pinkham/Levine) Resolution 21-05 be approved, and it passed unanimously. 4. TOWN ADMINISTRATOR'S REPORT.
, Board of Trustees - October 11, 2005 - Page 4 Budget Study Session - The Board will meet the next 3 Fridays in October to discuss the 2006 budget with a presentation and adoption on November 8th Town Board meeting. These meeting are open to the publid and the media. 5. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(E), C.R.S. - For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators and 24-6-402(4)(B), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on specific legal questions regarding the Chamber of Commerce Lawsuit. Motion: It was moved and seconded (Doylen/Pinkham) the Town Board enter Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e) and for a conference with Town Attorney White to receive legal advice on the item listed above under C.R.S. Section 24-6-402(4)(B) and it passed unanimously. Whereupon Mayor Baudek adjourned the meeting to Executive Session at 8:19 p.m. Mayor Baudek reconvened the meeting to open session at 9:40 p.m. and as there were no further agenda items the meeting was adjourned at 9:40 p.m. John Baudek, Mayor Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 7,2005 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 7th day of October, 2005. Committee: Mayor Baudek, Trustees Doylen, Homeier, Jeffrey-Clark, Levine, Newsom and Pinkham Attending: Mayor Baudek, Trustees Doylen, Homeier, Jeffrey-Clark, and Levine Also Attending: Town Administrator Repola, Finance Officer McFarland, Clerk Williamson Absent: Trustees Newsom and Pinkham Mayor Baudek called the meeting to order at 8:30 a.m. 2006 BUDGET PRESENTATION - GENERAL FUND Town Administrator Repola presented an overview of the budgeting process. In June, Dept. Heads were instructed to update their 2005 & 2006 budgets and reduce those budgets by an aggregate of 2%. The General fund and the Community Reinvestment fund balances are trending below the 30% O&M target; therefore action to protect theses funds will be discussed during the budget process. Staff is still awaiting market data for increases in personnel expenses, thus 5% was included in 2006 for wages; this figure will be refined as the budget progresses. The current health and dental insurance premiums include an estimated 7% and 4% increases respectively. Dept. Heads will be presenting their department budgets. Staffing levels will remain at current levels with staff leveraging technology and outsourcing of projects when appropriate. Finance Officer McFarland presented an overview of revenues - taxes, intergovernmental, current, miscellaneous, transfers. Following discussion on revenue trends and sales tax increase of 3% for 2006, staff will provide the following information: • Determine the difference between Sales - General and Sales - Local. GENERAL FUND. Each fund was reviewed and requests for additional information is noted below: • Legislative - O&M down for 2006. Economic development services include funds for possible surveys - Intercept and Talmey-Drake Citizen Survey. Estes Park Pride Awards will be added as a line item. • Judicial - Judge Brown has recommended the Assistant Judge position be changed from a retainer to an hourly rate; a professional line item will be added for this position. The Budget includes a 5% increase for the Municipal Judge and Court Clerk. Historically, these salaries are increased every 2 yrs. • Executive - The 2006 professional services decreased due to a change in tenure levels of staff. Personnel level allocations will be revisited in 2007 to determine the appropriate distribution. Legal expenses are funded through the Administration Dept. and will be allocated to the individual departments during the 1St quarter of 2006. Quarterly newsletter budget remains the same for 2006; however the newsletter may be brought in house for an estimated savings of $8,000/yr. A pay study has been added to the 2006 budget and
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 7,2005 - Page 2 will be completed by the 2nd quarter of 2006. Staff is considering a change in the comparison cities from the Front Range to Mountain communities. • Finance - The personnel services increases from 2005 reflects full staffing levels in 2006. Finance staff supplies professional accounting for EVRPD and EVPLD and receives revenues for the service. • Community Development - The original IGA established with Larimer County in 2000 requires the County to reimburse the Town for staff cost to perform planning/code enforcement within the unincorporated areas. The salary is adjusted each year based on the Denver/Boulder CPI. Consensus - revisit the agreement to evaluate increasing the fee collected by the County. O&M includes GIS support to update ArcView files and digitize planning and building files. Administrator Repola stated a vendor has been contacted to determine cost of digitizing Town files, although a specific timeframe has not been established. Consensus - research retention schedules and establish a schedule for digitizing Town files. Building department is fully staffed; therefore, the department will not incur the overtime costs seen in past years. Mayor Baudek announced a 10-minute recess at 10:15 a.m., and the meeting was reconvened at 10:25 a.m. • Police - CSO program may be eliminated and replaced with a dedicated police officer for the downtown area during the peak season, working Thurs. - Sun. 10 hrs/day and a part time seasonal parking enforcement officer. Other functions may be redirected to the CVB budget in the future. The department anticipates the new hiring strategy (pay for academy and a stipend while attending,training - new recruit must then stay for 2 yrs.) will attract a larger pool of applicants. Salaries for police officers are currently 5 to 10% below other communities. O&M for 2006 includes the replacement of 2 four wheel drive vehicles. Results from the parking study performed this summer will be available Dec./Jan. The Community Reinvestment fund will include budgeted funds in the transportation line item for the potential recommen*dations from this study. Restorative Justice will present an update on the program and its effectiveness to the Town Board at the end of the year. Jeffrey-Clark left the meeting at 10:45 a.m. • Police Communications - The 2006 budget will be changed to reflect the correct number of staff, 5 dispatchers, 1/1 dispatcher, M animal control officer, and the records technician changed from a secretary position. LETA has commissioned a study to determine the feasibility of combining 5 communication centers within Larimer County. Cost savings would include equipment, day-to-day operational costs, and personnel costs. Estes Park dispatchers handle 10-15% more calls due to the visitor population; therefore, dispatchers at a centralized location would require tfaining in local issues. • Fire - Personnel services remain consistent for 2006 with 40 volunteer firefighters. A new fire truck has been postponed until the citizenry can consider a fire district in 2006. The sprinkler system in the fire station will be repaired to avoid future flooding of the station. Funds have been shifted from the 2005 budget to the 2006 budget to perform driveway repairs that will coincide with other Town projects this spring. Upgrades to be purchased for incident reporting (network license and computer) which is vital for obtaining grants. Personal safety equipment, bunker gear, to be replaced over the next 5 years. Education and training expenses have increase due to the loss of a Federal training grant. A Self Contained Breathing Apparatus (SCBA) will be purchased in 2006. Staff will add a line item for the replacement of a jeep at a cost of $35,000.
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 7,2005 - Page 3 Trustee Levine requested grants be shown under revenue for each department to show the true cost of performing services. Staff will add line items to the revenues for each department that receives grants. The next Budget Study Session is scheduled October 14~,8.30 a.m.- 11:30 a.m. There being no further business, Mayor Baudek adjourned the meeting at 11:40 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 14, 2005 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 14th day of October, 2005. Committee: Mayor Baudek, Trustees Doylen, Homeier, Jeffrey-Clark, Levine, Newsom and Pinkham Attending: Mayor Baudek, Trustees Doylen, Homeier, Levine, Newsom and Pinkham Also Attending: Town Administrator Repola, Finance Officer McFarland, Clerk Williamson Absent: Trustee Lori Jeffrey-Clark Mayor Baudek called the meeting to order at 8:35 a.m. 2006 BUDGET PRESENTATION - GENERAL FUND AND RELATED FUNDS. Finance Officer McFarland distributed a revised budget for Engineering, stating personnel services were revised to reflect no new personnel for 2006. Administrator Repola commented on Trustee Homeier's concerns related to salaries trending upward in regard to the percentage of the General Fund. In 2004, the General Fund showed a slight decline in salary percentage. Estes Park is a service economy; therefore, the Town expends a larger portion of the General Fund for services than other communities. Trustee Pinkham joined the meeting at 8:45 a.m. • Buildings - O&M show an increase for 2006 due to the increased cost of maintenance contracts for the public bathrooms. Capital improvements for Town Hall include window replacement on the 2nd floor and rebuilding the outside stairway near the back parking lot. • Engineering - O&M includes $30,000 for annexation projects. • Streets & Highways - O&M costs increasing in 2006 with standard projects (street overlay, street sign replacement, etc.) being moved from Community Reinvestment to this account. Phase I of the sign replacement project will begin this month and include the highways and main arterials. Staff will notify Trustees when the first sign is in place. An increase in personnel services reflects the addition of seasonal staff to complete the sign project and the filling of a permanent position that went vacant in 2005 for half the year. All new vehicle purchases will be asterisk and will come back to Committee prior to purchase. Staff will evaluate the use of hybrid technology for administrative vehicles/Community Development. • Sanitation - No changes for 2006. Staff to clarify the $2,500 line item for recycling. • Parks - Personnel services are increasing for 2006 with the addition of more seasonals, the reorganization of the department, and the promotion of full time staff. Staff to perform a cost analysis for the lease/purchase of the brush pile grinder. • Contingencies & Transfers - Included in this fund in the Mayor's contingency, which includes the Visitor Center grand opening spring of 2006. Transfers include Community Reinvestment, Museum, Senior Center, CVB, Vehicle Replacement and EPURA.
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 14,2005 - Page 2 Mayor Baudek announced a 10-minute recess at 9:55 a.m., and the meeting was reconvened at 10:05 a.m. • Community Reinvestment Fund - 1.3 million will be transferred from the General Fund in 2006. Stanley Park Phase 11 is the largest project to be performed in 2006 and will be double asterisk. Other projects include Visitor Center irrigation, Park Shop driveway paving, and completion of the Fish Creek Trail Phase 111. Staff will provide an update on the trail system at an upcoming Town Board meeting. • Conservation Trust - Completion of the upgrades at Confluence Park will take place in 2006. • Open Space - Fall River picnic ground improvements will be performed to include tables and driveway improvements. Foture improvements will include a restroom. This facility will be made available to the public and will be managed by the museum staff at the hydro plant museum. Larimer County is assessing the continuation of this tax past 2018 for the maintenance of existing trails. Staff to evaluate the need to budget funds for the maintenance of the Birch ruins. The next Budget Study Session is scheduled October 211 8:30 a.m. -11:30 a.m. There being no further business, Mayor Baudek adjourned the meeting at 10:40 a.m. Jackie Williamson, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 20,2005. Minutes of a Regular meeting of the UTILITIES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 20th day of October 2005. Committee: Chairman Jeffrey-Clark, Trustees Newsom and Pinkham Attending: All Also Attending: Town Administrator Repola, Public Works Director Linnane, Fleet Supt. Mahany, Finance Director McFarland, Deputy Town Clerk Schares Absent None Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m. LIGHT & POWER DEPARTMENT The Light & Power Department budget includes $60,000.00 for the replacement of Truck # 93323 (1985 Ford F-350 small dump truck w/Tommy Lift) with 20 years of service and 62,300 miles. This vehicle is within the Town's vehicle replacement parameters (Type 9). Bids received: • Spradley Barr Ford - Fort Collins, CO 2006 Ford F-550 - w/dump body - Tommy Lift & winch w/Layton Equipment body................................................................................ $48,417 Trade-in: Truck #93323 - 1985 Ford F-3504x4 w/dump body - Tommy Lift - $4,000 Bid Price: $ 44,417 • Spradley Barr Ford - Fort Collins, CO 2006 Ford F-550 - w/dump body - Tommy Lift & winch w/MacDonald Equipment/Maxey body ........................................................$58,181 Trade-in: Truck #93323 - 1985 Ford F-3504x4 w/dump body - Tommy Lift - $4.000 Bid Price: $54,181 • Phil Long Ford - Colorado Springs, CO 2006 Ford F-550 - w/dump body - Tommy Lift & winch w/MacDonald Equipment/Maxey body ........................................................$58,124 Trade-in: Truck#93323 - 1985 Ford F-350 4x4 w/dump body - Tommy Lift - $3,625 Bid Price: $ 54,489 • Valley Ford - Longmont Co NO BID • Garnsey Wheeler - Greeley, CO.. NO BID Staff recommends trading in the 1985 Ford F-350 (93323) and purchasing a new 2006 F- 550 4X4 w/Layton Equip. Body -from Spradley Barr Ford. Dir. Linnane requested adding Automated Electronic Defibrillators (AED) to each of the four bucket trucks. The Committee recommends acceptance of the bid from Spradley Barr Ford as recommended by staff at a cost of $44,417 and to add an A.E.D. unit to each of the bucket trucks with funding from the same line item. Reports 1. Light and Power Dept. Financial Report - Dir. McFarland reviewed the report.
RECORD OF PROCEEDINGS Utilities Committee - October 20,2005 - Page 2 2. Water Financial Data - Dir. McFarland reviewed the report. 3. Fall River Water Tank - Dir. Linnane reported the tank is expected to be completed within 4 to 8 weeks if it is not recommended by the Division of Wildlife to stop construction. 4. Light and Power Usage - Dir. Linnane reviewed the report. 5. Water Accountability - Dir. Linnane reviewed the report. There being no further business, Chairman Jeffrey-Clark adjourned the meeting at 8:46 a.m. Suzy Schares, Deputy Town Clerk
RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Planning Commission October 18, 2005, 1:30 p.m. Board Room, Estes Park Town Hall Commission: Chair Joyce Kitchen; Commissioners Wendell Amos, Ike Eisenlauer, George Hix, Betty Hull, and Edward Pohl; one vacancy Attending: Commissioners Eisenlauer, Hix, Hull, Kitchen, and Pohl Also Attending: Town Attorney White, Director Joseph, Planner Chilcott, Town Board Liaison Homeier, and Recording Secretary Roederer Absent: Commissioner Amos, Planner Shirk; one vacancy Chair Kitchen called the meeting to order at 1:30 p.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence of the meeting. 1. CONSENT AGENDA a. Estes Valley Planning Commission minutes dated September 20,2005. It was moved and seconded (Eisenlauer/Hull) that the Consent Agenda be accepted, and the motion passed unanimously with one absent and one vacancy. 2. PUBLIC COMMENT None. 3. AMENDED PLAT, Lots 3 & 4, Hillcrest Estates Subdivision, 1710 & 1711 Stonegate Drive, Applicant: Patricia Barnett Commissioner Hull recused herself from the discussion and the vote, stating a possible conflict of interest. Planner Chilcott reviewed the staff report. She stated this is a request to vacate thirty feet of the existing sixty-foot right-of-way between Lots 3 and 4, and a request to vacate the northerly ten feet of the sixty-foot right-of-way between Lots 4 and 5, Hillcrest Estates Subdivision. The proposal complies'with all applicable sections of the Estes Valley Development Code. When Hillcrest Estates was originally platted in 1992, the right-of-way between Lots 3 and 4 was intended to allow for future street connection. Since that' time, the property to the south has been developed with the Good Samaritan campus, and the right-of-way between Lots 3 and 4 connects to a platted "no-build" area. Based on that fact, planning staff recommends the thirty-foot portion of right-of-way adjacent to the applicant's property be vacated. Because there is still the potential for an extension of Stonegate Drive, staff does not support vacation of the entire sixty-foot easement between Lots 4 and 5. Staff recommends retaining a fifty-foot right-of-way, which would meet the required right- of-way width standard for local streets, and allowing vacation of ten feet instead. This request was submitted to all applicable reviewing agency staff and to adjacent neighbors for consideration and comment. Comments were received from Estes Park Public Works Department, Town Attorney White, Upper Thompson Sanitation District, and the Larimer County Engineering Department. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 2 October 18, 2005 provision of public services. Larimer County Engineering supported the fifty-foot right-of-way width between Lots 4 and 5, provided the applicant can determine that a , typical subdivision road can be built within the fifty-foot right-of-way at that location. Estes Park Public Works also agreed to the width reduction between Lots 4 and 5. A letter was received from neighboring property owners Jimmie and Betty Lynne Hull, requesting the thirty-foot portion of the right-of-way on their lot (Lot 3) be included in the right-of-way vacation process. Public Comment: Rick England, England Surveying, was present to represent the applicant. In response to a question from Chair Kitchen, he stated the fence along the east side of Lot 4A would be removed by the applicant. , It was moved and seconded (Pohl/Hix) to recommend approval of the Amended Plat of Lots 4 & 5, Hillcrest Estates Subdivision, and vacation of the right-of- way described thereon, to the Board of County Commissioners with the findings and conditions recommended by staff, and authorization for the Chair to sign the plat when the conditions are met and the plat is presented for signature, and the motion passed unanimously with one abstention, one absent, and one vacancy. CONDITIONS: 1. Lot "5B" shall be labeled "4A," and the .dedication statement am-ended accordingly. 2. The dedication statement shall comply with the requirements set forth in Appendix B of the Estes Valley Development Code. 4. DEVELOPMENT PLAN 05-05, STREAMSIDE OF ESTES, Lot 2 of the Amended Plat of Lot 2, Deer Crest Subdivision, and Tract 59A, Fall River Addition, 1260 & 1350 Fall River Road, Applicant: Streamside Cottages, LLC Planner Chilcott reviewed the staff r6port. She sthted this is a request to develop a single two-story building containing twenty-four units, each 322 square feet, with a pool and offices on approximately one acre of vacant land north of Fall River. The site is zoned A-Accommodations and the proposed use is permitted. The entire property is currently two separate lots totaling approximately sixteen acres. An amended plat application was approved by the Town Board of Trustees on August 23, 2005 and is pending recordation with Larimer County. The proposed density conforms to the slope-adjusted density standard. The applicable river setback is thirty feet. The applicant requests, and staff supports, a minor front-yard setback variance to : provide enough room for vehicles to back out of the parking spaces along the north property line due to the relatively limited space between the river and Highway 34 (Fall River Road), although staff recommends that the thirty-foot river setback area should be designated as limits of disturbance. The site contains important river-corridor riparian habitat and staff recommends that installation of fencing or other permanent structures within the thirty-foot river setback be prohibited. A ten-foot-wide, concrete, non-motorized trail along the north property line should be constructed with the proposed building at the developer's expense. Construction of the trail will trigger the requirement for trail construction on the adjacent property, Bear Creek Condominiums. The proposed parking meets the requirements of the Estes Valley Development Code, and all parking areas will be paved. The proposed parking along the east access drive is in conflict with an existing access easement. A condition of approval should be the elimination or relocation of this future right of ' access, with the corresponding consent of the parties involved. DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 3 October 18, 2005 Access to the proposed development will remain the same as the current access via the existing driveway off Highway 34. A traffic impact study performed by Matt Delich, dated July 2005, indicates the increase in traffic associated with this proposal triggers CDOT's threshold for an auxiliary westbound left-turn lane to be provided at the site access. However, the threshold will be only minimally exceeded for short periods of time at peak hours during the tourist season. Planner Chilcott noted the nearby intersection of Highway 34 and the Highway 34 Bypass needs improvement; such improvement would have a much greater impact than the addition of a left-turn lane close to an already confusing intersection. Therefore, staff does not recommend any highway improvements. If the recommended conditions of approval are met, the proposed development plan will comply with all applicable standards of the Estes Valley Development Code and will be consistent with the policies, goals, and objectives of the Comprehensive Plan and other relevant plans. The request was submitted to all applicable reviewing agency staff and to adjacent neighbors for consideration and comment. Comments were received from Estes Park Public Works Department, Town Attorney White, Estes Park Sanitation District, and the Colorado Department of Transportation. No written comments were received from neighboring property owners. Public Comment: None. It was moved and seconded (Hull/Eisenlauer) to approve Development Plan 05- 05, Streamside of Estes, Lot 2 of Amended Plat of Lot 2, Deer Crest Subdivision, and Tract 59A, Fall River Addition, with the findings and conditions recommended by staff, and the motion passed unanimously with one absent and one vacancy. CONDITIONS: 1. The thirty-foot river setback area shall be designated as outside the limits of disturbance. 2. Installation of any fencing or other permanent structures within the thirty-foot river setback shall not be permitted. 3. A ten-foot-wide, concrete, non-motorized trail along the northern property line, as shown on the plan, shall be constructed or guaranteed concurrent with the proposed building at the developer's expense. 4. The easement recorded at Reception No. 92015096 shall be vacated or otherwise revised to remove any potential future conflict with the easterly parking. 5. Recordation of the Amended Plat, Streamside on Fall River, Lot 2 of the Amended Plat of Lot 2, Deercrest Subdivision, and Tract 59A, Fall River Addition. 6. A stop sigA shall be shown on the development plan and provided at the entrance/exit of the development. 5. REVISED DEVELOPMENT PLAN 00-07B, MARY'S LAKE LODGE CONDOMIN- IUMS, Lot 3, Mary's Lake Subdivision, and Lots 3A and 3B of Mary's Lake Replat, 2625 Mary's Lake Road, Applicant: Ram's Horn Development Co. Chair Kitchen recused herself from the discussion and the vote due to the possibility of a perceived conflict of interest. Planner Chilcott summarized the staff report, stating this is a proposed revision to Development Plan 00-07A, which was approved by the Planning Commission on March 15, 2005. Planning staff recommends this revised development plan also serve as a revised condominium map. The proposal increases the total number of DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 4 October 18, 2005 units by decreasing the number of residential units and increasing the number of accommodations units. The proposed configuration of the units is also changing. There will be a slight change in the parking area proposed for the southern portion of Lot 3. Total development on all three lots will include sixty-six accommodations units, eighteen residential units, a restaurant, a spa, and a gift shop. All residential units can be used as accommodations units, but accommodations units may not be used as residential units. The proposed uses, i.e., accommodations and residential uses, are permitted in the A-Accommodations/Highway Corridor zoning district, and the proposed density does not exceed {he maximum allowable. Impervious coverage, landscaping, and parking were calculated based on the total development area. Staff supports this method. A maximum of 50% impervious coverage is allowed; 49.3% is proposed. A total of 176 parking spaces are required, and 178 are proposed. Some overflow parking spaces, as well as the access to the pool, are to be constructed of pervious pavers to help address the impervious coverage limitations. Sidewalk shown on the development plan is intended to connect to. trails on or adjacent to Lots 2 and 4 and provide public pedestrian access across Lot 3B to Lot 3. Concerns cited by Chief Building Official Will Birchfield regarding handicapped access have been addressed by the applicant. Four fully-handicapped-accessible units will be provided, as well as seven handicapped-accessible parkifig spaces, including one van-accessible parking space. If the recommended conditions of approval are met, the development plan will be consistent with the Estes Valley Development Code and with the policies, goals, and objectives of the Comprehensive Plan and any other relevant land use, parks and trails, capital improvement, and other similar plans. The application was submitted to all applicable reviewing agency staff and adjacent property owners for consideration and comment. Comments were received from Estes Park Public Works Department, Chief Building Official Birchfield, and Upper Thompson Sanitation District. Letters of support were received from neighboring property owners Susan Mathre, Emmo Jo and Emory Smith, Catherine Tyree, Vicki and Jim Parrish, Frank Theis, Seth and Emily Hanson, Richard Archilla, and Steve and Janene Hawkins. Public Comment: Don DeBey, owner of Mary's Lake Lodge and developer of the property, was present to answer Commissioners' questions; none were asked. Emma Jo Smith, homeowner at Mary's Lake Lodge and board member of the Mary's Lake Lodge Condominium Association, stated her and her husband's support of the proposed development. She also stated the homeowners' board would like to see the project expedited and feels it will be an asset to the town. Joe Ford, adjacent property owner at 2800 Kiowa Trail, stated all his original concerns have been addressed. He is very supportive of the proposed development and would like to see it started and completed as quickly as possible. Jim Tawney of 1820 Fall River Rd, adjacent property owner of Lot 4, stated the revised development plan proposal is consistent with the intent of the original development plan and encouraged its approval. DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission . 5 October 18, 2005 It was moved and seconded (Hix/Hull) to approve Revised Development Plan 00-07B, Mary's Lake Lodge Condominiums, Lot 3, Mary's Lake Subdivision, and Lots 3A and 3B of Mary's Lake Replat, and that the revised development plan also serve as a revised preliminary condominium map, with the findings and conditions recommended by staff, and the motion passed uanimously with one abstension, one absent, and one vacancy. CONDITIONS: 1. Compliance with Public Works' memo dated Sept. 23,2005. 2. A detailed grading plan demonstrating positive drainage shall be submitted for staff review and approval prior to submittal of building permits. The grading plan shall be at a scale of 1"=10' with two-foot contours. 3. Sidewalk shall be extended to connect to sidewalk/steps that lead to the Main lodge and a public pedestrian access easement shall be recorded on Lot 3B prior to final development plan approval. 4. A note shall be added fo the landscaping plan stating that trees shall not be planted within five feet on either side of a water or sewer main. 5. A cut sheet for the proposed lighting fixture shall be submitted for staff review and approval prior to issuance of a building permit. 6. Accessible parking-space striping and signage and curbs required with the original development plan shall be completed prior to issuance of the first building permit. 7. Public Works' approval of the electric plan shall be a condition of final development plan approval. 6. REZONING REQUEST, AMENDED PLAT, and DEVELOPMENT PLAN 05-04, GRAVES AVENUE BUILDING, Portion of Lot 34, Bonnie Brae Addition, 1200 Graves Avenue, Applicant: John & Peggy Lynch Director Joseph reviewed the staff report, stating this is a request to rezone one lot from RM-Mu#i-Fami/y Residen#a/ zoning to CO-Commercia/ zoning, combine the rezoned lot with another lot via an amended plat, and it is also a request for development plan approval to build a new commercial office building that will include one employee/caretaker unit. The new building would become part of the adjacent commercial office complex. He stated this would be a good use of the property in light of the fact that the Estes Valley Comprehensive Plan identifies a shortage of commercial property. The proposed new building would be located on the southern portion of the property, is proposed to be a two-story, 5,100-square-foot building, and would provide a sObstantial improvement to the site. A variance to allow the southwest corner of the building to be located within the side-yard setback was approved by the Estes Valley Board of Adjustment on August 9, 2005. All other setback requirements will be met. The proposal complies with the maximum density and impervious coverage limits and with the floor-area ratio requirement of the Estes Valley Development Code. The proposed parking is functional and space-efficient. The Estes Park Police Department recommended that a solid fence be placed around the perimeter of the development to mitigate problems with trespassing and vandalism that have occurred on this property. Planning staff is recommending that typical fencing requirements for landscaping and "elk openings" be waived; Colorado Division of Wildlife Officer Rick Spowart has agreed to this concept. The development would enhance the functionality of the pedestrian and bicycle connections along Graves Avenue. The applicant shows two freestanding signs on the development plan proposal, but Director Joseph noted the sign code allows only one. DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 6 October 18, 2005 If all recommended conditions of approval are met, the proposals will comply with all applicable standards set forth in the Estes Valley Development Code and will be consistent with the policies, goals, and objectives of the Estes Valley Comprehensive Plan. The application was submitted to all applicable reviewing agency staff and adjacent property owners for consideration and comment. Comments were received from Estes Park Public Works Department, Estes Park Building Department, Town Attorney White, and Estes Park Sanitation District. No written comments were received from neighboring property owners. Public Comment: The applicant, John Lynch, stated his full agreement with the staff report. It was moved and seconded (Pohl/Eisenlauer) to recommend approval of the Rezoning Request, Graves Avenue Building, Lot 34A, Bonnie Brae Addition, from, RM-Mu/ti-Fami/y Residentia/ to CO-Commercia/ Out/ying zoning to the Town Board of Trustees, with the findings and conditions recommended by staff, and the motion passed uanimously with one absent and one vacancy. CONDITIONS: 1. Approval of the Amended Plat of Lot 34A, Manford Addition, and Lot 34A, Bonnie Brae Addition. 2. Approval of Development Plan 05-04. It was moved and seconded (Pohl/Hull) to recommend approval of the Amended Plat, Graves Avenue Building, Lot 34A, Manford Addition, and Lot. 34A, Bonnie Brae Addition, to the Town Board of Trustees, with the findings and conditions recommended by staff, and the motion passed uanimously with one absent and one vacancy. CONDITIONS: 1. Approval of the Rroposed rezoning of Lot 34A, Bonnie Brae Addition from "RM" Multi-Family to "CO" Commercial zoning. 2. Approval of Development Plan 05-04. 3. The dedication statement shall be amended to reflect the requirements set forth in the Estes Valley Development Code. It was moved and seconded (Pohl/Hix) to approve Development Plan 05-04, Graves Avenue Building, Lot 34A, Bonnie Brae Aildition, with the findings and conditions recommended by staff, and the motion passed uanimously with one absent and one vacancy. CONDITIONS: 1. Approval of the rezoning of Lot« 34A, Bonnie Brae Addition, from "RM" Multi- Family to "CO" Commercial zoning, and approval of the Amended Plat of Lot 34A, Manford Addition, and Lot 34A, Bonnie Brae Addition. 2. Compliance with memo from Public Works to Dave Shirk dated September 23, 2005. 3. A graphic scale shall be provided on each plan sheet. 4. The "zoning map" shall have an outline box and a north arrow. 5. The legal description shall reflect the new legal from the amended plat. 6. The proposed freestanding signs shall comply with the sign code. 7. The wheel stops will need to be located 2.5 feet from the curb edge. The devel- opment plan shall be amended accordingly. 8. The bike rack location shall be relocated to the same location as the ADA parking spaces. 9. A curb detail shall be provided. 10.The top-of-wall and bottom-of-wall elevations shall be a larger font for clarity and to determine if they must be engineered. DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 7 October 18, 2005 11.The following landscaping note shall be included: "All plant material shall meet the American Association of Nurserymen specifications for Number 1 grade, and shall comply with the quality standards of the Colorado Nursery Act, Title 35, Article 26, C.R.S., as amended." 12.The configuration of parking, the bicycle lane, and sidewalk along Graves Avenue shall be subject to Public Works and Community Development Department approval. 13.The landscaping plan shall be amended as follows: District Buffer (south side of building): 8 evergreen trees, 11 shrubs Parking Lot Interior: 4 trees, 9 shrubs Total: 12 trees, 20 shrubs. 7. DEVELOPMENT PLAN 05-07, WONDERVIEW VILLAGE CONDOMINIUMS, Metes and Bounds, 120, 130, & 140 West Wonderview Avenue, Applicant: Longs Peak Development, LLC Direct6r Joseph reviewed the staff report, stating this is a request for development plan approval to build seventeen dwelling units, each with a one-car garage. The applicant proposes to combine four lots into one and remove the existing development. The property is zoned RM-Mu/ti-fami/y Residentia/; the proposed development is consistent with the requirements of that zoning district. The proposed density of 7.45 units per acre is less than the maximum density allowed of eight units per acre, based on the assumption the four lots will be combined into one; therefore, a condition of approval should be the combination of these lots through the amended plat, or condominium process. The proposed impervious coverage of 41% is less than the maximum allowed of 50%; the floor area ratio of .24 also meets the requirements for the RM zoning district. The development will be accessed via proposed Willowstone Drive, a private drive off the Highway 34 Bypass. An adjacent property to the south is accessed via the private drive and a recorded access agreement will need to be provided by the applicant. Planning staff recommends construction of sidewalk from proposed Willowstone Drive east to the driveway that serves 377 MacGregor Avenue, as well as along the south side of Willowstone Drive and south to the property line. The purpose of the sidewalks is to create functional connectivity to the downtown area currently via MacGregor Avenue and in the future via a possible link to Virginia Drive. Estes Valley Development Code (EVDC) Section 7.2, Grading and Site Disturbance Standards, applies to this development. Staff has requested submittal of a revised landscaping plan to reflect retention and protection of a tree between proposed Units 3 and 4, to show all the trees proposed, to reflect screening and engineering of the proposed retaining walls, and to provide information on proposed fencing, including wildlife openings, materials, and landscaping. Plhnning staff recommends that the north side of a proposed retaining wall be backfilled so that landscaping, rather than the wall, is visible from the street. Street signs that meet Town standards must be installed, including a stop sign and street identification sign at each intersection with Wonderview Avenue. The eastern spur of Willowstone Drive should be renamed Willowstone Court, and the adjacent property that is accessed via Willowstone Drive will probably have to be readdressed. Planning staff supports the proposed width reduction of Willowstone Drive from twenty-four feet to twenty feet, provided the recommended sidewalk is built along the south side. DRarT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 8 October 18, 2005 If all recommended conditions of approval are met, the development plan will comply with all applicable standards set forth in the Estes Valley Development Code and will be consistent with the policies, goals, and objectives of the Estes Valley Comprehensive Plan. The application was submitted to all applicable reviewing agency staff and adjacent property owners for consideration and comment. Comments were received from Estes Park Public Works Department, Chief Building Official Birchfield, Town Attorney White, and the Estes Park Sanitation District. The sanitation district noted the location of some sewer connections for nearby properties that cross this site are unclear. The sanitation district will work with the applicant to address these concerns as the sewer main is extended and connections to serve this property and adjacent properties are installed. No written comments were received from neighboring property owners. Public Comment: Paul Kochevar of Estes Park Surveyors was present to represent the applicant. He stated the applicant is in agreement with the staff's recommended conditions of approval. The applicant intends to condominiumize this project and will seek to combine the four lots into one in order to do so. The applicant will address the easement for the adjoining property, which is also owned by the applicant, at that time. The applicant is working with the Estes Park Sanitation District and will be providing a significant amount of new sewer line. He stated it would be possible to move Unit 4 to preserve the large tree and there is no problem in backfilling the retaining wall. Commissioner Pohl questioned whether the tree to be removed for the driveway of Unit 5 could be saved. 10Ir. Kochevar stated the unit could not be realigned because it is already situated against the minimum setback required. It was moved and seconded (Eisenlauer/Hull) to approve Development Plan 05- 07, Wonderview Village Condominiums, Metes and Bounds, with the findings and conditions recommended by staff, and the motion passed uanimously with one absent and one vacancy. CONDITIONS: 1. The applicantshall submit a complete application to combine the lots through the amended plat or condominium process within three months of Planning Commis- sion approval. This shall be included in the required Development Agreement. 2. Copies of applicable state and federal permits (access and stormwater dis- charge) shall be submitted with the first building permit application. 3. Compliance with memo from Public Works to Dave Shirk dated September 23, 2005. 4. Compliance with memo from Will Birchfield to Dave Shirk dated September 21, 2005. 5. Per Section 7.2.B.6, retaining walls over four-feet tall must be engineered. 6. The following note shall be placed on the development plan: "Exterior lighting shall comply with Section 7.9 "Exterior Lighting" of the Estes Valley Development Code." 7. The cost estimate shall include revegetation costs and the postal cluster box. 8. The tree between Units 3 and 4 shall be retained. 9. The area of tree protection fencing shall be clearly delineated on the develop- ment plan. 10. The landscaping plan shall be amended to include provision for screening of the proposed retaining walls, as required in Section 7.2.B.6. 11.The landscaping plan shall be modified to include all trees in the landscaping calculations and shall be subject to Staff review and approval: 12. The landscaping plan shall include the exact location of the proposed fence. DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 9 October 18, 2005 13. MUTCD stop signs and street identification signs shall be installed at each inter- section with Wonderview Avenue, and a street name identification sign shall be installed where the eastern spur intersects with the traffic circle. The eastern spur of Willowstone Drive shall be renamed 'Willowstone Court." An address sign shall be posted at the drive to the private off-site dwelling unit, and that address shall be changed to a "Willowstone Drive" address. 14. Willowstone Drive requires a four-inch base with three inches of asphalt. 15.Willowstone Drive shall be widened from eighteen feet to twenty feet. 16. Sidewalks shall be built from the east Willowstone Drive east to the driveway that serves 377 MacGregor Avenue and along the south side of Willowstone Drive, beginning at the driveway just east of Unit 12, extending westerly to the open area, then southerly to the property line. 17. Sanitary sewer service shall be sliown for Unit 12. 18. Compliance with the memo from Estes Park Sanitation District to Dave Shirk dated October 12, 2005. Any necessary changes to the development plan shall be subject to staff review and approval, with any appeals being made to the Planning Commission. 8. REZONING REQUEST and DEVELOPMENT PLAN 05-08, NORTHEND STORAGE, Tract 1, Hillery Parrack Exemption, 1775 Wildfire Road, Applicant: Longs Peak Development, LLC Director Joseph reviewed the staff report, stating this is a request for rezoning from CO-Commercial Outlying to CH-Commercial Heavy zoning to allow the construction of eighty "mini-storage" units. He noted there is a procedural provision in the Estes Valley Development Code for the pairing of a specific development proposal with a rezoning request based on identifying changes in the neighborhood that would support the need for a rezoning request. He stated the surrounding neighborhood has changed significantly since the implementation of the Future Land Use Plan in 2000, including development of the Good Samaritan campus, Talon's Pointe, Vista Ridge, and the recent approval of The Neighborhood Subdivision and the Salud Clinic. There will be over 280 residential units in the area at full build-out; many are multi-family units with little storage. Additionally, the property immediately to the west was recently rezoned to CH-Commercial Heavy zoning. It is the planning staff's opinion that the development plan addresses a need that has arisen due to the changes in the area, and the rezoning provides an opportunity to impose restrictions on the use of the property, the hours of operation, the building design, and the exterior lighting. The current CO zoning of the property provides a long list of uses by right, many of which would entail higher noise and traffic levels than will be associated with mini-storage linits. If the proposed rezoning is approved by the Board of County Commissioners, the developer will have one year to obtain a building permit. If a building permit is not obtained within that time frame, it is the perogative of the County Commissioners to rezone the property to whatever zoning they perceive is most appropriate. Director Joseph noted this property may be annexed to the Town of Estes Park in the future. The applicant proposes to retain the buildings currently on the property, including a manager's quarters, which is allowed in the CH zoning district as an accessory use. The proposed development plan meets the required setbacks and the impervious coverage limit, with 62.3% impervious coverage proposed and a maximum of 80% allowed. The total proposed floor area of the storage units is 22,700 square feet. The floor area ratio is proposed to be .24, while .50 is allowed in the CH district. The proposal mitigates undesirable aesthetic impacts through the use of very dense plantings around the perimeter of the development, which will eventually provide a solid screen of trees and shrubs. Per the 1996 Estes Valley Plan, staff also DRAFT
RECORD OF PROCEEDINGS Estes Valley Planning Commission 10 October 18, 2005 recommends that all metal portions of the proposed buildings be a matte finish and all walls visible from off-site be constructed of wood, stone, or faux stone. The proposed buildings will not have any lighting, nor is additional security lighting proposed. The light on the i existing building will be required to comply with the exterior lighting standards of the Estes Valley Development Code (EVDC), and must be shielded and downcast. Staff recommends that the hours of operation be limited to 8:00 a.m. to 8:00 p.m., and that no additional exterior lighting be allowed. A traffic impact analysis wak submitted with the proposal. It is based on typical use statistics for mini-storage units of this type and indicates an, average of twenty-two trips per dayand two trips per peak hour for this developoment. A typical single- family dwelling generates ten trips per day. The applicant proposes to extend the paved portion of Wildfire Road to the entrance of the development. The existing house will utilize the Upper Thompson Sanitation District; no sanitary sewer service is probosed for the new buildings. Similarly, the existing house will continue to utilize the on-site well; the new buildings will not have water service. The submitted ISO calculations indicate there is adequate fire flow available from existing hydrants. If all recommened conditions of approval are met, the development plan will comply with all applicable standards set forth in the EVDC and will be consistent with the policies, goals, and objectives of the Estes Valley Comprehensive Plan. The application was submitted to all applicable reviewing agency staff and adjacent property owners for consideration and comment. Comments were received from the Estes Park Public Works Department, Chief Building Official Birchfield, Town Attorney White, and Upper Thompson Sanitation District. Numerous letters of opposition were received from. residents of the adjacent Vista Ridge development sighting concerns about the potential for negative impact on property values, changes in the nature of the area, traffic impacts, the potential for, storage of hazardous substances, noise, setting a precedent for future commercial expansion, opposition to the proposed rezoning and potential future use of the property, and general opposition. These letters were received from Jean Michael, 866 Crabapple Lane; Karla Van Drie, 869 Crabapple Lane; Michael and Deborah McNeill, 872 Crabapple Lane; Elaine Hunt-Downey, 874 Crabapple Lane; Debbie Richardson, 879 Crabapple Lane; and Susan Jackson, 889 Crabapple Lane. Chair Kitchen questioned whether outside storage would be allowed, such as motorhomes or boats. Director Joseph noted the necessity to clarify that point, stating his belief that the applicant had not proposed any outside storage. Commissioner Hix left the meeting at 3:05 p.m. due to a prior appointment that could not be rescheduled. 4 Public Comment: Paul Kochevar of Estes Park Surveyors was present to represent the applicant. He stated the applicant has reviewed the staff's recommended conditions of approval and agrees to them. He reiterated that there could be a much more intense use of the property in comparison to the anticipated trip generation, the number of people on the site, and so forth, noting this is a very low-impact use. He stated the proposed development plan locates all structures as far from the property lines as possible, as much as forty to fifty feet. The proposed trees are located outside the fencing except on the west side of the property, where,a fence already exists. He stated town water will be used for irrigation, and therefore the developer will apply for annexation. Discussion followed among the Commissioners, the staff, and Mr. Kochevar regarding protecting the trees from the wildlife and the proposed colors of the buildings and roofing materials. DRArm' ,
.. RECORD OF PROCEEDINGS Estes Valley Planning Commission 11 October 18, 2005 It was moved and seconded (Eisenlauer/Pohl) to recommend approval of the Rezoning Request, Northend Storage, Tract 1, Hillery Parrack Exemption, from CO-Commercia/ Out/ying to CH-Commercia/ Heavy zoning to the Board of County Commissioners, and to approve Development Plan 05-08, with the findings and conditions recommended by staff, and the motion passed uanimously with two absent and one vacancy. CONDITIONS OF APPROVAL FOR REZONING FROM CO TO CH: 1. Approval of and compliance with Development Plan 05-08. 2. Use shall be limited to the approved development plan for the North End Storage (Development Plan 05-08). Any change in land use shall require approval of the Governing Body. 3. The applicant shall file for annexation to the Town of Estes Park within three months of approval of the rezoning and development plan. CONDITIONS OF APPROVAL FOR DEVELOPMENT PLAN 05-08: 1. Approval of the rezoning of Tract 1, Hillery Parrack Exemption from "CO" commercial to "CH" commercial. 2. Hours of operation shall be limited to 8:00 a.m. to 8:00 p.m. 3. No additional exterior lighting shall be allowed. 4. The light on the existing building shall be retrofitted to comply with Section 7.9 prior to issuance of a building permit for the new structures. 5. All metal portions of the buildings shall be a matte finish to minimize reflection of light. 6. All freestanding walls or retaining walls visible from off site shall be constructed of wood, stone, or faux stone. 7. Copies of applicable state and federal permits shall be submitted with the first building permit application. 8. The area of tree protection fencing shall be clearly delineated on the develop- ment plan. 9. A drainage easement between Lots 18 and 19 of the Neighborhood subdivision shall be recorded prior to any site work. 10. Details of the swale design between Lots 18 and 19 shall comply with the Best Management Practices set forth in the Urban Storm Drainage Criteria Manual and shall be submitted for review and approval prior to any site work. 11. Compliance with the memo from Public Works to Dave Shirk dated September 23,2005. 12. Compliance with the memo from Will Birchfield to Dave Shirk dated September 21,2005. 13. No outside storage shall be allowed. 9. REPORTS Director Joseph stated all items recommended for approval by the Planning Commission and heard by the Board of County Commissioners on Monday, October 17, 2005 had been approved. He also stated two applications for the current Estes Valley Planning Commission vacancy had been received. The Board of County Commisioners will interview the two applicants and request that the Planning Commision Chair be present for the interviews. Planner Chilcott stated The Neighborhood Subdivision final plat and The Links of Estes Park preliminary condominium map had been approved by the Town Board of Trustees. Discussion about the date of the December Planning Commission meeting followed. The meeting may be moved from December 20,2005 to December 13, 2005 due to the Christmas holiday, depending on the number of applications received for the December meeting. DRAFT
I I RECORD OF PROCEEDINGS Estes Valley Planning Commission 12 October 18, 2005 Chair Kitchen stated it was unusual for the Planning Commission to have unanimous votes on all agenda items, noting the Estes Valley Development Code is apparently working. There being no further business, the meeting was adjourned at 3:30 p.m. Joyce Kitchen, Chair . 1 Julie Roederer, Recording Secretary S . DRAFT
Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner'j>d:> Date: October 25,2005 Subject: EPCO Condominiums - Supplemental Map #2 Background. On February 10, 2004, the Town Board approved a Final ./'51%:.Akagkefer'/35 Condominium Map for the \ 9/, ,/,fiNE(3/>73,2/96% EPCO Condominiums, / located at 220 Virginia Drive. / · \ O\ ////:,25%,1%a~€~P/>4:40% \Ove«.twifu«44 This is a request for a ~--- : , itts. \k*91»U«€« supplemental condominium ~ map to finalize two units. ·j, \FLT#*.*434,<~;3 \ 6.kh,~164<60//49 Four additional units remain, -fk and will be finalized as they -Virginia~~~~~ 1 XV,*23,55*~.: are completed. ri#~3.95,4~r« 31»44 i \/j /NUNNUD \/Ilift;11(177/1/, Budget. N/A Action. Staff recommends approval of the proposed Supplemental Map #1 of EPCO Condominiums CONDITIONAL TO: 1. Compliance with the approved EPCO Final Condominium Map.
. Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Planner-gh Date: October 25,2005 Subject: Rezone Lots 2 and 3, Robin Meadow Subdivision Background. On September 27,2005, the r ri Town Board approved the Preliminary and RM Estes Park Final Plats of the Re-subdivision of Lot 1 of Medical Center the Seifert Addition, since renamed the ~ E ~ 0 1_ff Robin Meadow Subdivision. A condition of approval of that subdivision was to rezone -null / 1 the two southern lots from "R-2" Two- I.e e i Family to "E" Estate, a single-family ~ designation. This rezoning is being done ....... because Lots 2 and 3 do not meet the , . t ..p 4% f L 11.-(P..1; * .1 minimum lot size for a duplex. E-1 Budget. N/A --j Action. Staff recommends approval of the rezoning of Lots 2 and 3, Robin Meadow Subdivision from "R-2" Two-Family to "E" Estate. }M 1 7
. Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: David Shirk, Plannerj>~ Date: October 25,2005 Subject: Shepherd of the Mountains Lutheran Church - Special Review Time Extension Background. On August 13, 2002, -1 11 the Town Board unanimously voted to approve the Shepherd of the L '1RE- 1" =»--/ 11 Mountains Lutheran Church. That ____4 7 approval was valid for three years, "RE- 1" and has since expired, This is a 1 »>LET- i --·--·-.----1 E_Imia.-1, -Proposed request to "re-activate" that expired 4-4312 >*==-=i-4 4 Church Site approval, subject to the original dit:~u~.,t~ 1 1 -LuR€/1 conditions. «-4£11431 The site is located at the southwest f**RCE corner of Dry Gulch Road and =tf;rtck-92:4tmT -Acrr-rh5Mf // Ptarmigan Trail. The Applicant has been in the process of fundraising, and anticipates construction in the summer of 2006. Budget. N/A Action. Staff recommends APPROVAL of the requested time extension for the Shepherd of the Mountains Special Review (Special Review 02-03) CONDITIONAL TO: 1) Original conditions of approval. 2) Vesting shall expire on October 25,2007.