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PACKET Town Board 2005-07-12
U : .4 Prepared 07/06/05 .1 j:·if-U'...·/ TOWN OF ESTES PARK ..4 ./: ....I :49: 4/;ar' *#/4/.:54'~.v ~"'Flisv· RODEO WEEK! - spurs Cowboy hats, fr jeans The Miselon of the Town of Estes Fark le to plan and provide reliable, hieh-value eervices for our citizens, visitors, and employeee. We take 0reat pride eneurin10 and enhancir10 the quality of life in our community by belne 000& stewards of public reeourcee and natural settine. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 12,2005 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 28,2005 and Study Session dated June 29, 2005. 2. Bills. 3. Committee Minutes: A. Public Safety, June 30,2005: Police Dept. 1. Resolution #16-05 - Re-establishing the Telephone Exchange Access Facility Charge and Wireless Communications Access Charge of $.45/each, effective January 1, 2006. 2. Policy Manual - Inclusion of 5-yr. Strategic Plan in Policy Manual. 3. Parking Analysis Plan RFP - See Action Item #1 below. Fire Dept.: 1. One-year Extension of Memorandum of Understanding between Rocky Mountain National Park and the Town/Estes Park Volunteer Fire Dept. for personal services and equipment required for both structural fire and wildfire suppression, July 20,2005 - July 20,2006. B. Community Development, July 7,2005: 1 Continued on reverse side Museum/Senior Center Dept.: 1. Senior Center - New Position: Part-time On-Call Activity Driver. Community Development Dept.: 1. Building Permit Fee Waiver - Habitat for Humanity of Estes Valley, Halbach Lane Development (2 homes). Special Events Dept.: 1. Estes Park Heritage Festival, August 27,2005: Waiver of Item 4 under Special Requirements for Bond Park to allow the new event. Closure of MacGregor Ave. on 8/27/05 from Elkhorn Ave. to Park Ln. from 4:00 a.m. - 10:00 p.m. Carriage Rides. l A. PLANNING COMMISSION CONSENT AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. CONSENT ITEMS: a) SUPPLEMENTAL CONDOMINIUM MAP: (i) Supplemental Condominium Map #3, Mary's Lake Lodge Condominiums, Units 17 and 18, Lot 3 Mary's Lake Subdivision, CMS Planning & Development, Inc./Applicant. b) FINAL CONDOMINIUM MAP: (i) The Guest House at Mary's Lake Lodge, Units 17A, 17B, 17C, 18A, 18B and 18C, Lot 3, Mary's Lake Subdivision, CMS Planning and Development, Inc./Applicant. 1 B. PLANNING COMMISSION ACTION AGENDA (Approval of): A. Mayor- Open Public Hearing B. Staff Report C. Public Testimony D. Mayor- Close Public Hearing E. Motion to Approve/Deny. a) PROPOSED BLOCK 7 TEXT AMENDMENTS TO EVDC PERTAINING TO THE A-ACCOMMODATIONS ZONING DISTRICT (Tabled Mav 24, 2005 pending public meeting June 7th). 2. ACTION ITEMS: 1. PARKING ANALYSIS PLAN RFP FOR COMPREHENSIVE MANAGEMENT PARKING PLAN. Police Chief Richardson. 2. RESOLUTION 17-05 - SUPPORT OF WILDERNESS DESIGNATION FOR ROCKY MOUNTAIN NATIONAL PARK. Mayor Baudek. 3. TOWN ADMINISTRATOR'S REPORT. 4. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 E-ZJ.44?Eer€1»7-32*bmtCL~i--'2:Dcf.-2-23 -~iFY~-*t-~}34-jg?77?ff-f-~--3-fi= - c -~ ~---7 7.75 ---- 2 - A l.0 UOU,i /\(1~ iC'bLE{l ojeoj'/(''l~hi c , 0'crvi 1-trave i 1 3Lis (cuvu·ijole« 4 66 Lie··' & 2 ~ - -'Au·t 1-;t'~ -74-41--e,C · -i - --v>..i "€33,15.-L: )3-, destinations inthenorld and themost thai- ...44J~JT~ -5, ~ 1 - c. 52 £-11>.- , <4*£~ " - lenqed," ~vith Arche~ the more aou (led h 0-3*zfwAN#W~t h/r:. 1'45 2,~- 0.5490,a. 72% 4% 2 far the gateway to both parks, Moal),'lias I £ '45~@.4-*59.32 3-3 1~.*'.%-flzip&34 13-f- pne through a tremendous inetamot phows - trom mining ton n to recreation centel, 94: 1 e ·i,: 4 1. G• 'C-N[,1. -4: 4.:r -, 0 ,..t V:r 2 2500.: complete M ith worrisome off-road sports 1*263 9~~4»037-~*AU~~--~=f-fUL--2->C-€> Cumberland Island National Seashore GEORGIA (Score 62) On this bat rier ].land, 491- *04*-4&*'.i:;,~·-~-~,-~ as-. 9 *Zl . 4 4618.2-•m:.,•15'am 139-€-2' '24*4~Aff>' 4,60.9. "the gloomp ruin, of ,4 ealth and orandeur 4-1*464.f»~<417::74 - ~>·::·32. couplenifh inciedible beaches"Debate 103@I~'~~'D+-€45'PIN~ 6-~ -· ~-7,et +,4.~41-.~2f « '*=N~ 1~L,~ su irk m er u 11, thet to maintain the his- toric but deca, iNK plantation houses The -4.ir':9 q,k#~vdiVHPA~.~.-I,s~f?-4.-tfplapidl- 'paN*,..'..-M~*1*1 .91 boat to the pai k fea; e•, from St Mar) s, #t 4- ,;49:, 01*=i,;.t ~~· ," ~;.1;,re-2/ i«j,4-13&4 -*befkul .7*I %?f- "~tillan authent]( little fi~hing touir,uth .g ..:~' :£~C~4U '-- 4-j 77.Uf:-5~lto».,Zte-Zt~Et'"-'·Et·'~j,7 sh] imp boat, " 1 ~f - 19. W , PE I.rk: . Sequoia & Kings canyon National Parks i .; -- -#£39·2·ifi...ir=:»_4 444.-241%%»gv - CALIFORNIA Oune 62) "Natural resources ~ 9 -32+2./·»Ytf»- -1 mys#n,1- €95<° 65-033. that 1 11al or .uil,a„Yocemite--mainitheent i - ,. ·:-- ir,·+93 149~VE--".--".::~# 9.--it*i £%2447?14- r lote.ts, u llc| ilic!., the Iligh Sierra 'Caie- takinunside the patks has improfed Gate- 1- '6 - ' -1.-->31 DONO....L.*·- NE,E 0 '09 *·2)-tt-Ze- : 4,A. >NJ .CT.. 6.7.%3 3-1-'- r Fai:,ho,fe,er, get inircd reviews Crowds -ity* 2,~i, ·,~~5,14~166 UNITED-~T,A.~~S~j.'te,'Q,~.~1$~~~~,,4-~-~,1~--,~~~-~4~- ..I 4 ad :,6 ei e sniog hurt the Acore -~.;..5„ ~-~- ~A'f~,373+4-~I-~t~·t034fAM-~33-tifff :23.i .23' .O ,- ·6·0:,I.·13:. e--. (16) Sleeping Bear Dunes National ,-,4-42 -C+GM- f .... '°*74--r- j..4-:9·1,14:,12-62 - -22:45.#<52225#,2 4 149 59*9 .0 \ -lut q. Lakeshore #1/42£4 4 -\ , , . , »ri, ·.11,&1.tifil«-f -.---43*-1,1&9:-.i .: MICHIGAN (Score 60) The malestic dunes on [34...r.·t i. 4--TAN :.11 TX 44--~&4#4~44 2*91~ Aft41€4-644 ' Lake Michigan arc "Retting more crou ded r,,».rd- 0•th·:29 - 48« T:r.e -.'-11.4--,- 9 -C:· '-e...·f..4..,9--.7.--2: epery guinmei"'1 nfironlental qualitb has '%3,2~~-*ir "j~ .3\-2 U. ..0« ri- - :96¥ U -47: 231*4<tkilk. impro,ed, but there appears to be no end to -42.4**i- i : '5,•4# L + Ce-?-bl%* ' the demand for second homes, i etirement . 6 029*434#.4 1 cominlinitief, and vacation estates " Still, - ·92,4.*45. 1 . .-* $ - 8 ...,:. <t*.~~bi 0 %--~ff--'-·{tiFijti: - lo,aitcmns .ere thought tofitmael] and ' - f.·J~&~~=~~~--19 i 83~1.59. . --66%g."--.r·'283'*...4.-7fdf~.£4~- Facing Trouble '. 1 to be wpportn e of the park ~56-*{94,-.~-6 ~1 21iiA.li -fif.9-:-:.r#*4*4 *,Ii'F.'4.2,0~'., 1 1 - -.·'412% 9-}11 7. #5:i. 99.2.4/.b -- ' .9 /0 lifif),I#jfils/ME<#ita:flf 2·1 1 ...1. ...~su.-4'r*='.2.129*742424?9~ '/4995,49.-5.fek~+NICE' .. a .1 .. Major problernE confront 13'parks, often -0 -1 . 4 1 1 11/61. ig[- 1 r -11.11 + it's unsuitable gateway development 4 #M-12 r f - ru-8- - . 1 -1 -lf 92991 71 1 . 1 =3- - 'ti - 1-1.- 1 P 9 , . ·· ... 91 · (17) Colonial National Historical Park . .1 . %-41,1 . e 1 . I (Yorktown/Jainestown) - . - *n~31* 1 #601. 4 1 / 1 -p ... . r . 1111*1 VIRGINIA (Scorc 59) 1 he two hivoi ic sites 1," i~, · 1, 11 * 4 e ' -lf- *] - 1 0 . I .... 11 nked M a pai ki a,F are deeined authentic .1 . and appealing, but not so the neighl,orhood 3 .. 1 4- The .ul Ic,uncling gate,ia) area4 are becoin- 2 :- 1- 11„ ... . 1 1 - 11 1/311- : 24*42* L.211 - 1 in~ 0.21 ct,nii,iercia]11(·din a iira\ thatdo<16 - -6.~1 2,7-Z» - 1 not enhance the H oon'% sense 01 placc Foo main chain.ire dc g] ading the e\pe] 1, Ill c (18) Mammoth Cave National Park 17- ~' '- T~yi-4.---T&, Il , t;%,064, I,4 -3,2.=r ~:,*f, 1-5-,-939!#e:'4-4-r -, .IWIU- <91%4-4- 11-*K-5 -£-1-~- . ·r IP•-,--('i-~ 1=-¥~:~i , 1 -"'PL-1 t.1 '0-2.~ 9 , KENTUCKY 6, A 58)"lieaul) u.ed, nell- -94-1.lil- _1 --811442- L 1~ 16110-11 -~~~„~2;*~-~0 -9 I nianatted' +l.m, .ij' ,<'litiment (,11 Mairtinoth 1, he] c gllicit d 1 1'' 4 th\, art u idey,reaci i Ev- 1,1,· 1 1>]tor crou c]. 1-~1 ~ ,<iuce an urban teel- Hot Springs Nationa; Park #,} d "nal<(7 itt'„ al commuillilt'b hane re- mo ' Con-i itne park pla]14 1)(,6 (loun w local ARKANSAS (Scoit :5 1 ..1 51. urban pat L pre- L iaint J tilt 11 ..,VI ton n appedi 'hut loal cul- 7,&lit] calgndlock" lhought (,un 1.1 1.["g sci ie. thi trachti, 4 )f tal<me tile uall t. I tunnullt. .1 911 trinketization 'Chemilak In the Cater, an :, 21(m , tile Hulu.t, . tr u . Bathhouse Ron i. ar, .itchitectinal \1t~11(!er In pollut, B .1 tte, crude the formatin, / ~ 1 ith,)111 ani C(,Ilili·(111,1-1 to thi ptl k - -v, hich need, '11111]14 111. i ioii 4,1 kii,.a- , i lion Ihe t<Mil'> 111.1011, , 11·11 1,1 1.((,1131).it] An 8 5 1 i iNf F Rt,cld v :vt.juntain National Park ~ f 20) Banff National Park ble, bul not .pra\,1 011 thi· h in,2, ou COLORADO (\i,re 56) "Deep blue Clacial i 'C_BERTA,CANADA (Sioic 55) L ,<t , 14 |akt . an,1 nr. i .tle 111011ntam zievi .' in a ' 1,1, .1 1110.1 1)4)!ill|al patk .till I i 1 (21) Mount Rushmore N.,tional -toUCh m,·r.t, t ..ed" park 'Traitii, condo , 4 Mul beaut i and backic>untn, but a patk- MemoriA/Badlands National Park f frC Andopmelit. and nol.e around the .app), ' Pic h lng trall,1)(,1 tation Cori ](|01 ,|1.1 liph SOUTH DAKOTA (bc:,re 54) ' F.,r) chih rent . tout l.ti ton n , )1 k.tes 1 11 k le«en appeal ' 1.1,111]1131 1111grat lonb , ial il lt,It e· c i , ,„ dIng, e\periences Bac]1.7, ,!. 1. u·latirch 1,7114 )te 07(! 9,111 + gate„ as grou th ['t<,1,.,1,„ no and u];.poiled, R»nmor, i. hke a ,#opping i V.semite National Park ' C ',inadian park 15 111(,rl .tii(11, d anit (Illwted mall ' Ru,hinore , an .t,]1 m the p.,8 lotic 70 CALIFORNIA 10, or , 56) Bachountri aica. ' zicautiful, ecologicaih ze.illint, and la,ing Mood, 1,lit tiate·n w. 4 ate ' twi y, and ·.pi lu i r 114 1 1112}1 nial '« 1)ut h).Clititeiallei reek un- , extr( Inc challentie:, nhi. 11 (14) 0, c Int,) cltiw m„" ind i etatic)114 .uth th, Lakota hic,u·~, , ' „Lc, datin part .,1 8,1(lla;lc14, are "Ctlf, " cle, en(„ ,17, „1. populant# "kull!)reathtaking [altlo·,aint' el!(,1 t. toual rk ·,11«All l~)]|Iti 0 1 L 90 NATIONAL GEOGRAPHIC TRAVELER S:, 0, asm**11, '- #ific~- -1 . Town of Estes Park, Larimer County, Colorado, June 28,2005 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall said Town of Estes Park on the 28th day of June, 2005. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees David Habecker Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Randy Repola, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. SWEARING IN CEREMONY. Police Chief Richardson briefed the Trustees on the background of Justin Petersen, Police Officer and the promotion of Wes Kufeld, to Commander, and Clerk O'Connor conducted a Swearing In Ceremony. Mayor Baudek read a letter he received from a resident commending Officer Petersen for service rendered. PRESENTATION. Town Administrator Repola presented the 2004 Certificate of Achievement for Excellence in Financial Reporting Award issued by the Government Finance Officers Association. PUBLIC COMMENT Steve Burbach, 1886 Fall River Rd., requested the Deer Ridge Subdivision planning item be removed from the consent agenda to an action item. TOWN BOARD COMMENTS. Trustee Jeffrey-Clark expressed her appreciation to Town Administrator Repola and staff members Feagans and Kilsdonk for their effort toward therecent NLC Small Cities Steering th Committee portion that Estes Park hosted on Saturday, June 18 . Economic vitality, globalization and the like were topics of discussion during the conference held in Denver. Trustee Jeffrey-Clark also announced a new event that is being planned on August 27th named "Heritage Days" showcasing the histor9 of Estes Park. Contact representatives include Trustee Jeffrey-Clark and Dee Pritchard. Trustee Levine took exception to comments made at a recent Home Rule Forum sponsored by the Chamber of Commerce concerning the Town Board having "all those secret meetings". During his fifteen months in office, the Board has conducted five executive sessions, and the subject matter and state statute authorizing same are published on the agenda. The Board of Trustees conduct as open a governmental group as there could be, and he applauded the Town Board on how they conduct Town business. . I Board of Trustees - June 28,2005 - Page 2 Trustee Homeier commented on his attendance at the annual CML Conference, noting his pride for the Estes Park community, the Town is exemplary, and he commended Police Chief Richardson and Commander Kufeld in making the Police Department an honorable department and good example for other cities. Regarding Home Rule, Mayor Baudek stated that it is critical during the election process that citizens receive accurate information. He has withdrawn as a candidate as it is his responsibility and duty to ensure there is no special interest group attempting to control the process, or that other entities do not succeed in attempting to use Home Rule as an easy means to increase funding. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 14, 2005. 2. Bills. 3. Estes Valley Board of Adjustment, June 7,2005 (acknowledgement only). 4. Estes Valley Planning Commission, Juhe 21, 2005, 2005 (acknowledgement only). 5. National Electric Code, 2005 Edition - set public hearing date of July 26,2005 to consider adoption. It was moved and seconded (Doylen/Levine) the Consent Agenda be approved, and it passed unanimously. l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for Consent Agenda Items a) (i), b) (i) and c) (i) and (ii): CONSENT ITEMS: a) SUPPLEMENTAL CONDOMINIUM MAPS: (i) Supplemental Condominium Map #2, Sundance Condominiums, Tract 69B of the First Replat of Tract 69, Fall River Addition, 1431 Sierra Sage Lane, Brian Murphy, LLC/Applicant. b) FINAL CONDOMINIUM MAPS: (i) Rivers Pointe Downtown Condominiums, Lots 17, 18, 19, & 20, Hupps Addition, Block 6, Town of Estes Park, Cardinal Properties, LLC/Applicant. c) SPECIAL REVIEWS: (i) Special Review 05-01, Horse-Drawn Carriage Service, Downtown Estes Park, Victor Anderson/Applicant. (ii) Special Review 05-02, Circle of Friends Montessori School, Lot 1, Saint Bartholomews Addition, 880 MacGregor Avenue, Circle of Friends Montessori School, Kay Lawson, Director/Applicant. There ,being no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Pinkham/Newsom) Items a) (i), b) (i) and c) (i) and (ii) be approved, and it passed unanimously. d) SUPPLEMENTAL AND FINAL CONDOMINIUM MAPS: Mayor Bauddk opened the public hearing for Items d) (i) and (ii): . Board of Trustees - June 28,2005 - Page 3 (i) Bugle Point Condominiums on Fall River, Lot 3, Block 4, Fall River Estates, Jim/Randy Company, Inc./Applicant. (ii) Bugle Point Condominiums on Fall River, Phase 11, Supplemental Map #3, Lot 4, Block 4, Fall River Estates, Jim/Randy Company, Inc./Applicant. Planner Chilcott reviewed the conditions of approval (corrections to the drainage easement, signature block, layout, and that Absolute Surveying must obtain a Business License), and confirmed that the Applicant was made aware of these conditions. There being no testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Newsom) Items d) (i) and (ii) be approved, and it passed unanimously. e) FINAL SUBDIVISIONS: Upon the request of Mr. Burbach, this item was removed from the Consent Agenda: (i) Deer Ridge Subdivision, Amended Plat of Lots 3 and 4, Skoog Subdivision, Paul & Katherine Kochevar/Applicants. Steven Burbach, 1886 Fall River Rd. is an adjacent property owner and he noted his concern with traffic flow and construction impacts to his property as the roadway runs through his property. Planner Shirk stated that there are 3 existing cabins past Mr. Burbach's property-2 will be removed and new houses will be constructed. The roadway is located within the boundary adjustment (as executed by Mr. Burbach's mother), which provides legal use of the road, and it will be paved. Currently, there are four dwellings, and the Applicant intends to construct a new house on Lots 1 and 2 and the Applicant will remove the cabin on Lot 3 and construct his personal home. Paving will assist with historic drainage problems and there were no objections to the proposal during the Planning Commission meeting. As there were no other comments, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Homeier) Item e) (i) be approved, and it passed unanimously. ACTION ITEMS: f) ANNEXATION & OTHER RELATED LAND ISSUES.: Mayor Baudek opened the public hearing, and noted all land issues should be considered as a "package application". Trustees Pinkham and Levine recused themselves from discussion and vote and vacated the room. Planner Chilcott presented the staff report for each land use item: (i) Bosan Addition Annexation Request, Pawnee Meadows LLC/Applicant, Resolution #15-05 & Ordinance #9-05. The property is located at the Dry Gulch Rd./Red Tail Hawk Dr. intersection, 995 Dry Gulch Rd., and the Applicant is purchasing the property from Boyette and Sandra Williams. Red Tail Hawk Dr. will be subject to a slope easement granted to the Estes Park Housing Authority in 2002. Access concerns were expressed by adjacent property owners at the Planning Commission meeting and staff is recommending access from Red Tail Hawk. For the proposed O- Office lots. (ii) Rezonina Request and Development Agreement - from RE-Rural Estate to Rl -Residential (5.734 ac.), and O-Office (1.85 ac.), The Neighborhood Subdivision, Lot 1, Bosan Addition, Boyette & Sandra Williams/Applicants, Ordinance 10-05. Rural Estate zoning requires a minimum lot size of 2.5 acres and the Applicant is seeking a rezoning to R-1 Single-Family Residential for the western 5.734 ac. The R-1 zoning district was established for attainable housing development only. The rezoning being requested for the eastern portion of 1.849 ac. is to 0-Office. The Planning Board of Trustees - June 28,2005 - Page 4 Commission has forwarded a recommendation for approval of the Rezoning Request. Staff reviewed the Development Agreement that includes a modification of the R-1 Single Family Residential Zoning District attainable housing requirements, waiver of the 15% open space requirement, and ten-year vesting period for the 0-Office lots. The Community Development Committee reviewed and supported the general proposal, including the first two items listed above. The Salud Foundation is moving ahead with their office building and they anticipate a Fall construction start-up timeframe. (iii) Preliminary Subdivision, The Neighborhood Subdivision, Lot 1, Bosan Addition, Boyette & Sandra Williams/Applicants. The Applicant desires to divide a 9.946 ac. parcel into 32 lots: • 30 single-family residential lots on 5.734 ac.; 15 lots deed restricted for 20 yrs. and sold to households earning 100% or less of the median income. • 2 commercial lots totaling 1.849 ac., intended for a community services building (Estes Valley Non Profit Resource Center, Inc.) • Dedication of 2.3 ac. of right-of-way and new roadway to serve the subdivision. Town Attorney White read aloud Resolution 15-05, Ordinance 9-05 and 10- 05. Trustee questions/comments/concern were heard on the Applicant's intention of a 20-yr. deed restriction where a longer period is more desirable, traffic on Crabapple Ln. and increased traffic in general, Vista Ridge amendment to their Development Plan to prevent direct access on Dry Gulch Rd., and Crabapple Ln. is not designed for on-street parking and signage is required to prevent parking along this street. Paul Kochevar, Applicant, commented on the deed restriction, reluctance of banking institutions to go beyond the 20-yr. limitation and that he is still working on this issue and desires to have confirmation with submittal of the final plat, he intends to reduce traffic toward the Crabapple Ln. area by changing the orieritation of some units. Staff noted that unit design would require careful review prior to approving this change in orientation. Rita Kurelja, Director/Estes Park Housing Authority encouraged a 30-yr. deed restriction, noting information is available from the Housing Authority to accomplish same, and open space is what makes developments attractive and serious consideration should be given to waiving it. There being no further testimony, Mayor Baudek closed the public hearing. Town Attorney White noted that the Development Agreement confirms all items discussed at this public hearing, and that Paragraph 12, Item A.1) Page 3 could be changed to read "....for a period of not less than 1!Q years, and..." . It was moved and seconded (Newsom/Homeier) Resolution 15-05, Ordinance 9-05, and Ordinance 10-05 be approved and it passed with Trustees Levine and Pinkham abstaining. Trustees Pinkham and Levine returned to their positions on the Board. 2. ACTION ITEMS: 1. TOWN BOARD 2004-2006 GOAL TEAMS. Town Administrator Repola. A. Goal Team Update. A PowerPoint presentation was given that outlined the various stages of development or completion of each goal. Board of Trustees - June 28,2005 - Page 5 B. Goal Team 1, Economic Development Strateav - RRC Proposal, $24,000 - Approval Goal Team 1 has determined that the service of an economic development research firm is needed to complete the drafting of a strategy for the Town. Four proposals were received and RRC of Boulder was selected. A summary of comments follows: a request for verification of retirees spending habits, process for community input (advisory committee), inter-play between the Economic Development Plan and the Comp Plan (not a step in this proposal). It was moved and seconded (Pinkham/Homeier) the Proposal in the amount of $24,000 submitted from RRC be approved, with funding provided from unexpended funds in Administration-- General Fund, and it passed unanimously. 2. LIQUOR LICENSING - TRANSFER OF OWNERSHIP FROM ROADSIDE PRODUCTIONS, INC., dba LONIGANS. INC. TO DCALS ENTERPRISES, INC., dba LONIGANS SALOON NIGHTCLUB & GRILL, TAVERN LIQUOR LICENSE, 110 W. ELKHORN AVE. Town Clerk O'Connor presented the application, confirming that required T. I.P.S. Training has not yet been scheduled by the Applicant. David and Deborah Callahan/Applicants addressed the Board, noting their desire to get involved with the community, and their understanding of the seriousness of selling liquor. Trustee Levine noted that the Board takes liquor licensing very seriously, T.I.P.S. training is important, and utmost care must be given to ensure underage patrons are not served. Mr. Callahan stated a policy is in place that addresses underage drinking concerns. It was moved and seconded (Newsom/Doylen) the Transfer of Ownership Application filed by DCALS, ENTERPRISES INC., be approved, and it passed unanimously. 3. TOWN ADMINISTRATOR'S REPORT. A. Town Board Study Session. A Study Session is planned June 29th at 6:30 p.m. to discuss the Wilderness designation for Rocky Mountain National Park. B. Town Board Retreat. Scheduled June 30th at 11:30 a.m. at the Museum. C. Julv 4~h Fireworks. The fireworks celebration will be held on Monday, July th The 4, and the American Legion is currently the funding entity. community is being requested to assist in the Legion's goal of collecting $35,000. Concluding all agenda items, Mayor Baudek announced that Rooftop Rodeo Day is July 12th and all are encouraged to wear western attire to the Town Board 7/12 meeting, and he adjourned the meeting at 8:57 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 29,2005 Minutes of a regular meeting of the TOWN BOARD STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 29th day of June, 2005. Town Board: Mayor Baudek, Trustees Doylen, Jeffrey-Clark, Levine, Homeier, Newsom, and Pinkham Attending: Mayor Baudek, Trustees Doylen, Jeffrey-Clark, Levine, Homeier, Newsom, and Pinkham Also Attending: Town Administrator Repola, Town Attorney White and Recording Secretary Feagans Presenters: Superintendent Vaughn Baker and Larry Gamble Rocky Mountain National Park (RMNP) Congressional: Doug Young from Congressman Mark Udall's office Anne Brewster from Senator Allard's office BJ Nikkei from Marilyn Musgrave's office Betsy Markey from US Senator Ken Salazar's office The meeting was called with representatives from the RMNP and Town Board to discuss RMNP Wilderness Status. Mayor Baudek called the meeting to order at 6:35 p.m. Rockv Mountain National Park Wilderness Presentation from Superintendent Baker • History of American Wilderness dating back to 1832-1915 when an Act of Congress established Rocky Mountain National Park (RMNP). • What is Wilderness? "...lands designated for preservation and protection in their natural condition...an area where the earth and its community of life are untrammeled by man...an area of undeveloped Federal Land retaining its primeval character and influence, without permanent improvement or human habitation...generally appears to have been affected primarily by the forces of nature, with the imprint of man's work substantially unnoticeable...has outstanding opportunities for solitude or a primitive and unconfirmed type of recreation...shall be devoted to the public purposes of recreation, scenic, scientific, educational, conservation and historic use. • Discussion on The Wilderness Act does not modify the park's enabling legislation unchanged since 1915. • RMNP wilderness boundaries were not well defined ranging from 235,000 acres to 249,500 from 1974-1999. • 1980s Federal Reserved Water Rights for the entire park have been adjudicated in state water court. • 1990s RMNP has invested significant funds to improve visitor's facilities to reassure "the wilderness designation is not the first step toward closing the park." • The Wilderness designation requires an Act of Congress and the 1999 wilderness proposal is a starting point for discussions. • Wilderness areas contribute significantly to our nation's health and well-being. The benefits these areas provide are as diverse as the areas themselves and far exceed the mere acreage protected. o Water and Air o Wildlife o Recreation o Economics 6 ' RECORD OF PROCEEDINGS Town Board Study Session - June 29,2005 - Page 2 Town of Grand Lake Grand Lake Town Board held a meeting on June 13th to discuss and support of the wilderness designation. Public Comments Approximately 100 people attended the meeting, - 22 individuals spoke and recommended wilderness designation and six submitted their comments by electronic/postal mail. All the public comments were in favor of the designation. Consensus of the Town Board favored supporting the wilderness designation. Staff was directed to prepare a resolution for Town Board consideration at a July Board Meeting. 1. Jim Disney-515 SE 2nd Street, Loveland, CO 80537 2. Wendell Amos-PO Box 1934, Estes Park, CO 80517 3. Nan Shimek-514 Driftwood #6, Estes Park, CO 80517 4. Howard Pannenka-796 Columbine Drive, Estes Park, CO 80517 5. Mary Ann Snowden- 395 Park View Lane, Estes Park, CO 80517 6. Pieter Hondius-1702 Ptarmigan Trail, Estes Park, CO 80517 7. Bill Ikler-PO Box 873, Nederland, CO 80460 8. John Vernon-Box 20620, Estes Park, CO 80511 9. Patrick Finley-PO Box 20518, Estes Park, CO 80511 10. Carol Griffin-234 Padnos GVSU, Allendale, MI 49401 11. Keith Keenan-Colorado Trout Unlimited, 2501 BTC, Drake, CO 80515 12. Enda Mills Kiley- Estes Park, CO 80517 13. William Hay-2045 Windcliff Drive, Estes Park, CO 80517 14. Bennett Penn-420 W. Wonderview Avenue, Estes Park, CO 80517 15. Doug Young-Policy Advisor, US Representative Mark Udall, 8601 Turnpike Drive, #206, Westminster, CO 80031 16. Bud Hampton, Estes Park, CO 80517 17. Julia Buckingham-Colorado University, Boulder, CO 18. Howard Lipke-477 Upper Venner Road, Estes Park, CO 80517 19. Steve Little-566 Darcy Drive, Estes Park, CO 80517 20. Steve Smith-Assistant Regional Director The Wilderness Society, 1660 Wynkoop Street, Suite 850, Denver, CO 80202 21. Renate Fernandez-1260 Range View Road, Estes Park, CO 80517 22. Madeline Framson-1155 S St. Vrain Avenue, Estes Park, CO 80517 Written Comments Received: 1. James & Wilma DeRuiter-1315 Riverside Lane, Estes Park, CO 80517 2. Steve and Barbara Klett-1776 Olympian Lane, Estes Park, CO 80517 3. Linda Wagner-PO Box 673, Estes Park, CO 80517 4. Janice Bridge-2314 Carriage Drive, Estes Park CO 80517 5. Joe & Debbi Ford-2800 Kiowa Trail, Estes Park, CO 80517 6. Lisa Smith-Southern Rockies Conservation Alliance, 1536 Wynkoop Street, Suite 5C, Denver, CO 80202 Concluding all discussion, the meeting was adjourned at 8:05 p.m. Tracy Feagans, Recording Secretary RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, June 30,2005 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 30th day of June, 2005. Committee: Chairman Newsom, Trustees Doylen and Homeier Attending: All Also Attending: Town Administrator Repola, Deputy Clerk Williamson Absent None Chairman Newsom called the meeting to order at 8:00 a.m. POLICE DEPARTMENT. Larimer Emergency Telephone Authority (LETA) - Request Approval of 2006 Telephone Exchange Access Facility Charge/Wireless Communications Access Charge. The Committee reviewed the standard Resolution as prepared by the LETA Board, and the rate is again $.45/month. The Committee recommends approval of the Resolution as presented. Strategic Plan for 2005-2010 - Request Approval. In 2002, a strategic planning committee was formed to develop a long term plan with goals and objectives for the Police Department. The strategic plan development process encompassed three key components: Budget, Internal Customers, and External Customers. This five year plan (2005-2010) will be reviewed bi-annually and be incorporated within the department's Policy and Procedure Manual to ensure continuous application. Administrator Repola suggested an executive summary be prepared for the Board outlining the mission statement and key objectives and goals. The Committee recommends approval of the Strategic Plan to be included in the Department Policy and Procedure Manual as presented. Republic Parking System Parking Analysis Plan RFP - Request Approval. In 2001, a comprehensive transportation study was completed by Felsburg, Holt & Ullevig which included a parking analysis plan for public parking. This study was a one day study conducted on a Saturday during the Estes Park Rodeo in 2001 and incorporated the following parking issues: parking occupancy, duration and turnover. Given the outcome of this study and the Town Board Goal #5 (Public Transportation and Parking) Republic Parking System (RPS) was contacted to obtain a cost estimate for conducting an in-depth study of current parking patterns with the Town. RPS submitted an RFP to study the following parking issues: demand analysis, operating expense projections, surveys, design critique, revenue control equipment recommendations, and method of operation. Brian Kerr'~, Regional Manager, stated Republic Parking System has performed parking studies for towns similar in size to the Town of Estes Park. Possible recommendations might include shortening 3 hour street parking in order to move more cars to long term parking, require employees to park outside the downtown area, paid parking and more signage to outlining parking lots to help eliminate downtown congestion. Interviews will be conducted with visitors and business owners in the downtown area. Trustee Doylen questioned the timing of the study and suggested the study should be done in 2006 after the new Visitor Center parking lot is complete and the shuttle is in place. Administrator Repola suggested a 2 part study with a comprehensive study done RECORD OF PROCEEDINGS Public Safety Committee - June 30,2005 - Page 2 in July 2005 and an abbreviated study completed in 2006 to observe the impact of the new parking lot and shuttle. Chief Richardson and Goal Team #5 will present options for a second study in 2006 at the July 12th Town Board meeting. Administrator Repola also suggested a community meeting be held to discuss parking options proposed by Republic Parking System. This item is not budgeted; however the Police Department currently has 4 vacancies creating a budget savings within the department that could be used to fund the study. The Committee supports the study; however they requested the item be presented as an action item for full discussion at the July 12~h Town Board meeting. Reports: Chief Richardson reported a letter was mailed to Jean Smith outlining the reasons the Town could not place a digital speed sign on Spur 66. Jean Smith responded to the Chiefs letter with a thank you letter. The Sheriffs Department has stated a speed monitor will be placed on the Spur to evaluate traffic speeds. FIRE DEPARTMENT. Extension of Memorandum of Understanding (MOU) with Rocky Mountain National Park (RMNP). The Town/Estes Park Volunteer Fire Department (EPVFD) and RMNP currently have a MOU to provide services and assistance between the two agencies. The MOU was scheduled to expire on July 20,2003; however, in July 2003 and July 2004, a one-year extension of the MOU was approved. Chief Dorman explained that a final agreement will not be available by the expiration date of July 20, 2005, and requested an extension be granted to allow continued discussions between the EPVFD and RMNP. There is no budget impact associated with this agreement. The Committee recommends approval of the extension to the MOU between the Town and RMNP as presented. There being no further business, Chairman Newsom adjourned the meeting at 8:55 a.m. Jackie Williamson, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, July 7,2005 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 7th day of July, 2005. Committee: Chairman Doylen, Trustees Levine and Pinkham Attending: All Also Attending: Directors Kilsdonk, Joseph and Pickering, Manager's Hinze and Mitchell, Deputy Clerk Williamson Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. MUSEUM/SENIOR CENTER DEPARTMENT. Museum - Security System Upgrade - Request Approval of Expenditure. The Friends of the Museum donated $75,000 toward facility expansion, and staff is seeking approval to expend the balance of $17,143 to upgrade the security system. The proposal would add four cameras with remote view software and enable the Communications Center to view the Museum. A new Digatron camera system could be installed for $10,582, and $6,561 would be expended to replace existing non-visual equipment at the Museum and Hydroplant. The Museum's Friends and Advisory Board have approved the expenditure of funds. Following discussion, Committee recommends that staff investigate additional vendors that would be compatible with the current dispatch system and determine what maintenance or service agreements would be available for the entire system, returning to the Committee for further consideration. Museum - Reports: • Director Kilsdonk reviewed the report contained in the meeting packet. • Norm Carver, Friends of the Museum and the Estes Park Car Club, estimates $8,500 will be donated to the Museum from the Coolest Car Show held during the July 4th weekend. Senior Center - Activity Van Driver - Request Approval of Position. In years past, the Estes Valley Recreation and Park District (EVRPD) provided an activity van and driver for Senior Center recreational trips. EVRPD provided the driver and van for $5/rider and the fee was donated to the driver. Pursuant to a new operational agreement between the EVRPD and the Town to define insurance and liability areas, effective immediately, EVRPD will no longer provide driverd and a fee of $.65/mile use fee for their passenger van will be assessed. An estimated annual cost for 24 trips/year is $4,800; wages and mileage fees would be passed-on to trip participants. Mgr. Mitchell reviewed a formula that establishes trip costs that would support the activity or be cancelled and staff is recommending creation of a part-time on-call activity van driver position to exist solely for the purpose of driving the activity van or other vehicle for recreational trips for the Senior Center. All person(s) hired would meet essential job qualifications that include passenger safety training, proper licensure, and would be paid through the Town's payroll system. Following discussion, the Committee recommends approval of the request as outlined above, effective as soon as practical. Senior Center - Reports: • Meal Programs RECORD OF PROCEEDINGS Community Development Committee - July 7,2005 - Page 2 • Operations COMMUNITY DEVELOPMENT DEPARTMENT. Lot 4, Stanley Addition -Authorization to solicit RFPs. In a memorandum dated July 1St, Administrator Repola reported that the development of feasibility options for a performing arts facility was included in the Town Board's 2004-2006 Goals. The Goal Team believes that the best use of Lot 4 would be a mixed-use development that includes both residential (or accommodations) and other commercial uses. In addition to providing capital for construction of a theatre, such a development would also provide both property and sales taxes to support the Town's General Fund and any future operating costs associated with a theatre. The Goal Team is recommending that sale proceeds be restricted to use towards a theatre and these funds would be in addition to the approximately $415,000 remaining in the Friends of Stanley Hall Fund. General conditions were reviewed and the Team anticipates releasing the RFPs July 13th with a submittal deadline of July 2gth. The selection process will evaluate purchase price, the quality of the proposed development and anchor tenants, and the professional experience and financial resources of the developer. Following discussion, the Committee recommends the Team be authorized to solicit RFPs for Lot 4, Stanley Addition. Habitat for Humanity of the Estes Valley - Request approval of waiver for the building permit fees. Trustee Levine recused himself from the discussion. Director Joseph confirmed that pursuant to policy, non-profits may seek fee waivers. Wendell Amos, Habitat Board Member, requested building permit fees be waived for the 2 remaining homes on Halbach Lane. Staff agrees with this request due to Habitat's support for affordable housing in Estes Park. The Committee recommends approval of a waiver of Habitat building permit fees as outlined above. Community Development - Reports: • Monthly Building Permit Summary - Director Joseph reviewed the YTD summary. SPECIAL EVENTS DEPARTMENT. Estes Park Heritage Festival Committee. Request Waiver of Park Use Regulations. Mgr. Hinze noted that the Festival Committee has requested the Town waive Item #4 of the Park Use Regulations Special Requirements for Bond Park that would allow a new event to take place August 27th from 10:00 a.m. - 10:00 p.m. Dee Pritchard gave an overview of this one day event that will focus on the history and heritage of Estes Park. The Festival Committee selected the last week in August to enhance late August activities. Committee member Robin Parker stated she has been canvassing the merchants on Elkhorn Ave. and has received favorable comments. Ms. Pritchard commented that the number of participants within Bond Park has been limited with events spread throughout downtown. Estes Valley Resorts has agreed to advertise the festival through their office, and as a sponsor the Trail Gazette has provided free advertisement. Merchants will be supplied with invitation cards to mail to their customers. Trustee Pinkham noted his appreciation that the Festival Committee has given consideration to who is invofved, who might be affected, what might be sold, etc. Trustee Doylen encouraged the Festival Committee to use the resources available through the Town's marketing department for next year's RECORD OF PROCEEDINGS Community Development Committee - July 7,2005 - Page 3 event. The Committee recommends approval of the waiver for the use of Bond Park as outlined above for the Estes Park Heritage Festival. Additional Event Requests pursuant to approval of waiver described above. 1. Closure of Virginia Ave. from Elkhorn Ave. to Park Ln. from 5:00 p.m. to 10:00 p.m. 2. Horse Drawn Wagon Rides on the pre-approved route by Vicat Carriage Service and MacGregor Ranch. Trustee Doylen suggested closing MacGregor Ave. from Elkhorn Ave. to Park Ln. from 4:00 a.m. to 10: 00 p.m. in lieu of Virginia Ave. due to the traffic signal at the intersection of Elkhorn Ave. and Virginia Ave. This would eliminate the need to close the Coffee Bar parking lot. Ms. Pritchard also requests the North lobby of Town Hall remain open after 5:00 p.m. for festival attendees to view the historic photos and the use of the Birch cabin for storytelling. The Committee and Staff expressed concerns regarding the use of the Birch cabin which is intended for low impact use. The Festival Committee will reevaluate their request for the use of the cabin. The Committee recommends approval to close MacGregor Ave. as stated above, the use of the North lobby, and the horse drawn wagon rides. There being no further business, Chairman Doylen adjourned the meeting at 9:23 a.m. Jackie Williamson, Deputy Town Clerk UU' . L CUUO la:JC n r ,-11.-1.-1.--~.. 9---- . FAX COVER SHEET FROM: Mike Dugan FAX NUMBER: 1-970-586-6622 TO·. ©ob 3-06 e.ph //F LEart C_\ni\0° it- FAX NUMBER: 970 -6-14 - 25/6 DATE: ~/ / 2-- /0 5- ' 5 A k e_, 243,72/ Re.· 7-/,t GIa G-+- 07& t s-i- wf- /714,r 1 COMMENTS: 0® .&03 4,1 0 00(0 01 0-. 12>ab A o 'A Cl)i g .r,j th Luft woke.A_ j e.9-/cet ~ .9 9 6 U WD Jj *f e.54~4- 40 -f -AY -1-U wr, 1 rk,+43 ct# 402< Lb#4'Kno\, *7,-7,17+ · 1-heju 76 0. , /221 1049 ic: LUUb 15:52 HP LASERJET 3200 12 OS 04:25p Ginger Juht 303-220-2549 p.1 87/4.2/2005 16:59 4107786342 TVLER CAMPBELL PHOTO PAGE 01 Town of Estem Park 12 Nly 2006 Town Tfust- 170 Ma<Cmgor Ave,u. Est•$ Park CO 80517 Ke: The Cue£t Ho,10 al Muy, Like Lodge VIA FAX: 970·5*Z816 Town Trusteec On beluti of *ever.1 01 us who u. Mary's Lak. Lodge homoowt..1 «114 n,emben of the Homrowners A,codation. we have concernf with lhe two 51•Trk• be,14 considered lonight res•,dins the Gual House al Mary'I Like Lodge. While the propo,ed chang,5 m#y b~ allowed by the town ioning replaboup we ue ¢014«med the changes may Not be consisten' with the Muy, Lake Lodge Cond«Neduzn C,a,mon kinit Community Ded•ratio• (CCICD) and original developm,n, plan mil hon,cownerm .«.pled when w• ong)nally pur€}u&.d our properties, Menk note lt,4, ont or w » 4 turr- member or the HOA Board And two . pd mimb•rn of the Boed who*¢ posiborj ended in 2004, and in 20040 we spent a treme,tdous amount of time - a Board ruidin® Ovough and dite'€ng the COCD, Nowhere iA the original CaCD an 'DuA••90(lat*ons' diocul•.cd e~ defirted. Amendment 2 to the CCICD does *11- fox the creation of a 'sub-soei,twn' within Unie 1 (Ihe r,urn IDdge>, but Ulat h th• ordy ar•• de•Agnat»d for Out purpose. In order for Amendmmt Z to become e[fe«:tive, 100% d the homrown•fs •gre•d to Ihe cn:ation oi the sub-»,sociati~n in the Urul 1. Homeowners h<vt net bgrn formally solioted B agne to the proposed mation of Re Sub- •*Sociation, in lhe Cuot Hou•e. 11 your aet,ons tonight •pprovcd the ..b-a=oci,tiow. the purch»ers of the units m the Guoi Houle would ),Ave no st•r~B,g wtthin the Hwneown.n A.voci,tion beause there would be no arlicti int}re CCI(ED Iddrowing Metr ownership and (ighrt Additio.ny. the 194, 00 Maly• LAke Lodge CondominiumS, tecorded wilh Lorigner County, indleates a 'builds. c.velope for Nture th- condominiumi' al •he location of th. Gurit Mouse. The plans lor the Cunt House now •how lix individual unit• being mabed. We question th• legality of .dding thne ad ditonal uilt beed on the proviolon• 64 the CCICI) u,4 pial, and •re coneetned about the added density and whal NI miy do to #he value of the condom in the south 6181ding where we *U reside. We trust yOU will tak¢ Our concems into COMideratior~ wher, di;<10*ng Ihe•e two tten= belore you toniGht. Since,ely, 4,1.11 Tyle¥ C.•Inpbell (11,•ge )uht . Unit 57, Mary: Lake Lodge Wni, 99, M.¥. 6.Ud= Lodge Unit SS, Mary, take ge 410·7754935 970-5*5*f 301120-9014 Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Bob Joseph, Director, and Alison Chilcott, Planner 11 Date: July 7,2005 Subject: Supplemental Condominium Map #3, Marys Lake Lodge Condominiums, Units 17& 18, Lot 3, Mal's Lake Subdivision, 2625 Marys Lake Road, CMS Planning and Development, Inc./Applicant The Guest House at Marys Lake Lodge, Units 17A, 17B, 17C, 18A, 18B, & 18C, Lot 3, Mary's Lake Subdivision, 2625 Marys Lake Road, CMS Planning & Development, Inc./Applicant Background. This property is located at 2625 Marys Lake Road and is an approximately five-acre lot, zoned "A" Accommodations/Highway Corridor. The applicant has submitted a supplemental condominium map application to condominiumize two units, Units 17 and 18, in the existing Guest House building at Ma~ys Lake Lodge. The applicant has also submitted a final condominium map application to create a sub- association, The Guest House Condominiums at Marys Lake Lodge. The two units created with the supplemental map, Units 17 and 18, will be further subdivided into six condominium units, 17A, 17B, 17C, 18A, 18B, and 18C. The six unit owners in the sub-association will have two votes in the master association. The Guest House building is currently being . remodeled and converted into six accommodations units in accordance with approved Development Plan #00-07A. Budget. None. Action. Approval of the condominium map applications. . I Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Bob Joseph, Director, and Alison Chilcott, Planner 11 Date: July 8,2005 Subject: Estes Valley Development Code Block 7, Item 1, Changes to the "A" Accommodations District Background. Revisions to the "A" Accommodations/Highway Corridor zoning district were presented to the Town Board as part of Block 7 on April 26, 2005 and a public hearing was held on May 24,2005. At the May 24,2005 meeting, the Town Board decided to table discussion of this item. A public meeting, held on June 7,2005, was attended by approximately forty-five Estes Valley residents. Legal notice was published on June 29, 2005 for a July 12, 2005 public hearing to vote on the proposed revisions. Budget. None. . .. Estes Park Police Department Memo To: Chairman Wayne Newsom and Public Safetv_Committee Board Members From: Lowell Richardson, Chief of Poliezz:~ CC: Randy Repola, Town Administrator Date: July 8,2005 Re: Town of Estes Park Parking Analysis Plan Background In 1977, R.V. Lord & Associates, presented a Comprehensive Plan to the Town of Estes Park, a component of that plan is a dedicated piece to transportation planning and parking (pgs.78-104). In 1996, DSW, presented the Estes Valley Comprehensive Plan to the Town of Estes Park, a component of that plan is a dedicated piece to transportation planning and parking (Chapter 5, pgs. 5-1 thru 5-27 & Chapter 7, pgs. 7-7 thru 7-16). In each case these plan recommended a parking plan analysis was initiated. In 2001, a comprehensive study was completed by Felsburg, Holt & Ullevig, known as the Estes Valley Transportation Alternatives Study, where a component of that study included a parking analysis plan on public parking. This study was a one day study conducted on (Saturday) July 14, 2001 during weekend of the Estes Park Rodeo. The study incorporated the following areas endemic 'to Estes Park Public Parking matters; parking occupancy, duration and turnover (2001 Felsburg, pg. 26). This study revealed the following: 1. Parking reached peak occupancy by 1PM (2001 Felsburg, pg. 28) 2. Parking durations were dependent on timed lots vs. non-timed lots (non-timed lots were between 2 to 4 hours and timed lots were from 2 to 3 hours) the longer the parker remained at the lot the greater the likelihood these were employees using the lots (2001Felsburg, pg. 28). 3. Parking space'turnover (number of times a space is used per day) non-timed lots 2.1 vehicles and timed lots 2.5 vehicles (2001 Felsburg, pg. 30). Given the questions and issues concerning public parking in Estes Park and in conjunction with 2004/2005 Town Board Goal #5 (Public Transportation and Parking) Republic Parking Systems was contacted. The purpose of the contact was to request a cost estimate for conducting an in-depth study/survey of current parking patterns within Estes Park. As a private sector parking management firm Republic Parking Systems provides consultancy services to identify and recommend appropriate parking management strategies. Republic Parking has submitted an RFP to study the following parking issues within Estes Park: 1 • Demand Analysis • Operating expense projections • Surveys • Design Critique • Revenue control equipment recommendations • Methodology of survey • Survey length of survey seven days ( a Wednesday thru Tuesday) A contract for services is pending and will be reviewed by Town Attorney White upon receipt before implementation of the study. Budget/Costs This is not a budgeted item however adequate space savings exist within the police department budget to cover the $22,500.00 fee for this study. Recommendations Public Safety Committee recommends approval of this consultancy service under the following conditions that Republic Parking include within the study the following: 1. Utilization of the new CVB parking spaces. .. 2. Identify correlative values of the trial shuttle system with a parking management system. 3. A recommended phase approach to developing a parking management system for the Town of Estes Park. 4. Assess the feasibility of paid parking as a correct strategy for the Town of Estes Park. 5. Conduct a comparative post survey in 2006 after implementation of any recommendations presented in the 2005 study. 6. That Republic Parking incorporate within their study any relevant data developed from previous transportation or parking studies commissioned by the Town of Estes Park, Estes Urban Renewal Authority or CDOT. 7. That Republic Parking is to coordinate study development strategies and efforts with members of Town Board Goal Team Five (Parking and Transportation). Attachments: 1. June/2005 Republic Parking RFP. 2. A sample of the 2005 Republic Parking survey and staffing requirements. 3. The October 2002 letter submitted by Republic Parking outlining a parking analysis survey. • Page 2 I ./ REPUBLIC 7 PARKING E-1 Midwest Regional Office . 1331 17th Street, Suite 608 . Denver. Colorado . 80202 . 303-382-0880 . (Fax)303-295-9157 Focused on the Fundamentals June 16, 2005 Mr. Lowell Richardson Chief of Police City of Estes Park 970-577-3819 Lrichardson@estes.ora Dear Mr. Richardson: Thank you for the call regarding your parking study project in downtown Estes Park. I appreciate the fact that you remembered Republic Parking System and recognized the importance of our input in the feasibility study. I have discussed your project with my colleagues and we have prepared a relatively simple consulting proposal for you and your organization. Feasibility Study Republic Parking System will review all aspects of your project in developing an overall feasibility study related to the project. The feasibility study will include: Demand Analvsis - Republic Parking System will define the parking demand generators (businesses, events etc.) in the downtown area and quantify a "reasonable" estimation of the actual levels of parking customers by type of customer (overnight guest, store owner, employee, visitor, event etc.) assigning the appropriate length of stay and statistical factors (visitor (space) turn ratio, amount of time in traffic, etc.) to develop a comprehensive demand model. In addition to projecting the demand for the downtown parking spaces, we will take into account the effect of any existing displaced parking spaces during heavy traffic periods. Visit our website at www.republicparking.com. Operating Expense Proiections - Republic Parking System will compile operating expense projections based on the hours of operation, size of each facility, desired service levels and other factors to be discussed during our meetings. Once the Operating Revenues and Expenses are projected, we will present the Net Operating Surplus projection that can be used in your overall project feasibility analysis taking into account financing factors, cost of land, cost of construction etc. Survevs - Republic Parking System will conduct three separate surveys of the visitors, store owners and employees. The results of all the surveys will be compiled and used in the determination of the items listed below in the Operational Recommendations. All of the questions will be approved by yourself or another representative of the City of Estes Park prior to the completion of the surveys. Operational Recommendations Design Critique - Republic Parking System will provide design critique from the owners, employees and parking customer's point of view. We will make suggestions that ensure that the customefs comfort, safety, convenience and security are taken into consideration. Revenue Control Equipment Recommendation - Republic Parking System will make recommendations on the type and price of the appropriate revenue control system needed based on the type of customers served, reporting requirements etc. Method of Operation - During the expense projection phase, Republic Parking System will outline the Method of Operation we propose the parking facilities should employ for all aspects of the customers served. Other - Republic Parking System will provide additional comments and/or suggestions on other aspects of the project related to parking. Compensation Consulting Fee - Republic Parking System is primarily a parking management company. We provide these types of consulting and operational critique services, and many more, for our existing clients on a cost basis only. We prefer to develop relationships with our clients and foster a partnership that will lead to the long-term success of the project and a mutually beneficial business arrangement that allows us to grow with our clients. Visit our website at www.republicparking.com. In that spirit, Republic Parking System proposes to act as your operational consultant for a fixed fee of $22,500 which includes all miscellaneous expenses (travel, meals, hotel etc.). To be paid 50% upon acceptance and 50% upon completion of the consulting phase of the project. Should you choose Republic Parking System as your parking operator for this project, we will rebate $4,500 offset by future management fees Republic Parking System earns in the actual management and operation of your project. Under this scenario, your cost for our professional services are based on actual expenses related to the project. I am happy to discuss this proposal, or ahy other aspect of the project, at your convenience. Again, thank you for your consideration of Republic Parking System. Sincerely, Brian Kern Midwest Regional Manager Visit our website at www.republicparking.com. ./ IRW N .1- C.) c.~ CO CO CO C) co 00 Il r EE EEE am- 0-0-a 00 000 - r-r- 1- r r EE EEE co co co €0 co 0 0) 0)0)0) EE EEEE 2 00000000 3 lili E EEEE 0000 m m m m EE EE EEE ana 2 2, 0) 0) 0) .C i EE CO m a U m EE 1 11 ca a a 1 1 EE D 1- 251 Wednesday Thursday Saturday Sunday Monday Tuesday June 29 June 30 July 2 July 5 Management 10am - 8p 9am - 5pm 10am - 8p Oam - 8p Employee 11 am - 7p 11 am - 7p 10am - 8pm 1 Employee 10am - 8pm 10am - 8p Employee 10am - 8p CITY OF ESTES PARK STAFFING SCHEDULE Employee 11 am - 7p 11am - 7p 11 m - FEASIBILITY S Management Employee .. REPUBLIC PARKING SYSTEM 133117th STREET, BOX 103, DENVER, COLORADO 80202 PHONE (303) 297-8912 FAX (303)382-0881 10-10-2002 Town of Estes Park Chief Lowell Richardson, MA 170 Macgregor Ave. P.O. Box 1287 Estes Park, Colorado 80517 Dear ChiefRichardson, Enclosed you will find a list of questions which Estes Park may or may not believe are necessary to include in the scope of your Parking Analysis Plan. Depending on the depth, breath and budget for the project, we can tailor the analysis to your specifications. Republic Parking believes to make this analysis a productive tool, first we need to agree on the facets to be analyzed. Please indicate each area you want included in the analysis: VISITOR PARKING ANALYSIS 1. How many vehicles need a space to park in (What is the turnover in specific lots, which lots do you want analyzed)? 2. How many vehicles are sitting in traffic not wanting to park (non-revenue generating visitors)? 3. How many vehicles are sitting in traffic who want to park ? (revenue generating visitors) How long are they sitting there? What is their satisfaction level due to sitting in traffic? How long does it take them to find a space? Does sitting in traffic deter them from returning to visit Estes Park? 4. How many vehicles are being parked between 9:00am and 9:00pm (weekdays, weekends)? 5. How many open spaces are there between 9:00am and 9:00pm (weekdays, weekends, which lots)? 6. How many vehicles are circling each lot who can't find a space (this tells us which lots are most desirable)? 7. Would parkers be willing to pay for parking to have quicker access to a parking space? 8. How much would they be willing to pay for quicker access to a parking space (for which lot)? 9. How long do parkers stay in Estes once they have found a parking space? 10. How much money is spent from each vehicle of visitors who visit Estes Park? 11. Do visitors pay for parking on a regular basis when they go to their job? (visitor culture) Would they still visit Estes Park if they knewthere was a charge to park? 12. How far are visitors willing to walk from their car to visit Estes Park? 13. How do visitors feel about the current parking situation in Estes Park? 14. Would visitors be willing to ride a shuttle from an outlying lot to visit Estes Park? 15. Do visitors feel safe parking in the lots (which lots do they not feel safe in)? 16. How many spaces are lost due to delivery vehicles? 17. How many days do you want the study to consist of? 18. What weekdays/weekends do you want the study to cover (average volume is most desirable)? I. 9. EMPLOYEE PARKING ANALYSIS: 1. Would store employees be willing to ride a shuttle to work? 2. Do store employees hear visitors frequently complaining about parking in Estes Park? 3. Ifemployees were not able to park close to their place of employment, would they continue working there? 4. Where do employees currently park? STORE OWNER ANALYSIS: 1. Where do the store owners park? 2. Do store owners believe paid parking would have a negative impact on visitors coming to Estes Park? 3. Are store owners in favor oftheir employees riding shuttles to get to work? 4. Would the store owners be willing to ride a shuttle to get to work? 5. Would store owners oppose a special district tax to fund a shuttle? 6. Do store owners hear many complaints from customers about the parking in Estes Park? 7. Do store owners believe there is a parking problem in Estes Park? We believe this list of items will give Estes Park a complete reflection ofthe parking situation during peak times. However, if you have additional items which are of interest, please be sure to' add them to the list. Once the analysis item list and desired time frame you want us to examine is completed, we can give you a cost and time frame to complete the project. We look forward to working with Estes Park in finding exactly what is influencing the current parking situation, and how to bring about positive changes which will satisfy your stakeholders. If you have any questions for me, please call me at 303-297-8912, or e-mail at mgold16809@aol.com. I Remain, Murray Goldberg, MA General Manager Republic Parking System C.c. Brian Kern, Regional Manager, Republic Parking System Scott Titmus, Senior Vice President, Republic Parking System . I . RESOLUTION NO. #17-05 WHEREAS, in 1964 as part of the Wilderness Act of 1964, Congress designated Rocky Mountain National Park as a Wilderness Study Area; and WHEREAS, in 1974, President Nixon recommended to Congress 239,835 acres for immediate designation as wilderness and 5,169 acres for potential designation as wilderness in Rocky Mountain National Park; and WHEREAS, to date Congress has not acted on that recommendation; and WHEREAS, per National Park Service Policy, those portions of Rocky Mountain National Park designated as potential wilderness areas have been managed to preserve wilderness resources and character until resolution of wilderness designation; and WHEREAS, the Board of Trustees of the Town of Estes Park has reviewed the present proposed wilderness boundaries as more fully set forth in the Rocky Mountain National Park's proposed Wilderness Boundary Map dated June, 1999, (Map No. 121- 60,403a); and WHEREAS, said Map excludes present road, water and utility corridors and all developed areas from the proposed wilderness designation; and WHEREAS, Federal Reserve Water Rights for park purposes are not an issue related to wilderness designation as the Federal Reserve Water Rights of Rocky Mountain National Park have been previously adjudicated through the State of Colorado Water Courts; and WHEREAS, the Board of Trustees held a Study Session on June 29,2005 to gather public input with regard to designation of wilderness; and WHEREAS, all input received from the public in said Study Session was clearly in favor of and supported the designation of wilderness in Rocky Mountain National Park; and WHEREAS, it is the opinion of the Board of Trustees that wilderness designation would not alter any current visitor activities or access within Rocky Mountain National Park, and would allow visitors to utilize the Park in the same ways and places as they presently enjoy; and WHEREAS, the Town of Grand Lake also has supported the wilderness designation for Rocky Mountain National Park contingent upon the request and consideration of exclusion from wilderness designation of the Headwaters Trail Alliance Buffer Zones as fully described on the map dated June 29,2005 and attached to Grand Lake's Letter of Support of June 29,2005. 1 111 4 > NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO that the Board of Trustees hereby supports Wilderness Designation for Rocky Mountain National· Park subject to the following conditions; 1. The wilderness designation be the same as delineated in the Rocky Mountain National Park, Wilderness Boundaries Map No. 121-60,403a, June 1999. 2. Consideration of amending the proposed area by the exclusion of the Headwaters Trail Alliance Buffer Zone on the Map dated June 29,2005 and attached to the Town of Grand Lake's Letter of Support of June 29,2005. The Board of Trustees of the Town of Estes Park hereby request that the Town's Congressional Representatives Senator Wayne Allard, Senator Ken Salazar, and Representative Marilyn Musgrave support the Wilderness Designation of Rocky Mountain National Park as set forth in this Resolution. As of the date of this Resolution, the Board of Trustees does not support any specific legislation. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this day of ,2005. TOWN OF ESTES PARK, COLORADO John Baudek, Mayor Susan L. Doylen, Mayor ProTem Richard Homeier, Trustee Lori Jeffrey-Clark, Trustee Chuck Levine, Trustee Wayne Newsom, Trustee Bill Pinkham, Trustee ATTEST: Vickie O'Connor, Town Clerk 2