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Home My WebLink AboutPACKET Town Board 2005-03-08I ! Prepared 03/02/05 The Mission of the Town of Estes Fark le to plan and provide ~ ~~~~ reliable. hidh-value service for our citizens. visitors. and employeee. We tai<e Great pride eneurind and enhancirle the j quality of life In our community by Dein0 00od etewarde of public / reeources and natural eettir10. N:tkKIER~/ BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, March 8,2005 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE GRADUATION CEREMONY: 2005 CITIZENS INFORMATION ACADEMY (CIA) PARTICIPANTS. Mayor Baudek, Museum Director Kilsdonk and Town Administrator Repola - Present Participation Plaques to the following class members: CJ Bowers Raymond Leaycraft Diane Yoblin Richard Eisenlauer Dorla Eisenlauer Ed Weaver Lois Weaver Sallie Partridge Tom Partridge James Cope Susan Pinkham Richard Warren Bill Barton Dick Marquart Jean Marquart Jim Kile Ellen Lawson Bob Folken Alta Wachs William Wachs PUBLIC RECEPTION will be held immediately following the ceremony. PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated February 22,2005. 2. Bills. 3. Committee Minutes: A. Public Safety, February 24,2005: Police and Fire Depts.: l. IGA for Emergency Management with Larimer County. B. Community Development, March 3,2005: Communitv Development Dept. 1. Network Color Copy Machine Lease, $6,216/yr. for 5 years ($31,080.00). 4. Estes Park Housing Authority, February 9,2005 (acknowledgment only). 5. Resolution #5-05 - Intent to Annex Fall River Second and Third Additions. Set public hearing date of April 12, 2005. 1 Continued on reverse side 2. ACTION ITEMS: 1. RESOLUTION #4-05 RE-APPROPRIATION OF 2004 ENCUMBERED FUNDS TO THE 2005 BUDGET. (03/08/05). Town Administrator Repola. 2. BEAVER POINT HEIGHTS ANNEXATION REQUEST - BEAVER POINT HEIGHTS ADDITION, RESOLUTION #6-05 & ORDINANCE #4-05 - PUBLIC HEARING. A. Mayor = Open Public Hearing B. Staff Report C. Town Attorney White read Resolution #6-05 and Ordinance #4-05 D. Public Testimony E. Mayor - Close Public Hearing F. Motion to Approve/Deny. 3. RESOLUTION #7-05 - RE=SETTING DATE FOR SPECIAL RECALL ELECTION. Town Attorney White - Status Report on Federal Court Decision. 4. MUNICIPAL HOME RULE DISCUSSION - RESOLUTION #8-05. 5. TOWN ADMINISTRATOR'S REPORT. 6. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 + 4*,it b - tu: 1. > 2 I . . ..1 . 11'Tk . * '2: t U 0 4. 100. c MEN -CLI- 71 -C U 30 42 0 5 -1 LI- 0 60 5.t! u U m to _O u _12 2 U 2 -12 g bt- gly 14 C m c c E 7 5 (0 (0 Â©co to t; u 2 E _2 ~-t ~ g m 004- 0 -0 g -c 3 ro e U 6 5 ,E 1 04 kwccULLI :6$ + k-[CLUW '40 , Feace is an incred ible ancl fra le some wags Similar to o ealth. W en asnelaq 'saX Xes 01 auo peau AlUO aM lnq 'Oll keS 01 SUOSeaf XUEW Je 23041 'dn ppe op Xe41 '3>121 aM SUORDe 641 'a>lew aM SUOLSpap 241 'Xepol 0324 Op noX ie4M 041 pue i,uplnolls aM UaqM 102 01 St ]SJLJ 041 'aill ul SaMel S[W le@J 0 1 Aluo 032 03041 WM/W.THEPEACETREE.ORG 'sanssi ial]70 112 pue Sll.Il Ul dillsiapeal pue UOISIA 'aile.Ino) inOX Joi aDUWApe Ul nOX Mue41 14)es uaall.~12>1 â€ž'Pl./OM al/J aSUD43 01 a,UDip D w UOO)DJa*4 /ilaA3â€ž we talce it for The ea ofte n ta e n .OP 01 8ui41 a 11 Slae; 1[ -'PlnoVS eM UeqM 1 3 lou 01 St puojes 'aou@Jagip e e>leul op X241 SUBJels lned Your Honor, There are a few statements that I need to make before any decision concerning the recall election is made by this board. These statements and legal arguments were written under the guidance of my attorney, Robert Tieman, who will not be here tonight. First of all, I strongly suggest that Lori Jeffery-Clark not have any involvement in this discussion or vote. She is married to one ofthe petitioners and has been very public about her feelings for having me removed. She also has been one of those that has inflamed the voters by stating publicly that I have turned my back to the flag, which she could not have personally observed because of her location, and because it never happened, not literally or figuratively. Secondly, the basis ofthe board setting a recall election beyond the time limit as prescribed by State law is unsubstantiated. The cases cited in a supplemental briefby the Town's attorney Mr. Dawes, do not make the Town's case. 1. The first case cited was Lakeside Mercy Hospital v. Indiana State Board of Health which is a 1976 decision of a District Court of Indiana. The case involved competing applications and the court said that the one applicant's time clock could not run before the agency resolved the competing application. This was not an election case and the time requirement was a "reasonable period"; no prescribed time was required as is the case with this recall election. Also, this is a lower court case in a far away jurisdiction. 2. In Lafferty v. Nickel the Court refused to toll the statute of limitations in a civil rights case so this decision is of little value. 3. United States v. Ibarra is a Supreme Court case that is irrelevant. In Ibarra, the court held that an order was not final until a motion for reconsideration was resolved. 4. US v. Brichat was a 1991 bankruptcy court decision that relied on Hines v. US which was withdrawn from publication in the official court reports because its order was vacated. Therefore, neither of these cases is of any value. There is no allowance in the State Statutes that allows for an extension of time for a recall election. This situation is unique in that it has never happened before, which would mean that it would take a State Court to determine a resolution. We need to point out that the party who caused the loss of time should not be rewarded with additional time. The petitioners may argue that the preliminary injunction would not have been granted at the February 10th hearing ifthey had acted responsibly. But in fact, it was issued because the petitioners, who had plenty oftime, were completely ignorant of the law and did not have legal council or a proper argument. Their indefensible actions resulted in a considerable cost to the Town and my team, plus it resulted in the clock running out on the town's ability to conduct the election within the prescribed time. Again, the petitioners should not be rewarded for their actions. Our opinion is that this board has two choices; It can set a date beyond the 14th which would violate State law and reward those that delayed the vote, or; You could decide that in fact the time limit has expired for this recall election and no election will be held. If the Town is, as it claims, neutral in this recall, then you have no choice but to declare the time expired. The petitioners will argue that the voter's rights are being violated, and that they are being denied their right to a redress oftheir grievances. This is not true; they have every right to file a new petition and start the process all over, which is a minor penalty for their errors. I therefore ask the board to declare that there is insufficient time to hold a recall election within the required limit set by State law. David Habecker Town of Estes Park, Larimer County, Colorado, February 22,2005 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 22nd day of February, 2005. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees David Habecker Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Randy Repola, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. Mayor Baudek, Estes Park Housing Authority Chairman Blackhurst and Staff Member Sam Betters, presented a joint Plague of Appreciation to Trustee Doylen honoring her 10-yr. service to the Estes Park Housing Authority. Town Attorney White read a statement updating the Trustees on the US Federal Court lawsuit filed by David Habecker v. Town of Estes Park and the Recall Committee (a copy of which was made a part of the record of proceedings). In summary, at the Hearing on the Motion for Preliminary Injunction, the Town took no position as the Town Board is not the proper party to determine whether or not the reasons for the recall are valid, and that those reasons for recall are not subject to review by the US Federal Court with regard to complying with the United States Constitution. To take a position with regard to the validity of the reasons for the recall would place the Town and its taxpayers in the position of being responsible for damages should Mr. Habecker's claims be found by the US Federal Court to be valid. In that event, the Town and its taxpayers would be held liable for damages including attorney's fees. It is the fiduciary responsibility of the Town Board to protect the Town from damages and attorney fees. Additionally, at the Hearing for the Preliminary Injunction, the Town took the position that the Town Board has the right to continue to recite the Pledge of Allegiance at Town Board meetings. On February 18, 2005, Defendants Messrs. Pritchard and Clark (1) filed an Answer to the Complaint arguing their position that the reasons for the recall set forth in the Petition are valid and not subject to interpretation by the Court, but only subject to determination by the voters of the Town of Estes Park; and (2) a Motion to Reconsider the granting of the Preliminary Injunction. If the Court grants the Motion for Reconsideration, a new hearing will be held. In the event Judge Nottingham lifts the Order preventing the Town from holding the recall election, the Town Board will immediately set a new date for the recall election and the recall election will proceed. Board of Trustees - February 22,2005 - Page 2 Mayor Baudek added that the Town's role in the recall election has been only administrative. The Town Board did not initiate the recall, as some believe, and the Federal Court will decide the issue of whether or not the recall of Trustee Habecker is constitutional. If the Federal Court decides that the recall election should go forward, the Town will proceed with the election as it was prepared to do on February 15~h. The Town does maintain that it has the right to recite the Pledge of Allegiance at Town Board meetings and the Town's position will continue to be presented to the Court. Trustee Jeffrey-Clark questioned how the Town would allow the Federal Court Judge to have precedence over the voters desiring the recall-how are the voters protected? Town Attorney White responded that Trustee Habecker has questioned the constitutionality of the question before the voters based on the Bill of Rights; the Federal judiciary decides this question. Attorney White cited a similar citizen-initiated petition (wildlife center) where the petitioners were successful in stopping the development. Developers sued the Town based on property rights and the State judiciary has jurisdiction on these types of questions. The State over-rode the voters and the Town was forced to pay $60,000 plus attorney fees. Trustee Habecker reiterated that he is defending his First Amendment Rights and he is resolved in taking this recall effort to the nth degree. Comments were exchanged between Trustees Habecker and Jeffrey-Clark on the 9/14 Town Board meeting where a civics lesson was held. Citizen comments were heard from: Norm Pritchard/650 S. St. Vrain (confirmed that the Federal Judge has reopened the case and a hearing will be held 3/2/05 at 1:30 p.m. or 3/3/05 at 8:00 a.m.; and the citizens', not Trustee Jeffrey-Clark, have initiated the recall). Ken Coleman, Estes Park (questioned the Town's neutral stance in the lawsuit, and money spent on election costs is not an issue when the action is right.) Richard Clark, Estes Park (appalled at the Town's stance of neutrality as the voter is not being protected; it appears the Town Board is not allowing the citizens to vote - let the election take place.) Mayor Baudek responded that the Town is protecting the voters and constitutional rights. The Federal Judge, not the Town Board, made the decision to halt the election. If and when the Judge lifts the injunction, the Town will move forward with the recall. Eric Waples, 1519 Raven Cir. (noted his support of the Town' s stance to protect its own interests; he taught constitutional law, and there are valid issues - the Court will decide; and he resents the amount of money spent on an issue like this because of the way it's been handled by certain parties.). Dee Pritchard, 650 S. St. Vrain (the Recall Committee also has First Amendment Rights, and a statement from the Estes Park Citizens for Representative Government was read-the group was formed to ensure that the unqualified majority of people of Estes Park are represented by officials who implement that designated form of representation. They solidly support the actions to recall Trustee Habecker and their current project is to file a petition to initiate the Home Rule Charter process. Their goal is to present the petition within thirty days and support a vote on a charter commission formation and election of charter commission members by early summer, 2005 and complete the process for the spring 2006 election.) PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Doylen commented on a Police Department Seminar she attended 2/22 entitled "Po/icing: /nto the New Millennium" presented by Chris Braiden, Consultant. Mr. Braiden presented very good ideas for all and she read the following quote from Board of Trustees - February 22,2005 - Page 3 Isiah Berlin, 1981 "Few things have done more harm than the belief on the part of individuals, or groups, or tribes, or states, or nations, or churches, that he or she or they are in sole possession of the truth; especially how to live, what to be, what to do - and that those who differ from them are not merely mistaken, but wicked, or mad, restraining or suppressing. It is a terrible and dangerous arrogance to believe that you alone are right; that you alone have a magical eye which sees the truth, and that others cannot be right if they disagree." Trustee Habecker stated that in lieu of dividing the community, the recall election may have an adverse effect and make for a more whole community. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated February 8,2005. 2. Bills. 3. Committee Minutes: A. Public Works, February 17, 2005. 4. Estes Valley Planning Commission, January 18, 2005 (acknowledgement only). 5. Estes Valley Board of Adjustment, February 1, 2005 (acknowledgement only). William Howell, resident, questioned the use of the words "and/or" in the Promontory Subdivision approval section, as he believes the Town Board did not use this term. Town Attorney White responded that the Town's minutes are not verbatim, they are a summation and the Town Board approved the minutes at their meeting 2/8. It was moved and seconded (Newsom/Doylen) the consent agenda be approved, and it passed unanimously. l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all Consent Agenda Items. CONSENT ITEMS: 1. PRELIMINARY CONDOMINIUM MAPS. A. Bear Creek Condominiums, Building B, Amended Plat of Fall River Chalet Condominiums, SRG Properties, LLC/Applicant. B. The Promontory, proposed Lot 6, Replat of Mary's Lake Subdivision, Rock Castle Development Co./Applicant. *CONTINUE TO MARCH 22,2005. 2. SUPPLEMENTAL CONDOMINIUM MAPS: A. Solitude 11 Condominiums, Supplemental Condominium Map #3, Units 2 and 6, Lot 2, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. B. Solitude V Condominiums, Supplemental Condominium Map #3, Unit 5, Lot 5, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. Board of Trustees - February 22,2005 - Page 4 C. Park River West Condominiums, Supplemental Condominium Map, Phase XVII, Lots 1 and 2, Park River West Subdivision, Richard H. Wille TrusUApplicant. Trustee Habecker requested Item 2.C. be removed from the consent agenda and voted upon separately. As there was no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Levine) Consent Items 1.A., B. (continued), and 2.A., and B. be approved, and it passed unanimously. It was then moved and seconded (Doylen/Pinkham), Item 2.C. be approved, and it passed with Trustee Habecker Abstaining. ACTION ITEMS: 1. BOUNDARY LINE ADJUSTMENT AND REZONING: Plat: Lot 2, Stanley Meadows Addition, Convention & Visitors Bureau, 500 Big Thompson Ave., Town of Estes Park/Applicant; and Rezoning - Ordinance #3-05: Lot 2, Stanley Meadows Addition from CO-Commercial Outlying to CD-Commercial Downtown, Convention & Visitors Bureau, 500 Big Thompson Ave., Town of Estes Park/Applicant. Mayor Baudek opened the Public Hearing, and Planner Shirk presented the staff report, noting that the request is to combine two lots and to rezone two lots from the CO-Commercial Outlying district to the CD-Commercial District (to allow the parking lots nearer the river). The purpose is to build a new CVB Building. The Planning Commission reviewed the development plan outlining the site design, an amended plat to combine two existing parcels, and the rezoning request. Additionally, the Estes Valley Board of Adjustment granted a variance to allow the building to be set back greater than 16' (maximum allowed setback in the "CD" District). The Planning Commission has recommended conditional approval of the amended plat and rezoning request. Town Attorney White read Rezoning Ordinance #3-05. Public testimony was heard from Steve Lane/Basis Architecture, consultant representing the Town, who stated that the rezoning proposal allows for a closer setback to the river for the building and parking lots, which in turn facilitates a primary entrance to the CVB to be just off the existing Riverwalk Trail. There being no further testimony, Mayor Baudek closed the Public Hearing. Trustee Doylen questioned clarification of the setback, with Town Attorney White stating that an approved development plan for the site is on file; if modified, the developer must seek Planning Commission approval. Drainage and parking lot improvements were reviewed, and it was moved and seconded (Pinkham/Levine) the Boundary Line Adjustment (plat) and Ordinance #3-05 rezoning the site from CO to CD be approved, and it passed unanimously. 2. PRELIMINARY SUBDIVISION PLAT, FINAL SUBDIVISION PLAT, AND REZONING (continued from the 2/08/05 Town Board meeting): Preliminary Subdivision Plat: Lots 2,4,5, and Outlot A, Mary's Lake Subdivision, Rock Castle Development Co./Applicant; and Board of Trustees - February 22,2005 - Page 5 Final Subdivision Plat: Lots 2,4,5, and Outlot A, Mary's Lake Subdivision, Rock Castle Development Co./Applicant; and Rezoning - Ordinance #2-05: Proposed Lots 5,7, and 8, Mary's Lake Subdivision from A-1 Accommodations/Low-Intensity to E- Estate, and Proposed Lots 6 and 3A (formerly Lot 9) from A-1 Accommodations/Low-Intensity to A-Accommodations/Highway Corridor, Rock Castle Development Co./Applicant; and Marv's Lake Replat Development Agreement: Lots 2,4,5, and Outlot A, Mary's Lake Subdivision, Rock Castle Development Co./Applicant; and Amendment to the Marv's Lake Subdivision Annexation Agreement: Lots 1 through 5 and Outlot A, Mary's Lake Subdivision, Rock Castle Development Co./Applicant. Mayor Baudek re-opened this item and Town Attorney White read Ordinance #2-05. Planner Chilcott presented the staff report: the Mary's Lake Subdivision plat was recorded in September 2000 and it divided an unplatted 40.12-acre parcel into five lots, a wetlands outlot, and a dedicated right-of-way for Kiowa Dr., and a proposed loop road planned to connect with Mary's Lake Rd. in two locations. The-Town Board, at their 1/25/05 meeting, reviewed the preliminary plat and rezoning requests, and staff was directed to work with stakeholders to develop road design alternatives prior to the 2/22/05 Town Board meeting. The Town conducted stakeholder meetings on 2/2 and 2/14. Kiowa Ridge lot owners, Mary's Lake Lodge unit owners, developers, and Town staff identified the most important road design features/standards; and six road design alternatives were raised for staff review. During early development stages, the Kiowa Ridge neighbors expressed concern regarding slowing down and reducing through traffic on the proposed extension; however, only speed tables and traffic circles were discussed. The Kiowa Ridge road extension remains the primary issue of contention and the proposed road design being presented upholds some of the most importAnt national road design standards adopted by the Town, i.e., street connectivity and minimizing street connections to arterials such as Mary's Lake Road. The proposed Kiowa Trail extension would be constructed in public right-of-way, available for public use, but would be privately maintained. The road would be designed as the sketch provided to the Town Board indicates with numerous traffic calming devices to slow down and reduce through traffic. Additionally, the Rocky Mtn. Evangelical Free Church has agreed to manually direct church traffic onto Promontory Dr. and then to Mary's Lake Road. A traffic study was prepared that found overall low traffic volumes, and staff supports construction of the extension as presented. The Development Agreement addresses access to Lot 3A and B and Mary's Lake Lodge, ownership maintenance of the Outlot, and project coordinator for improvements, and use of Lot 7. The Annexation Agreement was executed in 2000 and it addressed road design timing. An amendment is necessary to reflect the actual road design. Board of Trustees - February 22,2005 - Page 6 Public testimony in opposition to the road extension was heard from William Webber, 2845 Kiowa Trail (the original extension, not an alternative is being provided, and he presented a proposal to re- route the road, directing traffic to Mary's Lake Road). Debbie Ford, 2800 Kiowa Trail (opposes the road extension as presented due to traffic and headlights intruding into the bedroom). William Howell, 3025 Sioux Court (supports the newest rendition, but it is not an alternative; questioned why the Planning Commission can't give a variance on this road). Joe Ford, 2800 Kiowa Trail (shared his frustration in the development process of the road extension and his disappointment with the outcome as he understood 2 road design proposals would be presented not a new rendition of the original road; his family and the Gresslin's are opposed to the extension and are of the opinion that it should be eliminated; opposed to traffic headlight intrusion in his home; expressed concern with traffic speeds, volume, and out-of-town developers.). Testimony in support was heard from Frank Theis/Developer and project coordinator (the proposed Promontory development has no effect on the road extension as it would be constructed regardless; took exception to comments regarding "out-of-town developers"; Town staff took a proactive stance on this proposal and they understand the frustration expressed by all parties on the road alternatives; confirmed that he is the author of the road alternative being proposed; church traffic will be discouraged and a one-way road is not the best option for anyone.). Bob Koehler, 6920 S. Timberline, Ft. Collins (commented on his Estes Park developments and work on Habitat for Humanity, the proposed road extension is "good planning"; understands the residents' opinion and commented on the nature of zoning and how it affects residential property that is adjacent to accommodations land.). Jim Tawney/1824 Fall River Rd. (as a developer, he is financially committing to a private road developed to public standards when he assumed the roadway would be a public road.). Concluding all public testimony, Mayor Baudek closed the public hearing and declared a, 10-minute recess at 9:35 p.m. Mayor Baudek reconvened the meeting at 9:45 p.m. Trustee/staff comments are summarized as follows: agreement with the home owners by one Trustee that the alternative is only a cosmetic change; revisions to the road design may occur during development plan review for Lots 2 and 4 that would require public hearing(s); the option that the developers have presented meets all high priorities; assurance from staff that they will reexamine data from the traffic study should it be proven inaccurate, perhaps by seeking resolution with Larimer County; neighbors' concerns have not been ignored; the Town must obtain the developers' approval should the Trustees desire to refer these items back to the Planning Commission; and wetlands discussion. It was moved and seconded (Habecker/Levine) the Preliminary and Final Subdivision Plats, Rezoning Ordinance #2-05, Mary's Lake Replat Development Agreement, and Amendment to the Mary's Lake Subdivision Annexation Agreement, to reflect the Developer's commitment, Planning Commission conditions, not including the south-bound turn lane at this time, and including Board of Trustees - February 22,2005 - Page 7 the design/construction of the Kiowa Road Extension officially presented to the Town Board, be approved, including staff review and approval of all documents to be recorded with the plat is required. Responding to comment on approval of the project without the road extension, Town Attorney White stated that the Board must either approve the development as proposed, or reject the entire proposal. The motion passed, with Trustee Jeffrey-Clark voting "No." Mayor Baudek expressed the Board's appreciation for all testimony. Mr. Ford cautioned the Board that home buyers count on good planning and approved plats. 2. ACTION ITEMS: 1. APPOINTMENTS/RESIGNATIONS. Mayor Baudek: > Appointment to Estes Park Housing Authority - Bill Pinkham, 5-yr. term, effective 4/12/05, expiring 4/12/10 (Replacing Sue Doylen). > Resignation from Estes Park Urban Renewal Authority - Tamara Jarolimek, effective 2/15/05; 5-yr. term, expiring 9/14/07. It was moved and seconded (Newsom/Doylen) Trustee Pinkham be appointed to the Estes Park Housing Authority for a 5-yr. term expiring 4/12/10, and, with regret, the resignation of Tamara Jarolimek be accepted, and it passed unanimously. 2. RESOLUTION 4-05 - RE-APPROPRIATION OF 2004 ENCUMBERED FUNDS TO THE 2005 BUDGET. Acting upon staffs request, it was moved and seconded (Doylen/Pinkham) Resolution 4-05 be tabled at this time, and it passed unanimously. 3. STANLEY PARK MASTER PLAN - PRESENTATION & REQUEST TO APPROVE, PLUS AUTHORIZATION TO PROCEED WITH PHASE I. CVB Director Pickering reported that the Design Team of Thorp Associates, DSW, and Leslie Smith, Equestrian Facility Design/Indiana, and John Spooner/Van Horn Engineering have prepared the Master Plan. Background information was provided as well as current Town Board goals. Messrs. Thorp and Smith gave a PowerPoint presentation on specifics of the facility design, concept, phasing and specifics on phasing, and architectural design details. The drainage and infrastructure plan play an important role in significantly improving the site and improving safety. Phase I includes this major infrastructure improvement, thus these improvements will not be visible above ground. Mr. Spooner responded to concerns with organic site drainage and the fish habitat in Lake Estes, confirming that a filtration system is planned to mitigate off-site drainage. Specific project costs and funding detail for Phase I will be reviewed and presented when bids are returned to the Community Development Committee for consideration/approval. Approximately $600,000 has been allocated in the Community Reinvestment Fund. Concluding all discussion, it was moved and seconded (Doylen/Newsom) the Stanley Park Master Plan be approved, with staff being authorized to proceed with Phase I as presented, and it passed unanimously. In light of the numerous fairgrounds studies prepared to date with no evidence of implementation, Mayor Baudek urged that this project move forward toward full implementation. Board of Trustees - February 22,2005 - Page 8 Following completion of all agenda items, Mayor Baudek adjourned the meeting at 11:19 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk 1 1 t.O 100400â€¢LrIQNOO,1-43Â·0â€¢%%040400 10 No N 00 W O 0 00 0 00 10 10 1.0 W OO N â€¢-1 0010 to B N oâ€¢ tr, 04 10 0 1 tri W - LAN') 00 0 0 0 0 0 0 0 1- Z 43Â·NIOLOT-Nul-ehooer-CodON 1 -w Co 0004 1~hl- r-r- 9 -00 C- 10 140 140 - e In 12 0 h Re h MAI W - 4 tntn - AN O 0 e - If, LA LA h h FOâ€¢ A -00 ZI ..... W< N N Ate N 0 0- 0- p 05 0 0 -- 1.u \ W LU \\ . <C * LOW * 00 * * a. O- * a. a. * - M 0 LU U.1 -1 -3 -1 >> -1 W -1 J:, J ~ -1 00000000000000000 4 Drl- 4 O.00<\.4 ZIZZIZZIXIZIXIXIX 1- 1-U. 1- == = - H LULU # U.ILU # UJUJUJUJLUI.UWLULLILLILLIWLULLILLIWU.1 0 a:0 0 000>O O 00 0 1- 0 1-1-1-1- 1- 1-1- 1- 1- 1-1- 1- 1- 1- 1-1- 1- 1- .\ 1- -.1- ZZ , ZZ H 0 ---------CH------ O LU u.1 0 0 .4 . . .Â» . 0 .- . ZZ . 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CD C 9>Z 0 10 14 tri - 1 41Â· tri W O% 04 00- â€¢-1 - -- 14 0 0 N 00 CO -0 -1-r- Oho 141 O 0 1- LIJO 3 ZZ ONNNâ„¢NNWNNN 10 14 10 14 14 10 14 0hh OWW 00 O W W 0-1,0 Â©O OJ .=O U.1- O LA Irl In In in LA in Lrl In in in trI tri In Irl Lft tri O Polo 0 04 0% 00 ONN O in Lrl 00 04 0-0-1- 1 > O Ln in In in in Ln tr, Ln in Irl tri tri trI trI Ln tri Ln 01Â·-r~ 000. 0. aNN ONN ON 03 2005, 9:16:54 EXPE I AGE BNK CHE UE ACCOUNT HAND-ISSUED 00'60% IR'Â£Â£2 01 3aIns OISVE VdV 50-LE SI,-005I-IOI SOOZ Ig'Â£Â£2 * 1Â¥101 M0GN3A 00.09 Shl311VM Mod Sana 5002 50-LE'Ilt,-SSIZ-IOI 5002 HECK DATE: 03/07/2005 - lEnd 30 JOSS S33HS ark N 04 0% NWOÂ®goooÂ®Cold,Â·0000Â®000 h h NlrIWN,Â·00Â©ooot,),â€¢0000Â©001.00 0 1- .. 1- Z 04 04 N In 0, B q tn tr, o o 0 0 0 0 0 0 0 0 1.nooe 00 04 14 10 >Ir) In In N N In tri 0 00 0 w Â©00 -1 90 010- A q q F B A FO 0 0 0 D Nteâ€¢) ZI . 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O \ -1 0- 0> 0 4 - W Ul 0 0 Z m m H k e . 9 0 1- 1 J 1L Z 1- J (.9 - a. a. 0 1.,1 0 14 0 Z .5 - U Z - 1- 7 - 0 I I 05 0- 1- 0 14 N U.1 0 1- 0 4 W O k 0 4 2 40 4 (D 1014-, > 4 4 0 00 .0 00 . . . 0 0 005 OZ 00 o M F 4 0. f N u.1 h z In Z LA \00 U. 00 1010 14 LU X 4- 00 tri N W - tri W 0 110 10 04 N .-1 tri 14 10 04 - 0 -4 h<0 0 ac< O Z- 00 F tri 0 -1 04. -1 9 1 00 N A 10 10 co 04 10 0 OZ IONN IN 00 0 tri 10 0 1 tri < O%1.01043' LA I tri -1 W 04 10 N h O - 1 a.(D c 9>Z o - W 0 04 00 0001.0 0 00 N Lrl 00 0% O 10 0 09 1.0 -1 .-1 U.10 3 ZZ 0 00 or- 0 010 roh 0 - 0 In 0 10 040 00 Ok O 0- N -1 -1 22 0 U.1 - O ON 0 - Ok 0900 ON 0 04 0 140 00 00 04 000\\ 0- 0-1- > 0 00 0 0% 00 0 a. a. g 00 O Lf, 0 In 00 00 00 OUNNN 2005, 9:16:54 EXPE I R PAGE BNK CHE UE ACCOUNT RE HAND-ISSUED 80.00 222-5500-455.29-12 MAYOR'S 20.00 20.00 222-5500-455.26-01 CREDIT 82.22 HECK DATE: 03/07/2005 S3 Il S3I1 66 I 6 I 0 Tuedo 217-5304-453.28-01 TELEPHO ark Ul o co co O 0 0 0 In tri 00000 0 0 0 0 0 0 0 0,0 0 00 Irl h h CO CO O 0 10 LfÂ·, h,-41~ - O 0 0, B o o occ, 0 00 1- Z N N -1 4 0 o h N 001Â·nr- W 0 0 B B N N r~.7 - 0~~ In co co 0 0 0 0 0 0 -,0,0 4 0 o M ro N N - NIA o 00 04 W W 14 14 N N K ha0000404040% N ZI . .. 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Ln art 9 tri <Z 0 00 (r tri -1 10 .0 In In Lf, 10 LA -1 LA a. cO co 1,1 04 04 < in ZO (.9 O LU- 0 -1 - 0000 00 00 O 00 a:00 J Z XO 1- - LL â€¢-1 00 Â¤--- A- A- (.9 - JOO 00 9- WO - 11.10 0 0- o a. 00 <a-a-al . 0- . al z a. .00 05 0 0 Z a. 0 -1 0- 0> 0Â¢ A < 0 / / W - t- LU d 0% 9 2 z % > >-1 0 0 0 ~ 0 > Z 1- 2 0 -1 .1 -1 0 > Z 0 FO Q LU < Ul Z - -10 0 0 0 0 = 11.1 14114-1 > O 0 0 0 Oa- O 0 0 0 0 0 > Boo- 1- Z W o < COLAâ€¢:r <C - w 0 -1 04-N 0 1 I 4- 00 h NI N W O 04 0 -r-(10 -. = 04 N 0 00 1Â£1 04 -1 0 40 Z ,-1 10 00 d 9 10 9 04 10 14 14 0 W O 0 14) , C 10 0 tri O Q 4 05 00 O 00 00 - 00 0 -1 00 0 Nooo 9 m NN 04 - 14 h co -NN u In N 0-0 c C> z - 0% 14) 10 0 -1 NW 10\ N \ 0 0 W N '44 14 00 04 14 00 CO .-1 U.103 ZZ Â¤ Or- 00 00 0 .-1 0>>> 01.0 00 O tri 04,4, 0 04 04 O M 0 tror o 1.1.1 - 0 0 Q ON 0 If, 0 11- 0000 O W 0- 0 00 000 01-r- 03 0 a. a- 1- > O ON 00 010 Â®Z O-1-1-1 O tri 00 0 10 0 -1 - O tri tri 0 2005, 9:16:54 EXPE I PAGE BNK CHE UE ACCOUNT HAND-ISSUED 00'ZSZ * 1Â¥101 M0GN3A 62'229 SW31I >IOnal 9 01nV 96-62'0I9-0095-ZI9 5002/LO/Â£0 00 9 62'229 * 1Â¥101 MOGN3A HECK DATE: 03/07/2005 SlNV 217-5304-453.26-97 101-2155-421.27-04 0 40 00 03/07/2005 503-6200-530.22-14 MIS 101-2200-422.27-04 Travel 'ONI 'SW31SAS N0 I 1J313 01063IG ark OWVIG e CO O O 04 h N d =1- . .... 1- Z B - 3 tri 9 0 h ZI U.1 < -1 -1 N N & LU 0 0 0 + 0 111 Z Z W O W O O - Z 0 0 1 J 1 - Ul 2! Ul J k 1- 0 0 0 0 4 0 lAi M W 9 . Z 0 -1 - 2 J -1 4 > M W in Ie O 2 0 z U 0 0 Ul = 05 11 0 0 <0 p W Z 0 0 -C = >N I 0- Z 1- Z - 0 0 O\ LU- 0 > Z 1- 0 m 1-0 0, 1~ 1- . U.1 05 2 1 - .4 U.1 2 0- O -O 0 3 0 Z m 1.- W NO 0- \ 0 - f Z 1.- O= , 0 16 % O 0 Z â€¢-1 -1 Z O Â¤ 1.L = O -1 <OOZ M &.04 O 4 0 < O D LL 1- 0 00 h -4 h OONO 90 lili Z< w w tri w NGINN ... -1000 14 1Â£1 43Â· 43Â· 9 q' in tri lili 0000 - 10 10 11 Z 10 In w w lili AN,O,40 0â„¢00 - N Lei In InÂ©LOLOWÂ©Into in tri In tri tri (D tri 0 0 0 0 0000 O ZO Â¤W .0 O 0 0 0 0 0 0000 ZO .-1 0 . 1- ON E â„¢NNNâ„¢N NNNN 1- N -1 N Z\ N \ N \ I /\\\ 0\ U \ 00 -Â»Al~NÂ»=1~1~ ANNA z N ,-1 h 0 CO 0 0 0000 =0 .0 S N . i I \ N \0.\ 0. i .A 0 10 10 10 10 Â£ to 141010144 1-114 Z 140 J 10 IO O 0 = 0 00 0 0000 0 40 -10 Ul 0 < M 1- 0 WO 0 O ZO 0 in O 0000 1- H 00 0 00 -O 0 o CD o 0 Â»0 10 0000 00 -0 0 M Ul a. 0 0 00 1- 0 0 00 00 > 3 -1 > - In LU In LU Lrl Z â€¢O Z- 0 g - 0 1 0 N J CL OZ 0 04 A B . 04 - 0% 0 % H . Z- U â€¢-1 >- af- O 0 0 0- 1- = -0 Z -0 . 0 0-0 M - 1.1, 0 O 0 lu N O 0 I I U.1 QU O liu 10 Z 04 . W Ir- 0 LA U.10 -0 - W 14 1-,IN 00 - 1 I 1.1.1 Z U tri - e 3 -- ca tri 0 140 1- 0 Lr tri a:â€¢D ;L ILA â€¢-1 Lrl Ln JL -1 = N 1, In <Z LU tri < 10 0, in ,-1 w Z W CO I o O, 00 04 00 CO . 04 . B a: 00 ZO 0 a: 0 00 -0 ZO LU 0 -O 0- .0000 .0 .0 .0 1- - 1- 0 0- 0- - 00 0 0.0000 0- 0 a. 0 a- 0 Of o -1 a. 0- D O 0 0- . a- I 0. ZO .0 0000 0 0 0 Nua- O> O 1.1.1 k k 1- Ul k Z 0 0 0 10â€¢ Am> 40 J-1 - W 1.U W 0140 Z Lu M N X W m CD 3 ~ A - U.1 Ma, OUZZW-10 00- 144 Iw> O 0 LU LU UJUJUJ LU O LU 111 Re U.1 -1 oe 0 e 0 0 -1 WO I 0- 9.. LIU 0 14 u Z :C LUI 4- 00 0 - 04 10 9 10 W W 00 d -1 0 1.rINON-1 $0 14 0- C . 4 0 Z- W 0 10 144 1* O N W LA O LA CO h ledÂ·N 04 0- 00 40Â» Lei 00 1- 4 N - 14 1 10 0 N In h '4 2 No,NAN '0 . . 14 Ln 0-0 C c>z -1 I - N 14 W 00 - 04 140 W 0 W N W A N O J 10 W LUO 3 ZZ 00 00 = W O 0% OW 0 1 =- 0 1- 00000 O LU OU 0 0 .Of o W- 01 0 0 r- 0 04 o tri 00 0 04 OW ONNNâ„¢ OW 0< 0 10 O- a. 1- > 010 0 140 0 1 0 04 0- 014 ON O/ 0 1 4- e e 01- O. 0 10 2005, 9:16:54 EXPE I RE PAGE BNK CHE UE ACCOUNT RE HAND-ISSUED VENDOR TOTAL * 759.34 612-4300-610.29-96 ,575.05 VENDOR TOTAL * ,575.05 101-2100-421.25-04 70.00 VENDOR TOTAL * 70.00 101-1500-415.22-98 MISCELLA 200.00 VENDOR TOTAL * 200.00 502-6501-560.26-33 ,600.00 VENDOR TOTAL * ,600.00 101-2100-421.27-02 419.00 00'6Ib * 1V101 MOGN3A 00.OOI Z0-22'09S-I0S9-20S 00-00I * 1V101 MOGN3A 00'82 del-ew 50-22'095-T0S9-205 00'ez * 1V101 M0GN3A 25'90I * 1Â¥101 M0GN3A 00'SLI 1Id3N36 HO:I MOSNOdS 331 IO-09'I65-0006-IOI 00'SLI * 1Â¥101 MOGN3A 00'69I 1VOISAHd 1198 dI11IHd SI-92'095-I059-205 00'697 * 1V101 MOGN3A 00'bbI s)1009 S31IMOAV3 d3 02-62'925-0092-222 5002/LO 00.bbI * 1Â¥101 ZIOaN3A HECK DATE: 03/07/2005 TION XIW 3 101-1400-414.26-01 839Wnl 0 583WOOM3N S31S3 'ONI 'SNESWnld )INVd S31S3 Z820000 ark .ifÂ·~ Â®trun O - - 0 0 0 0 00 N N Coc=.W g W W LA LA LA 10 Og Q,yN FO N NO 0 0 0 OCD 0 0 NAG N W W B B 1~ h OW 1- Z LACO,t CO in to W Q O 0 FOLA CO CO in-w 14 10 14 q q q 1-* ~ D h h 10 '0 0 0 CON , A-- W N N 00 CO q g Ing 00 W 10 0 0 0 N 04 in Ln h h W ZI - ... 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NIeto 4 a: 0 0-(Dc g U.10 3 Z p k O 1.0 a. a. 1- > 4/05, 9:16:57 NEGATIVE CHECK REGISTER PAGE VENDOR NAME AMOUNT Park T DEX ATL TA RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, February 24, 2005 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Iown of Estes Park on the 24th day of February, 2005. Committee: Chairman Newsom, Trustees Doylen and Pinkham Attending: All Also Attending: Town Administrator Repola, Deputy Clerk Williamson, Police Chief Richardson, Fire Chief Dorman, Officer Reeves Absent: None Chairman Newsom called the meeting to order at 8:00 a.m. POLICE DEPARTMENT Reports. â€¢ Estes Valley Victim Advocates. Exe. Dir. Mary Mesropian presented the 2004 Annual Report: Program Overview. Provide advocacy to victims of domestic violence, sexual assault, stalking, other crimes and trauma. Advocates are available 24/7. Advocates support victim through crisis, medical exams, law enforcement interviews and the court process. They also provide information on victim's rights, cycle of violence, victim's compensation, and the legal process. Objective. Advocates provide services at the time of the incident assessing safety, options, and stability. Victims are offered individual counseling and support groups. EVW\ collaborates with Crossroads Safehouse, Alternatives to Violence, Larimer Center for Mental Health and Sexual Assault Victim Advocates. Innovative Actions. â€¢ Surveyed high school students -and the #2 concerns is the rape drug. â€¢ "Nice Girls Inc." is a 50 grade girls group which focuses on bulling. â€¢ Sexual Assault Advocates will perform a play for high school students in April. â€¢ In 2004, 5 Victim Empathy classes were conducted with 15 participates. Issues. Offering services to the Spanish community has been difficult because they tend to reach out to each other as a support group. Services to this community may continue without maintaining a staff member fluent in the Spanish language. Future Objective. â€¢ Advocates will continue to be available 24/7. â€¢ Individual counseling and support groups. â€¢ Educate community and school students. 2004 Statistics. â€¢ 287 first contacts and 1187 total contacts. â€¢ 756 Advocate hours. RECORD OF PROCEEDINGS Public Safety - February 24,2005 - Page 2 â€¢ Board of Evaluators Presentation. Officer Reeves presented a PowerPoint presentation on the Neighborhood Portfolio: Demographics. Cultural Communities. Growing Hispanic and retirement communities. Crime. CBI 2003 statistics indicates alcohol related incidents are greater than any other crime. Problem Solving. SAFU\ model (Scanning, Analysis, Response, and Assessment). Scanning to find the problem, analyze and formulate a plan, respond and execute a plan and assess and evaluate the plan. Community Groups. There are approximately 11 community groups in Estes Park that help improve the community and quality of life. Schools. Reviewed enrollment and evacuation plans for the elementary, intermediate, middle and high schools. Resources. Larimer County Sheriff, Health, Clerk and Recorder, and Mental Health and Town of Estes Park departments. Officer Reeves is planning a program called "Lock It Up". This program will educate the community on theft prevention. The Committee commended Officer Reeves for his presentation. â€¢ Copier Purchase. Chief Richardson reported Toshiba was the only vendor that could provide all the specifications needed for the department. A new Toshiba copier will be purchased with the $10,000 as previously approved. FIRE DEPARTMENT Intergovernmental Agreement (IGA) for Emergency Management - Request Approval. Fire Chief Dorman reported the Town of Estes Park and Larimer County currently have an Automatic Response and Mutual Aid Agreement for fire and other emergencies that endanger life or property. The State of Colorado and the Federal Office of Domestic Preparedness require agencies who receive funding for the prevention and response to terrorism or natural disasters to have in place an IGA, to allow for the sharing of resources that are provided through the funding. The IGA for Emergency Management has been reviewed and approved by Town Attorney White, Police Chief Richardson, and Fire Chief Dorman. The Committee recommends approval of the IGA between the Town of Estes Park and Larimer County for the sharing of Emergency Management resources. Reports. â€¢ Burn trailer has arrived. This traildr was purchased with assistance from a firefighter grant with a 90/10 match. MISCELLANEOUS Administrator Repola reported 60 Minutes is questioning the use of a fitness and wellness grant the Fire Department received. Suzy Blackhurst has responded directly to 60 Minutes. Trustee Pinkham stated that the Police Department seminar on 2/22 was exceptional and questioned the next step. Chief Richardson stated the department will implement zone policing beginning March 1St The department's next step is to develop police/customer communication. Trustee Pinkham stated Estes Park is fortunate to have a Police and Fire department that are willing to improve the level of service. Administrator Repola stated departments are working on performance metrics that identifies the customer and what services the Town is providing them. The Town has RECORD OF PROCEEDINGS Public Safety - February 24,2005 - Page 3 reached a point were the growth in population is greater than sales tax; therefore services need to be prioritized in order to provide good customer service. There being no further business, Chairman Newsom adjourned the meeting at 9:18 a.m. Jackie Williamson, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, March 3,2005 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 3rd day of March 2005. Committee: Chairman Doylen, Trustees Habecker and Levine Attending: All Also Attending: Town Administrator Repola, Directors Joseph, Kilsdonk, Mgr. Mitchell, Planner Chilcott, Adm. Asst. Roederer, Deputy Clerk Williamson Absent None Chairman Doylen called the meeting to order at 8:00 a.m. ESTES VALLEY INVESTMENT IN CHILDHOOD SUCCESS (EVICS) - PRESENTATION Janice Newman stated EVICS was established to promote and support early childhood care and -education in the Estes Valley. In October 2003, the Town sponsored a breakfast for the discussion of early childhood success with 40 attendees from which a task force was formed. To remedy a fragmented approach to early childhood care, Estes Park is in need of one place for parents and child care providers to access needed information and support, an adequate supply of quality care settings for infants and toddlers, and consistent coordination of child care and education services. An increasing number of municipalities are recognizing that building strong early childhood development programs yields long-term economic gains. Wendy Watson, Early Childhood Council of Larimer County (ECCLC), is a 501(c) (3) non-profit organization that was organized in 1997 with a coalition of individuals who represent nonprofits, school districts, higher education, government agencies, child care providers, and individuals interested in improving early childhood services. Their mission is to create a system that supports and promotes quality early childhood opportunities for all Larimer County children. It is funded by local, state, and national sources. ECCLC has offered financial and technical support to EVICS and will help EVICS with the hiring and supervision of a part-time individual to coordinate local resources and service. EVICS can provide local direction, office space and equipment for this position; however, funding for salary and benefit expenses is needed and therefore, they are requesting Town funding assistance for the next 5 years. Tfustee comments are summarized as follows: requests of this nature are presented during the budget cycle; funding is not guaranteed year to year; with a transient population will this program be effective; community service funds for similar programs would be diverted in order to fund EVICS administrative costs; how would currently funded programs be funded in the future; where will the funds come from to support EVICS and how will they be spent; how will progress be measured. Public testimony in support of EVICS was heard from Karen Tucker school district (it is difficult to locate and connect families with services especially the growing Hispanic community that does not speak the language); Janice Newman (stated once a paid individual is on staff the program will grow and become a resource for the community; funding sources look favorably at programs that have some local support; programs currently receiving funding from the Town would be funded through EVICS); Sue Strom RECORD OF PROCEEDINGS Community Development - March 3,2005 - Page 2 Mountain Top Pre-School (receives calls daily regarding available services in Estes Park and would find it beneficial to have one resource to refer callers); Susan Jackson Creative Kids Day Camp (is certain EVICS can raise larger funds than smaller community groups). Administrator Repola stated the Town has provided $41,500 in Community Service funding to youth oriented groups in the 2005 budget. The budget has been adopted for 2005; however, if there are Community Service funds that become available this year, they could be a source of funding for EVICS. Trustee Doylen stated she would be willing to produce brochures to be distributed at the schools, churches, etc. if EVICS provides the information. The Committee recommends that Staff return next month with an update on the availability of Community Service funds that may be available for EVICS in 2005. MUSEUM/SR. CENTER Reports - Museum: â€¢ Reviewed the spring program schedule. â€¢ Four education programs were held with an average of 93 attendees in January and February. â€¢ Exhibit Publicity. Becky Latanich appeared on "Colorado & Company" to promote Hats: the Crowning Touch exhibit on Tuesday March 1St. JJ Rutherford is preparing a media release for the museum's latest acquisition, the watercolor "Golden October" painted by Charles Partridge Adams. â€¢ A public access plan and fee plan is being prepared for the Knoll-Willows ruins and cabin, Fall River picnic site, and Museum, Senior Center and Hydroplant tours/special programs. , â€¢ The Museum's database conversion, funded by a federal grant, is on schedule. Reports - Sr. Center: â€¢ 63% of Senior Center clients come for the meals and activities. â€¢ Meals on wheels increased by 28% for the first few months of 2005. Most of the increase was new clients paying full price. â€¢ Total meal programs are up 6% from the same period in 2004. â€¢ Senior Center Board is working on a Strategic Plan, hospitality and public relations activities, endowment policies, and fundraising. The Board will fund $15,000 in projects for 2005. â€¢ Staff and the Board are conducting an activity and transportation survey this month to determine new programming efforts for 2005. â€¢ The Senior Center Board has designated $3,000 to sponsor all activities and programs for 2005 at the Senior Center. â€¢ Nancy Matson has been hired as the new half time program coordinator for the Senior Center. â€¢ The United Way Annual Report was completed February 2005 regarding meal quality and budget review of the meal programs. Client satisfaction is high. Trustee Habecker commended staff on an excellent CIA meeting that was held at the Senior Center last week. COMMUNITY DEVELOPMENT. Communitv Development Department Copier Replacement - Request Approval The Community Development Department budgeted funds to purchase a new scanner and printer in 2005 and a new copier in 2006. Staff has researched the costs of purchasing versus leasing a copier and finds leasing a machine that will perform as a scanner, copier and printer will save a total of $5,300 over a five year period. The RECORD OF PROCEEDINGS Community Development - March 3,2005 - Page 3 maintenance contract on the current laser printer will not be renewed. Bids are as follows: â€¢ Xerox Workcenter Pro 3545 Annual Lease Cost $ 6,216 Cost Over 5-Year Period $31,080 â€¢ Konica Minolta Bizhub C350 Annual Lease Cost $ 6,638 Cost Over 5-Year Period $33,190 The Committee recommends the bid in the amount of $31,080 for a 5-year lease submitted by Xerox for a network color copier including maintenance contract for 5 years be accepted. Report: The monthly building permit summary was reviewed for 2005 YTD. Permits are ahead of 2004 YTD. Trustee Habecker commented on Charter Communications financial loses, their internet service and the importance of cable as a utility. There being no further business, Chair Doylen adjourned the meeting at 9:32 a.m. Jackie Williamson, Deputy Town Clerk Estes Park Housing Authority (EPHA) Board Meeting Date: February 09,2005 Members Present: Eric Blackhurst, Susan Doylen, Catherine Jensen Members Absent: Karla Porter, Jack Dinsmoor Staff Present: Mariann Pugh, Sam Betters, Rich Ekwall, Kathy Simpson Others Present: Joe Wise, Trail Gazette representative, Bill Pinkham. The February 9,2005 meeting of the Estes Park Housing Authority was called to order by Chairperson Eric Blackhurst at 8:40 a.m. in the Estes Park Municipal Building. APPROVAL of MINUTES A motion was made to approve the January 12, 2005 minutes ofthe Estes Park Housing Authority Board of Commissioners meeting by Susan Doylen and seconded by Catherine Jensen. A vote was called for and all voted aye and the motion was passed. FINANCIAL REPORT a. Report of Certificates of Deposit: Sam asked that this item be postponed to the March Board Meeting. DEVELOPMENT UPDATES a. Vista Ridge i. Phase II Sales Update: 25 Units in Phase I & II are sold. Only 2 for market units left to be sold. There are also 2 buyers lined up for Phase 3 market units. ii. Phase III -- Lot 3 redesign: Staff is looking at 3 possible site plan options and will be presenting those to the investors for discussion. Phase III -Dohn Construction is gearing up to come on site. Upper Thompson fees have been paid. Building permits should be ready next week. Dohn Construction will be renting the kennel. We have closed on Phase III construction loan. COMPLEX UPDATE a. Talon's Pointe: i. Occupancy and Delinquency: Mariann evicted one tenant due to lack o f payment, but has a prospective renter in the works. There was only 1 vacancy for January 05. ii. Satellite dishes: Currently collecting surveys from residents to see how many have dishes and how many have cable service. It may be possible to keep only 2 dishes for the entire complex. b. Cleave Street: i. Occupancy and Delinquency: ii. Renovation: Bids being turned in tomorrow (2-10-05) for renovation of Cleave St. Sam will be going to the March DOH meeting and will find out what funds are available. REPORTS. UPDATES, and OTHER MISCELLANEOUS a. Commissioner vacancy: Chairperson Eric Blackhurst introduced Bill Pinkham as the candidate to fill the vacancy on the Board and entertained a motion to recommend his appointment by the Mayor at the next City Council Meeting. Susan motioned to contact the Mayor and make the recommendation for April 1,2005 appointment for a 5-year term. Catherine Jensen seconded the motion and all said Aye. b. Transition Team Report: Karla, Rita and Eric met to look at transitioning the Directorship at the EPHA and becoming less dependent on HACOL support. There are many items that need to be addressed by the team, for instance: a personnel manual, employees compensation, executing payroll, and continuing to ask for less and less support from the Town of Estes Park. There being no further business, Eric Blackhurst adjourned the meeting at 9:35 a.m. .. RESOLUTION NO. 5-05 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK COLORADO: That the Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-107, C.R.S., hereby states its intention to annex the area described herein. The Board of Trustees finds and determines that the Petition filed with the Town Clerk requesting annexation of the area described herein is in substantial compliance with Section 31-12-107(1)(g), C.R.S. The Board of Trustees further finds and determines that the Petition is signed by persons comprising one hundred percent (100%) of the landowners in the area proposed to be annexed and owning one hundred percent (100%) of the area, excluding public streets and alleys, and any land owned by the annexing municipality. Such area, if annexed, will be known as "FALL RIVER SECOND ADDITION and FALL RIVER THIRD ADDITION" to the Town of Estes Park, Colorado. Such area is described as follows: Second Addition A tract of land located in the Southeast 1/4 of Section 16 and the Northwest 1/4 of Section 15, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northwest comer of said Section 15 as monumented by a 2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Northwest 1/4 of said Section 15 considered as beadng N 01Â°19'00" E, the south end of said line being monumented by a 2 1/2" G.L.O. brass cap stamped 1925; thence S 01Â°19'00" W a distance of 824.59' to a Highway Right-of-Way monument, more particularly described as a 3" brass cap in concrete at station 270+50 and the TRUE POINT OF BEGINNING; thence departing said section line 574.10' on a curve to the left along the northerly edge of the highway right-of-way with a radius of 1,960.0' and a chord bearing of N79Â°10'01'W and a chord length of 572.05'; thence N87Â°44'13"W a distance of 145.98'; thence N87Â°25'35"W a distance of 197.72'; thence N73Â°56'30"W a distance of 130.68'; thence N73Â°53'49"W a distance of 177.36'; thence departing said right-of-way N75Â°14'12"W a distance of 716.21'; thence S63Â°08'34"E a distance of 285.74'; thence S62Â°58'00"E a distance of 151.10'; thence S62Â°37'05"E a distance of 234.02'; thence departing southern edge of said highway right-of-way SOOÂ°58'00'W 268.40' more or less to the centerline of Fall River; thence southeasterly along the centerline of said Fall River S83Â°25'44"E a distance of 516.99'; thence continuing along centerline of river S82Â°14'56"E a distance of 276.02'; thence S82Â°14'56"E a distance of 49.46'; thence S74Â°13'56"E a distance of 117.25'; thence S74Â°57'54"E a distance of 46.38'; thence departing said centerline of river N01Â°19'00"E a distance of 195.39' to the southern edge of the highway right-of-way; thence along said right-of-way S78Â°34'21"E a distance of 304.97' to the east section line of said Section 16; thence departing said section line and continuing along said southern right-of-way S69Â°29'00"E a distance of 85.00'; thence departing said highway right-of-way S37Â°52'00"W a distance of 134.70'; thence N88Â°41'00'W a distance of 235.70'; thence SO1Â°19'00"W a distance of 120.04' more or less to the said centerline of Fall River; thence continuing along said centerline of Fall River S67Â°03'46"E a distance of 50.88'; the:ice continuing along said centerline S53Â°01'57"E a distance of 190.50'; thence N89Â°17'01"E a distance of 33.39'; thence EAST a distance of 528.00'; thence NOOÂ°00'00"E a distance of 330.00'; thence N89Â°54'55'W a distance of 100.44' to the said northern edge of the highway right-of-way; thence along said right-of-way N53Â°48'00'W a distance of 3.34'; thence N69Â°29'00"W a distance of 441.58' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 15.97 Acres. Third Addition A tract of land located in the Southeast 1/4 of Section 16 and the Northwest 1/4 of Section 15, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northwest corner of said Section 15 as monumented by a 2 1/2" brass cap on a 1" pipe and with all bearings relative to the West line of the Northwest 1/4 of said Section 15 considered as bearing N 01Â°19'00" E, the south end of said line being monumented by a 2 1/2" G.L.O. brass cap stamped 1925; thence S 01Â°19'00" W a distance of 824.59' to a Highway Right-of-Way monument, more particularly described as a 3" brass cap in concrete at station 270+50 and the TRUE POINT OF BEGINNING; thence departing said section line 574.10' on a curve to the left along the northerly edge of the highway right-of-way with a radius of 1,960.0' and a chord bearing of N79Â°10'01"W and a chord length of 572.05'; thence N87Â°44'13"W a distance of 145.98'; thence N87Â°25'35"W a distance of 197.72' thence N73Â°56'30"W a distance of 130.68'; thence N73Â°53'49"W a distance of 177.36'; thence departing said right-of-way N75Â°14'12"W a distance of 716.21'; thence S63Â°08'34"E a distance of 285.74'; thence S62Â°58'00"E a distance of 151.10'; thence 662Â°37'05"E a distance of 234.02'; thence departing southern edge of said highway right-of-way SOOÂ°58'00"W 268.40' more or less to the centerline of Fall River; thence southeasterly along the centerline of said Fall River S83Â°25'44"E a distance of 516.99'; thence continuing along centerline of river 682Â°14'56"E a distance of 276.02'; thence S82Â°14'56"E a distance of 49.46'; thence S74Â°13'56"E a distance of 117.25'; thence S74Â°57'54"E a distance of 46.38'; thence departing said centerline of river N01Â°19'00"E a distance of 195.39' to the southern edge of the highway right-of-way thence along said right-of-way S78Â°34'21"E a distance of 304.97' to the east section line of said Section 16; thence departing said section line and continuing along said southern right-of-way S69Â°29'00"E a distance of 85.00'; thence departing said highway right-of-way S37Â°52'00"W a distance of 134.70'; thence N88Â°41'00"W a distance of 235.70'; thence S01Â°19'00"W a distance of 120.04' more or less to the said centerline of Fall River; thence continuing along said centerline of Fall River S67Â°03'46"E a distance of 50.88'; thence continuing along said centerline S53Â°01'57"E a distance of 190.50'; thence N89Â°17'01"E a distance of 33.39'; thence EAST a distance of 528.00'; thence NOOÂ°00'00"IE a distance of 330.00'; thence N89Â°54'55"W a distance of 100.44' to the said northern edge of the highway right-of-way; thence along said right-of-way N53Â°48'00"W a distance of 3.34'; thence N69Â°29'00"W a distance of 441.58' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 12.91 Acres. IT IS FURTHER RESOLVED, that in accordance with Section 31 -12-108, C.R.S., the Town Board Public Hearing shall be held Tuesday, April 12, 2005 at 7:00 p.m., in the Municipal Building, located at 170 MacGregor Ave., Estes Park, Colorado, for the purpose of determining if the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S. IT IS FURTHER RESOLVED, that the Town Clerk shall give the notice of the hearing as provided in Section 31-12-108(2), C.R.S. DATED this day of ,2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk INTEROFFICE MEMORANDUM TO: I-IONORABLE MAYOR BAUDEK, BOARD OF TRUSTEES, TOWN ADMINISTRATOR lUEPOLA FROM: DEBBIE MCDOUGALL, INTERIM FINANCE OFFICER 99,04(.Â£0/ Y SUBJECT: END OF YEAR ENCUMBRANCE CARRYOVER DATE: 3/8/05 Certain Town departments have entered into contracts for goods or services that were not fulfilled by year end December 31, 2004. In order to keep only one budget year open, purchase orders (encumbrances) that are outstanding at year end are re-appropriated into the current budget year as a reservation of fund balance, per generally accepted accounting principles (GAAP). Those encumbrances when liquidated and paid are charged against the prior year's budget rather than against the budget of the year in which the expenditure is actually incurred. Attached is a list of those encumbrances that remain outstanding at the end of 2004, I am requesting to carry those over into the current budget year, per the attached Resolution. Thank you for your consideration. .. RESOLUTION NO. 4-05 A RESOLUTION RE-APPROPRIATING FUNDS ENCUMBERED IN THE TOWN OF ESTES PARK'S 2004 BUDGET TO THE 2005 BUDGET WHEREAS, the Town of Estes Park's accounting system incorporates a purchase order system that encumbers the budget appropriation when commitments for the purchase of goods or services are made; and WHEREAS, encumbrances that were not liquidated in the fiscal year ended December 31, 2004 are reserved from the ending fund balances; and WHEREAS, the Town of Estes Park intends to appropriate funds in the budget for the fiscal year ending December 31, 2005, to satisfy the commitments for the outstanding encumbrances. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: 1. The following 2005 budgets be increased for appropriations for outstanding 2004 budget encumbrances. Original Revised Fund Encumbrance Budget Budget General $ 262,829 $ 11,306,205 $11,569,034 Community Reinvestment 109,252 3,039,194 3,148,446 Museum 2,478 278,833 281,311 Conservation Trust 20,934 0 20,934 Open Space 725 150,000 150,725 Light & Power 259,015 10,230,083 10,489,098 Water 586,371 2,545,421 3,131,792 Friends of Stanley Hall 33,095 445,646 478,741 $1,274,699 $27,995,382 $29,270,081 Il. The ending fund balance from the fiscal year ended December 31, 2004 will be the source of funds for the budget amendments. ADOPTED this day of ,2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk Business Development Depaament Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Tom Pickering, Director of Business Development Date: March 8,2005 Subject: Beaver Point Heights Addition Annexation Background. In the spring of 2004, the Town Board directed the Business Development Director to begin offering an annexation package to those businesses out of the Town Limits, but within the annexation limits. The purpose of the annexations is to offer businesses that would like to voluntarily annex into the Town of Estes Park a simple way to proceed with the expenses being paid by the Town. The benefits to the businesses included town rates on water, town services, and inclusion in the CVB services. The benefit to ., i the Town is additional A businesses collecting E-1 town sales tax. The E : Business Development I Director has met with 44*# Hi h Drive (existin, Town bound over 25 potential 1 businesses, promoting this new program. Currently 12 businesses have agreed to be 0 annex. There are 10 others in discussion stages. To date only AL..To *Atip three businesses have ~ passed on the offer. (Map NTS) Mary ' s Lake Rd. RESOLUTION NO. 6-05 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-110, C.R.S., hereby finds that with regard to the proposed annexation of the following described area, that the requirements of the applicable parts of Sections 31-12- 104 and 31-12-105, C.R.S., have been met; that an election is not required under Section 31-12-107(2), C.R.S.; and that no additional terms and conditions are to be imposed on the annexation. The area eligible for annexation known as "BEAVER POINT HEIGHTS ADDITION" to the Town of Estes Park is as follows: A tract of land located in the Northwest 1/4 of Section 35, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northwest corner of said Section 35 and with all bearings relative to the North line of the Northwest 1 /4 of said Section 35 considered as bearing S 89Â°34'00" E; thence S 82Â°45'00" E a distance of 1088.00'; thence S 12Â°43'38" W 31.06'; thence S 84Â°29'59" E 94.32' to a #4 rebar and the TRUE POINT OF BEGINNING; thence S 83Â°40'48" E 223.24' along the north line of Beaver Point Heights Subdivision to the Northeast corner of said lot 10; thence S 83Â°31'26" E 674.49' along the North line of the Beaver. Point Heights Subdivision; thence S 72Â°52'41" W 638.14' along the South line of said Beaver Point Heights Subdivision to the Southeast corner of lot 5; thence continuing along said South line S 72Â°52'51" E 209.76', thence N 13Â°08'13" W 359.68' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 3.50 Acres. DATED this day of ,2005. /r TOWN OF ESTES PARK Mayor ATTEST: Town Clerk ORDINANCE NO. 4-05 AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE TOWN OF ESTES PARK, COLORADO, TO BE KNOWN AND DESIGNATED AS BEAVER POINT HEIGHTS ADDITION BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. That a Petition for Annexation, together with four (4) copies of the plat of said area as required by law, was filed with the Board of Trustees on the 2nd day of December , 2004 by the landowners of one hundred percent (100%) of the area and owning one hundred percent (100%) of the area, excluding public streets and alleys of the area hereinafter described. The Board, by Resolution at its regular meeting on the 25th day of Januarv , 2005, accepted said Petition and found and determined that the provisions of Section 31-12-107(1), C.R.S., were met; and the Board further determined that the Town Board should consider the annexation plat on Tuesday, March 8 , 2005 at 7:00 p.m. in the Municipal Building for the purposes of determining that the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S., and is considered eligible for annexation. Section 2. That the Notice of said hearing was given and published as provided in Section 31-12-108(2), C.R.S. Section 3. That the hearing was held pursuant to the provisions of Section 31-12- 109, C.R.S., on the 8th day of March ,2005. Section 4. That following said hearing, the Board of Trustees adopted a Resolution determining that the proposed annexation met the requirements of the applicable parts of Sections 31-12-104 and 31-12-105, C.R.S.; that an election was not required under Section 31-12-107(2), C.R.S.; and that no additional terms or conditions are to be imposed upon said annexation. Section 5. That the annexation of the following described area designated as BEAVER POINT HEIGHTS ADDITION to the Town of Estes Park, Colorado, is hereby approved: A tract of land located in the Northwest 1/4 of Section 35, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northwest corner of said Section 35 and with all bearings relative to the North line of the Northwest 1/4 of said Section 35 considered as bearing S 89Â°34'00" E; thence S 82Â°45'00" E a distance of 1088.00'; thence S 12Â°43'38" W 31.06'; thence S 84Â°29'59" E 94.32' to a #4 rebar and the TRUE POINT OF BEGINNING; thence S 83Â°40'48" E 223.24' along the north line of Beaver Point Heights Subdivision to the Northeast corner of said lot 10; thence S 83Â°31'26" E 674.49' along the North line of the Beaver Point Heights Subdivision; thence S 72Â°52'41" W 638.14' along the South line of said Beaver Point Heights Subdivision to the Southeast corner of lot 5; thence continuing along said South line S 72Â°52'51" E 209.76', thence N 13Â°08'13" W 359.68' more or less to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 3.50 Acres. Section 6. The Town of Estes Park, Colorado, hereby consents, pursuant to Section 37-45-126(3.6) C.R.S., to the inclusion of lands described above into the Northern Colorado Water Conservancy District and the Municipal SubDistrict, Northern Colorado Water Conservancy District. Section 7. Stanley Point Heights Addition is zoned A-Accommodations (two lodging properties) and CO-Commercial Outlying (restaurant property). Section 8. This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF 2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2005 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2005, all as required by the Statutes of the' State of Colorado. Town Clerk RESOLUTION NO. 7-05 A RESOLUTION ORDERING AND RESCHEDULING A RECALL ELECTION FOR THE TOWN OF ESTES PARK WHEREAS, a Petition was filed with the Town Clerk to recall Trustee David Habecker from the Board of Trustees; and WHEREAS, in accordance with Section 31-4-503(4) C.R.S., the Town Clerk submitted the Petition, along with a certificate of sufficiency to the Board of Trustees on December 14,2004; and WHEREAS, pursuant to the requirements of Section 31-4-503 (4) C.R.S., the Town Board on December 14, 2004 set the Recall Election on the Petition for Tuesday, February 15, 2005; and WHEREAS, on January 28,2005, David Habecker filed a lawsuit in the United States District Court for the District of Colorado naming as Defendants among others, the Town of Estes Park, Colorado, the Board of Trustees of the Town of Estes Park, Colorado, John Baudek Mayor, and Vickie O'Connor Town Clerk (the Town Defendants); and WHEREAS, as part of the lawsuit, the Plaintiff filed a Motion for Preliminary Injunction requesting that the Court enter an Order enjoining the Defendants from conducting an election to recall Plaintiff as Town Trustee; and WHEREAS, on February 10, 2005, Judge Nottingham entered an Order enjoining the Defendants from conducting an election to recall David Habecker as Town Trustee until further order of the Court; and WHEREAS, following the filing of a Motion to Reconsider the Court's Action by Defendants Norman D. Pritchard and Richard H. Clark, a further hearing on the Motion for Preliminary Injunction was held on March 2,2005; and WHEREAS, at that Hearing Judge Nottingham dissolved the previously entered Injunction enjoining the Defendants from holding the Recall Election; and WHEREAS, due to the Preliminary Injunction entered by Judge Nottingham on February 10, 2005, and dissolved by Judge Nottingham on March 2,2005 enjoining the Defendants from holding the Recall Election, the time period set forth in Section 31-4- 503 (4), C.R.S. for holding a recall election is tolled for the period of time between February 10, 2005 and March 2,2005; and 1 WHEREAS, Section 31-4-504 (2) C.R.S. provides that at least ten days before a recall election the Clerk shall give notice of the election in accordance of Section 31-10- 501 C.R.S.; and WHEREAS, pursuant to Section 31-10-108 C.R.S. all recall elections shall be held on a Tuesday designated by Resolution of the Board of Trustees; and WHEREAS, due to the tolling of the time period for holding a recall election, the requirement to give notice at least ten days before a recall election; and that a recall election must be held on a Tuesday, the dates of March 22,2005 and March 29,2005 are available for the rescheduling of the Recall Election to recall Trustee David Habecker pursuant to the Recall Petition; and WHEREAS, the Board of Trustees has determined that it is necessary and appropriate to reschedule the Recall Election following the dissolving of the Preliminary Injunction enjoining the Defendants from conducting the Recall Election on February 15, 2005; and WHEREAS, Section 31-10-401 C.R.S. allows the Board of Trustees to delegate to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, that the Recall Election for the recall of Trustee Habecker shall be rescheduled for Tuesday, March ,2005. BE IT FURTHER RESOLVED that the only polling place shall be in Rooms 202- 203 of the Municipal Building, 170 MacGregor Ave., Estes Park, Colorado; and that the polls on election day shall be open from 7:00 a.m. - 7:00 p.m. BE IT FURTHER RESOLVED that an electronic voting system shall be used in the Recall Election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such electronic voting system as required by the laws of the State of Colorado pertaining thereto. BE IT FURTHER RESOLVED that pursuant to Section 31-10-401 C.R.S., the Board of Trustees hereby delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. BE IT FURTHER RESOLVED that the Recall Election shall be conducted in accordance with the Colorado Municipal Election Code of 1965, as amended, and the applicable provisions of Sections 31-4-501 through 31-4-507 C.R.S. BE IT FURTHER RESOLVED that that the Town Clerk shall prepare the ballot in accordance with Section 31-4-504(3)(a),(b), and (c) C.R.S. 2 BE IT FURTHER RESOLVED that the Town Clerk be authorized to give Notice of the Recall Election by publication as provided by Section 31-10-501 C.R.S. BE IT FURTHER RESOLVED that the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. Passed and adopted at a regular meeting held on the day of ,2005. TOWN OF ESTES PARK, COLORADO By Mayor ATTEST: Town Clerk 3 4 RESOLUTION NO. _8-05 WHEREAS, Section 31-2-204 C.R.S. provides that proceedings to adopt a Home Rule Charter for the Town of Estes Park may be initiated by the adoption of an ordinance by the Board of Trustees of the Town; and WHEREAS, it is the desire of the Board of Trustees of the Town to begin proceedings to adopt a Home Rule Charter for the Town of Estes Park. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK AS FOLLOWS: 1. Town Staff, including the Town Attorney, is hereby ordered to draft an Ordinance pursuant to the provisions of Section 31-2-204 C.R.S for the purpose of initiating proceedings to adopt a Home Rule Charter for the Town of Estes Park. 2. Said Ordinance shall be placed upon the Agenda of the next regular meeting of the Board of Trustees of the Town on March 22,2005. Dated this day of ,2005. TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk . MUNICIPAL HOME RULE PROPOSED TIMELINE Clerk O'Connor/Attorney White 3/2/05 INITIATION OF HOME RULE - PROCEDURE. 31-2-204* Either by (1) submittal of a petition signed by at least 5% of the registered voters of the Town or (2) Town Board adoption of an ordinance (without prior submission of a petition). ORDINANCE - TOWN BOARD MTG. MARCH 22,2005 31-2-204(2) Within 30 days after the initiation of the proceedings, theÂ·Town Board shall call an election for the purpose of (1) forming a charter commission and (2) electing charter commission members to frame a charter. (3/22 - 4/20) TOWN BOARD MTG. APRIL 12, 2005 The election shall be held within 120 days after the date of the call of the election. (4/12 - 8/9/05) ELECTION DAY: AUGUST 2,2005 Publish notice of election not less than 60 days prior to the election. 31-2-404(3) Candidates for the charter commission are nominated by nomination petition and are filed with the Town Clerk. The petition must be signed by at least 25 registered voters, and it shall be filed within 30 days after publication of the election notice. (4/16 - 6/01/05) A 2nd election notice (as soon as possible after the nomination filing deadline) shall be published, and it shall include the names of the candidates. 1 CHARTER COMMISSION. 31-2-206(b) Comprised of 9 members (unless petition or initiating ordinance establishes a higher odd-number of members, not to exceed 21 members). 31-2-206(2) If the petition or initiating ordinance specify that the members of the charter commission shall be elected by and from single or multi-member districts, or by a combination of such districts and at-large representation, the Town Board, prior to publishing the election notices, shall divide the municipality into compact districts of approximately equal population. In such event the members of said charter commission shall be elected by and from districts, or partly by and from districts and partly at large, as specified in said petition or ordinance. 31-2-206(3) Eligibility to serve on the charter commissionÂ· extended to all registered voters of Estes Park. Any vacancy shall be filled by Town Board appointment. 31-2-206(4) For the purpose of organizing itself, the charter commission shall meet at time and date set by the Town Board, not more than 20 days following the election. AUGUST 3 - 22,2005 Members shall elect a chairman and secretary, and such other officers, as they deem necessary, all of which are commission members. 31-2-206(10) Within 120 days after election, the charter commission shall submit a proposed charter to the Town Board. (8/2 - 11/29/05) NOVEMBER 29,2005 2 CHARTER ELECTION. 31-2-207(1) Within 30 days after the date the charter commission submits the proposed charter to it, the Town Board shall publish and give notice of an election to determine whether the proposed charter shall be approved. The full text of the proposed charter shall be included. (11/29 - 12/28/05) TOWN BOARD MTG. DECEMBER 13, 2005: PUBLISH 12/16/05 The election shall be held not less than 30 nor more than 120 days after publication of the notice. (12/16 - 4/14) REGULAR MUNICIPAL ELECTION APRIL 4, 2006 (110 davs) 31-2-207(1.5)The Town Board sets the ballot title for the proposed charter within 60 days after the date that the proposed charter is submitted. 31-2-207(2) If the voters (majority) adopt the proposed charter, it shall become effective as provided in the charter. 31-2-207(3) If the voters (majority) reject the proposed charter, the charter commission shall prepare a revised proposed charter, and the governing body shall submit it to an election within 30 days after submitting the proposed reviewed charter to the Town Board (see 31-2-207(1) above. If a majority of voters reject the revised proposed charter, the charter commission shall forthwith be dissolved. *Colorado Revised Statutes 3 Page 1 of 1 4. Vickie O'Connor From: Linda Hinze Sent: Tuesday, March 08,2005 5:41 PM To: All Employees Subject: Lady Cats The Town has arranged to give a "Big" send off for the High School Girls Basketball Team on Thursday to State Finals. We would like have as many Town trucks, bucket trucks, etc. join in!!!! What can you do? 1. Be on Manford Avenue at 2:50 pm on Thursday, March 10th. 2. Bring signs with you - wishing them "Good Luck". 3. We'll have purple balloons for you to put on your antenna 4. If possible - wear Purple The bus will leave the school going west on Manford Avenue - We'll all wave and honk our horns - Then we'll fall in behind the bus and parade to Hwy 7 to Hwy 36 turn left to Hwy 34 & 36 and right on Hwy 34 and turn off onto Mall Road - Please come out and support the LADY CATS!!!!!! Linda 3/11/2005