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Home My WebLink AboutPACKET Town Board 2005-02-08Prepared 02/03/05 Jzk 26/1- The Mission of the Town of Estes Fark le to plan and provide reliable, hi0h-value services for our citizens, vieitore, and employees. We take Great pride ensuring and enharicir,0 the quality of life in our community by beinG 00od etewards of public reeources and natural eetting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 8,2005 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Please state your name and address) TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated January 25, 2005 and Joint Study Session January 31, 2005. 2. Bills. 3. Committee Minutes: A. Public Safety, January 27,2005: Police Department: 1. Contract for Services with the Estes Valley Victim Advocates - Approval (Budgeted). 2. Toshiba Network Color Copier, $10,925 - Approval (Budgeted). Fire Department: 1. Cultural Arts Council of Estes Park/The Gallery Restaurant Fireworks Permit for Chinese New Year Celebration, February 9, 2005. B. Community Development, February 3,2005: Special Events Dept.: 1. Standard Horse Show Contracts: Rocky Mountain Horse Club, June 22-26,2005; Colorado Arabian Horse Club, July 1-4, 2005. 2. Purchase of Used Ford Yr. 2000 Water Truck, $48,600 - MacDonald Equipment (Budgeted). 3. Policy Manual - Revision to Banner Regulations & Speculations. 4. Estes Park Housing Authority, January 12, 2005 (acknowledgement only). 1 Continued on reverse side oidu~e I l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: 1. FINAL CONDOMINIUM MAP: The Overlook Condominiums, Supplemental Map #2, Stanley Historic District, The Overlook Development at the Historic Stanley, LLC/Applicant (Continued from January 11, 2005). 2. ACTION ITEMS: 1. TOWN ADMINISTRATOR'S REPORT. 2. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(B), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on the following specific legal question: Special Recall Election Lawsuit - David Habecker. Motion: I move the Town Board go into Executive Session for a conference with Town Attorney White for the purpose of receiving legal advice on the specific lawsuit listed above, under C.R.S. Section 24-6-402(4)(b). NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Town of Estes Park, Larimer County, Colorado, January 25,2005 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 25th day of January, 2005. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees David Habecker Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Randy Repola, Town Administrator Jackie Williamson, Deputy Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Habecker stated the Pledge of Allegiance should not be a part of Town Board meetings. The Supreme Court has ruled the Pledge is not mandatory and those refusing to recite it cannot be punished. Town Trustees are obligated to provide equal representation to all citizens including individuals who have differing views or opinions. Reciting the Pledge should not be administered as a test of ones loyalty, and, Trustee Habecker requested the Pledge be removed from the official portion of the Town Board agenda. Mayor Baudek stated the Board will take the request under consideration. Mayor Baudek encouraged residents to check their current house numbers to ensure they are visible from the street by emergency responders. He stated the Senior Center has house numbers for sale. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated January 11, 2005. 2. Bills. 3. Committee Minutes: A. Utilities, January 13, 2005: 1. Extend Current Short-term Contract to a 10-yr. Contract - Participate in the Clipper Wind Turbine with the Platte River Power Authority. 2. Copy Machine/Finance Dept., Xerox Work Centre Pro 45 $13,474.80 / 60 month lease. . Board of Trustees January 25,2005 - Page 2 B. Public Works, January 20,2005: 1. CVB Building Construction, Part I - Preliminary Guaranteed Maximum Price - Proceed to Part 11, Final Design - SEE ACTION ITEM #1 BELOW. 2. Flashing Pedestrian Signs, Crosswalk at MacGregor and Elkhom Avenues, $10,000. 4. Estes Valley Board of Adjustment, December 7,2004 and January 4,2005 (acknowledgement only). 5. Estes Valley Planning Commission, December 21, 2004 (acknowledgement only). 6. Intent to Annex Resolution #3-05 - Beaver Point Heights Addition. Public Hearing scheduled March 8,2005. Trustee Habecker requested Item 3.B.2 (Flashing Pedestrian Signs) be removed from Consent for discussion. It was moved and seconded (Doylen/Pinkham) the Consent Items 1, 2, 3.A.1, 3.A.2, 3.B.1,4, 5 and 6 be approved, and it passed unanimously. Item 3.B.2. Flashing Pedestrian Signs, Crosswalk at MacGregor and Elkhorn Avenues. Trustee Habecker expressed serious reservations and is concerned pedestrians will have a false sense of security. Trustee Levine stated safety of pedestrians is a concern at this location; therefore the signs should be placed at the crosswalk or the mid-block crossing should be removed. Public Works Director Linnane stated CDOT discourages the use of mid-block crossings due to the inherent danger. Staff concluded the flashing signs would be an attempt to make the crossing safer. It was moved and seconded (Levine/Newsom) the flashing pedestrian signs at MacGregor and Elkhorn Avenues be purchased for $10,000, and it passed with Trustees Doylen and Habecker voting "No". lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for the following Consent Agenda Item. If the Applicant, Public or Town Board wish to speak to this item, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: 1. PRELIMINARY CONDOMINIUM MAPS. A. Henry Development Plan #04-13, Lot 51A, Second Amended Plat of Lot 3, Canaiy Subdivision, and a Portion of Lot 51, Grand Estates Subdivision, PT Properties, Inc./Applicant. B. Bugle Point, Lots 3 and 4, Block 4, Fall River Estates, Jim Randy Co., Inc./Applicant. 2. SUPPLEMENTAL CONDOMINIUM MAPS: A. Stanley Avenue Condominiums, Phase Il, Units 506, 508, 517 and 519, Lot 32B of the Amended Plat of Lots 32A and 33A of the Amended Plat of Lots 32,33,34 and 35, and Portions of Lots 1, 31 and 37, White Meadow View Place Addition, Stanley Avenue Condominiums, LLC/Applicant. Board of Trustees January 25,2005 - Page 3 B. Thunder Canyon Condominiums, Supplemental Map #2, Lot 22, Stanley Hills Subdivision P.U.D., Roy & Michelle Johnson/Applicant. There being no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Habecker) Items 1.A. and B. and 2.A. and B. be approved, and it passed unanimously. 2. PLANNING COMMISSION ACTION ITEMS: 1. Preliminary Subdivision Plat Lots 2,4,5, and Outlot A, Mary's Lake Subdivision and Rezoning Proposed Lots 5, 7, and 8, Mary's Lake Subdivision from A-1 Accommodations/Low-Intensitv to E-Estate: and Outlot 3A from A-1 Accommodations/Low-Intensity to A- Accommodations/Highway Corridor, Rock Castle Development Co./Applicant. Mayor Baudek opened the Public Hearing. Planner Chilcott presented the Staff Report noting the preliminary subdivision plat will subdivide four of the undeveloped lots in the Mary's Lake Subdivision into nine lots, vacate a section of the Kiowa Drive right-of-way platted with the original subdivision, and dedicate new road right-of-way for an extension of Kiowa Trail. Adopted Code standards require interconnected street networks and limit the length of cul-de-sacs. Extension of Kiowa Trail is opposed by lot owners of Kiowa Ridge subdivision. CDOT standards require construction of a northbound turn lane and a southbound right turn lane on Highway 7 at the Highway 7/Mary's Lake Road intersection. Staff recommends construction of the northbound lane as a condition of this preliminary plat approval with the southbound lane to be constructed upon development of the two undeveloped parcels on the northwest side of the Highway 7/Mary's Lake Road intersection. A variance to Appendix D was granted by Public Works to allow Promontory Drive, a private drive, to serve 8 homes eliminating the need for an additional driveway. Trustees Habecker and Pinkham questioned a potential "conflict of interest" and Attorney White clarified there was no personal financial gain and therefore no conflict. Comments in opposition to the Kiowa Trail extension were heard from Tom & Carol Gresslin, 2024 Kiowa Trail Road; Joe Ford, 2800 Kiowa Trail; William Howell, 3025 Sioux Court; and Bill Webber, 2845 Kiowa Trail. Concerns were raised regarding increased traffic through the neighborhood, headlights shining into homes, and traffic cutting through the neighborhood to access the lodge, the church or Hwy 7. Trustee Newsom questioned whether or not Kiowa could be a gated community. Mr. Ford stated it could be an alternative to prevent traffic in the neighborhood, although it would not prevent headlights from shining into their homes. Frank Theis, previous owner of Mary's Lake Lodge, stated that 5 years ago, the surrounding land owners Bob Koehler and James Tawney worked together with the town to develop the original Development Plan that included Kiowa Drive, a loop road around Mary's Lake Lodge. At this time, Mr. Tawney would like to develop his property with 35 co-housing units and condominiums that would require a roadway in the current location of the proposed Kiowa Trail extension and eliminate the need for the loop roadway (Kiowa Drive). , r Board of Trustees January 25,2005 - Page 4 Don DeBey, owner of Mary's Lake Lodge, commented that Kiowa Trail extension would create a buffer between the Lodge and the future development. Trustee comments were heard and summarized as follows: could the Town require the church to direct traffic; Kiowa Subdivision property owners have a valid issue that should be addressed; and the need for the road. Staff responded that the church has an approved development plan and they cannot be required to direct traffic. The code limits cul-de-sacs to 1000 feet; and therefore, creating the Kiowa Trail extension establishes a cross street shortening the length of the cul-de-sac. Limiting cul-de-sacs also encourages interconnected street systems which are desirable. The planning staff also looked at the future maintenance cost of the previously approved loop road and the advantages of clustering development moving it off the steep slopes and wildfire hazard areas. Mayor Baudek questioned the impact of creating Kiowa Trail extension as a one way street. Director Joseph advised the issue was raised with Public Works Director Linnane and dismissed as an alternative. Trustee Habecker stated traffic volumes on Kiowa Trail would not be appreciably different with the approved loop road versus the proposed Kiowa Trail extension. Based on the necessity for additional discussion, it was moved and seconded (Newsom/Jeffrey-Clark) the Preliminary Subdivision Plat Lots 2,4,5, and Outlot A, Mary's Lake Subdivision and Rezoning Proposed Lots 5,7, and 8, Mary's Lake Subdivision be continued to February 22nd to allow further review and/or alternatives to the Kiowa Trail extension, and it passed with Trustee Doylen voting "No". 2. ACTION ITEMS: 1. PRESENTATION - CVB BUILDING CONSTRUCTION, PART I PRELIMINARY GUARANTEED MAXIMUM PRICE -PROCEED TO PART 11, FINAL DESIGN. Administrator Repola stated this item was tabled and it will be returned to the Community Development committee for further review. 2. REAPPOINTMENT OF AL SAGER - ESTES VALLEY BOARD OF ADJUSTMENT, 1-YR. TERM. EXPIRING 02/12/06. Mayor Baudek requested reappointment of Al Sager to the Estes Valley Board of Adjustment for a 1-yr. term, expiring 02/12/06. It was moved and seconded (Doylen/Jeffrey-Clark) Member Sager be reappointed, and it passed unanimously. 3. TOWN ADMINISTRATOR'S REPORT. Administrator Repola will provide the Board with aggregated quarterly sales tax data in February. There being no further business, Mayor Baudek adjourned the meeting at 9:10 p.m. John Baudek, Mayor Jackie Williamson, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 31, 2005 Minutes of a Regular meeting of the JOINT TOWN BOARD STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 31St day of January, 2005. Town Board: Mayor Baudek, Trustees Doylen, Jeffrey-Clark, Levine, Habecker, Newsom, and Pinkham Attending: Mayor Baudek, Trustees Doylen, Jeffrey-Clark, Levine, Habecker and Pinkham Also Attending: Town Attorney White and Town Administrator Repola Absent Trustee Newsom and Clerk O'Connor Presenters: Vaughn Baker, Stan Austin and Larry Campbell National Parks Service Congressional: Doug Young District Policy Director for Congressman Mark Udall Anne Brewster from Senator Allard's office A joint meeting was called with representatives from the RMNP and Town Board to discuss RMNP Wilderness Status. Mayor Baudek called the meeting to order at 8:30 a.m. Rocky Mountain National Park Wilderness Status â€¢ History of American Wilderness dating back to 1832-1915 when an Act of Congress established Rocky Mountain National Park (RMNP). â€¢ What is Wilderness? "...lands designated for preservation and protection in their natural condition...an area where the earth and its community of life are untrammeled by man...an area of undeveloped Federal Land retaining its primeval character and influence, without permanent improvement or human habitation...generally appears to have been affected primarily by the forces of nature, with the imprint of man's work substantially unnoticeable...has outstanding opportunities for solitude or a primitive and unconfirmed type of recreation...shall be devoted to the public purposes of recreation, scenic, scientific, educational, conservation and historic use." â€¢ Discussion on The Wilderness Act does not modify the park's enabling legislation unchanged since 1915. â€¢ RMNP wilderness boundaries were not well defined ranging from 235,000 acres to 249,500 from 1974-1999. â€¢ 1980s Federal Reserved Water Rights for the entire park have been adjudicated in state water court. â€¢ 1990s RMNP has invested significant funds to improve visitor's facilities to reassure "the wilderness designation is not the first step toward closing the park." â€¢ The Wilderness designation requires an Act of Congress and the 1999 wilderness proposal is a starting point for discussions. Maps were included in the presentation. â€¢ Steps to identify issues and concerns of gateway communities and other stakeholders are the next step. â€¢ Doug Young from Congressman Mark Udall office and Ann Brewster from Senator Allard office, in Loveland asked for Estes Park Town Board support. â€¢ Vaughn Baker from RMNP advised they would be having the same session in Grand Lake as both gateway communities are involved in the decision of the wilderness designation. - RECORD OF PROCEEDINGS Town Board Study Session - January 31, 2005 - Page 2 â€¢ Randy Repola to coordinate follow-up town meetings to invite congressional delegations, Northern Colorado Water Conservancy, county staff and Grand Lake to attend. The Mayor suggested a copy of the Wilderness map from today's presentation also be provided at follow-up meetings. Elk Management Plan-Update Current status of the RMNP elk & vegetation management plan: â€¢ Public scoping on draft alternatives conducted in September 2004. â€¢ Refining/adding detail to alternatives. 1. No action. 2. Maximum lethal reduction of elk (agency culling). 3. Maximum fertility control. 4. Wolf reintroduction inside the Park. 5. Moderate reduction using agency culling or public marksmen. 6. Combination of lethal reductions and fertility control. â€¢ Next steps to review detailed alternatives with the Planning Team. Concluding all discussion, the meeting was adjourned at 11 a.m. Tracy Feagans, Recording Secretary 4 I , RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 27,2005 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27th day of January, 2005. Committee: Chairman Newsom, Trustees Doylen and Pinkham Attending: All Also Attending: Town Administrator Repola, Clerk O'Connor, Police Chief Richardson, Fire Chief Dorman, Officer Steinhage, Municipal Judge Brown Absent: None Chairman Newsom called the meeting to order at 8:00 a.m. POLICE DEPARTMENT. Estes Valley Victim Advocates (EWA) Contract for Services - Request Approval of Renewal. Each year, the EWA receives funding from the Town for services rendered to crime victims who are Estes Park residents. The budget contains $7,500 for these contracted services and there are no changes for the upcoming year. The Committee recommends approval of the EWA Contract for 2005 in the budgeted amount of $7,500 subject to minor revisions proposed by Attorney White and incorporatation therein. In-Car Video Systems for Patrol - Request Approval of Budgeted Item. In 2002, the Committee approved the installation of an in-car video system as standard equipment for the patrol fleet. Reasoning to include this item as standard equipment is to reduce the need for courtroom testimony by the police officer since video evidence provides an immediate visual account of a driving violation. Additionally, a more accurate account of what transpired between an officer and a citizen is available for immediate review, reducing the number of subjective citizen complaints. To date, one patrol car has been equipped, and due to budget constraints in 2003-2004, the line item was removed. Funding ($5,000) was re-budgeted in 2005 and bids for one unit were solicited as follows: International Police Technologies $2,195.00 Kustom Signals $3,326.00 MPH In-Car Camera $4,449.00 The low bidder, International Police Technologies, would install an identical system that is currently used by the Dept. Discussion followed on the quality of the image (mid-range proposed), incremental installation for the 6 marked units, and archival storage (digital) and quantity. The Committee recommends the bid in the total amount of $4,390.00 for two units submitted by International Police Technologies be accepted. Copy Machine - Request Approval of Budgeted Item. The current copy machine is seven years old and staff has researched a replacement; bids are as follows: . RECORD OF PROCEEDINGS Public Safety - January 27,2005 - Page 2 Annual Company Black & Color Maintenance White Contract Minolta $9,845 $16,518 $1,113/$1,080 Toshiba $10,033 $10,925 $1,283/$1,283 Lanier $10,738 $12,490 $1,012/$1,008 Xerox $10,951 $16,340 $1,428/$1,548 Due to advancements in technology, network copiers/scanners are capable of scanning documents directly to a server where staff can format and archive information using in-house staff or police volunteers. By eliminating outsourcing, the Dept. anticipates a potential cost savings of 70-80%. Clarification followed on: (1) price/copy over the 96,000/yr. and this will be closely monitored, and (2) a comparison with the recently-approved copy machine being leased by the Finance Dept.; a refurbished v. a new machine; area customer service; and ability to resolve problems via phone lines. The Committee recommends the bid in the amount of $10,925 submitted by Toshiba for a network color copier, including a $500 rebate for the first year on the maintenance contract be accepted, with staff researching those items discussed above prior to executing the contract. Reports. â€¢ Municipal Court Annual Report. Court Judge Brown presented the 2004 Annual Report for the Municipal Court: In summary, cases down, revenues are up, and parking tickets also down somewhat. Public contact: Presenting at the Police and Citizens Information Academies. Meeting with Police staff to discuss the municipal court process. Translation for Spanish speaking residents: Currently, the Court has 2 volunteers for translation. Judge Brown noted his concern, as the volunteers are not "certified translators" with the State and Federal court systems. He is gathering costs from neighboring municipalities for future budgeting purposes, and staff is working on the inclusion of Spanish translation of court documents. Judge Brown and Administrator Repola will meet to discuss this item further. The Skateboard Park has helped reduce frequency of violations. Personnel: Court Clerk Stapleton was commended for her efforts. , Fines now paid directly to Finance Dept. and this process is working well. The Court is able to issue fines up to $300 and community service; violations requiring jail sentencing are forwarded to County or District Court. â€¢ Board of Evaluators Presentation. Officer Steinhage gave a PowerPoint presentation on Spanish-speaking residents: â€¢ Demographics; â€¢ Community challenges (language, employment lack of the sense of community between their own origins, lack of gathering places to breakdown these barriers, fear/distrust of the Police, lack of knowledge of the law, lack of Spanish- speaking media in Town, housing, youth suffer a feeling of . V â€¢ RECORD OF PROCEEDINGS Public Safety - January 27,2005 - Page 3 isolation, immunizations, emphasis on work rather than education, particularly beginning at middle-school levels, no gang activity at this time (seeking information). â€¢ Solutions. Investigating community partnerships, education, pamphlets, community forums, and Spanish language classes for interested emergency services members. Discussion: Community-gathering place - can see a need, but not solution; Police presence could be available at Mexican celebrations where translated pamphlets could be available. Serious outreach is a complex and challenging issue, not only for the Police Dept., but also as a community as a whole. Chief Richardson commented on federal immigration laws and the Department's role in providing services. Linda Vogl/CACEP noted CACEP's efforts in working to integrate arts to the Hispanic community-they are Very aware and willing to do more to use the arts as a tool to reach the entire community for cultural diversity. The Committee commended Officer Steinhage for his presentation. â€¢ 2003-2004 Statistics Update. The Committee reviewed the report, and Chief Richardson noted that clearance rates have not yet been completed. FIRE DEPARTMENT. Cultural Arts Council of Estes Park (C.A.C.E.P.)/The Gallery Restaurant Fireworks Permit - Request Approval. Fire Chief Dorman reported he has researched the Municipal Code and Statutes and the Town Board has authority to grant a fireworks permit to groups/organizations but not to individuals. Linda Vogl/CACEP appeared before the Committee seeking approval of a fireworks permit to co-host a Chinese New Year Celebration and fundraiser along with the Chinese American Arts Commission at The Gallery Restaurant and nearby premises on February gth. The evening would conclude at 7:30 p.m. with the traditional ignition of fireworks and a Dragon Dance to announce the New Year. The Special Events Dept. has been approached to discuss and seek approval of the Dragon and Lion Dance portion of this event from the Transit Center, north on MacGregor Ave., west on Park Lane directly to the Restaurant. Event specifics include: â€¢ A series of poles would be constructed to suspend the firecrackers, provide proper supervision, and have ready (if necessary), water lines or extinguishers to ensure the surrounding areas are protected. â€¢ 4,702 firecrackers marking the 4702th Chinese New Year would be ignited. â€¢ The point of ignition is in the rear of the Courtyard Shops on a concrete parking surface. â€¢ The firecrackers emit no flame or embers, nor will there be an aerial display. Discussion followed concerning wind, marketing, relocating the fireworks nearer to Bond Park for enhanced visibility and participation, and beginning the event with the fireworks in lieu of ending with it. Chief Dorman referred to the Municipal Code where public displays, not private, are allowed. Other Chinese restaurants will be contacted to . RECORD OF PROCEEDINGS Public Safety - January 27,2005 - Page 4 encourage their participation, and representatives from the Denver Dragon Boat Club will be attending. The Committee recommends approval of the Fireworks Permit, suggesting (1) the fireworks take place as the kickoff of the event, and (2) the display take place on MacGregor Ave. in front of the Municipal Building, and (3) event organizers secure a Special Events Permit. The Committee praised the event organizers for their initiative in sponsoring and presenting event. Reports. â€¢ 2004 Year End Report: 4 Election of officers for 2005 was held 12/7/04 with the following results: â€¢ 1 "Ass't. Chief -Daryl McCown . 2nd Ass't. Chief - Robert Hirning â€¢ Secretary - Will Birchfield â€¢ Treasurer - Dave Sharman 4 2004 Financial Report 4 Training Report (average of 187 hrs./firefighter for call response & training hours) 4 Year-end Incident Run Report. The Committee recommends approval of the 2005 Slate of Officers, and expressed their appreciation for the report. There being no further business, Chairman Newsom adjourned the meeting at 9:41 a.m. Vickie O'Connor, CMC, Town Clerk 't RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, February 3,2005 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 3rd day of February, 2005. Committee: Chairman Doylen, Trustees Habecker and Levine Attending: All Also Attending: Town Administrator Repola, CVB Staff Pickering, Marsh, Hinze, Blackhurst, Nikolai, and Weldin, Fleet Manager Mahany, and Deputy Clerk Williamson Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. CONVENTION & VISITORS BUREAU. Communications. 1. Advertising Proaram Report - Marsh. â€¢ Request for Information: Requests for information are up 3.68% year to date and advertising generated requests were up 12.31% year to date. E-mailed requests for vacation planners are down 12.67% over the same period last year. Calls to the 800 number are down 24.34% year to date. â€¢ Work in Progress: CVB website instituted a pay per click campaign on Google January 24th to keep the website ranking at or near the top. January 24*. The campaign will run for 3 months at which time our natural optimization should be functioning. 2005 Lure Piece arriving this week. First spring flight of magazine ads will be published in three weeks. Staff is investigating Internet promotional opportunities including Internet co-ops. First quarter media schedules were reviewed and include television spots, newspaper ads, and magazine ads. 2. Community/Media Relations Reports - Blackhust. â€¢ 2005 Media Relations Plan: Media packet - goals and strategies for 2005 include: production of visitor materials; establish, build and strengthen relationships with travel editors, writers and producers; strengthen web-related presence; strengthen communications with CVB stakeholders, members and community members; and plan and execute media relations elements relating to capital projects and major initiatives. Recent articles of Estes Park include Destinations magazine, Newspaper articles in Rky. Mtn. News, Parker and Castle Rock, Northern Colorado Business Report, 5280 magazine. Future articles will run in Nick Jr., Go Travel, and Country Lines. â€¢ Web Site Content Update. Downloadable vacation planner will be available the end of this month and will include a lodging grid that will also be available as a handout for the visitors. Currently working with a website vendor to activate behind the scene functions. Search optimization is nearing completion. RECORD OF PROCEEDINGS Community Development - February 3,2005 - Page 2 Group Sales & Marketing. 1. Conference Center Year End Report - Nikolai. â€¢ Reviewed the 2004 Estes Park Conference Center Bookings. Conference Center hosted 144 groups in 2004. â€¢ 78 conferences with 8,297 attendees, an increase of 9 groups and 299 attendees. â€¢ 45 local groups with 10, 552 attendees, an increase of 5 groups. â€¢ The Holiday Inn began renovations on the lobby, lounge and restaurant in November 2004. This has decreased available meeting space by two meeting rooms. New carpet is budgeted for 2005 and will be replaced late December or early January 2006. â€¢ 2001-2004 attendance figures were reviewed. 2. Group Sales Report - Nikolai. â€¢ Group sales for January 2005 and hotel occupancies for 2004 were reviewed. Hotel occupancies were down for 2004 while the average hotel rate has gone up. Currently 15 to 20 properties are reporting occupancy numbers for the monthly survey. Visitor Services. 1. Visitor Center Report - Weldin. â€¢ CVB is in the process of purchasing Colorado and Estes Park large (6' x 8') maps f6r the Visitor Center. â€¢ Visitor Center began testing the retail market by selling postcards and calendars with light sales. â€¢ Over 80 brochures from lodging establishments, various activities, retail shops, restaurants and miscellaneous groups now available. â€¢ New CVB fees have been in effect as of January 2005. â€¢ CVB included an order form and letter with the January mailing of the Business License statements. th Full or partial payments for services are due by February 15 . To date, these services have been provided with no charge. Staff will be flexible with payment due dates. Peggy Campbell is contacting businesses that have not responded to answer questions regarding CVB services and encourage participation. There are currently 75 stakeholders with orders arriving daily. â€¢ 20 - 25 calls are being received/day. â€¢ Information specialists have compiled an information resource book available for use by the ambassadors and visitors. â€¢ There are approximately 50 ambassadors committed to the CVB. â€¢ 10 businesses have shown an interest in annexing and 5 businesses located outside town limits are interested in joining the CVB. Special Events. 1. Standard Event Agreements - Request Approval. Mgr. Hinze presented the following standard agreements and requested they be favorably recommended for approval: â€¢ Rocky Mtn. Miniature Horse Club, June 22-26,2005 â€¢ Colorado Arabian Horse Club, July 1-4, 2005 The Committee recommends approval of the Agreements as presented. 2. Preliminary Review of Stanlev Park Faimrounds Master Plan. In February 2004, the goal team presented a 'schematic" to the Community Development Committee, the committee then requested a higher level of i RECORD OF PROCEEDINGS Community Development - February 3,2005 - Page 3 detail. The goal team has chosen Design Studio WesVRoger Thorn as the design team to develop the preliminary plan. Les Smith, equestrian specialist, has also been involved in the development of the plan. Roger Thorn Thorn Associates and Terry Stone DSW reviewed the preliminary design plan. Mr. Stone stated the plan has incorporated many of the current buildings (Barn T, U, V & W, Grandstand and Announcer Stand) as well as the many uses at the fairgrounds. A new entrance will be established off Community Drive with new signa2e and a monument. The fairgrounds will continue to have access from Zf street with a check- in booth, Manford Ave. and the current entrance off Community Drive. The new structures will include: 2 open arenas, 1 covered arena, 3 barns, 1 maintenance facility, an event barn, and a new office/ticket window added to the Grandstand. Parking has been added to the perimeter and includes 12 handicap spaces, 605 parking spaces, and 62 RV spaces for a net increase of spaces. The entire site will be fenced. The northeast corner of the property will include 2 playfields with a restroom and detention ponds. Heath Construction will provide cost estimates and phasing information. Project phasing includes: Phase I (drainage, utilities infrastructure and 2 outdoor arenas); Phase 11 (detention ponds, playfields, parking, and loop road and 2 bams); Phase 111 (additional barn, maintenance facilities, parking and ticket office); Phase IV (covered arena, hardscape, and parking); Phase V (event barn). John Spooner Van Horn Engineering is developing the drainage and grading plan as the property currently receives significant offsite drainage. A wall along Manford Ave. is proposed to collect offsite drainage and direct the water underground to the detention ponds located on the north end of the property. Comments were heard from Jo Adams, Dr. Durward, Mayor Baudek, and Trustee Pinkham concerning parking, turning radius for large stock trucks, powerlines, landscaping, restrooms, additional seating in the Grandstand, and phasing. Roger Thorn stated architectural drawings will be presented at a future Town Board meeting. 3. Purchase of Water Truck - Request Approval. Mgr. Hinze stated the Special Events Dept. is in need of a dependable water truck. The current truck is 29 years old and has become undependable as the primary truck; however it could be used as a backup during shows saving $2,500 - $3,000/year for a rental truck. A new truck would cost approximately $80,000. The rental truck used for the past 2 years during the Hunter Jumper event has been offered to the Town at a cost of $48,600. â€¢ MacDonald Equipment Company (Commerce City, CO) 2000 Ford F-650 w/2000 Gallon Water Tank (Used) $48,600 â€¢ New Water Truck Estimate (No Bid - Quote Only) 2005 Ford F-700 or 2005 Freightliner M-2 w/2000 Gallon Water Tank $80,000 Staff recommends purchasing the used water truck from MacDonald Equipment Company for a cost of $48,600, retaining the existing water truck as a backup. Administrator Repola advised the purchase will be RECORD OF PROCEEDINGS , Community Development - February 3,2005 - Page 4 made with a 4 year loan at 4% interest from the vehicle replacement fund with a yearly payment of $13,389. The Committee recommends approval to purchase a water truck from MacDonald Equipment Company at a cost of $48,600 with funding specified above. 4. Policy Manual Revision on Banner Regulations & Specifications - Request Approval. Mgr. Hinze reviewed the current banner regulations and specifications with revision being proposed concerning banner and grommet sizing and location. The Committee recommends approval of the revisions, as proposed. Convention and Visitor Center Building. 1. Construction Part I - Preliminary Guaranteed Maximum Price. Dir. Pickering stated the bid received from the design team of Dallman Construction/Basis Architecture was 25% above the Guaranteed Maximum Price (GMP). The team has asked the subcontractors to refine their bids, with new cost estimate due next week. This item was continued and sent back to the Comm. Dev. Committee at the January 25~ Town Board meeting. MISCELLANEOUS. Administrator Repola advised that, as directed by the Committee on January 6th,the Building Department conducted a meeting with the area electricians regarding assuming electrical inspections. Staff will update the Committee in March. There being no further business, Chairman Doylen adjourned the meeting at 10:00 a.m. Jackie Williamson, Deputy Town Clerk . Estes Park Housing Authority (EPHA) Board Meeting Date: January 12,2005 Members Present: Susan Doylenâ€ž Eric Blackhurst, Catherine Jensen Members Absent: Karla Porter; Jack Dinsmoor Staff Present: Rita Kurelja, Sam Betters, Mariann Pugh Others Present: Joe Wise, Trail Gazette representative Guests: The January 12, 2005 meeting of the Estes Park Housing Authority was called to order by Chairperson Eric Blackhurst at 8:45 a.m. in room 203 of the Estes Park Municipal Building. APPROVAL OF MINUTES Motion was made to approve November 10, 2004 minutes o f Estes Park Housing Authority Board of Commissioners meeting by Catherine Jensen and seconded by Susan Doylen.. Vote was called for. All voted Aye. Motion to approve the November 10,2004 minutes of the Estes Park Housing Authority passed. FINANCIAL REPORTS- A. 4th Ouarter 2004 Sam Betters presented the highlights: â€¢ DOH Loan has been converted to a grant as all requirements were met. â€¢ Cash flow of $7400 will be added to the Operating Reserve â€¢ Cleave Street had a great year. Vacancy loss was less than budget. â€¢ Talons Pointe: Also a great year. Vacancy loss over budget; Maintenance under budget. â€¢ Sam cautioned that this could be the result of volunteer help and that it may not be an accurate picture. Will be looking at this closely. B. Resolution # 30 Sam Betters read resolution # 30, for the payoff of the DOH/Fannie Mae note and the subsequent loan to the Estes Investors. Motion was made by Susan Doylen and seconded by Catherine Jensen. All voted Aye. Motion to approve Resolution # 30 passed. Note: Resolutions were prepared using Susan Doylens signature. Eric will sign. Note and Deed of Trust will be prepared when the exact amount is known. DEVELOPMENT UPDATES A. Vista Ridge 1. Phase 2 Sales report: Joe Wise reported that only 4 units remained and 2 of those are under contract. 2. Phase 3. Contract with Dohn construction is ready for signatures. Work on infrastructure has Begun. 3. Phases 4 and 5 The proposed amendment to the original development plan in redesigning phases 4 and 5 will be presented to the Planning Commission in March. Will result in the loss of one unit. 4. Resolution #32 Sam Betters read resolution #32 authorizing Sam to sign documents for the construction loan for Phase 3. The amount in the approximate amount of $1,852,823.00. Susan Doylen made a motion to approve Resolution #32 and it was seconded by Catherine Jensen. All voted Aye. Motion to approve Resolution #32 passed. COMMITTEE REPORTS Communications to Report - none to report. EPHA Board Meeting Minutes Page 1 . . REPORTS UPDATES & OTHER MISCELLANEOUS ITEMS A. Cleave Street - â€¢ Occupancy and Delinquency Report No vacancies, no delinquencies. â€¢ Renovation- Aller-Lingle is in the process of drawing up construction drawings. Job will then go to bid. In front ofthe State Housing Board in March. B. Talons Pointe â€¢ Mariann reported that there were 2 vacancies. One eviction in process. OTHER BUSINESS- A. Cleave Renovation: Briefreport on the status of and the work that had been done so far. B. Commissioner vacancy: Sam reported on the bylaws as they relate to filling the position. It is not mandatory that we have a Town Trustee on the EPHA Board. He expressed that although not mandatory it would be in the best interests of the Authority. There are 2 perhaps 3 Town Board members who might be interested. Sue Doylen will Ask them. She has also been approached by an interested party. Sam suggested we come back to this Board in February with either a recommended Person or a process to proceed. Goal is to have a new commissioner to recommend to the Mayor in March. C. Transition Team: First meeting of the Tranistion Team will be held on Thursday, January 27th at 8:30 am in the EPHA office. The first items to look at are Personel issues and scope of services from HACOL. In 2006 Sam's role will diminish and Rita will assume more. Will be involving the Town at some point. D. Estes Park Development Corporation. Sam reported on the For Profit corporation that the that the EPHA Board approved in July. Needed for tax purposes for the Tax Credit Investors as it relates to the cash distributions from Talons Pointe. Sam read resolution # 31 whereby EPHA assigns its rights over to EPDC. This will be another entity, with a Board of Directors, Annual Meeting etc. Motion to approve Resolution # 31 was made by Susan Doylen and seconded by Catherine Jensen. Vote was called for and all voted Aye. Motion passed. Agreement: When the Dry Gulch partnership was formed, HACOL was only a partner because the Investors required it. As the agreement stands now, HACOL receives a partnership management fee. Fees should be going to EPHA. This agreement makes that adjustment. Agreement was read. Motion to approve made by Sue Doylen and seconded by Catherine Jensen. All voted Aye. Motion to approve this agreement passed. Sam will sign as Executive Director for both organizations. Motion to appoint Board of the EPDC all of the members of the EPHA was made. Amended to include Rita Motion to approve the motion and the amendment was made by Susan Doylen and seconded by Catherine Jensen. All voted Aye. Motion passed. Chairperson Eric Blackhurst thanked Ms. Doylen for her work and commitment to the Housing Authority even before the inception of the EPHA. Sue thanked the Board and the Community. ADJOURN Motion to adjourn was made by made and seconded. All voted Aye. Meeting was adjourned at 10:00 am. Respectfully submitted, Rita Kurelja Estes Park Housing Authority Program Manager EPHA Board Meeting Minutes Page 2 . , Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola From: Dave Shirk, Planner 336 Date: February 8,2005 Subject: Overlook Condominiums, 2nd Supplemental Map Background. This is the second 1 H supplemental condominium map for -74- the Overlook development, located ~~ north of the Stanley Hotel. The Town Board approved the 14 2 preliminary condominium map in - February 2004. This proposed f supplemental map finalizes 8 units, Stanley Hotel with 12 units of the 46 approved units remaining to be finalized. Groutids This past summer, Town Staff ~~~} jj'll, contacted the developers and if , 94 B.,Fi ''f requested the covenants be / \\'~in(lenÂ·ien j El changed with regard to use of "lock- out" units in the development ("lock-out" units are those types of units where a portion of the unit may be occupied to the exclusion of the other portion). Per the recommendation of the Town Attorney, Staff recommends a condition of approval of this supplemental map be to amend the Condominium Declaration. Budget. NA Action. Staff recommends APPROVAL of the proposed condominium map for the Overlook Condominium project, CONDITIONAL TO: 1. The covenants governing this property shall be amended to prohibit double- occupancy of individual units (commonly referred to as "lock-outs."). These 11Â·j f . changes shall be subject to review and approval of the Town Attorney. Per Section 3.2.E of the Estes' Valley Development Code, these revisions shall be completed by the Applicant and submitted within 30 days of Town Board approval. 2. The conditions imposed by the Town Board on February 24,2004 (original approval). â€¢Page 2 JOINT TOWN BOARD STUDY \36*3- AN,FCLid SESSION MONDAY, JANUARY 31, 2005 8:30 - 11:00 A.M. TOWN BOARD ROOM Municipal Building 170 MacGregor Ave. AGENDA 1. WILDERNESS DESIGNATION. 2. ELK MANAGEMENT PLAN - UPDATE. Rocky Mountain National Park ta Wilderness Status <67 â€¢ History of American Wilderness , - 1832 - Frontier artist George Catlin suggests that the government create a preserve to protect 'the wild freshness of nature.' '-- ..........2/=t."=le.21 .....pi 1/1EW'Wilill Rocky Mountain National Park Â¥* Wilderness Status - 1854 - Philosopher Henry David Thoreau, author ot Walden, writes that wilderness sanctuaries are the "need of civilized man.' Rocky Mountain National Park 89 Wilderness Status - 1872 - Artist Thomas Moran exhibits paintings of Yellowstone, helping to promote establish- ment of the first National Park. :47=2..93 1 Rocky Mountain National Park elk Wilderness Status <.7 - 1892 - Conservationist John Muir organizes the Sierra Club to enlist public and governmental support for preservation of wilderness. ~t .. .r . *i_*4*,~t.. '. ~.* Rocky Mountain National Palk ti; Wilderness Status * - 1897 - The Forest Organic Act establishes the National Forest system for the purpose of "securing favorable conditions of water flow, and securing a continuous supply of timber...0 i . Irl '11. : Rocky Mountain National Park tit, Wilderness Sthtus .8/ - 1903 - President Theodore Roosevelt sets aside vast acres of federal land and creates the first national wildlife refuge at Florida's Pelican Island. 2 Rocky Mountain National Park fir Wilderness Status 97 - 1915 - Rocky Mountain National Park is established by an Act of Congress 2*44*--'-I~- Rocky Mountain National Park Â¢* Wilderness Status 9 - 1916 - The National Park Organic Act creates the National Park Service and establishes the National Park System in order to conserve scenery, wildlife, and 'historic objects" for future generations. 4 + Rocky Mountain National Park 89 Wilderness'Status , t. - 1924 - Ecologist Aldo Leopold achieves designation of the first official wilderness area, the Gila Wilderness in New Mexico. .ha-:* 41Â¢/7/ 3 Rocky Mountain National Park Â¢* Wilderness Status w - 1964 - The Wilderness Act is signed into law, designating 9.1 million acres as Wilderness (in Arizona, California, Colorado, Idaho Minnesota, Montana, North Carolina, New Hampshire, New Mexico, Nevada, Oregon, Washington and Wyoming) Rocky Mountain National Park fa? Wilderness Status 9 â€¢ What is Wilderness? 2. .?...0.Â¢.I *f'. /** , Im#,4. 601213 48,2 477Â·z?t..4.,Â·Â·Â¥i:.=,- Â· ,1, ' - . vt 904%1>m ,.,Â» . I. 4 E-/ 0--p-Â· ':. .= 12": 21 , Â»+74/7 1//I'll....:idilim# 36*tic.n... 01a .4,~ Rocky Mountain National Park Â¢* Wilderness Status "...lands designated for preservation and protection in their natural condition...0 Al.4Â· 59 Â·' Â· -, :'P>#rap.af:4ip. 1 .2 i ~ . . .1 ''L. ../.-I....I-- I Â· -- i --- 4 Rocky Mountain National Park Â¢* Wilderness Status V '9 '...an area where the earth and its community of 1;fe are untrammeled by man..' e 173% 1.-3 -Rocky Mountain National Park Wilderness Status *7 0...an area of undeveloped Federal land retaining f its primeval character and influence, without permanent improvement or human habitation. " . tr -Â· - ~9 -".ce -. Â· uy 7- 79- ~ - ~9.-' $:2 4.7 1Â·: . " ' Rocky Aountain National Park f* Wilderness Status ' + 0...generally appears to have been affected primarily by the forces of nature, with the imprint of maris work substantially unnoticeable...' I&3&:1~f=i-:7/bl.FL~ Â¢2 5 Rocky Mountain National Park . Wilderness Status .Â»: '...has outstanding opportunities for solitude or a primitive and unconfined type of recreation..." *,T,37" i Rocky Mountain National Park mir Wilderness Status %67 '...shall be devoted to the public purposes of recrea- tion, scenic, scientific, educational, conservation and historic use.' -*.ir~ Rocky Mountain National Park f*Â· Wilderness Status \57 | â€¢ Prohibitions $.33941,4.th:.2,0-4 itt *+F/+Ait Lila 6 9.i.~,c .e?/1'>râ‚¬:$*S;%~,9. '' 1,4 /4Utt~643 ././f/19......Ill 6 . Rocky Mountain National Park tir Wilderness Status 9,7 â€¢ Exceptions L - --The Wildemâ‚¬15&-kf-do-65 nofiltectv--70 61:ting private hg#t: 1-11 ~ -2 1 1 11 4 49,/Wity:m~ L ' 11111,Wll Rocky Mountain National Park f* Wilderness Status 97 â€¢ The Wilderness Act does not modify the park's enabling legislation - Dedicated and set aside as a public park for the benefit and enjoyment of the people of the United States. - Regulations aimed at the freest use of the park for recreation purposes by the public and for the preservation of the natural conditions and scenic beauties, - Regulations shall include provisions for the use of automobiles. - Mature or dead or down timber may be removed for the protection and improvement of the park, \419 Rocky Mountain National Park Â¢* iWilderness Status '57 â€¢ The Wilderness Preservation System 64 p. r U . ./If N *,tÂ·b 44,4.. -xe F.... 1 . f 7 . f Rocky Mountain National Park 0% Wilderness Status 4, â€¢ Wilderness statistics - About 4.4% of the continental U.S, is protected as Wilderness. - About 56% of protected Wilderness is in Alaska - Four Federal agencies have stewardship duties: â€¢ National Park Service 43.6 million acres â€¢ Forest Service 34.8 " ' â€¢ Fish & Wildlife Service 20.6 " â€¢ Bureau of Land Mgm't f:& " â€¢ Total Acres 105.5 million acres Rocky Mountain National Park riÂ¢ Wilderness Designation *7 â€¢ RMNP wilderness status - 1974: Original wilderness Allk-- -341 recommendation submitted to .--~11 D r ..& Congress by Richard Nixon. wwrÂ·,--*r,-21 Congress did not act or, the 640= i .3..LA recommendation. - Wilderness boundaries were not well defined .4/k'i ,,aeo , - 235,000 acres Rocky Mountain National Park ~3* * Wilderness Status. â€¢ RMNP wilderness status - - - 1980Â· The park boundary was extensively amended and included a land ex- r*/4*2':. -Â· Â·.: 3 change with the USFS 1996: New internal ... .. Irt,-, wilderness proposal drafted U.v * 0---Â·-- '--4-1 .t. p ,7. to reflect boundary changes 3- ..1 and wilderness additions made possible by the removal of 4 reservoirs 1 . + -~ '4~~.r~f : tz--i~ 1'. ' - 235,000 ac. Proposed - 3,000 ac, designated 8 Rocky Mountain National Park Wilderness Status â€¢ RMNP wilderness status - Since 1974, legis.ation for .-- official designation has been A 'Ar'Â®kf- - introduced several times, b .1, 7.... f ? 1 3: 0 1 without success rit-' Â·'): 3 i.'3# v. t 1 j t?-1.-1 4 -1//R y. 7 -4 1 ./t r . 11 - 1999Â· a new internal wilderness proposal was developed using GIS and defined distances from roads, U Â·r ' i, ,_', 9 + ,-_ trails and infrastructure 1/9/,Â·Â·9: . ' 'Â·'' â€¢ 249,500 ac. Proposed 1- t. i .:4 . , ,& 61 fe â€¢ 3,000 ac. Designated y A I - 2003Â· Most recent legislative EliÂ·*,f ~13.-LD proposal by Udall Rocky Mountain National Park Â¥* Wilderness Status \9 â€¢ Previous Obstacles . â‚¬â‚¬//2/Ii ... - 1980's - Water rights â€¢ Federal Reserved Water Rights for the entire park have been adjudicated in state water court - 1990's - "Wilderness designation is the first step toward closing the park." â€¢ RMNP has invested significant funds to improve visitor facilities: -$ 9.7 million for Bear Lake Road Phase I -$18.3 " est. for Bear Lake Road Phase 11 - $ 2.9 " for Hidden Valley improvements -$11-5 " for Trail Ridge Road repairs Rocky Mountain National Park ,Â¥*; Wilderness Status .9. â€¢ The future? - Wilderness designation requires an Act of Congress - The 1999 wilderness proposal is a starting point for discussions - Since 1974 RMNP has been managing the recommended wilderness portion of the park as wilderness, so that future designation is not precluded. Therefore, if wilderness designation were to occur, management of the park would not change. 9 , . Rocky Mountain National Park f* , Wilderness Status <,0 â€¢ What's Next? - Identify issues and concems of gateway communities and other stakeholders. 0*29 . . - - Estes Park Circa 1900 Rocky Mountain National Park fik Elk & Veg. Management Plan V â€¢ Current Status - Public scoping on draft alternatives conducted in September 2004 - Refining/adding detail to alternatives â€¢ No action â€¢ Maximum lethal reduction of elk (agency culling) â€¢ Maximum fertility control Â· Wolf reintroduction inside the Park â€¢ Moderate reduction using agency culling or public marksmen â€¢ Combination of lethal reduction and fertility control Rocky Mountain National Park fit; Elk & Veg. Management Plan 1%*f â€¢ Next Steps - Review detailed alternatives with the Planning Team \ 42* ; Pri.1 : 4, 1~ h.,59. lf,all"Efil:,2,1+4404 Â¥/'.,~,f f'. 14&3Â·~~~FRK.,0474 1 10