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Home My WebLink AboutPACKET Town Board 2004-11-09Prepared 11/03/04 64/9 COWN OA The Miseion of the Town of Eetee Fark le to plan and provide employede. We take 0reat pride ensurine and enhancing the reliable, h@h-value eervices for our citizens, vieitore, and quality of life in our community by Deine good etewarde of public reeourcee and natural eettind. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 9,2004 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 26, 2004, and Budget Study Sessions dated October 22 and 29,2004. 2. Bills. 3. Committee Minutes: A. Public Safety, October 28,2004: Municipal Court: 1. Municipal Bond/Fine Schedule - Policy Manual. Fire Dept.: 1. Dive/Rescue Truck Replacement (see Action Item #1 below). B. Community Development, November, 2004: Community Development Dept.: 1. 2003 International Codes - Motion scheduling Public Hearing on December 14, 2004 for adoption of the 2003 International Codes. 2. Vacation Home and Condominium Complex Business Licensing (Ordinance consideration/adoption scheduled 11/23/04). 4. Estes Park Housing Authority, October 13,2004 (acknowledgment only). 5. Motion: Resolution #15-04 - Intent to Annex Brookside Addition, and schedule public hearing on December 14, 2004. 2. ACTION ITEMS: 1. DIVE/RESCUE TRUCK REPLACEMENT - FIRE DEPT. Fire Chief Dorman, Finance Officer Brandjord. 1 Continued on reverse side a i.wkiia 0 4 4*6/ 0 -:. I. I e . 2. PUBLIC HEARING - 2005-2006 ELECTRIC RATE INCREASE - ADOPTION OF ORDINANCE #6-04. Presentation of Electric Rate Study - Public Works Dir. Linnane and John GallaghedBIack & Veatch. 3. PUBLIC HEARING - 2005 BUDGET - ADOPTION. Finance Officer Brandjord. A. Highway User's Trust Fund. B. Resolution #16-04 - Setting the Mill Levy. C. Resolution #17-04 - Adopting the 2005 Budget. D. Resolution #18-04 - Appropriating Sums of Money. 4. TOWN ADMINISTRATOR'S REPORT. 5. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. NOTE: The Town Board meeting scheduled December 28, 2004 has been cancelled. 2 I . Town of Estes Park, Larimer County, Colorado, October 26,2004 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 26* day of October, 2004. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees David Habecker Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Randy Repola, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and all who desired, recited the Pledge of Allegiance. PUBLIC COMMENT None. TOWN BOARD COMMENTS Speaking as a member of the Larimer County Open Lands Board, Trustee Jeffrey-Clark announced a Small Grants Program open to individuals, neighborhood groups, homeowners' associations, irrigation companies, school groups, non-profit and other appropriate local organizations for small projects that enhance open lands, trails and natural areas. Applications are due December 16, 2004 and information may be obtained by contacting Trustee Jeffrey-Clark or the County's website at www.co.larimer.co.us/parks/openlands/smallgrants_2005htm Trustee Pinkham suggested meeting attendees announce whether or not they are a resident of the Town proper when addressing the Board. Mayor Baudek concurred, however, the announcement would not prevent anyone from speaking. Trustee Levine commented on the recent Bear Lake Ribbon-cutting Event held in RMNP where Mayor Baudek, Trustee Pinkham, Administrator Repola and he participated; the event was well attended and all were encouraged to experience the improved roadway. Mayor Baudek announced downtown Halloween activities on Sunday, from 5:00-9:00 p.m., and on 11/26, the Catch the Glow Christmas Parade is planned. All residents should have received Public Notice for the proposed electric rate increase; the public hearing is scheduled at the 11/9 Town Board meeting. Additional comments were heard on Amendment 37 - Renewable Energy - that is on the 11/2 Ballot (impacts to the Town and PRPA, renewable resources, and wind energy). I . Board of Trustees - October 26,2004 - Page 2 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 12,2004. 2. Bills. 3. Committee Minutes: A. Utilities, October 14,2004,2004: 1. Budgeted Expenditures: a. 2005 Jeep Liberty, 4x4 - Pro Chrysler Jeep, $12,959 b. Light and Power Shop Roof Maintenance - Estes Park Painting, $16,000. c. Water Line Replacements (Upper Broadview & Devils Gulch Rd.) - Kitchen & Co., $132,643. d. Crystal Water Tank Building Replacement - US Chemical, $17,246.07. B. Public Works, October 21, 2004: 1. Budgeted Equipment Purchase - Swaploader Snowplow Dump Truck, International Truck & Engine Corp., $130,796. 4. Estes Valley Planning Commission, October 19, 2004 (acknowledgement only). It was moved and seconded (Doylen/Levine) the consent agenda be approved, and it passed unanimously. l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all Consent Agenda Items listed below, and, as there was no public testimony, Mayor Baudek closed the public hearing. 1. CONSENT ITEMS: 1. SUPPLEMENTAL CONDOMINIUM MAPS. A. Solitude Condominiums Il, Supplemental Map #1, Lot 2, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. B. Solitude Condominiums I, Supplemental Map #2, Lot 1, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. C. Coldwater Condominiums, Supplemental Map #1, Lot 1, Stauffer Subdivision, Hillery Parrack/Applicant. 2. PRELIMINARY & FINAL CONDOMINIUM MAPS: A. Antlers Pointe Condominiums, Preliminary & Final Condominium Map, Lot 2, Block 5, Fall River Estates, Gerald L. Sobotka/Applicant. 3. MINOR SUBDIVISIONS: A. Moinat Subdivision, Lot 26A, Little Prospect Mountain Addition, David Moinat/Applicant. It was moved and seconded (Newsom/Habecker) items 1. A., B., C., 2. A., and 3. A. be approved, and it passed unanimously. 2. ACTION ITEMS: 1. LIQUOR LICENSING: PUBLIC HEARING - NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FILED BY CISCOS, INC.. dba CISCOS, 507 BIG THOMPSON AVE., #300 (Stanlev Village . I Board of Trustees - October 26,2004 - Page 3 Shopping Center). Mayor Baudek opened the Public Hearing and reviewed procedure. Town Clerk O'Connor presented the Application and confirmed the Town has not received any communications or evidence in support or opposition to the application, and required T.I.P.S. training has been scheduled on 12/12/04. Comments were heard from Deborah and Gary Thelander/Applicants, who provided personal background information. They plan on adding staff to ensure proper and legal liquor service for the patio area. Trustee Habecker confirmed that the Police Dept. does check liquor establishments, and he encouraged the Applicants to properly train/manage their employees. Mr. Thelander confirmed that customers will be required to provide a photo ID or alcoholic beverages will not be sold to them. There being no further testimony, Mayor Baudek closed the Public Hearing. Stating the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license, it was moved and seconded (Habecker/Doylen) the New Hotel and Restaurant Liquor License application filed by Ciscos, Inc. be approved, and it passed unanimously. 2. VISITOR CENTER FACILITY BUILDING DESIGN - REQUEST APPROVAL. Communications Director Marsh commented on the public sessions conducted by staff seeking comment on the building design. Steve Lane/Basis Architecture gave a PowerPoint presentation for the recommended design and estimated construction budget. Parking has been increased by 40 new spaces for a total of 300 spaces; the main floor is 5,590 sq. ft., and the second floor is 3,110 sq. ft. for a total of 8,700 sq. ft. Cost estimates are $108/sq. ft. or $940,000 and, with parking on the north side of the river, the project estimate is $1.537 Million. Construction time-frame is 6-7 months for construction drawings, submittals, etc. and an early Spring construction start-up. If construction begins in May, an estimate of 7 months was given for the building construction; the site work depends on the actual start/up. Construction estimates are based on very recent construction projects, and Mr. Lane is confident on the above estimate and that a guaranteed maximum price could be negotiated with a building contractor. Trustee Habecker commented that estimates appear to be within reason and parking is essential. Administrator Repola added that this item is a 2-part project-the building and parking, and parking discussions are underway with EPURA. The next phase of this project is the completion of development plan construction documents and general contractor negotiation for a guaranteed maximum price, and Mr. Lane quoted a price of $80,000. Discussion followed on the pre-qualification process for general contractors, and it was moved and seconded (Habecker/Pinkham) the next phase of this project be approved, authorizing an expenditure of $80,000 for Basis Architecture to complete the development plan, construction documents, and general contractor negotiation with the goal of obtaining a guaranteed maximum price, and it passed unanimously. The Board complimented Mr. Lane for his work on this project. 3. TOWN ADMINISTRATOR'S REPORT. Sales Tax Report. Staff has confirmed that the fluctuation in the sales tax revenues is common relative to double-payments being reported in the grocery category. Indications are that sales tax revenues in September were sound, and year-to-date projections are as anticipated. . Board of Trustees - October 26,2004 - Page 4 Following completion of all agenda items, Mayor Baudek noted that the Town Board meeting scheduled December 28, 2004 has been cancelled, and he adjourned the meeting at 8:16 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk 0 I RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 22,2004 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 22nd day of October, 2004. Committee: Mayor Baudek, Trustees Doylen, Habecker, Jeffrey-Clark, Levine, Newsom (delayed) and Pinkham Attending: All Also Attending: Town Administrator Repola, Clerk O'Connor Absent: None Mayor Baudek called the meeting to order at 8:00 a.m. 2005-2006 BUDGET PRESENTATION - RELATED FUNDS, ENTERPRISE FUNDS. AND OTHER FUNDS. C.V.B. SPECIAL REVENUE FUND. Bus. Dev. Dir. Pickering reviewed the following accounts: â€¢ Economic Development. PRPA;s economic contributions, historically between $9-12,000, have been expended on housing, studies, and the like. These funds are not a yearly entitlement; however, should funding be received in 2005, staff is interested in conducting an Intercept Study. â€¢ CVB. Staff anticipates replacing the carpet at the Conference Center in either 2005 or 06. The current carpet is fifteen years old (original). â€¢ Communications. Comm. Dir. Marsh reviewed major changes that were initiated with creation of the CVB. â€¢ Visitors Center. Dir. Marsh reviewed this new line item and specific line item dollar amount may be amended due to the newness of this department. Staff assured the Board that budget estimates have addressed anticipated needs and sufficient funding levels are being proposed. â€¢ Group Sales. This area has been expanded to market not only the conference center, but the entire community as well. Table-top and stand-alone advertising displays will be presented to the Community Development Committee. â€¢ Special Events. Discussion was heard on: Chamber of Commerce not sponsoring the "Celebrate Estes" weekend this year and how the CVB could assist other groups to fill the void; Annual July 4th Fireworks Display . Rooftop Rodeo Prize Money Funding - potential mandatory increase issued to all PRCA rodeos Elkfest New event potential at the new Visitors Center parking lots. Vehicle replacement methodology. Taking an active role in filming of the Rooftop, Scottish Festival and Christmas Parades to build a film inventory. Dir. Pickering confirmed that the CVB's role is to facilitate businesses and/or groups find a solution if/when they have other interests, ie, the Chamber of Commerce has opted not to sponsor the Celebrate Estes . RECORD OF PROCEEDINGS Town Board Budget Study Session - October 22,2004 - Page 2 Weekend in December this year. Should a group be interested in assuming responsibility for this event, the CVB would facilitate discussion and work toward finding a solution. COMMUNITY REINVESTMENT. Public Works Director Linnane reviewed the budget comments for this Town- wide fund; highlights include: â€¢ Stanley Park storm drainage, new facilities, and remodeling of the grandstands â€¢ Visitors Center building and parking. Consensus was reached to increase the budget estimate to $870,000, and discussion followed on funding estimates for the north and south parking lots and the possibility of funding assistance from EPURA. â€¢ Fall River Picnic Grounds improvements (2 phases; future improvements could include an open-air shelter, trail connection, vault toilet and access). The site would be available for community usage via a permit with associated modest fee. â€¢ Streets. This fund was lowered to fund the above-referenced building construction projects. The Public Works Committee will consider amending the "Pavement Index" standard. Discussion was heard on the E. Elkhorn mid-block crosswalk (at the corner of MacGregor Ave. and E. Elkhorn Ave.) and consensus was reached to retain the project's budget estimate that will be refined during a Public Works Committee meeting. â€¢ Miscellaneous. Spillway at the Scott Ave. ponds (State-required maintenance), Post Office Parking Lot Rehab Project, and Communications Tower (budgeted in the Light and Power and Water budgets). Staff was directed to include phasing numbers in the budget, i.e., Phase I of IV. LARIMER COUNTY OPEN SPACE FUND. Larimer County remits funding from their 14% sales tax to this fund and it is utilized for walkways and trails. Staff anticipates completion of the Fish Creek Trail to Hwy. 7 in 2006. Director Kilsdonk will confirm whether plans are underway for preservation of the "ruins" located at the Knoll-Willows area. CONSERVATION TRUST FUND. The fund balance is being maintained for the possibility of a future soccer field, etc. Mayor Baudek announced a recess at 9:54 a.m.. Mayor Baudek reconvened the meeting at 10:07 a.m. WATER FUND. Dir. Linnane reviewed budget comments, and highlights include: â€¢ The 2004 Financial Plan recommended 2.9% annual rate increases in years 2005 through 2008. , â€¢ Marys Lake Water Treatment Plant Expansion Project (financing options-bonding or funding in-house). â€¢ Communication Tower, $150,000. BOR/Homeland Security has directed the Town to remove their facilities from the federal tower. The site is leased from the Heron Family. â€¢ MIOX Technology System (chlorine gas). â€¢ Water Pipe Replacement Projects. . RECORD OF PROCEEDINGS Town Board Budget Study Session - October 22,2004 - Page 3 â€¢ Emergency Power Generators (donated by the Trail Ridge Store; will be retrofitted on a truck and used for emergency power at the water plants). LIGHT & POWER FUND. Director Linnane reviewed the fund, noting the following budget highlights: â€¢ Rate Increase Study = 3.9% increase, effective 1/1/05 through 2008. â€¢ Financial Plan modified. â€¢ Buell Porter Christmas Display Refurbishing Project â€¢ Cash Flow Analysis â€¢ Vehicle Replacement Policy. Staff was commended for the detail provided to the Town Board. MUSEUM SPECIAL REVENUE FUND. Dir. Kilsdonk noted that Light and Power Subsidies were deleted in the 2005 budget; personnel levels were increased pursuant to a grant; and a typical year is expected. The fund balance target is being reduced to 5%. The Town Board authorized the elimination of admission fees; however, the Dept. is retaining the donation box. The Friends contributed toward expansion upgrades and they have committed funding through 2006. Staff continues to promote visitation with the Senior Center. SENIOR CENTER SPECIAL REVENUE FUND. Mgr. Mitchell reviewed the fund, County funding assistance, and candidate search for a part-time assistant. Senior Center, Inc. has validated their 2005-06 funding contributions under their control. As previously requested, Finance Officer Brandjord distributed copies of employee level trends and fuel cost histories. MISCELLANEOUS. Pledge of Allegiance Recital at Town Board Meetings. Mayor Baudek requested this item be discussed to ascertain Trustee opinions on whether recital should or should not be continued. Board members expressed their opinions, and consensus was reached to continue reciting the Pledge of Allegiance until further notification by the Mayor. The next Budget Study Session is scheduled October 29th, 8:00 a.m. - 12:00 noon. There being no further business, Mayor Baudek adjourned the meeting at 11:52 a.m. Vickie O'Connor, CMC, Town Clerk Â» RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 29,2004 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 2gth day of October, 2004. Committee: Mayor Baudek, Trustees Doylen, Habecker, Jeffrey-Clark, Levine, Newsom (delayed) and Pinkham Attending: All Also Attending: Town Administrator Repola, Finance Officer Brandjord, Clerk O'Connor Absent: None Mayor Baudek called the meeting to order at 8:04 a.m. 2005-2006 BUDGET PRESENTATION - OTHER FUNDS. COMMUNITY SERVICES FUNDING REQUESTS (General Fund). The Town budgets financial assistance to various community organizations of cultural and human services, and funding levels are not a guarantee of funding in future budgets. Additionally, continued funding is contingent upon full and open disclosure of financial information by funded groups and agencies. Amber Johnson, Intern, was commended for the collection and preparation of statistical data. Trustees cast Community Services Priority Ranking Ballots, and Trustees Levine and Newsom reviewed all grant applications in detail, and provided recommended funding levels to staff. Funding requests were categorized as follows: ORGANIZATION 2005 BUDGET Arts & Education: $11,000 Chamber Music Festival, $2,500 Art Center, $2,500 Community Jazz Concert Series, $2,000 Estes Village Band, $1,250 Oratorio Society of Estes Park, $1,250 Cultural Arts Council of Estes Park, $1,500 Transportation: $21,800 Door to Door Transportation Service, $21,800 School District: $6,000 Child Care Program, $6,000 Housing: $242,200 Estes Park Housing Authority, $234,700 Habitat for Humanity, $7,500 E. V. Public Library District $27,600 al I RECORD OF PROCEEDINGS Town Board Budget Study Session - October 29,2004 - Page 2 ORGANIZATION 2005 BUDGET Youth: $23,500 Cub & Boy Scout Program, $5,000 Sister Cities Int'I. Conf. Student Participation, $3,500 Partners of Estes Park, $5,000 Kreative Kids Day Kamp, $10,000' Food Tax Refund $20,500 Human Services: $58,020 E.V. Multicultural Connections, $6,020 E.P. Non-profit Resource Center, $3,000 E.P. Parish nursing Program, $2,500 Radio Reading Service, $500 Crossroads Ministry, $22,500 Salud Clinic, $20,500 Administrator Repola reported that contingent upon PaCK providing an update on how the Town's funding subsidy was allocated in 2004, $7,500 would be included in the 2005 Budget. Additionally, (1) staff is reviewing ways to assist the Estes Valley Child Care Advocates, and (2) the Sister Cities International line item of $3,500 will be increased by $12,225 for a total of $15,725. Comments to the Town Board are summarized below: Kay Rosenthal/Parish Nursing Program - 4 components of her wellness program; working with two parishes at this time and would like to expand; this service is available' to anyone who belongs to a church. Acknowledging Trustee Habecker's comments regarding separation between church and state, Ms. Rosenthal noted that any approved Town funding could be allocated to "options for healthy living." Russell Fruits/Cub & Boy Scouts - funding is intended for 180 Estes Park children; a sample of training programs alcohol awareness, role model teaching, and community involvement. (In Loveland, the Boy Scouts are the largest contributor to the food drive program.) Kay Lawson, Dir./circle of Friends Montessori School - briefed the Trustees on the need for toddler care and her program that has been supported by the YMCA. YMCA employees receive this service at half-price and anyone residing in the Estes Valley is eligible. Trustee Jeffrey-Clark recommended consideration be given toward funding the Montessori School in the amount of $5,000. Fr. RoreWCrossroads Ministry - Open to any an all, without discrimination, and they serve approximately 800-1,000 people who live within the Estes Park area. Crossroads would like to implement a literacy program for the illiterate and literate, and establish a central communications center for employment and housing. With the exception of food donors, the business community offers little assistance. Trustee Jeffrey-Clark suggested Fr, Rorex meet with her to discuss funding options that may available through NLC. Louise Olsen/Multicultural Connections Brd. - Commented on similar programs that are already being provided by Multicultural Connections. Trustee Doylen noted the appearance of overlapping programs, suggesting a clearinghouse approach be considered. Katie Speer and Frank Shavlik/Estes Park Nonprofit Resource Center - Expressed their appreciation to Mayor Baudek for his start-up grant, and reviewed their role in offering guidance in grant applications, training, etc. to enable non-profit groups to become financially . RECORD OF PROCEEDINGS Town Board Budget Study Session - October 29,2004 - Page 3 independent. Administrator Repola noted the absence of a Town staff representative on the Community Services Coalition, adding that he will fill this void. Wendell Amos/Habitat - expressed the Board's appreciation for previous funding, and reported that he is a member of an AdHoc Committee working on coordinating all groups Concluding all public comment, the Board expressed their appreciation to all those in attendance, noting their good work in the community. Mayor Baudek declared a recess at 9:35 a.m. The meeting was reconvened at 9:45 a.m. FLEET INTERNAL SERVICE FUND (other depts.. pav into this fund for their services). Fleet Mgr. Mahany reviewed historic and current staffing levels, and budget comments. The Dept. maintains a fleet of 105 road vehicles, and a total of 375 pieces of equipment. Staff verified hop rates with commercial shops and the Fleet Dept. is very competitive. Utilities Supt. Goehring distributed copies of the Public Works/Utilities Cash Flow Analysis. MEDICAL INSURANCE INTERNAL SERVICE FUND. Finance Officer Brandjord health insurance coverage and post employment benefits (for qualifying retirees). Administrator Repola reported that staff would be researching other similar post employment benefits that could be less expensive for the Town. Phasing and/or migration to another package could take place over the next two years. Funds are included in the 2005 Budget for bidding medical insurance services. PARK ENTRANCE ESTATES FUND. This fund is nearing closure, with 80% of the assessment being collected. BUILDING AUTHORITY FUND. Certificates of Participation were issued to fund golf course improvements; the golf fee revenue stream was pledged to pay the debt service. CATASTROPHIC LOSS FUND. This fund (reserve account) maintains a $2 Million fund balance. 3% of all funds that qualify under TABOR are deposited into this fund for emergencies. Finance Officer Brandjord will calculate the required 3% amount and disclose in the "program purpose" portion of this budget. FIRE PENSION/POLICE PENSION FUNDS. Fire: Retired firefighters currently receive a $350 pension, and this fund is evaluated every two years. Funding ($4,000) for an Actuarial Study is planned in 2005. In 2003, there were 31 active firefighters, 24 retirees and beneficiaries, and 3 inactive. The Actuarial Study expense could be included in the Health Insurance Fund as is the actuarial study for post-employment benefit. Police: There is one surviving spouse receiving a benefit of $214/mo. and this allocation could be added to the Police Department expense budget when the fund is depleted. I I RECORD OF PROCEEDINGS Town Board Budget Study Session - October 29,2004 - Page 4 1 MISCELLANEOUS. Vehicle Replacement Fund. In 2005, an expense will be included in all budgets and funds will be collected in the Vehicle Replacement Fund for vehicle purchases. Inter-departmental loans may occur in the future. Merit Pool: Administrator Repola distributed memos on the 2004 Merit Pool (paid in 2005) and 2004 Salary Adjustments. Discussion followed on cost of living adjustment, Mountain State Employers Council, comparison cities, how merit builds the salary base, one-time bonuses, and the Compensation Policy. Town Board consensus was reached to: (1) direct staff to provide trend line for the past 10 years, and projections for the next 5 years to ensure affordability of escalating salary bases, and (2) scenarios for a 2% one-time bonus and a 2% salary adjustment. MISCELLANEOUS: Fund balances for the General Fund and how they impact Community Reinvestment were reviewed. Eminent commercial annexations have not been included; however, it is important to track and pinpoint sales tax revenues in the CVB budget. The telephone expense at the Fall River Hydro Plant will be reduced to $600 in the Museum budget; and M-time program coordinator position remains in the Senior Center Fund budget; and the Utilities (Water and Light and Power) fund balances were reviewed. WRAP UP: â€¢ Staff will provide an aggregate of all fund balances, with caution expressed on inter-fund transfers. â€¢ Filming of the Rooftop Rodeo will be included. â€¢ $40,000 over 2 years will be added for a new street sign replacement project. Privatizing could affect the cost estimate and funding could be cited in the street or community reinvestment fund. â€¢ Funding was previously increased (PaCK/$7500 and Montessori School/$5,000) to the Community Services Funding and concern was expressed that internal costs and structures of each organization was not provided. Executive Summaries will be provided to all interested parties by fund type in final form following the public hearing on November gth. Appreciation was expressed to the entire staff for their work on preparing and submitting their budgets, and to Administrator Repola and Finance Officer Brandjord for their participation and presentation. There being no further business, Mayor Baudek adjourned the meeting at 11:40 a.m. Vickie O'Connor, CMC, Town Clerk t RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 28,2004 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 28th day of October, 2004. Committee: Chairman Newsom, Trustees Doylen and Pinkham Attending: All Also Attending: Town Administrator Repola, Clerk O'Connor, Police Chief Richardson, Fire Chief Dorman, Judge Brown, P.D. Staff members Kufeld and Wright, Fleet Mgr. Mahany Absent None Chairman Newsom called the meeting to order at 8:00 a.m. POLICE DEPARTMENT. Municipal Bond/Fine Schedule - Request Approval. The current bond/fine schedule was last updated in April, 1994, and Judge Brown authorized Police Dept. staff members to survey area court fines. Research indicates that an amendment will ensure Estes Park is within State and County Fine Schedules. Discussion followed on officer discretion depending on the nature of the incident and mitigating circumstances. A sidelight to this item is parking management and/or enforcement that could impact the schedule. The Committee recommends: (1) approval of the bond/fine schedule as presented to be included in a Municipal Court Policy Manual, effective following Town Board approval, and (2) a yearly review of the schedule. Additionally, staff will prepare a report listing how many citations were issued for reckless driving, not yielding in a crosswalk, and the like, and distribute it to all Committee members. Reports: â€¢ 2003/2004 Crime Statistics Update. Pursuant to conversion to the new system, staff expects to present a thorough update in January. â€¢ 2004 Second Quarter Customer Satisfaction Survey Results. The Department continues to receive excellent responses. The level of service is being measured, and all department employees understand merit pool awards are based on these surveys-treating people with dignity and respect is the optimum goal. â€¢ Liquor License Background Search Procedure - Amendment. Admin. Ass't. Wright reviewed current and updated procedure that will include background searches for the liquor licensee as well as the business establishment for a 12-month search period. In a survey of area police departments, it appears this practice will provide sound information for staff and the Town Board on which to approve new, transfers of ownership, and renewal liquor licenses. FIRE DEPARTMENT. Dive/Rescue Truck Replacement. The budget includes a shared cost provision between the Town and Volunteers for the replacement of a 1976 Dodge Van with 75,000 miles. This vehicle was donated by Larimer County to the Department's Dive Team in 1990. The 50/50 share plan of $62,500/agency is a lease/purchase (4-yr. lease), with the first payment beginning in 2005. A N . RECORD OF PROCEEDINGS Public Safety - October 28,2004 - Page 2 Committee prepared a needs assessment and bid specifications, and Fleet Mgr. Mahany reviewed the process and the following bids: Front Range Fire Apparatus - Pierce Fire Apparatus 2005 Ford F-550 w/Pierce MedTec Dive/Rescue Apparatus Body $110,743 Seagrave Fire Apparatus 2005 Ford F-550 w/Seagrave Dive/Rescue Apparatus Body $164,158 American LaFrance Fire Apparatus No Bid The current dive truck could be disposed of at the annual Larimer County Auction or donated to another fire dept. Staff responded to questions concerning the truck configuration, towing capability, whether a previously owned truck in lieu of a new truck was considered, and the lease/purchase financing option. The Committee recommends staff verify the lease payment schedule, submitting this item directly to the Town Board on 11/9/04 as an 'saction item", with updated financing information being distributed to Public Safety Committee members prior to the Town Board meeting. Reports. â€¢ Third Quarter Incident Run Report. The Committee received an update on incident specifics, and requested staff research providing man-hours on a quarterly basis in lieu of the current practice of including in the Yearly Report. *There being no further business, Chairman Newsom adjourned the meeting at 8:47 a.m. Vickie O'Connor, CMC, Town Clerk . I RECORD OF PROCEEDINGS Town o f Estes Park, Larimer County, Colorado, November 4,2004 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 4th day of November, 2004. Committee: Chairman Doylen, Trustees Habecker and Levine Attending: All Also Attending: Town Administrator Repola, Attorney White, Directors Joseph, Kilsdonk, Mitchell, Chief Building Official Birchfield, Deputy Clerk Williamson Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT. 2003 International Codes - Request Adoption with Local Amendments The proposed code adoption is based on staff research, review of jurisdictions elsewhere in Colorado, and significant local builder/contractor feedback gathered from a series of focused code discussions. Where possible staff proposed local amendments line up with those to be adopted by Larimer County; others address practices and standards of the Town's local utility providers. Adoption of the International Building Code package will not have any budget impact other than the building permit fee increase previously approved by the Town Board. Chief Building Official Birchfield reviewed significant amendments to the I-Codes. To be consistent with Larimer County and the State, the building department's requesting adoption of the International Building Code, International Residential Code, International Mechanical Code, International Plumbing. Code, International Energy Conservation Code, International Existing Building Code, and International Fuel Gas Code with amendments. Adoption of the 2003 1-Codes will include the energy code but not the fire code. However, the fire code is referenced throughout the 1-Codes and will be used as a reference unless the board requests all reference be removed. 90% of the suggested amendments are from the County adopted amendments, town departments or non-town entities. Without the full adoption of the codes there will be gaps and inconsistencies with other agencies. Some concern has been raised by local plumbers regarding the adoption of the IPC because it is viewed as less stringent than the current Uniform Plumbing Code. Current workshops with local contractors have lead to the following amendments regarding sprinklerb: 1) Building official will determine classification of buildings and the need for sprinklers. 2) Hardwiring 'smoke detectors will not be required unless a significant amount of wiring is proposed. 3) Sprinklers will not be required in the commercial downtown as long as the building is no more than 2 stories and less than 5,000 sq. ft. so long as there is fire-resistive construction. Audience comments were heard from Steve Lane/Basis Architecture wfio believes the 1- Codes are a better code system except for the economic impact of the sprinkler requirements and the need for smoke control for atriums with a 2 story opening. Ron Lord/International Association of Plumbers and Mechanical Officials believes it would be in the town's best interest to adopt the UPC instead of the IPC recommended by the building department. The UPC has been produced since 1946 and is the only code that . b RECORD OF PROCEEDINGS Community Development - November 4,2004 - Page 2 has the ANSI designation. UPC is more detailed and provides a higher level of safety. Cherie Pettyjohn/Estes Park Plumbers presented a preliminary petition signed by 8 local plumbers requesting the adoption of the UPC. Licensed plumbers have been trained under the UPC, and, in their opinion it is a safer code. Staff stated the adoption of the IPC would be consistent with the State and County which have already adopted the 1-Codes, and is the minimum standard that must be met. Evidence indicates there is approximately a $100 difference between plumbing a residence under the IPC versus the UPC. Fire Chief Dorman supports the adoption of the 1-Codes and the amendments. He is supportive of the amendments for sprinklers as long as there is a requirement in the code for 1 -hour fire-resistive construction. Trustee Habecker encouraged additional comments from local plumbers regarding the UPC during the public hearing. Concluding all discussion, the Committee recommends a public hearing for the adoption of I-Codes with local amendments to be scheduled December 14, 2004. Trustee Levine commended Chief Building Official Birchfield for his effort preparing the codes for adoption. Town Attorney White echoed Trustee Levine's sentiment. Proposed Vacation Home & Condominium Business License Regulations - Request Approval The Community Development Committee reviewed the draft ordinance amending short- term rental, vacation homes and miscellaneous other regulations on September 2nd. Pursuant to audience comments the Town Clerk's office mailed copies of the draft ordinance to all accommodation operators, scheduled a public meeting, and published notice. The meeting was held October 5th with approximately 30 persons from the accommodations sector attending. A significant revision was made to condominium licensing. Staffs revised stance is that each accommodation site under one property manager would be licensed, and if a' unit separates from the property manager, that unit would obtain their own business licenses. Based on comments at the public hearing, staff made the following revisions to the restrictions on vacation home rentals in residential zone districts: (1) a grandfather clause was added; (2) utility rates for vacation homes were clarified; (3) the limit on the number of guests was clarified; and (4) limit of two guests per bedroom in the current ordinance was retained. Attorney White clarified that an individual license is not needed so long as the property is managed by onsite management. Licenses will be obtained based on the number of units managed, i.e. 1- 5 units = $150/yr, 6-20 units = $260/yr, 21 or more units = $375/yr. Vacation home properties currently operating and licensed will be grandfathered regarding the number of individuals, number of vehicles, and signage. Audience comments were heard from Gene /Ponderosa Realty who requested reconsideratidn of the current regulation of 2 individuals per bedroom plus 2. Ed Peterson, 1420 Axminister Lane, questioned the 3-vehicle limit. Judy Anderson/Anderson Realty & Mgmt. & Greg Whannel/Range Realty & Mgmt. commented on the need for individual homeowners to obtain a business license, as well as the limit of 8 individuals per home. Bob Smith/Coldwell Banker Property Mgr. has not experienced any problems with the current regulations and encouraged the committee to reconsider the number of guests and number of vehicles. I . RECORD OF PROCEEDINGS Community Development - November 4,2004 - Page 3 Staff stated the intent of the new vacation home regulations is to maintain the integrity of residential zoning districts and to prevent a blend of commercial uses in a residential neighborhood, ensuring the interest of the visitors and the residents are balanced. The regulation must state the number of guest for enforcement purposes. The Committee recommends approval of Vacation Home & Condominium Business License Regulations, to include 2 individuals per bedroom plus 2 not to exceed a total of 8 individuals to the regulations. Attorney White will prepare 2 Ordinances for Town Board consideration on November 23,2004. Report: The monthly building permit summary was reviewed for 2004 YTD. Permits are behind 2003 YTD; however there are several items in the planning stage that could begin development soon. MUSEUM/SR. CENTER Reports - Sr. Center: â€¢ Meals on wheels, in-house dining and site use/activity functions are ahead of 2003 levels. â€¢ Senior Center Board is examining a new mission, vision statement, values statements and bylaw revisions. â€¢ A committee has been formed to investigate the potential of purchasing a 25 passenger van. The board is considering donating the van to the Town for incorporation into the Town fleet. â€¢ Parking lot improvements are complete. â€¢ Several holiday events are planned including the large feast celebrations and musical entertainment. â€¢ Sr. Center received an excellent rating during a recent health inspection. â€¢ Sr. Center will be closed 11/25,11/26, 12/23 - 12/26,12/31 -1/2. Reports - Museum: â€¢ Received grant from the Institute of Museum and Library Services for $24,555 to convert the museum's paper-based collections management system to a computer-based system to be complete in March 2006. â€¢ Joel Estes bust will be placed on Museum grounds and installed using Town funds. â€¢ Developing signage for the Know-Willows trail and a time capsule for the Rotary Overlook. â€¢ Attendance is up, primarily to increased visitation for programs and the gallery. There being no further business, Chair Doylen adjourned the meeting at 10:15 a.m. Jackie Williamson, Deputy Town Clerk .. Estes Park Housing Authority (EPHA) Board Meeting Date: October 13,2004 Members Present: Susan Doylenâ€ž Eric Blackhurst, Catherine Jensen; Karla Porter, Members Absent: Jack Dinsmoor Staff Present: Rita Kurelja, Sam Betters, Rich Ekwall, Sharlet Lee, Mariann Pugh Others Present: Joe Wise, Trail Gazette representative Guests: The October 13, 2004 meeting o f the Estes Park Housing Authority was called to order by Chairperson Susan Doylen at 8:35 a.m. in the Town Board room of the Estes Park Municipal Building. APPROVAL OF MINUTES Motion was made to approve September 8,2004 minutes of Estes Park Housing Authority Board of Commissioners meeting by Eric Blackhurst and seconded by Catherine Jensen. Vote was called for. All voted Aye. Motion to approve the September 8,2004 minutes of the Estes Park Housing Authority passed. COMMITTEE REPORTS- None to report FINANCIAL REPORTS- Sharlet Lee presented the financial highlights for the 3rd quarter 2004. â€¢ All paperwork to convert the 650K Loan to a grant has been submitted. â€¢ Would need to sign a Voluntary sales letter from the Vista Ridge land sale per DOH requirements. â€¢ EPHA has 700K in bank. As these funds are earning very little, it would perhaps be in the best interest to look for alternatives. Possibly pay off the Fannie Mae loan. â€¢ Options of what to do with this 700K would be presented in November. â€¢ Sharlet reported that the EPHA was in good shape financially. DEVELOPMENT UPDATES Vista Ridge â€¢ Sales: There are currently 7 units under contract or closed. â€¢ Rich Ekwal presented the construction schedule and the list of delay days. â€¢ Rich reported on the excellent job that Coe construction has done and asked the Board to keep this in mind when deciding on the status of delay penalties. COMMITTEE REPORTS Communications to Report - none to report. REPORTS UPDATES & OTHER MISCELLANEOUS ITEMS Cleave Street - EPHA Board Meeting Minutes Page 1 â€¢ Renovation: Rita reported on the application to DOH. Will need a Board resolution for this application. Susan Doylen read Resolution # 29. All voted Aye. Resolution # 29 was adopted. â€¢ Rita reported on the renovation budget. Requesting $60,000 from DOH, have preliminary approval from CHFA for a $60,000 3% loan and will ask the EPHA board to invest $30,000. Other items will come from the Town of Estes Park and the Board of Realtors will do the interior painting. â€¢ Occupancy and Delinquency Report- 2 vacancies, both in the process ofbeing filled. Talons Pointe- â€¢ John Hancock representative visited and was pleased with the project. â€¢ Mariann reported that she had four vacancies as ofthe end of September. Screenings in progress. . OTHER BUSINESS- â€¢ Christmas Party: Rita asked the Board for their preference on a Board Christmas party. Will have it again at the Talons Pointe club house. â€¢ Request from Pawnee Meadows: Sam Betters reported that the Pawnee Meadow developer had redesigned their development plan and would no longer need the requested easement through Lot 4. â€¢ Housing NOW- The Town of Estes Park having been nominated for an Eagle Award did not win that award. The Mayor attended and enjoyed the conference. ADJOURN Motion to adjourn was made by Eric Blackhurst and seconded by Catherine Jensen. All voted Aye. Meeting was adjourned at 9:20 am. Respectfully submitted, Rita Kurelja Estes Park Housing Authority Program Manager EPHA Board Meeting Minutes Page 2 .. RESOLUTION NO. 15-04 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-107, C.R. S., hereby states its intention to annex the area described herein. The Board of Trustees finds and determines that the Petition filed with the Town Clerk requesting annexation of the area described herein is in substantial compliance with Section 31-12-107(1)(g), C.R.S. The Board of Trustees further finds and determines that the Petition is signed by persons comprising one hundred percent (100%) of the landowners in the area proposed to be annexed and owning one hundred percent (100%) of the area, excluding public streets and alleys, and any land owned by the annexing municipality. Such area, if annexed, will be known as " BROOKSIDE ADDITION" to the Town of Estes Park, Colorado. Such area is described as follows: A tract of land located in the Northeast 1/4 of the Northeast 1/4 of Section 35, Township 5 North, Range 73 West of the 6th P.M., Larimer County, Colorado, more particularly described as commencing at the Northeast corner of said Section 35 and with all bearings relative to the North line of the Northeast 1/4 of said Section 35 considered as bearing N 89Â°22'00" W; thence N 89Â°22'00" W a distance of 953.16' along the North line of the Northeast 1/4 of said Section 35 to the Northeast corner of Lot 7, Summer Villa Subdivision; thence N 89Â°22'27" W 54.87' to the TRUE POINT OF BEGINNING; thence N 89Â°22'27" W 331.75' along the North line of the NE 1/4 of said Section 35 to the East 1/16th of Sections 26 & 35, which is also the Northwest corner of said Lot 7; thence S 01Â°46'31" W 313.35' along the North-South centerline of the Northeast 1/4 of said Section 35; thence S 78Â°08'38" E 51.46'; thence S 77Â°36'51" E 148.49' more or less, to a point on the Westerly Right-of-Way of Riverside Drive; thence N 73Â°35'42" E 53.19' to a point on the Easterly Right-of-Way of Riverside Drive; thence along the Easterly Right-of-Way of Riverside Drive Northeasterly 100.35' along the arc of a non-tangent curve to the right, said curve has a delta of 38Â°11'10", a radius of 150.57' and is subtended by a chord which bears N 03Â°31'24" E 98.50'; thence along the Easterly Right-of-Way of Riverside Drive N 22Â°37'22" E 118.31 '; thence departing said Easterly Right-of-Way N 18Â°33'21" E 136.55' to the TRUE POINT OF BEGINNING. County of Larimer, State of Colorado. Containing 2.15 Acres. IT IS FURTHER RESOLVED, that in accordance with Section 31-12-108, C.R.S., the Town Board Public Hearing shall be held Tuesday, December 14, 2004 at 7:00 .. p.m., in the Municipal Building, located at 170 MhcGregor Ave., Estes Park, Colorado, for the purpose of determining if the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S. IT IS FURTHER RESOLVED, that the Town Clerk shall give the notice of the hearing as provided in Section 31-12-108(2), C.R.S. DATED this day of :2004. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk J * OF LOT 8A- / -- OF: \ , 4,6% . 63' / t '. 41. -i 4, 4 SUXAMERVILLA / Tow DITJTION . 1, B \5/ & r e.7 A.I- A - ADD. / LVA, F \Q RIVERSIDE DR. 4,121 SUB 1. LC HE I THE MAD 4 I I ON ~ THE r K ... * r, .. EJ 0-,V[YUUU N END . . )NUMENTATION (AS ill A ORIG e. - EBAR WITH 1 " DIAMETER SCALE; 1" = 30' BROo AP STAMPED 'VAN HORN . 74" 0 * 0 4, 44 , r. 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TOWN of ESTES PARK Inter-Office Memorandum November 4,2004 TO: Honorable Mayor Baudek and Board of Trustees FROM: Dave Mahany, Scott Dorman, Pete Brandjord SUBJECT: Budgeted 2004 Dive / Rescue Truck Replacement (G65) Background: The Fire Department budget includes a shared cost provision between the Town ofEstes Park and the Fire Department Volunteer's for the replacement ofvehicle G65 - 1976 Dodge Van, 28 years old with 75,000 miles. This vehicle was donated by Larimer County to the Fire Department Dive Team in November 1990. Cost Share Provision: Per the 2004 budget a 50% ($62,500) paid by the Town of Estes Park - 50% ($62,500) paid by the Fire Department Volunteer's for an estimated total of $125,000. Cost/Budget: Cost: â€¢ , Front Range Fire Apparatus - Pierce Fire Apparatus 2005 Ford F-550 w/Pierce - MedTec Dive/Rescue Apparatus Body Bid Price $110,743.00 â€¢ , Seagrave Fire Appatatus 2005 Ford F-550 w/Seagrave Dive/Rescue Apparatus Body Bid Price $164,158.00 â€¢ , American LaFrance Fire Apparatus No Bid Budget: 50/50 cost share -- $55,372 Town / $55,372 Fire Dept Volunteer's w/estimated cost @$110,744 -Towns share being either a 4-year lease purchase (4 yr @ approx $18,036 yr) with first payment beginning in 2005 or financed internally through the Vehicle Replacement Fund, using fund balance that will not be required during the term ofthe lease for scheduled vehicle replacements. Action: Staffrecommends: Purchasing a new 2005 Ford F-550 w/Dive-Rescue Apparatus from Front Range Fire Apparatus - Pierce Fire Apparatus for a cost of $110,743.00. Disposing ofthe current Dive Truck at the annual Larimer County Auction or donating it to another Fire Department. .. TOWN of ESTES PARK Inter-Office Memorandum November 4,2004 TO: Town Board 60/ FROM: Bill Linnane SUBJECT: Proposed 2005 and 2006 Light & Power Rates Background: The Town is proposing adjusting electric rates to achieve a 3.9% average increase in electric sales revenue in 2005 and 2006. The proposal is based on a recently completed rate study. Support of the rate increases are noted in the Black & Veatch Rate Study Executive Summary. See Attachment 1. John Gallagher, Vice President, Black & Veatch, will present the proposed 2005 and 2006 rates, which are attached as Attachment 2. Examples of the rate impact on the individual customer classes are shown in Attachment 3. Cost/Benefit: Cost: 3.9% average increase to electric sales revenue. Benefit: Fund Balance rebound and an annual surplus beginning in 2006. Action: Staff recommends approval of the Black & Veatch rate proposal. BL/lb Attachments .. Light & Power Rate Study Executive Summary November 9,2004 â€¢ Electric sales revenue under existing rates is insufficient to meet annual revenue requirements and maintain sufficient reserves throughout the 5-year study period, 2005 through 2009. Without rate adjustments, annual deficits would average $500,000 throughout the study period and cash reserves would be depleted by 2008. â€¢ Black & Veatch recommends rates be adjusted in 2005 and 2006 to increase revenues by 3.9 percent annually. These adjustments will allow revenues to meet annual revenue requirements and provide a small annual surplus in 2006. â€¢ Black & Veatch recommends the Town establish minimum reserves equal to 90 days operation and maintenance expenseplus one year of depreciation expense. Such reserves provide adequate working capital and funding for unforeseen expenditures. Minimum reserves of $3 million are projected for 2009 using the proposed criteria. Current reserves are about $1.6 million. â€¢ Additional rate adjustments are indicated for 2007 through 2009 to meet annual revenue requirements, increase reserves to the recommended minimum levels and finance capital improvements including the Mary's Lake substation project. A separate rate study should be conducted in 2006 to confirm the magnitude ofthese rate adjustments. â€¢ Table 1 shows existing rates and proposed 2005 and 2006 rates. Proposed 2005 rates will increase normal electric sales revenue by 3.9 percent and reflect the 2005 PRPA 5.9 percent rate increase. Proposed 2006 rates will increase annual electric sales revenue an additional 3.9 percent and do not anticipate any further PRPA rate adjustments. â€¢ Table 2 compares typical residential monthly bills under existing and proposed rates. Residential customers use an average of 500 kWh monthly. Residential monthly bills for this usage will increase $4.05 in 2005 and $2.47 in 2006. Estes Park, Colorado Light & Power Rates November 2004 1-1 Black & Veatch Attachment 1 4 . Table 1 Estes Park, Colorado Light and Power Utility Existing and Proposed Monthly Rates Existing Proposed Proposed Rates 2005 Rates 2006 Rates Residential Customer charge per Month $4.00 $4.15 $4.30 Energy charge per kWh $0.07203 $0.07984 $0.08447 Residential Demand Customer charge per Month $5.00 $5.19 $5.38 Demand charge per kW (9/1-4/30) $7.89 $8.39 $8.92 Energy charge per kWh (9/1-4/30) $0.03663 $0.04297 $0.04609 Energy charge per kWh (5/1-8/31) $0.07203 $0.07984 $0.08447 Residential Energy TOD Customer charge per Month $5.00 $5.19 $5.38 Energy charge per kWh On-Peak $0.08760 $0.09699 $0.10334 Off-Peak $0.03100 $0.03880 $0.04237 Residential Basic Energy TOD Customer charge per Month $5.00 $5.19 $5.38 Energy charge per kWh (9/1-4/30) On-Peak $0.08643 $0.09581 $0.10136 Off-Peak $0.06843 $0.07585 $0.08025 Energy charge per kWh (5/1-8/31) $0.07203 $0.07984 $0.08447 Small Commercial Customer charge per Month $7.25 $7.52 $7.80 Energy charge per kWh $0.07517 $0.08154 $0.08459 Small Commercial Energy TOD Customer charge per Month $8.25 $8.56 $8.88 Energy charge per kWh On-Peak $0.09277 $0.10176 $0.10574 Off-Peak $0.03100 $0.04070 $0.04335 Large Commercial Customer charge per Month $10.00 $10.37 $10.76 Demand charge per kW $9.92 $9.98 $10.04 Energy charge per kWh $0.03208 $0.03592 $0.03633 Large Commercial TOD Customer charge per Month $12.00 $12.45 $12.91 Demand charge per kW $11.17 $11.48 $11.65 Energy charge per kWh On-Peak $0.03208 $0.03372 $0.03851 Off-Peak $0.02650 $0.03115 $0.03181 Municipal Energy charge per kWh $0.07012 $0.07637 $0.07929 Outdoor Area Lighting Per Fixture $7.61 $8.34 $9.14 RMNP Administrative Housing Customer charge per Month $4.00 $4.15 $4.30 Energy charge per kWh $0.02803 $0.03598 $0.04115 RMNP Small Administrative Customer charge per Month $7.25 $7.52 $7.80 Energy charge per kWh $0.03879 $0.04295 $0.04369 RMNP Large Administrative Customer charge per Month $10.00 $10.37 $10.76 Demand charge per kW $4.55 $4.73 $4.91 Energy charge per kWh $0.01745 $0.02351 $0.02647 Attachment 2 SE= Â§ 4gm u> O2 05= & 8 40> -C 0 2 fc CK 8 2~ 2 = 6 64 16 3 E CD G .0 0 =2 C (0 T Ecu E .{0 0(0 10 ES -EU) C O 0 2 0 0 2 23- mE EE 2 23: O (0 C 'C >ca- 3 J m m S 2 m 2 < < -m Of<< U)< O . < R 02 52 g 00 &. 0 0 N 20 2316 6 LO 0 Ul electric heat up to 25,000 kWh annually 41.36 $ 4.15 $0.07984 509 $40.64 NA NA NA NA NA NA $ 44.79 $ 0.0880 0.0904 $ 47.30 $ 130.17 $ 5.19 $0.04297 1831 $78.68 NA NA NA 10.1 $ 8.39 $ 84.74 $ 141.96 $ 0.0868 0.08828 $ 151.01 $ 90.41 $ 5.19 $0.09699 494 $47.88 1282 $0.03880 $49.72 NA NA NA $ 102.79 $ 0.0579 0.0855 $ 110.69 $ 68.73 $ 5.19 $0.09581 80 $7.63 813 $0.07585 $61.66 NA NA NA $ 74.49 $ 0.0877 0.0901 $ 78.70 X286 $ Â£Â£2800 88900 $ Â£6Â£6 $ VN VN VN 861*$ 020*0-0$ 990 L 68.Et'$ 2Lt' 9LL0L'0$ 998 $ 99.1.8 $ SSel JO MM 98 JO Spuell.lap 4}!M Goeds oppele Ave 2005 tuge Monthly Monthly Energy Monthly Average Monthly Monthly Average cost $ 111.09 $ 7.52 $0.08154 1357 $110.63 NA NA NA NA NA NA $ 118.15 $ 0.0871 0.08335 $ 122.56 ($/kWh) (kWh) (kWh) $/kWh) (kWh) (kW) ($/kW) $/kWh $/kwh 99900'Z $ 81990 0 11900 $ 81.~186'10$ VE 818 $ 866 $ 88 VN VN VN 2*81:4'LE Â£26LE 169Â£00$ 2â‚¬01. $ 98906'10 $ 988900 91900 $ 9Â£199 $ 89'Â£810 $ 8101. $ 91, 69 98:$ SLLâ‚¬0'0$ 0669 *9-t'Z LS 0Â£9* EZZâ‚¬00$ 9*210 $ Ent.9 $ MM 98 Monthly customer Ene y M hi Energy Energy Rate 53'26 D~~i~tahn'~ Demand Demand M Bill 2004 2005 verage Average Average Charge Ra Energy Charge (off-peak) (off-peak) ( klel.UlunS WEI Alll }UOIN eBe.leAv wed se}sa (On-Pk CL 3,4,6) (On-Pk CL 3,4,6) (On-Pk CL 3,4,63) Â£ *liamqOBUV 7,217 cust Available to all residential customers and residential with 433 cust sidential customers ovatr (~p~r~rthrough dential with electric he I residential customers using energy storage le to all residential customers (September through mercial customers with demands of 35 kW 86ejois kfueue Buisrl SJewolsno le!03el.U e o} aiqe1!eA isno L L 3 Residenti I Ene rgy Time-of-Dav rav Basic Time-of-Dav Aea-JO-ell,!1 AlileuE] ul 9 sselo SU!paeoxe spuewep 41!AA Sielljolsno ie!03eu.Ill]00 01 elqel!eAÂ¥ }SnO 98 Aea-Jo-eul!1 le!0.lell,U,00 el)Jel 8 sselo Duipeeoxe spuewep 41!AA siel,Uoisno le!0]ell.JUIOO 01 elqel!BAÂ¥ }Srio L Class 1 Residential Class 2 Residential Demand C/ass 7 Large Comm 0 . ORDINANCE NO. 6-04 AN ORDINANCE AMENDING THE LIGHT AND POWER RATE SCHEDULES OF THE TOWN OF ESTES PARK, COLORADO WHEREAS, the Board of Trustees has determined that it is necessary to amend the Light and Power Rate Schedules of the Town of Estes Park. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: That the Light and Power Rate Schedules shall be amended as more fully set forth on Exhibit "A". Section 2: These rate schedules will take effect January 1, 2005. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO THIS DAY OF 2004. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the gth day of November, 2004 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2004, all as required by the Statutes of the State of Colorado. Vickie O'Connor, Town Clerk .. Proposed 2005 & 2006 LIGHT AND POWER RATE SCHEDULES Generally The schedule of rates set forth in this Chapter for the service of electric power and energy by the Town shall remain in effect until repealed or amended. None of the rates are available for resale service. (Ord. 21-91 Â§1(part), 1991; Ord. 19-93 Â§1(part), 1993) Definitions Commercial service \s defined as an electric customer whose majority of use is for commercial use including, but not limited to, the following: a. Commercial accommodations; b. Retail sales; c. Bed and breakfast; d. Restaurants; e. Campgrounds; f. Schools and churches; g. Governmental and utility agencies; and ~ - h. Service businesses. For purposes of the Light & Power rate schedules, a commercial accommodation shall include any dwelling or accommodation unit or units that are rented for a period of less than thirty (30) days during any portion of a calendar year. Residential service \s defined as an electric customer whose majority of use is residential, excluding uses listed in the definition of commercial service. Residential service (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to residential customers for all domestic uses in individually metered single-family private dwellings or individually metered apartments, except customers having electric heat as a primary or auxiliary energy source for space heating with annual consumption greater than twenty-five thdusand (25,000) kWh. (c) Monthly rate. 2005 2006 Customer charge $4.15 $4.30 Energy charge per kWh $0.07984 $0.08447 (d) Monthly minimum bill. The monthly minimum bill shall be the customer charge. 25 (e) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (f) Conditions of service. Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies, and such rules and regulations as set forth in appropriate tariff sheets on file. (g) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 21-91 Â§1(part), 1991; Ord. 2-92, Â§1,1992; Ord. 19-93 Â§1(part), 1993) Residential Service: Demand: Metered (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to residential customers having electric heat as a primary or auxiliary energy source for space heating in individually metered single-family private dwellings or individually metered apartments. This schedule is also available for those residential customers who do not have electric' heat as a primary or auxiliary energy source for space heating, but whose.annual energy consumption is over fifteen thousand (15,000) kWh. This rate is only available to existing dwellings served on this rate as of January 1, 2005. (c) Monthly rate. 2005 2006 - Customer charge $5.19 $5.38 Winter season September 1-April 30 Demand charge per kW of billing demand: $8.39 $8.92 Energy charge per kWh $0.04297 $0.04609 Summer Season Mav 1 -August 31 Energy charge per kWh $0.07984 $0.08447 (d) Determination of billing demand. The billing demand shall be determined by suitable meter measurement of the highest fifteen-minute integrated demand occurring during the monthly billing period. (e) Monthly minimum bill. The monthly minimum bill shall be the customer charge. (f) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. 26 .. (g) Conditions of service. Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies, and such rules and regulations as set forth in appropriate tariff sheets on file. Any account receiving service under this schedule shall be required to remain on this schedule for a minimum of twelve (12) months. (h) Summer rate will be in effect beginning with the first regular meter reading after April 3001 and continuing until the first regular meter reading prior to September 1 st (i) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 21-91 Â§1(part), 1991; Ord. 2-92 Â§2, 1992; Ord. 19-93 Â§1(part), 1993) Residential Service: Energy Time of Day (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to all residential customers who use energy storage equipment for electric space heating. (c) Monthly rate. 2005 2006 Customer charge $5.19 $5.38 Energy charge: Winter season September 1-April 30 On-peak period: All kWh used on-peak in the billing period, per kWh $0.09699 $0.10334 Off-peak period: All kWh used off-peak in the billing period, per kWh $0.03880 $0.04237 (d) Time-of-day hours. The on- and off-peak periods shall be as follows: (1) On-peak period: between 6:00 a.m. and 1:00 p.m. and between 3:00 p.m. and 10:00 p.m. on weekdays. (2) Off-peak period: between 1:00 p.m. and 3:00 p.m. and between 10:00 p.m. and the succeeding 6:00 a.m. on weekdays and all hours on weekends and holidays. (3) Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day. 27 . (e) Monthly minimum bill. The monthly minimum bill shall be the customer charge. (f) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (g) Conditions of service. Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. Any account requesting service under this schedule shall be required to remain on this schedule for a minimum of twelve (12) months. The customer may be required to pay for special metering costs over and above single-phase self-contained metering. (h) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 19-93 Â§1(part), 1993; Ord. 8-96 Â§1(part), 1996) Residential Service: Basic Energy Time of Day (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to all residential customers. (c) Monthly rate. 2005 2006 Customer charge $5.19 $5.38 Winter period September 1-April 30 Energy charge: On-peak period: All kWh used on-peak in the billing period, per kWh $0.09581 $0.10136 Off-peak period: All kWh used off-peak in the billing period, per kWh $0.07585 $0.08025 Summer period Mav 1-AugOst 31 Energy charge per kWh $0.07984 $0.08447 (d) Time-of-day hours. The on- and off-peak periods shall be as follows: (1) On-peak period: between 4:00 p.m. and 7:00 p.m. on weekdays. (2) Off-peak period: between 7:00 p.m. and the succeeding 4:00 p.m. on weekdays and all hours on weekends and holidays. 28 .. (3) Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Eve and Christmas Day. (e) Monthly minimum bill. The monthly minimum bill shall be the customer charge. (f) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (g) Conditions of service. Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. Any account requesting service under this schedule shall be required to remain on this schedule for a minimum of twelve (12) months. The customer may be required to pay for special metering costs over and above single-phase self-contained metering. (h) Summer rate will be in effect beginning with the first regular meter reading after April 30#1 and continuing until the first regular meter reading prior to September 1 st (i) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 19-93 Â§1(part), 1993) Small Commercial Service (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available for business lighting and small power loads of thirty-five (35) kW maximum demands or less. All service will be supplied only through a single meter. This service is available at single- or three-phase at the established voltage of either the Town's primary or secondary distribution system. (c) Monthly rate. 2005 2006 Customer charge $7.52 $7.80 Energy charge per kWh $0.08154 $0.08459 (d) Monthly minimum bill. The monthly minimum bill shall be the customer charge. (e) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. The foregoing schedule shall be net where service is metered at secondary voltage of the Town's distribution system. Where service is metered under this schedule at primary voltage, the customer shall receive a credit of two percent (2%) of the monthly bill, less the customer charge. 29 .. (f) Conditions of service. Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. (h) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 21-91 Â§1(part), 1991; Ord. 292 Â§Â§3, 4, 1992; Ord. 19-93 Â§1(part), 1993) Small Commercial Service: Energy Time of Day (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to all small commercial customers who use energy storage equipment for electric space heating and have on-peak demands of thirty-five (35) kW or less. (c) Monthly rate. 2005 2006 Customer charge $8.56 $8.88 Energy charge: Winter season September 1-April 30 On-peak period: All kWh used on-peak in the billing period, per kWh $0.10176 $0.10574 Off-peak period: All kWh used off-peak in the billing period, per kWh $0.04070 $0.04335 (d) Time-of-day hours. The on- and off-peak periods shall be as follows: (1) On-peak period: between 6:00 a.m. and 1:00 p.m. and between 3:00 p.m. and 10:00 p.m. on weekdays. (2) Off-peak period: between 1:00 p.m. and 3:00 p.m. and between 10:00 p.m. and the succeeding 6:00 a.m. on weekdays and all hours on weekends and holidays. (3) Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Eve and Christmas Day. (e) Monthly minimum bill. The monthly minimum bill shall be the customer charge. 30 .. (f) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. The foregoing schedule shall be net where service is metered at secondary voltage of the Town's distribution system. Where service is metered under this schedule at primary voltage, the customer shall receive a credit of two percent (2%) of the monthly bill less the customer charge. (g) Conditions of service. Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. Any account requesting service under this schedule shall be required to remain on this schedule a minimum of twelve (12) months. The customer may be required to pay for special metering costs over and above single-phase self-contained metering. (h) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 19-93 Â§1(part), 1993; Ord. 8-96 Â§1(part), 1996) Large Commercial Service (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is required for electric lighting and power requirements of customers having maximum demands exceeding thirty-five (35) kW in any two (2) consecutive months. All service will be supplied only through a single meter. This service is available at single- or three-phase at the established voltage of either the Town's primary or secondary distribution system. (c) Monthly rate, 2005 2006 Customer charge $10.37 $10.76 Demand charge per kW $ 9.98 $10.04 or Demand charge per kVA $ 9.48 $ 9.54 Energy charge per kWh $0.03592 $0.03633 (d) Determination of billing demand. The billing demand shall be determined by suitable meter measurement of the highest fifteen-minute integrated demand occurring during the monthly billing period. Billing demand shall be measured in kilowatts or kilovolt-amperes at the Town's discretion. (e) Monthly minimum demand charge. The monthly minimum demand charge shall be $75.00. (f) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. 31 . (g) Conditions of service. (1) Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies, and such rules and regulations as set forth in appropriate tariff sheets on file. The customer may be required to pay for special metering costs over and above single-phase self-contained metering. (2) The customers shall be required to properly balance their loads. If the power factor during the time the billing demand is established falls below ninety-five percent (95%) lagging, adjustment may be made by increasing the measured demand for each month by one percent (1%) for each one percent (1%) or major fraction thereof by which the power factor during the billing period is less than ninety-five percent (95%) lagging. (3) The foregoing schedule shall be net where service is metered at the secondary voltage of the Town's distribution system. Where service is metered under this schedule at primary voltage, the customer shall receive a credit of two percent (2%) of the monthly bill for service. Where service is taken at the Town's established primary voltage and the customer furnishes the transformers and distribution system, the customer shall receive a credit of four percent (4%) of the monthly bill. (4) Any account requesting service under this schedule shall be required to remain on this schedule for a minimum of twelve (12) months. (h) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 21-91 Â§1(part), 1991; Ord. 2-92 Â§5, 1992; Ord. 19-93 Â§1(parth 1993; Ord. 8-96 Â§1(part), 1996) Large Commercial Service: Time of Day (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available for electric light and power requirements of customers having maximum demands exceeding thirty-five (35) kW in any two (2) consecutive months. All service will be supplied only through a single meter. This service is available at single- or three-phase at the established voltage of either the Town's primary or secondary distribution system. (c) Monthly rate. 2005 2006 Customer charge $12.45 $12.91 32 . I Demand charge: On-peak period: All kW of maximum demand (including power factor cost adjustment) in the billing period, per kW $11.48 $11.65 or per kVA $10.91 $11.07 Off-peak period No demand charge Energy charge: On-peak period: All kWh used on-peak in the billing period, per kWh $0.03772 $0.03851 Off-peak period: All kWh used off-peak in the billing period, per kWh $0.03115 $0.03181 (d) Time-of-day hours. The on- and off-peak periods shall be as follows: (1) On-peak period: between 6:00 a.m. and 10:00 p.m. on weekdays. (2) Off-peak period: between 10:00 p.m. and the succeeding 6:00 a.m. on weekdays and all hours on weekends and holidays. (3) Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day. (e) Determination of billing demand. The billing demand shall be determined by suitable meter measurement of the highest fifteen-minute integrated demand occurring during the monthly on-peak period. Billing demand shall be measured in kilowatts or kilovolt-amperes at the Town's discretion. (f) Monthly minimum demand charge. The monthly minimum demand charge shall be $75.00. (g) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (h) Conditions of service. (1) Service provided under this rate schedule shall be subject to all Light and Power Department general and specific rules and regulations and extension policies, and such rules and regulations as set forth in appropriate tariff sheets on file. The customer may be required to pay for special metering costs over and above single-phase self-contained metering. (2) The customers shall be required to properly balance their loads. (3) If the power factor during the time the billing demand is established falls below 33 . 4 ninety-five percent (95%) lagging, adjustment may be made by increasing the measured demand for each month by one percent (1%) for each one percent (1%) or major fraction thereof by which the power factor during the billing period is less than ninety-five percent (95%) lagging. (4) The foregoing schedule shall be net where service is metered at the secondary voltage of the Town's distribution system. Where service is metered under this schedule at primary voltage, the customer shall receive a credit of two percent (2%) of the monthly bill for service. Where service is taken at the Town's established primary voltage and the customer furnishes the transformers and distribution system, the customer shall receive a credit of four percent (4%) of the monthly bill. (5) Any account requesting service under this schedule shall be required to remain on this schedule for a minimum of twelve (12) months. (i) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 21-91 Â§1(part), 1991; Ord. 2-92 Â§6,1992; Ord. 19-93 Â§1(part), 1993) Municipal Service (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. Available for municipal street, park lighting and buildings as provided to the Town. (c) Monthly rate. 2005 2006 All kWh used, per kWh $0.07637 $0.07929 (d) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (Ord. 21-91 Â§1(part), 1991; Ord. 19-93 Â§1(part), 1993) Wind Energy Surcharge (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. Available for any electric customer of the Town of Estes Park. (c) Monthly rate. (in additional normal electric rate) Platte River Power Authority Tariff- Schedule 7: Wind Energy Service charge per kilowatt-hour ($0.024 per kilowatt- hour effective 2/1/2002) plus $0.001 per kilowatt-hour. 34: .. Purchased Power Rider (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory to all electric rate schedules. (b) Purpose. This schedule is to pass on the estimated cost change resulting from changes in the Platte River Power Authority (PRPA) base electric rates which are applicable to service to the Town. (c) Method of determining the rider. (1) Formula for determining the purchased power rider: Purchased Power Rider = (New PRPA rate cost - Current PRPA cost) kWh sales Current PRPA cost = The most recent twelve months' cost of power purchased from PRPA by the Town, estimated using the rates effective January 1, 2005. kWh sales = The electric kWh sales to the Town's customers for the same twelve-month period as the current PRPA cost. New PRPA cost = The calculated cost of power, assuming the power purchased for the same twelve-month period as used for the current PRPA costs and the proposed PRPA rates. (2) The purchased power rider shall be calculated to the nearest one-hundredth of a mill ($0.00001) per kWh. (3) The electric rate schedules with demand rates may have the purchased power rider spread between the energy and the demand rates. The demand portion shall be set as $/kW. (Ord. 21-91 Â§1(part), 1991; Ord. 19-93 Â§1(part), 1993) Outdoor area lighting (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to any customer for the lighting of private outdoor areas, where such service can be provided directly from existing secondary distribution lines of the Light & Power Department. (c) Monthly rate. 2005 2006 35 .. Per lighting fixture $8.34 $9.14 (d) Payment. The above rate is net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (e) Purchased power rider. This schedule is subject to the conditions set forth on the purchased power rider. (1) The customer shall apply to the Town for this service. The customer shall provide such information as necessary for the Town to evaluate the request for service, including number and location of all fixtures and all neighboring structures, including structures located off the premises of the customer. The Town shall review the application and may grant the request for service in its sole discretion. (2) The customer shall be required to deposit with the Town the estimate of the cost of installation of the outdoor area lighting equipment, including all equipment and labor charges. The customer shall deposit such sum with the Town prior to commencement of installation of this service. The Light and Power Department shall have the right to make modifications to the equipment and plan in accordance with good engineering practice. In the event all costs of installation are either greater or less than the amount deposited by the customer, the difference shall be reflected in the customer's subsequent electric bill. (3) All materials and equipment furnished and installed shall be the property of the Light and Power Department. The Light and Power Department shall have a reasonable time after the termination of service to disconnect area lighting facilities and remove the same from the premises. All costs of the removal of this system shall be the responsibility of the customer and shall be reflected on the customer's subsequent electric bill. (4) The term burning dusk to dawn as used herein shall be construed to mean that all lamps shall be lighted by automatic control equipment from Â· approximately sunset to sunrise. (5) The customer shall notify the Light and Power Department of any service failure. Burned out lamps shall be replaced as soon as practicable, subject to Light and Power Department operating schedules, after notification by the customer of service failure. All maintenance, including replacement of lamps, will be accomplished during regular working hours. No credit shall be allowed on the customer's monthly bill for lamp outages. (6) All service under this schedule shall be for a minimum of one (1) year and thereafter until termination. Termination shall be effective five (5) days 36 .. following the receipt of written notice by the Light and Power Department of the request for termination by the customer. (7) In the event maintenance is required to the outdoor area lighting for more than normal wear and tear, the Town may terminate this service. (Ord. 19-93 Â§1(part), 1993) Rocky Mountain National Park Administrative Housing Service (without electric power) (Ord. 25-95) (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to Rocky Mountain National Park service for administrative single housing accounts who have an alternate source of electric power (including an adjustment for losses) to be delivered over the Estes Park electric system. (c) Monthly rate: 2005 2006 Customer charge $4.15 $4.30 Energy charge per kWh $0.03598 $0.04115 (d) Monthly minimum bill. The monthly minimum bill shall be the customer charge. (e) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (f) Conditions of service. Service provided under this rate shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. (g) Purchased power rider. This schedule is not subject to the conditions set forth on the purchased power rider. (Ord. 25-95 Â§1(part), 1995) Rocky Mountain National Park Small Administrative Service (without electric power) (Ord. 25-95) (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory 37 M . (b) Availability. This schedule is available to Rocky Mountain National Park administrative service accounts who have an alternate source of electric power (including an adjustment for losses) to be delivered over the Estes Park electric system and who have lighting and small power loads of thirty-five (35) kW maximum demands or less. All service will be supplied only through a single meter. This service is available at single- or three-phase at established voltages available at either the Town's primary or secondary distribution system. (c) Monthly rate. 2005 2006 Customer charge $7.52 $7.80 Energy charge per kWh $0.04295 $0.04369 (d) Monthly minimum bill. This monthly minimum bill shall be the customer charge. (e) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. The foregoing schedule shall be net where service is metered at secondary voltage of the Town's distribution system. Where service is metered under this schedule at primary voltage, the customer shall receive a credit of two percent (2%) of the monthly bill less the customer charge. (f) . Conditions of service. Service provided under this rate shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. (g) Purchased power rider. This schedule is not subject to the conditions set forth on the purchased power rider. (Ord. 25-95 Â§1(part), 1995) Rocky Mountain National Park Large Administrative Service (without electric power) (Ord. 25-95,8-96) (a) Applicability. The rates set forth in this Section shall be applicable in Estes Park service territory. (b) Availability. This schedule is available to Rocky Mountain National Park large administrative service accounts who have an alternate source of electric power (including an adjustment for losses) to be delivered over the Estes Park electric system and who have maximum demands exceeding thirty-five (35) kW in any two (2) consecutive months. All service will be supplied only through a single meter This service is available at single- or three-phase at the established voltage of either the Town's primary or secondary distribution system. This schedule is not available for resale service. (c) Monthly rate. 2005 2006 38 Customer charge $10.37 $10.76 Demand charge per kW $ 4.73 $ 4.91 or per kVA $ 4.49 $ 4.66 Energy charge per kWh $0.02351 $0.02647 (d) Determination of billing demand. The billing demand shall be determined by suitable meter measurement of the highest fifteen-minute integrated demand occurring during the monthly billing period. Billing demand shall be measured in kilowatts or kilovolt-amperes at the Town's discretion. (e) Monthly minimum bill. The monthly minimum bill shall be $55.00. (f) Payment. The above rates are net. Bills for electric service are due and payable within ten (10) days subsequent to mailing or delivery of the bill. (g) Purchased power rider. This schedule is not subject to the conditions set forth on the purchased power rider. (Ord. 25-95 Â§1(part), 1995; Ord. 8-96 Â§1(part), 1996) (h) Conditions of service. Service provided under this rate shall be subject to all Light and Power Department general and specific rules and regulations and extension policies and such rules and regulations as set forth in appropriate tariff sheets on file. The customers shall be required to properly balance their loads. If the power factor during the time the billing demand is establidhed falls below ninety-five percent (95%) lagging, the Light and Power Department may require the customer to correct the power factor and/or have the alternate electric power supplier provide the corrective reactive power. The foregoing schedule shall be net where service is metered at the secondary voltage of the Town's distribution system. Where service is metered under this schedule at primary voltage, the customer shall receive a credit of two percent (2%) of the monthly bill for service. Any account requesting service under this schedule shall be required to remain on this schedule for no less than twelve (12) months. 39 .. TOWN OF ESTES PARK j,<eL-'~2.'51.-- ly#nuk/P:: 3%147 14**f#lpir#*f..~i-'.Ch=:-6-*341.4, 7*'96 %,Rm~,itwwv,9*:%+ te.*<- -pw*LrE#gyrhgnes&61*.e'- tizi umo-Â«44 _- -7.7,-4441/ ~/3~3.,-(,4 0;10=. , 4.N,lir / 3 Â· - Â»tzvÂ· ..1-,tt /4 1%19 .Â«AÂ·%, --- 1/fer MEMORANDUM TO: Board of Trustees FROM: Pete Brandjord, Finance Officer ~f'/ DATE: November 4,2004 SUBJECT: Highway Users Trust Fund Public Hearing, 2005 Budget, November 9,2004 Colorado budget law requires a public hearing be conducted to discuss how the Highway Users Trust Fund revenues are proposed to be expended in the ensuing fiscal year. The following are the proposals that are included in the 2005 Town ofEstes Park budget: 2005 1. Estimated Revenues: $229,583 2, Estimated Expenditures: Curb/gutter & drainage repair $15,000 Sidewalk maintenance 3,500 Resurfacing/overlay 300,000 $318,500 In addition, expenditures for snow plowing, street maintenance, or any other expenditures directly related to streets are allowable uses ofTrust Fund revenue in the event that either of the above-listed projects are not constructed or come in considerably less than budget. http://www.estesnet.com (970) 586-5331 â€¢ RO. BOX 1200 â€¢ 170 MAC GRECOR AVENUE â€¢ ESTES PARK, CO 80517 I . .. RESOLUTION TO SET MILL LEVIES NO. 16-04 A RESOLUTION LEVYING PROPERTY TAXES FOR THE YEAR 2005 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 2005 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Estes Park will adopt the annual budget in accordance with the Local Government Budget Law on November 9, 2004; and WHEREAS, the amount of money necessary to balance the budget for general operating expense is $250,680; and WHEREAS, the net valuation for assessment for the Town of Estes Park as certified by the County Assessor is $137,584,882. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That for the purpose meeting all general operating expenses of the Town of Estes Park during the 2005 budget year, there is hereby levied a tax of 1.822 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2005. That the Town Clerk is herby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set. ADOPTED this gth day of November, 2004. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I .$ .. RESOLUTION TO ADOPT BUDGET NO. 17-04 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND ADOPTING A BUDGET FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2005, AND ENDING ON THE LAST DAY OF DECEMBER, 2005. WHEREAS, the Board of Trustees of the Town of Estes Park has appointed Randy Repola, Town Administrator, to prepare and submit a proposed budget to the Governing Body at the proper time; and WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 9,2004, and interested taxpayers were given the opportunity to file or register any objections to the proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the attached budget, as submitted, and summarized by fundl is hereby approved and adopted as the budget of the Town of Estes Park, Colorado, for the fiscal year ending December 31, 2005, and shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town of Estes Park. ADOPTED this gth day of November, 2004. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 4 ' .. 11/4/2004 2005 2006 Section 1: The exDenditures for each fund are as follows: Adopted For Reference General Fund $ 11,306,205 $ 11,384,897 Community Reinvestment Fund 3,039,194 1,576,113 Museum Fund 278,833 269,212 Senior Center Fund 186,874 178,634 Larimer County Open Space Tax Fund 150,000 370,000 Convention and Visitor Bureau Fund 2,307,241 2,364,271 Park Entrance Estates Debt Service Fund 9,662 9,258 Building Authority 92,835 92,930 Light & Power Fund 10,230,083 10,152,773 Water Fund 2,545,421 2,763,695 Medical Insurance Fund 363,000 392,420 Fleet Maintenance Fund 305,586 303,367 Firemen's Pension Fund 97,520 97,720 Policemen's Pension Fund 2,566 2,566 Friends of Stanley Hall 445,646 - Total $ 31,360,665 $ 29,957,855 2005 2006 Section 2: That the estimated resources for each fund are as follows: Adopted For Reference General Fund from unappropriated surpIuses 5,507,104 4,276,098 from revenue sources other than general property tax 9,824,520 10,160,003 from the general property tax levy (1.822 mils) 250,680 263,356 Community Reinvestment Fund from unappropriated surpluses 1,298,683 418,062 from revenue sources and transfers in 2,158,573 1,614,256 Museum Fund from unappropriated surpluses 14,756 12,257 from revenue sources and transfers in 276,334 267,230 Conservation Trust Fund from unappropriated surpluses 18,862 44,514 from revenue sources and transfers in 25,652 25,654 Senior Center Fund from unappropriated surpluses 41,140 9,344 fr~m revenue sources and transfers in 155,077 178,222 Larimer County Open Space Tax Fund from unappropriated surpluses 256,873 332,228 from revenue sources and transfers in 225,355 231,869 Convention and Visitor's Bureau Fund m-*. from unappropriated surpluses 67,950 50,261 from revenue sources and transfers in 2,289,552 2,357,396 Park Entrance Estates Debt Service Fund from unappropriated surpluses 10,416 8,653 from revenue sources and transfers in 7,899 8,034 Building Authority Fund from unappropriated surpluses from revenue sources and transfers in 92,835 92,930 Light & Power Fund from unappropriated surpluses 1,621,200 1,410,778 from revenue sources and transfers in 10,019,661 10,561,442 11/4/2004 Water Fund from unappropriated surpluses 1,652,832 1,914,055 from revenue sources and transfers in 2,806,644 2,790,897 Medical Insurance Fund from unappropriated surpluses 212,809 183,238 from revenue sources and transfers in 333,429 373,769 Fleet Maintenance Fund from unappropriated surpluses 213,919 193,542 from revenue sources and transfers in 285,209 285,213 Catastrophic Loss Fund from. unappropriated surptuses 2,065,314 2,096,679 from revenue sources and transfers in 31,365 31,365 Firemen's Pension Fund from plan net assets 985,288 1,013,703 from revenue sources and transfers in 125,935 129,549 Policemen's Pension Fund from plan net assets 12,060 9,692 from revenue sources and transfers in 198 150 Vehicle Replacement Fund from unappropriated surpluses 373,074 604,624 from revenue sources and transfers in 231,550 249,509 Friends of Stanley Hall from unappropriated surpluses 440,625 - from revenue sources and transfers in 5,021 - Total $ 43,938,393 $ 42,198,572 Section 3: Comparison of resources and uses (2005): Resources IJses General Fund $ 15,582,303 $ 11,306,205 Community Reinvestment Fund 3,457,256 3,039,194 Museum Fund 291,090 278,833 Senior Center Fund 196,217 186,874 Larimer County Open Space Tax Fund 482,228 150,000 Convention and Visitor Bureau Fund 2,357,502 2,307,241 Park Entrance Estates Debt Service Fund 18,315 9,662 Building Authority 92,835 92,835 Light & Power Fund 11,640,861 10,230,083 Water Fund 4,459,476 2,545,421 Medical Insurance Fund 546,238 363,000 Fleet Maintenance Fund 499,128 305,586 Firemen's Pension Fund 1,111,223 97,520 Policemen's Pension Fund 12,258 2,566 Friends of Stanley Hall 445,646 445,646 I , . I RESOLUTION TO APPROPRIATE SUMS OF MONEY NO. 18-04 A RESOLUTION TO APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2005, AND ENDING ON THE LAST DAY OF DECEMBER, 2005. WHEREAS, the Board of Trustees of the Town of Estes park has adopted the annual budget in accordance with the Local Government Budget Law on November 9, 2004; and WHEREAS, the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: That the following attached sums are hereby appropriated from the revenue of each fund, to each fund, for the purposes stated. ADOPTED this gth day of November, 2004. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk .. 1 1 M/2004 2005 2006 General Fund Adopted Reference Current Operating Expense $ 11,014,305 $ 10,702,997 Capital Outlay 291,900 681,900 Total $ 11,306,205 $ 11,384,897 Communitv Reinvestment Fund Current Operating Expense $ 514,194 $ 416,113 Capital Outlay 2,525,000 1,160,000 Total $ 3,039,194 $ 1,576,113 Museum Fund Current Operating Expense $ 278,833 $ 269,212 Capital Outlay Total $ 278,833 $ 269,212 Senior Center Fund Current Operating Expense $ 186,874 $ 178,634 Capital Outlay - Total $ 186,874 $ 178,634 Larimer Countv Open Spaces Fund Current Operating Expense $ - $ - Capital Outlay 150,000 370,000 Total $ 150,000 $ 370,000 Convention & Visitors Bureau Fund Current Operating Expense $ 2,275,241 $ 2,334,271 Capital Outlay 32,000 30,000 Total $ 2,307,241 $ 2,364,271 Park Entrance Estates - Debt Service Current Operating Expense $ 9,662 $ 9,258 Capital Outlay - Total $ 9,662 $ 9,258 Building Authoritv Fund Current Operating Expense $ 92,835 $ 92,835 Capital Outlay Total $ 92,835 $ 92,835 Light & Power Fund Current Operating Expense $ 9,419,583 $ 9,699,538 Capital Outlay 810,500 453,235 Total $ 10,230,083 $ 10,152,773 Water Fund Current Operating Expense $ 2,288,521 $ 2,408,195 Capital Outlay 256,900 355,500 Total $ 2,545,421 $ 2,763,695 1. , .. 11/4/2004 2005 2006 Medical Insurance Fund Adopted Reference Current Operating Expense $ 363,000 $ 392,420 Capital Outlay - Total $ 363,000 $ 392,420 Fleet Maintenance Fund Current Operating Expense $ 305,586 $ 303,367 Capital Outlay - Total $ 305,586 $ 303,367 Fire Pension Fund Current Operating Expense $ 97,520 $ 97,720 Capital Outlay Total $ 97,520 $ 97,720 Police Pension Fund Current Operating Expense $ 2,566 $ 2,566 Capital Outlay - Total $ 2,566 $ 2,566 Friends of Stanley Hall Current Operating Expense $ 445,646 $ - Capital Outlay - - Total $ 445,646 $ - 1, . Town of Estes Park 2005-2006 Budget TABLE OF CONTENTS I. General Fund Revenue Detail Projected Statement ofRevenues, Expenditures, and Fund Balance ..............- Legislative Judicial . . Executive Elections Financial Administration Community Development Buildings Employee Benefits Community Services .. 11-12 Police .......................................................................................14 Communications Fire Protective Inspection Engineering ...............................................................................18 Streets and Highways ....................................................................19 Sanitation Parks .......................................................................................21 Visitors Center Business Development Group Sales and Marketing II. Community Reinvestment 25-26 III. Convention and Visitors Bureau, Museum, Senior Center CVB Fund 27 Communications .... 28 Visitors Center Group Sales and Marketing.. Special Events ........................................................................31-32 Conference Center .. 33 Museum Fund Museum Operations Fall River Hydro Plant Senior Center Fund .......... .....................37 Senior Center Operations ........ 38 Senior Center Meals .................... ...... .39 00 ' . IV. Utilities Water Fund ......................................................................... .. 40-42 Light and Power Fund ...............................................................43-46 V. Miscellaneous Fleet Maintenance Medical Insurance Fund Park Entrance Estates .............................................................. .49-50 Building Authority Catastrophic Loss.... Fire Pension Fund .. Police Pension Fund Vehicle Replacement Fund .............................................................55 Friends of Stanley Hall .. Open Space Conservation Trust Fund .. 11/3/2004 , Town of Estes Park 2005-2006 Budget 1 . Revenue Detail General Fund Fiscal Years Ending December 31, 2005 and 2006 Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006. Taxes $ 6,670,864 $ 6,957,214 $ 7,150,970 $ 7,367,676 Franchise Fees 420,592 400,100 419,240 436,562 Intergovernmental Revenue - Charges for Services - Current Revenues 63,885 42,009 61s695 62,521 Payments in Lieu of Taxes 110,137 151,233 161,146 169,641 Program Revenue 1,559,082 1,587,516 1,315,376 1,365,703 Transfers In 754,703 900,181 966,773 1,021,256 Total Revenue $ 9,579,263 $ 10,038,253 $ 10,075,200 $ 10,423,359 1 1 ,. 11/3/2004 j Town of Estes Park 2005-2006 Budget Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Fiscal Year-Ending December 31, 2004 through 2006 Revised Budget Budget 2004 2005Â· , 2006 Revenues $ 10,038,253 $ 10,075,200 $ 10,423,359 Expenditures 7,478,466 6,675,300 7,195,321 Excess (deficiency) of revenues over expenditures $ 2,559,787 $ 3,399,900 $ 3,228,038 Other financing uses (transfers out) 4,534,634 4,630,905 4,189,576 Excess (deficiency) of revenues over expenditures and other financing uses $ 0,974,847) $ 0,231,005) $ (961,537) Estimated Beginning Fund Balance $ 7,481,951 $ 5,507,lp4 $ 4,276,098 Prior Period Adjustment Estimated Ending Fund Balance $ 5,507,104 $ 4,276,098 $ 3,314,561 2 .. 11/3/2004 j Town of Estes Park 2005-2006 Budget i Legislative (101-1100) General Government Mayor & Board Purpose: The Town of Estes Park is a statutory town governed by a Mayor and Council form ofgovernment. The Board of Trustees exercises the legislative power of the Town and determines all policy matters. Actual Revised Budget Budget FYE2003 FYE2004 Â·FYE2005 FYE2006 Personnel Services $ 47,652 $ 44,219 $ 43,898 $ 46,598 ~ Operations & Maintenance 33,644 51,040 57,835 59,220 Total Current Expenses 81,296 95,259 101,733 105,818 Capital ~ Total Expenses $ 81,296 $ 95,259 $ 101,733 $ Â· 105,818 Personnel Levels One Mayor, and six Trustees . Budget Comments 2004 2005 2006 Citizens' Infonnation Academy $ 2,000 $ 2,050 $ 2,110 Volunteer Recognition 8,250 8,450 8,700 Economic development services 5,000 Miscellaneous 2,500 2,500 3 11/3/2004 Town of Estes Park 2005-2006 Budget Judicial (101-1200) General Government Municipal Court Purpose:Â· The Muhicipal Court hears cases that involve tiolatibns of municipial ordinance and codes. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 32,875 $ 35,953 $ 36,178 $ 38,786 Operations & Maintenance 592 1,548 1,578 1,631 Total Current Expenses 33,467 37,501 37,756 40,417 Capital Total Expenses $ 33,467 $ . 37,501 Â· $ 37,756 $ .*40,417 lIPersonnel Levels 0.5 Judge 0.5 Court Clerk Assistant Judge 'l 4 ' .. 11/3/2004 Town of Estes Park 2005-2006 Budget ) Executive (101-1300) General Government Town Administrator Purpose: The Board appoints a Town.Administrator and delegates whatever powers, ministerial or administrative they deem necessaryfor the proper administration ofTown affairs. The Town Administrator. is responsible to the Board of Trustees for the ejficient administration of all departments of the Town government. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 148,924 $ 137,080 $ 152,792 $ 160,887 Opei ations & Maintenance 151,885 161,080 212,979 182,790 Total Current Expenses 300,809 298,160 365,771 343,677 Capital . - - 7,500 - Total Expenses $ 1300,809 $ 298,160 $ 373,271 $ 343,677 Personnel Levels 0.35 Town Administrator 0.35 Assistant Town Administrator 0.35 Town Clerk 0.35 Deputy Town Clerk Budget Comments 2004 2005 2006 Newsletter (includes postage) $ 16,350 $ 17,800 $ 17,975 Computer replacements*** 2,500 2,500 2,500 Web site upgrade Â· 10,000 IT Services 16,091 15,610 Legal 100,000 102,500 105,600 *items to be returned to committeefor.Airther discussion and action ***computer hardware or software to be reviewed by computer technical committee 5 /. 11/3/2004 Town of Estes Fark 2005-2006 Budget i 1 Elections. (101-1400) General Government Elections ~Purpose: Thisactivity pays the cost ofsupplies andelectioh judges, and is supervised by the Town Clerk. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 Â· FYE2006 Personnel.Services $ -$ 1,810 3 1,855 $ 1,911 Operations & Maintenance - 8,625 5,253 5,411 Total Current Expenses - 10,435 7,108 7,322 Capital Total Expenses $ ~ ..$ 10,435 Â· 1 7,108 $ 7,322 Personnel Levels Budget Comments 2004 2005 2006 Election (in 2005 if needed) $ 10,435 $ 7,108 Regular municipal election $ 7,322 6 I '' . 11/3/2004 ' 5 Town of Estes Park 2005-2006 Budget 3 Financial Administration (101-1500) General Government Finance and Accounting Purpose: To administer the financial activities of the Town, including the collection of revenues, safekeeping ofpublic funds, investmen-t of treasury.Atnds, disbursing accounts payable, preparation of the operating budget, and compliance with the annual independent audit. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 119,234 $ 127,602 $ 173,446 $ 182,732 Operations & Maintenance Â· 36,376 54,744 72,799 72,712 Total Current Expenses 155,610 182,346 246,245 255,444 Capital Â·-Total Expenses $ . 155,610 . $ 182,346 $ 246,245 $ 255,444 Personnel Levels 0.35 Finance Officer 0.33 Administrative Clerk 0.46 Data Entry Operator 0.46 Accounts Payable Clerk ) 0.33 Accountant II TBD Human Resources Director Budget Comments 2004 2005 2006 Salaries and wages (General Fund allocation) $ 96,746 $ .135,548 $ 142,326 Finance 37% Light & Power 36% Water 27% Metered postage costs (total) 3,150 3,600 3,600 Finance 40% Light & Power 40% Water 20% Auditing services (General Fund allocation) 7,500 7,500 7,500 Finance 32% Light & Power 45% Water 23% IT Services - 29,501 28,618 7 . , J . 11/3/2004 Town of Estes Park 2005-2006 Budget Community Development (101-1600) General Government Planning & Zoning ~Purpose: The Community Development Department is responsiblefor administration of zoning, subdivision and building regulations of the Town. StafT support is provided to Planning Commission, Board ofAdjustment and Town Board of Trustees for various submittals and development reviews. This position also manages various planning studies. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 298,111 $ 316,336 $ 331,715 $ 349,742 Operations & Maintenance 35,376 32,880 64,718 66,828 Total Current Expenses 333,487 349,216 396,433 416,570 Capital - - - 15,000 Total Expenses $ 333,487 $ 349,216 .$ 396,433 $ .431,570 , Personnel Levels 1 Community Development Director 2 Planner II 1 Secretary 0.5 Zoning/Code Enforcement Official Budget Comments 2004 2005 2006 Revenue: Larimer County IGA revenue $ 34,110 $ 33,871. $ 35,488 Second of two phases ofplan review fee changes (revenue increase) 21,000 29,000 Operations & maihtenance: Imaging and archiving 10,000 Computer replacement*** 2,500 IT Services 13,410 13,008 I Capital: . Fiery copier** 15,000 *items to be returned to committeâ‚¬for jitrther discussion and action **items to be returned to committeefor authorization to release calljor bids (also fottowing review of cost/benâ‚¬At analysis of TownÂ·Halt copying and printing needs and USage) ***computer hardware or software to be reviewed by computer technical committee 8 . 'i . 1.1/3/2004 j Town of Estes Park 2005-2006 Budget Buildings (101-1700) General Government Building Repair, Maintenance & Improvements Purpose: The Buildings Division is responsible for the maintenance, utilities, repair and improvements of the Town-owne.d public buildings, inchiding the Municipal Building, public restrooms,Hatchery property, Riverside Drive property, Stanley Circle property, and Chamber of Commerce building. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 19,355 $ 22,374 $ 24,616 $ 26,741 Operations & Maintenance 283,278 333,846 363,346 365,496 Total Current Expenses 302,633 356,220 387,962 392,237 Capital - - 40,000 Total Expenses $ 302,633 $ 356,220 $ 387,962 $ 432,237 Personnel Levels 0.05 Public Works Director Budget Comments 2004 2005 2006 Maintenance contracts Restroom maintenance $ 55,550 $ 66,000 $ 6?,500 (incteasedÂ·for greater frequency of cleaning) Muni Bldg & Board Room 43,000 51,000 52,500 Mechanical 20,000 25,000 25,000 Carpets 11,000 13,000 13,000 Building maintenance 61,000 56,300 55,000 Moraine restroom painting 3,000 Municipal building roof replacement 20,000 Utilities: Wind power 13,500 13,500 13,500 Â·Electricity 61,500 65,100 65,100 9 1 , .. 11/3/2004 Town of Estes Park 2005-2006 Budget Employee Benefits (101-1800) General Government Purpose: The Employee Benefits Division provides for employee recognition, motivation and events. Included in events are the summer picnic and Chribtmas party. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ - $ . Operations & Maintenance 10,399 26,100 26,100 26,100 Total Current Expenses 10,399 26,100 26,100 26,100 Capital - - - - Total Expenses $ 10,399 $ 26,100 $ 26,100 $ Â·26,100 Personnel Levels Budget Comments 2004 2005 2006 . Employee Home Ownership program $ 3,600 $ 3,600 $ 3,600 Events ., 13,000 13,000 13,000 Employee Recognition 9,500 9,500 9,500 10 .. 11/3/2004 j Town of Estes Park 2005-2006 Budget } Community Services (101-1900) General Government Purpose: The Community Services division is the source of Town assistance to various community organizations. The Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, trandportation, youth programs, various human services, thefood tax refund program and coniinuing support ofthe Estes Park Library District. Actual Revised Budget Budget FYE2003 FYE2004 FYE20Â·05 FYE2006 Arts & Education $ 8,000 $ 9,250 $ 11,000 $ 11,000 Transportation 21,300 21,600 21,800 21,800 School District - 3,000 6,000 6,000 Housing 280,965 296,533 242,200 240,720 Â· E.P. Library District 27,600 27,600 27,600 27,600 Youth 16,500 17,650 35,500 35,500 Food Tax Refund 16,800 19,950 20,500 20,500 Human Services 46,250 49,250 55,020 55,020 Sister Cities International - - 15,725 15,725 $ 417,415 $ 444,833 . $ 435,345 $ 433,.865 ~Budget Comments j Currentfundinglevels do not guaranteefunding infuturebudgets. i Continuedfundingis contingentupon fulland opeh disclosureof financial information byfunded groups and agencies. Comments continued on next page 11 .U. 11/3/2004 Budget Comments (cont'd) Revised 2004 2005 2006 Arts & Education Community Concert Series $ 1,250 Chamber Music Festival 1,250 $ 2,500 $ 2,500 Art Center of EP 2,000 2,500 2,500 Community Jazz Concert Series 2,000 .2,000 2,000 Estes Village Band 1,250 1,250 1,250 Oratorio Society ofEP 750 1,250 1,250 Cultural Arts Council of EP 750 1,500 1,500 9,250 11,000 11,000 Transportation Veterans Transportation 800 Door to Door Transportation Service 20,800 21,800 21,800 21,600 21,800 21,800 School District Child Care Program 3,000 6,000 6,000 Housing Estes Park Housing Alithority 276,533 234,700 233,220 Stanley AvenUe Employee Housing 12,500 - - Habitat for Humanity - 7,500 7,500 7,500. 296,533 242,200 240,720 Estes Valley Public Library District 27,600 27,600 27,600 Youth Child Care Provider Recognition Dinner 150 - Cub and Boy Scout Program - 5,000 5,000 YMCA Montessori Scholarship Program - 5,000 5,000 j PACK Â· 7,500 7,500 7,500 Estes Park.Learning Place School - 3,000 3,000 Partners of Estes Park 5,000 5,000 5,000 Kreative Kids Day Kamp 5,000 . 10,0D0 Â· 10,000 17,650 35,500 35,500 Food Tax Refund 19,950 20,500 20,500 Human Services Estes Valley Multicultural Connections. 3,500 6,020 6,020 The Round House 2,500 - Estes Park Non Profit Resource Center - 3,000 3,000 Options for Healthy Living - 2,500 2,500 Radio Reading Service of the Rookies 250 500 500 Crossroads Ministry of EP 22,500 22,500 22,500 Salud Clinic 20,500 20,500 20,500. 49,250 55,020 55,020 Sister Cities International - 15.,725 15,725 12 ../. 11/3/2004 j Town of Estes Park 2005-2006 Budget Advertising (101-2000) General Government Advertising and Promotion of the Town of Estes Park Purpose: The Advertising Department is responsible for the promotion of Estes Park as a tourist destination through the production and placement of advertising in print, broadcast, and electronic media. This departmentis atso responsiblefor media relations, event promotions, and all advertising response programs such as incoming WATS line phone answering, shipping and mailing ofvacation , planners, as requested. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 82,7t8 $ 85,893 $ -$ Operations & Maintenance 751,055 790,220 - Total Current Expenses 833,773 *876,113 Capital Total Expenses $ 833,773 $ 876,113 $ -.$ - Personnel Levels 0.5 Director of Communications 1 Communications Coordinator Budget Comments 2004 Advertising budget moved to CVB Fund Communications (222-2000-420) in 2005. Operation and Maintenance expenses include: Media buys (regional & national) $ 547,066 Events promotions 61,059 besign/photo/print production 94,069 Visitor guide mailing 43,575 13 . 11/3/2004 Town of Estes Park 2005-2006 Budget Police (101-2100) Public Safety Patrol . Purpose: To provide police services in pattnership with our communio, by maintaining the peace, public safety and welfare..BY managing and responding to tralTic and crime problems. By providing community service such as: Every Child Has Options program; Victim Assistance services; Restorative Justice; Citizens Police Academy; and Police Auxiliary. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Seryices $ 1,395,250 $ 1,460,481 $ 1,554,868 $ 1,643,916 Operations & Maintenance 132,577 126,382 198,594 184,727 Total Current Expenses 1,527,827 1,586,863 1,753,462 1,828,643 Capital Â· 11,334 99,991 5,000 57,000 Total Expenses Â·$ 1,539,161 $ 1,686,854 $ 1,758,462 1 1,885,643 ~ Personnel Levels 1 j 1 . Police Chief 13 Officers 1 Commanders .0.5 . Animal Control Officer 2 Sergeants 1 Secretary III 1 Investigator 6 Community Service Officers j 0.75 Restorative Justice Coordinator Budget Comments 2004 Â·2005 2006 Personnel Seasonal Community Service Officers $ 43,119 $ 37,000 $ 37,000 Full-time equivalents. increased by one position Overtime 20,888 31,000 32,154 Operations and maintenance Vehicle maintenance 38,000 38,950 40,119 Maintenance contracts 5,940 6,300 6,300 Uniforms 7,256 7,850 6,500 Training. 14,123. 16,600 17,100 IT Services - 69,730 67,943 Other professional services: Victim's Advocates 7,500 7,500 7,500 HUB transport fees 700 700 Commander assessment fees. 5,000 .Catering (includes golf tournament) 10,100 10,100 10,100 In-car camera 5,000 5,000 Capital Two replacement vehicles @ $26,000, net of trade and including equipment - 52,000 One replacement vehicle 24,791 - *items to be returned to committeefor,Al,ther discussion and action ***computer hardware or software to be reviewed by computer technical committee 14 it , .. 11/3/2004 1 Town of Estes Park 2005-2006 Budget j Communications (101-2155) Public Safety Police Purpose: The communication center exists to provide twenty-four hour non-emergÂ·ency and emergency services dispatchingfor: Estes Park Police Department, Larimer County Sherigs Department, Colorado State Patrol, Estes Park Fire Department. Estes.Park Medical Center Ambulance, Glen Haven Fire Department, Colorado Division of Wildtife and after-hour services for Rocky Mountain National Park. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 459,843 $ 431,901 $ 444,564 $ 464,054 Operations & Maintenance 50,779 47,639 71,589 65,021 Total Current Expenses 510,622 479,540 516,153 529,075 ~ Capital 45,789 94,201 14,000 - Total Expenses $ 556,411 $ - 573,741 $ 530,153. $ 529,075 Personnel Levels 1.00 Support Services Manager 1.00 Secretary I 1.00 Dispatcher Supervisor j 5.25 Dispatchers Budget Comments 2004 2005 2006 Operations and maintenance $ Network printer 1,500 Digital imaging and archiving 1,400 1,400 Maintenance contracts . 12,645 14,595 14,605 Education and trainingÂ· 18,000 11,280 15,700 IT Services 16,091 15,610 Capital Rediindant server (LETA funding). 9,000 Replace nine-year old copier with printer/scanner/copier for digital records management** 14,000 *items to be returned to committeefor.further discussion and action %*items to be returned to committeefor authorization to release call forbids (also following' review of cost/benefit analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee 15 4, . 11/3/2004 Town of Estes Park 2005-2006 Budget Fire (101-2200) Public Safety Fire Protection ~Purpose: Estes Park has a Volunteer Fire Department that iS rewonsiblefor extinguishing allfires with the Town limits and in those areas where it has a valid mutual aid agreement. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 190,954 $ 197,292 $ ' 206,305 $ 216,280 ,Operations & Maintenance 85,561 119,588 144,784 140,636 ~ Total Current Expenses 276,515 316,880 351,089 356,916 Capital 277,567 224,333 48,900 242,400 121 $ 554,082 $ 541,213 $ 399,989 $ 599,316 1 Fire Chief 0.75 Secretary 36 Volunteer Firefighters j Budget Comments 2004 2005 2006 Operations and maintenance Dive Rescue truck lease (year 1 of 4) $ 18,036 Dive Rescue truck lease (year 2 of 4) 18,036 Replace computer*** 2,500 Replace laptop*** 3,000 Radio equipment - 10,000 Replace training room tables and chairs 10,500 Replace Engine 5 (1976)** 225,000 Maintenance c6ntracts 6,193 7,079 7,283 Bbilding maintenance 3,829 6,300 6,500 Vehicle maintenance 25,298 26,500 27,500 Software upgrade to enterprise version 3,300 Personal safety equipment 8,000 20,200 13,953 Education and training 1,636 5,685 5,855 SCBAbreathing apparatus (2 per year) 7,400 7,400 IT Services 8,046 7,805 Fire District consulting services 15,774 *items to be returned to committee for further discussion and action **items to be returned to committeefor authorization to release callfor bids 11 ***computer hardware orÂ·software to be reviewed by computer technical committee 16 .. 11/3/2004 Town of Estes Park 2005-2006 Budget i Protective Inspection (101-2300) Public Safety Building Inspection Purpose: The Building Inspection activity is responsiblefor building inspections, zoning administration, and code enforcement Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 218,037 $ 196,628 $ 200,098 $ 211,253 Operations & Maintenance 16,195 17,601 31,192 27,400 Total Current Expenses 234,232 214,229 231,2go 238,653 ~ Capital Total Expenses $ 234,232 $ 214,229 $ 231,290 $ 238,653 Personnel Levels 1 Chief Building Official 1 Building Official 0.5 Code Enforcement Official ) 1 Permit Technician (piroposed position contingent on related fee increase) Budget Comments 2004 2005 2006 Revenue Additional fee revenue, including electrical inspections $ 43,000 3 10,000 Operations and maintenance Laptop 2,200 One computer*** 2,500 Two computers*** 5,000 Vehicle maintenance 3,675 . 3,675 3,675 Education and training 2,363 5,555 3,130 Membership dues and subscriptions 869 1,084 1,084 IT Services 8,046 7,805 ***computer hardware or software to be reviewed by computer technical committee ) 17 . 11/3/2004 Town o.f Estes Park 2005-2006 Budget Engineering (101-2400) i Public Works Purpose: The general engineeringforthe +Townischarked to thisactivity. Allengineering related to a specific project is charged Nirectly to that project in the related j\md. Actual Revised Budget Budget FYE2003 FYE2004 FlrE2005 FYE2006 Personnel Services $ 54,204 $ 56,636 $ 59,642 $ 62,841 Operations & Maintenance 9,403 11,320 22,348 22,027 Total Current Expenses 63,607 67,956 81,990 84,868 Capital Total Expenses $ 63,607 $ 67,956 $ 81,990 $ .84,868 Personnel Levels 0.10 Public Works Director 0.60 donstruction/Public Facilities Manager j Budget Comments 2004 2005 2006 Gas monitoring $ 4,000 $ 4,000 $ 4,000 Lan.dfill monitoring 4,500 4,500 4,500 IT Services 10,728 10,407 11 18 .U. 1 11/3/2004 Town of Estes Park 2005-2006 Budget 3 Streets & Highways (101-3100) Public Works Street & Highway Repair, Maintenance, & Construction ~Purpose: The Public Works Department is responsible for the repair, maintenance, snow removal, cleaning and construction of all streets and pakking lots of the Town. Actual Revised Budget Budget 4 FYE2003 FYE2004 FYE2005 FYE2006 ~Personnel Services $ 347,124 4 342,504 $ 348,737 $ 367,363 Operations & Maintenance 287,554 319,242 360,330 330,975 Total Current Expenses 634,678 661,746 709,067 698,338 Capital 17,650 . 36,529 53,900 231,500 Total Expenses $ 652,328 $ 698,275 $ 762,967 $ 929,838 Personnel Levels . 0.25 Public Works Director 3.00 Municipal Service Workers 0.60 Street Superintendent 035 Secretary 0.60 Asst. Street Supt. 2.00 Seasonal Maintenance Budget Comments 2004 2005 2006 Sand screen rental $ 7,000 $ 7,000 $ 7,000 IT Services 2,682 2,602 Lease payments Swap loader pymt (year 3 of 4) 24,865 Swap loader pymt (year 4 of 4) 24,865 Replace G-81, 2-ton (pymt 1 of 4) 32,000 Replace G-81, 2-ton (pyint 2 Qf 4) 32,000 Vehicle maintenance 78,000 79,000 80,000 Fuel 20,000 22,000 24,000 Street repairs (annual overlay project in Community Reinvestment Fund) Base , 65,000 57,550 58,140 includes Cleave Street curb, gutter and sidewalk (local in-kind match for EPHA grant) 15,000 Guardrail repairs . 3,500 3,500 3,500 Curb/gutter repairs 2,500 2,500 2,500 Visitor Center partial parking 8,000 Traffic signs 2,705 4,000 4,000 Streetlight electricity charges 62,000 62,000 62,000 . Replace 3/4 ton pickup (075)* 37,500 G70 Loader replacement/rollover 15,000 G73A Snowplow (plow apparatus only) 24,500 .G87 2-ton replacement* 170,000 Ice Buster* 24,000 Training and education 2,275 6,800 6,800 Paint striper 9,000 1 1 *items to be returned to committeeforfurthpr discussion and action I9 4, . 11/3/2004 Town of Estes Park 2005-2006 Budget / Sanitation (101-3200) General Government Purpose: This activity is responsible for the contract trash service in the downtown area. Actual Revised Revised Revised FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ - 3 - Operations & Maintenance 35,406 47,000 53,500 53,500 Total Current ExpenÂ·ses 35,406 47;000 53,506 53,500 Capital Total Expenses $ 35,406 $ 47,000 $ 53,500 $ 53,500. Budget Comments 2004 2005 2006 Base contract $ 44,000 $ 49,000 $ 49,000 Paper recycling 1,500 -2,500 2,500 j Expanded summer trash pickup 1,500 2,000 2,000 Apr. 1 to Nov. 1) 20 .. 11/3/2004 ) Town of Estes Park 2005-2006 Budget Parks (101-5200) Parks ~ Purpose: The Parks Department is responsible for maintaining all Town-owned open spaces and parks, including snow removal from all publicly-owned sidewalks and plaza areas. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 277,942 $ 313,414 $ 336,260 S 349,564 ~ Operations & Maintenance 161,767 218,047 262,686 266,250 Total Current Expenses 439,709 531,461 598,946 615,814 Capital - 28,000 162,600 96,000 Total Expenses $ 439,709 $ 559,461 $ 761,546 $ 711,814 Personnel Levels 0.15 Public Works Director 1.00 Park Horticulturalist 0.40 Assistant Pafks Superintendent 2.00 Municipal Service Workers 0.40 Street Superintendent 10.00 Seasonal Park personnel Budget Comments 2004 2005 2006 Operations and maintenance: Brush grinder rental (once per year '04, twice thereafter) $ 2,000 $ 3,600 $ 3,600 IT Services 5,364 5,203 Maintenance contracts (sidewalk cleaning, Bureau maint., . weed control, Arbor Day planting, cobble spray, sculpture cleaning, and tree trimming) 50,000 52,000 52,000 Replacements of trash cans, tables, tree grates, benches 5,400 10,000 10,000 Trails and walkway maintenance 25,000 25,000 Trees, shrubs, misc. plant materihl 43,000 45,000 45,000 Capital One-ton swaploader with dump body, plow, sander, flatbed ahd sprayer* 145,000 Replace pickup (G45A)* 24,500 Replace pickup with utility body (066)* 37,500 Replace EZ-Go (Gl 14)* 23,000 Tree replacement project 11,000 11,000 *items to be returned to committeefor,further discussion and action **items to be returned to committee,for authorization to release call for bids 21 . 11/3/2004 Town of Estes Park 2005-2006 Budget Visitors Center (101-5810) CVB ~Purpose: The Visitors Center Department Ls responsiblefor the day-to-day operations of; and stajfing for, the Estes Park Visitors Information Center. This includes assisting visitors on a one-to-one basis at the center itselL but also.those potential visitors.contacting Estes Park seeking visitor information by telephone and web. This department, with the Communications Department, is responsible for developing and producing visitor collateral materials, and tracking and supervising atÂ·Lfulfillment services. The Visitors Center Department is also responsible, with the Town Engineering Department,for the Visitors Center facility maintenance and upkeep. Actual Revised Budget Budget FYE2003 Â·FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 24,662 Operations & Maintenance - 122,853 4 ~ Total Current Expenses - 147,515 ~ Capital - 49,842 Total Expenses $ Â·. - $ 197,357 Personnel Levels 0.50 Direct6r of Communications 1.00 Visitor Center Coordinator 2.00 Visitor Information Specialists 3.00 Seasonal Phone Operators 0.50 Business Development Director Budget Comments 2004 Visitor Services budget transferred to CVB Fund.(222-2600-426) in 2005 Engineering (web site project) $ 50,050 .Furniture/Fixtures (network) 49,842 Printing/Forms (lure pieces) 47,720 Telephone Lines 10,916 Data Processing Equipment 8,372 *ifems to be returned to committee for.further discussion and action 22 11/3/2004 j Town of Estes Park 2005-2006. Budget j Business Development (101-5820) Business Development Purpose: Business Development Mission is to build the economy of Estes Park through a sound Strategl ofannexations, new business recruitment and business retention. The Business Development department coordinates a comprehensive campaign of Economic Development and Marketing to secure a strong future. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 113,344 $ 117,126 $ 62,129 $ 65,493 Operations & Maintenance 5,633 29,815 21,322 20,672 Total Current Expenses 118,977 146,941 83,451 86,165 Capital Total Expenses $ 118,977 $ 146,941 $. 83,451 $ 86,165 Personnel Levels 0.50 Business Development Director 1 Budget Comments 2004 2005 2006 Revenue: Economic Development revenue* $ 8,000 $ 8,000 Operations and maintenance: Promotion and client recruitment 5,000 5,000 Platte River Power Authority Northern Colorado Intercept study (50/50 split with EPURA) $10,000 Education and training 4,300 4,500 * items to be returned to committeefor,Airther discussion and action (revenue item subject to Community Development Committee Chairperson approval) 23 .. 11/3/2004 Town of Estes Park.2005-2006 Budget Group Sales & Marketing (101-5850) CVB Purpose: The Group Sales and Marketing Division handles the0direct solicitation of conventions to fill the Estes.Park Conference Center, and also oversees disseminating the group sales inquiries for small meeting, weddings and reunions. The Director also administers the Estes Park Film Commission. Actual Revised Revised Revised FYE2003 FYE2004 FYE2005 FYE2006 ~Personnel Services $ 38,532 $ . 46,177 ~Operations & Maintenance 32,672 23,080 Total Current Expenses 71,204 69,257 ~Capital Total Expenses $ 71,204 $ 69,257 11 14 Personnel Levels 1 Group Sales &.Marketing Manager Budget Comments 2004 Group Sales budget moved to CVB Fund (222-2800-428) in 2005. Publication Fees $ 6,600 Postage 2,200 Telephone 2,000 Marketing Expenses 1,800 Education/Training 1,550 *items to be returned to committeefor further discussion and action 24 .. 11/3/2004 j Town of Estes Park 2005-2006 Budget Community Reinvestment (204-5400) Special Revenue ~Purpose: In 1994. the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be usedfor the purpose of the acquisition, maintenance, repaire and replacement of capital projects, including events/redreationfacilitities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage, and municipal buildings and facilities. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Total Revenues $ 35,946 $ 3,741,934 $ 2,158,573 $ 1,614,256 Personnel Services $ - $ - $ -$ - Operations & Maintenance 478,418 414,252 514,194 416,113 Total Current Expenses $ 478,418 $ 414,252 3 514,194 $ 416,113 Capital 1,148,971 2,257,334 2,525,000 1,160,000 Total Expenses. $ 1,627,389 $ 2,671,586 $ 3,039,194 $ 1,576,113 . 3 Increase (decrease) in Fund Balance $ (1,591,443) $ 1,070,348 $ (880,621) $ 38,143 ~Beginning Fund Balance $ 1,819,778 $ 228,335 $ 1,298,683 $ 418,062 Ending Fund Balance $ 228,335 $ 1,298,683 $ 418,062 $ 456,205 25 1 . 11/3/2004 Budget Comments 2005 2006 Engineering j CVB Building Phase 1 of 1 design and construction management $ 50,000 CVB Parking Phase 1 of 2 design and construction management . 10,000 Stanley Park Phase I of 5 design and construction management 50,000 CVB Parking Phase 1 0 f 2 design and construction management 10,000 CVB /Park Shop demolition, design and construction management 50,000 Stanley Park Phase 2 of 2 design and consquction nianagement 50,000 TOTAL ENGINEERING 110,000 110,000 Stanley Lot 4 capital lease (year 7 of 8.5) 96,357 Conference Center capital lease (year 12 of 15) 217,837 Stanley Lot 4 capital lease (year 8 of 8.5) 91,229 Conference Center capital lease (year 13 of 15) 214,884 TOTAL LEASES 314,194 306,113 Fall River Picnic Grounds access road improvements 15,000 TOTAL STREET REPAIR 15,000 Prospect Mountain drainage (Stanley Park) 75,000 TOTAL STORM DRAINAGE 75,000 ~ Stanley Park Phase 1 pf 5 500,000 Stanley Park Phase 2 of 5 750,000 TOTAL NEW B UILDINGS soo,000 750,000 CVB Building Phase 1.of 2 810,000 CVB Parking Phase 1 of 2 200:000 1 Stanley Park Phase I (grandstand) 100,000 Fall River picnic shelters 40,000 Stanley Park Phase 2 of 5 100,000 Fall River picnic shelters .40,000 TOTAL BUILDING REMODELING 1,150,000 140,000 Annual street improvement program 300,000 250,000 Brodie Avenue/E. Riverside Drive culvert/shotcrete presÂ©ts 50,000 Post Office parking let rehabilitation 325,000 Virginia Drive/Park Lane building retaining wall 40,000 Wiest Street bridge replacement 100,000 Twisted Pines drainage Phase 2 of 5 - design/build 20,000 East Elkhorn mid-block crosswalk safety signs 20,000 Scott Avenue ponds - spillway maintenance (State required) 20,000 Twisted Pines drainage Phase 3 of 5 - design/build ~ 20,000 TOTAL STREETS , 875,000 270,000 TOTAL WALK/BIKE PATHS . - TOTAL $ 3,039,194 $ 1,576,113 26 .... 11/3/2004 i Town of Estes Park 2005-2006 Budget CVB Fund (222) Special Revenue Purpose: Cl/B Mission Statement: To support and improve the economic strength and well-being ofour community with the year round promotion of visitation, tourism, and conferences through comprehensive communications, special events, group sales, andvisitors.services programs. Budget Budget Budget FYE2004 FYE2005 FYE2006 Program Revenues $ - $ 639,552 $ 647,396 General Fund Subsidy - 1,650,000 1,710,000 Total RevenuesÂ· $ - $ 2,289,552 $ 2,357,396 Total Current Expenses $ - 2,275,241 2,334,271 Capital - 32,000 30,000 Total Expenses $. - $ 2,307,241 $ 2,364,271 Increase (decrease) in Fund Balance $ - $ (17,689) $ (6,875) Beginning Fund Balance $ - $ 67,950 $ 50,261 Conference Center 23,621 - j Special Events 44,329 - Ending Fund Balance $Â· . 67,950 $ 50,261 $ 43,386 27 . 11/3/2004 Communications (222-2000) CVB Purpose: The Communications DepartmentÂ·is responsiblefor. the promotion of Estes Park asa tburistdestination. through the production and placement of paid advertising in print, broadcast, and electronic media. This department is'also responsible for travel related media relations and travel writer support prograks, event suppori pfograms and collateral production Actual Revised Budget Budget FYE2003. FYE2004 FYE2005 FYE2006 ~Personnel Services $ 82,718 $ 85,893 $ 111,147 $ 117,311 ~Operations & Maintenance 751,055 790,220 788,726 812,224 Total Current Expenses ' 833,773 876,113 899,873 929,535 ~Capital - , 'Tptal Expenses $ 833,773 $ 876,113 $ 899,873 $ 929,535 Personnel Levels 0.5 Director of Communications 1.0 Communications Coordinator Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Adve.rtising ~ Operation and Maintenance expenses include: Media buys (regional & national) $ 547,066 $ 565,778 $ 582,665 Events promotions 61,059 58,337 60,088 Design/photo/print production 94,069 96,041 98,922 Visitor guide moiling - 43,575 45,290 45,619 Replacement computers (1 per year)*** - 2,500 2,500 ***computer hardware or software to be reviewed by computer technical committee 28 . 49 . 11/3/2004 Town of Estes Park 2005-2006 Budget Visitors Center (222-2600) CVB ~Purpose: Ike Visitors Center Department is responsiblefor the day-to-day operations of; and stalfing for, the Estes Park Visitors Information Center. This includes assisting visitors on a one-to-one basis at the center itsÂ« but also those potential visitors contacting Estes Park seeking visitor information by telephone andÂ·web. This department, with the Communications Department, is responsiblefor developink and producing visitor collateral materials, and tracking and supervising allfulfillment services, The Visitors Center Department is also responsible,-with the Town Engineering Department, for the Visitors Â· Centerfacility maintenance and upkeep. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 ~ Personnel Services $ - $ 24,662 $ 192,396 $ 203,038 ~ Operations & Maintenance - 122,853 132,451 135,545 ~ Total Current Expenses - 147,515 $ 324,847 $ 338,583 Capital - 49,842 - Total Expensd $ - $ 197,357 $ 324,847 $ 338,583 Personnel Levels 0.50 Director of Communications 1.00 Visitor Center Coordinator 2.00 Visitor Information Specialists 3.00 Seasonal Phone Operators 0.50 Business Development Director Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Visitor Services Operation and Maintenance expenses include: Web Site design and construction $ 47,850 Web maintenance $ 7,500 $ 7,725. IT Services 16,091 15,610 Maintenance contracts 4,100 4,223 Postage 22,000 22,750 Printing 47,720 Promotional mat printing 55,220 56,877 Telephone 10,916 7,500 7,725 Visitor Services budget transferred to CVB Fund (222-26000-426) in 2005 *items to be returned to committee for further discussion and action 29 'r . 11/3/2004 Town of Estes Park 2005-2006 Budget ~ Group Sales & Marketing (222-2800) CVB ~wtjose: The Group Sales and Marketing Division handles the direct solicitation of conventions to fill the Estes Park Conference Center, and also oversees disseminating the group sales inquiries for small meeting, wÂ·eddings and reunions. TheÂ·Director also administers the Estes Park Film Commission. - Actual Revised Budget Budget FYE2003 FYE2004 FYE2005. FYE2006 ~~Personnel Services $ - $ 24,662 $ -48,781 $ 51,410 ~Operations & Maintenance - 122,853 32;234 28,952 ~Total Current Expenses - 147,515 $ 81,015 $ 80362 ~ Capital - 49,842 Total Expenses $ .. - .$ 197,357 $ 81,015 $ ' -80,362 Personnel Levels j 1 Group Sales & Marketing Manager Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Group Sales Operation and Maintenance expenses include: Publication fees $ 6,600 $ 6,815 $ 7,019 Postage 2,200 2,500 2,576 Education and training 1,550 2,250 2,318 Membership dues and subscriptions 1,500 2,275 2,345 Marketing expenses 1,800 5,950 5,950 Group Sales budget moved to CVB Fund (222-2800-428) in 2005. *items to be returned to committee for further discussion and action 30 . 'i . 11/3/2004 Town of Estes Park 2005-2006 Budget Special Events (222-5500) CVB Purpose: The mission of the Special Events Department is to promote the economic growth of the community through entertainment and events held within the town limits including The Fairgrounds at Stanley Park, while preserving the intent qfthe giftfrom F.O. Stanley Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 281,500 $ 299,143 $ 317,161 $ 334,155 Operations & Maintenance $ 516,995 $ 512,159 496,957 485,456 Total Current Expenses 798,495 811,302 814,118 819,611 Capital - - 32,000 30,000 ~'Total Expenses $ 798,495 $ 811,302 $ 846,118 $ 849,611 Personnel Levels 1.00 Director 1.00 Municipal Services Foreman 1.00 Special Events Coordinator 1.00 Municipal Services Worker 6.00 Seasonal Maintenance Personnel Budget Comments 2004 2005 2006 Contract Services ' Christmas Parade $ 10,000 $ 10,000 $. 11,000 Jazz Pest 2,700 2,700 2,900 Elk Fest 3,800 3,800 3,800 Wool Market 13,990 17,000 17,000 Entertainment . 78,000 78,000 Jazz Fest 12,500 13,000 13,000 Scandinavian Fest 500 500 500 Performance Park events 5,000 5,000 5,000 Riverside Park events 9,695 10,000 10,000 Elk Pest 4,000 4,000 4,000 Fireworks 500 500 500 Rooftop Rodeo 2,000 3,500 3,500 Wool Market 1,500 1,500 1,500 â€ž Scottish Festival 35,000 35,000 35,000 Auto Show 1,300 3,000 3,000 ) Misc. event requests . - 2,000 2,000 I Tent & table rentals 25,000 22,000 22,000 31 11/3/2004 Filming of Christmas parade 2,000 2,000 2,000 Filming of Scottish F6st parade - 2,000 2,000 Filming ofRodeo parade - 2,000 2,000 General repair and maint. , Christmas Parade Exhibit expense 25,000 25,000 Printed programs 4,262 4,500 4,500 Rodeo (Rooftop) 55,750 53,000 53;000 June Sebies Rodeo (2 weeks) 30,410 Manure/b6dding removaVdisposal 22,320 17,000 17,000 Vehicle Lease (year 1 ofx)** 20,000 Vehicle Lease (year 2 of x) 20,000 Replace Gator 10,000 Replace copier** 12,000 **items to be returned to committee for authorization to release call for bids ~ (alsofollowing review of cost/benefit analysis of copying and printing needs and usage) F 32 ". 11/3/2004 Town of Estes Park 2005-2006 Budget Conference Center (222-5800) CVB Purpose: The Estes Park Conference Center was built by the Town of Estes Park to provide large meeting facilities to conventions and conferences in thÂ·e shoulder and value season. The Conference Center atso provides a venuefor local groups to hoht meetings, banquets, and fundraisers. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ -$- Operations & Maintenance 91,494 113,864 155,387 166,181 ~Total Current Expenses 91,494 113,864 155,387 166,181 Capital Total Expenses $ 91,494 $ 113,864 $ 155,387 $ 166,181 ) Budget Comments 2004 2005 2006 2003 and 2004 infonnation from Conference Center Fund Operation and Maintenance expenses intlude: General building maintenance $ - $ 50,000 $ 60,000 (carpet replacement) Utilities 41,578 64,250 64,250 . 33 .. 11/3/2004 Town of Estes Park 2005-2006 Budget ; Museum Fund (207) 1 Special Revenue Â· ~Purpose: To coilect, preserve, interpret and display the histoo of the Estes Park area. Provida educational opportunitiesfor residents and visitors at the Museum and Hydro Plant as well as via presentations at various locations throughout the Estes Park area. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 . FYE2006 PÂ·rogram Revenues $ 52,423 $ 102,555 $ 47,538 $ 36,186 General Fund Subsidy 165,126 166,781 228,796 231,044 L&P Fund Subsidy 26,124 . 25,313 - Total Revenues $ 243,673 $. 294,649 $ 276,334 $ . 267,230 Perionnel Services $ 156,720 $ 165,183 $ 176,196 $ 166,564 ~Operations & Maintenance 62,014 116,542 100,437 100,448 ~Total Current Expenses $ 218,734 $ 281,725 $ 278,833 $ 269,212 ~Capital - 18,831 Total Expenses $ 218,734 $ 300,556 $ 278,833 $ - 269,212 Increase (decrease) in i Fund Balance $ Â·24,939 $ (5,907) $ (2,499) $ (1,982) Beginning Fund Balance $ (4,276)Â·$ 20,663 $ 14,756 $ 12,257 Ending Fund Balance $ 20,663. 3 14,756 $ 12,257- $ 10,276 Ill j 34 ... 11/3/2004 Town of Estes Park 2005-2006 Budget Museum (207-5700) Special Revenue Museum Operations Purpose: To collect, preserve, interpret and display the history of the Estes Park area. Educate the public with exhibits and programs. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ . 144,224 $ 151,511 $ 162,126 $ 151,716 Operations & Maintenance 50,006 104,121 86,284 88,743 Total Current Expenses 194,230 255,632 248,410 240,459 Capital - 18,831 - - Total Expenses $ 194,230 $ 274,463 $ 248,410 $ 240,459 Personnel Levels 0.90 Museum Directar 0.50 Assistant Curator ) 1.00 Curator 0.60 Data Entry Technician* Budget Comments 2004 2005 2006 Revenues include: Friends contribution $ 20,000 $ 20,000 $ 20,000 Additional Friends contribution for lighting 75,000 - 12,275 Budget reflects the elimination of admission fees 3,976 - beginning in 2005 Operation and Maintenance expenses include: Advertising 4,200 2,415 4,435 Maintenance contracts 9,711 13,151 13,269 Exhibit/Display 3,700 2,550 2,300 IT Services 24,137 23,415 Computer replacements** (two) (one grant funded by IMLS, $2900, and ohe to replace Friends computer, $2500) 2,500 5,400 Computer replacement** Cone graphics computer) 2,500 Oral Histories - 1,500 1,500 *contingent upon sponsorMP for program **computer hardware or software to be reviewed by computer technical committee 35 . e . 11/3/2004 Town of Estes Park 2005-2006 Budget j Fall River Hydr6 Plant (207-5701) Special Revenue Hydro Museum Purpose: Operate the Historic Fall River Hydroplant as a museumforthe history of the plant, hydropower, and alternative energy sources. Estimated Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 12,496 $ 13,672 $ 14,070 $ 14,848 Operations & Maintenance 9,808 10,221 14,153 11,705 'fotal Current Expenses $ 22,304 $ 23,893 $ 28,223 $ 26,553 Capital - - Total Expenses $ 22,304.. $ 23,893. $ 28,223 $ 26,553 Personnel Levels 0.25 Assistant Curator j Budget Comments Operation and Maintenance expenses -include: 2004 2005 2006 Computer and printer** $ - 3 3,400 $ - Maintenance Contracts 3,420 2,380 2,380 Electricity 2,100 2,100 2,100 Telephone 1,800 1,800 1,800 Advertising 1,144 798 1,750 **computer hardware or software to be reviewed by computer technical committee j 36 1, I 11/3/2004 j Town of Estes Park 2005-2006 Budget Senior Center Fund (217) Special Revenue Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Program Revenues $ 44,898 $ 23,440 $ 38,763 $ 37,140Â· General Fund Subsidy 118,923 120,730 116;314 141,082 Total Revenues $ 163,821 $ 144,170 .$ 155,077 $ 178,222 Personnel Serviceg $ 73,225 $ 61,171 $ 87,179 $ 91,927 Operations & Maintenance 74,792 76,585 99,695 86,707 Â·Total Current Expenses $ 148,017 $ 137,756 $ 186,874 $ 178,634- Capital Â· . -- 12,905 - - Total Expenses $ 148,017 $ 150,661 $ 186,874 $ 178,634 Increase (decrease) in 0 Fund Balance $ 15,804 $ (6,491) $ (31,796) $ (412) j Beginning Fund Balance $ 31,827 $ 47,631 $ 41,140 $ 9,344 Ending Fund Balance $ 47,631 $ 41,140 $ 9,344 $ 8,932 37 I /1 1. 11/3/2004 Town of Estes Park 2005-2006 Budget j Senior Centlr (217-5304) Special Revenue Operations ~Purpose: Operate Senior Center andprovide social, recreational and nutritional resources to Estes Park seniors. Actual Proposed Budget Budget FYE2003 FYE2004 FYE2005 Â· FYE2006 ~Personnel Services $ 34,687 $ 61,171 $ 87,179 $ 91,927 ~Operations & Maintenance 35,370 76,585 99,695 86,707 ~Total Current Expdnses $ 70,057 $ 137,756 Â· $ 186,874 $ 178,634 Total Expenses $ 70,057 $ 150,661 $ 186,874 $ 178,634 Capital - 12,905 Personnel Levels 1 Director 1 Assistant (part-time) Budget Comments 2004 2005 2006 ) Operation and Maintenance expenses include: Food Service Contract ~ $ 25,000 $ 25,000 $ 25,000 Buildings 1,600 Buildings (carpet & tile replacement, sound system) 22,780 Buildings (signage, storage, etc.) 9,400 Maintenance Contracts 14,703 17,046 17,081 Electricity 6,000 6,150 6,335 IT Services . 5,364 5,203 38 *. 11/3/2004 3 Town of Estes Park 2005-2006 Budget Senior Center (217-5305) Special Revenue Meals Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 38,538 $ -$-$- Operations & Maintenance 39,422. Total Current Expenses $ 77,960 $ -$-$- Capital - Total Expenses $ 77,960 $ -$-$- Personnel Levels (2003) 0.25 Director 1 1.00 Food Service Director 0.75 Cook 0.50 Kitchen Assistant Budget Comments Meals function was contracted with a private caterer in 2003. 39 11/3/2004 Town of Estes Park 2005-2006 Budget Water Fund (503) Enterprise Fund Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 .F30Â£2006 Beginning Fund Balance $ 2,778,684 $ 2~521,399 $ 1,652,832 $ 1,914,055 Revenues Charges for Services $ 2,805,127 $ 2,543,154 $ 2,773,200 $ 2,757,200 Other 116,115 33,603 33,444 33Â·,697 Total Revenues $ 2,921,242 $ 2,576,757 $ 2,806,644 $ 2,790,897 ' Expenditures Source of Supply $ 110,517 $ 130,000 $ 133,900 $ 137,900 Purification 401,734 439,517 461,313 481,980 Distribution 486,474 -' - 544,700 576,733 596,269 Customer Accounts 203,482 219,479 194,540 199,526 Administration/General 540,100 621,100 519,144 591,636 2 Transfers 4,750 92,080 94,630 97,309 Debt 301,857 298,898 308,261 303,576 Total Current Expenses $. 2,048,914 $,2,345,774 $ 2,288,521 $ 2,408,195 Capital 1,129,613 1,099,550 256,900 355,500 Total Expenses $ 3,178,527 $ ,3,445,324 $ 2,545,421 $ 2,763,695 Increase (decrease) in Fund Balance $ (257,285) $ (868,567) $ 261,223 $. 27,202 Ending Fund Balance $ 2,521,399 $ 1,652,832 $ 1,914,055 $ 1,941,256 , *Beginning fund balances are calculated as net current assets less inventories, (source: audited financiat statements, page 10 for thefiscal year ended Dec. 3 1 2003). Amounts for 2003 beginning balance are current assets of $2,892,935 tess current ,liabilities of $252,302 less inventories of $119.234 for a fund balance of $2,521,399. 40 .*. 11/3/2004 Personnel Levels 0.40 Public Works Director 0.Â·26 Finance Officer 1.00 Utilities Director 0.33 Administrative Clerk 1.00 Water Superintendent 0.64 Accts. Payable/Utility Billing Specialist 1..00 Assistant Water Superintendent 0.23 Town Administrator 3.00 Water Plant Operators 0.23 Assistant Town Administrator 0.15 Secretary 0.23 Town Clerk 0.50 Part-time Secretary 0.23 Deputy Town Clerk 1.00 Water Quality Manager 1.00 Cross CQnnection Control Specialist 1.00 Municipal Sentice Worker General Comments The 2003 Black and.Veatch Financial Man recommended 2.9% annual rate increases in years 2005 through 2008. Annual surpluses are projected for the post 2006 years. The Financial Plan should result in a $2 million+ fund balance in 2008. Similar to the Light and Power Department, the Water Department prdjects a fund balance decrease in 2009 , -resulting from a-plant expansion Capital Improvement Project. The Marys Lake Water Plant is scheduled to be exparided in 2009 at an estiniated cost of $2 million. Budget Comments 2004 2005 2006 Customer Accounts Utility Billing Outsourcing (Share wl L&P)* - 4,500 4,500 Meters 105,000 75,000 75,000 Postage 4,500 12,500 12,500 12,500 Printing/Forms 4,461 4,500 Administration Engineering-IDE Stage II * 15,000 10,000 Hill Street-Design & Construction Management * 25,000 New Chlorine System/.State Application Process 15,000 IT Services 21,455 20,813 SCADA Software Upgrade-Motorala Programming *** 42,000 Payment in Lieu of Tax (2.5% Urban Revenue) 31,875 32,775 33,725 Franchise Fee 0% Urban Revenue) 39,330 3.9,330 40,470 Housing Tap Fee Subsidy (1/2 Water, 1/2 General Fund) 23,700 26,400 26,400 Transfers General Fund 78,080 80,280 82,600 Vehicle Replacement 14,000 14,350 14,709 *items to be returned to committeejorfurther discussion and action *"items to be returned to committeefor authorization to release calljor bids Â· ***computer hardware or software to be reviewed by computer technical committee 41 4. 11/3/2004 Debt Service 2004 2005 2006 1 1990 Series A Colorado Water Resources, 2004 rate 4.40% 202,098 1990 Series A Colorado Water Resources, 2005 rate 4.40% 209,541 1990 Series A Colorado Water Resources, 2006 rate 4.40% .203,416 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2004 rate 4.78% 96,800 1997B Series A Colorado Water Resources, 2005 rate 4.79% 98,720 1997B Series A Colorado.Water Resources, 2006 rate 4.75% 100,160 Final maturity 2011, 4.75% rate Capital Prospect Mtn Conununication Tower (Share w/ Water)** 150,000. Upgrade PRV FIUS to MOSCAD CPU 16,000 4,000 MIOX System Glacier WTP * 142,000 Meadow Lane 6" Improvements * 50,000 Hill Street Replacement 6" * 150,000 Vehicles Flat Bed/Fuel Tank/Transformer-Portable Generator 9,500 Jeep* 25,000 *items to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release call for bids ***computer hardware or software to be reviewed by computer technical committee 42 .,. 11/3/2004 Town of Estes Park 2005-2006 Budget Light & Power Fund (502) Enterprise Fund Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance' $ 2,617,225 $ ,2,251,438 $ 1,621,200 $ 1,410,778 Revenues Charges for Services $ 7,944,245 $ 8,745,532 $ 9,915,167 $ 10,456,185 Other 603,221 286,229 I04,494 105,257 Total Revenues $ 8,547,466 $ 9,031,761 $ 10,019,661 $ 10,561,442 Expenditures Source of Supply $ 4,081,919 $ 4,310,000 $ 4,610,000 $ 4,695,000 ~ Distribution 1,389,256 1,588,476 1,571,865 1,640,013 ~ Customer Accounts 585,492 621,480 651,596 682,348 ~ Administration/General 1,095,244 1,206,005 1,343,234 1,384.,220 Transfers 812,227 898,297 938,893 992,656 j Debt 303,420 302,045 303,995 305,300 Total Current Expenses $ 8,267,558 $. 8,926,303 ,$ 9,419,583 $ 9,699,538 Capital 645,695 735,696 810,500 453,235 Total Expenditures $ 8,913,253 $ 9,661,999: $ 10,230,083 $ 10,152,773 Increase (decrease) in Fund Balance $ (365,787) $ (630,238) $ (210,422) $ 408,669 Ending Fund Balance $ 2,251,438 $ 1,621,200 $ 1,410,778 $ 1,819,447 *Beginningfund balances are calculated as net current assets less inventories, (source: audited Anancial statements, page 10 for thefiscal year ended Dec. 31 2003). Amounts for 2003 beginning balance are current assets of $4,013,747 less current liabilities of $1,407,966 inventories of $354.343 for afund balance of $2,251,438 . 43 A... 0.. 11/3/2004 Town of Estes Park 2005-2006 Budget I Light & Power Fund Enterprise Fund ~ Purpose: Provides electrieservice to residents ofEstesparkanda<facent areas. The Light & Power Department provides service to more than 9.400 customers in Estes Park and the surro.unding area. Personnel Levels 1.00 Senior Electrical Engineer 0.50 Part-time Secretary ~ 1.00 Line Superintendent 0.39 Finance Officer 1.00 Assistant to Director 1.00 Assistant Finance Officer 1.00 Crew Chief ~ 0.34 Accountant II 7.00 Lineman 1.44 Accts. Payable/Utility Billing Spec. 1.00 Groundman 1.34 Administrative Clerk II 1.00 Material Mgmt. Specialist 0.42 Town Administrator 1.00 Line Equipment Specialist 0.42 Assistant.Town Administrator 1.00 Senior Meter Specialist 0.42 Town ClerkÂ· , 1.00 -Meter Specialist 0.42 Deputy Town Clerk . 2.00 Meter Reader 0.20 Construction/Facilities Manager 0.50 Secretary 1.00 Network Support Specialist j ~Budget Comments General Comments Ihe 2003 Black and Veatch Financial Plan redommended 3.9% annual rate increases bdginning 2005 through 2008. Annual surplus projected beginning 2006. The rate increases result in am estimated $2.8 million fund balance in 2008. This balance would assistÂ· financing the 2008 C.I.P. Marys Lake Substation upgrade projedt which is estimated at $2.5 million. Total expenditures projected for 2005/200.6 are within approximately 1/2 of 1% of the Black and Veatch Financial Plan for the same years. 44 Att 11/3/2004 Revenue 2004 2005 2006 2004 total rate increase equals 8.2% due to Town increase of 6.2% plus PRPA j purchase power rider rate increase. Revenue projections include 3% growth projection. , 2005 sales forecast includes 1% growth in consumption, 3.9% retail rate increase, and 5.9% Platte River Wholesale rate increase (Retail rate impact = 6.9%) 2006 sales forecast includes 2% growth in consumption and 3.9% retail rate increase. (Retail rate impact =.3.9%) Information Technology Service (ITS) costs allocated to User departments $ - $ 311,102 $ 301,792 Expenditures Source of Supply Includes PRPA purchased power increase of 3.9% and 3.0% growth 4,285,000 Forecast includes 5.9% rate increase in 2005, 1% growth in 2005. and 2% growth 4,585,000 4,670,000 in 2006 Distribtution, Operations and Maintenance Remote Meter Reading (New & Replacements) 115,000 64.,000 64,000 EPURA Street Light Upgrade 40,000 20,000 20,000 Customer Accounts Utility Billing Outsourcing (share w/ Water)* - - 10,646 10,965 Administration Building/Facility maintenance 25,000 , 10,000 10,000 Christmas Decoration Contract & Supplies 69,500 71,500 73,500 Replace Buell Porter Displays* - 32,000 24,000 Software & Licenses (ITS)*** 9,500 10,000 10,000 Exchange 2003 (ITS) *** 7,500 Windows OS Upgrade (ITS) *** 10,000 MV90 Upgrade*** 13,500 Network Equipment (ITS) *** 12,198 25,000 25,000 Payment in Lieu ofTax (2.5% Urban Revenue) 119,058 128,371 135,916 Franchise Fee (3% Urban Revenue) 142,870 154,046 163,099 Debt Service Series 1999 Revenue Bonds, 2004 coupon rate 4.60% 302,045 r 2005 coupon rate 4.70% 303,995 2006 coupon rate 4.80% 305,300 Final maturity 2014, callable 2009, final interest rate 5.45% 45 , 11/3/2004 Capital Network Server (ITS)*** 17,500 17,500 17,500 AS400 Upgrade (ITS) *** 40,000 40,000 25,000 Network Baclcup Storage (ITS)*** 10,000 Copier (Finance)** 15,000 Replace IBM Imprint 45 printer 7,500 Mail Gateway (ITS) *** 15,000 Click-to-Gov (Online Bill Payment Software) (ITS)*** 20,23 5 Prospect Mtn Communication Tower (Share w/ Water)** 150,000 Conductor Upgrade Program 50,000 50,000 Vehicles Replace Dump Truck #23* 45,000 â€ž 1-Ton Flatbed* 60,000 Boom Truck* 200,000 Duty Truck* 42,000 Jeep* 25,000 *items to be returned to committee forfurther discussion and action **items to be returned to committeefor authorization to release call for bids (also following review of cost/benefit analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee 46 6 4 . 11/3/2004 , Town of Estes Park 2005-2006 Budget Fleet Maintenance Fund (612) Internal Service ~Purpose: To manage and maintain the Town of Estes Park's vehicles. All costs are to be recovered through user fees. Actual Revised Budget Budget FYE2003 FYE2004. FYE2005 FYE200,6 ~ Total Revenues $ 258,684 $ 260,289 $ 285,209 $ 285,213 Personnel Services $ 212,382 $ 225,655 $ 244,605 $ 257,915 ~ Operations & Maintenance 38,086 37,839 60,981 45,452 Total Current Expenses $ 250,468 $ 263,494 $ 305,586 $ 303,367 Capital - 6,000 , ..1 Total Expenses $.250,468 $ 269,494 $ 305,586 $ 303,367 ... Increase (decrease) in Fund Balance $ 8,216 $ (9,205) $ (20,377) $ (18,154) ) 1 Beginning Fund Balance $ 214,908 $ 223,124 $ 213,919 $ 193,542 ~ Ending Fund Balance $ 223,124 $ 213,919 $ 193,542 $ 175,388 Personnel Levels 1.00 Fleet Superintendent 1.00 Mechanic I 1.00 Lead Mechanic 0.05 Public Works Director Budget Comments 2004 2005 2006 ,Operations and Maintenance expenses include: Fleet Shop drainage repair $ - $ 15,000 $ - Natural Gas 3,850 3,965 4,050 IT Services 5,364 5,203 Shop Equipment (diagnostic software) 1,000 1,600 1,600 Computer replacements** 2,500 2,500 Capital includes: Tire machine 6,000 - - **computer hardware or software-to be reviewed by computer technical committee . 47. 1/; 3 4 1 11/3/2004 Town of Estes Park 2005-2006 Budget i Medical Insurance Fund (606) Internal Service Program Purpose: Thepartially self-junded Medical Insurance Fundwas createdfor the portion Ofthe medical insurance risk that is borne by the Town. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 ~ Beginning Fund Balance $ Â· 23,374 $ 189,365 $ 212,809 $ 183,238 TRevenues 353,043 326,209 333,429 373,769 ~ Total Current Expenses 187,052 302,765 363,000 392,420 ~ Capital ~Ending Fund Balance $ 189,365 $ 212,809 $ 183,238 $ 164,587 Budget Comments 2004 2005 2006 Expenses include: Post-emÂ·ployment insurance benefit $ - $ 18,000 $ 24,420 Benefit consultant. fee for bidding coverage 10,000 0 Benefit consultant fee (base fee) 20,000 20,000 20,000 Actuarial study required by GASB 45 for post-employment benefit 2,500 48 . 11/3/2004 1 Town of Estes Park 2005-2006 Budget Park Entrance Estates (303) Special Assessment District Construction Program Purpose: To collect the annual assessments for the High Drive area Special Asssessment District. All collections are used to retire the 1996 Park Entrance Estates SID bond issue. 2004 is the eighth year ofthe ten-year issue. Actual' Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 1,816 $ 1,832 $ 847 $ 862 Revenues 16 15 15 16 Operations & Maintenance - 1,000 - Total Current Expenses $-$ 1,000 $-$- Capital Ending Fund Balance ' $ 1,832 $ 847 $ 862 $ 878 Budget Comments Budgeted expense for drainage improvements. i 49 4 1 11/3/2004 Town of Estes Park 2005-2006 Budget Park Entrance Estates (414) Special Assessment District Debt Service Program Purpose: To collect the annual assessments for the High Drive area Special Asssessment bistrict. All collections are used to retire the 1996 Park Entrance Estates SID bond issue. 2004 is the eighth year Of the ten-year issue. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 ~Beginning Fund Balance $ 14,013 $ 11,797 $ 10,416 $ 8,653 ~Revenues 6,760 8,419 7,899 8,034 ~Debt Service 8,976 9,800 9,662 9,258 ~Ending Fund Balance $ 11,797. $ 10,416 $ 8,653 $ 7,429 1 50 ... 11/3/2004 1 Town of Estes Park 2005-2006+Budget Building Authority (419) Debt Service ~Program Purpose: To administer Certificate ofParticipations issuedfor golf course improvements by the Town of Estes Park,and the Recreation District, due to mature.in 2009. Actual Revised Budget Budget FYE2003 FYE2004 FYE200S FYE2006 Beginning Fund Balance $-$-$-$- Revenues 93,095 93,575 92,835 92,930 Debt Service 93,095 93,575 92,835 92,930 Ending Fund Balance $ -Â· $ - 3 - $ - . ) 51 . .1 1 11/3/2004 Town ofEstes Park 2005-2006 Budget j Catastrophic Loss (605) Internal Service ~Program Purpose: The Catastrophic Loss Fund was created to provide a reserve account in the eve,it that an unforseen loss would no be covered by the Town's insurance coverages. The Fund also includes the 3% emergency reserve required by the TABOR amendment. Actual Revised Budget Budget FYE2003 FYE20.04 FYE1005 FYE2006 ~Beginning Fund Balance $ 2,017,876 $ 2,049,262 $ 2,065,314Â· Â·$ 2,096,679 ~Revenues 31,386 16,052 31,3Â·65 31,365 ~Personnel Services ~ - ~Operations & Maintenance - - 'Total Current Expenses - - - Capital - - Ending Fund Balance $ 2,049,262 $ 2,065,314 $ 2,096,679 $ 2,128,044 Budget Comments 2004 2005 2006 TABOR 3% reserve $ 367,590 $ 345,566 $ 277,587 Revenue consists of interest earnings. t 52 ... 11/3/2004 j Town of Estes Park 2005-2006 Budget i Fire Pension Fund (709) Fiduciary Fund Program Purpose: The Fire Pension Fund provides a pension to retired volunteer firefighters that have served the Town of Estes Park. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE.2006 Beginning Plan Net Assets $ 933,533 $ 959,437 $ 985,288 $ 1,013,703 Additions 119,574 122,022 125,935 129,549 Deletions 93,670 96,171 97,520 97,720 Change in Plan Net Assets 25,904 25,851 28,415 31,829 Ending Plan Net Assets $ 959,437 $ 985,288 $1,013,703 $ 1,045,532 Budget Comments The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board of Trustees composed of Town elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $350 per month after attaining the age of 50 and completing twenty years of service. At the end of 2003, there were 24 retirees and beneficiaries, three inactive members eligible for benefits and 31 active members. Actuarial studies are conducted every two years; and the most recent study as of January 31, 2003, indicated that the current level of contributions to the fund are adequate to support on an actuarially sound basis the prospective benefits and costs for the present Plan. 53 ... 11/3/2004 Town of Estes Park 2005-2006 Budget ~ Police Pension Fund (710) Fiduciary Fund ~Program Purpose: The Police Pension Fund is aplan that wasfonnerly offered to the Town of Estes Park's law enforcement personnel. Theplanwas closed to new enrollees in 1988, and a 401(a) defined contribution plan is currently offered. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 ~Beginning Plan Net Assets $ 16,128 $ 14,236 $ 12,060 $ 9,692 ~Additions 673 390 198 150 Deletions 2,565 2,566 2,566 2,566 ' ~Change in Plan,Net Assets (1,892) (2,176) (2,368) (2,416) ~ Ending Plan Net Assets $ 14,236 $ 12,060 $ 9,692 $ 7,276 Budget Comments The Town administers theÂ·single employer Police Defined Benefit Pension Plan. Currently, only one surviving spouse is receiving benefits. The 1 monthly benefit is $214 with no future increases scheduled. I 54 0,-4 1027/2004 1 Town of Estes Park 2005T2006 Budget j , Vehicle Replacement Fund (635) Internal Service Fund Program Purpose: To fund depreciation of vehicles and accumulute funds for the scheduled replacement of vehicles. Actual Revised Budget Budget FYE2003 FYE2004 FKE2005 FYE2006 Beginning Fund Balance $ 12,917Â· $ 149,353 $ 373,074 $ 604,624 Revenues 136,436 223,721 231,550 249,509 Operating Transfers Out - Change in Fund Balance 136,436 223,721 231,550 249,509 Ending Fund Balance - $ 149,353 $ 373,b74 $ 604,624 $ 854,133 1 . 55 10/27/04 Town of Estes Park 2004 Budget Â· i Friends of Stanley Hall (716) Fiduciary Fund program Purpose: The Ftiends ofStanley Hall donatedfund, to the Town ofEstes Park for the purpose of construction of a pedorming arts facility. The agreement requires that thefeasibility ofthejacility will be determinedby 2006. If thefacility isfeasible, the Town wilt have ' until 2009 to construct thefacility. Ifthefacility is notfeasible, the funds are to be donated to a nonprofit organization dedicated ~ to the support oftheperforming arts by 2009. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 ~eginning Fund Balance $ 479,269 $ 440,625 $ 440,625 $ 440,625 dRevenues Interest. 5,286 4,923 5,021 5,122 Donated Funds ~Total Revenues 5,286 4,923 5,021 5,122 Total Current Expenses 43,930 72,026 - Change in Fund Balance (38,644) (67,103) 5,021 5,122 Ending Fund Balance $ 440;625 $ 373,522 $ 445,646 $ 445,747 Budget Comments 2004 2005 2006 Profegsional fees for planning and design $ 72,026 Â·- - ll i 56 1 11/3/2004 j Town ofEstes Park 2005-2006 Budget Open Space (220-4600) Special Revenue Purpose: In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and open space purchases through 2018. Thisfundaccounts fortheportion ofthetax thathas , been returned to the Town of Estes Park. Acm al Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 205,746 $ 270,656 $ 256,873 $ 332,228 Revenues 267,913 201,205 225,355 - 231,869 Personnel Services . - - - Operations & Maintenance . . Total Current Expenses - - - - Capital 203,003 214,988 150,000 370,000 Ending Fund Balance $ 270,656 $ 256,873 $ 332,228 $ 194,097 j Budget Comments 2004 2005 2006 Trails and walkways 189,988 $ 100,000 $ 150,000 Connect Fish Creek trail to Highway 7 trail 220,000 at Carriage Drive and related drainage improvements Ruins viewing platform 10,000 Resource protection 7,000 Signs 15,000 Land purchase (west end Gateway, lots 30&31) 25,000 1 57 4 11/3/2004 Town of Estes Park 2005-2006 Budget Conservation Trust Fund (211) Special Revenue . -4.-1- Purpose: This fund collects and distributestheproceed# of statelottery rebenues for thepulpose ofacquiring, constructing, and maintainingparks andfacilities. Actual Revised Budget Â·Budget .FYE2003 2004 2005 2006 Beginning Fund Balance $ 24,808 $ 22,502 -$ 18,862 $ 44,514 ~Revenues 26,757 26,360 25,652 25,654 Personnel Services - ~Operations & Maintenance - - . Total Current Expenses - - Capital 29,063 30,000 - Ending Fund Balance $ 22,502 $ 18,862 $ 44,514 $ . 70,168 Budget Comments 2004 2005 2006 SCADA phase V of V $ 30,000 Accumulating funds for future qualifying proj ects - 58