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Home My WebLink AboutPACKET Town Board 2004-10-01TOWN BOARD 2005/2006 BUDGET MEETINGS Friday, October 1, 2004 9:00 a.m. - 12:00 Noon Town Board Room 1. Presentation of GENERAL FUND and RELATED FUNDS: A. General Fund B. Community Reinvestment C. CVB Special Revenue Fund D. Larimer County Open Space Fund E. Conservation Trust Friday, October 15, 2004 9:00 a.m. - 12:00 Noon Town Board Room 1. Presentation of ENTERPRISE FUNDS and OTHER FUNDS: A. Water Fund B. Light and Power Fund C. Museum Special Revenue Fund D. Senior Center Special Revenue Fund Friday, October 22,2004 9:00 a.m. - 12:00 Noon Town Board Room 1. Presentation of OTHER FUNDS: A. Community Services Funding Requests (General Fund) B. Fleet Internal Service Fund C. Medical Insurance Internal Service Fund D. Park Entrance Estates Fund E. Building Authority Fund F. Catastrophic Loss Fund G. Fire Pension Fund/Police Pension Fund H. Wrap-up 10/27/2004 Town of Estes Park 2005-2006 Budget Revenue Detail General Fund Fiscal Years Ending December 31, 2005 and 2006 Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Taxes $ 6,670,864 $ 6,957,214 $ 7,150,970 $ 7,367,676 Franchise Fees 420,592 400,100 419,240 436,562 Intergovernmental Revenue - - - Charges for Services - - - Current Revenues 63,885 42,009 61,695 62,521 Payments in Lieu of Taxes 110,137 151,233 161,146 169,641 Program Revenue 1,559,082 1,587,516 1,315,376 1,365,703 Transfers In 754,703 900,181 966,773 1,021,256 Total Revenue $ 9,579,263 $ 10,038,253 $ 10,075,200 $ 10,423,359 1 10/27/2004 Town of Estes Park 2005-2006 Budget Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Fiscal Year Ending December 31, 2004 through 2006 Revised Budget Budget 2004 2005 2006 Revenues $ 10,038,253 $ 10,075,200 $ 10,423,359 Expenditures 7,478,466 6,650,575 7,170,596 Excess (deficiency) of revenues over expenditures $ 2,559,787 $ 3,424,625 $ 3,252,763 Other financing uses (transfers out) 4,534,634 4,630,905 4,189,576 Excess (deficiency) of revenues over expenditures and other financing uses $ 0,974,847) $ 0,206,280) $ (936,812) Estimated Beginning Fund Balance $ 7,481,951 $ 5,507,104 $ 4,300,823 Prior Period Adjustment Estimated Ending Fund Balance $ 5,507,104 $ 4,300,823 $. 3,364,011 2 10/27/2004 Town of Estes Park 2005-2006 Budget Legislative (101-1100) General Government Mayor & Board Purpose: The Town of Estes Park is a statutory town governed by a Mayor and Council form of government. The Board of Trustees exercises the legislative power of the Town and determines all policy matters. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 47,652 $ 44,219 $ 43,898 $ 46,598 Operations & Maintenance 33,644 51,040 57,835 59,220 Total Current Expenses 8.1,296 95,259 101,733 105,818 Capital Total Expenses $ 81,296 $ 95,259 $ 101,733 $ 105,818 Personnel Levels One Mayor, and six Trustees Budget Comments 2004 2005 2006 Citizens' Information Academy $ 2,000 $ 2,050 $ 2,110 Volunteer Recognition 8,250 8,450 8,700 Economic development services 5,000 Miscellaneous 2,500 2,500 3 10/27/2004 Town of Estes Park 2005-2006 Budget Judicial (101-1200) General Government Municipal Court Purpose: The Municipal Court hears cases that involve violations of municipal ordinances and codes. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 32,875 $ 35,953 $ 36,178 $ 38,786 Operations & Maintenance 592 1,548 1,578 1,631 Total Current Expenses 33,467 37,501 37,756 40,417 Capital Total Expenses $ 33,467 $ 37,501 $ 37,756 $ 40,417 Personnel Levels 0.5 Judge 0.5 Court Clerk Assistant Judge 4 10/27/2004 Town of Estes Park 2005-2006 Budget Executive (101-1300) General Government Town Administrator Purpose: The Board appoints a Town Administrator and delegates whatever powers, ministerial or administrative they deem necessary for the proper administration of Town ajfairs. The Town Administrator is responsible to the Board of Trustees for the efficient administration Of all departments of the Town government. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 148,924 $ 137,080 $ 152,792 $ 160,887 Operations & Maintenance 151,885 161,080 212,979 182,790 Total Current Expenses 300,809 298,160 365,771 343,677 Capital - - 7,500 - Total Expenses $ 300,809 $ 298,160 $ 373,271 ' $ 343,677 Personnel Levels 0.35 Town Administrator 0.35 Assistant Town Administrator 0.35 Town Clerk 0.35 Deputy Town Clerk Budget Comments 2004 2005 2006 Newsletter (includes postage) $ 16,350 $ 17,800 $ 17,975 Computer replacements*** 2,500 2,500 2,500 Web site upgrade 10,000 IT Services 16,091 15,610 Legal 100,000 102,500 105,600 *items to be returned to committee for further discussion and action ***computer hardware or software to be reviewed by computer technical committee 5 10/27/2004 Town of Estes Park 2005-2006 Budget Elections (101-1400) General Government Elections Purpose: This activity pays the cost Ofsupplies and election judges, and is supervised by the Town Clerk. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 1,810 $ 1,855 $ 1,911 Operations & Maintenance - 8,625 5,253 5,411 Total Current Expenses - 10,435 7,108 7,322 Capital Total Expenses $ - $ 10,435 $ 7,108 $ 7,322 - Personnel Levels Budget Comments 2004 2005 2006 Election (in 2005 if needed) $ 10,435 $ 7,108 Regular municipal election $ 7,322 6 10/27/2004 Town of Estes Park 2005-2006 Budget Financial Administration (101-1500) General Government Finance and Accounting Purpose: To administer thefinancial activities of the Town, including the collection of revenues, safekeeping ofpublic funds, investment Of treasuryfunds, disbursing accounts payable, preparation of the operating budget, and compliance with the annual independent audit. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 119,234 $ 127,602 $ 173,446 $ 182,732 Operations & Maintenance 36,376 54,744 72,799 72,712 Total Current Expenses 155,610 182,346 246,245 255,444 Capital Total Expenses $ 155,610 $ 182,346 $ 246,245 $ 255,444 Personnel Levels 0.35 Finance Officer 0.33 Administrative Clerk 0.46 Data Entry Operator 0.46 Accounts Payable Clerk 0.33 Accountant II TBD Human Resources Director Budget Comments 2004 2005 2006 Salaries and wages (General Fund allocation) $ 96,746 $ 135,548 $ 142,326 Finance 37% Light & Power 36% Water 27% Metered postage costs (total) 3,150 3,600 3,600 Finance 40% Light & Power 40% Water 20% Auditing services (General Fund allocation) 7,500 7,500 7,500 Finance 32% Light & Power 45% Water 23% IT Services - 29,501 28,618 7 10/27/2004 Town of Estes Park 2005-2006 Budget Community Development (101-1600) General Government Planning & Zoning Purpose: The Community Development Department is responsiblefor administration of zoning, subdivision and building regulations of the Town. Staffsupport is provided to Planning Commission, Board ofAdjustment and Town Board of Trustees for various submittats and development reviews. This position also manages various planning studies. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 298,111 $ 316,336 $ 331,715 $ 349,742 Operations & Maintenance 35,376 32,880 64,718 66,828 Total Current Expenses 333,487 349,216 396,433 416,570Â· Capital - - 15,000 Total Expenses $ 333,487 $ 349,216 $ 396,433 $ 431,570 Personnel Levels 1 Community Development Director 2 Planner II 1 Secretary 0.5 Zoning/Code Enforcement Official Budget Comments 2004 2005 2006 Revenue: Larimer County IGA revenue $ 34,110 $ 33,871 $ 35,488 Second of two phases of plan review fee changes (revenue increase) 21,000 29,000 Operations & maintenance: Imaging and archiving 10,000 Computer replacement*** 2,500 IT Services 13,410 13,008 Capital: Fiery copier** 15,000 *items to be returned to committee for further discussion and action **items to be returned to committeefor authorization to release call for bids (also fo llowing review of cost/benefit analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee 8 10/27/2004 Town of Estes Park 2005-2006 Budget Buildings (101-1700) General Government Building Repair, Maintenance & Improvements Purpose: The Buildings Division is responsible for the maintenance, utilities, repair and improvements of the Town-owned public buildings, including the Municipal Building, public restrooms,Hatchery property, Riverside Drive property, Stanley Circle property, and Chamber of Commerce building. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 19,355 $ 22,374 $ 24,616 $ 26,741 Operations & Maintenance 283,278 333,846 363,346 365,496 Total Current Expenses 302,633 356,220 387,962 392,237 Capital - - 40,000 Total Expenses $ 302,633 $ 356,220 $ 387,962 $ 432,237 Personnel Levels 0.05 Public Works Director Budget Comments 2004 2005 2006 Maintenance contracts Restroom maintenance $ 55,550 $ 66,000 $ 67,500 (increased for greater frequency of cleaning) Muni Bldg & Board Room 43,000 51,000 52,500 Mechanical 20,000 25,000 25,000 Carpets 11,000 13,000 13,000 Building maintenance 61,000 56,300 55,000 Moraine restroom painting 3,000 Municipal building roofreplacement 20,000 Utilities: Wind power 13,500 13,500 13,500 Electricity 61,500 65,100 65,100 9 10/27/2004 Town of Estes Park 2005-2006 Budget Employee Benefits (101-1800) General Government Purpose: The Employee Benefits Division provides for employee recognition, motivation and events. Included in events are the summer picnic and Christmas party. , Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ . $ - Operations & Maintenance 10,399 26,100 26,100 26,100 Total Current Expenses 10,399 26,100 26,100 26,100 Capital Total Expenses $ 10,399 $ 26,100 $ 26,100 $ 26,100 Personnel Levels Budget Comments 2004 2005 2006 Employee Home Ownership program $ 3,600 $ 3,600 $ 3,600 Events 13,000 13,000 13,000 Employee Recognition 9,500 9,500 9,500 10 10/27/2004 Town of Estes Park 2005-2006 Budget Community Services (101-1900) General Government Purpose: The Community Services division is the source of Town assistance to various community organizations. The Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support of the Estes Park Library District. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Arts & Education $ 8,000 $ 9,250 $ 11,000 $ 11,000 Transportation 21,300 21,600 21,800 21,800 School District - 3,000 6,000 6,000 Housing 280,965 296,533 242,200 240,720 E.P. Library District 27,600 27,600 27,600 27,600 Youth 16,500 17,650 23,500 23,500 Food Tax Refund 16,800 19,950 20,500 20,500 Human Services 46,250 49,250 58,020 58,020 Other - $ 417,415 $ 444,833 $ 410,620 $ 409,140 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure Of financial information by funded groups and agencies. 11 10/27/2004 Budget Comments (cont'd) Revised 2004 2005 2006 Arts & Education Community Concert Series $ 1,250 - Chamber Music Festival 1,250 $ 2,500 $ 2,500 Art Center of EP 2,000 2,500 2,500 Community Jazz Concert Series 2,000 2,000 2,000 Estes Village Band 1,250 1,250 1,250 Oratorio Society of EP 750 1,250 1,250 Cultural Arts Council of EP 750 1,500 1,500 9,250 11,000 11,000 Transportation Veterans Transportation 800 Door to Door Transportation Service 20,800 21,800 21,800 21,600 21,800 21,800 School District Child Care Program 3,000 6,000 6,000 Housing Estes Park Housing Authority 276,533 234,700 233,220 Stanley Avenue Employee Housing 12,500 - Habitat for Humanity 7,500 7,500 7,500 296,533 242,200 240,720 E.P. Library District 27,600 27,600 27,600 Youth Child Care Provider Recognition Dinner 150 - Cub and Boy Scout Program - 5,000 5,000 Sister Cities Int'l Conf. Student Participation - 3,500 3,500 PACK 7,500 - Estes Park Learning Place School - Partners of Estes Park 5,000 5,000 5,000 Kreative Kids Day Kamp 5,000 10,000 10,000 17,650 23,500 23,500 Food Tax Refund 19,950 20,500 20,500 Human Services Estes Valley Multicultural Connections 3,500 6,020 6,020 The Round House 2,500 - Estes Park Non Profit Resource Center - 3,000 3,000 Estes Park Parish Nursing Program - 2,500 2,500 Estes Park Learning Place - 3,000 3,000 Radio Reading Service ofthe Rockies . 250 500 500 Crossroads Ministry of EP 22,500 22,500 22,500 Salud Clinic 20,500 20,500 20,500 49,250 58,020 58,020 Other 12 10/27/2004 Town of Estes Park 2005-2006 Budget Advertising (101-2000) General Government Advertising and Promotion of the Town of Estes Park Purpose: The Advertising Department is responsible for the promotion of Estes Park as a tourist destination through the production and placement of advertising in print, broadcast, and electronic media. This department is also responsible for media relations, event promotions, and all advertising response programs such as incoming WATS line phone answering, shipping and mailing of vacation planners, as requested. Actual ' Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 82,718 $ 85,893 $ -$- Operations & Maintenance 751,055 790,220 - Total Current Expenses 833,773 876,113 - Capital - - - - Total Expenses $ 833,773 $ 876,113 $ -$- Personnel Levels 0.5 Director of Communications 1 Communications Coordinator Budget Comments 2004 Advertising budget moved to CVB Fund Communications (222-2000-420) in 2005. Operation and Maintenance expenses include: Media buys (regional & national) $ 547,066 Events promotions 61,059 Design/photo/print production 94,069 Visitor guide mailing 43,575 13 10/27/2004 Town of Estes Park 2005-2006 Budget Police (101-2100) Public Safety Patrol Purpose: To provide police services in partnership with our community by maintaining the peace, public safety and welfare. By managing and responding to trajfic and crime problems. By providing community services such as: Every Child Has Options program; Victim Assistance services; Restorative Justice: Citizens Police Academy; and Police Auxiliary. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 1,395,250 $ 1,460,481 $ 1,554,868 $ 1,643,916 Operations & Maintenance 132,577 126,382 198,594 184,727 Total Current Expenses 1,527,827 1,586,863 1,753,462 1,828,643 Capital 11,334 99,991 5,000 57,000 Total Expenses $ 1,539,161 $ 1,686,854 $ 1,758,462 $ 1,885,643 Personnel Levels 1 Police Chief 13 Officers 1 Commanders 0.5 Animal Control Officer 2 Sergeants 1 Secretary III ' 1 Investigator 6 Community Service Officers 0.75 Restorative Justice Coordinator Budget Comments 2004 2005 2006 Personnel Seasonal Community Service Officers $ 43,119 $ 37,000 $ 37,000 Full-time equivalents increased by one position Overtime 20,888 31,000 32,154 Operations and maintenance Vehicle maintenance 38,000 38,950 40,119 Maintenance contracts 5,940 6,300 6,300 Uniforms 7,256 7,850 6,500 Training 14,123 16,600 17,100 IT Services - 69,730 67,943 Other professional services: Victim's Advocates 7,500 7,500 7,500 HUB transport fees 700 700 Commander assessment fees 5,000 Catering (includes golf tournament) 10,100 10,100 10,100 In-car camera 5,000 5,000 Capital Two replacement vehicles @ $26,000, net of trade and including equipment - 52,000 One replacement vehicle 24,791 - *items to be returned to committee forjUrther discussion and action ***computer hardware or software to be reviewed by computer technical committee 14 10/27/2004 Town of Estes Park 2005-2006 Budget Communications (101-2155) Public Safety Police Purpose: The communication center exists to provide twentyÂ·four hour non-emergency and emergency services dispatching for: Estes Park Police Department, Larimer County Sheriffs Department, Colorado State Patrol, Estes Park Fire Department, Estes Park Medical Center Ambulance, Glen Haven Fire Department, Colorado Division of Wildlife and after-hour services for Rocky Mountain National Park. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 459,843' $ 431,901 $ 444,564 $ 464,054 Operations & Maintenance 50,779 47,639 71,589 65,021 Total Current Expenses 510,622 479,540 516,153 529,075 Capital 45,789 94,201 14,000 . - Total Expenses $ 556,411 $ 573,741 $ 530,153 $ 529,075 Personnel Levels 1.00 Support Services Manager 1.00 Secretary I 1.00 Dispatcher Supervisor 5.25 Dispatchers Budget Comments 2004 2005 2006 Operations and maintenance $ - Network printer 1,500 Digital imaging and archiving 1,400 1,400 Maintenance contracts 12,645 14,595 14,605 Education and training 18,000 11,280 15,700 IT Services 16,091 15,610 Capital Redundant server (LETA funding) 9,000 Replace nine-year old copier with printer/scanner/copier for digital records management** 14,000 *items to be returned to committee for further discussion and action **items to be returned to committee for authorization to release callfor bids (also following review of cost/beneft analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee 15 10/27/2004 Town of Estes Park 2005-2006 Budget Fire (101-2200) Public Safety Fire Protection Purpose: Estes Park has a Volunteer Fire Department tha t is responsiblefor extinguishing allfres with the Town limits and in those areas where it has a valid mutual aid agreement. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 190,954 $ 197,292 $ 206,305 $ 216,280 Operations & Maintenance 85,561 119,588 144,784 140,636 Total Current Expenses 276,515 316,880 351,089 356,916 Capital 277,567 224,333 48,900 242,400 Total Expenses $ 554,082 $ 541,213 $ 399,989 $ 599,316 Personnel Levels 1 Fire Chief 0.75 Secretary 36 Volunteer Firefighters Budget Comments 2004 2005 2006 Operations and maintenance Dive Rescue truck lease (year 1 of 4) $ 18,036 Dive Rescue truck lease (year 2 of 4) 18,036 Replace computer*** 2,500 Replace laptop *** 3,000 Radio equipment - 10,000 Replace training room tables and chairs 10,500 Replace Engine 5 (1976)** 225,000 Maintenance contracts 6,193 7,079 7,283 Building maintenance 3,829 6,300 6,500 Vehicle maintenance 25,298 26,500 27,500 Software upgrade to enterprise version 3,300 Personal safety equipment 8,000 20,200 13,953 Education and training 1,636 5,685 5,855 SCBA breathing apparatus (2 per year) 7,400 7,400 IT Services 8,046 7,805 Fire District consulting services 15,774 *items to be returned to committeeforfurther discussion and action **items to be returned to committeefor authorization to release call for bids ***computer hardware or software to be reviewed by computer technical committee 16 10/27/2004 Town of Estes Park 2005-2006 Budget Protective Inspection (101-2300) Public Safety Building Inspection Purpose: The Building Inspection activity is responsible for building inspections, zoning administration, and code enforcement. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 218,037 $ 196,628 $ 200,098 $ 211,253 Operations & Maintenance 16,195 17,601 31,192 27,400 rotal Current Expenses 234,232 ,214,229 231,290 238,653 Capital Total Expenses $ 234,232 $ 214,229 $ 231,290 $ 238,653 Personnel Levels 1 Chief Building Official 1 Building Official 0.5 Code Enforcement Official 1 Permit Technician (proposed position contingent on related fee increase) Budget Comments 2004 2005 2006 Revenue Additional fee revenue, including electrical inspections $ 43,000 $ 10,000 Operations and maintenance Laptop 2,200 One computer*** 2,500 Two computers*** 5,000 Vehicle maintenance 3,675 3,675 3,675 Education and training 2,363 5,555 3,130 ; Membership dues and subscriptions 869 1,084 1,084 IT Services 8,046 7,805 ***computer hardware or software to be reviewed by computer technical committee 17 10/27/2004 Town of Estes Park 2005-2006 Budget Engineering (101-2400) Public Works Purpose: The general engineering for the Town is charged to this activity. All engineering related to a specific project is charged directly to that project in tile relatedfund. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 54,204 $ 56,636 $ 59,642 $ 62,841 Operations & Maintenance 9,403 11,320 22,348 22,027 Total Current Expenses 63,607 67,956 81,990 84,868 Capital Total Expenses $ 63,607 $ 67,956 $ 81,990 $ 84,868 Personnel Levels 0.10 Public Works Director 0.60 Construction/Public Facilities Manager Budget Comments 2004 2005 2006 Gas monitoring $ 4,000 $ 4,000 $ 4,000 Landfill monitoring 4,500 4,500 4,500 IT Services 10,728 10,407 18 10/27/2004 Town of Estes Park 2005-2006 Budget Streets & Highways (101-3100) Public Works Street & Highway Repair, Maintenance, & Construction Purpose: The PubUc Works Department is responsible for the repair, maintenance, snow removal, cleaning and construction ofall streets and parking lots of the Town. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 347,124 $ 342,504 $ 348,737 $ 367,363 Operations & Maintenance 287,554 319,242 360,330 330,975 Total Current Expenses 634,678 661,746 709,067 698,338 Capital 17,650 36,529 53,900 231,500 Total Expenses $ 652,328 $ 698,275 $ 762,967 $ 929,838 Personnel Levels 0.25 Public Works Director 3.00 Municipal Service Workers 0.60 Street Superintendent 0.35 Secretary 0.60 Asst. Street Supt. 2.00 Seasonal Maintenance Budget Comments 2004 2005 2006 Sand screen rental $ 7,000 $ 7,000 $ 7,000 IT Services 2,682 2,602 Lease payments Swap loader pymt (year 3 of 4) 24,865 Swap loader pyrnt (year 4 of 4) 24,865 Replace G-81, 2-ton (pymt 1 of 4) 32,000 Replace G-81,2-ton (pymt 2 of4) 32,000 Vehicle maintenance 78,000 79,000 80,000 Fuel 20,000 22,000 24,000 Street repairs (annual overlay project in Community Reinvestment Fund) Base 65,000 57,550 58,140 includes Cleave Street curb, gutter and sidewalk (local in-kind match for EPHA grant) 15,000 Guardrail repairs 3,500 3,500 3,500 Curb/gutter repairs 2,500 2,500 2,500 Visitor Center partial parking 8,000 Traffic signs 2,705 4,000 4,000 Streetlight electricity charges 62,000 62,000 62,000 Replace 3/4 ton pickup (G75)* 37,500 070 Loader replacement/rollover 15,000 : G73A Snowplow (plow apparatus only) 24,500 G87 2-ton replacement* 170,000 Ice Buster* 24,000 Training and education 2,275 6,800 6,800 Paint striper 9,000 Â¥items to be returned to committeeforfurther discussion and action Page 171&eneral Fund 10/27/2004 Town of Estes Park 2005-2006 Budget Sanitation (101-3200) General Government Purpose: This activity is responsiblefor the contract trash service in the downtown area. Actual Revised Revised Revised FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ . $ - $ Operations & Maintenance 35,406 47,000 53,500 53,500 Total Current Expenses 35,406 47,000 53,500 53,500 Capital Total Expenses $ 35,406 $ 47,000 $ 53,500 $ 53,500 Budget Comments 2004 2005 2006 Base contract $ 44,000 $ 49,000 $ 49,000 Paper recycling 1,500 2,500 2,500 Expanded summer trash pickup 1,500 2,000 2,000 (Apr. 1 to Nov. 1) 20 10/27/2004 Town of Estes Park 2005-2006 Budget Parks (101-5200) Parks Purpose: The Parks Department is responsible for maintaining all Town-owned open spaces and parks, including snow removal from all publicly-owned sidewalks and plaza areas. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 277,942 $ 3 13,414 $ 336,260 $ 349,564 Operations & Maintenance 161,767 218,047 262,686 266,250 Total Current Expenses 439,709 531,461 598,946 615,814 Capital - 28,000 162,600 96,000 Total Expenses $ 439,709 $ 559,461 $ 761,546 $ 711,814 Personnel Levels ; 0.15 Public Works Director 1.00 Park Horticulturalist : 0.40 Assistant Parks Superintendent 2.00 Municipal Service Workers 0.40 Street Superintendent 10.00 Seasonal Park personnel Budget Comments 2004 2005 2006 Operations and maintenance: Brush grinder rental (once per year'04, twice thereafter) $ 2,000 $ 3,600 $ 3,600 IT Services 5,364 5,203 Maintenance contracts (sidewalk cleaning, Bureau maint., weed control, Arbor Day planting, cobble spray, sculpture cleaning, and tree trimming) 50,000 52,000 52,000 Â· Replacements of trash cans, tables, tree grates, benches 5,400 10,000 10,000 Trails and walkway maintenance 25,000 25,000 ; Trees, shrubs, misc. plant material 43,000 45,000 45,000 Capital One-ton swaploader with dump body, plow, sander, flatbed and sprayer* 145,000 ' Replace pickup (G45A)* 24,500 Replace pickup with utility body (G66)* 37,500 Replace EZ-Go (G114)* 23,000 Tree replacement project 11,000 11,000 1 *items to be returned to committeefor,Atrther discussion and action **items to be returned to committeejor authorization to release call forbids t 21 10/27/2004 Town of Estes Park 2005-2006 Budget Visitors Center (101-5810) CVB Purpose: The Visitors Center Department is responsiblefor the day-to-day operations of, and sta#ingfor, the Estes Park Visitors Information Center. This includes assisting visitors on a one-to-one basis at the center itself, but also those potential visitors contacting Estes Park seeking visitor information by telephone and web. This department, with the Communications Department, is responsible for developing and producing visitor collateral materials, and tracking and supervising allfulfillment services. The Visitors Center Department is also responsible, with the Town Engineering Department, for the Visitors Centerfacility maintenance and upkeep. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 24,662 Operations & Maintenance - 122,853 Total Current Expenses - 147,515 Capital - 49,842 Total Expenses $ - $ 197,357 Personnel Levels 0.50 Director of Communications 1.00 Visitor Center Coordinator 2.00 Visitor Information Specialists 3.00 Seasonal Phone Operators 0.50 Business Development Director Budget Comments 2004 Visitor Services budget transferred to CVB Fund (222-2600-426) in 2005 Engineering (web site project) $ 50,050 Furniture/Fixtures (network) 49,842 Printing/Forms (lure pieces) 47,720 Telephone Lines 10,916 Data Processing Equipment 8,372 *items to be returned to Â·committee for further discussion and action 22 10/27/2004 Town of Estes Park 2005-2006 Budget Business Development (101-5820) Business Development Purpose: Business Development Mission is to build the economy of Estes Park through a sound strategy of annexations, new business recruitment and business retention. The Business Development department coordinates a comprehensive campaign of Economic Development and Marketing to secure a strong future. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 113,344 $ 117,126 $ 62,129 $ 65,493 Operations & Maintenance 5,633 29,815 21,322 20,672 Total Current Expenses 118,977 146,941 83,451 86,165 Capital Total Expenses $ 118,977 $ 146,941 ~ $ 83,451 $ 86,165 Personnel Levels 0.50 Business Development Director Budget Comments 2004 2005 2006 Promotion and client recruitment $ 5,000 $ 5,000 Platte River Power Authority Northern Colorado Intercept study (50/50 split with EPURA) $10,000 Economic Development revenue* 8,000 8,000 Education and training 4,300 4,500 *items to be returned to committeeforfurther discussion and action (revenue item subject of Community Development Committee Chairperson approval) 23 10/27/2004 Town of Estes Park 2005-2006 Budget Group Sales & Marketing (5850) CVB Purpose: The Group Sales and Marketing Division handles the direct solicitation of conventions to fill the Estes Park Conference Center, and also oversees disseminating the group sales inquiries for small meeting, weddings and reunions. The Director also administers the Estes Park Film Commission. Actual Revised Revised Revised FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 38,532 $ 46,177 Operations & Maintenance 32,672 23,080 Total Current Expenses 71,204 69,257 Capital Total Expenses $ 71,204 $ 69,257 Personnel Levels 1 Group Sales & Marketing Manager Budget Comments 2004 Group Sales budget moved to CVB Fund (222-2800-428) in 2005. Publication Fees $ 6,600 Postage 2,200 Telephone 2,000 Marketing Expenses 1,800 Education/Training 1,550 *items to be returned to committeeforfurther discussion and action 24 10/27/2004 Town of Estes Park 2005-2006 Budget Community Reinvestment (204-5400) Special Revenue Purpose: In 1994, the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be usedfor the purpose of the acquisition, maintenance, repaire and replacement of capital projects, including events/recreation facilitities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage, and municipal buildings and facilities. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Total Revenues $ 35,946 $ 3,741,934 $ 2,158,573 $ 1,614,256 Personnel Services $ - $ - $ -$ - Operations & Maintenance 478,418 414,252 514,194 416,113 Total Current Expenses $ 478,418 $ 414,252 $ 514,194 $ 416,113 Capital 1,148,971 2,257,334 2,525,000 1,160,000 Total Expenses $ 1,627,389 $ 2,671,586 $ 3,039,194 $ 1,576,113 Increase (decrease) in Fund Balance $ (1,591,443) $ 1,070,348 $ (880,621) $ 38,143 Beginning Fund Balance $ 1,819,778 $ 228,335 $ 1,298,683 $ 418,062 Ending Fund Balance $ 228,335 $ 1,298,683 $ 418,062 $ 456,205 25 10/27/2004 t Budget Comments 2005 2006 Engineering CVB Building Phase 1 of 1 design and construction management $ 50,000 CVB Parking Phase 1 of 2 design and construction management 10,000 Stanley Park Phase I of 5 design and construction management 50,000 CVB Parking Phase 1 of 2 design and construction management 10,000 CVB /Park Shop demolition, design and construction management 50,000 Stanley Park Phase 2 of 2 design and construction management 50,000 TOTAL ENGINEERING h 110,000 110,000 Stanley Lot 4 capital lease (year 7 of 8.5) 96,357 . Conference Center capital lease (year 12 of 15) 217,837 Stanley Lot 4 capital lease (year 8 of 8.5) 91,229 Conference Center capital lease (year 13 of 15) 214,884 TOTAL LEASES 314,194 306,113 Fall River Picnic Grounds access road improvements 15,000 TOTAL STREET REPAIR 15,000 : Prospect Mountain drainage (Stanley Park) 75,000 TOTAL STORM DRAINAGE 75,060 Stanley Park Phase 1 of 5 500,000 Stanley Park Phase 2 of 5 750,000 TOTAL NEW BUILDINGS 500,000 750,000 CVB Building Phase 1 of 2 810,000 CVB Parking Phase 1 of 2 200,000 ! Stanley Park Phase I (grandstand) 100,000 i Fall River picnic shelters 40,000 Stanley Park Phase 2 of 5 100,000 i Fall River picnic shelters 40,000 1 TOTAL BUILDING REMODELING 1,150,000 140,000 Annual street improvement program 300,000 250,000 Brodie Avenue/E. Riverside Drive culvert/shotcrete presets 50,000 i Post Office parking lot rehabilitation 325,000 Virginia Drive/Park Lane building retaining wall 40,000 Wiest Street bridge replacement 100,000 i Twisted Pines drainage Phase 2 of 5 - design/build 20,000 East Elkhorn mid-block crosswalk safety signs 20,000 - Scott Avenue ponds - spillway maintenance (State required) 20,000 Twisted Pines drinage Phase 3 of 5 - design/build 20,000 TOTAL STREETS 875,000 270,000 TOTAL WALK/BIKE PATHS - - TOTAL $ 3,039,194 3 1,576,113 26 10/28/2004 Town of Estes Park 2005-2006 Budget CVB Fund (222) Special Revenue Purpose: CVB Mission Statement: To support and improve the economic strength and well-being of our community with the year round promotion ofvisitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitors services programs. Budget Budget Budget FYE2004 FYE2005 FYE2006 Program Revenues $ - $ 639,552 $ 647,396 General Fund Subsidy - 1,650,000 1,710,000 Total Revenues $ - $ 2,289,552 $ 2,357,396 Total Current Expenses $ - 2,273,241 2,332,271 Capital - 32,000 30,000 Total Expenses $ - $ 2,305,241 $ 2,362,271 Increase (decrease) in Fund Balance $ - $ (15,689) $ (4,875) Beginning Fund Balance $ - $ 67,950 $ 52,261 Conference Center 23,621 - Special Events 44,329 - Ending Fund Balance $ 67,950 $ 52,261 $ 47,386 27 10/28/2004 Town of Estes Park 2005-2006 Budget Communications (222-2000) CVB PurposeÂ· The Communications Department is responsiblefor the promotion of Estes Park as a tourist destination through the production and placement of paid advertising in print, broadcast, and electronic media. This department is also responsible for travel related media relations and travel writer support programs, event support programs and collateral production Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 82,718 $ 85,893 $ 111,147 $ 117,311 Operations & Maintenance 751,055 790,220 788,726 812,224 Total Current Expenses 833,773 876,113 899,873 929,535 Capital Total Expenses $ 833,773 $ 876,113 $ 899,873 $ 929,535 Personnel Levels 0.5 Director of Communications 1.0 Communications Coordinator Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Advertising Operation and Maintenance expenses include: Media buys (regional & national) $ 547,066 $ 565,778 $ 582,665 Events promotions 61,059 58,337 60,088 Design/photo/print production 94,069 96,041 98,922 Visitor guide mailing 43,575 45,290 45,619 Replacement computers (1 per year)*** - 2,500 2,500 ***computer hardware or software to be reviewed by computer technical committee 28 10/27/2004 Town of Estes Park 2005-2006 Budget Visitors Center (222-2600) CVB Purpose: The Visitors Center Department is responsible for the day-to-day operations oL and sta#ing for, the Estes Park Visitors Information Center. This includes assisting visitors on a one-to-one basis at the center itself, but also those potential visitors contacting Estes Park seeking visitor information by telephone and web. This department, with the Communications Department, is responsible for developing and producing visitor collaterat materials, and tracking and supervising allfulfillment services. The Visitors Center Department is also responsible, with the Town Engineering Department, for the Visitors Centerfacility maintenance and upkeep. Actual Revised Budget Budget FYE2003 4 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 24,662 $ 192,396 $ 203,038 Operations & Maintenance - 122,853 132,451 135,545 Total Current Expenses - 147,515 $ 324,847 $ 338,583 - Capital - 49,842 - - Total Expenses $ - $ 197,357 $ 324,847 $ 338,583 Personnel Levels 0.50 Director of Communications 1.00 Visitor Center Coordinator 2.00 Visitor Information Specialists 3.00 Seasonal Phone Operators 0.50 Business Development Director Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Visitor Services i Operation and Maintenance expenses include: Web Site design and construction $ 47,850 ! Web maintenance $ 7,500 $ 7,725 IT Services 16,091 15,610 , Maintenance contracts 4,100 4,223 Postage 22,000 22,750 Printing 47,720 Promotional mat printing 55,220 56,877 Telephone 10,916 7,500 7,725 Visitor Services budget transferred to CVB Fund (222-26000-426) in 2005 *items to be returned to committee for further discussion and action 29 10/27/2004 Town of Estes Park 2005-2006 Budget Group Sales & Marketing (222-5850) CVB Purpose: The Group Sales and Marketing Division handles the direct solicitation of conventions to fill the Estes Park Conference Center, and also oversees disseminating the group sales inquiries for small meeting, weddings and reunions. The Director also administers the Estes Park Film Commission. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 i Personnel Services $ - $ 24,662 $ 48,781 $ 51,410 Operations & Maintenance - 122,853 32,234 28,952 Total Current Expenses - 147,515 $ 81,015 $ 80,362 Capital - 49,842 - Total Expenses $ - $ 197,357 $ 81,015 $ 80,362 Personnel Levels 1 Group Sales & Marketing Manager Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Group Sales Operation and Maintenance expenses include: Publication fees $ 6,600 $ 6,815 $ 7,019 Postage 2,200 2,500 2,576 Education and training 1,550 2,250 2,318 Membership dues and subscriptions 1,500 2,275 2,345 Marketing expenses 1,800 5,950 5,950 Group Sales budget moved to CVB Fund (222-2800-428) in 2005. *items to be returned to committee for further discussion and action 30 10/27/2004 Town of Estes Park 2005-2006 Budget Special Events (222-5500) CVB Purpose: The mission of the Special Events Department is to promote the economic growth of the community through entertainment and events held within the town limits including The Fairgrounds at Stanley Park, while preserving the intent of the gift from F.O. Stanley Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 281,500 $ 299,143 $ 317,161 $ 334,155 Operations & Maintenance $ 516,995 $ 512,159 494,957 483,456 Total Current Expenses 798,495 811,302 812,118 817,611 Capital - - 32,000 30,000 Total Expenses $ 798,495 $ 811,302 $ 844,118 $ 847,611 ; Personnel Levels i 1.00 Director 1.00 Municipal Services Foreman 1.00 Special Events Coordinator , 1.00 Municipal Services Worker 6.00 Seasonal Maintenance Personnel Budget Comments 2004 2005 2006 Contract Services Christmas Parade $ 10,000 $ 10,000 $ 11,000 Jazz Fest 2,700 2,700 2,900 Elk Fest 3,800 3,800 3,800 , Wool Market 13,990 17,000 17,000 Entertainment 78,000 78,000 Jazz Fest 12,500 13,000 13,000 Scandinavian Fest 500 500 500 Performance Park events 5,000 5,000 5,000 Riverside Park events 9,695 10,000 10,000 Elk Fest 4,000 4,000 4,000 Fireworks 500 500 500 Rooftop Rodeo 2,000 3,500 3,500 Wool Market 1,500 1,500 1,500 Scottish Festival 35,000 35,000 35,000 Auto Show 1,300 3,000 3,000 Misc. event requests - 2,000 2,000 Tent & table rentals 25,000 22,000 22,000 31 i 10/27/2004 Filming of Christmas parade 2,000 2,000 2,000 Filming of Scottish Fest parade - 2,000 2,000 General repair and maint. Christmas Parade Exhibit expense 25,000 25,000 Printed programs 4,262 4,500 4,500 Rodeo (Rooftop) 55,750 53,000 53,000 June Series Rodeo (2 weeks) 30,410 Manure/bedding removal/disposal 22,320 17,000 17,000 Vehicle Lease (year 1 of x)** 20,000 Vehicle Lease (year.2 of x) 20,000 : Replace Gator 10,000 Replace copier** 12,000 1 **items to bereturned to committeefor authorization to release call for bids (alsofollowing review of cost/benefit analysis of copying and printing i needs and usage) i 32 10/27/2004 Town of Estes Park 2005-2006 Budget Conference Center (222-5800) CVB Purpose: The Estes Park Conference Center was built by the Town of Estes Park to provide large meeting facilities to conventions and conferences in the shoulder and value season. The Conference Center also provides a venue for local groups to host meetings, banquets, and fundraisers. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ -$- Operations & Maintenance 91,494 113,864 155,387 166,181 Total Current Expenses 91,494 113,864 155,387 166,181 Capital Total Expenses $ 91,494 $ 113,864 $ 155,387 $ 166,181 Budget Comments 2004 2005 2006 2003 and 2004 information from Conference Center Fund Operation and Maintenance expenses include: General building maintenance $ - $ 50,000 $ 60,000 (carpet replacement) Utilities 41,578 64,250 64,250 4 Â·t 33 10/27/2004 Town of Estes Park 2005-2006 Budget Museum Fund (207) Special Revenue Purpose: To collect, preserve, interpret and display the history ofthe Estes Parkarea. Provide educational opportunities for residents and visitors at the Museum and Hydro Plant as well as via presentations at various locations throughout the Estes Park area. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Program Revenues $ 52,423 $ 102,555 $ 47,538 $ 36,186 General Fund Subsidy 165,126 166,781 228,796 231,044 L&P Fund Subsidy 26,124 25,313 - - Total Revenues $ 243,673 $ 294,649 $ 276,334 $ 267,230 Personnel Services $ 156,720 $ 165,183 $ 176,196 $ 166,564 Operations & Maintenance 62,014 116,542 100,437 100,448 Total Current Expenses $ 218,734 $ 281,725 $ 278,833 $ 269,212 Capital - 18,831 - - Total Expenses $ 218,734 $ 300,556 $ 278,833 $ 269,212 Increase (decrease) in Fund Balance $ 24,939 $ (5,907) $ (2,499) $ (1,982) Beginning Fund Balance $ (4,276) $ 20,663 $ 14,756 $ 12,257 Ending Fund Balance $ 20,663 $ 14,756 $ 12,257 $ 10,276 34 10/27/2004 Town of Estes Park 2005-2006 Budget Museum (207-5700) Special Revenue Museum Operations Purpose: To collect, preserve, interpret and display the history of the Estes Park area, Educate the public with exhibits and programs. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 144,224 $ 151,511 $ 162,126 $ 151,716 Operations & Maintenance 50,006 104,121 86,284 88,743 Total Current Expenses 194,230 255,632 248,410 240,459 Capital - 18,831 - Total Expenses $ 194,230 $ 274,463 $ 248,410 $ 240,459 Personnel Levels 0.90 Museum Director 0.50 Assistant Curator 1.00 Curator 0.60 Data Entry Technician* Budget Comments 2004 2005 2006 Revenues include: Friends contribution $ 20,000 $ 20,000 $ 20,000 Additional Friends contribution for lighting 75,000 - 12,275 Budget reflects the elimination of admission fees 3,976 - beginning in 2005 Operation and Maintenance expenses include: Advertising 4,200 2,415 4,435 Maintenance contracts 9,711 13,151 13,269 Exhibit/Display 3,700 2,550 2,300 IT Services 24,137 23,415 Computer replacements** (two) (one grant funded by IMLS, $2900, and one to replace Friends computer, $2500) 2,500 5,400 Computer replacement** Cone graphics computer) 2,500 Oral Histories - 1,500 1,500 *contingent upon sponsorhip for program **computer hardware or software to be reviewed by computer technical committee 35 10/27/2004 Town of Estes Park 2005-2006 Budget Fall River Hydro Plant (207-5701). Special Revenue Hydro Museum Purpose: Operate the Historic Fall River Hydroplant as a museumfor the history of the plant, hydropower, and alternative energy sources. Estimated Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 12,496 $ 13,672 $ 14,070 $ 14,848 Operations & Maintenance 9,808 10,221 14,153 11,705 Total Current Expenses $ 22,304 $ 23,893 $ 28,223 $ 26,553 Capital Total Expenses $ 22,304 $ 23,893 $ 28,223 $ 26,553 Personnel Levels 0.25 Assistant Curator Budget Comments Operation and Maintenance expenses include: 2004 2005 2006 Computer and printer** $ - $ 3,400 $ - Maintenance Contracts 3,420 2,380 2,380 Electricity 2,100 2,100 2,100 Telephone 1,800 1,800 1,800 Advertising 1,144 798 1,750 **computer hardware or software to be reviewed by computer technical committee 36 10/27/2004 Town of Estes Park 2005-2006 Budget Senior Center Fund (217) Special Revenue Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Program Revenues $ 44,898 $ 23,440 $ 38,763 $ 37,140 General Fund Subsidy I 18,923 120,730 116,314 141,082 Total Revenues $ 163,821 $ 144,170 $ 155,077 $ 178,222 Personnel Services $ 73,225 $ 61,171 $ 87,179 $ 91,927 Operations & Maintenance 74,792 76,585 99,695 86,707 Total Current Expenses $ 148,017 $ 137,756 $ 186,874 $ 178,634 Capital - 12,905 - - Total Expenses $ 148,017 $ 150,661 $ 186,874 $ 178,634 Increase (decrease) in Fund Balance $ 15,804 $ (6,491) $ (31,796) $ (412) Beginning Fund Balance $ 31,827 $ 47,631 $ 41,140 $ 9,344 Ending Fund Balance $ 47,631 $ 41,140 $ 9,344 $ 8,932 37 10/27/2004 Town of Estes Park 2005-2006 Budget Senior Center (217-5304) Special Revenue Operations Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Proposed Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 34,687 $ 61,171 $ 87,179 $ 91,927 Operations & Maintenance 35,370 76,585 99,695 86,707 Total Current Expenses $ 70,057 $ 137,756 $ 186,874 $ 178,634 Capital - 12,905 - - Total Expenses $ 70,057 $ 150,661 $ 186,874 $ 178.634 Personnel Levels 1 Director 1 Assistant (part-time) Budget Comments 2004 2005 2006 Operation and Maintenance expenses include: Food Service Contract $ 25,000 $ 25,000 $ 25,000 Buildings 1,600 Buildings (carpet & tile replacement, sound system) 22,780 Buildings (signage, storage, etc.) 9,400 Maintenance Contracts 14,703 17,046 17,081 Electricity 6,000 6,150 6,335 IT Services 5,364 5,203 38 10/27/2004 Town of Estes Park 2005-2006 Budget Senior Center (217-5305) Special Revenue Meals Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 38,538 $ -$-$- Operations & Maintenance 39,422 - - Total Current Expenses $ 77,960 $ -$-$- Capital Total Expenses $ 77,960 Â· $ -$-$- Personnel Levels (2003) 0.25 Director 1.00 Food Service Director 0.75 Cook 0.50 Kitchen Assitant Budget Comments Meals function was contracted with a private caterer in 2003. 39 10/27/2004 Town of Estes Park 2005-2006 Budget Water Fund (503) Enterprise Fund Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 2,778,684 $ 2,521,399 $ 1,652,832 $ 1,914,055 Revenues Charges for Services $ 2,805,127 $ 2,543,154 $ 2,773,200 $ 2,757,200 Other 116,115 33,603 33,444 33,697 Total Revenues $ 2,921,242 $ 2,576,757 $ 2,806,644 $ 2,790,897 Expenditures Source of Supply $ 110,517 $ 130,000 $ 133,900 $ 137,900 Purification 401,734 439,517 461,313 481,980 Distribution 486,474 544,700 576,733 596,269 Customer Accounts 203,482 219,479 194,540 199,526 Administration/General 540,100 621,100 519,144 591,636 Transfers 4,750 92,080 94,630 97,309 Debt 301,857 298,898 308,261 303,576 Total Current Expenses $ 2,048,914 $ 2,345,774 $ 2,288,521 $ 2,408,195 Capital 1,129,613 1,099,550 256,900 355,500 Total Expenditures $ 3,178,527 $ 3,445,324 $ 2,545,421 $ 2,763,695 Increase (decrease) in Fund Balance $ (257,285) $ (868,567) $ 261,223 $ 27,202 Ending Fund Balance $ 2,521,399 $ 1,652,832 $ 1,914,055 $ 1,941,256 *Beginningfund balances are calculated as net current assets less inventories, (soui ce: audited financial statements, page 10 for thefiscal year ended Dec. 31 2003). Aniounts for 2003 beginning balance are current assets of $2,892,935 less current liabilities of $252,302 less inventories of $119,234 for afund balance of $2,521,399. 40 10/27/2004 Personnel Levels 0.40 Public Works Director 0.26 Finance Officer 1.00 Utilities Director 0.33 Administrative Clerk 1.00 Water Superintendent 0.64 Accts. Payable/Utility Billing Specialist 1.00 Assistant Water Superintendent 0.23 Town Administrator 3.00 Water Plant Operators 0.23 Assistant Town Administrator 0.15 Secretary 0.23 Town Clerk 0.50 Part-time Secretary 0.23 Deputy Town Clerk 1.00 Water Quality Manager 1.00 Cross Connection Control Specialist 1.00 Municipal Service Worker General Comments The 2003 Black and Veatch Financial Plan recommended 2.9% annual rate increases in years 2005 through 2008. Annual surpluses are projected for the post 2006 years. The Financial Plan should result in a $2 million+ fund balance in 2008. Similar to the Light and Power Department, the Water Department projects a fund balance decrease in 2009 resulting from a plant expansion Capital Improvement Project. The Marys Lake Water Plant is scheduled to be expanded in 2009 at an estimated cost of $2 million. Budget Comments 2004 2005 2006 Customer Accounts Utility Billing Outsourcing (Share w/ L&P)* - 4,500 4,500 Meters 105,000 75,000 75,000 Postage 12,500 12,500 12,500 Printing/Forms 4,461 4,500 4,500 Administration Engineering-IDSE Stage II * 15,000 10,000 Hill Street-Design & Construction Management * 25,000 New Chlorine System/State Application Process 15,000 IT Services 21,455 20,813 SCADA Software Upgrade-Motorala Programming *** 42,000 Payment in Lieu ofTax (2.5% Urban Revenue) 31,875 32,775 33,725 Franchise Fee (3% Urban Revenue) 39,330 39,330 40,470 Housing Tap Fee Subsidy (1/2 Water, 1/2 General Fund) 23,700 26,400 26,400 Transfers General Fund 78,080 80,280 82,600 Vehicle Replacement 14,000 14,350 14,709 *items to be returned to committee for further discussion and action **items to be returned to committee,/br authorization to release calljorbids ***computer hardware or software to be reviewed by computer technical committee 41 10/27/2004 Debt Service 2004 2005 2006 1990 Series A Colorado Water Resources, 2004 rate 4.40% 202,098 1990 Series A Colorado Water Resources, 2005 rate 4.40% 209,541 1990 Series A Colorado Water Resources, 2006 rate 4.40% 203,416 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2004 rate 4.78% 96,800 1997B Series A Colorado Water Resources, 2005 rate 4.79% 98,720 1997B Series A Colorado Water Resources, 2006 rate 4.75% 100,160 Final maturity 2011, 4.75% rate Capital Prospect Mtn Communication Tower (Share w/ Water)** 150,000 Upgrade PRV FIUS to MOSCAD CPU 16,000 4,000 MIOX System Glacier WTP * . 142,000 Meadow Lane 6" Improvements * 50,000 Hill Street Replacement 6 .* 150,000 Vehicles Flat Bed/Fuel Tank/Transformer-Portable Generator 9,500 Jeep* 25,000 *items to be returned to committee forfurther discussion and action **items to be returned to committee for authorization to release call for bids ***computer hardware or software to be reviewed by computer technical committee 42 10/28/2004 Town of Estes Park 2005-2006 Budget Light & Power Fund (502) Enterprise Fund Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance' $ 2,617,225 $ 2,251,438 $ 1,621,200 $ 1,,410,778 Revenues Charges for Services $ 7,944,245 $ 8,745,532 $ 9,915,167 $ 10,456,185 Other 603,221 286,229 104,494 105,257 Total Revenues $ 8,547,466 $ 9,031,761 $ 10,019,661 $ 10,561,442 Expenditures Source of Supply $ 4,081,919 $ 4,310,000 $ 4,610,000 $ 4,695,000 Distribution 1,389,256 1,588,476 1,571,865 1,640,013 Customer Accounts 585,492 621,480 651,596 682,348 Administration/General 1,095,244 1,206,005 1,343,234 1,384,220 Transfers 812,227 898,297 938,893 992,656 Debt 303,420 302,045 303,995 305,300 Total Current Expenses $ 8,267,558 $ 8,926,303 $ 9,419,583 $ 9,699,538 Capital 645,695 735,696 810,500 453,235 Total Expenditures $ 8,913,253 $ 9,661,999 $ 10,230,083 $ 10,152,773 Increase (decrease) in Fund Balance $ (365,787) $ (630,238) $ (210,422) $ 408,669 Ending Fund Balance $ 2,251,438 $ 1,621,200 $ 1,410,778 $ 1,819,447 *Beginningfund balances are calculated as net current assets less inventories, (source: audited financial statements, page 10 for the fiscal year ended Dec. 31 2003). Amounts for 2003 beginning balance are current assets of $4,013,747 less current liabilities of $1,407,966 less inventories of $354,343 for afund balance of $2,251,438 43 10/27/2004 General Comments The 2003 Black and Veatch Financial Plan recommended 3.9% annual rate increases beginning 2005 through 2008. Annual surplus projected beginning 2006. The rate increases result in an estimated $2.8 million fund balance in 2008. This balance would assist financing the 2008 C.I.P. Marys Lake Substation upgrade project which is estimated at $2.5 million. Total expenditures projected for 2005/2006 are within approximately 1/2 of 1% of the Black and Veatch Financial Plan for the same years. Budget Comments 2004 2005 2006 Revenue 2005 sales forecast includes 1% growth in consumption, 3.9% retail rate increase, and 5.9% Platte River Wholesale rate increase (Retail rate impact = 6.9%) 2006 sales forecast includes 2% growth in consumption and 3.9% retail rate increase. (Retail rate impact = 3.9%) Information Technology Service (ITS) costs allocated to $ - $ 311,102 $ .301,792 User departments Source of Supply Forecast includes 5.9% rate increase in 2005, 1% growth in 2005 and 2% growth in 2006 4,437,607 4,610,000 4,695,000 Distribution, Operations and Maintenance Remote Meter Reading (New & Replacements) 64,000 64,000 EPURA Street Light Upgrade 40,000 20,000 20,000 Customer Accounts Utility Billing Outsourcing (share w/ Water)* 10,646 10,965 Administration Replace Buell Porter Displays* 115,800 32,000 24,000 Software & Licenses (ITS)*** 10,000 10,000 Exchange 2003 (ITS)*** 7300 Windows OS Upgrade (ITS) *** 10,000 MV90 Upgrade*** 13,500 Network Equipment (ITS) *** 25,000 25,000 Payment in Lieu ofTax (2.5% Urban Revenue) 128,371 135,916 Franchise Fee (3% Urban Revenue) 154,046 163,099 Transfers General Fund (9.5% Electric Sales) 888,493 938,656 Museum (Moved to General Fund) Vehicle Replacement 52,400 54,000 *items to be returned to committeeforfurther discussion and action **items to be returned to committeefor authorization to release call for bids ***computer hardware or software to be reviewed by computer technical committee 44 10/28/2004 2004 2005 2006 Debt Service Series 1999 Revenue Bonds, 2004 coupon rate 4.60% 302,045 2005 coupon rate 4.70% 303,995 2006 coupon rate 4.80% 305,300 Final maturity 2014, callable 2009, final interest rate 5.45% Capital Network Server (ITS) *** 17,500 17,500 17,500 AS400 Upgrade (ITS)*** 40,000 40,000 25,000 Network Backup Storage (ITS) *** 10,000 Copier (Finance)** 15,000 Replace IBM Imprint 45 printer 7,500 Mail Gateway (ITS) *** 15,000 Click-to-Gov (Online Bill Payment Software) (ITS) *** 20,235 Prospect Mtn Communication Tower (Share w/ Water)** 150,000 Conductor Upgrade Program 50,000 50,000 Vehicles Replace Dump Truck #23* 45,000 1-Ton Flatbed* 60,000 Boom Truck* 200,000 Duty Truck* 42,000 Jeep* 25,000 *items to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release call for bids (also following review of cost/benejit analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee 45 10/28/2004 Town of Estes Park 2005-2006 Budget Community Services (101-1900) General Government Purpose: The Community Services division is the source of Town assistance to various community organizations. The Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support ofthe Estes Park Library District. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Arts & Education $ 8,000 $ 9,250 $ 11,000 $ 11,000 Transportation 21,300 2 1,600 21,800 21,800 School District - 3,000 6,000 6,000 Housing 27,600 27,600 27,600 280,965 296,533 242,200 240,720 E.P. Library District 27,600 Youth 16,500 17,650 23,500 23,500 Food Tax Refund 16,800 . 19,950 20,500 20,500 Human Services 46,250 49,250 58,020 58,020 Other $ 417,415 $ 444,833 $ 410,620 $ 409,140 Budget Comments Currentfunding levels do not guaranteefunding infuture budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups and agencies. 46 10/28/2004 Budget Comments (cont'd) Revised 2004 2005 2006 Arts & Education Community Concert Series $ 1,250 Chamber Music Festival 1,250 $ 2,500 $ 2,500 Art Center of EP 2,000 2,500 2,500 Community Jazz Concert Series 2,000 2,000 2,000 Estes Village Band 1,250 1,250 1,250 Oratorio Society of EP 750 1,250 1,250 Cultural Arts Council of EP 750 1,500 1,500 9,250 11,000 11,000 Transportation Veterans Transportation 800 Door to Door Transportation Service 20,800 21,800 21,800 21,600 21,800 21,800 School District Child Care Program 3,000 6,000 6,000 Housing 233,220 Estes Park Housing Authority 276,533 234,700 Stanley Avenue Employee Housing 12,500 - - Habitat for Humanity 7,500 7,500 7.500 296,533 242,200 240,720 E.P. Library District 27,600 27,600 27,600 Youth Child Care Provider Recognition Dinner 150 - - Cub and Boy Scout Program - 5,000 5,000 Sister Cities Int'l Conf. Student Participation - 3,500 3,500 PACK 7,500 - Estes Park Learning Place School - - Partners of Estes Park 5,000 5,000 5,000 Kreative Kids Day Kamp 5,000 10,000 10,000 17,650 23,500 23,500 Food Tax Refund ' 19,950 20,500 20,500 Human Services Estes Valley Multicultural Connections 3,500 6,020 6,020 The Round House 2,500 - - Estes Park Non Profit Resource Center - 3,000 3,000 Estes Park Parish Nursing Program - 2,500 2,500 Estes Park Learning Place - 3,000 3,000 Radio Reading Service of the Rockies 250 500 500 Crossroads Ministry of EP 22,500 22,500 22,500 Salud Clinic 20,500 20,500 20,500 49,250 58,020 58,020 Other 47 10/27/2004 Town of Estes Park 2005-2006 Budget Fleet Maintenance Fund (612) Internal Service Purpose: To manage and maintain the Town of Estes Park's vehicles. All costs are to be recovered through userfees. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Total Revenues $ 258,684 $ 260,289 $ 285,209 $ 285,213 Personnel Services $ 212,382 $ 225,655 $ 244,605 $ 257,915 Operations & Maintenance 38,086 37,839 60,981 45,452 Total Current Expenses $ 250,468 $ 263,494 $ 305,586 $ 303,367 Capital - 6,000 - - Total Expenses $ 250,468 $ 269,494 $ 305,586 $ 303,367 Increase (decrease) in Fund Balance $ 8,216 $ (9,205) $ (20,377) $ (18,154) Beginning Fund Balance $ 214,908 $ 223,124 $ 213,919 $ 193,542 Ending Fund Balance $ 223,124 $ 213,919 $ 193,542 $ 175,388 Personnel Levels 1.00 Fleet Superintendent 1.00 Mechanic I 1.00 Lead Mechanic 0.05 Public Works Director Budget Comments 2004 2005 2006 Operations and Maintenance expenses include: Fleet Shop drainage repair $ - $ 15,000 5 - Natural Gas 3,850 3,965 4,050 IT Services 5,364 5,203 Shop Equipment (diagnostic software) 1,000 1,600 1,600 Computer replacements** 2,500 2,500 Capital includes: Tire machine 6,000 - **computer hardware or software to be reviewed by computer technical committee 48 10/27/2004 Town of Estes Park 2005-2006 Budget Health Insurance Fund (606) Internal Service ProgramPurpose: Thepartially seHunded Health Insurance Fundwas created for the portion of the medical insurance risk that is borne by the Town. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 23,374 $ 189,365 $ 212,809 $ 183,097 Revenues 353,043 326,209 333,288 378,637 Total Current Expenses 187,052 302,765 363,000 392,420 Capital Ending Fund Balance $ 189,365 $ 212,809 $ 183,097 $ 169,314 Budget Comments 2004 2005 2006 Expenses include: Post-employment insurance benefit $ - $ 18,000 $ 24,420 Benefit consultant fee for bidding coverage 10,000 Benefit consultant fee (base fee) 20,000 20,000 20,000 Actuarial study required by GASB 45 for post-employment benefit 2,500 49 10/27/2004 Town of Estes Park 2005-2006 Budget Park Entrance Estates (303) Special Assessment District Construction Program Purpose: To collect the annual assessments for the High Drive area Special Asssessment District. All collections are used to retire the 1996 Park Entrance Estates SID bond issue. 2004 is the eighth year of the ten-year issue. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 1,816 $ 1,832 $ 847 $ 862 Revenues 16 15 15 16 Operations & Maintenance - 1,000 - - Total Current Expenses $-$ 1,000 $-$- Capital Total Expenses $ 1,832 $ 847 $ 862 $ 878 Budget Comments Budgeted expense for drainage improvements. 50 10/27/2004 Town of Estes Park 2005-2006 Budget Park Entrance Estates (414) Special Assessment District Debt Service Program Purpose: To collect the annual assessmentsfor the High Drive area Special Asssessment District. All collections are used to retire the 1996 Park Entrance Estates SID bond issue. 2004 is the eighth year of the ten-year issue. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 14,013 $ 8,976 $ 5,928 $ 4,165 Revenues 6,760 6,752 7,899 8,034 Debt Service 11,797 9,800 9,662 9,258 Ending Fund Balance $ 8,976 $ 5,928 $ 4,165 $ 2,941 51 10/27/2004 Town of Estes Park 2005-2006 Budget Building Authority (419) Debt Service Program Purpose: To administer Certificate of Participations issued for golf course improvements by the Town ofEstes Parkand the Recreation District, due to mature in 2009. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $-$-$-$- Revenues 93,095 93,575 92,385 92,930 Debt Service 93,095 93,575 92,385 92,930 Ending Fund Balance $ - $ - $ - $ - 52 10/27/2004 Town of Estes Park 2005-2006 Budget Catastrophic Loss (605) Internal Service Program Purpose: The Catastrophic Loss Fund was created to provide a reserve account in the event that an unforseen loss would no be covered by the Town's insurance coverages. The Fund also includes the 3% emergency reserve required by the TABOR amendment. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 2,017,876 $ 2,049,262 $ 2,065,314 $ 2,096,679 Revenues 31,386 16,052 31,365 31,365 Personnel Services - - - Operations & Maintenance - - - Total Current Expenses - - Capital Ending Fund Balance $ 2,049,262 $ 2,065,314 $ 2,096,679 $ 2,128,044 Budget Comments Revenue consists of interest earnings. 53 10/27/2004 Town of Estes Park 2003-2004 Budget Fire Pension Fund (709) Fiduciary Fund Program Purpose: The Fire Pension Fund provides a pension to retired volunteerfirefighters that have served the Town of Estes Park Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Plan Net Assets $ 933,533 $ 959,437 $ 989,193 $ 1,009,405 Additions 119,574 125,927 117,732 121,255 Deletions 93,670 96,171 97,520 97,720 Change in Plan Net Assets 25,904 29,756 20,212 23,535 Ending Plan Net Assets $ 959,437 $ 989,193 $1,009,405 $ 1,032,939 Budget Comments The Firefighter's pension plan is a single employer defined benefit pension plan as authorized by State of Colorado statute. The plan is administered by a board ofTrustees composed ofTown elected officials, staff and firefighters. A firefighter is qualified to receive the current maximum benefit of $350 per month after attaining the age of 50 and completing twenty years of service. At the end of 2003, there were 24 retirees and beneficiaries, three inactive members eligible for benefits and 31 active members. Actuarial studies are conducted every two years; and the most recent study as of January 31, 2003, indicated that the current level of contributions to the fund are adequate to support on an actuarially sound basis the prospective benefits and costs for the present Plan. 54 10/27/2004 Town of Estes Park 2005-2006 Budget Police Pension Fund (710) Fiduciary Fund Program Purpose: The Police Pension Fund is a plan that was formerly 0#ered to the Town ofEstes Park's law enforcement personnel. Theplan was closed to new enrollees in 1988, and a 401(a) deftned contribution plan is currently offered. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Plan Net Assets $ 16,128 $ 14,236 $ 12,060 $ 9,692 Additions 673 390 198 150 Deletions 2,565 2,566 2,566 2,566 Change in Plan Net Assets (1,892) (2,176) (2,368) (2,416) Ending Plan Net Assets $ 14,236 $ 12,060 $ 9,692 $ 7,276 Budget Comments The Town administers the single employer Police Defined Benefit Pension Plan. Currently, only one surviving spouse is receiving benefits. The monthly benefit is $214 with no future increases scheduled. 55 10/27/2004 Town of Estes Park 2004 Budget Vehicle Replacement Fund Internal Service Fund Program Purpose: To fund depreciation of vehicles and accumulutefunds for the scheduled replacement ofvehicles. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 12,917 $ 149,353 $ 373,074 $ 604,624 Revenues 136,436 223,721 231,550 249,509 Operating Transfers Out - Change in Fund Balance 136,436 223,721 231,550 249,509 Ending Fund Balance $ 149,353 $ 373,074 $ 604,624 $ 854,133 56 10/27/2004 Town of Estes Park 2005-2006 Budget Open Space (220-4600) Special Revenue Purpose: In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and open space purchases through 2018. This fund accounts for the portion ofthe tax that has been returned to the Town of Estes Park Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 205,746 $ 270,656 $ 256,873 $ 332,102 Revenues 267,913 201,205 225,229 231,753 Personnel Services - - - - Operations & Maintenance - - - Total Current Expenses - - - Capital 203,003 214,988 150,000 370,000 Ending Fund Balance $ 270,656 $ 256,873 $ 332,102 $ 193,855 Budget Comments 2004 2005 2006 Trails and walkways 189,988 $ 100,000 $ 150,000 Connect Fish Creek trail to Highway 7 trail 220,000 at Carriage Drive and related drainage improvements Ruins viewing platform 10,000 Resource protection 7,000 Signs 15,000 Land purchase (west end Gateway, lots 30&31) 25,000 57 10/27/2004 Town of Estes Park 2005-2006 Budget Conservation Trust Fund (211) Special Revenue Purpose: Thisfund collects and distributes the proceeds ofstate lottery revenues for the purpose Of acquiring, constructing, and maintaining parks and facilities. Actual Revised Budget Budget FYE2003 2004 2005 2006 Beginning Fund Balance $ 24,808 $ 22,502 $ 18,626 $ 44,026 Revenues 26,757 26,124 25,400 25,400 Personnel Services - - - Operations & Maintenance - - - Total Current Expenses - - Capital 29,063 30,000 - - Ending Fund Balance $ 22,502 $ 18,626 $ 44,026 $ 69,426 Budget Comments 2004 2005 2006 SCADA phase V of V $ 30,000 Accumulating funds for future qualifying projects - 58 . Public Works/Utilities 6!sKIEUV AAOILI I{Sigj fOOULE/0 I 8 0 O 00 0 ed re .- OON '11 C)Gb r- IN CN CNN 4. Ul- lo- 09 -- M N J!~ LU 0091-0 111 91- NO 1 N r =1- CN CNI ID o co (9 1--0- -00 28 8k CONCD N 4- O < 3 0 M 91Â· 1.0 I,t lilli 1 U, gl d R 1 1 lili 1 E Â® El -Â¤ 01 WI 16 6 E 06 1- O 110100 ION 32 82 Al W u CO LO LO 1 Lo- 0- LO LO tO O 1 OLD 2 9 CNI N (\1 Â® It- 18 ./ OON 1 1 0 0 1 1 9-Aa) 91- co 01 n 0) r 91- O AN O 00 MM O m CDr 00=1 'CONO 1 111 00 N r- 3 gi CO <1 41 q Ul 50 (0 (D 0 1-0 0 CD 0 CD 0 0) m - t- 91- â€¢- CO CD lilli I CO c) xi- 4- 00 LO oc)*I-- P C) CiÂ« Ui N N O 00 ONO 1 ON lilli I r LD tO 00 1- CO 0 (N- h 01 0- m el E C> 7 10 4- CNI 00 N 91- N U) 0 0) C : 0 - E &13 0 99 0 CO c % 3 8.-5 11 & gÂ®05 -jmLURÂ»7 m X a - 0 333330 U.1 -E E E = 16 -a naa -a 3 3 3} Co â‚¬ a. a. m LUOOE (0 co co g (0 0 0 ~-(ocom 0*01- 1- 050-00 =- CO Or f - U) C CNI CO *10 CD N 00 0 T Line Actual Actual Bugt Proposed Proposed aries 311,498 330,561 440,025 475,222 444,220 499,622 (29,200) 474,2 493,251 509,029 529,359 10 10 113,149 - 40,000 195,934 80,500 17,650 60,000 205,500 316,500 nfrastructure 1,4 1,927,651 55,818 - 11,000 11,000 888'Â£20'E 9217'EL6'L 996'EL94 02*684 (89*'LEE) â‚¬6 L'99Z' L 899'99â‚¬ L L06'0*9' L Â£90'669'Â£ 91Â£'Â£ L9' L Â£09'Â£9Â£'Z 000'OZE 000'068 000'Â£15 X29'6*Â£ 000'068 000'0*9' L X92'LZe 969'BLL 9Â£'9to' L 0,0,981 ZEF 000'09 L' L 000'0â‚¬17'Z L91't76Â£' L 228'teL' L 0Â£Â£' L 6â‚¬ Z Z9 L' L9Z ZoE'9Â£1 lejol 710,847 86,432 1,185,071 (114,758) 1,056,1 6,947 1,177,029 1,601,853 571,918 2,192,718 260,709 80,500 (77,500) 17,650 6 216,500 367,500 1,041,408 30,652 1,684,693 (143,958) , 5,976 1,706,388 General Fund Summary (Government Buildings, Streets, Parks Department) Orig. al 93 Cash.xls 10/28/2004 Town of Estes Park Cash Flow Analysis 11 10 - - - 998'1â‚¬171. ZoE'9Â£Z S>Ile/vePE 9 SkeM>11 17,707 8,957 - - **9-00 9-VOE lualinseAU X1!unulluoj 1,400 - - ino lejol ' ino 136pnq Â£002 %9 pelsenbe] uoile]}siuiwpv C L Ng Description 10 A ' 0 LD CO O (N, 3- O co N N 00 0 00 LOCO '''Ii' C) CD O El & 2 CD 03 I11111 g 01 0 1,11,1 CO (9 J0 UO < M 0 0 N OD 0000 111 CO 5 12 M -g JO A- d r- CY) O 10 111 co O CD E 0 g CD N 2 -g g OLD 91- Er om CO (9 0 OLD '11 111 - O 00 41 01 Cl? 91- 00 N 9 Er C N 00 29 < W N -6 0 05 9 Â¤) 2 2' 9 11 1 100 11'11' C'or * h N Ek 00 N 00 â€ž 00 50 4 4 0; E ov 0 < M E CNN O 0 N CD M 'COLD''O (9 00 1% 0 0 2 El E & 2 4- 4- 01 1-Q C) 0) CO (3) O 0 CNI CNI CY.) 00 0 O 4- 0,1 1 M (0 01 00 - 0) 0 (9 0 (9 (9 J CD' C) r.1 .1 1.01 UD 00 0 6 9 Â¢9 00 - ,- CN 1 0 CO N h h =r 01 1% CNIC) 1 0)1~ ' 'CD 10 1 TE o 0 0 1 91- LO O M J 03 N 0) CNI r 0 00 0 U 0) K N d cD o O 0 <" r 92! r- r- M LO r N CO -0 -0 Rtz@ E $ E -E LL' 06 E U)*01- 4 01 r N 09 1 1.0 0 1.- 00 0) Cash.xls 10/28/2004 Line Actual et C 1 Estimate Proposed Proposed aries 4,524 4,665 5,128 5,168 5,982 Capital Buil ings 40,000 *ti~ita~-~fr~structure 40,000 ZEE'Eâ‚¬17 â‚¬96'28Â£ 011'99â‚¬ â‚¬â‚¬9'ZOâ‚¬ (88 L'LE) 991'9*Â£ 986'181 OEL'6ZE asuedx) lejol L L 000'068 000'0â‚¬ L LgE' LEQ 969'8 L L 29Â£'9L0'L 0170'981 - - 96(u!Pl!ng Imideo (37,18 ) 7,505 351,052 2,633 356,220 87,9 7/25/2003 Government Buil in s Department 101-1700 CKU %22-0 L- ino 96u!Pling JAOE) 'ino jeSpnq â‚¬OOE %9 paisenbeJ uoileJ;siu!l.UPV ( L }U ell] 1 Town of Estes Park 689 puel le;!cleo Description 2002 Capital-Equipment Capital-Vehicles Capital Lan com h CD h 00 meD 8 dod El- 0 70 O CD N 91- CD 8 0 of N h N (D 91- CD O 0) C) 8 *-2 g 0 m W 4 Gl .- CO xi- (D ACD-00 91- N col Er A P 01 NO 5 21 5 4 4 00 09 1 N (9 (D LO F -5 0 CO h â‚¬ S R SE A 0 0 00 - 2) 00. ty- M O E S 0 0 E 06 m H h 1- O ConN , '00 -M -co 32 y ID 91- -CNI 00 n 2 00 00 3 El 6 El W KES 7 A - CO LD 2 10 CO @6 05 9 O CD (991- O 0 CD =1- 29 ID LD 4 0 00 N 0 g d Lr) 4 N 0 NO 0 CO O r- 000 1 -O 00 8 Al LO A O 6 2 0 0 4 0,) 0 C\1 Ar-N 1 -00 COLO 11- h MA 00 0 0-LD- DO) 10 CO 00) CD 0) 1% 00 h < r 3 91- 00 91- A*=1- 1091-91- (0 0 00 to 00Â»10 D (3) 00. U)- 01 1. T N CD 00 00 N 91Â» 0 1 0 1 r on CO =1- -0 10 O6 O 0 E h LO W- CO- E J -m 5 m LU 06 E E 0 4 0 H 0 1% 0 r 01 09 4-LOONCOOD Cash.xls 10/28/2004 Actual Actual t al Estimate Proposed Proposed laries 161,720 177,231 203,300 228,40 231,489 247,332 (9,200) 253,93 247,83 247,118 257,964 90,487 146,209 150,72 61,500 17,650 32,00 53,900 231,500 61,500 (58,500) 17,650 36,52 53,900 231,500 ZÂ£8'616 Z96'E9Z 923'869 81â‚¬299 (OZE'â‚¬L L) 61,2492 11,Â£'989 883'262 09029'1 099'9176 800'292 esuedx) lejol L L 000'OZE 000'068 000'Â£29 EL' 19t, 9176'ZEâ‚¬ (less salaries) 5,570) 461,9 7/25/2003 Original Description 2001 2003 Town of Estes Park OOLE-LOI. luel.upedecl sleejls Cash Flow Analysis *t~ta~-~fr~structure 1,927,65 36,83 10,00 *EL'L 99 L'ZEL 20Â£'982 - - Syle/V\81)!9 9 SABM>IleM 1 Un l.ULLIOO ino ;dea 91004S ' jno jeSpnq Â£002 %9 pelsenbei uo!1849!uilupv C L Capit,1-5~~iFC:nt ployees Capital Lan Capital Buil ings 034--1 CD O â€ž 1 00- O OLD 01 1.0 r m O 03 91- M CD M =1- @ A 03 91- CD CN 00 M LO 8 0 0 R CO 1.0 =rec) lili 00 ---r--- 91- 0) 81 4- 00 OO CNI Bl COLD WV 91- 0 00 0 LO- CN. .- CD -2 6 E 06 1- O 1 0 I y .t 81 r Ual 6 <C (\11 Â»=1-=0) >,9 1 Co r- Jo 3- 00- 0 10 OD CNI 91- El- CD N I 0 go CNN 8 4.- Al 0 1 CO O 91-00 N W LD O 1 Lot 03 OLD O 2 01 r G)OLD O 3 N * 4- co 8, r- C\11 0-) CO N m CD 1 LD CD 0) 0 41 01 Ul g 03 r r 00 Al - CO % U) C 2 2 3 21Â· co :E 0 2.0- a CNI 00) 0 u) M 00 J CO Lr) C\,1 00) C) N -; m ro 4 0 E 2 -28 1 Z. R. -ci Z. 3 co LU 06 E m m m m m o U)*01- 00000H 32 91- LO CD N 00 0 Cash.xls 10/28/2004 Actual A al Actual tual Budget C Actual Estimate Proposed Proposed aries 132,512 150,249 232,999 242,57 208,206 247,625 (20,000) 215,211 240,251 256,21 265,41 ital-Vehicles 14,3 1 45,205 - 19,000 28,000 151,600 85,000 Infrastructure 1,023,54 - 18,982 10,590 - 11,000 11,000 18,898 68,674 15,016 19,000 (19,000) 28,000 162,600 96,000 MÂ·8'1,1.2 9*9492 L9*'699 60Z'6Â£t7 (000'LZ) 601'899 Etâ‚¬'989 86*99 061/ 1.99 Et79'0317 099'9*E' L esuedx3 lejol L L 000'0â‚¬ sjuall]@Aoidlul Mied s salaries) 246,88 363,11 39 291,210 7/25/2003 Original Bud Description 2003 200 0019- LO L lueu.luedea SMJed Town of Estes Park Cash Flow Analysis uipment 1,050 4,491 4,487 4,426 1Uell]JSGAU! 1!Un UJU.100 571,326 63 **9-0 %6Z-0 L- ino }dea s>ped ' ino le6pnq â‚¬002: %9 pelsenbeJ uo! jeijs!u!lupv ( L 0010 Qacr~ LO ON 000 0)0.- CO 00 O 4- 00 cr) 1- 00 0 10 0 4- 00 (D- A a 0 00 ON NO 2 R (0 4-1 E gl LU 00Â» 1 03 91- 00 - N 91- co CO 04 4 CD 0 CO Lrt- N w 0 1 0 0 81 91- LD (D CN N LO CO CNI J 01 1 to U 01 0 A < OIl (9 CD CNN (10 C) 00 * 1 O 00 09 ' N 09 (9 000 CNI CD ra),- Ar- 4 41 CD OD r CON A (D r--00 0- 6 4 0 1 0 CO co (9 1 03 ' 3 0 0 91- 00 10 0 co 00 CO O 4- M. 00- 00Â»Â»1000 LO 0 4 10 A h N C) O 00 00 LONNa)O O 0 0 CO N N (D 10 A 00- cq cd N 91- N = r C) 1.(Dir) 0 N CD = O 0 00 0) CO cO Lo OLD (9 0 C) M LQ D w 4 1 41 4 C) A N" CO C) N r * 00 LO LD 00 N ' - CNI N 0 m O r- CD 2 84 N K to O <C r--1 M- 1 91- LO C -O -6 -8 ~ %3 5 8 ;m c~ L~Jr 6 6 3 E = 16 Z.Z. 11 Z.Z. 3 Ill 0% coccommo 0*0# 000001- g =21 - N co *LO O N 00 0 Cash.xls 10/28/2004 Actual ed Prop ed laries 855,489 1,335,844 1,640, 7 1,864,401 2,074,912 2,141,247 2,218,590 2,377,570 2,495,862 ployees 30 Â»s salaries) 6,837,6 2 8,063,111 8,297,0 8,521,905 53,681 9,811 48,229 13,772 156,500 19,500 17,500 Description 2001 2006 8,912,5 3 10,281,701 10,674,584 11,017,767 uipment 277,639 213,129 438,275 492,516 196,062 506,746 570,600 390,235 996'680' L â‚¬19'Â£90'L ZZÂ£'066 ZZ6'9 L8 99 L'ZGZ â‚¬86'ffZ 091'98* SieJSUell O L Z96'ZL6'EL 209'92.Z'EL *ZE'ZOL'eL â‚¬ZZ'960'EL 2171'0t79'EL 0L8'902'010 611'0 ZEâ‚¬'1799'2 0â‚¬*'91Â£'2 asuedx3 lejol L L Vehicles 59,803 27,881 70,524 291,267 61,000 271,300 Infrastructure 1,041,395 5 1,274,208 1,111,000 1,432,518 1 1,775,309 1,835,246 Utilities Funds (Light& Power and Water Departments) Town of Estes P r Flow Analysis ]Uall]JSGAU!@hl x1!Unlill.UOO t'*9-00VS-VOZ podeh' le!oueu!:I luo# se!4ue jueld peleinlunoov pue uoile!083dea eAolue.J 01 LL'6Zg'8LL' I,$+ pe}snfpe esuedxe le]01 pue IN'90 ZOOZ :31ON OLD On OA g d 4 O 10 LO tOo 00 %2 00 OLD to 00 (DO O-0 LO= ON CD- 00- 0 0 N ' 000 O 0 0 %** LO O O .& 81 0 00 CV- CO LO- 1.0 (N (NI 10 (9 U) N too CNN O 00 1091-ID 1 1 1.0 0 0 -00 oma) h 00- 0- N (D 4- A LO 03 ID LO r 91- NNO CO N 0000 1 1 A M Q 1 N CNN (NON CO 01 -CO 01 h h 8 8 0, - (9 0 911 g (9 CD 00 00 N W. 0 10 N â€¢r-Â·c- ~ r- - O to (\1 ' g N & 03 3 3% %2~ 1- 06 m 01 J 01 E 91 <C INI 3 El .C -1 (0 co o J 0) CNI 4- 6 06 =O E#-m ELL1055 0*01- C\1 03 4- LO O N 00 0) Cash.xls 10/28/2004 Line I Actual E ate Pr sed Proposed aries 518,260 932,964 1,137,165 1,293,857 1,430,652 1,424,140 1,477,567 1,635,870 1,717,163 ployees 18 17 19 20.5 salaries) 7,775 4,119,812 5,873,891 5,626,4 6,989,717 6,035 5,052,776 7,011,056 6,920,3 480,690 8,706,880 Capital-Buil Ing 25,250 7,999 - 1,500 12,500 12,000 10,000 Capital-Equipment 111,517 170,033 2,166,461 298,321 337,148 173,155 444,696 382,500 220,235 Capital-Vehicles 56,974 104,693 23,839 97,129 260,000 68,500 999'/66 â‚¬68'8Â£6 261'868 LZE'ELB 99 L'Zt'Z Â£86'ffZ Â£â‚¬9'069 0Â£9'Z99 0*179* SieJSUeil 0 L LZE'179 L'OL Â£80'0â‚¬1'0 L 000'199'6 819'*/6'9 LZÂ£'699'6 L91/9â‚¬1'8 99*'19â‚¬'01. 999'Â£20'9 292'10Â£'9 esuedxa lejol L L of Estes Park wer Department 502 Capital-Infrastructure 30,251 120,524 470,566 173,196 Total Capital 23,992 403,250 , 60,866 570,146 ,6 1 JUGU.4SSAU!41 x1!UnlUU.100 **9-00*9-foz podebl le!oueu!:I luoJJ seplue jueld pejeinlunoov pue Uoile!08]dea eAOLueJ 01 LZ-628'8 L L' L$+ pelsnfpe esuedxe lejol pUB INVO ZOOZ :31ON NQ Description Capital-Lan LO 000 3) 000 8 0 9 LO 0 (\11.0 1.0 00 0 0 = 03 LO 0 ociew 12 LO 00 Ci~a> 3 853 0 011 000 A ID Oashoo 0 8~ 5 < N N LO i.0 06 N g r- r LO OWN 1 00 00 0 4- 0 00 0 0 (01-N g M X- C) O loh LO 1 1 40 80 00 0 0 r- (9 (D 0 0 0 2 4 A- (9- co- C) tOo LO n CD- 00 LO -9- 0 00 " O 1 A 00 CD =1- -% g~ n * O- U C) 00 4- O Neo r (9 XI- 0 - NK (0 01 2 01 C Ei- .C, -iE3 -3 2 -Ri 5 iE cre â‚¬ 06 -ilm LU>- m O to 1 - LD 00 0) C 0 0 (D O 333%30 E = 16 -a -a -a 2, 22 12 E UJ 06 E Cococococoo 0 *to 1- 000001- EO 13 z N 03 91-LOON000) Cash.xls 10/28/2004 Actual Actual tual Estimate Proposed Proposed 28,431 - 5,840 8,311 48,229 13,772 144,000 7,500 7,500 166,122 43,095 191,277 1 9,953 155,368 22,907 62,050 188,100 170,000 60â‚¬'26 0â‚¬9'*6 080'16 091'f 000'9 OLO'â‚¬Z sieisue.11 0 L aries 337,2 402,880 503,305 570,544 644,2 9 741,023 778,699 (less salaries) 654,398 821,855 1,140,758 987,916 1,330,7 5 1,512,6 1 1,452,1 1,532,188 991,627 1,224,735 1,711,302 1,632,176 2,047,8 2 2,253,6 4 2,193,8 4 2,310,887 Description 2005 2,829 36,597 36,562 38,500 11,300 nfrastructure 811,144 ,103,557 1,056,372 55, 50,000 1,008,526 ,343,750 1,129,613 1, 99, 256,900 969'Â£92'Z VE*'91;,9'Z *Eâ‚¬'9*t'â‚¬ 91712810'Â£ 916'086'1 6*Â£'89â‚¬Z EZZ'Z6 L'E X82'0*9' L V9 L'â‚¬ZO'E esuedx3 le}01 L L Town of Estes Park r Department 503 ash Flow Analysis lueU]}SeAU!ekl X}!Unlill.UOO **9-00*9-tOE podek' le!0ueu!=I wo]J se!4ue lueld peleinlunoov pue UO!1epeidea eAOLuei 01 te 981'g I.6$+ palsnfpe esuedxe le]01 pue IN9O ZOOZ 3-LON - 15,301 - - - ployees 0 lilli 00Â»(D 8 0 C\1 0 (N oo lilli (9Â»00 8 9 e LO O NO N r 03 0 11 1,1 or) CD 0) h. g 3- a) O lili 10 03 0) LD Â¢9 0 0 3- % 9 2% O lili 1 0 01 LD O 8 3 O lili 1 CO CO .-1 00 h JOI E 01 <C NI 0 91- 10 1 1 000) 1 1 Cr) C; CO h 00 0 - - .r- 00-4 O M O tO 00 - g 01-00 1111 1 CNI 03 cooo 1% f CO -1 h 91- CD 00 0 111111 1 1 ~ %1 LO < r- R g R Â·R gB 1 1 15% 00 00 10 (9 E 5 76 a a. -ELLI 06 E CO co U)*tok- 00 %0 9- CNI 03 * 1.0 (0 1~ 00 a) Cash.xls 10/28/2004 Actual Actual Actual Estimate Proposed Proposed aries 100,349 117,1 2 127,942 127,944 168,130 177,616 185,995 009'E 009'E 009'Z 009'1 - sle:[sllen OL 99Â£'toe 889'90Â£ *6*'691 696'*91 SL6't,ZE 60â‚¬'86L 86 L'ZOE ,/8'88/ 229'LZL esuedx3 lejol L L salaries) 71,228 65,114 76,811 114,7 1 193,058 222,355 260,8 2, 300,7 6 5,251 2,560 5,112 6,000 Total Capital 4,328 23,362 5,251 2,560 5,112 6,000 Town of Estes Park Fltz[%3: t~mne~nly~ JUGUIJSGAUIGhl /4!Unlilll]03 **9-00*9-*OZ Description Infrastructure E Png Administration - Memo To: Mayor Baudek and Town Trustees From: Randy Repola ~- Date: 10/29/2004 Re: 2004 Salary Adjustments Background: Town policy authorizes an annual salary survey and adjustment Â·(as needed) based upon market data. The Town uses two markets ~ for comparison: one for Light & Power positions and another for all other Town positions. The rationale for using two markets is simply that there are few municipalities that operate electric utilities. The two markets are listed in the table below: Town Comparisons Light & Power Comparisons Brighton Fort Collins Castle Rock Fort Morgan Commerce City Glenwood Springs . Durango Gunnison Golden La Junta Lafayette Lamar Louisville Longmont Parker Loveland Steamboat Springs The positions which are more than 5% below market comparisons are: â€¢ Finance Director (-7.0%) â€¢ Code Enforcement Officer (-6.9%) â€¢ Water Superintendent (-6.1%) â€¢ Meter Reader (-6.0%) Budget. The cost in 2004 will total approximately $2,250 and will be spread across three separate funds (General Funds, Light & Power Fund and Water Fund). Action: Staff requests approval of the recommended pay grade adjustments consistent with Town Personnel Policy. 1 Administration Memo To: Mayor Baudek and Town Trustees From: Randy Repola ~/ Date: 10/29/2004 Re: 2004 Merit Pool (paid in 2005) Due to uncertainties in the local and state econoniy,Â· the Town did not award merit in 2004. Instead, a COLA of 1.8% was granted to all employees. Based upon data available at the time, this number was the estimated Denver-boulder Consumer Price Index increase for 2003. Ultimately, the CPI came in at 1.9%. During 2004, conditions have improved slightly, and regional wages are again on the rise. The Mountain States Employers Council estimates that Colorado wages will increase by 3.4% on average. This follows a 3.2% gain in 2004. Therefore, staff recomniends that the Town allocate a 4.5%Â· merit pool in 2005. In addition, another 0.5% will be reserved for adjustments next fall. The total impact to wages will be slightly less than 5%, but is difficult to. quantify due to timing and unanticipated turnover. Consequently, the increase to salary lines will be 5% before counting staffing changes and planned promotions. 1 31 1 Ill Ill I 2 % ./-:,I- / 1 29 r i 4g 02 sluOURS@AU! Im 000'000'9 8,000,000 - 02004 Â£OOZII General Fund Cumulative Gain or Loss 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 - 000'000'17 000'000'E (000'000'Z) (000,000*) 1 Crl O 01 0 01 N N 0.1 1 .1 40 1111,â€ž-I '/Ivp':C/44 42~4.'mun*V? . . 7, ./44Â£ i# wilia: 421. I b 1 0 % i. 0, â‚¬ 9 ,>;4* f 72 9 1.~ U 425 ' ' '~' ~'~ ~' '1'?4:Â«SP,904F~ ~ '' 5~' 'g,j~~# Â·tâ€¢~0~~0~.~ Â·- h -p~ ., ' . 8 * a .* .IL p ,-I /15<3 7 7" " '*4, 'h -4/râ‚¬.r"r i /4~ 7~-â€ž6 4 '.*.1- ,.4,--~ 91.'.ru 1~.: ,~yr,m. Â·Â»S '91 7...M :E' W ;41 - 111 - Â¥4 -( 1,14, 44%~ 4 " 10?% L *00E 0 EOOZII n3Â©9*4449 General Fund Cumulative Gain or Loss (200,000) --- (400,000) - (600,000) (800,000) (000'OOZ'I) (000'00*'I) (000'009'I) (000'008'I) 8 1 9 E O.0 Â£ 4 11 m. - I Ilâ€¢ V - - . C. // V. 1r - 0 .4 t.) 0 l.. - * -0- Special Projects -il- Advertising 20 Fire Department Business Development ' -*- Administration Sl-10,~~ 3!Ilind -- luotudoloAoct 4!unuituoj 03!lod fOOZ FOOZ ZOOZ loOZ 00oz 666I 8661 L661 9661 5661 *661 Â£661 E661 General Fund Employees 35 30 25 6 r++-- 0 RER#*go 0 j ./ r U.h ) ~-1 ) ..)1 I 40) I ),7 I -1 , ilill---17.1 lilli ) 1, ud -) 0.11' 1) )) ~i~ General Fund Employees 1992-2004 I Police I Community Development O Finance I Public Works 8 Parks I Administration O Business Development luoU[ued@a 043 0 SU!S!UOAPV. gljofold Floods o I .0 -- jil TOWN BOARD 2005/2006 BUDGET MEETINGS #ti.xy Friday, October 1, 2004 9:00 a.m. - 12:00 Noon Town Board Room 1. Presentation of GENERAL FUND and RELATED FUNDS: A. General Fund B. Community Reinvestment C. CVB Special Revenue Fund D. Larimer County Open Space Fund E. Conservation Trust Friday, October 15, 2004 9:00 a.m. - 12:00 Noon Town Board Room 1. Presentation of ENTERPRISE FUNDS and OTHER FUNDS: A. Water Fund B. Light and Power Fund C. Museum Special Revenue Fund D. Senior Center Special Revenue Fund Friday, October 22,2004 9:00 a.m. - 12:00 Noon Town Board Room 1. Presentation of OTHER FUNDS: A. Community Services Funding Requests (General Fund) B. Fleet Internal Service Fund C. Medical Insurance Internal Service Fund D. Park Entrance Estates Fund E. Building Authority Fund F. Catastrophic Loss Fund G. Fire Pension Fund/Police Pension Fund H. Wrap-up TOWN ofESTES PARK Page 1 of 2 Vickie O'Connor From: Randy Repola Sent: Tuesday, September 21, 2004 3:20 PM To: Trustees CC: Vickie O'Connor; Pete Brandjord; Dept Heads Subject: MEMO Study Session Dates This memo is in your mail boxes in Admin, but in case you don't get in for a while; wanted to get these dates on yoru calendar...randy TOWN of ESTES PARK Inter Office Memorandum September 20,2004 TO: Mayor John Baudek & Town Trustees FROM: Randy Repola SUBJECT: Budget Study Sessions It was a split vote, but the majority of you selected Fridays for our budget study sessions (in fact, Monday would not have worked at all for one Trustee). Therefore, budget study sessions will be held on October lst, 15th, and 22nd. Each session will begin at 9:00 AM in the Town Board Meeting Room. Our tentative schedule of subject matter is as follows: â€¢ Meeting # 1, October 1St o General Fund o Community Reinvestment Fund o CVB Special Revenue Fund o Larimer County Open Space Fund o Conservation Trust Fund â€¢ Meeting #2, October 15th o Water Fund o Light & Power Fund o Museum Special Revenue Fund o Senior Center Special Revenue Fund â€¢ Meeting #3, October 22nd o Community Services Funding Requests (General Fund) o Fleet Internal Service Fund o Medial Insurance Internal Service Fund o Park Entrance Estates Funds o Building Authority Fund 9/22/2004 TOWN ofESTES PARK Page 2 of 2 '4 o Catastrophic Loss Fund o Fire Pension Fund/Police Pension Fund o Wrap up The schedule is subject to change in the event that we are able to cover additional items in the first two meetings, or if we run out of time and are unable to cover scheduled material. We will provide you with executive summaries on the relevant funds prior to each meeting. Please contact me if you have any questions or concerns. 9/22/2004 Town of Estes Park 2005-2006 Budget Elections (101-1400) General Government Elections Purpose: This activity pays the cost ofsupplies and election judges, and is supervised by the Town Clerk. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 1,810 $ 1,855 $ 1,911 Operations & Maintenance - 8,625 5,253 5,411 Total Current Expenses - 10,435 7,108 7,322 Capital Total Expenses $ - $ 10,435 $ 7,108 $ 7,322 Personnel Levels Budget Comments 2005 2006 Election in 2005 if needed $ 7,108 Regular municipal election $ 7,322 Page 4, General Fund 1 .-1 Ul ILA 1 LO 1 * O 1 0 10 i 1 1 00 ri 1 .-1 Im 1 1.4 1 1 Ul 1 1 !: 1 1 4,1 1 1 1 ::: 1 1 Et' It i 20:1 1 1 1 1 1 Ul 1 1 1% 1 4 R 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 It I 1 1 1 1 1 1 - 1 1 1 1 1 1 1 0 r- 1 1 i Ig m 1 1 . 1 1 010 1 010 1 001.0001 1 4,1. 1.-1 10 1 Ul I 0001001 =141= 1 r-1 1 r.1 1 O 0 Ll LO LO 1 1 -. A.. .1 - 1 mi i 1 1 1 E. i : 1 Mt i i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 o 1 1 0 8-1 110 9 It Lo I Ul I Ul 281 ~ 1 1 1 Â¢901 1 1 1 mi 1 1 1 1 0 10 0 10 0 E 10 0 0 001 ~mr-1 mI co I 1 1 M I r-1 1 . 1 g:gil i ii 1 1 21 1 1 ' e 1 liu I H CIO M 2 H CO m 8 01 E K 51 \O M 01=CO CO Z 20 Z OEM M H Al 01Â®81 0 0 X E-1 < H H Ln >,men O M ..1 0, 64 1 X 05 b M 1-~ 2 W I X a O Clâ€¢ D A M N~ ~E <D ~~ E-4 ..1 0 01 1-4 1-4 01 E-1 ,.1 2 0 0 01 4 J M D-1 1-1 E-1 w PlkMD 01Â¤ DS 04 E-1 81 cv 81 H = 82 64 0 X E-4 m 0, 90 Al 4 0 â€¢ Co H E m H M r-4 1 1 1 1 1 1 1 1 1 1 1 1 1 H I 9 1 0 1 M I 1 1 W 1 1 1 1 1 1 6 014 FR E-1 * Dipo 5 51 > Co , 01 * 1-11 1 .3 4, * *** *** 2004 YTD 2004 EOY 2005 Dept. 2006 Dept. 2006 Adm. 101-1400-414. 1,810 1,810 1,855 1,911 1,855 1,911 90E'S ISI'S 90â‚¬'s ISI'S SES,8 gps,P SES'8 SEI'lddRS EDI.â‚¬10 E-VIP-OOPI-IOI tEE'L 80I'L 80I'L SEP'OI 68 E'9 SEE'OI EZE'L 80I'L EZE'L 80I'L SEP'OI 68Â£'9 SEE'OI SNOILDEVE ** Actual Estimate Request Request Review 1,550 1,810 1,855 1, 11 1,855 101-1400-414 PUBLI TION FEES 100 102 102 ZOI EOI OOI LE ISI'S IST'S 535'8 Ets'P SES,8 SEIUddnS UNY SUVINEI,LVW PREPARED 09/30/04, 09:50:30 BUDGET PREPARATION WORKSHEET PAGE 18 000'I SES TEXT AMT FOR FIS L YEAR 2005 ACCOUNT NUMBER ACCOUNT DESCRIPTION OF. SERVICES/FEES SEIUddRS UNY S'-IV (SCHYD) SNI (AuNCOD) 'IVLNE<ZI HNEW Nod janowÂ¥ rn!Â· VOTING ELECTIONS mi il 041 .El MI 1-0 1 1 0 O 0 0 un 0 0 03 01 1 1 CO 2 g CI, 2003 04 2004 YTD 2004 EOY 200 Dept. 2006 Dept. 2005 Adm. 2006 Adm. 101-1100-341.40-00 SALE MAPS & PUBLICATIONS 1,048 377 500 510 530 510 530 ** CHARGES FOR SERVICES 1,048 377 500 510 530 510 530 I.* * 1,048 377 500 510 530 510 530 **** LEGISLATIVE 1,048 377 500 510 530 510 530 PREPARED 09/30/04, 09:50:54 BUDGET PREPARATION WORKSHEET PAGE 7 Actual Bu~get ACTUAL Estimate Request Request ACCOUNT NUMBER ACCOUNT DESCRIPTION ---------- -------- HARGES FOR SERVICES 1 0 0 .1 0 0 O 0 Ch O 0 O 0 00 : : 1 1 0 0 A 0 1 M 1-1 05 [14 5 1 CLI I M - M m: El mg P.1 m O 1 4 HO E * 0 0 a 41 * * Actual Budget ACTUAL Estimate Request Request Review Review 101-13 -00 LIQUOR OCCUPATION 41,981 38,964 38,621 38,964 40,000 41,100 40,000 41,100 101-1300-321.12-00 GENERAL OCCUPATION LIC. 222,445 220,000 220,420 220,020 220,000 225,000 220,000 225,000 LICENSES AND PERMITS 264,426 258,964 259,041 258,984 260,000 266,100 260,000 266,100 264,426 259,639 259,041 258,984 260,000 266,100 260,000 266,100 **** EXECUTIVE 264,426 259,639 259,041 258,984 260,000 266,100 260,000 266,100 PREPARED 09/30/04, 09:50:54 BUDGET P ARATION WORKSHEET PAGE TEXT AMT EST LIQUOR OCCUPATION LICENSE INCREASE OF 20% PROPOSED 38,964 38,964 CAL YEAR 2005 101-1300-341.40-00 SALE MAPS & PUBLICATIONS 675 CHARGES FOR SERVICES 675 2003 2004 2004 YTD 2004 EOY 2005 Dept. 2006 Dept. 2005 Adm. 2006 Adm ACCOUNT NUMB ACCOUNT DESCRIPTION CHARGES FOR SERVICES Community Services Funding Requests Prioritization Ballot packet Introduction Under this cover letter, there are two important reference sheets: Community Services Funding Requests 2005 and the Community Services Priority Rankings Ballots. The requests have been divided into four categories: Arts, (Human) Services, Housing, and Youth. The first will serves as a reference for the various programs which community organizations are requesting funds for, as well as the amount they received in 2004 (unless it is a new application). The second sheet is a ballot, which will be helpful in deciding upon the distribution of the funds. Ballot Instructions The requests have been divided into four categories: Arts, (Human) Services, Housing, and Youth. Please rank your category priorities 1 (most important) to 4 (least important), using the reference sheet to assist you in understanding the types of organizations which have been included in each category. 18110+ Please return this peekctâ€¢to Randy by the end of the day on Tuesday, October 5th. 444**Ma maama#**a #1% Maamaa# 2245@12 u 19222:2918 69 54 O 66 66 0000000 0000 0 O 000% 188:9RN88 2%2&9~-Â»2,8 888 Â§*H.. 8 -wzi-gus awn--mowmri DER-4 viwimmEME 66* DDâ‚¬,}De> *888* 0 00 c W LU W W ILI Ill !11 m C m CHEM RB B 25 25 25 25 LULLI W ZZ Z Zzzz 00 e Z . 1% E Â£ 2 0 ~4~ ScE 2 2% 1-g & 2 533. Â® --2 -2 b 2 0.9 65 63 _0228 ack * 8.EE*c I (D (0 0, 2 .v+0~~~ 1 t~Eg # 23 Egoug t Â§ r i 0 2:%5% 8EggE LECD= 2 8Â£ Ec 0 2 tic ECC -g v 3 -E 3 % 8 1 1 O - fg888g1 - 2 CUECO O Â· 0 % 2 =70 5- Â£00 Eoz &21- 1- 0 O 11.J H .6 8 2 24 2 0 27 â‚¬ th@% 2 C * a..9 1Â·cpobC 2 8 E EK E= E E DI E 39 &3 6 0 40 - 9 642 2* 13 EE co.E .22 i J 6- O 0 -C 0 Â·C 1 J 29Â§2323 52@ â‚¬04222E 20 000<0<1 m LLI< CULLIOLLI O. O LLI O_ CO O 0 05 0 Ul O. 1- I <C 82852 ELLIgOS B 02 = E Â§ 8 0. 1 60 @% -O -3 c v 1 R 2 I p 2 02 0, =3.2 2 E .52 -Â¤ 0 E 1128/9WC g .im 2~833 024.EN-~.~-O 0- 0 W i,jiltÂ·if it Â·4; 5 &3< ;32 UIC 0/0 @â‚¬~U- 22- MECOPLE WS@a-go- &31 2 *~*3>220 a:@RE:ayâ‚¬-28 O < O LULU 523&*2 idEN *28/22228 ZILLI p NCOY,00 h. 00 0) 225!23:532(=2232&&18&:916&:8*2&3812*#3 0*9'6L1,$ Â£89'698$ pelepisuoo rganization Program 2004 Funding 2005 Request Community Services Funding Requests 2005 rk, Inc. asic Need n services o low-income residents Rockies Inc (RRSR) paired Estes Park/Valley Residents uoiled!0!Ued 1 uo! ieloossÂ¥ se!1 uepe~epu!>{/ eJES-pl!40 kleluewe 8 10!49(I 100409 Series/ Programmes ua e L arners) c o Estes Park ity 2005 Outreach o Society Estes Park ConcenrÂ©ts Series Trans ortat s sweifjoJd 6ugedwo ark Housi g SIBIO X.lell!Ul! nprofit Research and EP Public Library %31'&3212* Valley, Inc. BO!Jel,UV JO Slnoos X08 oul 'I!ounoo st.UBJBwd 4ln OUSING HlnOA 7. I - i..i 9$ - 4. .C F g. I - W m 1 F â‚¬4 t 031 Mb h -- a. 5 fa~** - te =,0 - qc I g & 'll a I 2 3% E g q 81 2 -E â‚¬ -0 - co 19* 0 0% 91 L * M C ca '17. cr - i illri~ L : S JEN .9 2 a 0 LL 2 4 9 tf 3 elm 8-5 02 .2 m &9&4 9 E ,; .'. E g. 2 5 E , *12 8,0 8 -re# * 2. 23 - 23 m ~2 & .C . ,>Ceo â‚¬ 0 0 -4 2 2 0 14 U *91 0 Stza, m 2 Nurb * 22 0 35" 13 3 2 8Â· 2 : ' -Â° Â¤ -a L : o W o m. -0 . *21 C *C " 8 2 ~~0~0 I. 2 L @, E * 0 MM-2 * 2*Â£ m E. 8 0 8= 80 . CO -Al U. IM I JkJ ... 3 ENES - m . 0- % 0/ 4 4 -am@20 O m - O 8 EN 2 ~ MEâ€¢ 13 P m E ' .- 135 tiki 0 2* 0 . LU~W*~N,111 U* 4- 0 1 1 I j 4 . 13 CIO It â€¢ *An 0 Â»4 - % 22 a Ob - O 2 I 8 4 ' RE / e# 2 u g e B ./ 8 =o 11' I %* (m @ R .1, 2 %% 45 cv' 9% 2- 2 12 ;. 1 -1. .1 - 2 g g, a. 9 91 0. - 2 . 0 #- 8, 1. al r 22 th -0 23 -6 12 8 3 10% 2 CO M 181 a) 2 25 0 F 4 0.2 - 0 al< i i,w@ - --- 05!P ,#,1.1 ~*F 0 0 0 59 - Q * 23 Â· E f LU r reig co 9 90 El 1 1 Community Services Priority Rankings Ballot Orato~~ 2005 Concerts 20.05 I U.le.150.Id 1 n#~#o~ Category Rankings Organization Program arning ace, Inc. Estes Park Music Festiv I Estes Pa k Sa ud Foundatio ~SERVICES Estes Valley Mui 1 HO~12 t E& 2R 8 g Cf Â· stairs & reseal 2006 windows Municipal Building 170 MacGregor Ave flat - soft built up 1985 stucco 1996 2005-6 lapOWN 8002 0002$-9008 Z66L JepeD 966L leleut 'EL:9 'eAÂ¥ aU!BJOI/\1 U.loonSN -eAÂ¥ euRJOIN lapo Parks / street 600 Big Thompson 6:12, metal 1997 T-111 1998 2006 SJOOp jU!ed *002 L66k 000nls 8002 lelelll 'EL:Â·1~ Ja ep!SJeA!13 3 OLL U.1001;Se.1 GA!]a aP!S.leA!8 211 Board Room 170 MacGregor Ave flat - soft built up 2002 stucco 1996 T Police Department 170 MacGregor Ave flat - soft built up 1996 stucco 1996 Fleet maintenance 575 Elm Road 1: 12, metal 1974 seal 1994 metal 1974 Water shop 577 Elm Road 1: 12, metal 1974 metal 1974 686L Flew 000'9 Lit '9002 686K ImeU.1 'EL:* Peold LUIEI 9 K9 Bu!PI!nq 30!Alas d 91 926L lewl.U 9Z6L Imelu 'EL:25 Peobl U.113 0,9 6u!PI!nq 86ejolS *002 000nls t'002 1811 9 sei6uills 8Av JOBBJE)OBIN OZ L WOOnsabl .PI8 led!0!unIN 986L elaJOUOO 986L lelelll 'eleJOUOO .eAV Wow>ll3 1SeM l,UOOJ JSGJ wed lue6eJ1 2 U) co Ev 0= 8 0C tall replacement exterior paint proposed Misc. , g 86ed pooz/Â£ 1/9 6ee Aq peADdeld PUBLIC W KS ENGINEERING Facilities Main --Projections by structure proposed Building Name Address Roof type wall type age repainting repairs 19 Fish Hatchery House #1 1701 Fish Hatchery Rc asphalt shingles 2000 stucco 2000 20 Fish Hatchery House #2 1701 Fish Hatchery Rc asphalt shingles 1999 siding 1999 21 Fish Hatchery House #3 1701 Fish Hatchery Rc asphalt shingles 1994 siding 1997 22 Brood House 1701 Fish Hatchery Rc asphalt shingles 2001 stucco 1978 2004 23 REO garage 1701 Fish Hatchery Rc asphalt shingles 2002 siding 1975 2004 rebuilt 2002 24 Parade Storage Building 1701 Fish Hatchery Ra metal 1978 metal 1965 2004 repaired 2002 25 Records Storage Building 1701 Fish Hatchery Rd asphalt shingles 2004 stucco 1965 2004 repair 2005 26 Museum / NPS 200 4th Street 2:12, flat 1992 2004 siding 1992 2004 Â£008 6u!P!S 866L sel5u!49 uelldse 18349 41* 022 JelueO Joiues JE 2008 6uipis 2002 seISU!49 Uelldse PH X.le,joleH 49!3 09Z L I.Unesrlw OlpAH BE 2008 Bulpis 2008 se16u!4s Melldse 016 MelloWH Lls!:1 092 1 90!110 OipAH 6f v 2001 Bulpis 8002 se16u!4s uelldse Phi X.lelloWH Lls!:1 09Z L esnoH OJPAH 08 Town of.-ates Park Town of Estes Park 2005-2006 Budget Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Fiscal Year Ending December 31, 2004 through 2006 Revised Budget Budget 2004 2005 2006 Revenues $ 10,041,478 $ 10,075,200 $ 10,423,359 Expenditures 7,478,466 6,695,909 7,231,088 Excess (deficiency) of revenues over expenditures $ 2,563,012 $ 3,379,291 $ 3,192,271 Other financing uses (transfers out) 4,534,634 4,610,184 4,151,571 Excess (deficiency) of revenues over expenditures and other financing us, $ (1,971,622) $ (1,230,893) $ (959,300) Estimated Beginning Fund Balance $ 7,481,951 $ 5,510,329 $ 4,279,436 Prior Period Adjustment Estimated Ending Fund Balance $ 5,510,329 $ 4,279,436 $ 3,320,135 Town of Estes Park 2005-2006 Budget Revenue Detail General Fund Fiscal Years Ending December 31, 2005 and 2006 Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Taxes $ 6,670,864 $ 6,957,214 $ 7,150,970 $ 7,367,676 Franchise Fees 420,592 400,100 419,240 436,562 Intergovernmental Revenue - Charges for Services - - Current Revenues 63,885 42,009 61,695 62,521 Paymentc in Lieu of Taxes 110,137 151,233 161,146 169,641 Program Revenues 1,559,082 1,590,741 1,315,376 1,365,703 Transfers In 754,703 900,181 966,773 1,021,256 Total Revenue $ 9,579,263 $ 10,041,478 $ 10,075,200 $ 10,423,359 Major General Fund Revenues Program Revenue Transfers In 16% 8% Payments in Lieu of ~ Taxes 1% Current Revenues W,led,WAA$ J 1% 7'jilial*..b,- Franchise Fees_j Â«~ _ Taxes 4% 70% 60 #39 0 %/ /\000'00 I O ~ El 2003 Actuals 6. 00 I 2004 Revised - 1 02005 Budget *20049udget OV 1,0'10 r-=TI - [IU--,11- 000.' 20 2% 00, 80 09 4 Â« N y / 2 0 99 9.y 2 044 Af 03 ..2 10 14* 9/29/2004general fund current 0506 080204 Top Ten General Fund Revenue Sources (89% of total General Fund revenue) Use Tax - Vehicles Highway Users Trust Fund 2% 3% General Property General Occupation / Bu~~~~~~~~~~~__~~ 2~ ~ 3% Rental income 2% L&P transfer 8% Water franchise fee ' 1% - Road & Bridge (county) 1% Other ril J .~.- 11% ./:.29 3Â¢a , , Il>.li~Iff-:4~ 43:f~~/ - 1.- 25%.*ji.-91%44.,2.~.. 4444 . Sales tax _j 65% Town of Estes Park 2005-2006 Budget Legislative (101-1100) General Government Mayor & Board Purpose: The Town ofEstes Park is a statutory town governed by a Mayor and Council form of government. The Board of Trustees exercises the legislative power of the Town and determines all policy matters. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 47,652 $ 44,219 $ 43,898 $ 46,598 Operations & Maintenance 33,644 51,040 57,835 59,220 Total Current Expenses 81,296 95,259 101,733 105,818 Capital Total Expenses ' $ 81,296 $ 95,259 $ 101,733 $ 105,818 Personnel Levels One Mayor, and six Trustees Budget Comments 2005 2006 Citizens' Information Academy $ 2,050 $ 2,110 Volunteer Recognition 8,450 8,700 Page 1, General Fund Town of Estes Park 2005-2006 Budget Judicial (101-1200) General Government Municipal Court Purpose: The Municipal Court hears cases that involve violations of municipal ordinances and codes. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 32,875 $ 35,953 $ 36,178 $ 38,786 Operations & Maintenance 592 1,548 1,578 1,631 Total Current Expenses 33,467 37,501 37,756 40,417 Capital Total Expenses $ 33,467 $ 37,501 $ 37,756 $ 40,417 Personnel Levels 0.5 Judge 0.5 Court Clerk Assistant Judge Page 2, General Fund Town of Estes Park 2005-2006 Budget Executive (101-1300) General Government Town Administrator Purpose: The Board appoints a Town Administrator and delegates whatever powers, ministerial or administrative they deem necessary for the proper administration ofTown ajfairs. The Town Administrator is responsible to the Board of Trustees for the eficient administration of all departments of the Town government. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 148,924 $ 137,080 $ 152,792 $ 160,887 Operations & Maintenance 151,885 161,080 212,979 182,790 Total Current Expenses 300,809 298,160 365,771 343,677 Capital - - 7,500 Total Expenses $ 300,809 $ 298,160 $ 373,271 $ 343,677 Personnel Levels 0.35 Town Administrator 0.35 Assistant Town Administrator 0.35 Town Clerk 0.35 Deputy Town Clerk Budget Comments 2005 2006 Newsletter (includes postage) $ 17,800 $ 17,975 Computer replacements*** 2,500 2,500 Web site upgrade 10,000 *items to be returned to committeeforfurther discussion and action ***computer hardware or software to be reviewed by computer technical committee Page 4, General Fund Town of Estes Park 2005-2006 Budget Elections (101-1400) General Government Elections Purpose: This activity pays the cost of supplies and electionjudges, and is supervised by the Town Clerk. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services .$ - $ 1,810 $ 1,855 $ 1,911 Operations & Maintenance - 8,625 5,253 5,411 Total Current Expenses - 10,435 7,108 7,322 Capital Total Expenses $ - $ 10,435 $ 7,108 $ 7,322 Personnel Levels Budget Comments 2005 2006 Election in 2005 if needed $ 7,108 Regular municipal election $ 7,322 Page 4, General Fund Town of Estes Park 2005-2006 Budget Financial Administration (101-1500) General Government Finance and Accounting Purpose: To administer the financial activities of the Town, including the collection of revenues, safekeeping of public funds, investment of treasury funds, disbursing accounts payable, preparation of the operating budget, and compliance with the annual independent audit. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 119,234 $ 127,602 $ 173,446 $ 182,732 Operations & Maintenance 36,376 54,744 72,799 72,712 Total Current Expenses 155,610 182,346 246,245 255,444 Capital Total Expenses $ 155,610 $ 182,346 $ 246,245 $ 255,444 Personnel Levels 0.35 Finance Officer 0.33 Administrative Clerk 0.46 Data Entry Op erator 0.46 Accounts Payable Clerk 0.33 Accountant II TBD Human Resources Director 2.,leet Comments 2005 2006 Salaries and wages (General Fund allocation) $ 102,179 $ 107,288 Finance 37% Light & Power 36% Water 27% Metered postage costs (total) 3,600 3,600 Finance 40% Light & Power 40% Water 20% Auditing services (General Fund allocation) 7,500.00 7,500 Finance 32% Light & Power 45% Water 23% Page 5, General Fund Town of Estes Park 2005-2006 Budget Community Development (101-1600) General Government Planning & Zoning Purpose: The Community Development Department is responsible for administration of zoning, subdivision and building regulations of the Town. Sta#support is provided to Planning Commission, Board ofAdjustment and Town Board ofTrusteesfor various submittals and development reviews. This position also manages various planning studies. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 298,111 $ 316,336 $ 331,715 $ 349,742 Operations & Maintenance 35,376 32,880 64,718 66,828 Total Current Expenses 333,487 349,216 396,433 416,570 Capital 000 15,000 Total Expenses $ 333,487 $ 349,216 $ 396,433 $ 431,570 Personnel Levels 1 Community Development Director 2 Planner II 1 Secretary 0.5 Zoning/Code Enforcement Official Budget Comments 2005 2006 Imaging and archiving $ 10,000 Computer replacement*** $ 2,500 Fiery copier** 15,000 Larimer County IGA revenue 33,871 35,488 Second of two phases ofplan review , fee changes (revenue increase) 29,000 t *items to be returned to committee for further discussion and action **items to be returned to committeefor authorization to release call for bids (also following review of cost/benefit analysis of Town Hall copying and printing needs and usage) ***computer hardware or software to be reviewed by computer technical committee Page 6, General Fund Town of Estes Park 2005-2006 Budget Buildings (101-1700) General Government Building Repair, Maintenance & Improvements Purpose: The Buildings Division is responsible for the maintenance, utilities, repair and improvements of the Town-owned public buildings, including the Municipal Building, public restrooms,Hatchery property, Riverside Drive property, Stanley Circle property, and Chamber of Commerce building, Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 19,355 $ 22,374 $ 24,616 $ 26,741 Operations & Maintenance 283,278 333,846 363,346 365,496 Total Current Expenses 302,633 356,220 387,962 392,237 Capital . . - 40,000 Total Expenses $ 302,633 $ 356,220 $ 387,962 $ 432,237 Personnel Levels 0.05 Public Works Director Budget Comments 2005 2006 Maintenance contracts Restroom maintenance $ 66,000 $ 67,500 (increased for greater frequency of cleaning) Muni Bldg & Board Room 51,000 52,500 Mechanical 25,000 25,000 Carpets 13,000 13,000 Building maintenance 56,300 55,000 Moraine restroom painting 3,000 Municipal building roof replacement 20,000 Utilities: Wind power 13,500 13,500 Electricity 65,100 65,100 Page 7, General Fund Town of Estes Park 2005-2006 Budget Employee Benefits (101-1800) General Government Purpose: The Employee Benefits Division provides for employee recognition, motivation and events. Included in events are the summer picnic and Christmas party. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ - $ Operations & Maintenance 10,399 26,100 26,100 26,100 Total Current Expenses 10,399 26,100 26,100 26,100 Capital Total Expenses $ 10,399 $ 26,100 $ 26,100 $ 26,100 Personnel Levels Budget Comments 2005 2006 Employee Home Ownership program $ 3,600 $ 3,600 Catering 13,000 13,000 Employee Recognition 9,500 9,500 Page 8, General Fund Town of Estes Park 2005-2006 Budget Community Services (101-1900) General Government Purpose: The Community Services division is the source of Town assistance to various community organizations. The Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The broad categories include arts and education, transportation, youth programs, various human services, the food tax refund program and continuing support ofthe Estes Park Library District. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Arts & Education $ 8,000 $ 9,250 Crossroads RSVP Transportation 21,300 21,600 School District - 3,000 Housing 280,965 296,533 Partners Challenge Grant EP. Library District 27,600 27,600 Youth 16,500 17,650 Food Tax Refund 16,800 19,950 Human Services 46,250 49,250 Other $ 417,415 $ 444,833 $ 455,954 $ 469,632 Budget Comments Current funding levels do not guaranteefunding in future budgets. Continuedfunding is contingent uponfull and open disclosure of financial information by funded groups and agencies. Budget Comments (cont'd) Revised 2004 2005 2006 Arts & Education $ 1,250 Community Concert Series 1,250 1 Chamber Music Festival 2,000 ~ Art Center of EP 2,000 Community Jazz Concert Series 1,250 ~ _;1 Estes Village Band 750 Oratorio Society of EP 750 Cultural Arts Council of EP 9,250 Transportation 800 Veterans Transportation 20,800 Door to Door Transportation Service 21,600 School District Child Care Program 3,000 Page 10, General Fund Housing Estes Park Housing Authority 276,533 Stanley Avenue Employee Housing 12,500 Habitat for Humanity 7,500 296,533 E.P. Library District 27,600 Youth Child Care Provider Recognition Dinner 150 Estes Park Learning Place School - Partners of Estes Park 5,000 Big Thompson Fullpower - Kreative Kids Day Kamp 5,000 PaCK 7,500 17,650 Food Tax Refund 19,950 Human Services Estes Valley Multicultural Connections 3,500 The Round House 2,500 Radio Reading Service of the Rockies 250 Crossroads Ministry of EP 22,500 Salud Clinic 20,500 49,250 Other Page 10, General Fund Town of Estes Park 2005-2006 Budget Advertising (101-2000) General Government Advertising and Promotion of the Town of Estes Park Purpose: The Advertising Department is responsible for the promotion of Estes Park as a tourist destination through the production and placement of advertising in print, broadcast, and electronic media. This departmentis also responsibleformedia relations, event promotions, and all advertising response programs such as incoming WATS line phone answering, shipping and mailing of vacation planners, as requested. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 82,718 $ 85,893 $ -$- Operations & Maintenance 751,055 790,220 - Total Current Expenses 833,773 876,113 - Capital Total Expenses $ 833,773 $ 876,113 $ -$- Personnel Levels 0.5 Director of Communications 1 Communications Coordinator Budget Comments 2005 2006 Advertising budget moved to CVB Fund Communications (222-2000-420) in 2005. Page 11, General Fund Town of Estes Park 2005-2006 Budget Police (101-2100) Public Safety Patrol Purpose: To provide police services in partnership with our community by maintaining the peace, public safety and welfare. By managing and responding to trafic and crime problems. By providing community services such as: Every Child Has Options program; Victim Assistance services; Restorative Justice; Citizens Police Academy; and Police Auxiliary. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 1,395,250 $ 1,460,481 $ 1,554,868 $ 1,643,916 Operations & Maintenance 132,577 126,382 198,594 184,727 Total Current Expenses 1,527,827 1,586,863 1,753,462 1,828,643 Capital 11,334 99,991 5,000 57,000 Total Expenses $ 1,539,161 $ 1,686,854 $ 1,758,462 $ 1,885,643 Personnel Levels 1 Police Chief 13 Officers 2 Commanders 0.5 Animal Control Officer 2 Sergeants 1 Secretary III 1 Investigator 6 Community Service Officers 0.75 Restorative Justice Coordinator Budget Comments 2005 2006 Computer replacements*** $ 5,000 Two replacement vehicles @ $26,000, net of trade and including equipment 52,000 Full-time equivalents increased by one position Vehicle maintenance 38,950 40,119 Maintenance contracts 6,300 6,300 Uniforms 7,850 6,500 Training 16,600 17,100 Seasonal employees 37,000 37,000 Other professional services: Victim's Advocates 7,500 7,500 HUB transport fees 700 700 Commander assessment fees 5,000 Catering (includes gol f tournament) 10,100 10,100 In-car camera 5,000 5,000 *items to be returned to committee for further discussion and action ***computer hardware or software to be reviewed by computer technical committee Page 12, General Fund Town of Estes Park 2005-2006 Budget Communications (101-2155) Public Safety Police Purpose: The communication center exists to provide twenty-four hour non-emergency and emergency services dispatching for: Estes Park Police Department, Larimer County Sherilrs Department, Colorado State Patrol, Estes Park Fire Department, Estes Park Medical Center Ambulance, Glen Haven Fire Department, Colorado Division of Wildlife and after-hour services for Rocky Mountain National Park. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 459,843 $ 431,901 $ 444,564 $ 464,054 Operations & Maintenance 50,779 47,639 71,589 65,021 Total Current Expenses 510,622 479,540 516,153 529,075 Capital 45,789 94,201 14,000 - Total Expenses $ 556,411 $ 573,741 $ 530,153 $ 529,075 Personnel Levels 1 Support Services Manager 1 Secretary I 1 Dispatcher Supervisor 5.25 Dispatchers Budget Comments 2005 2006 Redundant server (LETA funding) $ 9,000 Network printer 1,500 Replace nine-year old copier with printer/scanner/copier for digital records management** 14,000 Digital imaging and archiving 1,400 1,400 Maintenance contracts 14,595 14,605 Education and training 11,280 15,700 *items to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release callfor bids (also following review of cost/benefit analysis of Town Hall copying and printing needs and usage) ~computer hardware or software to be reviewed by computer technical committee Page 13, General Fund Town of Estes Park 2005-2006 Budget Fire (101-2200) Public Safety Fire Protection Purpose: Estes Park has a Volunteer Fire Department that is responsiblefor extinguishing all jires with the Town limits and in those areas where it has a valid mutual aid agreement. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 190,954 $ 197,292 $ 206,305 $ 216,280 Operations & Maintenance 85,561 119,588 144,784 140,636 Total Current Expenses 276,515 316,880 351,089 356,916 Capital 277,567 224,333 48,900 242,400 Total Expenses $ 554,082 $ 541,213 $ 399,989 $ 599,316 Personnel Levels 1 Fire Chief 0.75 Secretary 36 Volunteer Firefighters Budget Comments 2005 2006 Dive Rescue truck lease (year 1 of 4) $ 18,036 Dive Rescue truck lease (year 2 of4) 18,036 Replace computer*** 2,500 Replace laptop*** 3,000 Radio equipment - 10,000 Replace training room tables and chairs 10,500 Replace Engine 5 (1976)** 225,000 Maintenance contracts 7,079 7,283 Building maintenance 6,300 6,500 Vehicle maintenance 26,500 27,500 Software upgrade to enterprise version 3,300 Personal safety equipment 20,200 13,953 Education and training 5,685 5,855 SCBA breathing apparatus (2 per year) 7,400 7,400 *titems to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release call for bids tcomputer hardware or software to be reviewed by computer technical committee Page 14, General Fund Town of Estes Park 2005-2006 Budget Protective Inspection (101-2300) Public Safety Building Inspection Purpose: The Building Inspection activity is responsible for building inspections, zoning administration, and code enforcement. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 218,037 $ 196,628 $ 200,098 $ 211,253 Operations & Maintenance 16,195 17,601 31,192 27,400 Total Current Expenses 234,232 214,229 231,290 238,653 Capital Total Expenses $ 234,232 $ 214,229 $ 231,290 $ 238,653 Personnel Levels 1 Chief Building Official 1 Building Official 0.5 Code Enforcement Official 1 Permit Technician (proposed position contingent on related fee increase) Budget Comments 2005 2006 One computer*** $ 2,500 Two computers*** 5,000 Vehicle maintenance 3,675 3,675 Education and training 5,555 3,130 Membership dues and subscriptions 1,084 1,084 Additional fee revenue, including electrical inspections 43,000 10,000 ***computer hardware or software to be reviewed by computer technical committee Page 15, General Fund Town of Estes Park 2005-2006 Budget Engineering (101-2400) Public Works Purpose: The general engineeringfor the Town is charged to this activity. All engineering related to a specific project is charged directly to that project in the relatedfund. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 54,204 $ 56,636 $ 59,642 $ 62,841 Operations & Maintenance 9,403 11,320 22,348 22,027 Total Current Expenses 63,607 67,956 81,990 84,868 Capital Total Expenses $ 63,607 $ 67,956 $ 81,990 $ 84,868 Personnel Levels 0.10 Public Works Director 0.60 Construction/Public Facilities Manager Budget Comments 2005 2006 Gas monitoring $ 4,000 $ 4,000 Landfill monitoring 4,500 4,500 Page 16, General Fund Town of Estes Park 2005-2006 Budget Streets & Highways aol-3100) Public Works Street & Highway Repair, Maintenance, & Construction Purpose: The Public Works Department is responsible for the repair, maintenance, snow removal, cleaning and construction ofall streets and parking lots of the Town. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 347,124 $ 342,504 $ 348,737 $ 367,363 Operations & Maintenance 287,554 319,242 360,330 330,975 Total Current Expenses 634,678 661,746 709,067 698,338 Capital 17,650 36,529 53,900 231,500 Total Expenses $ 652,328 $ 698,275 $ 762,967 $ 929,838 Personnel Levels 0.25 Public Works Director 3.00 Municipal Service Workers 0.60 Street Superintendent 0.35 Secretary 0.60 Asst. Street Supt. 2.00 Seasonal Maintenance Budget Comments 2005 2006 Sand screen rental $ 7,000 $ 7,000 Lease payments Swap loader pymt (year 4 of 4) 24,865 Replace G-81,2-ton (pymt 2 of4) 32,000 Replace G-81,2-ton (pymt 3 of4) 32,000 Vehicle maintenance 79,000 80,000 Fuel 22,000 24,000 Street repairs (annual overlay project in Community Reinvestment Fund) Base 57,550 58,140 includes Cleave Street curb, gutter and sidewalk (local in-kind match for EPHA grant) 15,000 Guardrail repairs 3,500 3,500 Curb/gutter repairs 2,500 2,500 Visitor Center partial parking 8,000 Traffic signs 4,000 4,000 Streetlight electricity charges 62,000 62,000 Replace 3/4 ton pickup (G75)* 37,500 G70 Loader replacement/rollover 15,000 G73A Snowplow (plow apparatus only) 24,500 G87 2-ton replacement* 170,000 Ice Buster* 24,000 Training and education 6,800 6,800 Paint striper 9,000 *items to be returned to committeeforfurther discussion and action Page 17, General Fund Town of Estes Park 2005-2006 Budget Sanitation (101-3200) General Government Purpose: This activityis responsible for thecontract trash servicein thedowntown area. Actual Revised Revised Revised FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ - $ - Operations & Maintenance 35,406 47,000 53,500 53,500 Total Current Expenses 35,406 47,000 53,500 53,500 Capital Total Expenses $ 35,406 $ 47,000 $ 53,500 $ 53,500 Budget Comments 2005 2006 Base contract $ 49,000 $ 49,000 Paper recycling 2,500 2,500 Expanded summer trash pickup (Apr. 1 to Nov. 1) 2,000 2,000 Page 18, General Fund Town of Estes Park 2005-2006 Budget Parks (101-5200) Parks Purpose: The Parks Department is responsible for maintaining all Town-owned open spaces and parks, including snow removal from all publicly-owned sidewalks and plaza areas. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 277,942 $ 313,414 $ 336,260 $ 349,564 Operations & Maintenance 161,767 218,047 262,686 266,250 Total Current Expenses 439,709 531,461 598,946 615,814 Capital - 28,000 162,600 96,000 Total Expenses $ 439,709 $ 559,461 $ 761,546 $ 711,814 Personnel Levels 0.15 Public Works Director 1.00 Park Horticulturalist 0.40 Assistant Parks Superintendent 2.00 Municipal Service Workers 0.40 Street Superintendent 10.00 Seasonal Park personnel Budget Comments 2005 2006 Brush grinder rental $ 3,600 $ 3,600 Maintenance contracts (sidewalk cleaning, Bureau maint., weed control, Arbor Day planting, cobble spray, sculpture cleaning, and tree trimming) 52,000 52,000 Replacements of trash cans, tables, tree grates, benches 10,000 10,000 Trails and walkway maintenance 25,000 25,000 Trees, shrubs, misc. plant material 45,000 45,000 One-ton swaploader with dump body, plow, sander, flatbed and sprayer* 145,000 Replace pickup (G45A)* 24,500 Replace pickup with utility body (G66)* 37,500 Replace EZ-Go (Gl 14)* 23,000 Tree replacement project 11,000 11,000 *items to be returned to committee for further discussion and action **items to be returned to committeefor authorization to release call for bids Page 19, General Fund Town of Estes Park 2005-2006 Budget Visitors Center (101-5810) CVB Purpose: The Visitors Center Department is responsible for the day-to-day operations of, and stafing for. the Estes Park Visitors Information Center. This includes assisting visitors on a one-to-one basis at the center itself, but also those potential visitors contacting Estes Park seeking visitor information by telephone and web. This department, with the Communications Department, is responsible for developing and producing visitor collateral materials, and tracking and supervising all fuljillment services. The Visitors Center Department is also responsible, with the Town Engineering Department, for the Visitors Centerfacility maintenance and upkeep. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 24,662 Operations & Maintenance - 122,853 Total Current Expenses - 147,515 Capital - 49,842 Total Expenses $ - $ 197,357 Personnel Levels 0.50 Director of Communications 1.00 Visitor Center Coordinator 2.00 Visitor Information Specialists 3.00 Seasonal Phone Operators 0.50 Business Development Director Budget Comments Visitor Services budget transferred to CVB Fund (222-2600-426) in 2005 *items to be returned to committee for further discussion and action Town of Estes Park 2005-2006 Budget Business Development (101-5820) Business Development Purpose: Business Development Mission is to build the economy of Estes Park through a sound strategy ofannexations, new business recruitment and business retention. The Business Development department coordinates a comprehensive campaign of Economic Development and Marketing to secure a strong future. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 113,344 $ 117,126 $ 62,129 $ 65,493 Operations & Maintenance 5,633 29,815 21,322 20,672 Total Current Expenses 118,977 146,941 83,451 86,165 Capital Total Expenses $ 118,977 $ 146,941 $ 83,451 $ 86,165 Personnel Levels 0.50 Business Development Director Budget Comments 2005 2006 Promotion and client recruitment $ 5,000 $ 5,000 Platte River Power Authority Northern Colorado Economic Development revenue* 8,000 8,000 Education and training 4,300 4,500 *items to be returned to committee for further discussion and action (revenue item subject ofCommunity Development Committee Chairperson approval) Page 20, General Fund Town of Estes Park 2005-2006 Budget Group Sales & Marketing (5850) CVB Purpose: The Group Sales and Marketing Division handles the direct solicitation of conventions to fill the Estes Park Conference Center, and also oversees disseminating the group sales inquiries for small meeting, weddings and reunions. The Director also administers the Estes Park Film Commission. Actual Revised Revised Revised FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 38,532 $ 46,177 Operations & Maintenance 32,672 23,080 Total Current Expenses 71,204 69,257 Capital Total Expenses $ 71,204 $ 69,257 Personnel Levels 1 Group Sales & Marketing Manager Budget Comments 2005 Group Sales budget moved to CVB Fund (222-2800-428) in 2005. *items to be returned to committee for further discussion and action Page 21, General Fund Town of Estes Park 2005-2006 Budget Community Reinvestment (204-5400) Special Revenue Purpose: In 1994, the voters of the Town of Estes Park approved that the Town and the Urban Renewal Authority could keep excess TABOR revenues to be used for the purpose of the acquisition, maintenance, repaire and replacement of capital projects, including events/recreationfacilitities, open space, sidewalks, trails, landscaping, street and parking lot construction, storm drainage, and municipal buildings and facilities. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Total Revenues $ 35,946 S 3,741,934 $ 2,158,573 $ 1,614,256 Personnel Services $ - $ - S -$ - Operations & Maintenance 478,418 414,252 514,194 416,113 Total Current Expenses $ 478,418 $ 414,252 $ 514,194 $ 416,113 Capital 1,148,971 2,257,334 2,430,000 1,160,000 Total Expenses $ 1,627,389 $ 2,671,586 $ 2,944,194 $ 1,576,113 Increase (decrease) in Fund Balance $ 0,591,443) $ 1,070,348 $ (785,621) $ 38,143 Beginning Fund Balance $ 1,819,778 $ 228,335 $ 1,298,683 $ 513,062 Ending Fund Balance $ 228,335 $ 1,298,683 $ 513,062 $ 551,205 Community Reinvestment Operating Statement page 2 of 2 Budget Comments 2005 2006 Engineering CVB Building Phase I design and construction management $ 50,000 CVB Parking Phase I design and construction management 10,000 Stanley Park Phase I design and construction management 50,000 CVB Parking Phase II design and construction management 10,000 CVB /Park Shop demolition, design and construction management 50,000 Stanley Park Phase II design and construction management 50,000 TOTAL ENGINEERING 110,000 110,000 Stanley Lot 4 capital lease (year 7 of 8.5) 96,357 Conference Center capital lease (year 12 of 15) 217,837 Stanley Lot 4 capital lease (year 8 of 8.5) 91,229 Conference Center capital lease (year 13 of 15) 214,884 TOTAL LEASES 314,194 306,113 Fall River Picnic Grounds access road improvements 15,000 TOTAL STREET REPAIR 15,000 Prospect Mountain drainage (Stanley Park) 75,000 TOTAL STORM DRAINAGE 75,000 Stanley Park Phase I 500,000 Stanley Park Phase II 750,000 TOTAL NEW BUILDINGS 500,000 750,000 CVB Building Phase I 700,000 CVB Parking Phase I 200,000 Stanley Park Phase I (grandstand) 100,000 Fall River picnic shelters 40,000 Stanley Park Phase II 100,000 Fall River picnic shelters 40,000 TOTAL BUILDING REMODELING 1,040,000 140,000 Annual street improvement program 300,000 250,000 Brodie Avenue/E. Riverside Drive culvert/shotcrete presets 50,000 Post Office parking lot rehabilitation 325,000 Virginia Drive/Park Lane building retaining wall 40,000 Wiest Street bridge replacement 100,000 Twisted Pines drainage Phase II - design/build 20,000 East Elkhorn mid-block crosswalk safety signs 35,000 Scott Avenue ponds - spillway maintenance (State required) 20,000 Twisted Pines drainage Phase III - design/build 20,000 TOTAL STREETS 890,000 270,000 TOTAL WALK/BIKE PATHS TOTAL $ 2,944,194 $ 1,576,113 Community Reinvestment Operating Statement page 2 of 2 Town of Estes Park 2005-2006 Budget Open Space (220-4600) Special Revenue Purpose: In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and open space purchases through 2018. This fund accounts for the portion of the tax that has been returned to the Town of Estes Park Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 205,746 $ 270,656 $ 256,873 $ 332,102 Revenues 267,913 201,205 225,229 231,753 Personnel Services Operations & Maintenance - Total Current Expenses - Capital 203,003 214,988 150,000 370,000 Ending Fund Balance $ 270,656 $ 256,873 $ 332,102 $ 193,855 Budget Comments 2005 2006 Trails and walkways $ 100,000 $ 150,000 Connect Fish Creek trail to Highway 7 trail 220,000 at Carriage Drive and related drainage improvements Ruins viewing platform 10,000 Resource protection 7,000 Signs 15,000 Town of Estes Park 2005-2006 Budget Conservation Trust Fund (211-5900) Special Revenue Purpose: Thisfund collects and distributes theproceeds ofstate lottery revenues for the purpose of acquiring, constructing, and maintaining parks and facilities. Actual Revised Budget Budget FYE2003 2004 2005 2006 Beginning Fund Balance $ 24,808 $ 22,502 $ 18,626 $ 44,026 Revenues 26,757 26,124 25,400 25,400 Personnel Services Operations & Maintenance - - Total Current Expenses - Capital 29,063 30,000 - Ending Fund Balance $ 22,502 $ 18,626 $ 44,026 $ 69,426 Town of Estes Park 2005-2006 Budget l CVB Fund (222) Special Revenue Purpose: CVB Mission Statement: To support and improve the economic strength and well-being of our community with the year round promotion of visitation, tourism, and conferences through comprehensive communications, special events, group sales, and visitors services programs. Budget Budget Budget FYE2004 FYE2005 FYE2006 Program Revenues $ - $ 639,552 $ 647,396 General Fund Subsidy - 1,650,000 1,710,000 Total Revenues $ - $ 2,289,552 $ 2,357,396 Total Current Expenses $ - 2,271,707 2,330,661 Capital - 32,000 30,000 Total Expenses $ - $ 2,303,707 $ 2,360,661 Increase (decrease) in Fund Balance $ - $ 04,155) $ (3,265) Beginning Fund Balance $ - $ 67,950 $ 53,795 Conference Center 23,621 - Special Events 44,329 - Ending Fund Balance $ 67,950 $ 53,795 $ 50,530 Town of Estes Park 2005-2006 Budget Conference Center (222-5800) CVB Purpose: The Estes Park Conference Center was built by the Town ofEstes Park to provide large meeting facilities to conventions and conferences in the shoulder and value season, The Conference Center also provides a venue for local groups to host meetings, banquets, and fundraisers. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ - $ -$- Operations & Maintenance 91,494 113,864 155,387 166,181 Total Current Expenses 91,494 113,864 155,387 166,181 Capital Total Expenses $ 91,494 $ 113,864 $ 155,387 $ 166,181 Budget Comments 2004 2005 2006 2003 and 2004 information from Conference Center Fund Operation and Maintenance expenses include: General building maintenance $ - $ 50,000 $ 60,000 (carpet replacement) Utilities 41,578 64,250 64,250 Town of Estes Park 2005-2006 Budget Communications (222-2000) CVB Purpose: The Communications Department is responsible for the promotion of Estes Park as a tourist destination through the production and placement of paid advertising in print, broadcast, and electronic media. This department is also responsible for travel related media relations and travel writer support programs, event support programs and collateral production Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 82,718 $ 85,893 $ 109,613 $ 115,701 Operations & Maintenance 751,055 790,220 788,726 812,224 Total Current Expenses 833,773 876,113 898,339 927,925 Capital Total Expenses $ 833,773 $ 876,113 $ 898,339 $ 927,925 Personnel Levels 0.5 Director of Communications 1.0 Communications Coordinator Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Advertising Operation and Maintenance expenses include: Media buys (regional & national) $ 547,066 $ 565,778 $ 582,665 Events promotions . 61,059 58,337 60,088 Design/photo/print production 94,069 96,041 98,922 Visitor guide mailing 43,575 45,290 45,619 Replacement computers (1 per year)*** - 2,500 2,500 ***computer hardware or software to be reviewed by computer technical committee Town of Estes Park 2005-2006 Budget Visitors Center (222-2600) CVB Purpose: The Visitors Center Department is responsible for the day-to-day operations of, and sta#ing for, the Estes Park Visitors Information Center. This includes assisting visitors on a one-to-one basis at the center itself, but also those potential visitors contacting Estes Park seeking visitor information by telephone and web. This department, with the Communications Department, is responsible for developing and producing visitor collateral materials, and tracking and supervising all fulfillment services. The Visitors Center Department is also responsible, with the Town Engineering Department, for the Visitors Center facility maintenance and upkeep. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 24,662 $ 192,396 $ 203,038 Operations & Maintenance - 122,853 132,451 135,545 Total Current Expenses - 147,515 $ 324,847 $ 338,583 Capital - 49,842 - Total Expenses $ - $ 197,357 $ 324,847 $ 338,583 Personnel Levels 0.50 Director of Communications 1.00 Visitor Center Coordinator 2.00 Visitor Information Specialists 3.00 Seasonal Phone Operators 0.50 Business Development Director Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Visitor Services Operation and Maintenance expenses include: Web Site design and construction $ 47,850 Web maintenance $ 7,500 $ 7,725 IT Services + 16,091 15,610 Maintenance contracts 4,100 4,223 Postage 22,000 22,750 Printing 47,720 Promotional mat printing 55,220 56,877 Telephone 10,916 7,500 7,725 Visitor Services budget transferred to CVB Fund (222-26000-426) in 2005 Town of Estes Park 2005-2006 Budget Group Sales & Marketing (222-5850) CVB Purpose: The Group Sales and Marketing Division handles the direct solicitation of conventions to jill the Estes Park Conference Center, and also oversees disseminating the group sales inquiries for small meeting, weddings and reunions. The Director also administers the Estes Park Film Commission. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ - $ 24,662 $ 48,781 $ 51,410 Operations & Maintenance - 122,853 32,234 28,952 Total Current Expenses - 147,515 $ 81,015 $ 80,362 Capital - 49,842 - - Total Expenses $ - $ 197,357 $ 81,015 $ 80,362 Personnel Levels 1 Group Sales & Marketing Manager Budget Comments 2004 2005 2006 2003 and 2004 information from General Fund Group Sales Operation and Maintenance expenses include: Publication fees $ 6,600 $ 6,815 $ 7,019 Postage 2,200 2,500 2,576 Education and training 1,550 2,250 2,318 Membership dues and subscriptions 1,500 2,275 2,345 Marketing expenses 1,800 5,950 5,950 Group Sales budget moved to CVB Fund (222-2800-428) in 2005. *items to be returned to committee for further discussion and action Town of Estes Park 2005-2006 Budget Special Events (222-5500) CVB Purpose: The mission ofthe Special Events Department is to promote the economic growth of the community through entertainment and events held within the town limits including The Fairgrounds at Stanley Park, while preserving the intent of the gift from F.O. Stanley Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 806,954 $ 808,791 $ 317,161 $ 334,155 Operations & Maintenance $ 281,500 $ 299,143 494,957 483,456 Total Current Expenses 513,395 501,159 812,118 817,611 Capital 32,000 30,000 Total Expenses $ 798,495 $ 811,302 $ 844,118 $ 847,611 Personnel Levels 1.00 Director 1.00 Municipal Services Foreman 1.00 Special Events Coordinator 1.00 Municipal Services Worker 6.00 Seasonal Maintenance Personnel Bitdget Comments 2004 2005 2006 Contract Services Christmas Parade $ 10,000 $ 10,000 $ 11,000 Jazz Fest 2,700 2,700 2,900 Elk Fest 3,800 3,800 3,800 Wool Market 13,990 17,000 17,000 Entertainment 78,000 78,000 Jazz Fest 12,500 13,000 13,000 Scandinavian Fest 500 500 500 Performance Park events 5,000 5,000 5,000 Riverside Park events 9,695 10,000 10,000 Elk Fest 4,000 4,000 4,000 Fireworks 500 500 500 Rooftop Rodeo 2,000 3,500 3,500 Wool Market 1,500 1,500 1,500 Scottish Festival 35,000 35,000 35,000 Auto Show 1,300 3,000 3,000 Misc. event requests - 2,000 2,000 Tent & table rentals 25,000 22,000 22,000 Filming of Christmas parade 2,000 2,000 2,000 Filming of Scottish Fest parade - 2,000 2,000 General repair and maint. Christmas Parade Exhibit expense 25,000 25,000 Printed programs 4,262 4,500 4,500 Rodeo (Rooftop) 55,750 53,000 53,000 June Series Rodeo (2 weeks) 30,410 Manure/bedding removaFdisposal 22,320 17,000 17,000 Vehicle Lease (year 1 ofx)** 20,000 Vehicle Lease (year 2 of x) 20,000 Replace Gator 10,000 Replace copier** 12,000 **items to be returned to committee for authorization to release call for bids (alsofollowing review of cost/benefit analysis of copying and printing needs and usage) Town of Estes Park 2005-2006 Budget Water Fund (503) Enterprise Fund Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 2,778,684 $ 2,521,399 $ 1,652,832 $ 1,914,055 Revenues Charges for Services $ 2,805,127 $ 2,543,154 $ 2,773,200 $ 2,757,200 Other 116,115 33,603 33,444 33,697 Total Revenues $ 2,921,242 $ 2,576,757 $ 2,806,644 $ 2,790,897 Expenditures Source of Supply $ 110,517 $ 130,000 $ 133,900 $ 137,900 Purification 401,734 439,517 461,313 481,980 Distribution 486,474 544,700 576,733 596,269 Customer Accounts 203,482 219,479 194,540 199,526 Administration/General 540,100 621,100 519,144 591,636 Transfers 4,750 92,080 94,630 97,309 Debt 301,857 298,898 308,261 303,576 Total Current Expenses $ 2,048,914 $ 2,345,774 $ 2,288,521 $ 2,408,195 Capital 1,129,613 1,099,550 256,900 355,500 Total Expenditures $ 3,178,527 $ 3,445,324 $ 2,545,421 $ 2,763,695 Increase (decrease) in Fund Balance $ (257,285) $ (868,567) $ 261,223 $ 27,202 Ending Fund Balance $ 2,521,399 $ 1,652,832 $ 1,914,055 $ 1,941,256 *Beginningfund balances are calculated as net current assets less inventories, (souree: auditedfinancialstatements, page 10forthefiscal yearended Dec. 31 2003). Amounts for 2003 beginning balance are current assets of $2,892,935 less current liabilities of $252,302 less inventories of $119,234 for afund balance of $2,521,399. 1 Personnel Levels 0.40 Public Works Director 0.26 Finance Officer 1.00 Utilities Director 0.33 Administrative Clerk 1.00 Water Superintendent 0.64 Accts. Payable/Utility Billing Specialist 1.00 Assistant Water Superintendent 0.23 Town Administrator 3.00 Water Plant Operators 0.23 Assistant Town Administrator 0.15 Secretary 0.23 Town Clerk 0.50 Part-time Secretary 0.23 Deputy Town Clerk 1.00 Water Quality Manager 1.00 Cross Connection Control Specialist 1.00 Municipal Service Worker General Comments The 2003 Black and Veatch Financial Plan recommended 2.9% annual rate increases in years 2005 through 2008. Annual surpluses are projected for the post 2006 years. The Financial Plan should result in a $2 million+ fund balance in 2008. Similar to the Light and Power Department, the Water Department projects a fund balance decrease in 2009 resulting from a plant expansion Capital Improvement Project. The Marys Lake Water Plant is scheduled to be expanded in 2009 at an estimated cost of $2 million. Budget Comments 2004 2005 2006 Customer Accounts Utility Billing Outsourcing (Share w/ L&P)* - 4,500 4,500 Meters 105,000 75,000 75,000 Postage 12,500 12,500 12,500 Printing/Forms 4,461 4,500 4,500 Administration Engineering-IDSE Stage II * 15,000 10,000 Hill Street-Design & Construction Management * 25,000 New Chlorine System/State Application Process 15,000 IT Services 21,455 20,813 SCADA Software Upgrade-Motorala Programming *** 42,000 Payment in Lieu ofTax (2.5% Urban Revenue) 31,875 32,775 33,725 Franchise Fee (3% Urban Revenue) 39,330 39,330 40,470 Housing Tap Fee Subsidy (1/2 Water, 1/2 General Fund) 23,700 26,400 26,400 Transfers General Fund 78,080 80,280 82,600 Vehicle Replacement 14,000 14,350 14,709 *items to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release callfor bids ***computer hardware or software to be reviewed by computer technical committee 2 #. -. i.--I :-- . ~- - i-* - -*.---i ** *.....MI. - I %%-.&.Illu1-N#....- -*----**il#.---W.---*.*.-...-*-- ..I-.- &*. I. X. - Debt Service 2004 2005 2006 1990 Series A Colorado Water Resources, 2004 rate 4.40% 298,898 1990 Series A Colorado Water Resources, 2005 rate 4.40% 308,261 1990 Series A Colorado Water Resources, 2006 rate 4.40% 303,576 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2004 rate 4.78% 101,800 1997B Series A Colorado Water Resources, 2005 rate 4.79% 108,720 1997B Series A Colorado Water Resources, 2006 rate 4.75% 105,160 Final maturity 2011, 4.75% rate Capital Prospect Mtn Communication Tower (Share w/ Water)** 150,000 Upgrade PRV FIUS to MOSCAD CPU 16,000 4,000 MIOX System Glacier WTP * 142,000 Meadow Lane 6" Improvements * 50,000 Hill Street Replacement 6 .* 150,000 Vehicles Flat Bed/Fuel Tank/Transformer-Portable Generator 9,500 Jeep* 25,000 *items to be returned to committeeforfurther discussion and action **items to be returned to committeefor authorization to release call for bids ***computer hardware or software to be reviewed by computer technical committee 3 Town of Estes Park 2005-2006 Budget Light & Power Fund (502) Enterprise Fund .. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 2,617,225 $ 2,251,438 $ 1,621,200 $ 1,410,778 Revenues Charges for Services $ 7,944,245 $ 8,745,532 $ 9,915,167 $ 10,456,185 Other 603,221 286,229 104,494 105,257 Total Revenues $ 8,547,466 $ 9,031,761 $ 10,019,661 $ 10,561,442 Expenditures Source of Supply $ 4,081,919 $ 4,310,000 $ 4,610,000 $ 4,695,000 Distribution 1,389,256 1,588,476 1,571,865 1,640,013 Customer Accounts 585,492 621,480 651,596 682,348 Administration/General 1,095,244 1,206,005 1,343,234 1,384,220 Transfers 812,227 898,297 938,893 992,656 Debt 303,420 302,045 303,995 305,300 Total Current Expenses $ 8,267,558 $ 8,926,303 S 9,419,583 $ 9,699,538 Capital Â· 645,695 . 735,696 810,500 454,735 Total Expenditures $ 8,913,253 $ 9,661,999 $ 10,230,083 $ 10,154,273 Increase (decrease) in Fund Balance $ (365,787) $ (630,238) $ (210,422) $ 407,169 Ending Fund Balance $ 2,251,438 S 1,621,200 $ 1,410,778 $ 1,817,947 *Beginningfund balances are calculated as net current assets less inventories, (source: audited financial statements, page l O for thefiscal year ended Dec. 31 2003). Amounts for 2003 beginning balance are current assets of $4,013,747 less current liabilities of $ 1,407.966 less inventories of $354,343 for afund balance of $2,251,438 4 Town of Estes Park 2005-2006 Budget Light & Power Fund Enterprise Fund Purpose: Provides electric service to residents of Estes park and adjacent areas. The Light & Power Department provides service to more than 9,400 customers in Estes Park and the surrounding area. Personnel Levels 1.00 Senior Electrical Engineer 0.50 Part-time Secretary 1.00 Line Superintendent 0.39 Finance Officer 1.00 Assistant to Director 1.00 + Assistant Finance Officer 1.00 Crew Chief 0.34 Accountant II 7.00 Lineman 1.44 Accts. Payable/Utility Billing Spec. 1.00 Groundman 1.34 Administrative Clerk II 1.00 Material Mgmt. Specialist 0.42 Town Administrator 1.00 Line Equipment Specialist 0.42 Assistant Town Administrator 1.00 Senior Meter Specialist 0.42 Town Clerk 1.00 Meter Specialist 0.42 Deputy Town Clerk 2.00 Meter Reader 0.20 Construction/Facilities Manager 0.50 Secretary 1.00 Network Support Specialist Budget Comments General Comments The 2003 Black and Veatch Financial Plan recommended 3.9% annual rate increases beginning 2005 through 2008. Annual surplus projected beginning 2006. The rate increases result in an estimated $2.8 million fund balance in 2008. This balance would assist financing the 2008 C.I.P. Marys Lake Substation upgrade project which is estimated at $2.5 million. Total expenditures projected for 2005/2006 are wi2hin approximately 1/2 of 1 % of the Black and Veatch Financial Plan for the same years. Revenue 2004 2005 2006 2004 total rate increase equals 8.2% due to Town increase of 6.2% plus PRPA purchase power rider rate increase. Revenue projections include 3% growth projection. 2005 sales forecast includes 1 % growth in consumption, 3.9% retail rate increase, and 5.9% Platte River Wholesale rate increase (Retail rate impact = 6.9%) 2006 sales forecast includes 2% growth in consumption and 3.9% retail rate increase. (Retail rate impact = 3.9%) Information Technology Service (ITS) costs allocated to User departments $ 311,102 $ 301,792 Expenditures Source of Supply Includes PRPA purchased power increase of 3.9% and 3.0% growth 4,285,000 Forecast includes 5.9% rate increase in 2005,1% growth in 2005 and 2% growth 4,585,000 4,670,000 in 2006 Distribtution, Operations and Maintenance Remote Meter Reading (New & Replacements) 115,000 64,000 64,000 EPURA Street Light Upgrade 40,000 20,000 20,000 5 Customer Accounts 2004 2005 2006 Utility Billing Outsourcing (share w/ Water)* - 10,646 10,965 Administration Building/Facility maintenance 25,000 10,000 10,000 Christmas Decoration Contract & Supplies 69,500 71,500 73,500 Replace Buell Porter Displays* - 32,000 24,000 Software & Licenses (ITS)*** 9,500 10,000 10,000 Exchange 2003 (ITS) *** 7,500 Windows OS Upgrade (ITS) *** 10,000 MV90 Upgrade *** 13,500 Network Equipment (ITS)*** 12,198 25,000 25,000 Payment in Lieu ofTax (2.5% Urban Revenue) 119,058 128,371 135,916 Franchise Fee (3% Urban Revenue) 142,870 154,046 163,099 Debt Service Series 1999 Revenue Bonds, 2004 coupon rate 4.60% 302,045 2005 coupon rate 4.70% 303,995 2006 coupon rate 4.80% 305,300 Final maturity 2014, callable 2009 Capital Network Server (ITS)*** 17,500 17,500 17,500 AS400 Upgrade (ITS) *** 40,000 40,000 25,000 Network Backup Storage (ITS)*** 10,000 Copier (Finance)** 15,000 Replace IBM Imprint 45 printer 7,500 Mail Gateway (ITS) *** 15,000 Click-to-Gov (Online Bill Payment Software) (ITS)*** 20,235 Prospect Mtn Communication Tower (Share w/ Water)** 150,000 Conductor Upgrade Program 50,000 50,000 Vehicles Replace Dump Truck #23* 45,000 1-Ton Flatbed* 60,000 Boom Truck* 200,000 Duty Truck* 42,000 Jeep* 26,500 *items to be returned to committee forfurther discussion and action **items to be returned to committeefor authorization to release call for bids (also following review of cost/beneft analysis of Town Hall copying and printing needs and usage) :computer hardware or software to be reviewed by computer technical committee 6 Â· Town of Estes Park 2005-2006 Budget Museum Fund (207) Special Revenue PurposeÂ·. To collect, preserve, interpretand display the history ofthe Estes Parkarea. Provide educational opportunities for residents and visitors at the Museum and Hydro Plant as well as via presentations at various locations throughout the Estes Park area. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Program Revenues $ 52,423 $ 102,555 $ 47,538 $ 36,186 General Fund Subsidy 165,126 166,781 228,796 231,044 L&P Fund Subsidy 26,124 25,313 - Total Revenues $ 243,673 $ 294,649 $ 276,334 $ 267,230 Personnel Services $ 156,720 $ 165,183 $ 176,196 $ 166,564 Operations & Maintenance 62,014 116,542 98,937 98,948 Total Current Expenses $ 218,734 $ 281,725 $ 277,333 $ 267,712 Capital - 18,831 Total Expenses $ 218,734 $ 300,556 $ 277,333 $ 267,712 Increase (decrease) in Fund Balance $ 24,939 1 (5,907) $ (999) $ (482) Beginning Fund Balance $ (4,276) $ 20,663 $ 14,756 $ 13,757 Ending Fund Balance $ 20,6'63 $ 14,756 $ 13,757 $ 13,276 7 . 1 Town of Estes Park 2005-2006 Budget Museum (207-5700) Special Revenue Museum Operations Purpose: To collect, preserve, interpret and display the histog of the Estes Park area. Educate the public with exhibits and programs. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 144,224 $ 151,511 $ 162,126 $ 151,716 Operations & Maintenance 50,006 104,121 84,784 87,243 Total Current Expenses 194,230 255,632 246,910 238,959 Capital - 18,831 - - Total Expenses $ 194,230 $ 274,463 $ 246,910 $ 238,959 Personnel Levels 0.90 Museum Director 0.50 Assistant Curator 1.00 Curator 0.60 Data Entry Technician* Budget Comments 2004 2005 2006 Revenues include: Friends contribution $ 20,000 $ 20,000 Additional Friends contribution for lighting 12,275 Budget reflects the elimination of admission fees 3,976 - - beginning in 2005 Operation and Maintenance expenses include: Advertising 4,200 2,415 4,435 Maintenance contracts 9,711 13,151 13,269 Exhibit/Display 3,700 2,550 2,300 IT Services 24,137 23,415 Computer replacements** (two) (one grant funded by IMLS, $2900, and one to replace Friends computer, $2500) 2,500 5,400 Computer replacement** (one graphics computer) 2,500 *contingent upon sponsorhip for program **computer hardware or software to be reviewed by computer technical committee 8 Town of Estes Park 2005-2006 Budget Fall River Hydro Plant (207-5701) Special Revenue Hydro Museum Purpose: Operate the Historic Fall River Hydroplant as a museumforthe history ofthe plant, hydropower, and alternative energy sources. Estimated Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 12,496 $ 13,672 $ 14,070 $ 14,848 Operations & Maintenance 9,808 10,221 14,153 11,705 Total Current Expenses $ 22,304 $ 23,893 $ 28,223 $ 26,553 Capital Total Expenses $ 22,304 $ 23,893 $ 28,223 $ 26,553 Personnel Levels 0.25 Assistant Curator Budget Comments Operation and Maintenance expenses include: 2004 2005 2006 Computer and printer** $ - $ 3,400 $ - Maintenance Contracts 3,420 2,380 2,380 Electricity Â· 2,100 2,100 2,100 Telephone Â· 1,800 1,800 1,800 Advertising 1,144 798 1,750 **computer hardware or software to be reviewed by computer technical committee 9 . Town of Estes Park 2005-2006 Budget Senior Center Fund (217) Special Revenue Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Program Revenues $ 44,898 $ 23,440 $ 38,763 $ 37,140 General Fund Subsidy 118,923 120,730 116,314 141,082 Total Revenues $ 163,821 $ 144,170 $ 155,077 $ 178,222 Personnel Services $ 73,225 $ 61,171 $ 87,179 $ 91,927 Operations & Maintenance 74,792 76,585 99,695 86,707 Total Current Expenses $ 148,017 $ . 137,756 $ 186,874 $ 178,634 Capital - 12,905 - - Total Expenses $ 148,017 $ 150,661 $ 186,874 $ 178,634 Increase (decrease) in Fund Balance $ 15,804 $ (6,491) $ (31,796) $ (412) Beginning Fund Balance $ 31,827 $ 47,631 $ 41,140 $ 9,344 Ending Fund Balance $ 47,631 $ 41,140 $ 9,344 $ 8,932 10 Town of Estes Park 2005-2006 Budget Senior Center (217-5304) Special Revenue Operations Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Proposed Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 34,687 $ 61,171 $ 87,179 $ 91,927 Operations & Maintenance 35,370 76,585 99,695 86,707 Total Current Expenses $ 70,057 $ 137,756 $ 186,874 $ 178,634 Capital - 12,905 - Total Expenses $ 70,057 $ 150,661 $ 186,874 $ 178,634 Personnel Levels 1 Director 1 Assistant (part-time) Budget Comments 2004 2005 2006 Operation and Maintenance expenses include: Food Service Contract $ 25,000 $ 25,000 $ 25,000 Buildings Â· 1,600 Buildings (carpet & tile replacement, sound system) 22,780 Buildings (signage, storage, etc.) 9,400 Maintenance Contracts 14,703 17,046 17,081 Electricity 6,000 6,150 6,335 IT Services 5,364 5,203 11 Town of Estes Park 2005-2006 Budget Senior Center (217-5305) Special Revenue Meals Purpose: Operate Senior Center and provide social, recreational and nutritional resources to Estes Park seniors. Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Personnel Services $ 38,538 $ -$.$ Operations & Maintenance 39,422 Total Current Expenses $ 77,960 $ -$-$- Capital - Total Expenses $ 77,960 $ -$.$- Personnel Levels (2003) 0.25 Director 1.00 Food Service Director 0.75 Cook 0.50 Kitchen Assitant Budget Comments Meals function was contracted with a private caterer in 2003. 12 Town of Estes Park 2005-2006 Budget Water Fund (503) Enterprise Fund Actual Revised Budget Budget FYE2003 FYE2004 FYE2005 FYE2006 Beginning Fund Balance $ 2,778,684 $ 2,521,399 $ 1,652,832 $ 1,914,055 Revenues Charges for Services $ 2,805,127 $ 2,543,154 $ 2,773,200 $ 2,757,200 Other 116,115 33,603 33,444 33,697 Total Revenues $ 2,921,242 $ 2,576,757 $ 2,806,644 $ 2,790,897 Expenditures Source of Supply $ 110,517 $ 130,000 $ 133,900 $ 137,900 Purification 401,734 439,517 461,313 481,980 Distribution 486,474 544,700 576,733 596,269 Customer Accounts 203,482 219,479 194,540 199,526 Administration/General 540,100 621,100 519,144 591,636 Transfers 4,750 92,080 94,630 97,309 Debt 301,857 298,898 308,261 303,576 Total Current Expenses $ 2,048,914 $ 2,345,774 $ 2,288,521 $ 2,408,195 Capital 1,129,613 1,099,550 256,900 355,500 Total Expenditures $ 3,178,527 $ 3,445,324 $ 2,545,421 $ 2,763,695 Increase (decrease) in Fund Balance $ (257,285) $ (868,567) $ 261,223 $ 27,202 Ending Fund Balance $ 2,521,399 $ 1,652,832 $ 1,914,055 $ 1,941,256 *Beginningfund balances are calculated as net current assets less inventories, (sonice: auditedfinancial statements, page 10for thefiscalyear ended Dec. 31 2003). Amounts for 2003 beginning balance are current assets of $2,892,935 less current liabilities of $252,302 less inventories of $119,234 for afund balance of $2,521,399. 1 Personnel Levels 0.40 Public Works Director 0.26 Finance Officer 1.00 Utilities Director 0.33 Administrative Clerk 1.00 Water Superintendent 0.64 Accts. Payable/Utility Billing Specialist 1.00 Assistant Water Superintendent 0.23 Town Administrator 3.00 Water Plant Operators 0.23 Assistant Town Administrator 0.15 Secretary 0.23 Town Clerk 0.50 Part-time Secretary 0.23 Deputy Town Clerk 1.00 Water Quality Manager 1.00 Cross Connection Control Specialist 1.00 Municipal Service Worker General Comments The 2003 Black and Veatch Financial Plan recommended 2.9% annual rate increases in years 2005 through 2008. Annual surpluses are projected for the post 2006 years. The Financial Plan should result in a $2 million+ fund balance in 2008. Similar to the Light and Power Department, the Water Department projects a fund balance decrease in 2009 resulting from a plant expansion Capital Improvement Project. The Marys Lake Water Plant is scheduled to be expanded in 2009 at an estimated cost of $2 million. Budget Comments 2004 2005 2006 Customer Accounts Utility Billing Outsourcing (Share w/ L&P)* - 4,500 4,500 Meters 105,000 75,000 75,000 Postage 12,500 12,500 12,500 Printing/Forms 4,461 4,500 4,500 Administration Engineering-IDSE Stage II * 15,000 10,000 Hill Street-Design & Construction Management * 25,000 New Chlorine System/State Application Process 15,000 IT Services 21,455 20,813 SCADA Software Upgrade-Motorala Programming *** 42,000 Payment in Lieu ofTax (2.5% Urban Revenue) 31,875 32,775 33,725 Franchise Fee (3% Urban Revenue) 39,330 39,330 40,470 Housing Tap Fee Subsidy (1/2 Water, 1/2 General Fund) 23,700 26,400 26,400 Transfers General Fund 78,080 80,280 82,600 Vehicle Replacement 14,000 14,350 14,709 *items to be returned to committeeforfurther discussion and action **items to be returned to committee for authorization to release callfor bids ***'computer hardware or software to be reviewed by computer technical committee 2 Debt Service 2004 2005 2006 1990 Series A Colorado Water Resources, 2004 rate 4.40% 298,898 1990 Series A Colorado Water Resources, 2005 rate 4.40% 308,261 1990 Series A Colorado Water Resources, 2006 rate 4.40% 303,576 Final maturity 2010, 4.85% coupon 1997B Series A Colorado Water Resources, 2004 rate 4.78% 101,800 1997B Series A Colorado Water Resources, 2005 rate 4.79% 108,720 1997B Series A Colorado Water Resources, 2006 rate 4.75% 105,160 Final maturity 2011, 4.75% rate Capital Prospect Mtn Communication Tower (Share w/ Water)** 150,000 Upgrade PRV FIUS to MOSCAD CPU 16,000 4,000 MIOX System Glacier WTP * 142,000 Meadow Lane 6" Improvements * 50,000 Hill Street Replacement 6" * 150,000 Vehicles Flat Bed/Fuel Tankn'ransformer-Portable Generator 9,500 Jeep* 25,000 *items to be returned to committeeforfurther discussion and action **items to be returned to committeefor authorization to release call for bids ***computer hardware or software to be reviewed by computer technical committee 3