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Home My WebLink AboutPACKET Town Board 2004-05-11Prepared 05/04/~ /Â¢05Â»\ The Miesion of the Town of Eetee Fark ie to plan and provide reliable, hidh-value eervicee for our citizens, visitors, and employees. We tai<e great pride eneurin0 and enhancir10 the cluality of life in our community by being 0ood etewarde of public reeources and natural eettine. /41-KD- BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 11,2004 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE PROCLAMATION: "', Foster and Kinship Care Month - Larimer County Dept. of Human Services Dept. and area families. PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated April 27,2004, and Study Session May 5,2004. 2. Bills. 3. Committee Minutes: A. Community Development, May 6,2004: Special Events Dept. 1. Stanley Park Master Plan Request for Proposals (RFP) - See Action Item #2 below. 4. Estes Park Housing Authority, April 14,2004(acknowledgment only). 5. Resolution #7-04 - Schedule public hearing date of June 8,2004 for New Hotel & Restaurant Liquor License Application filed by Himalchuli Corporation, dba NEPAL'S CAFE, 184 E. Elkhorn Ave., Unit H. 2. ACTION ITEMS: 1. ROCKY MOUNTAIN NATIONAL PARK - PROJECT UPDATE. Kyle Patterson and Larry Gamble. 2. STANLEY PARK MASTER PLAN RFP. Assistant Town Administrator Repola. 3. TOWN ADMINISTRATOR'S REPORT. 4. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 1 Town of Estes Park, Larimer County, Colorado, April 27,2004 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27~h day of April, 2004. Meeting called to order by Mayor ProTem Doylen. Present: Susan L. Doylen, Mayor ProTem Trustees David Habecker Lori Jeffrey-Clark Chuck Levine Wayne Newsom Bill Pinkham Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: John Baudek, Mayor Mayor ProTem Doylen called the meeting to order at 7:00 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated March 13, 2004. 2. Bills. 3. Committee Minutes: A. Public Works, April 15,2004: 1. Prospect Mtn. 2-way Radio Base Station Equipment Purchase, $9,191.18. 2. Municipal Bldg. Air-Conditioning Project for Portions of 1St and 2nd floors, $40,000. 3. MacGregor Ave. Sidewalk & Knoll Trail Project - See Action Item #1 below. B. Public Safety, April 22,2004: 1. Purchase budgeted 2004 Vehicle, Estes Park Auto Mall, $24,295.75. 4. Town Credit,Card Account - Request to close current account with U.S. Bank and open account administered by the local Bank of Colorado. It was moved and seconded (Newsom/Habecker) the consent agenda be approved, and it passed unanimously. Board of Trustees - April 27,2004 - Page 2 1.A. PLANNING COMMISSION AGENDA (Approval of): Mayor ProTem Doylen opened the Public Hearing. 1. CONDOMINIUM MAPS. A. Solitude V Condominiums Final Condominium Map, Supplemental Map #1, Lot 5, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. As there was no public testimony, Mayor ProTem Doylen closed the public hearing, and it was moved and seconded (Habecker/Levine) Item 1.A. be approved, and it passed unanimously. 2. ACTION ITEMS: 1. MACGREGOR AVE. SIDEWALK & KNOLL TRAIL PROJECT - PRESENTATION. Public Works Director Linnane gave an overview of the Project (see Public Works Minutes 4/15/04) and reviewed a sketch delineating the proposed sidewalk, new underground conduit, and remaining portion of the trail to be completed. Funding specifics were outlined: Larimer County Open Space Budget Line Item Trail & Sidewalk (Public Works portion) $150,000 Available Funds 2003 147,500 2004 122,500* *A re-appropriation is needed for the 2004 Budget. Light and Power Budget Line Item MacGregor Ave. Unddrground Conductor Project $200,000 Staff is requesting approval to proceed with the sidewalk and unfinished portion of the trail for $150,000 from the Larimer County Open Space Budget, and $200,000 from the Light and Power Budget for the underground and conduit addition. Responding to Trustee questions/comments, staff confirmed that with the newly-revised cost estimate for the PRPA fiber optics project relative to the underground conductor project, the sidewalk should be constructed at this time (cost-savings and scheduling); landscaping will be performed in-house; Thorp Associates provided the design for the Overlook and the Town has reviewed same; and a re-appropriation is required to proceed with the projects. It was moved and seconded (Habecker/Newsom) staff be authorized to proceed with the sidewalk, unfinished portion of the trail and underground conduit projects, with the budget re-appropriation as outlined above The motion passed unanimously. 2. ESTES PARK HOUSING AUTHORITY - UPDATE. Director Kurelja gave a PowerPoint Presentation updating Housing Authority Projects: â€¢ Talons Pointe Rental Project - Serves the low-income population (area median income); all apartment homes are rented (44 two and three- bedroom units); and these units serve the working population of Estes Park. Demographic snapshots of residents; their occupations, and employers were also reviewed. The National Association of Housing and Redevelopment Officials Colorado Chapter have, awarded this Board of Trustees - April 27,2004 - Page 3 project the "Award of Excellence" in the Affordable Housing Design category. â€¢ Vista Ridge mixed income home ownership project. Phase I construction is complete with 14 out of 15 homes sold; the remaining unit is a market rate unit. Seven of the 8 affordable units were sold to local resents, all of which are employed in Estes Park. All household incomes were below 80% area median income, and long-term affordability of these units is assured through a financing tool, which also serves to make the units affordable to the buyer. Phase 11 construction is underway with completion anticipated this fall. There are 12 units-6 affordable and 6 market rate units, and 3 of the affordable units are under contract. â€¢ Future Projects include: completion and sale of Vista Ridge, Ph. 11, begin to address employee housing, begin work on an "exit strategy" plan from Town funding; and remodeling the exterior fo the Cleave Street Apartments. â€¢ Section 8 Voucher Program serves the very low income population, and is currently offering assistance to 44 families. Urged the Board to keep abreast of state and national appropriations in the housing category. â€¢ Town Support. The Town's financial support ($276,000 in 2004) is unprecedented by a municipality in the state. Mayor ProTem Doylen commented on the Housing Authority's accomplishments during the past four years, praising the Town Board, Authoritg staff, etal for their commitment to affordable housing in Estes Park. 3. TOWN ADMINISTRATOR'S REPORT. A. Remodeling Projects - Update. (1) As a whole, the Municipal Building project is still on schedule. Temporary relocation of the Finance Dept. was accomplished with minimal disturbance, and the new restrooms should be opened May 26~; completion of the project is expected July 14fh. (2) The Museum Expansion project is on schedule, with completion expected June 25~h (2 weeks ahead of schedule). Mayor ProTem Doylen noted that effective with the Town Board meeting scheduled May 25#, planning Commission items will be considered during the second Town Board meeting of the month (fourth Tuesday). Following completion of all agenda items, Mayor ProTem Doylen adjourned the meeting at 7:41 p.m. Sue Doylen, Mayor ProTem Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 5,2004 Minutes of a Regular meeting of the TOWN BOARD STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 5th day of May, 2004. Board: Mayor Baudek, Trustees Doylen, Habecker, Jeffrey-Clark, Levine, Newsom, Pinkham Attending: All Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Town Attorney White, Deputy Clerk van Deutekom, Directors Brandjord, Joseph, Linnane, Pickering, Manager Marsh, and EPURA Executive Director Smith Absent None Mayor Baudek called the meeting to order at 5:25 p.m. CVB AND ANNEXATION PLAN STATUS. CVB - Operation of a Convention & Visitors Bureau (CVB) is scheduled to begin October 1, 2004. The mission of the CVB is to: 1) offer a comprehensive marketing program that sells Estes Park as a year round vacation and recreation destination; 2) offer a menu of services at a fair, equitable, and reasonable price; 3) provide one marketing face for the community; and 4) provide visitors, businesses, and citizens a high level of customer service, working cooperatively as a community to build the economy and preserve the natural surrounding. The intention is that the CVB will create revenues from the sale of its menu of services to offset the new CVB operating expenses. The 2005/2006 budgets will reflect those expenses and revenues. The 2004 start-up phase will require an appropriation of $195,000 from the General Fund to CVB expenses for the fourth quarter of 2004. Discussion items included: - benefits of CVB membership - staffing requirements - website creation and content - building improvements (i.e., future needs that may require remodeling/reconstruction/reconfiguration of existing structure). A funding request will be presented to the Town Board for approval. Annexation Plan - individual businesses outside Town limits and located along highway corridors (34/36/66) are being contacted by the Business Development Dept. regarding the Town's commercial annexation program. Under this program, the Public Works 2004 operating budget would absorb the expenses required to annex (approximately $7,000 per property). Based on approximately 30 qualifying businesses, potential new tax revenues could range from $250,000 to $500,000 if only 50% annex. Of the 10 businesses contacted, 5 have requested annexation, 3 are under consideration, and 2 have opted out. Formal action is not required by the Board. Staff will continue the solicitation of these businesses, addressing their needs and individual concerns on a business to business basis. FIRE DISTRICT UPDATE. The Service Plan for the proposed Estes Park Fire District was filed with Larimer County on April 1, 2004. The Larimer County Commissioners set a public hearing on the Service Plan RECORD OF PROCEEDINGS Town Board Study Session - May 5,2004 - Page 2 on June 1, 2004. Following approval by the Commissioners, a Petition may be filed with the Larimer County District Court requesting approval of the formation of a Fire District. If the Petition is found to be in accordance with the Colorado State Statutes, the District Court judge will order that the question of formation of the Fire District be placed on the General Election ballot of November 2, 2004. Also on the ballot will be the election of five (5) directors. If a majority of the eligible electors vote in favor of the formation of the Fire District, the Fire District will be formed by the District Court and the five (5) persons who receive the most votes will constitute the Board of Directors. i Attorney White indicated that State Statute requires homeowner notification of this process and public hearing date. A total of 8,946 notification letters will be mailed this week to all residents within the proposed District boundaries. EPURA. Executive Director Smith presented a summary description of EPURA, noting that the current primary focus has been the implementation of the West Corridor Plan. This includes completion of the Riverwalk and its amenities through the west end and connecting with the Fall River Trail at Performance Park, the kayak course, development of Wiest Plaza, parking improvements, and redevelopment of the Bob's Amoco site. Major accomplishments of EPURA over the past two decades include the streetscape along Elkhorn Ave., the Riverwalk, multiple parking improvements, Riverside Plazd, and the Conference Center. Discussion items included: - extending the life of EPURA - importance of investing in the community - property and sales tax increments MUNICIPAL BUILDING REMODEL. In 2003, Thorp Associates prepared a Municipal Building Remodel Multi-Year Master Plan for the Town. The remodel master plan proposed a multi-year, three-phased approach to construction, with the end result being the total remodeling of both floors of the Municipal Building. Phase I was budged in 2004 and is currently under construction. Future phases (to include remodeling the second floor and moving the Police Department to an off-site location) are contingent upon future budgets. Phase I involves: 1) construction of a new public restroom with interior access, as well as 24-hr. public assess; 2) construction of a new Finance Department workspace; 3) improved customer service lobby facility; 4) miscellaneous items, including a remodeled women's restroom; employee-use room, a new computer room that houses all of the Town's equipment in one area; and 5) improved building and computer security. Phase I schedule: 50% of the project has been completed, including installation of underground sewer and electricity; plumbing; concrete slab; framing; temporary Finance offices; Executive Women's Restroom; sidewalk; insulation; sheetrock; Computer Room/1.T. office; and relocation of all computer servers and mainframe. Phase I project completion is anticipated by July 14,2004. FINANCIAL REVIEW. Finance Officer Brandjord summarized financial activities and trends. The source for 2003 data is the most recent draft of the audited financial statements, as the audit for 2003 has not yet been presented. A comparison of revenues, transfers, expenditures and fund balances was reviewed for the General, Light & Power, and Water Funds. Discussion items included: - water assets and water rights portfolio - water rate and tap fee studies completed in 2003 RECORD OF PROCEEDINGS Town Board Study Session - May 5,2004 - Page 3 WIEST THEATRE. In early 2003, the idea of purchasing the Park Theatre and adjacent River Shops, to create a cultural arts facility and the possibility of developing the Wiest Theatre were discussed. Following several months of negotiations, it became apparent the Park Theatre and adjacent shops were not considered "for sale" by the property owners and the negotiations were terminated. In mid April, 2003, EPURA and the Town announced plans to build the Wiest Theatre, the West Riverwalk improvements, and a parking deck in the Wiest parking lot. EPURA contracted Thorp Associates to begin a conceptual design to include a 525-seat theatre and associated parking structure. Costs for the theatre ranged from $8-$10 million. AMS Planning and Research was hired to produce a feasibility study that would compare the operational costs and the associated economic benefits of the project. Details from the feasibility study are as follows: At approximately year 3 - operating revenues of $219,650 and operating expenses of $523,199, for an operating deficit of $303,549 per year. These calculations assume rental charges from non-profit uses of $75,000. The deficit would be in addition to the debt service for the theatre. Direct economic impact as a result of the theatre would amount to approximately $36,000 in sales taxes per year. The consultant will present this study at a Town Board meeting in the near future. Discussion items included: - estimated cost of the theater ($8-10 million range) and the possibility of "scaling" down the project. - community expectations regarding the project STANLEY PARK QUIET TITLE. Attorney White presented a brief history of the acquisition of Stanley Park and summarized his efforts regarding the quiet title research. The Town acquired the Park property (3 parcels) during the 1930's from the following entities: F.O. Stanley, the Estes Park Company, and Manford Family. The title work has been completed on the Estes Park Company and Manford Family parcels with successful results. During the discovery process, it was revealed that the interests of the F.O. Stanley heirs were not transferred as previous thought, thus Attorney White explained that pursuit of this issue is not recommended. Attorney White noted that the current title is not in jeopardy and any future bonding could only include the Estes Park Company and Manford parcels. SHORT TERM RENTALS. In 1998, the Town Board amended the business license ordinance to permit short term vacation rentals (less than 30 days) in all residential zoning districts. In 2000, the Estes Valley Development Code referenced this Municipal ordinance, categorizing the use as accessory rather than principal. In order to address new concerns and clarify the existing limitations and inconsistencies between the codes, staff recommends the following amendments and presents the following options for consideration: - amend the Municipal Code to limit the total number of guests to one family, or eight unrelated individuals (as one party). - efficiency kitchens and off site employees should be prohibited. - Option A: Accessory use could be defined even if it is difficult to track and enforce. The period of vacation rental use should not exceed 6 months out of the year if it is intended to be accessory only. - Option B: Provide for vacation rentals as a principal use with no regulation of duration. This option would also require elimination of current B&B restrictions in the EVDC. RECORD OF PROCEEDINGS Town Board Study Session - May 5,2004 - Page 4 Discussion items included: - difficulties of enforcement - primary vs. accessory use - restrictions for B&B's Concluding all discussion, it was noted that this is a complex issue requiring additional study. Assistant Administrator Repola will prepare a summation of current issues and provide potential solutions for further review. Attorney White presented an additional issue regarding short term rentals. It was determined that inclusion of A-Accommodations zones is necessary to clarify the intent of the Municipal Code and specifically state that individual business licenses are required for all properties operating as short term rentals. Attorney White will prepare the Ordinance for consideration by the Town Board for approval. ELK MANAGEMENT EIS. Director Joseph presented details from a recent elk EIS meeting regarding possible staging locations for intervention measures outside the RMNP. Alternatives (such as rounding up/culling, sterilization, relocation, fencing) were discussed for both public and private lands. The elk EIS group does not intend to propose an alternative without confirming that a site would in fact become available as contemplated. The group requests that the Town formally request the Department of Wildlife (DOW) give consideration to the hazing and herding alternatives, as they are the responsible agency outside RMNP. Director Joseph presented the following schedule: April 30: Distribute Draft Alternative DevelopmenVMatrix to IET May 12: RMNP staff meeting May 14: IET comments due May 26: "Drop dead" deadline for IET comments, meeting if requested by IET June 2: Complete newsletter, get to printer June 7: Distribute newsletter Wk. of June 21 : Public meetings Discussion items included: - alternatives as they relate to Town-owned property - importance of public and Town input and sensitivity of the issue - DOW issues regarding hunting and alternatives presented Director Joseph will convey Town concerns and comments to the group by May 14th. RETREAT BRIEFING. The Retreat has been scheduled May 1 gth from 12:00 noon - 5:00 pm at the Rocky - Mountain Nature Association Conference Center. Lunch will be served. The notebooks will be available on May 14# There being no further business, Mayor Baudek adjourned the meeting at 8:32 pm. Rebecca van Deutekom, CMC, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 6,2004 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in4 the Municipal Building in said Town of Estes Park on the 6th day of May, 2004. Committee: Chairman Doylen, Trustees Habecker and Levine Attending: All Also Attending: Assistant Town Administrator Repola, Mgr. Mitchell, Clerk O'Connor Absent Directors Joseph and Kilsdonk Chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT. Reports: Building Permit Summary. The summary for January-March, 2004 was reviewed, noting that March permits were up 217% from 2003; however, year-to-date permits are down approximately 7%. MUSEUM/SR. CENTER. Photocopier - Request authorization to seek bids. Mgr. Mitchell provided background information on the Museum and Sr. Ctr. copy machines, reporting that the combined (both facilities) copier budget is $15,000, and staff is recommending the purchase one large-volume quality copier to be housed at the Museum, and one desktop-quality multi-function model with scanner and fax capabilities to be housed at the Sr. Ctr. Copier maintenance costs would be shared between the two facilities. Discussion followed on leasing options in lieu of purchasing; maintenance inclusions/exclusions; outsourcing; and an internal print shop. The Committee recommends: (1) staff be authorized to seek bids for the large-volume quality copier (Museum) and the desktop multi-function model (Sr. Ctr.) as outlined above, with staff authorized to proceed with the purchase within the established budget, and (2) the Tech Team was directed to analyze all copy machines (purchase/replacement costs, cost/copy, etc.), maintenance agreements, etc., comparing costs for outsourcing, internal print shop, and the like, with a long-term recommendation being submitted for consideration. Reports. Museum: Personnel. Staffing levels and existing issues were reviewed, with the following revisions: â€¢ Offer one FTE Curator position with benefits at Grade Level 33. â€¢ Adjust the Grade 31 Assistant Curator position (that has benefits), to a Grade 33 Museum Curator position. â€¢ Start the employee currently in Grade 31 at their current salary plus 5% to avoid grade compaction, and acknowledge three years of service at the curatorial level. There are no additional appropriations required to the current RECORD OF PROCEEDINGS Community Development Committee - May 6,2004 - Page 2 budget to effect this change. Bi-Monthly Report > Construction Update. The project is on schedule and budget for the July 3rd facility re-opening. Staff is working on designing and ordering interior furnishings and exhibits, and the re-opening is scheduled from Noon to 4:00 p.m. with refreshments sponsored by the Estes Park Seniors, Inc. Entertainment is sponsored by the Museum Friends. 1 May/June Activities were outlined. 1 Historic Fall River Hydroplant will open for the season Memorial Day and Bob Seifert is returning as the part- time interpreter. Various repairs are underway and a tour is scheduled May 24th. Senior Center: Bi-Monthly Report. Mgr. Mitchell outlined general operations, Sr. Ctr. Board activities, and programming. Of note is that May is Older Americans Month, and several special events are planned. Statistics for meals and site use/visitation were presented. SPECIAL EVENTS. Stanley Park Master Plan RFP - Request authorization to solicit proposals. Assistant Town Administrator Repola presented the Goal Team's draft RFP for review/discussion. Professional land planning services will complete the master plan for revitalization of the fairgrounds in the following areas: 1 Architectural Design 1 Landscape/Hardscape Design > Outdoor Arenas > Sports Field 7 Other A five-six month timeframe is expected, with final presentations targeted for late fall 2004. The Committee recommends staff be authorized to solicit proposals as requested. There being no further business, Chairman Doylen adjourned the meeting at 8:42 a.m. Vickie O'Connor, CMC, Town Clerk Estes Park Housing Authority (EPHA) Board Meeting I)ate: April 14,2004 Members Present: Eric Blackhurst, Sue Doylen, Jack Dinsmoor, Catherine Jensen, Karla Porter Members Absent: Staff Present: Rita Kurelja, Sam Betters, Rich Ekwall, Mariann Pugh Others Present: Joe Wise, Wendy Swanhorst, Pete Brandjord Guests: The April 14,2004 meeting of the Estes Park Housing Authority was called to order by Sue Doylen, Chairperson, at 8:30 a.m. in Room 203 of the Estes Park Municipal Building. APPROVAL OF MINUTES The Board reviewed the March 10, 2004 meeting minutes. Sue Doylen asked if anyone had any comments, questions or changes to the March 10, 2004 minutes. None were noted. A vote was called and the motion to approve March 14% 2004 meeting minutes was made and Seconded. Vote was called for and Motion passed. FINANCIAL REPORTS - . Wendy Swanhorst with Swanhorst and Cutler presented the 2003 Estes Park Housing Authority audit. Ms. Swanhorst reported that all was in order with the EPHA financial records and no discrepancies or areas of concern were found. EPHA is still in the development stages. Cleave Street lost a little. It was noted that Vista Ridge was not included in this audit as it has its own audit as does Talons Pointe as it is a section 42 partnership. Motion to accept the 2003 audit was made by Jack Dinsmoor and seconded by Eric Blackhurst. Vote was called for and motion to accept the 2003 Estes Park Housing Authority audit passed. Wendy was thanked for her work on this audit by the Board â€¢ Sharlet Lee presented the 1St quarter 2004 Financial Reports. Estes Park Housing Authority: l. EPHA cash balance of498K 2. Have received developers fee of 96 K and the Town of Estes Park grant. 3. DOH debt of $650,000. This will convert to a grant. Talons Pointe: 1. Ms. Lee pointed out that Talons Pointe funds do not flow through the Estes Park Housing Authority. 2. Talons Pointe rental income down slightly as rents were lowered to accomdate increase in Utility allowance Vista Ridge Sam Betters requested that Vista Ridge and the HOA financials not be distributed in the future at the EPHA meeting as these are not public entities. EPHA Board Meeting Minutes Page 1 Discussion on the funding options for the HOA. Will be discussed at a future Investors meeting. Discussion on the Insurance issue for the HOA and when it converts from Builders Risk. Will look into covenants regarding insurance Lot 4- Little there as no activity as o f yet. DEVELOPMENT UPDATES TALONS POINTE Mariann reported that there were 2 vacancies and screenings were in the process. Hot water Heater issue- Rich did not have an update. Vents had been plugged. No problems since. VISTA RIDGE Phase 1 â€¢ Bark has been replaced â€¢ Furniture installed in model unit â€¢ A homeowner is complaining about noise between units. Will have the unit tested and do a physical testing on our own. Solution will be based on these tests Phase II â€¢ Construction on schedule â€¢ Issue with side hill- discussion on retaining wall, wall and a fence, poured wall, blocks. Will be pricing various options. Marketing and Sales â€¢ 3 Affordable units under contract all 2 BRS REPORTS AND UPDATES Cleave Street â€¢ Full Occupancy- 100% Occupancy 1St quarter â€¢ Meeting with Architects regarding conceptual for Renovation. Beginning to work on DOH application Other Items â€¢ Rita gave the Board information and registration for Commissioner Training in Denver. â€¢ Letter from the Mayor re appointing Karla Porter for another 5 year term on the EPHA Board â€¢ Sam Betters asked the Board if they would like a delinquency report. They agreed they would. â€¢ May Board meeting has been moved to May 5 8:30am. With no other business noted motion to adjourn was made and seconded. All voted Aye and meeting was adjourned at 10:20 Respectfully Submitted by Rita Kurelj a Program Manager Estes Park Housing Authority EPHA Board Meeting Minutes Page 2 RESOLUTION #7-04 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Hotel and Restaurant Liquor License, filed by Himalchuli Corp., dba NEPAL'S CAFE, 184 E. Elkhorn Ave., Unit H, Estes Park, Colorado, is May 5,2004. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 8, 2004 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.5 miles, as measured from the center of the applicant's property. DATED this day of ,2004. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk MEMORANDUM To: Honorable Mayor Baudek and Board of Trustees CC: Town Administrator Widmer From: Randy Repola KL Date: May 7,2004 Subject: Stanley Park Master Plan Request for Proposals Background: The Town Board's 2002-2004 goals included a review of the Stanley Park master plan (Goal #5). In July 2003, the Town Board approved the development of a Stanley Park Master Plan. The Goal Team facilitated five community input sessions during September 2003 meeting with individuals and interested organizations to gather input on potential uses and improvements to the Fairgrounds at Stanley Park. The input was then used to develop a schematic detailing the future site layout of the Fairgrounds property. In February of this year, the Community Development Committee directed staff to develop a master plan based upon the schematic. The Committee indicated that it would like to have a master plan with sufficient detail to generate both a clear vision of the future improvements as well as support within the community for the plan. In addition, at this same meeting, the Committee approved a contract for a drainage study for the Fairgrounds. The drainage study is a necessary first step before a master plan can be initiated. This study will be complete in June. Therefore, staff has prepared the attached "Request for Proposals and Qualifications" to be used to solicit a contractor to complete the Fairgrounds Master Plan. Budget/Cost: The 2004 Community Reinvestment fund has a total of $350,000 ($30K for engineering and $320K for remodeling) allocated to "Stanley Park Revitalization." One contract for a drainage study is underway at a maximum cost of $17,450. Though staff does not have an estimate of the potential cost of the master plan, we are confident that the balance remaining for Stanley Park Revitalization is more than adequate for the creation of a detailed master plan. Furthermore, we expect that there will be a substantial amount of this budget remaining to initiate improvements based upon the final master plan either in 2004 or later years if the board so chooses. Recommendation: Stajfrequests consideration of the Fairgrounds Master Plan RFP and permission to solicit proposals. . Request for Qualifications and Proposals STANLEY PARK MASTER PLAN Town of Estes Park The Town of Estes Park is seeking professional land planning services to complete a master plan for the revitalization of The Stanley Park Fairgrounds. Stanley Park is a forty-two acre event facility located on Highway 36 at the east entry to Estes Park. The property contains an open arena with grandstands and related multi-use barns. The facility serves residents and visitors alike providing cultural, historical, recreation and entertainment events and opportunities. At the northwest corner ofthe Fairgrounds are the Town-operated Senior Citizens' Center and Estes Park Museum. Stanley Park now hosts a variety of events during the months of June through mid- September: â€¢ Wool Market â€¢ June Rodeo series â€¢ Miniature Horse show â€¢ Arabian Horse show â€¢ Antique Show â€¢ Hunter/Jumper Horse show â€¢ Rooftop Rodeo â€¢ Longs Peak Scottish/Irish Festival The Town has recently completed a business plan to guide the renovation of the facility to be completed in phases over the next ten to fifteen years. The goal of the plan is to maintain and enhance the existing uses, and to expand the use of the facility in the following areas: â€¢ Festivals â€¢ Vehicle expos/shows â€¢ Concerts â€¢ Trade shows â€¢ Field sports â€¢ Picnic facilities and passive use . The completed Master Plan will incorporate the following elements: Architectural Design â€¢ Character studies of building architecture for proposed Multi-Use structures â€¢ Existing and proposed buildings: recommendations for dressing up existing buildings consistent with overall architectural theme â€¢ Preliminary Arch. Design and cost estimates for new buildings: typical stalFpavilion â€¢ Three rendered photo-simulations from various perspectives (presentation/marketing quality graphic products) â€¢ Typical free-standing restroom design with cost estimate; also minimum building code requirements as they relate to spacing / capacity requirements Landscape / Hardscape Design â€¢ Master Landscape Concept Plan at 1: 50 â€¢ Entry Plaza Character Plan at 1: 20 â€¢ Character study of central corridor / axis â€¢ Final Parkinglayout â€¢ RV Lot final layout and grading plan at 1:20, â€¢ Final RV hookup design ( multi-purpose design for use as parking area for over size vehicles) â€¢ Master Site Circulation Plan identifying various zones of access for vehicles, pedestrians and horses/animals at 1: 50 â€¢ Outdoor Lighting study for various multi-use spaces â€¢ Fencing: locations and materials â€¢ Entry Sign preliminary design Outdoor Arenas â€¢ Preliminary Plans for renovation and expansion of existing grandstands â€¢ Circulation options/recommendations for pedestrians, vehicles, horses, etc. â€¢ Surfacing recommendations, address dust control and horse injury problems with existing infields Sports Fields â€¢ Sports fields Layout at 1: 50 â€¢ Lighting Plan â€¢ Turf Recommendations Other Deliverables â€¢ Rendered Final Concept plan at 1:50 â€¢ Costs estimates (and level of confidence) buildings, restrooms, rv hook ups â€¢ Traffic Impact Study â€¢ Build out Phasing Plan with identification of related physical constraints 2 â€¢ Digital Copies of all deliverables A public inpuâ‚¬visioning process was completed last fall, and a preliminary master plan schematic has been produced to guide completion o f the Master Plan. The scope of work will include meetings with Town staff as required and two formal presentations of the completed plan to the Town Trustees. The Town will furnish complete survey of existing conditions, and a completed storm drainage study for the site. A five to six month time frame is expected for this work, with final presentations targeted for late fall of 2004. Please provide a summary of firm qualifications and examples of similar planning / design products with references. Also, please identify key responsible staff, with experience/qualifications and related billing rates. 3