The URL can be used to link to this page

Home My WebLink AboutPACKET Town Board 2004-04-27Prepared 04/22/04 The Mission of tile Town of Eatee Fark le to plan and provide reliable, high- value eervicee for our citizerle, vieltore, and employees. We take great pdde ensuring and enhancing the quality of life in our community by being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, April 27,2004 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated March 13, 2004. 2. Bills. 3. Committee Minutes: A. Public Works, April 15,2004: 1. Prospect Mtn. 2-way Radio Base Station Equipment Purchase, $9,191.18. 2. Municipal Bldg. Air-conditioning Project for Portions of 1St and 2â„¢' floors, $40,000. 3. MacGregor Ave. Sidewalk & Knoll Trail Project - See Action Item #1 below. B. Public Safety, April 22,2004: 1. Purchase budgeted 2004 Vehicle, Estes Park Auto Mall, $24,295.75. 4. Town Credit Card Account - Request to close current account with U.S. Bank and open account administered by the local Bank of Colorado. 1.A. PLANNING COMMISSION AGENDA (Approval of): 1. CONDOMINIUM MAPS. A. Solitude V Condominiums Final Condominium Map, Supplemental Map #1, Lot 5, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. 2. ACTION ITEMS: 1. MACGREGOR AVE. SIDEWALK & KNOLL TRAIL PROJECT - PRESENTATION. Public Works Director Linnane. 2. ESTES PARK HOUSING AUTHORITY - UPDATE. Director Kurelia 3. TOWN ADMINISTRATOR'S REPORT. NOTE: (1) Effective with the Town Board meeting scheduled May 25% Planning Commission items will be considered during the second Town Board meeting of the month. (2) The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 1 Continued on reverse side Town of Estes Park, Larimer County, Colorado, April 13, 2004 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in , said Town of Estes Park on the 13th day of April, 2004. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Chuck Levine, Trustee Elect Bill Pinkham, Trustee Elect Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Absent: Gregory A. White, Town Attorney Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT None TOWN BOARD COMMENTS Trustee Barker requested the Town Board make the community's drug problem a priority by including it for discussion during the upcoming Town Board Retreat, and officially including it as a Town Board goal. Trustee Jeffrey-Clark requested the Board consider standing and reciting the Pledge of Allegiance to honor the American flag prior to Town Board meetings. Mayor Baudek announced the Annual Duck Race scheduled May 1St, sponsored by the Rotary Club. This year's event includes 16 major sponsors and 400+ prizes. By purchasing a duck race tick6t, participants will help 59 local non-profit organizations continue to serve the community. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated March 23,2004. 2. Bills. 3. Committee Minutes: A. Public Safety, March 25,2004: Fire Dept. : 1. Estes Park Fire Protection District Service Plan - Submittal to the Larimer County Commissioners. B. Community Development, April 1,2004: Board of Trustees - April 13, 2004 - Page 2 Special Events Deot.: 1. 2004 Parade Permits: Rooftop Rodeo July 131 Longs Peak Scottish Festival September 11th, Come Catch the Glow November 260 2. Standard Agreement: Rocky Mountain Team Penning Assn., September 17-19, 2004. 3. Longs Peak Scottish Festival: Community Dr. (from Hwy. 36 to Manford Ave.) Street Closure, September 10-12, 2004. Community Development Dept.: 1. Development Application Fee Waiver approval for Ravit Michener. C. Utilities Committee, April 8,2004: 1. Truck Replacement, Water Dept., $35,927.81. 4. Estes Park Housing Authority, March 10,2004 (acknowledgment only). 5. Estes Valley Board of Adjustment, April 7,2004 (acknowledgement only). 6. Estes Valley Planning Commission, March 16, 2004 (acknowledgement only). It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for the following Consent Agenda Items. 1. CONSENT ITEMS: 1. CONDOMINIUM MAPS. A. Thunder Canyon Condominiums, Preliminary & Final Condominium Map, Lot 22, Stanley Hills Subdivision P.U.D., Mountain View Vacations, LLC/Applicant. B. East Riverwalk Center Condominiums, Supplemental Condominium Map #2, aka Amended Condominium Map of East Riverwalk Center Condominiums, Amended Plat of Lot 1, Mountain Man Subdivision, Pika Properties, LLC/Applicant. As there was no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Gillette/Newsom) Items 1.A. and 1.B be approved, and it passed unanimously. Stating an item had been omitted from the Agenda, Planner Shirk requested consideration be given to the following: C. *Solitude V Condominiums Final Condominium Map, Supplemental Map #1, Lot 5, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. Mayor Baudek opened the public hearing, and, as there was no public comment, Mayor Baudek closed the hearing. It was moved and seconded (Doylen/Habecker) the Final Condominium Map for Solitude V Condominiums, Supplemental map #1 be approved, and it passed by the following votes: Those voting "Yes" Trustees Doylen, Habecker, Jeffrey-Clark and Newsom. Those voting "No" None. *Editor's Note: Upon subsequent review of the official documentation on April 14th, staff determined that the legal publication for the Solitude V Condominiums Final Condominium Map stated that the public hearing is scheduled on April 27~h; thus, the motion for approval stated above is null and void pending Town Board action on April 27~h. Board of Trustees - April 13, 2004 - Page 3 APRIL 6, 2004 ELECTION REPORT. Town Clerk O'Connor reviewed the Official April 6 Election Report: Walk-In/ Polling Total Votes FOR MAYOR: Absentee Place Cast JOHN BAUDEK* 266/31 303 600* LORI JEFFREY-CLARK 97/13 134 244 Walk-In/ Polling Total Votes FOR TRUSTEE: Absentee Place Cast BILL PINKHAM* 261/32 320 613* PATRICK CIPOLLA 147/16 160 323 CHUCK LEVINE* 235/33 290 558* NORMAN D. PRITCHARD 112/17 133 262 WAYNE NEWSOM* 206/34 277 517* *Elected to 4-yr. terms Total Registered Voters = 4,367 Number of Walk-In Votes Cast = 368 Number of Absentee Votes Cast = 49 Number of Polling Place Votes Cast = 440 TOTAL VOTES CAST = 857 = 19.6% As all invoices have not yet been received, the Election Expense Report will be distributed to the Town Board in the near future. Mayor Baudek expressed the Board's appreciation to Clerk O'Connor, Deputy van Deutekom, and the Election Judges. ACKNOWLEDGEMENT OF RETIRING TRUSTEES JEFF BARKER AND STEPHEN GILLETTE. Trustee Gillette acknowledged his spouse and family, and expressed his appreciation to the community, all past and present Trustees and Mayors, and the Town's outstanding staff. Trustee Barker also acknowledged his spouse and family, and commented that Trustees bring passion to the job and both he and Trustee Gillette are retiring with the same passion. Appreciation was expressed to past and present Mayors and Trustees, and he commended staff for their assistance in ensuring Trustees make good decisions. Additional parting comments were heard from all Trustees and Mayor Baudek, with the Mayor presenting each with a Town Plague commemorating their service to the community, and "Resolutions of Respect" honoring their active participation on the goals and achievements of the Board of Trustees during their terms of office. Mayor Baudek also announced a reception acknowledging both retiring Trustees scheduled April 14~h at the Marys Lake Lodge - the community is invited to attend. Concluding the presentation, Mayor Baudek announced a recess at 7:29 p.m. Mayor Baudek reconvened the meeting at 7:35 p.m. 2. ACTION ITEMS: 1. SWEARING-IN CEREMONY FOR NEWLY-ELECTED MAYOR & TRUSTEES. Municipal Judge Brown conducted a Swearing-In Ceremony for the following: Board of Trustees - April 13, 2004 - Page 4 Mayor: John Baudek Trustees: Chuck Levine, Wayne Newsom, and Bill Pinkham 2. APPOINTMENTS. Mayor Baudek announced the following appointments: Mayor ProTem - Trustee Doylen Standing Committees: Â· Community Development Trustee Doylen, Chair; Trustees Habecker & Levine Museum Advisory Board Liaison - Trustee Doylen Rooftop Rodeo Committee Liaison - Trustee Levine Â· Utilities Trustee Jeffrey-Clark, Chair; Trustees Newsom & Pinkham Â· Public Works Trustee Habecker, Chair; Trustees Jeffrey-Clark & Levine Â· Public Safety Trustee Newsom, Chair; Trustees Doylen & Pinkham Administrative Staff Richard D. Widmer, Town Administrator Randy Repola, Assistant Town Administrator Vickie O'Connor, Town Clerk Rebecca van Deutekom, Deputy Town Clerk Gregory A. White, Town Attorney John P. Frey, Assistant Town Attorney Pete Brandjord, Town Treasurer/Town Clerk ProTem Lowell Richardson, Police Chief Gary R. Brown, Municipal Judge John W. Easley, Jr., Assistant Municipal Judge Scott Dorman, Fire Chief Daryl McCown, 151 Assistant Chief Robert Himing, 2nd Assistant Chief Building Code Board of Appeals, 2-yr. Terms, Expiring 04/06 Karl Ertl (Re-appointment) Steve Lane (") Kerry Prochaska (") Estes Valley Board of Adjustment Trustee Levine (completing Barker's Un-expired Term of 2/28/06) Jeff Barker (New, Alternate), 3-yr. Term expiring 4/07 Estes Valley Planning Commission Liaison, 2-yr. Term Expiring 04/06 Trustee Habecker Firemen's Pension Board Mayor Baudek Pete Brandjord, Treasurer Vickie O'Connor, Secretary Scott Dorman, President Jon Landkamer, EPVFD Member Will Birchfield, EPVFD Member Policemen's Pension Board Mayor Baudek Pete Brandjord, Treasurer Vickie O'Connor, Secretary Lowell Richardson, Police Chief Tree Board, 4-yr. Terms, Expiring 04/08 Board of Trustees - April 13, 2004 - Page 5 Trustee Doylen (New) Wendell Amos (Re-appointment) Alice Gray (Re-appointments) Russ Franklin, Staff Tim Rische, Staff Miscellaneous Appointments Audit Committee: Mayor Baudek Trustee Pinkham Rich Widmer, Staff Randy Repola, Staff Pete Brandjord, Staff North Front Range Water Quality Planning Association Bill Linnane Bob Goehring, Alternate Platte River Power Authority Board of Directors Mayor Baudek, 4/08 Windy Gap Greg White Bill Linnane, Alternate It was moved and seconded (Doylen/Newsom) the Board of Trustees ratify all appointments as listed above, and the motion passed unanimously. 3. TOWN ADMINISTRATOR'S REPORT. A. Economic Indicators Report. The Report indicates February's revenues as 23.7%, which equates to an increase of 16.7% year-to-date. B. Remodeling Projects. (1) The Municipal Building remodeling is on schedule as a whole. The Executive Ladies restroom has been reopened, the existing public restrooms will be closed 4/20 and the schedule calls for reopening the public restrooms by May 26~h. The entire project should be completed by July 14'h. The Finance Dept. will be relocated while the existing area is remodeled. (2) The Museum Expansion Project remains on schedule or slightly ahead of schedule. Project completion is expected June 25'h. (3) EPURA has authorized the construction of public restrooms at Performance Park, and the project should be completed by mid-May. Trustee Habecker questioned the status of the Performing Arts Center, with Administrator Widmer reported the rough draft of a portion of the Feasibility Report has just recently been received; the remainder should be received by the end of this week. Following completion of all agenda items, Mayor Baudek adjourned the meeting at 7:52 p.nl. John Baudek, Mayor Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 15, 2004 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 15th day of April, 2004. Committee: Chairman Habecker, Trustees Jeffrey-Clark and Levine Attending: All Also Attending: Town Administrator Widmer, Public Works Dir. Linnane, Const. Mgr. Sievers, Director Joseph, Sr. Electrical Engr. Matzke, Finance Officer Brandjord, Clerk O'Connor Absent: None Chairman Habecker called the meeting to order at 8:00 a.m. and welcomed newly- elected Trustee Chuck Levine. PROSPECT MOUNTAIN 2-WAY RADIO BASE STATION - REQUEST AUTHORIZATION TO PURCHASE BUDGETED EQUIPMENT. The 2004 Community Reinvestment budget includes $10,000 for the replacement of the more than 20-year-old 2-way radio base station on Prospect Mountain, and the more than 20-year-old backup station in the Municipal Building (both systems work jointly). Due to the age of this equipment, parts are no longer available. This radio base station serves the radio needs of the Water and Public Works Departments. It is also linked to Police Dispatch for communications with Water Dept. crews when problems arise and Street Dept. crews during snow removal. The budget line item for this purchase is $10,000, and cost of the equipment is as follows: Wireless Advanced Communications (State Bid/Government pricing) Motorola MTR Base Station w/installation $ 7,955.75 Motorola CDM1550/Municipal Building Link (back up) 1,235.45 Total - State Pricing $ 9,191.18 Following discussion on compatibility with existing equipment, the Committee recommends approval to purchase the budgeted equipment in the amount of $9,191.18 as outlined above. MUNICIPAL BUILDING AIR-CONDITIONING PROPOSAL FOR FIRST & SECOND FLOORS - REQUEST AUTHORIZATION TO INCLUDE IN 2004 BUDGET. A majority of the Municipal Building air-conditioning was installed during the construction of the 2002 Board Room project; however, air-conditioning for south-facing Rooms 201, 202, 203, the Training Room and Training Annex was not installed as funds were unavailable in 2002. With the current remodeling project nearing completion, it is apparent that the new meeting space on the first floor (Training Room and Training Annex) will be in high demand. Demand for the second-floor meeting space is already high. Anticipating future air-conditioning requests, staff solicited a price from the remodeling project air-conditioning subcontractor to install air-conditioning in Rooms 201, 202, 203, RECORD OF PROCEEDINGS Public Works Committee - April 15, 2004 - Page 2 the Training Room and Training Annex. Regarding budget, the under-budget Old Man Mountain Drainage Project could provide necessary funding. Old Man Mountain drainage excess funds are as follows: $50,000 - $8.500 $41,500 (remaining funds) The cost of air-conditioning and misc. $35,000 (6 stand alone units) Contingency 5.000 Total estimate: $40,000 Discussion, including clarification on "contingency" funding and building (roof) insulation followed, with the Committee recommending staff proceed with the air- conditioning proposal, authorizing an expenditure of $40,000 as specified above. MacGREGOR AVE. SIDEWALK & KNOLL TRAIL - REQUEST APPROVAL TO CONSTRUCT. The Rotary Club ("Club") and Coleman Foundation have donated approximately $20,000 for construction of an "Overlook" viewing platform overlooking the Black Canyon Creek area, off MacGregor Ave. The Club has coordinated fill material at no charge from Cornerstone Engineering. Time is of the essence, thus staff met with Club representatives and Cornerstone Engineering to discuss the project schedule and responsibilities. To take advantage of the free fill material, the Club has expedited their schedule; below is a tentative schedule to complete the Knoll Property Master Plan, lower portion: 1. The unfinished half of the trail along the lower portion of the site: April through June. 2. The MacGregor Ave. curb, gutter and 8'-wide sidewalk: April through June. 3. The MacGregor Ave. Underground Conductor Project (Light and Power Dept. 2007 Capital Improvement Project): April through June. The Light and Power Dept. budget includes $300,000 this year, and another $300,000 in 2005 for the "Estes to Loveland Fiber Optics Project"; PRPA recently revised the cost estimate and Estes Park's total cost should be a maximum of $200,000. Funds are available for the MacGregor Underground Project, and the Utilities Committee would review any proposed changes to this particular budget. Staff is requesting approval to proceed with the sidewalk and lower trail portion as follows: Lower Trail (#1 above) $ 25,000 Sidewalk (#2 above) 125,000 Total cost $150,000 The Larimer County Open Space 2003-2004 Knoll-Willows Trail available Budget is $165,000. The 2004 Budget Fund Balance estimate will not change; however, the 2004 Open Space Budget expenditure must be supplemented. The contractor is also available at this time to proceed with the project. Community Development Dir. Joseph commented that the Overlook is part of the Master Plan; members of the Knoll-Willows Advisory Committee are aware of this portion of the Project and have responded favorably. Extending the sidewalk is not part of the Club's project, and Dir. Linnane added the sidewalk will be approximately 8' wide, RECORD OF PROCEEDINGS Public Works Committee - April 15, 2004 - Page 3 and it involves electrical underground, the roadway will be narrowed to 11'*, and most likely, 3 parking spaces will be eliminated (8 spaces were added off the Bypass). The upper portion of the trail has been completed; the bridge located at the bottom should be installed the next two weeks, and the cabin and porch will be restored/rebuilt. The fieldwork for a structural assessment of the ruins has been completed. Minimal signage (a warning not to climb the ruins) is planned this summer; however, staff is planning a floor level "catwalk", proceeding through the front door of ruins onto a platform with railing. Signage could be included in this funding portion; however, staff is not requesting for the catwalk pending approval. A ribbon-cutting celebration has not yet been planned. NOTE: Dir. Linnane confirmed that he will advise Utilities Committee members on the Light and Power portion of this project, and he will give a presentation at the April 27th Town Board meeting. The Committee recommends approval of the $150,000 expenditure for the sidewalk and lower trail portion of the Knoll-Willows Trail with funding as specified above. REPORTS. Municipal Building Remodeling Project Update. The project is on schedule, with completion of the entire project anticipated by July 14th. Trail Update: Fish Creek and Fall River. Both trails are in the "design phase", and neighborhood meetings to gather input will be scheduled prior to final design approval. The Fish Creek Trail will be extended to Scott Ave., and the Fall River Trail is being extended to Riverside Dr. Both projects are within Town Limits and funding is provided from a matching State grant. A September start-up date is anticipated for both projects. Discussion followed, with staff confirming research will be conducted on federal beautification funding. Hiqhwav 34 Gatewav Siqn Landscaping Update. As a preliminary test of the light installation, an evening photograph was distributed - positive comments were heard. Landscaping will be provided in-house by JunelstÂ£ Miscellaneous. (1) Following discussion of excess sand on Community Dr. at the schools as the problem relates to public safety, Dir. Linnane confirmed a sweeper would be dispatched to the area immediately. (2) Responding to a question concerning whether the Town could donate equipment to help demolish mobile homes, the Committee directed staff to contact Town Attorney White and Pat Washburn/Coalition Group to determine the Town's liability issues and logistics; staff will report their findings directly to Chairman Habecker. There being no further business, Chairman Habecker adjourned the meeting at 8:39 a.m. Vickie O'Connor, CMC, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 22,2004 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 22nd day of April, 2004. Committee: Chairman Newsom, Trustees Doylen, Pinkham Attending: All Also Attending: Town Administrator Widmer, Police Chief Richardson, Fire Chief Dorman, Clerk O'Connor Absent None Chairman Newsom called the meeting to order at 8:00 a.m., noted his pleasure in being appointed Chairman and welcomed new Committee Members Doylen and Pinkham. POLICE DEPARTMENT. 2004 Vehicle - Request Authorization to Purchase. The Police Department's Budget includes $21,000 for the replacement of a 1999 patrol vehicle. The vehicle is within the Town's replacement policy and staff desires to replace it with a larger vehicle for use by the detectives. With the new vehicle, a shifting of vehicles will occur that will ultimately provide a marked patrol vehicle. Bids for a 2004 Police Explorer 4x4 were as follows: VENDOR MODEL BASE TRADE-IN BID TOTAL PRICE Estes Park Auto 2004 Ford Police $27,790.75 $3,000.00 *$24,790.75 Mall Explorer, 4x4 *2% local bid advantage = $495.00. $24,295.75 Phil Long Ford " $26,569.00 $2,000.00 $24,569.00 Garnsey & Wheeler L does not meet $25,569.00 -0- $25,569.00 Ford specs. Chief Richardson explained that the budget deficit could be funded from a line item within the Department's budget, and clarified the necessity for the 4-wheel drive vehicle (rugged terrain, private driveways, cargo space for equipment for collection of evidence). Staff confirmed their intention to replace Crown Victoria patrol vehicles with smaller vehicles, not 4-wheel drive vehicles. The Committee recommends acceptance of the bid submitted by Estes Park Auto Mall for $24,790.75. Reports. Zone Policing - PowerPoint Presentation by Sgt. Rose. Sgt. Rose provided background information on the current philosophy of community policing (developing a mutual effort between police and the community that identifies problems of crime and disorder and involves all elements of the community in the search for solutions to these problems.), reviewed the process of problem oriented (identify the problem, examine it, decide on the solution, and monitor the solution and adjust accordingly), and presented a proposal for "Zone Policing." A "zone" is essentially a community within a community; zone policing is the application RECORD OF PROCEEDINGS Public Safety Committee - April 22,2004 - Page 2 of assigning an officer to a designated area(s) for policing duties. This philosophy would remain consistent with the Department's community policing philosophy, and in addition to law enforcement, assistance to victims of crime, public order maintenance, and emergency response, the officer's primary concern for their zone would be crime prevention. General discussion followed regarding the implementation plan, how officers would be assigned, empowerment of officers, law enforcement coverage, plan to measure effectiveness, department consensus on the proposal, and plan flexibility. Specific discussion was heard on whether or not having an officer on campus has been embraced by the school system. Chief Richardson reported on serious discussions with the School regarding a School Resource Officer and the intent of this assignment is first and foremost as a "role model", enforcement would be secondary. Colorado Police Corp. - Presentation by Officer Gliva. As Officer Gliva was unavailable, this item was not presented. NIBRS First Quarter Report. Staff reviewed the quarterly report, providing clarification as necessary. Of note, is that the national clearance rate on thefts/burglaries is 24- 26%; in Estes Park the average is 50-38%. Communications will provide Committee members with a list of offenses included in the Report's "status offenses" category. Miscellaneous. (1) Chairman Newsom directed staff to investigate the possibility of scheduling a Drug Task Force Speaker concerning "meth labs" - the speaker recently attended a Board of Realtors Meeting. (2) Staff confirmed that attention is given to the area's vacant summer homes relative to break-ins, and the Dept. is currently gathering a list of such homes and they will soon receive daily Police drive-bys. FIRE DEPARTMENT. No action items. Reports. Larimer County Fire Ban. Chief Dorman reported that the Sheriffs' Dept. recently issued a fire ban. The Dept. has completed their review and found that, with the exception of personal portable grills, the ban in compliance with the Municipal Code. At this time, the ban is not needed inside Town Limits and the Chief will re-evaluate as conditions arise. Safety and Fire Protection Trailer Grant. A letter from Representative Musgrave was read aloud. The letter congratulated the Dept. on receiving the Dept. of Homeland Security's Assistance to Firefighters Grant. A Safely and Fire Protection Fifth-Wheel Trailer will be purchased and utilized as safety and fire protection education for groups in the community. Trustee Pinkham offered the assistance of Sue Pinkham in writing the educational program. A trailer storage site has not yet been confirmed. There being no further business, Chairman Newsom adjourned the meeting at 8:42 a.m. Vickie O'Connor, CMC, Town Clerk MEMORANDUM TO: HONORABLE MAYOR BAUDEK, BOARD OF TRUSTEES, TOWN ADMINISTRATOR WIDMER FROM: PETE BRANDJORD, FINANCE OFFICER SUBJECT: DATE: APRIL 12, 2004 CC: Background. The Town of Estes Park currently has a credit card account with U.S. Bank. Because of issues with processing and credit limit restrictions, it is recommended that the account be closed and replaced by an account administered by the local financial institution that provides banking services to the Town, the Bank of Colorado. Budget The fees associated with the recommended replacement account are lower than those in the current agreement are. Action Policy Issues - none. Technical Issues - It is recommended that the U.S. Bank account be closed and the Bank of Colorado account be opened to reduce fees, improve processing and support local business. Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: April 22,2004 Subject: Solitude V Condominiums Final Condominium Map - Supplemental Map #1 Background. The applicant, Crystal Creek Development, Inc., has submitted a final condominium map application for Solitude V Condominiums. This consists of one unit, Units 2 on Lot 5, Solitude Subdivision, addressed 1801 Sketch Box Lane. The lot is zoned "A" Accommodations/Highway Corridor and the use is accommodations. Residential uses are not permitted. This map and declaration do not reserve the right to develop additional units beyond those approved with Development Plan No. 02-12, expand units, or withdraw property from the association. An as-built plan is required once construction of improvements is completed. Development Plan No. 02-12 has been approved for six resort lodge/cabins on this lot. This condominium map is consistent with the approved development plan with the exception of revisions to deck design. The Town Board approved the final condominium map at the March 9,2004 Town Board meeting. / il The applicant should discuss business licenses for -p-Â»n~~~..__ 1 6 /49* individually owned condominium units with the Town <* Clerk's Office and the applicant should notify future \0* .=f owners of condominium units of business licensing -DE#/1 / .1 1 requirements. Budget -ET=lkLE' 1 1 --1 None. Action. Approval of Solitude V Condominiums Supplemental , 1 - VICINITY MAP Map #1 conditioned on revision of the vicinity map to include a scale of no more that 1"= 2,000'. TOWN of ESTES PARK Inter-Office Memorandum April 22,2004 TO: Town Board 00/ FROM: Bill Linnane SUBJECT: April 276 Public Works Committee Recommendation: Knoll Trail 2004 Construction Proposal Background: (Please refer to the attached rough sketch of the Knoll-Willows Trail Master Plan - Attachment #1.) The Estes Park Rotary Club and Coleman Foundation have donated approximately $20,000 for the Overlook construction. Rotary has coordinated free fill material to be donated by Cornerstone Engineering. The material needs to be delivered within a month. Staff met with the Rotary representatives and Cornerstone Engineering on Wednesday, April 14th and discussed the project schedule and project responsibilities. (Background continued on page 2) Cost/Budget: Larimer County Open Space (LCOS) Budget Cost: Trail and Sidewalk $150,000 Budget: 2003 and 2004 (available funds) 2003 $147,500 2004 $122,500 Note: The 2004 budget will need to be supplemented. The LCOS estimated 2004 fund balance will not be affected by the $150,000 cost of the project (see the attached). Light and Power Department Budget Cost: $200,000 Budget (funding available): $200,000 (minimum) Not included in 2004 due to the "Fiber Optics to Loveland Project." That project's revised cost is $400,000 under the 2004/2005 budget figures. Action: Staff requests approval to proceed with the sidewalk, trail and Light and Power portions at a cost of $150,000 (LCOS) and $200,000 (Light and Power Department). BL/lb (Background continued from page 1) The Rotary Club has moved its schedule up in order to take advantage of the free fill material (- $3,000 market value) from Cornerstone. The following is a proposed schedule to complete the Knoll property Master Plan - Lower Portion. The April 15th PWC recommended approval of items 1 and 2. Item #3 was discussed at the same PWC meeting and staff was directed to present this portion of the project to Utilities Committee members individually prior to the April 27th Town Board meeting. This is the proposed construction schedule: 1) The unfinished half of the trail along the lower portion of the site. Tentative schedule: April through June. 2) The MacGregor Avenue curb, gutter and 8-ft.-wide sidewalk. Tentative schedule: April through June. 3) The MacGregor Avenue Underground Conductor Project - Light and Power Department. Tentative schedule: April through June. ATTACH MENT *I -I. . .. .2 3 -- . C '42 -ff,-9.-0...: 014Â¢41 &.4.1.45:72 40* 4 1.)*.4. .. . .V *A I . I :0 i 1 .Â·. . Â· .., 5 1 1 I I ....240, 1 . . A ..1 W - Le .* 1* . .'-*+ A-==ifle *Â· ff * -i> f 'i. . a :iÂ»-10 ' -* f**I . ,.e>. 2....... . . ... ... 1-0 j,~0 4.- ''96.'tÂ»*t: --'E.. E . -till . 1. , t~FL/:'Â· Wlb' Â·A.' FZ)~ 2 3i,,â€¢ - 44:fr: Fop< , 'FL...?h ...4. , % . ... . I \ , , ... 5 1 1 -. . Â· , 0 O.f4.* 4 - .. 1 -,A/::,L 4 ...1 * ., .1. i- ' 9 4/N' :rof - ~-S,1910Â¥~~ tr f. .1 'tft,1.,= S i *r,Â©\1 Q 30*. 63 1*Â¥/ ~ -3, 6.. f..21 .0.- 1 Â¥ Al ' r Im : Â¥)3â‚¬3, 9/ I 1 4. ./ a,r i -4 Â«*41 , 4 9 -rfi. P r- 0 ~ b.4.'.///4*44 - --31 4/'/Â·6/I-/I/&/j- i EVIV- 11 e. .. , ..0 . r \ \= . 4 2 . 0 - 0 ,. 93. .. - 6'. h 1 WS 41*- 1, 11. '* .& f be- 0 4 I 411* ' -91. 1 7, f*.*31 lj~~.~ .9,\ \-- 1&, . 'er I - 0 â€ž 1 I : I . ./ - â€¢ 1 t. 4.Â· Â·44~~ ,~F'e~ Â·, ** O 62*. Â·Â· I 1 4, '14.*/601! ..2.,P> 0 4 lij.' ---.I-' j ././../.Â·.....//&Â£. - R 4 ... , .43 -I....1:=- .Z'.8 *i.: #***Af: 7/11 1 .. -kilf It ' * , *. -T#'ri-*4221Â£i . 1*, / 6 8 , 6 '3:embi, -q. f El L. + 1 1 cti.4 V .1$:mial:/mull,A# m.-miE,lip. - - -/*54(p. SA ./.Al 4-1/1./.Cah'#MI...6.f ..4/--f/: / \1 236'.dAUS,4 &*7"I ..1 1 ..4 11 C.. 40*Mj/fr '. I ./ i Â·A~,82 -- --/1-/ be t- i L ~,1 t. . -Â· -0,--'Â· 1----11 , 4-9!l,lt.~137 446Â· bi .1 */9./.9% 8 ./ im.59 Â£4- -/ '--*.7/"1475/9 9 0 8// I'll' 444 *211-9101 i.. ~ 1.4. i . / --- 9.%,?fb &144*, C fit. 94'. 9 '41 4- 14 ,-tie: U.~ <Clz I. I- - -* $*-1 **: 1. ::#flrid# ' 21,/ti Ak# :.r ~6.jak, 4 --+4 1. .Br- 7=:; L '.*20 1 03131d IN00 38 01 >11Â¥M308 0390dOWd =--- 1InaNOO 'ld30 83MOd 9 1H911 MBN 31dINOO llÂ¥131 a31 dIN00 38 01 1381 03$0dOEId $ 4 :i PREP,..REL 12/15/03, 09:26:54 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2004 2002 2(03 2003 Year 2004 Actuals Budget End Estimate Approved Budget POUNT NUMBER ACCOUNT DESCRIPTION < - = *. i - _. * . .. - u *# - *- i -* - # I - - .-. .== *a -- - --.~ - - --Â· -n - - = B O -,-.--â€¢ .==... - --â€¢ - RIMER COUNTY OPEN LANDS OPEN SPACE RENTALS 220-4600-462.24-03 LEASE 119,230 0 0 0 ** RENTALS 119,230 0 0 0 CAPITAL/INFRASTRUCTURE 220-4600-462.35-60 WALKWAYS & BIKEWAYS 174,543 337.,639 337,639 147,500 LEVEL TEXT TEXT AMT 2004 KNOLL/WILLOWS CONSTRUCTION PHASE II 147,500 -------------- 147,500 ** CAPITAL/INFRASTRUCTURE 174,543 337,639 337,639 147,500 *** * 293,773 337,639 337,639 147,500 **** OPEN SPACE 293,773 337,639 337,639 147,500 I -A LARIMER COUNTY OPEN LANDS 293,773 337,639 337,639 147,500 150 Town of Estes Park 2004 Budget Open Space (22,0-4601[~ Special Revenue Purpose: In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and opens space purchases through 2018. This fund accounts Ior the portion of the tax that has been returned to the Town of Estes Park. Actual Estimate Budget Revised FYE2002 FYE2003 FYE2004 FYE2004 Beginning Fund Balance $ 277,230 $ 205,746 $ 93,469 $ 93,469 rl - 1.-c cer'ljec 222,289 225,362 272,339 200,368 Personnel Services - - - Operations & Maintenance - Total Current Expenses - - Capital 293,773 337,639 Â· )47,500 147,500 Ending Fund Balance $ 205,746 $ 93,469 $ 218,308 $ 146,337 Budget Comments Capital: Knoll/Willows construction 4 p â‚¬-=,2 j 't..Â¢49 ! 2. 9 2*. I. ' 1 4 r. i i iÂ· 4 i f-1 If , f - 4.25 f, r. i./ r : r. 114 ' t. 3 49 Estes Park Housing Authority Mission StatemenUa.-. 3.2. . TÂ« enstÂ¢*41 bulanced und slistainable ../ .4. + Â¢0111,11,111115'lieÂ£%1â‚¬.24.!mising ,i~ u ' ..111.:,tl!*11 Â· f' 1.11 3 -21.1.1 1 -â€¢'1, rh " \ e *312 *i,thorit{~dEfilim,h liousilmi (,111}â€ž111,#liti~11,1 selÂ·viÂ£~f*trsoltuillm. - i/9515*f7*91 am'mÂ¢ultiat#IiÂ®vi}ie. 19% 1~ 4..........6 <=21 2/. * I t 1-.lyÂ«65 4. 1.5. TE ... .!.e...'/. itâ‚¬"- 2 ,-tab -, -~~ ~i . Â·i,2 l- Â· 21 1 Am current 4*cts a2 serA ~ t)~~ SÂ®1Â®1%;Voliatmerogram 9 '*-1. _24 ~ Â· 331$â‚¬1,~ , C , ~ . .2. 43./ . ~ Mectil,11Â¥(i[,cliel~'1Â·,igiÂ·:,11, jili : 1 Rental Assisfince Progra + ili? ter,Â£61'ie # en+.4,11 Itic,UniÂ· 1~~itititilf#~ i~ Voucher Holder pays 30% of their li~ . ingpmejm*nt .A..... ...F Â·rÂ¥~~F.Y~ f'fil&~li~),e~12â€ž ilic,â€¢111224'"1:,Iiâ€ž,i =~ 2,- Th~illitig0101-tion paitl)*411*~ ~0Â£1Â§i710*Uitiatity,@1112@hdlfÂ«hui,1.-- 'Efamr'. - i V.1~6. - -.:-- - =-2--Â£,h V9e hall~F VouÂ£?I~~onâ€¢kit Ijar-6 .: Tgaga~Am 111",detÂ·:Iteii,124,mUWPLittitin . .92... --*lill -.- Serves'lhe ve~lOW=lncolrirpoptilallon ~ '4-,"9<39,~ 11, Cl.=Â» â€žk 1 024 k Â£ 11 _=fED - + Â·di* Wrilrk' r W -Â·p,4-RI/-5& >bal.*- 1/ . D- I #4 IJ &41/ma/2//U)#17/J///M///////h# 7//// m.,0.1- , .,ND. .-t-M~============m~ - *joill'll'll'lle'll'ill'll'll'll'll'll'lill//F 32 TALONS POINTE r 3 ..1 -----------------------------It.. . 3!101;!Im~RIFilimamBIAH q/JEM#YAFTH* - .9' .a APARTMENT HOMES Â·..Â¢ 1 . .7. I Ny....Â¥. i--* 14*adld. 39 11 d~ 2- Afil~iBE~EF~~~*2-1,20(1- -Â»9 4 5.2 Â«17Â© , i - -,IL-~ LIE ..IMâ‚¬.-clt - *:1,@L f .dE-AE=" 44%k... -A+,Â·0*.~b ta. _rf~ T tr-1.'124 . - . . . . 0 1*Ba=EE, 1 - 41/4. I I. --7 P 9# 7 -*1. Â·Iy.F- - ~ Â¢DemograpftieSnaps~bt " '- *fsi(fents ofh@bns <poin - k. 108 Occupants 11|~ 6 4~ 1 49 1~ ..1~ 50 Ck!11[EL -1 - . . I . ,-=Iii ~ 5 Dil~~~ ~ J 4~~1 ~ , el 5 Occupants#ver 62 lers of age~llm- I -:~ 110 Hispanic Families ~~ 2 African American Families - 3-1 14. Single~~entjlou&hold, .3 I / I. .,ay> ~.AC-/ 4,4 'll- 2 . Vilimuggral/MIN'/Mir . ' t. '27'it- . J.115 0!Jaraide, .y,Â©4%,W-- .~.~ / J Ntur# Lults Lodgt . PU.lt i'~U[tool Diatrist J Jidbwity . Â»4~1 COi!143 -.*--'.&...:*Il J Poppy'a J p.ockylii~Illatti!6~1~wi~y J N[cI.kiu~ld= ~ *IDEI-~ 1 1\16*,4[I .bdir.:li' 0929.r .. A . 4/& *laillit/6&Â£./&&h'll'll"56//6.--2....:.~2'i<Â·~augg e.+4~ -.f*0~ t~ 21iM ;Il.- - - -7/.....I...0.- .. i 14# 4 .4 .1-Â£1.4.44-11.2 12 *Â·127<2'28'53Â·: Â· i'.':f#' '9. It' Li.2 ; 1 ~Â·1224-- Â·â€¢<g t. - 1 P : . - . 'g 6Â» 4 .. .*-1 - - 3 Â·4- - 2 4 / 3 'Â· V .0-- 2 . .7#4 63% /...... ..,1/4 }*41*. I. .*â‚¬*u.1 T. m.t 254*- t-'~jz~Â£-~Iii:;~o:,,~~. 'K~~ ~, '~4 ~f ~ ,â€¢~, ' 1 ...../ , '41 , 4 . :, 1 D .= i.././- : ./.40'31 ... .......b.il â‚¬=Amt=2.-~ , -- Mart -1 1 - ./4>4Â¥0'e,%-AR . I. r - ~034' 1 J' 9 0 9 L '3 9:DY - ' I:'1.*~ . ..... ..--V-=-r 1!6'.t- 1 ,&6YWaid g.rE#11&11!5+Glmh . ' im, 0~95;iSI#f " 1.7 , 1 BmÂ£A HI If jvW/*g) Off qi)COEÂ£Â£(E*OE V~ 7... 22 4 .- .2 ,:te .. i , 24 3*3 r JL .,ep'.-,- -2 lill, VII[19-0&52 Il IPP"""' 0. '' ---Â«â‚¬L,Ii#,9,$'wa.'~MDW.Â· 9 343-- -41 0 / m .2-E=, , ~-'z=*-9.12 igi -401 1 *fle t. r>â‚¬=- 167 -:4*L...7*.-M-*-7-I ~ ~ ---1 ~-4, t.=41=4-y,L.c,7-6////// ..59 - 1. - *Â· ~ile ]~/~(/,J,Z//~L~v //8// 4....F.....6; "9"ll.#,4,q,p...... .ixed Income Home Ownership Project 41 7 of the 8 Affordable Units were sold to locall 35 residents- all who are employed in Estes Pa~ ~hase 1 Con*Uction is Complete ~~ - ~~ All Household incomes were beloW/2&~r. ' ~.Median Income (AM1) ...mil ~ out of 15 units in phase 1 are sold f~ The long term affordabilityof these units is1~ - 33** ~ ensured through a financitig tool which alsdr ~Only one Market Rate Unit remaining in phase 1 9 ~ serve~gmj~nits affordable to tlil* ~ buyell~ 3 - 5 %4 2, 11/IIIIIIL 1 - 1 -L alryy> i te- -= -1- m I -:- ~fff f~ilf , ~ V- . 2. , *25.1 fulut#*.1 t eE. 1; 1 ki-/23. . 1=141 1 ......... i AL'.317 Jamrd J 2.1 'b-:32144-,42, - 1-+ f I. /2 -172-752.2=- -4 3 . 4 VÂ·Â· ~ -~ a 11/ ' m 2- . -. 3.-rl - 1 9- 1 1 41%43 - ---i*. - ->*A . 15 - - ./A- -J#. AL"hhi~/~&/1.6 LOES 40- /~- 17Â«7: dir Y=21 l- .. . L 1314.ASE 11 - ~ Construction in under way 1,? Estimated completion is Fall 2004 =â€žt* 7 ailil|lip.1 ~ 12 units in phase 2- 6Affordable a'*, El~TE@11!~L~~~~~B 6~~zs::: '1~ *. ~31~18 Market 1*ate .2-1 1Â·.1 1~3 of the Affordable Units are under 'te. 0- co~ntract - 1.-... . . i *76 , . J .~1 '.1 7 ./ Â¥. Â¥A, .:7!.2.1-7 ..... Â·Â»F E-Ii* . 2 k Â·vvnut_11~NeXI'. 7 4 V. 9.- {9,- r .7.-I .~ Complete and Sell Phase 2 of VR egin to address Employee Housing_, firl [rkÂ»,-11|~1%411.- -24â€¢ =VI-% 3.~ timlt p Â»Xr I[iwl 2411 4 1:8006 i~ SM['Exit#lf*0Â£1~Â© 8- "119 11 Arll, j 4- Towns SuppOrt'' j~- r , If . - ---- ' - ~leave Street Apartment Remodel ~~ .l-*frIG~ 2, Cleave Street Remo(lei 44 L -1 1 . T / 0 /-0-~I -i /- I A . 111 11, El K 1 - . 2.,~iriF~02~Uwil2iggjIin,49,%,â€¢â€¢~ -,3.... - fliTTMO"11/11/lifpilt#)39111/1/LdifIEL,31/*/EL:Jill'INE- i ........#Al ..= -IN 1.J<di~ 1/il y 1.;37:699,/'lli " - 1 4/ mi-. *l' :. 9*/9/61Â·'' ill d.... . Ivi#. C 8 I Â¢ (Dianâ‚¬'You --i..--... I. 1 - 9 3&C Swanhorst & Cutler LLC nified P,01,2 Accoun[wn" Februan 12,2004 To the Board of Commissioners Estes Park Housing Authority Estes Park, Colorado We have audited the general purpose financial statements of the Estes Park Housing Authority for the >ear ended December 31,2003. and have issued ourreport thereon dated February 12, 2004. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under Generally Accepted Auditing Standards As stated in our engagement letter, our responsibility, as described by professional standards. is to plan and perform oilr audit to obtain reasonable, but not absolute, assurance about whether the general purpose financial statements are free of material misstatement. Because of the concept of reasopable assurance and because we did not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts. including aud and defalcations, may exist and not be detected by us, As part of our audit, we considered the internal control of the Authority. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concernine such internal control. Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the tenns ofourengagement letter, we will advise management abouttheappropriatenessof accountingpoliciesand their application. The significant accounting policies used by Authority are described in Note 1 to the general purpose financialstatements. Wenoted no transactions entered intobythe Authority during the yearthat were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for uhich there is a lack of authoritative guidance or consensus. Significant Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of tile general purpose financial statements that, in our judgment, may not have been detected except through our auditing procedures. These adjustments may include those proposed by us but not recorded by the Authority that could potentially cause future financial statements to be materiall>'misstated. even though we have concluded that such adjustments are not material to the current financial statements. We proposed no audit adjustments that could, in ourjudgment. eitherindividually or in the aggregate. haveasignificant effect onthe Authority's financial reporting process. 840() E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village. CO 80111 Â· (720) 528-4306 Fax: (720) 528-4307 4 . Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting. reporting. or auditing matter that could be significant to the general purpose financial statements or the auditors' report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. similar to obtaining a "second opinion" on certain situations. Ifa consultation involves application of an accounting principle to the Authority's financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determinethatthe consultanthas all the relevant facts. To our knowledge, there were no such consultations with other accountants. Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application ofaccounting principles and auditing standards, with management each year prior to retention as the Authority's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in performing our audit. Conclusion We would like to thank Sharlet Lee and Carla Conrardy for their assistance and cooperation during the audit. This information is intended solely for the use of the Board of Commissioners and management of the Estes Park Housing Authority and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, 3~~Â«4 44 660, Swanhorst & Cutler LLC AJ