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HomeMy WebLinkAboutPACKET Town Board 2003-12-09Prepared 12/05/03 The Mission of the Town of Estes Fark ie to plan and provide reliable, high-value eervices for our citizens, visitors, and employees. We tai<e 0reat pride eneurinG and enhancing the tuality of life in our cbmmunity by bein0 good etewards of public reeources and natural ~ ~~~9--v, / Betting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, December 9,2003 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval oft: 1. Town Board Minutes dated November 25,2003. 2. Bills. 3. Committee Minutes: A. Community Development, December 4,2003: Communitv Development Dept.: 1. JANCO Properties of Estes Park, Third Revised Development Agreement - to allow ownership of individual units. Special Events Dept.: 1. Estes Park Marathon/Race Event scheduled June 20, 2004 - Approval of Race Route. 4. Estes Park Housing Authority, October 8 and November 12, 2003 (acknowledgment only). 5. Estes Valley Board of Adjustment, December 2, 2003 (acknowledgement only). 6. Estes Valley Planning Commission, November 18, 2003 (acknowledgement only). lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: 1. PRELIMINARY & FINAL CONDOMINIUM MAP. A. Stanley Avenue Condominiums, Lot 32B of the Amended Plat of Lots 32A and 33A of the Amended Plat of Lots 32,33,34, Page 1 of 3 35, and Portions of Lots 1, 31, and 37, White Meadow View Place Addition; Don Darling/Applicant. 2. REZONING & PRELIMINARY SUBDIVISION PLAT: A. Mangelsen Subdivision, a Portion of Lot 32, Bonnie Brae Addition, and Lot 4, Habitat Subdivision, Habitat for Humanity of Estes Valley, Inc./Applicant. 2 ACTION ITEMS: Mayor Baudek: Open the Public Hearing (A). The formal public hearing will be conducted as follows: A. Mayor - Open Public Hearing B. Staff Report C. Public Testimony D. Mayor - Close Public Haaring E. Motion to Approve/Deny. A. Intergovernmental Agreement between Larimer County and the Town of Estes Park - Proposed Amendment. B. Estes Valley Board of Adjustment Bylaws - Proposed Amendment. C. Application Fee Increase, Phase 1 - Revision to Community Development Policy Manual. 2. ACTION ITEMS: 1. 2003 BUDGET SUPPLEMENT RESOLUTION #18-03. Finance Officer Brandjord. 2. A. LIGHT & POWER DEPT. FINANCIAL PLAN PRESENTATION. Black & Veatch. B. WATER DEPT. RATE STUDY PRESENTATION. Black & Veatch. 3. PUBLIC HEARING: NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FILED BY SEABEAR, INC. (Joe & Nadine Fichera). dba ESTES DELI & CATERING CO., 361 S. ST. VRAIN AVE. A. Mayor - Open Public Hearing and review procedure B. Town Clerk - Present Application C. Mayor - Status of communications, evidence, Town Board comments/questions. D. Public Testimony E. Applicant Rebuttal (if necessary) F. Mayor - Close Public Hearing G. Town Board Findings and Motion to Approve/Deny 4. PUBLIC HEARING: NEW TAVERN LIQUOR LICENSE APPLICATION FILED BY AGAPEMOU, LTD. (Anastasis Keramidis, dba KELLI'S. 110 W. ELKHORN AVE. (second floor). A. Mayor - Open Public Hearing and review procedure B. Town Clerk - Present Application C. Mayor - Status of communications, evidence, Town Board comments/questions. Page 2 of 3 Prepared 12/05/03 D. Public Testimony E. Applicant Rebuttal (if necessary) F. Mayor - Close Public Hearing G. Town Board Findings and Motion to Approve/Deny 5. APPOINTMENTS/RE-APPOINTMENTS. ESTES VALLEY LIBRARY DISTRICT: Re-appointment: Julie Parker,, 4-yr. term, expiring 12/31/07 MUSEUM ADVISORY BOARD: Re-appointments: Gene Oja and Nancy Schiaffo, 4-yr. terms, expiring 12/31/07 PLATTE RIVER POWER AUTHORITY: Reappointment: Bill Linnane, 4-yr. term, expiring 12/31/07 CONVENTION & VISITORS BUREAU MARKETING BOARD: Appointments: Bill Almond/Large Accommodations, Cory Blackman/Small Accommodations, Jim Chappell/Transportation, Dorla Eisenlauer/Ambassador, Bruce GranVBusiness Services, Ed Grueff/Restaurants, Paul Holgorsen/Retail, Jerry Indermuehle/Cultural Arts, Lee Lasson/Media Internet, Steve McFarland/Professional Services, Nick Molle'/Media Television, Kathy Palmeri/Campgrounds/CTO, and Sue Doylen/Trustee. 9-mo. initial terms, from 01/01/04 through 09/30/04. 6. ORDINANCE #20-03 - AMENDING SECTIONS 2.52.020 AND 2.52.040 OF THE MUNICIPAL CODE PERTAINING TO SALARIES OF THE MUNICIPAL JUDGE AND MUNICIPAL COURT CLERK. Town Administrator Widmer. 7. TOWN ADMINISTRATOR'S REPORT. 8. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(e), C.R.S. - Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators. Motion: I move the Town Board go into Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e). 9. ADJOURN. MEETING CANCELLATION NOTICE: Due to the upcoming holiday season, the Town Board meeting scheduled December 23,2003 has been cancelled. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Page 3 of 3 Town of Estes Park, Larimer County, Colorado, November 25,2003 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 250 day of November, 2003. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: Jeff Barker, Trustee Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 11,2003. 2. Bills. 3. Committee Minutes: A. Utilities, November 13, 2003: 1. Mobile Meter Reading Equipment Purchase, $23,750. 2. ATV Replacement Vehicle Purchase, $7,500 w/trade-in. 3. Riverside Dr. Project Change Order, $34,048.39/G. L. Hoff Co. B. Public Works, November 20,2003: 1. EstesValley.net - Lease Agreement Renewal for 2004 (Satellite Dish Installation/Municipal Building Roof). 2. Knoll-Willows Trail - Construction of Prefabricated Bridge, $21,000. 3. Transfer Station Operation Agreement between. Larimer County, A-1 Transfer and the Town of Estes Park. 10-yr. term expiring 12/31/13. 4. Enos Mills Sculpture - Bond Park Site Location. it was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. Board of Trustees - November 25,2003 - Page 2 2. ACTION ITEMS: 1. 2004 COMPENSATION PLAN. Assistant Town Administrator Repola reported that the Compensation Policy provides guidance on how annual salary increases and adjustments should be made. Also, the policy directs that any position pay grade, that is more than 5% below the adjusted market average, should be adjusted annually in the fall. However, in 2002, and again this year, economic conditions have been such that staff has not recommended any changes be made during the comparison year. Staff is recommending that adjustments indicated by market comparisons be delayed until some time after the first quarter of 2004. Based upon the 2003 salary data, seven positions meet the criteria for adjustment; of the seven, four benchmark positions will be adjusted in 2004 contingent upon available funding. The 2004 adopted budget included a 1.8% salary increase that corresponds to the Denver-Boulder Consumer Price Index for the first six months of 2003. For 2004, a majority of the Management Team is recommending that the merit pool be eliminated in 2004 and that all employees (permanent fulltime and permanent part- time) receive an across-the-board increase of 1.8% of their 2003 salary. This 1.8% increase equates to approximately $99,600. Discussion followed, and it was moved and seconded (Gillette/Doylen) the 2004 Pay Plan be approved as presented, and it passed unanimously. 2. POLICE DEPARTMENT: Police Commander Filsinger: A. ORDINANCE #19-03 AMENDING MUNICIPAL CODE CHAPTER 9.28 - PERTAINING TO DRUG PARAPHERNALIA AND SURRENDER OF A MINOR'S DRIVER'S LICENSE. Staff reported that both the Colorado Municipal League and Colorado Chiefs of Police Association confirmed there was pre-existing law enacted in 2000 allowing Municipal Courts to enforce revocation of a minor's driver license if convicted of possession or use of a drug. Town Attorney White has drafted an ordinance allowing for enforcement and adjudication through the Estes Park Municipal Court. Town Attorney White confirmed that the Municipal Court has control over petty offenses; possession of over one ounce of marijuana is a felony and the Town's Municipal Court does not consider these violations. Town Attorney White read the Ordinance, and It was moved and seconded (Newsom/Gillette) Ordinance #19-03 be approved, and it passed unanimously. B. MUTUAL AID GENERAL AGREEMENT BETWEEN ROCKY MOUNTAIN NATIONAL PARK AND THE TOWN OF ESTES PARK. *RMNP and the Town mutually share in communications, enforcement assistance; provide resources for emergency situations and share training resources. Town Attorney White has reviewed the 5-yr. Agreement and staff recommends approval. It was moved and seconded (Doylen/Jeffrey-Clark) the Mayor be authorized to execute the Mutual Aid General Agreement No. G1520040002 with the National Park Service (RMNP), and it passed unanimously. Town Administrator Widmer reviewed a list of Mutual Aid Agreements and Trustee Doylen noted that the Town is reaching out with the same taxpayer dollar. C. INTERGOVERNMENTAL AGREEMENT (IGA) WITH LARIMER COUNTY DEPARTMENT OF HUMAN SERVICES PERTAINING TO JUVENILE REFERRALS. Whenever the Police Dept. refers a juvenile for services or takes a juvenile into custody for a serious violent felony crime, the juvenile Board of Trustees - November 25,2003 - Page 3 must be processed through the Larimer County Human Services Dept. Juvenile Assessment Center, more commonly known as the HUB. When a law enforcement agency uses the HUB, a service fee is affixed to the agency (the fee is based on prior history). The EPPD participated in the development of this IGA and negotiated a fixed fee based on the needs of the EPPD; in part, the EPPD will pay for only court transport fees and during those incidents when a juvenile is referred to the HUB. Based on estimated expenses, costs are not expected to exceed $530 for referral services and $200 for court transportation fees = $730.00. Future budgets could increase 10% annually. Town Attorney White confirmed that the agreement is retroactive to January 1, 2003 and continues for 5 years unless terminated or amended. It was moved and seconded (Habecker/Newsom) the Mayor be authorized to execute the Intergovernmental Agreement with the Larimer County Dept. of Human Services as presented, and it passed unanimously. 3. LIQUOR OCCUPATION FEE - PROPOSED RATE INCREASE. Town Clerk O'Connor reported that liquor occupation tax fees are assessed to all liquor licenses. The fee varies depending upon the liquor license category, and the most recent fee increase occurred in August, 1997. Research of Loveland, Ft. Collins, Greeley and Boulder was conducted, and it verified that the Town's fees are significantly below front-range municipalities. Clerk O'Connor noted that all liquor license fees are contained in the Town Clerk's Policy Manual, thus a fee increase would not require adoption of an ordinance. A revised fee schedule was presented and, following discussion, it was moved and seconded (Doylen/Habecker) the Liquor Occupation Tax Fees be increased as presented, with an effective date of January 1, 2004, and it passed unanimously. 4. TOWN ADMINISTRATOR'S REPORT. A. Sales Tax Update. Administrator Widmer distributed copies of the economic indicators for October: RMNP visits were 43.3%; revenues were 0.8%, and year-to-date budget is 1.1%. B. Christmas Light Proiect. Installation completion is expected on Wednesday, Nov. 26*. Trustee Doylen questioned the twinkling lights that have been installed on the power pole Christmas Trees, and Dir. Linnane will investigate the matter and advise. Mayor Baudek announced that due to the upcoming holiday season, the Town Board meeting scheduled December 23,2003 has been cancelled. The Town Board will meet December 9th as scheduled. Following completion of all agenda items, Mayor Baudek adjourned the meeting at 7:32 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, December 4,2003 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 4th day of December 2003. Committee: Chairman Doylen, Trustees Barker and Habecker Attending: All Absent: None Also Attending: Assistant Town Administrator Repola, Directors Joseph and Kilsdonk, Mgr. Mitchell, and Deputy Clerk van Deutekom Chairman Doylen called the meeting to order at 8:00 a.m. MUSEUM/SENIOR CENTER DEPARTMENT. Museum Bi-Monthly Report. Director Kilsdonk reported on the following: » The Friends of the Museum have generously given the Museum $75,000 toward the expansion project. This is $50,000 in addition to the $25,000 from their building fund. > Staff will update the Tracks in Time permanent exhibit during the expansion project and prepare a new temporary exhibit, Wild Neighbors, to open July 2004. * Programs and events. > Attendance statistics for October. Senior Center Bi-Monthly Report. Mgr. Mitchell reviewed the following: * Mgr. Mitchell was hired mid-November as the new Sr. Center Director. » Board of Directors. A 2004 Strategic Plan will be developed. Areas of concentration include public relations and community involvement, membership, activities programming, newsletter support, Meals on Wheels program, fundraising, and transportation issues. > Food Service Operations. Catering for All Occasions (CAO) continues to provide excellent meals. > Meals on Wheels. A Wheels Task Force was established to evaluate the criteria for program access. Homebound seniors will continue to receive nutritious meals provided by the Town utilizing a sliding scale policy. ~ Facility. The irrigation, gardens, and landscaping areas are to be completed in 2004. Also, carpet replacement has been budgeted next year. Mgr. Mitchell will assess the condition of the carpet prior to replacement. * Volunteers. There have been 3,940 hours of service donated to the Center by members and Directors in 2003. Volunteers serve in the following areas: reception desk, drivers, Directors, fund raising, newsletter, program and activities, health progrAms, community liaison activities, and senior focus radio programs. > Special Transit. The Special Transit bus continues to operate Estes Park routes 4 days per week. According to Special Transit, approximately $7,500 is needed as a contribution from the Estes community for a new vehicle. Contributions toward this goal are as follows: Senior Center, Inc., $2,000 and Estes Valley Community Foundation, $1,500. The remaining balance of approximately $4,000 is needed by December 31, 2003. Mgr. Mitchell will expedite negotiations with Special Transit and the Sr. Center Board to resolve this issue. * Public Relations. Membership benefits will be evaluated to identify marketing opportunities, both locally and along the Front Range, to increase member support. D RECORD OF PROCEEDINGS ,, Community Development Committee - December 4,2003 - Page 2 COMMUNITY DEVELOPMENT. Action: 1. JANCO Third Amendment to the Development Agree-ment to Allow Ownership of Individual Units - Approval Request. Directdr Joseph reported that JANCO Properties has requested a modification of the affordability requirements in their agreement with the Town. The existing agreement is structured to provide low cost rental housing, with rents for all units affordable to households earning fifty percent of Larimer County Median Income. There are no provisions for individual ownership of the low cost units. JANCO is proposing that the three additional units above the twenty-three allowed on the lot be attainable units meeting the Estes Valley Development Code definition of "attainable" and deed restricted as required in the Code. Staffs position is that selling all units in a price range that is affordable to low-income households, rather than high-end housing, and deed restricting three of the units is in keeping with the spirit of the original development agreement. Bill Hanks/JANCO Properties noted that the owners of attainable units will pay not more than 40% of their income towards housing costs and that a Condominium Association will be established to enforce rules and restrictions. Assistant Town Administrator Repola explained that the existing Development Agreement requires that the Town pay an annual subsidy of $12,500 for the next five years. With the revised Developed Agreement, the above subsidy would no longer be applicable and the total cost savings to the Town would total $62,500. Concluding all discussion, the Committee recommends approval of the Third Amendment to the Development Agreement as presented. Reports: 1. Building Permits. Director Joseph presented a monthly Building Permit Summary. Permit totals year-to-date are down 28% from the previous year. SPECIAL EVENTS. Action: 1. Street Closure - Estes Park Marathon, June 20,2004. Rick Life/Estes Park Marathon Committee reported that this marathon will offer a full, walking, and half marathon, and 5K/10K races. All races will begin at the Elementary School and end on the High School track. Streets to be used include: Graves, · Community, Hwy. 36, Fish Creek, Brodie, the Lake Walk, Hwy. 34, Dry Gulch, Devils Gulch, Steamer Pkwy., and Steamer Dr. Start times for the races are as follows: Walking - 6:00 a.m., Full - 7:00 a.m., Half - 8:00 a.m., 5K/1OK - 9:00-9:30.m. All races will conclude by 2:00 p.m. Discussion was held regarding highway crossings, traffic routes and speed reductions, safety issues, CDOT/County requirements, marketing, noise, liability, and traffic conflicts. Concluding all discussion, the Committee recommends approval of the street use and partial closures as presented. Police Dept. staffing/funding requests will be presented for approval at a future meeting. Trustee Barker expressed concern regarding cuts and increases included in the approved 2004 Budget (i.e., cuts in employee merit funding and increases in community reinvestmenVsocial issues). There being no further business, Chairman Doylen adjourned the meeting at 9:03 a.m. Rebecca van Deutekom, CMC, Deputy Town Clerk Estes Park Housing Authority (EPHA) Board Meeting Date: October 8,2003 Members Present: Susan Doylen, Karla Porter, Eric Blackhurst, Jack Dinsmoor Members Absent: Catherine Jensen, Rita Kurelja Staff Present: Sam Betters, Sharlet Lee, Rich Ekwall, Frank Leticia Rojas Others Present: Joe Wise Guests: The October 8th, 2003 meeting of the Estes Park Housing Authority was called to order by Chairperson Susan Doylen at 8:35 a.m. in Room 203 of the Estes Park Municipal Building APPROVAL OF MINUTES The minutes for September 10, 2003 were reviewed. Susan Doylen entertained a motion to approve the meeting minutes as presented. Eric Blackhurst moved to approve said meeting minutes, and Jack Dinsmoor seconded. A vote was called for and the motion to approve the September 106 meeting minutes as presented, was passed. FINANCIAL REPORTS: To be discussed later in the meeting. COMMITTEE REPORTS: None. DEVELOPMENT UPDATES: Talon's Pointe Project: Rich Ekwall circulated a handout to all members. He explained that $9600 was allocated for screen doors currently being installed in all 44 units at Talons Pointe. The basketball and tot equipment is on order and a contract is in place for installation upon arrival. He further stated a sidewalk will be installed off ofRedtail Hawk drive. The monument signs will consist of a stone- type design. The signs are contracted to be ready 6 weeks from now. Rich added, he was able to contract the signs for $5,000 less than what was originally designated. A rent drop box will be installed. Sue Doylen asked who would be managing the rents, and Sam replied that Mariann Pugh, from the Loveland Housing Authority is now the new manager. Vista Ridge: Rich Ekwall stated that Sinnett Builders recently ran into some contractor/project management issue problems concerning the Vista Ridge project. Rich felt it was due to the fact Sinnett Builders had no contingency plan in place. Two closings were expected to take place the upcoming week. Rich mentioned there were minor set backs concerning cabinet issues whereby the cabinets received were embellished with the wrong color/type of antiquing. The situation was being corrected, new doors are on order and expected to arrive shortly. EPHA Board Meeting Minutes Page 1 Rich circulated photos of paving work being done stating that John Spooner met with the public works director, so the paving done by the Coulson company pushed us ahead of schedule. Rich explained that technically, Sinnett Builders are expected to complete this phase of the project and be off site by October 22nd. He added that the contract agreement allows EPHA to impose a $250/day penalty for each day they remin on site thereafter, and that the EPHA Board needed to determine whether to hold Sinnett to the penalty clause. The clause would go into effect 10/23/03. Susan Doylen expressed concern asking if taking a hard stance would hurt EPHA in the future bidding process. Rich stated Sinnett is a responsible builder who lives up to their obligation and strives to get back on track. He felt they understood the contract and did not feel it would affect anything during Phase II. Discussion followed concerning the quality of Sinnett' s work. Sue Dbylen also expressed concern about these small issues hindering their ability to sell their units in a timely manner. Jack Dinsmoor raised parking issues, stating owners would be unable to park two cars in the driveway and that he wasn't sure the Covenant addressed permits for parking on the road. Sam Betters stated he would check on that issue. Joe Wise recommended designating an area. Rich Elavall stated he would be meeting with David Lingle Friday to resolve these issues. Rich recalled that the parking issue was reviewed by the EPHA board at an earlier date, and at the time it was something the members were willing to forego. Sam Betters stated that as ofthe 22nd, EPHA reserves the right to implement the penalty. After further discussion, Karla Porter and Susan Doylen elected to have the builders put on notice. Vista Ridge-Phase II Rich Ekwall stated four (4) contractors picked up bids and attended a pre-bid conference. The bid for Vista Ridge, Phase II is now officially closed. Rich stated these are quality companies. The bids ate due October 31St and he is currently composing preliminary costs and will provide those numbers at the upcoming Board meeting. Marketing / Sales First Closing Susan Doylen stated the first closing had taken place, with some confusion. The confusion involved Temporary Certificates of Occupancy, vs. final Certificates of Occupancy. Rich Ekwall clarified that FHA will not fund projects unless an actual Certificate of Occupancy is issued. Discussion followed concerning technicalities and clarifying the communication and document process, Sam Betters stated that for future purposes, all paperwork needed to be completed for soft seconds. Vista Ridge Open House The recent Open House at Vista Ridge had a successful turnout. Forty people attended the open house. Feedback was positive. Recommendations were made by some concerning the possible EPHA Board Meeting Minutes Page 2 addition of a privacy fence, vertical blinds and the addition of some landscaping. Rich Ekwall stated the irrigation crew are in process ofplacing an irrigation system and landscaping will shortly follow. The landscaping should be completed by the end ofthe month. Jack Dinsmoor asked about snow removal and Sam Betters responded that snow removal would be contracted and he would speak to Steve at Lone Tree Village, to see who they currently utilize for their snow removal. REPORTS UPDATES & OTHER MISCELLANEOUS ITEMS Financial Update Sharlet Lee, of the Housing Authority ofthe City ofLoveland, provided a financial update to the EPHA members. Hand outs were distributed providing a higher level of detail. EPHA: Sharlet stated that EPHA is extremely stable. Currently, the books reflect a cash balance for EPHA of 86K. Talons Pointe: The long term notes on Talons Pointe are stabilized. Talons Pointe's guaranteed debt will disappear once permanent financing goes through. Permanent financing is anticipated to be complete by September 2004. The current cash balance reflected is $187K. Sharlet stated that CHFA will require a Borrowing Resolution for $1,640,000 at 6.35% for 20 years, for this project in the very near future. Eric Blackhurst suggested a motion be made to approve the request while all board members were present. Eric then motioned to authorize Sue Doylen to sign the future Borrowing Resolution for CHFA (lender), to be drafted by counsel and approved on behalf ofthe EPHA Board ofDirectors, in an amount not to exceed $1,640,000. Karla Porter seconded the motion. A vote was taken, and the motion was approved unanimously. Sharlet Lee added that members of John Hancock's organization, Sandra Quinn, the asset manager and the director recently toured the facility and were extremely impressed. The feedback was extremely positive. Cleave Street: The rental income for Cleave Street is down $3K due to vacancies. Sam reminded everyone that unfortunately we compete against ourselves with projects like Talons Pointe. He also stated ads are currently running in the paper and that Rita Kurelja has a contract for someone St to move in on November 1 . Plans are in the works to paint the exterior and update the building. Rich stated there are some funds in the budget but that the repair work was being delayed stating Rita Kurelja and Moofie Miller have some fresh ideas. He stated the costs will be significant. Rita Kurelja will be exploring the possibility of obtaining urban renewal funds. Sam Betters stated it will take $40K - $50K to do it right and that the EPHA Board may wish to allocate some funds from other pots received throughout the year. Susan Doylen recommended exit surveys be done in the future. EPHA Board Meetng Minutes Page 3 Vista Ridge: The Vista Ridge project currently reflects an operating cash balance of $38K. Holidav Partv It was decided that the holiday party would take place at the Talon's Pointe Club House on December 1St at 6:00 p.m. OTHER BUSINESS: Alternate Signer After a brief discussion it was determined that the title company will need a document from Estes Investors, LLC., reflecting the name of an alternative signer for the organization. It was decided Rita Kurelja would be asked to research prior meeting minutes to see if a party was already designated. Vista Ridge Contracts Joe Wise requested that contingent contracts no longer be taken, for Vista Ridge. He expressed his concerns regarding the workload involved aind a number of contracts falling through, and buyers with good intentions losing their place in line due to gaps in the process. Extensive conversation followed concerning implementing a more regimented process. Eric Blackhurst asked if Joe would put together a list ofthe reasons why potential buyers were falling through the cracks, before making a decision on what to do with the process or determining if an internal problem needed to be visited. Joe stated he needed the turnaround time on the income qualifications to be consistent. Sue Doylen suggested interested buyers should become income qualified before a contract is written. Sam Betters asked whether local realtors were aware of what the income guidelines were and suggested another letter be sent to local realtors. Eric Blackhurts stated he would contact Christy Charles at the Board ofRealtors and look into doing a direct mail. Sam suggested that Rita, Joe and he schedule a meeting to streamline an improved contracting process. ADJOURN There being no furthfr discussion, a motion to adjourn was made and seconded. All voted Aye and meeting was adjourned at 10:55 a.m. Respectfully submitted, Leticia Rojas-Ulm Recording Secretary for Rita Kurelja Estes Park Housing Authority Program Manager EPHA Board Mee&ig Minutes Page 4 Estes Park Housing Authority (EPHA) Board Meeting I)ate: November 12,2003 Members Present: Susan Doylen, Karla Porter, Eric Blackhurst, Catherine Jensen, Jack Dinsmoor. Members Absent: None Staff Present: Rita Kurelja, Sam Betters, Rich Ekwall, Mariann Pugh Others Present: Rick Patton- Trail Gazette Guests: The November 12, 2003 meeting of the Estes Park Housing Authority was called to order by Chairperson Susan Doylen at 8:35 a.m. in Room 203 ofthe Estes Park Municipal Building. Mariann Pugh, the new Community Manager was introduced to the Board. Mariann is the manager for Talons Pointe and the on site manger at Lone Tree Village APPROVAL OF MINUTES Motion was made to approve the October 8,2003 minutes of Estes Park Housing Authority Board of Directors meeting by Eric Blackhurst and seconded by Catherine Jensen. Vote was called for- All voted Aye. Motion to approve the October 8,2003 minutes passed. COMMITTEE REPORTS- None to report DEVELOPMENT UPDATES Talon's Pointe Apartments- Leasing- Mariann reported on the lease up. There are 2 units yet to be leased; however all are spoken for. Sam Betters reported that the permanent loan with CHFA should be closed with the next week. Housing Authority should receive most of their Development Fee in April of 2004 Tot Lot has been installed. Project is doing well financially. Vista Ridge Development- As there is an Estes Investors meeting following, most updates will be done in that meeting. Rich Ekwal reported on construction. Interiors were progressing and should have all Certificates of Occupancy with the next week. Sinetts penalty clause began November 1,2003. Marketing- Joe Wise reported that 5 of the Affordable Units have closed with one more to come. One Market Rate had closed and there were 3 more under contract. COMMITTEE REPORTS Communications to Report - none to report. REPORTS UPDATES & OTHER MISCELLANEOUS ITEMS Cleave Street EPHA Board Meeting Minutes Page 1 Rita reported that there was still one vacancy. Will be offering incentives to try and get it leased. OTHER BUSINESS- Budget- Sam presented a revision o f the 2004 Budget and all Board members were presented with this. The bottom line was not being altered, but some items were being adjusted. Moofies salary line was decreased as her time was charged more to the projects. The Travel and Training line was increased to allow for more education for Rita and mileage for both Rita and Sam. All agreed it was a good idea. Motion to approve the adjusted budget was made by Karla Porter and seconded by Eric. All voted Aye- Motion to approve passed. Pine Knoll-Rita reported that the financing at the Pine Knoll apartments was expiring and at this time the owners were waiting to hear from Rural Development to determine if Rental Assistance would continue. If not, all units would go to Fair Market rents. ADJOURN No further discussion noted, motion to adjourn was made by Karla Porter and seconded by Catherine Jensen. All voted Aye and meeting was adjourned at 9:33 am. Respectfully submitted, Rita Kurelja Estes Park Housing Authority Program Manager EPHA Board Meeting Minutes Page 2 RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Board of Adjustment December 2,2003,8:00 a.m. Board Room, Estes Park Municipal Building Board: Chair Jeff Barker, Members Bill Horton, Wayne Newsom, Al Sager, and Cliff Dill Attending: Vice Chair Horton, Members Newsom, Sager and Dill Also Attending: Director Joseph, Planner Chilcott and Recording Secretary Williamson Absent: Chair Barker Vice Chair Horton called the meeting to order at 8:00 a.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence 1. CONSENTAGENDA a. The minutes of the October 7,2003 meeting. 2. LOT 31, CHARIAGE HILLS, 7TH FILING, 1981 CRAGS COURT. APPLICANT: DANIEL & SUSAN DOYLEN - VARIANCE REQUEST FROM SECTION 4, TABLE 4- 2 OF THE ESTES VALLEY DEVELOPMENT CODE. Planner Chilcott reviewed the staff report. This is a request for a nine foot variance from the fifteen foot rear yard setback to build a deck addition six feet from the rear (western) property line. The proposed deck is approximately 215 square feet. The lot is at the junction of two roads, is raised above the roads and has few trees which makes the lot highly visible. The house is located in the northwest corner of the lot encroaching into the current side and rear yard setbacks. When the existing house was built these setbacks were five feet. The side setback is now ten feet and rear setback is fifteen feet. There can be a beneficial use of the property without the variance. This requested variance is substantial; however the deck will not encroach any further into the rear yard setback than the existing house. The proposed addition may not substantially alter the essential character of the neighborhood. Adjoining property owners have not contacted staff to comment on this proposal. The variance will not affect the delivery of public services, provided there are no utility conflicts. The proposed deck will not encroach into the five foot utility easement along the rear property line. The applicant could place a detached deck within the setbacks or remove the portion of the deck that encroaches into the setback and relocate the proposed door. This request has been submitted to all applicable reviewing agency staff for consideration and comment. Sue Doylen, 1981 Crags Court, was present. She stated they purchased the property in 1986 when it was in the County and the setbacks were 5 feet. Public Comment: None. Because setbacks changed after the house was built and the deck does not extend any farther than the current house it was moved and seconded (Newsom/Sager) to approve a nine foot (9) variance from the fifteen foot (15) rear yard setback to build a deck six feet (6) from the western rear yard setback and the motion passed unanimously with one absent. All variances granted by the Board of Adjustment shall become null and void if a Building Permit has not been issued and paid for, and the work commenced within . twelve (12) months from the date the variance is granted. 1. Compliance with the submitted plans. 2. EVDC Appendix D.VII Tree and Vegetation Protection During Construction and Grading Activities shall apply for the tree next to the deck. 3. A registered land surveyor shall verify compliance with the variance and provide a setback certificate. RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 December 2,2003 3. A PORTION OF LOT 32, BONNIE BRAE & LOT 4, HABITAT, 650 GRAVES AVENUE, APPLICANT: HABITAT FOR HUMANITY OF ESTES VALLEY INC. - VARIANCE REQUEST FROM SECTION 4.3.D.1 OF THE ESTES VALLEY DEVELOPMENT CODE. Planner Chilcott reviewed the staff report. The applicant requests that no open area be set aside in the Mangelsen Subdivision as required by the Estes Valley Development Code for all residential developments and subdivisions containing five or more units. If open area is provided with this subdivision, the R-1 lots would be reduced in size from a minimum of 5,000 square feet to 4,250 square feet. Reducing the lot size even further makes compliance with setback requirements all the more difficult. The request is substantial. The proposed variance may not substantially alter the essential character of the neighborhood. The variance will not affect the delivery of public services. The applicant's predicament cannot be mitigated through some method other than a variance. Staff plans on recommending a code revision to remove the open area requirement from the R-1 zoning district. The variance, if granted, may offer the least deviation from the regulations that will afford relief. Open area could be set aside for the two R-2 zoned lots. If these two lots were subdivided at a later date open area would not be required for these lots. Matth6w Heiser, Vice President Habitat for Humanity of Estes Valley Inc., was present to represent the applicant. He stated the organization's goal is to relieve the community of substandard housing by providing attainable housing. He also stated they are the only organization in town providing detached single-family low income housibg for ownership. Public Comment: James Arvidson, owner of the Stoneridge Apartments, stated he would like to see the privacy fence continued between his property line and the proposed subdivision. He would also like to see the drainage problem resolved. It was moved and seconded (Sager/Dill) to approve a variance request for no open space to be set aside for the Mangelsen Subdivision and the motion passed unanimously with one absent. All variances granted by the Board of Adjustment shall become null and void if a Building Permit has not been issued and paid for, and the work commenced within twelve (12) months from the date the variance is granted. 1. Compliance with the submitted plans. 4. REPORTS Director Joseph welcomed new Board Member Cliff Dill. Board Member Sager questioned the status of the By-laws. Director Joseph stated the Intergovernmental Agreement needs to be amended to allow for an alternate member to serve on the board before the By-laws can be approved. The matter will be heard by the Town Board and County Commissioners this month. There being no further business, Vice Chair Horton adjourned the meeting at 8:30 a.m. Bill Horton, Vice Chair Jacquelyn Williamson, Recording Secretary RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Planning Commission November 18,2003, 1:30 p.m. Board Room, Estes Park Municipal Building Commission: Chair Wendell Amos, Commissioners George Hix, Richard Homeier, Bill Horton, Joyce Kitchen, Edward Pohl, and One Vacancy ' Attending: Chair Amos, Commissioners Hix, Homeier, Horton, and Pohl Also Attending: Town Attorney White, Director Joseph, Planner Shirk, Planner Chilcott, and Recording Secretary Williamson Absent: Town Board Liaison Habecker, Commissioner Kitchen and One Vacancy Chair Amos called the meeting to order at 1:30 p.m. ¥ il. CONSENTAGENDA a. Estes Valley Pianning Commission Minutes dated October 21, 2003. b. AMENDED PLAT OF LOTS 20 & 21, EAGLE ROCK RANCHES, 2300 Hondius Way, Applicant Harry D. Campbell 1. Pursuant to C.R.S.30-28-110, sub-section 4(a), "no plat for subdivided land shall be approved by the Board of County Commissioners unless at the time of the approval of platting the subdivider provides the certification of the county treasurer's office that all ad valorem taxes applicable to such subdivided land, for years prior to that year in which approval is granted, have been paid." 2. A 20 foot wide trail easement should be dedicated along Devil's Gulch Road. 3. The dedication statement shall be amended to remove references to streets. 4. The reference to "file no. " shall be removed from the plat. 5. Ownership information of adjacent lot shall be removed, reducing perimeter cross-hatching to 1/8", re-label "Outlot A Eagle Rock Ranches" to "Tract A". 6. The following note shall be placed on the plat: 'This plat does not affect the : non-conformity of any existing structure." 7. The 20 foot wide utility easement shall be retained over the former property line. It was moved and seconded (Hix/Homeier) that the Consent Agenda be accepted and it passed unanimously with one absent and one vacancy. 2. PUBLIC COMMENT None. 3. REZONiNG REQUEST AND PRELIMINARY SUBDIVISION PLAT, MANGELSEN SUBDIVISION, A PORTION OF LOT 32 BONNIE BRAE & LOT 4 HABITAT SUBDIVISION, Halbach Lane Between Community Drive and Graves Avenue, Applicant: Habitat for Humanity of Estes Valley Inc. Planner Chilcott reviewed the staff report. This is a request to rezone proposed Lots 3,4, and 5 shown on the Mangelsen preliminary subdivision plat from R-2 Two- Family Residential to R-1 Residential. The applicant has also submitted a subdivision application to subdivide a portion of Lot 32, Bonnie Brae Addition from one R-2 zoned lot into five jots, two zoned R-2 and three zoned R-1. This application also adjusts the Lot 4, Habitat Subdivision boundary line to dedicate additional right-of-way. The Comprehensive Plan has identified the Fish Creek/Little Prospect Mountain Planning Area as a possible location for attainable housing and the area near the school campus is specifically mentioned as a suitable location for attainable housing. Since this lot, for which a parlial rezoning is requested, is in the Fish Creek/Little Prospect Mountain Planning Area and near the school campus. it is an ideal candidate for rezoning to the R-1 zoning district. The proposed location for this rezoning is consistent with existing growth and development patterns in the RECORD OF PROCEEDINGS Estes Valley Planning Commissi6n 2 November 18,2003 Estes Valley. On October 9, 2001 the Town Board approved a similar rezoning from "R-2" Two-Family Residential to "R-1" Residential for the Habitat Subdivision, a four lot subdivision which abuts the west side of this property. The Statement of Intent for the Preliminary Plat indicates there will be no open space for the project as required in Section 4.3,2.1 of the EVDC. This will need to be approved by obtaining a variance from the Estes Valley Board of Adjustment. Lots 3 and 4 do not meet the minimum required sixty foot lot width at the setback line. Nor do they meet the minimum thirty foot front lot line width. Staff feels that since a shared driveway is proposed this is sufficient. The applicant has also demonstrated that the proposed buildings can fit on the lots as designed. This plat provides for reduced setbacks internal to the subdivision in isome locations. Staff supports approval of these platted setbacks. The applicant has expressed interest in providing a pedestrian easement for the benefit of the property to the north since many children walk to school through this proposed subdivision. The plat provides for reduced easement widths in some locations. Utility providers have not expressed concern about these reduced widths. , Matthew Heiser, Vice President of Habitat for Humanity, stated that to date they + have built 8 houses in Estes Park and they are the only organization in town providing detached single-family low income housing for ownership. Mr. Heiser advised the suggested pedestrian walkway is intended for children living in the subdivision to cross to Graves +Avenue on their way to school. He stated the drainage onto the northern property will be greatly improved with this subdivision. He does not feel this subdivision is out of character for the neighborhood as far as density and believes this subdivision will increase the property values with a newly paved road. Mr. Heiser would request that Planning Commission remove condition #9 regarding the installation of a small section of sidewalk along Community Drive. He feels traffic will flow to the north of the subdivision and the proposed sidewalk would not connect to anything in the future. He stated staff condition #7 has been met. Planner Chilcott acknowledged condition #7 could be removed. Mr. Heiser stated the fence encroaching on proposed Lot 1 should remain due to both lots are -- currently owned by the same individual. Planner Chilcott stated she spoke with Mr. Mangelsen who did not express a problem with removing the fence from Lot 1 prior : to issuance of a building permit for the lot. Commissioner Horton requested the applicant restate the location of the proposed walkway to the north. Mr. Heiser stated the walkway would start at the northern edge of the property and then head east along the northern property line- of the subdivision toward the schools. He advised an access easement currently exists between the properties. Habitat is currently under discussion with the northern property owner to amend the access agreement and provide a new pedestrian easement. Planner Chilcott noted the requested sidewalk along Community Drive is a development code requirement which states a sidewalk must be placed on one side of the street. Community Drive was chosen with the hopes the sidewalk would later tie into future sidewalks. Mr. Heiser stated that Habitat would not object if the Town has plans for connectinb this sidewalk to the current bike path along the school property. Chairman Amos questioned the drainage. Mr. Heiser stated the surface drainage will flow to the northeast of Lot 3 where it will then flow underground onto Graves Avenue and connect to existing drainage facilities. Chairman Amos questioned whether or not the sidewalk issue could be resolved between staff and Habitat. Director Joseph feels it is reasonable to leave the issue , in staffs hands. Staff will pursue the best option. Commissioner Horton stated the issue should be resolved before Town Board. RECORD OF PROCEEDINGS Estes Valley Planning Commission 3 November 18, 2003 Public Comment: Joyce Bennett, 667 Community Drive, spoke in opposition of the requested subdivision. She advised that children currently walk across Lake Pine Subdivision on their way to school. She would like Habitat to build a fence between the 2 subdivisions to keep thg:children from walking through their property. It was moved and seconded (Horton/Pohl) to recommend approval to the Town Board of Trustees of the Rezoning Request, for the proposed Lots 3,4, and 5, Mangelsen Subdivision from R-2 Two-Family Residential to R-1 Residential and it passed unanimously with one absent and one vacancy. 1. Town Board approval of the Mangelsen Subdivision plat and recordation of the plat. 2. Provision of deed restrictions for each unit complying with EVDC §11.4 as units are sold. It was moved and seconded (Horton/Hix) to recommend approval to the Town Board of Trustees of the Preliminary Subdivision Plat, a Portion of Lot 32 Bonnie Brae and Lot 4 Habitat and it passed unanimously with one absent and + one vacancy. - 1. Approval of this plan shall include approval of waivers/minor modifications discussed in the staff findings section of the staff report. 2. Estes Valley Board of Adjustment approval of the variance application requesting waiver of the open space requirement. 3. Compliance with Greg Sievers' memo dated October 31, 2003. 4. Significant native trees shall be shown on the preliminary plat and a limits of disturbance shall be platted to protect those trees. A note shall also be added to the plat stating that the limits of disturbance can be modified with approval of a site specific plan. 5. The required landscaping shall be added to the preliminary plat with review and approval by staff. 6. This plat provides for reduced setbacks internal to the subdivision in some locations. These setbacks shall be shown on the recorded subdivision plat. 7. Tree trimming shall be completed to improve sight distance at the Halbach Lane and Community Drive intersection. 8. Staff shall review and approve pedestrian connections to serve the new lots in this subdivision. 9. Compliance with the sewer system design and easement requirements in Ron Witt's October 24,2003 letter to Alison Chilcott. An easement shall also be provided on Lot 6 where the sewer line crosses the lot outside the easement. 10. A written guarantee that the property owner will replace any required restoration landscaping that is damaged or dies during the first two growing seasons shall be provided. Replacement will be consistent with the approved landscaping plan and will occur no later than the next growing season. This shall be provided with the improvement agreement. 11. A note shall be added to the plat stating the fence encroaching on the proposed Lot 1 shall be removed prior to obtaining the first building permit for Lotl. 4. DEVELOPMENT PLAN 03-12, THUNDER CANYON CONDOMINIUMS, LOT 22, STANLEY HILLS SUBDIVISION PUD, 720 Black Canyon Drive, Applicant: Roy Johnson Planner Shirk reviewed the staff report. Thi& is a request to build 17 residential units on a platted PUD lot. The concept is to remodel tile exist:ng motel, and build additional duplex and single-family delached units. The applicant has modified the plan several times in response to staff comments, and has support of the homeowners association. Stormwater detention will be on the adjacent outlot, and C landscaping will be provided. The landscaping, parking, and drainage plan require minor changes. Lot 22 was created with the PUD plat of Stanley Hills Subdivision in ~ - ~~ 1977. This proposal complies with density and setback requirements set forth in that plat. Approval of the PUD included a requirement for a development plan. Floor ' 1 .7 - RECORD OF PROCEEDINGS r Estes Valley Planning Commission 4 November 18,2003 Area Ratio and impervious coverage calculations include Outlot B in the gross land area calculations. This review does not constitute approval of a condominium map. Prior to individual sale of any of these units, a condominium map shall be reviewed in accordance with the EVDC. Impervious coverage will increase to 31% with the widening of the driveway to 18 feet. Paul Bennett of Van Horn Engineering was present to represent the applicant. The applicant has no issues with conditions of approval. He advised the southwest corner of the roadway at Black Canyon Drive is an open space lot that is owned by the homeowners association. The developer can not improve the site visibility at the comer as requested by Public Works. I Greg Sievers, Construction and Public Facility Manager, stated the proposed drainage pond B will be adjacent to the driveway with a new culvert crossing the road to an existing drainage facility. For public safety, Public Works is requesting the bank be cut back to increase sight visibility at the corner of Black Canyon Drive and Steamer Drive. Public' works would request the homeowners association work with them 16 improve the situation. He feels that 150 feet of sight visibility would -" improve public safety and any improvement in sight visibility would be beneficial to the community. Public Comment: Andy Anderson, Vice President of the Stanley Hills Homeowners Association, stated the additional traffic coming out of the proposed development compounds the problem at the corner. He noted that the property owners in Stanley Hills have asked Public Works for a speed deterrent to slow the traffic down. The Stanley Hills property owners object to cutting back the bank. They feel that cutting the corner back would only increase the speeding problem. Commissioner Homeier asked if the homeowriers would object to a T intersection with a stop sign. He stated it would slow down the traffic. Mr. Anderson does not feel the property owners would be opposed to that proposal; although he would like the chance to talk with the Stanley Hills property owners. Mr. Sievers stated a "T" intersection would place the public traveled way within the ROW and improve traffic safety. He does not know if it would help traffic flow. He would request that the homeowners association work with the developer to improve the traffic conditions due to the increase number of trips with the proposed development. r Cliff Stuart, 685A Steamer Drive, feels the wrong traffic problem is being addressed. He feels there is a problem with the culvert where his driveway intersects with Steamer Drive. He does not feel that a stop sign will help his intersection. Mr. Bennett understands the importance of sight visibility; however he would encourage the Planning Commission to approve the development with a condition that the developer will share in the tost of improving the intersection. Commissioner Pohl stated the developer should not go forward with the development without a resolution and without knowing the expense. He feels the intersection should be resolved before granting approval. Mr. Bennett stated the applicant would redevelop the current motel and condominiumize the units before any grading would take place for Phase Il (new buildings) of the development. Before the developer could proceed with Phase Il of the development, he would propose this matter be r&solved or the appropriate guarantee be in place. Town Attorney White stated the traffic condition is a community problem not a - developer problem. He feels it is not fair or legal to require the developer to fix the sight visibility for which he has no control over. The developer's access to the street and his right to develop the property are not in question. Commissioner Pohl stated he has concerns regarding emergency access to the property. If something were to happen to the entrance it would be difficult to get emergency vehicles on site. RECORD OF PROCEEDINGS Estes Valley Planning Commission 5 November 18, 2003 It Was moved and seconded (Homeier/Hix) to approve Development Plan 03-12, Thunder Canyon Condominiums, Lot 22, Stanley Hills Subdivision PUD and it passed unanimously with one absent and one vacancy. 1. Compliance with applicable sections of the EVDC. These include, but are not limited to: Section 7.2 "Grading and Site Disturbance Standards"; Section 7.3 "Tree and Vegetation Protection"; Section 7.12 Adequate Public Facilities"; Appendix B.111.C.4.e; and Appendix B.111.C.5. 2. The landscaping plan shall be updated to include the landscaping calculations discussed in the staff report, and to provide additional district buffering to the property to the north. The landscaping plan shall be modified to comply with Section 7.5.D 'Species Mix". 3. Landscaping note 3 shall be amended to read: "Required landscaping shall be maintained in a healthy, growing condition at all times. The property owner is responsible for regular irrigating, pruning, weeding, mowing, fertilizing, replacement of plants in poor condition and other maintenance of all plantings as needed, including Lot B landscaping as identified on this plan." 4. Landscaping note 9 shall include the phrase "No chain link fencing shall·be allowed." 5. A note stating the method of revegetation for slopes greater than 25% and 50% shall be added to the landscaping plan. In addition, these areas shall be graphically delineated on the landscaping plan. 6. Landscaping note 11 shall read: "An automatic drip irrigation system shall be required." 7. The following note shall be placed in a "Notes" section on the first page of the development plan: "Light sources shall be concealed or shielded with luminaries with cut-offs with an angle not exceeding ninety (90) degrees to minimize the potential for glare and unnecessary diffusion on adjacent property." 8. The driveway serving Building 1 shall include a turn-around area with curb or guard rail. 9. The wheel stops for the five guest parking spaces along the north property line shall be clarified on the development plan. 10. Designated ADA spaces shall include required aisle and stall dimensions. 11. The grading and drainage plan shall be stamped by a licensed engineer, and address staff concerns regarding the area between the landscape island and motel, the area between the detached units in the southeastern portion, and the afea in front of Building 5. 12. Compliance with Will Birchfield's memo to Dave Shirk dated October 28, 2003. 13. Compliance with Greg Sievers memo to Dave Shirk dated October 31, 2003, except for numbers 1 and 2. 14. The street to the immediate west shall be labeled "Black Canyon Drive" instead of 'Steamer Drive" on all plan sheets. 15. The following note shall be placed on the cover sheet: "Property owner of Lot 22 shall be responsible for maintenance of drainage facilities located on Lot B," 16. Fire hydrant distances must be measured along the roadway. One fire hydrant that was used in the calculation does not have road access to the development Therefore, one fire hydrant will need to be added in this development. Addresses will need to be displayed at Steamer Drive and on each structure. If shake roofing material is used an additional 500 gpm of fire protection is required. 17. Applicant shall work with staff to increase site visibility and/or traffic safety at the corner of Black Canyon Drive and Steamer Drive. Appeals to staff determination shall be to Estes Valley Planning Commission. Resolution shall occur prior to commencement of Phase Il. RECORD OF PROCEEDINGS Estes Valley Planning Commission 6 November 18, 2003 5. DEVELOPMENT PLAN 03-16 AND PRELIMINARY CONDOMINIUM MAP, STANLEY AVENUE CONDOMINIUMS, LOT 32B OF THE AMENDED PLAT OF LOTS 32A AND 33A OF THE AMENDED PLAT OF LOTS 32, 33, 34, 35 AND PORTIONS OF LOTS 1, 31 , AND 37, WHITE MEADOW VIEW PLACE ADDITION, South side of Stanley. Avenue, 3rd Lot from Highway 7 & Stanley Avenue Intersection, Applicant: Don E. Darling. Planner Chilcott reviewed the staff report. This is a development plan application to build nineteen units on a 2.136 acre "RM" Multi-Family Residential lot. These units are in addition to the six units approved with Amended Development Plan #00-05 in December 2002 which were recently built and in addition to the one unit approved without development plan review to replace a burned unit. The plan shows a total of twenty-six units. Approval of three of the twenty-six units is subject to Town Board approval of a revised development agreement. This development will be denser than most new developments in Town; however, the property had* twenty-six units on it until earlier this year when some were removed to construct the new units. This plan does a good job addressing detention/stormwater facilities, limits of disturbance, and vegetatjon protection. The proposed open space meets the design % criteria of the EVDC and should be permanently reserved and maintenance ensured. " The site is not in a mapped geologic or wildfire hazard area; however the site is in a mapped deer and elk wildlife habitat area. Staff supports a minor modification to allow a reduction in the driveway width of ten percent for the driveway serving the northeastern block of units, a waiver of the bicycle rack requirement and a waiver of the requirement to provide two-way directional arrows on the paving at the property entrances. Amy Plummer of Van Horn Engineering was present to represent the applicant. The applicant has no issues with the conditions of approval. Public Comment: None. It was moved and seconded (Homeier/Pohi) to approve Development Plan 03- 16, Stanley Avenue Condominiums, Amended Plat of Lots'32A and 33A of the Amended Plat of Lots 32,33,34,35 and Portions of Lots 1, 31, and 37, White Meadow View Place Addition, 448 Stanley Avenue and 519 South Saint Vrain and it passed unanimously with one absent and one vacancy. 1. Approval of this plan shall include approval of waivers/minor modifications discussed in the staff findings section of the staff report. 2. Recordation of the Amended Plat of Lots 32A and 33A of the Amended Plat of Lots 32,33, 34, 35, & Portions of Lots 1, 31, and 37 White Meadow View Place Addition to the Town of Estes Park, County'of Larimer, State of Colorado. ,3. Three of the twentrsix units are conditioned on Town Board approval of a revised development agreement allowing the three units. 4. Informal access onto Ponderosa Drive shall be prevented while retaining emergency access needed to ensure that the development meets adequate public facilities fire protection standards. Design details shall be finalized with Town staff, including Public Works and the Fire Department. 5. Retaining walls shall be provided on the south side of Unit A and B and the west side of the Group 111 building. 6. The following notes addressing landscaping shall be added to the landscape plan: (1) A note shall be added stating that the plan will comply with EVDC §7.5.D.2.c Species Mix or a variety of species shall be shown on the plan (2) A note shail be added addressing EVDC §7.5.C.2.e Plant Quality which requires that all plant material "meet the American Association of Nurserymen specification for Number 1 grade, and shall comply with the quality standards of the Colorado Nursery Act, Title 35, Article 26, C.R.S, as amended." 7. The trash enclosures shall comply with EVDC §7.5.F.2.c and EVDC §7.5.H concerning screening and a sketch of the proposed screening shall be submitted to staff for review and approval prior to approval of the first building permit. 8. The berm next to Stanley Avenue shall comply with EVDC §7.5.G.2.c concerning berm height variation. RECORD OF PROCEEDINGS Estes Valley Planning Commission 7 November 18,2003 9. A note shall be added to the development plan stating that the development will comply with EVDC 7.11.0 concerning markings, e.g. striping and directional arrows, with the exception of the two-way directional arrows. 10.The development shall comply with James Duell's letter dated November 13, 2003 to Alison Chilogtt to ensure adequate sewage disposal. It was moved and seconded (Horton/Homeier) to recommend approval of the Preliminary Condominium Map to the Town Board of Trustees of the Amended Plat of Lots 32A and 33A of the Amended Plat of Lots 32, 33, 34, 35 and Portions of Lots 1, 31, and 37, White Meadow View Place Addition, 448 Stanley Avenue and 519 South Saint Vrain and it passed unanimously with one absent and one vacancy. 1. Approval of Development Plan 03-16. 2. Designation of required permanent private open area on the condominium map and inclusion of open area maintenance in the declaration. 3. Submittal of an improvement agreement prior to approval and recordation of the final map. 4. ESTES VALLEY DEVELOPMENT CODE Appendix D Public Comment: None. It was moved and seconded (Pohl/Horton) to recommend acceptance of the code change to the Town Board of Trustees and the Board of County Commissioners of Appendix D to the Estes Valley Development Code, Block 7 and it passed unanimously with one absent and one vacancy. 7. REPORTS Director Joseph reporsted on recent Town Board and County Commissioner actions. There being no further business, meeting was adjourned at 3:55 p.m. Wendell Amos, Chair Jacquelyn Williamson, Recording Secretary Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: December 4,2003 Subject: Stanley Avenue Preliminary and Final Condominium Map Background. Don Darling and Hanks Enterprises, Inc. have submitted a preliminary and final condominium map application for Stanley Avenue Condominiums located on Lot 32B of the Amended Plat of Lots 32A and 33A of the Amended Plat of Lots 32, 33, 34, 35, and Portions of Lots 1, 31, and 37 White Meadow View Place Addition. The site, located at 448 Stanley Avenue (former Lot 32A) and 519 South Saint Vrain Avenue (former Lot 33A), is 2.136 acres and is zoned "RM" Multi-Family Residential. At their November 18, 2003 meeting, the Planning Commission recommended conditional approval of Development Plan #03-16 for this lot and the Stanley Avenue Preliminary Condominium Map. Planning Commission recommended that Development Plan #03-16 be considered the preliminary condominium map. The final condominium map is consistent with the preliminary condominium map/development plan. All recommended conditions of approval that could be addressed prior to Town Board have been satisfied. N Location Map for 448 Stanley Avenue and Budget. ~ 519 South Saint Vrain Avenue None. #4>- 11 1 1 ~*C Stmley Ave. c41 '9345 8,(co H47s saititv,Ii'lil. Action. - I 3,4 19 448 Stailley Ave. A~ Woodstock Dr. Approval of the Stanley Avenue Preliminary #kd -111 -1 'RM"Zo!,ing A\~00.-·-:F--·'7 1 Condominium Map with the conditions of Poi,(le,osa Ave. T--9 <1...>go].~1:j~in Ave· 4 approval recommended by Planning 4-60·'z-4 Ll \11- 1 #frikix,. Commission. Flist Ndional Bank \ Approval of the Stanley Avenue Final Condominium Map with the preliminary ~ 'E"Zoning k l»111 -1 S,il Viain Ln. condominium map conditions of approval. ! Lf £ 1 ; ~~ Albl~n Pines Condos ~ j Sillule-Fainily Residential ~ -1 Town of Estes Park Community Development Department Memo TO: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: December 4,2003 Subject: Mangelsen Rezoning Request Background. Habitat for Humanity of Estes Valley, Inc. has submitted a request to rezone a portion of land owned by Michael Mangelsen and Susan O'Conner at 650 Graves Avenue. Specifically, this is a request to rezone proposed Lots 3,4, and 5 shown on the Mangelsen preliminary subdivision plat from "R-2" Two-Family Residential to "R-1" Residential. Single- family residences meeting the attainability requirements in the EVDC will be built on these lots. Planning Commission recommended conditional approval of the rezoning at their November 18, 2003 meeting. All recommended conditions of approval that could be addressed prior to Town Board have been satisfied. The Comprehensive Plan identified the Fish Creek/Little Prospect Mountain Planning Area as a possible location for attainable housing and the area near the school campus is specifically mentioned as a suitable location for attainable housing. Since this lot, for which a partial rezoning is requested, is in the Fish Creek/Little Prospect Mountain Planning Area and near the school campus, it is an ideal candidate for rezoning to the R-1 zoning district. It is also next to the Habitat Subdivision which the Town Board rezoned to "R-1" in 2001. N t Location Map for 650 Graves Avenue Budget and 653 Halbach Lane Fees for the preliminary and final subdivision plat, JIG,wes Avenue [-1 rezoning and variance requests were waived by illi.IWI 0*710§,L j. the Community Development Committee on ; Stone Ridge Con<los L_ - i Mni-Waehouse "RM" Zoning -- -1 .FO.. Zoning November 6, 2003. Building permit fees for the -imi-z#.0<3.1 Iii Of "R-1" attainable lots were also waived at this 'R-1" Zonina ~ 650 Graves Avenue 71~ 1 _,=tj- 'R-r Zoiling meeting. I .1 A space l.--1 1 p~ Community Olive Action. LW~ ~~~Ite Pilies Sub€!Nision Approval of the rezoning request with the .~- (· 4 ' 7 ·. Zoning conditions recommended by Planning ~ (C O Higliw™ 71 ~-- 'RM" Zoning 1 S. Saii,t Vi 411, Avelitte I Moti,Itain Golf Villas ./ Commission. - Ilin/'MMY"LiHM Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: December 4,2003 Subject: Mangelsen Preliminary Subdivision Plat Background. Habitat for Humanity of Estes Valley, Inc. has submitted a preliminary subdivision plat application to subdivide a portion of Lot 32, Bonnie Brae Addition from one R-2 zoned lot into five lots, two zoned R-2 and three zoned R-1. This parcel, addressed 650 Graves Avenue, is owned by Michael Mangelsen and Susan O'Conner. This application also adjusts the Lot 4, Habitat Subdivision boundary line to dedicate additional right-of-way for Halbach Lane. This lot, zoned R-1, is addressed 653 Halbach Lane and is owned by Dori Duran. This is a subdivision of 1.945 acres of land. Planning Commission recommended conditional approval of the preliminary subdivision plat at their November 18,2003 meeting. All recommended conditions of approval that could be addressed prior to Town Board have been satisfied. Budget. j Location Map for 650 Graves Avenue N Fees for the preliminary and final subdivision plat, A and 653 Halbach Lane rezoning and variance requests were waived by the 1 Cimes Avemie 11 L Community Development Committee on November ~11- 1 4., 6, 2003. Building permit fees for the "R-1 " I %~.02;%;Col,€10. in-- -_--,- ·t 0-Zoning Mni-Warellouse attainable lots were also waived at this meeting. _ L 1 7 1 -4 | 653 Halbadi Lane FZ' - 650 Graves Avenue i 'R-1"Zoning 1 Action. 'R-2" Zoiting Approval of the Mangelsen preliminary subdivision ~nvate open Space L--Ii- 1 4 r.1-1 ~ \J Community Dive r--1 h plat with the conditions recommended by Planning Lake Pines Subdlvision AIIL ' 'E" zonmg Commission. 1 S. Saint Viain Avelitie 2111 -mitaili Golf Villas ~L_- ~ (CO Highw~¥ 7) rl 'EM" Zoning p ... 14 Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, ASIA, AICP, Director Date: November 26,2003 Subject: Board of Adjustment By-laws, Inter-governmental Agreement Background. The inter-governmental agreement between the Town of Estes Park and Larimer County went into effect in February 2000. This agreement established the Estes Valley Board of Adjustment, which has been operating without by-laws since it's inception. The purposes of the by-laws are to provide clarity in terms of how meetings are run, votes are taken, and general rules of procedure. The IGA currently provides for membership of five (5) members, three appointed by the Town, and two appointed by the County. Over the course of the last three years, it has become apparent that an alternate member is necessary. The amendment to the IGA is designed to provide for a single alternate member, who would be able to fill in for any absent member. The alternate could reside anywhere within the valley, be it in Town or not. This member would be appointed jointly by the Town and the County. The Town and County attorneys, as well as Town and County planning Staff have reviewed the by-laws and IGA amendment. Budget. NA Action. Staff recommends approval of the proposed changes to the inter- governmental agreement and board of adjustment by-laws. AMENDMENT TO INTERGOVERNMENTAL AGREEMENT This Amendment to Intergovernmental Agreement is made this day of , 2003, between the TOWN OF ESTES PARK, COLORADO, hereinafter referred to as the "Town" and the BOARD OF COUNTY COMMISSIONERS, Larimer County, Colorado, hereinafter referred to as the" County". WHEREAS, the Town and the County entered into an Intergovernmental Agreement effective the 1 st day of February, 2000 for the purpose, among others, of establishing a joint zoning Board of Adjustment for the Estes Valley Planning Area, and; WHEREAS, the parties desire to amend the Agreement as more fully set forth herein, and; WHEREAS, pursuant to the applicable statutes of the State of Colorado, the parties hereto are authorized to enter into this Amendment to Intergovernmental Agreement. NOW, THEREFORE IN CONSIDERATION OF THE ABOVE AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, the parties agree as follows: The Intergovernmental Agreement between the parties effective the 1 st day of February, 2000 is hereby amended by the addition of an additional paragraph 4(H) as follows: H. Alternate Member. The Town and County shall jointly agree on and appoint one alternate member for the EVBOA. The alternate member shall serve when any member is not able to attend a meeting of the EVBOA. The alternate member may be a resident of either the Town or the County and may serve in place of either a Town appointed or County appointed regular member of the EVBOA. All the other terms and conditions of the Intergovernmental Agreement shall remain in full force and effect. BOARD OF COUNTY COMMISSIONERS County of Larimer By: Chair 1 ATTEST: Deputy Clerk of the Board TOWN OF ESTES PARK By: Mayor ATTEST Town Clerk 2 SUPPLEMENTAL RULES OF PROCEDURE FOR THE ESTES VALLEY BOARD OF ADJUSTMENT The Estes Valley Board of Adjustment ("Board") shall refer to the adopted Estes Valley Development Code in making decisions. 1. Meetings A. Regular meetings shall be held on the 1St Tuesday of each month at 8:00 a.m., unless the preceding Monday is a holiday, in which case the meeting shall be the 2nd Tuesday. Meetings shall be held in the Board Room of the Municipal Building, Estes Park, Colorado, or other designated time and place. 1. If it is determined sufficiently in advance of any meeting that a quorum will not be present, the chair shall reschedule the meeting by phone call or by written notice to each member confirming the date change. The staff shall notify affected petitioners of the rescheduling by telephone or by postcard and notice of the time and place of the rescheduled meeting shall be published in a newspaper of general circulation in the usual manner. 2. If there is insufficient time prior to a meeting to notify members and petitioners by telephone or written notice that a quorum cannot be obtained, the chair shall announce at the meeting that the meeting is being rescheduled to another date and time certain. The staff shall notify affected petitioners of the rescheduling by telephone or by postcard and notice of the time and place of the rescheduled meeting shall be published in a newspaper of general circulation in the usual manner. B. Work session - when deemed necessary by Board majority, chair or staff, a Board work session may be called. 1. No formal action with regard to any petition shall be taken by the Board during a work session. 2. Any work session discussion concerning a pending petition shall be repeated in substance at the regular meeting on the petition if any person so requests. C. Field trips - Board members should visit each site before each regular meeting. 1. Field trips are optional but encouraged. 1 2. Areas visited shall be determined by practicality of time and distance, and by special concerns of members. 3. Personal communication with petitioners shall be discouraged. If and when personal communication has taken place it shall be declared at the public hearing. D. Joint meetings between the County Commissioners, Town Board, and the Board of Adjustment shall be held as needed to communicate mutual concerns. 11. Agenda A. Agenda preparation - an agenda, with the previous month's minutes if possible, shall be prepared by the staff for distribution to each member the week prior to each regular meeting. The agenda shall include staff comments. 111. Members; quorum; terms A. The Board shall consist of five (5) members; three (3) appointed by the Town of Estes Park, two (2) appointed by Larimer County. B. A quorum shall consist of three (3) members. C. Any vote shall be conducted after a motion has been made and seconded and Board discussion is concluded. IV. Officers and Elections A. The chair shall preside at all meetings and work sessions. B. The chair shall determine whether there is a quorum and, if so, shall call the meeting of the Board to order. C. There shall be a Chair and a Vice-Chair for the Board. Each shall serve for a one (1) year term, beginning with the first meeting in January of each year. V. Duties and Privileges of Members A. Attendance is expected by the members. Attendance records shall be subject to review by the Board of County Commissioners and Town of Estes Park Town Board and poor attendance shall be among the grounds for dismissal from the Board. 2 B. If a Board member is unable to attend a meeting, the member shall notify the staff of such fact as soon as possible. C. If a conflict of interest exists, a member shall abstain from discussion and voting, D. Only non-abstaining members may participate in the questioning of petitioners and of members of the public and in discussion. Only those voting members may make or second motions. VI. General A. All votes shall be recorded and the decision shall be confirmed by the chair or the staff. B. A vote of approval shall require a simple majority of voting members. Tie votes shall constitute a failure of a motion. Failure of a motion to deny shall not be construed to be an approval. C. Minutes of each meeting shall be prepared by the recording secretary. Copies of the minutes shall be made available, when possible, to the Board for review prior to the next meeting. The signature of the chair (or the most senior regular member present if the chair is absent) on the minutes of a meeting shall constitute final decision on all resolutions of approval or denial of petitions contained therein. D. Board discussion, if any, may be continued before or after a motion has received a second. 1. The motion may be re-stated for clarity by the chair or Community Development Director. 2. Discussion may be closed to the audience in the discretion of the chair. 3. Any member of the Board, at any time during meetings, may call upon the Community Development Director or the Board's legal counsel to render an oral opinion. E. The chair may restrict, or disallow, public comment on matters involving merely questions of law (e.g., interpretation of the Estes Valley Development Code regarding whether a specific use is permitted in a particular zoning district). 3 VII. 'Parliamentary Authority and Amendment to Rules · A. Matters not covered by these rules may be governed by "Roberts Rules of Order, newly revised, 1970", wherever applicable and not in conflict with state or local law. B. Any proposed amendments to these rules and any new rules shall be presented to the Board of County Commissioners and to the Town Board for approval prior to presentation to the Board of Adjustment for adoption. C. Chair Pro-tem - in the absence of the chair, the vice-chair shall preside at the meeting and exercise all the duties of the chair. In the absence of both the chair and vice-chair, the most senior regular member present shall preside at the meeting and exercise all the duties of the chair. 1. The seniority list shall be available in the Community Development Department and shall be updated as needed. D. Decorum - the chair shall preserve decorum at all times during meetings. 1. Board members shall be under the direction of the chair and shall obey the rules of the Board. 2. Board members shall accord courtesy to each other, staff and public. 3. Members of the public shall be under the control of the chair, observing the same rules of order. 4. Members of the public who wish to appear before the Board shall raise their hands and, upon being recognized by the chair, shall come to the microphone and state their name and address for the record. The chair may establish reasonable time limits for members of the public to speak. E. The chair shall carry out policy decisions of the Board, and shall sign pertinent documents as required. F. The chair shall adjourn the meeting after determining there is no further business to be conducted at the meeting. Approved by the Board of County Commissioners this day of, ,2003. 4 Larimer County Board of Commissioners By: Kathay Rennels, Chair Approved by the Estes Park Board of Trustees this day of ,2003. Town of Estes Park By: John Baudek, Mayor ATTEST: Town Clerk Adopted by the Estes Valley Board of Adjustment this day of , 2003. Estes Valley Board of Adjustment By: Jeff Barker, Chair 5 Community Development Memo To: Mayor Baudek and Town Trustees From: Bob Joseph CC: Widmer, Repola, White, Brandjord Date: December 3,2003 Re: Development Review Fees Attached with this memo is the 50% rate fee schedule as proposed in the recent budget meetings to become effective next year. Additional detail has been provided regarding miscellaneous fees, and formulas for major development. The fees will double to the full rate in 2005. This will be adopted as a part of the Community Development Policy manual. The fees will be subject to request for waivers to be herd and approved by the Community Development Committee. Waivers may be requested by deserving non-profits and public entities. Currently the Town Attorney bills the applicant separately for his time spent on these reviews. This is unnecessarily time consuming, and poses potential collection problems. Under the new system Town Attorney time should be billed to the Town and paid for out of the General Fund account to which these fees are being paid. Budget Impact: Estimated $25,000 cost recovery, General Fund Recommended Action: Adoption 1 Town of Estes Park Development Review Fee Schedule Effective 1/1/04 Variance petition (Board of Adjustment ) prior to construction. 175 Variance petition (Board of Adjustment ) after un-permitted construction. 350 Administrative Appeal to Board ofAdjustment or Board of Appeals 150 Annexation 600 Development Agreement (plus any direct Town Attorney costs) 500 Temporary Use Permit 25 Street name change 50 ROW/easement Vacation 50 Separate lot review 50 Development Plan ( including Special Review 1 non- residential use: Base fee (2000 s.f. Gross Floor Area, GFA) 200 Plus $10 per 100 square feet of GFA in excess of 2,000 s.f. up to a maximum of $1,200. residential or accommodation use: Base fee (3 units) 200 Plus $50 per unit for every unit in excess of 3, up to a maximum of $1200. Condominium Subdivision Preliminary Condo Map 600 less development plan review base fee ($400 credit) if paid. Final Condo Map 140 . Minor Land Subdivision Minor Land Subdivision 200 Amended Plat 140 Boundary line adjustment 100 Land Subdivision Preliminarv Plat Base fee (for ten or fewer lots) 1000 Plus $50 for every lot in excess of ten, up to a maximum of $2,000. Land Subdivision Final Plat Base fee (for ten or fewer lots) 600 Plus $30 for every lot in excess of ten, up to a maximum of $1,200. MEMORANDUM TO. HONORABLE MAYOR BAUDEK, BOARD OF TRUSTEES, TOWN ADMINISTRATOR W[DMER FROM: PETE BRANDJORD, FINANCE OFFICER SUBJECT: SUPPLEMENTAL APPROPRIATION DATE: 12/9/2003 CC: Background. The Building Authority Fund accounts for the Certificates of Participation that funded the Golf Lease Agreement with the Recreation District. In prior years, the expenditure for the debt service was paid from the General Fund and the corresponding revenue from the Recreation District was received in the Building Authority Fund. For clarity, the accounting treatment has been changed and the revenue and expenditure are both accounted for in the Building Authority Fund. Budget As the revenues have been received in the Building Authority Fund for 2003, the expenditure and appropriation should to be made directly bm this fund. The net effect of the change for the overall budget is zero. The 2004 Budget reflects the recommended accounting treatment. Action Policy Issues - This action is compliant with budgeting laws and has been reviewed and approved by our independent auditor. Technical Issues - This action is compliant with governmental generally accepted accounting practices aild more clearly represents the flow of funds for the Certificates of Participation. Staff recommends passage of the resolution. RESOLUTION NO. 18-03 A RESOLUTION TO APPROPRIATE FUNDS TO SUPPLEMENT THE TOWN OF ESTES PARK'S BUDGET FOR THE YEAR ENDING DECEMBER 31, 2003 WHEREAS, the Board of Trustees adopted the 2003 annual budget in accordance with the Local Government Budget Law on November 12, 2002; and WHEREAS, certain expenditures were not fully anticipated during the preparation of the budget, and the Board of Trustees has made provision therein for revenues in an amount equal to or greater than the expenditures set forth in the adopted budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: The following sums are hereby appropriated from the revenue of each fund, to each fund: Building Authority 93,095 ADOPTED this gth day of December, 2003. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Bill Linnane /1«2-u Date: December 5,2003 Re: Light and Power Department 2003-2008 Financial Plan Presentation by Black and Veatch BACKGROUND: John Gallagher and Todd Christiano of Black and Veatch (B+V) gave a short update report at the September Utilities Committee on the preliminary draft of the Light and Power Financial Plan. B+V will present the Final Draft report at the Town Board meeting and recommend approval of the Plan as a basis for next year' s rate study. The attached Executive Summary and Cash Flow Analysis Tables highlight the financial goals and Capital Improvement Projects ofthe Department and recommends an annual 3.9% rate increase in years 2005 through 2008 so that goals and projects can be realized. The plan will stabilize the Light and Power enterprise fund in terms of its fund balance and help assure funding is adequate to keep the electric system maintained and upgraded so that we don't lose the excellent level of service we now enjoy. BUDGET/COST: The 2003 and 2004 revised budget figures are incorporated into the Financial Plan. -RECOMMENDATION: Staff requests approval to adopt the Financial Plan as presented by B+V. A final report, modified ifnecessary, will be distributed after Town Board approval. BL Chapter 1 Executive Summary A. Introduction The Town of Estes Park, Colorado (Town) provides light and power service to approximately 10,000 customers. The Town's light and power utility operations are financially sel-sufficient with flmding for capital and operating requirements derived primarily from rates. In order to continue to provide reliable light and power service, the Town has an ongoing annual capital improvement program to upgrade the power distribution system. Recognizing the importance of Enancially planning for these capital improvements, the Town authorized Black & Veatch to perform a six-year financial plan analysis for the years 2003 through 2008. This financial plan produces the following results: 1. The annual deficit is eliminated after 2005. 2. In 2005, the utility reaches its lowest ending balance of $933,000. Ending fund balances increase in the years 2006 through 2008. 3. In 2008, the ending fund balance exceeds the industry standard of 90 days' operation and maintenance (0&M) expense. 4. The capital improvement program includes substantial funds for the following projects: a. Annual conductor upgrades projects. b. Annual tree trimming projects. c. Annual automated meter replacement projects. d. Annual street light improvement projects. B. Findings and Recommendations Light and power sales revenue under existing rates is insufficient to meet annual 0&M expenses, debt service on bonds, interfund transfers, finance the capital improvement program, and provide adequate reserves. To meet the above goals of the utility, equal annual rate adjustments of 3.9 percent are proposed in 2005 through 2008. Estes Park, Colorado Light and Power Utility Financial Plan December 2003 - 134338.100 1-1 Draft-For Discussion Purposes Only In May 2003, The Platte River Board ofDirectors (PRPA) approved an increase to the wholesale electric rates charged to the Town. This charge is being passed directly onto Estes Park customers as a purchased power rider charge beginning January 2004. Although the PRPA rate adjustment is 3.9 percent, the effective pass-through rate adjustment to the Town's customers is approximately 2.0 percent.. Based on an average monthly usage of 500 kWh, the rate adjustments will increase residential bills from $40.60 in 2004 to $47.81 in 2008. The average annual increase per bill is $1.80. Proposed Ilescriwinn 2.QQA ZE.5 Zinih 2{~12 2{~18 Customer Charge,$ per bill 4.00 4.16 4.32 4.49 4.67 Energy Charge, $ per kWh 0.07203 0.07484 0.07776 0.08079 0.08394 Purchased Power Rider,$ per kWh 0 001165 0-00233 0 00233 0 007.33 0 007.33 Total Bill Based on 500 kWh per Month $40.60 . $42.75 $44.37 $46.05 $47.81 Estes Park, Colorado Light and Power Utility Financial Plan December 2003 - 134338.100 1-2 Draft-For Discussion Purposes Only 12/2/2003 2:30 PM Table 2-1 Estes Park, Colorado Light and Power Utility Cash Flow Analysis Line NO. Description 2004 2005 200§ 2007 2228 - 2003 $ $ $ S $ $ 1 Beginning Balance 2,558,500 1,709,000 1,151,600 933,600 1,313,200 1,710,400 Revenues 2 Revenue from Adopted Light and Power Service Rates (a) 8,027,200 8,695,000 8,899,000 9,099,100 9,299,200 9,499,300 Additional Light and Power Service Revenue Required Percent Months Increase Effective 3 2003 0.096 12 0 0 0 0 0 0 4 2004 0.096 12 0 0 0 0 0 5 2005 3.996 12 347,100 354,900 362,700 370,500 6 2006 3.996 12 368,700 376,800 384,900 7 2007 3.996 12 391,500 399,900 8 2008 3.996 12 415,500 9 Total Ught and Power Service Revenue 8,027,200 8,695,000 9,246,100 9,822,700 10,430,200 11,070,100 10 Purchased Power Rider 0 173,900 337,500 345,200 352,900 360,600 11 Pole Rental 27,800 27,800 28,600 29,500 30,400 31,300 12 Vehicle Vkrk Orders 30,000 35,000 36,100 37,200 38,300 39,400 13 Meter Reading 28,400 29,000 29,900 30,800 31,700 32,700 14 Interest Earnings 37,200 37,800 31,300 33,700 45,400 68,300 15 Intergovernmental EPURA 10,100 10,200 10,500 10,800 11,100 11,400 16 Buildings 15,000 15,000 15,500 16,000 16,500 17,000 17 Miscellaneous Revenue 248,700 237,000 244,100 251,400 258,900 266,700 18 Total Revenues 8,424,400 9,260,700 9,979,600 10,577,300 11,215,400 11,897,500 Expenses Operation and Maintenance Expense 19 Source of Supply 4,123,000 4,440,000 4,606,100 4,710,900 4,815,700 4,920,500 20 Distribution and Maintenance 1,418,800 1,551,900 1,647,100 1,688,400 1,730,800 1,719,500 21 Customer Accounts 609,800 708,100 729,400 751,300 773,900 797,000 22 Administration and General 1,163,900 1,182,300 1,218,600 1,264,400 1,311,700 1,361,000 23 Total Operation and Maintenance Expense 7,315,500 7,882,300 8,201,200 8,415,000 8,632,100 8,798,000 Debt Service Existing 24 Revenue Bonds 304,700 302,000 304,000 305,300 300,900 301,100 25 State and Other Loans 0 0 0 0 0 0 26 Total Debt Service 304,700 302,000 304,000 305,300 300,900 301,100 27 Capital Improvements 833,600 715,100 703,500 430,500 777,500 495,500 Transfers 28 Museum Fund 26,100 25,300 26,100 26,900 27,700 28,500 29 Interfund Transfer 762,600 842,500 910,400 966,000 1,024,400 1,085,900 30 Vehicle Replacement 31,400 50,900 52,400 54,000 55,600 57,300 31 Net Transfers 820,100 918,700 988,900 1,046,900 1,107,700 1,171,700 32 Total Expenses 9,273,900 9,818,100 10,197,600 10,197,700 10,818,200 10,766,300 33 Annual Surplus (Deficiency) (849,500) (557,400) (218,000) 379,600 397,200 1,131,200 34 Ending Balance 1,709,000 1,151,600 933,600 1,313,200 1,710,400 2,841,600 35 Debt Service Coverage (b) - - 364% - 456% 585% 708% 859% 1029% Recommended Service Revenue Increases 36 Overall Annual Increase 0.096 0.096 3.996 3.996 3.996 3.996 37 Cumulatwe Increase 0.096 0.0% 3.996 8.096 122% 16.5% Purchased Power Rider Increase 38 Overall Annual Increase 0.096 2.096 1.8% 0.096 0.096 0.096 Cumulative Increase 0.0% 2.0% 3.896 3.8% 3.8% 3.8% 39 Total CumulatNe Increase Including Revenue Increases and Purchased Power Rider Increases 0.096 2.096 7.796 11.8% 16.0% 20.3% (a) Revenue from adopted rates in 2003 and 2004 includes the annual increases of 6.25 and 6.24 percent, respectively. (b) Total revenue less O&M expense, divided by total debt se,vice. 12/4/2003 3:51 PM Table 2-2 Estes Park, Colorado Light and Power Utility Projected Operation and Maintenance Expense Projected Line Budget -No. Description 2003 2004 2005 2006 2007 2008 $$$$$$ Purchased Power Supply 1 Purchased Power Supply 4,100,000 4,415,000 4,581,100 4,685,900 4,790,700 4,895,500 2 Wind 23,000 25,000 25,000 25,000 25,000 25,000 3 Total Purchased Power Supply 4,123,000 4,440,000 4,606,100 4,710,900 4,815,700 4,920,500 Distribution and Maintenance 4 Personal Services and Salaries 795,000 863,900 889,800 916,500 944,000 972,300 5 Employer Benefits 210,900 245,600 253,000 260,600 268,400 276,500 6 Insurance Premiums 19,900 21,500 22,100 22,800 23,500 24,200 7 Professional Services and Fees 4,400 2,800 2,900 3,000 3,100 3,200 8 Rentals 2,200 2,200 2,300 2,400 2,500 2,600 Repair and Maintenance 9 Tree Trimming 25,000 70,000 72,100 74,300 76,500 78,800 10 All Other 80,100 106,300 109,500 112,800 116,200 119,700 Material and Supplies 11 Small Tools 16,000 11,500 11,500 11,500 11,500 11,500 12 Meters 150,000 157,500 212,700 212,700 212,700 157,700 13 Streets and Lights 95,000 50,000 50,000 50,000 50,000 50,000 14 All Other Materials and Supplies 10,700 10,700 11,000 11,300 11,600 11,900 15 Job Perforrnance Expenses 9,600 9,900 10,200 10,500 10,800 11,100 16 Other Current Expenses 0 0 0 0 0 0 17 Total Distribution and Maintenance 1,418,800 1,551,900 1,647,100 1,688,400 1,730,800 1,719,500 Customer Accounts 18 Personal Service and Salaries 365,400 434,700 447,700 461,100 474,900 489,100 19 Employer Benefits 101,000 128,400 132,300 136,300 140,400 144,600 20 Insurance Premiums 7,600 8,400 8,700 9,000 9,300 9,600 21 Professional Services and Fees 1,000 200 200 200 200 200 22 Rentals 1,200 1,200 1,200 1,200 1,200 1,200 23 Repair and Maintenance 55,600 56,100 57,800 59,500 61,300 63,100 24 Materials and Supplies 60,100 61,800 63,700 65,600 67,600 69,600 25 Job Perforrnance Expenses 6,900 5,700 5,900 6,100 6,300 6,500 26 Other Current Expenses 11,000 11,600 11,900 12,300 12,700 13,100 27 Total Customer Accounts 609,800 708,100 729,400 751,300 773,900 797,000 Administration and General 28 Personal Service and Salaries 240,400 247,900 255,300 263,000 270,900 279,000 29 Employer Benefits 61,600 67,700 69,700 71,800 74,000 76,200 30 Insurance Premiums 15,300 16,800 17,300 17,800 18,300 18,800 31 Professional Services and Fees 51,600 44,300 45,600 47,000 48,400 49,900 32 Publishing 4,700 4,000 4,100 4,200 4,300 4,400 33 Rentals 81,600 81,700 84,200 86,700. 89,3Q0 92,000 34 Repair and Maintenance 177,600 160,700 165,500 170,500 175,600 180,900 35 Materials and Supplies 156,200 154,500 159,100 163,900 168,800 173,900 36 Job Performance Expenses 41,000 43,100 44,400 45,700 47,100 48,500 37 Utility Expenditures 75,700 76,900 79,200 81,600 84,000 86,500 38 PILOT and Franchise Fees 258,200 284,700 294,200 312,200 331,000 350,900 39 Total Administration and General 1,163,900 1,182,300 1,218,600 1,264,400 1,311,700 1,361,000 40 Total Operation and Maintenance Expense 7,315,500 7,882,300 8,201,200 8,415,000 8,632,100 8,798,000 K 12/2/2003 2:50 PM Table 2-3 Estes Park, Colorado Light and Power Utility Capital Improvement Program Line Projected Total -No. 2003 2004 2005 2006 2007 2008 2003-2008 Description $$$$$$ Capital Equipment 1 Building Remodeling 0 12,500 0 5,000 5,000 5,000 27,500 2 Station Equipment 15,000 10,000 0 10,000 10,000 10,000 55,000 3 Office Equipment 0 11,600 0 5,000 2,500 5,000 24,100 4 Data Processing Equipment 83,500 82,500 82,500 70,000 75,000 75,000 468,500 5 Transformers 150,600 120,000 120,000 120,000 120,000 120,000 750,600 6 Communication Equipment 25,000 0 0 0 0 0 25,000 7 Vehicles 259,200 22,500 45,000 26,500 256,000 26,500 635,700 8 Street Lights 0 20,000 20,000 20,000 20,000 20,000 100,000 9 Poles, Towers and Fbdures 48,000 12,000 12,000 15,000 15,000 15,000 117,000 10 Overhead Lines 105,300 74,000 74,000 74,000 74,000 74,000 475,300 11 Underground Conductors 147,000 50,000 50,000 50,000 50,000 50,000 397,000 12 Total Capital Equipment 833,600 415,100 403,500 395,500 627,500 400,500 3,075,700 Capital Improvement Projects 13 Fiber Optics/PRPA 0 300,000 300,000 0 0 0 600,000 14 McGregor Ranch Underground Project 0 0 0 35,000 0 0 35,000 15 MoGregor Avenue Underground Project 0 0 0 0 150,000 0 150,000 16 Stanley Park Underground Project 0 0 0 0 0 95,000 95,000 17 Total Capital Improvement Projects 0 300,000 300,000 35,000 150,000 95,000 880,000 18 Total Capital Improvements 833,600 715,100 703,500 430.500 777,500 495,500 3,955,700 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Bill Linnane Lk-£Lbf' 6/k-*1-0....2- I)ate: December 5,2003 Re: Water Department 2003-2008 Financial Plan And Rate Study Presentation by Black and Veatch BACKGROUND: At the September Utilities Committee, John Gallagher and Todd Christiano ofBlack and Veatch (13+V) gave a short presentation on the preliminary draft the ofWater Department Financial Plan and Rate Study. B+V summarized the preliminary findings of the report, which proposed extending the 2004 through 2006 adopted 2.9% rate increase through the year 2008. B+V will present the Final Draft ofthe report to receive input at the Town Board meeting. Copies ofthe Executive summary will be distributed at the Board meeting. The 2.9% rate increase extension is being proposed in the Final Draft. The additional revenues from the extension will help fund capital improvements to the Town' s water treatment and distribution system. Many ofthese capital projects are necessary due to the always changing and stricter water quality parameters mandated by the EPA. The estimated 2004 fund balance is approximately $1 million and increases to a projected $2 million by 2008. The proposed rates will help finance the 5-year capital improvement plan. Also the 2008 fund balance will assist funding ofthe future Marys Lake Water Treatment Plant expansion (estimated at $3.5 million). This expansion is necessary due to anticipated increased water demand and stricter water quality requirements. BUDGET/COST: The 2003 and 2004 revised budget figures are incorporated into the Financial Plan. -RECOMMENDATION: Staffrequests approval to adopt the Financial Plan and extension of the 2.9% Water Department rate increase through 2008 as presented by B+V. A final report, modified if necessary, will be distributed after Town Board approval. BL Chapter 1 Executive Summary A. Introduction The Town of Estes Park, Colorado (Town) provides water service to approximately 4,900 customers. The Town's Water Department is operated as an enterprise fund with funding for capital and operating expenses derived primarily from water sales revenue, water rights fees, and plant development fees. The Town has a continuing capital program to upgrade the distribution system. In addition, the Town has experienced drought conditions which are affecting the usage patterns of Estes Park customers. Recognizing the importance of financially planning for these capital improvements and the financial impact of the recent drought conditions, the Town authorized Black & Watch to perform a comprehensive six-year financial rate study for the years 2003 through 2008 to ensure the Town maintains a financially sound utility. The study produces the following results: 1. The annual deficient is eliminated after 2004. 2. Ending balances in each year exceed the industry standard of 90 days' operation and maintenance expense and 2 percent of fixed assets. This reserve provides for unforeseen expenses and future large capital improvement projects such as the Mary's Lake Water Treatment Expansion. 3. The Capital Improvement Program (CIP) includes substantial funds for large capital projects and the following annual system improvements: a. Building remodeling. b. Data processing equipment. c. Communication equipment. d. Purification equipment. e. Water Line Replacement. B. Findings and Recommendations To meet the above goals of the utility, equal annual rate adjustments of 2.9 percent are recommended in 2007 and 2008. For 2007 and 2008 proposed rates, Black & Veatch developed two rate schedules at the Town's request. These rates are designed to equitably recover the cost of serving each customer class. The two alternatives are presented on the following page. Estes Park, Colorado Water Rate Study December 2003 - 134338.100 1-1 Draft - For Discussion Purposes Only • Alternative A maintains the current 2,500-gallon volume allowance in the service charge for 2007 and 2008. Table 1-1 shows the proposed rates for Alternative A. Table 1-2 shows typical monthly bills for urban 3/4-inch residential and urban 1-inch commercial customers under Alternative A. Based on an average monthly usage of 6,000 gallons, residential 3/4-inch bills will increase from $26.33 in 2003 to $31.76 in 2008. • Alternative B eliminates the 2,500-gallon volume allowance in the service charge in 2007 and 2008. Table 1-3 shows the proposed rates for Alternative B. Table 1-4 shows typical monthly bills for urban 3/4-inch residential and urban 1-inch commercial customers under Alternative B. Based on an average monthly usage of 6,000 gallons, residential bills will increase from $26.33 in 2003 to $35.48 in 2008. Black & Veatch recommends adopting Alternative B in 2007 after the previously approved 2004 through 2006 rate schedule time frame is complete. Alternative B allows seasonal customers and customers using less than 2,500 gallons to be charged only for the actual water consumed. This type of rate structure also encourages water conservation, and is common among similar sized utilities along the Front Range. Estes Park, Colorado Water Rate Study December 2003 - 134338.100 1-2 Draft - For Discussion Purposes Only Table 1-2 Estes Park, Colorado Water Utility Typical Monthly Bills Under Existing, Approved, and Proposed Rates Urban Customers Alternative A Approved | Proposed Usaae Existing 2004 2005 2006 2007 2008 1,000 gallons $ $ $ $ $ $ Residential 5/8 x 3/4-inch Customer 0 16.35 17.21 18.09 19.00 19.70 20.10 1 16.35 17.21 18.09 19.00 19.70 20.10 2.5 16.35 17.21 18.09 19.00 19.70 20.10 3 17.78 18.68 19.60 20.55 21.30 21.77 4 20.63 21.61 22.61 23.64 24.50 25.10 5 23.48 24.54 25.62 26.73 27.70 28.43 6 26.33 27.47 28.63 29.82 30.90 31.76 7 29.18 30.40 31.64 32.91 34.10 35.09 8 32.03 33.33 34.65 36.00 37.30 38.42 9 34.88 36.26 37.66 39.09 40.50 41.75 10 37.73 39.19 40.67 42.18 43.70 45.08 15 51.98 53.84 55.72 57.63 59.70 61.73 20 66.23 68.49 70.77 73.08 75.70 78.38 Commercial 1-inch Customer 0 17.05 17.86 18.69 19.55 20.90 21.35 2.5 17.05 17.86 18.69 19.55 20.90 21.35 5 24.28 25.19 26.12 27.08 28.70 29.45 10 38.73 39.84 40.97 42.13 44.30 45.65 15 53.18 54.49 55.82 57.18 59.90 61.85 20 67.63 69.14 70.67 72.23 75.50 78.05 25 82.08 83.79 85.52 87.28 91.10 94.25 30 96.53 98.44 100.37 102.33 106.70 110.45 Table 1 -3 Estes Park, Colorado Existing, Approved and Proposed Water Rates (a) Alternative B Approved | Proposed Description Existing 2004 2005 2006 2007 2008 Service Charge, $ per bill Volume Allowance, 1,000 gal 2,500 2,500 2,500 2,500 0 0 Meter Size inches 5/8 16.35 17.21 18.09 19.00 15.20 15.50 314 16.35 17.21 18.09 19.00 15.20 15.50 1 17.05 17.86 18.69 19.55 16.70 17.00 11/2 19.15 19.54 19.94 20.35 20.30 20.70 2 22.29 24.01 25.78 27.60 22.80 23.20 3 37.35 39.23 41.16 43.15 52.30 53.40 4 47.75 48.77 49.82 50.90 73.30 74.70 Volume Charge, $ per 1,000 gallons Residential 2.85 2.93 3.01 3.09 3.20 3.33 Commercial 2.89 2.93 2.97 3.01 3.12 3.24 Pumped Flow 4.31 4.31 4.31 4.31 4.48 4.66 Bulk Water (b) 3.36 3.43 3.51 3.58 3.58 3.58 (a) Rural rates are 1.6 times urban rates. (b) A volume charge of $2.83 per 1,000 gallons shall be assessed to existing bulk water customers in lieu of a water connection charge. Future bulk water customers shall be assessed a volume surcharge based on the water connection charge in effect at the time of their connection. A bulk water customer that is also a pumped flow customer shall be charged the pumped flow rate. Table 1-4 Estes Park, Colorado Water Utility Typical Monthly Bills Under Existing, Approved, and Proposed Rates Urban Customers Alternative B Approved | Proposed Usaae Existing 2004 2005 2006 2007 2008 1,000 gallons $ $ $ $ $ $ Residential 5/8 x 3/4-inch Customer 0 16.35 17.21 18.09 19.00 15.20 15.50 1 16.35 17.21 18.09 19.00 18.40 18.83 2.5 16.35 17.21 18.09 19.00 23.20 23.83 3 17.78 18.68 19.60 20.55 24.80 25.49 4 20.63 21.61 22.61 23.64 28.00 28.82 5 23.48 24.54 25.62 26.73 31.20 32.15 6 26.33 27.47 28.63 29.82 34.40 35.48 7 29.18 30.40 31.64 32.91 37.60 38.81 8 32.03 33.33 34.65 36.00 40.80 42.14 9 34.88 36.26 37.66 39.09 44.00 45.47 10 37.73 39.19 40.67 42.18 47.20 48.80 15 51.98 53.84 55.72 57.63 63.20 65.45 20 66.23 68.49 70.77 73.08 79.20 82.10 Commercial 1-Inch Customer 0 17.05 17.86 18.69 19.55 16.70 17.00 2.5 17.05 17.86 18.69 19.55 24.50 25.10 5 24.28 25.19 26.12 27.08 32.30 33.20 10 38.73 39.84 40.97 42.13 47.90 49.40 15 53.18 54.49 55.82 57.18 63.50 65.60 20 67.63 69.14 70.67 72.23 79.10 81.80 25 82.08 83.79 85.52 87.28 94.70 98.00 30 96.53 98.44 100.37 102.33 110.30 114.20 12/4/2003 1:54 PM Table 2-1 Estes Park, Colorado Water Utility Cash Flow Analysis Une No. Description 2003 2004 2005 2000 2007 2921 $ 1 Beginning Balance 2,784,900 1,891,600 1,214,200 1,331,800 1,602,800 1,963,100 Revenues 2 Revenue from Adopted Water Rates 1,947,600 2,025,300 2,134,900 2,242,400 2,274,800 2,307,100 Additional Water Rate Revenue Indicated Percent Months 1=92= E~=lige 3 2003 0.0% 12 0 0 0 0 0 0 4 2004 0.0% 12 0 0 0 0 0 5 2005 0.0% 12 0 0 0 0 6 2006 0.0% 12 0 0 0 7 2007 2.9% 12 66,000 66,900 8 2008 2.9% 12 68,800 9 Total Water Service Revenue ' 1,947,600 2,025,300 2,134,900 2,242,400 2,340,800 2,442,800 10 Bulk Dispenser 16,000 16,000 16,000 16,000 16,000 16,000 11 Bulk Water Surcharge 20,700 19,700 20,700 20,700 20,700 20,700 12 Plant Development Fees 200,000 200,000 140,000 140,000 140,000 140,000 13 Water Rights Fee 300,000 300,000 400,000 410,000 420,000 420,000 14 Materials 2,400 2,400 2,400 2,400 2,400 2,400 15 Meters 42,900 43,700 42,900 42,900 42,900 42,900 16 Fire Hydamt Fees 0 0 0 0 0 0 17 Interest Earnings 44,000 44,700 38,200 44,000 53,300 63,400 18 Land 100 100 100 100 100 100 19 Other 73,000 9,800 10,900 10,900 10,900 10,900 20 Filing Fees 0 0 300 200 200 200 200 200 21 Sales of F[xed Assets 0 0 0 0 22 Total Revenues 2,647,000 2,661,900 2,806,300 2,929,600 3,047,300 3,159,400 Expenses Operation and Maintenance Expense 23 Source of Supply 125,000 130,000 133,900 137,900 142,000 146,300 24 Water Treatment Purificabon 420,900 410,300 422,600 435,300 448,400 462,000 25 Distribuoon and Maintenance 469,300 499,700 514,600 530,000 545,900 562,300 28 Customer Accounts 214,300 219,100 285,600 294,100 302,800 311,900 27 Administration and General 706,200 558,200 549,700 560,600 574,700 594,200 28 Total Operation and Maintenance Expense 1,935,700 1,817,300 1,906,400 1,957,900 2,013,800 2,076,700 Debt Service iExistng 303,600 299,300 29 Revenue Bonds 304,100 298,900 308,200 306,500 30 Statp and Other Loans 0 0 0 0 0 0 Proposed 31 Revenue Bonds 0 0 0 0 0 0 32 State and Other Loans 0 0 0 0 0 0 33 Total Debt Senice 304,100 298,900 308,200 303,600 306,500 299,300 34 Capital Improvements 1,220,300 1,125,100 363,000 281,000 256,000 337,000 Transfers 35 Vehicle Replacement Fund 9,500 23,500 24,200 24,900' 25,600 26,400 36 Interfund Transfer 70,800 74,400 86,900 91,200 95,100 99,200 37 Net Transfers 80,300 97,900 111,100 116,100 120,700 125,600 38 Total Expenses 3,540,400 3,339,200 2,688,700 2,658,600 2,697,000 2,838,600 39 Annual Surplus (Derclency) (893,400) (677,300) 117,600 271,000 350,300 320,800 40 Ending Balance 1,891,500 1,214,200 1,331,800 1,602,800 1,953,100 2,273,900 Recommended Reserves 41 Operating (90 days of O&M) 477,300 448,100 470,100 482,800 496,600 512,100 42 296 of Fixed Assets 392,600 424,500 444,800 464,000 483,500 505,600 43 Total Recommended Reserves 869,900 872,600 914,900 946,800 980,100 1,017,700 44 Ending Balance Excess (Shortfall} 1,021,600 341,600 416,900 656,000 973,000 1,256,200 45 Debt Service Coverage (a) 234% 28396 29296 32096 337% 36296 Recommended Water Service Revenue Increases 46 Overall Annual Increase 0.0% 0.0% 0.0% 0.096 2.996 2.996 47 Cumulatwe Increase 0.096 0.0% 0.0% 0.096 2.9% 5.9% (a) Total mvenue less OW expense, dhilded by total debt service. 12/4/2003 5:52 PM Table 2-2 Estes Park, Colorado Water Utility Projected Operation and Maintenance Expense Projected Line Budget -No. Description 2003 2004 2005 2006 2007 2008 ..1- $$$$$$ 1 Source of Supply 125,000 130,000 133,900 137,900 142,000 146,300 Water Treatment Purification 2 Personnel Services and Salaries 173,100 160,800 165,600 170,600 175,700 181,000 3 Employer Benefits 44,800 47,200 48,600 50,100 51,600 53,100 4 Insurance Premiums 5,100 5,600 5,800 6,000 6,200 6,400 5 Professional Services 12,000 14,000 14,400 14,800 15,200 15,700 6 Publishing 2,500 2,500 2,600 2,700 2,800 2,900 7 Repair and Maintenance 33,100 36,400 37,500 38,600 39,800 41,000 8 Materials and Supplies 90,500 81,000 83,400 85,900 88,500 91,200 9 Utility Expenditures 59,800 62,800 64,700 66,600 68,600 70,700 10 Total Water Treatment Purification 420,900 410,300 422,600 435,300 448,400 462,000 Distribution and Maintenance 11 Personnel Services and Salaries 270,000 283,300 291,800 300,600 309,600 318,900 12 Employer Benefits 74,100 81,400 83,800 86,300 88,900 91,600 13 Insurance Premiums 7,500 8,100 8,300 8,500 8,800 9,100 14 Professional Services 0 0 0 0 0 0 15 Rentals 8,600 8,600 8,900 9,200 9,500 9,800 16 Repair and Maintenance 91,000 101,200 104,200 107,300 110,500 113,800 17 Materials and Supplies 7,200 6,200 6,400 6,600 6,800 7,000 18 Job Performance Expenses 700 800 800 800 800 800 19 Utility Expenditures 10,200 10,100 10,400 10,700 11,000 11,300 20 Total Distribution and Maintenance 469,300 499,700 514,600 530,000 545,900 562,300 Customer Accounts 21 Personnel Services and Salaries 46,400 48,000 49,400 50,900 52,400 54,000 22 Employer Benefits 14,600 18,000 18,500 19,100 19,700 20,300 23 Insurance Premiums 400 400 400 400 400 400 24 Professional Services 28,600 29,300 30,200 31,100 32,000 33,000 Materials and Supplies 25 All Other 16,300 16,800 17,300 17,800 18,300 18,800 26 Meters 105,000 105,000 168,200 173,200 178,400 183,800 25 Job Performance Expenses 0 0 0 0 0 0 27 Other Current Expenses 3,000 1,600 1,600 1,600 1,600 1,600 28 Total Customer Accounts 214,300 219,100 285,600 294,100 302,800 311,900 Administration and General 29 Personnei Services and Salaries 205,100 231,000 237,900 245,000 252,400 260,000 30 Employee Benefits 51,200 58,700 60,500 62,300 64,200 66,100 31 Insurance Premiums 13,900 15,300 15,800 16,300 16,800 17,300 32 Professional Services 266,100 58,600 33,000 27,000 24,000 25,900 33 Publishing 2,000 3,000 3,100 3,200 3,300 3,400 34 Rentals 44,000 43,800 45,100 46,500 47,900 49,300 35 Repair and Maintenance 2,500 24,000 24,700 25,400 26,200 27,000 36 Material and Supplies 6,800 6,600 6,800 7,000 7,200 7,400 37 Job Performance Expenses 24,200 23,300 24,000 24,700 25,400 26,200 38 PILOT @ 2.5% of Inside Sales 31,000 31,900 33,800 35,500 37,000 38,600 39 Franchise Fee @ 3.0% of Inside Sales 37,200 38,300 40,600 42,600 44,400 46,300 40 Subsidies-Housing 22,200 23,700 24,400 25,100 25,900 26,700 41 Total Administration and General 706,200 558,200 549,700 560,600 574,700 594,200 42 Total Operation and Maintenance Expense 1,935,700 1,817,300 1,906,400 1,957,900 2,013,800 2,076,700 12/4/2003 1:54 PM Table 2-3 Estes Park, Colorado Water Utility Capital Improvement Program Line Projected Total _No. Description 2003 2004 2005 2006 2007 2008 2003-2008 $$$$$$$ Capital Equipment Building Remodeling 15,000 144,000 10,000 10,000 10,000 10,000 199,000 1 Station Equipment 3,300 5,800 0 0 0 0 9,100 2 Furniture and Fixtures 0 5,000 0 0 0 0 5,000 3 Office Equipment 0 0 0 0 0 0 0 4 Data Processing Equipment 29,500 20,300 10,000 10,000 10,000 10,000 89,800 5 Communication Equipment 0 16,000 16,000 16,000 16,000 16,000 80,000 6 Lab Equipment 0 0 0 0 0 0 0 7 Purification Equipment 32,000 50,500 20,000 20,000 20,000 20,000 162,500 8 Tools 0000000 9 Vehides 36,600 38,500 32,000 0 0 65,000 172,100 10 Total Capital Equipment 116,400 280,100 88,000 56,000 56,000 121,000 717,500 Waterline Projects Priority Two Projects 11 US 34 MacDonald's to Church 0 0 0 225,000 200,000 0 425,000 12 Hill Streets 0 0 275,000 0 0 0 275,000 13 Panorama Circle 0 0 0 0 0 216,000 216,000 14 Upper Broadview 0 80,000 0 0 0 0 80,000 15 Total Priority Two Projects 0 80,000 275,000 225,000 200,000 216,000 996,000 Water System Master Plan 16 Backup Raw Water Pump 1,103,900 00 00 0 1,103,900 17 Fall River Tank #2 0 500,000 0 0 0 0 500,000 18 Fall River Tank#2 Pipeline 0 265,000 0 0 0 0 265,000 19 Total Water System Master Plan Projects 1,103,900 765,000 0 00 01,868,900 20 Total Waterline Projects 1,103,900 845,000 275,000 225,000 200,000 216,000 2,864,900 21 Total Capital Improvements 1,220,300 1,125,100 363,000 281,000 256,000 337,000 3,582,400 Table 1-1 Estes Park, Colorado Existing, Approved and Proposed Water Rates (a) Alternative A Approved ~ Proposed Description Existing 2004 2005 2006 2007 2008 Service Charge, $ per bill (b) Meter Size inches 5/8 16.35 17.21 18.09 19.00 19.70 20.10 314 16.35 17.21 18.09 19.00 19.70 20.10 1 17.05 17.86 18.69 19.55 20.90 21.35 11/2 19.15 19.54 19.94 20.35 24.00 24.50 2 22.29 24.01 25.78 27.60 27.60 27.60 3 37.35 39.23 41.16 43.15 50.60 51.50 4 47.75 48.77 49.82 50.90 68.05 69.25 Volume Charge, $ per 1,000 gallons (c) Residential 2.85 2.93 3.01 3.09 3.20 3.33 Commercial 2.89 2.93 2.97 3.01 3.12 3.24 Pumped Flow 4.31 4.31 4.31 4.31 4.48 4.66 Bulk Water (d) 3.36 3.43 3.51 3.58 3.58 3.58 (a) Rural rates are 1.6 times urban rates. (b) Includes monthly volume allowance of 2,500 gallons. (c) Applied to all monthly usage in excess of 2,500 gallons. (d) A volume charge of $2.83 per 1,000 gallons shall be assessed to existing bulk water customers in lieu of a water connection charge. Future bulk water customers shall be assessed a volume surcharge based on the water connection charge in effect at the time of their connection. A bulk water customer that is also a pumped flow customer shall be charged the pumped flow rate. . Typical Single Family Monthly Bills $42.00 e!.13 pnolljiBEI heleeig jUOUI6UO-I M.led selsEI pueleAO-I $33.37 $31.50 $27.60 $22.05 Ef'03$ -- 03$ $50 $40 $30 - OL$ - 0$ 11/03 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1. MAYOR. The next order of business will be the public hearing on the application of Seabear, Inc., dba ESTES DELI & CATERING CO., for a New Hotel & Restaurant Liquor License located at 361 S. St. Vrain Ave. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2. TOWN CLERK. Will present the application and confirm the following: 0 The application was filed October 27,2003. C] At a meeting of the Board of Trustees on November 11, 2003, the public hearing was set for 7:00 p.m. on Tuesday, December 9,2003. 0 The neighborhood boundaries for the purpose of this application and hearing were established to be 3.72 miles. El The Town has received all necessary fees and hearing costs. Il The applicant is filing as a Corporation. 0 The property is zoned C-O - Outlvina Commercial which allows this type of business as a permitted use. o The notice of hearing was published on November 28,2003 0 The premises was posted on November 25,2003 n There is a police report with regard to the investigation of the applicant. O Status of T. I.P.S. Training: 4 Unscheduled Scheduled Completed (Date: ) O There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. 0 The applicant will be allowed to state his case and present any evidence he wishes to support his application. 4. OPPONENTS. 0 The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. 0 The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. 0 Ask the Town Clerk whether any communications have been received in regard to the application, and if so, to read all communication. D Indicate that all evidence presented will be accepted as part of the record. Il Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. 0 Declare the public hearing closed. 6. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Motion. Based upon the above findings, I move that this license be granted/denied. 11/03 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1. MAYOR. The next order of business will be the public hearing on the application of Agapemou, Ltd., dba KELLI'S, for a New Tavern Liquor License located at 110 W. Elkhorn Ave. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2. TOWN CLERK. Will present the application and confirm the following: 0 The application was filed October 27,2003. 0 At a meeting of the Board of Trustees on November 11, 2003, the public hearing was set for 7:00 p.m. on Tuesday, December 9,2003. n The neighborhood boundaries for the purpose of this application and hearing were established to be 3.07 miles. O The Town has received all necessary fees and hearing costs. m The applicant is filing as a Corporation. C] The property is zoned C-D which allows this type of business as a permitted use. 0 The notice of hearing was published on November 28,2003 0 The premises was posted on November 25,2003 E There is a police report with regard to the investigation of the applicant. ¤ Status of T.I.P.S. Training: Unscheduled Scheduled 4 Completed (Date: November 20,2003 ) C] There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. 0 The applicant will be allowed to state his case and present any evidence he wishes to support his application. 4. OPPONENTS. 0 The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. 0 The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. 0 Ask the Town Clerk whether any communications have been received in regard to the application, and if so, to read all communication. 0 Indicate that all evidence presented will be accepted as part of the record. 0 Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. 0 Declare the public hearing closed. 6. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Motion. Based upon the above findings, I move that this license be granted/denied. I Mission Statement Town ofEstes Park Convention & Visitors Bureau The mission of the Convention and Visitors Bureau shall be to promote the economic growth ofthe Town ofEstes Park by positioning Estes Park & Rocky Mountain National Park as a premier year-around vacation and meeting destination through advertising, group sales, special events, business development, and visitor services. II Mission Statement Convention & Visitors Bureau Marketing Board The Marketing Board has been formed to create the policies and procedures required to operate the newly created Town of Estes Park Convention & Visitors Bureau. During the nine-month period ofJanuary through September, 2004, this group will meet regularly to form consensus on the policies and procedures to be recommended to the Board of Trustees ofthe Town ofEstes Park. CONVENTION & VISITORS BUREAU MARKETING BOARD 12/01/03 The term for the Board shall be 1/01/04 through 9/30/04. Bill Almond, Large Accommodations Cory Blackman, Small Accommodations Jim Chappell, Transportation Dorla Eisenlauer, Ambassador Bruce Grant, Business Services Ed Grueff, Restaurants Paul Holgorsen, Retail Jerry Indermuehle, Cultural Arts Lee Lasson, Media Internet Steve McFarland, Professional Services Nick Molle', Media Television Kathy Palmeri, Campgrounds/CTO Sue Doylen/Trustee APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: A Ln/\ odb ld) LL} KO yM £. Mailing Address: 459 -2 0. 46 /467 E.rts '~04- CO *51-7 ) j (Please include zip code) Residence: 02·041 300-IL 'Sk Ve,~) O 44.j &1-Es ~02,~ 69 5051-7 (If different than mailing address) Phone Home:6&0.50' .40 S< Work:910 -613.2,53 Z- Email: ef l~ ~ln &19<6 Hs . c o V...v Length ofResidence in Town ofEstes Park: Current Occupation <snerzel r,lenactr, thboy Inn --Pock YAW.-Przlb ad and Employer: ibeL| h/&47441 pjd, Co~-1124)6 RiDGE 611~6 Prior - 562 611-064)@b - Work Experience: Related skills you bring: - 366 101604,# - Volunteer Work: 568 649 Ljk_j t, 9 Signature Datd 11/26/2003 14:43 9705865530 B/W SILVER SADDLE PAGE 01 Nov 24 03 06:03p Toon of Estes Park 970-586-0249 P. 1 APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPUCATION MUST BE LNNED W THO PAGES. Return completed application to· Convention & Vigitors Bureau, 170 Maceregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Pazic, CO 80317 Name: LAe,krnA-d Mailing Address-70 72» O £ 3Lf-25I 66-res PACLL, (10 ec>gl-7 (Plase incluk zip code) Residence: /0 60 0 15 / A '73>0 /y~,23 9 - A.,6,ug (If dif&rent th,n mailing diress) Phone Home: ST G 30/ 1 Work: SP6 49-70 Email- ~42£.8 i/77.4,0.</d/,rk·-, rle f Length ofResidence in /3 9€A,ef Town of Estes Park: CurrerROccupdon CZE•v€/LAL A14,vAC.4/L - -82&* &/2$·r,91/0 Sh-/JUL 5>001.,E and Employer: Prior CE+Ell•i- /7]A,AG,;4 -15€61- WEs·re•J LALE E,TES /99 (- 2999 Work Experience: 66/,42 0,4.,M-4 - +44,46£ 66,14/64-4; *FL€.i) /91M-/99 / Asst ('.ENG/Lat <4GL-12-Ani ACA #NUCFbAT (1064.ir-# 199(D- 01t9 s:r a- 4 1 ogbecd 4-h>-ater. ZE KE•-Ve 4ke- al:Al;+4 40 6803; on Related skills you bring: -1'ke '464 prt·k) re" 4€+ 60+ lost_ 3540-4 +4€,de+64&, Chl pr-e f,OuLS at·e-«.e Th uuorK.ng WY+LAet.U· Assoc. Al Of€* Gu.It be. ke'#tv) 22 k.vkng +Le 4,46#31 0- 0-- s ucc e 51 L I d 48 40 k•n 4«+J •11 € e.,ucif Volunteer Work·. pre·/h>-6 -El:4-J A)€A+624- --<f'Ali-A-,•4»k. Acsot , cor..„..7,4-2,5 u/»- 4-*-€ 52 6- C.,9 8 / 6 -25-- 03 Signature /- 0 Date / 'M . .4 APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: 02 4~2 - Mailing Addr6ss R d.801( (90 1 805 1 7 (Please include zip code) Residence: 1-1 l 1,011 Lo»- ~0-fb~ (ho.,4 (,1.004 3 /(pOUQAL (If different than mailing address) PhoneRome~.2 71 -1 75£t Work·. TR-a - 575-( Email: 911/.904,A.>2401/st 2, Length of Residence in -7 »* , 933 Town ofEstes Park: A 7 0-AS cuuentoccupafion 9* 3 201- G k ly\0.71 Ltd) - %1UAI-/7 0-V «4-£ Q,49(«~ and Employer: (143 9- 2,(9 ( 736(.4 5~47%,~ f 74~«5,-,?b02226-,.,j-//(h,~*£»IM,·w,4/ C lu-1¢4u~~~~ ~10&26#12~~Ullfi- (0"·fi~"1·i~-fi~ kpe,-r U.c(»·04 Q/1.,Lue-6/49% Prior ,2-~~£~ 470-k~-Aft~~2-~(1~2il-~ O Work Ejperie]1ce: (Pl.41 3ung - fixld A /3 ue /LAS- quoqu-a.l rwov e* A b /0 a C»uall«££ i . 6 1 , Related skills you bring: Aw U«v24 (Pp/Ag,OU£ U,40¢/-Ak 0Wwl#,~40~ LU·0~15#VAG,01.0 (..4 %>dzkliouali*As -Cdtu,~til.U«N--nAQW,WhiLVE -6,41' ¥-ED•« CY t/Ai-~£-00446c0UC-*1 f Volunteer Wo&: Wk«. 4,chib ,t,k 0,~* nA,A,c,4- 4 6<,0(42l,£1 a.£;, a~u.i>lt, att¢Af L< MY#tr-1-14 U 7 1 1 (14 ~ bl Signatie ~,f I)ate * 46£4» 64 6» c t/8-64 414* CAje« - ~th X~*~s 84«6~ 9/*49 01 . APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 -Rame /3. p 3 0 t /'.se n la-u-er Mailing Address: 70 367 3, .394/?0 A/' dj-~ 205)7 (Please include zip code) - Residence: (If different than mailing address) Phone Home: 92:-- 576 -3/2 4 Work: - Ema.- _I# r 427@ a.O/, 80 /71' Length ofResidence in Town ofEstes Park: / 0 Yed Fts Current Occupation /15 79 re / and Employer: Prior 2 3.yrS fle. c /70 1 neg Pu.bite ge-kools Work-Experience: 72>aeher . /796/),Lp,/<Fr..Tar 8us inesk (Bde}<4 roct,1 4 Rela*d skills you brin#; £2:,Unl,Ut,£.d -1-.6 , ,,d~0,.2£4~- ef 0 a'yu¥¥Lu~*-44 /7 . j» A-41 4490 4) 48-4 8 1-46- Mi-I#-4 i 3~* C.JQ,-£42 e-p Lt) 14)*L di (t =6~u (Li40. eld«¥1~14,4-64 aL. .8 b Volunteer Work: h t/09 er.5- 912¢'f /27~7 /9 / Z er, 70/5- : /~1~rs-,e Jurs ~vr q ./ 4 1 90 ../ A.ll j 41···<.-•Le-~U/4..ULL d 4,25)000 3 Signature Date APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. / Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: -:~ 3- 62-A,4 < V&*ing Address. t 6.29 P. d.e. k.~e·lt b«. (14=Es PAeR-/c- , c_o (Please include zip code) POS- f 7 Residence: S/t«E> (If different than mailing address) Phone Home'?70 5-84 40.'a Work· 1 76 94 9659 Email: ~/~a.l /'33) €5;g4~p.~¥2 k., C?CA Length of Residence in Town ofEstes Park: t€~ ~409 ; frb/ke-r-7 6-W k.-t,rs ¢1~.~ ta cs Current Occupation ~U#DEAE. ,//7;,/~a. 6-v re, 44 44**·s:b,s and-Employer: C?0 - 0,046:,€-~// -f-ke- U¢25 Svkfa-12 Prior -~*U-91 •4 laSS GLE< ~ II 34-b·os 7-¥2_17 Work Experience: Related skills you bring: ~#b'~-5 /[AA,2-02:a, At,5: 9,-- -*+c,25~ Cr- ~L ..,t, e. L 192,~ g-45 z..A ~1972- 11&,4 eeL , Volunteer Work: ~977»f r ¢>-7-74£<CS Ll kt~ 03 Signature Date APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: GROFFF ED Mailing Address 23cQJ 5- *DEVIL-- 5 (~ U Laft j ~572-S FA£-jc,0 vc; (Please include zip code) Residence: g©s 1-1 Qf different than mailing address) Phone Home: -536 -36 945; Work: '2/400.5-3 Email: Length of Residence in 02 7 -~ce;;*e--s Town ofEstes Park: Current Occupation -ZSEN ( 2~10~~£-OVED and Employer: -5,8.L. p Prior 72*T40 /2400 16 usin€-SS AR. JG flan/21 Work Experience: / it) ES-7155 PA-/2- L Related skills you bring: 4 6 kfo /462-AL:§12 -TEAM 08/00-1-ED 73~.s,Re --1-14*T- Es-Tai PAR-< 86 Uoe-Oje-,110 'S -* / ---A u ki *T- -UDES-r, A A-Ti ON Volunteer Work: A El/a,44741« I 73 0 j i ks 1 -2-0.03 Sigitaturd- Datel / APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARI©ETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 ormail to: P.O. Box 1200 Estes Park, CO 80517 Name: faa -I--' Ac)\Sorsen Mailing Address: 235-1 13'rtj 6(LICA 24· 2545@Irk, CO 80519- (Please include zip code) Residence: 51 1716 Of differcal (han mailing address) Phone Home: 5* ·-0623' work: 6-9-6..3 l/30 Email: 53-la*- 32-36) F £20/0 00>-M Length of Residence in Town of Estes Park: / 3 1.fd;"b Current Occupation ~92Uner t:'~~~ 4>t£:2~2- U,~5-~6~01 and Employer: Prior S nap -an -72€6 -Dect /€r - /3 cp'~ 1 Work Experience: ma,r, c ·f Ul:+Undrai'r <5 ho€ hinre- -2- lii,?p. 0 Related skills you bring: /'harkUD"t~ , mn hEL~~2,/11£/*Lt, ba.*56 Conrnunffatlen Volunteer Work: (Enimant, Chu.fln of 4-6- 200-Les --Rus;nots 4.toom.*s *---PCRA 13(a,LOL-' .' T Ar . J , A 1 '-30- 03 Sigimture ' £0.~ Date ~! Pr~©IMOVE¢,1/41 ' 1 iii; DEC 1 2003 i 1 1 JERRY INDERMUEHLE 'il i 11 i.. EAGLES NEST GALLERY l! 12; 1 1.-, , PO BOX 1496 t ~ ESTES PARK, CO 80517 JOHN BAUDEK PO BOX 1200 ESTES PARK, CO. MR MAYOR I WOULD LIKE TO VOLUNTEER FOR THE MARKETING BOARD YOU ARE IN THE PROCESS OF FORMING. I AM A FIVE YEAR BUSINESS OWNER HERE IN ESTES PARK. I OWN EAGLE'S NEST GALLERY LOCATED AT 157 W. ELKHORN AVE. BEFORE MY MOVE HERE, I OPERATED A GALLERY IN BEAVER DAM, WIS. SINCE 1988. BEAVER DAM IS A CITY OF ABOUT 15,000 THIRTY MILES OUTSIDE OF MADISON. THERE WE FACED THE PROBLEM OF MARKETING TO THE MASSES IN MADISON. FOLLOWING ARE MY OTHER JOB AND PROJECT DESCRIPTIONS: IlERTER'S INC. I MANAGED THIS SPORTING GOODS RETAILER IN BEAVER DAM. AT THE TIME WE WERE THE LARGEST SPORTING GOODS CHAIN IN THE COUNTRY. MY STORE WAS RESPONSIBLE FOR SALES IN A SIX STATE AREA. ACE HARDWARE: WE WERE A FIVE STORE CHAIN THROUGHOUT WISCONSIN. I WORKED IN VARIOUS DEPARTMENTS AND UNTIL BEING PROMOTED TO AN ASSISTANT MANAGER. BESIDES BEING IN CHARGE OF ADVERTISING, I TRAVELED AND DID STORE REMODEL[NG. SPORTS CAR CLUB OF AMERICA: THE SCCA IS THE SANCTIONING BODY FOR ALL CAR RACING IN THE COUNTRY. I BECAME AN ADMINISTRATOR FOR THE CHICAGO REGION, WHERE I WORKED WITH ALL THE MAJOR RACE SANCTIONING BODIES TO PROVIDE PERSONNEL COVERAGE AT TRACKS IN WISCONSIN, ILLINOIS, MICHIGAN, AND MINNESOTA. AT ROAD AMERICA IN ELKHART LAKE, WI., I HELPED MANAGE THE TRACK DURING THEIR INDYCAR RACES, WITH AN ATTENDANCE IN EXCESS OF 160,000 EAGLE PUBLISHING: I SERVED AS PRESIDENT, REPRESENTING UP TO EIGHT DIFFERENT ARTISTS. WE MARKETED THEIR ART NATIONALLY, HANDLING EVERYTHING FROM PRODUCTION TO ADVERTISING. WE ADVERTISED IN NATIONAL ART PUBLICATIONS AND TRAVELED TO SHOWS ACROSS THE COUNTRY. CURRENTLY I VOLUNTEER IN ESTES BY SERVING ON THE ELKFEST AND RODEO COMMITTEES. I FEEL THESE EXPERIENCES HAVE GIVEN ME THE CHALLENGE OF MARKETING, AS WELL AS BEING ABLE TO ORGANIZE AND MANAGE. I CAN BE REACHED WITH ANY QUESTIONS AT MY GALLERY EVERY DAY. MY PHONE NUMBER IS 577-7735. THANK YOU. n JERRY INDERMUEHLE J E-"--1 1 . APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: 4- e e L..4 6 g OrG Mailing Address: v. o. B« 90 6 lept. -REupti, CD 8>0532_ (Please include zip code) Mitl: /69 0. RT ocv € crge b~. Fe{ ec ?elte, rt) 20<-(,7 £If different than mailing address) Phone Home: 9765 -2 2.9 -99 I SIWork: f*-926-4-700 Email: /€GeD/1-1 -L -Dog, 45,·jt Length o f Residence in Town ofEstes Park: 1- 7- 9 64, 6 2/~ ES<,-4 & f k A-ve« Current Occupation CO/150 i t,21-, 0-e 1, 714 7'6'PAj and Employer: brl-Aine 43,496 147 10 F-e,M- 195 te ''It.0 r I 11 , Prior iscre U 7. 5216 A Fer,1 TI/tr . Work Experience: Di<re~6>/2.gr+ biL Ce-414,4 0,1 2'efh' r g ' /e/·e 5-hn:-e - 7Ar ·. Stu-ffof> Ce<~, L.It- 16, ue¢tejr f /ee <'n ir<eft .91·-4, r nate).U \ A-e £kpeg) Qyferied- re hu -feeknic* (MAicAh.c 64 74#44 809-469es. Related skills youbring: /~a icke ff' .40 . P;,orra.,wa,<,u . 24·64 %,a Gew) SH<(r-*/\ De€>,c k,Li . fro jnlrd., '60,(h)?,4 I.-froff\;4 9(,1 02(h e /1 Mles,AA CY-hice *ctick a,1.no< d<Dic r RE>©~c»se >--~44™5 t Volarroo.wA.491*fr- tr_ Mi-f Acree¢15 <--fliek fi:>,rre~-t-~:~vAvi €4 11-<310-~*¢1 ~Fkp< kk 2 (10911*9 64 /wcm,q. -7 ecy,v'*u/LAI Y Dwye.tepcc·410,,e.. - (2/1 *03% Si¢Aature l / \ Date / . APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park CO 80517 Name: 571 u z. AA-OF ALLA k) h Mailing Address: 1 10 1 ScoTE AU (E EST-16 PA/L\L , CO % 09- I 7 (Please include zip code) Residence: (If different than mailing address) Phone Home: 910-986-%351 Work: 9-10 -S--7-7-095% 1 Email: 6 T-WE Ac A £ e A Dc.. C.0 M C a\50 NA # 1 Length ofResidence in Town of Estes Park: 1 9 '6 V- Current Occupation SEL.F -2.Ap l.072- b CONSOCT-AAri-- f 21,-,c l PAL Cl- l E:/476 1 and Employer: LecAL Hollits /2-Es-El,<2.AN)15 I CHu,E-cH r 1 9 94 - 2 2.26 BUT 3 Prior G€Ng-AL MANA(-rEL ( C oN-i-lou-EL - 43 PEA) 4- 0 8 6 E Work Experience: 19€%-- 1999 Related skills you bring: A Ccourol-ING 0,600«f'JibA- 1 146-TIL)11£5TA,QAA,fT- Sk-PER¥(st CotesT- ITu-!1060 fkfu·All.D CO ED Vrt.->CTI OAD P 4,7 £,Tup MUL AccoM+0 8,4-rzo,05 46'60,2.4£2 6+IARB€-2- Cf,Le. /7*£45~,A.EAJ) , Volunteer Work: PAA:r-PEA.5 1 £*51> Bi4'nucT- An.u,07- tuty C,¥08»+ r;ls:A<ASA./€06€A=-f 1--a.£As~tu&- - M770,994 645£8,AU- 01£6£04,4£:t~ 0,2-6. 4617-- AA- AD 1000 2-<3 200 3 I . Signature Date APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: Ni , i ,11 6/ir Mailing Address: 2~0 0 2 06-/9 E de, PU co 804 )7 (Please include zip code) Residence: 10 1.-\ 5 T Yaw AA; I LAM. Esl ps Ark (0 yot ) 7 (If different than mailing address) Phone Home: 970 - 5 3 4-6969 worepo 5-4 6 399 Email: 01 M b )12 @ h td /SAJ/e r)'to ki /1;h, .,6 Length ofResidence in Town ofEstes Park: 11 -1 eers Current Occupation P ¥-rie'NA (4 v 6 I PIe vill,» 5 A ,.w i Al./( r-o» A PH icl/F - I I , and Employer: P ¥a d u,#i ~>·f- nec\,A„,r M i J A L f 7 AA CX·C ~V 4 LA,re -foc,~ eve< . Prior A r.·4 ; a , A. A Dip,u'l -c,4 - 10 Work Experience: Res.e~,JL r..o/t D-eve (9 1,u-0,...,4 -O<, R P/\ W - R .seore Related skills you bring: Tple j,tu ,»- E.«£004 1.-,A v k ¢11(5 Volunteer Work. /71$13.--AM1. /3/61 ¥,4 , R Dit~yu , \tri v i /Mi C c-*ap.ny.,,,0.,ci-k, wv.~1,1 11 } )3LjolJ 0 3 7 /5 Signature Date ,(,rn--1 APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 0 Name: Kj\7{-\Aw \ Al- ite'll Mailing Address: C]lct-) 72(. Att_ 641Of 040 bLI eu 306 0 (Please include zip code) Residence: fbxu,12 (If different than mailing address) Phone Home:870 32(0 105-8 Work: 9-10 SP(n l.+42rEmail: ki»0-49 6) 3-6€1-t-Y'S-C'AP, c)E ebre5 - co k Length ofResidence in Town of Estes Park: PN AX,e laA-4 - {.O (*DNEp Current Occupation Aa-* 8 4 At,ovaj - O(,0&3€IL and Employer: YCE- 25€*eb Ta.l-w~70»a BAUL 09 53-rub Prior 9-pserA> CALL.Ip ACUO< £636 locT-1-t --El.%4.0 v Work Experience: -1-f:>A _ If) Ve*liG> Related skills you bring: (31:01<1 41Le.0 0 F k:*T L /91231 AcT? 00 © P k.O 11*164 <JAU,PALE)(,(/084 - fkfm 1-@a@U) - CIr) 03(1,4300 -16(RAis-,H © PAC, 4-046 ·-4 4*5 a.£*DeR- C*alAxe,L ©P -12* i.015,4 6.1.<17(62255 j LO Ltefilb Volunteer Work: NA- 66*0-6 1**E) 518,91*36 hu-0-AL C ((44(03 - gnafure Date APPLICATION FOR ESTES PARK CONVENTION & VISITORS BUREAU MARKETNG COMMITTEE MEMBERSHIP PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. Return completed application to: Convention & Visitors Bureau, 170 MacGregor Ave. Rm. 230 or mail to: P.O. Box 1200 Estes Park, CO 80517 Name: 494*2 1-, PO fLE-b Mailing Address: 1 1 £6 ( 0- E-A-Cs CT 9.Pc CD %05-[T- (Please include zip code) Residence: }1 1 I 0 2-A-C 6 c,I · " (If different than mailing address) Phone Home: 472.-4-86-62+7 Work: 970-536-267*mail: Length ofResidence in Town ofEstes Park: fa vvl I N Vcteaih OK howle- since- /9 6- 9 Oft€,f toll·~56 it-1-4 -to fre-5-c,tt Current Occupation Pri vi tE n :j / 4 11 1 D bl na and Employer: 1 te- 1-V . / 1 1 PIior 2£,tal- / tue lt; n cj Work Experience: 3 6 C re 5-u nt,rt Related solls·youbring·, t(601 ~€-6- 4>0-& Etta.-Ctlf/0/1 - 69#13#LS) 08 00»70*1£(Ptl7~ 1 n\JOLUt-vktvlt,r- 09(Lphic cle€,75'~r '~lblkockionf~ 171,(57,1£55 Alk 1/\ a.1€ Fne 2 00 r~4 rAU,Fli c' rAt io n .9 #-1 '11% tic-I e--t-c ·e-+C- . ~p:€44 Wo€·. 06-26 t;E aic-/Ao rt ),4, pert-44¥- e Lu £1 bed/-~-86,~ dth /\1 £ 4~4/2 - <·3110©2*n« (!1403 ~Anature Datel l ORDINANCE NO. ___20=01_ AN ORDINANCE AMENDING SECTIONS 2.52.020 AND 2.52.040 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK, THE SAME PERTAINING TO THE SALARIES OF THE JUDGE AND CLERK OF THE MUNICIPAL COURT BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Pursuant to Section 13-10-107 (1), C.R.S., and Section 13-10-108 (3) C.R.S., Sections 2.52.020 and 2.52.040 of the Municipal Code are amended to read as follows: Section 2.52.020. The Municipal Judge shall receive as compensation for his/her services an annual salary of Eighteen Thousand, Seven Hundred Forty-one dollars ($18,741.00); the Assistant Municipal Judge shall receive as compensation for his/her services an annual salary of Eight Hundred dollars ($800.00); provided that any Municipal Judge who serves for only a part of the year shall receive for his/her compensation only a pro rata portion of the foregoing annual salary based upon the number of days he/she actually serves as a Municipal Judge or Assistant Municipal Judge. Section 2.52.040. The Clerk of the Municipal Court shall receive as compensation for his/her services as Clerk of the Municipal Court an annual salary of Nine Thousand, Six Hundred Ninety-one dollars ($9,691.00); provided that any Clerk of the Municipal Court who serves only a part of a year shall receive for his/her compensation only that portion of the year he/she actually serves as a Clerk of the Municipal Court. Section 2. These salaries shall be effective with the pay period beginning December 21, 2003. Section 3. Whereas, in the opinion of the Board of Trustees an emergency exists in that it is necessary to raise the salaries beginning December 21, 2003, this ordinance shall take effect and be enforced immediately after its passage, adoption and signature of the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2003. •r k I TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2003, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,2003. Town Clerk Prepared 1/22/04 . f. The Miseion of the Town of Estes Fark is to plan and provide reliable, hi0h-value eervicee for our citizens, visitors, and employees. We take ereat pride ensuring and enhancine the quality of life in our community by beind 0ood etewarde of public reeources and natural settinG. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, January 27,2004 7:00 p.m. AGENDA Swearing-In Ceremony: Town Clerk O'Connor and Eric Gliva, Police Officer I. PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated January 13,2004. 2. Bills. 3. Committee Minutes: A. Public Works, January 15, 2004: 1. Town-initiated Annexation Proceedings - Approval of expenditure, $15,000+. 2. Fall River & Fish Creek Pedestrian Trails, Phase 11 - Approval of Scope of Services for both trails, Cornerstone Engineering, $139,429. B. Public Safety, January 22,2004: Police Department: 1. Estes Valley Victim Advocates Contract for Services, Renewal. 2. Addition of 1 Full Time Employee (see Action Item #2) Fire Department: 1. Wildland Fire Truck Purchase, Not to exceed $125,000 (90/10 Fed. Grant Match). 2. 2004 Election of Officers: Daryl McCown, 1St Ass't. Chief, Robert Himing, 2nd Ass't. Chief, Will Birchfield, Secretary, and Jon Landkamer, Treasurer. 4. 2004 Organizational Chart - Minor Revisions. 5. Conference/Training Policy - Minor Revision pertaining to vehicle allowance. 2. ACTION ITEMS: 1. RESOLUTION #3-04 - OFFICIALLY SCHEDULING REGULAR MUNICIPAL ELECTION - APRIL 6,2004. Town Clerk O'Connor A. Resolution #3-04 B. Agreement for Rental of Election Equipment with Larimer County. 1 Continued on reverse side . 2. ADDITION OF 1 FULL TIME EMPLOYEE - POLICE DEPARTMENT. Police Chief Richardson. 3. APPOINTMENT - ESTES VALLEY PUBLIC LIBRARY DISTRICT: Mayor Baudek • Ray Neider, 4-yr. term, beginning 1/01/04, expiring 12/31/07. 4. REPORT ON IMPLICATION TO THE TOWN BY THE YMCA IN SEEKING A PROPERTY TAX REBATE FROM THE STATE. Finance Officer Brandjord. 5. TOWN ADMINISTRATOR'S REPORT. 6. REQUEST TO ENTER EXECUTIVE SESSION. For discussion of a personnel matter - 24-6-402(4)(f), C.R.S. and DQi involving: any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees. Motion: I move the Town Board enter Executive Session to discuss a personnel matter as specified above, under C.R.S. Section 24-6- 402(4)(f). NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Town of Estes Park, Larimer County, Colorado, January 13, 2004 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 13th day of January, 2004. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Baudek called the meeting to order at 7:00 p.m. and the following presentations followed: • Fulfillment Task Force. Mayor Baudek formally acknowledged the following members for their exemplary community service and presented Certificates of Appreciations and Pens: Kathy Asche, Deeva Boleman, Peggy Campbell, Don Cheley, Bruce Grant, Judy Haggard, Kent Meyer, Al Wasson, Ted Williams, Trustee Barker and Administrator Widmer. • Friends of the Museum. President Quinnell and Member Hix presented a check in the amount of $75,000 to assist in funding toward the Museum Expansion Project. Funding was obtained from the various fund-raising events hosted by the Friends. • Rooftop Rodeo Committee. Mayor Baudek acknowledged the Committee's receipt of the "2003 PRCA Small Rodeo Committee of the Yeaf' Award presented during the PRCA Convention in December. Estes Park was among 8 nominees selected from over 600 rodeos in their category in the U.S. This is the highest award presented by the PRPA to a rodeo and their committee. Trustee Barker shared the commitment observed by the Rooftop Rodeo Committee and joined Mayor Baudek in expressing his appreciation. A video of the Rooftop Rodeo Committee followed. PUBLIC COMMENT . None. TOWN BOARD COMMENTS Trustee Habecker commented on the recent news article where the YMCA is requesting a M Million Dollar tax rebate. A previous request negatively impacted the School District, and Trustee Habecker requested the Town review any potential impacts to the Town. Following discussion, Mayor Baudek directed Finance Officer Board of Trustees - January 13, 2004 - Page 2 Brandjord to review this matter and report his findings to the Town Board January 27~h. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated December 9,2003. 2. Bills. 3. Estes Valley Planning Commission, December 16, 2003 (acknowledgement only). 4. Estes Valley Board of Adjustment, January 6,2004 (acknowledgement only). 5. Resolution #1-04 - Public Place Designation for posting notices of meetings. It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for the following Consent Agenda Items: 1. CONSENT ITEMS: 1. FINAL & SUPPLEMENTAL CONDOMINIUM MAPS: A. Lodges at Black Canyon Hills, Final Condominium Map, Lot 1, Mount View Park and a Portion of Meyer's Addition, James Sloan/Applicant - CONTINUE TO FEBRUARY 10, 2004. B. Lofts at Estes Condominiums, Preliminary & Final Condominium Map, Portion of Lot 30 and 39' of Lot 29, Riverside Subdivision, SRG Properties, LLC/Applicant. C. Lofts at Estes Condominiums, Supplemental Condominium Map #1, Portion of Lot 30 and 39' of Lot 29, Riverside Subdivision, SRG Properties, LLC/Applicant. D. Mountain Haven Condominiums, Supplemental Condominium Map #1, Lot 1, Mountain Haven Subdivision, Michael & Caren Butler/Applicants. E. Solitude Condominiums 111, Supplemental Condominium Map #3, Lot 3, Solitude Subdivision, Crystal Creek Development, Inc./Applicant. F. Park River West Condominiums, Supplemental (Final) Condominium Map, Phase XII, Lots 1 and 2, Park River West Subdivision, Richard H. Wille/Applicant. 2. REZONING. A. Lot 19, Grand Estates Subdivision, Timothy & Heather LepperVApplicants - WITHDRAWN BY APPLICANT. Board of Trustees - January 13, 2004 - Page 3 There being no public testimony, Mayor Baudek closed the public hearing. Trustee Habecker requested Ite'rn 1.F. be voted upon separately, thus it was moved and seconded (Gillette/Newsom) Items 1. A., B., C., D., E. and 2. A. be approved, and it passed unanimously. It was moved and seconded (Doylen/Barker) Item 1.F. be approved, and it passed with Trustee Habecker Abstaining. 2. ACTION ITEMS: 1. MUNICIPAL BUILDING REMODELING PROJECT - REQUEST TO PROCEED WITH CONSTRUCTION - PRESENTATION BY THORP ASSOCIATES. In a memorandum dated January 7,2004 prepared by Public Works Dir. Linnane, staff is requesting authorizing to proceed with Construction of Phase I. The Master Plan proposes a multi-year, 3-phased approach to construction, the end result being the complete remodeling of both floors of the Municipal Building. Phase I has been budgeted this year and primary components include a new public restroom, new Finance Dept. workspace, new improved customer service lobby facilities and improved building and computer facilities security. Benefits of Phase I include: • 24-hr. access to a new, modern public restroom facility. This facility will provide adequate space, with adequate access and is designed for efficient maintenance. • Ease of access of the restroom and close proximity to the new Board Room. • A new lobby and workspace that improves customer access and service. The proposed lobby/reception area will be more inviting to customers and visitors. • Construction prices are favorable. Previously, the Town Board made the determination to retain the Municipal Building at its present location, and Staff prepared a Master Plan. Staff is recommending Phase I begin as soon as practical; the tentative completion date is this June. Staff also noted that future phases would depend upon available funding. A design/build approach concept was planned, and the guaranteed maximum price of $478,000 meets the 2004 Budget. Roger Thorn/Thorp Associates provided additional insight to the proposal, confirming that the Town will pay actual costs, construction will begin with the public restrooms and Westover Construction anticipates opening the restrooms for use in mid-May. This portion of the project will then enable work to begin in remodeling the Finance Dept. The Finance Dept. will relocate to the Training Room during construction and a fairly smooth transition should take place. Additionally, with signage, cooperation of staff, a disruption of service should not occur. Concluding discussion, it was moved and seconded (Newsom/Habecker) staff be authorized to proceed with construction of Phase I of the Municipal Building Remodeling Project for a guaranteed maximum price of $478,000, and it passed unanimously. 2. RESOLUTION #2-04 - CAFETERIA PLAN CERTIFICATE OF ADOPTION. Finance Officer Brandjord reviewed the Section 125 Cafeteria Plan benefit that enables employees to receive reimbursement for eligible medical and dependent care expenditures on a pre-tax, salary reduction basis. The Town's benefit consultant has changed, and in order to fully comply with IRS regulations, the Cafeteria Plan needs to be adopted. Finance Officer ' D Board of Trustees - January 13, 2004 - Page 4 t Brandjord read Resolution #2-04, and it was moved and seconded (Doylen/Barker) Resolution #2-04 be approved, and it'passed unanimously. 3. TOWN ADMINISTRATOR'S REPORT. A. Request for Exemption from Local Special Event Liquor Permit Fee. Cldrk O'Connor reported that the Friends of the Museum have requested an exemption from the newly-approved local Special Event permit fee ($25.00/day/event) based on the fact that the Museum is a Town-owned facility. The permit is required as the Friends host various art exhibit receptions where liquor is served. It was moved and seconded (Doylen/Barker) the request be approved, and it passed unanimously. B. Economic Indicators. Town Administrator Widmer reported on November statistics; year-to-date sales tax revenues are +2.5% ahead of 2003, and staff is optimistic December sales tax will also increase. The lag time in receiving the sales tax revenue report from the Dept., of Revenue is approximately 45 days. 4. REQUEST TO ENTER EXECUTIVE SESSION: Mayor Baudek requested an Executive Session based on the following State Statute: 24-6-402(4)(b), C.R.S. - Conference with Town Attorney White for the purpose of receiving legal advice on the Over16ok Lawsuit. Motion: Barker/Doylen move the Town Board go into Executive Session for a conference with Town Attorney White for the purpose of receiving legal advice as listed above, under C.R.S. Section 24-6-402(4)(b), and it passed unanimously. Mayor Baudek announced that no official action will be taken during the Executive Session, and the meeting was adjourned at 7:52 p.m. Mayor Baudek reconvened the meeting to Open Session at 8:00 p.m. It was moved and seconded (Gillette/Doylen) the Town Board accept the settlement agreement for the Overlook Development Lawsuit, wiih the terms to remain confidential as required in the settlement, and it passed unanimously. Trustee Barker commented on.a personal encounter with youth and drugs (marijuana) at the High School that resulted in the expulsion of one student. Trustee Barker intends to pursue an effort to prevent youth drug use, and all Trustees were encouraged to share their ideas with him. Following completion of all agenda items, Mayor Baudek adjourned the meeting at 8:04 p.m. John Baudek, Mayor Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 15, 2004 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 15th day of January, 2004. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: Chairman Barker and Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Business Development Director Pickering, Utilities Supt. Goehring, Const. Mgr. Sievers, and Deputy Clerk van Deutekom Absent: Trustee Habecker Chairman Barker called the meeting to order at 8:00 a.m. FAWN VALLEY INN ANNEXATION - REQUEST AUTHORIZATION TO INITIATE ANNEXATION PROCESS. Director Linnane reported that the owners of Fawn Valley Inn, 2760 Fall River Rd., have submitted a written request for annexation as soon as possible. In addition, responses from other commercial property owners along the Fall River Corridor have been positive regarding annexation. Staff is requesting authorization to contact engineering firms to obtain cost estimates for services required for the annexation submittal (i.e., surveying, drafting, etc.) and expenditure of Town funds for annexation submittal fees for the Fawn Valley Inn. Director Pickering stated this could be an opportunity for the Town to extend the above offer to all commercial property owners along Estes Park corridors and provide an effective annexation program. The Committee recommends approval for the expenditure of $15,000+ for annexation submittal fees directing staff to contact engineering companies to obtain costs estimates. Director Pickering was directed to contact Fall River properties within a week and other commercial corridor properties soon after to gauge interest in annexation. FALL RIVER AND FISH CREEK TRAILS DESIGN AND CONSTRUCTION MANAGEMENT SCOPE OF SERVICES FOR PHASE 2 - APPROVAL REQUEST. Director Linnane reported that the $791,000 budgeted in 2004 for the above trails will be offset by a $341,000 CDOT Federal Enhancement Grant for a Town net expense of $450,000. Cornerstone Engineering submitted a Scope of Services for Design and Construction Management. The cost of the Causeway Trail and Underpass Scope was 21.4% of the construction expense. The proposed Scope for these trails will be the same. The tentative schedule for both trails is to bid the project in June and begin construction in September. The project construction length is estimated at 90 days. The Committee recommends approval of the Scope of Services from Cornerstone Engineering at a cost of $139,429 as presented. REPORTS. Trail Master Plan Map/Funding Sources. Director Linnane presented a draft Trail Master Plan Map for review. Mile markers and street names at trail intersections will be added prior to distribution. RECORD OF PROCEEDINGS Public Works Committee - January 15, 2004 - Page 2 New 2004 Annual Trail Inspection/Preventative Maintenance Planning Program. A trail inspection program is being developed and Director Linnane noted that Utilities Secretary Button will perform trail inspections and manage a maintenance program. Existing trails are in favorable condition and the program will assure proper maintenance in the future. Knoll/Willows Trail Bridge. A pre-fabricated bridge with metal handrails has been ordered from CDOT and should be delivered early spring. The cost of the bridge is $18,000. Miscellaneous Projects. Director Linnane reported that a listing of departmental projects is being prepared and will be distributed to the Committee upon completion. There being no further business, Chairman Barker adjourned the meeting at 8:25 a.m. Rebecca van Deutekom, CMC, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 22,2004 Minutes of a Regular meeting of the PUBLIC SAFETY COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 22nd day of January, 2004. Committee: Chairman Gillette, Trustees Jeffrey-Clark and Newsom Attending: Trustee Jeffrey-Clark Also Attending: Town Administrator Widmer, Police Chief Richardson, Fire Chief Dorman, Police Commander van Deutekom, Construction Mgr. Sievers, and Deputy Clerk van Deutekom Absent: Chairman Gillette and Trustee Newsom Trustee Jeffrey-Clark called the meeting to order at 7:30 a.m. POLICE DEPARTMENT Estes Valley Victim Advocates (EWA) Contract for Services - Approval Request. Each year the Estes Valley Victim Advocates receive funding from the Town for services rendered to crime victims who are residents of the Town. Police staff and Town Attorney White have reviewed the contract and present no changes. The 2004 Budget includes $5,000 for these services. The Committee recommends approval of the 2004 Estes Valley Victim Advocates contract in the amount of $5,000 as presented. Audible Crosswalk Indicators (Chirper) Replacement - Approval Request. In late 2003, eight audible crosswalk indicators (chirpers) were taken from the intersections of Moraine/Elkhorn and Riverside/Elkhorn by unknown criminal suspects. These audible indicators were installed to assist with the traffic management of downtown pedestrians during the visitor season. The Public Works and Police Departments initiated this traffic management project in 2003 and will share equally in the cost to replace the audible indicators, at a cost of $5,000. Construction Mgr. Sievers noted that the volume and time of day use for the chirpers can be adjusted. He will also research mounting the units higher on the poles to discourage future vandalism. Concluding all discussion, the Committee recommends replacement of the eight audible crosswalk indicators at a cost of $5,000, as outlined above. Replacement of these indicators is expected by May 2004. Addition of One Full Time Employee (FTE) - Approval Request. Over the past few years, the Department has consistently experienced staffing turnover within the patrol unit that creates challenges to achieve service levels within patrol, specifically for community wide policing initiatives and officer management of the downtown area during the visitor season. To enhance the service levels with additional staff continues to be a cost prohibitive proposition. Recent events within the department have created an opportunity to reassess the possibility of increasing patrol staff levels. There are two determining components to identify the adequate number of staff required for patrol: shift relief factors and calls for service. Shift relief factors have presented the greatest challenges for the Dept. (i.e., coverage for training, vacation, sick time, etc.). Chief Richardson presented a revised Organizational Chart and explained that staff initiated a reorganization of the Dept. following two recent resignations and one retirement. This reorganization involves eliminating one Police Commander position RECORD OF PROCEEDINGS Public Safety Committee - January 22,2004 - Page 2 and one Dispatcher position. These changes allow the Department to increase staffing levels within the patrol unit by two positions. In addition, staff identified additional cost savings within the personnel budget by reducing two positions from the CSO Program. By adopting the staffing changes outlined above, the Department will realize a total savings of $37,715.10 and increase staffing from 28.5 FTEs to 29.5 FTEs. The Committee recommends increasing the Police Department to 29.5 full time employees and reducing two positions from the CSO Program, as presented. The additional full time employee will be hired in December 2004 and the CSO Program reduction would take place in 2005. Reports NIBRS 4~h Quarter and End of 2003 Year Reports. The Committee reviewed said reports. Areas discussed include domestic violence cases, youth alcohol statistics, and treatmenucounseling options. Citizen Commendations. Chief Richardson presented commendations to Eric Calkins, Dan Fitzpatrick, and Justin Garrett for their assistance in capturing a burglary suspect. Subsequently 11-14 1St degree criminal trespass cases in Stanley Village were solved as a result of their efforts. Estes Valley Victim Advocates Annual Report. Mary Mesropian/Estes Valley Victim Advocates presented the 2003 Yearly Report and briefed the Committee on 2004 training events and advocacy opportunities. FIRE DEPARTMENT Wildland Fire Truck Purchase - Approval Request. Chief Dorman reported that two trucks are currently used for wildland firefighting: Engine 5, 1976 mini pumper, and Brush 9, a 1964 Kaiser Jeep that is leased from the Colorado State Forest Service. In 2003, the Department submitted a grant to FEMA under the Assistance to Firefighters Grant Program to purchase a new wildland fire truck. This was a 90/10 matching grant, with 90% Federal funding. On December 15, 2003, the Department was awarded a $112,500 federal grant. With the 10% fire department match of $12,500, there is $125,000 available for the purchase of a new wildland fire truck. The Department has the required funds for the 10% grant match. Staff submitted the truck specifications to American LaFrance and Pierce Fire Equipment. American LaFrance has a truck that meets the grant requirements available for delivery in 8-10 weeks. Pierce Fire Equipment is expected to submit a proposal this week. Fleet Mgr. Mahany and Chief Dorman will review both proposals and determine the appropriate vehicle for purchase. Staff is requesting approval to purchase a wildland fire truck to be delivered by May 31, 2004. The Committee recommends approval for the purchase of a wildland fire truck that meets grant requirements, not to exceed the $125,000 purchase price to be delivered as outlined above. Reports. 2003 Year End Report. Chief Dorman presented the year-end report. 2004 Officers are as follows: Daryl McCown/lst Asst. Chief, Robert Himing/2nd Asst. Chief, Will Birchfield/Secretary, and Jon Landkamer/Treasurer. Areas discussed include financial statements, training, and types of calls. Slash Disposal Program. A total of 800-1,000 cubic yards of fire-mitigating material was collected and processed. Chief Dorman expressed appreciation to Tony RECORD OF PROCEEDINGS Public Safety Committee - January 22,2004 - Page 3 Simons/Larimer County Wildland Safety Specialist, Mike Babler/Colorado State Forest Service, Dan Speedlin/Town of Estes Park, and the Estes Park Volunteer Fire Department for their efforts. Larimer County and the Colorado State Forest Service are working with the Town of Nederland to send the material to Nederland to heat their school. There being no further business, Trustee Jeffrey-Clark adjourned the meeting at 8:17 a.m. Rebecca van Deutekom, CMC, Deputy Town Clerk Administration Department Memo To: Honorable Mayor Baudek Board of Trusteep From: Rich Widmer AL•L_ Town Administr~r Date: January 15,2064 Subject: Organization Chart Background. Section 2.68.040 of the Estes Park Municipal Code requires the Town Administrator to "... propose an administrative organization plan of the Town which shall be presented to the Board of Trustees for approval." Attached is the Organization Chart dated January 2004. There are three minor housekeeping changes proposed to the Chart. First, another "Advisory Boards" heading was created to add the Rooftop Rodeo, Tree Board, Advertising, Building Authority, Building Code of Appeals, and Film Commission. Secondly, the Business Development Director heading was changed to "CVB Director" and associated job responsibilities were revised. Last, The Community Development Director box had "Planning" and "Building Inspection" added to the box. Budget There will be significant budget changes involved as the Convention and Visitor's Bureau take shape; however, at this time I do not know what they will be. These budget changes will take place later in the year. Action I respectfully request your approval of the January 2004 Organization Chart for the Town of Estes Park. m _ dE 3 E ,8-5 81i W ,- in-5 42)* 5 5 * 1/'/0 ft :S § .. - I 0 f .:i:,0 q. 0 t6 21 m Z 0 11 i24=- -.E zi -'21 , 2*k ~1~ Mi 16 .2 1 e - 8.2 °·/1 ~Ef 1 - .7.-I .O 6 52 2 ,- h %a* 1 7 Q.--------- -:94 4 * 4 I u, E 3 5& .-I 00 3 =: ~ -tr te ....W a : 0 0 * 2*9 : 42 111 *5f 111 . S 0 4 I = 0 M , P 44 JE 0 1 ift g ./ 1,11, 24 imm >v 12' f : 804 % : .1 t. 4 :1:.5 . - . 0 =. jo r, <22 £:- 4 }q:F- M.. =9 , A = r * 17 9/5 0% > 8 {23 < iwi). 0.1, 212 =42* :1*,lk %4 - . # :14 2 5 2%,RE E .5 1 mcm: OR 1- 75 Ot:ga Ocom B33;g ¥f MI 111.~8 - 002* S ·% 1 uea. QU] ce 2$%2 ize -Si lIli al mal: fir I Hoomtio -wio *ws/wnagor, 1 I 210133M >INg MO103 ~ se~~A16 * . 2 : OR#*849,2%.. 4 NM011N HO*ViliSIN TOWN OF ESTES PARK ORGANIZATIONAL CHART ESTES.PARK CITIZ TOWN ATTORNEY ., ~--···~ TOWN ADMINIS RA CONFERENCE/TRAINING POLICY Revised: November 25, 1997 (Re-stated Policy in its entirety) June 4,1999 (Per Diem) October 26,2000 (Commuter Expenses) *January 27,2004 (Mileage/vehicle allowance) INTENT The intent of this travel policy is to initiate general rules and regulations to clarify responsibilities pertaining to travel expense for all Elected Officials, Planning Commissioners, Rodeo Committee Officers and Employees. All reservations for travel, including accommodations when applicable, and all Travel Expense Reports shall be process by the Town Clerk. DEFINITIONS 1. Conferehce. A gathering of regional or national members of a professional organization over a period of several days for the purpose of continuing education and conducting the business of the organization. 2. Training. Classes, seminars, workshops, or similar programs held to improve the job knowledge and/or skills in a specific area, e.g.: municipal government, computer operation, supervision, pump repair user groups. ELIGIBILITY. In-State (or Regional - could include out-of-state): Elected Officials. Depending upon the yearly budget, authorized to attend various conferences/workshops sponsored by the Colorado Municipal League, and other related conferences. Planning Commission and Rodeo Committee Officers. Depending upon the yearly budget, any or all members of the Planning Commission, and the Rodeo Committee Chairman and two Officers may be eligible to attend one conference/workshop per year. Department Heads. Depending upon the yearly budget, a maximum of two conferences per year. Other Employees. Depending upon the yearly budget, an employee may be eligible to attend one conference per year, with a maximum consecutive attendance of two years, as determined by the Department Head. An employee must obtain the approval of their Department Head prior to submittal of the registration forms to the Town Clerk. 1 Out-of-State: Elected Officials. Depending on the yearly budget, authorized to attend the National League of Cities Conference, plus one other out-of-state conference per year. Planning Commission and Rodeo Committee Members. Depending upon the yearly budget, the Commission Chairman, Rodeo Chairman or their designee (s), are authorized to attend one conference year. Department Heads. Depending upon the yearly budget, one conference per year. Other Employees. Depending upon the yearly budget, one conference per employee for a consecutive period of two years maximum, as determined by the Department Head. No more than one employee may attend the same conference in any given year. Department Heads are required to include all travel and footnote same in detail in the yearly budget SAMPLE LISTING OF ANNUAL CONFERENCES In-State/Regional: Elected Officials: American Planning Association (APA) Colorado Association of Fairs and Shows (CAFS) Colorado Municipal League (CML) Economic Developer's Council of Colorado (EDCC) Rocky Mountain Electrical League (RMEL) Planning Commission/Rodeo Committee Members: American Planning Association (CAPA) Colorado Association of Fairs and Shows (CAFS) Department Heads/Other Employees: As footnoted in the yearly budget. Out-of-State: Elected Officials: American Planning Association (APA) American Public Power Association (APPA) American Public Works Association (APWA) International Association of Conference Centers (IACC) International Association of Fairs & Shows (IAFE) OR Professional Rodeo Cowboy association (PRCA) National League of Cities (NLC) 2 Planning Commission/Rodeo Committee Members: American Planning Association (APA) International,Association of Fairs and Shows (IAFE) OR Professional Rodeo Cowboy Association (PRCA) Department Heads: As footnoted in the yearly budget. MILEAGE Personal vehicle travel expenses for elected/appointed officials and employees shall be paid at the current rate established by the IRS. Employees are encouraged to use a Town vehicle, if available, when attending conference and training sessions within driving distance. If an employee uses their personal vehicle, and is not receiving a vehicle allowance, they will be reimbursed at the current rate established by the IRS. *Employees receiving a vehicle allowance will be reimbursed at the Fate-4-$0....mile current rate established by the IRS. EXPENSES The following items will be paid as travel and conference expenses: 1. Registration. The Town will remit advance registration fees whenever possible. 2. Lodging. The Town will remit at least one night's deposit for hotel/motel accommodations, plus tax, when applicable (may include customary tips). The Town will reimburse the standard room rate. 3. Overnight accommodations will not be reimbursed for conference or training sessions with a 50-mile radius, including Boulder, Fort Collins, Greeley, Longmont and Loveland. Note: See "Exception" Section. 4. Airfare. The Town will reimburse attendees for regular, coach rates. 5. Ground Transportation. Reasonable travel during the conference (may include customary tips). 6. Per Diem. The Town will reimburse attendees using the current Maximum Federal Per Diem Rate Schedule established by the IRS. Receipts are not required. 7. Anyone desiring an advance per diem must contact the Town Clerk. 8. Parking. Airport and hotel parking during the conference/training (may include customary tips). PER DIEM COMPUTATION Out-of-State. One day prior to and one day following is allowed, plus actual days attending conference. 3 In-State. If necessary, 1/6 day prior to, and 14 day following the conference. Per Diem is intended to pay for meals and incidentals during conferences. The reimbursement rate will be calculated on the aggregate number of days attending the conference. Single-Day Training. If an early departure (6:00 a.m.) or late return (7:00 p.m.) from/to Estes Park is necessary to attend single-day training, meals may be reimbursed. Early or late hour travel necessitated by the training location does not qualify an employee for overtime or compensatory time. Payment for associated special events, tours, etc. may accompany a conference registration; however, payment must be made from the attendee's personal funds. COMMUTER EXPENSES Employees electing to commute to conferences or training, within reasonable driving distance, shall be reimbursed at the current mileage rate established by the IRS. Any incidental out-of-pocket expenses such as meals and parking requiredto attend conferences or training, shall also be reimbursed. Receipts must be attached to the Travel Expense Report and submitted to the Town Clerk for reimbursement. ATTENDANCE Attendees are expected to attend the entire schedule of meetings. If, for some reason, attendance is reduced, reimbursement will be pro-rated. EXCEPTIONS Variations and exceptions to this policy may be granted by the Mayor for Elected Officials, and Town Administrator for employees. The Mayor and so-appointed Town employee shall be exempt from this policy while traveling under the policy of the Platte River Power Authority. These regulations become effective immediately upon the signature of the Mayor. TOWN OF ESTES PARK Mayor Date: 4 Town Clerk's Office Memo TO: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Vickie O'Connor, Town Clerk Date: January 19, 2004 Subject: Election Documents Background. A. Resolution #3-04 is the standard resolution the Town utilizes to officially schedule a municipal election, establish the polling place and time, voting equipment, designate the Town Clerk as the Election Official, and set the payment for Election Judges. There is no change in our voting format - we'll rent Larimer County's Electronic Voting Equipment (Accu-Vote) and utilize standard ballots. Early and Election Day voting will take place upstairs in Rooms 202-203. B. Election Equipment Rental - this is a standard agreement with Larimer County for the rental of their voting equipment. I have arranged for three Accu-Vote voting units and four voting booths. The total rental fee is $790.00, and funding is available in the Election Materials & Supplies line item. RESOLUTION NO. 3-04 WHEREAS, by the Statutes of the State of Colorado, the 6th day of April, 2004 is fixed as the time for a regular municipal election to elect a Mayor and three Trustees. WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such an election; and WHEREAS, Section 31-10-401, C.R.S., 1973, allows the Board of Trustees to delegate to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. That a regular municipal election to elect a Mayor and three Trustees shall be held on Tuesday, April 6,2004. 2. That the only polling place shall be in the Municipal Building: Room 202, Municipal Building for Absentee Walk-In Voting from March 25 through April 2, 2004,170 MacGregor Ave., Estes Park, Colorado. Rooms 202-203, Municipal Building for polling place voting, April 6,2004 (election day), 170 MacGregor Ave., Estes Park, Colorado. 3. That the polls for Absentee Walk-in voting shall be open from 8:00 a.m. - 5:00 p.m. 4. That the polls on Election Day shall be open from 7:00 a.m. - 7:00 p.m. 5. That the Global Electronic Voting System "ACCUVOTE" shall be used in the municipal election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting equipment as required by the laws of the State of Colorado pertaining thereto. 6. That pursuant to Section 31-10-401, C.R.S., 1973, the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election. 7. That the Judges of Election shall receive for their services the sum of $100.00/ea. on Election Day, $10.00/ea. for Judges Training School, and, for those Judges so assigned, $10.00/hr. for Absentee Walk-In Voting. 8. That the Town Clerk shall, at the expense of the Town, arrande for such materials and supplies for such election as may be necessary. DATED this day of 2004. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk LARIMER SCOTT DOYLE CLERK & RECORDER Larimer County Clerk and Recorder AGREEMENT FOR RENTAL OF ELECTION EQUIPMENT This agreement is made effective this 12th day of January 2004, between the COUNTY CLERK AND RECORDER, LARIMER COUNTY, COLORADO ("County"), and the Town of Estes Park ("Entity"). The County hereby rents to the Entity and the Entity rents from the County the following equipment for use in the Entity's election in April 2004: 1. Three (3) voting units (ACCU-VOTES), seals, ender card, spare printer tape and ribbon for each unit. Three (3) black ballot boxes and 20 security sleeves (8.5 x 11). Rental fee is $250 per voting unit. The county will also provide a voting unit as a backup. 2. Four (4) Voting Devices (booths). Please include as one of the 4 an ADA voting booth. Rental fee is $10.00 per device. The county will also provide 2 voting devices as backup. 3. The Entity agrees to pick up the equipment from the County. 4. The Entity agrees to return the units to the County within five working days after the election to be held on April 6,2004. 5. The Entity agrees to pay for any uniUdevice repair or replacement cost for damages to the units and/or devices incurred during the rental period. It is agreed the replacement cost of each unit is $6,500.00. The replacement cost of each device is $250.00. AGREED: Scott Doyle COUNTY CLERK AND RECORDER Town of Estes Park Jawkuhnen J By: Elkttions Manager Motor Vehicle Division Elections Division Recording Division Loveland Annex Estes Park Annex P.O. Box 1280 P.O. Box 1547 P.O. Box 1280 205 E. 6th Street 1601 Brodie Avenue Ft. Collins, CO 80522 Ft. Collins, CO 80522 Ft. Collins, CO 80522 Loveland, CO 80537 Estes Park, CO 80517 (970) 498-7878 (970) 498-7820 (970) 498-7860 (970) 679-4521 (970) 577-2025 COMMITTED-TOEXCELLENCE Estes Park Police Department Memo To: Public Safety Chainnan Stephen Gillette and Public Safety Committee From: Lowell C. Richardson, Chief of Police --==S:57 0, 1 Date: January 18, 2004 Re: Addition of One Full Time Employee Background: Consistently over the past few years, the police department has experienced staffing turnover within the patrol unit. These turnover rates create challenges to achieve service levels within the patrol unit, specifically community wide policing initiatives and assigning an officer to manage the downtown area during the visitor season. To enhance our service levels with additional staff has always been a cost prohibitive proposition. Recent events within the department have created an opportunity to reassess the possibility of increasing department staff levels. In review, there are two determining components used to identify the adequate number of staff required for patrol, Shift Relief Factors or Calls for Service, for the police department shift relief factors have presented the greatest challenges. Several elements that influence staffing patrol are: training, vacation, sick time, officer safety, employee turnover and department meetings. These factors outweigh call for service activity in determining the adequate number of officers needed for our department. Because of two employee resignations and one employee retirement, Police Administration has initiated a realignment of the organization. This realignment involves eliminating a Police Commander position within the department and a reduction of staffing levels within the communication center by one Dispatcher (see attached organizational chart). These changes allow the department to increase staffing levels within the patrol unit by two positions, improving our ability to meet shift relief factor needs for patrol. In addition, staff identified additional cost savings within the personnel budget if the CSO Program was reduced by two positions and the overall department approved staff levels were increased from 28.5 FTEs to 29.5 FTEs. 1 , Budget Impact. Current 2004 personnel costs $1,388,408.19 Proposed 2004 personnel costs $1,350,693.08 Savings: $ 37,715.10 (See attached personnel comparison table) Action: Staff recommends increasing the police department authorized employee compliment to twenty-nine (29.5) full time positions and reduce the CSO compliment by two positions. These changes would allow the police department to assign a Master Police Officer to the downtown area during the visitor season. In addition, that Master Police Officer would provide supervision of the CSOs and manage all special events. The timeline for hiring this position would take place in December of 2004 and the change in the CSO Program would take place in 2005. • Page 2 - .-' TTTTTTT -Mn 0 cio 0 -r-' U- r i - TTTTTT -- -M Ill-- & 6 88% 55S T TT T T T- 1- 2004 Organizational Chart Support Services Manager 1 I Restorative Justice Director I Patrol Sergeant ] I Patrol Sergeant ) [Investigations Sergeant] I Supervisor ~ I Volunteers (30) 1 Records Clerk 1 Animal Control Disoatcher 1 Disoatcher I 94:neos!0 C (~12£7C21212s I Chief of Police 1 Disoatcher Disoatcher 1 Officer 1 Officer Investigator 1 n3S 1-1 Admin Assistant I Police Commander Omcer Officer 1 jeOWO C Je018O Jeo!,JO J@0!NO Ed Volz Director Phone (970) 586-8116 FAX (970) 586-0189 evolz@estes.lib.co.us ESTES PARK PUBLIC LIBRARY Estes Valley Public Library District http://www. estes.lib.co.us January 9,2004 TO: Vickie O'Connor A 1 FR: E~plk 6/0' RE: Recommended Appointment to Board of Trustees V The Estes Park Public Library has a vacancy on its Board of Trustees, for the term 2004-2007. We wish to forward Ray Neider's name to the Town Board as a candidate to fill this vacancy. Ray has degrees in Aerospace Engineering and worked for 34 years at the NASA Johnson Space Center in Houston. He and his wife both work as volunteers at the library, and at other agencies in Estes Park. Ray is a lifelong library user and supporter, and remains a Colorado State University Library Liaison. The Library Board of Trustees feel that Ray Neider would be an expert addition to the Board. RO. BOX 1687 . 335 EAST ELKHORN AVENUE . ESTES PARK, CO 80517 INTEROFFICE MEMORANDUM TQ HONORABLE MAYOR BAUDEK, BOARD OF TRUSTEES, & TOWN ADMINISTRATOR WIDMER FROM: PE'IE BRANDJORD, FINANCE OFFICER SUBJECT: YMCA TAX EXEMPTION DATE: 1/23/2004 CC: Background. The YMCA of the Rockies, Estes Park Center, applied for property tax exemption on December 29,2003. The Estes Park Center comprises an area of 865 acres near the Town of Estes Park, and is liable for $350,268 in property tax in 2004 based on current assessments. Budget. Although the Town of Estes Park does not assess property tax on the Estes Park Center, several other local governments and districts that provide services to Estes Park citizens receive significant revenue from the property tax generated by the Center. The direct loss in property tax revenues to these entities follows, based upon information received from the Larimer County Assessors office. The most adversely affected would be the Park R-3 School Distgict, which would lose $123,899 in General Fund revenue, and $61,994 in revenue to its Tiond Pund. Larimer County government stands to- lose $104,282 in revenue. The Park Hospital District would see revenues reduced by $34,903, or about 2% of its total property tax revenue. The Estes Park Library District revenues would decline by $14,603. The Estes Valley Recreation District would lose $5,995 in tax revenue, and the Northern Colorado Water Conservancy District would have revenues reduced by $4,592. The effect on operations and Estes Park citizens was discussed with staff and officials of the above entities. Preliminary responses to the lost revenues included reduced services, such as .decreased media purchases at the Library. Increased fees and taxes were also suggested, along with greater reliance on other sources of funding. Additionally, the Estes Park Center competes with private sector businesses in the Town of Estes Park primarily in the accommodations segment. This could have an adverse effect on the sales tax generated for the Town of Estes Park by this industry, which during the most recent 12- month period generated $1,240,592 in sales tax revenue to the Town's General Fund. The Estes Park Center has accommodations for 3,311 individuals on their property, roughly 47% of total area accommodations. Allowing tax exemption for these dwellings would reduce their annual expenses by $350,268 in property tax, or $105.78 per "pillow" per year, and create a competitive advantage for the Estes Park Center over the local accommodations that are subject to property taxes. A resulting loss of profitability and revenue for the taxable accommodations industry would have a ripple effect in the local economy, and could directly affect the sales tax revenue generated by this industry and related support businesses. Action The current status of the request for exemption is that the application is being reviewed at the Larimer County Assessors Office, followed by further administrative review at the State level. Staff will proceed as directed by the Board in this matter. 4.-