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Home My WebLink AboutPACKET Town Board 2003-06-10Prepared 06/05/03 1 ,The Mleelon of the Town of Eates Fark le to plan and provide reliable, high-value eervicee for our citizens, vieltore, and employees. We take 0reat pride eneurind and enhancir,0 tile quality of life in our community by Deir,0 0ood etewarde of public reeourcee and natural eetti,10. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, June 10, 2003 7:00 p.m. AGENDA PRESENTATION: By Brian Moeck, General Manager/PLATTE RIVER POWER AUTHORITY - Recognizing the Town of Estes Park's Municipal Building as being a 100% Wind Energy Customer. PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated May 27,2003. 2. Bills. 3. Committee Minutes: A. Community Development, June 5,2003: Senior Center Dept.: 1. AwaRI Food Service Privatization Contract to Catering for All Occasions, LLC. 4. Estes Valley Board of Adjustment, June 3,2003 (acknowledgement only). 5. Estes Valley Planning Commission, May 20,2003 (acknowledgement only). l A. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek: Open the Public Hearing for all Consent Agenda Items. If the Applicant, Public or Town Board wishes to speak to any of these consent items, they will be moved to the "Action Item" Section. 1. CONSENT ITEMS: 1. MINOR SUBDIVISION/BOUNDARY LINE ADJUSTMENT: A. Mountain Haven Subdivision, Tracts 7 and 8, Beaver Point First Addition, Michael & Caren Butler/Applicants. 2. PRELIMINARY CONDOMINIUM MAPS: A. Mountain Haven, Tracts 7 and 8, Beaver Point First Addition, Michael & Caren Butler/Applicants. 3. FINAL CONDOMINIUM MAPS: A. Mountain Haven, Tracts 7 and 8, Beaver Point First Addition, Michael & Caren Butler/Applicants. 1 Continued on reverse side 9, B. Park River West Condominiums, Supplemental Condominium Map, Phase IX, Lots 1 and 2, Park River West Subdivision, Richard H. Wille/Applicant. C. Solitude 111 Condominiums, Final Condominium Map, Lot 3, Solitude Subdivision, 1870 Sketch Box Lane, Units 1 and 7, Crystal Creek Development, Inc./Applicant. D. Solitude IV Condominiums, Supplemental Condominium Map #1, Lot 4, Solitude Subdivision, 1855 Sketch Box Lane, Unit 1, Crystal Creek Development, Inc./Applicant. 4. DEVELOPMENT PLANS: A. Rocky Mountain Church - Extension of Vesting Period for Special Review #02-01, Lot 1, Mary's Lake Subdivision, Rocky Mountain Church/Applicant. 5. REPORTS: A. Presentation of Estes Valley Development Code Block 6 Amendments. Amendments include, but are not limited to, modifying or adding provisions that address "Accessory Uses" (including Home Occupations) and Accessory Structures, Employee Housing, Housing in the "CD" Downtown Commercial Zoning District. Public testimony will be heard during this meeting and the Public Hearing scheduled July 8,2003. 2. ACTION ITEMS: 1. PRESENTATION - AUDITED FINANCIAL STATEMENT. Pete Brandjord, Finance Officer Brandjord and Swanhorst & Cutler, LLC. 2. PRESENTATION â€ž TRANSPORTATION ALTERNATIVES STUDY. Wil Smith, Director/EPURA, and Holly Miller and Dave Hattan/Felsburg, Holt & Ullevig. 3. ROCKY MOUNTAIN NATIONAL PARK SERVICE - UPDATE ON BEAR LAKE ROAD CONSTRUCTION, ETC. - RMNP Supt. Baker and Ass't. Supt Schetzsle. 4. ESTES VALLEY LAND TRUST TO DEED LOT 21, AMENDED PLAT OF SUNNY ACRES IN CONSIDERATION OF THE TOWN GRANTING A DEED OF CONSERVATION EASEMENT TO THE LAND TRUST. Town Attorney White. 5. TOWN ADMINISTRATOR'S REPORT. 6. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Town o f Estes Park, Larimer County, Colorado, May 27,2003 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27th day of May, 2003. Meeting called to order by Mayor JohnÂ·Baudek. Present: John Baudek, Mayor Trustees Jeff Barker David Habecker Lori Jeffrey-Clark G. Wayne Newsom Also Present: Randy Repola, Assistant Town Administrator Rebecca van Deutekom, Deputy Town Clerk Gregory A. White, Town Attorney Absent: Susan L. Doylen, Mayor ProTem Stephen W. Gillette Mayor Baudek called the meeting to order at 7:00 p.m. Mayor Baudek read and presented a Proclamation to the Larimer County Dept. of Human Services and area families declaring and celebrating the month of May as "Foster Care Month" in Estes Park. PUBLIC COMMENT None. TOWN BOARD COMMENTS Trustee Habecker commented on the Estes Valley Memorial Gardens, noting that the efforts put forth to establish the Memorial Gardens were well spent and appreciated by the community. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated May 13, 2003. 2. Bills. 3. Committee Minutes: A. Public Works, May 15, 2003: 1. Municipal Building Remodel Preliminary Design Concept - Approval to Proceed with Phase I Concept and Design/Build Scope of Services (Action Item 1 below) B. Public Safety, May 22,2003 1. Police Dept. Physical Fitness Program - $14,530 (proposed cost split between 2003/2004/2005 Budgets). 2. Police Dept. Community Service Officer Unit - Change in Service. 3. Fire Dept. Organizational Chart Mayor Baudek requested Item 3.B.2. (Police Dept. Community Service Officer Unit - Change in Service) be removed from Consent for discussion. Board of Trustees - May 27,2003 - Page 2 Thus, it was moved and seconded (Newsom/Barker) Items 1,2,34 3.8.1, and 3.B.3 be approved, and it passed unanimously. Item 3.B.2. Police Dept. Community Service Officer (CSO) Unit - Change in Service. Police Chief Richardson presented an overview of the changes in service. The program will be altered to eliminate as much of the motor vehicle direction and/or movement as possible. CSOs will be utilized in a more visible way to pedestrians, residents, tourists, and merchants. They will also augment community oriented policing strategies, as opposed to heavy reliance for traffic movement. Concluding all discussion, it was moved and seconded (Newsom/Habecker) that the Community Service Officer Unit service changes be approved as presented, and it passed unanimously. Chief Richardson noted that staff will monitor the changes and continue to evaluate the effectiveness of the Program. 2. ACTION ITEMS: 1. MUNICIPAL BUILDING REMODEL PRELIMINARY DESIGN CONCEPT. Roger Thorp/Thorp Associates gave a schematic concept presentation of all design phases and the reasoning behind the proposed phasing. Areas discussed include timelines, PD relocation, restroom signage, and estimated costs. 2. LIMITING YOUR PUBLIC OFFICIALS LIABILITY. The Board viewed a video produced by CIRSA entitled "Limiting Your Pub/ic Officia/s Liab#ity" Assistant Town Administrator Repola noted that additional liability information is also available in CIRSA's 'Public Officials Liability Handbook." 3. TOWN ADMINISTRATOR'S REPORT. None. There being no further business, Mayor Baudek adjourned the meeting at 8:06 p.m. John Baudek, Mayor Rebecca van Deutekom, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 5,2003 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 5th day of June 2003. Committee: Chairman Doylen, Trustees Barker and Habecker Attending: Trustees Barker and Habecker Absent Chairman Doylen Also Attending: Assistant Town Administrator Repola, Directors Joseph and Kilsdonk, Sr. Center Mgr. Thompson, and Deputy Clerk van Deutekom Trustee Barker called the meeting to order at 8:00 a.m. SENIOR CENTER. Senior Center Food Service Privatization Contract - Approval Request. Sr. Center Mgr. Thompson briefed the Committee on the efforts and recommendations of the Task Force formed to review Senior Center food service operations. Members of the Task Force include Assistant Town Administrator Repola, Director Kilsdonk, Senior Center Mgr. Thompson, and Senior Center Board members Don Tebow, Vern Mertz, and Walt Richards. Concluding that privatizing the Senior Center food service was the most favorable choice, an RFP was advertised and distributed to interested area caterers. From the applicants interviewed, Catering for All Occasions, LLC (CAO) was selected based on length of time in business, experience, proposed meal charge, sample menu, professional references, and an assessment of compatibility with the senior population. Mgr. Thompson presented the Senior Services Food Contract between the Town and Catering for All Occasions LLC. The Town will pay to CAO a $2.00 per meal subsidy, not to exceed $25,000 per year for both congregate and meals on wheels meals. The Town requests that CAO use a sliding scale for meals on wheels. The Town will subsidize any shortfall between the $4.00 agreed-upon meal charge and the actual receipts for meals on wheels. This could result in an additional annual subsidy to CAO of $3,500. Recommended changes to the Contract are as follows: 1. FOOD SERVICE AND KITCHEN USE A. .....During the term of this Contract, CAO shall have exclusive access to, control and use of the kitchen at the Estes Park Senior Center and all kitchen operations at this facility except for use bv Senior Center, Inc. for special and fund raisina events. Senior Center, Inc. will notify CAO approximately 60 days in advance of such special and fundraisina events. IX. SALE OF ALCOHOLIC BEVERAGES This item will be removed from the Contract. Mgr. Thompson noted that Town Attorney White has reviewed the Contract. Discussion was held regarding use of kitchen, utilities, inventory transfers, grant funding, sales tax collection, budget ramifications, and room. rentals to outside groups. Concluding all discussion, the Committee recommends approval of the Senior Center Services Food Contract with Catering for All Occasions LLC to include the changes outlined above. 4 RECORD OF PROCEEDINGS Community Development Committee - June 5,2003 - Page 2 B. Bi-Monthly Report. Director Kilsdonk reviewed the following: > Three local architecVgeneral contractor teams met with staff for an RFP pre- bid site review for the Museum expansion. Responses to the expansion RFP are due June 6th and interviews will be held in the last two weeks of June. i Copies of historic panoramas recently put on display in the Board Room Lobby are available for sale. The Museum Gift Shop wiU begin a six-month trial credit card service for the sales. > The King Foundation has awarded $2,500 for History Camp for the next two years. The MacGregor Ranch and the Lennie Bemiss Memorial Scholarship Fund remain strong partners. History Camp dates are June 23-26, July 7-10, and August 4-7 and the registration deadline was May 31. k The Museum and Stanley Museum have begun offering a joint tour package to include the Stanley Hotel, the Hydroplant, and Museum. ~ The Hydroplant booklet (written by J.J. Rutherford with editing, layout and production by Rae Todd and Platte River Power Authority) won an Award of Distinction in the Marketing/Promotion/Special Event category of the 2003 Communicator Awards. ~ Program schedule. i Attendance Statistics for April 1999-2003. COMMUNITY DEVELOPMENT. Director Joseph reported that John Allman, Bldg. Inspector retired May 30.1. There are no pjans to fill the position. There being no further business, Trustee Barker adjourned the meeting at 8:55 a.m. 56.u/0=htnj Rebecca van Deutekom, CMC, Deputy Town Clerk RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Board of Adjustment June 3,2003,8:00 a.m. Board Room, Estes Park Municipal Building Board: Chair Jeff Barker, Members Judy Lamy, Wayne Newsom and Al Sager Attending: Chair Barker, Members Newsom, Sager and Lamy Also Attending: Director Joseph, Planner Shirk, Planner Chilcott and Recording Secretary Williamson Absent: One Vacancy Chair Barker called the meeting to order at 8:05 a.m. The following minutes reflect the order of the agenda and not necessarily the chronological sequence. 1. CONSENTAGENDA a. The minutes of the May 6,2003 meeting. 2. LOT 6, BLOCK 4, WINDCLIFF ESTATES, 5TH FILING, 1531 ST MORTIZ TRAIL, APPLICANT: ED & MARGE GETCHELL - VARIANCE REQUEST FROM SECTION 4, TABLE 4-2 AND SECTION 1.9.E OF THE ESTES VALLEY DEVELOPMENT CODE. Planner Shirk reviewed the staff report. This is a request to build a single family home within 15 feet of the front yard and 21 feet of the side yard setbacks. The applicants are also requesting a variance to build the house 43 feet high in lieu of the maximum building height of 40 feet due to the slope of the lot. The site, located at 1531 St. Moritz Trail, within unincorporated Estes Park, does not have special circumstances that are not common to similar areas (e.g. St. Moritz Trail) that will result in practical difficulty in meeting the property setback requirements. Staff does not consider the individual variances substantial; however the accumulative requests are substantial. The proposed house is larger than the existing homes located on St. Moritz Trail, and may have an impact on surrounding properties. The variance would not adversely affect the delivery of public services such as water and sewer. The applicant's requested variances could be mitigated by building a smaller home on the lot thereby elevating the need for a variance. This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. Board Member Sager stated the height variance could be eliminated by changing the gable ends to hips. Lonnie Sheldon of Van Horn Engineering was present to represent the applicants. He stated that would be a major structural change that would affect the look and feel of the house. John Thiessen, architect, stated that the house is all timber framed with trusses, and changing the gables would drastically change the overall design of the house. He stated that the gable ends could be changed, however the applicants would like to leave the house as designed. Lonnie Sheldon stated that last month's concerns were in regards to the drivewhy, location of the house, the projection of the garage and the size of the house. Â·There were no concerns raised last month regarding height. He reviewed the zoning and setback requirements for the property. He stated that this property is more in line with the "E" zoning district than the "E-1" in which it is currently zoned. He stated this is a hardship for the applicants. He reviewed the changes that were made to the site plan in an effort to decrease the variance requests and to decrease the driveway grade. He slated the height variance request is an 8% variance, the front yard variance request is a 40% variance, and the side yard variance request is a 20% variance. He stated the house is larger than the other homes on St. Mortiz. Mr. Sheldon advised that Van Horn Engineering has been involved with 13 variance requests in the Windcliff Subdivision, and of those variance requests the average RECORD OF PROCEEDINGS 2 Estes Valley Board of Adjustment . -9. ./ June 3,2003 side yard setback approved is greater than the Getchell request. He also stated the average first floor square footage for these same homes is greater. They have addressed the neighborhood and staff concerns and have modified the plan to minimize impact while providing a compatible design on a sub sized lot. The variance requests are not substantial when compared to other requests in the surrounding neighborhood. Board Member Sager questioned the driveway entranceand the possible deterioration of the roadway. Mr. Sheldon advised they have reduced the cut of the driveway, reduced the grade, shifted the driveway to the north, and minimized tree removal by moving the driveway. They will extend the culvert urider St. Mortiz Trail to address the drainage. Chair Barker stated he has not heard a reason to grant the variances based on the Board's ability to grant variances. Mr. Sheldon stated the variances are needed due to the steepness of the lot, size of the lot, the shape and location of the driveway and the character of the neighborhood. He feels the applicants should be given the same latitude as other homes in the area. Board Member Newsom questioned why the home was not designed to fit the 25 foot setbacks. Mr. Thiessen stated the applicants were under the impression that the variance acquired by the previous owners was still valid. He designed the house with those setbacks. Public Comment: John Hiatt, 3452 Eagle Cliff Drive, a member of the Alpine Meadow Homeowners Association Architectural Control Committee, stated the committee has concerns regarding the encroachment to the south and the design of the driveway. He stated the engineer and architect have done a good job of redesigning the driveway to decrease the slope; however the committee would like to see the driveway moved farther south in order to save some trees. The committee would like to see the requested south side yard variance denied. Mr. Sheldon offered a compromise to eliminate the south side yard setback and increase the north side yard setback to 20 feet instead of the current 22.8 feet. Board Member Newsom is concerned that the neighborhood to the north might not be happy with increasing the variance to the north. Mr. Sheldon stated that the property owner to the north was approached with a 20 foot setback, to which he had no complaints. John Hiatt is concerned about increasing the variance to the north more than a couple of feet without giving the property owner to the north a chance to review the request first. Board Member Lamy questioned the culvert location if you move the building farther north. Mr. Sheldon stated the culvert will also have to be moved 2 feet north, but the drainage would still be on the Getchell property. Based on the north neighbor's consent to the proposal and the fact the house should have been designed to meet the setback requirements it was moved and seconded (Newsom/Sager) to approve a variance request of ten feet (10) from the twenty-five foot (25) front (east) yard setback, two feet four inches (2'4") from the twenty-five foot (25) north side yard setback, disapproval of the five foot (5) request on the south side yard setback, and approval of the maximum height of forty-three feet (43) in lieu of the forty foot (40) maximum and the motion failed. Those voting "yes" Newsom and Sager. Those voting "no" Barker and Lamy.' RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 3 June 3,2003 3. LOT 6, SPANIER SUBDIVISION, 1752 HIGHWAY 66, APPLICANT: CAROLYN S. LAMB - VARIANCE FROM SECTION 4, TABLE 4-5 AND CHAPTER 6 "NONCONFORMING USES AND STRUCTURES" OF THE ESTES VALLEY DEVELOPMENT CODE. Director Joseph stated staff has determined this variance request should not be heard at this time due to the continued violations. The applicant has contacted Chuck Harris, Larimer County Building Official, to begin correcting the violations that exist. He stated that once all violations have been investigated by Chuck Harris, the applicant may reapply for a variance. Public Comment: None. It was moved and seconded (Sager/Lamy) that this request be denied and the motion passed unanimously, one vacancy. 4. REPORTS Planner Shirk reviewed the proposed bylaws for the Board of Adjustment. These bylaws are to clarify the way the Board has been doing business. The Board Members are concerned with the statement that "All motions shall be to approve the application." They would like the attorneys to discuss the wording further. Board Members also questioned the term limits and are concerned they might have trouble filling vacancies in the future. There being no further business, Chair Barker adjourned the meeting at 9:50 a.m. Jeff Barker, Chair Jacquelyn Williamson, Recording Secretary 6.1. RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Planning Commission May 20, 2003, 1:30 p.m. Board Room, Estes Park Municipal Building Commission: Chair Wendell Amos, Commissioners George Hix, Bill Horton, Joyce Kitchen, Edward Pohl, Richard Homeier, and Dominick Taddonio Attending: Chair Amos, Commissioners Hix, Horton, Kitchen, Pohl, Homeier, and Taddonio Also Attending: Town Attorney White, Director Joseph, Planner Shirk, Planner Chilcott, Larimer County Commissioner Gibson and Recording Secretary Williamson Absent Town Board Liaison Habecker Chair Amos called the meeting to order at 1:30 p.m. 1. CONSENT AGENDA a. Estes Valley Planning Commission Minutes dated April 15, 2003. It was moved and seconded (Hix/Kitchen) that the Consent Agenda be accepted and it passed unanimously. 2. PUBLIC COMMENT None. 3. MOUNTAIN HAVEN SUBDIVISION AND MOUNTAIN HAVEN PRELIMINARY CONDOMINIUM MAP, TRACT 7&8 OF BEAVER POINT FIRST ADDITION TO THE TOWN OF ESTES PARK, Applicant: Michael & Caren Butler Planner Chilcott reviewed the staff report. The site is located at 690 Moraine Avenue, in the Town of Estes Park. This is a minor subdivision (boundary line adjustment) application to adjust the property line between two parcels zoned "A Accommodations/Highway Corridor. Eight existing buildings, six one-story cabins and one two-story house with a detached garage, will be located on proposed Lot 1. A one-story house and a detached garage will be located on proposed Lot 2. Both lots will remain "A" Accommodations. Proposed Lot 1 is 74,027 square feet and proposed Lot 2 is 35,505 square feet. Lot 2 square footage is less than the required minimum lot area; therefore accommodation use shall not be developed on this lot. A twenty foot wide access easement will be dedicated on both lots establishing recorded legal access to a public street. A letter was received by Amy Plummer, Van Horn Engineering and Surveying requesting clarification of the trail easement to be dedicated by this plat. Town Attorney White, Public Works Director and Community Development Director will discuss the issues raised in the letter and contact the applicant prior to the Town Board meeting. This plat also dedicates a ten foot wide public trail easement along the Big Thompson River on Lots 1 and 2 and ten feet of right-of-way along the proposed Lot 1 nortbem lot line. This blat dedicates a ten foot utility easement along all property lines, except the southern property line. Staff finds that approval of this minor subdivision will not be materially detrimental to the public welfare, injurious to other property in the neighborhood, or in conflict with the purpose and objectives of this Code. This is also an application b condominiumize proposed Lot 1. Butler Park, LLC is the declarant and the name of the common inlerest community to be created is Mountain Haven Condominiums. The declaration restricts each unit to single-family use with rental of units for terms of no less than three months; however the applicant would like to amend the declaration to include nightly accommodations. The applicant has not reserved the right to build additional units or withdraw property from the Association. This map will reserve the right to expand Units 3,4 and 7. 41. RECORD OF PROCEEDINGS Estes Valley Planning Commission -- 2 May 20,2003 Amy Plummer of Van Horn Engineering was present to represent the applicant. She stated the applicant has no issue with the staff recommendations for the minor subdivison; however they do have concerns with the condominium map conditions of approval. The applicant would like the option of obtaining a quote for the construction of the 8 foot wide 50 foot long section of sidewalk and give the money to the Town for later construction. She advised the applicants do not want to construct a small section of sidewalk that might not match up with future sidewalks in the area. She stated a note will be added to the plat stating the public trail easement will be a pedestrain trail. The applicant ran a flow test to establish if the current 1 inch copper line serving Lot 1 would be sufficient. This test will be reviewed by Bob Goehring, Utilities Superintendent, to determine if the line needs to be upgraded to a 1 M inch service line. Public Comment: 9 Â·Â·, None. Commissioner Homeier questioned if a condition of approval should be added to clarify the trail as a pedestrian trail. Director Joseph stated that it would be appropriate to add a condition clarifying the use of the trail. It was moved and seconded (Horton/Kitchen) to recommend approval to the Town Board of Trustees the Mountain Haven Subdivision, Tract 7&8 of Beaver Point First Addition to the Town of Estes Park with the following conditions, and it passed unanimously. 1. Approval of the minor subdivision plat includes a seventeen (17) percent minor modification to allow a twenty (20) foot wide access easemenVaisle width rather than the required twenty-four (24) feet. 2. An access and maintenance agreement shall be reviewed and approved by staff prior to recording and a recorded copy shall be submitted to staff. This agreement shall include a provision that the fence and dumpster can removed from the private access easement at the request of the Lot 2 owner. 3. The applicant shall comply with EVDC Â§10.5.l concerning monumentation. 4. The dedicated public trail easement shall be a pedestrian only trail. It was moved and seconded (Pohl/Homeier) to recommend approval to the Town Board of Trustees the Mountain Haven Preliminary Condominium Map, Tract 7&8 of Beaver Point First Addition to the Town of Estes Park with the following conditions, and it passed unanimously. 1. Approval of this condominium map shall be conditioned on approval of th~e Mountain Haven Minor Subdivision Plat. 2. The applicant shall provide for the construction of an eight (8) foot wide sidewalk on the northern side of proposed Lot 1 in a location approved by staff and in accordance EVDC requirements. 3. Water lines shall be upgraded to adequate public facility standards if Public Works determines that upgrades are needed. 4. The applicant shall submit as-built drawings in accordance with EVDC Â§10.5.J As-Built Drawings. 5. The applicant shall comply with EVDC Â§10.5.J Public Improvements. 6. Parking shall be striped in accordance with EVDC Â§7.1Â£1.0 Parking And Loading Area Design Standards. 7. Declaration Section 2 - Common Elements shall be revised to clarify that the Unit 7 parking spaces are limited common elemdnts and all other parking spaces are general common elements. 4. DEVELOPMENT PLAN 03-06, HOMER ROUSE TRAIL, COUNTY ROW ADJACENT TO OUTLOT A OF CARRIAGE HILLS 8TH FILING, INTERSECTION OF FISH CREEK ROAD AND FISH CREEK WAY, Applicant: Estes Valley Recreation & Parks District Planner Shirk reviewed the staff report. This is a request for a Location and Extent Review to build an eight-space parking loUtrailhead to serve the Homer Rouse Trail, a part of the Estes Valley trails system. The site is located at the intersection of Fish RECORD OF PROCEEDINGS . Estes Valley Planning Commission ...t #' 3 May 20,2003 Creek Road and Fish Creek Way (entry to Cheley Camp), within unincorporated Estes Park. The proposal will help implement the overall Hike and Bike Trails Plan as described in the Estes Valley Plan. The Homer Rouse Trail is an existing trail, with future plans to extend the Fish Creek Trail down to the point of this proposed Trailhead. There will be no exterior lighting with this proposal. If the Planning Commission disapproves the development plan, it shall communicate its reasons to the Estes Valley Recreation and Parks Board of Directors, who may overrule the Planning Commission decision. This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were expressed by reviewing staff or neighboring property owners. Amy Plummer of Van Horn Engineering was present to represent the applicant. She stated that a parking space will be widened to provide accessible parking. Public Comment: None. It was moved and seconded (Homeier/Hix) to approve Development Plan 03-06, Homer Rouse Trail, County ROW Adjacent to Outlot A of Carriage Hills 8~h Filing with the following conditions, and it passed unanimously. 1. All disturbed areas shall be restored as natural-appearing land forms, with curves that blend in with adjacent undisturbed slopes. Abrupt angular transitions and linear slopes shall be avoided. 2. ADA parking shall be signed and marked in accordance with Section 7.11.J "Accessible Parking for Disabled Persons." 3. The signature blocks =need to be changed to reflect the property being in Larimer County rather than the Town." 4. The 'invert elevations" for the proposed 21" CMP shall be listed. 5. Cross-sections of the proposed concrete drainage pans shall be included on the site plan. 5. DEVELOPMENT PLAN 03-07, UPPER THOMPSON SANITATION DISTRICT ADMINISTRATIVE STAFF BUILDING, A PORTION OF THE NE 1/4 OF SEC 29, T5N, R72W, SOUTH OF EXISTING UTSD OFFICE BUILDING, Applicant: Upper Thompson Sanitation District Planner Shirk reviewed the staff report. This is a request by the Upper Thompson Sanitation District for a Location and Extent Review to build a 2,603 square foot office building and associated parking lot located at 2220 and 2200 Mall Road. This proposal will have a FAR of.077, an impervious coverage of 31.6%, and a maximum height of approximately twenty-three (23) feet. The building will have a metal roof and staff recommends the roof be of a muted, non-reflective color. If the Planning Commission disapproves the development plan, it shall communicate its reasons to the Upper Thompson Sanitation Districts Board of Directors, who may overrule the Planning Commission decision. A vote to overrule shall be by a majority vote of the entire membership. This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. Amy Plummer of Van Horn Engineering was present to represent the applicant. She stated the well permit specifies that irrigation is not permitted; therefore the applicant is not proposing landscaping. The applicant will res@ed disturbed areas at appropriate times. Chair Amos questioned whether the word irrigation referred to crops or any planting for the surrounding area. Ms. Plummer stated she would ask for clarification. Public Comment: None. RECORD OF PROCEEDINGS Estes Valley Planning Commission - /4- a... 4 May 20,2003 It was moved and seconded (Horton/Homeier) to approve Development Plan 03- 07, Upper Thompson Sanitation District Administrative Staff Building, A Portion of the NE 1/4 of Sec 29, T5N, R72W with the following conditions, and it passed unanimously. 1. The development plan shall be submitted in a digital format compatible with Town and/or County systems. 2. As-built plans (1 Mylar + 1 paper copy + 1 digital copy) shall be submitted at the time construction of the improvements is completed. As-built plans should include utilities, parking, building footprints and building square footage. 3. ADA parking spaces shall be signed and marked in accordance with Section 7.11.J "Accessible Parking for Disabled Persons", including the posting of a sign. 4. A typical cross-section of the paving plan shall be included on the site plan. 5. Limits of Disturbance shall be designated in the field prior to commencement of excavation, grading or construction with construction barrier fencing or other methods approved by Staff. 6. The roof shall be a muted, non-reflective color. 7. Landscaping shall comply with the Estes Valley Development Code. The "No Landscaping (Irrigation Water Unavailable) note shall be removed from the plat. 8. Larimer County Building Department had a variety of items listed in a memo dated April 23,2003. Issues include engineering, fire rating, and handicap accessibility. These shall be addressed with the submittal of the building permit application. 9. Areas disturbed by grading shall be revegetated within one (1) growing season after construction, using native species similar to those growing on the site when such revegetation does not contribute to hazards. 10. Fencing shall be in accordance with Chapter 7 of the Estes Valley Development Code. 6. ESTES VALLEY DEVELOPMENT CODE REVISIONS Accessory Uses: Director Joseph reviewed the revisions to accessory uses for residential properties. He gave a brief history for the need to amend this section of the Development Code. He stated the new regulation for accummulative accessory uses will be a function of lot size and the size of the principle dwelling. The - accummulative square footage would include attached and detached structures. The new regulation does not make distinctions between uses. He stated this revision also addresses the number of vehicles and recreational equipment and vehicles that can be parked on a lot outside. Employee Housing: Director Joseph stated that in nonrehidential zoning districts, such as commerical, retail and industrial, the property owner could have one employee housing unit for the first 1,500 square feet of gross floor area of the principal use and this unit will be forgiven from the floor area ratio. This new regulation is an attempt to make the first employee unit easier to aquire. Additional employee units would require an additional 2,250 square feet of gross floor arep of the principal use per unit. , 2 Housing in the "CD" Downtown Commerical: Director Joseph stated that one dwelling unit could be located on the first floor for every 2;250 of gross land area, with the exception that no dwelling unit on the first floor shall front Elkhom Avenue. Dwelling units on the second floor do not require a miminum gross land area per unit. Density Bonus for. Attainable Housing & Definition of Floor Area Ratio: Director Joseph would like to work on the language and bring these items back next month. Commissioner Taddonio expressed his reservations of allowing property owners the , .'S RECORD OF PROCEEDINGS Estes Valley Planning Commission 5 May 20,2003 ability to park recreational equipment and vehicles 3 feet from the property line. He feels this is too close to the neighboring property. Item 1 Accessory Uses (Including Home Occupations) and Accessory Structures Public Comment: John Spooner was present to represent the car club. The accessory use revisions, with the square footages presented, are exceptable to the car club. The car club is happy with the revisions to the parking standards. Steve Nichel, 3220 Little Valley Road, stated he is in favor of the new regulation and feels the square footages allowed for accessory dwellings is more than generous. Ron Harvey, 1830 North Ridge Lane, questioned if there was a formula that would be used to determine the square footage allowed on a lot such as .9 of an acre. Director Joseph stated there is a formula that will be used to determine each lots accessory use allowance based on actual lot size. Commissioner Taddonio reiterrated his concerns regarding the parking of large recreational vehicles 3 feet from the property line. It was moved and seconded (Pohl/Homeler) to recommend acceptance of the code change to the Town Board of Trustees and the Board of County Commissioners of Item 1 Accessory Uses (Including Home Occupations) and Accessory Structures to the Estes Valley Development Code, Block 6 and it passed unanimously. Item 2 Employee Housing in the Nonresidential Zoning Districts and Item 3 Housing in the "CD" Downtown Commercial District Public Comment: None It was moved and seconded (Kitchen/Homeier) to recommend acceptance of the code change to the Town Board of Trustees and the Board of County Commissioners of Item 2 Employee Housing in the Nonresidential Zoning Districts and Item 3 Housing in the "CD" Downtown Commercial District to the Estes Valley Development Code, Block 6 and it passed unanimously. 7. REPORTS Director Joseph reported the Town Board adopted a Water Conservation Plan at the April 22,2003 meeting. He reviewed the report. There being no further business, meeting was adjourned at 3:07 p.m. Wendell Amos, Chair , Jacquelyn Williamson, Recording Secretary Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: June 4,2003 Subject: Mountain Haven Minor Subdivision (Boundary Line Adjustment) Mountain Haven Preliminary and Final Condominium Map Background. Michael and Caren Butler (Butler Park, LLC) have submitted applications for (1) Mountain Haven Minor Subdivision (Boundary Line Adjustment), (2) Mountain Haven Preliminary Condominium Map and (3) Mountain Haven Final Condominium Map. The Mountain Haven Minor Subdivision plat adjusts the boundary line between two parcels zoned "A' Accommodations/Highway Corridor. The site is located at 690 Moraine Avenue (US 36) between Telemark and Brynwood. The Mountain Haven Preliminary and Final Condominium Maps condominiumize Lot 1, Mountain Haven Minor Subdivision and the existing buildings on this lot. Accommodations and/or residential uses can take place on both lots. Currently the cabins on Lot 1 are rented for nightly accommodations only. N t Location Map for Mountain Haven 690 Moraine Avenue The applicant should discuss business licenses for 14 individually owned condominium units with the 0 6,000 12,000 24,000 36,000 48.000 ' Feet - - -----1 /1 Town Clerk's Office and the applicant should notify V Ill _ Cedar Ridge Circl~ future owners of condominium units of business ?*21 Park RiverWest ] "RM" Zoning licensing requirements. ~ US 36/M oraine AverI~Jj----Â»-1.50~N / f.-9/05- The Estes Valley Planning Commission 7u ; ~)2/ 4 recommended conditional approval of the Mountain S)Â¢01 Minor Subdivision and Mountain Haven Preliminary C, - 1 2- Telemark LL 7 26Â©: .4.Â·- "A-1" Zoning t Condominium Map at the May 20,2003 meeting. -Â· -- - fEET- 1-r. Mountan Haven ' i k "A'zortirE Bryrwood 1 1 Big Thompson River- '7-1 1 1 1 1 / Budget. None. Action. Approval of the Mountain Haven Minor Subdivision with the conditions of approval recommended by the Planning Commission. Approval of the Mountain Haven Preliminary Condominium Map with the conditions of approval recommended by the Planning Commission. Approval of the Mountain Haven Final Condominium Map. â€¢Page 2 Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: June 4,2003 Subject: Supplemental (Final) Condominium Map for Park River West, Phase IX Background. Richard H. Wille Trust has submitted a supplemental condominium map application for Park River West Phase IX. Phase IX consists of two units, Units 635 and 637, Building 25, located on Lot 1, Park River West Subdivision. The site is adjacent to River Rock Condominiums on Moraine Avenue (CO Highway 36). Lots 1 and 2 of the Park River West Subdivision are zoned "RM" multi-family residential. The condominium map is consistent with the approved development plan with the exception of the proposed finished floor elevations. An as-built development plan is required once construction of improvements is completed. Location Map The Town Board approved the U -.1--1 1 1- supplemental Condominium Nlap for ~~ < Park River West Phase Vlll at the April 8,2003 meeting. River Rock Condominium Ridgt Budget. None. Action. Approval of the Supplemental Park River Weit Condominium Map for Park River West Phase IX. 1 1114/1 -1:Â£2Â£LRUE:Slikilkillk~ Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: June 5,2003 Subject: Final Condominium Map for Lot 3, Solitude Subdivision Background. The applicant, Crystal Creek Development, Inc. has submitted a final condominium map application for Solitude Ill Condominiums. This consists of two units, Unit 1 and 7, on Lot 3, Solitude Subdivision, addressed 1870 Sketch Box Lane. The lot is zoned "A" Accommodations/Highway Corridor and the use is accommodations. Residential uses are not permitted. This map and declaration does not reserve the right to develop additional units, expand units, or withdrawn property from the association. Development Plan #02-10 has been approved for seven resort lodge/cabins on this lot. This condominium map is consistent with the approved development plan. Comments were received from Public Works requesting dedication of an ten foot utility easement along the northern property line. Location Map Budget None. | Lâ€¢XE A-/ \ ESTES Action. Â» St*Nt. P.. Approval of the final condominium map for Lot 3, hl--rf>u - INLO L.... Solitude Subdivision with the following conditions: 13422:Ki- MANFORD Af the Town Board conditions of approval for the preliminary condominium map; compliance with f=--2 I j--11NITY -MAP CROCKER RANCH RRODIF AVE Greg Sievers' comment in his May 21, 2003 7 f 0311- U memo, and labeling the Town boundary. 18 HOLE 6 1 1. = 1,000' +/- Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Alison Chilcott, Planner 11 and Bob Joseph, Director Date: June 5,2003 Subject: Supplemental (Final) Condominium Map #1 of Solitude IV Condominiums Background. The applicant, Crystal Creek Development, Inc. has submitted Supplemental Condominium Map #1 of Solitude IV Condominiums. This consists of one unit, Unit 1, on Lot 4, Solitude Subdivision, addressed 1855 Sketch Box Lane. The lot is zoned "A" Accommodations/Highway Corridor and the use is accommodations. Residential uses are not permitted. Development Plan #02-11 has been approved for seven resort lodge/cabins on this lot. This condominium map is consistent with the approved development plan, with the exception that Unit 1 deck design has been changed. An as-built development plan is required once construction of improvements is completed. Location Map The Town Board conditionally approved the final condominium map for Lot 4 on ESTES WE January 14, 2003. /49 US 36 stmLEY' Budget . CREEK PARK .SH IN(IT None. MANFOR[) AVE Z , SITE Action. CROCKER RANCH AROD' I .1 Approval of Supplemental Condominium \ Map #1 of Solitude IV Condominiums. rsouruoâ‚¬ s.e. VICINITY MAP /Q, 1 1, = 1.000' +/- Town of Estes Park Community Development Department Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Widmer From: Bob Joseph, Director and Alison Chilcott, Planner 11 Date: June 4,2003 Subject: Rocky Mountain Church Development Plan/Special Review #02-01, Lot 1, Mary's Lake Subdivision Background. This is a development plan/special review application #02-01 for the Rocky Mountain Evangelical Free Church. The property is located at the junction of Mary's Lake Road and Kiowa Drive and is zoned "A" Accommodations/Highway Corridor. Religious assemblies are permitted by special review in this district. The Town Board voted to recommend conditional approval of the development plan/ special review on May 14, 2002. The applicant's plans have not changed since this approval; however, construction has not begun and per Estes Valley Development Code Â§3.5.C.1, failure of an applicant to apply for a building permit and commence construction or operation with regard to the special review use approval within one (1) year of receiving approval of the special review use shall automatically render the decision null and void. LOCATION MAP Since the Town's prior approval is now null and void, the Church has - - 99 *pÂ·ho.ado. b. requested a second approval of the plans. The applicant is not proposing revisions to the development plan. b I L,ki Rd (CR 67 - /4* ' 213Â« -ot 1, Mary's Like Gie/Fo*Subd/,sion ~ Budget. .Subdivlsion #412 None. Action. .- yÂ¢ CO State Highway 7 4 Approval of the development ~ % plan/special review #02-01 with the 100-, Ridgi Subdivision I t A / TY j -, conditions recommended by the Planning Commission on April 16, 2002. ~ Amendments to the Estes Valley Development Code, Block Six Estes Park Community Development Department *â€ž..d Municipal Building, 170 MacGregor Avenue ~'"""""~ PO Box 1200 Estes Park, CO 80517 Phone: 970-577-3721 Fax: 970-586-0249 www.estesnet.com TOWN BOARD MEETING DATE: June 10,2003 e "Ap i 1~-04 - 1 123 C~tr'~~ / Â» USFS ~ TITLE: Amendments to the Estes Valley -01 -Li --21 ' -#rv' Development Code, Block Six 36 36 Rocky -/ 7 . 8/blrialn r-- USFS REOUEST: To make a number of changes NUK"' Fik and corrections to the adopted Estes Valley e Development Code. LEFS F*IP - a...,4 LOCATION: Estes Valley, inclusive of the - Town of Estes Park. APPLICANT: Estes Valley Planning Commission STAFF CONTACT: Bob Joseph APPLICABLE LAND USE CODE: Estes Valley Development Code PROJECT DESCRIPTION/BACKGROUND: Proposed code changes include: Accessory Uses (Including Home Occupations) and Accessory Structures, Employee Housing (Including Square Footage Allowed), Downtown Housing, i.e. Housing in "CD" Downtown Commercial Zoning District: ORGANIZATION: 1. Text to be replaced delineated with strikethrough (The quick brown fox jumped eveMhefenee). 2. New text delineated with underline (The quick brown fox iumped over the funce). 3. Revisions have been organized sequentially by chapter and section. Proposed Development Code Changes - Block 6 1 June 10,2003 Town Board Meeting ITEM 1 - ACCESSORY USES aNCLUDING HOME OCCUPATIONS) AND ACCESSORY STRUCTURES (Page 5-9 through 5-24) Staff Comment: Table titled "Accessory Uses (June 2003 Town Board Proposal)" is attached. This provides examples of the maximum square footage of accessory uses allowed on a residential lot based on net land area and principal building size. Information highlighted in yellow was discussed during the Planning Commission study session, but not included in the Planning Commission motion to recommend approval of these revisions. Â§ 5.2 ACCESSORY USES (INCLUDING HOME OCCUPATIONS) AND ACCESSORY STRUCTURES A. General Standards. 1. Staff Comment: No changes to EVDC proposed. 2. Staff Comment: No changes to EVDC proposed. 3. Staff Comment: No changes to EVDC proposed. 4. All accessory uses and structures shall comply with the following conditions: a. The accessory use or structure shall be clearly incidental and customarily found in connection with the principal use; and b. The accessory use or structure shall be conducted and/or located on the same eening lot as the principal use; and c. There shall be a unity of ownership between the principal use and the aGGeGseFy-Wse. The principal use and accessory use shall be under the same ownership. B. Accessory Uses/Structures Permitted in the Residential Zoning Districts. 1. Table of Permitted Accessory Uses and Structures. a. Listed Accessory Uses/Structures. Staff Comment: No changes to EVDC proposed. b. Unlisted Accessory Uses or Structures. Staff Comment: No changes to EVDC proposed. Table 5-1 Accessory Uses and Structures Permitted in the Residential Zoning Districts Residential Zoning District "Yes" = Permitted "No " = Not Permitted, Additional Accessory Use RE-1 RE E-1 E R R-1 R-2 RM Requirements Accessory Dwelling Yes Yes Yes Yes Yes No No No Â§5.2.B.2.a Unit 1.33 times minimum lot area required Barns and Stables Yes Yes Yes No ~ No No No ~ No Â§5.2.8.2.b Proposed Development Code Changes - Block 6 2 June 10, 2003 Town Board Meeting Staff Comment: No additional changes are proposed for Table 5-1. 2. Additional Requirements for Specific Accessory Uses/Structures Permitted in the Residential Zoning Districts. a. Accessory Dwellinq Units. Staff Comment: No changes to EVDC proposed. b. Barns and Stables. The cumulative total ground floor area of all barns or stables shall not exceed two percent (2%) of the gross floor area of the lot or parcel or two thousand four hundred (2,100) square feet, whichever is less. (Ord. 2 02 #8) Gb. Family Home Dav Care. Staff Comment: No changes to EVDC proposed. dc. Garacles,GameAs and Off-Street Parking Areas. (1) Such accessory use shall serve only the residents of the property, and shall not be used for commercial purposes. (2) A garage or carport may bc detached from or attached to the principal structure, provided that it complies with all applicable zone district regulations, including setback requirements. For garages attached to or detached from a single-family dwellina: (a) No more than thirty-two (32) linear feet of garage door(s) shall be orientated towards a front lot line; and (b) No more than twenty-two (22) linear feet of garage wall, without architectural openings such as windows and doors, shall be oriented towards a front lot line. (3) All gorages or carports accessory to a single residential use shall contain no more than a cumulative total of one thousand (1,000) square feet of gross floor arca. ed. Home Occupations (1) Size/Area: A home occupation shall eGGupy ne-mefe-than not exceed twenty percent (20%) of the principal building floor area, excluding garage space. (2) Location: Home occupations shall be integrated within the principal building in all zoning districts that allow home occupations. Except that on lots equal to or greater than one and a half acres (1.5) in size, home occupations maybe detached from the principal building. 424(3) Employees: No one other than a resident of the dwelling shall be employed on-site, report to work at the site, or pick up supplies or products on-site in the conduct of a home occupation. This prohibition also applies to independent contractors. 0) 28 Operational Staff Comment: No changes to EVDC proposed. 04 Â£21 Exterior Appearance and Outdoor Storage Staff Comment: No changes to EVDC proposed. Proposed Development Code Changes - Block 6 3 June 10, 2003 Town Board Meeting R (0 Parking/Vehicles/Traffic: Staff Comment: No changes to EVDC proposed. k Rentals. Staff Comment: No changes to EVDC proposed. 91. Storage or Parking of Trucks, Cars and Major Recreational Equipment, Including but Not Limited to Boats, and Boat Trailers, Camping Trailers, Motorized Homes and House Trailers. Storage or Parking of Vehicles, Recreational Equipment and Recreational Vehicles. (1) Only those vehicles or vehicles, recreational equipment and recreational vehicles owned by the an occupant of a principal residential use building may be parked or stored. (2) Parking or storage shall occur on the same pamet lot as the principal residential use. Vehicles, recreational equipment and recreational vehicles that are on a lot are considered parked or stored. (3) Recreational equipment and recreational vehicles shall have no fixed connections to electricity, water, gas or sanitary sewer facilities, nor shall they be used for dwelling, business or commercial purposes or for any accessory uses in any pene zoning district. (4) Recreational vehicles shall not be parked or stored in any zono district within an enclosed structure or, if Recreational equipment and recreational vehicles may be parked or stored outsiderunless Lall of the following requirements are satisfied: (a) Recreational equipment and recreational vehicles may be parked no closer to the street than the behind the front setback in a side yard other than the street side of a corner lot. Staff Comment: Graphic to be Provided. (b) Recreational equipment and recreational vehicles may be parked no closer than three (3) feet to a side or rear yard lot line. (5) Limit on Parked or Stored Recreational Equipment and/or Recreational Vehicles on a Lot. (a) Applicability. This Section applies to all recreational equipment and recreational vehicles that are not parked or stored in a fully enclosed garage. Â£~1 As Accessory to Single-Family and Two-Family Principal Uses. No more than two (2) vehicles or a total of two (2) pieces of majeF recreational equipment and/or recreational vehicles shall be parked or stored on a lot of five (5) acres or less. No more than a total of four (4) pieces of recreational equipment and/or recreational vehicles shall be parked or stored on a lot areater than five (5) acres. Â£21 As Accessory to Town Home or Multi-Family Principal Uses: No more than ene441-vehiG~e--eF one (1) piece of mele recreational equipment or one (1) recreational vehicle shall be parked or stored for every ten (10) dwelling units. Proposed Development Code Changes - Block 6 4 June 10, 2003 Town Board Meeting (6) Limit on Number of Parked or Stored Vehicles, Not Including Recreational Equipment and Recreational Vehicles, on a Lot. (a) This applies to all vehicles that are not parked or stored in a fully enclosed garage. Â£&1 As Accessory to Single-Family and Two-Family Principal Uses. No more than a total of four (4) vehicles shall be parked or stored on a lot of five acres or less. No more than a total of six (6) vehicles shall be parked or stored on a lot greater than five (5) acres. (c) As Accessory to Town Home or Multi-Family Principal Uses. Vehicles shall be parked in designated parking lot spaces. C. Accessory Uses and Structures Permitted in the Nonresidential Zoning Districts. Staff Comment: No changes to EVDC proposed. D. General Dimensional and Operational Requirements. The following standards shall apply to all accessory uses and structures in all zoning districts, except for: (1) Satellite antenna dishes accessory to residential uses that are one (1) meter or less in diameter; and (2) Satellite antenna dishes accessory to nonresidential uses that are two (2) meters or less in diameter. 1. Time of Establishment. No accessory use shall be established and no accessory structures shall be allowed on the subject parcel until Sfie~ all required permits and approvals for the principal use or activity have been obtained. 2. Setbacks. No accessory use, structure or activity, except for permitted fences or walls erected on a property line, shall be located or take place within a required yaFâ‚¬1 setback. On residential lots of less than one acre all accessory buildings, excluding detached aaraaes. shall be located no closer to the front property line than the residential dwellinq. 3. Setbacks from Easements. No accessory structure shall be located within any platted or recorded easement or over any known utility. Â£ Maximum Building or Structure Size 'for Non-Residential Uses\ Except as otherwise expressly limited or allowed in this Section, and except for structures containing accessory nightly rentals and for accessory recreational facilities including swimming pools, freestanding accessory buildings and structures shall not be larger than one thousand (1,000) square feet of gross floor area. 1. Maximum Cumulative Gross Floor Area Allowed for all Accessory Uses in Accessory Buildings, Accessory Structures and/or Principal Buildings 'for REEnt@f l)Â§35; Maximum cumulative gross floor area for all accessory uses, excluding accessory niqhtlv rentals, in accessory buildings, accessory structures and/or principal buildings shall not exceed the largest computation of the following: a. One thousand two hundred (1,200) square feet of gross floor area; Proposed Development Code Changes - Block 6 5 June 10, 2003 Town Board Meeting b. Fifty percent (50%) of the gross floor area of the principal building, excluding the attached garage floor area; c. For lots with a net land area greater than one half (1/2) acre and less than or equal to one (1) acre: 500+[1,000(a)1*. d. For lots with a net land area greater than (1) acre: 1,400+[400(a)1*. Where "a" = net land area in acres 6. Maximum Number of Freestanding Accessory Buildings and Structures, Including Detached Garacles, Per Single-Family Residential Lot. No more than one (1) accessory building or structure less than or equal to one hundred and twenty (120) square feet and no more than two (2) accessory buildings or structures greater than one hundred and twenty (120) square feet shall be allowed on a lot of two and half (2.5) acres or less. L Building or Structure Height. The height limitations set forth in the underlying zoning districts shall apply to all accessory buildings and structures located therein. i. Building Separation. Staff Comment. No Change Proposed. 1 Dwelling Unit Prohibited. Staff Comment: No Change Proposed. 10. Operations. Staff Comment: No Change Proposed. 11. Limits on Mobile Homes/RV's. Staff Comment: No Change Proposed. Â§13.3 DEFINITIONS OF WORDS, TERMS AND PHRASES 110. Garage shall mean an accessory building or a portion of the principal building, including carports, for the private accessory use of the owner or occupant of a principal building intended for storage of motor vehicles and equipment with no facilities for mechanical service or repair of a commercial or public nature. All area within the walls enclosing the garage shall be considered qaracie space. For carports, all area under the roof shall be considered qaraqe space. Carport shall mean a garage that is open on at least two sides. 198. Recreational Vehicle shall mean a wheeled vehicle, required by the State to have a vehicular registration, built on a chassis, containing not more than two hundred fifty six (256) square feet of fioor area, that can be towed, hauled or driven and primarily designed as a temporary dwelling for recreation, vacation and travel use, including, but not limited to, travel trailers, truck campers, tent trailers, pick-up campers, camping trailers and self-propelled motor homes. Proposed Development Code Changes - Block 6 6 June 10, 2003 Town Board Meeting Recreational Equipment shall include, but is not limited to, the following: boats: golf carts; all terrain vehicles: snowmobiles; horse trailers: and iet skis. Staff Comment: number to be assigned by Colorado Code Publishing Company. ITEM 2 -EMPLOYEE HOUSING (Pages 5-19 to 5-20) Â§ 5.2.C ACCESSORY USES AND STRUCTURES PERMITTED IN THE NONRESIDENTIAL ZONING DISTRICTS 2. Additional Requirements for Specific Accessory Uses in the Nonresidential Zoning Districts. a. Employee Housing. (1) Defined. Accessory dwelling unit(s) for an owner, operator or employee of the principal use or business located on the site (shall include "caretakers quarters"). (2) Standards. Employee housing shall be subject to the following development and operational standards: (a) Dwelling units used for employee housing shall comply with all applicable provisions of this Code. (b) Only one (1) unit of employee housing per principal use shall be allowed for the purpose of providing caretaker quarters. (c) Individual dwelling units used for employee housing shall not exceed eight hundred (800) square fect of gross floor area. The twenty-five (25) percent increase in the floor area ratio permitted in 45.2.C.2.a.(3) shall only be used for employee housing. (d) Except in the CD zoning district, a minimum of one (1) off-street parking space shall be provided for each unit-of employee housing unit containing eight hundred square feet of gross floor area or less and two (2) off-street parking spaces for each employee unit greater than eight hundred square feet, in addition to the required parking for the principal use or business. (e) Employee housing shall be occupied only by the owner, operator, caretaker or an employee of the principal use, plus his or her immediate family. (f) Employee housing shall not be occupied or rented for a term of tenancy less than thirty (30) days. (g) Employee housing shall not be rented to the general public (nonemployees) for accommodation or residential purposes, except that where employee housing has been provided for a seasonal summer work force, such housing may be used for residential purposes only (not accommodations) during the off-season with approval of Staff. (3) Formula for the Provision of Employee Housing. The amount of employee housing shall be allowed as follows: Proposed Development Code Changes - Block 6 7 June 10, 2003 Town Board Meeting (a) Commercial/Retail/Industrial/Recreation Uses: One (1) unit of employee housing per two thousand two hundred fifty (2,250) square feet of gross floor area of the principal use(s). One (1) unit of employee housing per the first one thousand five hundred (1,500) square feet of gross floor area of the principal use(s). One additional employee housing unit per each additional two thousand two hundred fifty (2,250) square feet of gross floor area of the principal use(s). (b) Accommodation Uses: One (1) unit of employee housing per seven (7) guest rooms or units. (c) In no case, however, may the total actual density or intensity of the project, including the employee housing, exceed one hundred twenty five percent (125%) of the maximum density or commercial intensity (FAR) permitted by the zoning district regulations. (4) Restrictive Covenant Required. Staff Comment: No changes to EVDC proposed. Proposed Development Code Changes - Block 6 8 June 10, 2003 Town Board Meeting ITEM 3 - HOUSING IN THE "CD"DOWNTOWN COMMERCIAL (Pages 4-211 Â§ 4.4. NONRESIDENTIAL ZONING DISTRICTS Â§4.4.C. DENSITY AND DIMENSIONAL STANDARDS Table 4-5: Density and Dimensional Standards for the Nonresidential Zoning Districts. Table 4-5 Density and Dimensional Standards Nonresidential Zoning Districts Minimum. Land Minimum Building/Structure Area per Minimum Lot Size [7] Setbacks [4] Max. Accommodation or Building Max. Lot Zoning Residential Unit Area Width Front Side Rear Height Max. Coverage_ District (sq. ft. per unit) (sq ft) (ft.) * (ft.) (ft.) (ft.) (ft.) FAR (%) A Staff Comment: No changes to EVDC proposed. A-1 Staff Comment: No changes to EVDC proposed. Accommodation Units Only = 1,800; SF & 2-Family Iflot (stand-alone) = abuts 9,000; SF & 2- a Family Iflot resi- (stand- USO-fee-eaeh Accommo Mini- den- abuts a dwe#+Ag-emt dation uses alone) = mum = 8 tial residential 25; CD Jeeated-ef,gfeend = 20,000 Mai- prop- property = 30 2.0 n/a fleeF All other MF (stand- alone) = mum = erty = 10; Dwelling Units (Ist uses = n/a 16 10; All other 100; Floor) I unit per All cases = 0 All other 2,250 square feet other uses = Wa of gross land area cases =0 Dwellina Units IÂ· loor) No mininium gross land area per unit CO Staff Comment: No changes to EVDC proposed. o Staff Comment: No changes to EVDC proposed. CH Staff Comment: No changes to EVDC proposed. I-1 Staff Comment: No changes to EVDC proposed. 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Â°00* b 10'9.,j '04 z .00â‚¬ 00*' 0017'Z :00â‚¬ '4, C 9.00*16**Â· ;001â‚¬604> toÂ·Â· 00Â¢60 00*' Z L 00*' Z L 0017'Z L 00*'2 L 00*'Z k 00*'Z k 00*'Ztz' L ACCESSORY USES (JUNE 2003 TOWN BOARD PROPOSAL) a Principal Res=dential Use - Based on Net Lan nd Principal Building Size avoted to Accessory Maximum Square Footage Allowed for Uses Accessory to 2,500 3,400 003 . 5 2 45'9*42 0 Â£ sesn X.losseoov Â£002/9/9 2,000 *21200: ' 467 2 600 : , A-2 000, N , *000F, ~99 Net Land A C; e-r# Swanhorst & Cutler LLC LJ CTCJ Certified Public Accountants February 28,2003 Honorable Mayor and Members of the Board of Trustees Town of Estes Park Estes Park, Colorado We have audited the general purpose financial statements ofthe Town of Estes Park for the year ended December 31,2002, and have issued our report thereon dated February 28,2003. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under Generally Accepted Auditing Standards As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance about whether the general purpose financial statements are free of material misstatement. Because ofthe concept of reasonable assurance and because we did not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud and defalcations, may exist and not be detected by us. As part of our audit, we considered the internal control of the Town of Estes Park. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the Town of Estes Park are described in Note 1 to the general purpose financial statements. We noted no transactions entered into by the Town of Estes Park during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part ofthe general purpose financial statements prepared by management and are based on management's current judgments. Certain accounting estimates are particularly sensitive because oftheir significance to the general purpose financial statements and because ofthe possibility that future events affecting them may differ significantly from management's current judgments. We evaluated the key factors and assumptions used to develop the significant estimates in determining that they are reasonable in relation to the financial statements taken as a whole. 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 Significant Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of the general purpose financial statements that, in ourjudgment, may not have been detected except through our auditing procedures. These adjustments may include those proposed by us but not recorded bythe Town ofEstes Park that could potentially cause future financial statements to be materially misstated, even though we have concluded that such adjustments are not material to the current financial statements. We proposed no audit adjustments that could, in ourjudgement, either individually or in the aggregate, have a significant effect on the Town of Estes Park's reporting process. Disagreements with Management For purposes ofthis letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the general purpose financial statements or the auditors' report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Town's general purpose financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Issues Discussed Prior to Retention of Independent Auditors : We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management prior to retention as the Town's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in performing our audit. Considerations for Future Improvements Budgets For the year ended December 31,2002, budgeted expenditures for five funds were approved by the Board for amounts in excess of available resources (beginning fund balance plus revenues). This practice is not allowed by State statute, and is not considered a good business practice for the Town. We understand that the Town intended to cover the additional expenditures with transfers from the General Fund. However, to prevent this situation in the future, it may be necessary to include beginning fund balances in the annual budget resolution. For a few funds, the budgeted expenditures reported in the accounting system did not agree to the total appropriations approved by the Board of Trustees. Although none of the variances were significant, it is important that budget and actual reports provided to the Board and management throughout the year reflect the approved budget amounts. 2 Health Insurance Fund For the year ended December 31, 2002, the Town's Health Insurance Fund had expenditures in excess of revenues of approximately $67,000, leaving the fund balance at just over $23,000. We recommend close monitoring of this fund. It may be necessary to increase the amounts transferred to this Fund, or to consider alternative insurance programs. We understand that the Town has revised insurance coverages and required employees to pay increased premiums in 2003 to assist in stabilizing this Fund. Conclusion We would like to thank Pete Brandjord, Debbie Parrack and the staff at the Town for making the audit process efficient and enjoyable. Everyone was very helpful and cooperative. This information is intended solely for the use of the Board of Trustees and management ofthe Town of Estes Park and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, *0*4#4-7 604 606 Swanhorst & Cutler LLC 3 Response to Management Letter Considerations for Future Improvements 1) For the year ended December 31,2002, budgeted expenditures forfivefunds were approved by the Boardfor amounts in excess of available resources (beginning fund balance plus revenues). This practice is not allowed by State statute, and is not considered a good business practice for the Town. To prevent this situation in the future, it may be necessary to include available resources in the annual budget resolution, 2) For afewfunds, the budgeted expenditures reported in the accounting system did not agree to the total appropriations approved by the Board of Trustees. Although none of the variances were signijicant, it is important that budget and actual reports provided to the Board and management throughout the year reflect the approved budget amounts. 3) For the year ended December 31, 2002, the Town's Health Insurance Fund had expenditures in excess of revenues of approximately $67,000, leaving the fund balance at just over $23,000. We recommend close monitoring of thisfund. Itmay also be necessary toincrease the amounts transferred to this Fund, or to consider alternative insurance programs. Responses: Recommendation 1) The five funds referenced are: 1 Building Authority > Conference Center 1 Senior Citizens > Special Events > Park Entrance Estates Staff agrees with this recommendation, and will present future budget resolutions in the format displayed in Attachment 1. The past practice had been used in prior years, and previous audits did not comment on the practice. Three of these funds are Special Revenue funds that are subsidized by the General Fund. These Special Revenue funds had been caiTying a positive fund balance. It was decided that it was not a good business practice to subsidize funds that had available cash, and that this cash would be used for operations before any subsidy was granted by the General Fund. It was assumed that the subsidy from the General Fund was a transfer and not an expenditure that required an appropriation of funds. Based on this assumption, the expenditures made by the Special Revenue Funds were formally appropriated, but the transfer from the General Fund was not. This has been corrected in current budget documents. In addition, current year adjustments have been presented in the recommended manner (see FOSH budget resolution, Attachment 2). Recommendation 2) Recommendation number two is closely related to number one in the timing of budget adjustments. The current practice is to make changes to the system simultaneously with adopted budget resolutions to eliminate any discrepancies between adopted budget amounts and internal financial reporting. Recommendation 3) The following changes were made, beginning early in 2002. > As the trend of sharply increasing health care costs had depleted the Medical Insurance Fund, staff analyzed alternatives to improve the stability of the fund. An employee committee was formed in August of 2002 to review the status of the Medical Insurance Fund, and make recommendations for health insurance coverage and cost management. Because of this effort and the management analysis that led to the creation of the committee, rates to employees were increased and benefits decreased to contain costs. 1 The previous rate structure was limited to single coverage or family coverage. This was expanded to four tiers: coverage for employee, employee and spouse, employee and dependents and family. 1 Employees of the Estes Park Library and Estes Park Sanitation District are members of the plan. The loss history of these entities was reviewed and it was determined that it was not the primary source of rate increases. A management fee was implemented to cover the Town's administrative expense in coordinating coverage for the outside entities. > Close monitoring of this fund continues, and the combined effect of these actions has resulted in the Health Insurance Fund operating with a surplus. We welcome and appreciate the recommendations of our independent auditors, and will implement changes recommended to continuously improve our financial system. Example of resolution presentation For the.fiscal year ending December 31, Resources Expenditures 20XX General Fund from unappropriated surpluses $ 1,000,000 from sources other than general property tax 10,750,000 from the general property tax levy 250,000 Total $12,000,000 $ 11,243,881 Attachment 1 RESOLUTION NO. A RESOLUTION APPROPRIATING FUNDS FROM THE FRIENDS OF STANLEY HALL AGENCY FUND IN THE TOWN OF ESTES PARK'S 2003 BUDGET WHEREAS, the Town of Estes Park has identified projects that are consistent with the conditions of the agreement with the Friends of Stanley for the use of the funds held by the Town in the Friends of Stanley Hall agency fund; and WHEREAS, funds in the amount of $62,675 need to be appropriated from available reserves in the fund to make expenditures to proceed with the project. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: the following sum, $62,675, is hereby appropriated from the reserves of the Friends of Stanley Hall fund for expenditures in accordance with the terms of the agreement. ADOPTED this 13~h day of May, 2003. Mayor ATTEST: Town Clerk Attachment 2 M .E u 2 0.01 Q 10 4l 1 0 / 1 Off A. 4 14r Lf. ' ' F 4 4 t 7 h 0 13 V 11 j 41 1 1 1.-0: 4 90 0000080 #888880. O. O. g C. g 0 0 29=r 01 4 OnUOAgy P .LIOJOC[ leDA loud il les Tax Recog Prior Year Deferred Revenue pmusoooy xel sales ce Prior Method of Revenue Recognition 900,000 800,000 - CC 0, 9 Â¢:11 Â©I- 'Ch 0 cj..9:1 44>*~ l4 4 4 1. 0. TED 4 e U 4 e f 4% il F 4-11 1 . J % -%O Sales Ta I Prior Ye -0 E u fn N..1 01 id b /1 1 rl t 1.41 fT /:?A 4 F â‚¬> r eL a 4 *a<*m -6... :1~ 4,1 -t 000000880 888**800 crgg@88 2 2 9 'r, 1 en OnUOADP[ P ITOJOC[ lEDA 10!-Id I Â¤ Sales Tax Recog z @nUOADU Pol.IOJOG 19@A loud 2 2 poz!1ISONH xel soIB 2003 Revenue Recognition 900,000 TOWN OF ESTES PARK, COLORADO 4 41 91 - - N r. .et 1. .: N. . ... 02 .14~ . 42 6 ~'IF ./.*E- I . :. 4 -hÂ«- ' tri.*01'.b ...... . -f* -Ti -~ Itc ..fi..'. r.. 47.P 6- -- - --- -Ff . 4 .4- i'- , m-Â» 1 ... I ... COMPREHENSIVE ANNUAL FINANCIAL REPORT For the Fiscal Year Ended December 31, 2002 Cover Photo Â© Jim Osterberg 1 INTRODUCTORY SECTION TOWN OF ESTES PARK, COLORADO COMPREHENSIVE ANNUAL FINANCIAL REPORT December 31, 2002 Prepared By FINANCE DEPARTMENT Peter Brandjord, Finance Officer This page intentionally left blank. TABLE OF CONTENTS PAGE INTRODUCTORY SECTION Title Page Table of Contents i-V List of Principal Officials vi Organization Chart vii Transmittal Letter Viii - Xiii FINANCIAL SECTION Independent Auditors' Report 1 General Purpose Financial Statements Combined Balance Sheet - All Fund Types and Account Groups 2 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types 3 Combined Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget to Actual - All Governmental Fund Types 4 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types 5 Combined Statement of Cash Flows - All Proprietary Fund Types 6 Combined Statement of Changes in Plan Net Assets - Pension Trust Funds 7 Notes to Financial Statements 8-27 Required Supplemental Information Schedule of Funding Progress - Volunteer Firefighter's Pension Plan 28 Combining and Individual Fund Statements and Schedules General Fund Comparative Balance Sheet 29 i TABLE OF CONTENTS (Continued) PAGE FINANCIAL SECTION (Continued) Combining and Individual Fund Statements and Schedules (Continued) Statement of Revenues, Expenditures and Changes in Fund Balance 30 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 31 - 32 Special Revenue Funds Combining Balance Sheet 33 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 34 Community Reinvestment Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 35 Museum Fund - Statement of Revenues, Expenditures and ~ Changes in Fund Balance - Budget to Actual 36 Conference Center Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 37 Conservation Trust Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 38 Special Events Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 39 ' Open Space Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 40 Senior Citizen Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 41 Urban Renewal Authority - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 42 i Debt Service Funds Combining Balance Sheet 43 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 44 Building Authority - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 45 11 TABLE OF CONTENTS (Continued) PAGE FINANCIAL SECTION (Continued) Combining and Individual Fund Statements and Schedules (Continued) Urban Renewal Authority - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 46 Capital Projects Fund Comparative Balance Sheet 47 Comparative Statement of Revenues, Expenditures and Changes in Fund Balance 48 Park Entrance Estates - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 49 Enterprise Funds Combining Balance Sheet 50 Combining Statement of Revenues, Expenses and Changes in Retained Earnings 51 Combining Statement of Cash Flows 52 Light and Power Fund - Schedule of Revenues, Expenditures and Changes in Retained Earnings - Budget (Non-GAAP Basis) to Actual 53 Water Fund - Schedule of Revenues, Expenditures and Changes in Retained Earnings - Budget (Non-GAAP Basis) to Actual 54 Internal Service Funds Combining Balance Sheet 55 Combining Statement of Revenues, Expenses and Changes in Retained Earnings 56 Combining Statement of Cash Flows 57 Fleet Maintenance - Schedule of Revenues, Expenditures and Changes in Retained Earnings - Budget (Non-GAAP Budgetary Basis) to Actual 58 Health Insurance - Schedule of Revenues, Expenditures and Changes in Retained Earnings - Budget to Actual 59 iii TABLE OF CONTENTS (Continued) PAGE FINANCIAL SECTION (Continued) Combining and Individual Fund Statements and Schedules (Continued) Trust and Agency Funds Combining Balance Sheet 60 Combining Statement of Changes in Plan Net Assets - Pension Trust Funds 61 Combining Statement of Changes in Assets and Liabilities - Agency Funds 62 General Fixed Assets Account Group Schedule of General Fixed Assets by Function and Activity 63 Schedule of Changes in General Fixed Assets by Source 64 STATISTICAL SECTION , General Government Expenditures by Function - Last Ten Fiscal Years 65 General Government Revenues by Source - Last Ten Fiscal Years 66 General Government Tax Revenues by Source - Last Ten Fiscal Years 67 Propeny Tax Levies and Collections - General Fund - Last Ten Fiscal Years 68 Assessed and Actual Estimated Actual Values of Property - Last Ten Fiscal Years 69 Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years 70 ' Principal Taxpayers 71 Computation of Legal Debt Margin 72 Ratio ofNet General Obligation Bonded Debt to Assessed Values and Net General ' Obligation Bonded Debt Per Capita - Last Ten Fiscal Years 73 1 Computation of Direct and Overlapping General Obligation Bonded Debt 74 Revenue Bond Coverage - Last Ten Fiscal Years 75 iv TABLE OF CONTENTS (Continued) PAGE STATISTICAL SECTION (Continued) Demographic Statistics - Last Ten Fiscal Years 76 Construction, Bank Deposits and Property Values - Last Ten Fiscal Years 77 Miscellaneous Statistical Data 78 - 80 FEDERAL FINANCIAL ASSISTANCE Independent Auditors' Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 81 Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular A-133 82 - 83 Schedule of Findings and Questioned Costs 84 Independent Auditors' Report on Schedule of Expenditures of Federal Awards 85 Schedule of Expenditures ofFederal Awards 86 STATE COMPLIANCE Local Highway Finance Report 87 - 88 V TOWN OF ESTES PARK LIST OF PRINCIPAL OFFICIALS TOWN GOVERNMENT The Town of Estes Park is governed by a mayor and a six-member board oftrustees. The mayor, and trustees are elected for four-year terms. The trustees each have one vote in town board meetings. The mayor has the final vote on all issues in case of a tie. Listed below are the Town officials as of April 02, 2002. OFFICIALS Mayor Elected 2000 John Baudek Trustees Elected 2002 Susan L. Doylen Elected 2000 Jeff Barker Elected 2000 Stephen Gillette Elected 2002 David Habecker Elected 2002 Lori Jeffrey-Clark Elected 2000 Wayne Newsom Town Administrator Richard D. Widmer Asst. Town Administrator Randy M. Repola Town Attorney Gregory A. White 1 Town Clerk Vickie O'Connor Finance Officer Pete A. Brandjord Director of Public Works William F. Linnane Director of Light & Power Richard E. Matzke Chief of Police Lowell C. Richardson Police Commander Greg Filsinger Police Commander Mike van Deutekom Community Development Director Robert B. Joseph Sales & Marketing Director Thomas Pickering Special Events Executive Director Linda Hinze 1 Senior Center Director Jody Thompson ~ Museum Director Betty Kilsdonk Municipal Judge Gary R. Brown Advertising Manager Peter Marsh Fire Chief Scott Dorman Vi %11 Oil%. ME@3 223 % 2, % 3 8 4# 0 3 8 E 9 C. 0% E E -rb 5 1 JS %8 08 d Vll 30103BI0 S)MOM Onand =31H0 30110d 331Ho 31113 80103Â¥IO 30NVNI=I 80103HICI H3MOd sadeos}331395ut~u@@ 1131@WANSPait/54'ed SUO#emUAWWOffU@i@g #4O @nos@Wal!31 umie#uesmueu@ju~,Muiping kedown#Â¥ uo!10@#00/sIU/1000*@Jue,nsuw@u 4~*~;7 0#quIR,@@jIs Plan. Comm./Board of Adjustment Pub~St;ZE~5gment - IVYÂ¥ 4 01Â· w,.S PANA uRGANILA fIONAL CHART TOWN ATTORNEY URBAN RENEWAL AUTHORITY ESTES PARK HOUSING AUTHORITY MUNICIPAL JUDGE ADVISORY BOARDS TONN ADMINISTRATOR ADVISORY COMMITTEES JUNE 2002 ESTES PARK CITIZENS MAYOR and TRUSTEES FIRE DEPARTMENT 30103210 1N3Wd013A30 AlINAINWOO 339VNVW 9NISLLB3ACIV but.wule,bwd 511!5413APY b)010330 S1NBA31Â¥03dS H010321!0 9#113* 0'dNOO sjugAB Jeo@dS~ped &@iwels suolsued @43 1 ae'lod B01Â¥31SINIECIV NM011NViSISSÂ¥ 6uve,lpmnosey uewn'Vuo! ellualul 0!Iqnd jucs:"slz:*10*rots B0103810 En39nmiaLN30'HS 8#pueutd/sluew}sauvpbpowau# wn@snrwalli@o Joill@S ttleld o,PAH 1@NbIlled This page intentionally left blank. riÂ»6100 o ..102 TOWN OF ESTES PARK *2" /*muraÂ¥: 23/, 3 --Aâ„¢Ry,67#GU M *4$~N\, 1. Ilt:-~07*344.M#'Fr/ti p-v1*4 11, 1,YMA< April 28,2008 To the Citizens of the Town of Estes Park, Colorado: The Comprehensive Annual Financial Report of the Town of Estes Park, Colorado, (the Town) for the fiscal year ended December 31,2002 is hereby submitted. Responsibility for both the accuracy of the data and the completeness and fairness of the presentation, including all disclosures, rests with the Town. To the best of our knowledge and belief, the enclosed data are accurate in all material respects and are reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the Town. All disclosures necessary to enable the reader to gain an understanding ofthe Town's financial activities have been included. The Comprehensive Annual Financial Report is presented in four sections: introductory, financial, statistical and compliance. The introductory section includes this transmittal letter, the Town's organization chart and a list of principal officials. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the auditor's report on the financial statements and schedules. The statistical section includes selected financial and demographic information, generally presented on a multi-year basis. The compliance section includes reports related to the Town's federal grants, and the local highway finance report as required by the State of Colorado. This report includes all funds and account groups of the Town. The Town provides a full range of services. These services include police protection, electric and water utility services, the construction and maintenance of highways, streets, and infrastructure, recreational activities and cultural events. In addition to general government activities, the Town Board has significant operational or financial relationships with the Estes Park Urban Renewal Authority and the Estes Park Building Authority; therefore, these activities are included in the reporting entity as blended component units. However, the Estes Park Public Library District, Estes Valley Recreation and Park District, Park R-3 School District, Park Hospital District, Estes Park Sanitation District, and Upper http://www.estesnet.com (970) 586-5331 â€¢ RO. BOX 1200 â€¢ 170 MAC GREGOR AVENUE â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 586-2816 Thompson Sanitation District have not met the established criteria for inclusion in the reporting entity, and accordingly are excluded from this report. The Estes Park Housing Authority has been included as a component unit in previous reports, but the Housing Authority has since undertaken large housing developments utilizing significant outside funding. Therefore, the Housing Authority is no longer dependent upon the Town for the majority of its funding, and is not considered a component unit of the Town. Economic Conditions and Outlook The Town of Estes Park is a resort community nestled in the Rocky Mountain foothills 65 miles northwest of Denver, Colorado. The Town is at the entrance to Rocky Mountain National Park and is visited by more than 3 million people each year. Rocky Mountain National Park has been the number one tourist attraction in the State of Colorado for as long as records have been compiled. Tourism is the Town's main industry; therefore, the Town's facilities are geared for a large seasonal usage in the summer months. Sales tax is the major source of revenue for the Town's General Fund. Total sales tax revenue, including the urban renewal increment area, in 2002 declined by 1.98% over 2001 receipts. This reverses a long-term growth trend for this revenue source. As explained below in the major initiatives, the Town is actively promoting Estes Park and enhancing public amenities to improve the sales tax trend. Major Initiatives For the Year The Town was involved in several capital improvement projects during 2002. The Police Department Dispatch remodel project and squad room construction were completed at a cost of $89,233. The Town Board Room remodel project was completed in May, with expenditures of $750,198 in 2002. Highway, road and trail construction capital projects for the year totaled $1.1 million. Public works construction projects during 2002 included the Highway 36 Causeway Underpass and Trail, and Fish Creek/Mall Road intersection. The first of four phases of the Fall River Trail, an approximately one-mile section of concrete pathway which will ultimately extend to four miles when all phases are complete, was constructed during 2002. State and federal grant funds of $323,000 were expended on Town projects during the year. The Water Department expended $1.4 million to continue the improvement of the infrastructure and treatment facilities. Additionally, $2,230,000 was spent to acquire 207 units of additional Colorado Big Thompson water rights to ensure an ample water supply for the Town in future years. The Light and Power Department also continued to upgrade various overhead and underground distribution lines. The Light and Power Department completed the restoration and the Fall River Hydro Plant museum and interpretative center to the public during 2002. This structure was severely damaged in the Lawn Lake Flood of 1982. 1X The Town provided $276,740 to continue support for the Housing Authority to address the affordable housing shortage in the community. In 2002, the Estes Park Housing Authority continued with the development of three additional parcels. One is the Vista Ridge parcel, which is being developed for town home and homeownership condominiums, in a combination of affordable housing and market units. The second property is the Talons Pointe that will include 44 rental apartments in one parcel, and 48 affordable home ownership condominiums in another parcel. Occupancy is planned for 2003 for most of the units. For the Future The utilities plan on continuing funding improvements to their systems. The majority of infrastructure upgrades will include reinforcing overhead cables against tree damage, undergrounding current overhead lines in scenic and visible corridors and proceeding with the Downtown Decorative Streetlights Replacement project. The new Meadowdale/Big Thompson and Baldpate Primary 3-Phase Projects were completed in early 2003. The Water Utility plans a new High Zone Tank, Pump and 12" system in the area of Village North and the north entrance to Rocky Mountain National Park. Design is scheduled to proceed in the fall of 2003 and construction is planned for early in 2004. The new Mary's Lake Raw Water Pump project will be completed in June 2003. The project will pump raw water from the lake to the Mary's Water Plant when the Colorado- Big Thompson pipeline that conveys water from the eastern slope of the Continental Divide is dry due to drought or system maintenance. The Fall River Trail Phase II, the first of a series of five to six phases, began construction and will be completed in the summer of 2003. The trail links the new Performance Park area to the Highway 34 bypass, and is approximately one mile in length. The initial phase of the Fish Creek Trail is to be designed and constructed during 2002 at a cost of approximately $300,000. The trail is planned to ultimately extend to the Lilly Lake area. Financial Information Management of the Town is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Town are protected from loss, theft, or misuse, and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Budgeting Controls In addition, the Town maintains budgetary controls. The objective ofthese budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the Town's Governing Body. Activities of all funds with expenditures for the year except the Fiduciary Fund Types are included in the annual appropriated budget. Budgetary control is at the fund level (that is, the level at which X expenditures cannot legally exceed the appropriated amount). As demonstrated by the statements and schedules included in the financial section ofthis report, the Town continues to meet its responsibility for sound financial management. General Government Functions The following schedule presents a summary of general fund, special revenue funds, debt service, and capital project funds (including component units) revenues for the fiscal year ended December 31,2002 and the amount and percentage of increases and decreases in relation to prior year revenues: Increase Percent of Percent of (Decrease) Increase Revenues Amount Total from 2002 (Decrease) Taxes $7,463,670 66.10% $ 77,811 1.05% Licenses/permits 573,974 5.08 56,112 10.84 Intergovernrnental 1,489,967 13.20 802,096 116.61 Charges for Services 500,427 4.43 64,021 14.67 Interest 172,067 1.52 (318,012) (64.89) Fines, rent & misc. 1,091,633 9.67 276,889 33.98 Total $11,291,738 100.00% $958,917 9.28 Tax revenue continues to be the largest revenue source for the Town. Total sales tax revenues make up $6,043,797 oftotal taxes collected. Ofthis amount, $3,500,963 is retained by the Town to finance its operations and capital, and $2,542,834 is transferred to the Estes Park Urban Renewal Authority under a contractual obligation. The Town sales tax rate has remained at 4% since 1983. Intergovernmental revenues increased during 2002 mostly as the result of significant amounts of one-time grant revenue were received by the Town to fund street improvements and trail construction. The Town continued to receive the Larimer County Open Space Tax, which was approved by the voters in 1995. This 91 of one percent sales tax levy is administered by Larimer County; and $219,140 was received by the Town to be used for open space purchases and maintenance in Estes Park. Interest revenues decreased during 2002 because of the sharply declining rate environment in the financial markets for qualifying investments. The following schedule presents a summary of general fund and special revenue funds, expenditures for the fiscal year ended Decehiber 31, 2002, and the percentage of increases and decreases in relation to prior year expenditures. Xi Percent of Increase Increase Expenditures Amount Total (Decrease) (Decrease) General Government $2,709,804 22.30% $(110,756) -3.93% Public Safety 2,610,092 21.48 88,700 3.52 Public Works 617,457 5.08 (206,615) (25.07) Culture & Recreation 1,925.386 15.84 (51,053) (2.58) Capital Outlay 3,461,245 28.48 2,249,248 185.58 Debt Service 828.161 6.81 85,596 11.53 Total $12,152,145 100.0% (1,194,187) 10.90 General Fund Balance The fund balance of the general fund increased by $1.220,601, or 28% during 2002. A large portion ofthis increase, $814,648, is the result ofa timing change in the recognition of incremental sales tax. A prior period adjustment for this amount was recorded in 2002 for the sales tax revenue that was generated in the Urban Renewal tax increment area during 2002. The past treatment of this revenue was to record it as deferred revenue and recognize the revenue in the year following the actual receipt of the funds. This treatment understates actual income for the current year, so the incremental sales tax is now treated as a current period revenue source. The adjustment is a one-time event. Enterprise Operations The Town enterprise operations are comprised of two separate and distinct activities: the Light and Power Fund and the Water Fund. The Light and Power Fund customer base grew 2.39 % during 2002, kilowatt-hours sold increased 2.85%, and related revenue increased by 3.04%. The Water Fund customer base grew 2.33% in 2002 while total gallons sold increased by 2.58%, and sales revenue increased by 5.78%. Fiduciary Operations The Town continues to make an annual contribution to the Volunteer Firefighter's Pension Fund. An actuarial study was completed for 2001 based on Town policy of conducting a study every two years. A study is planned for the fiscal year ended December 31,2002 to address member and retiree issues including benefit enhancements. The Police Pension Fund exists to pay the benefits to one surviving spouse of a plan member. After an actuarial study completed in 1986, sufficient funds were invested to provide continued payments of the benefit. The fund is closed to new members and has no other current or anticipated activity. Debt Administration At December 31,2002, the Town had several debt issues outstanding. These issues included $1,935,000 of loans accounted for in the Water fund, and $2,660,000 of revenue bonds accounted for in the Light and Power Fund that were issued for the construction of a new power substation. The Town issued $165,000 of special assessment bonds during 1996 for the Park Entrance Estates Special Assessment district. The Town is not liable for the bonds and is acting as the agent for the property owners ofthe district. Xii Cash Management Daily cash deposits for the Town are made to an interest bearing checking account. Excess cash not required for Town activities is invested with local financial institutions, regulated local government investment pools, U.S. Treasury obligations and MBIA Asset Management for agencies and instrumentalities. Total interest earned in all funds, including Estes Park Urban Renewal Area, during the year was $490,079. Risk Management The Town participates in the Colorado Intergovernmental Risk Sharing Agency (CIRSA), a - municipal liability and property insurance pool. CIRSA provides continuing safety programs and evaluates the Town's risk management and general operations annually. The Town also receives risk management assistance and training from Pinnacol Assurance for areas relative to employees and workers compensation. In addition. the Town maintains the Catastrophic Loss internal service fund to provide funds in the event of a catastrophic loss. Independent Audit Colorado statutes require an annual audit of the Town's financial statements by independent Certified Public Accountants. The accounting firm of Swanhorst and Cutler LLC, was selected to perform the audit of the financial statements for the year ended December 31, 2002. The auditor's report on the general purpose financial statements is included in the Financial Section of this report. Acknowledgements The successful preparation and completion of this report on a timely basis could not have been accomplished without the dedication and efforts of the entire staff of the Finance Department. The individuals are: Debbie Parrack, Donell Thompson, Kathie Dougherty, Amy Mitterer, Angie Steichen, Lorraine McCown, Debbie McDougall and Jim Allen. This report is indeed a tribute to the Finance staff that worked diligently to prepare the financial statements and supporting information. A special thanks is extended to the accounting firm of Swanhorst and Cutler LLC for their professional assistance in completing their audit for the Town of Estes Park. I also wish to extend my appreciation to the Mayor, Board of Trustees, Assistant Town Administrator and Town Administrator for their interest and support in setting and administering policies for the prudent financial management of the Town government. Pete Brandjord Finance Officer Xiii 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 FINANCIAL SECTION 1 1 SE 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 INDEPEN~ AUDITOR'S C; e.r# Swanhorst & Cutler LLC Certified Public Accountants Honorable Mayor and Members ofthe Board of Trustees Town of Estes Park Estes Park, Colorado INDEPENDENT AUDITORS' REPORT We have audited the accompanying general purpose financial statements of the Town of Estes Park, Colorado, as of and for the year ended December 31, 2002, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Town ofEstes Park, Colorado's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Town of Estes Park, Colorado, as of December 31,2002, and the results of its operations and cash fiows of its proprietary fund types for the year then ended in conformity with accounting principles generally accepted in the United States of America. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund statements and schedules and state compliance listed in the table of contents are presented for purposes of additional analysis and are not a required part ofthe general purpose financial statements of the Town of Estes Park, Colorado. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. In accordance with Government Auditing Standards,we have also issued our report dated February 28,2003 on our consideration of the Town of Estes Park, Colorado's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The statistical information included in the comprehensive annual financial report was not audited by us, and accordingly, we do not express an opinion on it. 0 - . 7.1Â£-5 V 92Â« Uc L February 28,2003 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 This page intentionally left blank. 1 1 STATEMENTS COMBINED FINANCIAL GENERAL PURPOSE FINANCIAL STATEMENTS TOWN OF ESTES PARK, COLORADO COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS December 31,2002 GOVERNMENTAL FUND TYPES SPECIAL DEBT CAPITAL GENERAL REVENUE SERVICE PROJECTS ASSETS AND OTHER DEBITS Cash and Investments $ 5,073,727 $ 4,487,152 $ - $ 1,816 Receivables Accounts 9,298 15,826 - - Interest Intergovernmental - 796,014 Taxes 957,561 - 588,749 - Due from Other Funds 16,628 1,133,154 - - Inventories - 10,483 Prepaid Items Property Held for Resale - 1,023,796 - - Restricted Cash and Investments - 1,265,466 - Property, Plant and Equipment, Net of Accumulated Depreciation - - Other Debits Amount Available for Retirement of Long-Term Debt - - Amount to be Provided for the Retirement of Long-Term Debt - - TOTAL ASSETS AND OTHER DEBITS $ 6,057,214 $ 7,466,425 $ 1,854,215 $ 1,816 LIABILITIES, EQUITY AN-D OTHER CREDITS LIABILITIES Accounts Payable $ 162,942 $ 215,559 $ -$ Accrued Liabilities 139,903 15,752 - - Accrued Interest Payable - Due to Other Funds - 1,095,180 1,062,690 - Claims Payable - Customer Deposits and Advances - - - Deferred Revenue 237,870 - 588,749 - Funds Held for Outside Entities - - - Compensated Absences Payable - - Loans Payable Capital Leases Payable - Revenue Bonds Payable - Certificates of Participation Payable - - TOTAL LIABILITIES 540,715 1,326,491 1,651,439 - EQUITY AND OTHER CREDITS Investment in General Fixed Assets - - - Contributed Capital - Retained Earnings Reserved for Emergencies - - Unreserved Fund Balance Reserved for Inventories - 10,483 - Reserved for Emergencies - - Reserved for Employee Retirement Benefits - - Unreserved, Undesignated 5,516,499 6,129,451 202,776 1,816 TOTAL EQUITY AND OTHER CREDITS 5,516,499 6,139,934 202,776 1,816 TOTAL LIABILITIES, EQUITY AN-D OTHER CREDITS $ 6,057,214 $ 7,466,425 $ 1,854,215 $ 1,816 The accompanying notes are an integral part of the financial statements. 2 PROPRIETARY FIDUCIARY FUND TYPES FUNDS TRUST AND GENERAL GENERAL TOTALS INTERNAL AGENCY FIXED LONG-TERM (MEMORANDUM ONLY) ENTERPRISE SERVICE FUNDS ASSETS DEBT 2002 2001 $ 5,397,926 $ 2,376,513 $ 1,443,233 $ - $ - $ 18,780,367 $ 25,488,937 772,491 - - - 797,615 625,267 9,344 - - - 9,344 - - - - 796,014 67,172 - - - - 1,546,310 1,560,894 1,008,088 - - - 2,157,870 263,388 527,611 26,682 - - 564,776 550,256 42,226 - - - 42,226 3,897 1,023,796 - - - 1,265,466 - 25,877,608 52,196 - 25,881,927 - 51,811,731 45,413,346 - - - 202,776 202,776 421,061 - 5,919,873 5,919,873 6,308,440 $ 33,635,294 $ 2,455,391 $ 1,443,233 $ 25,881,927 $ 6,122,649 $ 84,918,164 $ 80,702,658 $ 832,208 $ 6,901 $ - $ - $ - $ 1,217,610 $ 1,201,951 66,980 4,926 - - 227,561 146,377 46,743 - - - 46,743 - - - 2,157,870 263,388 - 153,675 - - - 153,675 143,928 595,763 - - 595,763 558,162 - - 826,619 3,190,025 - 493,282 - - 493,282 7,198 196,919 16,314 - - 283,908 497,141 420,108 1,935,000 - - - 1,935,000 2,125,000 - 2,719,741 2,719,741 3,144,492 2,660,000 - - - 2,590,000 5,250,000 5,585,000 - - - - 529,000 529,000 590,000 6,333,613 181,816 493,282 - 6,122,649 16,650,005 17,375,629 - 25,881,927 - 25,881,927 23,678,912 5,639,075 13,438 - - - 5,652,513 5,851,112 - 378,589 - - 378,589 185,000 21,662,606 1,881,548 - - 23,544,154 23,100,798 - 10,483 13,020 - 260,593 949,951 - - 949,951 924,272 11,850,542 9,313,322 i 27,301,681 2,273,575 949,951 25,881,927 - 68,268,159 63,327,029 $ 33,635,294 $ 2,455,391 $ 1,443,233 $ 25,881,927 $ 6,122,649 $ 84,918,164 $ 80,702,658 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF REVENUES. EXPENDITURES ' AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES Year Ended December 31, 2002 SPECIAL DEBT CAPITAL GENERAL REVENUE SERVICE PROJECTS ~ REVENUES Taxes $ 4,365,635 $ - $ 3,098,035 $ - Licenses and Permits 573,974 - Intergovernmental 431,662 1,058,305 Charges for Services 18,163 482,264 - - Fines 36,760 - - Rental Income 171,371 - 393,450 - Investment Income 85,671 68,718 17,653 25 Miscellaneous 213,273 276,779 TOTAL REVENUES 5,896,509 1,886,066 3,509,138 25 EXPENDITURES Current General Government 2,591,651 116,785 1,368 Public Safety 2,610,092 - - Public Works 617,457 - - Culture and Recreation 435,803 1,489,583 Capital Outlay - 3,461,245 - - Debt Service Principal - 175,167 221,000 - Interest and Fiscal Charges - 254,282 177,712 - TOTAL EXPENDITURES 6,255,003 5,497,062 400,080 - i EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (358,494) (3,610,996) 3,109,058 25 OTHER FINANCING SOURCES (USES) Capital Lease Proceeds - - Operating Transfers In 1,558,896 5,653,941 Operating Transfers Out (794,449) (2,613,298) (3,062,342) - TOTAL OTHER FINANCING SOURCES (USES) 764,447 3,040,643 (3,062,342) - EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES 405,953 (570,353) 46,716 25 FUND BALANCE, Beginning 4,295,898 4,868,185 421,061 1,791 Prior Period Adjustment 814,648 1,842,102 (265,001) - FUND BALANCE, Ending $ 5,516,499 $ 6,139,934 $ 202,776 $ 1,816 The accompanying notes are an integral part of the financial statements. B 3 TOTALS (MEMORANDUM ONLY) 2002 200] $ 7,463,670 $ 7,385,859 573,974 517,862 1,489,967 687,871 500,427 436,406 36,760 31,763 564,821 490,079 172,067 479,653 490,052 303,328 11,291,738 10,332,821 2,709,804 2.820,560 2,610,092 2,521,392 617,457 824,072 1,925,386 1,976,439 3,461,245 1,211,997 396,167 308,605 431,994 433,960 12,152,145 10,097,025 (860,407) 235,796 - 93,000 7,212,837 7,837,242 (6,470,089) (7,092,259) 742,748 837,983 (117,659) 1,073,779 9,586,935 8,140,871 2,391,749 372,285 $ 11,861,025 $ 9,586,935 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF REVENUES. EXPENDITURES 4 AND CHANGES IN FUND BALANCES BUDGET TO ACTUAL ALL GOVERNMENTAL FUND TYPES Year Ended December 31, 2002 GENERAL SPECIAL REVENUE VARIANCE- FAVORABLE BUDGET ACTUAL (UNFAVORABLE) BUDGET ACTUAL REVENUES Taxes $ 4,349,663 $ 4,365,635 $ 15,972 $ -$ - Licenses and Permits 517,100 573,974 56,874 . Intergovernmental 386,421 431,662 45,241 1,080,674 1,058,305 Charges for Services 20,100 18,163 (1,937) 474,220 482,264 Fines and Forfeits 26,000 36,760 10,760 - - Rental Income 259,134 85,671 (54,329) - Investment Income 140,000 171,371 (87,763) 109,188 68,718 Miscellaneous 142,364 213,273 70,909 755,520 276,779 TOTAL REVENUES 5,840,782 5,896,509 55,727 2,419,602 1,886,066 EXPENDITURES Current General Government 2,833,392 2,591,651 241,741 154,208 116,785 Public Safety 2,679,764 2,610,092 69,672 - Public Works 673,019 617,457 55,562 - Culture and Recreation 500,925 435,803 65,122 1,603,701 1,489,583 Capital Outlay - 5,473,103 3,461,245 Debt Service Principal - 175,167 175,167 Interest and Fiscal Charges - 236,573 254,282 TOTAL EXPENDITURES 6,687,100 6,255,003 432,097 7,642,752 5,497,062 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (846,318) (358,494) (376,370) (5,223,150) (3,610,996) ' OTHER FINANCING SOURCES (USES) Loan Proceeds - 1,000,000 - Operating Transfers In 1,592,303 1,558,896 (33,407) 5,573,139 5,653,941 Operating Transfers Out (968,359) (794,449) 173,910 (2,705,730) (2,613,298) TOTAL OTHER FINANCING SOURCES (USES) 623,944 764,447 140,503 3,867,409 3,040,643 EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER.USES $ (222,374) 405,953 $ 628,327 $ (1,355,741) (570,353) FUND BALANCE, Beginning 4,295,898 4,868,185 Prior Period Adjustment 814,648 1,842,102 FUND BALANCE, Ending $ 5,516,499 $ 6,139,934 The accompanying notes are an integral part of the financial statements. 4 DEBT SERVICE CAPITAL PROJECTS VARIANCE- VARIANCE- VARIANCE- FAVORABLE FAVORABLE FAVORABLE (UNFAVORABLE) BUDGET ACTUAL (UNFAVORABLE) BUDGET ACTUAL (UNFAVORABLE) $ - $ 3,197,087 $ 3,098,035 $ (99,052) $ -$ $ - (22,369) - 8,044 - - 393,450 393,450 - (40,470) 50,000 17,653 (32,347) 24 25 1 (478,741) - - (533,536) 3,640,537 3,509,138 (131,399) 24 25 1 37,423 3,420 1,368 2,052 - - 114,118 2,011,858 - - 1,000 - 1,000 221:000 221,000 - - - (17,709) 177,710 177,712 (2) - . 2,145,690 402,130 400,080 2,050 1,000 - 1,000 1,612,154 3,238,407 3,109,058 (129,349) (976) 25 1,001 0,000,000) 80,802 - - - 92,432 (2,919,775) (3,062,342) (142,567) - - (826,766) (2,919,775) (3,062,342) (142,567) - - $ 785,388 $ 318,632 46,716 $ (271,916) $ (976) 25 $ 1,001 421,061 1,791 (265,001) - $ 202,776 $ 1,816 This page intentionally left blank. TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF REVENUES. EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES Year Ended December 31,2002 TOTALS PROPRIETARY FUND TYPES (MEMORANDUM ONLY) INTERNAL ENTERPRISE SERVICE 2002 2001 OPERATING REVENUES Charges for Services $ 9,711,600 . $ 404,615 $ 10,116,215 $ 9,696,520 Miscellaneous Income 443,274 1,835 445,109 364,751 TOTAL OPERATING REVENUES 10,154,874 406,450 10,561,324 10,061,271 OPERATING EXPENSES Source of Supply 4,150,976 - 4,150,976 3,917,987 Purification 314,910 - 314,910 298,617 Distribution 1,863,404 - 1,863,404 1,633,069 Customer Accounts 655,304 - 655,304 594,495 Administration and General 1,647,128 210,940 1,858,068 1,739,070 Depreciation 941,413 13,979 955,392 917,542 Health Benefits - 242,573 242,573 253,589 TOTAL OPERATING EXPENSES 9,573,135 467,492 10,040,627 9,354,369 OPERATING INCOME (LOSS) 581,739 (61,042) 520,697 706,902 NONOPERATING REVENUES (EXPENSES) Investment Income 160,567 41,055 201,622 501,470 Interest Expense (290,250) - (290,250) (289,247) TOTAL NONOPERATING REVENUES (EXPENSES) (129,683) 41,055 (88,628) 212,223 NET INCOME (LOSS) BEFORE OPERATING TRANSFERS AND CAPITAL CONTRIBUTIONS 452,056 (19,987) 432,069 919,125 Operating Transfers Out (742,748) - (742,748) (744,983) Capital Contributions 749,025 - 749,025 405,387 NET INCOME (LOSS) 458,333 (19,987) 438,346 579,529 Amortization of Contributed Capital 193,439 5,160 198,599 187,893 INCREASE (DECREASE) IN RETAINED EARNINGS 651,772 (14,827) 636,945 767,422 RETAINED EARNINGS, Beginning 21,010,834 2,274,964 23,285,798 22,518,376 RETAINED EARNINGS, Ending $ 21,662,606 $ 2,260,137 $ 23,922,743 $ 23,285,798 The accompanying notes are an integral part of the financial statements. 5 TOWN OF ESTES PARK, COLORADO . COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES Year Ended December 31,2002 TOTALS PROPRIETARY FUND TYPES (MEMORANDUM ONLY) INTERNAL ENTERPRISE SERVICE 2002 2001 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Customers $ 9,474,207 $ 404,722 $ 9,878,929 $ 9,903,873 Cash Received from Other Sources 579,429 1,835 581,264 496,941 Cash Paid to Suppliers (6,367,688) (298,337) (6,666,025) (6,125,970) Cash Paid to Employees (2,062,904) (175,574) (2,238,478) (2,297,692) Net Cash Provided (Used) by Operating Activities 1,623,044 (67,354) 1,555,690 1,977,152 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Advances to Other Funds (1,000,000) - (1,000,000) - Transfer to Other Funds (742,748) - (742,748) (744,983) Net Cash (Used) by Noneapitai Financing Activities (1,742,748) - (1,742,748) (744,983) CASH FLOWS FROM CAPITAL AND RELATED , FINANCING ACTIVITIES Purchase of Fixed Assets (5,205,490) (2,560) (5,208,050) (1,284,982) Principal Paid (335,000) - (335,000) (320,000) Interest Paid (273,507) - (273,507) (289,247) Payments on Capital Lease (3,475) - (3,475) (24,225) Capital Contributions 749,025 - 749,025 405,387 Net Cash (Used) by Capital and Related Financing Activities (5,068,447) (2,560) (5,071,007) (1,513,067) CASH FLOWS FROM INVESTING ACTIVITIES Sale (Purchase) of Investments - 12,354,489 Interest Received 152,479 41,055 193,534 509,447 Net Cash Provided by Investing Activities 152,479 41,055 193,534 12,863,936 Net Increase (Decrease) in Cash and Cash Equivalents (5,035,672) (28,859) (5,064,531) 12,583,038 CASH AND CASH EQUIVALENTS, Beginning 10,433,598 2,405,372 12,838,970 255,932 CASH AND CASH EQUIVALENTS, Ending $ 5,397,926 $ 2,376,513 $ 7,774,439 $ 12,838,970 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET ~ CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating Income (Loss) $ 581,739 $ (61,042) $ 520,697 $ 706,902 Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities Depreciation 941,413 13,979 955,392 917,542 , Changes in Assets and Liabilities Accounts Receivable (127,934) 107 (127,827) 349,567 Inventories (9,951) (7,106) (17,057) 20,501 Prepaid Expenses (38,329) - (38,329) (3,897) Accounts Payable 214,090 (29,813) 184,277 (30,999) Accrued Liabilities 2,189 1,771 3,960 9,061 Claims Payable - 9,747 9,747 22,473 1 Customer Deposits and Advances 26,696 - 26,696 (10,024) I Compensated Absences Payable 33,131 5,003 38,134 (3,974) Total Adjustments 1,041,305 (6,312) 1,034,993 1,270,250 Net Cash Provided (Used) by Operating Activities $ 1,623,044 $ (67,354) $ 1,555,690 $ 1,977,152 The accompanying notes are an integral part of the financial statements. 6 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF CHANGES IN PLAN NET ASSETS PENSION TRUST FUNDS Year Ended December 31,2002 TOTALS (MEMORANDUM ONLY) 2002 2001 , ADDITIONS Intergovernmental Contributions - State $ 45,932 $ 48,605 Town Contributions 56,710 54,005 Interest 13,312 36,112 TOTAL ADDITIONS 115,954 138,722 DELETIONS Pension Benefit Payments 90,275 85,804 CHANGE IN PLAN NET ASSETS 25.679 52,918 PLAN NET ASSETS, Beginning 924,272 871,354 PLAN NET ASSETS. Ending $ 949,951 $ 924,272 The accompanying notes are an integral part of the financial statements. 7 This page intentionally left blank. 1 1 1 1 1 1 1 1 1 5 -4 Â»0 M a 1 E m z -1.1 1 1 1 1 1 1 1 1 NOTES INANCIAL TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2002 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The Town of Estes Park, Colorado (the "Town") is a statutory municipality governed by a council- manager form of government through a Mayor and six-member Board of Trustees elected by the residents. The accounting policies of the Town and its component units conform to generally accepted accounting principles as applicable to governments. Following is a summary of the more significant policies. REPORTING ENTITY In accordance with governmental accounting standards, the Town has considered the possibility of inclusion of additional entities in its general purpose financial statements. The definition ofthe reporting entity is based primarily on financial accountability. The Town is financially accountable for organizations that make up its legal entity. It is also financially accountable for legally separate organizations if Town officials appoint a voting majority ofthe organization's governing body and either it is able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits to, or to impose specific financial burdens on, the Town. The Town may also be financially accountable for organizations that are fiscally dependent upon it. Blended Component Units The Estes Park Urban Renewal Authority (EPURA) provides for redevelopment within the Town limits. The Town Board ofTrustees appoints the governing board ofEPURA. EPURA is blended intothe Town's financial statements because itprovides services exclusively to the Town, receives all of its funding from the Town, and agreements between the entities restrict EPURA's activities to those approved by the Town Board of Trustees. EPURA is reported using two funds, a special revenue and a debt service fund. The Estes Park Building Authority (Building Authority) was formed to provide financing for improvements to the Town-owned golf course. The Estes Valley Recreation and Park District operates the course under a management agreement. The Town Board of Trustees appoints the directors of the Building Authority. The Building Authority is reported as a debt service fund. The Estes Park Housing Authority (Housing Authority) was established to provide affordable housing within the town limits of Estes Park. The Town Board of Trustees appoints the commissioners of the Housing Authority. The Housing Authority was previously reported as a blended component unit of the Town. During the year ended December 31,2002, the Housing Authority has undertaken several housing projects utilizing significant outside funding sources. As a result, the Housing Authority is no longer reliant on the Town for the majority of its funding, and is not considered an component unit ofthe Town. 8 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) REPORTING ENTITY (Continued) Complete financial statements of EPURA and the Estes Park Housing Authority may be obtained by contacting the Town's Finance Department. The Building Authority does not issue separate financial statements. Joint Venture In 1975, the Town joined with the cities ofFort Collins, Longmont, and Loveland to establish the Plane River Power Authority (Authority), to provide electrical power and energy to the Town and ' cities. The Authority is governed by an eight-member Board. Each participant's Council/Trustees appoint two members to the Board. The Town has a residual interest in the assets ofthe Authority that may revert to the Town upon dissolution of the Authority. The Town has no equity interest 1 in the Authority. Complete financial statements ofthe Authority may be obtained by contacting 1 the Authority at 2000 East Horsetooth Road, Fort Collins, Colorado, 80525-5721. FUNDS AND ACCOUNT GROUPS The accounts ofthe Town are organized on the basis of funds and account groups, each ofwhich is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as appropriate. Government resources are allocated to, and accounted for in individual funds, based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the financial statements in this report, into fund types and broad fund categories as follows: Governmental Funds All governmental funds are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on the balance sheet. Their reported fund balance (net current assets) is considered a measure of "available spendable resources". Governmental fund operating statements present increases (revenue and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. General Fund -- The General Fund is the general operating fund ofthe Town. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds -- Special Revenue Funds are used to account for the collection and disbursement of specific revenue sources. 9 TOWN OF ESTES PARK. COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) FUNDS AND ACCOUNT GROUPS (Continued) Governmental Funds (Continued) Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and the payment of, General Long-Term Debt principal, interest, and related costs. Capital Projects Funds -- Capital Projects Funds are used to account for the acquisition or construction of General Fixed Assets. Proprietary Funds Enterprise Funds -- Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that costs (expenses, including depreciation) ofproviding goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Internal Service Funds -- Internal Service Funds are used to account for the financing of goods or services provided by the Town to other departments. Fiduciary Funds Trust and Agency Funds -- Trust and Agency Funds are used to account for assets held by the Town in a trustee capacity or as an agent for individuals, private organizations, other governments, and/or other funds. Account Groups General Fixed Asset Account Group - Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in the General Fixed Asset Account Group, rather than in the governmental funds. No depreciation has been provided on general fixed assets. General Long-Term Debt Account Group -- Long-term liabilities expected to be financed from governmental funds are accounted for in the General Long-Term Debt Account Group, not in the governmental funds. The account groups are not "funds". They are concerned only with the measurement of financial position. They are not involved with measurement of results of operations. BASIS OF ACCOUNTING The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities 10 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS r December 31,2002 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) BASIS OF ACCOUNTING (Continued) generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. All proprietary funds are accounted for on a fiow ofeconomic resources measurement focus. With ' this measurement focus, all assets and all liabilities associated with the operation of these funds i are included on the balance sheet. Fund equity for proprietary funds (i.e., net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. The accounting and reporting treatment applied to the fixed assets and long-term liabilities ~ associated with a fund are determined by its measurement focus. The modified accrual basis of accounting is used by all governmental funds. Under the modified accrual basis of accounting, revenues are recognized when they become measurable and available as net current assets. Available means collected within the current period or soon enough thereafter to be used to pay the liabilities of the current period, not to exceed sixty days. Expenditures are generally recognized when the related fund liability is incurred. Those revenues susceptible to accrual are sales taxes, property taxes, franchise taxes, interest, and grants. Fines and permits revenues are not susceptible to accrual as they generally are not measurable until received in cash. The accrual basis ofaccounting is used by all proprietary and trust fund types. Under this method, revenues are recognized when earned and expenses are recognized at the time liabilities are incurred. For its proprietary fund types, the Town has elected not to apply Financial Accounting Standards Board (FASB) statements and interpretations issued after November 30, 1989. Agency Funds are custodial in nature and do not involve measurement ofthe results ofoperations. Deferred revenues arise when a potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when resources are received by the Town before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the Town has a legal claim to the resources, the liability for deferred revenue is removed from the balance sheet and revenue is recognized. 11 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) BUDGETS The Town follows these procedures in establishing the budgetary data reflected in the financial statements: â€¢ In October, the Town Administration submits to the Board of Trustees, a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. â€¢ Public hearings are conducted to obtain taxpayer comments. â€¢ Prior to December 31, the budget is legally enacted through passage of an ordinance. â€¢ The Town Administration is authorized to transfer budgeted amounts between departments within any fund. However, any revisions that alter the total expenditures of any fund must be approved by the Board of Trustees. â€¢ Budgets are legally adopted for all funds of the Town except the Fiduciary Fund Types. For the year ended December 31,2002, budgets were not adopted for the Catastrophic Loss and Vehicle Replacement Internal Service Funds because the funds were newly established and incurred no expenditures during the year. Budgets for the General, Special Revenue, Debt Service, and Capital Projects Funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). Budgetary comparisons presented for the Enterprise and Internal Service Funds are presented on a non-GAAP budgetary basis. Capital outlay is budgeted as an expenditure and depreciation is not budgeted. â€¢ Budgeted amounts in the financial statements are as originally adopted or as amended by the Board of Trustees, All appropriations lapse at year end. Colorado governments may not exceed budgeted appropriations at the fund level. Original appropriations for the following funds were amended during the year. Original Supplemental Final Budget Appropriations Budget General $ 7,861,375 $ (205,916) $ 7,655,459 Community Reinvestment 2,440,740 948,312 3,389,052 Museum 247,008 24,988 271,996 Conference Center 285,560 5,200 290,760 Conservation Trust 25,000 7,000 32,000 Special Events 792,234 45,584 837,818 Larimer County Open Space 414,230 29,561 443,791 Building Authority - 93,450 93,450 Light & Power 10,165,878 973,115 11,138,993 Water 3,102,743 2,674,842 5,777,585 Fleet Maintenance 236,139 2,815 238,954 12 TOWN OF ESTES PARK, COLORADO 1 NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) CASH AND INVESTMENTS Cash equivalents include investments with original maturities ofthreemonths or less. Investments in pooled cash are considered cash equivalents. Investments are recorded at fair value. INTERFUND RECEIVABLES/PAYABLES During the course of operations, numerous transactions occur between individual funds. The resulting receivables and payables are classified on the balance sheet as "due from other funds" and "due to other funds" because they are short-term in nature. INVENTORIES Inventories are valued at cost, using the first-in, first-out (FIFO) method. The costs of governmental fundtype inventories are recorded asexpenditures when consumed ratherthan when purchased. FIXED ASSETS Property and equipment acquisitions made by the governmental funds are accounted for as expenditures ofthe fund, and are then capitalized in the General Fixed Assets Account Group. All purchased property and equipment are valued at cost, while donated assets are valued at their estimated fair market value as of the date received as a donation. Public domain ("infrastructure") general fixed assets consisting of roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems are not capitalized, as these I assets are immovable and of value only to the Town. I No depreciation is provided on the general fixed assets. Depreciation is provided on the property and equipment of the Enterprise Funds and is computed using the straight-line method over the following estimated useful lives of the assets. Collection and Distribution Systems 25 - 50 years Machinery and Equipment 20 - 25 years Vehicles 5 - 10 years 13 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 ' NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Conunued) COMPENSATED ABSENCES Employees of the Town are allowed to accumulate unused vacation and sick time. Upon termination of employment from the Town, an employee will be compensated for all accrued vacation time and, if the employee has completed 20 years of continuous service, they will be compensated for 50% of their sick time at their current pay rate. Accumulated unpaid vacation and sick pay is accrued when earned. In the governmental fund types, the accumulated pay expected to be paid from available resources is reported as a liability of the individual fund, and the remainder is recorded in the General Long-Term Debt Account Group. Compensated absences relating to the proprietary funds are recorded as a liability ofthose funds. LONG-TERM OBLIGATIONS Long-term debt is recognized as a liability of a governmental fund when due, or when resources have been accumulated in the debt service fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Long-term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. CUSTOMER ADVANCES FOR CONSTRUCTION Customer advances for construction represent amounts received from customers for construction of electric service facilities to their locations. These deposits are refunded to the customers by reducing their annual electric charges by 20%, each year, for the lessor of five years or until the entire deposit has been refunded. FUND EQUITY Reservations of fund balance represent amounts that are legally restricted for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. Contributed capital includes amounts received in prior years from developers and customers. PROPERTY TAXES Property taxes are levied on November ] and attach as an enforceable lien on property on January 1. Taxes are payable in full on April 30 or in two installments on February 28 and June 15. The County Treasurer's Office collects p;operty taxes and remits to the Town on a monthly basis. Since property tax revenues are collected in arrears during the succeeding year, a receivable and corresponding deferred revenue are recorded at December 31. As the tax is collected in the succeeding year, the deferred revenue is recognized as revenue and the receivable is reduced. 14 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 1: SUMMARY OF S]GNIFICANT ACCOUNTING POLICIES (Continued) CONTRABAND FORFEITURES The Colorado Contraband Forfeiture Act allows law enforcement agencies to retain proceeds from the seizure of contraband. These proceeds are not subject to appropriation in the budget process. Cash proceeds are recorded in the General Fund. Property and equipment seized are recorded in the General Fixed Assets Account Group. ENCUMBRANCES The Town does not utilize encumbrance accounting. TOTAL COLUMNS ON COMBINED STATEMENTS Total columns in the combined statements are captioned"Memorandum Only" to indicate thatthey are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not ~ been made in the aggregation of this data. NOTE 2: DEPOSITS AND INVESTMENTS A summary of deposits and investments as of December 31, 2002 folloWs: Petty Cash $ 1,820 Cash Deposits 226,278 Investments . 19,817,735 Total $ 20,045,833 F Cash Deposits The Colorado Public Deposit Protection Act (PDPA) requires that all units of local government ' deposit cash in eligible public depositories. Eligibility is determined by state regulations. Amounts on deposit in excess of federal insurance levels must be collateralized by eligible collateral as determined by the PDPA. The financial institution is allowed to create a single collateral pool for all public funds held. The pool is to be maintained by another institution, or held in trust for all the uninsured public deposits as a group. The market value ofthe collateral must be at least equal to 102% of the uninsured deposits. Deposits are categorized to give an indication ofrisk assumed by the Town at the end of the year. Category 1 includes deposits that are insured, Category 2 includes collateralized deposits with securities held by the pledging institution's trust department or agent in the Town's name or in a collateral pool, and Category 3 includes uncollateralized, uninsured deposits. 15 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2002 NOTE 2: DEPOSITS AND INVESTMENTS (Continued) Cash Deposits (Continued) At December 31,2002, the Town's cash deposits had a carrying amount of $226,278, and a corresponding bank balance as follows: Insured (Category 1) $ 109,413 Deposits Collateralized in Single Institution Pools (Category 2) 324,017 Total Cash Deposits $ 433.430 Investments Colorado statutes speci fy which instruments units of local government may invest, which include: â€¢ Obligations ofthe United States and certain U.S. Agency securities â€¢ Certain international agency securities â€¢ General obligation and revenue bonds of U.S. local government entities â€¢ Bankers' acceptances of certain banks â€¢ Commercial paper â€¢ Local government investment pools â€¢ Written repurchase agreements collateralized by certain authorized securities â€¢ Certain money market funds â€¢ Guaranteed investment contracts The Town's investments are categorized below to give an indication of the level of security assumed at year end. Category 1 includes investments that are insured or registered or for which the securities are held by the Town or its agent in the Town's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the counterparty's trust department or agent in the Town's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterpany's trust department or by its agent, but not in the Town's name. Fair Value U.S. Agency Securities (Category 1) $ 4,523.185 16 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 2: DEPOSITS AND INVESTMENTS (Continued) Investments (Continued) # At December 31,2002, the Town had invested $8,595,396, $1,245,295, and $4,075,914 in the Colorado Government Liquid Asset Trust (Colotrust), the Colorado Surplus Asset Fund Trust (CSAFE), and Colorado Diversified Trust (Trust), collectively the "Pools". The Pools are investment vehicles established for local government entities in Colorado to pool surplus funds, and are registered with the State Securities Commissioner. The Pools operate similarly to a money market fund and each share is equal in value to $ 1.00. Investments consist of U.S. Treasury and U.S. Agency securities, repurchase agreements collateralized by U.S. Treasury and U.S. Agency securities and commercial paper. A designated custodial bank provides safekeeping and depository services to the Pools in connection with the direct investment and withdrawal functions of the Pools. Substantially all securities owned by the Pools are held by the Federal Reserve Bank in the account maintained for the custodial banks. The custodians' internal records 1 identify the investments owned by the Town. At December 31,2002, the Town had invested $1,377,945 in money market funds. These investments are not categorized since the underlying securities cannot be determined. Restricted Cash The Estes Park Urban Renewal Authority Debt Service Fund holds investments of $1,265,466 restricted for payment of related debt service. NOTE 3: INTERFUND RECEIVABLES AND PAYABLES At December 31,2002, the Town had the following interfund balances. Due From Due To General Fund $ 16,628 $ - Community Reinvestment Fund 70,464 Museum Fund - 1,712 Conference Center Fund - 14,916 EPURA Special Revenue Fund 1,062,690 1,078,552 EPURA Debt Service Fund - 1,062,690 Light and Power Fund 1,008,088 Total $ 2,157,870 $ 2,157.870 17 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2002 NOTE 4: FIXED ASSETS A summary of changes in the General Fixed Assets Account Group is as follows: Balances Balances 12/31/01 Additions Deletions 12/31/02 Land $ 9,860,514 $ 1,056,238 $ - $ 10,916,752 Buildings 9,187,077 1,073,481 - 10,260,558 Machinery and Equipment 4,631.321 87.646 14.350 4,704,617 Total General Fixed Assets $ 23,678,912 $ 2,217,365 $ 14.350 $ 25,881,927 A summary of Proprietary Fund Type fixed assets at December 31,2002 follows: Light and Power Water Fleet Total Land $ 227,489 $ 486,462 $ - $ 713,951 Water Rights - 2,230,000 - 2,230,000 Buildings and Improvements 8,294,676 16,460,533 8,898 24,764,107 Equipment and Vehicles 8.052.726 1.731.135 225,222 10,009.083 Total Fixed Assets 16,574,891 20,908,130 234,120 37,717,141 Less: Accumulated Depreciation (6.578.226) (5.027,187) (181.924) (11.787.337) Net Fixed Assets $ 9,996,665 $15,880.943 $ 52,196 $ 25.929.804 NOTE 5: LONG-TERM DEBT General Long-Term Debt Account Group Following isa summary ofGeneral Long-Term Debt Account Group transactions fortheyear ended December 31,2002. Balance Balance 12/31/01 Additions Payments 12/31/02 1993 Tax Increment Revenue Refunding Bonds $ 2,750,000 $ - $ 160,000 $ 2,590,000 1998 Refunding Certificates of Participation 590,000 - 61,000 529,000 Capital Lease Obligations 3,144,492 - 424,751 2,719,741 Compensated Absences 245.009 38.899 - 283,908 Total $ 6,729.501 $ 38,899 $ 645,751 $ 6,122,649 18 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 5: LONG-TERM DEBT (Continued) General Long-Term Debt Account Group (Continued) 1993 Tax Increment Revenue Refunding Bonds were issued by the Estes Park Urban Renewal Authority (EPURA) to refinance EPURA' s Series 1988 and 1989 outstanding bonds. Principal payments are due annually on December 1. Interest payments are due semi-annually on June 1 and December 1, through 2008. Interest accrues at rates ranging from 3% to 5.5%. 1998 Refunding Certificates of Participation were issued bythe Estes Park Building Authority (the ' Building Authority) to refinance the Building Authority's 1990 Certificates of Participation. Principal payments are due annually on December 1. Interest payments are due semi-annually on June 1 and December 1, through 2009. Interest accrues at a rate of 5.5%. The Town and its component units have entered into several capital lease agreements to purchase I land, buildings, and equipment which will be paid from revenues ofthe General and Community i Reinvestment Funds, EPURA and the Building Authority. Enterprise Funds Following is a summary of Enterprise Fund long term debt transactions for the year ended i December 31,2002. Balance Balance 12/31/01 Additions Payments 12/31/02 1999 Light and Power Revenue Bonds $ 2,820,000 $ - $ 160,000 $ 2,660,000 1997B Water Loan 820,000 - 95,000 725,000 1993A and 1990A Water Loans 1,320,000 - 110,000 1,210.000 Total $ 4,960,000 $ - $ 365,000 $ 4,595.000 1999 Light and Power Revenue Bonds were issued to relocate and make improvements relating to the Town's light and power facilities. Principal payments are due annually on December 1. Interest payments are due semi-annually on June 1 and Decemberl,through 2014. Interest accrues at rates ranging from 4% to 5.45%. 1997B Water Loan from the Colorado Water Resources and Power Development Authority was obtained to finance improvements to the water system. Monthly principal and interest payments are due through October 1,2011. Interest accrues at rates ranging from 3.8% to 5%. 1993A and 1990A Water Loans from the Colorado Water Resources and Power Development Authority were obtained to finance improvements to the water system. Monthly principal and interest payments are due through October 1,2010. Interest accrues at rates ranging from 2.7% to 1 5%. 19 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 5: LONG-TERM DEBT (Continued) Future Debt Service Requirements Annual debt service requirements forthe outstanding bonds, certificates ofparticipation, and loans at December 31,2002 are as follows. Year Ended December 31. Principal Interest Total 2003 $ 619,000 $ 428,766 $ 1,047,766 2004 713,000 384,437 1,097,437 2005 811,000 349,966 1,160,966 2006 960,000 295,131 1,255,131 2007 1,109,000 240,192 1,349,192 Thereafter 3.502.000 511.682 4,013,682 Total Debt Service Requirements $ 7,714.000 $ 2.210.174 $ 9.924,174 Following is a schedule of the future minimum lease payments required under the outstanding capital lease obligations at December 31,2002. Year Ended December 31, 2003 $ 500,880 2004 550,752 2005 571,221 2006 641,228 2007 692,252 Thereafter 700,000 Total Minimum Lease Payments 3,656,333 Less: Interest (936.592) Present Value of Future Minimum Lease Payments $ 2.719,741 NOTE 6: SEGMENT INFORMATION FOR ENTERPRISE FUNDS The Town maintains two Enterprise Funds which provide electricity and water services. Segment information for the year ended December 31, 2002 was as follows: 20 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2002 * NOTE 6: SEGMENT INFORMAT]ON FOR ENTERPRISE FUNDS (Continued) Light and 1 Power Water Total ' Operating Revenues $ 7,835,731 $ 2,319,143 $ 10,154,874 Depreciation Expense 512,949 428,464 941,413 Operating Income 202,170 379,569 581,739 Operating Transfers Out 742,748 - 742,748 Net Income (Loss) (619,387) 1,077,720 458,333 Capital Contributions 19,696 729,329 749,025 Property, Plant and Equipment Additions 1,631,778 3,573,712 5,205,490 Loans and Bonds Payable 2,660,000 1,935,000 4,595,000 Net Working Capital 2,977,047 2,893,945 5,870,992 Total Assets 14,387,440 19,247,854 33,635,294 Total Equity 10,335,428 16,966,253 27,301,681 NOTE 7: RISK MANAGEMENT Public Entity Risk Pool The Town is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. For these risks of loss, the Town is a member ofthe Colorado Intergovernmental Risk Sharing Agency (CIRSA), a separate and independent governmental and legal entity formed by intergovernmental agreement by member municipalities pursuant to State statute. The purposes of CIRSA are to provide members defined liability, properly, and workers compensation coverages and to assist members in preventing and reducing losses and injuries to municipal property and to persons or property which might result in claims being made against members of CIRSA, their employees and offi cers. It is the intent ofthe members of CIRSA to create an entity in perpetuity which will administer and use funds contributed by the members to defend and indemni fy, in accordance with the bylaws, any member of CIRSA against stated liability of loss, to the limit ofthe financial resources of CIRSA. It is also the intent ofthe members to have CIRSA provide continuing stability and availability of needed coverages at reasonable costs. All income and assets of CIRSA shall be at all times dedicated to the exclusive benefit of its members. CIRSA is a separate legal entity and the Town does not approve budgets nor does it have the ability to significantly affect the operations of entity. 21 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 7: RISK MANAGEMENT (Continued) Self-Insured Medical Plan The Town is partially self-insured for health benefits to eligible employees and dependents. For the year ended December 31,2002, the Town was responsible for up to $5,000 per claim, per year. Self-insurance activities were accounted for in the Health Insurance Internal Service Fund. The Town recognizes claims payable at December 31,2002, estimated at four months of premiums, to cover incurred claims should the Town terminate the health insurance contract with the commercial carrier. Claims payable as of and for the years ending December 31, 2002 and 2001 were as follows: Claims Payable, December 31,2000 $ 121,455 Claims Incurred and Adjustments 276,062 Claims Paid (253,589) Claims Payable, December 31,2001 143,928 Claims Incurred and Adjustments 252,320 Claims Paid (242.573) Claims Payable, December 31, 2002 $ 153,675 NOTE 8: RETIREMENT COMMITMENTS DEFINED CONTRIBUTION PLANS Management Employees and Police Money Purchase Pension Plans The Town of Estes Park contributes to a single employer defined contribution money purchase pension plan on behalf of management employees and a similar plan for police officers. The contribution requirements of Plan participants and the Town are established and may be amended by the Town Board of Trustees. Management Employees Plan - Management employees are eligible to participate in the Plan. The Plan is administered by International City Managers' Association (ICMA). The Town is required to contribute 10% of each participant's covered salary to the Plan, and employees must contribute 7.5% of covered salary. During the year ended December 31,2002, the Town and employee contributions were $74,481 and $55,741, respectively, equal to the required contribution. Police Plan - All sworn police employees shall be eligible to participate in the Plan administered by International City Managers' Association (ICMA). The Town is required to contribute 9.2% ofeach participating employee's covered salary, and each employee must contribute 8% ofcovered salary. During the year ended December 31,2002, the Town and employee contributions were $99,339 and $86,211, respectively, equal to the required contribution. 22 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 8: RETIREMENT COMMITMENTS (Continued) DEFINED CONTRIBUTION PLANS (Continued) 1 Death and disability coverage is provided for members through the Statewide Death and Disability Plan, which is administered by the Colorado Fire and Police Pension Association. All full-time, paid police officers ofthe Town are members ofthe Plan. The State Legislature establishes benefit provisions ofthe Plan. DEFINED BENEFIT PLANS Defined Benefit Multiple-Employer Pension Plan E Plan Description - The Town contributes to the Municipal Division Trust Fund (MDTF), a cost- sharing multiple-employer defined benefit pension plan administered by the Public Employee's Retirement Association of Colorado (PERA). MDTF provides retirement and disability, annual increases, and death benefits for members or their beneficiaries. Title 24, Article 51 of the Colorado Revised Statutes (CRS), as amended, assigns the authorityto establish benefit provisions to the State Legislature. PERA issues a publicly available annual financial report that includes financial statements and required supplementary information for the MDTF. That report may be obtained by contacting PERA of Colorado. Funding Policy - Plan members and the Town are required to contribute at a rate set by statute. The contribution requirements of plan members and the Town are established by State statute, as amended. The contribution rate for members is 8% and for the Town is 9.19% of covered salary. A portion of the Town's contribution (2.31% of covered salary) is allocated to the Health Care Trust Fund. The Town's contributions to MDTF for the years ending December 31,2002,2001 and 2000 were $284,860, $271,875 and $240,189, respectively, equal to their required contributions for each year. Volunteer Firefighters' Pension Plan Plan Description - The Town has established a single-employer defined benefit pension plan for volunteer firefighters as authorized by State of Colorado statute. The Plan is administered by a Board of Trustees composed of Town Trustee members and firefighters. The Board of Trustees established the Plan benefits. Any firefighter who has both attained the age of fifty and completed twenty years of active service shall be eligible for a monthly pension, currently $325. A firefighter who is disabled in the line of duty and whose disability is of such character and magnitude as to deprive the firefighter of earning capacity and extends beyond one year, shall be compensated in an amount determined by the Board of Trustees. Currently, the Plan covers 10 retirees and beneficiaries, has 5 terminated members eligible to receive benefits and 20 active members. The ' Plan does not publish a separate stand-alone report, but is included in these financial statements as a Pension Trust Fund. 23 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE S: RETIREMENT COMMITMENTS (Continued) DEFINED BENEFIT PLANS (Continued) Volunteer Firefighters' Pension Plan (Continued) Funding Policy - The Volunteer Firefighters' Pension Plan may receive contributions from the Town in an amount not to exceed one-halfmill ofproperly tax revenue. As established by the State Legislature, the State of Colorado contributes ninety percent of the Town's contribution. The contribution requirements ofthe Town and Plan members are established and may be amended by the Town Board ofTrustees. The contributions are not actuarially determined. An actuary is used to determine the adequacy of contributions. The actuarial study as of January 1,2001, indicated that the current level of contributions to the fund are adequate to support on an actuarially sound basis the prospective benefits, including administrative costs, for the present Plan. Actuarial assumptions included the following: Actuarial Cost Method - Entry age Interest Rate - 6% per annum, compounded annually Retirement - Age 50 and 20 years of service Disability - Graduated rates for all disabilities Mortality - 1983 Group Annuity Mortality Table Marital Status - 90% married Age Difference - Males assumed to be 3 years older Asset Valuation - Market value Based on an amortization period of thirty-seven years using the level dollar method on an open basis, the Plan's expected contributions exceed the amount recommended to eliminate theunfunded actuarial accrued liability. During the year ended December 31, 2002, the Town and the State contributed $56,710 and $45,932, respectively, to the Plan. Trend information of the Plan follows: Percentage Net Fiscal Year Annual Pension ofAPC Pension Funding Cost (APC) Contributed Obligation 12/3 1/02 $ 55,463 185% $ - 12/31/01 55,463 185 % - 12/31/00 28,070 366 % - 12/3 1/99 27,375 293 % - Police Pension Plan Plan Description - The Town administers the single-employer Police Defined Benefit Pension Plan. Membership in the plan consists ofone individual currently receiving benefits. The monthly benefit is $214 with no future increases scheduled. The Plan is closed to new entrants. Plan provisions and contributions are established and may be amended by the Town Board of Trustees. 24 , TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2002 NOTE 8: RETIREMENT COMMITMENTS (Continued) Police Pension Plan (Continued) Funding Policy -No additional contributions are required by the Town based on an actuarial study completed in 1986. No further actuarial evaluations have been prepared. POST-EMPLOYMENT HEALTHCARE BENEFITS Plan Description - The Town contributes to the Health Care Trust Fund (HCTF), a cost-sharing multiple-employer postemployment healthcare plan administered by the PERA. The HCTF provides a health care premium subsidy to PERA participating benefit recipients and their eligible ~ beneficiaries. State statute, as amended, assigns the authority to establish the HCTF benefit provisions to the State Legislature. PERA issues a publicly available annual financial report that includes financial statements and required supplementary information for the HCTF. That report may be obtained by contacting PERA of Colorado. Funding Policy - During 2002, the Town was required to contribute at a rate bf 2.31 % of covered salary for all PERA members as set by statute. No member contributions are required. The contribution requirements and apportionment of the contribution for the Town are established by State statute, as amended. The Town's contributions to the HCTF for the years ended December 31,2002 and 2001, were $71,607 and $56,508, equal to their required contribution. Other Post-Employment Healthcare Benefits The Town provides health insurance to employees retiring between the ages of 62 and 65. To be eligible, the employee must have been with the Town at least 15 years. Coverage terminates at age 65. No retirees are currently eligible to receive this benefit. Payments will be funded by the Town on a pay-as-you-go basis. NOTE 9: DEFICIT FUND BALANCE At December 31, 2002, the Museum Special Revenue Fund had a deficit fund balance of $4,278. NOTE 10: BUDGETED EXPENDITURES IN EXCESS OF FUNDS AVAILABLE For the year ended December 31,2002, the Museum, Conference Center, Senior Citizens and Health Insurance Funds appropriated expenditures in excess of funds available by $43,332, $14,796, $4,779, and $51,835, respectively, which may be a violation of State statute. 25 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2002 NOTE 11: COMMITMENTS AND CONTINGENCIES Tabor Amendment Colorado voters passed an amendment to the State Constitution, Article X, Section 20, which has several limitations, including revenue raising, spending abilities, and other specific requirements of state and local government. In November, 2000, voters within the Town authorized the Town and EPURA to collect and retain all revenue in excess of the revenue limitations of the Amendment, and to spend all such revenues by transferring said revenues into the Community Reinvestment Fund for the purpose of acquisition, maintenance, repair and replacement of capital projects. The Town has established an emergency reserve, representing 3% of qualifying expenditures, as required by the Amendment. At December 31,2002, the emergency reserve of $378,589 was recorded as a reservation of retained earnings in the Catastrophic Loss Internal Service Fund. Claims and Judgements The Town participates in a number of federal, state, and local programs that are fully or partially funded by grants received from other governmental units. Expenses financed by grants are subject to audit by the appropriate grantor government. If expenses are disallowed due to noncompliance with grant program regulations, the Town may be required to reimburse the grantor government. As of December 31, 2002, significant amounts of grant expenses have not been audited but management believes that subsequent audits will not have a material effect on the overall financial position ofthe Town. Litigation The Town is involved in various lawsuits. The outcome ofthis litigation cannot be determined at this time. Unconditional Purchase Obligation The Town is a participant in the Municipal Subdistrict, Northern Colorado Water Conservancy District. The purpose of the Subdistrict is to provide a supplemental water supply to the participants through the construction of the Windy Gap Project. The Town is an .8% participant in the subdistrict. The Subdistrict issued bonds in 1986 to finance the Windy Gap Project. The bonds have since been refinanced. The participants have agreed to service this debt and pay operating expenses through water allotment contracts. The Town's required payments to service the debt through the year 2017 follows: 26 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2002 NOTE 11: COMMITMENTS AND CONTINGENCIES (Continued) 2003 $ 62,015 2004 62,004 2005 61,937 2006 61,964 2007 62,037 Thereafter 623,456 Total $ 933,413 NOTE 12: CHANGE IN ACCOUNTING POLICY For the year ended December 31, 2002, the Town and EPURA changed their accounting policy regarding the recording of sales tax revenue, resulting in a restatement ofbeginning fund balances in the General Fund of $814,648, EPURA Special Revenue Fund of $1,842,102 and EPURA Debt Service Fund of ($265,001). 27 REQUIRED SUPPLEMENTAL INFORMATION This page intentionally left blank. TOWN OF ESTES PARK REOUIRED SUPPLEMENTAL INFORMATION SCHEDULE OF FUNDING PROGRESS VOLUNTEER FIREF]GHTER'S PENSION PLAN December 31,2002 (Unaudited) UAAL as a Actuarial Percentage of Actuarial Actuarial Accrued Unfunded AAL Covered Valuation Value of Liability (AAL) (UAAL) Funded Ratio Covered Payroll Date Assets (a) Entry Age (b) (b-a) (a/b) Payroll (c) ((b-a)/c) 1/1/97 $ 656,734 $ 821,522 $ 164,788 79.9% NA NA 1/1/99 758,599 845,446 86,847 89.7% NA NA 1/1/01 832,559 1,139,599 307,040 73.1% NA NA See the accompanying Independent Auditors' Report. 28 This page intentionally left blank. COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES This page intentionally left blank. 1 1 1 1 GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in 1 another fund. 1 1 1 1 1 1 1 1 1 1 1 1 GENERAL FUND GENERAL FUND TOWN OF ESTES PARK, COLORADO GENERALFUND 5 COMPARATIVE BALANCE SHEET i December 31, 2002 2002 2001 ASSETS Cash and Investments $ 5,073,727 $ 3,768,782 Accounts Receivable 9,298 20,242 Taxes Receivable 957,561 994,361 Due from Other Funds 16,628 14,916 TOTAL ASSETS $ 6,057,214 $ 4,798,301 LIABILITIES AND FUND BALANCE B LIABILITIES Accounts Payable $ 162,942 $ 215,250 Accrued Liabilities 139,903 55,410 Deferred Revenue 237,870 231,743 TOTAL LIABILITIES 540,715 502,403 FUNDBALANCE Reserved for Emergencies - 260,593 Unreserved, Undesignated 5,516,499 4,035,305 TOTAL FUND BALANCE 5,516,499 4,295,898 TOTAL LIABILITIES AND FUND BALANCE $ 6,057,214 $ 4,798,301 See the accompanying Independent Auditors' Report. 29 TOWN OF ESTES PARK, COLORADO GENERALFUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE Year Ended December 31, 2002 2002 2001 REVENUES Taxes $ 4,365,635 $ 4,370,249 Licenses and Permits 573,974 517,862 Intergovernmental 431,662 414,772 , Charges for Services 18,163 13,839 Fines 36,760 31,763 Rental Income 171,371 169,419 Investment Income 85,671 214,653 Miscellaneous 213,273 193,824 TOTAL REVENUES 5,896,509 5,926,381 EXPENDITURES Current General Government 2,591,651 2,584,067 Public Safety 2,610,092 2,521,392 Public Works 617,457 824,072 Culture and Recreation 435,803 564,493 TOTAL EXPENDITURES 6,255,003 6,494,024 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (358,494) (567,643) OTHER FINANCING SOURCES (USES) Capital Lease Proceeds - 93,000 Operating Transfers In 1,558,896 1,539,647 Operating Transfers Out (794,449) (559,526) TOTAL OTHER FINANCING SOURCES (USES) 764,447 1,073,121 EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES 405,953 505,478 FU-ND BALANCE, Beginning 4,295,898 3,418,135 Prior Period Adjustment 814,648 372,285 FUND BALANCE, Ending $ 5,516,499 $ 4,295,898 See the accompanying Independent Auditors' Report. 30 TOWN OF ESTES PARK, COLORADO GENERAL FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Taxes Sales $ 3,510,902 $ 3,500,963 $ (9,939) $ 3,507,136 Propeny 435,843 474,223 38,380 444,617 Franchise 402,918 390,449 (12,469) 418,496 ' Licenses and Permits 517,100 573,974 56,874 517,862 Intergovernmental 386,421 431,662 45,241 414,772 Charges for Services 20,100 18,163 (1,937) 13,839 Fines and Forfeitures 26,000 36,760 10,760 31,763 Rental Income 259,134 171,371 (87,763) 169,419 Investment Income 140,000 85,671 (54,329) 214,653 Miscellaneous 142,364 213,273 70,909 193,824 TOTAL REVENUES 5,840,782 5,896,509 55,727 5,926,381 EXPENDITURES General Government Legislative 86,003 68,655 17,348 75,187 Judicial 36,518 33,197 3,321 28,006 Executive 313,749 324,476 (10,727) 353,611 Administrative 159,786 167,863 (8,077) 161,474 Community Development 338,316 328,251 10,065 304,604 ' Buildings 298,326 282,985 15,341 279,120 Community Services 435,470 434,985 485 526,757 Advertising 209,683 27,168 856,928 852,626 4,302 828,140 Other 308,296 98,613 Total General Government 2,833,392 2,591,651 241,741 2,584,067 Public Safety Police 1,931,374 1,915,893 15,481 1,843,844 Fire 405,374 395,263 10,111 377,178 Protective Inspection 243,213 239,078 4,135 218,774 Engineering t 99,803 59,858 39,945 81,596 Total Public Safety 2,679,764 2,610,092 69,672 2,521,392 Public Works Streets 640,019 586,342 53,677 797,288 Sanitation 33,000 31,115 1,885 26,784 Total Public Works 673,019 617,457 55,562 824,072 Culture and Recreation Parks and Recreation 500,925 435,803 65,122 564,493 TOTAL EXPENDITURES 6,687,100 6,255,003 432,097 6,494,024 (Continued) i See the accompanying Independent Auditors' Report. 31 TOWN OF ESTES PARK, COLORADO GENERAL FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- - FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (846,318) (358,494) (376,370) (567,643) OTHER FINANCING SOURCES (USES) Capital Lease Proceeds - 93,000 Operating Transfers In 1,592,303 1,558,896 (33,407) 1,539,647 Operating Transfers Out (968,359) (794,449) 173,910 (559,526) i TOTAL OTHER FINANCING SOURCES (USES) 623,944 764,447 140,503 1,073,121 EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES (222,374) 405,953 628,327 505,478 FUND BALANCE, Beginning 4,295,898 4,295,898 - 3,418,135 Prior Period Adjustment - 814,648 814,648 372,285 FUND BALANCE, Ending $ 4,073,524 $ 5,516,499 $ 1,442,975 $ 4,295,898 See the accompanying Independent Auditors' Report. 32 This page intentionally left blank. 1 1 SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for a particular purpose. Community Reinvestment Fund - This fund is used to account for revenues in excess of TABOR limits for the Town and the Estes Park Urban Renewal Authority. Under a voter approved measure, the fund will be used for capital projects. Museum Fund - This fund is used to account for the operations of the Estes Park Historical Museum. Financing is provided by transfers from the Town's General Fund. Conference Center Fund - This fund is used to account for the operations of the Estes Park Conference Center. Financing is provided by transfers from the Town's General Fund. Conservation Trust Fund - This fund is used to account for revenue received from state grants and expenditures for conservation and related projects. Special Events Fund - This fund is used to account for the operations ofthe Special Events Department. Financing is provided by transfers from the Town's General Fund and by admissions, product sales, and various other sales and fees. Open Space Fund - This fund is used to account for the Town's portion ofa county wide.25% sales tax levied to acquire open space properties. Senior Center Fund - This fund is used to account for the operations of the Senior Center. Financing is provided by transfers from the Town's General Fund, Federal and other local grants, and from user fees. Urban Renewal Authority Fund - This fund is used to account for the operations of the Estes Park Urban Renewal Authority (a blended component unit of the Town of Estes Park). 1 1 1 1 1 1 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS TOWN OF ESTES PARK, COLORADO SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET Year Ended December 31,2002 COMMUNITY CONFERENCE CONSERVATION b REINVESTMENT MUSEUM CENTER TRUST ASSETS Cash and Investments $ 1,042,108 $ $ 28,575 $ 24,808 Accounts Receivable 10,000 2,364 - - Intergovernmental Receivable 774,534 - - Due from Other Funds 70,464 - Inventories Property Held for Resale - - TOTAL ASSETS $ 1,897,106 $ 2,364 $ 28,575 $ 24,808 LIABILITIES AND FUND BALANCE LIABILITIES Accounts Payable $ 77,326 $ 1,325 $ 1,599$- 6 Accrued Liabilities - 3,605 3,710 - Due to Other Funds - 1,712 14,916 - TOTAL LIABILITIES 77,326 6,642 20,225 - FUND BALANCE (DEFICIT) Reserved for Inventories Unreserved, Undesignated 1,819,780 (4,278) 8,350 24,808 TOTAL FUND BALANCE (DEFICIT) 1,819,780 (4,278) 8,350 24,808 TOTAL LIABILITIES AND FUND BALANCE $ 1,897,106 $ 2,364 $ 28,575 $ 24,808 See the accompanying Independent Auditors' Report. 33 URBAN SPECIAL OPEN SENIOR RENEWAL TOTALS EVENTS SPACE CITIZENS AUTHORITY 2002 2001 $ 29,947 $ 279,712 $ 31,711 $ 3,050,291 $ 4,487,152 $ 4,935,247 2,338 - 1,124 - 15,826 8,305 - 16,419 5,061 - 796,014 18,567 - - - 1,062,690 1,133,154 248,472 10,483 - - 10,483 13,020 1,023,796 1,023,796 $ 42,768 $ 296,131 $ 37,896 $ 5,136,777 $ 7,466,425 $ 5,223,611 $ 1,503 $ 90,385 $ 3,819 $ 39,602 $ 215,559 $ 327,647 5,390 - 2,250 797 15,752 12,863 - - 1,078,552 1,095,180 14,916 6,893 90,385 6,069 1,118,951 1,326,491 355,426 10,483 - - 10,483 13,020 25,392 205,746 31,827 4,017,826 6,129,451 4,855,165 35,875 205,746 31,827 4,017,826 6,139,934 4,868,185 $ 42,768 $ 296,131 $ 37,896 $ 5,136,777 $ 7,466,425 $ 5,223,611 TOWN OF ESTES PARK, COLORADO SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FU-ND BALANCE Year Ended December 31, 2002 COMMUNITY CONFERENCE CONSERVATION REINVESTMENT MUSEUM CENTER TRUST REVENUES Intergovernmental $ 774,534 $ 15,451 $ $ 26,610 Charges for Services - 10,380 - Investment Income 3,566 367 651 635 Miscellaneous 10,000 24,310 15,263 - TOTAL REVENUES 788,100 50,508 15,914 27,245 EXPENDITURES Current General Government Culture and Recreation - 227,360 267,755 - Capital Outlay 2,500,032 - - 31,901 Debt Service Principal 175,167 - Interest and Fiscal Charges 236,573 - TOTAL EXPENDITURES 2,911,772 227,360 267,755 31,901 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (2,123,672) (176,852) (251,841) (4,656) OTHER FINANCING SOURCES (USES) i Operating Transfers In 1,771,772 156,197 281,088 - Operating Transfers Out - - TOTAL OTHER FINANCING SOURCES (USES) 1,771,772 156,197 281,088 - EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES (351,900) (20,655) 29,247 (4,656) FUND BALANCE (DEFICIT), Beginning 2,171,680 16,377 (20,897) 29,464 Prior Period Adjustment - - FUND BALANCE (DEFICIT), Ending $ 1,819,780 $ (4,278) $ 8,350 $ 24,808 See the accompanying Independent Auditors' Report. 34 URBAN SPECIAL OPEN SENIOR RENEWAL TOTALS EVENTS SPACE CITIZENS AUTHORITY 2002 2001 $ - $ 219,140 $ 22,570 $ - $ 1,058,305 $ 273,099 430,477 - 41,407 - 482,264 422,567 2,460 3,149 - 57,890 68,718 150,068 52,161 - 37,787 137,258 276,779 109,504 485,098 222,289 101,764 195,148 1,886,066 955,238 - 116,785 116,785 234,989 805,634 - 188,834 - 1,489,583 1,411,946 - 293,773 - 635,539 3,461,245 1,211,997 - - - 175,167 135,605 17,709 254,282 246,271 805,634 293,773 188,834 770,033 5,497,062 3,240,808 (320,536) (71,484) (87,070) (574,885) (3,610,996) (2,285,570) 267,501 - 115,041 3,062,342 5,653,941 6,297,595 - - (2,613,298) (2,613,298) (2,700,350) 267,501 - 115,041 449,044 3,040,643 3,597,245 (53,035) (71,484) 27,971 (125,841) (570,353) 1,311,675 88,910 277,230 3,856 2,301,565 4,868,185 3,556,510 - - 1,842,102 1,842,102 - $ 35,875 $ 205,746 $ 31,827 $ 4,017,826 $ 6,139,934 $ 4,868,185 TOWN OF ESTES PARK, COLORADO COMMUNITY REINVESTMENT FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Intergovernmental $ 821,750 $ 774,534 $ (47,216) $ - Investment Income 5,078 3,566 (1,512) 22,091 Miscellaneous - 10,000 10,000 TOTAL REVENUES 826,828 788,100 (38,728) 22,091 EXPENDITURES Capital Outlay 2,977,312 2,500,032 477,280 988,683 Debt Service Principal 175,167 175,167 - 135,605 Interest and Fiscal Charges 236,573 236,573 - 246,271 TOTAL EXPENDITURES 3,389,052 2,911,772 477,280 . 1,370,559 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (2,562,224) (2,123,672) 438,552 (1,348,468) I OTHER FINANCING SOURCES Operating Transfers In 1,833,537 1,771,772 (61,765) Â· 1,905,686 r EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES (728,687) (351,900) 376,787 557,218 r FUND BALANCE, Beginning 2,171,680 2,171,680 - 1,614,462 FUND BALANCE, Ending $ 1,442,993 $ 1,819,780 $ 376,787 $ 2,171,680 See the accompanying Independent Auditors' Report. 35 TOWN OF ESTES PARK, COLORADO MUSEUM FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL ' REVENUES Intergovernmental $ 15,449 $ 15,451 $ 2 $ 3,723 Charges for Services 10,527 10,380 (147) 10,575 Investment Income 1,738 367 (1,371) 1,738 Miscellaneous 28,376 24,310 (4,066) 25,523 TOTAL REVENUES 56,090 50,508 (5,582) 41,559 EXPENDITURES Current Culture and Recreation 271,996 227,360 44,636 224,104 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (215,906) (176,852) 39,054 (182,545) OTHER FINANCING SOURCES Operating Transfers In 156,197 156,197 - 177,122 EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES (59,709) (20,655) 39,054 (5,423) FUND BALANCE, Beginning 16,377 16,377 - 21,800 FUND BALANCE (DEFICIT), Ending $ (43,332) $ (4,278) $ 39,054 $ 16,377 See the accompanying Independent Auditors' Report. 36 TOWN OF ESTES PARK, COLORADO CONFERENCE CENTER FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Investment Income $ 510 $ 651 $ 141 $ 3,995 Miscellaneous 15,263 15,263 - 13,200 TOTAL REVENUES 15,773 15,914 *1 17,195 EXPENDITURES Current Culture and Recreation 290,760 267,755 23,005 289,202 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (274,987) (251,841) 22,864 (272,007) OTHER FINANCING SOURCES Operating Transfers In 281,088 281,088 - 117,022 ~ EXCESS OF REVENUES AND W OTHER SOURCES OVER (UNDER) EXPENDITURES 6,101 29,247 22,864 (154,985) FUND BALANCE (DEFICIT), Beginning (20,897) (20,897) - 134,088 FUND BALANCE (DEFICIT), Ending $ (14,796) $ 8,350 $ 22,864 $ (20,897) See the accompanying Independent Auditors' Report. 37 TOWN OF ESTES PARK, COLORADO CONSERVATION TRUST FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Intergovernmental $ 26,000 $ 26,610 $ 610 $ 21,925 Investment Income 600 635 35 1,574 TOTAL REVENUES 26,600 27,245 645 23,499 EXPENDITURES Capital Outlay 32,000 31,901 99 32,431 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (5,400) (4,656) 744 (8,932) FUND BALANCE, Beginning 29,464 29,464 - 38,396 FUND BALANCE, Ending $ 24,064 $ 24,808 $ 744 $ 29,464 See the accompanying Independent Auditors' Report. 38 TOWN OF ESTES PARK, COLORADO SPECIAL EVENTS FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 r VARIANCE- j FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Charges for Services $ 421,293 $ 430,477 $ 9,184 $ 373,092 Investment Income 8,000 2,460 (5,540) 8,432 Miscellaneous 56,845 52,161 (4,684) 53,243 TOTAL REVENUES 486,138 485,098 (1,040) 434,767 EXPENDITURES Current Culture and Recreation 837,818 805,634 32,184 731,810 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (351,680) (320,536) 31,144 (297,043) OTHER FINANCING SOURCES Operating Transfers In 267,501 267,501 - 181,111 EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES (84,179) (53,035) 31,144 (115,932) FUND BALANCE, Beginning 88,910 88,910 - 204,842 FUND BALANCE, Ending $ 4,731 $ 35,875 $ 31,144 $ 88,910 See the accompanying Independent Auditors' Report. 39 TOWN OF ESTES PARK, COLORADO OPEN SPACE FUND STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Intergovernmental $ 197,000 $ 219,140 $ 22,140 $ 226,446 Investment Income 3,262 3,149 (113) 2,661 TOTAL REVENUES 200,262 222,289 22,027 229,107 EXPENDITURES , Capital Outlay 443,791 293,773 150,018 31,183 TOTAL EXPENDITURES 443,791 293,773 150,018 31,183 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (243,529) (71,484) 172,045 197,924 FUND BALANCE, Beginning 277,230 277,230 - 79,306 FUND BALANCE, Ending $ 33,701 $ 205,746 $ 172,045 $ 277,230 See the accompanying Independent Auditors' Report. 40 TOWN OF ESTES PARK, COLORADO SENIOR CITIZENS FUND ~ STATEMENT OF REVENUES. EXPENDITURES , AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Intergovernmental $ 20,475 $ 22,570 $ 2,095 $ 21,005 Charges for Services 42,400 41,407 (993) 38,900 Miscellaneous 16,576 37,787 21,211 17,538 $ TOTAL REVENUES 79,451 101,764 22,313 77,443 EXPENDITURES Current Culture and Recreation 203,127 188,834 14,293 166,830 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (123,676) (87,070) 36,606 (89,387) OTHER FINANCING SOURCES Operating Transfers In 115,041 115,041 - 84,271 EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES (8,635) 27,971 36,606 (5,116) FUND BALANCE, Beginning 3,856 3,856 - 8,972 ~ FUND BALANCE, Ending $ (4,779) $ 31,827 $ 36,606 $ 3,856 T See the accompanying Independent Auditors' Report. 41 TOWN OF ESTES PARK, COLORADO URBAN RENEWAL AUTHORITY STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Investment Income $ 90,000 $ 57,890 $ (32,110) $ 109,577 ' Miscellaneous 638,460 137,258 (501,202) - TOTAL REVENUES 728,460 195,148 (533,312) 109,577 EXPENDITURES Current General Government 154,208 116,785 37,423 234,989 Capital Outlay 2,020,000 635,539 1,384,461 159,700 Debt Service Interest - 17,709 (17,709) - TOTAL EXPENDITURES 2,174,208 770,033 1,421,884 394,689 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (1,445,748) (574,885) 888,572 (285,112) OTHER FINANCING SOURCES (USES) Loan Proceeds 1,000,000 - (1,000,000) - Operating Transfers In 2,919,775 3,062,342 142,567 3,832,383 Operating Transfers Out (2,705,730) (2,613,298) 92,432 (2,700,350) TOTAL OTHER FINANCING SOURCES (USES) 1,214,045 449,044 (765,001) 1,132,033 EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES (USES) OVER EXPENDITURES (231,703) (125,841) 105,862 846,921 FUND BALANCE, Beginning 2,301,565 2,301,565 - 1,454,644 Prior Period Adjustment - 1,842,102 1,842,102 - FUND BALANCE, Ending $ 2,069,862 $ 4,017,826 $ 1,947,964 $ 2,301,565 See the accompanying Independent Auditors' Report. 42 This page intentionally left blank. ' 1 1 DEBT SERVICE FUNDS Debt service funds are used to account for the accumulation of resources and payment of , bond principal and interest from govermental sources. Urban Renewal Authority Debt Service Fund - This fund is used to account for the debt service activities of the Estes Park Urban Renewal Authority (a blended component unit of the Town of Estes Park). BuildingAuthorityDebt Service Fund- This fund is used to account forthe debt service activities of the Estes Park Building Authority (a blended component unit of the Town of Estes Park). l 1 1 1 l 1 DEBT SERVICE FUNDS DEBT SERVICE FUNDS TOWN OF ESTES PARK, COLORADO DEBT SERVICE FUNDS COMBINING BALANCE SHEET December 31, 2002 URBAN BUILDING RENEWAL AUTHORITY AUTHORITY TOTALS FUND FUND 2002 2001 ASSETS Cash and Investments $ - $ - $ - $ 1,814,938 Restricted Cash and Investments - 1,265,466 1,265,466 1,246,344 Taxes Receivable - 588,749 588,749 566,533 TOTAL ASSETS $ - $ 1,854,215 $ 1,854,215 $ 3,627,815 LIABILITIES AND FUND BALANCE LIABILITIES Due to Other Funds $ - $ 1,062,690 $ 1,062,690 $ 248,472 Deferred Revenue - 588,749 588,749 2,958,282 TOTAL LIABILITIES - 1,651,439 1,651,439 3,206,754 FUND BALANCE Unreserved - 202,776 202,776 421,061 TOTAL LIABILITIES AND FUND BALANCE $ . $ 1,854,215 $ 1,854,215 $ 3,627,815 See the accompanying Independent Auditors' Report. 43 TOWN OF ESTES PARK, COLORADO DEBT SERVICE FU-NDS COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE Year Ended December 31, 2002 URBAN BUILDING RENEWAL AUTHORITY AUTHORITY TOTALS FUND FUND 2002 2001 REVENUES Incremental Property Tax $ - $ 555,201 $ 555,201 $ 499,520 Incremental Sales Tax - 2,542,834 2,542,834 2,516,090 Rental Income 93,450 300,000 393,450 358,640 Investment Income - 17,653 17,653 76,892 TOTAL REVENUES 93,450 3,415,688 3,509,138 3,451,142 EXPENDITURES Urban Development - 1,368 1,368 1,504 Debt Service Principal 61.000 160,000 221,000 173,000 Interest and Fiscal Charges 32,452 145,260 177,712 187,689 TOTAL EXPENDITURES 93,452 306,628 400,080 362,193 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (2) 3,109,060 3,109,058 3,088,949 OTHER FINANCING SOURCES (USES) Operating Transfers Out - (3,062,342) (3,062,342) (3,832.383) TOTAL OTHER FINANCING SOURCES (USES) - (3,062,342) (3,062,342) (3,832,383) EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES (2) 46,718 46,716 (743,434) FUND BALANCE, Beginning 2 421,059 421,061 1,164,495 Prior Period Adjustment - (265,001) (265,001) - FUND BALANCE, Ending $ - $ 202,776 $ 202,776 $ 421,061 See the accompanying Independent Auditors' Report. 44 TOWN OF ESTES PARK, COLORADO BUILDING AUTHORITY STATEMENT OF REVENUES. EXPENDITURES I AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Rental Income $ 93,450 $ 93,450 $-$ 93,640 TOTAL REVENUES 93,450 93,450 - 93,640 EXPENDITURES Debt Service ' Principal 61,000 61,000 - 58,000 E Interest and Fiscal Charges 32,450 32,452 (2) 35,640 TOTAL EXPENDITURES 93,450 93,452 (2) 93,640 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES - (2) (2) - FU-ND BALANCE, Beginning - 2 2 2 FUND BALANCE, Ending $ - $ -$-$ 2 See the accompanying Independent Auditors' Report. 45 TOWN OF ESTES PARK, COLORADO URBAN RENEWAL AUTHORITY STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 ' BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Incremental Property Tax $ 547,562 $ 555,201 $ 7,639 $ 499,520 Incremental Sales Tax 2,649,525 2,542,834 (106,691) 2,516,090 Rental Income 300,000 300,000 - 265,000 Investment Income 50,000 17,653 (32,347) 76,892 TOTAL REVENUES 3,547,087 3,415,688 (131,399) 3,357,502 EXPENDITURES Urban Development 3,420 1,368 2,052 1,504 Debt Service Principal 160,000 160,000 - 115,000 Interest and Fiscal Charges 145,260 145,260 - 152,049 ' TOTAL EXPENDITURES 308,680 306,628 2,052 268,553 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 3,238,407 3,109,060 (129,347) 3,088,949 OTHER FINANCING SOURCES (USES) Operating Transfers Out (2,919,775) (3,062,342) (142,567) (3,832,383) EXCESS OF REVENUES OVER (UNDER) EXPENDITURES AND OTHER USES 318,632 46,718 (271,914) (743,434) FUND BALANCE, Beginning 421,059 421,059 - 1,164,493 Prior Period Adjustment - (265,001) (265,001) - FUND BALANCE, Ending $ 739,691 $ 202,776 $ (536,915) $ 421,059 See the accompanying Independent Auditors' Report. 46 Thispage intentionally left blank. 1 CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds. Park Entrance Estates Fund - This fund is used to account for the construction of street and water improvements in the Park Entrance Estates Special Improvement District. Special assessments and special improvement district bond proceeds are being used to finance these improvements. 1 1~~~ CAPITAL PROJECT FUNDS CAPITAL PROJECTS FUND TOWN OF ESTES PARK, COLORADO CAPITAL PROJECTS FUND PARK ENTRANCE ESTATES COMPARATIVE BALANCE SHEET December 31,2002 TOTALS 2002 2001 ASSETS Cash and Investments $ 1.816 $ 1,791 TOTAL ASSETS $ 1.816 $ 1,791 FUND BALANCE Unreserved 1,816 1,791 TOTAL LIABILITIES AND FUND BALANCE $ 1,816 $ 1,791 See the accompanying Independent Auditors' Report. 47 TOWN OF ESTES PARK, COLORADO ' CAPITAL PROJECTS FUND PARK ENTRANCE ESTATES COMPARATIVE STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE Year Ended December 31, 2002 TOTALS 2002 2001 REVENUES Investment Income $ 25 $ 60 TOTAL REVENUES 25 60 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 25 60 FUND BALANCE, Beginning 1,791 1,731 FUND BALANCE, Ending $ 1,816 $ 1,791 See the accompanying Independent Auditors' Report. 48 TOWN OF ESTES PARK, COLORADO PARK ENTRANCE ESTATES STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Interest $ 24 $ 25 $ 1 $ 60 TOTAL REVENUES 24 25 1 60 EXPENDITURES k Capital Outlay 1,000 - 1,000 TOTAL EXPENDITURES 1,000 - 1,000 - EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (976) 25 1,001 60 FUND BALANCE, Beginning 1,791 1,791 - 1,731 FUND BALANCE, Ending $ 815 $ 1,816 $ 1,001 $ 1,791 See the accompanying Independent Auditors' Report. 49 1 1 1 1 ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the Town Board is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or where the Town Board has decided that periodic determination of net income is appropriate for accountability purposes. 1 Light and Power Fund - This fund is used to account for the provision of electric service to the residents of the Town and surrounding area. Water Fund- This fundis used to account for the provision ofwater service to the residents of the Town and certain portions of the surrounding area. 1 1 1 1 1 1 1 1 1 1 1 1 ENTERPRISE FUNDS ENTERPRISE FUNDS TOWN OF ESTES PARK, COLORADO ENTERPRISE FUNDS COMBINING BALANCE SHEET December 31,2002 LIGHT AND POWER WATER TOTALS FUND FUND 2002 2001 ASSETS Current Assets Cash and Investments $ 2,267,593 $ 3,130,333 $ 5,397,926 $ 10,433,598 Receivables Accounts 654,335 118,156 772,491 596,613 Interest - 9,344 9,344 - Due from Other Funds 1,008,088 - 1,008,088 Inventories 418,533 109,078 527,611 517,660 Prepaid Expenses 42,226 - 42,226 3,897 Total Current Assets 4,390,775 3,366,911 7,757,686 11,551,768 Property, Plant and Equipment Property, Plant and Equipment 16,574,891 20,908,130 37,483,021 32,694,245 Less: Accumulated Depreciation (6,578,226) (5,027,187) (11,605,413) (11,023,426) Net Property, Plant and Equipment 9,996,665 15,880,943 25,877,608 21,670,819 TOTAL ASSETS $ 14,387,440 $ 19,247,854 $ 33,635,294 $ 33,222,587 LIABILITIES AND FUND EQUITY LIABILITIES Current Liabilities Accounts Payable $ 580,330 $ 251,878 $ 832,208 $ 622,340 Accrued Liabilities 45,186 21,794 66,980 74,949 Accrued Interest Payable 22.449 24,294 46,743 - Customer Deposits and Advances 595,763 - 595,763 558,162 Loans Payable, Current Portion - 175,000 175,000 160,000 Revenue Bonds Payable, Current Portion 170.000 - 170,000 175,000 Total Current Liabilities 1,413,728 472,966 1,886,694 1,590,451 Long-Term Liabilities Compensated Absences 148,284 48,635 196,919 163,788 Loans Payable - 1,760,000 1,760,000 1,965,000 Revenue Bonds Payable 2,490,000 - 2,490,000 2,660,000 Total Long-Term Liabilities 2,638,284 1,808,635 4,446,919 4,788,788 TOTAL LIABILITIES 4,052.012 2,281,601 6,333,613 6,379,239 FUND EQUITY Contributed Capital - 5,639,075 5,639,075 5,832,514 Retained Earnings, Unreserved 10,335,428 11,327,178 21,662,606 21,010,834 TOTAL FUND EQUITY 10,335,428 16,966,253 27,301,681 26,843,348 TOTAL LIABILITIES AND FUND EQUITY $ 14.387.440 $ 19,247,854 $ 33,635,294 $ 33,222,587 See the accompanying Independent Auditors' Report. 50 TOWN OF ESTES PARK, COLORADO ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUES. EXPENSES AND CHANGES IN RETAINED EARNINGS Year Ended December 31,2002 LIGHT AND POWER WATER TOTALS FUND FUND 2002 2001 OPERATING REVENUES Utility Sales $ 7,456,527 $ 2,118,918 $ 9,575,445 $ 9,206,716 Fire Hydrant Fees - 136,155 136,155 132,190 Miscellaneous Income 379,204 64,070 443,274 364,735 TOTAL OPERATING REVENUES 7,835,731 2,319,143 10,154,874 9,703,641 OPERATING EXPENSES Source of Supply 4,032.642 118,334 4,150,976 3,917,987 Purification - 314,910 314,910 298,617 Distribution 1,370,447 492,957 1,863,404 1,633,069 Customer Accounts 551,004 104,300 655,304 594,495 Administration and General 1,166,519 480,609 1,647,128 1,553,997 Depreciation 512,949 428,464 941,413 904,056 TOTAL OPERATING EXPENSES 7,633,561 1,939,574 9,573,135 8,902,221 OPERATING INCOME 202,170 379,569 581,739 801,420 NONOPERATING REVENUES (EXPENSES) Investment Income 65,679 94,888 160,567 407,798 Interest Expense (164,184) (126,066) (290,250) (289,247) TOTAL NONOPERATING REVENUES(EXPENSES) (98,505) (31,178) (129,683) 118,551 NET INCOME BEFORE OPERATING TRANSFERS AND CAPITAL CONTRIBUTIONS 103,665 348,391 452,056 919,971 Operating Transfers Out (742,748) - (742,748) (744,983) Capital Contributions 19.696 729,329 749,025 405,387 NET INCOME (LOSS) (619,387) 1,077,720 458,333 580,375 Amortization of Contributed Capital - 193,439 193,439 178,535 INCREASE (DECREASE) IN RETAINED EARNINGS (619,387) 1,271,159 651,772 758,910 RETAINED EARNINGS, Beginning 10,954,815 10,056,019 21,010,834 20,251,924 RETAINED EARNINGS, Ending $ 10,335,428 $ 11,327,178 $ 21,662,606 $ 21,010,834 See the accompanying Independent Auditors' Report. 51 TOWN OF ESTES PARK, COLORADO ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS Year Ended December 31,2002 LIGHT AND POWER WATER TOTALS FUND FUND 2002 200] CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Customers $ 7,388,277 $ 2.085,930 $ 9,474,207 $ 9,546,259 Cash Received from Other Sources 379,204 200,225 579,429 496,925 Cash Paid to Suppliers (5,696,280) (671,408) (6,367,688) (5,892,216) Cash Paid to Employees (1.407,553) (655,351) (2,062,904) (2,142,512) Net Cash Provided (Used) by Operating Activities 663.648 959,396 1,623,044 2,008,456 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Advances to Other Funds 0,000,000) - 0,000,000) Transfers to Other Funds (742,748) - (742,748) (744,983) Net Cash (Used) by Noncapital Financing Activities 0,742,748) - 0,742,748) (744,983) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchases of Fixed Assets (1,631,778) (3,573,712) (5,205,490) (1,279,731) Principal Paid (160,000) (175,000) (335.000) (320,000) Interest Paid (141,735) (131,772) (273,507) (289,247) Payments on Capital Lease (3,475) - (3,475) (24,225) Capital Contributions 19,696 729,329 749,025 405,387 Net Cash (Used) by Capital and Related Financing Activities (1,917,292) (3,151,155) (5,068,447) (1,507,816) CASH FLOWS FROM INVESTING ACTIVITIES Sale (Purchase) of Investments - 10,018,291 Interest Received 57,591 94,888 152,479 409.458 Net Cash Provided (Used) by Investing Activities 57,591 94.888 152,479 10,427,749 Net Increase (Decrease) in Cash and Cash Equivalents (2,938.801) (2,096,871) (5,035,672) 10,183,406 CASH AND CASH EQUIVALENTS, Beginning 5,206,394 5,227,204 10,433,598 250,192 CASH AND CASH EQUIVALENTS. Ending $ 2.267,593 $ 3,130,333 $ 5,397,926 $ 10,433,598 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating Income $ 202,170 $ 379,569 $ 581,739 $ 801,420 Adjustments to Reconcile Operating Income ~ to Net Cash Provided (Used) by Operating Activities Depreciation 512,949 428,464 941,413 904,056 Changes in Assets and Liabilities i Accounts Receivable (94,946) (32,988) (127,934) 240,351 p Intergovernmental Receivable - 109,216 Inventories (21,001) 11,050 (9,951) 22,056 Prepaid Expenses (38,329) - (38,329) (3,897) Accounts Payable 53,010 161,080 214,090 (56,018) Accrued Liabilities 1,744 445 2,189 8,291 Customer Deposits and Advances 26,696 - 26.696 (10,024) Compensated Absences 21,355 11,776 33,131 (6,995) Total Adjustments 461,478 579,827 1,041,305 1,207,036 Net Cash Provided (Used) by Operating Activities $ 663,648 $ 959,396 $ 1,623,044 $ 2.008,456 See the accompanying Independent Auditors' Report. 52 TOWN OF ESTES PARK, COLORADO LIGHT AND POWER FUND SCHEDULE OF REVENUES. EXPENDITURES AND CHANGES IN RETAINED EARNINGS BUDGET (NON-GAAP BASIS) TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Utility Sales $ 7,356,616 $ 7,456,527 $ 99,911 $ 7,236,231 Miscellaneous Income 337,687 379,204 41,517 336,470 Investment Income 78,923 65,679 (13,244) 208,553 Intergovernmental Grant 19.696 19,696 - 98,669 TOTAL REVENUES $ 7,792.922 $ 7,921,106 $ 128,184 $ 7,879,923 EXPENDITURES Current Source of Supply $ 4,077,465 $ 4.032,642 $ 44,823 $ 3,831,604 Distribution 1.341,988 1,370,447 (28,459) 1,219,742 Customer Accounts 623,067 551,004 72,063 496,814 Administration and General 1.258.503 1,166,519 91,984 1,068,773 Capital Outlay 2.323,701 1,631,778 691,923 522,685 Debt Service Principal 160.000 163,475 (3,475) 155,000 Interest 141,735 164.184 (22,449) 148,400 Operating Transfers Out 741,173 742,748 (1,575) 744,983 Contingencies 471,361 - 471,361 TOTAL EXPENDITURES 11,138,993 9.822,797 1,316,196 8.188,001 NET INCOME (LOSS), Budgetary Basis $ (3,346,071) (1,901,691) $ (1,188,012) 114,683 ADJUSTMENTS TO GAAP BASIS Principal Payment on Debt 163,475 155,000 Capital Outlay 1,631,778 522,685 Depreciation (512,949) (499,434) NET INCOME, GAAP Basis (619,387) (129,827) RETAINED EARNINGS, Beginning 10,954,815 11,084,642 RETAINED EARNINGS. Ending $ 10,335,428 $ 10,954,815 See the accompanying Independent Auditors' Report. 53 TOWN OF ESTES PARK. COLORADO WATER FUND SCHEDULE OF REVENUES. EXPENDITURES AND CHANGES IN RETAINED EARNINGS BUDGET (NON-GAAP BASIS) TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Utility Sales $ 2,055,583 $ 2,118,918 $ 63,335 $ 1,970,485 Fire Hydrant Fees 136,936 136,155 (781) 132,190 Miscellaneous Income 108.894 64,070 (44,824) 28,265 Investment Income 48.000 94,888 46,888 199,245 Tap Fees 340.000 729,329 389,329 306,718 TOTAL REVENUES $ 2.689.413 $ 3.143,360 $ 453,947 $ 2,636,903 EXPENDITURES Current Source of Supply $ 2.356.855 $ 118,334 $ 2,238,521 $ 86,383 Purification 371,917 314,910 57,007 298,617 Distribution 346,860 492,957 (146,097) 413,327 Customer Accounts 118,742 104,300 14,442 97,681 Administration and General 599,360 480.609 118,751 485,224 Capital Outlay 1,420,794 3,573,712 (2,152,918) 757,046 Debt Service Principal 175.000 175,000 - 165,000 Interest 131,772 126,066 5,706 140,847 Contingencies 256,285 - 256,285 - TOTAL EXPENDITURES 5,777,585 5,385.888 391,697 2,444,125 NET INCOME (LOSS), Budgetary Basis $ (3.088,172) (2,242,528) $ 62,250 192,778 ADJUSTMENTS TO GAAP BASIS Amortization of Contributed Capital 193,439 178,535 Principal Payments on Debt 175,000 165,000 Capital Outlay 3,573,712 757,046 Depreciation (428,464) (404,622) NET INCOME, GAAP Basis 1,271,159 888,737 RETAINED EARNINGS, Beginning 10,056,019 9,167,282 RETAINED EARNINGS, Ending $ 11,327,178 $ 10,056,019 See the accompanying Independent Auditors' Report. 54 1 1 1 INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the Town and other government units, on a cost reimbursement basis. Fleet Maintenance Fund - This fund is used to account for the motor vehicle maintenance services provided to other Town departments. Catastrophic Loss Fund - This fund is used to account for payment of catastrophic losses not covered by insurance. Health Insurance Fund - This fund is used to account for a health insurance plan for which the Town self insures below an aggregate claim level covered by outside insurance. 1 1 1 1 1 1 1 1 1 1 INTERNAL SERVICE FUNDS ~ INTERNAL SERVICE FUNDS TOWN OF ESTES PARK, COLORADO INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET December 31,2002 FLEET VEHICLE CATASTROPHIC MAINTENANCE REPLACEMENT LOSS FUND FUND FUND ASSETS Current Assets Cash and Investments $ 168,671 $ 12,917 $ 2,017,876 Accounts Receivable Inventories 26,682 - - Total Current Assets 195,353 12,917 2,017,876 Property, Plant and Equipment Property, Plant and Equipment 234,120 - - Less: Accumulated Depreciation (181,924) - Net Property, Plant and Equipment 52,196 - TOTAL ASSETS $ 247,549 $ 12,917 $ 2,017,876 LIABILITIES AND FUND EQUITY LIABILITIES Current Liabilities Accounts Payable $ 6,901 $ -$ Accrued Liabilities 4,926 - - Claims Payable - Compensated Absences 16,314 - - TOTAL LIABILITIES 28,141 - - FUND EQUITY Contributed Capital 13,438 - Retained Earnings Reserved for Emergencies - 378,589 IJnreserved 205,970 12,917 1,639,287 TOTAL FUND EQUITY 219,408 12,917 2,017,876 TOTAL LIABILITIES AND FUND EQUITY $ 247,549 $ 12,917 $ 2,017,876 See the accompanying Independent Auditors' Report. 55 HEALTH INSURANCE TOTALS FUND 2002 2001 $ 177,049 $ 2,376,513 $ 2,405,372 - - 107 - 26,682 19,576 177,049 2,403,195 2,425,055 - 234,120 231,561 - (181,924) (167,946) - 52,196 63,615 $ 177,049 $ 2,455,391 $ 2,488,670 '$ -$ 6,901 $ 36,714 - 4,926 3,155 153,675 153,675 143,928 - 16,314 11,311 153,675 181,816 195,108 - 13,438 18,598 - 378,589 185,000 23,374 1,881,548 2,089,964 23,374 2,273,575 2,293,562 $ 177,049 $ 2,455,391 $ 2,488,670 TOWN OF ESTES PARK, COLORADO INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES. EXPENSES AND CHANGES IN RETAINED EARNINGS Year Ended December 31, 2002 , FLEET VEHICLE CATASTROPHIC MAINTENANCE REPLACEMENT LOSS FUND FUND FUND ~ OPERATING REVENUES Charges for Services $ 222,428 $ 12,917 $ - Miscellaneous Income TOTAL OPERATING REVENUES 222,428 12,917 - OPERATING EXPENSES Salaries and Benefits 182,348 - Supplies 2,466 - Utilities 3,979 - Training 3,419 - Insurance 4,648 Maintenance and Repairs 12,017 - Professional Fees 2,063 - Depreciation 13,979 Health Benefits - TOTAL OPERATING EXPENSES 224,919 - OPERATING INCOME (LOSS) (2,491) 12,917 - NONOPERATING REVENUES Interest Income 1,905 - 35,202 TOTAL NONOPERATING REVENUES 1,905 - 35,202 NET INCOME (LOSS) (586) 12,917 35,202 Amortization of Contributed Capital 5,160 - INCREASE (DECREASE) IN RETAINED EARNINGS 4,574 12,917 35,202 RETAINED EARNI-NGS, Beginning 201,396 - 1,982,674 RETAINED EARNINGS, Ending $ 205,970 $ 12,917 $ 2,017,876 See the accompanying Independent Auditors' Report. 56 HEALTH INSURANCE TOTALS FUND 2002 2001 $ 169,270 $ 404,615 $ 357,614 1,835 1,835 16 171,105 406,450 357,630 - 182,348 158,971 2,466 2,334 - 3,979 4,438 - 3,419 3,590 4,648 4,558 - 12,017 8,140 - 2,063 3,042 - 13,979 13,486 242,573 242,573 253,589 242,573 467,492 452,148 (71,468) (61,042) (94,534) 3,948 41,055 93,672 3,948 41,055 93,672 (67,520) (19,987) (846) - 5,160 9,358 (67,520) (14,827) 8,512 90,894 2,274,964 2,266,452 $ 23,374 $ 2,260,137 $ 2,274,964 TOWN OF ESTES PARK, COLORADO INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS Year Ended December 31, 2002 FLEET VEHICLE CATASTROPHIC MAINTENANCE REPLACEMENT LOSS FUND FUND FUND CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Customers $ 222,428 $ 12,917 $ - Cash Received from Other Sources Cash Paid to Suppliers (36,776) Cash Paid to Employees (175,574) - - Net Cash Provided (Used) by Operating Activities 10,078 12,917 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of Fixed Assets (2,560) - Net Cash (Used) by Capital and Related Financing Activities (2,560) - - CASH FLOWS FROM INVESTING ACTIVITIES Sale (Purchase) of Investments - - Interest Received 1,905 - 35,202 Net Cash Provided by Investing Activities 1,905 - 35,202 Net Increase (Decrease) in Cash and Cash Equivalents 9,423 12,917 35,202 CASH AND CASH EQUIVALENTS, Beginning 159,248 - 1,982,674 CASH AND CASH EQUIVALENTS, Ending $ 168,671 $ 12,917 $ 2,017,876 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating Income (Loss) $ (2,491) 12,917 $ Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities Depreciation 13,979 - - Changes in Assets and Liabilities Accounts Receivable Inventories (7,106) - - Accounts Payable (1,078) Accrued Liabilities 1,771 - Claims Payable - - ~ Compensated Absences 5,003 - - Total Adjustments 12,569 - Net Cash Provided (Used) by Operating Activities $ 10,078 $ 12,917 $ - See the accompanying Independent Auditors' Report. 57 HEALTH INSURANCE TOTALS FUND 2002 2001 $ 169,377 $ 404,722 $ 357,614 1,835 1,835 Â· 16 (261,561) (298,337) (233,754) - (175,574) (155,180) (90,349) (67,354) (31,304) - (2,560) (5,251) - (2,560) (5,251) - - 2,336,198 3,948 41,055 99,989 3,948 41,055 2,436,187 (86,401) (28,859) 2,399,632 263,450 2,405,372 5,740 $ 177,049 $ 2,376,513 $ 2,405,372 $ (71,468) $ (61,042) $ (94,518) - 13,979 13,486 107 107 - - (7,106) (1,555) (28,735) (29,813) 25,019 - 1,771 770 9,747 9,747 22,473 - 5,003 3,021 (18,881) (6,312) 63,214 $ (90,349) $ (67,354) $ (31,304) TOWN OF ESTES PARK, COLORADO FLEET MAINTENANCE FUND SCHEDULE OF REVENUES. EXPENDITURES. AND CHANGES IN RETAINED EARNINGS BUDGET (NON-GAAP BUDGETARY BASIS) TO ACTUAL Year Ended December 31, 2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Charges for Services $ 200,000 $ 222,428 $ 22,428 $ 197,770 Miscellaneous Income 500 - (500) 15 Interest Income 5,000 1,905 (3,095) 4,383 TOTAL REVENUES $ 205,500 $ 224,333 $ 18,833 $ 202,168 EXPENDITURES Salaries and Benefits $ 182,292 $ 182,348 $ (56) $ 158,971 Supplies 3,470 2.466 1,004 2,334 Utilities 7,157 3,979 3,178 4,438 Training 3,975 3,419 556 3,590 Insurance 6,154 4,648 1,506 4,558 Maintenance and Repairs 14,870 12,017 2,853 8,140 Professional Fees 2,695 2,063 632 2,792 Capital Outlay 2,800 2,560 240 5,251 Contingencies 15,541 - 15,541 - TOTAL EXPENDITURES 238,954 213,500 25,454 190,074 NET INCOME (LOSS), Budgetary Basis $ (33,454) 10,833 $ 44,287 12,094 ADJUSTMENTS TO NON-GAAP BASIS Amortization of Contributed Capital 5,160 9,358 Capital Outlay 2,560 5,251 Depreciation (13,979) (13,486) NET INCOME, GAAP Basis 4,574 13,217 RETAINED EARNINGS, Beginning 201,396 188,179 RETAINED EARNINGS, Ending $ 205,970 $ 201,396 See the accompanying Independent Auditors' Report. 58 TOWN OF ESTES PARK, COLORADO HEALTH INSURANCE FUND SCHEDULE OF REVENUES. EXPENDITURES. AND CHANGES IN RETAINED EARNINGS BUDGET TO ACTUAL Year Ended December 31,2002 2002 VARIANCE- FAVORABLE 2001 BUDGET ACTUAL (UNFAVORABLE) ACTUAL REVENUES Charges for Services $ 153,400 $ 169,270 $ 15,870 $ 159,844 Miscellaneous Income 1,651 1,835 184 1 Interest Income 4,395 3,948 (447) 11,135 TOTAL REVENUES 159,446 175,053 15,607 159,844 EXPENDITURES Professional Fees - - - 250 Health Benefits 302,175 242,573 59,602 253,589 TOTAL EXPENDITURES 302,175 242,573 59,602 253,839 NET INCOME (LOSS) $ (142,729) $ (67,520) $ 75,209 $ (82,859) RETAINED EARNINGS, Beginning 90,894 173,753 RETAINED EARNINGS, Ending . $ 23,374 $ 90,894 See the accompanying Independent Auditors' Report. 59 This page intentionally left blank. 1 1 1 AGENCY FUND Agency funds are used to account for assets held by the Town as an agent for individuals, 1 private organizations, other governments and/or other funds. Agency Fund: Park Entrance Estates Agency Fund - This fund is used to account for the collection and payment of debt service assessments from the property owners ofthe Park Entrance Estates Special Improvement District. 1 1 1 1 1 1 1 1 I 1 1 1 TRUST AND AGENCY FUNDS TRUST AND AGENCY FUNDS TOWN OF ESTES PARK, COLORADO TRUST AND AGENCY FUNDS COMBINING BALANCE SHEET December 31, 2002 PENSION TRUST FUNDS FIRE POLICE AGENCY TOTALS PENSION PENSION FUNDS 2002 2001 ASSETS Cash and Investments $ 933,823 $ 16,128 $ 493,282 $ 1,443,233 $ 882,865 Intergovernmental Receivable - - - 48,605 TOTAL ASSETS $ 933,823 $ 16,128 $ 493,282 $ 1,443,233 $ 931,470 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES Special Assessments Payable $ - $ - $ 14,013 $ 14,013 $ 7,198 Due to Friends of Stanley Hall - - 479,269 479,269 - TOTAL LIABILITIES - - 493,282 493,282 7,198 FUND EQUITY Reserved for Employee Retirement Benefits 933,823 16,128 - 949,951 924,272 TOTAL FUND EQUITY 933,823 16,128 - 949,951 924,272 TOTAL LIABILITIES AND FUND EQUITY $ 933,823 $ 16,128 $ 493,282 $ 1,443,233 $ 931,470 See the accompanying Independent Auditors' Report. 60 TOWN OF ESTES PARK, COLORADO PENSION TRUST FUNDS COMBINING STATEMENT OF CHANGES IN PLAN NET ASSETS Year Ended December 31,2002 TOTALS FIRE POLICE (MEMORANDUM ONLY) PENSION PENSION 2002 2001 ADDITIONS Intergovernmental Contributions - State $ 45,932 $ - $ 45,932 $ 48,605 Town Contributions 56,710 - 56,710 54,005 Interest 12,593 719 13,312 36,112 TOTAL ADDITIONS 115,235 719 115,954 138,722 DELETIONS Pension Benefit Payments 87,710 2,565 90,275 85,804 CHANGE IN PLAN NET ASSETS 27,525 (1,846) 25,679 52,918 PLAN NET ASSETS, Beginning 906,298 17,974 924,272 871,354 PLAN NET ASSETS, Ending $ 933,823 $ 16,128 $ 949,951 $ 924,272 See the accompanying Independent Auditors' Report. 61 TOWN OF ESTES PARK, COLORADO AGENCY FUNDS COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES Year Ended December 31, 2002 BALANCE BALANCE 12/31/2001 ADDITIONS DEDUCTIONS 12/31/2002 Park Entrance Estates Agency Fund ASSETS Cash and Investments $ 7,198 $ 6,815 $-$ 14,013 LIABILITIES Special Assessments Payable $ 7,198 $ 6,815 $ - $ 14,013 Friends of Stanley Hal] ASSETS Cash and Investments $ - $ 479,269 $ - $ 479,269 LIABILITIES Due to Friends of Stanley Hall $ - $ 479,269 $ - $ 479,269 Total ASSETS Investments $ 7,198 $ 486,084 $-$ 493,282 LIABILITIES Special Assessments Payable $ 7,198 $ 6,815 $-$ 14,013 Due to Friends of Stanley Hall - 479,269 - 479,269 TOTAL LIABILITIES $ 7,198 $ 486,084 $-$ 493,282 See the accompanying Independent Auditors' Report. 62 1 1 1 1 GENERAL FIXED ASSETS ACCOUNT GROUP This fund is used to account for fixed assets not used in proprietary fund operations or accounted for in trust funds. 1 1 1 1 1 1 1 1 1 1 1 1 1 ACCOUNT GROUP GENERAL FIXED ASSETS GENERAL FIXED ASSETS ACCOUNT GROUP TOWN OF ESTES PARK, COLORADO GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY December 31,2002 MACHINERY AND TOTALS LAND BUILDINGS EQUIPMENT 2002 2001 FUNCTION AND ACTIVITY General Government Legislative and Executive $ 1,244,733 $ 7,335,962 $ 708,546 $ 9,289,241 $ 8,241,827 Public Safety Police Department - - 800,928 800,928 774,478 Fire Department - 1,117,726 1,121,890 2,239,616 2,236,659 Protective Inspection - - 64,177 64,177 63,919 TOTAL - 1,117,726 1,986,995 3,104,721 3,075,056 Public Works Engineering - 26,411 26,411 27,986 Maintenance - - 1,288,398 1,288,398 1,288,398 TOTAL - - 1,314,809 1,314,809 1,316,384 Culture and Recreation 9,672,019 1.806,870 694,267 12,173,156 11,045,645 TOTAL GENERAL FIXED ASSETS $ 10,916,752 $ 10,260,558 $ 4,704,617 $ 25,881,927 $ 23,678,912 See the accompanying Independent Auditors' Report. 63 TOWN OF ESTES PARK, COLORADO GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY SOURCE Year Ended December 31,2002 Balance Balance 12/31/2001 Additions Deletions 12/31/2002 ' SOURCE General Government Legislative and Executive $ 8,241,827 $ 1,047,539 $ 125 $ 9,289,241 Public Safety Police Department 774,478 26,610 160 800,928 2 Fire Department 2,236,659 2,957 - 2,239,616 Protective Inspection 63,919 258 - 64,177 Total 3,075,056 29,825 160 3,104,721 Public Works Engineering 27,986 470 2,045 26,411 Maintenance 1,288,398 - - 1,288,398 Total 1.316.384 470 2,045 1,314,809 Culture and Recreation 11,045,645 1,139,531 12,020 12,173,156 TOTAL GENERAL FIXED ASSETS $ 23,678,912 $ 2,217,365 $ 14,350 $ 25,881,927 See the accompanying Independent Auditors' Report. 64 This page intentionally left blank. 1 1 i . STATISTICAL SECTION STATISTICAL SECTION MC-her,MON,AM U et Wh to-- 71=r - tr; 00 00 (Uh (3(9 0 - -... 1-tr,her)-Ot-0-01 O e hoo e t-t 00 O vl whel[-vent-NO- A........ QUI-00 0 000-0 N --- â‚¬A 11 1% 111 C 00 1 1 2 U 0 00 Â©C %00 1,1 - I h Â© 03 -- O =1Â· rn 00 1 e W ent-OÂ©MOO -. r. /i /'- ./. ra Oh-hu 'A WchUoohN Ct N. n 01 01 01 ------ woot-Nh 1,9 e 00 h M 0. O.ZO- 1. A 00-%0=th .C WOON- M -Woo W . I - 04 hUCh,00- rt=r N N 00-tr,-40â‚¬n91-looho ~ U 00- 0% 01 01 n E (N- M- ra Ci - rn " Ch Ch U U - O cnhootriet-WN- 7 M 0 00 0% - ~tÂ· l.rl W 4 . e . ----- (N (N N (N e rn W U cr) O 0 91- et-tr, LA- 00 Q O 5 ........ 000-bcoot,noo E Chrnevir-Â©ce ZE --- N N N N N 0 1- 0% tr) 0 t- 10 04 0 w- 1-, r-,4*.1 oR, 5, EN . e E E E = 1- â‚¬9*Irjur- 0.8 aggag ----- 8 23 -P-- I 65 Safety Works Recreation Grants Ser*ice to Trustee Total Culture Inter- General and governmental )ital Debt Payments 1,604,607 $ 1 456 $ 671,236 $ 1,149,668 $ 284,970 $ 1,436,794 $ 1,562,631 647,081 1,043,590 673,066 1,433,356 936,189 1,115,666 37,600 832,313 1,131,125 1,063,679 1,274,04 37,600 1,670,033 1,263,734 1,132,336 37,600 2,312,463 1,232,014 1998 1,118,923 1,293,964 1999 178,797 1,565,050 2000 337,424 1,388,866 2001 1,211,997 742,565 2002 3,461,245 828,161 Expenditures by Function Notes: Includes all governmental fund types and blended component units. Town of Estes Park, Colorado tr'O=trn 52~2 r Wel=1-- UN-Ch ' /*rÂ·%000 An OMMGN vit r- MUNDÂ©*er,#ON OW-09010Â©lrl=re 001-WIn-QUO 1-40Â©CN<InrienÂ© (NNâ‚¬Â·nfirÂ·flrfl#*Â·1,9 5 RE -NON# 00 0. 01 1,9 1.nqh 0 0\ h - Ch M 00 h O â‚¬-1 40 0 U M M u 40 3% - EA 0% ERRE 0 . U 0% D Ch Ch S >1 ---- 3 .3 66 Permit governmental Services Interest Miscellaneous Total 4,520,225 $ 306,435 $ 548,443 $ 257,004 $ 431,852 $ 525,811 $ 6,589,770 4,781,673 343,781 989,153 505,887 518,104 7,378,633 5,203,903 367,939 507,391 306,782 485,276 7,133,951 386,785 574,280 317,016 592,972 7,565,656 1997 519,188 872,449 339,129 696,755 8,402,498 1998 522,486 842,592 398,911 684,876 8,821,143 1999 483,828 832,134 364,550 9,495,253 2000 9,512,310 530,831 1,862,457 512,902 13,578,214 2001 7,385,859 517,862 687,871 490,019 10,332,761 2002 7,463,670 573,974 1,489,967 172,067 11,291,738 Charges Fines, Rent Inter- for an 'suun Juguodutoo papualq puo sadi punf lolual,UU.~3402 110 sapnloul 931ON ernment Revenues by Source Town of Estes Park, Colorado iscal Years - SAi W 00-0\hÂ© ./. CE .1- r#. -trlt-- 0000- rn N 09 rwor-Go" ChoONC\00\â‚¬9 0 M e N - 0 00 r. - 01 1/3 2 0 U N r--h%DOOM-* EttoÂ©-M-rann --- (N N 01 01 Mol-~000*Ourn =recor-h-vocrjU * 17 00 M O ON Clwor- 00 04 =r ~A CZEZ â‚¬4444 U E W ' StzR M y . (N~ M. N. 4OQh Cho- E # 93 9 84 - 91 04 E Â·a Â© A. 1 g m *RE agge - U ONONON,c\Choho ZE =R --- -4--M ,Â©.4 67 Taxes . Taxes Sales Property Total $ 147,741 $ 14,820 $ 7,926 $ 181,725 $ 1,292,265 $ 31 $ 5,775,958 161,900 18,937 259,142 1,614,835 6,740,629 175,699 21,360 4,773,5 295,323 329,13 7,368,482 189,092 23,574 5,358,1 315,669 358,98 8,110,921 26,800 5,609,0 338,274 387,10 8,843,763 27,493 5,882,8 463,89 9,254,408 2001(1) 28,491 3,507,1 617,347 499,52 7,385,859 2002 229,986 26,953 3,500,9 607,733 555,201 7,463,670 ership and Other Incremental Taxes General Franchise 03113 Jugule.toul XDJ 341 ul paID.lau33 930(01 93105 3pnjou! lou Seop SaXD,I, 5311'5 1013UaD ' 1002 fo xy * own of Estes Park, Colorado mt Tax Revenues by Source 'spunfao!,uas tqap put, lo.lau32 sapnpul :saloN 156,809 17,219 186,595 1,344,354 6,271,513 170,179 20,728 270,133 7,030,030 tr) cx] rn 40 Ch M 01 - C . %0 W ON Cho-01 -010\304 , ON W Ch 0\1 Ebu %24 h LA N h hucho 01 01 MOO Mu-M-06 00 ) 0 - N W --001(-9 E- 614 E 11 *i*RagggE 00%00%00 iE .4 - --- -- - C,1 eN 1 2 0 - Â©24 68 Percent of 148,796 $ 146,783 98.65% $ 146,783 98.65% 155,250 155,138 99.93% (345) 154,793 99.71% 188,997 8,077 99.51% 188,137 99.54% 195,908 99.68% 6,269 100.18% 206,995 99.65% 99.65% 215,592 100.00% 600 100.28% %Â£886 9ZE %EL 86 EPL'IEZ 3002 Total Collections Tax Levy _ ' Collected Collected Collections of Tax Levy 160,829 160,829 100.00% 99 160,928 100.06% 169,288 169,288 100.00% 71 169,359 100.04% 175,551 175,058 99.72% (85) 174,973 99.67% Current Delinquent Total 1 ax Levies and Collections - General Fund Stualt,nOOp 132pnq pUD SJU314431019 WPUDU!21 :aoinoS n of Estes Park, Colorado iscal Years Z.2 6 .E g i WS = 00 0 0 00 0 N 22Â° gel f 9-M-O- M h Cho ---N k > , R2@R 1 7 9 t. 1 â€¢004*â€¢r, .%*R E 2*REARSASE E-*-w w M OO o r-- 00 O 1.: . 9 2 -Mci:i#:ggi ~ VD. r-. 0- N- 00- -- SitgRES* =1-*=1-WWOOCN 0000 cor-r- u--M 01 r . V- 00. 44 21*K 69 Year Value Value Value ctu l Value 1993 538,220 $ 15,427,360 $ 50,422,400 $ 272,526,250 18.50% 1994 ,920,080 52,224,980 285,095,350 18.32% 1995 401,683 86,040 59,624,750 384,297,610 15.52% 1996 61,302,900 397,039,780 15.44% 1997 346,110 68,610,590 454,597,380 15.09% 1998 77,438,900 5,890,470 20,478,9 71,548,430 478,276,920 14.96% 106,272,440 6,758,650 23,633,11 99,513,790 652,412,979 15.25% 108,919,940 6,625,058 17,122,19 102,294,882 668,146,531 15.31% 2001 130,171,750 8,317,975 56,858,66 121,853,775 832,948,225 14.63% 2002 134,594,490 8,688,470 60,105,31 125,906,020 870,995,768 14.46% Net : Estes,Park Urban Assessed and Actual Estimated Actual Values of Property All Eroperty (1) siualunlop 132pnq pUD SJU314,31Dls ]D~ououlzl :33.nog Town of Estes Park, Colorado Last Ten Fiscal Years Fiscal, Â· Assessed Estimated Assessed ' Estimated at,ed I r-CO -h rn i/3 d 2 CÂ¢ 52 6. t $ M - â‚¬ .2 a â‚¬..0 4 2 -8 2 C 5 Â© f.Â§* 23 O 0 N e -2 3 %% 0 Â£ E A Z 0-1 LU =f C & 62 Â£ 6 M CC 70 1993 1994 1995 1996 1997 1998 1999 2000 1 ,2001 2002 Estes Park $ 0.31 $ 0.31 $ 0.28 $ 0.27 $ 0.27 $ 0.27 $ 0.22 $ 0.22 $ 0.19 $ 0.19 Larimer C 2.16 2.17 2.09 2.14 2.09 2.14 2. 2.16 2.24 2.24 4.56 4.56 4.36 4.34 4.25 4.25 3.69 3.07 3.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.69 0.69 0.66 0.65 0.62 0.63 0.28 0.75 0.75 0.75 and Park District 0.21 0.21 0.21 0.21 0.20 0.20 0.17 0.15 0.13 0.11 LE.'0 ZEO gE.0 E-0 6Z 0 650 l Eo I Â£-0 EE'o Â£Â£'0 10!lls!a 9L.9 $ 08.9 $ EPL $ 00-L $ 881 $ ENL $ 30-8 $ 10-8 $ LE-8 $ 928 $ Inol EO'o Â£00 Â£00 400 *0'0 t,0 0 t,0.0 to'0 t'0'0 10!-ns!a *'od 531531 190py .13410 4303 Knpaao lou op 4,gueS puD 'pod salg fo suolliod Kiuo apn~ Jul slo!.419!p asatilfo Se!11]punog (1) 310# rect and Overlapping Governments 913!Â·lisip 3111 fo auo Kq luatt~SS.Syn 01 133(qnS 3.10 Sall.,adoid Town of Estes Park, Colorado -S FEO $ 10!lls!0 Last Ten Fiscal Years Governments assessing stes Valley Recreation Estes Valley Public Library I[UO BUISSaSSE SJUOUIU.13AOD :(I) u.LOIL 341 Josuoillod uo!}ENUES >lied sals'a uoneuues uosdulotil loddfl 101EM puBH Uy-1 u!EJA -15 or-them C all of the T n: Puls !a Town of Estes Park, Colorado Principal Taxpayers December 31,2002 Percentage 2002 of Total Assessed Assessed Taxpayer Type of Business Valuation Valuation Stanley Commercial Development Company Retail $ 3,253,830 2.42% Qwest Corporation Phone 1,812,200 1.35% Nordic Construction & Development Inc. Construction 1,706,400 1.27% ' New Stanley Associates, L.P. Restaurant and lodging 1,380,070 1.03% Estes Park Holiday Inn Restaurant and lodging 1,189,010 0.88% Note: Includes taxpayers with 1% or greater oftotal assessed valuation. 71 Town of Estes Park, Colorado Computation of Legal Debt Margin December 31,2002 Estimated actual property value $ 931,101,080 Debt limit - 3% of estimated actual value 27,933,032 Amount of debt applicable to debt limit - Legal debt margin $ 27,933,032 72 0%01N1=f-C,Ovt/le- hribri-C~heNC~,r) hr-vt.An=ri-91Â·rnret t% 09 M e -61'r)=r 2 4 > m - 9 =r. GN -- 88888*ggg 000 - tr) 0 0 coNt\ Chrx 0 rn N N N 1111I1111 0000000 V 0000000 0.0. q 0. 9 9 0. i 0000 M O M 4 er--uÂ©91-M 22 h 40 w " r.1 - CN ) err 01010'10\10]0103 - @3 f ..2 000 000 00 2 1-0""Ne #f n 9. t 0 X 0 40 00 04 0 1 1-MrÂ·-Â·Â· loc\ Ch 9 1 (N h Un I .- =1- h w Ch=r - -- i hhO (Nrn .0.3 316 e ON M Ch Ch Ch Ch rn ret M A - N N 01 N N - - - 1- MNNWN=1-191- , r r , r M mt- mtÂ· Ir, 4-; LA tr) tr) tr) In ~ Â§8 73 Population Asses ed Debt per Service Bonded Year F (1) Â£ V 11 Debt (21 , A ailable Capita $ 3,115,000 $ - $ 3,115,000 5.77% 55,710,25 3,015,000 ,015,0 5.41% 64,617,26 905,000 4.50% 66,857,8 0 4.17% 2,610,0 3.37% 2,460,0 2000 108,9 19,9 0 2,305,0 0'017 I'Z 0'9Â£6' i ZOOZ Debt 'D,Dp StiSU3~) 'S-n UO p390q 931DU:11 f i~t~2~Trapolp~goc~.~Ls<{l) ~1~io of Net Ge I O Bonded Debt to Assessed Values Net General lig Bonded Debt Per Capita Town of Estes Park, Colorado Last Ten Fiscal Years 1997 Town of Estes Park, Colorado Computation of Direct and Overlapping Bonded Debt Principal Taxpayers (1) December 31,2002 Net Percentage Amount Outstanding Applicable to Applicable to Name of Governmental Unit (1) Debt Estes Park Estes Park Town ofEstes Park $ 1,935,000 100.00% $ 1,935,000 Northern Colorado Water Conservancy District 1,855,000 1.00% 18,550 Park Hospital District - 0.00% Estes Valley Public Library District 1,625,000 80.00% 1,300,000 Park R-3 School District 5,360,000 52.00% 2,787,200 Total $ 6,040,750.00 Note: Includes all government units with general obligation debt. 74 ChtrlooÂ©C\Ch=rÂ·C,W 900Â©ornce MN O---- Ot---N Chcootn F 9--"00 1 1 n O. n RWEZK --- 000 CC 000 Â©C 0001 00 r l.r tr) C Crl- -03 01 01 01 â‚¬A %0000000(N Nt--74- e - mr re N rn 91 1-r-* Eâ‚¬ 8 Â°0..toneâ‚¬-4 :-0101 g h f u e h â€¢r; h 06- b we m 00Â©OCC=*Ulch ----- PÂ·Â·Â·l.nt,noc 5 3 : lilli U 00 %0 9.- .A , 0% 1 U Ch .r 00 - h 00 2 .3 75 Year Revenues Expenses (1) Principal Total Coverage Gross Operating Debt Service Requirements 1993 1 30,000 $ 77,946 $ 107,946 1994 1 30,000 74,356 104,356 1995 107,348 72,331 107,331 1996 105,138 69,951 104,951 1997 107,022 67,554 107,554 1998 38,232 97,349 1999 (1) 7,470,341 (1) 6,723,184 52,000 93,470 2000 (1) 7,784,926 (1) 7,218,785 14,000 394,510 2001 (1) ,666,341 1 7,116,367 397,040 581'56Â£ Z19'Ont (1) ZOOT Net Revenue 'punri aol'was 193(1 &11Â·Â«)twzy Suipling 341 pul) pund .,3aod put) 142!7 341 sapnpul l\) :93}ON Direct Town of Estes Park, Colorado evenue Bond Coverage st Ten Fiscal Years Town of Estes Park, Colorado Demographic Statistics Last Ten Fiscal Years Fiscal School Unemployment ' Year Population Enrollment(1) Rate (2) 1993 3,999 1,297 4.20% 1994 4,119 1,644 2.80% 1995 4,325 1,392 3.90% 1996 5,229 1,349 3.40% 1997 5,229 1,353 2.50% 1998 5,229 1,344 3.80% 1999 5,229 1,316 2.50% 1 2000 5,413 1,354 2.60% 2001 5,413 1,393 3.50% 2002 5,413 1,411 4.80% Source: (1)Source: Park R-3 School District. (2) Source: Larimer County labor force summary. 76 bâ‚¬N M C 1 9 Z R -ro O E 00 12 rn, 00 m- 3 r- 00 01 re â€¢r, f 000000 â‚¬ C tr Cq 00 Vn - 9 0% C - tr Qâ€ž r-â€ž - 8 00 ry N -Wornc\ , e Ch 00 01 0 rov W 00 N 00 N- OO W $ C t o 000Â©re,MONâ‚¬NGO=f-Ch .6 /9 0,00 \0 NWWWOOr-GON-7 0 -- 0Â© oc<orâ‚¬lnU*â‚¬Nt< - ------- E 2 9 5 8 g 0 r.-Â·r--o~worÂ·norr,00 O - M NONC\OBN - g U = p â‚¬6 1-Wr-30â€¢r 5 9, C~ r.1 M 00 00 Or--ChON M 00 rn Q 119 09 0 Ch- I - -00*=- =f h#-C\Ch 2 8 D O M * , rÂ·4 M M- en - re 01 ---- Câ€¢toÂ©oor-vi-r~00 -01 -M- -- 2 --- 01 i gaRRagggES 1- tn h 00 - 01 23 2% 2% *% I e Q e e Q e e O 0 0 ------ -WWW 03 77 11 $ 868,756 71 150 $ 3,602,087 1,364.437 78 157 3.301,339 2,011,387 62 186 3,277.678 1,534,249 57 162 2,919,475 2,301,957 69 166 3.785,737 75 149 2.332.310 50 189 3.092,683 67 205 3.057,477 62 182 3.848.952 67 210 3.304.465 Permits Value i (1) Residentiall Utilitieb . Total 019'E56'L8Z $ OLI'ELL'E $ 06Â¢LPO't61 $ PL6'0 1 1 $ ZEE Â£661 OÂ£17'510'IOE 096'6ZE't 016'685'901 16*'Eli 89'GE tgE 059'Â£89'[017 08â‚¬Z,90'17 OEE'SEL'161 491'ZZI I 'LEL't ELE 019'887'9 I * 065'11~9'17 OFL'LIO'POE '6LL' 810'6Et LEE 9661 010Â£19'107 029088'f 099'*68'ftÂ£ 619'51 1 6'688'61 EgE OES'Â§9L'86* 06L'ESE'Â§ 0Â£0'968'59Â£ OOLLS'LEI 6ZI'lt[ 5 0'zEO'ZE Igz 6L6'El *759 0Â£6'988'9 81 1'Â£0Â£'Z6* 1 Â£8'EZE'*51 8Â£0'8Â£1 L 9'900'91 ggE 6661 88Â£'SLâ‚¬069 689'1~80 Z16'08Â£'55 L81'010691 Â£86'Et,1 11'6t70'81 ELE 0ooz 9175'0Â£Z'068 6LZ'Â§19'Â§89 0176'0Â£*'86 I VIL'ggl 51'098'01 Â£9Z 1117'19*'01~6 00â‚¬LOILEL OZL'596'1761 8LZ'8LI LL'998'Â£Â£ 00Â£ Permits Value Permits Value . rmits . Value Commercial Construction Residential Other Bank Deposits Property Value uolun lipao Kal'DA lapinog 'lut,g Kay opololoo Jo )luDg bluog misisaa Â·*,Dd sals'il fo itung louo.!1[)N IS.113 341 SapnjouICI ) SWON (in thousands) onstruction, Bank Deposits, and Property Values Town of Estes Park, Colorado UO'un HpaÂ·ID 00.,Dl.ION pUD st Ten Fiscal Years seal Town of Estes Park, Colorado Miscellaneous Statistical Data December 31,2002 Date of incorporation: April 7,1917 Population: 5,413 Form of Government: Mayor and six member Board of Trustees Town Administrator Area in Square Miles: 1960 2.37 1970 2.86 1980 3.95 1985 4.65 1990 5.02 1995 5.45 1998 5.83 1999 6.19 2000 6.43 2001 6.5 2002 6.5 ' Fire Protection: Number of stations 2 Number of volunteers 39 Number of firefighting units 11 Water hydrants 583 Fire insurance rating 6/6/9 Police Protection: Number of employees 28 Patrol units 10 Law violations (2002) Homicide 0 Sexual assault 5 Robbery 0 ' Assault 37 Burglary 27 Larceny - theft 123 Auto theft 7 Other violations 836 Traffic citations 1103 Adult Arrests 218 Juvenile Arrests 108 78 Town of Estes Park, Colorado Miscellaneous Statistical Data (continued) December 31,2002 Education: Park School District R-3: Park High School 417 Middle School 333 Intermediate School 331 Grade School 330 Enterprise Funds: Water Department: Water services 4,333 accounts Average daily consumption 1,300,000 gallons Plant capacity 6,000,000 gallons Distribution system 100 miles Treatment plants 2 Light & Power: Electric services 9,236 accounts 2001 kilowatt hours sold 115,901,927 Kwh Capacity 68.75 M.W. ' Peak demand - winter 20.00 M.W. - surnmer 17.30 M.W. Number of street lights 1086 Miles of line 342 Town Employees: r Elected officials 7 1 Appointed 3 Full-time 98 Part-time 39 Accomodations: Hotels, motels, and other 177 Rooms average to better 2,638 79 Town of Estes Park, Colorado Miscellaneous Statistical Data (continued) December 31,2002 Retail sales: 1989 $ 72,118,750 1990 78,834,352 1991 82,537,144 1992 91,753,775 1993 95,480,500 1994 107,256,178 1995 110,005,702 1996 112,499,998 1997 118,124,999 1998 124,024,998 1999 136,195,687 2000 142,164,507 2001 154,303,440 2002 150,962,000 Other Miscellaneous Data: Newspapers 2 Theaters 2 Bus/taxi companies 2 Radio stations 1 Hospitals 1 Churches 20 State highways (Highways 7,34, and 36) 3 Estes Valley Recreation and Park District 1 Number of Registered Voters - April 2,2002: Total registered voters Municipal Election - April 2,2002 (no candidates filed other than incumbents, no election held) 3 Trustee positions available 3 Incumbents filed - No others Election cancelled 3/4/02 and 3 Incumbents declared elected. 80 This page intentionally left blank. FEDERAL FINANCIAL ASSISTANCE This page intentionally left blank. (4&,-4 Swanhorst & Cutler LLC .) CJ Certified Public Accountants Honorable Mayor and Members of the Board of Trustees Town of Estes Park Estes Park, Colorado INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS We have audited the general purpose financial statements ofthe Town ofEstes Park. Colorado, as of and for the year ended December 31,2002, and have issued our report thereon dated February 28,2003. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Town of Estes Park, Colorado's general purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination ofgeneral purpose financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Town of Estes Park, Colorado's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration ofthe internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information ofthe Board ofTrustees, management and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. ~74*6444 1 6,84, 660 February 28,2003 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 This page intentionally left blank. C; e_rt Swanhorst & Cutler LLC C' OCU Certified Public Accountant; Honorable Mayor and Members ofthe Board of Trustees Town of Estes Park Estes Park, Colorado INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 Compliance We have audited the compliance ofthe Town ofEstes Park, Colorado, with the types ofcompliance requirements described in the U S. Office of Management and Budget (OMB) Circular A-1 33 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 2002. The Town of Estes Park, Colorado's major federal programs are identified in the summary of auditors' results section of the accompanyingscheduleoffindingsandquestionedcosts. Compliancewith the requirementsoflaws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility ofTown ofEstes Park, Colorado's management. Our responsibility is to express an opinion on the Town of Estes Park, Colorado's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Town of Estes Park's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Town of Estes Park, Colorado's compliance with those requirements. In our opinion, the Town of Estes Park, Colorado complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs forthe year ended December 31,2002. Internal Control Over Compliance The management ofthe Town ofEstes Park, Colorado is responsible for establishing and maintaining effective internal control overcompliancewith requirements oflaws, regulations, contracts and grants applicableto federal programs. In planning and performing our audit, we considered the Town of Estes Park, Colorado's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by ' employees in the normal course of performing their assigned functions. We noted no matters involving the I internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information ofthe Board ofTrustees, management and federal awarding agencies I and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. GUW,â€¢,46< &214640 February 28,2003 83 TOWN OF ESTES PARK, COLORADO SCHEDULE OF FINDINGS AND OUESTIONED COSTS Year Ended December 31,2002 Summary of Auditors' Results Financial Statements Type of auditors' report issued: unqualified Internal control over financial reporting: â€¢ Material weaknesses identified? Yes x no Reportable conditions identified that are not considered to be material weaknesses? ves x none reported Noncompliance material to financial statements noted? ves x no Federal Awards Internal control over major programs: â€¢ Material weaknesses identified? Yes x no â€¢ Reportable conditions identified that are not considered to be material weaknesses? ves x none reported Type of auditors' report issued on compliance for major programs: unqualified Any audit findings disclosed that are required to be reported in accordance with section 510(a) of Circular A-133? ves x no Identification of major program: 20.205 Highway Planning and Construction Dollar threshold used to distinguish between type A and type B programs: $300,000 Auditee qualified as low-risk auditee? Yes x no Findings Related to Financial Statements The audit ofthe financial statements did not disclose any reportable conditions in internal controls that would be considered a material weakness, and did not disclose any instances of noncompliance with requirements of certain provisions of laws, regulations, and grants that were material to those financial statements. Findings and Questioned Costs for Federal Awards The audit of federal awards did not disclose any reportable conditions in internal controls that would be considered a material weakness, and did not disclose any instances of noncompliance with requirements of certain provisions of laws, regulations, and grants that were material to those federal awards. 84 This page intentionally left blank. C; e-rt Swanhorst & Cutler LLC LJOL Certified Public Accountants Honorable Mayor and Members of the Board of Trustees Town of Estes Park Estes Park, Colorado INDEPENDENT AUDITORS' REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS We have audited the general purpose financial statements ofthe Town ofEstes Park, Colorado, as of and for the year ended December 31,2002 and have issued our report thereon dated February 28,2003. These general purpose financial statements are the responsibility of the Town of Estes Park, Colorado's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A- 133, Audits of States, Local Governments, and Non- Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements, An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Town of Estes Park, Colorado, taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part ofthe general purpose financial statements. The information in that schedule has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. pÂ£4646â€¢00Â¢ &4221 6'to February 28,2003 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 TOWN OF ESTES PARK, COLORADO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended December 31,2002 Accrued Accrued Federal (Deferred) (Deferred) Federal Grantor/Pass-Through CFDA January 1, December 31, Grantor/Program Title Number 2002 Receipts Disbursements 2002 U.S. Department of Transportation Passed Through the Colorado Department of t Transportation Highway Planning and Construction 20.205 $ -$ - $ 323,200 $ 323,200 U.S. Department of Agriculture Passed Through the Larimer County Department ~ of Human Services Nutrition Program for the Elderly 10.570 - 8,095 8,095 - U. S. Department of Health and Human Services Passed Through the Larimer County Department of Human Services Speical Programs for the Aging, Title III, Part C, Nutrition Services 93.045 - 12,000 12,000 TOTAL FEDERAL FINANCIAL ASSISTANCE $ - $ 20,095 $ 343,295 $ 323,200 See the accompanying Independent Auditors' Report. 86 STATE COMPLIANCE Form Approved The public report burden for this information collection is estimated to average 380 hours annually. OMB No. 2125-0032 City or County: Town of Estes Park, CO ~ LOCAL HIGHWAY FINANCE REPORT YEAR ENDING: December 2002 This Information From The Records Of (example - City of_ or County of_ Prepared By: Debbie McDougall, Accountant Phone: (970) 577-3565 3 I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE A. Local B. Local C. Receipts from D. Receipts from ITEM Motor-Fuel Motor-Vehicle State Highway- Federal Highway Taxes Taxes User Taxes Administration 1. Total receipts available ' 2. Minus amount used for collection expenses . 1 3. Minus amount used for nonhighway purposes 1 - 4. Minus amount used for mass transit , 5. Remainder used for highway purposes I II. RECEIPTS FOR ROAD AND STREET PURPOSES III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES ITEM 1 AMOUNT ITEM AMOUNT A. Receipts from local sources: A. Local highway disbursements: 1. Local highway-user taxes 1. Capital outlay (from page 2) 767,203 a. Motor Fuel (from Item I.A.5.) 2. Maintenance: 243,363 b. Motor Vehicle (from Item I,B.5.) , 3. Road and street services: c. Total (a.+b.) a. Traffic control operations 16,479 2. General fund appropriations 1,727.181 b. Snow and ice removal 44,854 3. Other local imposts (from page 2) 134.415 c. Other-Street Lighting 51,208 4. Miscellaneous local receipts (from page 2) 8,727 d. Total (a. through c.) 112,541 5. Transfers from toll facilities 4. General administration & miscellaneous 232,235 6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety 733,016 a. Bonds - Original Issues 2,088,358 6. Total (1 through 5) b. Bonds - Refunding Issues B. Debt service on local obligations: c. Notes 1. Bonds: d. Total (a. + b. + c.) 0 a. Interest 1,797 7. Total (1 through 6) 1,870,323 b. Redemption 10,000 B. Private Contributions c. Total (a. + b.) 11,797 C. Receipts from State government 2. Notes: (from page 2) 229,832 a. Interest D. Receipts from Federal Government b. Redemption (from page 2) 0 c. Total (a. + b.) 0 E. Total receipts (A.7 +B+C+D) 2,100,155 3. Total (1.c + 2.c) 11,797 C. Payments to State for highways D. Payments to toll facilities E. Total disbursements (A.6 + B.3 +C+D) 2,100,155 IV. LOCAL HIGHWAY DEBT STATUS (Show all entries at par) I Opening Debt Amount Issued Redemptions Closing Debt A. Bonds (Total) *2001 Error correction *30,000 10,000 20,000 1. Bonds (Refunding Portion) B. Notes (Total) I I 1 0 V. LOCAL ROAD AND STREET FUND BALANCE A. Beginning Balance B. Total Receipts C. Total Disbursement4 D. Ending Balance E. Reconciliation 0 2,100,155 2,100,155 | 0 0 Notes and Comments: FORM FHWA-536 (Rev.12-96) PREVIOUS EDITIONS OBSOLETE (Next Page) 87 STATE: Town ofEstes Park, CO Page 2 LOCAL HIGHWAY FINANCE REPORT YEAR ENDING (mm/yy): December 2002 II. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL ITEM AMOUNT ITEM AMOUNT A.3. Other local imposts: A.4. Miscellaneous local receipts: a. Property Taxes and Assesments 4,996 a. Interest on investments 25 b. Other local imposts: b. Other 1. Sales Taxes c. Transfers 2. Traffic Fines d. Capital Credits 3. Specific Ownership Tax e. Sale ofAssets f. Fees/Licenses/Permits/ROW 8,702 5. From Cities/Counties/Rd & Bridge 129,419 g. Service Performed 6. Total (1. through 5.) 129,419 h. Refunds of Expenditures c. Total (a. + b.) 134,415 i. Total (a. through h.) 8,727 (Carry forward to page 1) (Carry forward to page 1) ]TEM 1 AMOUNT I ITEM 1 AMOUNT C. Receipts from State Government D. Receipts from Federal Governmen~ 1. Highway-user taxes 229,832 1. FHWA (from Item I.D.5.) 2. State general funds 3. Other State funds: a. Forest Service a. State bond proceeds b. FEMA b. Proiect Match ~ 2. Other Federal agencies: c. HUD c. Motor Vehicle Registration d. Mineral Leasing d. (Specify) e. Pay Lieu of Tax e. (Specify) f. Other Federal f. Total (a. through e.) 0 g. Total (a. through f.) 0 4. Total (1. + 2. + 3.f) 229,832 3. Total (1. + 2.g) (Cany forward to page 1) III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL ON NATIONAL OFF NATIONAL HIGHWAY HIGHWAY TOTAL SYSTEM SYSTEM (a) (b) (c) A.1. Capital outlay: I I a. Right-Of-Way Costs 0 b. Engineering Costs 45,158 45,158 c. Construction: 1 1 (1). Capacity Improvements 375,048 375,048 (2). System Preservation 346,997 346,997 (3). Safety And Other 0 (4). Total Construction (1)+(2)+(3) 0 722,045 722,045 d. Total Capital Outlay (Lines 1.a. + 1.b. + 1.c.4) 0 767,203 767,203 (Carry forward to page 1) Notes and Comments: FORM FHWA-536 (Rev.12-96) PREVIOUS EDITIONS OBSOLETE 88 This page intentionally left blank. E,te, Valley Tran,portation Alternative, Study EXECUTIVE SummARV Introduction The Estes Valley is the eastern gateway to Rocky Mountain National Park (see Figure ES-1). With the two primary entrances to Rocky Mountain National Park (RMNP) being accessed via Estes Park, the majority of the more than 3.3 million people who visit RMNP each year travel through Estes Park. Nearly three-fourths of these visitors come between June and September, resulting in incredible pressures on the local transportation system. Residents and visitors alike currently experience long delays, backups and over-capacity conditions in downtown Estes Park during the busy summer tourist season. Projections by RMNP indicate that annual visitation to RMNP could increase to nearly five million people over the next 20 years. In addition, the population of the Estes Valley is expected to increase from 11,000 to 19,000 residents by 2020 and commercial development is expected to increase by 658,000 square feet (SF) (an increase of 18 percent). Without improvements to the transportation system, this growth would result in more congestion and longer delays. This would have a negative impact on the quality of life for Estes Valley residents as well as on the quality of experience for visitors. In response to the current and expected future levels of congestion, the Town of Estes Park, RMNP, Colorado Department of Transportation (CDOT) and Larimer County jointly identified the need for a comprehensive transportation plan for the Estes Valley. This study was included in the Upper Front Range Regional Transportation Plan as a "high priority" project. CDOT was successful in receiving a grant from the Federal Highway Administration (FH\NA) through the Transportation and Community and System Preservation (TCSP) pilot program to fund much of this study. This study was conducted in conjunction with the transportation study being conducted for RMNP. Project Goal and Objective, The goal of the project is to develop a well-balanced, multi-moda[ transportation system that addresses existing deficiencies and accommodates future travel needs for the Estes Valley in a safe and efficient manner. The project objectives include: â€¢ Providing a wider range of transportation choices â€¢ Maintaining the environment and reducing congestion â€¢ Improving the visitor experience Pelibus Holt & Ullevig - URS Cofp. - DÂ¢Agn Studio, WeA - Entrance - Hammer Siler George Auoclate, Page ES-1 ; 45 , W.Â¥,6 2.. b'thy: #/_.V ..A)/ - HEe m-MI 'PH qoine Ric .5 ~ = pw 1100,3 48!.3 42. 4.2 .4 I./ &. W'â‚¬y-L..~ y ~.3 41*4-. 8. 1 0 f .. /5 1- -4 4 ...~ C 4 i 8 0 0 e. 9.2 ~,mid.& tl 'eAÂ¥ JOOGJDOON.~ 1. 13 W, 6, . .;'. EX :31 5 m 53 ./ ' 4 4el S,AJeri 1k 1.= -3 , .942, Aa.4 -izarz' 8 IeÂ· 13- A- . g 1 8 9 ./ g Â£ E-il 'e~ 2 1, SE 1 <0 ? Â¢9 , $ A\ 0 = / 4/ 1 , 51'N IE r & FIR *tgAL) Th-1Â¥C,1 1 Mg 4. , w â€¢ 44. 4.4Â»142 2 0 .......................................... Page ES-Z 61!eile]I!8 Pue 04!H Su!15!xa = - le!Jeliv led!Ouud = - speobl leool = - aN3931 69 444 Devil'a Gulch Rd. JO Al@!A Need Entrance See Downtow Sheep Lakes Fall River Entrance ~ and Visitor Center 99 Estes Valley Study Area Beaver Meadows salepossÂ¥ 30,009 Jails Jaulut,H â€¢ O,111!,Jull . }sam 90!Prus UN[saa Â· 'dxol sun Â· 01Aailn 19 11011 2/nqsfal Grounds VOWAol 444 .Pe elle-1 A'....'....'............... 34 Rocky Mountain National Park Rockwd Figure E Estes Valley Tran,portation Alternative, Study Public Outreach Throughout the study, there was on-going communication with the Estes Valley community and its residents. This occurred through meetings held regularly with a Technical Advisory Committee and a Policy and Oversight Committee that consisted of representatives from the Town of Estes Park, RMNP, the Colorado Department of Transportation, Larimer County and area residents and business owners. In addition, four public open houses were held to solicit input from Estes Valley residents and other interested parties. During the summer of 2001, residents and visitors of the Estes Valley were surveyed about their concerns and perspectives on transportation in the Estes Valley. EHisting Travel Condition, Currently, highways are the primary element of the transportation system, and private automobiles and recreational vehicles are the predominant users. There is limited transit service within the Estes Valley. Estes Park funds a Call-and-Ride bus service provided year- round for all Estes Valley residents four days a week. RMNP operates a shuttle bus service in the Bear Lake area during the summer. Several private limousine services provide access to Front Range communities and to the Denver International Airport. During summer weekends, demand on Estes Park's downtown street network exceeds its capacity. Parking in the downtown area also operates at capacity on these days. Traffic counts provided by CDOT suggest that this over-capacity condition occurs approximately 25 days per year. Year 2020 Condition, Year 2020 travel forecasts estimate travel demand increases due to projected increases in visitation to RMNP, increases in the Estes Valley population and additional commercial development in the Estes Valley. These projections indicate that the over-capacity condition that currently occurs about 25 days per year could increase to 75 days per year (during the peak summer season) if no improvements are made to the transportation system. In the long term, the increase in visitation to downtown Estes Park and the increase in commercial development in the downtown ared are expected to increase the demand for downtown parking. Without implementing any travel demand management measures, 525 additional public parking spaces would be needed to serve downtown Estes Park by 2020. This represents an increase of 44 percent over the existing public downtown supply of approximately 1,200 spaces. Pel,bu,g Holt & Ullevig - URS Corp. - De,Ign Studio, We,t - Entranco - Hammer Siler George Auociate, Page ES-3 E,te, Valley Tfan,portation Alternative, Study Preliminary Improvement Alternative, and Evaluation, In order to address both near-term and long-term needs, a series of transportation improvement alternatives were assessed. The alternatives were developed through analysis of existing and future travel patterns and through discussion with the two advisory committees. Improvements assessed include highway modifications, implementing transit service, building bike and pedestrian facilities, and implementing travel demand management/intelligent transportation measures. Highway Twelve potential highway improvements, located throughout the Estes Valley, were identified. These improvements included new roads to improve circulation and increase capacity, auxiliary lanes to improve safety and increase capacity at intersections, and highway widenings to increase the network capacity. Each improvement was evaluated based on its need (safety and/or capacity), its priority and its impact to the surrounding area. Transit Evaluation of both fixed-guideway and notifixed-guideway transit systems included a comparison of cost, route flexibility and capacity flexibility. Through this evaluation and discussions with the two advisory committees, small bus transit technology was identified as the most appropriate for use in the Estes Valley. This type of system would involve significantly lower capital cost and infrastructure investment than fixed-guideway systems. It also would provide more flexibility than the larger standard-size bus. RMNP implemented transit service using small buses for the first time in 2001 with much success. A number of different residential and visitor transit route options were evaluated. The key criteria for visitor service include intercepting visitors east of downtown Estes Park to reduce congestion in downtown, providing service to downtown Estes Park, connecting seamlessly to RMNP and cost effectiveness. In addition to intercept transit service, service to other high- activity destinations such as the YMCA and the rodeo grounds was evaluated. It is the assumption of this study that RMNP's transit service would in the future extend along the Bear Lake corridor toward the Beaver Meadows entrance to a transfer location with Town transit service. This service expansion within RMNP is an important consideration in the timing of Estes Park service. RMNP service would be required to increase capacity and carry heavier visitor volumes longer distances through the park, in order to accommodate visitors from Estes Park. Pel,burg Holt & Ullevig = URS Corp. - De,Ign Studio. We,t - Entranco - Hammer Sller George Auociatet Pa9e ES-4 Estes Valley Tran,portation Alternatives Study The transfer center is a key element in designing a transit system compatible with the RMNP service. It is assumed that a transfer facility would be located at an undefined location between Beaver Point and the Beaver Meadows entrance and would be sized to accommodate both RMNP and Estes Park buses during peak season visitor levels. An estimated one to two acres would be required to build a facility to handle projected passenger loads. Evaluation of residential transit service included looking at fixed-route service, flex-route service and Call-and-Ride service. Ridership projections indicate that in the near term, a Call-and-Ride service would be the most cost effective. In the long term, Estes Park could look at ' implementation of a flex-route service. Parking Throughout the study process it became evident that there is a strong link between visitor transit service and the amount and location of parking. Placing additional parking in the downtown core area would encourage visitors to drive into downtown to park. Building additional parking in conjunction with visitor transit service east of downtown would intercept visitors prior to driving into the congested downtown core area and encourage use of a visitor transit service. Because of this relationship between parking and transit, parking locations were identified and evaluated in conjunction with the visitor transit alternatives. Bike/Pedestrian Facilities The results of the public surveys conducted during the summer of 2001 indicated that the number of visitors who ride bicycles in Estes Park would double if there were an expanded bike path network. Residents ranked an expanded bike path network ahead of building new roads and public transit to the Front Range when asked to list their transportation priorities. Thirteen new pedestrian and bicycle facility improvements were evaluated. Because these routes are intended to provide an alternative form of transportation, they are located at those places that people frequent most often. These locations include downtowri, RMNP, areas with numerous lodging establishments, residential areas, and nearby hiking trailheads. Travel Demand Management/Intelligent Transportation Systems (TDM/ITS) TDM/ITS is a set of measures geared toward improving the efficiency of travel on an existing road network. It is recognized that the opportunities to build additional travel lanes to increase vehicle capacity through Estes Park are very limited because of the constraints of existing development and topography. Information technology gives the Estes Valley the opportunity to improve the traffic operations by informing travelers about real-time conditions and directing them to more efficient and effective opportunities to utilize the transportation system. TDM/ITS measures can help optimize the transportation system by improving mobility, reducing congestion, reducing dependence on private autos, and reducing demand for downtown parking. ITS measures considered for use in Estes Valley include: dynamic message signing, highway advisory radio, parking lot monitors, automatic vehicle location and transit arrival signs, Pel,burg Holt & Ullevig - URS Corp. - Dden Studio, Wvt - Entranco - Hammer Siler George A#oclates Page ES-5 E,tes Valley Tran,portation Alternatives Study an internet website, and information kiosks. TDM measures include: covered bus shelters, improved bike and pedestrian facilities, and bike racks for buses. Many communities have found that TDM/ITS measures work best when a disincentive is used to complement the TDM/ITS incentives. Disincentives include: paid parking and additional time-restricted parking in downtown Estes Park. National Environmental Policy Act and Transportation Improvements Any potential transportation improvement that utilizes federal funding and/or directly affects federal property or resources is subject to the requirements of the National Environmental Policy Act (NEPA). Compliance with NEPA can involve a variety of environmental resource evaluations depending on the size, complexity, and public controversy associated with the proposed action. NEPA prescribes a fairly simple process for relatively straightforward projects known as a Categorical Exclusion. Projects that are more complex and/or involve public controversy require an Environmental Assessment (EA). The most complex and/or controversial projects require the preparation of an Environmental Impact Statement (EIS). Since some elements of the Estes Park Transportation Alternatives Study will likely require federal funding, the Federal Highway Administration (FHWA) and/or CDOT will be required to prepare environmental documentation under NEPA. Institutional Arrangements and Financing Mechanisms A number of different institutional options were considered to sponsor and/or operate a public transit system in Estes Valley. Financing mechanisms to generate funding for transportation improvement projects were also reviewed. Potential institutional options that were considered include operation by the Town of Estes Park, Estes Park Urban Renewal Authority, Estes Valley Recreation and Park District, RMNP, or operation through an intergovernmental agreement, rural transportation authority, regional service authority, county operation and sales tax, special or general improvement district or metropolitan district. Each of these institutional arrangements varies in how they are structured, the degree of public accountability and their accessibility to various funding mechanisms and sources. Possible funding mechanisms included local revenue sources, parking revenues, transit revenues and federal funding programs. Pel,burg Holt & Ullevig - URS Corp. - Design Studio, UJut - Ent,anco - Hammer Siler George Auoclate, Page ES-6 Ette, Valley Tran,portation Alternativet Study Recommended Improvement Plan, Input from the two committees and local residents, through the public involvement process, provided valuable guidance in developing, refining, and evaluating alternative transportation improvements for the Estes Valley. This input and corresponding deliberations helped shape the transportation vision for the Estes Valley. The transportation plan consists of a Vision Transportation Plan and a Near-Term Transportation Plan that provides an immediate direction to begin to respond to these needs. The committees prioritized the Vision Plan alternatives based on safety and capacity needs, benefits and costs of the projects, and the potential for project funding. The highest priority projects are included in the Near-Term Transportation Plan. Vision Tran/portation Plan Recommendations included in the Vision Transportation Plan are summarized in Table ES-1. Highway The following highway-improvements reviewed as part of this report were included in the Vision Transportation Plan. â€¢ Improve Cornmunity Drive/US 36 Intersection - Summer traffic related to the rodeo grounds and off season school traffic volumes are high enough currently.to meet auxiliary lane criteria in the State Highway Access Code. Potential use of the rodeo grounds for intercept parking related to transit service would increase the demand in the future. This project would add a westbound left turn lane and an eastbound right turn lane on US 36 at Community Drive. â€¢ Widen US 36 between Mary's Lake Road and Crags Drive - Phase 1 of this project would add paved shoulders, a center turn lane from Elm Road to Mary's Lake Road, and a detached sidewalk. Phase 2 would add a second eastbound through lane through this segment after capacity improvements have been built in the downtown area. â€¢ Downtown Street Network Modifications - The essential initial improvement would be a reconfiguration of the Moraine Avenue/Crags Drive intersection. Phase 1 would build a new bridge across the Big Thompson River to connect to East Riverside Drive. This new connection would increase capacity and supplement Moraine Avenue (US 36) through downtown. When additional capacity is needed, a one-way system (Phase 2) having Moraine and Riverside as a north-south couplet could be considered. â€¢ Improve Mall Road/US 34 Intersection - This project would add auxiliary lanes on US 34 at Mall Road and improve the grade of Mall Road on its approach to the intersection. The intersection would be signalized when warranted. 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Jed Wg ZÂ¢ - INO-ZE â€¢ n=%%=C : mall transit bus â€¢ Flex-route / Call- M~~ian~ + Intercept visitor â€¢ Expand time â€¢ utes nd-Ride service built in trained 0Alleu UMOWMOp JO }see SapOLU uo!}se5u r-round transit s downtown, ential Ztef e t-of-valley ommerceNisitor anded para- service for M Jed >1091$-WOOZÂ¢ Table ES -1. Vi,ion T,an,portation Plan eoueuejuiew Eu!06-uo jou jrlq (1!sue.il) suolieiedo Jo/pue uoijorIJ;suoo apniou! stsoo /320!10"W 36'ovD,â€¢115 jeWWOH - o)UOJW3 - Inm'olpnls u6,3(1 - 'd,o) nin - 6183'In 9 11011 6,ne,lad enter 34/Lil Rd. SluettleAa E,te, Valley Trantportation Alternatives Study â€¢ Widen US 36 Causeway - Safety and capacity improvements are needed between the US 36 intersections of Community Drive and Fish Creek Road where there is a causeway across Lake Estes. Phase 1 would widen the causeway to provide two six foot paved shoulders. Auxiliary lanes would also be provided at the Community Drive intersection. Phase 2 would extend the existing four-lane section east from Fourth Street to Fish Creek Road. â€¢ Reconfigure Wonderview Avenue (US 34 Bypass)/Elkhorn Avenue (US 34 Business) Intersection - This improvement would reorient the Elkhom Avenue leg to create a more conventional right-angle intersection. â€¢ Widen Big Thompson Avenue (US 34) from Dry Gulch Rd. to Mall Road - This project would extend the three-lane cross-section of Big Thompson Avenue to the eastern edge of the valley. â€¢ Build Western Bypass - This project would create a new road between Moraine Avenue (US 36) and Wonderview Avenue (US 34 Bypass). Including this project in the plan gives Estes Park the opportunity to preserve the right-of-way from future development. â€¢ Widen Fish Creek Road - This project would add two 6-foot paved shculders and guardrail (where needed) between Brodie Avenue and US 36. In addition, the roadway geometry would be improved where curves do not have adequate radii. â€¢ Spot Improvements on US 34 (west of Elkhorn) - This project would make spot improvements along US 34 between Elkhbrn Avenue and the National Park entrance that would improve safety by increasing sight distance at intersections, flattening sharp curves, and adding guardrail. Visitor Transit Long-term visitor transit service recommendations include fixed-route transit service between US 34 east of downtown Estes Park, downtown Estes Park, the Chamber of Commerce/Visitor Center, and Beaver Point (connection to RMNP service). Supplemental transit service to the YMCA and to the rodeo grounds is also included in the Vision Transportation Plan. Intercept visitor parking would be provided east of downtown. It would consist of either 500 spaces at the Chamber of Commerce/Visitor Center or 100 spaces at the Chamber of Commerce/Visitor Center and 250 spaces located off US 34 near Dry Gulch. Additional supplemental parking could be located at the high school or rodeo grounds. The number of parking spaces and location of additional future parking would need to be reassessed periodically after the transit system has been implemented. Pel,burg Holt & Ullevig = URS Corp. = De,19n Studio, We,t - Entrance - Hammer Siler George Anoclates Page ES-9 E,te, Valley Tran,portation Alternative, Study Residential Transit Year round flex-route/Call-and-Ride residential transit service is recommended in the Vision Transportation Plan. Ridership projections indicate that this type of service would be the most cost-effective. Bike/Pedestrian Eleven bike and pedestrian facilities are included in the Vision Transportation Plan. These paths would provide a comprehensive system throughout the Estes Valley that would allow pedestrians and bicyclists to meet their mobility needs without using an automobile. These include the following: â€¢ Fall River Trail Location: West of downtown Estes Park along US 34 Mode: Separated shared-use path and signed shared roadway â€¢ US 36/Moralne Avenue Trail Location: West of downtown on the south side of Moraine Avenue (US 36) Mode: Separated shared-use path and signed shared roadway â€¢ US 34 Bike Trail Location: North side of US 34, east of downtown Mode: Bike lane â€¢ US 34 Bypass Bikeway Location: US 34 bypass and downtown connection Mode: Signed shared roadway â€¢ The Ponds Trail Location: South end of Highway 7 Trail (existing) to Fish Creek Trail Mode: Separated shared-use path â€¢ Pawnee Trail Location: South end of Highway 7 Trail to Mary's Lake Mode: Separated shared-use path â€¢ Spur 66 Trail Location: West end of community along Spur 66/CR 69B Mode: Separated shared-use path and signed shared roadway â€¢ High Drive Trail Location: Mary's Lake Road extended north of US 36 Mode: Shared roadway Pel.rburg Holt & Ulleulg - URS Corp. - De,Ign Studios Wvt - Entranco - Hammer Siler George Auociates Page ES-10 E,te, Valley Tranmortation Alternatives Study â€¢ Aspen Brook Trail Location: South end of Spur 66 Trail to Lily Lake Mode: Separated path â€¢ Fish Creek Trail Location: Follows Fish Creek Road , : Mode: Separated shared-use path and signed shared roadway â€¢ The North End Trail Location: East of Town using Dry Guldh Road and Devils Gulch Road Mode: Separated pedestrian path and signed shared roadway Travel Demand ManagemenVIntelligent Transportation Systems The Travel Demand Management (TDM) program recommended for the Estes Valley is multi- faceted. The major focus is starting a bus system to serve both downtown Estes Park and RMNP. This transit service would be supported by providing intercept parking east of downtown and implementing a paid parking program in downtown. This would ease congestion in downtown and provide relief for over-capacity parking in both downtown and RMNP. An interconnected system of bicycle and pedestrian paths throughout the community would provide an alternative to travel by automobile for employees and visitors. Paid parking in the downtown area would encourage use of alternative modes of travel. Information technology gives the Estes Valley the opportunity to improve traffic operations by informing travelers about real-time conditions and directing them to more efficient and effective opportunities to utilize the transportation systern. Highway advisory radio (HAR) would apprise travelers of options as they enter the community. This would be reinforced by dynamic message signs (DMS) at specific locations that would give information about transit, intercept parking, alternate routes, and parking availability. near-Term Tran,portation Plan Recommendations made in the Near-Term Transportation Plan are summarized in Table ES-2. Figure ES-2 illustrates the Near-Term Transportation Plan improvements. Highway Four of the eleven recommended vision improvements are included in the Near-Term Transportation Plan. These include the following: â€¢ Reconfigure the Crags Drive/Moraine Avenue Intersection. Throughout the study process this intersection was identified as a droblem area in Estes Park. Residents identified it as confusing and unsafe. This improvement is included because of the existing need to increase the capacity of this intersection and because of its confusing configuration. Peltbufg Holt & Ullevig - URS Corp. - De,ign Studio, Wett - Ent,anco - Hammer Siler George Auociate, Page ES-11 Estes Valley Tran,portation Altemative, Study â€¢ Improve East Riverside Drive. This improvement to East Riverside Drive is included to increase the capacity of the street network in downtown Estes Park. This improvement, in conjunction with the reconfiguration of the Crags Drive/Moraine Avenue intersection, would allow motorists traveling between downtown Estes Park and RMNP to utilize either Moraine Avenue or East Riverside Drive. â€¢ Widen US 36 Causeway. This improvement would add shoulders and a guardrail to US 36 between Community Drive and Fish Creek Road. This improvement would increase both the safety and the capacity of this stretch of highway. . Improve US 34/Mall Road Intersection. Improvements to this intersection would include turn lanes and improving the grade of the Mall Road approach. This improvement is included in the Near-Term Transportation Plan because the existing volumes warrant auxiliary turn lanes at the intersection. Together, these improvements would increase the capacity of the intersection and improve safety. Estes Park Visitor Transit Recommendations in the Near-Term Transportation Plan include fixed-route visitor transit service along US 34 east of downtown Estes Park, the Chamber of Commerce/Visitor Center, between downtown Estes Park, and Beaver Point (connection to RMNP service). A transit center would be located at either the Chamber of Commerce/Visitor Center or near the Dry Gulch/US 34 intersection. Residential Transit Expanded Call-and-Ride service is included in the Near-Term Transportation Plan. This could be a continuation and expansion of the current service being provided by Special Transit. Parking The Near-Term Transportation Plan includes two options for parking. The first option would include 500 spaces at the Chamber of Commerce/Visitor Center with 250 parking spaces for downtown use and 250 spaces for long-term parking for employees and RMNP visitors. The second option would include 350 spaces with 100 spaces for downtown use at the Chamber of Commerce/Visitor Center and 250 spaces for employees and RMNP visitors near Dry Gulch Road. Both options would place parking east of downtown to intercept visitors prior to them entering the congested downtown core area. 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E,te, Vall~~g Tran,portation Alternative, St Improvements Commerce/Visit on and radio uo!}ez!inn Je uonez!1!ln Jell@El * Al!.A!10@U u! uoilonpehl â€¢ peonpall â€¢ sidential Pedestrian Parking , ~ ITS 40Jees luel 0!JJ â€¢ esn 35einoou3 + eo!/u ssed/[ 6u!>wed XelieA 01 uo!loauuo . Apies peAOJdull . / â€¢ Small transit â€¢ Fall River Trail â€¢ Alternative 1 - â€¢ Expand time â€¢ Dy 3009% )1001$ â€¢ JeeX Jed >100Â£$ :epe-pue-1190 + JeeX Jed WE- 10$ â€¢ Moraine e. raine intercept lot at nstrained spaces) us shelters Bypass or Center (500 racks saA!]eu.lalle jo 0!Iqnd Jo ;no46n modes Chamber of Transit - ransit - Bike/ Table ES-2. neaf-Term Tran,portation Plan 3091$ 01 3001$ -eoueuelu!elu Bu!08-uo jou inq (1!SUBJ}) suoileiedo Jo/pue uoilonilsuoo epnlou! s}soo Aloposm â€¢6JoBD '3115 â€žwwoll = O3uwlua - vam /0!pmf u61.r,cl . Â·d,o) stin = 61nalin g 11011 6,r,94,d Intersection ation (s,elloa Zoot slsoo *Jeu! 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E .... f i Â® a . 7* : 11 Q> 34 1 0 .. 02.gi--<29.3 -'0 - A. .462-1:7:y 4 . 0 m CD 2 0 .0 Or. E . 4.1- . . 0 Â· .2 X E . M LU Q. I 9.\Se 8 i /2 a- SI - I : ...... -36==--W ..... Page ES-14 se!1!Hoed eM!8 pue eM!H Su Â· Dupped @Ed UMOIUMOC] se!1!Iped aM!8 pue eMIH pesodoid 00!AJes sna dNIAIW pepuedic3 ...1-.1. eo'A.les sna le,ualueiddn S le!; ualod swelueAoidiul uo!;oes.le,ul / peoli pesodoid ao!AJOS sna pasodotl 8.Jv 80!AJes embl pue lieo pesodojd = i SpUnOJ BYPASS I'~.'- ~~/'~~. 9>loeH eM!8 Near-Term Transportation Plan Sheep Lakes - Entrance itor Center Beaver Meadows Audobon St. Visitor Center , ~ Rockwell ' 36 Entrance salepossÂ¥ 08,009 191!S JauluteH â€¢ 01[el,u31 â€¢ 1,0/A Â§0!pn,s u:!saa â€¢ 'd,o) slin Â· 0!Ae'In 19 11011 flings!01 4ive; - Su!UAS eSesse'Al 0!UleuXCI 34 Rocky Mountain National Park 0/87 108 UISSEDOW Figure ES=2 peure.11SU00 elli !1 pued E. Riverside Dr. 0!Pel:1 AJOS!APV XeAA46! i~euiee6~ue'Al slol 6ui vel D Ml, . E leAV Dupped - uo!1seBuOO - 81!S qeM â€¢ E/ter Valley Transportation Alternatives Study Bike/Pedestrian Four bike/pedestrian facilities are included in the Near-Term Transportation Plan. They include: â€¢ Fall River Trail. This bike/pedestrian facility would be a separated shared-use path along US 34 connecting downtown to the RMNP Fall River entrance. â€¢ US 36/Moraine Avenue Trail. This pedestrian/bike path would include both a separated, 10- foot wide concrete path and a signed shared roadway between downtown and the intersection of Spur 66. â€¢ US 34 Bike Trail. This bike lane would run along the north side of US 34 east of downtown and would only require modifications to signing and striping of the existing shoulder. â€¢ US 34 Bypass Bikeway. This bike lane would travel along the US 34 Bypass, north of downtown. It would require restriping and signing of the existing shoulders on the JS 34 Bypass. Travel Demand Management/Intelligent Transportation Systems The Near-Term Transportation Plan includes a number of TDM and ITS measures. Dynamic message signs (DMS) and highway advisory radio (HAR) could be implemented almost immediately to advise visitors of congestion and alternate routes. These would be supplemented when the transit system is implemented. In addition, implementing time constraints on more of the downtown parking lots would increase parking turnover and reduce parking duration. Downtown employees should be encouraged to carpool, use alternate form of transportation or park in the periphere! parking lots if they must drive on the tusiest summer days. Pel,burg Holt & Ullevig - URS Corp. - Detign Studio, We,t - Entranco - Hammer Siler George AuociatÂ¢/ Page ES-15 Estes Valley Transportation Alternatives Study In,titutional Afrangement, and Pinancing fnechaninn, The consensus of the two study advisory committees was to explore the feasibility of the formation of a Rural Transportation Authority (RTA). A Rural Transportation Authority can be established, by contract, between any two or more municipalities, two or more counties, or one or more municipalities and one or more counties. In addition, the state may participate in the authority. The contract between the participating entities shall specify the size and composition of the board of directors. The board shall have at least five members, all of whom, other than a representative of the state, shall be elected officials from the participating municipalities and/or counties. Furthermore, the board shall contain at least one member of each member municipality and/or county. Formation of an RTA would provide the following attributes and benefits: â€¢ The formation of the RTA and approval of the funding mechanism(s) are both subject to a public vote of approval. Both committees identified the need for a public referendum as important. â€¢ Colorado's statutory authority defines a wide range of transportation improvements that are eligible for funding by RTAs. Furthermore, an RTA provides a vehicle for generating additional revenues, not just for transit, but for other projects as well. Generating additional revenues is necessary to avoid potential cutbacks in other municipal services and projects funded via existing mechanisms if the Town assumed operational responsibility for transit service. â€¢ The RTA would have a separate governing board that could focus on transit and transportation needs while the Town's Board of Trustees must address a wide range of issues. â€¢ The RTA provides flexibility to adapt and phase service changes over time. After review of a variety of potential funding mechanisms, it was the consensus of the two committees to evaluate an RTA sales tax as the primary source of local revenues. The key factors and benefits associated with the use of a sales tax included the following: â€¢ Visitors to RMNP pay a large share of sales taxes collected locally. These visitors are responsible for much of the congestion and other demands on the system addressed in the Plan. â€¢ The use of sales taxes would capture revenue from a larger share of visitors than other types of visitor-oriented taxes and fees. â€¢ Sales tax revenues would rise with inflation, population growth and increases in RMNP visitation. Other sources would be less responsive to growth in the future. Pel,burg Holt & Ullevig - URS Corp. - Defign Studios We,t - Entranco - Hammer Siler George A.,ociate. Page ES-16 E,tes Valley Tran,portation Alternatives Study â€¢ Because of these factors and the precedent of even higher sales tax rates established in other vacation and recreation resort communities in Colorado, sales taxes are generally regarded as more acceptable to residents, elected officials and visitors. â€¢ The collection and distribution of sales taxes is efficient because the underlying mechanisms already exist. If sales taxes were to be the primary financing mechanism, the final issue would be to establish a target tax rate so that future revenues could be estimated and one or more fiscally constrained scenarios developed. Colorado statutes limit the maximum permissible rate for RTAs to 1.0 percent. Assuming voter approval and collections starting in 2004 and extending through 2020, a one-half cent (0.5 percent) rate could generate nearly $18.5 million and a one-cent rate (1.0 percent) would generate nearly $37 million (2002 dollars with no assumed inflation) by 2020 - see Table 35ES-3. Table 65-3. SalÂ¢/ Tal{ Rate Compafiron Cumulative 2004 Sales Tax Rate 2005 2010 2015 2020 to 2020 0.5 percent $875,000 $1,018,000 $1,171,000 $1,338,000 $18,417,000 1.0 percent $1,750,000 $2,036,000 $2,343,000 $2,676,000 $36,834,000 Note: Projected sales and property taxes do not reflect inflation, but do allow for increases due to population growth, RMNP visitation increases and new development. The differences in revenue availability have significant implications for the pace at which future transpertation improvements can Le funded and whether Lial,sit service Call be expanded in the future. The expanded scope and accelerated timing of improvements afforded by the higher tax rate appealed to both committees in that it moved the community further towards the committees' collective vision plan addressing the community's needs. Raising the incremental sales tax rate to 1.0 percent increases the available revenue to nearly $37 million (2002 dollars). As a result, the following projects could be funded: Call-and-Ride transit service for residents Seasonal transit service linking downtown and RMNP Seasonal transit service along US 34 east of downtown to the Dry Gulch parking lot in 2010 ITS/TDM improvements and $300,000 per year for new bicycle and pedestrian trails Downtown/transit service parking lot Riverside Drive US 34/Mall Road intersection Moraine Road/Crags Drive (Donut Haus) intersection Pel,burg Holt & Ullevig - URS Corp. - Derign Studios We,t - Entrance - Hammer Siler George Anociate, Page ES-17 ... E,te, Valley Tran,portation Alternative/ Study Table ES-4 summarizes the advisory committees' findings regarding the near-term funding plan assuming the 1.0 percent sales tax. As shown, this plan results in a modest shortfall, about $560,000. k is reasonable to expect that this shortfall could be covered via Federal Transit Administration, Federal Highway Administration, or CDOT transportation funding programs. Table ES-4. Punding Summary, Assuming a 1.0 Percent RTA Sale, Tax Funded Improvements 2003 to 2007 2008 to 2012 2013 to 2020 TOTALS Streets/Roads/Parking (debt) 2/ $2,198,400 $2,748,000 $7,145,000 $ 12,091,400 TDM/ITS $400,000 - $400,000 Bike/Pedestrian Trails $1,500,000 $1,500,000 $1,600,000 $4,600,000 Transit (Town/RMNP link) 3/ $1,500,000 $3,900,000 $9,600,000 $15,000,000~ Call-and-Ride $750,000 $1,250,000 $2,000,000 $4,000,000 , Transit Infrastructure 4 - $1,300,000 - $1,300,000 ~Total Expenditures $6,348,400 $10,698,000 $20,345,000 $37,391,400| RTA Sales Tax Revenue 1/ $7,110,000 $ 10,180,000 $ 19,543,000 $ 36,833,000| Difference $761,000 -$518,000 -$802,000 -$558,400~ Notes: 1. Assumes new tax enacted beginning in 2004 2 Based on issuance of $6,850,000 in long-term debt in 2004 (20 yrs. @ 5.0 percent) 3. Assumes transit service is initiated in 2005 and expands to a larger system in 2010. No FTA funding is assumed for this scenario. 4. Allowance for a maintenance facility, shoulder pullouts, bus steps, etc. Pel,burg Holt & Ullevig - URS Corp. - De,ign Studio, Ule,t = Entranco - Hammer Siler George Anociate. Page ES-18 4/4 \ A.... . 42-Z ... Z, .g Estes Vall Tv~asn~puo~r~ati 0 n pleod UAAO1 COOZ 'O L eunr Altern AN i~ 1- N.. . - - .. 7 .4 0/ A >7 1 4â‚¬ r .-1 0 77 a) 2-62 0 CO (D (D 0 X CD C CO E (D . Z L/3 e[)!IS uoi}euodsuell!:44'teis3 Trans ortation in Estes Valle - Seasonal traffic congestion - Parking and traffic were the lowest r nS 36ueN luo]:I 966 L el.Ij u! sejnq!311e Why Study Â· Today - Seasonal parking d - .. 215 U . b U r .4 7 3& Z WE eP!IS uo'WUT'sue=!E'Jtels3 - RMNP visitation expected to increase 36% - Lodging and residential home development expected to increase 36% 41!AA SeseeJOU! puelilep o!#ejl pue 6upped - uogeusIA pue UOReindod u! SeseeJOU! Xpedeo JeAO shep 92 SA shep 91 â€¢ Why Study Trans ortation in Estes Valle Â· Future e 7 G.7 , 4 03 -0 E75 I '' W V.4 f, Â¥* . 1-*f Develo a well-balanced multi-modal transp~tation syste m that addresses existing deficiencies and accommodates uollepodsueil XeileA selsEI Xpn JS SeA!1eUJ ellÂ¥ Study Objective SpeeU leAe]1 eininJ r.: *f 1 19.. 1 ~ LO m 2 - 7 ,, - erence S< 00 er 40 11 44% \ I. .qi Z 4- $ 0 E 2 11, - C - 2 1 C . 20 ZE - - gapinous %@ 4 GlleÂ·Il i qleâ€¢,apls 1: . \ O O 'E % a. I ./ 3 8 . 6 S C -- 4 - 944 4 , *JA 00 ,,Deu . Multi Modal Transportation 2.410 uoneuodsueil XeileA selsE! Xprns SeA!jewelly Trattic * .,7,f %1?-i 21'3. i i Â· 7 14%.â€¢ cD hf CD U) Â· Provide Transportation Choices Â· Maintain Environment Â· Reduce Congestion eouepedx3 3 01!S!/\ eAO]dull â€¢ uoileuTlsuea!/<J'Jtels3 Project Goals rtIC 4. I I ' .EL . D f ~;311 r. j r. 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F f - Fm 1â‚¬1 Z :/9 L el)!IS uo!}eu~od~ej-L ~~il~~teTS3 Institutional Arrangements Â· Rural Transportation Authority - Contract between two or more governmental - Create by public vote uoilepodsueil lie Joi spunJ eleiallaE) - pieoq BullueA06 eleiedes - seoinos Bulpuni lenuelod leJeAGS - agencies C . Rural Transportation Authority - Lodging tax - Vehicle registration fee Jellop/LO O$ 01 dn - uolledio!ped JoUSIA - UO!181!sIA pue UO!*gu! 4JIM SAAOJ 9 - oijnqms!P pue uo!10elloo lue!0!JJ3 - - Sales tax xel sales gÂ·t C F 4 I t, 'f I I 1 . j: 44 11 )219 3*<... 6 >*r ZL/ZL eP!IS uo!jewodsueil XelleA 90193 Xprlis SeA!wl.Uellv Next Steps Â· Transportation Committee Â· Upper Front Range Plan Â· Rural Transportation Authority sd !4938Uped â€¢ j 32084 Federal Register / Vol. 68, No. 103 / Thursday, May 29, 2003 / Notices representatives or officials of Law 95-625 (March 1978) expanded the SUPPLEMENTARY INFORMATION: If you organizations or businesses, available boundary by approximately 791 acres. wish to comment on the general for public inspection in their entirety. The general management plan will management planning process for The responsible official for this prescribe the resource conditions and Montezuma Castle and Tuzigoot Environmental Impact Statement is visitor experiences to be achieved and National Monuments, or on any issues William W. Schenk, Regional Director, maintained in the monuments over the associated with the plan, you may Southeast Region, National Park next 15 to 20 years. The clarification of submit your comments by any one of Service, 100 Alabama Street SW., 1924 what must be achieved according to law several methods. You may mail Building, Atlanta, Georgia 30303. and policy will be based on review of comments to Superintendent Kathy M. Dated: April 18, 2003. the monuments' purpose, significance, Davis, Montezuma Castle and Tuzigoot Charlie Powell, special mandates, and the body of laws National Monuments, PO Box 219, and policies directing management of Camp Verde, AZ 86322-0219. You may Acting Regional Director, Southeast Region. the monuments. Management decisions also e-mail comments to , [FR Doc. 03-13334 Filed 5-28-03; 8:45 am] to be made where law, policy, or kathy m davis@nps.gov. You may also BILLING CODE 4310-26-P - regulations do not provide clear hand-deliver comments to the - guidance or limits will be based on the Montezuma Castle and Tuzigoot DEPARTMENT OF THE INTERIOR purpose of the monuments, the range of National Monuments visitor centers. public expectations and concerns, Our practice is to make comments, National Park Service resource analysis, an evaluation of the including names and home addresses of natural, cultural, and social impacts of respondents, available for public review General Management Plan/ alternative courses of action, and during regular business hours. Environmental Impact Statement, consideration of long-term economic Individual respondents may request that Montezuma Castle National Monument costs. Based on determinations of we withhold their home address from and Tuzigoot National Monument, desired conditions, the general the record, which we will honor to the Arizona management plan will outline the kinds extent allowable by law. There also may of resource management activities, be circumstances in which we would AGENCY: National Park Service, Interior. visitor activities, and development that withhold from the record a respondent's ACTION: Notice of Intent to prepare an would be appropriate in the monuments identity, as allowable by law. If you environmental impact statement for the in the future. Alternatives will be wish us to withhold your address, you general management plan, Montezuma developed through this planning must state this prominently at the Castle National Monument and Tuzigoot process and will include, at a minimum, beginning of your comments. We will National Monument, Arizona. the no-action and preferred alternative. make all submissions from SUMMARY: Under the provisions of the Major issues include protection of organizations or businesses and from National Environmental Policy Act, the natural and cultural resources, individuals identifying themselves as National Park Service is preparing an providing for visitor enjoyment and representatives or officials of environmental impact statement for the understanding, and evaluating potential organizations or businesses available for general management plan for boundary expansions. Potential public inspection in their entirety. Montezuma Castle National Monument partnerships will be explored with other Dated: May 1, 2003. and Tuzigoot National Monument, agencies, organizations, and local Karen P. Wade, Arizona. The environmental impact interests. Director, Intermountain Region. statement will be approved by the DATES: The National Park Service will [FR Doc. 03-13339 Filed 5-28-03; 8:45 am] Director, Intermountain Region. conduct public scoping for 60-days from BILUNG CODE 4312-EJ-P Montezuma Castle National the date of publication of this notice in Monument and Tuzigoot National the Federal Register. Open houses Monument are located in Yavapai regarding the general management plan DEPARTMENT OF THE INTERIOR County, Arizona. Montezuma Castle was will be held during the public scoping National Park Service established in 1906 under the authority period. Specific dates, times, and of the Antiquities Act. The proclamation locations will be announced in the local Elk and Vegetation Management Plan, states it "* * * is of the greatest media and will also be available by Environmental Impact Statement, ethnological value and scientific interest contacting the superintendent of Rocky Mountain National Park, (Presidential Proclamation No. Montezuma Castle and Tuzigoot Colorado 696, December 8, 1906, 34 Stat. 3265). National Monuments. Montezuma Well was added in 1943 as AGENCY: National Park Service, Interior. a detached unit of the monument with ADDRESSES: Throughout the scoping and ACTION: Notice of Intent to prepare an an act of Congress (October 19, 1943, 57 planning process, information will be Environmental Impact Statement for the Stat. 572). available for public review and Elk and Vegetation Management Plan, Tuzigoot National Monument was comment in the office of the established by presidential superintendent (Kathy M. Davis, Rocky Mountain National Park. proclamation on July 25, 1939. The Montezuma Castle and Tuzigoot SUMMARY: Pursuant to the National proclamation states that "certain National Monuments, PO Box 219, Environmental Policy Act of 1969, 42 GovernInent-owned lands ill the State of Camp Vertie, AZ 86322-0219). U.S.C 4332(C), the National Park Service Arizona have situated there on historic FOR FURTHER INFORMATION CONTACT: is preparing an Environmental Impact and prehistoric structures and other Superintendent Kathy M. Davis, Statement for the Elk and Vegetation historic objects of historic or scientific Montezuma Castle and Tuzigoot Management Plan for Rocky Mountain interest, and * * *it would be in the National Monuments, PO Box 219, National Park, Colorado. This effort will public interest to reserve such lands as Camp Verde, AZ 86322-0219: TEL (928) result in a plan for adaptively managing a national monument to be known as 567-5276; FAX: (928) 567-3597; e-mail: elk and vegetation that addresses Tuzigoot National Monument." Public kathy_m davis@nps.gov. important environmental and social Federal Register / Vol. 68, No. 103 / Thursday, May 29, 2003 / Notices 32085 issues in the Rocky Mountain National in safe areas of the Park and Estes Park in the predator reintroduction, fertility control, Park area. Rocky Mountain National winter, where elk strip vegetation, cause hunting, and agency culling. Some of Park is the lead agency and the final property damage, and pose an increasing these tools would be more effective than threat to tourists and residents as the decision will be made by the Regional numbers of encounters between elk and others, and some would have more Director, Intermountain Region. Because humans increase. Additional impacts include serious environmental consequences of the regional nature of issues the drain on agency resources, as staff is than others. Analysis of both concerning management of the called in to help manage human/elk effectiveness and impacts will be part of migratory elk herd, the park has joined conflicts. the Environmental Impact Statement. with the following agencies to create an As noted above, the agencies consider Purpose is an overarching statement public participation and input to be key interagency planning team: Town of of what the plan must do to be Estes Park, Estes Valley Recreation and considered a success. The team has in the planning and environmental Parks District, Colorado Division of identified the following as the purpose preparation of the Draft Elk and impact analysis process guiding Wildlife, Arapaho-Roosevelt National of the Elk and Vegetation Management Vegetation Management Plan and Forest, U.S. Bureau of Reclamation, Plan: Environmental Impact Statement. Town of Grand Lake, Grand County, and Reduce the impacts of elk on vegetation, as Therefore, the planning team will offer Larimer County. Consultations are well as human/elk conflicts, and restore, to several opportunities for education and ongoing with the Northern Arapaho and the extent possible, the natural range of involvement as part of scoping. A Northern Ute Tribes. variability in both the elk population and The appropriate population size and affected plant communities, while providing the Rocky Mountain National Park scoping brochure and webpage linked to associated effects of elk in Rocky for elk viewing opportunities, associated Mountain National Park and the Town recreational opportunities, and economic Internet site (http://www.nps.gov/ of Estes Park have been intensely benefits. romoA will be available by summer debated since the 1930s. The current elk Some of the specific issues that the 2003. The scoping brochure and webpage will provide background population size is about 3,000 animals. plan is likely to address include: the Recent research results indicate that the Â· information, describe the planning size and distribution of the elk elk population size, distribution, and process, and identify opportunities for population; disrupted migration public involvement. The scoping migratory patterns are outside the range patterns; aspen and willow declines on brochure will be distributed to all of variability that would be expected the core winter range; locally high levels parties on the project mailing list as under natural conditions. This has of herbivory; impacts on biodiversity; well as other potentially interested resulted largely because the influence of the risk of elk to human safety; damage stakeholders that are identified. The any significant predation (including to private property; lack of major natural planning team will also conduct public hunting) is missing from the system. All predators; limited access to areas scoping meetings, which at this time are major, natural predators of elk were outside the Park that are open to anticipated in the summer of 2003. gone from the area by the early 1900s; hunting; traffic congestion and motor Specific dates, times, and locations will and hunting on adjacent U.S. Forest vehicle accidents; the importance of elk be announced in the local and regional Service and private lands has become viewing to park visitors and local news media and on the webpage and largely ineffective due to extensive land residents; maintaining recreational will be available by contacting Vaughn development in and around Estes Park opportunities associated with elk (e.g., Baker, Superintendent of Rocky and elk habituation to residential areas. viewing, hunting); the significance of Mountain National Park. The increase in the size and the elk herd to tourism and local DATES: The Park Service will accept concentration of the elk population is econonlies; and the need for consistency comments from the public through resulting in a number of adverse effects with interagency objectives for August 27,2003. in the area. managing chronic wasting disease. To date, the planning team has done Additional issues will be identified by encouraged to provide written ADDRESSES: All interested parties are some preliminary work to identify the the public during the scoping process. comments that identify concerns and purpose and need of an Elk and The planning team is committed to issues associated with the Elk and Vegetation Management Plan, as well as involving the interested and affected management tools that the agencies public in working through preliminary Vegetation Management Plan or provide could potentially use to address specific work to date, as well as future other relevant information. Comments needs. The planning team has not yet components of the planning process. may be mailed or hand-delivered to created alternatives and will draw This includes framing an appropriate Vaughn Baker, Superintendent, Rocky heavily on the public input to both range of alternatives. Although the team Highway 36, Estes Park, Colorado Mountain National Park, 1000 U.S. modify work to date and begin to build has not created alternatives, it has alternatives. The "need for action" identified some management tools that 80517-8397. Comments may also be summarizes the existing problems; e.g., may be useful in resolving the problems faxed to (970) 586-1397, or e-mailed to it explains why the agencies are taking and planning issues identified above. ROMO_Superintendent@nps.gov. action at all: These tools include the use of barriers FOR FURTHER INFORMATION OR TO BE The National Park Service is obliged by (e.g., fences, rock/log piles), hazing (e.g., ADDED TO THE PROJECT MAILING LIST law and policy to maintain and restore, to the cracker shells Or other noisemaking CONTACT: Therese Johnson, Management extent possible, natural conditions and devices, rubber bullets) or herding (e.g., Biologist, Rocky Mountain National processes in park units. The elk herd in the herding dogs, riders on horseback, Park, 1000 U.S. Highway 36, Estes Park, vicinity of Rocky Mountain National Park people in golf carts, or people on foot Colorado 80517-8397, (970) 586-1262, and Estes Park is larger, less migratory, and with elk sticks), chemical repellents, Fax (970) 586-1359, or e-mail more concentrated than it would be under ThereseJohnson@nps.gov. habitat improvement in strategic natural conditions. As a result, aspen and willow communities, which support high locations, vegetation manipulation (e.g., SUPPLEMENTARY INFORMATION: All levels of biodiversity, are declining on the cutting, planting, prescribed fire), water comments that are submitted will winter range, and grasslands are grazed at manipulations (e.g., reestablishing become part of the public record. Please extremely high levels. The herd concentrates beaver, creating artificial dams), submit Internet comments as an ASCII 32086 Federal Register / Vol. 68, No. 103 / Thursday, May 29, 2003 / Notices file avoiding the use of special alternatives will be developed to guide The Agenda for this meeting is as characters and any form of encryption. the management of the monument over follows: Please also include "ATTN: Elk" and the next 15 to 20 years. The alternatives 1. Call to Order, Introductions of your name and return address in your will incorporate various zoning and Advisory Council members present Internet message. If you do not receive management prescriptions to ensure 2. Review and approval of minutes of a confirmation from the system that we resource preservation and public the June meeting received your Internet message, contact enjoyment of the monument. The 3. Outreach program Therese Johnson (970) 586-1262. The environmental consequences that could 4. Review or summer operations National Park Service will make result from implementing the various 5. Report from the NPS comments, including names and home alternative will be evaluated in the plan. 6, Public Comment addresses of respondents, available for Impact topics will include cultural and 7. Next Meetings public review during regular business natural resources, visitor experience, 8. Adjourn hours. Individual respondents may park operations, the socioeconomic The meeting is open to the public. request that their home address be environment, impairment, and Further information concerning Council withheld from the record, which will be sustainability. The public will be meetings may be obtained from the honored to the extent allowable by law. invited to express concerns about the Superintendent, Boston Harbor Islands. There also may be circumstances in management of the monument early in Interested persons may make oral/ which the National Park Service would the process through public meetings and written presentations to the Council or withhold from the record a respondent's other media; and will have an file written statements. Such requests identity, as allowable by law. If a opportunity to review and comment on should be made at least seven days prior respondent wishes the National Park a draft GMP/EIS. Following public to the meeting to: Superintendent, Service to withhold their address, they review processes outlined under NEPA, Boston Harbor Islands NRA, 408 must state this prominently at the the final plan will become official, Atlantic Avenue, Boston, MA 02110, beginning of the comment. The National authorizing implementation of a telephone (617) 223-8667. Park Service will make all submissions preferred alternative. the target date for Dated: April 30,2003. from organizations or businesses, and the Record of decision is March 2006. from individuals identifying themselves George E. Price, Ir., FOR FURTHER INFORMATION CONTACT: as representatives or officials of Superintendent, Boston Harbor Islands NRA. Superintendent, Statue of Liberty organizations or businesses, available [FR Doc. 03-13326 Filed 5-28-03; 8:45 am] National Monument and Ellis Island, for public inspection in their entirety. New York, (212) 363-3206. BILUNG CODE 4312-52-M Dated: April 30,2003. Dated: April 21, 2003. Karen Wade, Cynthia Garrett, DEPARTMENT OF THE INTERIOR Director, Intermountain Region, National Acting Superintendent, Statue of Liberty Park Service. National Monument and Ellis Island. National Park Service [FR Doc. 03-13338 Filed 5-28-03,8:45 am] [FR Doc. 03-13330 Filed 5-28-03; 8:45 am] BILLING CODE 4312-CP-P Boston Harbor Islands Advisory BILLING CODE 4310-6E-M Council; Notice of Meeting DEPARTMENT OF THE INTERIOR Notice is hereby given in accordance DEPARTMENT OF THE INTERIOR with the Federal Advisory Committee National Park Service Act (Pub. L. 92-463) that the Boston National Park Service Harbor Islands Advisory Council will Notice of Intent To Prepare a General Management Plan and Environmental Boston Harbor Islands Advisory meet on Wednesday, June 4,2003. The Impact Statement Council; Notice of Meeting meeting will convene at 4 pm at the New England Aquarium Conference SUMMARY: Pursuant to section 102(2)(C) Notice is hereby given in accordance Center, Central Wharf, Boston, MA. of the National Environmental Policy with the Federal Advisory Committee The Advisory Council was appointed Act of 1969, the National Park Service Act (Pub. L. 92-463) that the Boston by the Director of National Park Service announces its intent to prepare a Harbor Islands Advisory Council will pursuant to Public Law 104-333. The 28 General Management Plan and meet on Wednesday, September 3,2003. members represent business, Environmental Impact Statement (GMP/ The meeting will convene at 6 p.m. at educational/cultural, community and EIS) for the Statue of Liberty National the New England Aquarium Conference environmental entities; municipalities Monument and Ellis Island, New Jersey Center, Central Wharf, Boston, MA. surrounding Boston Harbor; Boston and New Jersey and New York. The park The Advisory Council was appointed Harbor advocates; and Native American comprises Liberty Island (12.5 acres), by the Director of National Park Service interests. The purpose of the Council is site of the "Statue of Liberty pursuant to Public Law 104-333. The 28 to advise and make recommendations to Enlightening the World", and Ellis members represent business, the Boston Harbor Islands Partnership Island (27.5 acres), containing the educational/cultural, community and with respect to the development and Immigration Museum and other historic environmental entities; municipalities implementation of a management plan structures that formed the immigration surrounding Boston Harbor; Boston and the operations of the Boston Harbor station. Prepared by planners in the NPS Harbor advocates; and Native American Islands national park area. Northeast Region, with assistance from interests. The purpose of the Council is The Agenda for this meeting is as advisors and consultants, the GMP/EIS to advise and make recommendations to follows: will propose a long-term approach to the Boston Harbor Islands Partnership 1. Call to Order, Introductions of managing the Statue of Liberty National with respect to the development and Advisory Council members present Monument and Ellis Island. Consistent implementation of a management plan 2. Review and approval of minutes of with the monument's mission, NPS and the operations of the Boston Harbor the March meeting policy, and other laws and regulations, Islands national park area. 3. Update on outreach program 70EAR LAKE ROA[A 4 / b Bear Lake Road .*CONSTRUC,ioN, ~,/ Reconstruction Bear Lake Road will be under construction during 2003 and 2004. â€¢ Rocky Mountain National Park and all facilities along Bear Lake Road are open and available to the public. â€¢ From approximately June 1 to October 31,2003, and May 1 to October 31,2004, the road from Sprague Lake to Bear Lake will be accessible by free shuttle bus ONLY. â€¢ Visitors may drive to Glacier Creek Stables and Sprague Lake. However, there is no shuttle bus stop at Sprague Lake. â€¢ From November 1,2003, through April 30,2004, private vehicles will be allowed to drive to Bear Lake. The Sprague Lake Road may be closed during this time for bridge reconstruction. 4 I. 11 i. Artist's rendering of Bear Lake Road after reconstruction. This project will: 0 Widen the road two feet and improve the road surface to accommodate park shuttle buses. â€¢ Improve safety and engineering conditions. â€¢ Build buss shelters, improve restrooms and create formal parking spaces. Ro[,te map and whedtilev :â€¢ 1774 7 L Estes Gran-d W.NÂ», Park Lake ~ 16 4 . 1 Beaver Meadows Moraine Park Visitor Center Campground Fern Lake C Loop E* M < Bus Stop M M - .. Moraine Park Museum Cub Lake Trailhead Â· Â· Tuxedo Park Hollowell Park Â· Park & Ride ]~ -1Â· Â· Glacier Basin Campground Bierstadt Â¤ Trailhead ~ Glacier Creek Stables Bear Sprague Lake Lake Bear Lake Route 0. - Moraine Park Route Glacier Gorge ~ Shuttle Bus Stop Junction Trailhead Bear Lake Route Moraine Park Route This bus makes the This bus makes the round trip between the round trip between the Park & Ride and Bear Park & Ride and the Lake. The bus runs Fern Lake bus stop. from 5:00 a.m. to The bus runs from 10:00 p.m. every 7:00 a.m. to 7:00 p.m. 30 minutes daily. every 20 minutes daily, then hourly until 10:00 p.m.* ~ The last bus leaves ~. The last bus leaves Bear Lake parking the Fern Lake bus lot at 10:00 p.m. stop at 10:00 p.m. The October schedule for * The Mot-aine Park Route runs both bus routes may on schedule through Septeinber 7 change and will be and then weekends only for the announced at a later date. remainder of September. ~ The Heart.ake Road Reconstruction Proiect is funded by the lÂ·ederal Highway Administration and park entrance fees. ~ I -f -29- Chail ..,A Â·... 8~rk . ./-IXIA- -% I. c?,9,4 --- 4?tut .t!, SAUP . . r-'53~,~N .~ r,1,1, 6're 4 ... 4 1 .44.. r./sh/9 #A =w_-#1.-ft â€¢â‚¬:Â·4 Â· :. : Pk- _6 !4 c'd; 9,; a,ire. 2 21424-i -:-*-#-2- 941.... i , ..", Fill! - - 1 7-\ 9 /*p. . - c u# r-,4 -4,-'01*EY?f.~*9-LFA.Mati...di- fÂ·~*%-Ott'~Il-: ,' h.:. 9 776' -2 X-- C / '-1.-. ' .INge~a,-Â· -,- --- 990 aw-6 1 -Â·98Â¢7- ~ . -2.19 jp~~i. %..24 I .9 . 11.4 ,"* Â·Â·441 Mountain l'.,/1, .. 4. AlÂ·: d . 6,3 Castle 10 --- -*1:.- 14/ :C .f-*-is. . 1 1 -Â»14,1. i .... 21 4%4 :$,t-*04 4*'97 .'I~fdge' -7 1 11 I . ....' .- IfÂ·/ 7. 1Rtd Uk, ---=- ... U.>ifi:.y . .. 1';'ifh'Â·, ~ Â·. TtÂ·.Â·~ t: 1....,9 ~5~.ft Pt, j <.32?*~'' , -2/ MOU NNT ACN , f .... '.I,%,4,Â£2=1 .4. . . t. 1/ .-7::-==-9- -- -- =-7- *â„¢~ -u - .. . 1 :.1 1 A. \ 24 4-4 :SÂ« 2 4 ..pir- 1 Oldrnart e. k f.. 0 .. â€¢44#, i . 26* Mountain 1 ' ' ' i 4, , - - . - RHge - . C . I '.. .' 1 . . ./ ..1...... 460'7 / 7-*p.- -*T-/--/-# *--.*/ :f -< - - ' \ - ~kiÂ·Â· r ---1 1 -- ... ./ - jf.,3.- -,.9:I- *'9- 9 -iÂ· - .4 . IN 8," D . 8.63.5 '240...=22 -7.- -2- 2 1 â€¢. â€¢ . Â·-I. ." . .' .i. . . I. . -4 - I li i--2 Â·... ....1 --..... 9%~ ; ~b..,:*i.7=â‚¬>6 :*3=2.3iF.. Â· a... ,,t . â€¢ t#~Ke-=-7 . /421.. Â· 9-4. I ...' Â·Â·â€¢fl' :'Ay.: :Ari Â· ms<*<112-3_'_52 - --.t-tefÂ· Mili/29/LAW#r' '114=02Â·i,iri~~~* â€ž~.i;:t: 39'Illifef'p~.#M 3.< . - Â· r"- , 1 f#42\ 460.,LA .3 --. 1*Â·-1 Â·5*43? 17 __I ''~' ' :a 2. .C i-8 - 00410 - - *- .. 1,@>~ T *' -~~3, ffi#f r 'r-E-3-4 -1 ' 47% '\ 47Â· MORAIN E-1 - t.f?VARK *bm>*4Â·y<>7 :.3-421 -ip--4 4â‚¬:>~- 1-/ ,Â·Â·' Â·:* 247~.fIÂ·l.1-4' 1 - , 4.4'--Â·--1'1') FA- ~ --: .-i-Â·~,-5~. ~ .. f--#fy,. ill ,.. Cst---,2, ~~~0 1â€¢ 'â€¢â€¢Â· ' -- 6- r~fa,-4 19'-Â·.r.-hne-f .-2---~ )~ 41*-LA.' -3,1.4 ~.30%4.4,:.* - , Â«- -,/-4-'. l-:f..'.Agidwi#~/4.1..2, ., . .Â·2.J~.:*-~_.-:2 - 0~;*. .3.P.'#.. j.lf Y :. 1,1 '4~1_22-_ ~- + .ZI~ , A -T-911 -,--2 f 33 -'-.'52-)-31.-:.1.-.-91:=, - v~>:2%:â‚¬-: 16 Â· \ 1.i, Afflt,â€¢41 .: Â·' r---22--:--5-4-j-- R'--7 i.-0 --/- A ~-- :,--4Â£-uk'-4_-fi---T.*rd&;335.v. 2 --t . 1:~.-+3< ~2.,;,i=:=? . ~. .,, -- ,- J.,C...I\.aÂ·f i;-:: 61 2~ - *B-*---list<ICT--43-_7_u-90â€¢,0.:...r - 47. 1- 1/ Ms,â€¢ 1, rK _ ~*94747 90:49-- 7. L Ii -14 - '.- 3 . Completed mechanical fuels treatment -bÂ·,:1344 Â°m6~~47- ..(.41 1.-'.12....1,â€ž9 Mechanical fuels treatments 2003 : *5.erÂ· 9.1- :firtÂ·'c .1 t. t_.22 . r . # ott----'p , /4/9,4.-xia;./4 ./1-0 .. .AP.-Ah, F-ilizil Proposed prescribed fires 2003 A - Piles burned in winter of 2003 N . 49* 1, Cty- : -:c Cf.4 9?f rII=ya.4 .Â· ..u.p- .,eyÂ·Â·..Â·< 9Â·. Q..I Â·4 . :. V,.4 4 ~ L - '1.,r ,: Rocky Mountain National Park - East Side Hazard Fuel Reduction Projects 1.>ek--2- - 4 '41'' (L'If 1.1,1/ l 2 1 ..<1,~'~j.Il). Memo Date: May 27,2003 TO: Town Board From: Gregory A. White RE: Approval of Execution of Deed of Conservation Easement BACKGROUND: The Estes Valley Land Trust has acquired the James Property (Lot 21, Sunny Acres Amended Plat). The Town is in the process of constructing a portion of the Fall River Trail on this property. The Land Trust wishes to deed the property to the Town in consideration of the Town granting a Deed of Conservation Easement to preserve the property in its current state except for the reserved rights and permitted uses set forth in the Conservation Easement document The reserved rights and permited uses include, but are not limited to, the Town's construction of utility lines, granting of appropriate utility easements and the construction and maintenance of the pedestrian trail including weather shelters, picnic tables, and trash receptacles as accessory structures for the pedestrian trail. BUDGET IMPLICATIONS: There are no budgetary implications. The Town has already budgeted costs of construction and maintenance of the Fall River Trail. STAFF RECOMMENDATION: Staff recommends approval of motion authorizing the execution of the Deed of Conservation Easement.. DEED OF CONSERVATION EASEMENT This DEED OF CONSERVATION EASEMENT is made this day of , 2003 by TOWN OF ESTES PARK, a Colorado municipal corporation (hereinafter referred to as "Town") to ESTES VALLEY LAND TRUST, a Colorado nonprofit corporation having an address at P.O. Box 663, Estes Park, Colorado 80517 (hereinafter referred to as "Trust") . RECITALS: A. Town is the owner in fee simple of the certain real property situate in the County of Larimer, State of Colorado (the "Property") described as follows: Lot 21, Sunny Acres Amended Plat, Town of Estes Park B. The Property possesses significant open space, scenic, wildlife and plant habitat and other aesthetic and ecological values (the "Conservation Values") of great importance to Town, the people of Larimer County and the people of the State of Colorado. C. Town has made available to Trust, prior to the execution of this Conservation Easement, information sufficient to document the Conservation Values of the Property, including the current features and status of the Property and the specific characteristics giving it the Conservation Values, photographs and a description of current uses of the Property (the "Baseline Documentation") . The parties agree that the -Baseline Documentation provides an accurate representation of the Property as of the date hereof and is intended to serve as an objective information baseline for purposes of monitoring and enforcing compliance with the terms of this instrument. It is not intended, however,.to preclude the use of other evidence of the present condition of the Property. D. Town intends, as owner of the Property, to convey to Trust the right to preserve and protect the Conservation Values of the Property in perpetuity. E. Trust is an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"); has been classified as a publicly supported charity under Sections 509(a) (1) and 170(b) (1) (a) (vi) of the Code; is an eligible recipient of conservation easements under Colorado Revised Statutes Sees. 38-30.5- 104(2), et seq.; and has as its primary purpose the preservation and conservation of natural areas for scenic, open space, aesthetic and ecological purposes. F. Trust agrees by accepting this grant to honor the intentions of the Town stated herein and to preserve and protect in perpetuity the Conservation Values of the Property. The parties agree that limited development of the Property as described herein may occur without impairing the Conservation Values. NOW, THEREFORE, in consideration of the premises and of the mutual covenants, terms and conditions herein contained, Town hereby voluntarily grants and conveys to Trust, and Trust hereby voluntarily accepts, a perpetual conservation easement in gross (an immediately vested interest in real property defined by Colorado Revised Statutes Sees. 38-30.5-101, et seq.) over the Property, of the nature and character and to the extent hereinafter set forth (the "Conservation Easement") . 1. PURPOSE. The purpose of this Conservation Easement is to preserve and protect in perpetuity the Conservation Values of the Property. Town intends that this Conservation Easement will confine the use of the Property to activities consistent with such purpose. Except for the limited development of a trail and ancillary structures as contemplated by paragraph 4, the Property shall be preserved as a scenic open space. 2. RIGHTS OF TRUST. To accomplish the purpose of this Conservation Easement the following rights are conveyed to Trust by this Deed: (a) To preserve and protect the Conservation Values of the Property; (b) To enter upon the Property at reasonable times in order to monitor Town's compliance with and otherwise enforce the terms of this Conservation Easement; and (C) To enjoin any activity on or use of the Property that is inconsistent with the purpose of this Page 2 Conservation Easement and to enforce the restoration of such areas or features of the Property that may be damaged by any inconsistent activity or use. 3. PROHIBITED USES. Any activity on or use of the Property inconsistent with the purpose of this Conservation Easement is prohibited. Without limiting the generality of the foregoing, the following activities and uses are expressly prohibited: (a) Subdivision. Any division or subdivision of title to the Property, whether by physical or legal process, is prohibited. (b) Construction of Buildings; Construction of Roads and Trails. The construction of buildings, camping accommodations or mobile homes is prohibited. The construction of roads on the Property is also prohibited. A trail and certain ancillary structures may be constructed on the Property in accordance with paragraph 4. (C) Timber Harvesting. Trees and plants may be cut only to control insects and disease, to control invasive non-native species, to clear for fire control, and to prevent serious risk of personal injury and property damage, and as reasonably necessary in connection with construction activities permitted by paragraph 4. (d) Mining. The mining or extracting of soil, sand, gravel, rock, oil, natural gas, fuel or any other mineral substance is prohibited. (e) Topographical Changes. No excavating, grading, cut and fill, berming or other similar topographical changes shall occur on the Property, except in connection with construction activities permitted by paragraph 4. (f) Trash. The dumping or uncontained accumulation of trash or refuse on the Property is prohibited. (g) Hazardous Materials. The storage, dumping or other disposal of toxic and/or hazardous materials, industrial wastes or other unsightly or offensive materials on the Property is prohibited. Page 3 Notwithstanding anything in this Deed to the contrary, this prohibition does not make Trust an owner of the Property, nor does it permit Trust to control any use of the Property by Town which may result in the storage, dumping or disposal of hazardous or toxic materials; provided, however, that Trust may bring an action to protect the Conservation Values of the Property as described in this Deed. (This prohibition does not impose liability on Trust, nor shall Trust be construed as having liability as a "responsible party" under CERCLA or similar federal or state statutes.) (h) Retail, Commercial or Industrial Activity. No retail, commercial or industrial uses shall be allowed on the Property. (i) Signs and Billboards. No commercial signs, billboards, or advertisements shall be displayed or placed on the Property (j) Motorized Vehicles. No dunebuggies, motorcycles, all-terrain vehicles, snowmobiles or any other types of motorized vehicles may be operated or ridden on the Property, except as may be necessary to construct, maintain, restore, or replace the improvements permitted by this Deed. (k) Fences. Town may repair or replace any existing fences and new fences may be built for separation of uses. (1) Camping, Animal Control, Fires. Camping on the Property is prohibited. Town shall not knowingly permit any unleashed domesticated animals to go or remain at large on the Property. Town shall not allow fires to be set on the Property and shall make reasonable efforts to suppress any fires that may occur on the Property. Nothing in subparagraphs (a) through (1) above shall apply to or prohibit any activities undertaken in connection with the exercise of the rights and uses reserved and permitted in paragraph 4. 4. RESERVED RIGHTS AND PERMITTED USES. Town reserves to itself and to its successors and assigns, all rights accruing from its ownership of the Property, including the right to use the Property for all purposes Page 4 not expressly prohibited herein and not inconsistent with the purposes hereof. Without limiting the generality of the foregoing, the Town expressly reserves the following rights: (a) Town reserves the right to convey the Property to another public or quasi-public entity, subject to the restrictions imposed by this Conservation Easement. (b) Town may construct and maintain utility lines on the Property and may grant appropriate utility easements over the Property; provided, that, all utility installations on the Property, whether by Town or third parties, shall be underground and that Town shall restore the surface to its natural condition following any such installation. (C) Town may construct and maintain a pedestrian trail on and across the Property. The trail, or portions thereof, may be built to handicapped-accessible standards as deemed necessary and proper by Town. Town may construct and maintain weather shelters, picnic tables and trash receptacles as accessory structures for the pedestrian trail. The public shall have access to the pedestrian trail and other improvements constructed pursuant to this subparagraph 4(c). Public access to the remainder of the Property shall also be permitted; provided, that Town shall have the obligation to take reasonable actions, on an ongoing basis, to minimize the environmental impacts of public access on the remainder of the Property. 5. RESPONSIBILITIES OF TOWN AND TRUST NOT AFFECTED. Other than as specified herein, this Conservation Easement is not intended to impose any legal or other responsibility on Trust, or in any way to affect any existing obligation of Town as owner of the Property. Among other things, this shall apply to: (a) Taxes. As between Town and Trust, Town shall be solely responsible for payment of all taxes and assessments levied against the Property. If Trust is ever required to pay any taxes or assessments on its interest in the Property, Town, or its successors, will reimburse Trust for the same. (b) Upkeep and Maintenance. Town shall be solely responsible for the upkeep and maintenance of the Page 5 Property. Trust shall have no obligation for the upkeep or maintenance of the Property. 6. HOLD HARMLESS. Town, to the extent allowed by law, shall indemnify, defend, and hold Trust and its members, officers, directors, employees, agents, contractors and permitted assignees (collectively, the "Indemnified Parties") harmless from and against any and all liabilities, penalties, costs, losses, damages, expenses, causes of action, claims, demands, or judgments, including, without limitation, reasonable attorney's fees, arising from or in any way related to: (i) injury to or the death of any person, or physical damage to any property, resulting from any act, omission, condition, or other matter related to or occurring on or about the Property, regardless of cause, unless due solely to the negligence or intentional acts of any of the Indemnified Parties; (ii) the obligations specified in paragraph 3 and subparagraphs 5(a) and 5(b) above; (iii) the costs and expenses of Trust in enforcement of this Deed; or (iv) the presence or release by Town or persons under the direction or control of Town of hazardous or toxic substances on, under or about the Property. For the purpose of this paragraph, hazardous or toxic substances shall mean any hazardous or toxic substance that is regulated under any federal, state, or local law. 7. - ENFORCEMENT. Trust shall have the right to prevent and correct or require correction of violations of the terms and purposes of this Deed. Trust may enter the Property as provided in subparagraph 2(b) for the purpose of inspecting for violations. If Trust finds what it believes is a violation, Trust shall immediately notify Town in writing of the nature of the alleged violation. Upon receipt of such written notice, Town shall either (a) restore the Property to its condition prior to the violation or Â· (b) provide a written explanation to Trust of the reason why the alleged violation should be permitted. If the condition described in clause (b) above occurs, both parties agree to meet as soon as possible to resolve this difference. If a resolution of this difference cannot be achieved at the meeting, both parties agree to meet with a mutually acceptable mediator to attempt to resolve the dispute. Town shall discontinue any activity that could increase or expand the alleged violation during the mediation process. Should mediation fail to resolve the dispute within a reasonable time (not to exceed sixty (60) Page 6 days), Trust may, at its discretion, take appropriate legal action. If a court with jurisdiction determines that a violation is imminent, exists, or has occurred, Trust may obtain an injunction to stop it, temporarily or permanently. A court may also issue an order to require Town to restore the Property to its condition prior to the violation. Trust's remedies described in this paragraph 7 shall be cumulative and shall be in addition to all remedies now or hereafter existing at law or in equity, including the right to recover any damages for loss of scenic or environmental values. 8. COSTS OF ENFORCEMENT. Any costs incurred by Trust in seeking to enforce the terms of this Deed against Town, including, without limitation, costs of suit and attorneys' fees and any costs of restoration necessitated by Town's violation of the terms of this Deed, shall be borne by Town unless a court with jurisdiction determines that Trust has acted in bad faith in seeking to enforce this Deed or was not entitled to any part of the requested enforcement, in which event Town's costs of suit, including, without limitation, attorneys' fees, shall be borne by Trust. 9. TRUST'S DISCRETION. Enforcement of the terms of this Deed shall be at the discretion of Trust, and any forbearance by Trust to exercise its rights under this Deed in the event of any breach of any term of this Deed by Town shall not be deemed or construed to be a waiver by Trust of such term or of any subsequent breach of the same or any other term of this Deed or of any of Trust's rights under this Deed. No failure of Trust to discover a violation or delay or omission by Trust in the exercise of any right or remedy upon any breach by Town shall impair such right or remedy or be construed as a waiver. 10. ACTS BEYOND TOWN'S CONTROL. Nothing contained in this Deed shall be construed to entitle Trust to bring any action against Town for any injury to or change in the Property resulting from causes beyond Town's control, including, without limitation, fire, flood, storm, and earth movement or from any prudent action taken by Town under emergency conditions to prevent, abate, or mitigate significant injury to the Property resulting from such causes. Page 7 11. TRANSFER OF RIGHTS AND OBLIGATIONS. With the prior written approval of Town, which shall not be unreasonably withheld, Trust shall have the right to transfer the conservation easement created by this Deed and assign its rights and obligations hereunder to any public agency or private nonprofit organization that, at the time of transfer, is a "qualified organization" under Sec. 170(h) of the U.S. Internal Revenue Code, and under Colorado Revised Statutes Sees. 38-30.5-101, et seq. and only if the assignee agency or organization expressly agrees to assume the responsibility imposed on Trust by this Deed. If Trust ever shall cease to exist or no longer qualifies under federal or state law, a court with jurisdiction shall transfdr the Trust's rights and obligations under this Deed to another qualified organization having similar purposes that agrees to assume the responsibility. 12. TRANSFER OF THE PROPERTY. Any time the Property is to be the subject of a permitted transfer by Town to any third party, Town shall notify Trust in writing, and the document of conveyance shall expressly refer to this Deed. The failure of Town to comply with this notice requirement will not invalidate the conveyance (provided the conveyance complies with the provisions hereof), but the third party grantee shall nevertheless be bound by the provisions hereof relating to the rights and obligations of the Town herein. 13. CHANGE OF CIRCUMSTANCES; TERMINATION OF AGREEMENT. If a court with jurisdiction, following a hearing at which all interested parties have been afforded an opportunity to be heard, determines that conditions on or surrounding the Property have changed so much since the date hereof that it has become impossible to maintain any significant amount of the Conservation Values intended to be preserved by this Deed, the court, upon application of either Town or Trust, may terminate the conservation easement created by this Deed. In making this grant, Town has considered the possibility that uses of the Property that are prohibited by the terms of this Deed may, in the future become, or be deemed by Town to have become, more desirable or beneficial uses, from the standpoint of the public good, convenience and welfare of Town and its citizens, than permitted uses. It is the intent of both Town and Trust that such a Page 8 circumstance shall not be deemed to justify the extinguishment or termination of this Conservation Easement. 14. AMENDMENT. In the event of unexpected circumstances that render an appropriate amendment to or modification of the terms of this Deed necessary or desirable to preserve or enhance its purposes, Town and Trust may amend this Deed by means of a written instrument signed by both of them, provided that no such amendment shall be made that shall (a) adversely affect the status of the conservation easement created hereby as a "qdalified conservation" easement and its contribution by Town as a "qualified conservation" contribution within the meaning of Section 170(h) of the Code; (b) adversely affect the status of Trust as an organization eligible to hold conservation easements under all applicable laws, including Colorado Revised Statutes, Secs. 38-30.5-101, et seq. and Section 170(h) of the Code; (c) be inconsistent with the purposes of this Deed; or (d) affect the perpetual duration of this Deed. 15. JURISDICTION. Any mediation or arbitration concerning this Deed shall take place in Larimer County, Colorado. If a court action, it will take place in the District Court for Larimer County,.Colorado. Town and Trust consent to personal jurisdiction in Larimer County, Colorado. 16. INTERPRETATION. This Deed shall be interpreted under the laws of Colorado, resolving any ambiguities and questions of the validity of specific provisions so as to give maximum effect to its conservation purposes. 17. PERPETUAL DURATION. The conservation easement created by this Deed shall be a servitude running with the land in perpetuity. This Deed shall be recorded in the real property records of Larimer County, Colorado promptly following its execution and delivery. Every provision of this Deed that applies to Town or Trust shall also apply to their respective agents, assigns and all other successors as their interests may appear. 18. NOTICES. Any notices required by this Deed shall be in writing and shall be personally delivered to or sent by first class mail to Town and Trust respectively at the following addresses, or at a subsequent changed address if Page 9 a party has been notified in writing by the other party of such a change of address: TOWN: Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Attention: Town Administrator TRUST: Estes Valley Land Trust P.O. Box 663 Estes Park, CO 80517 19. TOWN'S TITLE WARRANTY. Town warrants that it has good and sufficient title to the Property as herein described, free and clear of all liens and encumbrances, subject to restrictions, easements and covenants of record, and hereby promises to defend title to the Property against all claims that may be made against the same by any person claiming by, through, or under Town. 20. ACCEPTANCE. Trust hereby accepts without reservation the rights and responsibilities conveyed by this Deed. 21. GENERAL PROVISIONS. (a) Entire Agreement. This Deed sets forth the entire agreement and understanding of the parties with respect to the subject mattet hereof and supersedes all prior agreements, arrangements and understanding relating thereto, all of which are merged herein. (b) Severability. If any provision of this Deed, or the application thereof to any person or circumstance, is found to be invalid, the remainder of the provisions of this Deed, or the application of such provision to persons or circumstances other than those as to which it is found to be invalid, as the case may be, shall not be affected thereby. (C) Captions. The captions in this Deed have been inserted solely for convenience of reference and are not a part of this instrument and shall have no effect upon construction or interpretation. Page 10 (d) No Forfeiture. Nothing contained herein will result in a forfeiture or reversion of title in any respect. 22. AUTHORIZATION. Trust is authorized to accept and enter into this Deed by virtue of a resolution adopted by its Board of Directors on the day of , 2003. TO HAVE AND TO HOLD this Deed, and the rights and obligations created hereby, unto Trust, its successors and assigns, forever. IN WITNESS WHEREOF, Town and Trust have executed this Deed, to be effective as of the day and year first above written, notwithstanding the actual date of execution. TOWN: TOWN OF ESTES PARK a Colorado municipal corporation Attest: By: Town Clerk Mayor TRUST: ESTES VALLEY LAND TRUST, a Colorado nonprofit corporation Attest: By: Secretary Vice President Page 11 . STATE OF ) ) SS: COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2003 by as Mayor, and , as Town Clerk of the Town of Estes Park, a Colorado municipal corporation. Witness my hand and official seal. Notary Public My commission expires: STATE OF COLORADO ) ) SS: COUNTY OF LARIMER ) The foregoing instrument was acknowledged before me this day of , 2003 by as Vice President, and by , as Secretary, of Estes Valley Land Trust, a Colorado nonprofit corporation. Witness my hand and official seal. Notary Public My commission expires: Page 12 QUIT CLAIM DEED ESTES VALLEY LAND TRUST, a Colorado nonprofit corporation, for and in consideration of a gift to a governmental entity, hereby sells and conveys to TOWN OF ESTES PARK, a Colorado municipal corporation, 170 MacGregor Avenue, P.O. Box 1200, Estes Park, Colorado 80517, the certain real property situate in the County of Larimer, State of Colorado, more particularly described as follows: Lot 21, Sunny Acres Amended Plat, Town of Estes Park with all its appurtenances. The property conveyed hereby is vacant land having no address or street number. Executed this day of , 2003. ESTES VALLEY LAND TRUST, a Colorado nonprofit corporation Attest: By: Secretary Vice President STATE OF COLORADO ) ) SS: COUNTY OF LARIMER ) The foregoing instrument was acknowledged before me this day of , 2003 by as Vice President, and by , as Secretary, of Estes Valley Land Trust, a Colorado nonprofit corporation. Witness my hand and official seal. Notary Public My commission expires: / 111 1 \CL -1 \ / ~&-1-43-~ 4%6TA//~ +990 i L~~2~ ~ / 7Â· I / \ 5, STA 8+03 r- / 1 , 05 Z I \ \\ 1 03 / 7 ' M 828,4 \ \1 4' LL+evist-- i~~:- '~1 lit i E 4 Lul Cl. 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