HomeMy WebLinkAboutPACKET Town Board Study Session 2002-11-20-TOWN BOARD STUDY SESSION_______~ WEDNESDAY, NOVEMBER 20,2002 7:00 P.M. ASPEN, BLUE SPRUCE & PONDEROSA MEETING ROOMS (Rooms 201, 202 & 203) 1. TOWN BOARD GOALS - DISCUSSION: > Expedite EPURA'S Walkway Westward Project - Town Admin. Widmer 15 Min. > Determine the feasibility of building a Performing Arts Center - Town Admin. Widmer 30 Min. > Evaluate the Stanley Park Master Plan - Assistant Town Admin. Repola 30 Min. > To build support and break ground for an Ice Rink and Community Events Center by May 2004 at Stanley Park - Special Events Dir. Hinze 30 Min. > Investigate the feasibility of creating a Fire District - Fire Chief Dorman 15 Min.
REPORT TO TRUSTEES November 20,2002 Goal #1 - Expedite EPURA's Walkway Westward project. Team Members - Wil Smith, Greg White, Mayor Baudek, Trustee Newsom, Rich Widmer • EPURA's Operational Expenses - The Team reviewed EPURA's operational expense needs, which total approximately $125,000 - 150,000 per year. • Debt Service Needs - The Team reviewed debt service calculations prepared by Finance Officer Brandjord. Bond payments for a $3 million issue would be approximately $241,000 per year and $401,000 per year for a $5 million issue, not including closing costs or insurance. • Existing IGA - The existing IGA between the Town and EPURA expires December 31, 2003. Under existing terms, all EPURA revenue collected in the urban renewal district is transferred to the Community Reinvestment Fund or General Fund except for $600,000 for EPURA' s use for administrative, capital, lease/purchase, and the amount of the Conference Center payments. • 2001 IGA Calculations - Total 2001 EPURA district revenue was $3,587,382, of which $1,905,686 went to Community Reinvestment and $814,648 to the General Fund. • Life Extension/Boundary Modification - The Team has reviewed the various statutory requirements for extending EPURA's life and/or modifying its boundaries. A bond attorney should be consulted before proceeding; however, it appears the process can be accomplished in a reasonable time frame at a cost of approximately $60-65,000. • The Team listened to a presentation by EPURA Chairman Putney and Commissioner Wasson concerning their desire to have the Town allocate the maximum amount possible of the tax increment to EPURA in a new IGA. • Trustee Input - Should we continue to work toward revising the existing Intergovernmental Agreement with EPURA? What guidance can you give regarding the level of funding you would like EPURA to have going forward?
REPORT TO TRUSTEES November 20,2002 Goal #9 - Determine the feasibility of building a Performing Arts Center. Team Members - Estes Park Arts Community (EPAC), Pete Brandjord, Betty Kilsdonk, Richard Matzke, Tom Pickering, Randy Repola, Rich Widmer, Trustees Habecker and Jeffrey-Clark. • No team meetings have been held to date. EPAC presented their vision for a Performing Arts Facility at Tallant Park to the Town Board on September 24, 2002 and requested Town funding for a feasibility study. During the 2003/2004 Budget process, the Town Board decided not to fund the feasibility study for the project as presented. • Next proposed step is to meet with the goal team and discuss next steps. Possible areas of interest include re-examining the Conference Center location and determining whether the theatre design as proposed last year could be modified to meet EPAC concerns. Another option is to explore a public/private partnership possibility in another location. • Trustee Input - Should the goal team continue to examine the Conference Center location and others as applicable? Should the team explore a possible public/private partnership in another location? Other ideas?
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TOWN BOARD GOALS 2002-2004 PROGRESS REPORT GOAL #5: EVALUATE THE STANLEY PARK MASTER PLAN May 22,2002 Retreat notes • Evaluate Stanley Park Study o Complete business plan by June 2003 o Dynamic facility that integrates with other community facilities, i.e. ice rink, performing arts center o Plan to look broadly ACTION TEAM: Leaden Asst. Town Administrator Members: Finance Director Conference Center Director Special Events Director Community Development Director Advertising Manger Town Board: Trustees Habecker and Newsom Activity Report • Plans Reviewed 0 "Stanley Park: A Study" (Miller, 1980) 0 "Stanley Park Horse Show and Rodeo Complex Master Plan" (BRW, Inc., 1984/85) o EVRPD Master Plan (1996) • Horse Show History o Current shows ~ Arabians • Hunter-Jumpers ~ Miniatures I Team Penning o Past shows • Morgans m Quarters o User days ~ Currently have approximately 70 user days • Sixty-five of those days are revenue-producing
• Facilities . o Strengths m Grandstand structurally sound • Indoor barns with 202 stalls . Barn W is multi-use o Weaknesses • Outside stalls (370- 9'x 9') need replacement ~ Facility is not winterized ' Substantial deferred maintenance Considerations • The team is in support of maintaining a horse/livestock facility • Replacement of outside stalls should include a multi-use structure that can house temporary stalls • Construction of the ice rink/events center may have a bearing on plans for multi- use structures Next Steps • Retention of a consultant to guide the identification of the proper blend o f uses • Development of a marketing plan for the current fairgrounds operation • Determine status of ice rink goal
REPORT TO TRUSTEES - NOVEMBER 20,2002 Goal #3 - To build support and break ground for an Ice Rink and Community Events Center by May 2004 at Stanley Park Team Members - Pete Brandjord, Bill Linnane, Randy Repola, Rich Widmer, jeff Barker, Lori Jeffrey and Linda Hinze " DESIGN - Team reviewed the existing design and determined it would remain basically the same. See no need to make major changes. = DESIGN FEES - Thorpe & Heath presented their fee proposal to up-date original event center plans and a preliminary GMP. Committee considered these fees high and after a discussion they resubmitted a proposal. $10,500 would include: conceptual design work on the current project floor plan & elevations; investigate civil engineering issues related to grading & drainage; further detail the office/entry construction material. Completion date for the above by 1March 2003. For any further design and details beyond this, the fee would be negotiated. m SALE OF SPONSORSHIPS & NAMING RIGHTS - A meeting with the Larimer County Events Complex Director and Front Row Marketing Services was held in September. Front Row markets and sells naming rights and sponsorships for various event centers across the country. They are a subsidiary of Global Spectrum & ConiCass Sports which owns several hockey teams and have been involved in the marketing of several ice rinks. Phase I - $12,000 for due diligence & selling; Phase II - S8,000 for due diligence plus a 12% success fee for naming rights or major advertising deals, "or similar". ~ FINANCING - Bond Advisor, with preliminary info, indicated that financing would be available. Of course, the larger our commitment, the easier it will be. • COMMUNITY ADVISORY GROUP - A group of citizens will be asked to meet to begin the community,"support" process, but not until after conceptual design work is finished. • TRUSTEE INPUT - Since our next steps will require fee expenses - Are we on the right track? Will we proceed to build with or without an election?
" Work Session: Town Board Goal #7 Investigate the feasibility of creating a Fire District November 20,2002 • The first item the committee wanted to know was- "What is a Fire District?" o A Fire District is, in effect, a separate, independent unit of government, having its own governing body composed of five elected board members, and is supported by a milllevy on property valuations within its boundaries, with the sole purpose of providing fire protection and emergency services. • Reasons for a Fire District - o Advantages - ' Increased and stable funding • No competing for town funds • Will allow for some full time staff 1 Lessen response time 1 Town can still give funds to Fire District on an as need basis ' No need for Craft Fair or other Fund Drives. o Disadvantages- " Funds are limited by the assessment of property values ' Some community members who have already donated may feel that they have already paid . Town loses influence • Election Process- o Town Board votes on whether to proceed with a fire district o Submit service plan to County for approval o After County approval of the service plan, a petition, signed by 30% or 200 ofthe tax paying electors must be filed with the District Court o Vote ofthe electorate within the proposed boundaries. The ballot can only be brought up for vote in May during an even numbered election year or any November. • Services Provided Some full time staffing through increased revenue Decreased response time More availability for emergency medical services • Cost to run a Fire District- o Mill levies are collected based on Property Assessment o Personnel and equipment • What it means for the Fire Fighters? - 000 .