HomeMy WebLinkAboutPACKET Town Board Study Session 2002-10-17' , P €6*5-3/0 TOWN BOARD 2003/2004 BUDGET STUDY SESSIONS -Monday, October 14, 2002 - ~ p.m. - 5:30 p.. 1. Pretation of GENERAL FUND and ~1#HER FUNDS. Thursday, October 17, 2002 3:30 p.m. - 5:30 p.m. Town Board Room 1. Presentation of ENTERPRISE FUND and ALL OTHER FUNDS.
, ,<:=Is.4 -:0-im~~:&-~..~~ IL,M~ -' - -- 17· ~ ~7?7rr<-iffj,42- Study Session October 17, 2002 Special Revenue Funds Museum Conference Center Conservation Trust Special Events Senior Center Open Space Catastrophic Loss Medical Insurance Fund Fleet Museum Fund Revenues 2®d 2QQZ 2003 Transfers General Fund 131,193 97,391 150,152 L&P 25,378 26,124 26,213 FIiends Funds 25.376 37,876 37,876 Misc. (en#y, photo, etc.) 30,153 21,016 14,970 Misc. (Hydro) MQQ. 1229 4.1.QQ Totals 5212,100 $186,307 $233,311 Town of Estes Park 2002 Budget 1
4 Conference Center Revenue :QQZ 2®2 1QQ3 Misc $15,773 $20,475 $11,475 General Fund 126.12 lam. 22223 Total $141,876 $303,034 $311,816 *2002 beginningfund balance was $134,088 Special Events 2012 21812 22 Expenditures ContmcULabor $50,689 $81,680 $85,400 Entertainment 97,000 98,100 99,000 Advertising 4,678 4,499 5,000 Equipment 35,682 36,400 34,600 Building Maintenance 26,373 34,250 32,105 Vehicle Equipment 28,199 28,164 29,309 Feed Costs 49,000 59,599 61,947 ... 7/ Special Events V Expenditures (cont'd) 2®2 213 .M Exhibits/Display $25,000 $25,000 $26,000 Utilities 35,773 36,246 37,309 Purse Money 27,520 28,520 29,420 Rooftop Rodeo 50,000 50,000 53,000 Manure removal 8..QQQ 1Q.QQQ Totals $840,819 $888,407 $910,994 Town of Estes Park 2002 Budget 3
Special Events 2192 2®2 Revenue :QQi Arena rentals $18,386 $19,121 $20,078 Stall rentals 115,750 120,380 126,399 Commercial vendors 15,807 16,439 17,261 Food Concessions - 10,070 10,473 10,996 Admissions 105,353 109,567 115,045 Entry fees 30,354 31,568 33,147 Workshop fees 22,500 23,400 24,570 \,I / / Le'7'•I Special Events Revenue :QQ: 2292 2291 Feed sales $73,611 $76,555 $80,383 Sponsors 43,457 45,195 47,455 Program sales 11,658 12,124 12,731 General Fund Transfer 267.501 381§23 3.82.Q21 Total Revenue $751,909 $888,407 $910,995 Senior Center Two Budgets Food Service Operations Staffing (3 Full Time Equivalent) Senior Center Director (.75 FTE) Food Service Supervisor (1 FrE) Cook (.75 FTE) 2\ Cook (.5 FTE) r:/ - Town of Estes Park 2002 Budget 4
t' * h. Senior Center Revenue 2QQZ 292 292 Operations Fees and grants $13,275 $20,475 $11,475 General Fund 82.161 12.1112 2,128 Total Ops Revenue $102,438 $69,612 $76,203 Meals Meal income 42,400 42,400 42,400 Other sources 23,776 14,425 14,425 General Fund 25.878 &3&2Q- 86.13lz Total $92,054 $140,445 $142,972 Senior Center: Operations 2QQZ 2292 12[M Expenditures Maintenance Contracts $8,338 $9,340 $9,900 Building Maintenance 1,623 13,600 18,000 Lawn* 34,839 11,000 2.000 *Compleang irrigation and landscaping k 2003 Omce equipment 7,300 0/2 shared copier with Museum) Total Operations $90,470 $84825 $87,763 1 i Senior Center: Meals Expenditures 1292 2[192 2921 , Equipment $1,848 $1,950 $2,050 Food Purchases 18,720 18,720 19,650 Utilities (2/3 of total) 1.22_ 8.332_ 1,ZZQ Total Meals $107,608* $127,231 $131,412 *Full time food service super,isor position has been vacant for about three months. Town of Estes Park 2002 Budget 5
00 8 1,) 0 2135 N tr, *tr; -O- n MI A R 9 81 Z 8 * 2 hor- be t- ER-2.2 - I 18 N - g . 01 M 8 ** -- & 02 M N. 9 n O 01 M en=r RI n E 21 - 00 El F En ks I m =r MORN be W OR:2.1.?t 1 \R EEME 09 4 64 E t R 8 :2 e 61 MI M N 82 gl g -4 U "r 91· 00 O 06 UO Ir, Ch -1 m t- 00 0 8110 4 S CO E 0 3 W 8 t -N R -5 2 2 £ m & 91 5 0 23 23 cS E- SECOKAAOES Revenue Premiums Change 12.37% 22.29% 45.19% 2.79% -1.38% -4.11% 5.79% 1.14% 1.60% -5.66% 22.87% 32.84% 12.86% 13.73% 1.52% 3 25.53% 9.83% 19.02% for year 16,974 58,253 54,263 37,384 40,813 (42,047) (82,862) (93,775) ning Retained Earr 11,629 28,603 32,635 32,635 32,635 32,635 141,436 173,950 214,763 215,800 173,753 90,891 tained Earninf 28,603 32,635 32,635 32,635 0* 32,635 173,950 214,763 215,800 173,753 90,891 (2,884) 87,555 - 80,168 106,492 120,188 136,693 137 00 139,02 231,136 253,84 302,175 Total Revenue 82,072 91,587 124 164,745 174,451 174,077 169,714 179,837 1 189,0 170,979 208 Payment 64,248 87,555 80,168 106,492 120,188 136,693 136,700 138,77 183,92 230,886 25159 301, 2000 Insurance Premiums $ 8 10 $ 162 4 $ 155,856 $ 1 887 $ 1 $ 169 $ 250 Medical Insurance Fund Revenue & Expenses (,88'z) $ I68'06 $ €,L'ELI $ 008'FIE $ £9L'17IZ $ 096'ELI $ 6I0'OL $ 5£9'ZE $ 888'06 $ 6*Z'LL $ 999'ZE $ £09'SE $ s 4quosuai aq uno ssol 3111 Jo lunown 341 puu pailnoui uggq sull Knitqmi D Imp 3~quqoid s! 11 ual{AA 21.uNooat gq asuadoca suoup Wl# saimbu OI EISVE)* 'CE I L'58$ ) '33ump s!111 Jo 0* 3111 10$ pamisai sum sBulluug paulmal Buluu.!232( ·pwd ual{M .u80)31 suM asuadxa sunup '4snoltwid 'p,}DUms) *8£'LE - £~'89 t'I9't,f 9,641 58 14 50 19 'bilod silli.wpun ' I £ iaqulaoaa Jo &14!quil sunop 341 21mugs).tdai 'HAVO 341 Jo 140!logs „saloN,, 341 14 uout)Unldxa ou 41!Al L66 I ul palms@1 Klluanbasqns st,A~ siuilung paulmaN
CONFIDENTIAL 10/15/02 Health Insurance Premiums 2003 Proposal EXISTING CONDITIONS MIF DEPTS EMPL Single Premium $277.37 58.60 218.77 0 Family 774.02 206.29 425.80 141.93 (18.3%) 2003 PREMIUM with REDUCED BENEFITS - 2.46% increase (1) Single Premium $284.18 0 255.76 28.42 Family 793.04 0 594.78 198.26 (25%) NOTES: 1. Raises office visit copay from $15 to $25, raises out-of-network deductible from $500 to $1,000. Prescription card changes to $10/30/50 from 10/20/35.
f Town of Estes Park 2003-2004 Budget Conservation Trust Fund (211-5900) Special Revenue Purpose: Thisfund collects and distributes theproceeds of statelottery revenues for the purpose of acquiring, constructing, and maintaining parks and facilities. Actual Budget Proposed Proposed FYE2001 FYE2002 FYE2003 FYE2004 Beginning Fund Balance $ 29,464 $ 32,431 $ 31,931 $ 27,656 Revenues 21,925 24,500 25,725 26,754 Personnel Services Operations & Maintenance - Total Current Expenses - Capital 32,431 25,000 30,000 30,000 Ending Fund Balance $ 32,431 $ 31,931 $ 27,656 $ 24,410 Budget Comments Budget includes $30,000 for SCADA Phase III, 2003.* Budget includes $30,000 for SCADA Phase IV, 2003.* *items to be returned to committee for further discussion and action 1
Town of Estes Park 2002 Budget Open Space (220-4600) Special Revenue Purpose: In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and opens space purchases through 2018. This fund accounts for the portion of the tax that has been returned to the Town of Estes Park. Actual Budget Proposed Proposed FYE2001 FYE2002 FYE2003 FYE2004 Beginning Fund Balance $ 79,306 $ 275,982 $ 111,147 $ 249,012 Revenues 229,107 249,395 311,865 272,339 Personnel Services - Operations & Maintenance - Total Current Expenses - Capital 32,431 <414,230~ C 174,000 ~ ~47,500 ~ Ending Fund Balance $275,11,17 $ 249,012 $ 373,8ji~ Budget Comments Revenues: Additional $50,000 in revenue from Laild Trust, 2003 Capital: Knoll/Willows construction , 1
, Town of Estes Park 2003-2004 Budget Catastrophic Loss Internal Service Program Purpose: The Catastrophic Loss Fund was created to provide a reserve account in tile event that an imforseen loss woilld no be covered by the Town's insitrance coverages Actual Budget Proposed Proposed FYE2001 FYE2002 FYE2003 FYE2004 Beginning Fund Balance $ 1.904.520 $ 1.982,674 $ 2,042,674 $ 2,073,314 Revenues 78.154 60,000 30.640 31,100 Personnel Services Operations & Maintenance - Total Current Expenses - Capital Ending Fund Balance $ 1.982.674 $ 2.042.674 $ 2.073.314 $ 2,104,414 Budget Comments
. Town of Estes Park 2003-2004 Budget Projected Statement of Revenues, Expenses, and Retained Earnings Vehicle Replacement Fund Fiscal Year Ending December 31, 2002, 2003, 2004 02 03 04 Revenues ' $ 33,967 $ 68,875 $ 117,405 Expenses - Net Income Before Capital Contribution, & Operating Transfi $ 33,967 $ 68,875 $ 117,405 Operating Transfers Out $ $ $ - Net Income $ 33,967 $ 68,875 $ 117,405 Edmated Beginning Retained Eari $ - $ 33,967 $ 102,842 E§timated Ending Retained Earnin $ 33,967 $ 102,842 $ 220,247 117000 125000 130000 342847.9 346313.8928 365768.4017 442254.78 459636.1695 475578.3136 104396.64 108413.2231 111725.8551 585470.13 761221.7074 622470.0053 000 1591969.4 1800584.993 1705542.576 4,114,125 4,249,495 4,389,332 1,006,497 1,103,105 1,161,145 352,429 394,482 425,941 ca iu no 0&1 429,147 539,414 571,962 ca or no 0&1 50,534 62,846 64,433 1,240,178 1,180,734 1,200,034 4,674 5,169 5,456 301,735 299,000 302,045 capital 697,292 1,127,600 971,538 636,142 889,700 377,538 8,832,752 9,851,544 9,469,425 1,333,434 2,017,300 1,349,076 7,499,318 7,834,244 8,120,349
Town of Estes Park 2003-2004 Budget Projected Statement of Revenues, Expenses, and Retained Earnings Fleet Fund Fiscal Year Ending December 31, 2002, 2003, 2004 02 03 04 Revenues $ 205,500 $ 234,100 $ 234,100 . Expenses 235,055 229,055 230,055 Net Income Before Capital Contributions & Operating Transfers Out $ (29,555) $ 5,045 $ 4,045 Operating Transfers Out $ $ $ Net Income $ (29,555) $ 5,045 $ 4,045 Estimated Beginning Retained Earnings $ 219,994 $ 190,439 $ 195,484 E§timated Ending Retained Earnings $ 190,439 $ 195,484 $ 199,529 10/17/2002fleet fund 090402
e ff'*44 Study Session October 17 , 2002 Light & Power Fund • Estimate 2003 consumption to increase by 3.2% - Source of supply reflects the same increase • 2003 revenue includes a 4.7% rate increase for debt senice · Review - Budgets: Distribution, Customer Service, Administration, Capital, Debt Service and Transfers - Overview of revenue and expenditures - Staffng - Vehicle purchases L&P Staffing Personnel Changes Groundman I To begin second quarter 2003 Customer Service Clerk (part-time) To begin third quarter 2003 Town of Estes Park 2002 Budget 1
Where the money comes from. Rural gles ~Urban 45% sales 55% I - »f·/ 4 . Where the money goes... / Customer · · "-7-7-73- 9% Admin 8%?p A - 14% Capital 16% Debt Transfers 3% 9% Light & Power: Expense Summaries 22 1®3 1!1&* Personnel $1,827,760 $2,091,396 32,220,008 O6cM 5,523,856 5,565,243 5,895,090 Capital 2,539,116 1,571,780 1,533,396 Debt Service 301,735 299,000 302,045 Transfer 724.235 780.801 821.031 Total $10,916,702 $10,308,220 $10,771,570 Town of Estes Park 2002 Budget 2
L & P Operating Income 2®2 1991 2&1 Revenue $7,737,694 $8,302,147 $8,730,348 Expenses 2~13.31 1.2119B2 E.321383 Operating Income* $ 112,342 $ 386,158 $ 356,005 *Excludes capital, transfers and debt service Light & Power 2922 =2 2QQi Source of Supply $4,077,465 $4,219,944 $4,528,302 Distribution 1,376,942 1,508,591 1,594,315 Customer Service 621,363 743,942 784,135 Administration 1,275,846 1,184,163 1,208,346 Debt Service 301,735 299,000 302,045 Transfers 724,233 780,801 821,031 Capital 232.115 LiZLZE Lill-326 Total $10,916,702 510,308,220 $10,771,570 L & P Operating Statement 2®1 2£1 12 Revenue $7,737,694 $8,302,147 38,730,348 Expenses 7,625,351 7,915,989 8,374,343 Transfers 724,233 780,801 821,031 Debt savice: 301,735 299,000 302,045 Capital 222115 12122 121325 Net Income (Loss) *3,452,743) $(2,264,823) $(2,300,467) Town of Estes Park 2002 Budget 3
L & P Capital 1991 .12 Building remodel SI3,000 $ I 5,000 Dam Processing Equipment 180,000 70,000 Meters 196,340 209,986 Transformers 130,000 150,000 Tools 16,000 11,500 Tr·ucks 139.000 67.300 Light & Power: Trucks 1292 2201 Replace backhoe $80,000 Jackhammer attachment 25,000 Replace ATV 12,000 Replace Jeep Wrangler 22,000 Replace dump truck 45,000 Replace Jeep Wrangler 22.3QQ Total $139,000 $67,500 L & P Capital 21 .1gia Street lights 562,500 $ 62,300 Poles/Towers/Fixtures 177,000 213,000 Overhead lines 345,000 421,000 Underground conductors 39,000 23,000 Town of Estes Park 2002 Budget 4
.- I ... 1. 4 42&2Rmv~ -- - - Study Session October 17, 2002 Preview • Water Fund • Conservation Trust, Open Spaces,Catastrophic Loss · Health Insurance, Vehicle Replacement Fleet Where the money comes from Town of Estes Park 2002 Budget 1
Where the money goes UE;- ·_E. : .D,€4., Comments • Add one additional employee in backflow prevention required by Safe Drinking Water Act. • Replace two utility body trucks in 2003, and one in 2004 Water: Totals by expense categor, 2®2 2®3 2004 Personnel $787,891 $828,089 $857,362 O&M 804,078 972,496 848,180 Capital 1.420,794 954,300 722,450 Debt Service 306.772 304,176 298,897 Town of Estes Park 2002 Budget 2
.. Other Funds · Conservation Trust • Open Space • Catastrophic Loss · Medical Insurance · Vehicle Replacement · Fleet Maintenance Conservation Trust Fund 22 2993 22 Beginning Balance $32,431 $31,931 $27,656 Revenues . 24,500 25,725 26,754 Expenditures 25,000 30,000 30,000 Ending Balance $31,931 $27,656 $24,410 2003 and 2004 budgets include costsfor SCADA Phases III and IV Open Space Fund 2QQZ 2®~ 2[10/ Beginning Balance $275.982 $111,147 $373,012 Revenues 249,395 311,865 272339 Expenditures 414,230 174,000 147,500 Ending Balance $111,147 $373,012 $645,351 Knoll/Willows construction expenditures in 2003 & 2004 Town of Estes Park 2002 Budget 3
Conservation Trust ZQQZ 2QQJ 21 Beginning Balance $787,891 $828,089 $857,362 Revenues 804,078 972,496 848,180 Expenditures 1,420,794 954,300 722,450 Ending Balance 306,772 304,176 298,897 Catastrophic Loss Fund 212 2292 2291 Beginning Balance $1,982,674 $2,042,674 $2,073,314 Revenues 60,000 30,640 31,100 Expenditures Ending Balance $2,042,674 $2,073,314 $2,104,414 Health Insurance Fund 29£1-aitual 2992 22 Beginning Balance $173,753 $90,984 Revenues 170,980 208,400 Expenditures 253.839 302,175 Ending Balance $90,984 $(2,881) Town of Estes Park 2002 Budget 4
Vehicle Replacement Fund 2292 22!U 222 Beginning Balance $-0- $33.967 $102,842 Revenues 33,967 68,875 117,405 Expenditures -0- -0- -0- Ending Balance $33,967 $102.842 $220,247 ~leet Maintenance Fund 2®2 2292 291 Beginning Balance $219,994 $190.439 $195,484 Revenues 205.500 234,100 234,100 Expenditures 235,055 229,055 230,055 Ending Balanc~_.-···-·-$190,439---4195,481...._~3,529 ~M-Basedonmrvey of local private and governmental auto repair shop,1, a rate increase of 1%/oismtuded,n2003reve„uepmjectwni.~ 10/17/2002 Town of Estes Park 15 Town of Estes Park 2002 Budget 5
§5®ge.VEW* I g to N N :-co-Noc"CON 4 CM / LO 000 0 r Lf) Ul LO 01 °°ZZ-Noe.-5!R N M 10 10 1 co u"SEN -A-NOMMA g 00 ED.U).10.-0-NOM 9 12 141% Nga N d &5 LD 0 30 CO d u U n E M ce ce - - cvocee; ed O • Lrig LO Lo te 0 0 32 - I . co 0(Or,Ng) 60'NO CO , , M~ Co 2 0 1 N ' W O M ' 1 LO gZ .fs 'e0 %EZ 6'00,038 M, e X A M A N co co LO CO N J 11 -t; 3 a. _- ILI CD =%§% e W h 09 cogcy*LO , W O (9 1 ( -0 0@68 0 (C C) O) f Ru.10-2 0 & /®UNCOCOCO 00 Glt"Ci~'61-CO, . aill N SLOC)/r~coconcy*g„ , ·r- .- CD i , §= to o) 2 A e A g N Y - r - CO . ' 000 0 32 § 0 00 2 2 0 - 21 - V Y lilli 1 , (0 0 WC) CD 13 a) 2 -~ CL R Z 9 y 2 xiv GEl'ot 91.OOL DEPARTMENT 1993 1994 1995 1996 1997 1998 1999 2000 2001 2 Light & Power 18.5 19 TOTAL NUMB OYEES PER YEAR (Based Upon Positions) N OF ESTES PARK Police 25.5 26.5 2 lualltdoleAea X}!unwwoo Administration Public Works Special Events Jmual eollauguol eoueueluEIN Weld Finance Museum Senior Citizens Center luel.upedec] eJ!3 Parks ¥Und3
Personnel Stats Budget Line 2002 estimate 2003 budget 2004 budget 3% over 2002 3% over 2003 Salaries (11-01 & 11-02) $ 3,952,008 $ 4,070,568 $ 4,192,685 Overtime (11-04) $ 134,379 $ 138,410 $ 142,563 Staffing Department Full-time Part-time Administration 4 0 Finance 8 0 Fire Department 1 1 Police Department 26 1 Parks/Streets 11 0 Fleet 3 0 Water 8 0 Light & Power 19 1 Community Development 8 0 Advertising 1 0 Conference Center 2 0 Judicial 0 3 Museum 1 3 Senior Center 2 2 Special Events 4 0 Totals 98 11 Page 1 of 1
4, 111 e l 1 2002 1. 4-- 4 Community Services Funding Renewal 2003 & 2004 Use this application only ifyow organization received Town funding in 2002. Program Title Community and School-Based Mentoring tY Agency Partners ofEstes Park Contact Person Courtney Hill , Title Program Director Phone 577-9348 Address PO Box 484. Estes Park Dollar amount requested for 2003: $ 5000; 2004: $ 6000 Change in non-profit status: Yes No x In process Other: Federal tax identification number: 74.2486211
1. How much did your organization receive from the Town ofEstes Park for 2002? $ 3000 2. What activities/programs were provided with these funds? Since January 1, 2002, Partners' community-based and school-based mentoring programs have served 42 local youth. Additionally, Partners has matched 15 youth in one-on-one relationships already this year. Adult volunteers have spent more than 1875 hours working one-on-one with Estes Park youth during the last eight months. In this same period,-Partners has developed and supported 17 activities for Partnerships and waiting youth - from bowling to self-defense classes and Partners staff has provided over 1500 hours of case management support for Partners' volunteers. Partners' studies find that youth who complete a mentoring relationship demonstrate a significant increase in self-confidence and self-esteem, positive future orientation, and positive school bonding. Reports also indicate that the Partners mentoring program results in a statistically significant decrease in interpersonal violence and delinquency. 3. What specific activities or program goals will be supported with the assistance of Estes Park funding, if continued in 2003? The specific objectives of Partners' long-term, one-on-one mentoring relationships are to promote academic success, promote positive youth development prevent alcohol and drug use, prevent juvenile delinquency, provide support for abuse/neglect victims, and prevent child abuse and neglect. Partners meets these objectives by having 1) positive adult mentors actively involved with the youth and providing ?) adequate case management support, 3) Life Skills Education, 4) monthly recreational and enrichment activities, 5) and comniunity service opportunities for each Partnership. Partners main goal remains to continue - growing a strong and effective mentoring program throughout the Estes Valley and to allow as many youth as possible to enjoy the positive efTects of mentoring relationships. 4. How many area citizens were served by your program/agency in the calendar year 2001? 70 adults and vouth 5. Who will be responsible for the administration ofthe program or service? Courtney Hill, Partners of Estes Park's Program Director, will provide the oversight and direction for the Partners Mentoring Programs. She will also provide essential case management support to youth, adults, and families.
f . 6. Budget information: Year Expenditures Income Administrative overhead amount 2001 (actual) 52,239.00 38,970.00 21% 2002 (budget) 24,381.00 26,250.00 19% 7. I swear and affirm that the above information is true and correct to the best of my knowledge. 'u«f\«Ak 90,4 FA. 4- Agency D~Mtor ~) Board Pre¢ient¢Chair c*2 59(,0 - 9 3 79 5-¥3.01 34-% ~ 54&-1-655- '15 Phone Phone