HomeMy WebLinkAboutPACKET Town Board 2002-10-22Prepared 10/17/02 **REVISED 10/22/02 //<6%]ED> The Mission of the Town of Eetee Fart le to plan and provide reliable, h10h-value servicee for our cltizerle, vieitore, and employeee. We tai<e dreat pride eneurine and enhancine the Giuality of life In our community by Delne 0ood etewarde of public reeourcee and natural eettlne, *Qi**30' BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, October 22,2002 / 7:00 p.m. AGENDA Introduction: Louise Olson, President of the Board of Directors will introduce Sarah Hansom, Executive Director of Estes Valley Multicultural Connections. PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated October 8,2002, and Budget Study Session minutes dated October 14 and 17, 2002. 2. Bills. 3. Committee Minutes: A. Light and Power, October 10, 2002. B. Public Works, October 17,2002: 1. Fall River Trail, Ph. I, Mountain Constructors, Inc., Total Project Cost $292,600. 2. Glacier Water Plant Rehab., Total Project Cost $300,992. 3. Snowplow & Swaploader Bed Purchase, $15,650. 4. Water Quality Monitoring Equipment Purchase, $18,570. 2. ACTION ITEMS: 1. RESTORATIVE JUSTICE PROGRAM - PRESENTATION. Police Chief Richardson. **2. HALLOWEEN STREET CLOSURE - APPROVAL. Police Chief Richardson. Elkhorn Ave. from Spruce Dr. to East Riverside Dr., 5:00 - 9:00 p.m., Thursday, October 31, 2002. 3. TOWN ADMINISTRATOR'S REPORT. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
Town of Estes Park, Larimer County, Colorado, 2002 I. Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 8th day of October, 2002. Meeting called to order by Mayor John Baudek. Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker Stephen W. Gillette David Habecker G. Wayne Newsom Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: Lori Jeffrey-Clark, Trustee Mayor Baudek called the meeting to order at 7:00 p.m. PUBLIC COMMENT Doug Frisbee and Scott Webermeier, Board of Education Members/Park R-3 School District addressed the Trustees urging the Town oppose Amendment 31 (English Language Issue) based on the proponent's "one size fits all" premise; financial implications; and potential litigation affecting teachers, principals, and administrators for 10 years. Mr. Webermeier added that Estes Park is celebrating their Hispanic residents and their contributions to this community; however, this issue is a thinly veiled attempt to challenge worthiness of certain groups of people to be involved in a community. Following a question and answer period, it was moved and seconded (Habecker/Gillette) Town Attorney White prepare a Resolution to include language that: Amendment 31_ is a "quick fix" to a complicated problem, that an amendment to the State Constitution should not be used in this fashion, local control issues, and unfunded mandate concerns. The motion passed unanimously. The Resolution will be numbered 28-02. TOWN BOARD COMMENTS Trustee Gillette requested the Board approve a Resolution supporting Larimer County Referred Issue l A concerning Public Health Department Services. The issue requests approval of 0.3 mills for 7 years; at the end of 7 years, the provision will sunset and eliminate this mill levy. Trustees Barker and Habecker posed questions concerning whether the County has considered budget cuts in other areas to retain these health services, and general politics of the State issuing refunds while jeopardizing programs, which in effect are then paid for by taxpayers. It was moved and seconded (Gillette/Doylen) Town Attorney White prepare a Resolution supporting passage of County issue lA, and it passed by the following votes: Those voting "Yes" Trustees Doylen, Gillette and Newsom. Those voting "No" Trustees Barker and Habecker. Trustee Habecker added he is not against Issue 1A, he is opposed to the methodology. The Resolution will be numbered 29-02.
Board of Trustees - October 8,2002 - Page 2 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dateli September 24,2002. 2. Bills. 3. Committee Minutes: A. Community Development, October 3,2002. 4. Estes Park Housing Authority, August 14, 2002 (acknowledgment only). 5. Estes Valley Board of Adjustment, September 10, 2002 and October 1, 2002 (acknowledgement only). 6. Estes Valley Planning Commission, September 17, 2002 (acknowledgement only). 7. Appointment. Reappointment of Tamara Jarolimek, Commissioner/Estes Park Urban Renewal Authority, 5-yr. term, expiring 09/14/07. It was moved and seconded (Doylen/Gillette) the consent agenda be approved, and it passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing on all Consent Agenda Items. If - the Applicant, Public or Town Board wish to speak to any of these consent items, they will be moved to the "Planning Commission Action Item" Section. 1. CONSENT ITEMS: 1.. AMENDED PLATS. A. Lots 3 and 4, Grey Fox Estates, Grey Fox Estates at Cedar Ridge, 1St Filing, Richard Barlow/Applicant. B. Lots 100 and 101, Al Fresco Place Addition, David and Ann Racine/Applicants. 2. PRELIMINARY CONDOMINIUM MAPS. A. Solitude Condominiums I and VI, Lots 1 and 6, Solitude Subdivision, Fish Creek Properties, LLC/Applicant. B. Cedar Ridge Condominiufns Ill, Lot 4, Beaver Point, 3'd Addition, Cedar Ridge at Estes Park, LLC/Applicant. C. Lazy R Cottages Condominium West, Tract 13, Beaver Point, 24 Addition, James Mark Whittlesey/Applicant. 3. FINAL 'CONDOMINIUM MAPS. A. Supplemental Condominium Map. Phases Ill and IV, Park River West Condominiums, Lots 1 and 2, Pa?k River West Subdivision, Richard H. Wille/Applicant. As there was no testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Newsom/Gillette) all Planning Commission Consent Items be approved, and it passed unanimously. 2. ACTION ITEMS: A. FINAL SUBDIVISION PLAT & WAIVER REQUEST. Vista Ridge, Lot 1, Wildfire Addition, Estes Investors, LLC/Applicant.
Board of Trustees - October 8,2002 - Page 3 Trustee Doylen declared a 'conflict of interest" stating she would not participate in discussion nor vote. Mayor Baudek opened the Public Hearing, and Community. Development Director Joseph reviewed the staff report, stating the plat divides Lot 1 into three lots. Estes Investors provided an estimate of $197,406.30 for subdivision improvements. The Applicant requested and received a favorable recommendation from the Community Development Committee to waive this financial guarantee. Director Joseph confirmed the Town's risk is minimal. There being no further testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Gillette/Barker) the Vista Ridge Final Subdivision Plat, all Planning Commission conditions, restriction required per EVDC 11.4, and Waiver Request be approved, and it passed with Trustee Doylen Abstaining. Trustee Barker commented on a recent Groundbreaking Ceremony for the Estes Park Housing Authority's Dry Gulch Project, praising Trustee Doylen who has championed the affordable housing cause for the community. Mayor Baudek added that a State Official commented that upon site inspection, "this is the best site ever seen in State of Colorado for an affordable housing project." 3. REPORTS. A. Sian Code Revisions - Presentation. Community Development Director Joseph presented a draft copy of said Code and highlighted major revisions. Formal action by the Board of Trustees will be considered at the November 12~h Town Board meeting. Draft copies of the proposed Sign Code Revisions are available in the Community Development Office. The Sign Code was originally adopted in 1976. As it operates independently from the EVDC, revisions will only affect property within Town limits. The Planning Commission reviewed a new provision regulating display of goods for sale outside as signage; however, said Commission could not reach consensus and forward a recommendation on this particular provision. Trustee comments were heard concerning: vending machines are not regulated; if adoption of the proposed revisions would cause existing signs to become non-conforming; request for information from various municipalities confirming their sign permit fees; and setbacks as referred to in the EVDC. Following conclusion of the presentation, Director Joseph encouraged citizens to visit with staff on this issue prior to the public hearing. 2. ACTION ITEMS: 1. PURCHASE OF CBT WATER RIGHTS. Town Attorney White reviewed a Letter of Intent for the purchase of 9 CBT water units at $12,000/unit for a total purchase price of $108,000 from the Longmont Country Club. It was moved and seconded (Doylen/Barker) the purchase of said CBT units be approved, and it passed unanimously. 2. RESOLUTION #27-02 - INTRODUCTION OF PRELIMINARY 2003 BUDGET. Finance Officer Brandjord introduced said Resolution. The public hearing for adoption of the 2003 Budget is scheduled November 10. The Town Board Budget Study Sessions for the two-year budget (2003/2004) are planned
Board of Trustees - October 8,2002 - Page 4 October 14th from 3:30-5:30 p. m. Town Board Budget Meetinas are and 17th planned October 30•' and November 5*, frofr,7:00-10:00 p.m. All meetings will be held in the Board Room. It was moved and seconded (Newsom/Gillette) Resolution #27-02 be approved, and it passed unanimously. 3. WINDY GAP TRANSFER ORDINANCE #16-02 - RE-ADOPTION OF PREVIOUS ORDINANCE. Town Attorney White reported that due to , substantial changes in the Exhibits (Petitions) attached to Ordinance #15-02 adopted September 24,h, this Ordinance must be re-adopted. It was moved and seconded (Gillette/Newsom) Ordinance #16-02 be adopted, and it passed unanimously. 4. TOWN ADMINISTRATOR'S REPORT. A. Notification of Property Owners. At the 9/24 Town Board meeting, Trustee Habecker questioned procedure in notifying property owners on land issues. Staff is suggesting three options: (1) introduce the change at one Town Board meeting and consider approval at the next month's meeting (similar to-the Sign Codd Revision); (2) improve the public notice to better explain proposed changes; and (3) add the proposal to the Town website. B. Homer Rouse Trail Dedication. Said Dedication is planned Saturday, October 12~h at 10:00 a.m. This trail begins at Lily Lake and ends at Cheley Camp. The Town donated $10,000 toward this project. C. Performance Park. This EPURA Project is progressing and Trustees were encouraged to visit the construction site. Following completidn of all agenda items, Mayor Baudek a8journed the meeting at 8:45 P.m. John Baudek, Mayor Vickie O'Connor, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 14, 2002 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 14~h day of October, 2002. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom Attending: All Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Town Clerk O'Connor, Directors Joseph, Kilsdonk, Manager Marsh, Police Chief Richardson, ParldStreet Supt. Speedlin, Facilities/Const. Mgr. Sievers Absent: None Mayor Baudek called the meeting to order at 3:30 p.m. PRESENTATION OF YEAR 2003/04 GENERAL FUND AND OTHER FUNDS. Town Administrator Widmer announced that he assigned the 2003/2004 budget preparation responsibility to Assistant Town Administrator Repola and Finance Officer Brandjord, and they would give the presentation of the General Fund and other funds as time allows. Town Board Goals for 2003-2004: k Goal 1: Expedite EPURA's Walkway Westward Project. 7 Goal 2: Place the following ballot question on the November 5~h General Election Ballot: Shall elected officials of the Town of Estes Park, Colorado, be allowed to serve more than two consecutive terms of office and eliminate the limitation on terms of office as set by article XVIII, Section 11 of the Colorado Constitution? > Goal 3: To build support and break ground for an ice rink and community events center by May 2004. 1 Goal 4: Re-engineer the Trustee Outreach Program. 1 Goal 5. Evaluate the Stanley Park Master Plan. k Goal 6: Implement Cardboard Recycling. k Goal 7: Investigate the feasibility of creating a Fire District. 7 Goal 8: Develop a long-term Transportation Plan. 1 Goal 9. Determine the feasibility of building a Performing Arts Center. Goal #3 includes the creation of a "Citizen's Academy" that is intended to inform the citizenry on Town Government Operations. Budget Assumptions: 2003 2004 > Sales Tax Revenue +5.0% +4.0% 1 General Expenses +0% +5.0% k Salary Increases +3.0% +3.0% k Medical Insurance +3.0% +5.0% Staff stated that: (1) typically, when sales tax revenues are down one year, the revenues rebound the following year; thus, 5% projection in Sales Tax Revenues for
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 14, 2002 - Page 2 2003 has been budgeted; (2) Staff was advised to maintain a flat line in 2003, and a 5% increase in 2004; and (3) Due to insolvency of the Medical Self Insurance Fund due to claims, an employee team is reviewing insurance alternatives such as policy benefits, passing the increase onto employees, and single and dependent coverage.™ Additional d6tails will be available in the near future. Staff then presented the General Fund, highlighting larger or selected line items for the Executive, Finance Dept., Community Development Dept., General Government Buildings, Community Services, Advertising, Police Dept., Fire Dept., Protective Inspection, Engineering, and Parks & Streets: 4 Finance Dept. There is one additional position budgeted in 2003: an Information Technician (IT) Position. This position was highly recommended by the Town's Auditors. The position was funded for 6 mo. in 2003, and a full year in 2004. Salary will be split between the Light and Power, Water, and General Funds. 4 General Government Buildings: $20,000 was postponed in 2002 to improve the Fish Hatchery Buildings; this expenditure has been included in the 2003 Budget. 4 Community Services: Trustees Gillette and Newsom and Staff served on a team to review and recommend funding for 2003/04. $435,470 was expended in 2002 and, following the "flat line" philosophy for 2003, identical funding was budgeted in 2003. Staff reviewed agency requests, recommended funding levels, and agencies that did not receive any Town funding. Administrator Widmer reported that staff is recommending a policy change whereby approximately $140,000 has been shifted from General Fund Transfers to the Water Fund as water infrastructure is a Water Dept. responsibility. Staff Direction: * Fire Dept.: The current secretary position is one-quarter time. An increase to three-quarter's time is proposed in 2003. Staff is to provide detail to the Board. * Community Services: Staff provided a list of agencies that included the 2002 funding levels and the recommended funding levels for 2003 and 2004. Staff is to provide a summary that includes Agency Funding Requests that includes the Team's funding recominendation. (2) Concern was expressed for private daycare providers vs. non-profits. Staff is to review whether funding should or is tied into tax status. (3) Funding rational is to be provided for Partners of Estes Park. (4) Staff is authorized to notify all agencies that applied for funding what their recommended funding level(s) is for 2003/2004. * Parks and Streets: (1) Provide a list of vehicles being purchased in the General Fund; (2) Under Parks, Rentals - revise Golf Course COP's to Golf Course Lease; (3) Provide detail on the Vehicle Replacement Fund. * Provide the percentage increase and/or decrease between the 2003 and 2004 Budgets * Provide a list of Capital Asset Acquisitions. Concluding review of the General Fund, staff presented the Community Reinvestment Fund, and highlighted major items under Capital for 2003 and 2004: • Municipal Building Remodel, 1St Floor Remodel (the study includes both floors), $325,000 (preliminary)/2003. • Museum, Phase I (basic remodel), $175,000 for 2003 and $175,000 for Phase 11 in 2004. • Elk Repellant System, $5,000 each year. Staff reviewed this project. Additional Trustee comments were made on maintaining a strong Community
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 14,2002 - Page 3 Reinvestment Fund, future improvement to the Post Office Parking Lot is needed, and the Visual and Performing Arts Center as proposed by the Estes Park Arts Community. Mayor Baudek confirmed that to date, the Town Board has not made a decision on the Performing Arts Center. The next Town Board Study Session will be held Thursday, October 17th at 3:30 p.m. in the Board Room; the Enterprise Fund and all other Funds will be presented. The Town Board Budget meetings are scheduled Wednesday, October 30th for the General Fund and Related Funds, and Tuesday, November 5th for the Enterprise Funds and Budget Changes/Consideration. These meetings will begin at 7:00 p.m. and will be held in the Board Room. There being no further business, Mayor Baudek adjourned the meeting at 5:37 p.m. Vickie O'Connor, CMC, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 17, 2002 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17~h day of October, 2002. Town Board: Mayor Baudek, Trustees Barker, Doylen, Gillette, Habecker, Jeffrey-Clark, Newsom Attending: Mayor Baudek, Trustees Barker, Doylen, Gillette, Jeffrey- Clark, Newsom Also Attending: Town Administrator Widmer, Assistant Town Administrator Repola, Finance Officer Brandjord, Town Clerk O'Connor, Directors Kilsdonk, Linnane and Matzke, and Water Supt. Goehring Absent: Trustee Habecker Mayor Baudek called the meeting to order at 3:35 p.m. PRESENTATION OF YEAR 2003-2004 ENTERPRISE FUNDS AND ALL OTHER FUNDS. Town Administrator Widmer stated that the Light and Power Enterprise Fund is a work in progress and should be reviewed as such. Assistant Administrator Repola and Finance Officer Brandjord presented and reviewed the following: SPECIAL REVENUE FUNDS: Museum Transfer. Note: the Friends of the Library contribution is under negotiation. Conference Center. Special Events. The Scottish Highland Festival request for funding have been relocated to this fund from the Contingency Fund, and $15,000 has been included to fund new legitimate events recommended by the Community Development Committee. A more aggressive approach to revenues has also been included in 2003 and 2004, and the establishment of a marketing plan to identify users (including locals) is being discussed. Senior Center. Clarified expenditures and Senior Center Advisory Board funding. Staff is to verify Sr. Ctr. Board funding is included in Revenues. Conservation Trust Fund. SCADA, Phases 111 and IV. Open Space Fund. Includes $50,000 in additional revenue in 2003 from the Estes Valley Land Trust toward the Knoll/Willows Project. Staff is to correct the ending fund balance totals on this slide. Catastrophic Loss Fund. This fund was created to provide a reserve account in the event of an unforeseen loss would occur; there are no
RECORD OF PROCEEDINGS , Town Board Budget Study Session - October 17, 2002 - Page 2 expenditures included in this fund. Health Insurance Fund. Town Administrator Widmer reviewed the history of this fund, distributing a spreadsheet from 1991-2002. As verified, this fund has not kept pace with insurance claims. Based on the Town's Insurance Representative, EBS, an employee team was established. EBS has been educating the Team, and the Team's goal and responsibility is to study alternatives on how to reduce the premium increase and provide alternatives/recommendations. The Library and Estes Park Sanitation District are part of the Town's insurance group and . alternative options relate to these two entities and single and family coverage. Additional information' will be forthcoming. A Town Board representative is requested to help monitor this process, and Mayor Baudek agreed to serve in this capacity. Vehicle Replacement Fund. Staff explained the methodology of this new fund that began in 2002; vehicle purchases could most likely begin in 2005/2006. Fleet Maintenance Fund. Pursuant to a survey of automobile repair companies, an 18% labor rate increase is recommended in 2003. The rates have not been increased in 11 years. LIGHT & POWER. The 2003 consumption is estimated to increase by 3.2%, and the 2003 revenue includes a 4.7% rate increase to recover the debt service for the substation bonds. Two staffing additions are proposed: 4 Groundman 1 -to begin the second quarter of 2003. Director Matzke noted that the Dept. is required to provide a groundman with a lineman. Due to the shortage of a groundman, an unbalanced situation has been occurring. Additional safety and efficiency issues were reviewed. 4 Customer Service Clerk (part-time) - this position is proposed for the Finance Dept. to provide improved coverage on the counter and telephone. Customer contact has increased and it is difficult to provide adequate coverage during vacation, sick leave, etc. Staff is to review listing direct dial telephone numbers in the Town's Newsletter, and the Government Listing Section in the telephone books for a possible reduction in switchboard activity. Expenditures (personnel costs were explained), Operating Income, and Operating Statement. In this preliminary document, it appears rates have not kept pace with expenditures. PRPA is Mnticipating a 2004 rate increase that will be passed-on to the Town's customers and the Dept. is proposing a rate increase in 2003. The Town last increased light and power rates in 1990. Capital. There is no net change in fleet size being proposed. WATER FUND. - One staffing level is proposed for Backflow Prevention. The Safe Drinking Water Act requires this position, and Director Linnane briefed the Trustees on this Federal Law that will affect all residences. Expenditures. Basic categories of expenses for this fund were shown.
RECORD OF PROCEEDINGS Town Board Budget Study Session - October 17, 2002 - Page 3 MISCELLANEOUS. Staff distributed additional information previously requested by the Board: (1) Total number of employees/year (1990-2002 Estimate) and personnel statistic sheet identifying fulltime and part-time levels, and (2) Community Services Funding Application filed by Partners of Estes Park. There being no further business, the meeting was adjourned at 5:38 p.m. Vickie O'Connor, CMC, Town Clerk
RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 10, 2002 Minutes of a Regular meeting of the LIGHT AND POWER COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 1Oth day of October 2002. Committee: Chairman Jeffrey-Clark, Trustees Habecker and Newsom Attending: Trustees Habecker and Newsom Also Attending: Town Administrator Widmer, Light & Power Director Matzke, Assistant to the Director Mangelsen, GIS System Analyst Kraft, and Deputy Clerk van Deutekom Absent Chairman Jeffrey-Clark Trustee Habecker called the meeting to order at 8:00 a.m. GIS MAPPING - PRESENTATION. System Analyst Kraft briefed the Committee on the creation of a Map Book consisting of composite maps of the entire utility system. This 322 page book will be printed on 11"x17" sheets and include color features. Benefits of the book include: > Provides a standard form of referencing > Can be used in field vehicles and the office , > Easier to update > Ties in with other Map Books that will be created for Fire, Ambulance, Dispatch, Police, Water, Community Development, and Public Works > Eliminates the need for software in order to use the map Other issues addressed include overlay layers, reference key, and map updates. Departments will receive draft maps to review prior to final publication. EMERGENCY BEACON LIGHT PROGRAM - APPROVAL. In response to a request from Mayor Baudek to research emergency beacon programs, Director Matzke demonstrated the flashing mode of a standard 60-watt incandescent emergency beacon light bulb for possible use in Estes Park. He explained that the bulb fits any standard light socket and can be used as an ordinary porch light OR flipped twice to activate an emergency beacon that would assist police/fire/ambulance personnel in locating the source of the emergency. The bulb is guaranteed to last 2,000 hours with normal use and is recognized by the National Crime Prevention Council. The bulbs are available from Response Technology Corporation and are sold individually for $9.95. However, during October (Crime Prevention Month) the bulbs are available in cases of 400 at a reduced cost of $4.59 per bulb. At this price the bulbs could be made available to customers for $5 each, including sales tax. This program was not included in the 2002 budget, but could be funded from the energy efficiency line item. The Committee recommends purchasing 400 bulbs at $4.59 each for a total of $1,836 to be funded as outlined above. The bulbs will be available for sale through the Finance Dept.
RECORD OF PROCEEDINGS Light & Power Committee - October 10, 2002 - Page 2 REPORTS. Bond Park Decorative Lighting - Update. Light & Power Secretary Button updated the Committee on the new assortment of streetlights featured in Bond Park. All of the lights displayed include built-in optics that minimize stray light, enhance illuminations on the ground below, and provide different types of light sources, lenses, wattage levels and pole heights. Ballot boxes will be available October 14~h in the Municipal Bldg. Lobby, the Foyer outside the Town Board Rm., and online at www.estesnet.com. Questions and comments regarding the streetlight project should be directed to the Light & Power Dept. at 577-3588. Platte River Power Authority (PRPA). PRPA's Strategic Financial Plan has been updated, a new rail contract has been approved, and the 2003 Budget was introduced. Financial Report. The Committee reviewed the August and September graphs and income statement. Project Updates: (1) Meadowdale/Fish Creek Circuits - (will be renamed from Meadowdale to Mall Rd.) The circuits went into service on October 2nd and will provide a significant improvement to the system. (2) 0/H lines to Ricker Studio - the 3 phase lines crossing Hwy. 34 have been placed underground. (3) The Department's participation in the E. Riverside Dr. construction contract will be approximately $63,000 for installation of underground conduits to allow burial of existing overhead lines. (4) A leaking circuit switcher at Marys Lake Substation has been repaired. (5) The lines have been buried at EPURA's Performance Park site. (6) Fall River Estates Loop - a second feeder source is now in place and will increase system reliability to customers in the area. There being no further business, Trustee Habecker adjourned the meeting at 8:51 a:m. .L 944). __ .0»* Rebecca van Deutekom, CMC, Deputy Town Clerk m.
- RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 17, 2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of October 2002. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Town Attorney White, Deputy Clerk van Deutekom Absent None Chairman Barker called the meeting to order at 8:00 a.m. The agenda was modified to cover the Fall River Trail item and the reports regarding Cardboard Recycling and Landfill and Transfer Station Rates prior to Trustee Gillette's departure at approximately 9:15 a.m. FALL RIVER TRAIL - PHASE 1 - REQUEST TO AWARD BID. The following bids were received for the Fall River Trail - Phase 1 Project: Mountain Contractors Inc. $248,589.50 G.L. Hoff Construction $290,372.64 The original bid design proposed ending Phase I between James St. and Valley Rd. After further review, Staff recommends ending Phase I at Valley Rd. to provide a safer connection to the Town's roadway system and the W. Wonderview Bypass. The estimated cost of the additional extension is $38,000. At the August Committee meeting, the Willows Condominium Assn. (Assn.) requested the section of trail adjacent to their property be relocated across the river and onto Colorado Department of Transportation (CDOT) right-of-way. At Staffs request, Mountain Constructors estimated an additional $70,710 for this relocation, to include construction of a 56-foot by 12-foot prefabricated steel/wood plank bridge (actual bridge cost is $31,000). However, the Assn. presented a proposal from Rocky Mountain Prestress to install a 40- foot by 10-foot footbridge and offered to pay $15,000 to only cover their bridge cost. This offer was not acceptable to Staff. Since no agreement has been reached with the Willows Condos property owners and since the easement across the trailer court property is still under negotiation, Staff recommends stalting Phase I adjacent to and west of the bridge and ending at Valley Rd. The additional cost to the bid is estimated at $28,000 ($38,000 extension costs minus $10,000 from the Willows). Die trail section between Performance Park and the bridge (Phase 11), which crosses the Willows Condos and the trailer court properties, could be budgeted and constructed in 2003. Costs associated with Phase I are as follows: Mountain Constructors bid $248,589.50 Valley Road extension 38,000.00 Willows Condos Section (deduction) (10.000.00) Sub-total $276,589.50 Contingencies @ 6% $ 16,000.00 Estimated total cost $292,600.00 The 2002 Budget includes $268,000 for Phase I of the Fall River Trail. The $24,600 deficiency could be funded from the Community Reinvestment Fund.
RECORD OF PROCEEDINGS Public Works Committee - October 17, 2002 - Page 2 The Committee recommends awarding the bid to Mountain Constructors at a total cost of $292,600, with the $24,600 deficiency funded from the Community Reinvestment Fund. Phase I will begin adjacent to and west of the bridge and end at Valley Rd. The remaining trail portion between Performance Park and the bridge (Phase 11) could be constructed in 2003, if approved in the budget process. Willows Condominium Easement Discussion:. Town Attorney White briefed the Committee on the status of negotiations between the Town and Willows Condominium Assn., Inc. (Assn.) and discussed the proposal submitted by the Assn. from Rocky Mountain Prestress mentioned above. Attorney White explained the discrepancies between the proposal submitted by Rocky Mountain Prestress ($15,000) and Mountain Constructors ($31,000), noting that the $15,000 proposal did not meet project specifications or CDOT specifications. Audience comments were heard from: Attorney Phipps, representative of the Willows Condominium Assn., Tom Morroni/300 Far View Dr. #17, Ron Schacher/300 Far View Dr. #15, and Howard Johnson, 300 Far View Dr. #14. Items discussed include the budget approval process, cost differentials, bridge specifidations, and nebotiation complications. Kerry Prochaska/Cornerstone Engineering explained the detailed bid schedule presented to the Committee comparing the Engineer's estimate and bids received from Mountain Constructors and G.L. Hoff. He noted that the original estimate of $48,000 presented at the August 15~h Committee meeting was a rough estimate only. Since that time, detailed bids, to include all aspects of the project, have been received and presented to the Committee. He also reported that his staff would meet with a representative from Rocky Mountain Prestress today to tour the site and present bridge specifications used by other contractors to bid the project. Chairman Barker noted that in order for the Town to relocate the trail, the Assn. will need to agree to share the $70,000 cost of the relocation and the Assn. should incur a majority of that cost. He explained that if the Assn. intends to submit a revised proposal from Rocky Mountain Prestress, they should do so prior to the November 21St meeting. , He also verified that Attorney Phipps is the official contact for the Assn. and will handle all negotiations regarding this matter. The Committee will provide direction to staff in order to settle this matter expeditiously. WATER RIGHTS FEE REPORT. Continued to the November 21St meeting. GLACIER WATER PLANT REHABILITATION PROJECT - REQUEST TO PROCEED. Cornerstone Engineering has designed changes for the Glacier Water Plant filter building to meet upcoming regulations and has negotiated a quote with Benson Construction, who praviously handled repairs to the Glacier filter under drain, Air blower, laboratory addition and the intake structure. Computer programming for the project will be performed by ITS. Project costs are as follows: Filter media from WAACO (ordered in June 2002) $ 25,468 Benson Construction/ITS $ 275,524 Total Cost: $ 300,992 The 2001/2002 Budgets include $220,000 for Glacier filter upgrades. The $81,000 deficiency can be funded from the postponed Marys Lake Pump Project ($40,000) and supplemented from the Water Fund ($41,000). The Committee recommends approval of the Glacier filter upgrade as presented to be funded as outlined above.
' RECORD OF PROCEEDINGS Public Works Committee - October 17, 2002 - Page 3 SNOWPLOW AND SWAPLOADER BED PURCHASE - REQUEST APPROVAL. The Street Dept. is requesting replacement of a 1988 Frink Snowplow with a new snowplow for truck G-87. This existing plow is 14 years old and has required several major repairs the past few years. Since the trade-in value is very low, Staff is requesting that the existing plow be retained as a spare for the larger trucks. The Street Dept. is also requesting purchase of a Swaploader Flatbed for the Swaploader Freightliner truck. The following bids were received: MacDonald Equipment $ 6,572 11' Schmidt Wausau Snowplow $ 9,078 Swaploader Flatbed / Bid Price Total $ 15,650 The 2002 Budget includes $16,000 to replace this equipment. The Committee recommends approval to purchase the Snowplow and Swaploader from MacDonald Equipment Co. at a cost of $15,650 as presented. WATER LINE EASEMENT - STANLEY KNOLL SUBDIVISION, LOT 3 - REQUEST APPROVAL. The 2002 Water Line Loop Project includes replacing the water line along E. Wonderview Ave. between MacGregor Ave. and the northwest comer of the Hwy. 34/36 intersection. Due to sewer line conflicts in the state right-of-way at the southeast corner of Wonderview and MacGregor, Staff is requesting the water line be placed outside of the existing right-of- way and onto a newly designated 30-foot by 244-foot easement within Town-owned Lot 3, Stanley Knoll Subdivision. The Open Space Agreement for this property allows construction of underground utility lines and, in accordance this Agreement, the Water Dept. agrees to restore the disturbed area to its natural condition. Concluding all discussion, the Committee recommends approval of the easement on Lot 3, Stanley Knoll Subdivision as presented. WATER QUALITY MONITORING EQUIPMENT PURCHASE - REQUEST APPROVAL. Director Linnane explained that three analyzers are required to monitor pH, c12 and alkalinity at the Marys Lake Water Plant. The Water Dept. is requesting the purchase of a table-top spectrophotometer and equipment for testing total organic carbon (listed below). This equipment will provide both an early warning for system failures and is necessary for up-coming EPA regulations for turbidity and disinfection by-products. Table-top spectrophotometer $ 5,550 Chlorine Analyzer $ 2,650 Alkalinity Analyzer $ 8,000 pH Analyzer $ 1,575 Total Organic Carbon $ 795 TOTAL $18,570 The 2002 Budget includes $20,500 for equipment purchase. The Committee recommends purchasing the equipment outlined above at a total cost of $18,570. REPORTS. Cardboard Recycling Project. Rick Hurt, Manager/A-1 Services briefed the Committee on the status of this recycling project. The project has been successful thus far and has collected approximately 20-25 yards of cardboard. The Transfer Station
.. RECORD OF PROCEEDINGS Public Works Committee - October 17, 2002 - Page 4 schedule is Tuesdays, Thursdays and Saturdays from 8:00 a.m. to 4:00 p.m. The recycling project will continue and be reassessed at the November meeting. Proposed 2003 Landfill and -Transfer Station Rates. Trustee Gillette presented proposed 2003 increases for the landfill and transfer stations. The County Commissioners will hold a rate hearing for the Estes Park Transfer Station on Tuesday, November 19th at 7:00 p.m. in the School Board Meeting Rm. at the County Building located at 1601 Brodie Ave. If approved, the new rates will become effective January 1, 2003., REQUEST AUTHORIZATION TO ENTER EXECUTIVE SESSION. Trustee Doylen requested to enter executive session based on Section 24-6-402(4)(e), C.R.S. - Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators. It was moved and seconded (Doylen/Barker) that based on C.R.S. Section 24-6- 402(4)(e), the Public Works Committee enter Executive Session to discuss said item listed above, and it passed unanimously by the members present. Whereupon Chairman Barker adjourned the meeting to Executive Session at 9:28 a.m. Chairman Barker reconvened the Committee and adjourned the meeting at 9:48 a.m. 96.-/Glit:k-j Rebecca van Deutekom, CMC, Deputy Town Clerk
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