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Home My WebLink AboutPACKET Town Board 2002-06-25Prepared 6/21/02 The Mission of the Town of Estes Park is to plan and provide reliable, high- value services for our citizens, visitors, and employees. We take great pride ensuring and enhancing the quality of life in our community by being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, June 25,2002 7:00 p.m. AGENDA PUBLIC COMMENT TOWN BOARD COMMENTS 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated June 11, 2002. 2. Bills. 3. Committee Minutes: A. Public Works, June 20,2002. 4. Liquor Licensing: A. Resolution #14-02. Set public hearing date of July 23, 2002 to consider Change of Class Application filed by Colorado Poppy's, Inc., dba POPPY'S, 342 E. Elkhorn Ave., from a Beer & Wine Liquor License to a Hotel & Restaurant License. B. Resolution #15-02. Set public hearing date of July 23, 2002 to consider a New Hotel & Restaurant Application filed by David & Yolanda Oehlman, Inc., dba HUNTER'S GRILL & CHOP HOUSE, 1690 Big Thompson Ave. 5. Pawnee Meadows Subdivision - Preliminary Plat Time Extension from May 23,2002 to May 23,2003. Â· 1 Continued on reverse side 2. ACTION ITEMS: 1. STUDENT CONSERVATION ASSOCIATION FIRE EDUCATION CORP. Presentation by Bob Bundy/Boulder County Team Leader, , Student Conservation Association, and Scott Sticha/RMNP. 2. AUDITED FINANCIAL STATEMENT. Finance Officer Brandjord and Swanhorst, Dragon & Cutler/Auditors. 3. SENIOR CENTER IRRIGATION/LANDSCAPE PROJECT - APPROVAL. Stree#Park Superintendent Speedlin, Sr. Ctr. Director Thompson. 4 ORDINANCE #6-02 AMENDING CHAPTER 9.18 PERTAINING TO SKATEBOARDS, ROLLERBLADES AND BICYCLES IN CERTAIN PUBLIC AREAS. Police Department Operations Commander van Deutekom. 5. ORDINANCE #7-02 AMENDING CHAPTER 9.20.050 PERTAINING TO UNDERAGE POSSESSION AND CONSUMPTION OF ETHYL ALCOHOL. Town Attorney White. 6. ORDINANCE #8-02 AMENDING SECTION 9.12.010 PERTAINING TO DOOR-TO-DOOR SOLICITATION AND ORDINANCE #9.02 AMENDING CHAPTER 9.12.020 PERTAINING TO SOLICITING BUSINESS ON STREETS. Town Attorney White. 7 TOWN ADMINISTRATOR'S REPORT. - NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2 Town of Estes Park, Larimer County, Colorado, June 11, 2002 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on thel 1 th day of June, 2002. Meeting called to order by Mayor ProTem Doylen. Present: Susan L. Doylen, Mayor ProTem Trustees Stephen W. Gillette David Habecker Lori Jeffrey-Clark Also Present: Randy Repola, Assistant Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: John Baudek, Mayor and Jeff Barker, and G. Wayne Newsom, Trustees Mayor ProTem Doylen called the meeting to order at 7:00 p.m. and, in union with Special Events Director Hinze, presented a plague<to Connie Boschen acknowledging her efforts as the founding coordinator for the Annual "Come Catch the Glow" Christmas Parade" from 1989 - 2001. Ms. Boschen has relocated out of state and will no longer provide coordinator services for this event, and expressed her appreciation in receipt of the award, praised the support she received from Town employees, businesses, her personal support staff and family members, and all Santa Clauses. PUBLIC COMMENT None. TOWN BOARD COMMENTS On behalf of P.a.C.K., Trustee Jeffrey-Clark presented an award to the Town for their continued financial contribution to the Estes Park youth. Mayor ProTem Doylen commented on current events: Quilt Show Conference and Summer Rodeo Series. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated May 28,2002. 2. Bills. 3. Committee Minutes: A. Community Development, June 6,2002: Special Events Dept.: 1. Centennial Car Show Venue Approval (Bond Park, Park Lane, Children's Park Parking Lot), August 22,2003. Marketing Dept.: Board of Trustees - June 11, 2002 - Page 2 1. Formation of the Estes Park Film Commission: Resolution 13-02, and Funding. 4. Estes Park Housing Authority, Special Meeting April 8, 2002 and Regular Meeting April 10, 2002 (acknowledgment only). 5. Estes Valley Board of Adjustment, June 4,2002 (acknowledgement only). 6. Estes Valley Planning Commission, May 21, 2002 (acknowledgement only). It was moved and seconded (Gillette/Habecker) the consent agenda be approved, and it passed unanimously .passed unanimously. lA. PLANNING COMMISSION AGENDA (Approval of): Mayor ProTem Doylen stated that if the Town Board, Applicant(s), Staff or the Public wish to speak on any of the three items listed below, a formal Public Hearing would be conducted as follows: , A. Mayor - Open Public Hearing B. Staff Report C. Public Testimony D. Mayor - Close Public Hearing E. Motion to Approve/Deny 1. CONDOMINIUM MAP. *Shops at Riverwalk East, Preliminary and Final Condominium Maps. 2. CONDOMINIUM MAP. Supplemental Final Condominium Map #1, Sunset Ridge. As thete were no persons offering testimony on Items 1 and 2 above, it was moved and seconded (Gillette/Habecker) the Condominium Maps for the (1) Shops at Riverwalk East and (2) Sunset Ridge be approved, and it passed unanimously. 3. CONDOMINIUM MAP. As requested, Mayor ProTem Doylen opened the public hearing to consider the Miles Cottages Preliminary and Final Condominium Maps, Lot 1, Amended Plat of Lot 1, Hartland Subdivision, John and Sue Baptista/Applicants. Community Development Dir. Joseph presented the application: this condominium project is the conversion of an existing accommodations complex (19 units to 14 units, renting on a monthly basis) at Miles Cottages. The Applicant is proposing low-cost housing, and pertinent issues include water service line replacement and fire hydrant&:installation. The Planning Commission recommended approval of the Preliminary Condominium Map contingent upon seven conditions (contained in the Staff Report dated 6/6/02), and staff is recommending approval of the Final Condominium Map contingent upon: (1) submittal of and compliance with a revised Preliminary Condominium Map; and (2) Sheet 2 is to contain unit numbers on cross section B-B', C-C', D-D', E-E', and Section F-F'. Additionally, the bottom half of unit 1 is to be designated as "Unit 1". Public Works Director Linnane confirmed the location of the existing water and sewer lines, and reviewed thefollowing: a. Units 1 through 9 are currently serviced from two 31" water lines that are cross-connected tothe building. Cross-connections are not allowed by either the Water Dept. or Health Dept. Standards, and must be removed. Board of Trustees - June 11, 2002 - Page 3 These units may experience low pressure due to the two %" service lines. Standards for new development would require a 1-1/2" water line and tap. b. Water service for Units 10 through 14 are proposed from an existing 35" water service line, and this size is inadequate for five units; the tap and service line must be upgraded to 1". Applicant's representative Bill Van Horn confirmed that the Applicant has no objection to the 7 conditions; however, they do not agree with the two staff recommendations relating to domestic water and the ISO calculations. In summary, this proposal is not a new development, is a reduction of units, it is not precedent-setting, the Applicant is attempting to meet the low-income housing market by converting from overnight lodging to longer-term, this "older" property has been added- to over the years, all with appropriate and approved building permits and water taps; domestic water sizing is a function of demand. Mr. Van Horn believes today's standards should be applied to new development projects, not to existing projects. It is not economically -feasible to request the Applicant to install a fire hydrant as this installation was not included when Hwy. 7 was reconstructed. In Mr. Van Horn's opinion, the domestic water service lines for this project are adequate. John Baptista commented that much of his property is block , construction, including the walls between the units; when Hwy. 7 was reconstructed, it was the Town's responsibility to install a fire hydrant for future use. Director Linnane responded that 4 fire hydrants were installed during the Hwy. 7 reconstruction, and an attempt is made to install fire hydrants every 1,000'. The Water Dept. generated a low pressure complaint list of developments that exceed the allowable number of units on a %" service line. There are 17 developments similar to this sub-standard water service line proposal that are on the list. Staff anticipates that this development will eventually be on this complaint list if they do not increase the size of their service line. In summary, the Applicant has exceeded the standard for a 31" water line based on single-family dwelling units versus accommodation dwelling units. Fire Chief Dorman commented that his previous comments were based on calculations supplied by Van Horn Engineering and it is the Town's responsibility to provide services that are consistent with generally accepted practices of today. In addition, if ISO standards are not upheld, the community's fire ratings are subject to review. Trustee Habecker stated that if a 1" service line is extended to the southern 5 units, it should be large enough to accommodate the 9 units along the north property line if needed in the future. Additional discussion followed pertaining to project cost estimates and installation responsibility. Concluding all discussion, Mayor ProTem Doylen closed the public hearing. It was moved and seconded (Habecker/Gillette) the Miles Cottages Preliminary and Final Condominium Maps for Lot 1, Amended Plat of Lot 1, Hartland Subdivision be approved contingent upon the following: Board of Trustees- June 11, 2002 - Page 4 1. The Applicant to meet all seven conditions recommended by the Planning Commission on the Preliminary Condominium Map. 2. Both conditions recommended by Staff for the Final Condominium Map. 3. A 50/50 cost-share plan defined as the Town paying-for one-half of the fire-hydrant pr6ject and the Applicant paying for installation of the domestic water line. Van Horn Engineering to provide engineering work. 2. ACTION ITEMS: 1. APPOINTMENT TO THE ESTES PARK URBAN RENEWAL AUTHORITY. Mayor ProTem Doylen submitted the name of Irene Little to replace Steve Jackson. Ms. Little would complete Mr. Jackson's 5-yr. term, expiring 09/14/04. it was moved and seconded (Gillette/Jeffrey-Clark) Irene Little be so Appointed to the Estes Park Urban Renewal Authority, and it passed unanimously. , 2. TOWN ADMINISTRATOR'S REPORT. A. Estes Park Fire Ban. Ass't. Repola commented on the Fire Bans announced by Governor Owens, the RMNP, and upcoming revision to the existing ban being prepared by Fire Chief Dorman (a public announcement is planned for June 12th). Following completion of all agenda items, Mayor ProTem Doylen adjourned the meeting at 8:33 p.m. Susan L. Doylen, Mayor ProTem Vickie O'Connor, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 20,2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of Town of Estes Park, Larimer County, Colorado. Meeting held in Municipal Building in said Town of Estes Park on the 20111 day of May 20( Committee: Chairman Barker, Trustees Doylen and Gillette Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linni Fire Chief Dorman, Police Operations Commander Deutekom, Construction Manager Sievers, Deputy Clerk Deutekom Absent None Chairman Barker called the meeting to order at 8:04 a.m. HOSPITAL/PROSPECT AVE. ROAD CONNECTION PROJECT - CONTINUED FR MAY 16 1H MEETING. Director Linnane summarized the road connection project request and outlined cit concerns expressed to date. Additional audience comments were heard from J HazlitU325 Park View Ln.: Brenda Reins/165 Stanley Circle; and Byron Hall/161 Sta Circle. Items discussed include: safety, breakaway barriers, and drainage. Anc Wills/EPMC reported that neighborhood meetings are continuing and he reque additional time to allow Hospital staff and citizens to reach a consensus prio consideration by the Town. The Committee agreed and continued this item to a future meeting to determined. EMERGENCY ROAD CONNECTION AT PAWNEE MEADOWS SUBDIVISIOI CONTINUED FROM MAY 16â„¢ MEETING. Director Linnane briefed the Committe, this request for the Town to construct an emergency, non-paved access connec between Cherokee Dr. and Pawnee Dr. He explained that the developer will required to construct this road connection upon development of the subdiViE Director Linnane also reported that Estes Park's two access point requirement for development is in line with comparison cities. Fire Chief Dorman and Police Operations Commander van Deutekom confirmed the existing access to the existing subdivision adequately meets safety requirem and Construction Manager Sievers identified easement locations that could accessed in the event of an emergency. Concluding all discussion, the Committee denied the request for an emergency r connection between Cherokee Dr. and Pawnee Dr. at Pawnee Mead, Subdivision and encouraged the private developer to expedite construction 01 road connection at the earliest possible convenience. MACGREGOR MOUNTAIN LODGE WATER TANK - REQUEST. Director Linnane presented a proposed lease of water rights between the Town and Warren and Ruth Clinton Charitable Remainder Unitrust, owner of MacGregor Mour Lodge (Lessee). Presently, the Lessee's primary water supply is a domestic well, w has a very junior priority date. The Lessee is currently pursuing an augmentation in order to continue the current use of the well and is requesting to lease one acreÂ· of the Town's Windy Gap water to be used in Lessee's augmentation plan. consideration of the lease of the Windy Gap water, they agree to provide the Town following benefits: RECORD OF PROCEEDINGS Public Works Committee - June 20,2002 - Page 2 1. Pay sum of $200 per year for the lease of water 2. Upon extension of the Town's water system, to purchase a tap for property 3. If the Town's future improvement to its water system requires constructioi a storage tank on Lessee's property, Lessee will give an easement to Town for such storage tank at no cost. (The Town's Water Master F indicates that the Fall River High Zone Tank may be located on or r Lessee's property.) Town Attorney White has reviewed the proposed lease and is recommending following modifications: 1. Paragraph 2.2 of the Lease be amended to provide the Lessee s physically connect to the Town's water system when the system is availa and 2. The grant of easement for a storage tank include the grant of all neces! access easements and easements for distribution facilities from and to storage tank. There are no budget implications. The $200 per year payment will more than defray annual cost of pumping and delivering the one acre-foot of Windy Gap w (approximately $50.00 per acre-foot per year). The granting of the easement for storage tank and distribution lines.will provide the'Town with a tank site at no c Concluding all discussion, the Committee recbmmends approval to le MacGregor Mountain Lodge one acre-foot of Windy Gap water as compensal for a future tank site to include the modifications outlined above. REPORTS. None. Trustee Gillette noted citizen interest in Estes Park's fire evacuation plan and reque: evacuation information be published in local newspapers to alleviate their concerns. There being no further business, Chairman Barker adjourned the meeting at 8:47 a.r bt. 4/Ae Rebecca van Deutekom, CMC, Deputy Town Cli RESOLUTION # 14-Q2- BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a Change of Class Liquor License, from Beer & Wine to Hotel and Restaurant, filed by Colorado Poppy's, Inc., dba POPPY'S PIZZA & GRILL, 342 E. Elkhorn Ave., Estes Park, Colorado, is June 20,2002. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, July 23, 2002 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of _104_ miles, as measured from the center of the applicant's property. DATED this day of ,2002. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk RESOLUTION #_-15,01_ BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New Hotel & Restaurant Liquor License, filed by David and Yolanda Oehlman, Inc., dba HUNTER'S GRILL & CHOP HOUSE, 1690 Big Thompson Ave., Estes Park, Colorado, is June 21, 2002. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, July 23, 2002 at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 4.0 miles, as measured from the center of the applicant's property. DATED this day of _,2002. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk MEMORANDUM To: Honorable Mayor Baudek and Board of Trustees From: Bob Joseph, Director f#=D Date: June 21,2002,2001 Subject: Pawnee Meadows Subdivision Preliminary Plat Time Extension Background: The Preliminary Plat for Pawnee Meadows Subdivision was approved by the Planning Commission on Feb. 15, 2000. This approval was in conformance with the old chapter 17 code provisions. The First Filing (phase one) Final Plat was approved by the Town Board on May 23,2000. At that time continuous public road ROW was dedicated through the property from Hwy 7 west to the Cherokee Meadows Sub. Last year the Town Board granted a one year time extension on this preliminary plat approval. This request is to grant another time extension to the Preliminary Plat Approval of one more year to May 23,2003. Construction of roads and utilities on the first phase is complete. Expiration o f the Preliminary Plat approval would necessitate submittal of a new preliminary plat for the second phase of the subdivision in conformance with the new EVDC, and subsequent approval of a Second Filing Final Plat. The current Preliminary Plat approval is for nine single family E-1 Estate lots. The current First Filing Final Plat has created five lots. Extension of the current preliminary plat approval will allow filing of a sencond Final Plat to create four additional single family lots. The net density that would result from a new preliminary plat conforming to the new code would likely be the same. The new lots would, however, be reconfigured to provide greater wetland setbacks, and placement of the wetlands in an outlot. The current preliminary plat protects the wetlands through a "no disturb" easement that is held by the home owner's association. Â»-930=944 TAM/â€¢les rle,ADâ€¢626 / Staff Recommendation: Approval 2 ?Â·4*~ti b. 6. . Â« 124&41 Today many of our forested lands are out of balance with natural fire cycles. Prior to settlement, lightning caused fires occurred on a regular basis and burned away forest debris. Fire suppression efforts and other land use activities during the past century have helped to create unnaturally large volumes of forest fuels creating the potential for large-scale wildfires to occur. Recently, this fact has become all too apparent in Colorado. Wildfires pose a significant threat to communities around the world and those in Estes Park are no exception. Thousands of homes are lost each year to wildfire and the number continues to increase at an alarming rate. Following the intense fire season of 2000, Congress passed legislation to help address the problem. The National Fire Plan placed a strong emphasis on community protection measures. National Fire Plan funding is being used for several projects that are currently being conducted around Colorado to help reduce the wildfire risk. This year the National Park Service fire crews at Rocky Mountain National Park are reducing the forest fuel loads along the park boundary, which includes forest thinning, pruning tree limbs, and removal of some dead wood. Much of the work is being done in areas that are next to private property. This summer Rocky Mountain National Park will sponsor a new nationwide program designed to help educate the community about wildfire issues. A group of six interns working for the Student Conservation Association (SOO will be available to assist homeowners to become more FIREWISE and to help reduce the risk ofproperty loss due to wildfire. The SCA Fire Education Corps wilI be available during July and August to speak with homeowners, collect pre-plan data for fire departments, organize fuels reduction projects, update media on events, and conduct home evaluations. An individual home evaluation usually takes less than 30 minutes and covers specific dangers to homes, fire resistant vegetation, fire resistant building materials, and the defensible space concept. The defensible space concept encourages creating an area near the home where vegetation is modified and maintained to slow the rate and intensity of an advancing wildfire. Defensible space also provides a place for suppression operations to be conducted in a safe manner. The SCA team is currently meeting with the Colorado State Forest Service, Larimer County, and many local fire departments including the Estes Park Volunteer Fire Department. The focus of these meetings is Â· to determine the areas most at risk of wildfire and find out the best way to connect with the community. The team hopes to raise awareness in each of the communities around Rocky Mountain National Park and help them to prepare for and prevent the devastating effects of wildfire. Homeowners have the primary responsibility to protect their property. The SCA encourages neighborhoods to discuss the issues and consider participating. The SCA is available to provide information to get people started toward reducing the forest fuels and fire hazard in their community. Working together as partners, we can all contribute to reducing this risk. Contact the Student Conservation Association at 970-586-1426 to obtain more information. Suzanne Russo Rocky Mountain National Park Team Leader Student Conservation Association Bob Bundy Boulder County Team Leader Student Conservation Association MEMORANDUM Ta HONORABLE MAYOR BAUDEK, BOARD OF TRUSTEES, TOWN ADMINISTRATOR WIDMER FROM: PETE BRANDJORD, FINANCE OFFICER SUBJECT: PRESENTATION OF AUDITED FINANCIAL STATEMENTS DATE: 6/21/2002 ca Background. The Local Government Audit Law (Section 29- 1-601 CRS.) requires Glorado local governments to have an annual audit of their financial statements. The law states that the audit must be performed by an independent CPA and be in accordance with generally accepted accounting standards. The audit of the Town of Estes Park's financial statements for the year ended December 31, 2001 was conducted by the fiim of Swanhorst, Dragon and Cutler LLC and is submitted for the Board's approval. Wendy Swanhorst CPA, will discuss highlights of the audited financial statements, and will be available for questions regarding the report. Budget A selection process was conducted in 2001 for independent audit services. Based upon multiple criteria including price and references, the firm of Swanhorst, Dragon and Cutler LLC was selected, at a savings of $3500 over the previous cost of the independent audit. Action Policy Issues - Request foimal acceptance of the audited financial statements for the year ended December 31, 2001. g ~~~~ Swanhorst, Dragon & Cutler LLC Cert:hed Public Accountant, May 17, 2002 Honorable Mayor and Members of the Board of Trustees Town of Estes Park Estes Park, Colorado We have audited the general purpose financial statements of the Town ofEstes Park for the year ended December 31,2001, and have issued our report thereon dated May 17,2002. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under Generally Accepted Auditing Standards As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance about whether the general purpose financial statements are free of material misstatement. Because of the concept of reasonable assurance and because we did not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud and defalcations, may exist and not be detected by us. As part of our audit, we considered the internal control of the Town of Estes Park. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms ofour engagement letter, we will advise management about the appropriateness ofaccounting policies and their application. The significant accounting policies used by the Town of Estes Park are described in Note 1 to the general purpose financial statements. We noted no transactions entered into by the Town of Estes Park during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the general purpose financial statements prepared by management and are based on management's current judgments. Certain accounting estimates are particularly sensitive because oftheir significance to-the general purpose financial statements and because ofthe possibility that future events affecting them may differ significantly from management's current judgments. We evaluated the key factors and assumptions used to develop the significant estimates in determining that they are reasonable in relation to the financial statements taken as a whole. 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 4 . Significant Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction ofthe general purpose financial statements that, in ourjudgment, may not have been detected except through our auditing procedures. These adjustments may include those proposed by us but not recorded bythe Town ofEstes Park that could potentially cause future financial statements to be materially misstated, even though we have concluded that such adjustments are not material to the current financial statements. We proposed no audit adjustments that could, in our judgement, either individually or in the aggregate, have a significant effect on the Town of Estes Park's reporting process. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the general purpose financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Town's general purpose financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountanf to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management prior to retention as the Town's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing our audit. Considerations for Future Improvements Fixed Assets Current state statutes require the Town to capitalize assets over a minimum limit, not to exceed $5,000. The Town currently capitalizes all assets with a cost over $250. State statutes also require these assets to be physically inventoried annually. We recommend that the Town reconsider the asset capitalization limit, especially considering the cost effectiveness of maintaining records and inventorying lower-priced assets. In addition, the Town will be required to depreciate all assets when the new financial reporting standards are implemented. This will be a cumbersome and time-consuming process and would be easier if the Town's capitalization limit was increased. The Town's fixed asset system is integrated with the general ledger system, automatically posting transactions from the capital outlay accounts in the general ledger into the fixed asset system. This has historically caused many items to be capitalized outside ofthe Town's policy. We recommend that the Town review the fixed asset system and related procedures to better collect and maintain records of fixed assets. 2 , Information Systems The Town has utilized the skills ofvarious staffmembers to provide system administration. However, because of the significant systems in place, the continued reliance on such systems, and the complexity of today's systems, it is likely the Town will need a dedicated, trained staff member to maintain these systems effectively in the future. This staffmember could be utilized to formalize many of the system-related processes that are not performed on a regular basis. For example, some local computer drives used by staff members are not backed UP. We would also like to recommend that the Town complete a review of, and perform a test of, its disaster recovery capabilities. The loss of system information is obviously a major risk to the Town, and the disaster recovery plan should be assessed and tested on a regular basis. Conclusion We would like to thank Pete Brandjord, Debbie Parrack and the staff at the Town for making the audit process efficient and enjoyable. Everyone was very helpful and cooperative. This information is intended solely for the use of the Town Board of Trustees and management ofthe Town of Estes Park and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, %>MAA,Â« Pmet Â¢ 606.1 cos Swanhorst, Dragon & Cutler LLC 3 . 40>.4 Honorable Ma~.~bers ofthe Board of Trustees Town of Estes :00 Estes Park, Colota o INDEPENDENT AUDITORS' REPORT We have audited the accompanying general purpose financial statements ofthe Town of Estes Park, Colorado, as of and for the year ended December 31, 2001, as listed in the table of contents. These general purpose financial statements are the responsibility of the 3#Ay management. Our responsibility is to express an opinion on these general purpose financial statements,Ug;d,*our audit. 0444 4. Gaa. V V 6. We conducted our audit in accordanceâ‚¬ith auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supportingthe amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statement,#tetre~*to above present fairly, in all material respects, the financial position of the Town of Estes Park, Colorado, a~FDecember 3 1, 2001, and the results of its operations and cash flows of its proprietary fund types for the yea/then ended in conformity with accounting principles generally accepted in the United States of America. As discussed in Note 11 to the financial statements, the Town of Estes Park, Colorado, adopted the standards of Governmental Accounting Standards Board Statement No. 33 for the year ended December 31, 2001. Our audit was conducted for the purpose of forming an opinion on the general purRogtfinancial statements taken as a whole. The combining and individual fund statements and schedules, and stat@631npliance listed in the table of contents are presented for purposes of additional analysis and are not a requig~~ ofthe general purpose financial statements of the Town of Estes Park, Colorado. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. The statistical information included in the comprehensive annual financial report was not audited by us, and accordingly, we do not express an opinion on it. May 17, 2002 'J ki ' TOWN OF ESTES PARK, COLORADO COMPREHENSIVE ANNUAL FINANCIAL REPORT December 31, 2001 Prepared By FINANCE DEPARTMENT Peter Brandjord, Finance Officer TABLE OF CONTENTS PAGE INTRODUCTORY SECTION Title Page Table of Contents i-V List of Principal Officials vi Organization Chart vii Transmittal Letter Vii - XV FINANCIAL SECTION Independent Auditors' Report 1 GENERAL PURPOSE FINANCIAL STATEMENTS Combined Balance Sheet - All Fund Types and Account Groups 2 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types 3 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget to Actual - All Governmental Fund Types 4 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types 5 Combined Statement of Cash Flows - All Proprietary Fund Types 6 Combined Statement of Changes in Plan Net Assets - Pension Trust Funds 7 Notes to Financial Statements 8 - 28 REQUIRED SUPPLEMENTAL INFORMATION Schedule of Funding Progress - Volunteer Firefighter's Pension Plan 29 i TABLE OF CONTENTS (Continued) PAGE FINANCIAL SECTION (Continued) COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES General Fund Comparative Balance Sheet 30 Statement of Revenues, Expenditures and Changes in Fund Balance 31 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 32 - 33 Special Revenue Funds Combining Balance Sheet 34 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 35 Community Reinvestment Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 36 Museum Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 37 Conference Center Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 38 Conservation Trust Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 39 Special Events Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 40 Open Space Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 41 Senior Citizen Fund - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 42 Urban Renewal Authority - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 43 11 TABLE OF CONTENTS (Continued) PAGE FINANCIAL SECTION (Continued) COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES (Continued) Debt Service Funds Combining Balance Sheet 44 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 45 Urban Renewal Authority - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 46 Capital Projects Fund Comparative Balance Sheet 47 Comparative Statement of Revenues, Expenditures and Changes in Fund Balance 48 Park Entrance Estates - Statement of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 49 Enterprise Funds Combining Balance Sheet 50 Combining Statement o f Revenues, Expenses and Changes in Retained Earnings 51 Combining Statement of Cash Flows 52 Light and Power Fund - Schedule of Revenues, Expenditures and Changes in Retained Earnings - Budget (Non-GAAP Basis) to Actual 53 Water Fund - Schedule of Revenues, Expenditures and Changes in Retained Earnings - Budget (Non-GAAP Basis) to Actual 54 Internal Service Funds Combining Balance Sheet 55 Combining Statement of Revenues, Expenses and Changes in Retained Earnings 56 Combining Statement of Cash Flows 57 iii TABLE OF CONTENTS (Continued) PAGE FINANCIAL SECTION (Continued) COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES (Continued) Internal Service Funds (Continued) Fleet Maintenance - Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget (Non-GAAP Budgetary Basis) to Actual 58 Catastrophic Loss - Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 59 Health Insurance - Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual 60 Trust and Agency Funds Combining Balance Sheet 61 Combining Statement of Changes in Plan Net Assets - Pension Trust Funds 62 Statement of Changes in Assets and Liabilities - Agency Fund 63 General Fixed Assets Account Group Schedule of General Fixed Assets by Function and Activity 64 Schedule of Changes in General Fixed Assets by Source 65 STATISTICAL SECTION General Government Expenditures by Function - Last Ten Fiscal Years 66 General Government Revenues by Source - Last Ten Fiscal Years 67 General Government Tax Revenues by Source - Last Ten Fiscal Years 68 Property Tax Levies and Collections - General Fund - Last Ten Fiscal Years 69 Assessed and Actual Estimated Actual Values of Property - Last Ten Fiscal Years 70 Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years 71 iv TABLE OF CONTENTS (Continued) PAGE STATISTICAL SECTION (Continued) Principal Taxpayers 72 Computation of Legal Debt Margin 73 Ratio ofNet General Obligation Bonded Debt to Assessed Values and Net General Obligation Bonded Debt Per Capita - Last Ten Fiscal Years 74 Computation of Direct and Overlapping General Obligation Bonded Debt 75 Revenue Bond Coverage - Last Ten Fiscal Years 76 Demographic Statistics - Last Ten Fiscal Years 77 Construction, Bank Deposits and Property Values - Last Ten Fiscal Years 78 Miscellaneous Statistical Data 79 STATE COMPLIANCE Local Highway Finance Report 80 - 81 V FINANCIAL SECTION -#DC Swanhorst, Dragon & Cutler LLC Certilied Public Accountan' Honorable Mayor and Members ofthe Board of Trustees Town of Estes Park Estes Park, Colorado INDEPENDENT AUDITORS' REPORT We have audited the accompanying general purpose financial statements ofthe Town ofEstes Park, Colorado, as of and for the year ended December 31, 2001, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Town's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Town of Estes Park, Colorado, as of December 31,2001, and the results of its operations and cash flows of its proprietary fund types for the year then ended in conformity with accounting principles generally accepted in the United States of America. As discussed in Note 11 to the financial statements, the Town of Estes Park, Colorado, adopted the standards of Governmental Accounting Standards Board Statement No. 33 for the year ended December 31,2001. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund statements and schedules, and state compliance listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Town of Estes Park, Colorado. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. The statistical information included in the comprehensive annual financial report was not audited by us, and accordingly, we do not express an opinion on it. *,+4 0 00+ f azÂ¢4 660 May 17,2002 8400 E. Crescent Parkway â€¢ Suite 600 â€¢ Greenwood Village, CO 80111 â€¢ (720) 528-4306 Fax: (720) 528-4307 GENERAL PURPOSE FINANCIAL STATEMENTS TOWN OF ESTES PARK, COLORADO COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS December 31,2001 GOVERNMENTAL FUND TYPES SPECIAL DEBT CAPITAL GENERAL REVENUE SERVICE PROJECTS ASSETS AND OTHER DEBITS Cash and Investments $ 3,768,782 $ 4,935,247 $ 3,061,282 $ 1,791 Receivables Accounts 20,242 8,305 2,311,616 - Interest . - 200,996 - Intergovernmental - 18,567 - Taxes 994,361 - 566,533 - Due from Other Funds 14,916 248,472 - Inventories - 13,020 - Other Assets Property, Plant and Equipment, Net of Accumulated Depreciation - Other Debits Amount Available for Retirement of Long-Term Debt - Amount to be Provided for the Retirement of Long-Term Debt - TOTAL ASSETS AND OTHER DEBITS $ 4,798,301 $ 5,223,61 1 $ 6,140,427 $ 1,791 LIABILITIES, EQUITY AND OTHER CREDITS LIABILITIES Accounts Payable $ 215,250 $ 327,647 $ -$ - Accrued Expenses 55,410 12,863 - Compensated Absences Payable - Due to Other Funds - 14,916 248,472 - Customer Deposits and Advances Deferred Revenue 231,743 - 5,470,894 - Loans Payable Capital Leases Payable - Revenue Bonds Payable - - Certificates of Participation Payable - Special Assessment Bonds Payable - TOTAL LIABILITIES 502,403 355,426 5,719,366 - EQUITY AND OTHER CREDITS Investment in General Fixed Assets - Contributed Capital - Retained Earnings Reserved for Emergencies - Unreserved Fund Balance Reserved for Inventories - 13,020 - Reserved for Emergencies 260,593 - - Employee Retirement Benefits . Unreserved, Undesignated 4,035,305 4,855,165 421,061 1,791 TOTAL EQUITY AND OTHER CREDITS 4,295,898 4,868,185 421,061 1,791 TOTAL LIABILITIES, EQUITY AND OTHER CREDITS $ 4,798,301 $ 5,223,611 $ 6,140,427 $ 1,791 The accompanying notes are an integral part of the financial statements. 2 PROPRIETARY - FIDUCIARY FUND TYPES FUND GENERAL GENERAL TOTALS INTERNAL, AGENCY FIXED LONG-TERM (MEMORANDUM ONLY) ENTERPRISE SERVICE FUND ASSETS DEBT 2001 2000 $ 10,542,007 $ 2,405,372 $ 882,865 $ $ - $ 25,597,346 $ 23,691,486 598,085 107 - - 2,938,355 819,561 200,996 11,554 48,605 - - 67,172 188,881 1,560,894 1,101,740 263,388 4,848,444 5 17,660 19,576 - - 550,256 571,395 7,612 - - - 7,612 22,124,640 63,615 - 23,678,912 - 45,867,167 44,291,816 421,061 421,061 Â· 937,065 - - - 6,308,440 6,308,440 4,227,846 $ 33,790,004 $ 2,488,670 $ 931,470 $ 23,678,912 $ 6,729,501 $ 83,782,687 $ 80,689,788 $ 638,224 $ 36,714 $ $ $ - $ 1,217,835 $ 1,158,460 74,949 147,083 7,198 - . 297,503 65,256 163,788 11,311 - - 245,009 420,108 428,685 263,388 4,848,444 562,432 - . - 562,432 462,348 - - - - 5,702,637 3,229,601 2,328,083 . - - 2,328,083 2,305,000 - - - 3,144,492 3,144,492 1,426,524 2,835,000 . - 2,750,000 5,585,000 5,840,000 - - - 590,000 590,000 648,000 - - - 10,473 6,602,476 195,108 7,198 - 6,729,501 20,111,478 20,422,791 23,678,912 - 23,678,912 22,924,822 5,832,514 18,598 - - 5,851,112 6,039,005 - 185,000 - - 185,000 485,000 21,355,014 2,089,964 - - 23,444,978 22,033,376 - - - 13,020 13,658 - Â· - - 260,593 1,454,644 - - 924,272 - - 924,272 871,354 - - - 9,313,322 6,445,138 27,187,528 2,293,562 924,272 23,678,912 - 63,671,209 60,266,997 $ 33,790,004 $ 2,488,670 $ 931,470 $ 23,678,912 $ 6,729,501 $ 83,782,687 $ 80,689,788 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES Year Ended December 31,2001 SPECIAL DEBT CAPITAL GENERAL REVENUE SERVICE PROJECTS REVENUES Taxes $ 4,370,249 $ - .$ 3,015,610 $ Licenses and Permits 517,862 - - Intergovernmental 414,772 273,099 - - Charges for Services 13,839 422,567 - - Fines 31,763 - - Interest 169,419 150,068 170,532 60 Rental Income 214,653 - 265,000 - Miscellaneous 193,824 109,504 - - TOTAL REVENUES 5,926,381 955,238 3,451,142 60 EXPENDITURES General Government 2,584,067 234,989 1,504 - Public Safety 2,521,392 - - - Public Works 824,072 - - Cultural and Recreation 564,493 1,411,946 - - Capital Outlay - 1,211,997 Debt Service Principal - 135,605 173,000 - Interest and Fiscal Charges - 246,271 187,689 - TOTAL EXPENDITURES 6,494,024 3,240,808 362,193 - EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (567,643) (2,285,570) 3,088,949 60 OTHER FINANCING SOURCES (USES) Capital Lease Proceeds 93,000 - - Operating Transfers In 1,539,647 6,297,595 Operating Transfers Out (559,526) (2,700,350) (3,832,383) - TOTAL OTHER FINANCING SOURCES (USES) 1,073,121 3,597,245 (3,832,383) - EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES (USES) OVER EXPENDITURES 505,478 1,311,675 (743,434) 60 FUND BALANCE, Beginning 3,418,135 3,556,510 1,164,495 1,731 Prior Period Adjustment 372,285 - FUND BALANCE, Ending $ 4,295,898 $ 4,868,185 $ 421,061 $ 1,791 The accompanying notes are an integral part of the financial statements. 3 TOTALS (MEMORANDUM ONLY) 2001 2000 $ 7,385,859 $ 7,134,331 517,862 530,831 687,871 1,862,457 436,406 436,545 31,763 33,384 490,079 512,902 479,653 375,966 303,328 313,819 10,332,821 11,200,235 2,820,560 2,450,880 2,521,392 2,426,254 824,072 2,696,484 1,976,439 1,987,304 1,211,997 337,424 308,605 1,123,278 433,960 265,588 10,097,025 11,287,212 235,796 (86,977) 93,000 85,000 7,837,242 6,439,042 (7,092,259) (5,849,050) 837,983 674,992 1,073,779 588,015 8,140,871 7,552,856 372,285 - $ 9,586,935 $ 8,140,871 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET TO ACTUAL ALL GOVERNMENTAL FUND TYPES Year Ended December 31, 2001 GENERAL SPECIAL REVENUE VARIANCE- FAVORABLE BUDGET ACTUAL (UNFAVORABLE) BUDGET ACTUAL REVENUES Taxes $ 4,296,573 $ 4,370,249 $ 73,676 $ -$ - Licenses and Permits 525,000 517,862 (7,138) - Intergovernmental 516,980 414,772 (102,208) 280,890 273,099 Charges for Services 20,155 13,839 (6,316) 423,468 422,567 Fines and Forfeitures 26,500 31,763 5,263 - Interest 230,430 214,653 (15,777) 108,700 150,068 Rental Income 206,200 169,419 (36,781) - - Miscellaneous 162,671 193,824 ' 31,153 119,123 109,504 TOTAL REVENUES 5,984,509 5,926,381 (58,128) 932,181 955,238 EXPENDITURES General Government 2,911,155 2,584,067 327,088 264,972 234,989 Public Safety 2,556,720 2,521,392 35,328 - Public Works 917,661 824,072 93,589 - Cultural and Recreation 747,306 564,493 182,813 1,510,566 1,411,946 Intergovernmental - - - Capital Outlay - - 2,922,529 1,211,997 Debt Service Principal - - 381,870 135,605 Interest and Fiscal Charges - - - 246,271 Contigencies - - 125,661 - TOTAL EXPENDITURES 7,132,842 6,494,024 638,818 5,205,598 3,240,808 EXCESS OF REVENUES OVER EXPENDITURES (1,148,333) (567,643) 580,690 (4,273,417) (2,285,570) OTHER FINANCING SOURCES (USES) Capital Lease Proceeds 93,000 93,000 - - Operating Transfers In 1,532,636 1,539,647 7,011 5,328,152 6,297,595 Operating Transfers Out (559,526) (559,526) - (2,555,691) (2,700,350) TOTAL, OTHER FINANCING SOURCES (USES) 1,066,110 1,073,121 7,011 2,772,461 3,597,245 EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES $ (82,223) 505,478 $ 587,701 $ (1,500,956) 1,311,675 FUND BALANCE, Beginning 3,418,135 3,556,510 Prior Period Adjustment 372,285 FUND BALANCE, Ending $ 4,295,898 $ 4,868,185 The accompanying notes are an integral part of the financial statements. 4 DEBT SERVICE CAPITAL PROJECTS VARIANCE- VARIANCE- VARIANCE- FAVORABLE FAVORABLE FAVORABLE UNFAVORABLE) BUDGET ACTUAL (UNFAVORABLE) BUDGET ACTUAL UNFAVORABLE) $ - $ 3,007,740 $ 3,015,610 $ 7,870 $ . $ -$ - (7,791) - (901) - 41,368 50,000 170,532 120,532 75 60 (15) - 265,000 265,000 - (9,619) - 23,057 3,322,740 3,451,142 128,402 75 60 (15) 29,983 3,255 1,504 1,751 - 98,620 - - 1,710,532 - 246,265 115,000 173,000 (58,000 - (246,271) 152,050 187,689 (35,639) 125,661 - 1,964,790 270,305 362,193 (91,888) - - 1,987,847 3,052,435 3,088,949 36,514 75 60 (15) 969,443 - 144,659 (2,850,480) (3,832,383) 981,903 - - 1,114,102 (2,850,480) 0,832,383) 981,903 - - $ 2,812,631 $ 201,955 (743,434) $ (945,389) $ 75 60 $ (15) 1,164,495 1,731 $ 421,061 $ 1,791 , TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF REVENUES. EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES ALL PROPRIETARY FUND TYPES Year Ended December 31, 2001 TOTALS PROPRIETARY FUND TYPES (MEMORANDUM ONLY) INTERNAL ENTERPRISE SERVICE 2001 2000 OPERATING REVENUES Charges for Services $ 9,741,033 $ 357,614 $ 10,098,647 $ 10,307,183 OPERATING EXPENSES Source of Supply 3,917,987 - 3,917,987 3,903,459 Purification 298,617 - 298,617 282,985 Distribution 1,633,069 - 1,633,069 1,507,445 Customer Accounts 594,495 - 594,495 560,576 Administration and General 1,644,885 185,073 1,829,958 2,022,441 Depreciation 913,346 13,486 926,832 856,624 Health Benefits - 253,589 253,589 230,886 TOTAL OPERATING EXPENSES 9,002,399 452,148 9,454,547 9,364,416 OPERATING INCOME (LOSS) 738,634 (94,534) 644,100 942,767 NONOPERATING REVENUES (EXPENSES) Miscellaneous Income - 16 16 13,777 Intergovernmental Grant - - 221,100 Interest Income 407,935 93,672 501,607 749,008 Interest Expense (299,048) - (299,048) (280,947) TOTAL NONOPERATING REVENUES (EXPENSES) 108,887 93,688 202,575 702,938 INCOME (LOSS) BEFORE OPERATING TRANSFERS 847,521 (846) 846,675 1,645,705 AND CAPITAL CONTRIBUTIONS OPERATING TRANSFERS Operating Transfers Out (744,983) - (744,983) (690,533) Capital Contributions 822,017 - 822,017 - NET INCOME 924,555 (846) 923,709 955,172 Amortization of Contributed Capital 178,535 9,358 187,893 160,328 INCREASE IN RETAIND EARNINGS 1,103,090 8,512 1,111,602 1,115,500 RETAINED EARNINGS, Beginning 20,251,924 2,266,452 22,518,376 21,402,876 RETAINED EARNINGS, Ending $ 21,355,014 $ 2,274,964 $ 23,629,978 $ 22,518,376 The accompanying notes are an integral part ofthe financial statements. 5 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES Year Ended December 31, 2001 TOTALS PROPRIETARY FUND TYPES (MEMORANDUM ONLY) INTERNAL ENTERPRISE SERVICE 2001 2000 Cash Flows From Operating Activities Cash Received from Customers $ 9,585,494 $ 357,614 $ 9,943,108 $ 9,328,562 Cash Received from Other Sources 497,880 16 497,896 832,075 Cash Paid to Suppliers (5,971,026) (233,754) (6,204,780) (6,064,728) Cash Paid to Employees (2,142,512) (155,180) (2,297,692) (1,976,696) Net Cash Provided (Used) by Operating Activities 1,969,836 (31,304) 1,938,532 2,119,213 Cash Flows From Noncapital Financing Activities Transfer to Other Funds (744,983) - (744,983) (690,533) Net Cash Provided (Used) by Noneapital Financing Activities (744,983) - (744,983) (690,533) Cash Flows From Capital and Related Financing Activities Intergovernmental Grant ; - - 221,100 Purchase ofFixed Assets (1,742,842) (5,251) (1,748,093) (3,218,162) Customer Advances for Construction - (18,875) Proceeds from Sale of Fixed Assets - 129,643 Principal Paid on Debt (320,000) - 020,000) (315,000) Interest Paid (298,957) - (298,957) (280,947) Payments on Capital Lease (24,225) - (24,225) (22,947) Loan Proceeds 203,083 - 203,083 - Capital Contributions 822,017 - 822,017 364,396 Net Cash Provided (Used) by Capital and Related Financing Activities (1,360,924) (5,251) (1,366,175) (3,140,792) Cash Flows From Investing Activities Sale (Purchase) of Investments 10,018,291 2,336,198 12,354,489 832,571 Interest Received 409,595 99,989 509,584 747,255 Net Cash Provided (Used) by Investing Activities 10,427,886 2,436,187 12,864,073 1,579,826 Net (Decrease) Increase in Cash and Cash Equivalents 10,291,815 2,399,632 12,691,447 (132,286) CASH AND CASH EQUIVALENTS, Beginning 250,192 5,740 255,932 388,218 CASH AND CASH EQUIVALENTS, Ending $ 10,542,007 $ 2,405,372 $ 12,947,379 $ 255,932 RECONCILIATION OF OPERATING INCOME TO NET - CASH PROVIDED BY OPERATING ACTIVITIES Operating Income (Loss) $ 738,634 $ (94,534) $ 644,100 $ 942,767 Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 913,346 13,486 926,832 856,624 Miscellaneous Revenue - 16 16 658 Changes in Assets and Liabilities Accounts Receivable 238,879 - 238,879 (115,809) Intergovernmental Receivable 109,216 - 109,216 (87,570) Deferred Charges (3,651) - (3,651) 56,794 Inventories 22,056 (1,555) 20,501 210,505 Prepaid Expense (4,052) - (4,052) - Accounts Payable (40,134) 25,019 (15,115) 229,030 Accrued Expenses 45,867 770 46,637 (78,533) Retainage Payable (37,576) - (37,576) 57,682 Claims Payable - 22,473 22,473 16,712 Customer Deposits and Advances (5,754) - (5,754) (619) Compensated Absences (6,995) 3,021 (3,974) 30,972 Total Adjustnents 1,231,202 63,230 1,294,432 1,176,446 Net Cash Provided by Operating Activities $ 1,969,836 $ (31,304) $ 1,938,532 $ 2,119,213 The accompanying notes are an integral part of the financial statements. 6 TOWN OF ESTES PARK, COLORADO COMBINED STATEMENT OF CHANGES IN PLAN NET ASSETS PENSION TRUST FUNDS December 31, 2001 TOTALS 2001 2000 ADDITIONS Intergovernmental Contributions - State $ 48,605 $ 37,971 Town Contributions 54,005 42,190 Interest 36,112 47,907 TOTAL ADDITIONS 138,722 128,068 DELETIONS Pension Benefit Payments 85,804 81,715 CHANGE IN PLAN NET ASSETS 52,918 46,353 PLAN NET ASSETS, Beginning 871,354 825,001 PLAN NET ASSETS, Ending $ 924,272 $ 871,354 See the accompanying Independent Auditors' Report. 7 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The Town of Estes Park, Colorado (the "Town") is a statutory municipality governed by a council-manager form of government through a Mayor and six-member Board of Trustees elected by the residents. The accounting policies of the Town and its component units conform to generally accepted accounting principles as applicable to governments. Following is a summary of the more significant policies. REPORTING ENTITY In accordance with governmental accounting standards, the Town has considered the possibility of inclusion of additional entities in its general purpose financial statements. The definition of the reporting entity is based primarily on financial accountability. The Town is financially accountable for organizations that make up its legal entity. It is also financially accountable for legally separate organizations ifTown officials appoint a voting majority ofthe organization's governing body and either it is able to impose its will onthat organization orthere is apotential forthe organizationto provide specific financial benefits to, or to impose specific financial burdens on, the Town. The Town may also be financially accountable for governmental organizations that are fiscally dependent upon it. Blended Component Units The Estes Park Urban Renewal Authority (EPURA) provides for redevelopment within the Town limits. The Town Board of Trustees appoints the governing board. EPURA issues debt for which the Town has no legal obligation. EPURA is reported using two funds, a special revenue and debt service fund. The Estes Park Building Authority (Building Authority) provides financing for improvements to the Town-owned golf course. The Estes Valley Recreation and Park District operates the course under a management agreement. The Town Board of Trustees appoints the directors ofthe Building Authority. The Building Authority is reported as a debt service fund. The Estes Park Housing Authority (Housing Authority) was established to provide affordable housing within the Town limits of Estes Park. The Town Board of Trustees appoints the commissioners ofthe Housing Authority. The Housing Authority is reported as an enterprise fund. 8 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) REPORTING ENTITY (Confumed) Blended Component Units (Continued) Complete financial statements of EPURA may be obtained by contacting the Town's Finance Department. The Building Authority and the Housing Authority do not issue separate financial statements. Joint Venture In 1975, the Town joined with the cities of Ft. Collins, Longmont, and Loveland to establish the Platte River Power Authority (Authority), to provide electrical power and energy to the Town and cities. The Authority is governed by an eight-member Board. Each participant's Council/Trustees appoint two members to the Board. The Town has a residual interest in the assets ofthe Authority that may revert to the Town upon dissolution of the Authority. The Town has no equity interest in the Authority. FUNDS AND ACCOUNT GROUPS The accounts of the Town are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as appropriate. Government resources are allocated to, and accounted for in individual funds, based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the financial statements in this report, into fund types and broad fund categories as follows: GOVERNMENTAL FUNDS All governmental funds are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on the balance sheet. Their reported fund balance (net current assets) is considered a measure of "available spendable resources". Governmental fund operating statements present increases (revenue and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of"available spendable resources" during a period. General Fund -- The General Fund is the general operating fund of the Town. It is used to account for all financial resources except those required to be accounted for in another fund. 9 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Commued) FUNDS AND ACCOUNT GROUPS (Continued) Special Revenue Funds -- Special Revenue Funds are used to account for the collection and disbursement of specific revenue sources. Debt Service Funds -- Debt Service Funds are used to account for the accumulation of resources for, and the payment of, General Long-Term Debt principal, interest, and related costs. Capital Projects Funds -- Capital Projects Funds are used to account for the acquisition or construction of General Fixed Assets. PROPRIETARY FUNDS Enterprise Funds -- Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by the Town to other departments. FIDUCIARY FUNDS Trust and Agency Funds -- Trust Funds are used to account for assets held by the Town in a trustee capacity or as an agent for individuals, private organizations, other governments, and/or other funds. ACCOUNT GROUPS General Fixed Asset Account Group -- Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in the General Fixed Asset Account Group, rather than in the governmental funds. No depreciation has been provided on general fixed assets. General Long-Term Debt Account Group -- Long-term liabilities expected to be financed from governmental funds are accounted for in the General Long-Term Debt Account Group, not in the governmental funds. 10 . TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) FUNDS AND ACCOUNT GROUPS (Confumed) ACCOUNT GROUPS (Continued) The account groups are not "funds". They are concerned only with the measurement of financial position. They are not involved with measurement of results of operations. BASIS OF ACCOUNTING The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. All proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity for proprietary funds (i.e., net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are determined by its measurement focus. The modified accrual basis of accounting is used by all governmental funds and agency funds. Under the modified accrual basis of accounting, revenues are recognized when they become measurable and available as net current assets. Available means collectible within the current period or soon enough thereafter to be used to pay the liabilities ofthe current period, not to exceed sixty days. Expenditures are generally recognized when the related fund liability is incurred. Those revenues susceptible to accrual are sales taxes, property taxes, franchise taxes, interest, and grants. Fines and permits revenues are not susceptible to accrual as they generally are not measurable until received in cash. The accrual basis of accounting is used by all proprietary fund types. Under this method, revenues are recognized when earned and expenses are recognized at the time liabilities are incurred. 11 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 1% SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) BASIS OF ACCOUNTING (Continued) For its proprietary fund type, the Town has elected not to apply Financial Accounting Standards Board (FASB) statements and interpretations issued after November 30,1989. Agency Funds are custodial in nature and do not involve measurement of the results of operations. Deferred revenues arise when a potential revenue does not meet both the"measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when resources are received by the Town before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the Town has a legal claim to the resources, the liability for deferred revenue is removed from the balance sheet and revenue is recognized. BUDGETS The Town follows these procedures in establishing the budgetary data reflected in the financial statements: â€¢ In October, the Town Administration submits to the Town Board of Trustees, a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. â€¢ Public hearings are conducted to obtain taxpayer comments. . Prior to December 31, the budget is legally enacted throughpassage ofan ordinance. â€¢ The Town Administration is authorized to transfer budgeted amounts between departments within any fund. However, any revisions that alter the total expenditures of any fund must be approved by the Town Board of Trustees. . Budgets are legally adopted for all funds of the Town except the Fiduciary Fund Types. Budgets were not adopted for the Building Authority or the Housing Authority. Budgets for the General, Special Revenue, Debt Service, and Capital Projects Funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). Budgetary comparisons presented for the Enterprise and Internal Service Funds are presented on a non-GAAP budgetary basis. Capital outlay is budgeted as an expenditure and depreciation is not budgeted. 12 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) BUDGETS (Continued) â€¢ Budgeted amounts in the financial statements are as originally adopted or as amended by the Town Board of Trustees. All appropriations lapse at year end. Colorado governments may not exceed budgeted appropriations by fund. CASH AND INVESTMENTS Cash equivalents include investments with original maturities of three months or less. Investments are recorded at fair value. INTERFUND RECEIVABLES/PAYABLES During the course of operations, numerous transactions occur between individual funds. The resulting receivables and payables are classified on the balance sheet as "due from other funds" and "due to other funds" because they are short-term in nature. INVENTORIES Inventories are valued at cost, using the first-in, first-out (FIFO) method. The costs of governmental fund type inventories are recorded as expenditures when consumed rather than when purchased. FIXED ASSETS Property and equipment acquisitions made by the governmental funds are accounted for as expenditures of the fund, and are then capitalized in the general fixed assets account group. All purchased property and equipment are valued at cost, while donated assets are valued at their estimated fair market value as of the date received as a donation. Public domain ("infrastructure") general fixed assets consisting ofroads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems are not capitalized, as these assets are immovable and of value only to the Town. No depreciation is provided on the general fixed assets. Depreciation is provided on the property and equipment of the Enterprise Funds and is computed using the straight-line method over the following estimated useful lives of the assets. Collection and distribution systems 25 - 50 years Machinery and equipment 20 - 25 years Vehicles 5 - 10 years 13 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Contnued) COMPENSATED ABSENCES Employees of the Town are allowed to accumulate unused vacation and sick time. Upon termination of employment from the Town, an employee will be compensated for all accrued vacation time and, if the employee has completed 20 years of continuous service, they will be compensated for 50% of their sick time at their current pay rate. Accumulated unpaid vacation and sick pay is accrued when earned. In the governmental fund types, the accumulated pay expected to be paid from available resources is reported as a liability ofthe individual fund, and the remainder is recorded in the Long-Term Debt Account Group. Compensated absences relating to the proprietary funds are recorded as a liability of those funds. LONG-TERM OBLIGATIONS Long-term debt is recognized as a liability of a governmental fund when due, or when resources have been accumulated in the debt service fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable financial resources is reported as a fund liability ofa governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Long-term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. CUSTOMER ADVANCES FOR CONSTRUCTION Customer advances for construction represent amounts received from customers for construction of electric service facilities to their locations. These deposits are refunded to the customers by reducing their annual electric charges by 20%, each year, for the lessor of five years or until the entire deposit has been refunded. FUND EQUITY Reservations of fund balance represent amounts that are legally segregated for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. Contributed Capital includes amounts received in prior years from developers and customers. 14 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cormnued) PROPERTY TAXES Property taxes are levied on November 1 and attach as an enforceable lien on property on January 1. Taxes are payable in full on April 30 or in two installments on February 28 and June 15. The County Treasurer's office collects property taxes and remits to the Town on a monthly basis. Since property tax revenues are collected in arrears during the succeeding year, a receivable and corresponding deferred revenue are recorded at December 31. As the tax is collected in the succeeding year, the deferred revenue is recognized as revenue and the receivable is reduced. CONTRABAND FORFEITURES The Colorado Contraband Forfeiture Act allows law enforcement agencies to retain proceeds from the seizure of contraband. These proceeds are not subject to appropriation in the budget process. Cash proceeds are recorded in the General Fund. Property and equipment seized are recorded in the General Fixed Assets Account Group. ENCUMBRANCES The Town does not utilize encumbrance accounting. TOTAL COLUMNS ON COMBINED STATEMENTS Total columns on the Combined Statements are captioned"Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results ofoperations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2: DEPOSITS AND INVESTMENTS A summary of deposits and investments as ofDecember 31,2001 follows: Petty Cash $ 1,670 Cash Deposits 298,362 Investments 25 297,314 Total $ 25.597,346 15 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 2: DEPOSITS AND INVESTMENTS (Continued) Cash Deposits The Colorado Public Deposit Protection Act, (PDPA) requires that all units of local government deposit cash in eligible public depositories. Eligibility is determined by state regulations. Amounts on deposit in excess of federal insurance levels must be collateralized by eligible collateral as determined by the PDPA. The financial institution is allowed to create a single collateral pool for all public funds held. The pool is to be maintained by another institution, or held in trust for all the uninsured public deposits as a group. The market value ofthe collateral must be at least equal to 102% ofthe uninsured deposits. Deposits are categorized to give an indication of risk assumed by the government at the end of the year. Category 1 includes deposits that are insured, Category 2 includes collateralized deposits with securities held by the pledging institution's trust department or agent in the Town's name or in a collateral pool, and Category 3 includes uncollateralized, uninsured deposits. AtDecember 31,2001, the Town's cash deposits had acarrying amount of$298,362, and a corresponding bank balance as follows: Insured (Category 1) $ 200,000 Deposits Collateralized in Single Institution Pools (Category 2) 387.878 Total Cash Deposits $ 587,878 Investments Colorado statutes specify which instruments units of local government may invest, which include: â€¢ Obligations of the United States and certain U.S. government agency securities â€¢ Certain international agency securities â€¢ General obligation and revenue bonds of U.S. local government entities â€¢ Bankers' acceptances of certain banks â€¢ Commercial paper â€¢ Local government investment pools â€¢ Written repurchase agreements collateralized by certain authorized securities â€¢ Certain money market funds â€¢ Guaranteed investment contracts 16 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 2: DEPOSITS AND INVESTMENTS (Confumed) The Town's investments are categorized below to give an indication of the level of security assumed at year end. Category 1 includes investments that are insured or registered or for which the securities are held bythe Town or its agent in the Town's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the counterparty's trust department or agent in the Town's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterpare's trust department or by its agent, but not in the Town's name. At December 31, 2001, the Town had invested $15,674,385, $3,574,543, and $4,785,472 in the Colorado Government Liquid Asset Trust (Colotrust), the Colorado Surplus Asset Fund Trust (CSAFE), and Colorado Diversified Trust (Trusth collectively the"pools". The pools are investment trust vehicles established for local government entities in Colorado to pool surplus funds, and are registered with the State Securities Commissioner. The pools operate similarly to a money market fund and each share is equal in value to $1.00. Investments consist of U.S. Treasury and U.S. Agency securities, repurchase agreements collateralized by U.S. Treasury and U.S. Agency securities and commercial paper. A designated custodial bank provides safekeeping and depository services to the pools in connection withthe direct investment andwithdrawal functions ofthe pools. Substantially all securities owned by the pools are held by the Federal Reserve Bank in the account maintained for the custodial banks. The custodians' internal records identify the investments owned by the Town. At December 31,2001, the Town had invested $1,263,412 in money market funds. These investments are not categorized since the underlying securities cannot be determined. Restricted Cash The Estes Park Urban Renewal Authority Debt Service Fund includes investments of $1,246,344 that are restricted for payment of related debt service. NOTE 3: FIXED ASSETS A summary of changes in the General Fixed Assets Account Group is as follows: 17 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 3: FIXED ASSETS (Continued) Balances Balances 12/31/00 Additions Deletions 12/31/01 Land $ 9,651,899 $ 208,615 $ - $ 9,860,514 Buildings 8,856,483 330,594 - 9,187,077 Machinery and Equipment 4.416,440 395.155 180.274 4.631.321 Total General Fixed Assets $22.924,822 $ 934.364 $ 180.274 $ 23.678,912 A summary of Proprietary Fund Type fixed assets at December 31, 2001 follows: Light and Housing Power Water Authority Fleet Total Land $ 227,489 $ 486,462 $ 75,000 $ - $ 788,951 Buildings and Improvements 7,223,395 15,339,799 340,637 8,898 22,912,729 Equipment and Vehicles 7,828,744 1,588,356 - 222,663 9,639,763 Construction in Progress - - 47,474 - 47,474 Total Fixed Assets 15,279,628 17,414,617 463,111 231,561 33,388,917 Less: Accumulated Depreciation (6,344,504) (4,678,922) (9,290) (167,946) (11.200,662) Net Fixed Assets $ 8,935,124 $12.735.695 $ 453.821 $ 63.615 $ 22,188.255 NOTE 4: LONG-TERM DEBT General Long-Term Debt Account Group Following is a summary ofGeneral Long-Term Debt Account Group transactions forthe year ended December 31,2001. Balance Balance Januaryl, December 31, 2001 Additions Payments 2001 1993 Tax Increment Revenue Refunding Bonds $ 2,865,000 $ - $ 115,000 $ 2,750,000 1998 Refunding Certificates of Participation 648,000 - 58,000 590,000 Capital Lease Obligations 3,363,230 93,000 311,738 3,144,492 Compensated Absences 249,612 6,939 11.542 245.009 Total $ 7.125.842 $ 99,939 $ 496,280 $ 6.729.501 18 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 4: LONG-TERM DEBT (Continued) General Long-Term Debt Account Group (Continued) The beginning balance reported on the capital lease obligations was reduced by $400,830 to properly reflect the liability outstanding at January 1, 2001. 1993 Tax Increment Revenue Refunding Bonds were issued by the Estes Park Urban Renewal Authority (EPURA) to refinance EPURA's Series 1988 and 1989 outstanding bonds. Principal payments are due annually on December: 1. Interest payments are due semi-annually on June 1 and December 1, through 2008. Interest accrues at rates ranging from 3% to 5.5%. 1998 Refunding Certificates of Participation were issued by the Estes Park Building Authority (the Building Authority) to refinance the Building Authority's 1990 Certificates of Participation. Principal payments are due annually on December 1. Interest payments are due semi-annually on June 1 and December 1, through 2009. Interest accrues at a rate of 5.5%. The Town and its component units have entered into several capital lease agreements to purchase land, buildings, and equipment which will be paid from revenues of the General and Community Reinvestment Funds, EPURA and the Building Authority. Enterprise Funds Following is a summary of Enterprise Fund transactions for the year ended December 31, 2001. Balance Balance January 1, December 31, 2001 Additions Payments 2001 1999 Light and Power Revenue Bonds $ 2,975,000 $ - $ 155,000 $ 2,820,000 1997B Water Loan 830,000 - 10,000 820,000 1993A and 1990A Water Loans 1,475,000 - 155,000 1,320,000 2001 Mortgage Loan - 207,000 3,917 203,083 Capital Lease Obligations 24.225 - 24.225 - Total $ 5.304.225 $ 207.000 $ 348,142 $ 5.163,083 1999 Light and Power Revenue Bonds were issued to relocate and make improvements relating to the Town's light and power facilities. Principal payments are due annually on December 1. Interest payments are due semi-annually on June 1 and December 1, through 2014. Interest accrues at rates ranging from 4% to 5.45%. 19 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 4: LONG-TERM DEBT (Continued) Enterprise Funds (Continued) 1997B Water Loan from the Colorado Water Resources and Power Development Authority was obtained to finance improvements to the water system. Monthly principal and interest payments are due through October 1,2011. Interest accrues at rates ranging from 3.8% to 5%. 1993A and 4 990A Water Loans from the Colorado Water Resources and Power Development Authority were obtained to finance improvements to the water system. Monthly principal and interest payments are due through October 1,2010. Interest accrues at rates ranging from 2.7% to 5%. In February, 2001, the Estes Park Housing Authority obtained a mortgage loan in the amount of $207,000 to purchase an apartment building to be used for affordable housing. Monthly principal and interest payments are due through March 10, 2021 with interest accruing at a rate of 6.25%. The Town has entered into capital lease agreements to purchase vehicles and equipment which will be paid from revenues of the Water Fund. The Town paid these capital lease obligations in full during 2001. Future Debt Service Requirements Annual debt service requirements for the outstanding bonds, certificates of participation, and Water loan at December 31, 2001 are as follows. Year Ended December 31, Principal Lnterest Total 2002 $ 546,000 $ 461,216 $ 1,007,216 2003 619,000 428,766 1,047,766 2004 713,000 384,437 1,097,437 2005 811,000 349,966 1,160,966 2006 960,000 295,131 1,255,131 Thereafter 4.651.000 751.874 5.402.874 Total Debt Service Requirements $ 8,300,000 $ 2.671.390 $ 10.971,390 20 TOWN OF ESTES PARK, COLORADO ' NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 4: LONG-TERMDEBT (Continued) Enterprise Funds (Continued) Annual debt service requirements forthe mortgage loan at December 31,2001 is as follows. Year Ended December 31. Principal Interest Total 2002 $ 5,583 $ 12,708 $ 18,291 2003 5,947 12,344 18,291 2004 6,301 11,990 18,291 2005 6,746 11,545 18,291 2006 7,186 11,105 18,291 Thereafter 171.320 89 326 260,646 Total Debt Service Requirements $ 203.083 $ 149.018 $ 352.101 Following is a schedule of the future minimum lease payments required under the outstanding capital lease obligations at December 31, 2001. Year Ended December 31. 2002 $ 580,238 2003 604,090 2004 550,752 2005 571,221 2006 641,228 Thereafter 1.392.252 Total Minimum Lease Payments 4,339,781 Less: Interest (1.195,289) Present Value of Future Minimum Lease Payments $ 3.144,492 NOTE 5: SEGMENT INFORMATION FOR ENTERPRISE FUNDS The Town maintains three Enterprise Funds which provide electricity and water services, and affordable housing. Segment information for the year ended December 31, 2001 was as follows: 21 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 5: SEGMENT INFORMATION FOR ENTERPRISE FUNDS (Continued) Light and Housing Power Water Authority Total Operating Revenues $ 7,572,701 $ 2,130,940 $ 37,392 $ 9,741,033 Depreciation Expense 499,434 404,622 9,290 913,346 Operating Income (Loss) 456,334 345,086 (62,786) 738,634 Operating Transfers Out 744,983 - - 744,983 Net Income (Loss) (129,827) 710,202 344,180 924,555 Capital Contributions - 178,535 - 178,535 Property, Plant and Equipment Additions 522,685 757,046 463,111 1,742,842 Leases, Loans and Bonds Payable 2,820,000 2,140,000 203,083 5,163,083 Net Working Capital 4,806,620 5,154,697 93,442 10,054,759 Total Assets 15,045,048 18,177,539 567,417 33,790,004 Total Equity 10,954,815 15,888,533 344,180 27,187,528 NOTE 6: PUBLIC ENTITY RISK POOL The Town is exposed to various risks of loss related to torts; theft of, damage to, and destruction ofassets; errors and omissions; injuries to employees; and natural disasters. For these risks of loss, the Town is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA), a separate and independent governmental and legal entity formed by intergovernmental agreement by member municipalities pursuant to State statute. The purposes of CIRSA are to provide members defined liability, property, and workers compensation coverages and to assist members in preventing and reducing losses and injuries to municipal property and to persons or property which might result in claims being made against members of CIRSA, their employees and officers. It is the intent of the members of CIRSA to create an entity in perpetuity which will administer and use funds contributed by the members to defend and indemnify, in accordance with the bylaws, any member of CIRSA against stated liability of loss, to the limit of the financial resources of CIRSA. It is also the intent of the members to have CIRSA provide continuing stability andavailability ofneeded coverages atreasonable costs. All income and assets of CIRSA shall be at all times dedicated to the exclusive benefit of its members. CIRSA is a separate legal entity and the Town does not approve budgets nor does it have the ability to significantly affect the operations of entity. 22 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 7: RETIREMENT COMMITMENTS DEFINED CONTRIBUTION PLANS Management Employees and Police Money Purchase Pension Plans The Town of Estes Park contributes to a single employer defined contribution money purchase pension plan on behalf of police officers and a similar plan for management employees. The contribution requirements of Plan participants and the Town are established and may be amended by the Town Board of Trustees. Police Plan All sworn police employees shall be eligible to participate in the Plan administered by International City Managers' Association (ICMA). The Town is required to contribute 9.2% of each participating employee's covered salary, and each employee must contribute 8% ofcovered salary. During the year ended December 31,2001, the Town and employee contributions were $97,115 and $84,448, respectively, equal to the required contribution. Death and disability coverage is provided for members through the Statewide Death and Disability Plan, which is administered bythe Colorado Fire and Police Pension Association. All full-time, paid police officers ofthe Town are members of the Plan. State Legislature establishes benefit provisions of the Plan. Management Employees' Plan Management employees are eligible to participate in the Plan. The Plan is administered by ICMA. The Town is required to contribute 10% of each participant's covered salary to the Plan, and employees must contribute 8% of covered salary. During the year ended December 31, 2001, the Town and employee contributions were $66,871 and $84,448, respectively, equal to the required contribution. DEFINED BENEFIT PLANS Defined Benefit Multiple-Employer Pension Plan Plan Description - The Town contributes to the Municipal Division Trust Fund (MI)TF), a cost-sharing multiple-employer defined benefit pension plan administered by the Public Employee's Retirement Association of Colorado (PERA). MDTF provides retirement and disability, annual increases, and death benefits for members or their beneficiaries. Title 24, Article 51 of the Colorado Revised Statutes (CRS), as amended, assigns the authority to establish benefit provisions to the State Legislature. PERA issues a publicly available 23 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 7: RETIREMENT COMMITMENTS (Continued) DEFINED BENEFIT PLANS (Continued) Defined Benefit Multiple-Employer Pension Plan (Continued) annual financial report that includes financial statements and required supplementary information for the MDTF. That report may be obtained by contacting PERA of Colorado. Funding Policy - Plan members and the Town are required to contribute at a rate set by statute. The contribution requirements of plan members and the Town are established by State statute, as amended. The contribution rate for members is 8 % and for the Town is 9.43% of covered salary. A portion of the Town's contribution (1.96% of covered salary) is allocated to the Health Care Trust Fund. The Towns contributions to MDTF for the years ending December 31, 2001, 2000, and 1999 were $271,875, $240,189 and $217,668, respectively, equal to their required contributions for each year. Volunteer Firefighters' Pension Plan Plan Description - The Town has established a defined benefit pension plan for volunteer firefighters as authorized by State of Colorado statute. The Plan is administered by a Board of Trustees composed ofTown Trustee members and firefighters. Any firefighter who has both attained the age o f fifty and completed twenty years of active service shall be eligible for a monthly pension. A firefighter who is disabled in the line of duty and whose disability is of such character and magnitude as to deprive the firefighter of earning capacity and extends beyond one year, shall be compensated in an amount determined by the Board of Trustees. The Plan is reported in the financial statements as a Pension Trust Fund. Funding Policy - The Volunteer Firefighters' Pension Plan may receive contributions from the Town in an amount not to exceed one-halfmill ofproperty tax revenue. As established by the legislature, the State of Colorado contributes ninety percent of the Town's contribution. The contributions are not actuarially determined. An actuary is used to determine the adequacy of contributions. The actuarial study as of January 1, 2001, indicated that the current level of contributions to the fund are adequate to support on an actuarially sound basis the pfospective benefits for the present Plan. 24 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 7: RETIREMENT COMMITMENTS (Continued) DEFINED BENEFIT PLANS (Continued) Volunteer Firefighters' Pension Plan (Continued) Actuarial assumptions included the following: 1. Interest Rate - 6% per annum, compounded annually 2. Retirement - Age 50 and 20 years of service 3. Disability - Graduated rates for all disabilities 4. Mortality - 1983 Group Annuity Mortality Table 5. Marital Status - 90% married 6. Age Difference - Males assumed to be 3 years older 7. Asset Valuation - Market value Based on an amortization period of thirty-seven years using the level dollar method on an open basis, the Plan' s expected contributions exceed the amount recommended to eliminate the unfunded actuarial accrued liability. During the year ended December 31, 2001, the Town and the State contributed $54,005 and $48,605, respectively, to the Plan. Trend information ofthe Plan follows: Percentage Net Fiscal Year Annual Pension ofAPC Pension Funding Cost CAPO Contributed Obligation 12/31/01 $ 51,139 201 % $ - 12/31/00 24,646 325 806 - 12/31/99 24,646 260 % Police Pension Plan Plan Description - The Town administers the single-employer Police Defined Benefit Pension Plan. Membership in the plan consists of one individual currently receiving benefits. The monthly benefit is $214 with no future increases scheduled. The Plan is closed to new entrants. Plan provisions and contributions are established and may be amended by the Town Board of Trustees. Funding Policy - No additional contributions are required by the Town based on an actuarial study completed in 1986. No further actuarial evaluations have been prepared. 25 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31,2001 NOTE 7: RETIREMENT COMMITMENTS (Continued) POST-EMPLOYMENT HEALTHCARE BENEFITS Plan Description - The Town contributes to the Health Care Trust Fund (HCTF), a cost- sharing multiple-employerpostemployment healthcare plan administered bythe PERA. The HCTF provides a health care premium subsidy to PERA participating benefit recipients and their eligible beneficiaries. State statute, as amended, assigns the authority to establish the HCTF benefit provisions to the State Legislature. PERA issues a publicly available annual i financial report that includes financial statements and required supplementary information for the HCTF. That report may be obtained by contacting PERA of Colorado. Funding Policy - The Town is required to contribute at a rate of 1.96% of covered salary for all PERA members as set by statute. No member contributions are required. The contribution requirements and apportionment of the contribution for the Town are established by State statute, as amended. The Town's contributions to the HCTF for the years ended December 31,2001, was $56,508, equal to their required contribution for the year. Other Post-Employment Healthcare Benefits The Town provides health insurance to employees retiring between the ages of 62 and 65. To be eligible, the employee must have been with the Town at least 15 years. Coverage terminates at age 65. No retirees are currently eligible to receive this benefit. Payments will be funded by the Town on a pay-as-you-go basis. NOTE 8: DEFICIT FUND BALANCE At December 31, 2001, the Conference Center Special Revenue Fund had a deficit fund balance of $20,897. NOTE 9: EXPENDITURES IN EXCESS OF BUDGETED AMOUNTS For the year ended December 31, 2001, the Health Insurance Internal Service Fund expenditures exceeded the budgeted amounts by $349, which may be a violation of State statute. 26 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 10: COMMITMENTS AND CONTINGENCIES Tabor Amendment Colorado voters passed an amendment to the State Constitution, Article X, Section 20, which has several limitations, including revenue raising, spending abilities, and other specific requirements of state and local government. By election, voters within the Town approved the collection, retention and expenditure of the full revenues generated by the Town, notwithstanding the provisions of the Amendment. The Town has established an emergency reserve, representing 3% of qualifying expenditures, as required by the Amendment. At December 31, 2001, the emergency reserve of $260,593 was recorded in the General Fund. Claims and Judgements The Town participates in a number of federal, state, and local programs that are fully or partially funded by grants received from other governmental units. Expenses financed by grants are subject to audit by the appropriate grantor government. If expenses are disallowed due to noncompliance with grant program regulations, the Town may be required to reimburse the grantor government. As of December 31, 2001, significant amounts of grant expenses have not been audited but the Authority believes that subsequent audits will not have a material effect on the overall financial position of the Town. Litigation The Town is involved in various lawsuits. The outcome of this litigation cannot be determined at this time. Unconditional Purchase Obligation The Town is a participant in the Municipal Subdistrict, Northern Colorado Water Conservancy District. The purpose of the subdistrict is to provide a supplemental water supply to the participants through the construction of the Windy Gap Project. The Town is an .8% participant in the subdistrict. The subdistrict issued bonds in 1986 to finance the Windy Gap Project. The bonds have since been refinanced. The participants have agreed to service this debt and pay operating expenses through water allotment contracts. The Town's required payments to service the debt through the year 2017 follows: 27 TOWN OF ESTES PARK, COLORADO NOTES TO FINANCIAL STATEMENTS December 31, 2001 NOTE 10: COMMITMENTS AND CONTINGENCIES Unconditional Purchase Obligation (Continued) 2002 $ 62,011 2003 62,015 2004 62,004 2005 61,937 2006 61,964 Thereaften 685,493 Total $ 995.424 NOTE 11: CHANGES IN ACCOUNTING PRINCIPLES For the year ended December 31,2001, the Town changed its accounting policy regarding the recording of sales tax revenue, resulting in a restatement of prior year fund balance in the General Fund of $372,285. The Town previously recorded tap fees, development fees and assets contributed by others as contributed capital in the Proprietary Funds. For the year ended December 31,2001, the Town adopted the standards ofGovernmental Accounting Standards Board Statement No. 33, Accounting and Financial Reporting for Nonexchange Transactions, which requires these contributions to be recorded as revenue. Contributed capital arising from prior years has not been restated. 28 Senior Center -emo To: Mayor Baudek and the Board Of Trustees From: Dan Speedlin Date: June 21, 2002 Re: Senior Center Landscape Construction Background: The Senior Center would like to have their grounds irrigated and landscaping completed. The Town has agreed to partially fund and to provide assistance from the Parks Department. The Parks Department with the help of the Senior Center staff and volunteers have put together a plan, design, bid documents, advertised and collected bids and a budget This project will consist of three phases: 1. Install new water service line. The Senior Center's water service was determined to be too small to provide adequate volume to operate an irrigation system with the demands already in place. 2. Irrigation Design and installation. 3. Landscape Installation. The reason this project did not go before the Community Development Committee is a lack of response from contractors to bid the irrigation or the landscaping phases of the project, because of this we could not provide an action plan or costs for the budget. This project is to be completed by October 1, 2002. Budget Phase 1. Install new water service line - 2002 Funding Tap fee $4,400.00 Install new service line $5,892.00 1 Connect to existing plumbing and new irrigation $1,960.00 Phase 2. Irrigation design and installation - 2002 Funding Irrigation design and installation $22,587.00 Subtotal Phases 1&2 $34,839.00 - I ---- -- Phase-3: Landscape installation=Future BUâ‚¬16@t Considerition Top soil and delivery $2,580.00 Grade work - N/C, ParRs Dept, . I Sod and installation $3,702.00 Seeding and installation, C Park& Dept. ) $150.00 Shrubs and installation, C Parks Dept. ) $1,220.00 Asphalt removal and repairs, ( Streets Dept. ) $500.00 Mulch and installation, ( Parks Dept. ) Â· $300.00 Subtotal Phase 3 $8,452.00 Project Total $43,291.00 Town of Estes Park, 217-5304-543-26-10 $7,500.00 Senior Center, matching funds $7,500.00 Coleman Foundation Grant $20,000.00 2002 Funding Total $35,000.00 Action: Staff recommends approval of the Senior Center Irrigation/Landscape Project, Phases 1 and 2. â€¢ Page 2 27 th 33 0 2 ..1 ~ ik g %3 -0 8 20 O -# â‚¬ as E -O EE . 12 M 8 18 1, i fi 8 -=3 : 1.5 E &9 0 8 4% 1 9/1/0. 18 0.5 : *f E Â®f 8 - 2 & f i i b 0 1 0 1/ :ilki imia i = 2 3 1% 1 i 01 Ze i .2 E.*22=E: 2 c a g.@ 3 8 ij 2 3 3 if 3 1 E.SB :@ 2 Â·Â§ 8 %2 # 1 3 SNE El 325 2 a i iii /1 4 8 *:g:gsgg 6 #52e~a 351i3 .SER. C :53 11#62% 2-- Di-=i-= 2 5*12/* di i il ....,O 4,0.-O 3 2 g 21 2#: 2 NME #M/-2 =/ m 2 ae > 0 6 85 a. o S U. O 15 8 89231&~ i E- En-& v~ES*j~=22 0 2 22~ g 5 3 Eg* R' 1.c,5 Z E -& 1 05 E 9 E~Tsâ‚¬**c@& 8 22@EN@@@ 0 -2-c==.c.c 8 * 61 0.2 2 5 8 g E N E g O 0 0 0 con: D R a X t would have an emergen Et %23~Sal for the lazer Lightshow on Thursday 6/27/02 happy to ould~~~range all the rental materials for the Lazer rquirements. 10,000 watts) big enough for 5000 people area. less than 8 hours or less) pelnsu! Allellow.ppe se louls!(1 )Ped pue uouemoei AeoeA AAolls leze-1 84# 4 eeje ellj oi luen leuuou Alnr 40 41, 4 Awnoes eli} palipe; Aiq!9So Ip/A se eele efluel luo4 841 u! diall 1!84; Gnumloo Il'M 'ellezeD liell u.104 Je; os dleu ue#06 eAell I Bu! dvsv Jno 08 01 eseelai sswd pue 'Suite Al LASERTAINMENT LASER SHOWS FOR PA/KS, PbbliVALS & brilliAL tvt)13 rage i 01 z FAIRS, FESTIVALS, & SPECIAL EVENTS Lasertainment is one of the leading companies in the world in producing laser light shows for fairs and festivals! Our' 20-30 minute "Laser Extravaganzas" are a main attraction for any event. Lasertainment choreographs lasers to fun, family-oriented songs for audiences of all ages. Colorful images are displayed on-screen, while dancing aerial beams project above and beyond the Â·+44:54Â· 2, 0 :~ ..46:â€¢ ,'.4.: t ':e. audience. i -:. 14*1Â·4*Â·t. QI ?. +, D.J*,2119' .., Our popular "Laser Hitz" show features music hits from the 50's through today! Patriotic finale songs (i.e., "America", "God Bless ---...--.*t.il.,~â€ž~g~~g~,~~~~ the USA") are also available for 4th of July celebrations! In ~ :~ addition, Lasertainment will create a custom introduction for your sponsor(s), thanking them for their support. With the creation of our portable, 30'-50' screens and scrims, inflatable screens ("the world's largest" -- six-stories tail!), ; domes/spheres, and our spectacular water screens, we can provide excellent viewing at any location for a dazzling display. :- *-4 i http://www. lasertainment.com/fairs. htm 6/25/02 Â¥4 , LASERTAINMENT COMPANY PROFILE (OVER 16 YEARS EXPERIENCE IN THE .. Page 1 of2 COMPANY PROFILE Lasertainment was founded as a sole-proprietorship in 1985 by Robert Teorey, Pres. and incorporated in 1990. With over 17 years experience, our company has produced and perfomed high-tech laser productions for clients such as Coca-Cola USA, Final Four, Nike Sports Entertainment, Anheuser-Busch, Harrah's Casino, Pepsi Entertainment, Olympic Torch Relay Tour, Eastman-Kodak, Super Bowl, state fairs, festivals, and many others, creating one of the most successful laser companies in the U.S. and abroad. Lasertainment created and designed the world's largest inflatable screen (standing six-stories tall!). Our inflatables offer our clients high-visibility, portability, and flexibility in difficult set-up situations, as well as an exciting, entertaining way for the audience to view the laser show. In addition to inflatable screens, we also offer 50'-70' water screens -- a beautiful, dramatic backdrop for any show! Lasertainment's staff is a professional, dedicated team. Our artists/animators have full in-house capabilities to produce the logos, animations, icons, graphics, and messages from conception to completion (full choreography specifically designed for each clienth our technicians have extensive experience in all technical aspects of the laser industry, and our sales staff includes local, national, and international sales departments. We are also proud to announce our new division, Lasertainment LatinoamericaÂ®, servicing South America. The equipment we utilize, whether for our own productions, lease, or purchase, is state-of-the-art. Our full- color graphic systems feature PCAOM, 6210 X,Y scanners and drivers, keystoning, and 8-channel controllers (giving you the best programmable colors available!) Our 8-16 position beam tables feature custom controllers with DMX and SMPTE time code. Give us your requirements, and we will also custom- manufacture a system to your specifications! Our new line of "STINGER" laser projection systems are readily-available with several options for any application and budget (air or water-cooled, high or low- powered). . / Pank you for visititio our web sitel~ mailto:e-mail@lasertainment. com BACK HOME NEXT E. ./-1 PRODUCTIONS INTERNATIONAL 901 OAKCREST AVENUE, SUITE #1, MINNEAPOLIS, MN 55113-2617 (USA> (+1) 651-633-8000 (PH.)/(+1) 651-633-8083 (FAX) 1 Copyright Â© 1996-2002 Lasertainment Productions, Inc. All Rights Reserved. http://www. lasertainment.com/company_pro file.htm 6/25/02 FROM : FAX NO. : 6516338083 Jun. 25 2002 07:35PM Pl 1901 Oakcrest Avenue, Suite # 1 Roseville, MN 55113-2617(USA) 651-633-8000 (ph.) 651-633-8083 (fax) Â· www. lasertainment.com Lasertainmenf Facsimile Transmittal TE 1 nvia_@ &1111 Â© ?18-399 -43~34 Date: (03 55-7661 t. Etrc~ftf c Pages: ~ ----<*,A / /0/Al CC: O Urgent E For Rariew O Please Comment O Please Reply O Please Recycle 8 . . . . . . . . . 433-~9- A rax r IfouijAcc is 49 ~ e.you-r- fegied. ~114ase_ recd- Pj- 89â‚¬Y)- 3309 K-,, Â» f-kn 60Â©14_ 01 - VOWI 1>Jij,) 24,6-Fed- Cro KenlenÂ® + L ckÂ«- 827* ' D-1 1-*reu f-Ah<. 9,10 4 0 A.Q.0~ ' ok< l* 6<j $ Pit.Se (Â»I} Cbp 1 -61 i /Me m<*' tff Â£fÂ«~ ........................Â¥... FROM': FAX NO. : 6516338083 Jun. 25 2002 07:36PM PE ESTES VALLEY RESORTS CONTRACT (Cont'd.) 4. TERMS AND CONDITIONS: 4.1 Temi- The term of this agreement shall begin on the day of signing this AGREEMENT and shall run through the. date of the final payment. If, before the date of any scheduled laser show/production, it is found that CLIENT has not fully performed its obligations under the terms of this AGREEMENT or that the financial credit of the CLIENT has been impaired, LASERTAINMENT PRODUCTIONS, INC. may cancel this AGREEMENT af any time and in either event, CLIENT shall be liable to LASERTAINMENT PRODUCTIONS, INC. for ail legal and/or professional damages in addition to the compensation herein. 4.2 Cost. $10,000.00â€¢ *Cost indudes labor for laser technicians, show programming, and travel expenses. *Cost does not include hotel, venue (power and water hook-ups/disconnects, generator rental), screen hanging/ngging, or sound expenses which are the responsibility of the CUENT. 4.3 Payment Afl payments shall be paid by bLIENT to and in the name of LASERTAINMENT PRODUCTIONS, ING. in the form of a business check, certified check, money order or cash. 4.4 Down Payment: $5,000.00 shall be paid as a deposit down by CLIENT, to and received by LASERTAINMENT PRODUCTIONS, INC., upon signing Contract. 4.5 Balance: $5,000.00 shall be paid by CLIENT, to and received by LASERTAINMENT PRODUCTIONS, INC., not later than July 4,2002. 46 Late Payments. In the event that payments are not received within the specified dates, then payment<s) shall bear an interest rate of eighteen percent (18%) per annunicompounded monthly, until such funds are paid- 4.7 Cance#ation Fee; in the event CLIENT cancels said laser light show, LASERTAINMENT PRODUCTIONS, ING shall be entitled to amount specified in Paragraph 4, subdivision 4.4 (down payment), plus any and all necessary attorney/colledjon fees. 5.0 COPYRIGHTS. 51 LASERTAINMENT PRODUCTIONS, INC'S. retains all copyrights for its productions. 6.0 INDEMNITY. 6.1 Each party shall hold the other harmless in and from all dalms, liabilities, damages, and detriments not arising from the indemnifying party's mutual breach under this Agreement or the indemnifying party's actual negligence or malfeasance. THIS AGREEMENT is the whole AGREEMENT of the parties above named. No representation, inducement, or agreement has been given by one to the other to enter into this AGREEMENT other than expressly set forth herein. Tms AGREEMENT shall not be altered, modified or amended except in writing by a duly authorized officer of each party. 1N WITNESS WHEREOF, the parties hereunto set their names on the day and in the year first above written. SIGNATURE AND TITLE CLIENT SIGNATURE AND TITLE LASERTAINMENT PRODUCTIONS, INC. PAGE 2 OF 2 06/25/2002 14:56 19705868193 ESTES VALLEY REC PAGE 02 AGREEMENT This agreement is made this _ day of May 2001, between the ESTES VALLEY RECREATION AND PARK DISTRICT ("District') and EVENT DESIGN ("User"), for the purpose of reserving the Stanley Park picnic shelters, volleyball court, basketball courts, High School parking lot, and grass areas east and north ofthe shelters, Saturday, August 25, 2001. The event is for 700 participants. The Estes Valley Recreation and Park District agrees as follows: 1. To reserve the aforementioned areas and faoilities of Stanley Park for the exclusive use of Event Design on the aforementioned date. The playground area and the lakeshore will be open to the public. 2. To make electrical power available thru existing service. Any extension ofthat power must be provided by the User. 3. To provide existing restrooms at Stanley Park for use during the event. Additional restroom facilities for this size group will be required, they will be the responsibility of the User, 4. To coordinate vehicular access for set-up/take-down ofthe event with the User. 5. To arrange for parking in the Estes Park High School parking lot for your clients. 6. To do a post event walk thru with the User upon conclusion ofthe event cleanup EVENT DESIGN agrees as follows: 1. To provide the District with a Certificate ofLiability Insurance in the amount of$ 1,000,000 naming the Estes Vallev Recreation and Park District as additionally insured. This certificate must be on file with the District before any use may occur. 2. To provide all necessary staff and equipment for set-up, supervision, and clean-up of the event. 3. To provide tile District with a proposed layout ofthe event, for review and approval, one month before the event. Privatg boats are not allowed_on the Fish Creek Arm ofLake Estes. 4. To have a representative of the User coordinate any vehicular access and/or setting up of any tents witli the District. 06/25/2002 -14: 56 19705868193 ESTES VALLEY REC PAGE 04 -=ze -- 00 1.us S 4.1. . --- 0 36 - I I. e. e'.1./I.la - - -LpoWarip-- 1011 CLUV .....9.- L___--1 .. 0 I r----1 FISH CREEK ARM 4 OF LAKE ESTES 1 SOFTBALL 1 1. ~ FIELD #2 r p.x:ntc: . - I ./ . . 6% r D ~ 1-- - -4- - ..4 1 \ #--=LJ + 01 rpolfs it \ HOUSE -- - - -- E--1 1 ' ~ PRACTICE FIELD BASEBALL \ SOFTBALL ' ~1 FIELD #3 1 FIELD #1 1 1 1 ,- . 1 1 ~ L ., - l PU-KING PARKING PLAYGROUND PAÂ«t#G -- 4* A F-N g.ki /roo07 1#21 1 177 P.- 22494#1 /- /8../ / co~,rs -lusen... 7 --7467 1 .6 4 lia I-~~--[ F TEWIS COURTS -4 , 4 i 1% 1 SKATE PARK ~ -JaL___d E-2 N - MANFORD AVENUE .--9.- W- ~ E s STANLEY PARK ESTES PARK, COLORADO GAIEG ALI SAING ALINC,ai 02 110%403 Police Department Memo TO: Town Board From: Mike van Deutekorn/Operations Commander Date: 6/13/2002 Re: Unified Boundaries Background: At the 11/01/01 Public Safety committee meeting, Lt. van Deutekom reported that enforcement of boundary limitations pertaining to downtown bicyding, rollerblading, and skateboarding is extremely difficult due to dissimilar limitations for each infraction. Potential safety problems also exist on the Riverwalk from mixing pedestrian traffic with the above activities. The Public Safety committee recommended approval and that this item be sent to the Town Board for consideration. Please see the attached proposed ordinance. Budget There will be no impacts on the Town of Estes Park budget. Action: The police department staff is recommending approval of the proposed unified enforcement boundaries for bicyding, rollerblading and skateboarding. 1 ORDINANCE NO. 6-02 AN ORDINANCE AMENDING CHAPTER 9.18 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK WITH REGARDS TO SKATEBOARDS, ROLLERBLADES, AND BICYCLES WHEREAS, the Town Board desires to make uniform the areas of the Town in which skateboards, rollerblades and bicycles are prohibited from operation. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Sections 9.18.020,9.18.030, and 9.18.040 of the Municipal Code of the Town of Estes Park shall be amended to read as follows: 9.18.020 Restrictions on Skateboards, Rollerblades, and Bicycles. It is unlawful for any person to operate skateboards, rollerblades, and/or bicycles in the following public areas: (1) The Riverwalk from the east portion of the pedestrian tunnel under Highway 36 to its west boundary at the west line of Tregent Park. (2) The Riverwalk from West Riverside Drive to Piccadilly Square. (3) All of Riverside Plaza. (4) All of the Town's transportation center. (5) All municipal parking lots located within the Town's CD-Downtown Commercial District. 9.18.030 Further Restrictions on Skateboards and Rollerblades: It is unlawful for any person to operate rollerblades and skateboards on the following public streets and sidewalks: (1) Elkhorn Avenue from 300 East Elkhorn Avenue to and including 200 West Elkhorn Avenue, including all public sidewalks appurtenant to this section of Elkhorn Avenue. (2) 100 Moraine Avenue to its intersection with Elkhorn Avenue including the public sidewalks appurtenant to this section of Moraine Avenue. 9.18.040 Further Restrictions on Bicycles: It is unlawful for any person to operate a bicycle on public sidewalks appurtenant to the following streets: (1) Elkhorn Avenue from 300 East Elkhorn Avenue to and including 200 West Elkhorn Avenue. (2) 100 Moraine Avenue to its intersection with Elkhorn Avenue. Section 2: The adoption of this ordinance is hereby determined to be an emergency in order to prohibit skateboardh, rollerblades, and bicycles within the CD-District for the tourist season; and WHEREAS, in the opinion of the Board of Trustees an emergency exists, this ordinance shall take effect and be enforced immediately after its passage, adoption, and signature of the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2002. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at the meeting of the Board of Trustees on the ' ~day of , 2002, and published in a newspaper of general circulation in the Town of Estes Park, Colorado on the day of ,2002. Town Clerk MEMO TO: Public Safety Committee/Board of Trustees FROM: Gregory A. White DATE: June 14,2002 RE: Ordinance Amending Chapter 9.20 0 f the Municipal Code of the Town of Estes Park with Regard to Underage Possession and Consumption of Ethyl Alcohol BACKGROUND: Recently, Judge Brown of the Municipal Court became aware of a difference between the Town's ethyl alcohol ordinance and the State of Colorado Department of Revenue's revocation of driver's licenses for conviction of offenses pursuant to this Section of the Municipal Code. Pursuant to a request from Judge Brown, I reviewed the State Statute and the Town's Municipal Ordinance. The State Statute had been amended to include possession and consumption of ethyl alcohol on private party, subject to certain explicit exemptions, conviction o f which requires revocaion o f drivers licenses. The Town, as a statutory town, is required to conform to the State Statutes on possession or consumption of ethyl alcohol by those under 21 years of age and the revocation of the drivers license for convictions of these offenses. The Ordinance amending Section 9.20 of the Municipal Code will bring the Town into conformance with the State Statutes. BUDGET: There are no budget implications. ACTION: Staff recommends adoption of the Ordinance. ORDINANCE NO. 7-02 AN ORDINANCE AMENDING CHAPTER 9.20 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK WITH REGARD TO UNDERAGE POSSESSION AND CONSUMPTION OF ETHYL ALCOHOL WHEREAS, Section 8-13-122, C.R.S., contains prohibitions on the underage possession or consumption of ethyl alcohol which prohibitions are greater than those prohibitions set forth in Chapter 9.20 of the Municipal Code; and WHEREAS, the Town, as a statutory Town, is prohibited from adopting and enforcing any municipal ordinance which is less restrictive than the Statutes of the State of Colorado with regard to the underage possession or consumption of ethyl alcohol and the required driver's license revocation resulting from a conviction of underage possession or consumption of ethyl alcohol.; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO. Section 1. Section 9.20 of the Municipal Code of the Town of Estes Park shall be amended to read as follows: 9.20.050 Sentencing (a) Immediately upon a plea of guilty or no contest (except when such a plea is entered in conjunction with a deferred sentence), or a verdict of guilty by the court or jury, to a violation of Section 9.20.010, in addition to any other penalty, the court shall require the offender to immediately surrender his or her driver's, minor driver's, or provisional driver's license to the court. The court shall forward to the Colorado Department of Revenue a notice of conviction, together with the offender's license, not later than ten (10) days after the conviction becomes final. (b) It is unlawful for any person to fail to surrender his or her license to the court within three (3) days of his or her plea of guilty or no contest, or verdict of guilty to a violation of Section 9.20.010. (c) The court may, in its discretion and as part of the sentence to be imposed, require a person convicted of violating any portion of this Chapter to complete court-approved public service in an amount to be set by the Court. Section 2. The adoption of this ordinance is hereby determined to be an emergency in order to immediately bring the Town's Municipal Code into compliance with the State Statutes; and WHEREAS, in the opinion of the Board of Trustees an emergency exists, this ordinance shall take effect and be enforced immediately after its passage, adoption, and signature of the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2002. TOWN OF ESTES PARK By: . Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at the meeting of the Board of Trustees on the day of , 2002, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,2002. Town Clerk MEMO TO: Board of Trustees FROM: Gregory A. White DATE: June 14, 2002 RE: Ordinances regarding Solicitation of Business BACKGROUND: In August of 2001, during the visit of President Bush to the Town and the YMCA, an individual was arrested for handing out advertisements in Bond Park. The individual was charged with violation of the Town's Solicitation of Business ordinance. The individual requested assistance from the American Civil Liberties Union (ACLU) which provided him with a lawyer to defend him against the charge. Prior to trial on the Municipal Ordinance charge, the ACLU attorney did provide me with numerous recent court decisions concerning solicitation of business ordinances. Basically, those cases state that any restriction on commercial speech need to be narrowly drawn to address only substantial government interests. The ordinances also must not restrict any potential exercise of an individual's first amendment rights. Based upon this information, its my opinion that the Town's current solicitation ordinances, Section 9.12.010 of the Municipal Code regarding door-to-door solicitation, and Section 9.12.020 of the .Municipal Code regarding Soliciting Business on Streets are unenforceable at the present time. I have redrafted the ordinances to conform to recent Court decisions. BUDGET: There are no budget implications. ACTION: Staff recommends adoption of the Ordinances. ORDINANCE NO. ~-02- AN ORDINANCE AMENDING SECTION 9.12.010 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK REGARDING DOOR-TO-DOOR SOLICIATION WHEREAS, the Board of Trustees has recently studied the provisions o f the Municipal Code of the Town of Estes Park concerning door-to-door solicitation, more commonly known as the Green River Ordinance; and WHEREAS, the Board of Trustees has determined that a modification o f the Town's ordinance concerning door-to-door solicitation is appropriate to address present day solicitation activities by profit and non-profit organizations in the Town; and WHEREAS, by adopting this Ordinance, it is the intention o f the Board o f Trustees to protect and safeguard the welfare of the citizens of the Town by preventing fraud and misrepresentation often inherent in door-to-door solicitations; and WHEREAS. by adopting this Ordinance. it is the intention of the Board of Trustees to protect and safeguard the privacy of residents of the Town from door-to-door solicitations and uninvited commercial activities: and WHEREAS, by adopting this Ordinance, it is also the intention of the Board of Trustees to exempt from this Ordinance persons distributing information in the exercise of their First Amendment rights, solicitations by non-profit organizations with tax exemptions under federal law, and businesses such as newspaper, milk and food deliveries, trash collection, and other similar services that are engaged in selling and delivering goods or services by vehicle on a regular schedule or over a regular fixed route pursuant to orders previously placed; NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1. Section 9.12.010 of the Municipal code of the Town of Estes Park shall be amended to read as follows: 9.12.10 Soliciting on private property. Â® It shall be unlawful for any person to enter or remain upon any private premises in the Town, not having been requested or invited by the occupant or owner thereof, for the purpose of soliciting the immediate or future purchase or sale of goods, services, or any other thing of value including books, pictures, and periodicals, or for the purpose of soliciting for funds or donations. (b) Nothing in this Ordinance shall be deemed to apply to solicitations by non-profit organizations exempt from federal income tax. (c) Nothing in this Ordinance shall be deemed to apply to any person engaged in the , business of selling and delivering goods or services directly to residents of the Town, who regularly delivers on a schedule or usually employs a vehicle for such deliveries over a regularly defined route and ordinarily sells from orders previously placed by such residents. (d) Nothing in this Ordinance shall be deemed to apply to any person engaged in the exercise of such person's religious. free speech. and freedom of the press rights as set forth in the Constitution of the United States and the State of Colorado. (e) With the exception of activities permitted by Section (d), no person shall enter or remain upon private premises in the Town, having not been requested or invited by the occupant or owner thereof, for the purpose of soliciting the immediate or future purchase or sale of goods, services, or any other thing of value or soliciting for any funds or donations when a "No Solicitation" or "No Trespassing" sign is posted at or near the entrance to such premises. (f) All persons exempted by the provisions of this Ordinance shall conduct solicitations only between the hours of 9:00 a.m. and 7:00 p.m. Section 2. The adoption of this ordinance is hereby determined to be an emergency in order to preserve public peace, health, and safety; and WHEREAS, in the opinion of the Board of Trustees an emergency exists, this ordinance shall take effect and be enforced immediately after its passage, adoption, and signature of the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2002. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at the meeting of the Board of Trustees on the day of , 2002, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,2002. Town Clerk ORDINANCE NO. 9-02 AN ORDINANCE AMENDING SECTION 9.12.020 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK REGARDING SOLICITING BUSINESS ON STREETS WHEREAS, the CD-Downtown Commercial Zoning District of the Town of Estes Park has been established to provide high intensity retail and commercial services within downtown Estes Park. The District is intended to encourage the predominance of compact and pedestrian-scale retail service and office uses in the downtown core of Estes Park; and WHEREAS, in order to encourage and promote a pedestrian friendly environment in the CD District, the use of all property within the CD-District is required to be wholly contained within the interior of a building or permanent structure. Also, retail merchandise is restricted from being displayed on or over public ways including sidewalks and pedestrian paths/trails; and WHEREAS, the solicitation of business upon the streets, alleys, sidewalks, or other public ways or places within the CD-District would be in direct conflict with the purposes and restrictions of the CD-District; and WHEREAS, allowance of such solicitation of business upon the streets, alleys, sidewalks, or other public ways or places within the CD-District would substantially contribute to sidewalk congestion, harassment of pedestrians and littering; and WHEREAS, since downtown businesses are restricted to operation wholly within a building or permanent structure, an unfair advantage would be given to any business allowed to solicit business on the streets, alleys, sidewalks, or other public ways or places within the CD-District; and WHEREAS, the following regulation of commercial speech has been determined by the Town Board as the least restrictive means to further the substantial interest of the Town in the promotion and operation of business in the CD-District; and WHEREAS, the Town has a substantial interest in protecting the aesthetic appearance of the CD-District by avoiding visual clutter and assuring safe and convenient circulation of pedestrians within the CD-District; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Section 9.12.020 of the Municipal Code shall be amended to read as follows: 9.12.020 Soliciting Business on Streets It is unlawful for any person in any manner to solicit or try to obtain any business of any kind while upon the publib streets, alleys, sidewalks, parks, pbrking lots, or other public places within the boundaries of the Town's CD-Downtown Commercial Zoning District. (a) , Soliciting means trying to obtain tenants or patronage for cottages, hotels, dwellings, restaurants or other places of business of any kind or nature, and aNo attempting to sell any article, or service, or obtain customers for any business of any kind. -4. -- .7 (b) ' Prohibition of soliciting for business in this Section shall not apply to the following: 1. The use of licensed vehicles with the name written or printed thereon of any business or to signs attached to buildings where the sigris may project into the streets or sidewalks and said signs are authorized by other sectioris of this Code, 2. To licensed mobile vehicles or radio or television stations or newspapers used to gather and transmit news to their place of publication or broadcast, so long as that place is not a street, alley, sidewalk or other public way or place within thg Town limits and there is no audible or visual transmission on those public places. 3. To solicitatioAs which are non commercial in nature, including, but not limited to, solicitations for political causes, religious organizations or causes, and charitable contributions. 4. The Community Development Director of the Town shall designate locations within the CD-District where newspaper stands may be allowed to be placed for the purpose of allowing newspapers to be distributed to the general public. Newspapers shall mean publications containing ndws, comments, and articles of general interest so long as the publication is not solely devoted to commercial advertising or content. Section 2: The adoption of this ordinance is hereby determined to be an emergency in order to prohibit solicitation within the CD-District for the tourist season; and WHEREAS, in the opinion of the Board of Trustees an emergency exists, this ordinance shall take effect and be enforced immediately after its.passage, adoption, and signature of the Mayor. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF ,2002. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at the meeting of the Board of Trustees on the day of , 2002, and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of ,2002. Town Clerk - .1 Land soap: 1 44- E- 4 1~ # for 9% S Wildfi . â‚¬7 -*/* 2 11 V 9% . 9 Z 49 Â»th .4 lib-4 , 6{ 0 Rreven e ./ - 2 otecting Home on the 41 e ;- f i 4 . - ~ildland/Urban Inte+face ** 4- CS #. i 4 , . I <14- 1 Yvonne Carree Barkley, Chris Schnepf, and W. Michael Colt Acknowledgements Landscaping for Fire Prevention was written by: Yvonne Carree Barkley, Extension Associate-Forestry, University of Idaho Cooperative Extension System; Chris Schnepf, Area Extension Educator-Forestry, University of Idaho Cooperative Extension System; and W. Michael Colt, Extension Educator-Horti- culture, University of Idaho Cooperative Extension System. Special thanks to the following people for their critical review of thie publication: Randy Brooks, Extension Educator-Ag/Forestry/4-H, University of Idaho Cooperative Extension System; Dan Christman, Senior Resource Manager-Fire, Idaho Department of Lands; Michael Denney, Fire Warden, Mica Fire Protection District, Idaho Department of Lands; Randy Eardley, Writer-Editor/Fire Prevention, USDI Bureau of Land Management; Frank Garaglio, Forestry Specialist, Natural Resource Conservation Service; Gary Moen, Advanced Instructor of Horticulture/Arborist, Boise State University; Denise Ortiz, Editor, University of Idaho College of Natural Resources; and JoAnn Robbins, Extension Educator-Horticulture, University of Idaho Cooperative Extension System. Graphic art: Lorraine Ashland, College ofNatural Resources, University of Idaho. Production: Yvonne Carree Barkley, Extension Associate - Forestry, University of Idaho Cooperative Extension System. This publication is issued as contribution No. 844 of the Idaho Forest, Wildlife and Range Experiment Station, College ofNatural Resources, University of Idaho, Moscow, ID 83844-1130. This publication was supported by the University of Idaho Cooperative Extension System, the Renewable Resource Extension Act (RREA), and the Idaho Forest Stewardship Program. Universityof Idaho Cooperative Extension System Llk-y <A-AW WIDA HoDEpAR~E,NYOFLANDS] ~~r~~~~~ ~ FOREST TEWARDSHIP 1 SCA Today many of our forested lands are out ofbalance with natural fire cycles. Prior to settlement, lightning caused fires occurred on a regular basis and burned away forest debris. Fire suppression efforts and other land use activities during the past century have helped to create unnaturally large volumes of forest fuels creating the potential for large-scale wildfires to occur. Recently, this fact has become all too apparent in Colorado. Wildfires pose a significant threat to communities around the world and those in Estes Park are no exception. Thousands of homes are lost each year to wildfire and the number continues to increase at an alarming rate. Following the intense fire season of 2000, Congress passed legislation to help address the problem. The National Fire Plan placed a strong emphasis on community protection measures. National Fire Plan funding is being used for several projects that are currently being conducted around Colorado to help reduce the wildfire risk. This year the National Park Service fire crews at Rocky Mountain National Park are reducing the forest fuel loads along the park boundary, which includes forest thinning, pruning tree limbs, and removal of some dead wood. Much o f the work is being done in areas that are next to private property. This summer Rocky Mountain National Park will sponsor a new nationwide program designed to help educate the community about wildfire issues. A group of six interns working for the Student Conservation Association (SCA) will be available to assist homeowners to become more FIREWISE and to help reduce the risk ofproperty loss due to wildfire. The SCA Fire Education Corps will be available during July and August to speak with homeowners, collect pre-plan data for fire departments, organize fuels reduction projects, update media on events, and conduct home evaluations. An individual home evaluation usually takes less than 30 minutes and covers specific dangers to homes, fire resistant vegetation, fire resistant building materials, and the defensible space concept. The defensible space concept encourages creating an area near the home where vegetation is modified and maintained to slow the rate and intensity of an advancing wildfire. Defensible space also provides a place for suppression operations to be conducted in a safe manner. The SCA team is currently meeting with the Colorado State Forest Service, Larimer County, and many local fire departments including the Estes Park Volunteer Fire Department. The focus ofthese meetings is to determine the areas most at risk of wildfire and find out the best way to connect with the community. The team hopes to raise awareness in each o f the communities around Rocky Mountain National Park and help them to prepare for and prevent the devastating effects of wildfire. Homeowners have the primary responsibility to protect their property. The SCA encourages neighborhoods to discuss the issues and consider participating. The SCA is available to provide information to get people started toward reducing the forest fuels and fire hazard in their community. Working together as partners, we can all contribute to reducing this risk. Contact the Student Conservation Association at 970-586-1426 to obtain more information. Suzanne Russo Rocky Mountain National Park Team Leader Student Conservation Association Bob Bundy Boulder County Team Leader Student Conservation Association Landscaping for Wildfire Pre vention Yvonne Carree Barkley, Chris Schnepf, and W Michael Colt Towns and cities are spreading as more and copters, and other modern equipment and tech- more people move to the surrounding nologies were added to the war on fire. From countryside. If you live on forest or rangeland 1946 to 1979, wildfires in the West were held at property, or are considering building there, you low acreages through both wet and dry weather are part of the growing wildland/urban inter#Ice cycles - reflecting an era when human capacity - where the urban environment meets the wild. out-paced environmental effects. Idaho is part of a large area of the United States Starting in 1979, however, wildfire acres began with fire-based ecosystems. Fire has been a to grow, in spite of increasingly sophisticated natural part of our ecological history and will firefighting techniques. In 1994, this led the continue to be so. Wildfire can be very destruc- National Commission on Wildfire Disasters to tive, destroying homes and property and placing conclude that it is no longer possible to hold firefighters at risk. Residents of the forested and wildfires in check by improving the sophistica- rangeland areas of Idaho should view wildfire tion and capacity of firefighting technology. The the same way residents of the Midwest view paradox of wildfire control is that every success tornados - a common natural phenomenon that in suppressing fire has resulted in growing fuel can devastate property and life - and prepare supplies. accordingly. This publication is designed to help Two types of wildfires are important to home- you implement measures to increase the chances owners: of saving your home, property, and maybe your life, from wildfire. Surface fires burn surface litter and plants, shrubs, and small trees. This type of fire kills Fire history, ecology, and behavior many seedlings, but usually causes minimal damage to mature trees and shrubs. Surface fires can be extremely damaging in young TTistorically, both lightning- and human- stands of spruce, fin and hemlock, which have Ilignited fires occurred over large land areas almost every year. For at least 10,000 years, low fire resistance. Historically, many forest Native Americans supplemented lightning-caused and range lands now occupied by interface homes had ground fires every 5-15 years. fire by setting fires to encourage shrubs and grasses to grow in the understory to attract game Crown.fires move through the canopy of a and to deprive attacking enemies of cover. In the stand, burning from tree crown to tree crown. latter half of the 19th century, as Native Ameri- They usually occur in dense stands, during can populations were moved on to reservations, periods of high wind, and/or in areas with hilly these burning practices ceased. terrain. Crown fires also occur in large stands of sagebrush, and regardless of the fuel type, Early in the 20tll century, federal and state agen- can have extremely high flame lengths which cies began suppressing wildfire. Suppressing often start spot fires far ahead of the fire front. wildfire was a political response to catastrophic events such as the 1910 burns in Idaho and Crown fires are the most destructive wildfires, killing mature trees and shrubs, and can move surrounding states and an effort to protect timber over large areas in short periods of time. values. This effort became increasingly effective through the 1 940's and 1950's as planes, heli- Surface fires often become crown fires in stands with a high percentage of spruce, fin 3 and hemlock. These species' crowns often reach the forest floor and act as a ladder for Wildfirefrotectionand Defense ~ flames to move into the forest canopy. Histori- cally, crown fires occurred less frequently than ~hile wildfire plays a very important role in surface fires because frequent surface fires forest and rangeland ecology, it can be prevented small fuels from accumulating, devastating if homes, possessions, and even lives making it harder for flames to reach the crown are lost. For the past 50 years, Smokey Bear has layer. been s'aying "Remember, only you can prevent fbrestfires. "But perhaps he should be saying In the relatively dry, and often cold climate of â€ž "Not even you can prevent all forest fires. the northern Rockies, large woody debris decom- Preparation is the best way to protect your poses slowly. After years of fire suppression, property against destruction by wildfire. To fuels accumulate, tree density increases. less begin defending your property from wildfire, fire-resistant. shade tolerant species such as true complete the home fire risk exercise on page 10. firs increase, and the rate of organic decomposi- tion declines further. This, in turn, creates Landscaping conditions for larger, more intense. and poten- tially more destructive fires. Crown fires are The most effective way to increase the protection more likely since fire size and intensity increase of your home from wildfire is by creating with the amounts of duff, litter, and woody defensible spaces. Defensible space involves debris "fuels" accumulated. creating concentric zones around structures, with increasing fire resistance provided in zones Although we have learned to use management closest to structures. Plants in each zone perform techniques such as timber harvesting and a distinct function. The transition area between prescribed burns to mimic fire's role in an ecosystem, political and social difficulties often zones creates a break to slow advancing flames. A minimum distance of 100-150 feet around limit these activities in wildland/urban interface your hollie needs this type of comprehensive areas. landscaping. See Figure 1 for a description of Figure 1. Defensible zones. _a__4 4-- ... - . tte. Zone 1: Moist and trim. Zone 2: Low and sparse. Zone 3: High and clean. Zone 4: Natural area. In zone 1, low-growing In zone 2, slow growing, In zone 3, native trees or Zone 4 is composed of plants which resist catching drought-tolerant 9hrub< and shrubs are thinned and dry native plants that are fire and provide little fuel groundcovers are used to debris on the ground is selectively thinned. If are used. Turf. perennials, keep fire near ground level. reinoved. This zone requires possible, highly flammable groundcovers, and annuals Native vegetation can be removing overgrowth and vegetation i s removed and foriii a greenbelt that is retained here if it is low pruning trees every three to replaced with less fire- regularly watered and growing, does not five years. Specimen trees prone species. maintained to eliminate dry accumulate dry. flammable elin be planted at the edge of plant litter. This zone may material. and is irrigated. this zone. if well cared for. contain individual shrubs Figure 1 revised .from -Fire Risk Ratings for Homes" Wildfire Hits Home, and trees located at least 10 Fire Control l) irision, Washington Stale Department of Namral Resourccs, feet from the house. LacÂ·ev, WA. 4 Figure 2. Sloped Sites. 41. 4/ :+I -a #97 47 @r-g ' A v 5(92- a 9 9 / 11 , 10 4 Â» ~/ 4994 f Mornei-Unt[B I 7 19: 179||2LR~,*m j, m I.,3~.,011=14..diÂ£ f 1,(4/ / m.mi,GLMCIE 1 -4/ 1 1 Mi house long. dry grabbes with house with 30 feet of with trees extending to house metal roof watered lawn shake 1-00f unthinned wrc)(,Cl ~Ythilined meadow walled forest deck forext fire break patio House without defensible space House with defensible space - House at crest of hill at risk. - House set back from crest is sheltered. - Overhanging wood deck is a big danger. - Stone walls deflect fire. - Shrubs below deck and tree through deck add to tire - Fire proof roof protects house from embers. danger. - Small watered lawn prevents ground fires. - Shake roof burns easily. - Enclosed eaves reduce fire risk. - Greatest clearing downhill from house. each zone. Steep slopes or windswept exposures Plants that ignite readily and burn intensely, need greater defense distances (see Figure 2). known as p.vrophrtes or "fire-prone" plants, typically share certain characteristics. They: Before any discussion of reducing fire hazard through the selection of proper plant materials, â€¢ are water-stressed. this point should be made clear - all plants will â€¢ usually accumulate fine, twiggy, dry, or dead burn if there is enough heat and other material. conditions are right. The term "fire resistive" is â€¢ have leaves and wood containing volatile used when referring to plants that ai-e less waxes, fats, terpenes, or oils. ilammable than others. â€¢ are typically aromatic (crushed leaves have strong odors). The condition of a plant is as (or more) important â€¢ have gummy, resinous sap with a strong odor. as the species. Depending on a plants' growth â€¢ are usually blade-leaf or needle-leaf evergreens. form and access to water, the same species may â€¢ have stiff, leathery, small, or fine lacy leaves. be fire-resistive in one environment and â€¢ may have pubescent (hair covered) leaves. combustible in another. Summer irrigation may â€¢ may have loose or papery bark. make the difference between an extremely â€¢ are plants that flame (not sniolder) when flammable plant and one which will not burn preheated and ignited with a match. readily. Some species, such as cheatgrass, can actually serve as a fuse and start flash-fires when overheated. 5 "Fire-resistive" plants share the following each house into individual plants. characteristics. They: â€¢ Eliminate "ladder fuel" configurations in vegetation (ladder fuel refers to the growth of a â€¢ have a high moisture content in their leaves. plant community structured like the rungs of a â€¢ are drought-tolerant. ladder - leaves, grasses, small shrubs, large â€¢ have little or no seasonal accumulation of dead shrubs, and trees). Removing these "rungs" vegetation. decreases the development of destructive crown â€¢ have a low volume of total vegetation. fires. â€¢ have non-resinous woody material. â€¢ Reduce the probability of surface fire climbing â€¢ have an open, loose branching habit. into tree crowns by pruning the base of the â€¢ are slow growing. crown 6 to 15 feet from the ground. For a list of selected fire-resistive plant materials â€¢ Reduce lateral movement of fire between refer to the Appendix, pages 11- 13. crowns by cutting branches that span between crowns to 10 feet, or more, apart. Landscape Maintenance â€¢ Prune all dead branches. â€¢ When possible, keep the surrounding landscape )In maintaining defensible space, you must healthy by thinning, controlling insect and actively reduce potential fuel accumulation by disease problems, and reducing fuel regular pruning, mowing, raking, and removal. accumulations. The less accumulated plant debris, the slower a fire will spread. Firefighting agencies To modify existing vegetation to reduce wildfire hazard: ~ighting wildland fires is very different from fighting fires in timbered or range areas â€¢ Clean the debris from your roof and yard interspersed with homes. In most wildland/urban several times a year. interface areas of Idaho'there are at least one of â€¢ Remove grassy fuels for 3() feet around all four types of fire protection agencies: dwellings. City fire departments are funded by taxpayers â€¢ Remove highly fiammable brush from around who live inside city limits. They have no each home for a distance of not less than 100 obligation to provide fire protection outside feet. their.jurisdiction, and some may even be â€¢ Apply all known cultural practices (irrigation, prohibited from doing so. fertilization, etc.) that improve health and vigor of trees/shrubs around homesites. Rural fire districts are usually areas close to cities â€¢ Do not plant shrubs at the base of structures. where there is sufficient improved property and Where planted, they should be kept well- an adequate tax base to provide funding. Rural watered and pruned. fire districts protect year around and are â€¢ Keep tree branches at least 15 feet away from equipped to fight structure fires. The response chimneys and stove pipes, which should be time can be slower than with city fire covered by screens. Tree branches should also departments. Neighboring landowners often join be kept at least 15 feet from utility lines and together and form a rural volunteer fire roofs. protection district. If you live in a rural area and â€¢ Store firewood 30 to 100 feet from any do not have a rural fire protection district, you structure and create a defensible space around may find it difficult to get insurance. To start the pile. one in your area, contact a local rural â€¢ Remove dead shrubs and trees. development agency (e.g., a Resource â€¢ Thin shrubs growing 100 feet and further from Conservation and Development Council). 6 State .forestry departm,ents are wildland fire Emergency water supplies protection agencies. These agencies are neither responsible for, nor equipped to, fight Do you have enough water to fight a fire? If structural fires. Their primary function is to not, consider developing an emergency prevent and extinguish wildland fires. State water supply, such as an additional well, a pond, forestry departments are typically geared up for cistern, swimming pool, or tank. You should action during the summer fire season and have 25,000 gallons of water available for provide less protection during the rest of the emergency backup. Make sure water supplies are year. Response time is also slower, sometimes clearly marked and accessible to fire trucks. taking up to a half hour. Firefighters usually need at least 16 feet to access a water source. If you depend on a well for your Federal land agencies, such 'as the USDA Forest water supply, get a backup, gas-powered Service and the USDI Bureau of Land generator to provide power to the pump in the Management, are also spending more time event of losing electrical service. fighting interface fires. Cooperation with city and rural fire departments is increasing. with Building materials common communication and organizational structures being adopted and interagency teams suppressing wildland/urban interface fires. on flat ground. Fires burn up hill more rapidly ~f you have not built yet, try to place structures than down or across a flat. Avoid draws, as they Roads, access, and eigne can serve as a chininey, creating more intense fires that spread rapidly with uphill drafts. ~ehicles from firefighting agencies must have adequate access to your property. Use fire resistant materials to build or to replace Otherwise, they may skip your property to tlammable materials. Tile or fiberglass roofing protect homes that are more easily accessed and materials and brick or stucco walls are the most defensible. fire resistant. Untreated or poorly treated wood shake shingles are the least fire resistant. Line Your property should be clearly marked with a the undersides of decks and porches with a nontlammable sign with numbers and letters at nonflammable material. Double pane windows least 4 inches high on a contrasting background. and protective shutters or fire-resistant window You should have two ways to access your treatments (blinds. drapes) will help insulate the property in the event that one route is threatened. inside of your house from the heat of a fire, Roads should be wide enough for two-way lessening the chance of the interior becoming traffic, and vegetation should be cleared 10 feet overheated and igniting. Make sure your from along roadsides and driveways. If a two- chimneys are screened and have covers way road is not possible, turnouts should be constructed for any openings in the attic and constructed. basement. Fire equipment has difficulty negotiating ff possible, have power lines buried to protect excessively steep (greater than 12%) or sharp them from fire and prevent the ignition of roads. Bridges should be strong enough to vegetation. If burying lines is not possible, support fire equipment and the water they carry contact your power company to make sure trees (at least 34,00() pounds) and be identified as and branches are trimmed 10 to 15 feet away being so. If access to your site leads to a cul-de- from lines. sac, an adequate turnaround radius is needed. A minimum of 50 feet is suggested. 7 Fire safe ineide is time, you can take the following steps to increase your fire protection. ~he inside of your home should also be fire- safe. â€¢ Close the house and disconnect electric garage door openers. â€¢ Know your fire protection district. post their â€¢ Cover attic and basement vents. number by all telephones. â€¢ Fill all available containers with water. â€¢ Install smoke detectors and replace the batteries â€¢ Place a ladder to the roof opposite the twice a year. A good time to do this is when approaching fire and put a sprinkler on the roof. you change the clocks in the spring and fall. â€¢ Get the emergency generator ready to run the â€¢ An indoor sprinkler ,system is a very effective pump in the well. fire protection device. â€¢ Shut off the gas supply. â€¢ Locate several fire extinguishers throughout the â€¢ Turn on all indoor and outdoor lights to make house and garage. Have them serviced yearly to your house easier for firefighters to find in the make sure they are fully charged. Know how dark. they work, as some are formulated differently â€¢ Take down tlammable window treatments; for electrical, wood, or other types of fires. The close nonflammable window treatments such as basement, kitchen, laundry area, and near wood metal blinds. stoves and fireplaces are good locations. â€¢ Arrange temporary housing at the home of a â€¢ If you have a wood stove or fireplace, maintain friend or relative who is outside the threatened it. Clean the chimney before cold weather sets area. in, and again as needed throughout the cold months as creosote builds up. The free use of a After a fire chimney brush is often available from your local fire department. â€¢ Establixh an escape plan and practice fire drills yard and on the roof. Burned areas should be ~~ heck for and mop up any hot-spots in your with your family. monitored for 12 hours to make sure the fire is out â€¢ Place all of your important documents and and danger is past. valuables in a fire-safe box and keep it in an accessible location. â€¢ If you have neighbors, pre-plan an emergency - Conclusion community fire procedure and an alert system. â€¢ Prepare a fire kit. Include three days food and ~ife on the urban-wildland interface is enjoyable, but not without danger. In western water, a shovel, rake, hoe, bucket. sprinkler. forest environments, wildfire should be hose, a ladder long enough to reach the roof. anticipated and planned for, not unexpected and and protective clothing such as goggles, gloves, dismissed. Some counties may have ordinances a long-sleeved shirt, pants, and boots. addressing defensible spaces and water storage which may vary from the information presented in When a wildfire threatens this publication. Check with your local planing P the event of a wildfire, call 911 or your fire and zoning department for further information on local ordinances. Taking precautions to protect protection district. Consider the steps necessary in the event of an evacuation. Put your valuables your property will increase your chances of escaping serious damage and death from wildfire. and pets in the car, park in the direction you will escape. and leave the key in the ignition. If there a Appendix Your Home Fire Hazard Rating 10 Fire-Reeistive Plant Material for the Northern Rocky Mountains .........11 A Checklist of Freventative Measures for Wildland Fires .........................14 Steps for Evacuation When a Wildfire Threatens 15 In the Event of Being Caught in a Fire 15 References 15 9 Your Home Fire Risk Rating Use the exercise below to determine your home fire risk rating. Use the numbers in the right column that correspond to your situation to complete your risk rating. Fuel Hazard Rating Fuel type Rating Small, light fuels (grass, weeds, shrubs) 1 Medium size fuels (brush, large shrubs, small trees) 2 Heavy, large fuels (woodland, timber, heavy brush) 3 Slope Hazard Rating Slope Rating Mild slopes (0-5%) 1 Moderate slopes (6-209) 2 Steep slopes (21 -40%) 3 Extreme slopes (41% and greater) 4 Structure Hazard Rating Design Characteristics Rating Classified roof and noncombustible siding materials 1 Classified roof and combustible siding materials 3 Unclassified roof and noncombustible siding materials 7 Unclassified roof and combustible siding materials 10 Additional Factor Rating Additional Factors Rating Rough topography that contains several steep canyons +2 Areas having history of higher than average fire occurrence +3 Areas exposed to severe fire weather and strong winds +4 Areas with existing fuel modification or usable fire breaks -3 Areas with local facilities (water systems, fire districts, dozers) -3 Calculating the Risk Fuel hazard x slope hazard = structural hazard + additional factors + or - Total hazard points = Extreme = 26+ points High = 16 to 25 points Moderate = 6 to 15 points Low = 6 or less points This exercise is taken from the Home Hazard Rating form used by the Idaho Department of Lands. 1O . i ~ Fire-Reeistive Plant Material forthe Northern Rocky Mountains Much discussion went into the inclusion of the following plant material list. THERE ARE NO FIRE RESISTANT PLANT MATERIALS. Landscape maintenance is far more important in landscaping for fire prevention than the selection of fire-resistive versus pyrophytic plant materials. This list is not all-inclusive. For example, there are over 100 genera of herbaceous perennials, many that would fit the criteria for fire-resistiveness that are not listed here. When planning your landscape. use the characteristics of fire-resistive and pyrophytic plants along with site characteristics such as slope, aspect, hardiness zone. and amount of precipitation to choose plant materials suitable for your site. Groundcovers Succutents: Botanical Name Common Name J Delosperma nubigenum hardiest ice plant i 1 5/ Echeveria App. hens & chicks Sedum spp. stone crops Non-succulents: 4.\3 /0 QI>\ t.ai=fazf Botanical Name Common Name Ch <./.A ...:fi v-ur0'-1 -6.4 Achillea tomentosa wooly yarrow 50-9--0-1 c -- 4 1 6/ Y-2 Ajuga reptans cal-pet bugle -Of A: \ -5, 9 1 4 Arctostaphylos uva-ursi kinnikinnick h Ne Arnieria maritinia sea pink; thrift ~4 1 U.L 2 Cerastitini tomentosa snow in summer ~ Cotoneaster dammeri bearberry cotoneaster Euonymus .fortunei 'Coloratus' winter creeper Potentilla tabernaeniontanii (verna) spring cinquefoil Senecio cineraria dusty miller Tin'mus praecox arcticus mother of thyme Senecio cineraria Verbenia bipinnatifida verbenia 2 =15.,LAk / 3 0 f Vines AN ,-7 7.4 2 ..11* ..#0*9 Botanical Name Common Name 1 1.:Â· 4. /34 \ T.:293 - Campsis radicans trumpet vine rÂ« : \~// 4--14 4,34%.2 Parthenocissus quinquefolia Virginia creeper Vitis spp. grapes Wisteria spp wisteria Vitux Spp 11 Perennials Botanical Name Common Name Achillea spp. yarrow Allium schoenoprasum chives Bergenia spp. bergenia nux *5116..~.24 Brodiaea spp. lilies ~~'~ ~~"tr4~ Â£* ~; Carex spp. sedges 1---9 \10'4&#1~<4496/&&14 Coreopsis spp. coreopsis En'sinium linifolium wall flower Eschscholzia spp. California poppy Fragaria spp. wild strawberries Fi/661/4/P/*. Geranium Spp. geranium Hemerocallis hybrids daylillies Heuchera spp. coral bells Iris spp. iriS Kniphofia uvaria Hemerocallis hybrid red hot poker Lupinus spp. lupine Oenothera spp, evening primrose Penstenion spp. beard tongue Solidago ~pp. goldenrod Strachys hy:antina lamb' s ear Shrubs Botanical Name Common Name Amelanchier spp. serviceberry 4-29 / A,11\ Atripler canescens four wing saltbush /<Â« 110.4/AnÂ« PJF j - --- frfy(#i<-1 Buddleia davidi butterfly bush ,/16*1/6<r--*- Caryopteris x clandonensis blue-nist spirea Â«- 792~Â» 91 /Â«14/ / / /1/ \\ Cornus sericea red osier dogwood 9 14 ~h_--~:22>>>' Cotoneaster spp. cotoneaster Liqustrum spp. privet Mahonia spp. creeping grape holly Â»29 Pachistima canbyi dwarf mountain lover , Philadelphus spp. mock orange; syringa Prun us App. cherry 4< 2 Rhaninus fragula buckthorn Rhododendron spp. azaleas; rhododendrons Ribes spp. currant Sheperdia argentea silver buffaloberry V)7 Symphoricarpos albus snowberry Philadelphus lewisii Viburnum trilobum cranberry bush Yucca spp. yucca 12 1.449 1.6 'AJ Trees a=r- *A,e Conifers: C Botanical Name Common Name y ac~ Calocedrus decurrens incense cedar Thitja plicata western red cedar Thiija plicata Deciduous: Botanical Name Common Name W . 246%174/ \ Acer spp. maple Aesculus spp. horsechestnuts & buckeyes ~Â¢'0~1 . '\2*=, 7 <L Alnus spp. alder Catalpa speciosa northern catalpa Cornus florida flowering dogwood 2/*1FAC=-7 I~Utch Fagus spp. beech K .22,Â») eky!, L j .~ M.1. A r Â« * : Fraxinus spp. ash (Â«f#k{..4,? k,t.:: ..:92 Gleditsia tricanthos honeylocust 0-3Â«:\91 Populus spp, aspen & cottonw(jod 0 *23-3 Quercus App. oak V l.-1 -i.t f Robinia psettdoacacia black locust Qttercits illacrocarpa Salix Spp willow This list has been revised from the original Fire Resistant Plant Materials for the Rocky Mountains. Gary Moen, Advanced Instructor of Horticulture, Larry Selland College of Applied Technology, Horticulture Department, Boise State University. 13 . A Checklist of Preventative Measuree for Wildland Fires Landscaping Il defensible spaces/firebreaks around property and structures 7 prune trees up 6-15 feet O keep lawn and plant materials well watered and trimmed Fl trim branches away from chimneys and utility lines J store firewood away from structures and surround with a defensible space l clean debris from roof and yard frequently Roads and signs J emergency escape route 1 accessible for fire equipment l property clearly marked with nontlammable signs with clear letters at least 4 inches high Emergency water suppliee O clearly marked and accessible J emergency generator Building materials J nonflammable materials, especially on roof, decks 3 double pane windows or nonflammable window treatments 01 screens on chimneys 11 covers for attic and basement openings Fire safe inside 1 know fire protection agencies; post numbers by phones O smoke detectors, sprinkler system, fire extinguishers ~ chimney/stovepipe maintenance 7 escape plan l documents and valuables 3 community emergency fire procedures and alert system 1 fire tools and emergency supplies 14 Steps for Evacuation When a Wildfire Threatens 17 Wear protective clothing. 1 Close up the house and disconnect electric garage door openers. Fl Cover attic and basement vents. Fl Fill all available containers with water. Fl Put up a ladder to the roof opposite the approaching fire and put a sprinkler on the roof. O Get the emergency generator ready to run the pump in the well. 0 Shut off the gas supply. F~ Turn on all indoor and outdoor lights to make your house easier for firefighters to find in the dark. 3 Take down flammable window treatments; close nonflammable window treatments such as metal blinds. In the Event of Being Caught in a Fire: l Crawl low. ~ Touch doors before opening; if they are hot, use another escape route. I~ Put a towel or rug at the bottom of the door to prevent smoke from entering the room. Fl Don't panic, and stay together. l If you catch fire - remember STOP, DROP, and ROLL. References * The following references were used in the development of this publication and also provide useful information on protecting your home from wildfire: â€¢ Fire Safe inside and Out (video). 22 minutes. Northwest Fire Prevention Cooperatives. Available through the Washington Department of Forest Resources, Resource Protection Division, P.O. Box 47037, Olympia, WA 98504-7037. ' Wildfire and the Suburban Home -- A formula for disaster. North Idaho Fire Prevention Cooperatives. 23 pages. . Wildfire... Are You Prepared? 1 pages. Federal Emergency Management Agency and U.S. Fore Administration. 1993. . Wildfire Hits Home Series. Northwest Interagency Fire Prevention Group. 1990. ' Firewise (World Wide Web Site). http://www.firewise.com ~ Ul Extension Forestry (World Wide Web Site). http://www.ets.uidaho.edu/extforest 15 SCA RcÂ«H MiÂ· Tea- rn 586 - 19 2 G An Idaho Forest Stewa rdship Partnership Project Co-sponsored by: Universityof Idaho Cooperative Extension System *ad FOREST SERVICE IDAHO DEPARTMENT OF ,LANDS] 1/Â»4Â« , 1 I e FOREST OTEWARDSHIP~ This publication is available from: Extension Forestry FO Box 441140 College of Natural Resources University of Idaho Moscow, ID 83844-1140 Agricultural Publications FO Box 442240 University of Idaho Moscow, ID 83844-2240 http://info.ag.uidaho.edu The University of Idaho provides equal opportunity in education and employment on the basis of race, color, religion, national origin, or status ae a Vietnam-era veteran, as required Dy state and federal laws. 10,000/ 6-01 $3.00 E